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City of Maple Ridge COUNCIL MEETING MINUTES December 8, 2015 The Minutes of the City Council Meeting held on December 8, 2015 at 7:00 p.m. in the Council Chamber of the City Hall, 11995
Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Appointed Staff Mayor N. Read E.C. Swabey, Chief Administrative
Officer Councillor C. Bell K. Swift, General Manager of Community Development, Councillor K. Duncan Parks and Recreation Services Councillor B. Masse P. Gill, General Manager Corporate
and Financial Services Councillor G. Robson F. Quinn, General Manager Public Works and Development Councillor T. Shymkiw Services Councillor C. Speirs C. Carter, Director of Planning
C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the City’s Web Site at www.mapleridge.ca The meeting was live streamed
and recorded by the City of Maple Ridge 100 CALL TO ORDER 200 INTRODUCTION OF ADDITIONAL AGENDA ITEMS Item 1153 to be dealt with prior to Item 501 Addition of Item 501 2016-2020 Financial
Plan Bylaw Presentation Consideration of Item 1131 to follow Item 501 Addition of Item 1501 Notice of Motion by Councillor Bell re: Blue Dot Movement 300 APPROVAL OF THE AGENDA The
agenda was approved with the additional items and the revised order.
Council Minutes December 8, 2015 Page 2 of 16 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Regular Council Meeting of November 24, 2015 R/2015-535 It was moved and seconded
That the minutes of the Regular Council Meeting of November 24 24, 2015 be , adopted as circulated. CARRIED 402 Minutes of the Public Hearing of November 17, 2015 R/2015-536 It was
moved and seconded That the minutes of the Public Hearing of November 17 17, 2015 be adopted , as circulated. CARRIED 403 Minutes of the Development Agreements Committee Meeting of
November 18 and 27, 2015 R/2015-537 It was moved and seconded That the minutes of the Development Agreements Committee Meeting of November 18 and 27 27, 2015 be received. , CARRIED
Note: Item 1153 was dealt with prior to Item 501 The Manager of Legislative Services advised that Item 1153 was deferred to a Special Council Workshop Meeting scheduled for December
10, 2015 at 11:00 a.m. in the Blaney Room at City Hall. Mayor Read gave a statement on the proposed closure of the Leisure Centre Pool.
Council Minutes December 8, 2015 Page 3 of 16 500 PRESENTATIONS AT THE REQUEST OF COUNCIL 501 2016-2020 Financial Plan Bylaw Presentation • P. Gill, General Manager of Corporate and
Financial Services The General Manager of Corporate and Financial Services gave a PowerPoint providing information on the 2016-2020 Financial Plan Bylaw. and background on the previous
and current financial plan, key elements in the 2016-2020 Financial Plan, the legislative framework of a financial plan, the differences between financial reporting and financial planning,
and recent property tax increases. 600 DELEGATIONS 601 Farmer’s Market Update • Eileen Dwillies, Executive Director Ms. Dwillies gave a PowerPoint presentation providing an update on
the events and activities held at the Haney Farmer’s Market in 2015. 602 Kanaka Education and Environmental Partnership Society (“KEEPS”) • Ross Davies, Coordinator Mr. Davies gave
a PowerPoint presentation introducing KEEPS and its partners, outlining programs and events run by the Society throughout 2015 and highlighting the Bell-Irving Hatchery and the Kanaka
Creek Watershed Stewardship Center. 700 UNFINISHED BUSINESS – Nil 800 CORRESPONDENCE – Nil 900 BYLAWS Note: Councillor Shymkiw excused himself from discussion of Item 901 at 7:48 p.m.
as he has a family member with potential interest in the property.
Council Minutes December 8, 2015 Page 4 of 16 901 2014 2014-104 104-RZ, 23050 136 Avenue 901.1 Maple Ridge Official Community Plan Amending Bylaw No. 7167 7167-2015 To designate land
adjacent to proposed Lot 8 from Eco Clusters to Conservation Third reading R/2015-538 It was moved and seconded That Bylaw No. 7167 7167-2015 be given third reading. CARRIED 901.2 Maple
Ridge Zone Amending Bylaw No. 7124 7124-2014 To rezone from R-1 (Residential District) and R-3 (Special Amenity Residential District) to R-2 (Urban Residential District) to permit a
future subdivision of 18 lots Third reading R/2015-539 It was moved and seconded That hat Bylaw No. 7124 7124-2014 be given third reading. CARRIED Note: Councillor Shymkiw returned
to the meeting at 7:57 p.m. 902 2015 2015-181 181-RZ, 12117 Laity Street Maple Ridge Zone Amending Bylaw No. 7158 7158-2015 To rezone from RS-1 (One Family Urban Residential) to R-1
(Residential District) to permit a future subdivision of approximately 6 lots Third reading R/2015-540 It was moved and seconded That Bylaw No. 7158 7158-2015 be given third reading.
CARRIED 903 2012 2012-013 013-RZ, 24152 112 Avenue 903.1 Maple Ridge Community Plan Amending Bylaw No. 7040 7040-2013 To designate from Institutional and Low Density Residential to
Low/Medium Density Residential, Conservation and Park Third reading
Council Minutes December 8, 2015 Page 5 of 16 R/2015-541 It was moved and seconded That Bylaw No. 7040 7040-2013 be given third r reading. eading. CARRIED 903.2 Maple Ridge Zone Amending
Bylaw No. 7041 7041-2013 To rezone from RS-3 (One Family Rural Residential) to RS-1b (One Family Urban [Medium Density] Residential) and P-1 (Park and School) to permit a future subdivision
of approximately 25 lots and a neighbourhood park Third reading R/2015-542 It was moved and seconded That Bylaw No. 7041 7041-2013 be given third reading. CARRIED Bylaws for Final Reading
904 2014 2014-012 012-RZ, 24263 and 24295 112 Avenue Staff report dated December 8, 2015 recommending final reading 904.1 Maple Ridge Official Community Plan Amending Bylaw No. 7067
7067-2014 To amend land use designation to allow for dedication of park for conservation purposes Final reading R/2015-543 It was moved and seconded That Bylaw No. 7067 7067-2014 be
adopted. CARRIED 904.2 Maple Ridge Zone Amending Bylaw No. 7065 7065-2014 To rezone from RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban [Medium Density] Residential)
to allow for approximately 12 single family lots Final reading R/2015-544 It was moved and seconded That Bylaw No. 7065 7065-2014 be adopted. CARRIED
Council Minutes December 8, 2015 Page 6 of 16 905 2015 2015-201 201-RZ, 22830 Nelson Court Maple Ridge Zone Amending Bylaw No. 7163 7163-2015 Staff report dated December 8, 2015 recommending
final reading To rezone from R-1 (Residential District) to R-2 (Urban Residential District) to permit a future subdivision of 11 lots Final reading R/2015-545 It was moved and seconded
That Bylaw No. 7163 be adopted CARRIED 906 West Rid Ridge Local Area Service Bylaw No. 7166 ge 7166-2015 To allow for enhanced landscape maintenance of road bioswales and two rain gardens
Final reading R/2015-546 It was moved and seconded That Bylaw No. 7166 7166-2015 be adopted. CARRIED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Public Works and
Development Services 1101 2015 2015-309 309-RZ, 21773, 21787 and 21795 Lougheed Highway, RS RS-1 to C C-2 Staff report dated December 7, 2015 recommending that Maple Ridge Zone Amending
Bylaw No. 7180-2015 to rezone from RS-1 (One Family Urban Residential) to C-2 (Community Commercial) to permit construction of a two-storey commercial building be given first reading
and that the applicant provide further information as described on Schedules A, C and D of the Development Procedures Bylaw No. 5879-1999. R/2015-547 It was moved and seconded In respect
of Section 879 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation
is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan;
