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City of Maple Ridge COUNCIL MEETING MINUTES September 6, 2016 The Minutes of the City Council Meeting held on September 6, 2016 at 7:00 p.m. in the Council Chamber of the City Hall,
11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Appointed Staff Mayor N. Read E.C. Swabey, Chief Administrative
Officer Councillor C. Bell K. Swift, General Manager of Community Development, Councillor K. Duncan Parks and Recreation Services Councillor B. Masse P. Gill, General Manager Corporate
and Financial Services Councillor G. Robson F. Quinn, General Manager Public Works and Development Councillor T. Shymkiw Services Councillor C. Speirs C. Carter, Director of Planning
L. Darcus, Manager of Legislative Services A. Gaunt, Confidential Secretary Other staff as required C. Crabtree, Chief Information Officer Note: These Minutes are also posted on the
City’s Web Site at www.mapleridge.ca The meeting was live streamed and recorded by the City of Maple Ridge Note: Councillor Shymkiw was not in attendance at the start of the meeting.
100 CALL TO ORDER 200 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 300 APPROVAL OF THE AGENDA The agenda was approved as circulated.
Council Meeting Minutes September 6, 2016 Page 2 of 13 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Special Council Meeting of May 30, 2016 and the Regular Council Meeting
of July 26, 2016 R/2016-395 It was moved and seconded That the minutes of the Special Council Meeting of May 30, 2016 and the Regular Council Meeting of July 26 26, 201 , 2016 be adopted
as circulated. CARRIED 402 Minutes of the Development Agreements Committee Meeting of July 29, 2016 and August 29, 2016 R/2016-396 It was moved and seconded That the minutes of the
Development Agreeme Agreements Committee Meeting of nts July 29 and August 29 29, 2016 , be received. CARRIED 500 PRESENTATIONS AT THE REQUEST OF COUNCIL Note: Items 501 and 502 have
been combined. 501/502 Applications Demonstration and Business Planning Activity Map • Christina Crabtree, Chief Information Officer The Chief Information Officer provided a demonstration
of two applications which are currently being developed by the IT Department, one application which will showcase development activities and another application which will allow interactive
participation in various City processes such as business planning. 600 DELEGATIONS – Nil
Council Meeting Minutes September 6, 2016 Page 3 of 13 Note: Mayor Read requested a motion to revise the agenda to allow Deputy Mayor Shymkiw to participate in Items 701 to 704. R/2016-397
It was moved and seconded That Section 700 Unfinished Business, Items 701 to 704 be dealt with following Item 1133. CARRIED Note: Items 701 to 704 were dealt with following Item 1133
700 UNFINISHED BUSINESS 701 Motion by Councillor Masse That a report be provided on requiring Electric Vehicle Charging options in all new condominium and apartment buildings Councillor
Masse advised on the intention of the motion he put forward. Main Motion R/2016-398 It was moved and seconded That a report be provided on requiring Electric Vehicle Charging options
in all new condominium and apartment buildings buildings. Amendment to Main Motion R/2016-399 It was moved and seconded That the text “, future underground parking facilities, commercial
developments, single family homes and townhouses” be added after the text “buildings.” DEFEATED Mayor Read, Councillor Bell, Councillor Duncan, Councillor Masse, Councillor Robson,
Councillor Shymkiw, Councillor Speirs -OPPOSED
Council Meeting Minutes September 6, 2016 Page 4 of 13 Amendment to Main Motion R/2016-400 It was moved and seconded That the text be revised to read “That a report be provided on the
integration of charging stations into City parking regulations.” CARRIED Councillor Shymkiw – OPPOSED Main Motion as amended R/2016-401 It was moved and seconded That a report be provided
on the integration of charging stations into City parking regulations. CARRIED Councillor Shymkiw -OPPOSED Note: Items 702 and 703 were deferred from the July 26, 2016 Council Meeting.
702 2015 2015-283 283-RZ, 14160 256 Street Maple Ridge Zone Amending Bylaw No. 7177 7177-2015 Staff report dated July 26, 2016 recommending final reading Site specific text amendment
to the M-2 (General Industrial) zone to permit the cleaning of low hazard (under 50 parts per million of PCB) transformers; storage and minor processing of hydrocarbons Final reading
R/2016-402 It was moved and seconded That Bylaw No. 7177 7177-2015 be adopted. CARRIED Mayor Read, Councillor Duncan, Councillor Robson -OPPOSED 703 Council Procedure Amending Bylaw
Staff report dated July 25, 2016 recommending that Bylaw No. 7263-2016 to amend the Council Procedure Bylaw to include a consent agenda in the Council agenda, to revert to a rotating
acting mayor schedule, and four housekeeping amendments be given first, second and third readings.
Council Meeting Minutes September 6, 2016 Page 5 of 13 Main motion R/2016-403 It was moved and seconded That Bylaw No. 7263 7263-2016 be given first, second and third readings. Amendment
to Main Motion R/2016-404 It was moved and seconded That the text ‘be amended to delete Item 2 e) in its entirety” be added following the text “ Bylaw No. 7263 7263-2016 2016” and that
the text “as amended” ” be added following the text “third readings.” CARRIED Mayor Read, Councillor Masse and Councillor Shymkiw -OPPOSED Main Motion as amended R/2016-405 It was moved
and seconded That Bylaw No. 7263 7263-2016 be amended to delete Item 2 e) in its entirety and be given first, second and third readings as amended. MOTION AS AMENDED CARRIED Mayor Read,
Councillor Duncan, Councillor Shymkiw -OPPOSED 704 Licen License to Occupy Agreement se – St. Anne Avenue Staff report dated July 25, 2016 recommending that the Corporate Officer be
authorized to sign the St. Anne License to Occupy Agreement with the BC Transportation Finance Authority for the purpose of developing a neighbourhood park. R/2016-406 It was moved
and seconded That the Corporate Officer be authorized to sign the St. Anne Avenue, License to Occupy Agreement with the BC Transportation Finance Authority for the purpose of developing
a neighborhood park. CARRIED Councillor Masse – OPPOSED
Council Meeting Minutes September 6, 2016 Page 6 of 13 800 CORRESPONDENCE – Nil 900 BYLAWS 901 Downtown Maple Ridge Business Improvement Area Staff report dated September 6, 2016 recommending
Bylaw No. 7251-2016 be amended as identified on Schedule A and be adopted as amended to re-establish the Downtown Maple Ridge Business Improvement Area. R/2016-407 It was moved and
seconded That Bylaw No. 7251 7251-2016 be amended as identified on Schedule A of the staf staff report dated September 6, 2016 and that Bylaw No. 7251 f 7251-2016 as amended be adopted.
CARRIED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – July 25, 2016 and August 29, 2016 R/2016-408 It was moved and seconded That the minutes of the Committee
of the Whole Meetings of July 25, 2016 and August 29, 2016 be received. CARRIED Public Works and Development Services 1101 2016 2016-189 189-RZ, 12234 Laity Street, RS RS-1 to RT RT-1
Staff report dated August 29, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7275-2016 to rezone from RS-1 (One Family Urban Residential) to RT-1 (Two Family Urban Residential)
to permit development of a duplex be given first reading and that the applicant provide further information as described on Schedules B and E of the Development Procedures Bylaw No.
5879-1999.
Council Meeting Minutes September 6, 2016 Page 7 of 13 R/2016-409 It was moved and seconded That Bylaw No.7275 7275-2016 be given first reading; and That the applicant provide further
in information as described on Schedules B formation and E of the nd Development Procedures Bylaw No. 5879 –1999. CARRIED 1102 2016 2016-209 209-RZ, 20421 123 Avenue, RS RS-1 to RS
RS-1b Staff report dated August 29, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7264-2016 to rezone from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban
[Medium Density] Residential) to permit two single family residential lots be given first reading and that the applicant provide further information as described on Schedule B of the
Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. R/2016-410 It was moved and seconded That Bylaw No. 7264 ylaw 7264-2016
be given first reading; and That the applicant provide further information as described on Schedule B of the Development f Procedures Bylaw No. 5879 – 1999, along with the information
required for a Subdivision application. CARRIED 1103 2016 2016-223 223-RZ, 20434 Chigwell Street, RS RS-1 to RS RS-1b Staff report dated August 29, 2016 recommending that Maple Ridge
Zone Amending Bylaw No. 7273-2016 to rezone from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban [Medium Density] Residential) to permit 2 lots be given first reading
and that the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879-1999. R/2016-411 It was moved and seconded That Bylaw No.
7273 7273-2016 be given first reading; and That the applicant provide further information as described on Schedule B of the Development f Procedures Bylaw No. 5879 –1999, along with
the information required for a Subdivision application. CARRIED
Council Meeting Minutes September 6, 2016 Page 8 of 13 1104 2016 2016-239 239-RZ, 22650 136 Avenue, RS RS-3 to R R-1 Staff report dated August 29, 2016 recommending that Maple Ridge
Zone Amending Bylaw No. 7269-2016 to rezone from RS-3 (One Family Rural Residential) to R-1 (Residential District) for future subdivision into lots not less than 371 m2 in area be given
first reading and that the applicant provide further information as described on Schedules A, C, F, G and J of the Development Procedures Bylaw No. 5879-1999, along with the information
required for a Subdivision application. R/2016-412 It was moved and seconded In respect of Section 475 of the Local Government Act, requirement for consultation during the development
or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered
by the he plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council
of any municip municipality that is adjacent to the area covered by ality the plan; iv. First Nations; v. Boards of Education, Greater Boards and Improvements District Boards; and vi.
The Provincial and Federal Governments and their agencies. he and in that regard it is recommended tha that no additional consultation be t required in respect of this matter beyond
the early posting of the proposed Official Community Plan amendments on the City’s website, together with an invitation to the public to comment, and; That Bylaw No. 7269 7269-2016
be gi given first reading; and ven That the applicant provide further information as described on Schedules A, C, F, G and J of the Development Procedures Bylaw No. 5879 –1999, along
with the information required for a Subdivision application. CARRIED
Council Meeting Minutes September 6, 2016 Page 9 of 13 1105 2016 2016-244 244-RZ, 11080, 11154, 11184 240 Street, RS RS-3 to RM RM-1 and C C-1 Staff report dated August 29, 2016 recommending
that Maple Ridge Zone Amending Bylaw No. 7276-2016 to rezone from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential) and C-1 (Neighbourhood Commercial) to permit a
130 unit townhouse development with neighbourhood commercial at the northeast corner of the site be given first reading and that the applicant provide further information as described
on Schedules A, C, D and F of the Development Procedures Bylaw No. 5879-1999, along with a Subdivision application. Note: Councillor Shymkiw joined the meeting at 7:34 p.m. R/2016-413
It was moved and seconded In respect of Section 475 of the Local Government Act, requirement for cons consultation during the ultation development or amendment of an Official Community
Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of
a M Municipal Official Community Plan; unicipal ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is
adjacent to the area covered by the plan; iv. First Nations; v. Boards of Education, Gre Greater Boards and Improvements District ater Boards; and vi. The Provincial and Federal Governments
and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community
