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District of Maple Ridge COUNCIL MEETING February 10, 2015 The Minutes of the City Council Meeting held on February 10, 2015 at 7:00 p.m. in the Council Chamber of the City Hall, 11995
Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Appointed Staff Mayor N. Read J. Rule, Chief Administrative
Officer Councillor C. Bell K. Swift, General Manager of Community Development, Councillor K. Duncan Parks and Recreation Services Councillor B. Masse P. Gill, General Manager Corporate
and Financial Services Councillor G. Robson F. Quinn, General Manager Public Works and Development Councillor T. Shymkiw Services Councillor C. Speirs C. Carter, Director of Planning
Note: Councillor Speirs C. Marlo, Manager of Legislative Services participated via phone A. Gaunt, Confidential Secretary Other Staff as Required B. McLeod, Manager of Park Planning
and Development Note: These Minutes are also posted on the City’s Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. and live streamed and recorded by
the City of Maple Ridge 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS Councillor Bell requested the addition of a Notice of Motion under item
1700. 400 APPROVAL OF THE AGENDA The agenda was approved with the addition of item 1701 Notice of Motion
Council Minutes February 10, 2015 Page 2 of 13 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of January 27, 2015 and minutes of the Special Council Meeting
of February 4, 2015 R/2015-050 It was moved and seconded That the minutes of the Regular Council Meeting of January 27 27, 2015 , and minutes of the Special Council Meeting of February
4, 2015 be adopted as circulated. CARRIED 502 Minutes of the Development Agreements Committee Meeting of January 22 and 26, 2015 R/2015-051 It was moved and seconded That the minutes
of the Development Agreements Committee Meeting of January 22 and 26, 2015 be received. CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 700 DELEGATIONS 701 Ridge Meadows Hospice
Society Presentation • Mark Vosper, Executive Director • Lindsey Willis, Coordinator of Palliative Support Services • Susanne Lamb, Coordinator of Bereavement Services A PowerPoint
presentation was given providing information on the Ridge Meadows Hospice Society, highlighting the mission statement of the society and the support services offered. 800 UNFINISHED
BUSINESS 801 Notice of Motion by Councillor Robson Reconsideration motion for Item 1102, 2012-013-RZ, 24152 112 Avenue, defeated at the January 13, 2015 Council Meeting.
Council Minutes February 10, 2015 Page 3 of 13 See attached staff report dated January 13, 2015 for reference. The Manager of Legislative Services advised on the reconsideration process.
Note: Councillor Speirs connection via phone was lost at 7:18 p.m. R/2015-052 It was moved and seconded That Resolution No. 2015 2015-016, Rezoning application 2012 2012-013 013-RZ
located at 24150 112 Avenue defeated at the January 13, 2015 Council Meeting, be reconsidered. CARRIED Councillor Duncan -OPPOSED Note: Councillor Speirs returned to the meeting via
phone at 7:20 p.m. The Manager of Park Planning and Development provided information on the layout of the potential park and possible purchase of the site. He advised that the park
purchase process takes place independently of rezoning. R/2015-053 It was moved and seconded 1. That Bylaw No. 7040 7040-2013 be given first and second reading and be forwarded to Public
Hearing; 2. That, in accordance with Section 8 879 of the Local Government Act, 79 opportunity for early and on on-going consultation has been provided by way of posting Bylaw No. 7040
7040-2013 on the municipal website and requiring that the applicant host a Development Information Meeting (DIM), and Council considers it unnecessary to provide any further consultation
opportunit opportunities, except by way of holding a Public Hearing ies, on the bylaw; 3. That Bylaw No. 7040 7040-2013 be considered in conjunction with the Capital Expenditure Plan
and Waste Management Plan; 4. That it be confirmed that Bylaw No. 7040 7040-2013 is consistent with the Capi Capital Expenditure Plan and Waste Management Plan; tal 5. That Bylaw No.
7041 7041-2013, as amended in the Council report dated January 5, 2014, be given second reading and be forwarded to Public Hearing;
Council Minutes February 10, 2015 Page 4 of 13 6. That the following terms and conditions be met prior to final reading: i. Registration of a Rezoning Servicing Agreement as a Restrictive
Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii. Amendment to Official Community Plan Schedule "A", Chapter 10.2 Albion Area Plan, Sch Schedule 1:
Albion Area Plan and edule Schedule “C”; iii. Road dedication on 112 Avenue, as required; iv. Park dedication as required, including construction of multi multi-purpose trails; v. A
letter assuring that removal of all debris and garbage from park land has occurred; vi. Registration of a Restrictive Covenant for the geotechnical report which addresses the suitability
of the subject property for the proposed development; vii. Registration of a Restrictive Covenant for Stormwater Management; viii. Removal of existing buildings; and ix. In addition
to the Site Profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property.
If so, a Stage 1 Site Invest Investigation Report is required to igation ensure that the subject property is not a contaminated site. R/2015-054 It was moved and seconded That Rezoning
Application 2012 2012-013 013-RZ be deferred until a Facilities Study from School District No. 42 is received along with further information from staff on the potential park purchase.
R/2015-055 It was moved and seconded That the motion to defer be ame amended to read “ nded That Rezoning Application 2012 2012-013 013-RZ be deferred t to an appropriate Council meeting
in July, 2015 o CARRIED Councillor Speirs, Councillor Shymkiw -OPPOSED R/2015-056 It was moved and seconded That Rezoning Application 2013 2013-013 013-RZ be deferred to an appropriate
Council Meeting in July 2015. CARRIED Councillor Speirs, Councillor Shymkiw -OPPOSED
Council Minutes February 10, 2015 Page 5 of 13 900 CORRESPONDENCE – Nil 1000 BYLAWS Bylaws for Final Reading 1001 2011 2011-037 037-RZ, 24311 and 24361 124 Avenue Maple Ridge Zone Amending
Bylaw No. 6817 6817-2011 Staff report dated February 10, 2015 recommending final reading To rezone from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential)
to permit the future subdivision into 4 lots Final Reading Note: Technical difficulties were encountered with the telephone call by Councillor Speirs. The meeting recessed and reconvened
once the technical difficulties were resolved. R/2015-057 It was moved and seconded That Bylaw No. 6817 6817-2011 be adopted. CARRIED Councillor Speirs -OPPOSED 1002 2013 2013-042 042-RZ,
24325 126 Avenue Maple Ridge Zone Amending Bylaw No. 7009 7009-2013 Staff report dated February 10, 2015 recommending final reading To rezone from RS-3 (One Family Rural Residential)
to RS-2 (One Family Suburban Residential) to permit a future subdivision into two single family lots no less than 0.3 ha (1 acre) Final reading R/2015-058 It was moved and seconded
That Bylaw No. 7009 7009-2013 be adopted. CARRIED Councillor Speirs -OPPOSED
Council Minutes February 10, 2015 Page 6 of 13 Note: Councillor Masse excused himself from the discussion of Item 1003 at 8:06 p.m. as his property adjoins the application property.
1003 2014 2014-074 074-CU, 22245 Lougheed Highway Maple Ridge Official Community Plan Amending Bylaw No. 7108 7108-2014 Staff report dated February 10, 2015 recommending final reading
To permit CS-1 (Service Commercial) zone at the subject property Final reading R/2015-059 It was moved and seconded That Bylaw No. 7108 7108-2014 be adopted. CARRIED Note: Councillor
Masse returned to the meeting at 8:07 p.m. COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – February 2, 2015 R/2015-060 It was moved and seconded That the
minutes of the Committee of the Whole Meeting of February 2 2, 201 2015 be received. CARRIED Public Works and Development Services 1101 2014 2014-104 104-RZ, 23050 136 Avenue, R R-1
and R R-3 to R R-2 Staff report dated February 2, 2015 recommending that Maple Ridge Zone Amending Bylaw No. 7124-2014 to rezone from R-1 (Residential District) and R-3 (Special Amenity
Residential District) to R-2 (Urban Residential District) to permit future subdivision into approximately 18 lots be given first reading and that the applicant provide further information
as described on Schedules A, B, F and G of the Development Procedure Bylaw No. 5879-1999, along with a Subdivision application.
Council Minutes February 10, 2015 Page 7 of 13 R/2015-061 It was moved and seconded In respect of Section 879 of the Local Government Act, requirement for consultation during the development
or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of th the Regional District in which the area covered
by the e plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council
of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. School District Boards, greater boards and improvements district boards; and vi. The Provincial
and Federal Governments and their agencies. and in that regard it is recommended that no addit additional consultation be ional required in respect of this matter beyond the early posting
of the proposed Official Community Plan amendments on the City’s website, together with an invitation to the public to comment, and; That Bylaw No. 7124 7124-2014 be given first reading;
and That the applicant provide further information as described on Schedules A, B, F and G of the Development Procedures Bylaw No. 5879 –1999 and a Subdivision application. CARRIED
1102 2014 2014-110 110-RZ, 11716 Burnett Street, RS RS-1 to R R-1 Staff report dated February 2, 2015 recommending that Maple Ridge Zone Amending Bylaw No. 7123-2014 to rezone from
RS-1 (One Family Urban Residential) to R-1 (Residential District) to permit subdivision into 3 lots be given first reading and that the applicant provide further information as described
on Schedule B of the Development Procedure Bylaw No. 5879-1999, along with the information required for a Subdivision application. Note: Councillor Speirs left the meeting at 8:21 p.m.
Council Minutes February 10, 2015 Page 8 of 13 R/2015-062 It was moved and seconded That Bylaw No. 7123 7123-2014 be given first reading; and That the applicant provide further information
as described on Schedule B of the Development Procedure Bylaw No. 5879 5879-1999, along with the information required for a Subdivision application. CARRIED 1103 2014 2014-037 037-RZ,
21447 121 Avenue, RS RS-1 to R R-1 Staff report dated February 2, 2015 recommending that Maple Ridge Zone Amending Bylaw No. 7095-2014 to rezone from RS-1 (One Family Urban Residential)
to R-1 (Residential District) to permit future subdivision into approximately 2 lots be given second reading and be forwarded to Public Hearing. R/2015-063 It was moved and seconded
1. That Bylaw No. 7095 7095-2014 be given second reading, and be forwarded to Public Hearing; 2. That the following terms and conditions be met prior to final reading: i. Approval from
the Ministry of Transpo Transportation and Infrastructure; rtation ii. Road dedication, as required; iii. Removal of the existing building; iv. In addition to the Site Profile, a disclosure
statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation
Report is required to ensure that the subject property is not a contaminated site. CARRIED Financial and Corporate Services (including Fire and Police) 1131 New Building Canada Fund
– Small Communities Fund Program Staff report dated February 2, 2015 recommending that an application be made to the New Building Canada Fund – Small Communities Fund Program for the
Downtown Core Road and Utility Rehabilitation Project – Phase 4; and that the City fund its share of project costs.
Council Minutes February 10, 2015 Page 9 of 13 Note: Councillor Robson left the meeting at 8:22 p.m. R/2015-064 It was moved and seconded 1. That the City make application to the New
Building Canada Fund – Small Communities Fund for the Downtown Core Road and Utility Rehabilitation Project -Phase 4; and further, 2. That the City will fund its share of eligible project
costs, and all ineligible project costs, for the Downtown Core Road and Utility Rehabilitation Project -Phase 4. The sources of funding are: the Sewer Capital Fund ($600,000), a potential
contribution from TransLink (estimated at $200,000) and the remainder from General Revenue Fund surplus (up to $600,000). CARRIED Note: Councillor Robson returned to the meeting at
8:23 p.m. 1132 2015 Property Assessment Review Staff report dated February 2, 2015 providing a review of the preliminary 2015 property assessments. For information only No motion required
Community Development and Recreation Service -Nil Correspondence – Nil Other Committee Issues – Nil
Council Minutes February 10, 2015 Page 10 of 13 1200 STAFF REPORTS 1201 Mayor’s Task Force on Open Government Staff report dated February 10, 2015 recommending that the Terms of Reference
for the Mayor’s Task Force on Open Government be approved, that priority be given to livestreaming of Council Workshop and Committee of the Whole Meetings and that information on all
current contracts entered into by the City be made accessible to the public at the earliest opportunity. Mayor Read reviewed the report and thanked Councillors Masse and Robson for
their participation on the Open Government Task Force and Councillors Bell and Shymkiw for their participation on the Homelessness Solutions Task Force. R/2015-065 It was moved and
seconded 1. That the Terms of Reference for the Mayor’s Open Government Task Force attached to the report dated February 10, 2015 be approved. 2. That staff be directed to livestream
Council Workshop and Committee of the Whole Meetings as a priority. 3. That staff be directed to make information on all current contracts the City has entered into accessible to the
public at the earliest opportunity, noting that this information will include the name of the contracting firm, the value of the contract, and a description of the service. CARRIED
1202 Mayor’s Homelessness Solutions Task Force Staff report dated February 10, 2015 recommending that the Terms of Reference for the Mayor’s Homelessness Solutions Task Force be approved.
R/2015-066 It was moved and seconded That the Terms of Reference for the Mayor’s Homelessness Solutions Task Force attached to the report dated February 10, 2015 be approved. CARRIED
Council Minutes February 10, 2015 Page 11 of 13 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL 1301 From the January 19, 2015 Closed Council Meeting 04.01 Confirmation of the decision of
the RCMP to not approve an application for a “Chauffer’s Permit” by Mr. Baljinder Singh Brar 04.02 Appointments to the Board of Variance of Garry Storteboom and Kevin Urbas 1302 From
the February 2, 2015 Closed Council Meeting 04.01 Appointment of Leanne Koehn to the Public Art Steering Committee 04.02 Appointment of Cydney Peacock to the Maple Ridge and Pitt Meadows
Advisory Committee on Accessibility Issues 1400 MAYOR’S REPORT Mayor Read attended an open house for Toastmasters and meetings with Habitat for Humanity, Kwantlen First Nation and the
Metro Vancouver Regional Planning Committee. She also attended a Rotary luncheon, met with Hope for Freedom representatives and participated in a fieldtrip to Vision Quest for the Homelessness
Task Force. Mayor Read attended a Ridge Meadows Recycling Society meeting and presented on the homelessness issue at a Social Planning Advisory Committee meeting, She also attended
a Ridge Meadows Youth Diversion meeting, a Maple Ridge Pitt Meadows Chamber of Commerce luncheon on the upcoming transit reference, the opening of a donation allowing for the opening
of the Kanaka Stewardship Centre and visited James Cameron School. 1500 COUNCILLORS’ REPORTS Councillor Masse Councillor Masse attended a meeting of the Metro Vancouver Climate Action
Committee, the monthly meeting of the Maple Ridge Downtown Business Improvement Association and a North Fraser Labour Market Information session hosted by Malatest Program Evaluation
and Market Research. He participated in a tour of facilities for homeless in neighbouring communities and attended a Rotary luncheon, a Social Planning Advisory Committee Meeting, the
Fire Department Awards event and a meeting with Jerry Pinel, Chairman of Golden Ears Transition Initiative (“GETI”).
Council Minutes February 10, 2015 Page 12 of 13 Councillor Duncan Councillor Duncan attended a meeting of the Public Art Steering Committee, a North Fraser Labour Market Information
session, a Maple Ridge Rotary Club luncheon. She also attended the Alouette River Management Society’s annual general meeting, the Maple Ridge Fire Department Awards Ceremony and a
tour of Maple Ridge Fire Hall No. 1. Councillor Robson No report Councillor Shymkiw Councillor Shymkiw attended the BC Economic Development Update at Whonnock Centre and meetings of
the Audit and Finance Committee and the Open Government Task Force. He also attended the North Fraser Labour Market Information Session. He provided information on the ‘Putting on the
Glitz” event scheduled for February 14, 2015. Councillor Bell Councillor Bell gave a presentation on immigration at Meadowridge School. She attended an Economic Development Update held
at Whonnock Centre and judged a local Air Cadets speaking context. She also attended a meeting with the Bylaws Department, a Minister’s dinner, an Audit and Finance Committee meeting,
a Greater Vancouver Homebuilders dinner, a meeting of the Metro Vancouver Performance and Procurement Committee and a special budget meeting for the Fraser Valley Regional Library.
1600 OTHER MATTERS DEEMED EXPEDIENT 1700 NOTICES OF MOTION AND MATTER MATTERS FOR FUTURE MEETINGS S 1701 Notice of motion by Councillor Bell Councillor Bell gave notice that at the
February 24, 2015 Council Meeting she will be putting forward a motion directing staff to bring back a report on the difference between MTI and Adjudication specific only to parking
and not residential for Council to consider.
Council Minutes February 10, 2015 Page 13 of 13 1800 QUESTIONS FROM THE PUBLIC Brian Harris Mr. Harris asked whether he or another person who resides at the Caring Place could work with
the Homelessness Task Force. He also asked for the reinstatement of funding for the Caring Place. He also spoke to funding for a care centre and development of transition housing, transition
programs and affordable housing. Mayor Read provided information on the task force’s interaction with Caring Place representatives. She also outlined funding options being explored
and the need to deal with addictions, housing and treatment. Eric Phillips Mr. Phillips thanked Mayor and Council for the moment of reflection dedicated to the Variety Club. He asked
whether Council will come to the theatre to support the event. Ted Ingram Mr. Ingram spoke to his participation as a citizen in the 2006 Official Community Plan process. He expressed
concern with the erosion of the Official Community Plan and asked whether the plan is a visionary document or a document which will be eroded and worked around. Mayor Read addressed
Mr. Ingram’s concerns. John McKenzie Mr. McKenzie asked whether anything is being done to find another job provider to replace Target. Mayor Read advised that conversations are being
held with the mall owner. 1900 ADJOURNMENT – 9:02 p.m. _______________________________ N. Read, Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer