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City of Maple Ridge COUNCIL MEETING MINUTES March 8, 2016 The Minutes of the City Council Meeting held on March 8, 2016 at 7:00 p.m. in the Council Chamber of the City Hall, 11995 Haney
Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Appointed Staff Mayor N. Read E.C. Swabey, Chief Administrative
Officer Councillor C. Bell K. Swift, General Manager of Community Development, Councillor K. Duncan Parks and Recreation Services Councillor B. Masse P. Gill, General Manager Corporate
and Financial Services Councillor G. Robson F. Quinn, General Manager Public Works and Development Councillor T. Shymkiw Services Councillor C. Speirs C. Carter, Director of Planning
C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These minutes are also posted on the City’s Web Site at www.mapleridge.ca The meeting was live streamed
and recorded by the City of Maple Ridge Note: Councillor Bell and Councillor Robson were not in attendance at the start of the meeting 100 CALL TO ORDER 200 INTRODUCTION OF ADDITIONAL
AGENDA ITEMS 300 APPROVAL OF THE AGENDA The agenda was adopted as circulated.
Council Meeting Minutes March 8, 2016 Page 2 of 14 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Regular Council Meeting of February 23, 2016 R/2016-120 It was moved and seconded
That the minutes of the Regular Council Meeting of February 23 23, 201 , 2016 be adopted as circulated. CARRIED 402 Minutes of the Development Agreements Committee Meeting of February
18 and 24, 2016 and March 1, 2016. R/2016-121 It was moved and seconded That the minutes of the Development Agreeme hat Agreements Committee Meeting of nts February 18 and 24, 2016
and March 1, 2016 be received. CARRIED 500 PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil Note: Councillor Robson joined the meeting at 7:05 p.m. 600 DELEGATIONS 601 1st st Haney Scout
Group – Good Turn Week Project to Build Boxes and Enhance Garden Outside of the Maple Ridge Hospital Rehab/Path Unit nit • Caitlin Meunier, 1 1st st Haney Scout Group Mrs. Meunier gave
a PowerPoint presentation providing information on the National Scouts Canada “Good Turn Week 2016” campaign and detailing the project the 1st Haney Beaver Scouts will be working on
for the Ridge Meadows Hospital. 700 UNFINISHED BUSINESS 701 Motion by Councillor Duncan Motion resolving that the City of Maple Ridge, where appropriate, utilize gender neutral language
and that documents which are being amended be revised to gender neutral. Councillor Duncan provided background on the motion.
Council Meeting Minutes March 8, 2016 Page 3 of 14 R/2016-122 It was moved and seconded WHEREAS the City of Maple Ridge wishes to conduct its business in a manner that is inclusive of
all members of the community; AND WHEREAS the Federal and Provincial Governments have already enacted policy to use gender neutral language; THEREFORE BE IT RESOLVED THAT the City of
Maple Ridge, where appropriate, utilize gender neutral language and that documents which are being amended be revised to gender neutral. CARRIED 702 2015 2015-281 281-DP, 20290 Lougheed
Highway, Addendum Report Staff report dated March 8, 2016 providing information on a revised landscape plan for the property at 20290 Lougheed Highway (Burger King). The Manager of
Legislative Services advised that the motion pertaining to 2015-281-DP deferred at the January 12, 2016 Council Meeting was back for debate. R/2016-123 It was moved and seconded That
the Corporate Officer be authorized to sign and seal 2015 2015-281 281-DP respecting property located at 20290 Lougheed Highway. R/2016-124 It was moved and seconded That the motion
be deferred to allow further consultation with the applicant on refining of the landscaping on the site. CARRIED Councillor Masse, Councillor Robson -OPPOSED 800 CORRESPONDENCE – Nil
Council Meeting Minutes March 8, 2016 Page 4 of 14 900 BYLAWS Bylaws for Final Reading 901 2014 2014-054 054-RZ, 23627 and 23598 Dogwood Avenue Staff report recommending final reading
901.1 Maple Ridge Official Community Plan Amending Bylaw No. 7152 7152-2015 To designate from Estate Suburban Residential to Conservation and Forest and to add to Conservation and Forest
Final reading R/2016-125 It was moved and seconded That Bylaw No. 7152 7152-2015 be adopted. CARRIED 901.2 Maple Ridge Zone Amending Bylaw No. 7103 7103-2014 A site specific text amendment
to allow a density bonus for smaller lot dimensions and area consistent with the RS-1C (One Family Urban [Low Density] Residential) zone in the RS-2 (One Family Suburban Residential)
zone Final reading R/2016-126 It was moved and seconded That Bylaw No. 7103 7103-2014 be adopted. CARRIED 902 Maple Ridge Water Service Amending Bylaw No. 7212 7212-2016 To adjust the
2016 water service rates Final reading R/2016-127 It was moved and seconded That Bylaw No. 7212 7212-2016 be adopted. CARRIED
Council Meeting Minutes March 8, 2016 Page 5 of 14 903 Maple Ridge Sewer Rate Amend Amending ing Bylaw No. 7213 7213-2016 To adjust the 2016 sewer rates Final reading R/2016-128 It was
moved and seconded That Bylaw No. 7213 7213-2016 be adopted. CARRIED 904 Maple Ridge Recycling Charges Amending Bylaw No. 7214 7214-2016 To adjust the 2016 recycling charges Final reading
R/2016-129 It was moved and seconded That Bylaw No. 7214 7214-2016 be adopted. CARRIED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – Nil Public Works and
Development Services 1101 2016 2016-006 006-AL, 22270 128 Avenue, Non Non-Farm Use Application Staff report dated March 7, 2016 recommending that Non-Farm Use Application 2016-006-AL
for value added agriculture and 2 accessory employee dwellings be forwarded to the Agricultural Land Commission. R/2016-130 It was moved and seconded That Non Non-Farm Use Application
2016 2016-006 006-AL for value added agriculture, and 2 accessory employee dwellings, be forwarded to the Agricultural Land Commission, in accordance with Council direction as outlined
in the staff report dated March 7, 2016, and titled “Non Non-farm Us Use Report, 22270 128 e 128th th Avenue. CARRIED
Council Meeting Minutes March 8, 2016 Page 6 of 14 1102 2015 2015-327 327-RZ, 21710 and 21728 Lougheed Highway, RS RS-1 to C C-2 Staff report dated March 7, 2016 recommending that Maple
Ridge Zone Amending Bylaw No. 7196-2015 to rezone from RS-1 (One Family Urban Residential) to C-2 (Community Commercial) to permit a commercial development comprised of a two-storey
Gold’s Gym and two smaller commercial buildings be given first reading and that the applicant provide further information as described on Schedules C, D and E of the Development Procedures
Bylaw No. 5879-1999. R/2016-131 It was moved and seconded That Bylaw No. 7196 7196-2015 be given first reading; and That the applicant provide further information as described on Schedules
C, D, and E of the Development Procedures Bylaw No. 5879 –1999. CARRIED 1103 2016 2016-009 009-RZ, 23729 Dewdney Trunk Road, RS RS-3 to RM RM-1 Staff report dated March 7, 2016 recommending
that Maple Ridge Zone Amending Bylaw No. 7220-2016 to rezone from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential) to permit construction of approximately 41 townhouse
units be given first reading and that the applicant provide further information as described on Schedules C, D, and E of the Development Procedures Bylaw No. 5879-1999. R/2016-132 It
was moved and seconded That Bylaw No. 7220 7220-2016 be given first reading; and That the applicant provide further information as described on Schedules C, D, and E of the Development
Procedures Bylaw No. 5879 –1999. CARRIED 1104 2011 2011-137 137-RZ, 12257 227 Street, RS RS-1 to R R-3 Staff report dated March 7, 2016 recommending that Maple Ridge Zone Amending Bylaw
No. 7169-2015 to rezone from RS-1 (One Family Urban Residential to R-3 (Special Amenity Residential District) to permit a future subdivision of approximately 3 lots be given second
reading and be forwarded to Public Hearing.
Council Meeting Minutes March 8, 2016 Page 7 of 14 R/2016-133 It was moved and seconded 1) That Bylaw No. 7169 7169-2015 be given second reading, and be forwarded to Public Hearing;
2) That the following terms and conditions be met prior to final reading: i) Road dedication on 227 Street as required; ii) Registration of a Restrictive Covenant for Stormwater Management;
iii) Removal of existing buildings; and iv) In addition to the site profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence
of underground fuel sto storage tanks on the subject rage property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated
site. CARRIED 1105 2013 2013-117 117-RZ, 12182 228 Street, RS RS-1 to R R-3 Staff report dated March 7, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7055-2014 to rezone
from RS-1 (One Family Urban Residential) to R-3 (Special Amenity Residential District) to permit a future subdivision of approximately 3 single family lots be given second reading and
be forwarded to Public Hearing. R/2016-134 It was moved and seconded 1) That Bylaw No. 7055 7055-2014 be given second reading, and be forwarded to Public Hearing; 2) That the following
terms and conditions be met prior to final reading: i) Registration of a temporary Statutory Right of Way on the proposed center lot, to provide temporary access to the rear lane, until
such time as alternative access is provided via a lane system; ii) Registration of a Restrictive Covenant for Stormwater Management; iii) Remov Removal of existing building; al iv)
Dedication of the 7.5m wide lane, to be projected on the Subdivision plan as per Subdivision and Servicing Amending Bylaw # 7093 7093-2014. v) Registration of a ‘No Build’ Restrictive
Covenant on the remnant land east of the lane;
Council Meeting Minutes March 8, 2016 Page 8 of 14 vi) In addition to the site profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is
any evidence of underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation Report is requi required to red ensure that the subject property is not a
contaminated site. CARRIED 1106 2014 2014-003 003-CU, 19975, 19989 and 19997 Dunn Avenue, Temporary Use Permit Staff report dated March 7, 2016 recommending that Maple Ridge Official
Community Plan Amending Bylaw No. 7064-2014 to allow temporary vehicle inventory storage under a Temporary Use Permit be given second reading and be forwarded to Public Hearing. R/2016-135
It was moved and seconded 1) That, in accordance with Section 477 of the Local Government Act, opportunity for early and ongoing consultation has been provided by way of posting Bylaw
No. 7064 7064-2014 on the municipal website, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the
bylaw; 2) That Bylaw No. 7064 7064-2014, as amended in the March 7, 2016 staff report, be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 3) That
it be confirmed that Bylaw No. 7064 7064-2014 is consistent with the Capital Expenditure Plan and Waste Management Plan; 4) That Bylaw No. 7064 7064-2014 be given second reading as
amended in the March 7, 2016 report and be forwarded to Public Hearing; 5) That the following terms and conditions be met prior to final reading: i) Amendment to Official Community
Plan Appendix D – Temporary Use Permits to add the subject properties to the list of Temporary Use Permit locations; ii) Provision of a landscape security for fencing and perimeter
hedge planting; and iii) Issuan Issuance of a Highway Use Permit to restore the existing boulevard ce and provision of a security as outlined in the permit. CARRIED
Council Meeting Minutes March 8, 2016 Page 9 of 14 1107 2014 2014-054 054-DVP, 23627 and 23598 Dogwood Avenue Staff report dated March 7, 2016 recommending that the Corporate Officer
be authorized to sign and seal 2014-054-DVP to waive road construction standards on Dogwood Avenue, to reduce the road carriageway width around the ‘parkette’ and to reduce exterior
side yard setbacks for proposed lots 1 and 12. R/2016-136 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2014 2014-054 054-DVP respecting property
located at 23627 and 23598 Dogwood Avenue. CARRIED Note: Councillor Speirs excused himself from discussion of Item 1108 at 7:41 p.m. as he has a family member who works at the Billy
Miner Pub. 1108 Billy Miner Pub Liquor License Amendment Application – Change to Liquor Service Hours Staff report dated March 7, 2016 recommending that the application by B. Miner
Hospitality Ltd. at 22355 River Road, Maple Ridge, BC for a change in opening hours be approved and that a copy of the resolution be forwarded to the Liquor Control and Licensing Branch.
R/2016-137 It was moved and seconded 1. That the application by B. Miner Hospitality Ltd. at 22355 River Road Maple Ridge, BC a change of opening hours to 9:00 am every day as an amendment
to Liquor Primary Licence No. 035096, be approved based on the information contained in the Council report dated March 7, 2016. 2. That a copy of the resolution be forwarded to the
Liquor Control and Licensing Branch in accordance with the legislative requirements. CARRIED Councillor Masse -OPPOSED Note: Councillor Speirs returned to the meeting at 7:46 p.m.
Council Meeting Minutes March 8, 2016 Page 10 of 14 1109 Planet Ice Breakaway Bar & Grill (Maple Ridge) Liquor License Amendment Application – Increase in Seating Capacity Staff report
dated March 7, 2016 recommending that the application by Planet Ice Breakaway Bar & Grill (Maple Ridge) at 23588 105 Avenue, Maple Ridge, BC for an increase in seating capacity be approved
and that a copy of the resolution be forwarded to the Liquor Control and Licensing Branch. R/2016-138 It was moved and seconded 1. That the application by Planet Ice Breakaway b bar
& Grill (Maple Ridge) ar at 23588 105 Avenue Maple Ridge, BC for an increase in their seating capacity as an amendment to Liquor License No. 185930, be approved based on the information
contained in the Council report dated March 7, 2016. 2. That a copy o of the resolution be forwarded to the Liquor Control and f Licensing Branch in accordance with the legislative
requirements. CARRIED Note: Councillor Speirs excused himself from discussion of Item 1110 at 7:48 p.m. as he has a family member working at the Witch Craft Beer Market and Bistro.
1110 Witch Craft Beer Market & Bistro Liquor Primary Licence Amendment Application – Change to Liquor Service Hours Staff report dated March 7, 2016 recommending that the application
by Witch Craft Beer Market & Bistro at 22648 Dewdney Trunk Road, Maple Ridge, BC, for a change in opening hours be approved and that a copy of the resolution be forwarded to the Liquor
Control and Licensing Branch. R/2016-139 It was moved and seconded 1. That the application by Witch Craft Beer Market & Bistro at 22648 Dewdney Trunk Road Maple Ridge for a change of
opening hours to 9:00 am every day as an amendment to Liquor Primary Licence No. 033021 be supported, based on the information contained in the Council report dated March 7, 2016.
Council Meeting Minutes March 8, 2016 Page 11 of 14 2. That a copy of the resolution be forwarded to the Liquor Control and Licensing Branch in accordance with the legislative requirements.
CARRIED Councillor Masse -OPPOSED Note: Councillor Speirs returned to the meeting at 7:49 p.m. 1111 Maple Ridge Ticket Information Utilization Amending Bylaw No. 7210 7210-2016 Staff
report dated March 7, 2016 recommending that Maple Ridge Ticket Information Utilization Amending Bylaw No. 7210-2016 to reflect changes resulting from the new Tree Protection and Management
Bylaw be given first, second and third readings. R/2016-140 It was moved and seconded That Bylaw No. 7210 7210-2016 be given first, second and third readings. CARRIED 1112 Speed Reader
Boards Strategy Staff report dated March 7, 2016 recommending the creation of a Three Strike Strategy pertaining to vehicle speeding be endorsed and that $150,000 from the Police Services
Reserve be authorized to fund the Three Strike Strategy. R/2016-141 It was moved and seconded That the creation of a Three Strikes Strategy to address concerns pertaining to systematic
vehicle speeding be endorsed; and That $150,000 from the Police Services Reserve be authorized to fund the Three Strikes Strategy, as outlined in the March 7, 2016 staff report and
these changes be included in the next Financial Plan Bylaw amendment. CARRIED
Council Meeting Minutes March 8, 2016 Page 12 of 14 Note: Item 1113 was deferred to the March 14, 2016 Committee of the Whole Meeting 1113 Award of Contract, Recycling Trucks Staff report
dated March 7, 2016 recommending that Request for Proposal (RFP-OP15-70) for replacement of recycling trucks be collapsed and that a new Request for Proposal be issued for supply of
up to six recycling trucks, suitable for curbside collection, for a minimum two-year lease. Financial and Corporate Services (including Fire and Police) – Nil Community Development
and Recreation Service Note: Councillor Masse excused himself from the discussion of Item 1151 at 8:11 p.m. as he has a business in the downtown area 1151 Downtown Security Patrols
Staff report dated March 7, 2016 recommending that enhanced security coverage in the downtown core be approved. R/2016-142 It was moved and seconded That the enhanced security coverage
in the downtown core as outline outlined in d the staff report dated March 7, 2016 be approved, noting that the 2016 cost of $60,000 be funded from the Police Services Reserve and that
these changes be included in the next Financial Plan Bylaw amendment. CARRIED Note: Councillor Masse returned to the meeting at 8:12 p.m. 1152 Joint Leisure Services Agreement – Arts
& Recreation Programming Staff report dated March 7, 2016 recommending that staff be authorized to continue joint program delivery on the behalf of the City of Pitt Meadows through
to December 31, 2016, that staff work with the City of Pitt Meadows to explore an approach and costs for continued involvement in the Arts & Recreation Guide and subsidized access to
Maple Ridge facilities for Pitt Meadows families facing financial barriers.
Council Meeting Minutes March 8, 2016 Page 13 of 14 R/2016-143 It was moved and seconded A. That staff be authorized to continue joint program delivery to the City of Pitt Meadows through
to December 31, 2016; and B. That staff work with the City of Pitt Meadows to explore an approach and costs for the City of Pitt Meadows continued involvement in the Arts & Recreation
Guide for registered program content; and C. That staff work with the City of Pitt Meadows to explore interest and an approach for City of Pitt Meadows to subsidize access to Maple
R Ridge idge facilities for Pitt Meadows families who face financial barriers to access recreation opportunities. CARRIED Correspondence – Nil Other Committee Issues – Nil 1200 STAFF
REPORTS – Nil 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL – Nil 1400 OTHER MATTERS DEEMED EXPEDIENT – Nil 1500 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS – Nil 1600 QUESTIONS FROM
THE PUBLIC Jean Chartrand Mr. Chartrand spoke to concerns he had brought forward at the March 7, 2016 Committee of the Whole Meeting pertaining to assistance for the removal of abandoned
furniture from neighbouring property. The General Manager of Public Works and Development advised that staff were notified and will be following up within the week.
Council Meeting Minutes March 8, 2016 Page 14 of 14 Mr. Chartrand asked what will happen once materials are removed and expressed concern with furniture and materials left on several
balconies on the building’s third floor. 1700 ADJOURNMENT – 8:16 p.m. _______________________________ N. Read, Mayor Certified Correct ___________________________________ C. Marlo,
Corporate Officer