HomeMy WebLinkAbout2015-10-27 Council Meeting Minutes.pdfMicrosoft Word - 2015-10-27 Council Minutes
City of Maple Ridge COUNCIL MEETING MINUTES October 27, 2015 The Minutes of the City Council Meeting held on October 27, 2015 at 7:00 p.m. in the Council Chamber of the City Hall, 11995
Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Appointed Staff Mayor N. Read F. Quinn, Acting Chief Administrative
Officer/General Councillor C. Bell Manager Public Works and Development Services Councillor B. Masse K. Swift, General Manager of Community Development, Councillor G. Robson Parks and
Recreation Services Councillor T. Shymkiw P. Gill, General Manager Corporate and Financial Services Councillor C. Speirs C. Carter, Director of Planning D. Denton, Acting Corporate
Officer ABSENT A. Gaunt, Confidential Secretary Councillor K. Duncan Other staff as required C. Goddard, Manager of Development and Environmental Services A. Kopystynski, Planner 2
Note: These Minutes are also posted on the City’s Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. and live streamed and recorded by the City of Maple
Ridge 100 CALL TO ORDER 200 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 300 APPROVAL OF THE AGENDA The agenda was approved with the postponement of Item 602 Maple Ridge Library Update
Council Minutes October 27, 2015 Page 2 of 14 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Regular Council Meeting of October 13, 2015 R/2015-459 It was moved and seconded
That the minutes of the Regular Council Meeting of October 13 13, 2015 be , amended to indicate that Councillor Duncan was absent from the meeting and be adopted as amended. CARRIED
402 Minutes of the Public Hearing of October 20, 2015 R/2015-460 It was moved and seconded That the minutes of the Public Hearing of October 20 20, 2015 be adopted as , circulated.
CARRIED 403 Minutes of the Development Agreements Committee Meeting of October 7, 14 and 19, 2015 R/2015-461 It was moved and seconded That the minutes of the Development Agreements
Committee Meeting of October 7, 14 and 19 19, 2015 be received. , CARRIED 500 PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 600 DELEGATIONS 601 Maple Ridge Community Heritage Commission
Update • Brenda Smith, Chair Ms. Smith gave a PowerPoint presentation providing information on the mandate of the Maple Ridge Heritage Commission and outlining the upcoming 2016 Business
Plan. She focused on the ongoing projects and spoke to the special project of the Community Heritage Plan.
Council Minutes October 27, 2015 Page 3 of 14 Note: Item 602 was postponed. 602 Maple Ridge Library Update • Shawna Kristin, Library Manager 700 UNFINISHED BUSINESS 701 Motion by Councillor
Bell Councillor Bell provided a background on the motion she put forward. R/2015-462 It was moved and seconded That staff be directed to review section 8.1.21 of Maple Ridge Parks and
Facilities Regulation Bylaw No. 7085 7085-2014 and report back to Council on recommended amendments to that section. CARRIED 800 CORRESPONDENCE – Nil 900 BYLAWS Note: Items 901 to 904
are from the October 20, 2015 Public Hearing Bylaws for Third Reading 901 2014 2014-019 019-RZ, 24837 Dewdney Trunk Road 901.1 Maple Ridge Official Community Plan Amending Bylaw No.
7086 7086-2014 To add a village commercial node Third reading R/2015-463 It was moved and seconded That Bylaw No. 7086 7086-2014 be given third reading. CARRIED
Council Minutes October 27, 2015 Page 4 of 14 901.2 Maple Ridge Official Community Plan Amending Bylaw No. 7171 7171-2015 To designate a portion of property from Estate Suburban Residential
to Commercial Third reading R/2015-464 It was moved and seconded That Bylaw No. 7171 7171-2015 be given third reading. CARRIED 901.3 Maple Ridge Zone Amending Bylaw No. 7070 7070-2014
To rezone from RS-1 (One Family Urban Residential) to C-1 (Community Commercial) to permit a future subdivision of approximately 3 single family lots Third reading R/2015-465 It was
moved and seconded That Bylaw No. 7070 7070-2014 be given third reading. CARRIED 902 2014 2014-110 110-RZ, 11716 Burnett Street Maple Ridge Zone Amend Amending Bylaw No. 7123 ing 7123-2014
To rezone from RS-1 (One Family Urban Residential) TO R-1 (Residential District) to permit a future subdivision of approximately 3 single family lots Third reading R/2015-466 It was
moved and seconded That Bylaw No. 7123 7123-2014 be gi given third reading. ven CARRIED 903 2015 2015-212 212-RZ Maple Ridge Zone Amending Bylaw No. 7162 7162-2015 To prohibit the sale
of liquor and wine in grocery stores Third reading
Council Minutes October 27, 2015 Page 5 of 14 R/2015-467 It was moved and seconded That Bylaw No. 7162 7162-2015 be given third reading. DEFEATED Mayor Read, Councillor Masse, Councillor
Shymkiw – OPPOSED Bylaw Bylaws for Third and Final Reading 904 2015 2015-160 160-RZ Maple Ridge Zone Amending Bylaw No. 7165 7165-2015 To increase the maximum height of principal dwellings
in residential zones to a unified 11.0 metres across all single family and in specific multi-family zones Third and Final Reading R/2015-468 It was moved and seconded That Bylaw No.
7165 7165-2015 be given third and final reading. CARRIED Bylaws for Final Reading 905 RZ/021/04, 20870 Lougheed Highway Staff report recommending final reading 905.1 Maple Ridge Official
Community Plan Amending Bylaw No. 6638 6638-2008 To designate land use from Urban Residential to Commercial Final reading R/2015-469 It was moved and seconded That Bylaw No. 6638 6638-2008
be adopted. CARRIED 905.2 Maple Ridge Zone Amending Bylaw No.6639 6639-2008 To rezone from RS-1 (One Family Urban Residential) to CS-1 (Service Commercial) to permit mobile equipment
storage and improve internal circulation for the existing equipment rental business Final reading
Council Minutes October 27, 2015 Page 6 of 14 R/2015-470 It was moved and seconded That Bylaw No. 6639 6639-2008 be adopted. CARRIED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE
OF THE WHOLE Minutes – October 19, 2015 R/2015-471 It was moved and seconded That the minutes of the Committee of the Whole Meeting of October 19 19, 201 2015 be received. CARRIED Public
Works and Development Services 1101 2015 2015-155 155-RZ, 23702 132 Avenue, RS RS-2 to R R-1 Staff report dated October 5, 2015 recommending that Application 2015-155-RZ to rezone from
RS-2 (One Family Suburban Residential) to R-1 (Residential District) to create a 23 lot residential subdivision be denied. R/2015-472 It was moved and seconded That Application No.
2015 2015-155 155-RZ be denied. CARRIED Councillor Masse -OPPOSED 1102 2015 2015-253 253-RZ, 23539 Gilker Hill Road, RS RS-3 to RM RM-1 Staff report dated October 19, 2015 recommending
that Maple Ridge Zone Amending Bylaw No. 7179-2015 to rezone from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential) to permit development of approximately 43 townhouse
units be given first reading and that the applicant provide further information as described on Schedules A, C, D, E, F, and G of the Development Procedures Bylaw No. 5879-1999.
Council Minutes October 27, 2015 Page 7 of 14 R/2015-473 It was moved and seconded That Bylaw No. 7179 7179-2015 be given first reading; and That the applicant provide further information
as described on Schedules A, C, D, E, F, and G of the Development Procedures Bylaw No. 5879 –1999. CARRIED 1103 2015 2015-275 275-RZ, 23227 Dogwood Avenue Staff report dated October
19, 2015 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7176-2015 to allow for temporary off-street parking as a principal use be given first reading and that
the applicant provide further information as described on Schedule H of the Development Procedures Bylaw No. 5879-1999. R/2015-474 It was moved and seconded 1. In respect of Section
879 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required
with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional
District that is adjacent to the area covered by the plan; iii. The C Council of any municipality that is adjacent to the area ouncil covered by the plan; iv. First Nations; v. School
District Boards, greater boards and improvements district boards; and vi. The Provincial and Federal Governments and their agencies. and in that rega regard it is recommended that no
additional consultation be rd required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City’s website, together with an
invitation to the public to comment;
Council Minutes October 27, 2015 Page 8 of 14 2. That Bylaw No. 7176 7176-2015 be given first reading; and 3. That the applicant provide further information as described on Schedule
H of the Development Procedures Bylaw No. 5879 –1999. CARRIED Councillor Masse -OPPOSED 1104 2015 2015-201 201-RZ, 22830 Nelson Court, R R-1 to R R-2 Staff report dated October 19,
2015 recommending that Maple Ridge Zone Amending Bylaw No. 7163-2015 to rezone from R-1 (Residential District) to R-2 (Urban Residential District) to permit a subdivision of 11 lots
be amended, given second reading as amended and be forwarded to Public Hearing, R/2015-475 It was moved and seconded That Bylaw No. 7163 7163-2015 be amended as identified in the staff
report dated October 19, 2015 be given second reading, and be forwarded to Public Hearing. CARRIED Note: Mayor Read excused herself from discussion of Item 1105 at 8:37 p.m. as she
lives up the street from the property. The Deputy Mayor took over as Chair. 1105 2013 2013-086 086-RZ, 23262 Silver Valley Road, 13738, 13702 and 13660 232 Street, Addendum to Second
Reading Report Staff report dated October 19, 2015 recommending that the motion deferred at the September 8, 2015 Council Meeting with respect to Application 2013-085-RZ be withdrawn
and that Maple Ridge Official Community Plan Amending Bylaw No. 7160-2015 to revise land use designation boundaries and an equestrian trail location be given first and second reading
and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 7023-2013 to rezone from RS-3 (One Family Rural Residential) to RS-1 (One Family Urban Residential),
RS-1b (One Family Urban [Medium Density] Residential), R-1 (Residential District), R-3 (Special Amenity Residential District), RST-SV (Street Townhouse – Silver Valley), C-5 (Village
Centre Commercial) and P-1 (Park and School) to allow subdivision of approximately 51 single family lots, 16 street townhouse lots, one commercial lot and a future neighbourhood park
be amended, be given second reading and be forwarded to Public Hearing.
Council Minutes October 27, 2015 Page 9 of 14 R/2015-476 It was moved and seconded 1) That the motion deferred at the September 8, 2015 Council meeting with respect to 2013 2013-86 86-RZ,
23262 Silver Valley Road, and 13878, 13702 and 13660 232 Street be withdrawn. 2) That, in accordance with Section 879 of the Local Government Act, opportunity for early and on on-going
consultation has been provided by way of posting Bylaw No. 7160 7160-2015 on the municipal website and requiring that the applicant host a Development Information Meeting (DIM), and
Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 3) That Bylaw No. 7160 7160-2015 be considered
in conjunction with the Capital Expenditure Plan and Waste Management Plan; 4) That it be confirmed that Bylaw No. 7160 7160-2015 is consistent with the Capital Expenditure Plan and
Waste Management Plan; 5) That Bylaw No. 7160 7160-2015 be given first and second readings and be forwarded to Public Hearing; 6) That Bylaw No. 7023 7023-2013, be amended as identified
in the staff rep report ort dated October 19, 2015, be given second reading, and be forwarded to Public Hearing; 7) That the following terms and conditions be met prior to final reading:
i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii) Amendment to Official Community
Plan Schedule “A”, Chapter 10.3, Part VI, A – Silver Valley, Figure 2 -Land Use Plan, Figure 3A -Blaney Hamlet, and Figure 4 -Trails /Open Space, iii) Road dedication on 232 Street
and Silver Valley Road as required; iv) Park dedication as required, including construction of multi multi-purpose trails; and removal of all debris and garbage from park land; v) Purchase
of the land identified for future neighbourhood park by the City of Maple Ridge; vi) Consolidation of the subject properties; vii) Registration of a Restrictive Covenant for the geotechnical
report, which addresses the suitability of the subject properties for the proposed development and confirms that the slope failure area has been remediated; viii) Removal of existing
buildings;
Council Minutes October 27, 2015 Page 10 of 14 ix) Approval from the Ministry of Forest, Lands and Natural Resources for in in-stream works on the site; x) In addition to the site profile,
a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject properties. If so, a Stage
1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. xi) Registration of a Housing Agreement as a Restrictive Covenant to ensure two
residential units in the proposed commercial building remain as rental units; xii) Registration of a Restrictive Covenant protecting the visitor parking and residential parking for
the commercial building; xiii) Provision of a voluntary Community Amenity Contribution of $3,100.00 for each residential lot created; and xiv) Registration of a Restrictive Covenant
limiting the use of Commercial Unit 1 and the adjacent outdoor play s space, a total of 104.2 m pace, m2 of indoor floor area and 93 m m2 of outdoor space, to a commercial daycare use
in perpetuity. CARRIED Note Mayor Read returned to the meeting at 8:41 p.m. and resumed as Chair. 1106 2013 2013-103 103-RZ, 12366 Laity Street, First One Year Extension Staff report
dated October 19, 2015 recommending that a first one year extension be granted for Application 2013-103-RZ to permit a future subdivision of approximately 4 lots in a first phase and
an additional 2 lots in a second phase. R/2015-477 It was moved and seconded That a one year extension be granted for rezoning application 2013 2013-103 103-RZ and that the following
conditions be addressed prior to consideration of Final Reading: i. Road dedication on Laity Street, as required; ii. Registration of a Restrictive Covenant for Tree Protection; and
iii. In addition to the Site Profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on
the subjec subject property. If t so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. CARRIED
Council Minutes October 27, 2015 Page 11 of 14 Financial and Corporate Services (including Fire and Police) 1131 Tourism Maple Ridge/Pitt Meadows Contract Overview Staff report dated
October 19, 2015 recommending that the contract with Duckworth Management/Tourism Maple Ridge Pitt Meadows for provision of tourism services be allowed to expire and that the $35,000
allocation be used by the Economic Development Office for tourism marketing and product development. R/2015-478 It was moved and seconded That the contract with Duckworth Management/Tourism
Maple Ridge Pitt Meadows for the provision of tourism services be allowed to expire, and further that the $3 35,000 allocation be used by the Economic Development 5,000 Office for tourism
marketing and product development. CARRIED 1132 Disbursements for the month ended September 30, 2015 Staff report dated October 19, 2015 recommending that the disbursements for the
month ended September 30, 2015 be received for information. R/2015-479 It was moved and seconded That the disbursements as listed below for the month ended September 30, 2015 be received
received: General $ 9,861,810. Payroll $ 1,764,235. Purchase Card $ 71,077. $ 1 11,697,122. ,697,122. CARRIED
Council Minutes October 27, 2015 Page 12 of 14 1133 2015 Council Expenses Staff report dated October 19, 2015 providing on update on Council expenses to the end of September for 2015.
For information only No motion required Community Development and Recreation Service 1151 Ridge Canoe & Kayak Club – New Lease Staff report dated October 19, 2015 recommending that
the Corporate Officer be authorized to sign and seal the Ridge Canoe & Kayak Club Lease Agreement 2015-2020. R/2015-480 It was moved and seconded That the Corporate Officer be authorized
to sign and seal the Ridge Canoe and Kayak Club Lease Agreement 2015 2015-2020. CARRIED 1152 Maple Ridge Lapidary Club – Lease Renewal Staff report dated October 19, 2015 recommending
that the Corporate Officer be authorized to sign and seal the Maple Ridge Lapidary Club Lease Agreement 2015-2018. R/2015-481 It was moved and seconded That the Corporate Officer be
authorized to sign and seal the Maple Ridge Lapidary Club Lease Agreement 2015 2015-2018. CARRIED 1153 Emerald Pig Theatrical Society – Lease Staff report dated October 19, 2015 recommending
that the Corporate Officer be authorized to sign and seal the Emerald Pig Theatrical Society License to Occupy Lease Agreement to December 2018.
Council Minutes October 27, 2015 Page 13 of 14 R/2015-482 It was moved and seconded That the Corporate Officer be authorized to sign and seal the Emerald Pig Theatrical Society License
to Occupy Lease Agreement to December 31, 2018. CARRIED 1154 Fees and Charges Amending Bylaw Staff report dated October 19, 2015 recommending that Maple Ridge Recreation Facility Fees
Amending Bylaw No. 7181-2015 be given first, second and third readings. R/2015-483 It was moved and seconded That Bylaw No. 7181 7181-2015 be given first, second and third readings.
DEFEATED Mayor Read, Councillor Bell, Councillor Masse, Councillor Robson, Councillor Speirs, Councillor Shymkiw -OPPOSED Correspondence – Nil Other Committee Issues – Nil 1200 STAFF
REPORTS – Nil 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL – Nil 1400 OTHER MATTERS DEEMED EXPEDIENT – Nil 1500 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS – Nil
Council Minutes October 27, 2015 Page 14 of 14 1600 QUESTIONS FROM THE PUBLIC 1700 ADJOURNMENT – 8:57 p.m. _______________________________ N. Read, Mayor Certified Correct ___________________________
________ D. Denton, Acting Corporate Officer