Plan amendments on the City’s website, together with an invitation to the public to comment, and; That Bylaw No7276 No7276-2016 be given first reading; and That the applicant provide
further information as described on Schedules (A, C, D, and F) of the Development Procedures Bylaw No. 5879 –1999, along with a Subdivision application. CARRIED Councillor Masse -OPPOSED
Council Meeting Minutes September 6, 2016 Page 10 of 13 1106 2015 2015-222 222-DVP, 11927 203 Street Staff report dated August 29, 2016 recommending that the Corporate Officer be authorized
to sign and seal 2015-222-DVP to reduce the front yard requirement to allow a new canopy to be constructed over existing parking stalls. R/2016-414 It was moved and seconded That the
Corporate Officer be authorized to sign and seal 2015 2015-222 222-DVP respecting property located at 11927 203 Street. R/2016-415 Before the motion was voted on, it was moved and seconded
That the motion authorizing the Corporate Officer to sign and seal Application 2015 2015-222 222-DVP be deferred to the September 20, 2016 Council Meeting and that staff provide a report
on the right ight ight-of of-way required to facilitate intersection improvements at 203 Street and Lougheed Highway prior to that meeting meeting. CARRIED Councillor Duncan -OPPOSED
Financial and Corporate Services (including Fire and Police) 1131 Disbursements for the month ended July 31, 2016 Staff report dated August 29, 2016 recommending that the disbursements
for the month ended July 31, 2016 be received for information. R/2016-416 It was moved and seconded That the disbursements as listed below for the month ended July 31, 2016 be received
for information only. General $32,780,426 Payroll $ 1,918,881 Purchase Card $ 85,619 $34,784,926 CARRIED
Council Meeting Minutes September 6, 2016 Page 11 of 13 1132 2017 Permissive Tax Exemptions Staff report dated August 29, 2016 recommending that Maple Ridge Tax Exemption Bylaw No. 7271-2016
be given first, second and third readings. R/2016-417 It was moved and seconded That Maple Ridge Ta Tax Exemption Bylaw No. 7271 x 7271-2016 be given first second a and third readings.
nd CARRIED 1133 Infrastructure Inspection Policy Staff report dated August 29, 2016 recommending that the Infrastructure Inspection Policy to establish various standards for the inspection
of municipal works be adopted. R/2016-418 It was moved and seconded That the Infrastructure Inspection Policy attached to the staff report dated August 29, 2016 be adopted. CARRIED
Community Development and Recreation Service – Nil Correspondence – Nil Other Committee Issues – Nil 1200 STAFF REPORTS – Nil 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL – Nil 1400 OTHER
MATTERS DEEMED EXPEDIENT – Nil
Council Meeting Minutes September 6, 2016 Page 12 of 13 1500 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS – Nil 1600 QUESTIONS FROM THE PUBLIC Graham M Mowatt watt Mr. Mowatt asked
whether Council would consider passing an amendment to an agenda allowing a fifteen minute question period at the start of public meetings. Mayor Read advised on discussions pertaining
to the addition of a question period at the beginning of Council meetings. Grover Telford Mr. Telford spoke to the perception in the community that the proposed shelter development
on the Lougheed Highway is a ‘done deal’ despite public concerns. He asked if, during upcoming forums, it appeared that the majority of the public are against the proposal, whether
the rezoning of the property will continue or whether other options which may be more suitable will be sought. Mayor Read clarified that the development for the Lougheed Highway property
is a proposed supportive housing complex which may possibly contain a shelter, however, she emphasized that no application has been received from BC Housing with details for the proposed
development. She addressed the question pertaining to majority. Heather Hopp Ms. Hopp expressed concern with the new intersection at Laity Street and the new Abernethy connector, in
particular turning left onto the four lane connector from Laity Street. She advised that people are getting out of their vehicles to push the crosswalk light to allow them to turn left.
The General Manager of Public Works and Development advised that the Engineering Department will be monitoring the traffic in the area over the next year. Diane Guthrie Ms. Guthrie
asked why the public would be denied the right to know how elected representatives voted and asked for examples of when the public may not be privy to voting patterns. Examples were
provided of items and voting patterns which may not be released from Closed Council.
Council Meeting Minutes September 6, 2016 Page 13 of 13 1700 ADJOURNMENT – 9:27 p.m. _______________________________ N. Read, Mayor Certified Correct ___________________________________
L. Darcus, Corporate Officer