HomeMy WebLinkAbout2016-10-11 Council Minutes.pdfCity of Maple Ridge
COUNC/L MEET/NG MINUTES
October 11, 2016
The Minutes of the City Council Meeting held on October 11, 2016 at 7:00 p.m. in
the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British
Columbia for the purpose of transacting regular City business.
PRESENT
Elected Officials
Mayor N. Read
Councillor C. Bell
Councillor K. Duncan
Councillor B. Masse
Councillor G. Robson
Councillor T. Shymkiw
Councillor C. Speirs
Appointed Staff
E.C. Swabey, Chief Administrative Officer
K. Swift, General Manager of Community Development,
Parks and Recreation Services
P. Gill, General Manager Corporate and Financial Services
F. Quinn, General Manager Public Works and Development
Services
C. Carter, Director of Planning
L. Darcus, Manager of Legislative Services
A. Gaunt, Confidential Secretary
Other staff as required
C. Goddard, Manager of Development and Environmental
Services
Note: These Minutes are also posted on the City's Web Site at www.mapleridge.ca
The meeting was live streamed and recorded by the City of Maple Ridge
100
CALL TO ORDER
200 AMENDMENTS TO THE AGENDA
The agenda was amended with the addition of the following item:
Item 1301 Support for School District No. 42 School Board request for
Narcan kits in schools
300 APPROVAL OF THE AGENDA
The agenda was approved with the addition of Item 1301.
Council Meeting Minutes
October 11, 2016
Page 2 of 11
400 ADOPTION AND RECEIPT OF MINUTES
401 Minutes of the Regular Council Meeting of September 20, 2016
R/2016-453
It was moved and seconded
That the minutes of the Regular Council Meeting of September 20, 2016
be adopted as circulated.
CARRIED
500 PRESENTATIONS AT THE REQUEST OF COUNCIL - Nil
600 DELEGATIONS
601 Ridge Meadows Recycling Society
• Leanne Koehn, Community Engagement
Ms. Koehn gave a PowerPoint presentation on the results of a customer
satisfaction survey conducted by the Ridge Meadows Recycling Society.
She provided information about the Recycling Society, advised on Waste
Reduction Week and outlined reasons for conducting the survey, feedback
from customers and what was learned.
602 Community Heritage Commission Update
• Brenda Smith, Chair
Ms. Smith gave a PowerPoint presentation providing an update on the
Community Heritage Commission. She introduced Commission members,
outlined the 2017 business plan and highlighted program and projects run
by the Heritage Commission. Ms. Smith advised on the Heritage Plan, the
priorities and focus of the Heritage Commission and the Heritage Awards
nominations for 2017. She spoke about community partnerships and
provided information encouraging public participation in the Community
Heritage Commission.
603 Heritage Inventory Update
• Don Luxton, Donald Luxton & Associates Inc.
Mr. Luxton gave a PowerPoint presentation providing information on the
Maple Ridge Heritage Inventory review and update. He explained the
purpose, the process and the goal of the project, outlined the phases
involved in the work plan and explained the consultation process. Mr.
Luxton spoke to the work underway on a national heritage evaluation
strategy. He reviewed the next steps in the ongoing work.
Council Meeting Minutes
October 11, 2016
Page 3 of 11
700 ITEMS ON CONSENT
701 Minutes
701.1 Minutes of the Development Agreements Committee Meeting of
September 20 and 23, 2016 and October 3, 2016
702 Reports
702.1 Council Expenses
(Item 1171 from the October 3, 2016 Committee of the Whole
Agenda)
Staff report dated October 3, 2016 providing on update on Council
expenses to the end of July and August 2016.
702.2 Facade Improvement Program
(Item 1173 from the October 3, 2016 Committee of the Whole
Agenda)
Staff report dated October 3, 2016 providing information on the
use of the Facade Improvement Program and investments made.
