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City of Maple Ridge COUNCIL MEETING MINUTES March 24, 2015 The Minutes of the City Council Meeting held on March 24, 2015 at 7:00 p.m. in the Council Chamber of the City Hall, 11995
Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Appointed Staff Mayor N. Read J. Rule, Chief Administrative
Officer Councillor C. Bell K. Swift, General Manager of Community Development, Councillor K. Duncan Parks and Recreation Services Councillor B. Masse P. Gill, General Manager Corporate
and Financial Services Councillor G. Robson F. Quinn, General Manager Public Works and Development Councillor T. Shymkiw Services Councillor C. Speirs C. Carter, Director of Planning
C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the City’s Web Site at www.mapleridge.ca The meeting was filmed by
Shaw Communications Inc. and live streamed and recorded by the City of Maple Ridge 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 400 APPROVAL
OF THE AGENDA The agenda was approved as circulated.
Council Minutes March 24, 2015 Page 2 of 11 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of March 10, 2015 R/2015-121 It was moved and seconded That
the minutes of the Regular Council Me Meeting of eting March 10 10, 2015 be , adopted as circulated. CARRIED 502 Minutes of the Public Hearing of March 17, 2015 R/2015-122 It was moved
and seconded That the minutes of the Public Hearing of March 17 17, 2015 be adopted as , circulated. CARRIED 503 Minutes of the Development Agreements Committee Meeting of March 9(2)
and 10, 2015 R/2015-123 It was moved and seconded That the minutes of the Development Agreements Committee Meeting of March 9(2) and 10, 2015 be received. CARRIED 600 PRESENTATIONS
AT THE REQUEST OF COUNCIL – Nil 700 DELEGATIONS 701 Maple Ridge Community Heritage Commission Update • Brenda Smith, Chair Ms. Smith gave a PowerPoint presentation providing an update
on the Maple Ridge Community Heritage Commission. She introduced the Commissioners and highlighted projects worked on by the Commission which included a webinar on heritage, the Heritage
Awards and a Heritage Walking Tour. She advised on the implementation of the Heritage Plan and future priorities and projects of the Community Heritage Commission.
Council Minutes March 24, 2015 Page 3 of 11 702 Presentation on the Iron Horse Safe House • Lynden Meadus Mr. Meadus gave a PowerPoint presentation speaking to an experiment he had done
in which he put himself in the position of a youth in crisis in Maple Ridge who, as a result of the Iron Horse Safe House closure, would be sent to a facility outside the community.
Mr. Meadus expressed concern with the negative impact the closure of the Iron Horse Safe House will have on youth in Maple Ridge and asked that the retention of such a facility in the
community be made a priority. 703 National Volunteer Week • Ashley Singh, Volunteer Maple Ridge Pitt Meadows Coordinator, Volunteer Centre Program Ms. Singh gave a PowerPoint presentation
providing information on the Volunteer Centre and its various programs. She advised that National Volunteer Week runs from April 12 to April 18, 2015, highlighted events to be held
during the week and welcomed all volunteers. Certificates of Appreciation were awarded to longstanding volunteers Eric Phillips and Jen Baillie. 800 UNFINISHED BUSINESS – Nil 900 CORRESPONDENCE
– Nil 1000 BYLAWS Note: Items 1001 to 1003 are from the March 17, 2015 Public Hearing Bylaws for Third Reading 1001 2014 2014-037 037-RZ, 21447 121 Avenue Maple Ridge Zone Amending
Bylaw No. 7095 7095-2014 To rezone from RS-1 (One Family Urban Residential) to R-1 (Residential District) to permit future subdivision into approximately two lots Third reading
Council Minutes March 24, 2015 Page 4 of 11 R/2015-124 It was moved and seconded That Bylaw No. 7095 7095-2014 be given third reading. CARRIED 1002 2014 2014-016 016-RZ, 23908 and 23920
Dewdney Trunk Road Maple Ridge Zone Amending Bylaw No. 7083 7083-2014 To rezone from RS-1b (One Family Urban [Medium Density] Residential) and RS-3 (One Family Rural Residential) to
R-2 (Urban Residential District) to permit a future subdivision of approximately 12 lots Third reading R/2015-125 It was moved and seconded That Bylaw No. 7083 7083-2014 be given third
reading. CARRIED 1003 Maple Ridge Zone Amending Bylaw No. 7136 7136-2015, Text Amendment To prohibit payday loan companies and cheque cashing centres from future operation in Maple
Ridge Third reading R/2015-126 It was moved and seconded That Bylaw No. 7136 7136-2015 be given third reading. CARRIED 1004 Maple Ridge Business Licencing and Regulation Amending Bylaw
No. 7135 7135-2015 To prohibit payday loan companies and cheque cashing centres from future operation in Maple Ridge Third reading R/2015-127 It was moved and seconded That Bylaw No.
