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District of Maple Ridge COUNCIL MEETING March 11, 2014 The Minutes of the Municipal Council Meeting held on March 11, 2014 at 7:00 p.m. in the Council Chamber of the Municipal Hall,
11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief
Administrative Officer Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor C. Bell Parks and Recreation Services Councillor J. Dueck P. Gill, General
Manager Corporate and Financial Services Councillor A. Hogarth F. Quinn, General Manager Public Works and Development Councillor B. Masse Services Councillor M. Morden C. Carter, Director
of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting
was filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 400 APPROVAL OF THE AGENDA The agenda was approved as circulated.
Council Minutes March 11, 2014 Page 2 of 13 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of February 25, 2014 R/2014-102 501 Minutes Regular Council
It was moved and seconded February 25, 2014 That the m minutes of the Regular inutes Council Meeting of February 25, 2014 be adopted as circulated CARRIED 502 Minutes of the Development
Agreements Committee Meetings of February 25 and March 5, 2014 R/2014-103 502 Minutes Development Agmt It was moved and seconded Committee That the minutes of the Development Ag Agreements
Committee reements Meetings of February 25 and March 5, 2014 be received. CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCIL 601 District of Maple Rid Ridge We e Website Presentation
bsite • Fred Armstrong, Manager of Corporate Communications • Danielle Pope, Manager of Business Operations The Manager of Corporate Communications introduced the District’s new website,
highlighting the Google search engine and the “Notify Me” section. The Manager of Business Operations introduced the Parks and Leisure Services website and explained the interconnectivity
with the District’s website. 700 DELEGATIONS 701 Maple Ridge Concert Band Delegation • Gale Yip, President, Colin Murray, Treasurer and Tom Walker, Director Mrs. Yip provided an overview
of the concert bandstand, the Bandstand Birthday Bash and bandstand beautification project.
Council Minutes March 11, 2014 Page 3 of 13 702 Maple Ridge Community Heritage Commission Update • Brenda Smith, Chair Ms. Smith gave a PowerPoint presentation providing an update on
the Community Heritage Commission’s 2013 accomplishments and the plans for the upcoming years. Note: Item 1151 was dealt with prior to Item 801 800 UNFINISHED BUSINESS Note: Items 801
and 802 have been forwarded from the March 3, 2014 Council Workshop Meeting 801 Enforcement of the Motor Vehicle Act Pertaining to Bicycle Use Staff report dated March 3, 2013 recommending
endorsement of recommendations presented by the Maple Ridge Social Planning Advisory Committee and the RCMP regarding cyclists in the downtown core. R/2014-104 SPAC It was moved and
seconded Recommendations Bicycle Use Endorse That the recommendations presented by Maple Ridge Social Planning Advisory Committee and the RCMP regarding cyclists in the downtown core
be endorsed as outlined in the staff report dated March 3, 2014. CARRIED 802 Hammond Area Plan Scoping Report Staff report dated March 3, 2014 recommending the endorsement of the ‘Consultation
and Communication’ section of the report titled “Hammond Area Plan Scoping Project”. R/2014-105 Hammond Area Plan It was moved and seconded Scoping Report Endorse 1) Whereas Council
has considered the requirements of Section 879 of the Local Government Act that it provide, in respect of an amendment to an Official Community Plan, one or more opportunities it considers
appropriate
Council Minutes March 11, 2014 Page 4 of 13 for consultation with persons, organizations and authorities it considers will be affected and has specifically considered the mat matters
referred to in Section ters 879(2) of the Act Act; 2) And whereas Council considers that the opportunities to consult, proposed to be provided by the District in respect of an amendment
to an Official Community Plan, constitute appropriate consultation for t the purposes of he Section 879 of the Act Act; 3) And whereas, in respect of Section 879 of the Local Government
Act Act, requirement for consultation during the , development or amendment of an Official Community Plan, Council must consider whether consultation is re required with specifically:
quired a. The board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; b. The Board of any Regional District
that is adjacent to the area covered by the plan; c. The Council of any municipality that is adjacent to the area covered by the plan; d. First Nations; e. School District Boards, greater
boards and improvement district boards, and f. The Provincial and federal governments and their agencies; 4) An And that the only additional consultation to be required d in respect
of this matter beyond the consultation program outlined in this report titled, “Hammond Area Plan Scoping Report”, dated March 3, 2014, and the early posting of the proposed Maple Ridge
Offi Official cial Community Plan Amending Bylaw on the District’s website, together with an invitation to the public to comment, is referral to the Katzie First Nation, City of Pitt
Meadows, and School District 42; 5) And that the “Consultation & Communication” secti section of on the report titled “Hammond Area Plan Scoping Report”, dated March 3, 2014 be endorsed.
CARRIED
Council Minutes March 11, 2014 Page 5 of 13 900 CORRESPONDENCE – Nil 1000 BYLAWS – Nil COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – March 3, 2014 R/2014-106
Minutes COW It was moved and seconded March 3, 2014 That the minutes of the Committee of the Whole Meeting of March 3 3, 201 , 2014 be received. CARRIED Public Works and Development
Services 1101 2014 2014-001 001-RZ, 23753 and 23771 130 Avenue, RS RS-2 to R-2 Staff report dated March 3, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7062-2014 to rezone
from RS-2 (One Family Suburban Residential) to R-2 (Urban Residential District) to permit 18 single family lots zoned R-2 and a neighbourhood park lot be given first reading and that
the applicant provide further information as described on Schedules A, F and G of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision
application. R/2014-107 2014-001-RZ It was moved and seconded BL No. 7062-2014 First reading In respect of Section 879 of the Local Government Act, requirement for consultation during
the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which
the area covered by the plan is located, in the case of a Municipal Official Community Plan;
Council Minutes March 11, 2014 Page 6 of 13 ii. The Board of any Regional District that is adjacent to the area c covered by the plan; overed iii. The Council of any municipality that
is adjacent to the area covered by the plan; iv. First Nations; v. School District Boards, greater boards and improvements district boards; and vi. The Provincial and Federal Governments
and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community
Plan amendments on the District's website, together with an invitation to the public to comment, and; That Bylaw No. 7062 7062-2014 be given first reading; and That the applicant provide
further information as described on Schedules A, F and G of the Development Procedures Bylaw No. 5879 – 1999, along with the information requir required for a ed Subdivision application.
CARRIED 1102 2013 2013-052 052-RZ, 23227 Dogwood Avenue, Zoning Bylaw Text Amendment Staff report dated March 3, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7003-2013
to allow a site-specific text amendment to the C-1 (Neighbourhood Commercial) zone to permit apartment use and parking as a permitted principal use, increased density for residential
rental units and retail commercial use for a mixed-use commercial and residential development be given first and second reading and be forwarded to Public Hearing. R/2014-108 2013-052-RZ
It was moved and seconded BL No. 7003-2013 First and Second Reading to PH 1. That Bylaw No. 7003 – 2013 be given first and second reading and be forwarded to Public Hearing; 2. That
the following terms and conditions be met prior to final reading:
Council Minutes March 11, 2014 Page 7 of 13 i. That Land Use Contracts R4089 and Y146324 be discharged from Title ; ii. That Access and Parking Easements BB1312550 to BB1312553 registered
on Title for 13 parking spaces for 12968 232 Street (the Black Sheep Pub) be discharged and replaced by a new Access and Parking Easement that w would provide for 18 parking ould spaces
for 12968 232 Street (the Black Sheep Pub); iii. Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the subject
property for the proposed developme development nt iv. Registration of a Restrictive Covenant at the Land Title Office protecting the Visitor Parking; v. That previous Development Permit
DP/080/08, registered on Title as BB4033853 be discharged from Title and be replaced by Development Permit 2012 2012-062 062-DP; and vi. That a Housing Agreement Bylaw be adopted, under
the provisions of Section 905 of the Local Government Act, along with its accompanying covenant and agreement. CARRIED 1103 2013 2013-091 091-RZ, 20395 123 Avenue, RS RS-1 to RS RS-1b
Staff report dated March 3, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7035-2013 to rezone from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban [Medium
Density] Residential) to permit future subdivision into two single family lots be given second reading and be forwarded to Public Hearing. R/2014-109 2013-091-RZ It was moved and seconded
BL No. 7035-2013 First and Second Reading to PH 1. That Maple Ridge Zone Amending Bylaw No. 7035 – 2013 be given second reading, and be forwarded to Public Hearing; and
Council Minutes March 11, 2014 Page 8 of 13 2. That the following terms and conditions be met prior to Final Reading: i. Registration of a geotechnical report as a Restrictive Covenant
at the Land Title Office which addresses the suitability of the subject property for the proposed development; roposed ii. Approval from the Coast Mountain Bus Company to relocate the
existing bus stop that is located in the middle of the subject property, to a location that is also acceptable to the District of Maple Ridge; iii. Removal of the exi existing buildings;
sting iv. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks; and v. Pursuant to the Contaminated
Site Regulations of the Environmental Management Act, the property owner has provided a Site Profile for the subject land. CARRIED 1104 Municipal Equipment Purchase and Install – One
Recycling Baler and Conveyor Staff report dated March 3, 2014 recommending that the contract for the design, supply and install of a Two Ram Horizontal Baler System including a conveyor
be awarded to Machinex and that the Corporate Officer be authorized to execute the contract. Kim Day, Executive Director, Ridge Meadows Recycling Society provided additional information
on the existing baler and the process followed to acquire a replacement unit. She advised on the impact of the lack of a baler on the Ridge Meadows Recycling Society’s business. R/2014-110
Award of Contract It was moved and seconded Machinex Reycling Execute Contract That the contract for the design, supply and install of a Two Ram Horizontal Baler System including a
conveyor be awarded to Machinex Recycling Services Inc. for an estimated contract value not to exceed $763,955.00, which consists of
Council Minutes March 11, 2014 Page 9 of 13 th the contract amount of $693,955.00, including applicable e taxes, and a 10% contingency of $70,000.00; and further That the Corporate Officer
be authorized to execute the contract. CARRIED Councillor Bell, Councillor Masse -OPPOSED Note: Item 1105 was withdrawn at the request of staff 1105 Staff report dated March 3, 2014
recommending that the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 156/14. Financial and Corporate Services (including Fire and Police) 1131
Network Equipment Replacement Staff report dated March 3, 2014 recommending that the contract for the replacement of network core routers and edge switches be awarded to Spyders Inc.
and that the Corporate Officer be authorized to execute the contract. R/2014-111 Award of Contract It was moved and seconded Spyders Inc. Execute Contract That the contract for replacement
of the network core routers and edge switches be awarded to Spyders Inc. in the amount of $248,014.54, plus taxes a and further that a 10% nd contingency be allowed for unanticipated
additional works; and further That the Corporate Officer be authorized to execute the contract. CARRIED
Council Minutes March 11, 2014 Page 10 of 13 1132 Server Replacement Staff report dated March 3, 2014 recommending that the contract for replacement of District servers and required
server infrastructure be awarded to Dell and that the Corporate Officer be authorized to execute the contract. R/2014-112 Award of Contract It was moved and seconded Dell Execute Contract
That the contract for replacement of the District servers and required server infrastructure be awarded to Dell in the amount of $208,868.26, plus taxes and further that a 10% contingency
be allowed for unanticipated additional works; and further That the Corporate Officer be authorized to execute the contract. CARRIED Community Development and Recreation Service Note:
Item 1151 was dealt with prior to Item 801 1151 Maple Ridge Concert Band Association Request Staff report dated March 3, 2014 recommending that the request by the Maple Ridge Concert
Band Association to complete various works on the Maple Ridge Bandstand and to fundraise during the 20th anniversary celebration event be approved. R/2014-113 Maple Ridge It was moved
and seconded Concert Band Approve Requests That the following requests made by the Maple Ridge Concert Band Association be approved: (a) Completion of the wrought iron ornamentation
and copper roof treatment on the Maple Ridge Bandstand subject to meeting the District’s permit and safety requirements;
Council Minutes March 11, 2014 Page 11 of 13 (b) Recognition of Maple Ridge Concert Band Association sponsors with the placement of raised bronze plaques consistent with those already
in place on the bandstand steps, to a maximum of twenty plaques; and (c) Fundraising during the 20th anniversary celebration event, for the funds needed to complete the remaining bandstand
projects. CARRIED Correspondence – Nil Other Committee Issues – Nil 1200 STAFF REPORTS – Nil 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL – Nil 1400 MAYOR’S REPORT Mayor Daykin attended
Leadership Day at Maple Ridge Secondary School. He spoke to students at Golden Ears Elementary. He attended a subregional transit meeting and the Annual General Meeting of the Kanaka
Environmental & Educational Partnership Society. He reminded residents that March 14 is Culture Fest in Maple Ridge and that the month of March is E-Comm 911 Accidental Call Awareness
Month. 1500 COUNCILLORS’ REPORTS Councillor Hogarth Councillor Hogarth attended the Ridge Meadows South Asian Cultural Society Gala
Council Minutes March 11, 2014 Page 12 of 13 Councillor Bell Councillor Bell listened to a webinar put on by BCSCA. She attended an Arts Council Strategic Planning session and the Ridge
Meadows South Asian Cultural Society Gala. Councillor Ashlie Councillor Ashlie attended meetings of the Maple Ridge Agricultural Advisory Committee and the Maple Ridge Social Planning
Advisory Committee. She also attended an update on the “GP For Me” work hosted by the division of Family Practitioners and the Ridge Meadows South Asian Cultural Society Gala. Councillor
Dueck Councillor Dueck advised that the Ridge Meadows Youth Diversion Community Forum and Annual General Meeting is scheduled for March 13. She attended a meeting of the Ridge Meadows
Recycling Society. Councillor Masse Councillor Masse attended meetings of the Maple Ridge Agricultural Advisory Committee and the Maple Ridge Social Planning Advisory Committee. He
also attended a BC Housing Renewing Riverview Public Forum, a Heroin Assisted Treatment Forum and a Urban Development Institute luncheon. Councillor Morden Councillor Morden attended
a Ridge Meadows Seniors Society meeting, the Ridge Meadows South Asian Cultural Society Gala and a Builders’ Forum. 1600 OTHER MATTERS DEEMED EXPEDIENT – Nil 1700 NOTICES OF MOTION
AND MATTERS FOR FUTURE MEETINGS – Nil 1800 QUESTIONS FROM THE PUBLIC Kevin Prie Priebe be Mr. Priebe asked whether the 132 Avenue project can be reviewed by Council and be forwarded
to the Maple Ridge-Pitt Meadows Municipal Advisory Committee on Accessibility Issues. Mayor Daykin requested that Mr. Priebe speak with the General Manager of Public Works and Development.
Council Minutes March 11, 2014 Page 13 of 13 Chris Mundy Mr. Mundy spoke to the Silver Valley Plan and asked when the plan will be amended. He also asked when the Official Community
Plan will be amended. Mayor Daykin suggested that Mr. Mundy meet with the Director of Planning to discuss his concerns. 1900 ADJOURNMENT – 9:20 p.m. _______________________________
E. Daykin, Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer