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City of Maple Ridge COUNCIL MEETING MINUTES June 14, 2016 The Minutes of the City Council Meeting held on June 14, 2016 at 7:00 p.m. in the Council Chamber of the City Hall, 11995 Haney
Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Appointed Staff Mayor N. Read E.C. Swabey, Chief Administrative
Officer Councillor C. Bell K. Swift, General Manager of Community Development, Councillor K. Duncan Parks and Recreation Services Councillor G. Robson P. Gill, General Manager Corporate
and Financial Services Councillor T. Shymkiw F. Quinn, General Manager Public Works and Development Councillor C. Speirs Services C. Carter, Director of Planning Absent D. Denton, Acting
Corporate Officer Councillor B. Masse A. Gaunt, Confidential Secretary Other staff as required C. Goddard, Manager of Development and Environmental Services Note: These Minutes are
also posted on the City’s Web Site at www.mapleridge.ca The meeting was live streamed and recorded by the City of Maple Ridge Note: Councillor Duncan joined the meeting via telephone
100 CALL TO ORDER Note: Mayor Read spoke to the shooting incident in Orlando, Florida 200 INTRODUCTION OF ADDITIONAL AGENDA ITEMS Item 601 CAMA Professional Development Award Presentation
Item 602 Community Land Trust Presentation 300 APPROVAL OF THE AGENDA The agenda was approved with the addition of Items 601 and 602
Council Meeting Minutes June 14, 2016 Page 2 of 11 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Regular Council Meeting of May 24, 2016 R/2016-339 It was moved and seconded
That the minutes of the Regular Council Meeting of May 24 24, 201 , 2016 be adopted as circulated. CARRIED 402 Minutes of the Development Agreements Committee Meeting of May 18, 25
and 31, 2016 R/2016-340 It was moved and seconded That the minutes of the Development Agreeme Agreements nts Committee Meeting of May 18, 25 and 31 31, 2016 , be received. CARRIED 500
PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 600 DELEGATIONS 601 CAMA Professional Development Award -Jake Rudolph, CAMA Representative for BC and Yukon Mr. Rudolph outlined the selection
criteria for nominations for the CAMA Professional Development Award and recognized the City of Maple Ridge as the recipient of the award. He provided a video highlighting the work
done by Maple Ridge on its Business Administration Diploma program for employees. 602 Community Land Trust Presentation -Tiffany Duzita, Director of Development, Community Land Trust
Ms. Duzita gave a PowerPoint presentation introducing the Cooperative Housing Federation of BC (“CHF BC”), outlining its mandate and speaking to the connection to the Community Land
Trust. She provided information on the Community Land Trust and its mission statement and spoke to a partnership with the City of Maple Ridge.
Council Meeting Minutes June 14, 2016 Page 3 of 11 700 UNFINISHED BUSINESS – Nil 800 CORRESPONDENCE – Nil 900 BYLAWS Bylaws for Final Reading 901 Maple Ridge Parks and Recreation Facilities
Amending Bylaw No. 7206 7206-2016 To regulate shelters to be consistent with recent court decisions and reflect regulations put in place by other municipalities Final reading Note:
The telephone connection for Councillor Duncan was terminated at 7:30 p.m. due to lack of clarity of the call. As a result of the technical difficulty Councillor Duncan was unable to
return to the meeting. R/2016-341 It was moved and seconded That Bylaw No. 7206 7206-2016 be adopted. CARRIED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes
– June 6, 2016 R/2016-342 It was moved and seconded That the minutes of the Committee of the Whole Meeting of June 6, 2016 be received. CARRIED Amended as per the June 28, 2016 Council
Meeting
Council Meeting Minutes June 14, 2016 Page 4 of 11 Public Works and Development Services 1101 2016 2016-091 091-RZ, 14155 Marc Road and PID 018 018-620 620-833 833, A , A-2 to R R-1,
R R-2, RST and RM RM-1 Staff report dated June 6, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7254-2016 to rezone from A-2 (Upland Agricultural) to R-1 (Residential District),
R-2 (Urban Residential District), RST (Street Townhouse Residential) and RM-1 (Townhouse Residential District) be given first reading and that the applicant provide further information
as described on Schedules A, B, C, D, F and G of the Development Procedures Bylaw No. 5879-1999, along with a Subdivision application. R/2016-343 It was moved and seconded In respect
of Section 475 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation
is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board
of any Regional District that is adj adjacent to the area covered acent by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First
Nations; v. Boards of Education, Greater Boards and Improvements District Boards; and vi. The Provincial and Federal Gov Governments and their agencies. ernments and in that regard
it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City’s website,
together with an in invitation to the public to comment, and; vitation That Bylaw No. 7254 7254-2016 be given first reading; and That the applicant provide further information as described
on Schedules A, B, C, D, F and G of the Development Procedures Bylaw No. 5879 – 1999, along with a Su Subdivision application bdivision application. CARRIED Councillor Robson, Councillor
Speirs -OPPOSED
Council Meeting Minutes June 14, 2016 Page 5 of 11 1102 2016 2016-109 109-RZ, 21137 River Road, RS RS-1 to RT RT-1 Staff report dated June 6, 2016 recommending that Maple Ridge Zone
Amending Bylaw No. 7249-2016 to rezone from RS-1 (One Family Urban Residential) to RT-1 (Two Family Urban Residential) to permit development of a duplex be given first reading and that
the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879-1999. R/2016-344 It was moved and seconded That Bylaw No. 7249 7249-2016
be given first reading; and That the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879 –1999. CARRIED 1103 2015 2015-279
279-RZ, 22833 122 Avenue, RS RS-1 to R R-3 Staff report dated June 6, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7182-2015 to rezone from RS-1 (One Family Urban Residential)
to R-3 (Special Amenity Residential District) to permit subdivision into approximately 3 lots be given second reading and be forwarded to Public Hearing. R/2016-345 It was moved and
seconded 1) That Bylaw No. 7182 7182-2015 be given second reading, and be forwarded to Public Hearing; 2) That the following terms and conditions be met prior to final reading: i) In
addition to the site profile, a disclosure statement must be submitted by a Professional Engine Engineer advising whether there is er any evidence of underground fuel storage tanks
on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. CARRIED 1104 2015 2015-008 008-SD, 11491
Kingston Street, Strata Title Conversion Staff report dated June 6, 2016 recommending that a certificate of approval be issued for application 2015-008-SD to permit conversion of an
existing industrial building to strata units and delegate authority to the Manager of Inspection Services, Licences, Permits and Bylaws for strata conversions.
Council Meeting Minutes June 14, 2016 Page 6 of 11 R/2016-346 It was moved and seconded That a certificate of approval be issued for application 2015 2015-008 008-SD to permit the conversion
of the Industrial building located at 11491 Kingston Street to Strata Title units under the Condominium Act subject to the following conditions being addressed: i. Clarifying the need
to install a standpipe under the current BC Building Code; ii. Revising that portion of the BC Building Code analysis (Appendix D) to current construction requirements, including the
requirement for a fire alarm system where a building is sprinklered; iii. Provide under a separate sealed letter, a comparison between the actual building as it exists and what would
be required under the current BC Building Code requirements. iv. Verify the installation of a fire alarm system in this building. Should one not exist, a fire alarm system will be installed
as part of this st strata conversion application; rata v. Resolving unit numbering for the units in the building. The system currently has units 1 to 11 plus units 100, 106, 112, 200,
201, 300 & 400. All units numbering is to be 3 digit numbering with ground floor units being 100 s series and second floor units being 200 series; eries vi. Complete a seismic analysis
of the building for the changes between the codes 1992 & 2012 BC Building Code requirements and determine the extent (percentage) of compliance of the building in relation to cu current
BC Building Code criteria; and rrent vii. Registration of a Floodplain Restrictive Covenant on title to all strata units reflecting the current predicted flood construction level for
the area based on the 2008 Fraser Basin Council Report. That Council de delegates its authority to the Manager of Inspection Services, legates Licences Permits and Bylaws with respect
to considering applications and signing plans for strata conversions of previously occupied non non-residential building in accordance with Section 242 (10) o of the Strata f Property
Act. CARRIED 1105 2015 2015-379 379-DP, 23753 and 23771 130 Avenue, Wildfire Development Permit Staff report dated June 6, 2016 recommending that the Corporate Officer be authorized
to sign and seal 2015-379-DP for 19 single family lots under the R-2 (Urban Residential District) zone located in Silver Valley as the site is located within the Wildfire Development
Permit Area.
Council Meeting Minutes June 14, 2016 Page 7 of 11 R/2016-347 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2015 2015-379 379-DP respecting properties
located at 23753 and 23771 130 Avenue. CARRIED 1106 Award of Cont Contract ITT act ITT-EN16 EN16-31: 224 Street Watermain Replacement (122 Avenue to 124 Avenue) Staff report dated June
6, 2016 recommending Contract ITT-EN16-31, 224 Street Watermain Replacement (122 Avenue to 124 Avenue be awarded to Sandpiper Contracting LLP; that a contract contingency be approved,
that the next Financial Plan amendment include an increase of the project budget and that the Corporate Officer be authorized to execute the contract. R/2016-348 It was moved and seconded
That Contract ITT ITT-EN16 EN16-31, 224 Street Watermain Replacement (122 Avenue to 124 Avenue), be awarded to Sandpiper Contracting LLP in the amount of $358,760.00 excluding taxes;
and That a contr contract contingency of $36,000 be approved to address potential act variations in field conditions; and That the next Financial Plan Bylaw amendment include an increase
of the project budget by $75,000 as detailed in the Council Report dated June 6, 2016 titled Award of Contract ITT ITT-EN EN-16 16-31: 224 Street Watermain Replacement (122 Avenue to
124 Avenue) from the Water Utility Fund; and further That the Corporate Officer be authorized to execute the contract. CARRIED 1107 The Ranch Pub & Grill Liquor License Amendment Application
– Increase in Seating Capacity Staff report dated June 6, 2017 recommending that the application by The Ranch Pub & Grill located at 21973 132 Avenue, Maple Ridge, BC for an increase
in seating capacity to include an outdoor seating area be approved and that a copy of the resolution be forwarded to the Liquor Control and Licensing Branch.
Council Meeting Minutes June 14, 2016 Page 8 of 11 R/2016-349 It was moved and seconded 1. That the application by The Ranch Pub & Grill located at 21973 132 Avenue Maple Ridge, BC for
an increase in their seating capacity as an amendment to Liquor License No. 104720, be approved based on the information contained in the Council report dated June 6, 2016. 2. That
a copy of the resolution be forwarded to the Liquor Control and Licensing Branch in ac accordance with the legislative requirements. cordance CARRIED Financial and Corporate Services
(including Fire and Police) 1131 Renovations to Randy Herman Community Safety Building Staff report dated June 6, 2016 recommending that renovations to the Randy Herman Community Safety
Building be approved; that renovation costs be allocated from accumulated surplus and that a contingency be allocated for unanticipated additional works. R/2016-350 It was moved and
seconded That renovations to the Randy Herman Community Safety Building, as identified in the staff report dated June 6, 2016, be approved and That renovations costs of $170,000 be
allocated from accumulated surplus and further That a contingency of $20,000 be allocated from accumulated surplus for unanticipated additional works. CARRIED 1132 Turnout Gear Staff
report dated June 6, 2016 recommending the purchase of a secondary set of turnout gear (“working” uniform) for firefighters. R/2016-351 It was moved and seconded That the purchase of
a secondary set of turnout gear be approved, noting that the additional cost of $240,000 is to be funded from the Fire Department Capital Reserve. CARRIED
Council Meeting Minutes June 14, 2016 Page 9 of 11 1133 Downtown Maple Ridge Business Improvement Area Staff report dated June 6, 2016 recommending that Downtown Maple Ridge Business
Improvement Bylaw No. 7251-2016 be given first, second and third readings. R/2016-352 It was moved and seconded That Bylaw No. 7251 7251-2016 be given first, second and third readings.
CARRIED Community Development and Recreation Service 1151 Cooperative Housing Federation BC and Community Land Trust BC Partnership Staff report dated June 6, 2016 recommending that
the City of Maple Ridge enter into a Memorandum of Understanding with the Community Land Trust Foundation of BC to answer the call for an Expression of Interest to explore the potential
for the creation of affordable housing in the proposed Memorial Peace Park Civic Facility. R/2016-353 It was moved and seconded That the City of Maple Ridge enter into a Memorandum
of Understanding with the Community Land Trust Foundation of BC to answer the call for an Expression of Interest due June 15, 2016 to explore the potential for the creation of affordable
housing in the proposed Memorial Peace Park Civic Facility. CARRIED Councillor Bell, Councillor Robson -OPPOSED Note: Councillor Robson left the meeting at 8:53 p.m. He did not return
to the meeting.
Council Meeting Minutes June 14, 2016 Page 10 of 11 Ad Administra nistra nistration tion 1171 2016 Home Show Report Staff report dated June 6, providing a synopsis of the 2016 Home Show
Event. For information only No motion required Correspondence 1181 Ministry of Health – Harm Reduction Services Letter from Terry Lake, Minister, Ministry of Health commenting on harm
reduction policies and programs, including safe needle disposal. Mayor Read reviewed the letter and indicated she would like to forward a response from Council to Minister Lake. Other
Committee Issues 1200 STAFF REPORTS – Nil 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL From the June 6, 2016 Closed Council Meeting: 04.03 Community Heritage Commission – 2016/2017 Term
Appointments of Steven Ranta and Russell Irvine 04.04 Maple Ridge Agricultural Advisory Committee – 2016/2017 Term Appointments of Al Kozak and Ian Brooks 04.05 Maple Ridge Pitt Meadows
Municipal Advisory Committee on Accessibility Issues – 2016/2017 Term Appointments of Maria Kovacs, Greg Turnbull, Kristina Morrison, Paul Oliner and Robert Mallinsonn 04.07 North Slope
Interceptor Alignment Letter of Indemnity to property owners on Davenport Drive 04.08 City of Pitt Meadows – Board of Directors, Pitt Meadows Airport Society – interim solution for
Pitt Meadows Airport governance For information only No motion required
Council Meeting Minutes June 14, 2016 Page 11 of 11 1400 OTHER MATTERS DEEMED EXPEDIENT – Nil 1500 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS – Nil 1600 QUESTIONS FROM THE PUBLIC
1700 ADJOURNMENT – 9:09 p.m. _______________________________ N. Read, Mayor Certified Correct ___________________________________ D. Denton, Acting Corporate Officer