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City of Maple Ridge COUNCIL MEETING MINUTES May 10, 2016 The Minutes of the City Council Meeting held on May 10, 2016 at 7:00 p.m. in the Council Chamber of the City Hall, 11995 Haney
Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Appointed Staff Mayor N. Read E.C. Swabey, Chief Administrative
Officer Councillor C. Bell K. Swift, General Manager of Community Development, Councillor K. Duncan Parks and Recreation Services Councillor B. Masse P. Gill, General Manager Corporate
and Financial Services Councillor G. Robson F. Quinn, General Manager Public Works and Development Councillor T. Shymkiw Services Councillor C. Speirs C. Carter, Director of Planning
C. Marlo, Manager of Legislative Services S. Schiller, Acting Confidential Secretary Other staff as required W. McCormick, Director of Recreation & Community Services C. Goddard, Manager
of Development & Environmental Services R. MacNair, Manager of Bylaws & Licences D. Pollock, Municipal Engineer A. Kopystynski, Planner 2 Note: These Minutes are also posted on the
City’s Web Site at www.mapleridge.ca The meeting was live streamed and recorded by the City of Maple Ridge 100 CALL TO ORDER 200 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 300 APPROVAL
OF THE AGENDA The agenda was adopted as circulated.
Council Meeting Minutes May 10, 2016 Page 2 of 13 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Regular Council Meeting of April 26, 2016 R/2016-260 It was moved and seconded
That the minutes of the Regular Council Meeting of April 26 26, 201 , 2016 be adopted as circulated. CARRIED 402 Minutes of the Development Agreements Committee Meeting of April 27(2)
and 28(2), 2016 and May 4, 2016 be received. R/2016-261 It was moved and seconded That the minutes of the Development Agreeme Agreements Committee Meeting of nts April 27(2) and 28(2),
2016 and May 4, 2016 be received. CARRIED 500 PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 600 DELEGATIONS 601 City's Sewer Trunk Line Located Outside of Legal Right of Way • Diane
Vissers Ms. Vissers shared her neighbourhood’s experience resulting from the impact of the City’s sewer trunk line located outside of a legal right-of-way. She stated that many questions
remain unaddressed and expressed concern that a decision to allow the pipe to remain in its current location was made in a Closed Council meeting and therefore negated participation
by the residents impacted. Ms. Vissers outlined other concerns of the residents which included questioning how the impact of a catastrophic event on the pipe or a break in the pipe
will be dealt with, advising that the City cannot service the pipe due to its close vicinity to homes. She asked about the option to relocate the pipe along Golden Ears Way and expressed
concern that this option was not considered. Ms. Vissers expressed disappointment regarding the handling of the issue and requested that Council revisit the decision and that the residents
impacted by the trunk line be involved in the conversation.
Council Meeting Minutes May 10, 2016 Page 3 of 13 700 UNFINISHED BUSINESS 701 Motion by Councillor Robson R/2016-262 It was moved and seconded That staff be directed to prepare an Official
Community Plan Amending Bylaw to designate the lands identified in Strategy #4: 232 Street /128 128th th Avenue in the Commercial & Industrial Strategy: 2012 2012-2042 (August 2014)
“Industrial” for “Mi Mixed Employment” use, allowing for a small amount of xed land along the western edge of the area to be designated “Urban Residential”, to complete the 126B Avenue,
127 Place and 127 127th th Avenue road network and provide a transition between existing residential and future employment land uses. CARRIED 800 CORRESPONDENCE – Nil 900 BYLAWS Bylaws
for Final Reading 901 RZ/115/10, 23213 Lougheed Highway Staff report dated May 10, 2016 recommending final reading 901.1 Maple Ridge Official Community Plan Amending Bylaw No. 6940
6940-2012 To designate from Agricultural to Commercial and Conservation Final reading R/2016-263 It was moved and seconded That Bylaw No. 6940 6940-2012 be adopted. CARRIED 901.2 Maple
Ridge Zone Amending Bylaw No. 6834 6834-2011 To rezone from M-2 (General Industrial) to CS-1 (Service Commercial) to align the zone with the existing commercial business Final reading
R/2016-264 It was moved and seconded That Bylaw No. 6834 6834-2011 be adopted. CARRIED
Council Meeting Minutes May 10, 2016 Page 4 of 13 902 Maple Ridge Official Community Plan Amending Bylaw No. 7188 7188-2015 To expand the existing policy framework for Community Amenity
Contributions (CAC’s) City-Wide Final reading R/2016-265 It was moved and seconded That Bylaw No. 7188 7188-2015 be adopted. CARRIED 903 2016 2016-2020 Financial Plan Amending Bylaw
No. 7241 7241-2016 To amend the 2016-2020 Financial Plan Bylaw Final reading R/2016-266 It was moved and seconded That Bylaw No. 7241 7241-2016 be adopted. CARRIED 904 Maple Ridge 2016
Property Tax Rates Bylaw No. 7242 roperty 7242-2016 To establish property tax rates for Municipal and GVRD purposes for the year 2016 Final reading R/2016-267 It was moved and seconded
That Bylaw No. 7242 7242-2016 be adopted. CARRIED 905 Community Amenities Reserve Fund Bylaw No. 7245 7245-2016 To establish a Community Amenities Reserve Fund Final reading R/2016-268
It was moved and seconded That Bylaw No 7245 7245-2016 be adopted. CARRIED
Council Meeting Minutes May 10, 2016 Page 5 of 13 906 Water Shortage Response Plan Amending Bylaw No. 7217 7217-2016 To reflect changes made to the Greater Vancouver Water District (“GVWD”)
Water Shortage Response Plan Final reading R/2016-269 It was moved and seconded That Bylaw No. 7217 7217-2016 be adopted. CARRIED 907 Maple Ridge Ticket Information Utilization Amending
Bylaw No. 7240 7240-2016 To align the bylaw with the Solid Waste and Recycling Bylaw Final reading R/2016-270 It was moved and seconded That Bylaw No. 7240 7240-2016 be adopted. CARRIED
COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – May 2, 2016 R/2016-271 It was moved and seconded That the minutes of the Committee of the Whole Meeting of
May 2, 2016 be received. CARRIED
Council Meeting Minutes May 10, 2016 Page 6 of 13 Public Works and Development Services 1101 2016 2016-040 040-RZ, 12080 228 Street, RS RS-1 to R R-3 Staff report dated May 2, 2016 recommending
that Maple Ridge Zone Amending Bylaw No. 7237-2016 to rezone from RS-1 (One Family Urban Residential) to RS-3 (Special Amenity Residential District) to permit future subdivision into
3 single family residential lots be given first reading and that the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879-1999,
along with the information required for an Intensive Residential Development Permit and a Subdivision application. R/2016-272 It was moved and seconded That Bylaw No. 7237 7237-2016
be given first reading; and That the applicant provides further information as described on Schedule B of the Development Procedures Bylaw No. 5879 –1999, along with the infor information
required for an Intensive Residential Development Permit mation and a Subdivision application. CARRIED 1102 2015 2015-275 275-RZ, 23227 Dogwood Avenue, Temporary Use Permit Staff report
dated May 2, 2016 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7176-2015 to permit a temporary parking lot to serve the existing Black Sheep Pub be given
second reading and be forwarded to Public Hearing. R/2016-273 It was moved and seconded 1) That, in accordance with Section 475 of the Local Gove Government Act, rnment opportunity
for early and on on-going consultation has been provided by way of posting Bylaw No. 7176 7176-2015, as amended in the Council report dated May 2, 2016, on the municipal website and
requiring that the applicant host a Development Informatio Information Meeting (DIM), n and Council considers it unnecessary to provide any further consultation opportunities, except
by way of holding a Public Hearing on the bylaw; 2) That Bylaw No. 7176 7176-2015, as amended in the Council report dated May 2, 2016, be considere considered in conjunction with the
Capital d Expenditure Plan and Waste Management Plan;
Council Meeting Minutes May 10, 2016 Page 7 of 13 3) That it be confirmed that Official Community Plan Bylaw No. 7176 7176-2015, as amended in the Council report dated May 2, 2016, is
consistent with the Capital Expenditure Plan an and Waste Management d Plan; 4) That Bylaw No. 7176 7176-2015, as amended in the Council report dated May 2, 2016, be given second reading
and be forwarded to Public Hearing; 5) That the following terms and condition be met prior to final reading: i) Amendment to Official Community Plan Appendix D – Temporary Use Permits,
to add the subject property to the list of properties; and ii) A refundable security equivalent to 100% of the estimated landscape cost will be provided to ensure satisfactory provision
of lan landscaping and retaining wall with acoustical barrier, in dscaping accordance with the terms and conditions of the Temporary Use Permit. CARRIED Councillor Bell, Councillor
Masse -OPPOSED 1103 2015 2015-361 361-RZ, Zoning Bylaw Text Amendment, “1 km rule” for Wine Stores in Grocery Stores Staff report dated May 2, 2016 recommending that Maple Ridge Zone
Amending Bylaw No. 7190-2015 establishing a 1 kilometre distance rule for all future alcohol beverage retailers in Maple Ridge be given second reading and be forwarded to Public Hearing.
R/2016-274 It was moved and seconded That Bylaw No. 7190 7190-2015 be given second reading and be forwarded to Public Hearing. CARRIED Mayor Read, Councillor Shymkiw -OPPOSED
Council Meeting Minutes May 10, 2016 Page 8 of 13 1104 2014 2014-054 054-SD, 23590 Dogwood Avenue, Local Area Service Bylaw Staff report dated May 2, 2016 recommending that a Local Area
Service Bylaw be authorized for enhanced landscape maintenance costs and that Dogwood Ridge Local Area Service Bylaw No. 7246-2016 be given first, second and third readings. R/2016-275
It was moved and seconded 1. That a Local Area Service Bylaw, as formally petitioned by the developer of the lands referred to as ‘Dogwood’, and per the Community Charter, Part 7, Division
5, 211 (1)(a), be authorized for the enhanced landscape maintenan maintenance costs to be levied on the ce benefitting properties to be created by subdivision of the land; and further
2. That Bylaw No. 7246 7246-2016 be given first, second and third readings. CARRIED Note: Councillor Robson excused himself from discussion of Items 1105 and 1106 at 8:17 p.m. as he
lives in the vicinity of the proposed developments. 1105 2011 2011-002 002-RZ, 25608 Bosonworth Avenue, Final One Year Extension Staff report dated May 2, 2016 recommending that a final
one year extension be granted for rezoning application 2011-002-RZ to rezone from A-2 (Upland Agricultural) to RS-2 (One Family Suburban Residential) to allow for future subdivision
into 3 lots. R/2016-276 It was moved and seconded That pursuant to Maple Ridge Development Procedures Bylaw No. 5879 5879-1999, a final one year extension be granted for rezoning application
2011 2011-002 002-RZ (property located at 25608 Bosonworth Avenue and that the following conditions be addressed prior to conside consideration of Final Reading: ration i. Registration
of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii. Road widening, truncation and cul cul-de de-sac
turn turn-around as required; iii. Regist Registration of a geotechnical report as a Restrictive Covenant at the ration Land Title Office which addresses the suitability of the site
for the proposed development;
Council Meeting Minutes May 10, 2016 Page 9 of 13 iv. A disclosure statement must be submitted by a Professional Engineer advising whether there i is any evidence of underground fuel
storage s tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations. v. Pursuant to the Contaminated Site
Regulations of the Environmental Managemen Management Act, the property owner will provide a Site Profile for the t subject land(s). R/2016-277 It was moved and seconded That the additional
condition as follows be added to the conditions to be addressed prior to consideration of final reading: vi. A Community Amenity Contribution in the amount of $15,300 to be paid prior
to final reading. CARRIED Mayor Read, Councillor Shymkiw -OPPOSED MOTION AS AMENDED CARRIED Councillor Duncan, Councillor Speirs -OPPOSED 1106 2012 2012-102 102-RZ, 25638 112 Avenue,
Final One Year Extension Staff report dated May 2, 2016 recommending that a final one year extension be granted for rezoning application 2012-102-RZ to rezone from RS-3 (One Family
Rural Residential) to RS-2 (One Family Suburban Residential) to allow for future subdivision into 4 lots and create 1 remnant RS-3 (One Family Rural Residential) lot. R/2016-278 It
was moved and seconded That pursuant to Maple Ridge Development Procedures Bylaw No. 5879 5879-1999, a final one year extension be granted for rezoning application 2012 2012-102 102-RZ
(property located at 25638 112 Avenue) and that the following conditions be addressed prior to consideration of Final Reading: i. Registration of a Rezoning Servicing Agreement as a
Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii. Road dedication as required; iii. Registration of a geotechnical report as a Restrictive
Covenant at the Land Title Office which addresses the suitability of the site for the proposed development;
Council Meeting Minutes May 10, 2016 Page 10 of 13 iv. Registration of a Tree Protection/Steep Slope Restrictive Covenant at the Land Title Office; v. Registration of a Agricultural
Impact Assessment report and a Landscaping Plan for a buffer along the Agricultural Land Reserve Boundary at the Land Title Offi Office; ce; vi. Entering into a Restoration and Enhancement
Agreement for the unconstructed portion of the 256 Street allowance abutting the site; vii. Removal of the existing building/s; viii. A disclosure statement must be submitted by a Professional
Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance
with the regulations. ix. Pursuant to the Contaminated Site Regulations of the Environmental Management Act Act, the property owner will provide a Site Profile for , the subject land(s).
R/2016-279 It was moved and seconded That the additional condition as follows be added to the conditions to be addressed prior to consideration of final reading: x. A Community ommunity
Amenity menity Contribution ontribution in the amount of $25,500 to be paid prior to final reading AMENDMENT DEFEATED Councillor Duncan, Councillor Shymkiw, Councillor Masse, Mayor
Read -OPPOSED MOTION DEFEATED Councillor Bell, Councillor Duncan, Councillor Speirs -OPPOSED Note: Councillor Robson returned to the meeting at 9:00 p.m. 1107 Award of Contract ITT
ITT-EN16 EN16-23: 128 Avenue/Abernethy Way Road and Drainage Improvements (216 Street to 224 Street) Staff report dated May 2, 2016 recommending that Contract ITT-EN16-23, 128 Avenue/Abernethy
Way Road and Drainage Improvements (216 Street to 224 Street) be awarded to B & B Contracting (2012) Ltd., that a construction contingency be approved, that the ISL Engineering and
Land Services Ltd. contract for Engineering Design Services from 128 Avenue (Abernethy Way) from 210 Street to 224 Street be amended, that the Financial Plan be amended and that the
Corporate Officer be authorized to execute the contracts.
Council Meeting Minutes May 10, 2016 Page 11 of 13 R/2016-280 It was moved and seconded That Contract ITT ITT-EN16 EN16-23, 128 Avenue/Abernethy Way Road and Drainage Improvements (216
Street to 224 Street), be awarded to B & B Contracting (2012) Ltd. in the amoun amount of $6,524,600.00 excluding taxes; t and That a construction contingency of $975,000.00 be approved
to address potential variations in field conditions; and That the ISL Engineering and Land Services Ltd. contract for Engineering Design Services for 128 Avenue (Abernethy Way) from
210 Street to 224 Street, be amended to increase the budget by $250,000.00 for environmental monitoring and construction compliance services; and That the Financial Plan be amended
to increase the project budget by $989,600.00 as detailed in the Council Report dated May 2, 2016 titled Award of Contract ITT ITT-EN16 EN16-23: 128 Avenue/Abernethy Way Road and Drainage
Improvements (216 Street to 224 Street); a and further nd That the Corporate Officer be authorized to execute the contracts. CARRIED 1108 North and South Alouette Rivers Additional
Floodplain Analysis Phase 2 -Technical Investigations Completion Final Report Staff report dated May 2, 2016 recommending that the “North and South Alouette Rivers Additional Floodplain
Analysis Phase 2 -Technical Investigations Completion Final Report” be endorsed. R/2016-281 It was moved and seconded THAT the “North Alouette an and South Alouette Rivers Additional
Floodplain d Analysis Phase 2 -Technical Investigations Completion Final Report, dated February 24, 2016” be endorsed. CARRIED Financial and Corporate Services (including Fire and Police)
– Nil Community Development and Recreation Service
Council Meeting Minutes May 10, 2016 Page 12 of 13 Note: Councillor Bell left the meeting at 9:14 p.m. 1151 Award of Contract, 2016/2017 Mowing Services Staff report dated May 2, 2016
recommending that the Option “B” proposal for mowing services for 2016 from Horizon Landscape Contractors be approved R/2016-282 It was moved and seconded That the Option “B” proposal
from Horizon Landscape Contractors be approved for the sum of $167,065 plus $2,240.52 for new 2016 sites recently added to the contract, plus a contingency amount of $5,000 for other
mowing services that may be required up to October 31, 2016 only. CARRIED Councillor Speirs -OPPOSED Administration Note: Councillor Bell returned to the meeting at 9:16 p.m. 1171 Joint
Airport Mediation Next Steps Strategy Staff report dated May 2, 2016 providing information on joint meetings between the City of Maple Ridge and the City of Pitt Meadows with respect
to the airport and Parks and Recreation Services. For information only No motion required Correspondence – Nil Other Committee Issues – Nil 1200 STAFF REPORTS – Nil
Council Meeting Minutes May 10, 2016 Page 13 of 13 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL From the May 2, 2016 Closed Council Meeting 04.01 North Slope Interceptor Alignment – resolution
only For information only No motion required 1400 OTHER MATTERS DEEMED EXPEDIENT – Nil 1500 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS – Nil 1600 QUESTIONS FROM THE PUBLIC Ted
Ingram Mr. Ingram expressed concern over an old tree in the vicinity of 216 Street and Lougheed Highway which was recently cut down. 1700 ADJOURNMENT – 9:22 pm _______________________________
N. Read, Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer