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City of Maple Ridge COUNCIL MEETING MINUTES October 13, 2015 The Minutes of the City Council Meeting held on October 13, 2015 at 7:00 p.m. in the Council Chamber of the City Hall, 11995
Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Appointed Staff Mayor N. Read F. Quinn, Acting Chief Administrative
Officer/General Councillor C. Bell Manager Public Works and Development Services Councillor K. Duncan K. Swift, General Manager of Community Development, Councillor B. Masse Parks and
Recreation Services Councillor G. Robson P. Gill, General Manager Corporate and Financial Services Councillor T. Shymkiw C. Carter, Director of Planning Councillor C. Speirs C. Marlo,
Manager of Legislative Services A. Gaunt, Confidential Secretary ABSENT Other staff as required Councillor K. Duncan S. Murphy, Planner/Staff Liaison, Agricultural Advisory Committee
M. Jones, Senior Manager, Police Services D. Cooke, GIS Coordinator C. Crabtree, Manager of Information Technology Note: These Minutes are also posted on the City’s Web Site at www.mapleridge.ca
The meeting was filmed by Shaw Communications Inc. and live streamed and recorded by the City of Maple Ridge 100 CALL TO ORDER 200 INTRODUCTION OF ADDITIONAL AGENDA ITEMS Item 602 Food
Garden Contest Winners Presentation 300 APPROVAL OF THE AGENDA The agenda was approved with the addition of Item 602 Amended as per October 27, 2015 minutes
Council Minutes October 13, 2015 Page 2 of 11 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Regular Council Meeting of September 29, 2015 R/2015-427 It was moved and seconded
That the minutes of the Regular Council Meeting of September 29 29, 2015 , be adopted as circulated. CARRIED 402 Minutes of the Development Agreements Committee Meeting of September
25 and 29, 2015 R/2015-428 It was moved and seconded That the minutes of the Development Agreements Committee Meeting of September 25 and 29 29, 2015 be received. , CARRIED 500 PRESENTATIONS
AT THE REQUEST OF COUNCIL 501 On On-Line Crime Mapping • Superintendent Dave Fleugel, Ridge Ridge-Meadows RCMP Detachment Superintendent Dave Fleugel announced the official launch of
the On-Line Crime Map. He introduced the Senior Manager of Police Services. The Senior Manager of Police Services advised on the process and work done on the development of the On-Line
Crime Mapping system. The GIS Coordinator provided a tour of the crime map on-line and demonstrated how to navigate the page. The Manager of Information Technology acknowledged the
assistance provided by City of Nanaimo staff in the development of the Maple Ridge product.
Council Minutes October 13, 2015 Page 3 of 11 600 DELEGATIONS 601 Waste Reduction Week Presentation • Ridge Meadows Recycling Society o Leigh Hodgins, Vice President o Leanne Koehn,
Community Engagement o Daniel Mikolay, Environmental Education, Wildsafe BC Coordinator for Maple Ridge A Power Point presentation provided information on Waste Reduction Week and the
Ridge Meadows Recycling Society. Ms. Hodgins gave an update on Ridge Meadows Society activities and events the society is involved in. Ms. Koehn focused on Zero Waste initiatives created
by Alouette Elementary and Fairview Elementary and outlined other initiatives including the 1st Annual School District No. 42 Energy Challenge. Mr. Mikolay highlighted other zero waste
initiatives carried out by schools in the District. He introduced a video created by Alouette Elementary students. Students from Alouette Elementary presented Zero Waste Kits to Council.
602 Food Garden Conte Contest Winners Presentation t • Stephanie James, Agricultural Advisory Committee S. Murphy, staff liaison gave a PowerPoint presentation providing information
on the Maple Ridge Food Garden Contest. She highlighted the categories for the contest. Ms. James introduced the winner in each category and provided photos of the winning gardens.
700 UNFINISHED BUSINESS – Nil 800 CORRESPONDENCE
Council Minutes October 13, 2015 Page 4 of 11 900 BYLAWS 901 2012 2012-048 048-RZ, 11291 243B Street and 11282 243 Street Staff report dated October 13, 2015 recommending final reading
901.1 Maple Ridge Official Community Plan Amending Bylaw No. 7017 7017-2013 To amend land use designations Final reading R/2015-429 It was moved and seconded That Bylaw No. 7017 7017-2013
to adopted CARRIED 901.2 Maple Ridge Zone Amending Bylaw No. 7018 7018-2013 To rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to RS-1b (One
Family Urban [Medium Density] Residential) to allow future subdivision into approximately 47 single family lots under the Density Bonus option within the RS-1b zone Final reading R/2015-430
It was moved and seconded That Bylaw No. 7018 7018-2013 be adopted. CARRIED 902 2014 2014-037 037-RZ, 21447 121 Avenue Maple Ridge Zone Amending Bylaw No. 7095 7095-2014 Staff report
dated October 13, 2015 recommending final reading To rezone from RS-1 (One Family Urban Residential) to R-1 (Residential District) to permit future subdivision into two single family
lots Final reading R/2015-431 It was moved and seconded Th That Bylaw No. 7095 at 7095-2014 be adopted. CARRIED
Council Minutes October 13, 2015 Page 5 of 11 903 Maple Ridge Subdivision and Development Servicing Bylaw No. 7093 7093-2014 To update engineering practices and regulations Final reading
R/2015-432 It was moved and seconded That Bylaw No. 7093 7093-2014 be adopted. CARRIED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – October 5, 2015 R/2015-433
It was moved and seconded That the minutes of the Committee of the Whole Meeting of October 5 5, 201 2015 be received. CARRIED Public Works and Development Services 1101 2015 2015-155
155-RZ, 23702 132 Avenue, RS RS-2 to R R-1 Staff report dated October 5, 2015 recommending that Application 2015-155-RZ to rezone from RS-2 (One Family Suburban Residential) to R-1
(Residential District) to create a 23 lot residential subdivision be denied. 1102 2011 2011-137 137-RZ, 12257 227 Street, RS RS-1 to R R-3 Staff report dated October 5, 2015 recommending
that Maple Ridge Zone Amending Bylaw No. 7169-2015 to rezone from RS-1 (One Family Urban Residential) to R-3 (Special Amenity Residential District) to permit future subdivision into
3 single family lots be given first reading and that the applicant provide further information as described on Schedule C of the Development Procedures Bylaw No. 5879-1999 along with
an Intensive Residential Development Permit and a Subdivision application.
Council Minutes October 13, 2015 Page 6 of 11 R/2015-434 It was moved and seconded That Bylaw No. 7169 7169-2015 be given first reading; and That the applicant provide further information,
as described on Schedule B of t the Development he Procedures Bylaw No. 5879 –1999, along with the information required for an Intensive Residential De Development Permit and velopment
a Subdivision application. CARRIED 1103 2013 2013-107 107-RZ, 24009, 24005 and 24075 Fern Crescent, First Extension Staff report dated October 5, 2015 recommending that a first one
year extension be granted for rezoning application 2013-107-RZ to permit a future subdivision of 34 single family lots R/2015-435 It was moved and seconded 1) That the following conditions
be addressed prior to consideration of Final Reading: i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined
in the Agreement; ii. Amendment to Official Community Plan Schedule “A”, Chapter 10.3, Part VI, A – Silver Valley, Figure 2 -Land Use Plan, and Figure 3D -Horse Hamlet; iii. Road dedication
as required; iv. Consolidation of the development site; v. Registration of a Geotechnical Report as a Restrictive Covenant at the Land Title Office which addresses the suitability of
the site for the proposed development; vi. Removal of the existing buildings; vii. An Engineer’s certification that adequate water quantity for domestic and fire protection purposes
can be provided; viii. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence,
a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations; and ix. Pursuant to the Contaminated Site Regulations of the Environmental Management
Act, the p property owner will provide a roperty Site Profile for the subject lands. x. That the Rezoning Servicing Agreement include the construction of 128th Avenue from Fern Crescent
west to Fern Crescent east, including intersections and additional security in the amount of $370,000.00 for the construction of 128th Avenue.
Council Minutes October 13, 2015 Page 7 of 11 2) That Council require, as a condition of subdivision approval, the developer to pay to the City an amount that equals 5% of the market
eveloper value of the land, as determined by an independent appraisal, in lieu of parkland dedication in accordance with Section 941 of the Local Government Act. overnment CARRIED 1104
2012 2012-057 057-RZ, 12933 Mill Street, Final One Year Extension Staff report dated October 5, 2015 recommending that a final one year extension be granted for rezoning application
2012-057-RZ to allow for future subdivision into 17 single family residential lots. R/2015-436 It was moved and seconded That pursuant to Development Procedures Bylaw No. 5879 5879-1999,
a final one year extension be granted for rezoning application 2012 2012-057 057-RZ and that the following conditions be addressed prior to consideration of final reading: i. Registration
of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in t the he Agreement; ii. Amendments to Part VI Figure 2 -Land Use
Plan; Figure 3D -Horse Hamlet; and Figure 4 -Trails/Open Space of the Silver Valley Area Plan of the Official Community Plan; iii. Road dedication as required; iv. Registration of a
geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site for the proposed development; v. Registration of a Habitat Protection
and Stormwater Management Covenant at the Land Title Office; vi. Removal of the exis existing buildings; and ting vii. A disclosure statement must be submitted by a Professional Engineer
advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provide provided in accordance
with the d regulations. CARRIED
Council Minutes October 13, 2015 Page 8 of 11 1105 2012 2012-048 048-DVP, 11291 243B Street and 11282 243 Street Staff report dated October 5, 2015 recommending that the Corporate Officer
be authorized to sign and seal 2012-048-DVP to reduce the building envelope for specific lots, to increase the height for all proposed lots, to reduce front yard and side yard setbacks
for specific lots, to reduce lot width for specific lots and to reduce the road carriageway on 243 Street. R/2015-437 It was moved and seconded That the Corporate Officer be authorized
to sign and seal 2012 2012-048 048-DVP respecting properties located at 11291 243B Street and 11282 243 Street. CARRIED 1106 2014 2014-037 037-DVP, 21447 121 Avenue Staff report dated
October 5, 2015 recommending that the Corporate Officer be authorized to sign and seal 2014-037-DVP to increase building height and reduce the road right-of-way width for a collector
street standard. R/2015-438 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2014 2014-037 037-DVP respecting property located at 21447 121 Avenue.
CARRIED 1107 2015 2015-162 162-DVP, 24895 Smith Avenue Staff report dated October 5, 2015 recommending that the Corporate Officer be authorized to sign and seal 2015-162-DVP to reduce
the road right-of-way width for a proposed cul-de-sac. R/2015-439 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2015 2015-162 162-DVP respecting
property located at 24895 Smith Avenue. CARRIED
Council Minutes October 13, 2015 Page 9 of 11 1108 2015 2015-162 162-SD, 24895 Smith Avenue, 5% Money in Lieu of Parkland Dedication Staff report dated October 5, 2015 recommending that
the owner of the subject property pay an amount that is not less than $37,500.00. R/2015-440 It was moved and seconded That pursuant to Local Gove Government Act, Section 941, regarding
5% rnment Parkland Dedication or arkland payment in lieu, be it resolved that the owner of land proposed for subdivision at 24895 Smith Avenue, under application 2015 2015-162 162-SD,
shall pay to the City of Maple Ridge an amount that is not less than $37,500.00. ess CARRIED Financial and Corporate Services (including Fire and Police) 1131 Revitalization Tax Exemption
Agreements Staff report dated October 5, 2015 recommending that the Corporate Officer be authorized to execute agreements with property owners qualifying for property tax exemptions.
R/2015-441 It was moved and seconded That the Corporate Officer be authorized to execute agreements with the qualified property owners listed in Schedule B, as attached to the staff
report “Revi Revitalization Tax Exemption Agreements” dated October 5, 2015. talization CARRIED 1132 Adjustments to 2012, 2013, 2014 and 2015 Collector’s Rolls Staff report dated October
5, 2015 submitting information on changes to the 2015 Collector’s Roll through the issuance of Supplementary Rolls 4 through 6 and on changes to values on one folio for 2012 through
to 2014. For information only No motion required
Council Minutes October 13, 2015 Page 10 of 11 Community Development and Recreation Service 1151 Golden Ears Winter Club Funding Request Staff report dated October 5, 2015 recommending
a request to add funding to the existing Golden Ears Winter Club operating agreement be referred to the 2016-2020 business planning process. R/2015-442 It was moved and seconded That
the Golden Ears Winter Club request be referred to the 2016 2016-2020 business planning process for consideration. CARRIED Correspondence – Nil Other Committee Issues – Nil 1200 STAFF
REPORTS – Nil 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL – Nil 1400 OTHER MATTERS DEEMED EXPEDIENT – Nil 1500 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS 1500 Notice of Motion
by Councillor Bell "That staff be directed to review section 8.1.21 of Maple Ridge Parks and Facilities Regulation Bylaw No. 7085-2014 and report back to Council on recommended amendments
to that section." 1600 QUESTIONS FROM THE PUBLIC – Nil
Council Minutes October 13, 2015 Page 11 of 11 1700 ADJOURNMENT – 8:07 p.m. _______________________________ N. Read, Mayor Certified Correct ___________________________________ C. Marlo,
Corporate Officer