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City of Maple Ridge COUNCIL MEETING MINUTES June 23, 2015 The Minutes of the City Council Meeting held on June 23, 2015 at 7:00 p.m. in the Council Chamber of the City Hall, 11995 Haney
Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Appointed Staff Mayor N. Read K. Swift, Acting Chief Administrative
Officer/General Councillor C. Bell Manager of Community Development, Parks and Councillor K. Duncan Parks and Recreation Services Councillor B. Masse P. Gill, General Manager Corporate
and Financial Services Councillor G. Robson F. Quinn, General Manager Public Works and Development Councillor T. Shymkiw Services Councillor C. Speirs C. Carter, Director of Planning
C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Other staff as required C. Goddard, Manager of Development and Environmental Services Note: These Minutes
are also posted on the City’s Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. and live streamed and recorded by the City of Maple Ridge 100 CALL TO
ORDER 200 INTRODUCTION OF ADDITIONAL AGENDA ITEMS Item 801 Correspondence from Katzie First Nation Item 802 Sale of Alcohol in Grocery Stores 300 APPROVAL OF THE AGENDA The agenda was
approved with the addition of Items 801 and 802
Council Minutes June 23, 2015 Page 2 of 15 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Regular Council Meeting of June 9, 2015 R/2015-261 It was moved and seconded That the
minutes of the Regular Council Meeting of June 9 9, 2015 be , adopted as circulated. CARRIED 402 Minutes of the Public Hearing of June 16, 2015 R/2015-262 It was moved and seconded
That the minutes of the Public Hearing of June 16 16, 2015 be adopted as , circulated. CARRIED 500 PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 600 DELEGATIONS – Nil 700 UNFINISHED
BUSINESS – Nil 800 CORRESPONDENCE 801 Katzie First Nation Request The Manager of Legislative Services advised on a letter received from Katzie First Nation requesting support from the
City of Maple Ridge. R/2015-263 It was moved and seconded That a letter of support for the funding proposal for the Regional Community to Community Funding Program be provided to Katzie
First Nation and that the City of Maple Ridge commit to participating in the forums to present the Katzie Katzie-led ecolo ecological restoration work and draft Eco gical Eco-Cultural
Restoration Plan. CARRIED
Council Minutes June 23, 2015 Page 3 of 15 802 Letter from the Alliance of Beverage LIcensees – Sale of Wine in Liquor Stores R/2015-264 It was moved and seconded That the letter dated
June 18, 2015 from the Alliance of Beverage LIcensees be received for information and forwarded to the July 6, 2015 Council Workshop Meeting for discussion. CARRIED 900 BYLAWS Note:
Items 900 to 904 are from the June 16, 2015 Public Hearing Bylaws for Third Reading 901 2011 2011-081 081-RZ, 23940 104 Avenue 901.1 Maple Ridge Official Community Plan Amending Bylaw
No. 7120 7120-2014 To amend the Urban Area Boundary, to designate from Agricultural to Urban Residential and Conservation and to add to Conservation Third reading R/2015-265 It was
moved and seconded That Bylaw No. 7120 7120-2014 be given third reading. CARRIED Councillor Duncan, Councillor Speirs -OPPOSED 901.2 Maple Ridge Zone Amending Bylaw No. 6906 6906-2012
To rezone from RS-3 (One Family Rural Residential) to R-1 (Residential District) and R-2 (Urban Residential District) to permit a future subdivision of approximately 68 single family
lots Third reading R/2015-266 It was moved and seconded That Bylaw No. 6906 6906-2012 be giv given third reading. en CARRIED
Council Minutes June 23, 2015 Page 4 of 15 902 2014 2014-091 091-RZ, 12420 Ansell Street Maple Ridge Zone Amending Bylaw No. 7115 7115-2014 To rezone from RS-3 (One Family Rural Residential)
to RS-2 (One Family Suburban Residential) to allow for a future 2 lot subdivision Third reading R/2015-267 It was moved and seconded That Bylaw No. 7115.2014 be given third reading.
