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City of Maple Ridge COUNCIL MEETING MINUTES June 28, 2016 The Minutes of the City Council Meeting held on June 28, 2016 at 7:00 p.m. in the Council Chamber of the City Hall, 11995 Haney
Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Appointed Staff Mayor N. Read E.C. Swabey, Chief Administrative
Officer Councillor C. Bell K. Swift, General Manager of Community Development, Councillor K. Duncan Parks and Recreation Services Councillor B. Masse C. Nolan, Acting General Manager
Corporate and Financial Councillor G. Robson Services Councillor T. Shymkiw F. Quinn, General Manager Public Works and Development Councillor C. Speirs Services C. Carter, Director
of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Other staff as required C. Goddard, Manager of Development and Environmental Services A. Kopystynski,
Planner 2 D. Pollock, Municipal Engineer P. Frederick, Recreation Coordinator Leisure Access C. Recreation Manager, Health and Wellness Note: These Minutes are also posted on the City’s
Web Site at www.mapleridge.ca The meeting was live streamed and recorded by the City of Maple Ridge 100 CALL TO ORDER 200 INTRODUCTION OF ADDITIONAL AGENDA ITEMS The agenda was revised
to deal with Item 1152 following Item 602 300 APPROVAL OF THE AGENDA The agenda was approved with the change in order of items.
Council Meeting Minutes June 28, 2016 Page 2 of 13 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Regular Council Meeting of June 14, 2016 R/2016-268 It was moved and seconded
That the minutes of the Regular Council Meeting of June 14, 2016 be amended to indicate that due to technical difficulties with telephone equipment, Councillor Duncan’s voice feed was
disconnected and she unable to return due to continuing technical diffic difficulties; and ulties; That the minutes as amended be adopted. CARRIED 402 Minutes of the Public Hearing
of June 21, 2016 R/2016-269 It was moved and seconded Th That the minutes of the Public Hearing of June 21, 2016 be amended to at revise the spelling of a speaker’s name from Sherry
Delaney to Cherie Delainey and be adopted as amended. CARRIED 403 Minutes of the Development Agreements Committee Meeting of June 8, 9 and 15, 2016 R/2016-270 It was moved and seconded
That the minutes of the Development Agreeme Agreements Committee Meeting of nts June 8, 9 and 15, 2016 be received. CARRIED 500 PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 600 DELEGATIONS
601 Age Age-Friendly Community Recognition Award • Ridge Meadows Seniors Society and the Seniors Network o Petra Frederick, Recreation Coordinator Leisure Access Ms. Frederick introduced
and acknowledged the Steering Committee members who worked toward the achievement of City of Maple Ridge being designated an age-friendly community. She provided information on the
Council Meeting Minutes June 28, 2016 Page 3 of 13 age-friendly initiative and advised on the various projects and work done by the Steering Committee. 602 Sports and Physical Activity
Presentation • Christa Balatti, Recreation Manager, Health and Wellness The Recreation Manager, Health and Wellness gave a PowerPoint presentation on the Sport and Physical Activity
Strategy. She provided the history and mandate of the strategy and provided a background on the key influences to the development of the strategy. She highlighted the vision for present
and future sport and physical activity in Maple Ridge and Pitt Meadows and what will be involved to further build the strategy in the communities. 700 UNFINISHED BUSINESS – Nil 800
CORRESPONDENCE – Nil 900 BYLAWS Note: Items 901 to 90 903 are from the June 21, 2016 Public Hearing Bylaws for Third Reading 901 2014 2014-108 108-RZ, 12874 Mill Street 901.1 Maple
Ridge Official Community Plan Amending Bylaw No. 7222 7222-2016 To revise conservation boundaries Third reading R/2016-271 It was moved and seconded That Bylaw No. 7222 7222-2016 be
given third reading. CARRIED 901.2 Maple Ridge Zone Amending Bylaw No. 7138 7138-2015 To rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to
R-1 (Residential District) to allow subdivision into approximately 5 single family residential lots Third reading R/2016-272 It was moved and seconded That Bylaw No. 7138 7138-2015
be given third reading. CARRIED
Council Meeting Minutes June 28, 2016 Page 4 of 13 902 2015 2015-275 275-RZ, 23227 Dogwood Avenue Maple Ridge Community Plan Amending Bylaw No. 7176 7176-2015 To permit temporary off-street
parking use with 58 parking spaces for the Black Sheep Pub, located at 12968 232 Street Third reading R/2016-273 It was moved and seconded That Bylaw No. 7176 7176-2015 be given third
reading. CARRIED Councillor Bell, Councillor Masse – OPPOSED Bylaws for Third and Final Reading 903 2015 2015-361 361-RZ Maple Ridge Zone Amending Bylaw No. 7190 7190-2015 To establish
a 1 kilometre distance rule for alcohol beverage sales located in grocery stores Third reading and final reading R/2016-274 It was moved and seconded That Bylaw No. 7190 7190-2015 be
given third and final reading. CARRIED Mayor Read, Councillor Shymkiw -OPPOSED Bylaws for Final Reading 904 RZ/078/10, 24211 113 Avenue Staff report dated June 28, 2016 recommending
final reading 904.1 Maple Ridge Official Community Plan Amending Bylaw No. 7049 7049-2013 To adjust the area designated conservation around Seigel Creek Final reading R/2016-275 It
was moved and seconded That Bylaw No. 7049 7049-2013 be adopted. CARRIED
Council Meeting Minutes June 28, 2016 Page 5 of 13 904.2 Maple Ridge Zone Amending Bylaw No. 6761 6761-2010 To rezone from RS-3 (One Family Rural Residential) to RS-1d (One Family Urban
[Half Acre] Residential) to permit future subdivision into seven single family lots Final reading R/2016-276 It was moved and seconded That Bylaw No. 6761 6761-2010 be adopted. CARRIED
905 2015 2015-181 181-RZ, 12117 Laity Street Maple Ridge Zone Amending Bylaw No. 7158 7158-2015 Staff report dated June 28, 2016 recommending final reading To rezone from RS-1 (One
Family Urban Residential) to R-1 (Residential District) to permit a future subdivision of approximately 6 lots Final reading R/2016-277 It was moved and seconded That Bylaw No. 7158
7158-2015 be adopted. CARRIED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – June 20, 2016 Note: Councillor Robson excused himself from discussion of the
requests of the delegations concerning cell towers at the June 20, 2016 Committee of the Whole minutes at 7:57 p.m. as he lives in the vicinity of the proposed cell tower in Whonnock.
R/2016-278 It was moved and seconded That the minutes of the Committee of the Whole Meeting of June 20, 2016 be received. CARRIED Note: Councillor Robson returned to the meeting at
7:59 p.m.
Council Meeting Minutes June 28, 2016 Page 6 of 13 Public Works and Development Services 1101 2016 2016-145 145-RZ, 11749 and 11761 Burnett Street, RS RS-1 to RM RM-2 Staff report dated
June 20, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7252-2016 to rezone from RS-1 (One Family Urban Residential) to RM-2 (Medium Density Apartment Residential) for a
five storey rental apartment building containing approximately 64 rental suites on top of an underground parking structure be given first reading; and that the applicant provide further
information as described on Schedules C, D and E, of the Development Procedures Bylaw No. 5879-1999, along with the additional information described in the report. R/2016-279 It was
moved and seconded That Bylaw No. 7252 7252-2016 be given first reading; and That the applicant provide further information as described on Schedules C, D an and E of the d Development
Procedures Bylaw No. 5879 –1999, along with the additional information as described in this report. CARRIED 1102 2014 2014-040 040-RZ, 24138 Lougheed Highway, RS RS-3 to RS RS-2 Staff
report dated June 20, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7221-2016 to rezone from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential)
to permit future subdivision into two residential lots be deferred. R/2016-280 It was moved and seconded That Bylaw No. 7221 7221-2016 be deferred, pending the outcomes of the feasibility
analysis to determine the employment generating potential of the site area, and completion of the Suburban Residential land use review. CARRIED 1103 DVP/078/10, 24211 113 Avenue Staff
report dated June 20, 2016 recommending that the Corporate Officer be authorized to sign and seal DVP/078/10 respecting property located at 24211 113 Avenue to allow front yard setbacks
to be reduced for lot 4 and lot 1 and to allow the road right of way width to be reduced and the cul-desac bulb to be partially constructed.
