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District of Maple Ridge COUNCIL MEETING October 22, 2013 The Minutes of the Municipal Council Meeting held on October 22, 2013 at 7:00 p.m. in the Council Chamber of the Municipal Hall,
11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief
Administrative Officer Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor C. Bell Parks and Recreation Services Councillor J. Dueck P. Gill, General
Manager Corporate and Financial Services Councillor A. Hogarth F. Quinn, General Manager Public Works and Development Councillor B. Masse Services Councillor M. Morden C. Carter, Director
of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting
was filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS Item 1701 Notice of Motion – Councillor Hogarth 400 APPROVAL
OF THE AGENDA The agenda was approved with the addition of Item 1701 Notice of Motion
Council Minutes October 22, 2013 Page 2 of 17 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of October 8, 2013 R/2013-447 501 Minutes Regular Council
It was moved and seconded October 8, 2013 That the m minutes of the Regular Council Meeting of inutes October 8, 2013 be adopted as circulated CARRIED 502 Minutes of the Public Hearing
of October 15, 2013 R/2013-448 502 Minutes Public Hearing It was moved and seconded October 15, 2013 That the minutes of the Public Hearing of October 15, 2013 be adopted as circulated.
CARRIED 503 Minutes of the Development Agreements Committee Meetings of October 4, 10 and 15(3), 2013 R/2013-449 503 Minutes Development Agmt It was moved and seconded Committee That
the minutes of the Development Ag Agreements Committee reements Meetings of October 4, 10 and 15(3), 2013 be received. CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil
Council Minutes October 22, 2013 Page 3 of 17 700 DELEGATIONS 701 ‘Be Safe. Be Seen.’ Pedestrian Safety campaign -Kate Woochuk , ICBC Road Safety Coordinator, Maple Ridge Ms. Woochuk
advised on the “Be Safe. Be Seen” pedestrian safety campaign which involves the distribution of reflectors to both pedestrians and drivers. She thanked the partners involved which included
the District of Maple Ridge, the Maple Ridge Fire Department, the Ridge Meadows RCMP Detachment and the Downtown Maple Ridge Business Improvement Association. 702 Presentation by Epic
Homes -Ryan Connolly Connolly, General Manager, Epic Homes , Mr. Connolly announced a donation of $10,000 from Epic Homes towards completion of the mountain bike skills park project
in Albion and presented a cheque for $5,000 to Mayor Daykin with another cheque to follow in 2014. 703 Ridge Meadows Recycling Society -Waste Reduction Week Carly O’Rourke, Board member,
Ridge Meadows Recycling Society gave a PowerPoint presentation which provided information on Waste Reduction Week and upcoming changes to recycling. She advised on Metro Vancouver’s
ban on food waste for 2015. Dan Mikolay, Board member, Ridge Meadows Recycling Society, explained waste reduction and highlighted the Lunchtime Waste Audits done throughout the District.