703 Correspondence - Nil
704 Release of Items from Closed Council Status - N i I
800 UNF/N/SHED BUS/NESS - N i I
900 CORRESPONDENCE - N i I
1000 BYLAWS
Bylaws for Final Reading
1001 Maple Ridge Tax Exemption Bylaw No. 7271-2016
To exempt certain types of properties from municipal property taxation in
2016
Final reading
Council Meeting Minutes
October 11, 2016
Page 4 of 11
R/2016-454
It was moved and seconded
That Bylaw No. 7271-2016 be adopted.
CARRIED
COMMITTEE REPORTS AND RECOMMENDATIONS
1100 COMMITTEE OF THE WHOLE
Minutes - October 3, 2016
R/2016-455
It was moved and seconded
That the minutes of the October 3, 2016 Committee of the Whole Meeting
be received.
CARRIED
Public Works and Development Services
Note: Councillor Bell excused herself from discussion of Items 1101 and 1102 at
7:31 p.m. as she lives in the vicinity of the application.
1101 2016 -298 -AL, Application for Exclusion from the Agricultural Land Reserve,
12102 237 Street
Staff report dated October 3, 2016 providing options for consideration and
recommending that Application 2016 -298 -AL to exclude land from the
Agricultural Land Reserve be forwarded to the Agricultural Land
Commission.
The Manager of Legislative Services noted that an incorrect address was
referred to on page one of the staff report, indicating that the address of
the property to the north shown as "12102 237 Street" should read
"12146 237 Street".
R/2016-456
It was moved and seconded
That Application 2016 -298 -AL to exclude approximately 0.54 hectares
(1.33 acres) of land at 12102 237 Street from the Agricultural Land
Reserve not be authorized to go forward to the Agricultural Land
Commission.
DEFEATED
Mayor Read, Councillor Masse, Councillor Robson, Councillor Shymkiw -
OPPOSED
Council Meeting Minutes
October 11, 2016
Page 5 of 11
R/2016-457
It was moved and seconded
That Application 2016 -298 -AL to exclude approximately 0.54 hectares
(1.33 acres) of land at 12102 237 Street from the Agricultural Land
Reserve be authorized to go forward to the Agricultural Land Commission
with a summary of Council's comments and the staff report.
CARRIED
Councillor Duncan, Councillor Speirs - OPPOSED
Note: Item 1102 was deferred at the October 3, 2016 Committee of the Whole
Meeting
1102 2016 -299 -AL, Application for Exclusion from the Agricultural Land Reserve,
12176 237 Street
Staff report dated October 3, 2016 providing options for consideration and
recommending that Application 2016 -299 -AL to exclude land from the
Agricultural Land Reserve not be forwarded to the Agricultural Land
Commission.
Note: Councillor Bell returned to the meeting at 7:39 p.m.
1103 2015-253-RZ, 23539 Gilker Road, RS -3 to RM -1
Staff report dated October 3, 2016 recommending that Maple Ridge
Official Community Plan Amending Bylaw No. 7284-2016 to amend the
conservation boundary be given first and second readings and be
forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw
No. 7179-2015 to rezone from RS -3 (One Family Suburban Residential) to
RM -1 (Townhouse Residential) to permit development of 43 townhouse
units be given second reading and be forwarded to Public Hearing.
R/2016-458
It was moved and seconded
1) That, in accordance with Section 475 of the Local Government Act,
opportunity for early and ongoing consultation has been provided by
way of posting Bylaw No. 7284-2016 on the municipal website and
requiring that the applicant host a Development Information Meeting
(DIM), and Council considers it unnecessary to provide any further
consultation opportunities, except by way of holding a Public Hearing
on the bylaw;
2) That Bylaw No. 7284-2016 be considered in conjunction with the
Capital Expenditure Plan and Waste Management Plan;
Council Meeting Minutes
October 11, 2016
Page 6 of 11
3) That it be confirmed that Bylaw No. 7284-2016 is consistent with the
Capital Expenditure Plan and Waste Management Plan;
4) That Bylaw No. 7284-2016 be given first and second readings and be
forwarded to Public Hearing;
5) That Bylaw No. 7179-2015, as amended in the report dated October 3,
2016, be given second reading, and be forwarded to Public Hearing;
6) That the following terms and conditions be met prior to final reading:
i) Registration of a Rezoning Servicing Agreement as a Restrictive
Covenant and receipt of the deposit of a security, as outlined in
the Agreement;
ii) Approval from the Ministry of Transportation and Infrastructure;
iii) Amendment to Official Community Plan Schedules "B" and "C";
iv) Park dedication as required and removal of all debris and
garbage from park land;
v) Registration of a Restrictive Covenant for the Geotechnical Report
which addresses the suitability of the subject property for the
proposed development;
vi) Registration of a Restrictive Covenant for the protection of the
Environmentally Sensitive areas (steep slopes and habitat
conservation areas) on the subject property;
vii) Registration of a Restrictive Covenant for protecting the Visitor
Parking;
viii) Registration of a Restrictive Covenant for Stormwater
Management;
ix) Removal of existing buildings;
x) Notification to the Department of Fisheries and Oceans and the
Ministry of Environment for in -stream works on the site;
xi) In addition to the site profile, a disclosure statement must be
submitted by a Professional Engineer advising whether there is
any evidence of underground fuel storage tanks on the subject
property. If so, a Stage 1 Site Investigation Report is required to
ensure that the subject property is not a contaminated site; and
xii) That a voluntary contribution be provided in keeping with the
Council Policy with regard to Community Amenity Contributions.
CARRIED
Council Meeting Minutes
October 11, 2016
Page 7 of 11
1104 2011 -081 -SD, 23821 through 23888 103A Avenue, 10262 through
10347 238A Street, 10260 through 10339 Wynnyk Way; and 23856
through 23952 104 Avenue (even numbers only), Slatford Local Area
Service Bylaw
Staff report dated October 3, 2016 recommending that a Local Area
Service Bylaw be authorized for enhanced landscape maintenance costs to
be levied on the benefitting properties at 23821 through 23888 103A
Avenue, 10262 through 10347 238A Street, 10260 through 10339
Wynnyk Way; and 23856 through 23952 104 Avenue (even numbers only)
and that Slatford Local Area Service Bylaw No. 7270-2016 be given first,
second and third readings.
R/2016-459
It was moved and seconded
1. That a Local Area Service Bylaw, as formally petitioned by the
developer of the lands referred to as `Slatford', and per the Community
Charter, Part 7, Division 5, 211 (1)(a), be authorized for the enhanced
landscape maintenance costs to be levied on the benefitting
properties; and further,
2. That Bylaw No. 7270-2016 be given first, second and third readings.
CARRIED
Financial and Corporate Services (including Fire and Police) - N i I
Community Development and Recreation Service - Nil
Administration
Note: Items 1171 and 1173 have been placed in the "Items on Consent" section
1172 Town Centre Incentive Program Review and Revitalization Tax Exemption
Agreement Authorization
Staff report dated October 3, 2016 recommending that the Corporate
Officer be authorized to execute Revitalization Tax Exemption Agreements
with applicable property owners and that the Town Centre Investment
Incentive Program be allowed to expire for building permits issued after
December 30, 2016.
Council Meeting Minutes
October 11, 2016
Page 8 of 11
R/2016-460
It was moved and seconded
a. That the Corporate Officer be authorized to execute Revitalization Tax
Exemption Agreements with the applicable property owners listed in
Schedule A, as attached to the staff report "Town Centre Investment
Incentive Program Review, Revitalization Tax Exemption Agreement
Authorization" dated October 3, 2016; and further
b. That the Town Centre Investment Incentive Program be allowed to
expire for building permits issued after December 30, 2016.
CARRIED
Other Committee Issues - Nil
1200 STAFF REPORTS
1201 Pitt Meadows Airport Society Constitution and Bylaws
Staff report dated October 11, 2016 providing the proposed constitution
and bylaws of the Pitt Meadows Airport Society for information and
recommending that the Pitt Meadows Airport Society be requested to
convene an extraordinary general meeting for the purpose of voting on
resolutions to amend the current constitution and bylaws.
The Manager of Economic Development clarified changes required through
the Society's Act.
