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City of Maple Ridge COUNCIL MEETING MINUTES April 26, 2016 The Minutes of the City Council Meeting held on April 26, 2016 at 7:00 p.m. in the Council Chamber of the City Hall, 11995
Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Appointed Staff Mayor N. Read E.C. Swabey, Chief Administrative
Officer Councillor C. Bell K. Swift, General Manager of Community Development, Councillor K. Duncan Parks and Recreation Services Councillor B. Masse P. Gill, General Manager Corporate
and Financial Services Councillor G. Robson F. Quinn, General Manager Public Works and Development Councillor T. Shymkiw Services Councillor C. Speirs C. Carter, Director of Planning
C. Marlo, Manager of Legislative Services S. Schiller, Acting Confidential Secretary Other staff as required D. Pollock, Municipal Engineer C. Goddard, Manager of Development and Environmental
Services R. MacNair, Manager of Bylaws and Licences R. Carmichael, Director of Engineering Operations Note: These Minutes are also posted on the City’s Web Site at www.mapleridge.ca
The meeting was live streamed and recorded by the City of Maple Ridge 100 CALL TO ORDER 200 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 300 APPROVAL OF THE AGENDA The agenda was approved
as circulated.
Council Meeting Minutes April 26, 2016 Page 2 of 17 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Regular Council Meeting of April 12, 2016 R/2016-211 It was moved and seconded
That the minutes of the Regular Council Meeting of April 12, 2016 , be adopted as circulated. CARRIED 402 Minutes of the Public Hearing of April 19, 2016 R/2016-212 It was moved and
seconded That the minutes of the Public Hearing of April 19, 2016 be adopted as circulated circulated. CARRIED 403 Minutes of the Development Agreements Committee Meetings of April
13 and 21, 2016 R/2016-2013 It was moved and seconded That the minutes of the Development Agreeme Agreements Committee Meeting nts Meetings of April 13 and 21 21, 2016 be received.
CARRIED 500 PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 600 DELEGATIONS 601 New Westminster & District Labour Council – Day of Mourning Presentation • Michelle Woods Ms. Woods gave
a PowerPoint presentation providing information on the Day of Mourning campaign. She provided history on the development of the campaign and outlined goals for the future. 602 Concerns
over Application No. 2015 2015-365 365-RZ • Juliette Gordon Ms. Gordon gave a PowerPoint presentation on her concerns regarding a proposed development in her neighbourhood. Ms. Gordon
outlined potential impacts to local services and urged responsible development.
Council Meeting Minutes April 26, 2016 Page 3 of 17 603 Concerns over Application No. 201 2015-365 365-RZ • Evelyne Bliss Ms. Bliss gave a presentation regarding a proposed development
in her neighbourhood. Written material, including a petition, was provided. Ms. Bliss outlined some of the benefits of the natural area currently surrounding her neighbourhood and proposed
ideas for developing the area responsibly. 700 UNFINISHED BUSINESS 701 Motions by Councillor Robson 701.1 Councillor Robson and Mayor Read provided background on the Alouette Heights
Supportive Housing project. R/2016-214 It was moved and seconded That staff be directed to prepare a report on the operation of Alouette Heights Supportive Housing by Alouette Home
Start Society including a history of the project, an overview of the operating model and information on the ability of the City to influence the operating model. CARRIED Councillor
Speirs, Councillor Duncan -OPPOSED 701.2 Councillor Robson explained the benefits of a report outlining options for the regulation of treatment centres and shared his concerns regarding
treatment centres operating without business permits. R/2016-215 It was moved and seconded That staff be directed to prepare a report outlining options for regulating the operation
of treatment centres in the community. R/2016-216 It was moved and seconded That the motion be ame amended to add the text “addiction nded abuse” following the text “operation of”.
CARRIED MOTION AS AMENDED CARRIED Councillor Speirs -OPPOSED
Council Meeting Minutes April 26, 2016 Page 4 of 17 701.3 Councillor Robson explained his concerns regarding the current needle exchange programs works in the community. R/2016-217 It
was moved and seconded That staff be directed to prepare a report on the services provided to the community by the Lower Mainla Mainland Purpose Society for Youth and Families nd and
information on the ability of the City to develop a needle exchange program policy. CARRIED Note: Item 701.4 was withdrawn by Councillor Robson 701.4 That staff be directed to provide
Mayor and Council with a monthly report on the homeless situation in the community. 800 CORRESPONDENCE – Nil 900 BYLAWS Bylaws for Final Reading 901 Maple Ridge Official Community Plan
Amending Bylaw No. 7188 7188-2015 To expand the existing policy framework for Community Amenity Contributions (CAC’s) City-Wide Third reading R/2016-218 It was moved and seconded That
Bylaw No. 7188 7188-2015 be given third reading. CARRIED 902 2013 2013-117 117-RZ, 12182 228 Street Maple Ridge Zone Amending Bylaw No. 7055 7055-2014 To rezone from RS-1 (One Family
Urban Residential) to R-3 (Special Amenity Residential District) to permit a future subdivision of approximately 3 single family lots Third reading R/2016-219 It was moved and seconded
That Bylaw No. 7055 7055-2014 be given third readin reading. g. CARRIED
Council Meeting Minutes April 26, 2016 Page 5 of 17 903 2011 2011-137 137-RZ, 12257 227 Street Maple Ridge Zone Amending Bylaw No. 7169 7169-2015 To rezone from RS-1 (One Family Urban
Residential) to R-3 (Special Amenity Residential District) to permit future subdivision into approximately 3 lots Third reading R/2016-220 It was moved and seconded That Bylaw No. 7169
7169-2015 be given third reading. CARRIED 904 2014 2014-003 003-CU, 19975, 19989, 19997 Dunn Avenue Maple Ridge Official Community Plan Amending Bylaw No. 7064 7064-2014 To provide
a Temporary Use Permit to temporarily allow vehicle inventory storage on the three subject properties, zoned RS-3 (One Family Rural Residential) Third reading R/2016-221 It was moved
and seconded That Bylaw No. 7064 7064-2014 be given third reading. CARRIED 905 2015 2015-350 350-RZ, 24341 112 Avenue 905.1 Maple Ridge Official Community Plan Amending Bylaw No. 7227
7227-2016 To designate from Low/Medium Density Residential to Conservation Third reading R/2016-222 It was moved and seconded That Bylaw No. 7227 7227-2016 be given third reading. CARRIED
905.2 Maple Ridge Zone Amending Bylaw No. 7197 7197-2015 To rezone from RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban [Medium Density] Residential) to permit a future
subdivision of approximately 9 lots Third reading
Council Meeting Minutes April 26, 2016 Page 6 of 17 R/2016-223 It was moved and seconded That Bylaw No. 7197 7197-2015 be given third reading. CARRIED 906 2013 2013-085 085-RZ, 23154
136 Avenue 906.1 Maple Ridge Official Community Plan Amending Bylaw No. 7028 7028-2013 To designate areas as Eco-Cluster and Conservation and to make changes to conservation and trail
designations Third reading R/2016-224 It was moved and seconded That Bylaw No. 7028 7028-1013 be given third reading. CARRIED 906.2 Maple Ridge Zone Amending Bylaw No. 7029 7029-2013
To rezone from RS-3 (One Family Rural Residential) to R-2 (Urban Residential District) to permit a future subdivision of approximately 27 lots Third reading R/2016-225 It was moved
and seconded That Bylaw No. 7029 7029-2013 be given third reading. CARRIED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – April 18, 2016 R/2016-226 It was
moved and seconded That the minutes of the Committee of the Whole Meeting of April 18 18, 2016 , be received. CARRIED
Council Meeting Minutes April 26, 2016 Page 7 of 17 Public Works and Development Services 1101 2015 2015-365 365-RZ, 12640 228 Street and 12639 232 Street, RS RS-3 to RS RS-1b, RM RM-1
and M M-6 Staff report dated April 18, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7224-2016 to rezone from RS-3 (One Family Rural Residential) to RS-1b (One Family Urban
[Medium Density] Residential), RM-1 (Townhouse Residential) and M-6 (Mixed Employment) zone to allow for future development of approximately 20 single family lots, 33 units for seniors’
oriented housing and 32 live/work units be given first reading and that the applicant provide further information as described on Schedules A, B, D and F of the Development Procedures
Bylaw No. 5879-1999, along with the information required for a Subdivision application. R/2016-227 It was moved and seconded 1. In respect of Section 475 of the Local Government Act,
requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The B Board
of the Regional District in which the area covered by oard the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent
to the area covered by the plan; iii. The Council of any municipalit municipality that is adjacent to the area y covered by the plan; iv. First Nations; v. School District Boards, greater
boards and improvements district boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended tha that no additional consultation
be t required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City’s website, together with an invitation to the public
to comment, and; 2. That Bylaw No. 7224 7224-2016 b be given first reading; and e 3. That the applicant provide further information as described on Schedules A, B, C, D, and F of the
Development Procedures Bylaw No. 5879 –1999, along with the information required for a Subdivision application.
Council Meeting Minutes April 26, 2016 Page 8 of 17 R/2016-228 It was moved and seconded That the motion for Item 1101 be deferred to the June 14, 2016 Council Meeting Meeting. R/2016-229
It was moved and seconded That the rule rules be suspended to allow debate of the deferral beyond the setting of the date of the meeting at which the motion will be considered. CARRIED
MOTION TO DEFER CARRIED 1102 2015 2015-155 155-RZ, 23702 132 Avenue, RS RS-2 to RS RS-1b Staff report dated April 18, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7173-2015
to rezone from RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban Residential) to create a16 lot subdivision be given first reading. R/2016-230 It was moved and seconded
That Bylaw No. 7173 7173-2015 be given first reading. CARRIED 1103 2016 2016-032 032-RZ, 11839 and 11795 267 Street, RS RS-3 to RS RS-2 Staff report dated April 18, 2016 recommending
that Maple Ridge Zone Amending Bylaw No. 7226-2016 to rezone from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to create a 16 lot subdivision be given
first reading and that the applicant provide further information as described on Schedules A, B, D, F and G of the Development Procedures Bylaw No. 5879-1999, along with the information
required for a Subdivision application. R/2016-231 It was moved and seconded In respect of Section 475 of the Local Government Act, requirement for consultation during the development
or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered
by the plan is located, in the case of a Municipal Official Community Plan;
Council Meeting Minutes April 26, 2016 Page 9 of 17 ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that
is ad adjacent to the area covered by jacent the plan; iv. First Nations; v. Boards of Education, Greater Boards and Improvements District Boards; and vi. The Provincial and Federal
Governments and their agencies. And in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official
Community Plan amendments on the City’s website, together with an invitation to the public to comment, and; That Bylaw No. 7226 7226-2016 be given first readin reading; and g; That
the applicant provide further information as described on Schedules A, B, D, F and G of the Development Procedures Bylaw No. 5879 –1999, along with the information required for a Subdivision
application. DEFEATED Mayor Read, Councillor Bell, Councillor Duncan, Councillor Masse, Councillor Robson, Councillor Speirs -OPPOSED 1104 2016 2016-053 053-RZ, 10350 and 10360 Slatford
Place, RS RS-3 and RS RS-2 to R R-2 Staff report dated April 18, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7232-2016 to rezone from RS-3 (One Family Rural Residential)
and RS-2 (One Family Suburban Residential) to R-2 (Urban Residential District) to permit future subdivision into 24 single family lots be given first reading and that the applicant
provide further information as described on Schedules B and G of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. R/2016-232
It was moved and seconded In respect of Section 475 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council
must consider whether consultation is required with specifi specifically: cally: i. The Board of the Regional District in which the area covered by the plan is located, in the case
of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent
to the area covered by the plan;
Council Meeting Minutes April 26, 2016 Page 10 of 17 iv. First Nations; v. Boards of Education, Greater Boards and Improvements District Boards; and vi. The Provincial and Federal Governments
and their agencies. and in that regard it is rec recommended that no additional consultation be ommended required in respect of this matter beyond the early posting of the proposed
Official Community Plan amendments on the City’s website, together with an invitation to the public to comment, and; That Bylaw No. 723 7232-2016 be given first reading; and That the
applicant provide further information as described on Schedules A, B, F and G of the Development Procedures Bylaw No. 5879 –1999, along with the information required for a Subdivision
application. R/2016-233 It was moved and seconded That the motion for Item 1104 be deferred until staff has been provided direction on the Albion Flats Area Plan. CARRIED 1105 2016
2016-055 055-RZ, 13653 232 Street and 23183 136 Avenue, A A-2 to RM RM-1 Staff report dated April 18, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7238-2016 to rezone
from A-2 (Upland Agricultural) to RM-1 (Townhouse Residential) to permit a townhouse development of approximately 34 units be given first reading and that the applicant provide further
information as described on Schedules A, C, D, E, F and J of the Development Procedures Bylaw No. 5879-1999. R/2016-234 It was moved and seconded In respect of Section 475 of the Local
Government Act, requirement for consultation during the development or amendment of an Official Community Plan (OCP), Council must consider whether consultation is required with specifically:
i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that
is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. Boards of Education, Greater
Boards and Improvements District Boards; and vi. The Provincial and Federal Governments and their agencies.
Council Meeting Minutes April 26, 2016 Page 11 of 17 and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting
of the proposed OCP amendments on the City’s website, together with an invitation to the public to comment, and; That Bylaw No. 7238 7238-2016 be given first reading; and That the applicant
provide further information as described on Schedules A, C, D, E, F and J of the Development Procedures Bylaw No. 5879 –1999. CARRIED 1106 2016 2016-066 066-RZ, 24240 125 Avenue, RS
RS-3 to RS RS-2 Staff report dated April 18, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7239-2016 to rezone from RS-3 (One Family Rural Residential) to RS-2 (One Family
Suburban Residential) to allow the existing parcel to be subdivided into two lots be given first reading and that the applicant provide further information as described on Schedule
B of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. R/2016-235 It was moved and seconded That Bylaw No. 7239 7239-2016
be given first reading; and That the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879 –1999, along with a Subdivision Application
and the information described in this report dated April 18, 2016. CARRIED Councillor Duncan, Councillor Speirs -OPPOSED 1107 2016 2016-052 052-RZ, 22260 and 22292 122 Avenue and 12159
and 12167 223 Street, LUC and RS RS-1 to RM RM-2 Staff report dated April 18, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7244-2016 to discharge the LUC (Land Use Contracts)
and rezone from RS-1 (One Family Urban Residential) to RM-2 (Medium Density Apartment Residential) for rental housing accommodation with 1, 2 and 3 bedroom units be given first reading
and that the applicant provide further information as described on Schedules A, C and D of the Development Procedures Bylaw No. 5879-1999, along with the information required for a
Multi-Family Residential Development Permit and a Subdivision application.
Council Meeting Minutes April 26, 2016 Page 12 of 17 R/2016-236 It was moved and seconded In respect of Section 475 of the Local Government Act, requirement for consultation during the
development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the
area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional Distr District that is adjacent to the area ict covered by the
plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. Boards of Education, Greater Boards and Improvements District Boards;
and vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond
the early posting of the proposed Official Community Plan amendments on the City’s website, toget together with her an invitation to the public to comment, and; That Bylaw No. 7244
7244-2016 be given first reading; and That the applicant provide further information as described on Schedules A, C & D of the Development Procedures Bylaw No. 5879 –1999, along with
the information required for a Multi Multi-Family Residential Development Permit and a Subdivision application. CARRIED 1108 Water Shortage Response Plan Amending Bylaw Staff report
dated April 18, 2016 recommending that Maple Ridge Water Shortage Response Plan Amending Bylaw No. 7217-2016 to reflect changes made to the Greater Vancouver Water District (“GVWD”)
Water Shortage Response Plan be given first, second and third readings. R/2016-237 It was moved and seconded That Bylaw 7217 7217-2016 be given first, se second and third readings.
cond CARRIED
Council Meeting Minutes April 26, 2016 Page 13 of 17 1109 Maple Ridge Ticket Information Utilization Amending Bylaw Staff report dated April 18, 2016 recommending that Maple Ridge Ticket
Information Utilization Amending Bylaw No. 7240-2016 to align the bylaw with the Solid Waste and Recycling Bylaw be given first, second and third readings. R/2016-238 It was moved and
seconded That Bylaw No.7240 7240-2016 be given first, second and third reading. CARRIED 1110 Contract Award: Works Yard Buildings Construction Staff report dated April 18, 2016 recommending
that Contract ITT-OP16-10 for the construction of two buildings be awarded to N. Wallace and Company Ltd. and that the Corporate Officer be authorized to execute the contract. The Director
of Engineering Operations provided details and background on the plans for the Works Yard. R/2016-239 It was moved and seconded That Contract ITT ITT-OP16 OP16-10: for the construction
of two buildings be awarded to N. Wallace and Company Ltd. in the amount of $2,241,972 plus applicable taxes; and That a contingency be added under extra work provisions in the contract
for the amount $300,000, and that authorization for an additional budget envelope of $591,722 be included for this project from Accumulated Surplus, Water Utilit Utility and Sewer Utility;
and further y That the Corporate Officer be authorized to execute the contract. CARRIED Financial and Corporate Services (including Fire and Police) 1131 Award of Contracts for Legal
Services Staff report dated April 18, 2016 recommending that staff be directed to negotiate contracts for the provision of legal services with Raymond Young QC and Stewart McDannold
Stuart and that the Corporate Officer to authorized to execute the contracts.
Council Meeting Minutes April 26, 2016 Page 14 of 17 R/2016-240 It was moved and seconded That staff be directed to negotiate contracts for the provision of legal services with Raymond
Young, QC and Stewart McDannold Stuart in accordance with the staff report dated March 18, 2016 and further that the Corporate Officer be authorized to execute the contracts. CARRIED
1132 Disbursements for the month ended March 31, 2016 Staff report dated April 18, 2016 recommending that the disbursements for the month ended March 31, 2016 be received for information.
R/2016-241 It was moved and seconded That the disbursements as listed below for the month ended March 31, 2016 be received for information: CARRIED 1133 Adjustments to 2015 Collector’s
Rolls Staff report dated April 18, 2016 submitting information on changes to the 2015 Collector’s Roll through the issuance of Supplementary Roll 13. For information only No motion
required 1134 2016 Council Expenses Staff report dated April 18, 2016 providing on update on Council expenses to the end of March 2016. For information only No motion required Note:
Councillor Bell excused herself from discussion of Item 1135 at 9:50 p.m. as she has a child attending a private school. 1135 Permissive Tax Exemption Policy – Private Schools Staff
report dated April 18, 2016 recommending that Policy 5.21 be amended to confirm that permissive property tax exemptions not be granted to private schools in Maple Ridge.
Council Meeting Minutes April 26, 2016 Page 15 of 17 R/2016-242 It was moved and seconded That Policy 5.21 be amended as attache attached to the Council report dated April d 18, 2016.
CARRIED 1136 2015 Consolidated Financial Statements Staff report dated April 18, 2016 recommending that the 2015 Financial Statements be accepted. R/2016-243 It was moved and seconded
That the 2015 Financial Statements be accepted. CARRIED 1137 2016 2016-2020 Financial Plan Amending Bylaw Staff report dated April 18, 2016 recommending that Maple Ridge 2016-2020 Financial
Plan Amending Bylaw No. 7241-2016 be given first, second and third readings. R/2016-244 It was moved and seconded That Bylaw No. 7241 7241-2016 be given first, second and third readings.
CARRIED Note: Councillor Bell returned to the meeting at 9:52 p.m. 1138 Maple Ridge 2016 Property Tax Rates Bylaw Staff report dated April 18, 2016 recommending that Maple Ridge 2016
Property Tax Rates Bylaw No. 7242-2016 be given first, second and third readings. R/2016-245 It was moved and seconded That Bylaw No. 7242 7242-2016 be given first, second and third
reading readings. s. CARRIED
Council Meeting Minutes April 26, 2016 Page 16 of 17 1139 Community Amenities Reserve Fund Bylaw Staff report dated April 18, 2016 recommending that Community Amenity Reserve Fund Bylaw
No. 7245-2016 be given first, second and third readings. R/2016-246 It was moved and seconded That Bylaw No. 7245 7245-2016 be given first, second and third readings. CARRIED Community
Development and Recreation Service – Nil Correspondence – Nil Other Committee Issues – Nil 1200 STAFF REPORTS – Nil 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL – Nil 1400 OTHER MATTERS
DEEMED EXPEDIENT – Nil 1500 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS Councillor Robson gave notice of motion to request that staff prepare an Official Community Plan amendment
that institutes the Rollo report on the designation of lands in the 228 Street and 232 Street area. 1600 QUESTIONS FROM THE PUBLIC Kim Engle Ms. Engle asked about a report for a service
provision overview for homeless persons. She asked which services are required by homeless persons within the town core. The General Manager of Community Development, Parks and Recreation
Services provided an update on the research project commissioned by Council and being worked on the SPARC BC. Mayor Read outlined services within the town core which homeless citizens
may require access to.
Council Meeting Minutes April 26, 2016 Page 17 of 17 Ms. Engle asked whether there are stipulations on the funding being provided by BC Housing and if it is a requirement that the funding
be used for low barrier housing and if the model will resemble 3030 Gordon. Mayor Read explained the process to be undertaken with BC Housing and the public. Ms. Engle commented on
the Housing Action Plan report and the lack of affordable housing in Maple Ridge. 1700 ADJOURNMENT – 10:01 p.m. _______________________________ N. Read, Mayor Certified Correct _____________________
______________ C. Marlo, Corporate Officer