Carly Johnson, teacher at Eric Langton Elementary, spoke to the participation by her class on the Lunchtime waste audit and advised on the development of a compost project for students
at the school. A “Litterless Lunch Challenge” was issued by Ms. Johnson’s 6/7 students to Mayor and Council. 800 UNFINISHED BUSINESS – Nil 900 CORRESPONDENCE – Nil
Council Minutes October 22, 2013 Page 4 of 17 1000 BYLAWS Bylaws for Third Reading Note: Items 1001 to 1002 are from the Public Hearing of October 15, 2013 1001 2012 2012-057 057-RZ,
12933 Mill Street 1001.1 Maple Ridge Official Community Plan Amending Bylaw No. 7020 7020-2013 To designate from Conservation to Medium Density Residential and to remove land from conservation
Third reading R/2013-450 2012-057-RZ It was moved and seconded BL No. 7020-2013 Third reading That Bylaw No. 7020 7020-2013 be given third reading. CARRIED 1001.2 Maple Ridge Zone Amending
Bylaw No. 6939 6939-2012 To rezone from R-2 (Urban Residential District) to RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to permit a future subdivision
of 16 single family lots Third reading R/2013-451 2012-057-RZ It was moved and seconded BL No. 6939-2012 Third reading That Bylaw No. 6939 6939-2012 be given third reading. CARRIED
1002 2012 2012-109 109-RZ, 24979 108 Avenue Maple Ridge Zone Amending Bylaw No. 6961 6961-2012 To rezone from RS-3 (One Family Rural Residential) to RS-1b (One Family Urban (Medium
Density) Residential) to permit a future subdivision of 13 lots Third reading
Council Minutes October 22, 2013 Page 5 of 17 R/2013-452 2012-109-RZ It was moved and seconded BL No. 6961-2012 Third reading That Bylaw No. 6961 6961-2012 be given third reading. CARRIED
Bylaws for Final Reading Note: Councillor Hogarth excused himself from discussion of Item 1003 as he manages a property across the road from this property. Councillor Morden excused
himself from discussion of Item 1003 as he owns property in the area. Both Councillors left the meeting at 7:45 p.m. 1003 RZ/065/09, 22379 116 Avenue Staff report dated October 22,
2013 recommending final reading 1003.1 Maple Ridge Zone Amending Bylaw No. 6791 6791-2011 To rezone from RS-1 (One Family Urban Residential) & C-3 (Town Centre Commercial) to CRM (Commercial
Residential) to permit development of a hotel comprising of 125 rooms and commercial and restaurant space Final reading R/2013-453 RZ/065/09 It was moved and seconded BL No. 6791-2011
Final reading That Bylaw No. 6791 6791-2011 be adopted. CARRIED 1003.2 Maple Ridge Zone Amending Bylaw No. 6901 6901-2012 To increase permitted height on the site to accommodate the
proposed hotel design of 21 meters Final reading R/2013-454 RZ/065/09 It was moved and seconded BL No. 6901-2012 Final reading That Bylaw No. 6901 6901-2012 be adopted. CARRIED
Council Minutes October 22, 2013 Page 6 of 17 Note: Councillors Hogarth and Morden returned to the meeting at 7:47 p.m. 1004 Albion Area Amenities Reserve Fund Bylaw No. 6997 6997-2013
Staff report dated October 21, 2013 recommending final reading To receive amenity contributions through the Community Amenity Program Final reading R/2013-455 BL No. 6997-2013 It was
moved and seconded Final reading Adopted That Bylaw No. 6997 6997-2013 be adopted. CARRIED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – October 7, 2013
R/2013-456 Minutes COW It was moved and seconded October 7, 2013 That the minutes of the Committee of the Whole Meeting of October 7, 2013 be received. CARRIED Public Works and Development
Services 1101 2012 2012-048 048-RZ, 11282 243 Street and 11291 243B Street, RS RS-3, RS RS-2 to RS RS-1b Staff report dated October 21, 2013 recommending that Maple Ridge Zone Amending
Bylaw No. 7018-2013 to rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban [Medium Density] Residential) to permit
single family lots of 371 m2 be given first reading and that the applicant provide further information as described on Schedules A, B, E, F, and G of the Development Procedures Bylaw
No. 5879-1999, along with the information required for a Subdivision application.
Council Minutes October 22, 2013 Page 7 of 17 R/2013-457 2012-048-RZ It was moved and seconded BL No. 7018-2013 First reading In respect of Section 879 of the Local Government Act, requirement
for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regiona
Regional District in which the area l covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to
the area covered by the plan; iii. The Council of any municipality that is adjacen adjacent to the t area covered by the plan; iv. First Nations; v. School District Boards, greater
boards and improvements district boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required
in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the District's website, together with an invitation to the public to comment;
and That Bylaw No. 7018 –2013 be given first re reading; and ading; That the applicant provides further information as described on Schedules A, B, E, F, and G of the Development Procedures
Bylaw No. 5879 – 1999, along with the information required for a Subdivision application. CARRIED 1102 2013 2013-085 085-RZ, 23154 136 Avenue, RS RS-3 to R R-2 Staff report dated October
21, 2013 recommending that Maple Ridge Zone Amending Bylaw No. 7029-2013 to rezone from RS-3 (One Family Rural Residential) to R-2 (Urban Residential District) to permit future subdivision
into approximately 27 single family lots be given first reading and that the applicant provide further information as described on Schedules A, B, F and
Council Minutes October 22, 2013 Page 8 of 17 G of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. R/2013-458 2013-085-RZ
It was moved and seconded BL No. 7029-2013 First reading In respect of Section 879 of the Local Government Act, requirement for consultation during the development or amendment of an
Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located,
in the case of a Municipal overed Official Community Plan; ii. The Board of any Regional Dis District that is adjacent to the trict area covered by the plan; iii. The Council of any
municipality that is adjacent to the area covered by the plan; iv. First Nations; v. School District Boards, greater boards and improvements district boards; and vi. The Provincial
and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the
proposed Official Community Plan amendments on the D District's website, together with an istrict's invitation to the public to comment, and; That Bylaw No. 7029 7029-2013 be given
first reading; and; That the applicant provide further information as described on Schedules A, B, F and G of the Development Procedures Bylaw No. 5879 –1999, along with the information
required for a Subdivision application. CARRIED
Council Minutes October 22, 2013 Page 9 of 17 1103 2013 2013-086 086-RZ, 13738, 13702 and 13660 232 Street, RS RS-3 to RS RS-1, RS RS-1b, R-1, R R-3, RST RST-SV, C C-5 and P P-1 Staff
report dated October 21, 2013 recommending that Maple Ridge Zone Amending Bylaw No. 7023-2013 to rezone from RS-3 (One Family Rural Residential) to RS-1 (One Family Urban Residential),
RS-1b (One Family Urban [Medium Density] Residential), R-1 (Residential District), R-3 (Special Amenity Residential District), RST-SV (Street Townhouse-Silver Valley), C-5 (Village
Centre Commercial) and P-1 (Park and School) be given first reading and that the applicant provide further information as described on Schedules A, B, C, D, E, F and G of the Development
Procedures Bylaw No. 5879-1999, along with the information required for an Intensive Residential Development Permit and a Subdivision application. R/2013-459 2013-086-RZ It was moved
and seconded BL No. 7023-2013 First reading In respect of Section 879 of the Local Government Act, the requirement for consultation during the development or amendment of an Official
Community Plan, Council must consider whether consultation is required with specifically: i. he Board of the Regional District in which the area covered by the plan is located, in the
case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent
to the area covered by the plan; iv. First Nations; v. School District Boards, greater boards and improvements district boards; and vi. The Provincial and Federal Governments and their
agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan
amendments on the District's website, together with an invitation to the public to c comment, and; omment, That Bylaw No. 7023 7023-2013 be given first reading; and
Council Minutes October 22, 2013 Page 10 of 17 That the applicant provide further information as described on Schedules A, B, C, D, E, F and G of the Development Procedures Bylaw No.
5879 –1999, along with the information required fo for an Intensive Residential Development Permit and r a Subdivision application. CARRIED 1104 2013 2013-001 001-RZ, 23920 112 Avenue,
RS RS-3 to R R-2 Staff report dated October 21, 2013 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7031-2013 to adjust area designated Conservation around
Rainbow Creek be given first and second readings and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 6977-2013 to rezone from RS-3 (One Family Rural Residential)
to R-2 (Urban Residential District) to permit a subdivision of 9 single family lots be given second reading and be forwarded to Public Hearing. R/2013-460 2013-001-RZ It was moved and
seconded BL No. 7031-2013 First, second reading Forward to PH BL No. 6977-2013 Second reading Forward to PH 1. That in accordance with Section 879 of the Local Government Act opportunity
for early and on on-going consultation has been provided by way of posting Bylaw No. 7031 7031-2013 on the municipal website, and Council considers it unnecessary to provide any further
consultation opportunities, except by way of holding a Public Hearing on the bylaw; 2. That Bylaw No. 7031 7031-2013 be considered in conjunction with the Capital Expenditure Plan and
Waste Management Plan; 3. That it be confirmed that Bylaw No. 7031 hat 7031-2013 is consistent with the Capital Expenditure Plan and Waste Management Plan; 4. That Amending Bylaw No.
7031 7031-2013 be given first and second readings and be forwarded to Public Hearing; 5. That Bylaw No. 6977 6977-201 2013 be given second reading and 3 be forwarded to Public Hearing;
and
Council Minutes October 22, 2013 Page 11 of 17 6. That the following terms and condition conditions be met prior to s final reading: i. Amendment to Schedule "B" & “C” of the Official
Community Plan; ii. Road and park dedication as required; ii iii. i. Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability
of the site for the proposed development; iv. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant at the Land Title Office; v. Removal of the existing buildings;
vi. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile
pursuant to the Waste Management Act must be provided in accordance with the regulations. CARRIED 1105 2011 2011-136 136-RZ, 20724 River Road, First Extension Staff report dated October
21, 2013 recommending that rezoning application 2011-136-RZ to rezone from RS-1 (One Family Urban Residential) to R-1 (Residential District) be granted a one year extension. R/2013-461
2011-136-RZ It was moved and seconded First One Year Extension That a one year extension be granted for rezoning application 2011 2011-136 136-RZ and that the following conditions be
addressed prior to consideration of Final Reading: 1. That the following terms and conditions be met prior to Final Reading. i. Road dedication as required; ii. Removal of the existing
building; and iii. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence,
a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations. CARRIED
Council Minutes October 22, 2013 Page 12 of 17 Note: Councillor Morden excused himself from discussion of Item 1106 as in owns property in the area. Councilor Hogarth excused himself
from discussion of Item 1106 as he manages a property in the area. Both Councillors left the meeting at 8:01 p.m. 1106 DP/065/09, 22379 116 Avenue Staff report dated October 21, 2013
recommending that the Corporate Officer be authorized to sign and seal DP/065/09 to allow the construction of a hotel comprising of 125 rooms, associated underground parking, a convention
centre and retail commercial and restaurant space. R/2013-462 DP/065/09 It was moved and seconded Sign and seal That the Corporate Officer be authorized to sign and seal DP/065/09 respecting
property located at 22379 116 Avenue. CARRIED Note: Councillor Hogarth and Councillor Morden returned to the meeting at 8:03 p.m. Financial and Corporate Services (including Fire and
Police) 1131 Adjustments to the 2012 Collector’s Roll Staff report dated September 21, 2013 submitting information on changes to the 2012 Collector’s Roll through the issuance of Supplementary
Roll 16. For information only No motion required 1132 Disbursements for the month ended September 30, 2013 Staff report dated October 21, 2013 recommending that the disbursements for
the month ended September 30, 2013 be approved.
Council Minutes October 22, 2013 Page 13 of 17 R/2013-463 Disbursements It was moved and seconded September 2013 That the disbursements as listed below for the month ended September
30, 2013 be approved: General $ 7,089,637. Payroll $ 1,593,459. Purchase Card $ 75,660. $ 8,758,756. CARRIED Note: Councillor Morden excused himself from discussion of Item 1133 as
he owns property in the area. Councillor Hogarth excused himself from discussion of Item 1133 as he manages one of the properties. Both Councillors left the meeting at 8:04 p.m. 1133
Revitalization Tax Exemption Agreements Staff report dated October 21, 2013 recommending that the Corporate Officer be authorized to execute Revitalization Tax Exemption Agreements
with qualified owners as attached to the staff report. R/2013-464 Revitalization Tax It was moved and seconded Exemption Agmts Execute Agreements That the Corporate Officer be authorized
to execute agreements with the qualified property owners listed in Schedule A, as attached to the staff report “Revitalization Tax Exemption Agreements dated October 21, 2013. CARRIED
Note: Councillors Hogarth and Morden returned to the meeting at 8:05 p.m.
Council Minutes October 22, 2013 Page 14 of 17 Community Development and Recreation Service 1151 Recreation Facility Fees Bylaw Amendment Staff report dated October 21, 2013 recommending
that Maple Ridge Recreation Facility Fees Amending Bylaw No. 7032-2013 to establish and regulate the fixing of fees for admissions and/or use of sports, recreation and community use
facilities be given first, second and third reading. Note: The General Manager of Community Development, Parks and Recreation Services advised that a replacement Schedule D and E was
distributed to Council prior to the meeting and identified the revision made to Schedule D. R/2013-465 BL No. 7032-2013 It was moved and seconded Three readings That Bylaw No. 7032
7032-2013 be given first, second and third readings. CARRIED 1152 Rescind District of Maple Ridge Policy 4.02 Staff report dated October 21, 2013 recommending that District of Maple
Ridge Policy 4.02 Arena Ice and Dry Floor Allocation be rescinded. R/2013-466 Policy 4.02 It was moved and seconded Rescind That District of Maple Ridge Policy 4.02 Arena Ice and Dry
Floor Allocation be rescinded. CARRIED Correspondence – Nil Other Committee Issues – Nil 1200 STAFF REPORTS – Nil
Council Minutes October 22, 2013 Page 15 of 17 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL The following items were released from Closed Council status: From the October 7, 2013 Closed
Council Meeting • LMS 4011 Panorama Strata Council Membership Appointments of Michael Millward, Facilities Operations Manager, Parks and Recreation and Richard Silver and Reg Patton,
Ridge Meadows Seniors Society Board of Directors • Economic Advisory Commission Youth Representative Appointments of Rohith Manhas and Jessica Chen For information only No motion required
1400 MAYOR’S REPORT Mayor Daykin attended the launch of the BusinessSTART program, a preopening tour of the Chances gaming centre and a ribbon cutting ceremony of the 227 Street roadway.
He also attended the Ridge Meadows Hospital Foundation Gala, an Act of Aging Symposium, a Zero Waste Conference and the Kanaka Education and Environmental Partnerships Society Return
of the Salmon event. 1500 COUNCILLORS’ REPORTS Councillor Morden Councillor Morden attended the BusinessSTART launch, the Ridge Meadows Hospital Foundation Gala, a Council of Councils
meeting and a Homelessness Action Week Lunch. Councillor Hogarth Councillor Hogarth attended an Act of Aging Symposium, a Council of Councils meeting and a Zero Waste Conference.
Council Minutes October 22, 2013 Page 16 of 17 Councillor Bell Councillor Bell attended a Maple Ridge-Pitt Meadows Parks and Leisure Services Commission meeting, an Urban Development
Institute Forum and a pre-opening tour of the Chances gaming centre. She also attended the local Real Estate Board, Maple Ridge/Pitt Meadows Division Thanksgiving Dinner and the Ridge
Meadows Hospital Foundation Gala. Councillor Ashlie Councillor Ashlie attended the Golden Harvest event at the ACT and a meeting of the Division of Family Practice. Councillor Dueck
Councillor Dueck attended a pre-opening tour of the Chances gaming centre and the ribbon cutting event of the opening of 227th Street roadway. She also attended a Council of Councils
meeting. Councillor Masse Councillor Masse participated in a canoe trip up Blaney Creek. He attended a Council of Councils meeting, the Golden Harvest event and a Homelessness Action
Week Lunch. 1600 OTHER MATTERS DEEMED EXPEDIENT – Nil 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS 1701 Councillor Hogarth notified Council that he will be putting forward
a motion at the next Council meeting requesting that RCMP be requested to enforce the Motor Vehicle Act as it pertains to the safe operation, wearing of helmets and proper illumination
of bicycles or other motorized vehicles as described in the Motor Vehicle Act within the District of Maple Ridge. 1800 QUESTIONS FROM THE PUBLIC Allen Lees Mr. Lees asked whether consideration
is given to potential conflicts between residential development projects and agricultural operations. The Director of Planning explained that the Official Community Plan policies require
that an agricultural impact assessment be prepared for non-farm development adjacent to agricultural uses, and noted that the assessment often recommends buffering, or the registration
of a restrictive covenant advising of the agricultural operation.
Council Minutes October 22, 2013 Page 17 of 17 1900 ADJOURNMENT – 8:50 p.m. _______________________________ E. Daykin, Mayor Certified Correct ___________________________________ C.
Marlo, Corporate Officer