Note: Councillor Robson left the meeting at 7:49 p.m.
R/2016-461
It was moved and seconded
That the proposed Constitution and Bylaws of the Pitt Meadows Airport
Society (PMAS), contained in the report dated October 11, 2016 be
received for information, and
That the PMAS be requested to convene an extraordinary general meeting,
for the purpose of voting on resolutions to amend the Constitution and
Bylaws as presented in this report.
CARRIED
Note: Councillor Robson returned to the meeting at 7:51 p.m.
Council Meeting Minutes
October 11, 2016
Page 9 of 11
1202 Renovations and Minor Furniture Purchases
Staff report dated October 11, 2016 recommending that funds be
allocated to accommodate renovations and minor furniture purchases
required at City Hall.
R/2016-462
It was moved and seconded
That $128,000 be allocated from Surplus to accommodate the renovations
and minor furniture purchases outlined in the staff report dated October
11, 2016.
CARRIED
1300 RELEASE OF ITEMS FROM CLOSED COUNC/L - Nil
1400 OTHER MATTERS DEEMED EXPEDIENT
1401 Support for School District No. 42 School Board Request for Narcan Kits in
Schools
Mayor Read and Councillor Duncan advised on the initiative by the School
Trustees of School District No. 42 for the provision of narcan kits in high
schools.
R/2016-463
It was moved and seconded
That a letter of support for School District No. 42's School Board Trustee
initiative that narcan kits be made available in BC secondary schools be
drafted by Mayor Read and forwarded to the School Board.
CARRIED
1500 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS
1501 Notice of Motion by Mayor Read
Mayor Read advised that she will be bringing forward a motion requesting
that staff provide a report on how the City of Maple Ridge was doing in
terms of animal control.
Council Meeting Minutes
October 11, 2016
Page 10 of 11
1600 QUEST/ONS FROM THE PUBLIC
John MacKenzie
Mr. MacKenzie referred to a motion to end child poverty and asked whether Mayor
and Council can do something to firm up the desire to end child poverty.
Councillor Duncan advised on resolutions pertaining to ending child poverty brought
forward at both the Union of British Columbia Municipalities and the Lower Mainland
Local Government Association conferences each year.
Kathy Pring
Ms. Pring asked whether members of Council could define what homelessness is
today.
Mayor Read provided a definition of homelessness.
Darleen Bernard
Ms. Bernard questioned why a new shelter is being put in across the street from a
mental health unit which she felt is understaffed and under supported. She asked
how much property taxes were going to go up.
Mayor Read advised that the supportive housing and shelter component will be
funded by the BC Government and therefore there should be no property tax
increases. She also advised that the functioning and funding of the health unit is an
issue for the Provincial MLA's.
Ms. Bernard asked whether Council will make the final decision on the shelter.
Mayor Read explained the normal process which would have been followed prior to a
media event held by Premier Clark. She advised that the Province has appointed the
MLA's to approve the facility.
Jenny Tan
Ms. Tan referred to Item 1101 and asked for clarification on the process for an
application for exclusion from the Agricultural Land Reserve.
Note: Councillor Bell excused herself from the meeting at 8:05 p.m. due to a
previously stated conflict.
The Director of Planning provided an explanation on the process of excluding a
property from the Agricultural Land Reserve and advised on the process to follow
should the land be excluded.
Note: Councillor Bell returned to the meeting at 8:07 p.m.
Council Meeting Minutes
October 11, 2016
Page 11 of 11
MOTION TO MOVE INTO CLOSED COUNCIL
R/2016-464
It was moved and seconded
That the meeting be closed to the public pursuant to Sections 90 (1) and
90 (2) of the Community Charter as the subject matter being considered
relates to the following:
1. The consideration of information received and held in confidence
relating to negotiations between the municipality and a provincial
government or the federal government or both, or between a provincial
government or the federal government or both and a third party.
CARRIED
1700 ADJOURNMENT OF OPEN PORTION OF COUNCIL MEETING- 8:30 p.m.
N. Read, Mayor
Certified Correct
L. Darcus, Corporate Officer