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Home My WebLink About2015-05-12 Council Meeting Minutes.pdfMicrosoft Word - 2015-05-12 Council Minutes City of Maple Ridge COUNCIL MEETING MINUTES May 12, 2015 The Minutes of the City Council Meeting held on May 12 2015 at 7:00 p.m. in the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Appointed Staff Mayor N. Read J. Rule, Chief Administrative Officer Councillor C. Bell K. Swift, General Manager of Community Development, Councillor K. Duncan Parks and Recreation Services Councillor B. Masse P. Gill, General Manager Corporate and Financial Services Councillor G. Robson F. Quinn, General Manager Public Works and Development Councillor T. Shymkiw Services Councillor C. Speirs C. Carter, Director of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the City’s Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. and live streamed and recorded by the City of Maple Ridge 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS Addition of Item 601 Presentation by Paulie O’Byrne 400 APPROVAL OF THE AGENDA The agenda was approved with the addition of Item 601 Council Minutes May 12, 2015 Page 2 of 11 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of April 28, 2015 R/2015-199 It was moved and seconded That the minutes of the Regular Council Meeting of April 28 28, 2015 be , adopted as circulated. CARRIED 502 Minutes of the Development Agreements Committee Meeting of April 21, 27 and May 4, 2015 R/2015-200 It was moved and seconded That the minutes of the Development Agreements Committee Meeting of April 21, 27 and May 4, 2015 be received. CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCIL 601 Paulie O’Byrne – Journey of Recovery Mr. O’Byrne spoke about his past and the sexual abuse he endured which led to self-destructive behaviour including the use of hard core drugs and thoughts of suicide. He shared his experiences on his path to recovery. He provided information on his Cross Canada Tour meant to draw attention to mental illness, sexual abuse and addiction and to help provide better support to persons affected by these. 700 DELEGATIONS 701 Emergency Preparedness Week Presentation • Patrick Cullen, Emergency Program Coordinator The Emergency Program Coordinator gave a PowerPoint presentation providing an update on Emergency Preparedness Week. He provided information on events held in Maple Ridge during the week. He expressed appreciation to the large number of volunteers who help during Emergency Preparedness Week. Council Minutes May 12, 2015 Page 3 of 11 800 UNFINISHED BUSINESS 801.1 Addendum Report, 23940 104 Avenue Staff report dated May 12, 2015 providing options with respect to a voluntary amenity contribution by the applicant for rezoning application 2011-081-RZ. For information only No motion required Note: Item 801.2 was deferred from the April 28, 2015 Council Meeting 801.2 2011 2011-081 081-RZ, 23940 104 Avenue, RS RS-3 to R R-1 and R R-2 Staff report dated April 20, 2015 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7120-2014 to amend the Urban Area Boundary and to designate from Agricultural to Urban Residential and to Conservation for areas around the watercourse be given first and second readings and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 6906-2012 to rezone from RS-3 (One Family Rural Residential) to R-1 (Residential District) and R-2 (Urban Residential District) to permit subdivision of approximately 68 lots be given second reading and be forwarded to Public Hearing. R/2015-201 It was moved and seconded 1) That, in accordance with Section 879 of the Local Government Act, opportunity for early and ongoing consultation ha has been provided by s way of posting Bylaw No. 7120 7120-2014 on the municipal website and requiring that the applicant host a Development Information Meeting (DIM), and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 2) That Bylaw No. 7120 7120-2014 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 3) That it be confirmed that Bylaw No. 7120 7120-2014 is consistent with the Capital Expenditure Plan and Waste Management Plan; 4) That Bylaw No. 7120 7120-2014 be given first and second readings and be forwarded to Public Hearing; 5) That By Bylaw aw No. o. 690 6906-2012 be am amended ed as identified ified in the he staff report eport da dated ed April il 20, 0, 20 2015, 5, be gi e given en second ond readi di ding, and g, be for or orwarded to P o Public Hear lic Hearing; ng; 6) That the fol e following owing terms ms and c nd conditions ns be met et pr prior ior to final inal reading: ading: i) Regist egist egistration ion of a Rezoni ezoni ezoning Serv rv rvicing icing Agreement eement as a Res es estr tr tric ic ictive Co Coven en enant nt and receipt eceipt of the de he deposit it of a secu security, y, as ou outlin lin lined in the A d Agr gr greement; nt; ii) App pp pproval oval from the om Min Ministr tr try of y Trans ans anspor or ortation ion and nd Infras as astr tr tructu uctu ucture; Council Minutes May 12, 2015 Page 4 of 11 iii) Amen men mendment ment to Offic ffic fficial al Co Commu mmu mmunity Plan lan Schedules dules "B" a and “C”; d iv) Park de dedication ion as requi equi equired, inclu including ing cons constr tr truction uction of walkwa walkways, s, mult multi-pu purpose pose tr trails; ails; and remo emo emoval al of all f debr br bris is and gar garbage f age from om park la k land; d; v) Regist egist egistration ion of a Res es estr tr tric ic ictive Co Coven en enant nt and Access ccess Easem asem asement nt for the he offsi si site compe compensa sa sation wo n works ks around und the wa he waterco co course urse nor north-east of the sub e subject p ect proper oper operty; y; vi) Regist egist egistration ion of a Res es estr tr tric ic ictive Co Covenant nant for the he ge geotec ec echni ni nical al and fl floodplain repor epor eport, which a addres es esses es the sui suitability of y the he sub ub ubject p ect proper oper operty for y the p he prop op oposed sed de develo elo elopmen men ment; vii) Proof of subm submissi ssi ssion for review iew or app pp pproval oval from om the he Minis Ministr tr try of Fores es ests, s, Lan Lands and Natural ural Resou esou esource O ce Operatio io ions for chang hang hanges in s and about out a s str tr tream p eam prior to be o beginning inning in-str tr tream wor eam works; viii) Proof of submissi submission of no notifica ifica ification ion to the he De Depart rt rtment ment of Fi Fishe he heries ies and Oce Oceans for the he reloc eloc elocation ion and e d enha ha hancement of cement Sp Spencer cer Creek eek and nd Mai Mainstone C one Creek; a k; and ix) In addi addition to the he Site Profile, ile, a discl disclosure sure statement nt must st be submi submitted ed by a Profess ss ssional onal Engineer ngineer ad advising ising whe whether the he here is any eviden iden idence of un undergrou ou ound fuel storage orage tanks nks on the sub he subject ect proper oper operty. y. If so, a Stage age 1 Site Invest Investigati gati gation Report eport is requi equi equired ed to en ensure ure that hat the sub he subject p ect proper oper operty is not y a con on ontami ami aminated ed si site. e. x) Add option chosen from addendum above R/2015-202 It was moved and seconded That the motion be amended to include item 6) x) Receipt of a voluntary amenity contribution in the amount of $210,800.00 to be allocated to playfield lighting for the Albion Sports Complex Field #2 2. AMENDMENT CARRIED Councillor Speirs – OPPOSED MOTION AS AMENDED CARRIED Councillor Speirs -OPPOSED 900 CORRESPONDENCE – Nil Council Minutes May 12, 2015 Page 5 of 11 1000 BYLAWS Bylaws for Final Reading 1001 2011 2011-012 012-RZ, 11550 and 11544 207 Street Maple Ridge Zone Amending Bylaw No. 6803 6803-2011 Staff report dated May 12, 2015 recommending final reading To rezone from RS-1 (One Family Urban Residential) to RM-1 (Townhouse Residential) to consolidate the two lots and construct ten townhouses Final reading R/2015-203 It was moved and seconded That Bylaw No. 6803 6803-2011 be adopted. CARRIED 1002 Maple Ridge Smoking Regulation Amending Bylaw No. 7151 7151-2015 To add an additional definition to “smoke or smoking” to ensure that ecigarettes are regulated Final reading R/2015-204 It was moved and seconded That Bylaw No. 7151 7151-2015 be adopted. CARRIED 1003 Maple Ridge 2015 Tax Rates Bylaws 1003.1 Maple Ridge Albion Dyking District Tax Rates Bylaw No. 7147 7147-2015 To allow for dyke maintenance and improvements and equipment repair and maintenance Final reading R/2015-205 It was moved and seconded That Bylaw No. 7147 7147-2015 be adopted. CARRIED Council Minutes May 12, 2015 Page 6 of 11 1003.2 Maple Ridge Road 13 Dyking District Tax Rates Bylaw No. 7148 7148-2015 To allow for dyke maintenance and improvements and equipment repair and maintenance Final reading R/2015-206 It was moved and seconded That Bylaw No. 7148 7148-2015 be adopted. CARRIED 1004 Maple Ridge 2015 2015-2019 Financial Plan Bylaw No. 7145 7145-2015 To establish the five year financial plan for the years 2015 through 2019 Final reading R/2015-207 It was moved and seconded That Bylaw No. 7145 7145-2015 be adopted. CARRIED 1005 Maple Ridge 2015 Property Tax Rates Bylaw No. 7146 7146-2015 To establish property tax rates for Municipal and Regional District purposes for the year 2015 Final reading R/2015-208 It was moved and seconded That Bylaw No. 7146 7146-2015 be adopted. CARRIED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – May 4, 2015 R/2015-209 It was moved and seconded That the minutes of the Committee of the Whole Meeting of May 4 4, 201 , 2015 be received. CARRIED Council Minutes May 12, 2015 Page 7 of 11 Public Works and Development Services 1101 2011 2011-012 012-DVP, 2011 2011-012 012-DP, 11550 and 11544 207 Street Staff report dated May 4, 2015 recommending that the Corporate Officer be authorized to sign and seal 2011-012-DVP to reduce front yard setbacks, interior north side yard setbacks and interior south yard setbacks and that the Corporate Officer be authorized to sign and seal 2011-012-DP to permit construction of 10 townhouse units in the RM-1 (Townhouse Residential) zone. The Manager of Legislative Services advised that correspondence opposing the proposed variances was received from Dennis Hendricks, and Rina Varley and Mark Gawehns. R/2015-210 It was moved and seconded 1) That the Corporate Officer be authorized to sign and seal 2011 2011-012 012-DVP respecting property located at 11550 and 11544 207 Street; and further 2) That the Corporate Officer be authorized to sign and seal 2011 2011-012 012-DP respecting property located at 11550 and 11544 207 Street. CARRIED 1102 Award of Contract, Pavement Rehabilitation Program Staff report dated May 4, 2015 recommending that the extension of the 2010 contract for Pavement Rehabilitation be awarded to Imperial Paving Limited. R/2015-211 It was moved and seconded That the extension of the annual Pavement Rehabilitation Program be awarded to Imperial Paving Limited in the amount of $1,112,967.40 including applicable taxes and further that those additional work locations may be added under th the extra work provisions in the contract up to 25% of e the value of the contract ($278,241.85) including taxes. CARRIED Council Minutes May 12, 2015 Page 8 of 11 Note: Councillor Shymkiw excused himself from discussion of Item 1103 at 8:05 p.m. as he has an accepted offer on a property in the immediate area. 1103 Request for Additional DCC Funding – Contract ITT ITT-EN14 EN14-54, Larch Avenue Road Extension Staff report dated May 4, 2015 recommending that Contract ITT-EN14-54, Larch Avenue Extension awarded to Frazer Excavation be increased and that the Financial Plan be amended to increase the project budget. R/2015-212 It was moved and seconded That Contract ITT ITT-EN14 EN14-54 Larch Avenue Road Extension awarded to Frazer Excavation Ltd. on October 1, 2014, be increased to the amount of $366,672.10; and further That the Financial Plan be amended to increase the project budget by $110,000.00 as detailed in the Council Report dated May 4, 2015 titled Request for Additional DCC Funding -Contract ITT ITT-EN14 EN14-54, Larc Larch Avenue h Road Extension. CARRIED Note: Councillor Shymkiw returned to the meeting at 8:05 p.m. Financial and Corporate Services (including Fire and Police) Note: Councillor Robson excused himself from discussion of Item 1131 at 8:06 p.m. as his wife is on the Board of Directors of one of the applicants. Councillor Masse excused himself from discussion of Item 1131 at 8:06 p.m. due to a perceived conflict of interest. 1131 2015 Community Grants Staff report dated May 4, 2015 recommending that the proposed allocation of 2015 Community Grants be approved. R/2015-213 It was moved and seconded That the proposed allocation of Community Grants as shown on Schedule “A” of the staff report dated May 4, 2015 titled 2015 Community Grants be approved. pproved. CARRIED Council Minutes May 12, 2015 Page 9 of 11 Note: Councillors Robson and Masse returned to the meeting at 8:08 p.m. Community Development and Recreation Service – Nil Correspondence – Nil Other Committee Issues – Nil 1200 STAFF REPORTS 1201 Mayor’s Homelessness Solutions Task Force (“MHSTF”) Outreach Operating Grants Staff report dated May 12, 2015 recommending that the Corporate Officer be authorized to execute the Addictions Outreach Operating Grant between the City and Alouette Addiction Services and the Mental Health Outreach Operating Grant between the City and the Canadian Mental Health Association and that the remaining portion of allocated funding be held on a contingent basis pending unforeseen expenses. The Manager of Legislative Services advised that amended grant agreements were circulated at the meeting. The General Manager of Community Development, Parks and Recreation Services reviewed the amendments to the operating grants. R/2015-214 It was moved and seconded That the Corporate Officer be authorized to execute the proposed Addictions Outreach Operating Grant between the City of Maple Ridge and Alouette Addictions Services; and That the Corporate Officer be authorized to execute the proposed Mental Health Outreach Operating Grant between the City of Maple Ridge and the Canadian Mental Health Association; and further Council Minutes May 12, 2015 Page 10 of 11 That the remaining portion of funding allocated to this project be held by the City of Maple Ridge on a contingent basis pendi pending unforeseen ng expenses incurred as related to the delivery of the outreach services under the proposed Operating Grants. CARRIED 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL From the April 20, 2015 Closed Council Meeting • Item 04.01 Medical Marihuana Production Facilities (“MMPF”) -Resolution to forward a letter to Health Canada From the April 27, 2015 Closed Council Meeting • Item 04.04 Maple Ridge Agricultural Advisory Committee -Term Appointments 2015-2016 From the May 4, 2015 Closed Council Meeting • Item 04.02 Tentative Agreement with the Maple Ridge Firefighters’ Local 4449 of the International Association of Firefighters • Item 04.04 Chief Administrative Officer Position 04.04.01 Rotation of the Acting Chief Administrative Officer through the three General Managers 04.04.02 Appointments to the Chief Administrative Officer recruitment sub-committee For information only No motion required 1400 MAYOR’S REPORT – Nil 1500 COUNCILLORS’ REPORTS – Nil 1600 OTHER MATTERS DEEMED EXPEDIENT – Nil 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS – Nil Council Minutes May 12, 2015 Page 11 of 11 1800 QUESTIONS FROM THE PUBLIC Anita Hauck Ms. Hauck provided a suggestion to include treatment centres which are funded by the Health Ministry and recovery houses for people without housing. She advised that there is a distinct difference between the facilities and offered to provide a list of facilities. Betty von Hardenberg Ms. von Hardenberg spoke to eleven requests put forward at her presentation at Committee of the Whole and asked to meet with the Mayor to discuss the requests. Mayor Read indicated that the City is waiting for documentation from legal counsel upon receipt of that information further discussion will be held with Ms. von Hardenberg Ken Rea Reaume ume Mr. Reaume spoke to solutions available to help the homeless. He gave examples of what can be done to provide employment for people who are homeless who wish to work. 1900 ADJOURNMENT – 8:28 p.m. _______________________________ N. Read, Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer