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City of Maple Ridge COUNCIL MEETING MINUTES May 24, 2016 The Minutes of the City Council Meeting held on May 24, 2016 at 7:00 p.m. in the Council Chamber of the City Hall, 11995 Haney
Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Appointed Staff Mayor N. Read E.C. Swabey, Chief Administrative
Officer Councillor C. Bell F. Quinn, General Manager Public Works and Development Councillor K. Duncan Services Councillor B. Masse C. Carter, Director of Planning Councillor G. Robson
C. Marlo, Manager of Legislative Services Councillor T. Shymkiw S. Schiller, Acting Confidential Secretary Councillor C. Speirs Other staff as required D. Boag, Director of Parks &
Facilities C. Goddard, Manager of Development and Environmental Services C. Nolan, Manager of Accounting D. Pollock, Municipal Engineer S. Matthewson, Social Planning Analyst Note:
These Minutes are also posted on the City’s Web Site at www.mapleridge.ca The meeting was live streamed and recorded by the City of Maple Ridge 100 CALL TO ORDER 200 INTRODUCTION OF
ADDITIONAL AGENDA ITEMS Addition of Item 601 Jim Isherwood as a delegation 300 APPROVAL OF THE AGENDA The agenda was approved with the addition of Item 601.
Council Meeting Minutes May 24, 2016 Page 2 of 17 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Regular Council Meeting of May 10, 2016 R/2016-294 It was moved and seconded
That the minutes of the Regular Council Meeting of May 10 10, 201 , 2016 be adopted as circulated. CARRIED 402 Minutes of the Public Hearing of May 17, 2016 R/2016-295 It was moved
and seconded That the minutes of the Public Hearing of May 17 17, 201 , 2016 be adopted as circulated. CARRIED 403 Minutes of the Development Agreements Committee Meeting of May 9 and
10, 2016 R/2016-296 It was moved and seconded That the minutes of the Development Agreeme Agreements Committee Meeting of nts May 9 and 10 10, 2016 , be received. CARRIED 500 PRESENTATIONS
AT THE REQUEST OF COUNCIL – Nil 600 DELEGATIONS 601 Application 2016 2016-084 084-RZ, Jim Isherwood Mr. Isherwood provided a presentation regarding Application 2016-084-RZ relating
to property located at 11929 267 Street. He outlined the positive aspects of the proposed development. 700 UNFINISHED BUSINESS – Nil
Council Meeting Minutes May 24, 2016 Page 3 of 17 800 CORRESPONDENCE – Nil 900 BYLAWS Note: Items 901 to 902 are from the May 17, 2016 Public Hearing Bylaw for Third and Final Reading
901 2016 2016-059 059-RZ, 11952 224 Street, Unit 104 Maple Ridge Zone Amending Bylaw No. 7234 7234-2016 Site specific text amendment to the C-3 (Town Centre Commercial) zone for manufacturing
in order to allow a craft brewery/lounge Third and final reading R/2016-297 It was moved and seconded That Bylaw No. 7234 7234-2016 be given third reading and be adopted. CARRIED Councillor
Masse – OPPOSED Bylaw for Third Reading 902 2015 2015-283 283-RZ, 14160 256 Street Maple Ridge Zone Amending Bylaw No. 7177 7177-2015 Site specific text amendment to the M-2 (General
Industrial) zone to permit the cleaning of low hazard (under 50 parts per million of PCB) transformers; storage and minor processing of hydrocarbons Third reading R/2016-298 It was
moved and seconded That Bylaw No. 7177 7177-2015 be given third reading. Mayor Read reviewed an email from Fire Chief Dane Spence regarding the application. CARRIED Mayor Read, Councillor
Duncan, Councillor Robson – OPPOSED
Council Meeting Minutes May 24, 2016 Page 4 of 17 Bylaws for Final Reading Note: Councillor Robson excused himself from discussion of Item 903 at 7:38 p.m. as he lives in the vicinity
of the applicant. 903 2012 2012-102 102-RZ, 25638 112 Avenue Maple Ridge Zone Amending Bylaw No. 6965 6965-2013 Staff report dated May 24, 2016 recommending final reading To rezone
from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit subdivision into four RS-2 lots and one remnant lot under the existing RS-3 (One Family
Rural Residential) zone Final reading R/2016-299 It was moved and seconded That Bylaw No. 6965 6965-2013 be adopted. CARRIED Councillor Duncan, Councillor Speirs – OPPOSED Note: 904
2012 2012-119 119-RZ, 24108 104 Avenue and 10336 240A Avenue Maple Ridge Zone Amending Bylaw No. 6969 6969-2013 Staff report dated May 24, 2016 recommending final reading To rezone
from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to RM-1 (Townhouse Residential) to permit future development of 97 townhouse units Final reading
R/2016--300 It was moved and seconded That Bylaw No. 6969 6969-2013 be adopted. CARRIED 905 2013 2013-080 080-RZ, 24086 104 Avenue Maple Ridge Zone Amending Bylaw No. 7027 7027-2013
Staff report dated May 24, 2016 recommending final reading To rezone from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential) to permit a development of 18 townhouse
units Final reading
Council Meeting Minutes May 24, 2016 Page 5 of 17 R/2016-301 It was moved and seconded That Bylaw No. 7027 7027-2013 be adopted. CARRIED 906 2014 2014-028 028-RZ, 22562 121 Avenue Staff
report dated May 24, 2016 recommending final reading 906.1 Maple Ridge Official Community Plan Amending Bylaw No. 7154 7154-2015 To amend the text to allow 5 rather than 6 storeys as
the minimum height for Medium & High-Rise Apartment developments in the Town Centre Area Final reading R/2016-302 It was moved and seconded That Bylaw No. 7164 7164-2015 be adopted.
CARRIED 906.2 Maple Ridge Zone Amending Bylaw No. 7092 7092-2014 To rezone from RS-1 (One Family Urban Residential) to RM-3 (High Density Apartment Residential) to permit a future construction
of a 5 storey, 73 unit apartment building Final reading R/2016-303 It was moved and seconded That Bylaw No. 7092 7092-2014 be adopted. CARRIED 907 2014 2014-054 054-SD, 23590 Dogwood
Avenue Dogwood Ridge Local Area Service Bylaw No. 7246 7246-2016 For enhanced landscape maintenance costs Final reading R/2016-304 It was moved and seconded That Bylaw No. 7246 7246-2016
be adopted. CARRIED
Council Meeting Minutes May 24, 2016 Page 6 of 17 COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – May 16, 2016 R/2016-305 It was moved and seconded That the
minutes of the Committee of the Whole Meeting of May 16, 2016 be received. CARRIED Public Works and Development Services 1101 2016 2016-082 082-AL, Application to Exclude Land from
the Agricultural Land Reserve, Lot 7, District Lot 409, Plan: NWP12328 Staff report dated May 16, 2016 recommending that Application 2016-082-AL to exclude land from the Agricultural
Land Reserve be forwarded to the Agricultural Land Commission. R/2016-306 It was moved and seconded That application 2016 2016-082 082-AL not be author authorized to go forward to the
ized Agricultural Land Commission. CARRIED 1102 2016 2016-034 034-RZ, 12358 216 Street, RS RS-1 to RS RS-1b Staff report dated May 16, 2016 recommending that Maple Ridge Zone Amending
Bylaw No. 7247-2016 to rezone from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban (Medium Density) Residential) to permit future development into two lots be given first
reading and that the applicant provide further information as described on Schedules B and E of the Development Procedures Bylaw No. 5879–1999, along with the information required for
a Subdivision application. R/2016-307 It was moved and seconded That Bylaw No. 7247 7247-2016 be given first reading; and
Council Meeting Minutes May 24, 2016 Page 7 of 17 That the applicant provide further information as described on Schedules B and E of the Development Procedures Bylaw No. 5879 –1999,
along with the information required for a Subdivision application. CARRIED R/2016-308 It was moved and seconded That Item 1151 be dealt with imme immediately after diately Item 1103.
CARRIED 1103 2016 2016-084 084-RZ, 11929 267 Street, RS RS-3 to RS RS-2 Staff report dated May 16, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7236-2016 to rezone from
RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit a future subdivision of four lots be given first reading and that the applicant provide further
information as described on Schedules B and G of the Development Procedures Bylaw No. 5879–1999, along with the information required for a Subdivision application R/2016-309 It was
moved and seconded That Bylaw No. 72 7236 36 36-2016 be given first reading; and That the applicant provide further information as described on Schedules B and E of the Development
Procedures Bylaw No. 5879 –1999, along with the information required for a Subdivision application. DEFEATED Mayor Read, Councillor Duncan, Councillor Robson, Councillor Speirs -OPPOSED
Note: Item 1151 was dealt with following Item 1103 1151 Homelessness Initiatives Update Staff report dated May 16, 2016 recommending that Maple Ridge Parks and Recreation Facilities
Amending Bylaw No. 7206-2016 to regulate shelters to be consistent with recent court decisions and reflect regulations put in place by other municipalities be given first, second and
third readings.
Council Meeting Minutes May 24, 2016 Page 8 of 17 1151.01 R/2016-310 It was moved and seconded That staff be directed to submit a Request for Qualifications t to the o Homelessness Partnering
Strategy to host a Regional Summit on Homelessness. DEFERRED The Social Policy Analyst, provided additional information regarding Item 1151. R/2016-311 It was moved and seconded That
the motion directing staff to submit a Request for Qualifications to the Homelessness Partnering Strategy to host a Regional Summit on Homelessness be deferred to the June 6, 2016 Council
Workshop Meeting. CARRIED 1151.02 The General Manager, Public Works & Development Services, provided additional information on the development of Amending Bylaw No. 7206-2016. R/2016-312
It was moved and seconded That Maple Ridge Parks and Recreation Facilities Amending Bylaw No. 7206 7206-2016 be given first, second and third readings. CARRIED Councillor Bell, Councillor
Masse, Councillor Shymkiw– OPPOSED Note: Councillor Masse excused himself from discussion of Item 1151.03 at 9:35 p.m. as he has property adjacent to the temporary shelter. Councillor
Robson left at 9:36 p.m. and did not return to the meeting. 1151.03 R/2016-313 It was moved and seconded That funding of up to $30,000 for remediation of the temporary shelter facility
following the June 30, 2016 closure per the terms of the lease be approved approved. DEFERRED
Council Meeting Minutes May 24, 2016 Page 9 of 17 R/2016-314 It was moved and seconded That the motion requesting funding for remediation of the temporary shelter facility be deferred
until a response from BC Housing as to reimbursement of funds to remediate is received. CARRIED Note: Councillor Masse returned to the meeting at 9:45 p.m. 1151.04 R/2016-315 It was
moved and seconded That the Social Policy Advisory Committee be directed to prepare a draft terms of reference and budget for a subcommittee to develop a platform for community dialogue
on homelessness that includes a speaker’s series for Council’s consideration. CARRIED Note: Councillor Bell left the meeting at 9:47 p.m. 1104 2016 2016-098 098-RZ, 21722 and 21734
Dewdney Trunk Road Road, RS , RS-1 to RM RM-1 Staff report dated May 16, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7248-2016 to rezone from RS-1 (One Family Urban Residential)
to RM-1 (Townhouse Residential) to permit future development into approximately 8 townhouse units be given first reading and that the applicant provide further information as described
on Schedules C, D ad E of the Development Procedures Bylaw No. 5879-1999. R/2016-316 It was moved and seconded That Bylaw No. 7248 7248-2016 be given first reading; and That the applicant
provide further i information as described on Schedules nformation C, D and E of the Development Procedures Bylaw No. 5879 –1999. CARRIED 1105 2014 2014-108 108-RZ, 12874 Mill Street,
RS RS-3 and RS RS-2 to R R-1 Staff report dated May 16, 2016 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7222-2016 to revise conservation boundaries be
given first and second reading and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 7138-2015 to rezone from RS-3 (One Family Rural Residential) and RS-2
(One Family
Council Meeting Minutes May 24, 2016 Page 10 of 17 Suburban Residential) to R-1 (Residential District) to permit a future subdivision of approximately 5 lots be given second reading
and be forwarded to Public Hearing. R/2016-317 It was moved and seconded 1) That That, in , accordance with Section 475 of the Local Government Act, opportunity for early and on on-going
consultation has been provided by way of posting Official Community Plan Amending Bylaw No. 7222 7222-2016 on the municipal website, and Council considers it unnecessar unnecessary
to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 2) That Official Community Plan Amending Bylaw No. 7222 7222-2016 be considered
in conjunction with the Capital Expenditure Plan and Waste Management P Plan; lan; 3) That it be confirmed that Official Community Plan Amending Bylaw No. 7222 7222-2016 is consistent
with the Capital Expenditure Plan and Waste Management Plan; 4) That Maple Ridge Official Community Plan Amending Bylaw No. 7222 7222-2016 be given first an and second readings and
be forwarded to Public d Hearing; 5) That Maple Ridge Zone Amending Bylaw No. 7138 7138-2015 be given second reading, and be forwarded to Public Hearing; 6) That the following terms
and conditions be met prior to final reading: i) Regis Registration of a Rezoning Servicing Agreement as a Restrictive tration Covenant and receipt of the deposit of a security, as
outlined in the Agreement; ii) Amendment to Official Community Plan Schedule “A”, Chapter 10.3, Part VI, A – Silver Valley, Figure 2 -Land U Use Plan, Figure se 3D -Horse Hamlet, and
Figure 4 -Trails /Open Space. iii) Road dedication on Mill Street as required; iv) Park dedication as required; v) Registration of a Restrictive Covenant for the geotechnical report,
which addresses the suitability of the subject property for the proposed development; vi) Registration of a Restrictive Covenant to prohibit basements due to the high water table; vii)
Removal of existing buildings; viii) A Professional Engineer’s certification that adequate water quantity for domestic and fire protection purposes can be provided; ix) In addition
to the site profile, a disclosure statement must be submitted by a Pro Professional Engineer advising whether there is fessional any evidence of underground fuel storage tanks on the
subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site.
Council Meeting Minutes May 24, 2016 Page 11 of 17 x) That a voluntar voluntary Community Amenity Contribution (CAC) be y provided in keeping with the direction given by Council with
regard to amenities. CARRIED 1106 2013 2013-080 080-DVP, 2013 2013-080 080-DP, 24086 104 Avenue Staff report dated May 16, 2016 recommending that the Corporate Officer be authorized
to sign and seal 2013-080-DVP to allow a reduction in front and rear yard setbacks, an increase in the building height and a reduction in the required number of visitor parking spaces
and 2013-080-DP to allow construction of 18 townhouse units in the Albion Area Plan. R/2016-318 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2013
2013-080 080-DVP respecting property located at 24086 104 Avenue; and That the Corporate Officer be authorized to sign and seal 2013 2013-080 080-DP respecting property located at 24086
104 Avenue. CARRIED 1107 2014 2014-028 028-DVP, 22562 121 Avenue Staff report dated May 16, 2016 recommending that the Corporate Officer be authorized to sign and seal 2014-028-DVP
to allow a reduction in setbacks along the front lot line and the exterior side lot line, to increase the proportion of small car parking spaces and to reduce the width of the driveway
ramp into the underground parking structure. Note: Councillor Bell returned to the meeting at 9:50 p.m. R/2016-319 It was moved and seconded That the Corporate Officer be authorized
to sign and seal 2014 2014-028 028-DVP respecting property located at 22562 121 Avenue. CARRIED 1108 2014 2014-028 028-DP, 22562 121 Avenue Staff report dated May 16, 2016 recommending
that the Corporate Officer be authorized to sign and seal 2014-028-DP to allow for development of a five (5) storey, 73-unit apartment building.
Council Meeting Minutes May 24, 2016 Page 12 of 17 R/2016-320 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2014 2014-028 028-DP respecting property
located at 22562 121 Avenue. CARRIED 1109 2012 2012-119 119-DP, 24108 104 Avenue and 10336 240A Street Staff report dated May 16, 2016 recommending that the Corporate Officer be authorized
to sign and seal 2012-119-DP to allow construction of 97 townhouse units on the subject properties, located at 24108 104 Avenue and 10336 240A Street, in the Albion Area Plan. R/2016-321
It was moved and seconded That the Corporate Officer be authorized to sign and seal 2012 2012-119 119-DP respecting property located at 24108 104 Avenue and 10336 240A Street. CARRIED
1110 Award of Contract ITT ITT-EN16 EN16-19: 203 Street Road and Drainage Improvements (Dewdney Trunk Road – Golden Ears Way) Staff report dated May 16, 2016 recommending that Contract
ITT-EN16-19, 203 Street Road and Drainage Improvements (Dewdney Trunk Road – Golden Ears Way), be awarded to Eurovia British Columbia Inc., that a construction contingency be approved,
that the ISL Engineering and Land Services Ltd. contract for Engineering Design Services for 203 Street Road and Drainage Improvements (Dewdney Trunk Road – Golden Ears Way), be amended,
that the Contract Administration and Construction Inspection Services Contract be awarded to McElhanney Consulting Services Ltd. and that the Corporate Officer be authorized to execute
the Contracts. R/2016-322 It was moved and seconded That Contract ITT ITT-EN16 EN16-19, 203 Street Road and Drainage Improvements (Dewdney Trunk Road – Golden Ears Way), be awarded
to Eurovi Eurovia British a Columbia Inc. in the amount of $4,123,863.32 excluding taxes; and That a construction contingency of $345,000.00 be approved to address potential variations
in field conditions; and
Council Meeting Minutes May 24, 2016 Page 13 of 17 That the ISL Engineering and Land Services Ltd. contract for Engineering Design Services for 203 Street Road and Drainage Improvements
(Dewdney Trunk Road – Golden Ears Way), be amended to increase the budget by $99,400.00 excluding taxes, for environmental monitoring and construction compliance services; and That
the Contract Administration and Construction Inspection Services contract be awarded to McElhanney Consulting Services Ltd. in the amount of $150,600.00, excluding taxes; and further
That the Corporate Officer be authorized to execute the contracts. CARRIED 1111 Award of Contract RFP RFP-EN16 EN16-26: Engineering Services for 270A Street Reservoir and Pump Station
Staff report dated May 16, 2016 recommending that Contract RFP-EN16-26, Engineering Services for 270A Street Reservoir and Pump Station, be awarded to Stantec Consulting Ltd., that
a contingency for unanticipated additional works be approved and that the Corporate Officer be authorized to execute the Contract. Note: Councillor Duncan left the meeting at 10:00
p.m. R/2016-323 It was moved and seconded That Contract RFP RFP-EN16 EN16-26, Engineering Services for 270A Street Reservoir and Pump Station, be awarded to Stantec Consulting Ltd.
in the amount of $248,815.00 excluding taxes; and THAT a contingency of $25,000 for unanticipated additional works b be approved; and further THAT the Corporate Officer be authorized
to execute the Contract. CARRIED Financial and Corporate Services (including Fire and Police) 1131 Disbursements for the month ended April 30, 2016 Staff report dated May 16, 2016 recommending
that the disbursements for the month ended April 30, 2016 be received for information.
Council Meeting Minutes May 24, 2016 Page 14 of 17 R/2016-324 It was moved and seconded That the disbursements as listed below for the month ended April 30, 2016 be received for information
only. General eneral $ 8,370,384 Payroll ayroll $ 2,578,992 Purchase urchase Card ard $ 71,075 $11,020,451 CARRIED Community Development and Recreation Service Note: Councillor Duncan
returned to the meeting at 10:03 p.m. 1152 Assignment and Assumption Agreement – Joint Leisure Services Staff report dated May 16, 2016 recommending that the Corporate Officer be authorized
to sign the Assignment and Assumption Agreement dated June 1, 2016 between the City of Maple Ridge and the City of Pitt Meadows. R/2016-325 It was moved and seconded Th That at the
Corporate Officer be authorized to sign the Assignment and Assumption Agreement dated June 1, 2016 between the City of Maple Ridge and the City of Pitt Meadows. CARRIED 1153 Library
Renovations – Centralized Customer Service Desk Staff report dated May 16, 2016 recommending that the Fraser Valley Regional Library be authorized to withdraw up to $90,000 from the
Capital Reserve to fund the renovations and purchases required to create a Customer Service Centre at the Maple Ridge Library.
Council Meeting Minutes May 24, 2016 Page 15 of 17 R/2016-326 It was moved and seconded That the Fraser Valley Regional Library be authorized to withdraw up to $90,000 from the Capital
Reserve to fund the renovations and purchases required to create a Customer Service Centre at the Maple Ridge Library. CARRIED Administration 1171 2016 Council Expenses Staff report
dated May 16, 2016 providing on update on Council expenses to the end of April 2016. For information only No motion required Correspondence 1181 Pivot Legal Society – Municipal Bylaw
Compliance Letter dated May 5, 2016 from DJ Larkin, Barrister & Solicitor regarding municipal bylaw compliance with the Canadian Charter of Rights and Freedoms and requesting information
from the City on the amendment of relevant municipal bylaws. It was recommended that Pivot Legal be advised of the decision taken regarding the Parks Amending Bylaw. Other Committee
Issues 1200 STAFF REPORTS – Nil 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL From the May 16, 2016 Closed Council Meeting Item 04.01 Purchase of 22008 124 Avenue for Future Park
Council Meeting Minutes May 24, 2016 Page 16 of 17 1400 OTHER MATTERS DEEMED EXPEDIENT 1500 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS 1600 QUESTIONS FROM THE PUBLIC Brian Harris
Mr. Harris related his recent experiences providing security services for local businesses. Mr. Harris requested that Mayor and Council investigate his concerns regarding statements
made by the Manager of Bylaws. Matt Kelso Mr. Kelso questioned the accuracy of a recent newspaper article. Mr. Kelso raised a question regarding low barrier shelters. Statistics regarding
the temporary shelter were provided. Gene Chartrand Mr. Chartrand raised a question regarding Bylaws staff’s involvement with security staff. Kim Engle Ms. Engle raised questions regarding
public engagement around a purpose built facility for the homeless, the MOU between Alouette Heights and BC Housing and the review of social services by SPARCBC. Glenna Kels Kelso Ms.
Kelso asked for clarification regarding the amended Parks Bylaw. Ms. Kelso shared information regarding the “Valley Sweep” program recently initiated in Mission, Chilliwack and Abbotsford.
Kim Engle Ms. Engle requested clarification regarding the status of the amended Parks Bylaw. Sydney Laurent Ms. Laurent thanked the City for the work done in the community in regards
to homelessness. Ms. Laurent shared her experiences with homelessness and urged compassion by all levels of government.
Council Meeting Minutes May 24, 2016 Page 17 of 17 1700 ADJOURNME ADJOURNMENT NT – 10:38 pm _______________________________ N. Read, Mayor Certified Correct ___________________________________
C. Marlo, Corporate Officer