Council Meeting Minutes June 28, 2016 Page 7 of 13 R/2016-281 It was moved and seconded That the Corporate Officer be authorized to sign and seal DVP/078/10 respecting property located
at 24211 113 Avenue. CARRIED 1104 2016 2016-060 060-DVP, 26011 Dewdney Trunk Road Staff report dated June 20, 2016 recommending that the Corporate Officer be authorized to sign and
seal 2016-060-DVP to reduce exterior yard setbacks for an existing shed located on the western boundary of the subject property, that an encroachment agreement be prepared and issued
to the property owner, and that the Corporate Officer be authorized to sign and seal 2016-060-DVP and the encroachment agreement. R/2016-282 It was moved and seconded 1. That the Corporate
Officer be authorized to sign and seal 2016 2016-060 060-DVP respecting property located at 26011 Dewdney Trunk Road; 2. That an encroachment agreement be prepared and issued to the
property owner; and 3. That the Corporate Officer be authorized to sign and seal an encroachme encroachment agreement. nt CARRIED 1105 2016 2016-180 180-DVP, 24348, 24351, 24353, 24359,
24363 and 24373 113 Avenue Staff report dated June 20, 2016 recommending that the Corporate Officer be authorized to sign and seal 2016-180-DVP respecting properties located at 24348,
24351, 24353, 24359, 24363 and 24373 113 Avenue to allow a reduction in the required minimum side yard setbacks. The Manager of Legislative Services advised that correspondence was
received from Klaudia Zalewska and John Dorricott opposing the variance permit. R/2016-283 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2016 2016-180
180-DVP respecting properties located at 24348, 24351, 24353, 24359, 24363 and 24373 113 Avenue. CARRIED
Council Meeting Minutes June 28, 2016 Page 8 of 13 1106 2015 2015-181 181-SD, 5% Money in Lieu of Parkland Dedication Dedication, 12117 Laity Street Staff report dated June 20, 2016
that the owner of land proposed for subdivision at 12117 Laity Street, under application 2015-181-SD, shall pay to the City of Maple Ridge an amount that is not less than $69,000. R/2016-284
It was moved and seconded That pursuant to Local Government Act, Section 941, regarding 5% Parkland Dedication or payment in lieu, be it resolved that the owner of land proposed for
subdivision at 12117 Laity Street, under app application lication 2015 2015-181 181-SD, shall pay to the City of Maple Ridge an amount that is not less than $69,000.00. CARRIED 1107
Drinking Water Quality Report 2015 Staff report dated June 20, 2016 providing information on the regulatory framework and water quality monitoring data for 2015. For information only
No motion required Financial and Corporate Services (including Fire and Police) 1131 Disbursements for the month ended May 31, 2016 Staff report dated June 20, 2016 recommending that
the disbursements for the month ended May 31, 2016 be received for information. R/2016-285 It was moved and seconded That the disbursements as listed below for the month ended May 31,
2016 be received for information: General $ 8,396,488. Payroll $ 1,795,001. Purchase Card $ 78,523. $ 10,270,012. CARRIED
Council Meeting Minutes June 28, 2016 Page 9 of 13 1132 2015 Annual Report and 2015 Statement of Financial Information Staff report dated June 20, 2016 recommending that the 2015 Annual
Report be received and that the 2015 Statement of Financial Information be approved. The Annual Report is available for viewing on the City of Maple Ridge website at http://www.mapleridge.ca/163/Ann
ual-Report R/2016-286 It was moved and seconded That the 2015 Annual Report be received as required by the Community Charter; and further That the Statement of Financial Information
be approved as required by the Financial Information Act. CARRIED Note: Councillor Robson excused himself from discussion of Item 1133 at 8:26 p.m.as his wife is involved with the Friends
in Need Food Bank. 1133 2016 Community Grants Staff report dated June 20, 2016 recommending that the proposed allocation of Community Grants be approved. 1133.1 R/2016-287 It was moved
and seconded That the proposed allocation of Community Grants as shown on Schedule “A” of the staff report dated June 20, 2016 titled 2016 Community Grants be approved. CARRIED Note:
Councillor Robson returned to the meeting at 8:28 p.m. Community Development and Recreation Service 1151 Bid to Host the BC Sumer Games 2020 or 2022 Staff report dated June 20, 2016
recommending that staff prepare a bid to host the 2020 or 2022 BC Summer Games, subject to endorsement by School District No. 42, and that a one time municipal budget commitment of
$45,000 in cash, and a minimum of $50,000 of in-kind support, be
Council Meeting Minutes June 28, 2016 Page 10 of 13 shared proportionately according to the agreement between the City of Maple Ridge and the City of Pitt Meadows. R/2016-288 It was
moved and seconded That staff be directed to prepare a bid to host the 2020 or 2022 BC Summer Games, noting that the bid submission is subject to endorsement by School District No.
42; and further That a one one-time municipal budget commitment of $45,000 and a minimum of $5 50,000 of in 0,000 in-kind support, namely in staff resources and use of Municipal Facilities
required to host the Games, to be shared proportionately between the City of Maple Ridge and the City of Pitt Meadows 80/20% respectively, be approved subject to the City of Pitt Meadows
endorsement. R/2016-289 It was moved and seconded That the motion be amended to delete the text “to be shared proportionately between the City of Maple Ridge and the City of Pitt Meadows
80/20% respectively, be approved subject to the Ci City of Pitt ty Meadows endorsement” and add the text “be approved” following the text “host the Games”. CARRIED Councillor Speirs
– OPPOSED MOTION AS AMENDED CARRIED Note: Mayor Read requested permission from Council to refer back to Item 1133 Community Grants. She asked for opinions on options for the allocation
of funds remaining in Community Grants. Note: Councillor Robson left the meeting at 8:44 p.m. 1133.2 R/2016-390 It was moved and seconded That a staff report be provided outlining options
on the allocation of funds remaining in the Community Grants. CARRIED Note: Councillor Robson returned to the meeting at 8:48 p.m. Note: Item 1152 was dealt with following Item 602
1152 Sport and Physical A Activity Strategy ctivity
Council Meeting Minutes June 28, 2016 Page 11 of 13 Staff report dated June 20, 2016 recommending that the Sport and Physical Activity Strategy be endorsed. R/2016-291 It was moved and
seconded That the Sport and Physical Activity Strategy 2016 2016-2021 be endorsed. CARRIED 1153 Albion Sport Field Lighting Contract Staff report dated June 20, 2016 recommending that
the contract for the supply and installation of LED playfield lighting at Albion Sports Complex be awarded to Boileau Electric & Pole Ltd. R/2016-292 It was moved and seconded That
Contract ITT_PL16 PL16-28 for the supply and installation of LED playfield lighting at Albion Sports Complex be awarded to Boileau Electric & Pole Ltd. for $358,795.00 plus taxes, and
an additional 10% contingency of $35,879.00 for any unforeseen issu issues; and es; That the Corporate Officer be authorized to sign and execute the contract. CARRIED Administration
1171 2016 Council Expenses Staff report dated June 20, 2016 providing on update on Council expenses to the end of May 2016. For information only No motion required Correspondence –
Nil Other Committee Issues – Nil
Council Meeting Minutes June 28, 2016 Page 12 of 13 1200 STAFF REPORTS 1201 Installation of Pride Crosswalk Staff report dated June 28, 2016 recommending that a Pride crosswalk be installed
on 224 Street at the entrance to Memorial Peace Park and that $6,000 be allocated from Accumulated Surplus to fund the installation of the crosswalk. R/2016-293 It was moved and seconded
That a Pride crosswalk be installed on 224 Street at the entrance to Memorial Peace Park; and That $6,000 be allocated from the Accumulated Surplus to fund the installation of the Pride
crosswalk and the Financial Plan be amended accordingly. CARRIED 1202 Pitt Meadows Airport – Governance and Vision Staff report dated June 28, 2016 recommending that $9,800 be approved
to hire InterVISTAS Consulting Inc. to facilitate the Governance Review and Vision meetings of the Pitt Meadows Airport Society members. R/2016-294 It was moved and seconded That $9,800
be approved to hire Inter InterVISTAS Consulting Inc. to facilitate VISTAS the Governance Review and Vision meetings of the Pitt Meadows Airport Society members. CARRIED 1300 RELEASE
OF ITEMS FROM CLOSED COUNCIL From the June 13, 2016 Closed Council Meeting O4.01 Social Policy Advisory Committee Membership – 2016/2017 Term Appointments 04.02 Purchase of Portion
of 24152 – 112 Avenue for Future Park 04.03 Purchase of Portion of 13660 – 232 Street for Future Park For information only No motion required
Council Meeting Minutes June 28, 2016 Page 13 of 13 1400 OTHER MATTERS DEEMED EXPEDIENT Councillor Robson inquired whether paving currently being done along Dewdney Trunk Road from 240
Street to 248 Street can be extended to allow access for pedestrians and cyclists. The General Manager of Public Works and Development advised that this information can be provided
at an upcoming Council Workshop 1500 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETING 1600 QUESTIONS FROM THE PUBLIC Eric Phillips Mr. Phillips asked whether Council can do anything
further to ensure that different types of alcohol will not be sold in the future by the grocery store currently selling wine in Maple Ridge. Mayor Read advised the issue is regulated
by the Provincial Government. 1700 AD ADJOURNMENT JOURNMENT – 9:06 p.m. _______________________________ N. Read, Mayor Certified Correct ___________________________________ C. Marlo,
Corporate Officer