7135 7135-2015 be given third reading. CARRIED
Council Minutes March 24, 2015 Page 5 of 11 Bylaws for Final Reading 1005 Maple Ridge Miscellaneous Finance Fees and Charges Bylaw No. 7137 7137-2015 To bring the City of Maple Ridge
into compliance with current legislation relating to fees and charges for the provision of services and information Final reading R/2015-128 It was moved and seconded That Bylaw No.
7137 7137-2015 be adopted. CARRIED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – March 16, 2015 R/2015-129 It was moved and seconded That the minutes of
the Committee of the Whole Meeting of March 16 16, 201 2015 be received. CARRIED Public Works and Development Services 1101 2014 2014-108 108-RZ, 12874 Mill Street, RS RS-3 and RS RS-2
to R R-1 Staff report dated March 16, 2015 recommending that Maple Ridge Zone Amending Bylaw No. 7138-2015 to rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban
Residential) to R-1 (Residential District) to allow subdivision into approximately 5 single family residential lots be given first reading and that the applicant provide further information
as described on Schedules A, B, F and G of the Development Procedures Bylaw No. 5879-1999, along with a Subdivision application.
Council Minutes March 24, 2015 Page 6 of 11 R/2015-130 It was moved and seconded In respect of Section 879 of the Local Government Act, requirement for consultation during the development
or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered
by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council
of any munic municipality that is adjacent to the area covered ipality by the plan; iv. First Nations; v. School District Boards, greater boards and improvements district boards; and
vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommende recommended that no additional consultation be d required in respect of this matter
beyond the early posting of the proposed Official Community Plan amendments on the City’s website, together with an invitation to the public to comment, and; That Bylaw No. 7138 7138-2015
be given first reading; and That the applicant provide further information as described on Schedules A, B, F and G of the Development Procedures Bylaw No. 5879 –1999, along with a Subdivision
application. CARRIED 1102 2013 2013-113 113-RZ, 21530 Donovan Avenue, RS RS-1 to RS RS-1b Staff report dated March 16, 2015 recommending that Maple Ridge Zone Amending Bylaw No. 7050-2013
to rezone from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban [Medium Density] Residential) to permit subdivision into 2 single family residential units be given second
reading and be forwarded to Public Hearing. R/2015-131 It was moved and seconded 1. That Bylaw No. 7050 7050-2013 be given second reading; and be forwarded to Public Hearing;
Council Minutes March 24, 2015 Page 7 of 11 2. That the following terms and c conditions be met prior to final reading: onditions i. Approval from the Ministry of Transportation and
Infrastructure; ii. Registration of a Restrictive Covenant to preserve and enhance the area around McKenney Creek; and iii. In addition to the Site Profile, a disclosure statement must
be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation Report
is required to ensure that the subject property i is not a contaminated site. s CARRIED 1103 2014 2014-096 096-RZ, 12250 237 Street, Application to Release Restrictive Covenant Staff
report dated March 16, 2015 recommending that a request to release Restrictive Covenant AD080315 be considered and further that a Public Hearing be held to provide opportunity for public
input. R/2015-132 It was moved and seconded 1. That the request to release Restrictive Covenant AD080315 as a charge against the property be considered; and further 2. That the request
be forwar forwarded to Public Hearing. ded CARRIED 1104 Contract Award: Bridge Barrier and Railing Replacement Staff report dated March 16, 2015 recommending that the Bridge Barrier
and Railing Replacement Contract be awarded to Coquitlam Ridge Constructors Limited. R/2015-133 It was moved and seconded That the Bridge Barrier and Railing Replacement Contract be
awarded to Coquitlam Ridge Constructors Limited in the amount of $161,735.47 including GST; and that additional work may be added under extra work provisions in the contract up to 25%
of the value of the Contract ($40,433.86 including GST), and further that the Corporate Officer be authorized to execute the contract. CARRIED
Council Minutes March 24, 2015 Page 8 of 11 Financial and Corporate Services (including Fire and Police) 1131 Superior Tanker Shuttle Service Automatic Aid Agreement Staff report dated
March 16, 2015 recommending that the Superior Tanker Shuttle Service Automatic Aid Agreement between the City of Maple Ridge and the District of Mission be approved. R/2015-134 It was
moved and seconded That the Superior Tanker Shuttle Service Automatic Aid Agreement between the City of Maple Ridge and the District of Mission be approved. CARRIED 1132 Disbursements
for the month ended February 28, 2015 Staff report dated March 16, 2015 recommending that the disbursements for the month ended February 28, 2015 be approved. R/2015-135 It was moved
and seconded That the disbursements as listed below for the month ended February 28, 2015 be approved: General $ 9,186,853. Payroll $ 1,717,115. Purchase Card $ 77,241. $ 10,981,209.
CARRIED 1133 2015 Council Expenses Staff report dated March 16, 2015 providing updated Council expenses recorded to the end of February for 2015. For information only No motion required
Council Minutes March 24, 2015 Page 9 of 11 Community Development and Recreation Service 1151 Tender Award for Whonnock Lake Park Enhancement Project Staff report dated March 16, 2015
recommending that the contract for the construction of the Enhancement Project at Whonnock Lake Park be awarded to Blue Pine Enterprises. R/2015-136 It was moved and seconded That Contract
ITT ITT-PL15 PL15-08 for the construction of the Enhancement Project at Whonnock Lake Park be awarded to Blue Pine Enterprises Ltd. for $699,155.00 plus provisional items in the amount
of $88,076.00 for a total $787,231.00 plus taxes, and a 15% contingency equal to $118,084.65, and the Corporate Officer be authorized to execute the contract. CARRIED Correspondence
– Nil Other Committee Issues – Nil 1200 STAFF REPORTS – Nil 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL – Nil 1400 MAYOR’S REPORT Mayor Read participated in a tour for a grade three class
from St. Patrick’s School, attended a Maple Ridge-Pitt Meadows Chamber of Commerce luncheon with Finance Minister de Jong, a Ridge Meadows Hospice Society St. Patrick’s Day fundraiser,
a meeting of the Maple Ridge Economic Advisory Commission and several meetings of the Mayor’s Task Force on Homelessness Solutions. She also attended a public forum on the medical marihuana
facility held at the Whonnock Lake Community Centre and a meeting in Victoria with the Minister of Agriculture and the Minister of Transportation.
Council Minutes March 24, 2015 Page 10 of 11 1500 COUNCILLORS’ REPORTS Councillor Bell No report Councillor Shymkiw Councillor Shymkiw met with MLA Marc Dalton and MLA Doug Bing. He
will provide a full report on Committees of Council at a future Council Workshop Meeting. Councillor Speirs Councillor Speirs spoke to the outpouring of the community for the victims
of an apartment in Maple Ridge. He participated in an arts piece put on by the Artist in Residence. He continued his tour of local establishments featuring live music. Councillor Speirs
attended the public forum on the medical marihuana facility at the Whonnock Lake Community Centre. He encouraged residents to attend at series called “Local Voices” at the Maple Ridge
Library. Councillor Masse Councillor Masse attended meetings of the Audit and Finance Committee and the Maple Ridge Economic Advisory Commission. He spoke to a report on the increase
in unsheltered homeless in the City of Vancouver. Councillor Duncan Councillor Duncan participated in a number of meetings with residents. She attended plays at the ACT and encouraged
residents to attend events at the facility. Councillor Duncan helped with CDART, the Canadian Disaster Animal Response Team during the recent apartment in Maple Ridge. She praised all
first responders on the scene of the fire. She also attended the public forum on the medical marihuana facility held at the Whonnock Lake Community Centre. Councillor Robson No report
1600 OTHER MATTERS DEEMED EXPEDIENT – Nil 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS – Nil
Council Minutes March 24, 2015 Page 11 of 11 1800 QUESTIONS FROM THE PUBLIC Ralph Tel Telep Mr. Telep asked whether the bridge barrier and railing replacement work can be done in another
fashion and that the funds saved be given to youth in crisis in the community. 1900 ADJOURNMENT – 8:30 p.m. _______________________________ N. Read, Mayor Certified Correct _________________________
__________ C. Marlo, Corporate Officer