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City of Maple Ridge COUNCIL MEETING MINUTES February 9, 2016 The Minutes of the City Council Meeting held on February 9, 2016 at 7:00 p.m. in the Council Chamber of the City Hall, 11995
Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Appointed Staff Mayor N. Read E.C. Swabey, Chief Administrative
Officer Councillor C. Bell K. Swift, General Manager of Community Development, Councillor K. Duncan Parks and Recreation Services Councillor B. Masse P. Gill, General Manager Corporate
and Financial Services Councillor G. Robson F. Quinn, General Manager Public Works and Development Councillor T. Shymkiw Services Councillor C. Speirs C. Carter, Director of Planning
C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Other staff as required R. Carmichael, Director of Engineering Operations Note: These Minutes are also posted
on the City’s Web Site at www.mapleridge.ca The meeting was live streamed and recorded by the City of Maple Ridge Note: Councilor Robson was not in attendance at the start of the meeting
100 CALL TO ORDER 200 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 300 APPROVAL OF THE AGENDA The agenda was approved as circulated.
Council Meeting Minutes February 9, 2016 Page 2 of 9 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Regular Council Meeting of January 26, 2016 R/2016-064 It was moved and seconded
That the minutes of the Regular Council Meeting of January 26 26, 201 , 2016 be adopted as circulated. CARRIED 402 Minutes of the Development Agreements Committee Meeting of January
26, 2016 and February 2, 2016 R/2016-065 It was moved and seconded That the minutes of the Development Agreeme Agreements Committee Meeting of nts January 26 and February 2 2, 2016
, be received. CARRIED 500 PRESENTATIONS AT THE REQUEST OF COUNCIL 501 Certificate of Achievement for Excellence in Financi Financial Reporting Award al Presentation • Suzanne Fillion,
CPA, CGA, MBA, Executive Board, GFOA (Government Finance Officers Association of Canada and the United States) Ms. Fillion presented the City of Maple Ridge with the Certificate of
Achievement for Excellence in Financial Reporting. She provided a background on the standards set out in the awards program and advised on how the City of Maple Ridge met the standards
of excellence in financial reporting, recognizing that the City has successfully complied with the standards and has been successful in achieving this award for the 24th consecutive
year.
Council Meeting Minutes February 9, 2016 Page 3 of 9 600 DELEGATIONS Note: Councillor Robson joined the meeting at 7:09 p.m. 601 Variety -The Children’s Charity he Show of Hearts 50
50th th Anniversary Telethon • Eric Phillips, Variety Member and Volunteer Mr. Phillips spoke to his history of volunteering for the Variety Children’s Charity. He provided information
on the organization and highlighted what the organization does for children in need. He requested support to help bring awareness to the Variety cause and outlined ways in which residents
can get involved. 700 UNFINISHED BUSINESS – Nil 800 CORRESPONDENCE – Nil 900 BYLAWS Bylaws for Final Reading 901 2011 2011-114 114-RZ, 22810 113 Avenue Staff report dated February 9,
2016 recommending final reading 901.1 Maple Ridge Official Community Plan Amending Bylaw No. 6868 6868-2011 To designate from Apartment–Low Rise to Ground-Oriented Multi-Family Final
reading R/2016-066 It was moved and seconded That Bylaw No. 6868 6868-2011 be adopted. CARRIED 901.2 Maple Ridge Zone Amending Bylaw No. 6869 6869-2011 To rezone from RS-3 (One Family
Rural Residential) to RM-1 (Townhouse Residential) to permit a 43 unit townhouse development Final reading R/2016-067 It was moved and seconded That Bylaw No. 6869 6869-2011 be adopted.
CARRIED
Council Meeting Minutes February 9, 2016 Page 4 of 9 COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – February 1, 2016 R/2016-068 It was moved and seconded
That the minutes of the Committee of the Whole Meeting of February 1. 2016 be received. CARRIED Public Works and Development Services 1101 2015 2015-069 069-RZ, 10366 240 Street, RS
RS-2 to R R-3 Staff report dated February 1, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7207-2016 to rezone from RS-2 (One Family Suburban Residential) to R-3 (Special
Amenity Residential District) to permit a subdivision of approximately 13 lots be given first reading and that the applicant provide further information as described on Schedule A of
the Development Procedures Bylaw No. 5879-1999, along with information required for an Intensive Residential Development Permit and a Subdivision application. R/2016-069 It was moved
and seconded That Bylaw No. 7207 7207-2016 be given first reading; and That the applicant provides further information as described on Schedule A of the Development Procedures Bylaw
No. 5879 –1999, along with the information required for an Intensive Residential Deve Development Permit, lopment Subdivision application and the additional information outlined in
this report dated February 1, 2016. CARRIED 1102 2015 2015-345 345-RZ, 12106 230 Street, RS RS-1 and RS RS-3 to R R-1 Staff report dated February 1, 2016 recommending that Maple Ridge
Zone Amending Bylaw No. 7205-2016 to rezone from RS-1 (One Family Urban Residential) and RS-3 (One Family Rural Residential) to R-1 (Residential District) to permit future subdivision
into two single family residential units be given first reading and that the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No.
5879-1999, along with information required for a Subdivision application.
Council Meeting Minutes February 9, 2016 Page 5 of 9 R/2016-070 It was moved and seconded That Bylaw No. 7205 7205-2016 be given first reading; and That the applicant provide further
information as described on Schedule B of the Development Procedures Bylaw No. 5879 –1999, along with the information required for a Subdivision application. CARRIED 1103 2015 2015-396
396-DVP, 12158 252 Street Staff report dated February 1, 2016 recommending that the Corporate Officer be authorized to sign and seal 2015-396-DVP to reduce the level of servicing as
stated in the Maple Ridge Subdivision and Development Servicing Bylaw No. 4800-1993 to a rural standard. R/2016-071 It was moved and seconded That the Corporate Officer be authorized
to sign and seal 2015 2015-396 396-DVP respecting property located at 12158 252 Street. CARRIED 1104 2011 2011-114 114-DVP, 22810 113 Avenue Staff report dated February 1, 2016 recommending
that the Corporate Officer be authorized to sign and seal 2011-114-DVP to reduce the minimum front and interior side setbacks for specific blocks, to increase the maximum building height
on specific blocks and to reduce the minimum requirements in the horizontal unencumbered radius to living space for specific units. R/2016-072 It was moved and seconded That the Corporate
Officer be authorized to sign and seal 2011 2011-114 114-DVP respecting property located at 22810 113 Avenue. CARRIED 1105 2011 2011-114 114-DP, 22810 113 Avenue Staff report dated
February 1, 2016 recommending that the Corporate Officer be authorized to sign and seal 2011-114-DP to permit a 43 unit townhouse development consisting of 8 buildings under the RM-1
(Townhouse Residential) zone.
Council Meeting Minutes February 9, 2016 Page 6 of 9 R/2016-073 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2011 2011-114 114-DP respecting property
located at 22810 113 Avenue. CARRIED 1106 Contract Renewal Award: Electrical Contractor Services Staff report dated February 1, 2016 recommending that the Electrical Contractor Services
Contract with Boileau Electric and Pole Line Limited be renewed for an additional two years and that the Corporate Officer be authorized to sign the contract. The General Manager of
Public Works and Development and the Director of Engineering Operations provided information on the contract and the process for renewal. R/2016-074 It was moved and seconded That the
‘Electrical Contractor Services’ Contract be ren renewed with Boileau ewed Electric and Pole Line Limited for two additional years and further that the Corporate Officer be authorized
to sign the contract. R/2016-075 It was moved and seconded That Item 1106 be deferred to the February 23, 2016 Council Meeting. CARRIED Councillor Duncan, Councillor Speirs -OPPOSED
1107 Contract Renewal Award: Traffic Flagging Services Staff report dated February 1, 2016 recommending that the Traffic Flagging Services contracts with Ansan Industries Ltd., Go Traffic
Management Inc., and BCRS Road Safe Inc., be renewed for a one year period and that the Corporate Officer be authorized to sign the contracts. R/2016-076 It was moved and seconded That
the ‘Traffic Flagging Services’ Contract be renewed with Ansan Industries Ltd., Go Traffic Management Inc., and BCRS Road Safe Inc., for an additional one year period and further that
the Corporate Officer be authorized to sign the Contracts. CARRIED
Council Meeting Minutes February 9, 2016 Page 7 of 9 1108 Award of Contract ITT ITT-EN15 EN15-75: Rock Ridge Reservoir – Tan Tank 2 k Staff report dated February 1, 2016 recommending
that Contract ITT-EN15-75, Rock Ridge Reservoir – Tank 2, be awarded to Timbro Contracting (A Partnership), that a project contingency be approved, that the Corporate Officer be authorized
to execute the contract and further that the existing Opus DaytonKnight Consultants Ltd. contract for Engineering Services for Silver Valley Reservoir be amended to increase the budget.
R/2016-077 It was moved and seconded That Contract ITT ITT-EN15 EN15-75, Rock Ridge Reservoir – Tank 2, be awarded to Timbro Contracting (A Partnership) in the amount of $1,782,415.22
excluding taxes; and That a project contingency of 15% or $267,362.83 be approved to address potential variations in field conditions; and That the Corpor Corporate Officer be authorized
to execute the contract; and ate further That the existing Opus DaytonKnight Consultants Ltd. contract for Engineering Services for Silver Valley Water Reservoir, be extended by $85,000.00
for geotechnical and environmental monitoring as well as construction reviews and services. CARRIED Financial and Corporate Services (including Fire and Police) 1131 Sale of City Property
at 20309 Chigwell Street Staff report dated February 1, 2016 recommending that staff be authorized to complete the sale of City-owned property at 20309 Chigwell Street to Earl Hansen.
R/2016-078 It was moved and seconded That staff be authorized to complete the sale of the City City-owned parcel of 20309 Chigwell Street, Maple Ridge and legally described as: ‘That
Portion of Lot 215 Lying within The Boundaries of District Lot 281, Group 1 NWDP 114 (PID #001 001-758 758-977), to Mr. Earl Hansen of 20309 Chigwell Street for $15,931.00. CARRIED
Council Meeting Minutes February 9, 2016 Page 8 of 9 1132 Vacant/Abandoned Build Building Amending Bylaw No. 7186 ing 7186-2015 Staff report dated February 1, 2016 recommending that
Maple Ridge Vacant/Abandoned Building Amending Bylaw No. 7186-2015 be given first, second and third readings. R/2016-079 It was moved and seconded That Bylaw No. 71 7186 86 86-2015
be given first, second and third readings. CARRIED 1133 Audit & Finance Committee Terms of Reference Staff report dated February 1, 2016 recommending that the Audit & Finance Committee
Terms of Reference be approved. R/2016-080 It was moved and seconded That the Audit & Finance Committee Terms of Reference attached as Schedule “A” to the staff report dated February
1, 2016 be approved, as recommended by the Audit & Finance Committee. CARRIED Community Development and Recreation Service – Nil Correspondence – Nil Other Committee Issues – Nil 1200
STAFF REPORTS – Nil 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL – Nil 1400 OTHER MATTERS DEEMED EXPEDIENT – Nil 1500 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS – Nil
Council Meeting Minutes February 9, 2016 Page 9 of 9 1600 QUESTIONS FROM THE PUBLIC Eric Phillips Mr. Phillips invited the Mayor and members of Council to attend the Variety Children’s
Charity Show of Hearts 50th Anniversary Telethon. 1700 ADJOURNMENT – 7:40 p.m. _______________________________ N. Read, Mayor Certified Correct ___________________________________ C.
Marlo, Corporate Officer