HomeMy WebLinkAbout2014-06-10 Council Meeting Minutes.pdfMicrosoft Word - 2014-06-10 Council Minutes
District of Maple Ridge COUNCIL MEETING June 10, 2014 The Minutes of the Municipal Council Meeting held on June 10, 2014 at 7:00 p.m. in the Council Chamber of the Municipal Hall, 11995
Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief Administrative
Officer Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor C. Bell Parks and Recreation Services Councillor J. Dueck P. Gill, General Manager Corporate
and Financial Services Councillor A. Hogarth F. Quinn, General Manager Public Works and Development Councillor B. Masse Services Councillor M. Morden C. Carter, Director of Planning
C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting was filmed
by Shaw Communications Inc. 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS – Nil 400 APPROVAL OF THE AGENDA The agenda was approved as circulated.
Council Minutes June 10, 2014 Page 2 of 13 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of May 27, 2014 R/2014-261 501 Minutes Regular Council It was
moved and seconded That the m minutes of the Regular Council Meeting of inutes April 22, 2014 be adopted as circulated CARRIED 502 Minutes of the Development Agreements Committee Meeting
of May 27(2) and May 29, 2014 R/2014-262 503 Minutes Development Agmt It was moved and seconded Committee That the minutes of the Development Ag Agreements Committee reements Meeting
of May 27(2) and May 29, 2014 be received. CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCIL 601 2014 Residential Class Property Taxation The General Manager of Corporate and Financial
Services gave a PowerPoint presentation providing information on the 2014 Residential Class Property Taxes. 700 DELEGATIONS 701 True North Fraser Bluegrass Delegation The True North
Fraser Bluegrass delegation entertained the audience with a song. They gave a PowerPoint presentation which provided information on the True North Fraser Bluegrass festival, spoke to
the positive impacts on the community and outlined plans for the future of the festival in Maple Ridge.
Council Minutes June 10, 2014 Page 3 of 13 800 UNFINISHED BUSINESS Note: Items 801 and 802 were forwarded from the May 27, 2014 Council Meeting 801 DVP/080/08, 23227 Dogwood Avenue Staff
report dated May 12, 2014 recommending that the Corporate Officer be authorized to sign and seal DVP/080/08 to vary front, interior and exterior setbacks, building height, retaining
wall height and allow an existing above-ground utility plant to remain on 232 Street. The Manager of Legislative Services advised that the motion authorizing the Corporate Officer to
sign and seal DVP/080/08 was moved and seconded at the May 27, 2014 Council Meeting and is back on the floor for debate. R/2014-263 DVP/080/08 Sign and seal That the Corporate Officer
be authorized to sign and seal DVP/080/08 respecting property located at 23227 Dogwood Avenue. CARRIED 802 2012 2012-062 062-DP, 23227 Dogwood Avenue, Revised Development Permit Staff
report dated June 10, 2014 recommending that the Corporate Officer be authorized to sign and seal 2012-062-DP to allow a mixed-use commercial and residential development consisting
of five commercial units on the main level with five rental housing units on the second storey. R/2014-264 2012-062-DP It was moved and seconded Revised Sign and seal That the Corporate
Officer be authorized to sign and seal 2012 2012-062 062-DP respecting property located at 23227 Dogwood Avenue. CARRIED 900 CORRESPONDENCE – Nil 1000 BYLAWS – Nil
Council Minutes June 10, 2014 Page 4 of 13 COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – N/A Public Works and Development Services 1101 2013 2013-111 111-AL,
23154 128 Avenue, Non Non-Farm Use Application in the Agricultural Land Reserve Staff report dated June 9, 2014 recommending that Application No. 2013-111-AL for non-farm use within
the Agricultural Land Reserve for a cell phone tower be authorized to proceed to the Agricultural Land Commission. R/2014-265 1101.1 2013-111-AL It was moved and seconded Cell Phone
Tower Forward to the ALC AMENDED That Application 2013 2013-111 111-AL be authorized to proceed to the Agricultural Land Commission. R/2014-266 1101.2 2013-111-AL It was moved and seconded
Refer to the June 16, 2014 COW AMENDMENT That the motion be amended to replace the text “be authorized to proceed to the Agricultural Land Commission with the text “be deferred to the
June 16, 2014 Committee of the Whole eferred Meeting Meeting”. ”. R/2014-267 1101.3 2013-111-AL It was moved and seconded Refer to next appropriate COW That the amended motion be revised
to replace the text “to the June 16, 2014 Committee of the Whole Meeting” with the text “to an appropriate Committee of the Whole Meeting and that staff provide answers to questions
posed at the June 10, 2014 Council Meeting. Meeting.” AMENDMENT CARRIED
Council Minutes June 10, 2014 Page 5 of 13 MOTION AS AMENDED That Application 2014 2014-111 111-AL be deferred to an appropriate Committee of the Whole Meeting and that staff provide
answers to questions posed at the June 10, 2014 Council Meeting. CARRIED 1102 2014 2014-024 024-RZ, 24990 110 Avenue, RS RS-3 to RS RS-1b Staff report dated June 9, 2014 recommending
that Maple Ridge Zone Amending Bylaw No. 7081-2014 to rezone from RS-3 (One Family Rural Residential) to RS-1b (One Family Urban [Medium Density] Residential) to permit subdivision
into five R-1 (Residential District) sized lots utilizing the Albion Area Density Bonus option and one large remnant lot be given first reading and that the applicant provide further
information as described on Schedules A and B of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. R/2014-268 2014-024-RZ
It was moved and seconded BL No. 7081-2014 First reading 1. In respect of Section 879 of the Local Government Act, requirement for consultation during the development or amendment of
an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is
located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality
that is adjacent to the area covered by the plan; iv. First Nations; v. School District Boards, greater boards and improvements district boards; and vi. The Provincial and Federal Governments
and their agencies.
Council Minutes June 10, 2014 Page 6 of 13 2. And in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the
proposed Official Community Plan amendments on the District's website, together with an invitation to the public to comment; 3. That Bylaw No. 7081 7081-2014 be given first reading;
and 4. That the applicant provides further information as described on Schedule A and B of the Development Procedures Bylaw No. 5879 –1999, along with information required for a Subdivision
application CARRIED 1103 2014 2014-039 039-RZ, 12040 240 Street, RS RS-3 to C C-2 Staff report dated June 9, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7089-2014 to
rezone from RS-3 (One Family Rural Residential) to C-2 (Community Commercial) to permit future construction of a commercial building be given first reading and that the applicant provide
further information as described on Schedules A, C, D and F of the Development Procedures Bylaw No. 5879-1999. R/2014-269 2014-039-RZ It was moved and seconded BL No. 7089-2014 First
reading In respect of Section 879 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider
whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community
Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan;
iv. First Nations; v. School District Boards, greater boards and improvements district boards; and vi. The Provincial and Federal Governments and their agencies.
Council Minutes June 10, 2014 Page 7 of 13 and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the
proposed Official Community Plan amendments on the District's website, together with a notification to the ALC and a an invitation to the public to n comment, and; That Bylaw No.7089
7089-2014 (Appendix B) be given first reading; and That the applicant provide further information as described on Schedules A, C, D and F of the Development Procedures Bylaw No. 5879
–1999. CARRIED Note: Councillor Bell excused herself from discussion at 8:14 p.m. as her daughter attends Meadowridge School. She returned to the meeting at 8:16 p.m. 1104 2013 2013-105
105-RZ, 12162 240 Street, RS RS-3 to P P-1 Staff report dated June 9, 2014 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7073-2014 to designate the subject
site from Estate Suburban Residential to Institutional be given first and second readings and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 7047-2013 to
rezone from RS-3 (One Family Rural Residential) to P-1 (Park and School) to facilitate expansion of the existing Meadowridge School be given second reading and be forwarded to Public
Hearing. R/2014-270 2013-105-RZ It was moved and seconded BL No. 7073-2014 First, second, PH BL No. 7047-2013 Second reading, PH 1. That in accordance with Section 879 of the Local
Government Act opportunity for early and on on-going consultation has been provided by way of posting Bylaw No. 7073 7073-2014 on the municipal website and requiring that the applicant
host a Development Informatio Information Meeting, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing
on the bylaw; 2. That Bylaw No. 7073 7073-2014be considered in conjunction with the Capital Expenditure Plan and Wast Waste Management Plan;
Council Minutes June 10, 2014 Page 8 of 13 3. That it be confirmed that Bylaw No. 7073 7073-2014 is consistent with the Capital Expenditure Plan and Waste Management Plan; 4. That Bylaw
No. 7073 7073-2014 as identified in Appendix B, be given first and second readings and be forwarded to Public Hearing; 5. That Bylaw No. 7047 7047-2013 as identified in Appendix C attached
to this report, be given second reading, and be forwarded to Public Hearing; and 6. That the following terms and conditions be met prior to Final Reading: i. Amendment to Official Community
Plan Schedule "B"; ii. Road dedication as required; iii. Registration of a Geotechnical Report as a Restrictive Covena Covenant at the Land Title Office which nt addresses the suitability
of the site for the proposed development; iv. Release of the Restrictive Covenant which caps school enrollment at 600 students; v. An Engineer’s certification that adequate water quantity
fo for domestic and fire protection purposes r can be provided; vi. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground
fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations; and vii. Pursuant to the Contaminated
Site Regulations of the Environmental Management Act, the property owner will provide a Site Profile for the subject land. CARRIED 1105 2014 2014-002 002-DVP, 24371 112 Avenue Staff
report dated June 9, 2014 recommending that the Corporate Officer be authorized to sign and seal 2014-002-DVP to reduce the interior side lot line setback of the R-1 (Residential District)
zone on lots 31 through 37, lots 43 through 46 and lots 51 through 54 for the garage and the garage roof projection.
Council Minutes June 10, 2014 Page 9 of 13 R/2014-271 2014-002-DVP It was moved and seconded Sign and seal That the Corporate Officer be authorized to sign and seal 2014 2014-002 002-DVP
respecting properties located at 24371 112 Avenue. CARRIED Councillor Bell, Councillor Masse -OPPOSED 1106 2011 2011-050 050-SD, 21165 River Road, 5% Money in Lieu of Parkland Dedication
Staff report dated June 9, 2014 recommending that the owner of the subject property pay an amount not less than $41,800.00 under application 2011-050-SD. R/2014-272 2011-050-SD It was
moved and seconded Money in Lieu of Parkland That pursuant to Local Government Act, Section 941, regarding 5% Parkland Dedication or payment in lieu, be it resolved that the owner of
land proposed for subdivision at 21165 River Road, under application 2011 2011-050 050-SD, shall pay to the District of Maple Ridge an amount that is not less than $41,800.00. CARRIED
1107 Request for Changes, Maple Ridge Community Heritage Commission Plan Report from the Maple Ridge Community Heritage Commission dated June 9, 2014 recommending that the Maple Ridge
Community Heritage Commission Plan be updated to include recently amended Official Community Plan map figures 1 and 6.
Council Minutes June 10, 2014 Page 10 of 13 R/2014-273 Changes to the It was moved and seconded Heritage Commission Plan Endorse as amended That the Communities Map and the Area Plans
Map contained within the Maple Ridge Community Heritage Commission Heritage Plan be updated with the same version of the maps recently adopted in Maple Ridge Official Community Plan
Bylaw No. 7060 7060-2014, Appendix E; and further That the Maple Ridge Community Heritage Commission Heritage Plan be endorsed as amended. CARRIED Financial and Corporate Services (including
Fire and Police) 1131 Disbursements for the month ended May 31, 2014 Staff report dated June 9, 2014 recommending that the disbursements for the month ended May 31, 2014 be approved.
R/2014-274 Disbursements It was moved and seconded Month ended May 31, 2014 That the disbursements as listed below for the month ended May 31, 2014 be approved: General $ 5,560,988.
Payroll $ 2,413,962. Purchase Card $ 91,714. $ 8,066,664. CARRIED Community Development and Recreation Service – Nil Correspondence – Nil Other Committee Issues – Nil
Council Minutes June 10, 2014 Page 11 of 13 1200 STAFF REPORTS – Nil 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL COUNCIL-Nil 1400 MAYOR’S REPORT Mayor Daykin attended the Volunteer Appreciation
Dinners, the graduation of RCMP Spurs Troop No. 1, the Lougheed Area Girl Guides Youth Achievement Awards Ceremony and the 1838 Royal Canadian Army Cadets annual ceremonial review.
He also attended School District No. 42’s presentation of their Phase One Facilities Plan and a meeting of the Metro Vancouver Planning Committee. Mayor Daykin provided information
on the Candidate Information Session to be held at Municipal Hall on Monday, June 23, 2014. 1500 COUNCILLORS’ REPORTS Councillor Ashlie Councillor Ashlie expressed her condolences to
the families of the RCMP Officers who died in the line of duty in Moncton. She attended a meeting of the Maple Ridge Social Planning Advisory Committee and met with representatives
of the “You Hold the Key” program. She also attended the Volunteer Appreciation Dinner and School District No. 42’s presentation of their Phase One Facilities Plan. Councillor Dueck
Councillor Dueck expressed her condolences to the families of the fallen RCMP officers in Moncton and to the RCMP organization itself. Councillor Masse Councillor Masse attended meetings
of the Maple Ridge Social Planning Advisory Committee and the Maple Ridge Community Heritage Commission. Councillor Bell Councillor Bell attended a Canadian Library Association conference
and graduation ceremonies for Thomas Haney Secondary and Maple Ridge Secondary School. She participated in an interview with students from the Simon Fraser University School of Business
Program and also attended School District No. 42’s presentation of their Phase One Facilities Plan. She reminded residents of the 20 year celebration of the Memorial Park Bandstand
to be held on June 14.
Council Minutes June 10, 2014 Page 12 of 13 Councillor Hogarth Councillor Hogarth attended the graduation ceremonies for Garibaldi Secondary School, Thomas Haney Secondary and Maple
Ridge Secondary School. He encouraged all to attend the Maple Ridge Municipal Advisory Committee on Accessibility Issues Awards Night on June 11. Councillor Morden Councillor Morden
attended meetings of the Salvation Army Board of Directors, the Maple Ridge-Pitt Meadows Parks and Leisure Commission, the Pitt Meadows Airport Society Board of Directors and the opening
of the bridge at 232 Street. He also attended a Seniors Society meeting, the Phase One Facilities Plan presentation at School District No. 42, Pitt Meadows day and a Cycling for Diversity
Event. Mayor Daykin attended the MyHammond Open House and encouraged residents to visit the District’s website to view videos on interviews with long time Hammond residents. He invited
all Maple Ridge residents to go to www.MyHealthMyCommunity.org and complete a survey for Fraser Health Survey to ensure that the community receives the services it needs. 1600 OTHER
MATTERS DEEMED EXPEDIENT – Nil 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS – Nil 1800 QUESTIONS FROM THE PUBLIC John McKenzie Mr. McKenzie asked whether there has been any
movement on the part of TransLink to get another station in Maple Ridge. Mayor Daykin advised that the request for another station is in process at TransLink. Graham Mowatt Mr. Mowatt
requested clarification of the Fire Department and the Parks and Recreation Improvement Levies. The General Manager of Corporate and Financial Services provided an explanation of the
levies.
Council Minutes June 10, 2014 Page 13 of 13 1900 ADJOURNMENT – 9:03 p.m. _______________________________ E. Daykin, Mayor Certified Correct ___________________________________ C. Marlo,
Corporate Officer