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City of Maple Ridge COUNCIL MEETING MINUTES February 23, 2016 The Minutes of the City Council Meeting held on February 23, 2016 at 7:00 p.m. in the Council Chamber of the City Hall,
11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Appointed Staff Mayor N. Read E.C. Swabey, Chief Administrative
Officer Councillor C. Bell K. Swift, General Manager of Community Development, Councillor K. Duncan Parks and Recreation Services Councillor B. Masse P. Gill, General Manager Corporate
and Financial Services Councillor G. Robson F. Quinn, General Manager Public Works and Development Councillor T. Shymkiw Services Councillor C. Speirs C. Carter, Director of Planning
C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the City’s Web Site at www.mapleridge.ca The meeting was live streamed
and recorded by the City of Maple Ridge 100 CALL TO ORDER 200 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 300 APPROVAL OF THE AGENDA The agenda was approved as circulated.
Council Meeting Minutes February 23, 2016 Page 2 of 13 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Regular Council Meeting of February 9, 2016 R/2016-092 It was moved and
seconded That the minutes of the Regular Council Meeting of February 9 9, 201 , 2016 be adopted as circulated. CARRIED 402 Minutes of the Public Hearing of February 16, 2016 R/2016-093
It was moved and seconded That the minutes of the Public Hearing of February 16 16, 201 , 2016 be adopted as circulated. CARRIED 403 Minutes of the Development Agreements Committee
Meeting of February 10, 2016 R/2016-094 It was moved and seconded That the minutes of the Development Agreeme Agreements Committee Meeting of nts February 10 10, 2016 , be received.
CARRIED 500 PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 600 DELEGATIONS 601 War Amps Child Amputee (CHAMP) Program -Recognition of Julia Chaisson -Selena Boer, War Amps Representative
Ms. Boer introduced herself as a participant in the CHAMP program and outlined the benefits the program has offered her. She introduced Julia Chaisson as a participant in the program
who has gone above and beyond to volunteer her time to assist child amputees and spread important messages in the community and outlined Julia’s achievements.
Council Meeting Minutes February 23, 2016 Page 3 of 13 602 Positively Speaking Toastmasters Maple Ridge 25 25th th Anniversary Event -Randall Didiuk Mr. Didiuk provided a history on
his involvement with the Positively Speaking Toastmasters Club of Maple Ridge. He advised that February is Toastmasters International Month and thanked the City of Maple Ridge for the
years of support it has provided to the Toastmasters Club. Mr. Didiuk provided information on the history of Toastmasters and spoke to the positive influence of the club on its many
members. 603 Canadian Wildlife Service Service-Environment Canada – Species At Risk Act • Danielle Prevost, Conservation Project Development Officer Ms. Prevost gave a PowerPoint presentation
providing information on the Federal Species at Risk Act and outlining how the Species At Risk Act can be used as a tool for communities to preserve such species. She identified species
at risk in the community and outlined species of special concern to Environment Canada. South Coast Conservation Program – Protection of Species and Ecos Ecosystems at Risk ystems •
Christine Cooper, Conservation Planner Ms. Cooper gave a PowerPoint presentation providing information on threatened and endangered species and species of concern and highlighting the
South Coast Conservation Program (SCCP). She outlined how local governments can utilize SCCP to aid with critical habitat protection, species ecology and conservation approaches and
highlighted the benefits of the program. 700 UNFINISHED BUSINESS Note: Item 701 was deferred from the February 9, 2016 Council Meeting 701 Contract Renewal Award: Electrical Contractor
Services Staff report dated February 1, 2016 recommending that the Electrical Contractor Services Contract with Boileau Electric and Pole Line Limited be renewed for an additional two
years and that the Corporate Officer be authorized to sign the contract.
Council Meeting Minutes February 23, 2016 Page 4 of 13 R/2016-095 It was moved and seconded That the ‘Electrical Contractor Services’ Contract be renewed with Boileau Electric and Pole
Line Limited for two additional years and further that the Corporate Officer be authorized to sign the contract. CARRIED 800 CORRESPONDENCE – Nil 900 BYLAWS Note: Items 901 to 903 are
from the February 16, 2016 Public Hearing Bylaws for Third Reading 901 2012 2012-004 004-RZ, 23791 112 Avenue 901.1 Maple Ridge Official Community Plan Amending Bylaw No. 7159 7159-2015
To designate from Conservation to Urban Residential and to remove conservation Third reading R/2016-096 It was moved and seconded That Bylaw No. 7159 7159-2015 be given third reading.
CARRIED 901.2 Maple Ridge Zone Amending Bylaw No. 7111 7111-2014 To rezone from RS-3 (One Family Rural Residential) to R-1 (Residential District) to permit a future subdivision of approximately
16 lots Third reading R/2016-097 It was moved and seconded That Bylaw No. 7111 7111-2015 be given third reading. CARRIED
Council Meeting Minutes February 23, 2016 Page 5 of 13 Bylaws for Third and Final Reading 902 2015 2015-334 334-RZ, Zoning Bylaw Text Amendment Maple Ridge Zone Amending Bylaw No. 7184
7184-2015 To amend text in the Zoning Bylaw to direct the use of shipping containers Third and Final reading R/2016-098 It was moved and seconded That Bylaw No. 7184 7184-2015 be given
third and final reading. CARRIED 903 2014 2014-087 087-RZ, 11980 227 Street, Site Specific Text Amendment Maple Ridge Zone Amending Bylaw No. 7189 7189-2015 To permit a full range of
professional services in the CS-1 (Service Commercial) zone for the subject property located within the Town Centre Area Plan Third and Final reading R/2016-099 It was moved and seconded
That Bylaw No. 7189 7189-2015 be given third a and final reading. nd CARRIED Bylaws for Final Reading 904 2012 2012-065 065-RZ, 10501 and 10601 Jackson Road, 10578 245B Street and PID
010 010-396 396-977 Staff report dated February 23, 2016 recommending final reading 904.1 Maple Ridge Official Community Plan Amending Bylaw No. 7126 7126-2015 To designate from Low
Density Medium to Conservation and to add to Conservation Final reading R/2016-100 It was moved and seconded That Bylaw No. 7126 7126-2015 be adopted. CARRIED
Council Meeting Minutes February 23, 2016 Page 6 of 13 904.2 Maple Ridge Zone Amending Bylaw No. 7059 7059-2014 To rezone from RS-2 (One Family Suburban Residential) and RS-3 (One Family
Rural Residential) to RS-1b (One Family Rural Residential) to RS-1b (One Family Urban [Medium Density] Residential) to permit the future subdivision of approximately 60 lots. Final
reading R/2016-101 It was moved and seconded That Bylaw No. 7059 7059-2014 be adopted. CARRIED 905 Maple Ridge Vacant/Abandoned Building Amending Bylaw No. 7186 7186-2015 To provide
some flexibility in the management of derelict buildings Final reading R/2016-102 It was moved and seconded That Bylaw No. 7186 7186-2015 be adopted. CARRIED COMMITTEE REPORTS AND RECOMMENDATIONS
1100 COMMITTEE OF THE WHOLE Minutes – February 15, 2016 R/2016-103 It was moved and seconded That the minutes of the February 15 15, 2016 Committee of the Whole , meeting be adopted
adopted. CARRIED
Council Meeting Minutes February 23, 2016 Page 7 of 13 Public Works and Development Services 1101 2014 2014-069 069-RZ, 20894 Lougheed Highway, RS RS-1 to CS CS-1 Staff report dated
February 15, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7119-2014 to rezone from RS-1 (One Family Urban Residential) to CS-1 (Service Commercial) for a proposed five
unit commercial building with one residential unit above be given first reading and that the applicant provide further information as described on Schedules A, C, D, E, and F of the
Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. R/2016-104 It was moved and seconded In respect of Section 879 of the
Local Government Act, requir requirement for ement consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required
with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional
District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. School District
Boards, greater boards and improvements district boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation
be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City’s website, together with an invitation to the public to
comment, and; That Bylaw No. 7119 7119-2014 be given first reading; and That the applicant provide further information as described on Schedules A, C, D, E, and F of the Development
Procedures Bylaw No. 5879 –1999, along with the information required for a Subdivision application. CARRIED
Council Meeting Minutes February 23, 2016 Page 8 of 13 1102 2016 2016-004 004-RZ, 13245 236 Street, RS RS-3 and RS RS-2 to RM RM-1 Staff report dated February 15, 2016 recommending that
Maple Ridge Zone Amending Bylaw No. 7211-2016 to rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to RM-1 (Townhouse Residential) for future
development of approximately 33 townhouse units be given first reading and that the applicant provide further information as described on Schedules C, D, E, G and J of the Development
Procedures Bylaw No. 5879-1999. R/2016-105 It was moved and seconded That Bylaw No.7211 7211-2016 be given first reading; and That the applicant provide further information as described
on Schedules C, D, E, G and J of the Development Procedures Bylaw No. 5879 –1999. CARRIED 1103 2013 2013-029 029-RZ, 22305 and 22315 122 Avenue, First One Year E Extension xtension
Staff report dated February 15, 2016 recommending that a first one year extension be granted for rezoning application 2013-029-RZ to permit an apartment building under the RM-2 (Medium
Density Apartment Residential) zone. R/2016-106 It was moved and seconded That a one year extension be granted for rezoning application 2013 2013-029 029-RZ and that the following conditions
be addressed prior to consideration of final reading: i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant a and receipt of the deposit of a security, as outlined
in the nd Agreement; ii) Deposit of a security for off off-site improvements beyond the frontage of the subject properties to improve overall pedestrian circulation in the area; specifically,
extension of munic municipal sidewalk along the ipal frontage of properties located at 22295 and 22333 122 Avenue; iii) Road dedication as required; iv) Consolidation of the development
site; v) Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site for the proposed development;
Council Meeting Minutes February 23, 2016 Page 9 of 13 vi) Registration of a Statutory Right Right-of of-Way plan and agreement at the Land Title Office for sanitary sewer purposes;
vii) Registration of a ‘No Build’ Restrictive Covenant at the Land Title Office along the western property line of 22305 122 Avenue to ensure future development potential of lands to
the west; viii) A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of undergr underground fuel ound storage tanks. If there is
evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations. CARRIED Councillor Robson – OPPOSED 1104 RZ/078/10, 24211 113 Avenue,
Final One Year Extension Staff report dated February 15, 2016 recommending that a final one year extension be granted for rezoning application RZ/078/10 to allow for future subdivision
into 7 single family lots. R/2016-107 It was moved and seconded That, pursuant to Maple Ridge Development Procedures Bylaw No. 5879 5879-1999, a one year extension be granted to rezoning
application RZ/078/10 for property located at 24211 113 Avenue and that the following conditions be addressed prior to consideration of final reading: i) Regist Registration of a Rezoning
Servicing Agreement as a Restrictive ration Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii) Amendment to Official Community Plan, Schedule "A",
Chapter 10.2 Albion Area Plan, Schedule 1: Albion Area Plan a and Schedule “C”; nd iii) Road dedication as required; iv) Park dedication as required; v) Registration of a Habitat Protection
Covenant as a Restrictive Covenant at the Land Title Office; vi) Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability
of the site for the proposed development; and vii) A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage
tanks. CARRIED Councillor Robson -OPPOSED
Council Meeting Minutes February 23, 2016 Page 10 of 13 1105 2015 2015-248 248-DVP, 2015 2015-248 248-DP, 12367 224 Street Staff report dated February 15, 2016 recommending that the
Corporate Officer be authorized to sign and seal 2015-248-DVP to permit obstructed access for six resident parking spaces, to reduce the driveway access maneuvering aisle, to increase
the retaining wall height and to permit an increase in the accessory off-street parking use structure projection above the average finished grade and that the Corporate Officer be authorized
to sign and seal 2015-248-DP to permit a 40 unit apartment building. R/2016-108 It was moved and seconded 1) That the Corporate Officer be authorized to sign and seal 2015 2015-248
248-DVP respecting property located at 12367 224 Street; and 2) That the Corporate Officer be authorized to sign and seal 2015 2015-248 248-DP respecting property located at 12367 224
Street. CARRIED 1106 Browns Socialhouse Liquor Licence Amendment Application – Change to Liquor Service Hours Staff report dated February 15, 2016 recommending that the application
by Browns Socialhouse at 20490 Lougheed Highway, Maple Ridge, BC for an extension of hours of liquor service be supported and that copy of the resolution be forwarded to the Liquor
Control and Licensing Branch. R/2016-109 It was moved and seconded 1. That the application by Browns Socialhouse at 20490 Lougheed Highway Maple Ridge for an extension of hours of liquor
service to 1:00 a.m. as an amendment to Food Primary Licence No. 306154 be supported, based on the information contained in the Council report dated February 15, 2016. 2. That a copy
of the resolution be forwarded to the Liquor Control and Licensing Branch in accordance with the legislative requirements. CARRIED Councillor Masse -OPPOSED
Council Meeting Minutes February 23, 2016 Page 11 of 13 1107 Billy Miner Pub Liquor Licence Amendment Application – Increase in Seating Capacity Staff report dated February 15, 2016
recommending that the application by B. Miner Hospitality Ltd. at 22355 River Road, Maple Ridge, BC for an increase in seating capacity be supported and that a copy of the resolution
be forwarded to the Liquor Control and Licensing Branch. R/2016-110 It was moved and seconded 1. That the application by B. Miner Hospitality Ltd. at 22355 River Road Maple Ridge, BC
for an increase in their seating capacity as an amendment to Liquor Licence No. 035096, be approved based on the information contained in the Council report dated February 15, 2016.
2. That a copy of the resolution be forwarded to the Liquor Contro Control and l Licensing Branch in accordance with the legislative requirements. CARRIED Financial and Corporate Services
(including Fire and Police) 1131 Disbursements for the month ended January 31, 2016 Staff report dated February 15, 2016 recommending that the disbursements for the month ended January
31, 2016 be received for information. R/2016-111 It was moved and seconded That the disbursements as listed below for the month ended January 31, 2016 be received: General $ 7,747,140.
Payroll $ 1,609,184. Purchase Card $ 117,594. $ 9,473,918. CARRIED
Council Meeting Minutes February 23, 2016 Page 12 of 13 1132 2015/2016 Council Expenses Staff report dated February 15, 2016 providing on update on Council expenses to the end of December
2015 and the end of January 2016. For information No motion required 1133 Adjustments to 2015 Collector’s Rolls Staff report dated February 15, 2016 submitting information on changes
to the 2015 Collector’s Roll through the issuance of Supplementary Roll 11. For information only No motion required 1134 Water, Sewer and Recycling Bylaw Amendments Staff report dated
February 15, 2016 recommending that Maple Ridge Water Service Amending Bylaw No. 7212-2016, Maple Ridge Sewer Amending Bylaw No. 7213-2016 and Maple Ridge Recycling Charges Amending
Bylaw No. 7214-2016 be given first, second and third readings. R/2016-112 It was moved and seconded That Maple Ridge Water Service Amending Bylaw No. 7212 7212-2016 be given first,
second and third readings; and That Maple Ridge Sewer Amending Bylaw No. 7213 7213-2016 be given third readings; and further That Maple R Ridge Recycling Charges Amending Bylaw No.
7214 idge 7214-2016 be given first, second and third readings. CARRIED Community Development and Recreation Service – Nil Correspondence – Nil Other Committee Issues – Nil 1200 STAFF
REPORTS – Nil
Council Meeting Minutes February 23, 2016 Page 13 of 13 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL – Nil 1400 OTHER MATTERS DEEMED EXPEDIENT – Nil 1500 NOTICES OF MOTION AND MATTERS FOR
FUTURE MEETINGS Councillor Duncan read the motion on the utilization of gender neutral language she plans to bring forward to the March 8, 2016 Council Meeting. 1600 QUESTIONS FROM
THE PUBLIC Chris Fairfax Mr. Fairfax introduced himself as the owner of the Wolf Bar. He spoke to the responsible sale and taxation of marihuana. He provided a history of his current
business and expressed concern that pot stores in the community did not have business licenses and requested that businesses such as his be provided a fair playing field once decisions
were made on the sale and distribution of marihuana. He outlined what he felt were the merits of having a medical and recreational marihuana bar above his current business. Mr. Fairfax
was advised that marihuana dispensaries are not legal at this time and business licenses cannot be issued for an illegal activity. Local governments are waiting for legislative changes
to be made by the Federal Government. 1700 ADJOURNMENT – 8:30 p.m. _______________________________ N. Read, Mayor Certified Correct ___________________________________ C. Marlo, Corporate
Officer