CARRIED Councillor Speirs -OPPOSED Bylaws for Third and Final Reading 903 2015 2015-117 117-RZ, Text Amendment Maple Ridge Zone Amending Bylaw No. 7153 7153-2015 Text amendment to allow
secondary suites as a permitted use in R-1, CD-1-93 and CD-1-99 zones Third and final reading R/2015-268 It was moved and seconded That Bylaw No. 7153 7153-2015 be given third and final
readings. CARRIED Councillor Masse -OPPOSED 904 2015 2015-063 063-RZ, Text Amendment Maple Ridge Zone Amending Bylaw No. 7140 7140-2015 To clarify and standardize definitions and regulations
for Fences and Landscape Strips and Screens Third and final reading R/2015-269 It was moved and seconded That Bylaw No. 7140 7140-2015 be given third and final readings. CARRIED
Council Minutes June 23, 2015 Page 5 of 15 Bylaws for Final Reading 905 2011 2011-095 095-RZ, 11219 243 Street Staff report dated June 23, 2015 recommending final reading 905.1 Maple
Ridge Official Community Plan Amending Bylaw No. 6850 6850-2011 To amend land use designations to dedicate park for conservation purposes Final reading R/2015-270 It was moved and seconded
That Bylaw No. 6850 6850-2011 be adopted. CARRIED 905.2 Maple Ridge Zone Amending Bylaw No. 6851 6851-2011 To rezone from RS-3 (One Family Rural Residential) to RS-1b (One Family Urban
[Medium Density] Residential} to allow for approximately 16 single family lots Final reading R/2015-271 It was moved and seconded That Bylaw No. 6851 6851-2011 be adopted. CARRIED 906
Maple Ridge Development Cost Charges Imposition Amending Bylaw No. 7144 7144-2015 To amend Maple Ridge Development Cost Charges Imposition Bylaw No. 6462-2007 by replacing the definition
of “Commercial Development” and by replacing “District of Maple Ridge” with “City of Maple Ridge” Final reading R/2015-272 It was moved and seconded That Bylaw No. 7144 7144-2015 be
adopted. CARRIED
Council Minutes June 23, 2015 Page 6 of 15 COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – June 15, 2016 R/2015-273 It was moved and seconded That the minutes
of the Committee of the Whole Meeting of June 15 15, 201 , 2015 be received. CARRIED Public Works and Development Services 1101 2014 2014-028 028-RZ, 12080 Edge Street and 22554, 22566
and 22576 121 Avenue, RS RS-1 to RM RM-3 Staff report dated June 15, 2015 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7154-2015 to reduce the minimum height
for proposed buildings on lands designated Medium and High-Rise Apartments in the Town Centre be given first and second readings and be forwarded to Public Hearing and that Maple Ridge
Zone Amending Bylaw No. 7092-2014 to rezone from RS-1 (One Family Urban Residential) to RM-3 (High Density Apartment Residential) be given second reading and be forwarded to Public
Hearing. R/2015-274 It was moved and seconded 1) That, in accordance with Section 879 of the Local Government Act, opportunity for early and ongoing consultation has been provided by
way of posting Bylaw No. 7154 7154-2015 on the municipal website and requiring that the applicant host a Development Information Meeting (DIM), and Council considers it unnecessary
to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 2) That Bylaw No. 7154 7154-2015 be given first and second readings and be
forwarded to Public Hearing; 3) That Bylaw No. 7092 7092-2014 be amended as described in this report dated June 15, 2015 and be given second reading and be forwarded to Public Hearing;
and
Council Minutes June 23, 2015 Page 7 of 15 4) That the following terms and condition conditions be met prior to final reading: s i) Registration of a Rezoning Servicing Agreement as
a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii) Amendment to Official Community Plan Schedule "A", Chapter 8.11 Town C Centre Development
Permit Guidelines; entre iii) Road dedication on 1211 Avenue, Edge Street and the lane behind 121 Street, including corner truncations, as required; iv) Incorporating appreciate storm
water management practices as part of landscaping and boulevard design. v) Consolidation of the subject properties; vi) Registration of a Restrictive Covenant for the geotechnical report
which addresses the suitability of the subject prop properties for the erties proposed development; vii) Registration of a Restrictive Covenant for six (6) units of adaptive housing
for the proposed development; viii) Registration of a Restrictive Covenant for protecting the Visitor Parking; ix) Registration of a Rest Restrictive Covenant for protecting and rictive
maintaining the public art on the property; x) A voluntary contribution of $ 25,000 for provision of public art in the Town Centre Area; xi) Removal of existing building/s; and xii)
In addition to the Site Profile, a di disclosure statement must be sclosure submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks
on the subject properties. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property i is not a contaminated site. s CARRIED Councillor Bell – OPPOSED
1102 2014 2014-054 054-RZ, 23627 and 23598 Dogwood Avenue, Density Bonus Site Specific Text Amendment Staff report dated June 15, 2015 recommending that Maple Ridge Official Community
Plan Amending Bylaw No. 7152-2015 to designate portions of the development site as Conservation and Forest be given first and second reading and be forwarded to Public Hearing and that
Maple Ridge Zone Amending Bylaw No. 7103-2014 to rezone from RS-2 (One Family Suburban Residential) to RS-2 (One Family Suburban Residential) with a site specific text amendment to
allow a density bonus consistent with the RS-1c (One Family Urban [Low Density] Residential) zone be given second reading and be forwarded to Public Hearing.
Council Minutes June 23, 2015 Page 8 of 15 R/2015-275 It was moved and seconded 1) That, in accordance with Section 879 of the Local Government Act, opportunity for early and ongoing
consultation has been provided by way of posting Bylaw No. 7152 7152-2015 on the municipal website and requiring that the applicant host a Development Information Meeting (DIM), and
Council considers it unnecessary to provide any further consultation opportunities, except by wa way of holding a Public Hearing y on the bylaw; 2) That Bylaw No. 7152 7152-2015 be
considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 3) That it be confirmed that Bylaw No. 7152 7152-2015 is consistent with the Capital Expenditure
Plan and Waste Management Plan; 4) That Bylaw No. 7152 7152-2015 be given first and second readings and be forwarded to Public Hearing; 5) That Bylaw No. 7103 – 2014 be amended as described
in this report dated June 15, 2015, be given second reading, and be f forwarded to orwarded Public Hearing; 6) That the following terms and conditions be met prior to final reading:
i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii) Amendment to Official Community
Plan Schedules "B" and “C”; iii) Road dedication on Dogwood Avenue as required; iv) Park dedication as required, including portions to be transferred back to the Crown as necessary;
construction of walkways and a maintenance access road; and removal of all debris and garbage from park land; v) Consolidation of the subject properties; vi) Registration of a Restrictive
Covenant for the geotechnical report, which addresses the suitability of the subject properties for the propos proposed development; ed vii) Registration of a Tree Protection Covenant
at the Land Title Office; viii) Removal of the existing buildings; and ix) In addition to the Site Profile, a disclosure statement must be submitted by a Professional Engineer advising
whether there is any evidence of underground fuel storage tanks on the subject properties. If so, a Stage 1 Site Investigation Report is required to ensure that the subject properties
are not a contaminated site. CARRIED
Council Minutes June 23, 2015 Page 9 of 15 1103 2015 2015-158 158-RZ, 23980 Kanaka Way, Commercial Daycare Site Specific Text Amendment Staff report dated June 15, 2015 recommending
that Maple Ridge Zone Amending Bylaw No. 7155-2015 for a site specific text amendment to allow for a Commercial Daycare on the ground floor of a two storey commercial/residential building.
R/2015-276 It was moved and seconded That Bylaw No. 7155 7155-2015 be given first and second reading and be forwarded to Public Hearing. CARRIED 1104 2012 2012-031 031-RZ, 11055 Hazelwood
Street, RS RS-3 to M M-3 Staff report dated June 15, 2015 recommending that Maple Ridge Zone Amending Bylaw No. 6914-2012 to rezone from RS-3 (One Family Rural Residential) to M-3 (Business
Park) to permit industrial development in a business park format be given second reading and be forwarded to Public Hearing. R/2015-277 It was moved and seconded 1. That Bylaw No. 6914
6914-2012 be given second reading; and be forwarded to Public Hearing, and 2. That the following terms and condition conditions be met prior to final reading: s i) Registration of a
Rezoning Servicing Agreement including the deposit of security as outlined in the Agreement; ii) Road dedication as required; iii) Registration of a 219 Restrictive Covenant must be
registered at the Land Title Office for Habitat Conservation purposes; iv) Registra Registration of a 219 Restrictive Covenant for geotechnical tion issues to address the suitability
of the site for the proposed development must be registered; v) Registration of a 219 Restrictive Covenant to limit the amount of retail floor space permitted on the subj subject property.
ect vi) A landscape plan prepared by a Landscape Architect; including detailed landscape buffer and acoustic fence detail, must be submitted along with cost estimates and security to
do the works; vii) Completion and submission of a Storm Water M Management and anagement Drainage Study for the entire area including subject site. CARRIED
Council Minutes June 23, 2015 Page 10 of 15 1105 2012 2012-102 102-RZ, 25638 112 Avenue, First Extension Staff report dated June 15, 2015 recommending that a one year extension be granted
for zoning application 2012-102-RZ to rezone from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit future subdivision into 4 RS-2 lots and one
RS-3 lot remaining in the Agricultural Land Reserve. R/2015-278 It was moved and seconded That a one year extension be granted for rezoning application 2012 2012-102 102-RZ and that
the following conditions be addressed prior to consideration of Final Reading: i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of th the deposit
of a security, as outlined in the e Agreement; ii. Road dedication as required; iii. Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses
the suitability of the site for the proposed development; iv. Registration of a Tree Protection/Steep Slope Restrictive Covenant at the Land Title Office; v. Registration of a Agricultural
Impact Assessment report and a Landscaping Plan for a buffer along the Agricultural Land Reserve Boundary at the Land Title O Office; ffice; vi. Entering into a Restoration and Enhancement
Agreement for the unconstructed portion of the 256 Street allowance abutting the site; vii. Removal of the existing buildings; viii. A disclosure statement must be submitted by a Professional
Enginee Engineer advising whether there is any evidence of underground fuel r storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided
in accordance with the regulations. ix. Pursuant to the Contaminated Site Regulations of the Environmental Management Act, the property owner will provide a Site Profile for the subject
land(s). CARRIED Councillor Duncan, Councillor Speirs -OPPOSED
Council Minutes June 23, 2015 Page 11 of 15 Note: Item 1106 was withdrawn at the request of the applicant. 1106 2014 2014-032 032-DVP, 10151 248 Street Staff report dated June 15, 2015
recommending that the Corporate Officer be authorized to sign and seal 2014-032-DVP to reduce the R-1 (Residential District) rear yard setback for lots 99-107. 1107 Robertson Family
Cemetery in Whonnock Staff report dated June 15, 2015 recommending that research by undertaken by the Community Heritage Commission on the process and costs involved in establishing
the Robertson Family Cemetery as a Place of Interment. R/2015-279 It was moved and seconded That the Maple Ridge Community Heritage Commission be directed to research the process and
related costs involved in establishing the Robertson Family Cemetery as a Place of Interment and provide a recommendation at a future Council meeting. CARRIED Financial and Corporate
Services (including Fire and Police) 1131 2015 Council Expenses Staff report dated June 15, 2015 providing updated Council expenses recorded to the end of May for 2015. For information
only No motion required 1132 Disbursements for the month ended May 31, 2015 Staff report dated June 15, 2015 recommending that the disbursements for the month ended May 31, 2015 be
received for information.
Council Minutes June 23, 2015 Page 12 of 15 R/2015-280 It was moved and seconded That the disbursements as listed belo below for the month ended May 31, 2015 w be received for information:
General $ 6,605,552. Payroll $ 2,623,337. Purchase Card $ 83,182. $ 9,312,071. CARRIED 1133 2014 Annual Report and 2014 Statement of Financial Information Staff report dated June 15,
2015 recommending that the 2014 Annual Report be received and that the 2014 Statement of Financial Information be approved. The Annual Report is available for viewing on the City of
Maple Ridge website at http://www.mapleridge.ca/163/Annual-Report R/2015-281 It was moved and seconded That the 2014 Annual Report be received as required by the Community Charter;
and further That the Statement of Financial Information be approved as required by the Financial Information Act. CARRIED 1134 Fibre Optic Network – Economic Advisory Committee Follow
Follow-up Staff report dated June 15, 2015 recommending that staff be directed to continue support for the development of the fibre optic network in the City of Maple Ridge. R/2015-282
It was moved and seconded That staff be directed to continue support for the development of the fibre optic network in the City by: 1. Continuing to take advantage of our capital works
program where feasible; 2. Targeting specific investments to the interconnections necessary to complete a sustainable network; and
Council Minutes June 23, 2015 Page 13 of 15 3. Proceed to develop a demonstration project in the downtown to showcase the economic development possibilities of m modern high odern high-speed
telecommunications. CARRIED Community Development and Recreation Service 1151 Maple Ridge Resilience Initiative Staff report dated June 15, 2015 recommending that the amended Terms
of Reference regarding a transition from the Mayor’s Homelessness Solutions Task Force to the Maple Ridge Resilience Initiative be approved and that the Mayor’s Homelessness Solutions
Task Force cease to exist, that staff be directed to review the Crime Free Multi-Housing Program to increase subscription, that staff be directed to review and provided a report on
Schedule C of the Business Licencing & Regulation Bylaw and that staff be directed to provide a report on an improved delivery model for security services in the downtown core. The
Manager of Legislative Services advised on amendments to the Terms of Reference as requested at the June 15, 2015 Committee of the Whole Meeting. R/2015-283 It was moved and seconded
That the Terms of Reference attached to the report dated June 15, 2015 be amended to replace the text “will focus”, within item 4 Housing, with “provide recommendations to Council”;
That the Terms of Reference as amended r regarding a transition from the egarding Mayor’s Homelessness Solutions Task Force to the Maple Ridge Resilience Initiative be approved; and,
that the Mayor’s Homelessness Solutions Task Force cease to exist; and That staff be directed to review the Crime Free Multi Multi-Housing program to increase subscription amongst those
currently not using the program; and That staff be directed to review Schedule C of the Business Licencing & Regulation Bylaw, the bylaw that governs how second hand stores report items
received by their businesses, and provide a staff report for consideration; and further
Council Minutes June 23, 2015 Page 14 of 15 That staff be directed to provide a report on an improved delivery model for security services in the downtown core. CARRIED Correspondence
– Nil Other Committee Issues – Nil 1200 STAFF REPORTS – Nil 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL – Nil 1400 OTHER MATTERS DEEMED EXPEDIENT – Nil 1500 NOTICES OF MOTION AND MATTERS
FOR FUTURE MEETINGS – Nil 1600 QUESTIONS FROM THE PUBLIC Pam Banks Ms. Banks inquired about the Cliff Avenue camp issue. Mayor Read provided an update on the work currently being done
to resolve the issue and spoke to the number of persons leaving the camp as a result of the provision of various forms of services. Ms. Banks described ongoing issues residents of the
Cliff Avenue area are dealing with and expressed concern that the situation is becoming more volatile. She asked what will happen with persons in the camp who do not wish to have services.
The Mayor stated that those persons wishing to have housing and services will be dealt with first and following that, the persons who refuse services will be dealt with. Ms. Banks asked
whether Council has considered removal of the fence. Mayor Read explained that the fenced land is private property and that the fence encompasses a bank which is not stable.
Council Minutes June 23, 2015 Page 15 of 15 1700 ADJOURNMENT – 8:13 p.m. _______________________________ N. Read, Mayor Certified Correct ___________________________________ C. Marlo,
Corporate Officer