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District of Maple Ridge COUNCIL MEETING April 22, 2014 The Minutes of the Municipal Council Meeting held on April 22, 2014 at 7:00 p.m. in the Council Chamber of the Municipal Hall,
11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief
Administrative Officer Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor C. Bell Parks and Recreation Services Councillor J. Dueck P. Gill, General
Manager Corporate and Financial Services Councillor A. Hogarth F. Quinn, General Manager Public Works and Development Councillor B. Masse Services Councillor M. Morden C. Carter, Director
of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting
was filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 400 APPROVAL OF THE AGENDA The agenda was approved as circulated.
Council Minutes April 22, 2014 Page 2 of 16 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of April 8, 2014 R/2014-167 501 Minutes Regular Council It
was moved and seconded April 8, 2014 That the m minutes of the Regular Council inutes Meeting of April 8, 2014 be adopted as circulated CARRIED 502 Minutes of the Public Hearing of
April 15, 2014 R/2014-168 502 Minutes Public Hearing It was moved and seconded April 15, 2014 That the minutes of the Public Hearing of April 15, 2014 be adopted as circulated. CARRIED
503 Minutes of the Development Agreements Committee Meetings of April 8 (3) and April 10 (2), 2014 R/2014-169 503 Minutes Development Agmt It was moved and seconded Committee That the
minutes of the Development Ag Agreements Committee reements Meetings of April 8(3) and April 10(2), 2014 be rec received. eived. CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCIL
– Nil 700 DELEGATIONS – Nil
Council Minutes April 22, 2014 Page 3 of 16 800 UNFINISHED BUSINESS 801 Notice of motion by Councillor Hogarth That the District of Maple Ridge adopt riparian area regulations as set
out in Provincial Legislation under the Fish Protection Act and endorsed by Fisheries and Oceans Canada. Councillor Hogarth reviewed the motion. R/2014-170 Adopt Provincial It was moved
and seconded Riparian Area Regulations DEFEATED That the District of Maple Ridge adopt riparian area regulations as set out in Provincial Legislation under the Fish Protection Act and
endorsed by Fisheries and Oceans Canada. DEFEATED Mayor Daykin, Councillor Ashlie, Councillor Bell, Councillor Dueck, Councillor Masse, Councillor Morden -OPPOSED 802 Notice of Motion
otion by Councillor Bell To prepare for the receipt of comments from School District No. 42 on the Strategic Facilities Plan, that staff prepare a report on the progress towards completion
of the Silver Valley Area Plan including a review of density, population and capacity. Councillor Bell outlined revisions to her proposed motion and provided an overview of reasons
for the motion. R/2014-171 802.1 Progress of Silver It was moved and seconded Valley Area Plan AMENDED That staff prepare a report on the progress towards hat completion of the Silver
Valley Area Plan including a an update of density, population and capacity.
Council Minutes April 22, 2014 Page 4 of 16 R/2014-172 802.2 Progress of Silver It was moved and seconded Valley Area Plan AMENDMENT That the motion be amended to re replace place the
text “completion” with the text “implementation.” AMENDMENT CARRIED MOTION AS AMENDED That staff prepare a report on the progress towards hat implementation of the Silver Valley Area
Plan including a an update of density, population and capacity. CARRIED 803 Notice of Motion otion by Councillor Bell That staff be directed to review the structure of the Bylaw Department
with a view towards developing a capacity to include a community bylaw education program separate from the bylaw enforcement. Councillor Bell outlined revisions to her original notice
of motion. R/2014-173 803.1 Review of Bylaws It was moved and seconded Department DEFEATED That staff be directed to review the structure of the Bylaw Bylaws Department with a view
towards developing a capacity to include a community bylaw education program that would enhance bylaw enforcement. DEFEATED Mayor Daykin, Councillor Ashlie, Councillor Bell, Councillor
Dueck, Councillor Hogarth, Councillor Masse, Councillor Morden – OPPOSED
Council Minutes April 22, 2014 Page 5 of 16 R/2014-174 803.2 Bylaws Department It was moved and seconded Education Program That staff be directed to provide information on the current
status of the education program in the Bylaws Department along with suggestions for enhancements. CARRIED 900 CORRESPONDENCE – Nil 1000 BYLAWS Bylaws for Final Reading Note: Items 1001
to 1003 are from the Public Hearing of April 15, 2014 1001 2013 2013-052 052-RZ, 23227 Dogwood Avenue Maple Ridge Zone Amending Bylaw No. 7003 7003-2013 To allow a site-specific Zoning
Bylaw text amendment to the C-1 (Neighbourhood Commercial) zone to allow apartment use as a permitted principal use; to allow parking as a principal use and to permit increased density
for the residential rental units and the retail commercial use Third reading R/2014-175 2013-052-RZ It was moved and seconded BL No. 7003-2013 Third reading That Bylaw No. 7003 7003-2013
be given third reading. CARRIED 1002 2013 2013-091 091-RZ, 20395 123 Avenue Maple Ridge Zone Amending Bylaw No. 7035 7035-2013 To rezone from RS-1 (One Family Rural Residential) to
RS-1b (One Family [Medium Density] Urban Residential) to permit future subdivision into 2 single family lots Third reading
Council Minutes April 22, 2014 Page 6 of 16 R/2014-176 2013-091-RZ It was moved and seconded BL No. 7035-2013 Third reading That Bylaw No. 7035 7035-2013 be given third reading. CARRIED
1003 2011 2011-002 002-RZ, 25608 Bosonworth Avenue Maple Ridge Zone Amending Bylaw No. 6795 6795-2011 To rezone from A-2 (Upland Agricultural) to RS-2 (One Family Suburban Residential)
to permit a future subdivision of 3 lots Third reading R/2014-177 2011-002-RZ It was moved and seconded BL No. 6795-2011 That Bylaw No. 6795 6795-2011 be given third reading. CARRIED
COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – April 7, 2014 and April 14, 2014 R/2014-178 Minutes COW It was moved and seconded April 7, 2014 April 14,
2014 That the minutes of the Committee of the Whole Meeting of April 7, 201 2014 and April 14, 2014 be received. CARRIED
Council Minutes April 22, 2014 Page 7 of 16 Public Works and Development Services 1101 2013 2013-052 052-RZ, 23227 Dogwood Avenue Housing Agreement Bylaw No. 7004 7004-2013, 23227 Dogwood
Avenue Staff report dated April 14, 2014 recommending that 23227 Dogwood Avenue Housing Agreement Bylaw No. 7004-2013 be given first, second and third readings. R/2014-179 2013-052-RZ
It was moved and seconded BL No. 7004-2013 Three readings That Bylaw No. 7004 –2013 be given first, second and third reading. CARRIED 1102 2014 2014-014 014-RZ, 13316 235 Street, RS
RS-3 to R R-1 and RS RS-1b Staff report dated April 14, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7071-2014 to rezone from RS-3 (One Family Rural Residential) to R-1
(Residential District) and RS-1b (One Family Urban [Medium Density] Residential) to permit 5 fee simple lots zoned RS-1b and 8 bare land strata lots zoned R-1 be given first reading
and that the applicant provide further information as described on Schedules B and G of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision
application. R/2014-180 2014-014-RZ It was moved and seconded BL No. 7071-2014 First reading That Bylaw No. 7071 7071-2014 be given first reading; and That the applicant provide further
information as described on Schedules B and G of the Development Procedures Bylaw No. 5879 – 1999, along with the information required for a Subdivision application. CARRIED
Council Minutes April 22, 2014 Page 8 of 16 1103 2013 2013-082 082-RZ, 13260 236 Street, RS RS-3 and RS RS-2 to RM RM-1 Staff report dated April 14, 2014 recommending that second reading
of Maple Ridge Zone Amending Bylaw No. 7037-2013 as amended to rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to RM-1 (Townhouse Residential)
to permit 61 townhouse units be given second reading and be forwarded to Public Hearing. R/2014-181 2013-082-RZ It was moved and seconded BL No. 7037-2013 Second reading Forward to
PH 1. That Bylaw No. 7037 7037-2013 be amended as identified in the staff report dated April 14, 2014, be given second reading, and be forwarded to Public Hearing; and 2. That the following
terms and conditions be met prior to Final Reading. i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined
in the Agreement’ ii. Road dedication as required; iii. Registration of a Geotechnical Report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the
site for the proposed development; iv. Removal of the existing buildings; v. Registration of a Restrictive Covenant protecting the Visitor Parking; vi. Construction of the sidewalk
along 236th Street up to Fern Crescent; vii. An Engineer’s certification that adequate water quantity for domestic and fire protection purposes can be provided; viii. A disclosure statement
must be submitted by a Professional Engineer advising wh whether there is any ether evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the
Waste Management Act must be provided in accordance with the regulations; and ix. Pursuant to the Contaminated Site Regulations of the Envir Environmental Management Act onmental Act,
the property , owner will provide a Site Profile for the subject land. CARRIED
Council Minutes April 22, 2014 Page 9 of 16 1104 2011 2011-019 019-RZ, 10515 and 10595 240 Street and 23950 Zeron Avenue, First Extension Staff report dated April 14, 2014 recommending
that a one year extension be granted for rezoning application 2011-019-RZ to permit construction of 48 townhouse units under the RM-1 (Townhouse Residential) zone. R/2014-182 2011-019-RZ
It was moved and seconded First One Year Extension That a one year extension be granted for rezoning application 2011 2011-019 019-RZ. CARRIED 1105 Municipal Equipment Purchase, One
Single Axle Recycle Truck Staff report dated April 14, 2014 recommending that the contract for the purchase of one single axle recycling truck be awarded to Fort Fabrication and Welding
Ltd. and that the Corporate Officer be authorized to execute the contract. R/2014-183 Award of Contract It was moved and seconded Fort Fabrication and Welding Ltd. That the contract
for the purchase of one single axle recycle truck be awarded to Fort Fabrication and Welding Ltd in the amount of $182,684.25 plus applicable taxes of approximat approximately $21,922.11,
and a contingency amount of ely $10,000 and further, that the Corporate Officer be authorized to execute the contract. CARRIED Councillor Bell, Councillor Masse -OPPOSED 1106 Excess
Capacity/Extended Services Agreement LC 156/14, Bosonworth Avenue and Carmichael Street Staff report dated April 14, 2014 recommending that the Corporate Officer be authorized to sign
and seal Excess Capacity Latecomer Agreement LC 156/14.
Council Minutes April 22, 2014 Page 10 of 16 R/2014-184 Excess Capacity It was moved and seconded Latecomer Agreement LC 156/14 That with respect to the subdivision of lands involved
in subdivision SD 102/03 located at Bosonworth Avenue and Carmichael Street, be it resolved: 1. That the cost to provide the excess or extended services is, in whole or in part, excessive
to the municipality and that the cost to provide these services shall be paid by the owners of the land being subdivided, and 2. That Latecomer Charges be imposed for such excess or
extended services on the parcels and in the amounts as set out in the staff report dated April 14, 2014; and further 3. That the Corporate Officer be authorized to sign and seal Excess
Capacity Latecomer Agreement LC 156/14 with the subdivider of the said lands. CARRIED Financial and Corporate Services (including Fire and Police) 1131 Disbursements for the month ended
March 31, 2014 Staff report dated April 14, 2014 recommending that the disbursements for the month ended March 31, 2014 be approved. R/2014-185 Disbursements It was moved and seconded
March 2014 That the disbursements as listed below for the month ended March 31, 2014 be approved: General $ 6,190,706. Payroll $ 1,563,000. Purchase Card $ 101,542. $ 7,855,258. CARRIED
Council Minutes April 22, 2014 Page 11 of 16 1132 2013 Consolidated Financial Statements Staff report dated April 14, 2014 recommending that the 2013 Consolidated Financial Statements
be accepted. R/2014-186 2013 Consolidated It was moved and seconded Financial Statements That the 2013 Consolidated Financial Statements be accepted. CARRIED Councillor Bell -OPPOSED
1133 2015 2015-2019 Business Planning Process Staff report dated April 14, 2014 recommending that the Business Planning Framework timelines be adjusted. R/2014-187 2015-2019 Business
It was moved and seconded Planning Process Adjust timelines That staff adjust the Business Planning Framework timelines as outlined in the staff report dated April 14, 2014 entitled
“2015 2015-2019 Business Planning Process.” CARRIED 1134 2014 Council Expenses Staff report dated April 14, 2014 providing Council expenses for 2014 updated to the end of March 2014.
For information only No motion required 1135 Review of Telecom Tower Protocols and Recommended Changes Staff report dated April 14, 2014 recommending changes to the Telecommunications
Tower Siting Protocols applicable to tower building activities in Maple Ridge.
Council Minutes April 22, 2014 Page 12 of 16 R/2014-188 Telecom Tower It was moved and seconded Protocols Changes The Telecommunications Tower Siting Protocol be amended as follows:
1. Include a $500 review fee for ‘high impact’ antenna structure applications; 2. The time frame for the District review of a telecommunications tower application be amended to make
it consistent with the FCM model template, namely 60 days to finalize an application following a public meeting, in an overall review period of 120 days; and 3. Include a deadline of
3 years on tower construction following a successful public consultation process. CARRIED 1136 Tax Rates Bylaws ax – Maple Ridge Road 13 Dyking District and Albion Dyking District Staff
report dated April 14, 2014 recommending that Road 13 Dyking District Tax Rates Bylaw No. 7079-2014 be given first, second and third readings and that Albion Dyking District Tax Rates
Bylaw No. 7080-2014 be given first, second and third readings. R/2014-189 BL No. 7079-2014 It was moved and seconded BL No. 7080-2014 Three readings That Maple Ridge Road 13 D Diking
District Tax Rates Bylaw No. king 7079 7079-2014; be given first, second and third readings and that. Alb Albion Diking District Tax Rates Bylaw No. 7080 ion 7080-2014 be given first,
second and third readings. CARRIED Community Development and Recreation Service 1151 Homelessness Partnering Strategy (HPS) Funding Staff report dated April 14, 2014 recommending that
a letter be written expressing concerns with the implementation of a Housing First model.
Council Minutes April 22, 2014 Page 13 of 16 R/2014-190 Homelessness It was moved and seconded Partnering Strategy Funding That a letter be written to Service Canada, Member of Parliament
Randy Kamp and the Regional Steering Committee on Homelessness expressing concern over varying degrees of capacity within all Metro Vancouver communities to implement a Housing First
model and that future communications around the funding process be timely and more comprehensive. CARRIED Correspondence – Nil Other Committee Issues – Nil 1200 STAFF REPORTS 1201 2014
2014-2018 Financial Plan Amending Bylaw Staff report dated April 22, 2014 recommending that Maple Ridge 2014-2018 Financial Plan Amending Bylaw No. 7076-2014 be given first, second
and third readings. The General Manager of Corporate and Financial Services gave a PowerPoint presentation outlining amendments to the 2014-2018 Financial Plan. He outlined key issues
and major cost drivers in the financial plan. R/2014-191 BL No. 7076-2014 It was moved and seconded Three readings That Bylaw No. 7076 7076-2014 be given first, second and third readings.
CARRIED Councillor Bell -OPPOSED
Council Minutes April 22, 2014 Page 14 of 16 1202 2014 Property Tax Rates Bylaw roperty Staff report dated April 22, 2014 recommending that Maple Ridge Property Tax Rates Bylaw No. 7078-2014
be given first, second and third readings. R/2014-192 BL No. 7078-2014 It was moved and seconded Three readings That Bylaw No. 7078 7078-2014 be given first, second and third readings.
CARRIED Councillor Bell -OPPOSED 1203 Recycling Charges Amending Bylaw Staff report dated April 22, 2014 recommending that Maple Ridge Recycling Charges Amending Bylaw No. 7051-2014
be given first, second and third readings. R/2014-193 BL No. 7051-2014 It was moved and seconded Three readings That Bylaw No. 7051 7051-2014 be given first, second and third readings.
CARRIED 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL From the Closed Council Meeting of April 7, 2014 • Loitering Bylaw Report • Medical Marihuana Update • Maple Ridge and Pitt Meadows
Advisory Committee on Accessibility Issues Committee Appointments 2014 • Silver Valley Lands Update
Council Minutes April 22, 2014 Page 15 of 16 1400 MAYOR’S REPORT Mayor Daykin encouraged residents to participate in a moment of silence on April 28 at 11:00 a.m. to observe the National
Day of Mourning commemorating workers who have been killed, injured or suffered illness due to workplace injuries. Mayor Daykin attended Maple Ridge Secondary School Grade 12 Transition
Interviews, the Maple Ridge-Pitt Meadows Chamber of Commerce Business Excellence Awards and the North Fraser Education Summit. He also attended a presentation on the Urban Food Forest.
1500 COUNCILLORS’ REPORTS Councillor Masse Councillor Masse attended a meeting with the Vice President of BC Housing pertaining to the “Renewing Riverview” process, the Urban Food Forest
presentation, a presentation by the Ombudsperson and the Intersections event. Councillor Morden Councillor Morden attended the Maple Ridge-Pitt Meadows Chamber of Commerce Business
Excellence Awards, a meeting of the Maple Ridge-Pitt Meadows Park and Leisure Services Commission and the Intersections event. He reminded residents of Earth Day on April 26. Councillor
Hogarth Councillor Hogarth attended various events spoken to by other Councillors. He announced that he has withdrawn his attendance at the Federation of Canadian Municipalities. Councillor
Bell Councillor Bell attended a meeting of the Arts Council, the Intersections event, the Maple Ridge-Pitt Meadows Chamber of Commerce Business Excellence Awards and a presentation
on the School District No. 42 budget. She reminded residents that the Goodbye Chums event is being held on April 27 and that the Tennis Club is having its annual opening on April 26
which is also Earth Day. She also reminded all that the Centennial Pitt Meadows Gala is coming up. Councillor Ashlie Councillor Ashlie attended the Education Summit as well as various
meetings spoken to by other Councillors. She acknowledged the City of Pitt Meadows for their 100th Year Anniversary.
Council Minutes April 22, 2014 Page 16 of 16 Councillor Dueck Councillor Dueck attended a meeting of the Maple Ridge Economic Advisory Committee, the Public Art Steering Committee, Grade
12 Transition Interviews at Maple Ridge Secondary School and the Intersections event. Mayor Daykin reminded residents of the Home Show to be held May 2, 3 and 4th and that it is the
City of Pitt Meadows 100th Anniversary with events to be held on the weekend of April 26 and 27. 1600 OTHER MATTERS DEEMED EXPEDIENT – Nil 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE
MEETINGS – Nil 1800 QUESTIONS FROM THE PUBLIC Eric Phillips Mr. Phillips spoke to two letters he brought to City Hall and asked whether he will receive a response from the District
pertaining to safety measures around the Fern Crescent area. Mayor Daykin indicated that he spoke with Mr. Phllips following the receipt of one letter and that the General Manager of
Public Works and Development will follow up with Mr. Phillips. 1900 ADJOURNMENT -9:48 p.m. _______________________________ E. Daykin, Mayor Certified Correct ___________________________________
C. Marlo, Corporate Officer