Council Minutes December 8, 2015 Page 7 of 16 ii. The Board of any Regional District that is adj adjacent to the area covered acent by the plan; iii. The Council of any municipality
that is adjacent to the area covered by the plan; iv. First Nations; v. School District Boards, greater boards and improvements district boards; and vi. The Provincial and Federal Governments
and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community
Plan amendments on the City’s website, together with an invitation to the public to comment, and; That Bylaw No. 7180 7180-2015 be given first reading; and That the applicant provide
further information as described on Schedules A, C and D of the Development Procedures Bylaw No. 5879 –1999, along with the informat information required for a Subdivision application
for the lot ion consolidation. CARRIED 1102 2012 2012-004 004-RZ, 23791 112 Avenue, RS RS-3 to R R-1 Staff report dated December 7, 2015 recommending that Maple Ridge Official Community
Plan Amending Bylaw No. 7159-2015 to designate from Conservation to Urban Residential be given first and second reading and be forwarded to Public Hearing and that Maple Ridge Zone
Amending Bylaw No. 7111-2014 to rezone from RS-3 (One Family Rural Residential) to R-1 (Residential District) to permit a future subdivision of approximately 16 lots be given second
reading and be forwarded to Public Hearing. R/2015-548 It was moved and seconded 1) That, in accordance with Section 879 of the Local Government Act Act, opportunity for early and ongoing
consultation has been provided by way of posting Bylaw No. 7159 7159-2015 on the municipal website, and Council considers it unnecessary to provide any further consultation opportunities,
except by way of holding a Public Hearing on the bylaw; 2) That Bylaw No. 7159 7159-2015 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 3)
That it be confirmed that Bylaw No. 7159 7159-2015 is consistent with the Capital Expenditure Plan and Waste Management Plan; 4) That Bylaw No. 7159 7159-2015 be given first and second
readings and be forwarded to Public Hearing; 5) That Bylaw No. 7111 7111-2014, be amended as identified in the staff report dated December 7, 2015 be given second reading, and be forwarded
to Public Hearing;
Council Minutes December 8, 2015 Page 8 of 16 6) That the following terms an and conditions be met prior to final reading: d i) Registration of a Rezoning Servicing Agreement as a Restrictive
Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii) Amendment to Official Community Plan Schedules "B" and “C”; iii) Road dedication as required; iv)
Park dedication as required, including removal of all debris and garbage from park land; v) Registration of a Restrictive Covenant for the geotechnical report which addresses the suitability
of the subject property for the proposed development; and vi) A voluntary citywide Community Amenity Contribution (CAC) be provided in keeping with the direction given by Council with
regard to amenities. CARRIED 1103 2015 2015-334 334-RZ, Zoning Bylaw Text Amendment, Use of Shipping Containers Staff report dated December 7, 2015 recommending that Maple Ridge Zone
Amending Bylaw No. 7184-2015 to direct the use of shipping containers be given first and second reading and be forwarded to Public Hearing. R/2015-549 It was moved and seconded That
Bylaw No. 7184 7184-2015 be given first and second readings and be forwarded to Public Hearing. CARRIED 1104 2015 2015-361 361-RZ, Zoning Bylaw Text Amendment, 1 km Rule for Wine Stores
in Grocery Stores Staff report dated December 7, 2015 recommending that Maple Ridge Zone Amending Bylaw No. 7190-2015 to prohibit the sale of liquor in any grocery store located within
one kilometer of a licensed retail store or government liquor store be given first and second reading and be forwarded to Public Hearing. R/2015-550 It was moved and seconded That Bylaw
No. 7190 7190-2015 be given first and second reading and be forwarded to Public Hearing.
Council Minutes December 8, 2015 Page 9 of 16 R/2015-551 It was moved and seconded That Bylaw No. 7190 7190-2015 be amended to exclude wine from the restricted goods list. AMENDMENT
DEFEATED Councillor Robson, Councillor Bell, Councillor Speirs, Councillor Masse, Councillor Duncan – OPPOSED R/2015-552 It was moved and seconded That Bylaw No. 7190 -2015 be given
first reading and that staff be directed to provide Council with information as to the decision of the City of Pitt Meadows and the City of Mission on the sale of wine in grocery stores.
CARRIED Mayor Read, Councillor Shymkiw -OPPOSED 1105 Maple Ridge Tree Protection and Management Bylaw No. 7133 7133-2015 Staff report dated December 7, 2015 recommending that Maple
Ridge Tree Protection and Management Bylaw No. 7133-2015 be given first, second and third readings, that Maple Ridge Ticket Information Utilization Amending Bylaw No. 7191-2015 be given
first, second and third readings and that Maple Ridge Development Application Fee Amending Bylaw No. 7192-2015 be given first, second and third readings. R/2015-553 It was moved and
seconded 1. That Maple Ridge Tree Protection and Management Bylaw No. 7133 – 2015 be given first, second and third reading. 2. That Maple Ridge Ticket Information Utilization Amending
Bylaw No. 7191 7191-2015 be given first, second and third reading. 3. That Maple Ridge Development Application Fee Amending Bylaw No. 7192 7192-2015 be given first, second and third
reading. R/2015-554 It was moved and seconded That text in Section 6.6 “significant tree” be replaced with text “permanent tree”. AMENDMENT DEFEATED Mayor Read, Councillor Duncan, Councillor
Robson, Councillor Shymkiw -OPPOSED
Council Minutes December 8, 2015 Page 10 of 16 R/2015-555 It was moved and seconded That the definition in Maple Ridge Tree Protection and Management Bylaw No. 7133 7133-2015 for significant
tree be changed to 50 cm DBH for trees in the urban area and to 70 cm DBH for trees in the rural area. CARRIED Councillor Robson, Councillor Shymkiw -OPPOSED 1106 2011 2011-130 130-RZ,
12240 228 Street, First One Year Extension Staff report dated December 7, 2015 recommending that a first one year extension be granted for Application 2011-130-RZ to rezone to the R-3
(Special Amenity Residential District) zone to permit a future subdivision into approximately 4 single family lots not less than 292 m2 in area. R/2015-556 It was moved and seconded
That a one year extension be granted for rezoning application 2011 2011-130 130-RZ and that the following conditions be addressed prior to consideration of final reading: i. Road dedication
as required; ii. Removal of the existing buildings; and iii. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground
fuel storage tanks. If so, a Stage 1 Site Investigation report is required to ensure that the subject property is not a contaminated sit site. e. CARRIED 1107 2013 2013-039 039-RZ,
20208 McIvor Avenue, First One Year Extension Staff report dated December 7, 2015 recommending that a first one year extension be granted for Application 2013-039-RZ to permit future
subdivision into 13 single family residential lots under the RS-1b (One Family Urban [Medium Density] zone. R/2015-557 It was moved and seconded That a one year extension be granted
for rezoning application 2013 2013-039 039-RZ and that the following conditions be addressed prior to consideration of final reading: i. Registration of a Rezoning Servicing Agreement
as a Restrictive Covenant and receipt of the deposit of a security, as o outlined in the utlined Agreement;
Council Minutes December 8, 2015 Page 11 of 16 ii. Approval from the Ministry of Transportation and Infrastructure; iii. Amendment to Official Community Plan Schedules "B" and “C”; iv.
Park dedication as required; v. Registration of a Restrictive Covenant for the geotechnical report, which addresses the suitability of the subject property for the proposed development;
vi. Registration of a Statutory Right Right-of of-Way plan and agreement for sanitary sewer; vii. A disclosure statement must be submitted by a Professional Engineer advis advising
whether there is any evidence of underground fuel storage ing tanks on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property
is not a contaminated site; and viii. Registration of Archaeological Re Report, prepared by Antiquus port, Archaeological Consultants Ltd., dated September 6, 2013, with the Ministry
of Forests, Lands and Natural Resource Operations, Archaeological Branch. CARRIED 1108 2012 2012-115 115-RZ, 12018, 12038 Edge Street and 22554, 22566 Brown Avenue, Final One Year Extension
Staff report dated December 7, 2015 recommending that a final one year extension be granted for Application 2012-115-RZ to permit a three phased mixed use development consisting of
240 apartment units in three towers, commercial floor area, underground parking and above ground structured parking subject to the CD-1-13 (Comprehensive Development) zone, R/2015-558
It was moved and seconded That pursuant to Maple Ridge Development Procedures Bylaw No. 5879 5879-1999, a second and final one year extension be granted for rezoning application 2012
2012-115 115-RZ (property located at 12018, 12038 Edge Street and 22554, 22566 Brown Avenue) and that the following conditions be addressed prior to consideration of Final Reading:
i. Registration o of a Rezoning Servicing Agreement as a Restrictive f Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii. Registration of a Development
Agreement as a Restrictive Covenant for the proposed bonus elements and receipt of deposits as securities, as outlined in the Agreement; iii. Receipt of a voluntary contribution of
$100,000 for public art; iv. Amendment to Schedule "B" of the Official Community Plan; v. Road dedication as required; vi. A portion of the municipal lane between the properties 12038
and 12018 Edge Street be closed, purchased by the applicant and consolidated into the development site;
Council Minutes December 8, 2015 Page 12 of 16 vii. Lot consolidation and re re-subdivision of the development site to three lots consistent with the phasing boundaries; viii. Registr
Registration of a Statutory Right ation Right-of of-Way plan and agreement for vehicular and pedestrian purposes in place of the current municipal lane; ix. Registration of a geotechnical
report as a Restrictive Covenant which addresses the suitability of the site for the propo proposed development; sed x. Registration of an easement for public passage for the areas
between Brown Avenue, Edge Street and Dewdney Trunk Road rights rights-of of-way and the buildings and to future roof top open spaces; xi. Registration of reciprocal access agreements
f for vehicle and or pedestrian passage through the parking structure between phases and between levels, as well as to the future extension of the parking building to the east on Brown
Avenue (2013 2013-019 019-RZ); xii. Registration of a restrictive covenant protecting required off -street parking spaces located on separate lots of this development; xiii. Registration
of a Restrictive Covenant protecting the Visitor Parking; xiv. Registration of a restrictive covenant and entering into a Housing Agreement respecting adap adaptive housing and rental
housing; tive xv. Removal of all the existing buildings located at 12038 Edge Street, 22554 Brown Avenue and 22566 Brown Avenue; xvi. A disclosure statement must be submitted by a Professional
Engineer advising whether there is any evide evidence of underground fuel storage nce tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided
in accordance with the regulations; and xvii. Pursuant to the Contaminated Site Regulations of the Environmental Management A Act ct ct, the property owner will provide a Site Profile
for the , subject lands. CARRIED 1109 2014 2014-065 065-DP, 22355 McIntosh Avenue, Multi Multi-Family Development Permit Staff report dated December 7, 2015 recommending that the Corporate
Officer be authorized to sign and seal 2014-065-DP to permit renovation of a podium style three storey wood frame apartment with 21 one bedroom units over a first storey concrete building.
R/2015-559 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2014 2014-065 065-DP respecting property located at 22355 Mcintosh Avenue. CARRIED
Council Minutes December 8, 2015 Page 13 of 16 1110 2015 2015-300 300-DP, 25467 Bosonworth Avenue Staff report dated December 7, 2015 recommending that the Corporate Officer be authorized
to sign and seal 2015-300-DP in support of a development plan for a four (4) lot subdivision under RS-2 (One Family Suburban Residential) zoning. R/2015-560 It was moved and seconded
That the Corporate Officer be authorized to sign and seal 2015 2015-300 300-DP respecting property located at 25467 Bosonworth Avenue. CARRIED Councillor Speirs -OPPOSED 1111 2014 2014-086
086-SD, 5% Money in Lieu of Parkland Dedication Staff report dated December 7, 2015 recommending that the owner of the subject property pay an amount that is not less than $47,650.00.
R/2015-561 It was moved and seconded That pursuant to the Local Government Act, Section 941, regarding 5% Parkland Dedication or payment in lieu, be it resolved that the owner of land
proposed for subdivision at 25467 Bosonworth Avenue, under application 2014 pplication 2014-086 086-SD, shall pay to the City of Maple Ridge an amount that is not less than $47,650.00.
CARRIED 1112 Latecomer Policy Staff report dated December 7, 2015 recommending that the Latecomer Policy be adopted. R/2015-562 It was moved and seconded That the Latecomer Policy attached
to the staff report dated December 7, 2015 be adopted CARRIED
Council Minutes December 8, 2015 Page 14 of 16 1113 Local Area Ser Service vice – Hampton Street Extension Bylaw No. 7178 7178-2015 Staff report dated December 7, 2015 recommending that
Maple Ridge Hampton Street Extension Bylaw No. 7178-2015 to establish road, storm sewer, sanitary sewer and water services on the 20100 Block of Hampton Street be given first, second
and third readings. R/2015-563 It was moved and seconded That Bylaw No. 7178 7178-2015 be given first, second and third readings. CARRIED Financial and Corporate Services (including
Fire and Police) 1131 2016 2016-2020 Financial Plan Bylaw Staff report dated December 7, 2015 recommending that Maple Ridge 2016-2020 Financial Plan Bylaw No. 7194-2015 be given first
and second readings. Note: Report was circulated separately. R/2015-564 It was moved and seconded That Bylaw No. 7194 ylaw 7194-2015 be given first and second readings. CARRIED Community
Development and Recreation Service 1151 Festivals and Special Events Review Process Staff report dated December 7, 2015 providing information on the current structure of special events/festivals
and a proposed outline of the review process. R/2015-565 It was moved and seconded That the Festival and Special Event review process outlined in the report dated December 7, 2015 be
approved. CARRIED
Council Minutes December 8, 2015 Page 15 of 16 1152 Subsidized Ice Allocation – Minor Sports Staff report dated December 7, 2015 providing information on subsidized ice allocation available
to minor sport groups in Maple Ridge and Pitt Meadows. For information only No motion required Note: Item 1153 was dealt with prior to Item 501 and was referred to a Special Council
Workshop Meeting 1153 Leisure Centre Pool Renovations Contract Award Staff report dated December 7, 2015 recommending that the Corporate Officer be authorized to sign and execute Construction
Contract ITT-PL15-67 with Mierau Contractors Limited for construction of the Maple Ridge Leisure Centre Pool, mechanical and filtration system and that a contingency of 10% for the
contract be established. Correspondence – Nil Other Committee Issues – Nil 1200 STAFF REPORTS – Nil 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL – Nil 1400 OTHER MATTERS DEEMED EXPEDIENT
– Nil 1500 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS 1500 Notice of Motion by Councillor Bell Councillor Bell advised that she will be bringing forward a motion with respect
to a UBCM resolution pertaining to the Blue Dot movement.
Council Minutes December 8, 2015 Page 16 of 16 1600 QUESTIONS FROM THE PUBLIC Harald Mischke Mr. Mischke referenced a marihuana plant being built on one side of his home property and
an application for a company to grind up hazardous waste on a property next to his business on 256 Street. He asked for an update on the application for use of the property on 256 Street.
The Director of Planning advised that the bylaw pertaining to the application has been deferred and that Council has requested more detailed information. Mr. Mischke asked for further
clarification in terms of whether or not the application will go ahead. Mayor Read advised that the application will come back before Council for debate once further information from
the applicant is received. 1700 ADJOURNMENT – 9:09 p.m. _______________________________ N. Read, Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer