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HomeMy WebLinkAbout2016-10-11 Council Minutes.pdfCity of Maple Ridge COUNC/L MEET/NG MINUTES October 11, 2016 The Minutes of the City Council Meeting held on October 11, 2016 at 7:00 p.m. in the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor N. Read Councillor C. Bell Councillor K. Duncan Councillor B. Masse Councillor G. Robson Councillor T. Shymkiw Councillor C. Speirs Appointed Staff E.C. Swabey, Chief Administrative Officer K. Swift, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Carter, Director of Planning L. Darcus, Manager of Legislative Services A. Gaunt, Confidential Secretary Other staff as required C. Goddard, Manager of Development and Environmental Services Note: These Minutes are also posted on the City's Web Site at www.mapleridge.ca The meeting was live streamed and recorded by the City of Maple Ridge 100 CALL TO ORDER 200 AMENDMENTS TO THE AGENDA The agenda was amended with the addition of the following item: Item 1301 Support for School District No. 42 School Board request for Narcan kits in schools 300 APPROVAL OF THE AGENDA The agenda was approved with the addition of Item 1301. Council Meeting Minutes October 11, 2016 Page 2 of 11 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Regular Council Meeting of September 20, 2016 R/2016-453 It was moved and seconded That the minutes of the Regular Council Meeting of September 20, 2016 be adopted as circulated. CARRIED 500 PRESENTATIONS AT THE REQUEST OF COUNCIL - Nil 600 DELEGATIONS 601 Ridge Meadows Recycling Society • Leanne Koehn, Community Engagement Ms. Koehn gave a PowerPoint presentation on the results of a customer satisfaction survey conducted by the Ridge Meadows Recycling Society. She provided information about the Recycling Society, advised on Waste Reduction Week and outlined reasons for conducting the survey, feedback from customers and what was learned. 602 Community Heritage Commission Update • Brenda Smith, Chair Ms. Smith gave a PowerPoint presentation providing an update on the Community Heritage Commission. She introduced Commission members, outlined the 2017 business plan and highlighted program and projects run by the Heritage Commission. Ms. Smith advised on the Heritage Plan, the priorities and focus of the Heritage Commission and the Heritage Awards nominations for 2017. She spoke about community partnerships and provided information encouraging public participation in the Community Heritage Commission. 603 Heritage Inventory Update • Don Luxton, Donald Luxton & Associates Inc. Mr. Luxton gave a PowerPoint presentation providing information on the Maple Ridge Heritage Inventory review and update. He explained the purpose, the process and the goal of the project, outlined the phases involved in the work plan and explained the consultation process. Mr. Luxton spoke to the work underway on a national heritage evaluation strategy. He reviewed the next steps in the ongoing work. Council Meeting Minutes October 11, 2016 Page 3 of 11 700 ITEMS ON CONSENT 701 Minutes 701.1 Minutes of the Development Agreements Committee Meeting of September 20 and 23, 2016 and October 3, 2016 702 Reports 702.1 Council Expenses (Item 1171 from the October 3, 2016 Committee of the Whole Agenda) Staff report dated October 3, 2016 providing on update on Council expenses to the end of July and August 2016. 702.2 Facade Improvement Program (Item 1173 from the October 3, 2016 Committee of the Whole Agenda) Staff report dated October 3, 2016 providing information on the use of the Facade Improvement Program and investments made. 703 Correspondence - Nil 704 Release of Items from Closed Council Status - N i I 800 UNF/N/SHED BUS/NESS - N i I 900 CORRESPONDENCE - N i I 1000 BYLAWS Bylaws for Final Reading 1001 Maple Ridge Tax Exemption Bylaw No. 7271-2016 To exempt certain types of properties from municipal property taxation in 2016 Final reading Council Meeting Minutes October 11, 2016 Page 4 of 11 R/2016-454 It was moved and seconded That Bylaw No. 7271-2016 be adopted. CARRIED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes - October 3, 2016 R/2016-455 It was moved and seconded That the minutes of the October 3, 2016 Committee of the Whole Meeting be received. CARRIED Public Works and Development Services Note: Councillor Bell excused herself from discussion of Items 1101 and 1102 at 7:31 p.m. as she lives in the vicinity of the application. 1101 2016 -298 -AL, Application for Exclusion from the Agricultural Land Reserve, 12102 237 Street Staff report dated October 3, 2016 providing options for consideration and recommending that Application 2016 -298 -AL to exclude land from the Agricultural Land Reserve be forwarded to the Agricultural Land Commission. The Manager of Legislative Services noted that an incorrect address was referred to on page one of the staff report, indicating that the address of the property to the north shown as "12102 237 Street" should read "12146 237 Street". R/2016-456 It was moved and seconded That Application 2016 -298 -AL to exclude approximately 0.54 hectares (1.33 acres) of land at 12102 237 Street from the Agricultural Land Reserve not be authorized to go forward to the Agricultural Land Commission. DEFEATED Mayor Read, Councillor Masse, Councillor Robson, Councillor Shymkiw - OPPOSED Council Meeting Minutes October 11, 2016 Page 5 of 11 R/2016-457 It was moved and seconded That Application 2016 -298 -AL to exclude approximately 0.54 hectares (1.33 acres) of land at 12102 237 Street from the Agricultural Land Reserve be authorized to go forward to the Agricultural Land Commission with a summary of Council's comments and the staff report. CARRIED Councillor Duncan, Councillor Speirs - OPPOSED Note: Item 1102 was deferred at the October 3, 2016 Committee of the Whole Meeting 1102 2016 -299 -AL, Application for Exclusion from the Agricultural Land Reserve, 12176 237 Street Staff report dated October 3, 2016 providing options for consideration and recommending that Application 2016 -299 -AL to exclude land from the Agricultural Land Reserve not be forwarded to the Agricultural Land Commission. Note: Councillor Bell returned to the meeting at 7:39 p.m. 1103 2015-253-RZ, 23539 Gilker Road, RS -3 to RM -1 Staff report dated October 3, 2016 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7284-2016 to amend the conservation boundary be given first and second readings and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 7179-2015 to rezone from RS -3 (One Family Suburban Residential) to RM -1 (Townhouse Residential) to permit development of 43 townhouse units be given second reading and be forwarded to Public Hearing. R/2016-458 It was moved and seconded 1) That, in accordance with Section 475 of the Local Government Act, opportunity for early and ongoing consultation has been provided by way of posting Bylaw No. 7284-2016 on the municipal website and requiring that the applicant host a Development Information Meeting (DIM), and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 2) That Bylaw No. 7284-2016 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; Council Meeting Minutes October 11, 2016 Page 6 of 11 3) That it be confirmed that Bylaw No. 7284-2016 is consistent with the Capital Expenditure Plan and Waste Management Plan; 4) That Bylaw No. 7284-2016 be given first and second readings and be forwarded to Public Hearing; 5) That Bylaw No. 7179-2015, as amended in the report dated October 3, 2016, be given second reading, and be forwarded to Public Hearing; 6) That the following terms and conditions be met prior to final reading: i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii) Approval from the Ministry of Transportation and Infrastructure; iii) Amendment to Official Community Plan Schedules "B" and "C"; iv) Park dedication as required and removal of all debris and garbage from park land; v) Registration of a Restrictive Covenant for the Geotechnical Report which addresses the suitability of the subject property for the proposed development; vi) Registration of a Restrictive Covenant for the protection of the Environmentally Sensitive areas (steep slopes and habitat conservation areas) on the subject property; vii) Registration of a Restrictive Covenant for protecting the Visitor Parking; viii) Registration of a Restrictive Covenant for Stormwater Management; ix) Removal of existing buildings; x) Notification to the Department of Fisheries and Oceans and the Ministry of Environment for in -stream works on the site; xi) In addition to the site profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site; and xii) That a voluntary contribution be provided in keeping with the Council Policy with regard to Community Amenity Contributions. CARRIED Council Meeting Minutes October 11, 2016 Page 7 of 11 1104 2011 -081 -SD, 23821 through 23888 103A Avenue, 10262 through 10347 238A Street, 10260 through 10339 Wynnyk Way; and 23856 through 23952 104 Avenue (even numbers only), Slatford Local Area Service Bylaw Staff report dated October 3, 2016 recommending that a Local Area Service Bylaw be authorized for enhanced landscape maintenance costs to be levied on the benefitting properties at 23821 through 23888 103A Avenue, 10262 through 10347 238A Street, 10260 through 10339 Wynnyk Way; and 23856 through 23952 104 Avenue (even numbers only) and that Slatford Local Area Service Bylaw No. 7270-2016 be given first, second and third readings. R/2016-459 It was moved and seconded 1. That a Local Area Service Bylaw, as formally petitioned by the developer of the lands referred to as `Slatford', and per the Community Charter, Part 7, Division 5, 211 (1)(a), be authorized for the enhanced landscape maintenance costs to be levied on the benefitting properties; and further, 2. That Bylaw No. 7270-2016 be given first, second and third readings. CARRIED Financial and Corporate Services (including Fire and Police) - N i I Community Development and Recreation Service - Nil Administration Note: Items 1171 and 1173 have been placed in the "Items on Consent" section 1172 Town Centre Incentive Program Review and Revitalization Tax Exemption Agreement Authorization Staff report dated October 3, 2016 recommending that the Corporate Officer be authorized to execute Revitalization Tax Exemption Agreements with applicable property owners and that the Town Centre Investment Incentive Program be allowed to expire for building permits issued after December 30, 2016. Council Meeting Minutes October 11, 2016 Page 8 of 11 R/2016-460 It was moved and seconded a. That the Corporate Officer be authorized to execute Revitalization Tax Exemption Agreements with the applicable property owners listed in Schedule A, as attached to the staff report "Town Centre Investment Incentive Program Review, Revitalization Tax Exemption Agreement Authorization" dated October 3, 2016; and further b. That the Town Centre Investment Incentive Program be allowed to expire for building permits issued after December 30, 2016. CARRIED Other Committee Issues - Nil 1200 STAFF REPORTS 1201 Pitt Meadows Airport Society Constitution and Bylaws Staff report dated October 11, 2016 providing the proposed constitution and bylaws of the Pitt Meadows Airport Society for information and recommending that the Pitt Meadows Airport Society be requested to convene an extraordinary general meeting for the purpose of voting on resolutions to amend the current constitution and bylaws. The Manager of Economic Development clarified changes required through the Society's Act. Note: Councillor Robson left the meeting at 7:49 p.m. R/2016-461 It was moved and seconded That the proposed Constitution and Bylaws of the Pitt Meadows Airport Society (PMAS), contained in the report dated October 11, 2016 be received for information, and That the PMAS be requested to convene an extraordinary general meeting, for the purpose of voting on resolutions to amend the Constitution and Bylaws as presented in this report. CARRIED Note: Councillor Robson returned to the meeting at 7:51 p.m. Council Meeting Minutes October 11, 2016 Page 9 of 11 1202 Renovations and Minor Furniture Purchases Staff report dated October 11, 2016 recommending that funds be allocated to accommodate renovations and minor furniture purchases required at City Hall. R/2016-462 It was moved and seconded That $128,000 be allocated from Surplus to accommodate the renovations and minor furniture purchases outlined in the staff report dated October 11, 2016. CARRIED 1300 RELEASE OF ITEMS FROM CLOSED COUNC/L - Nil 1400 OTHER MATTERS DEEMED EXPEDIENT 1401 Support for School District No. 42 School Board Request for Narcan Kits in Schools Mayor Read and Councillor Duncan advised on the initiative by the School Trustees of School District No. 42 for the provision of narcan kits in high schools. R/2016-463 It was moved and seconded That a letter of support for School District No. 42's School Board Trustee initiative that narcan kits be made available in BC secondary schools be drafted by Mayor Read and forwarded to the School Board. CARRIED 1500 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS 1501 Notice of Motion by Mayor Read Mayor Read advised that she will be bringing forward a motion requesting that staff provide a report on how the City of Maple Ridge was doing in terms of animal control. Council Meeting Minutes October 11, 2016 Page 10 of 11 1600 QUEST/ONS FROM THE PUBLIC John MacKenzie Mr. MacKenzie referred to a motion to end child poverty and asked whether Mayor and Council can do something to firm up the desire to end child poverty. Councillor Duncan advised on resolutions pertaining to ending child poverty brought forward at both the Union of British Columbia Municipalities and the Lower Mainland Local Government Association conferences each year. Kathy Pring Ms. Pring asked whether members of Council could define what homelessness is today. Mayor Read provided a definition of homelessness. Darleen Bernard Ms. Bernard questioned why a new shelter is being put in across the street from a mental health unit which she felt is understaffed and under supported. She asked how much property taxes were going to go up. Mayor Read advised that the supportive housing and shelter component will be funded by the BC Government and therefore there should be no property tax increases. She also advised that the functioning and funding of the health unit is an issue for the Provincial MLA's. Ms. Bernard asked whether Council will make the final decision on the shelter. Mayor Read explained the normal process which would have been followed prior to a media event held by Premier Clark. She advised that the Province has appointed the MLA's to approve the facility. Jenny Tan Ms. Tan referred to Item 1101 and asked for clarification on the process for an application for exclusion from the Agricultural Land Reserve. Note: Councillor Bell excused herself from the meeting at 8:05 p.m. due to a previously stated conflict. The Director of Planning provided an explanation on the process of excluding a property from the Agricultural Land Reserve and advised on the process to follow should the land be excluded. Note: Councillor Bell returned to the meeting at 8:07 p.m. Council Meeting Minutes October 11, 2016 Page 11 of 11 MOTION TO MOVE INTO CLOSED COUNCIL R/2016-464 It was moved and seconded That the meeting be closed to the public pursuant to Sections 90 (1) and 90 (2) of the Community Charter as the subject matter being considered relates to the following: 1. The consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party. CARRIED 1700 ADJOURNMENT OF OPEN PORTION OF COUNCIL MEETING- 8:30 p.m. N. Read, Mayor Certified Correct L. Darcus, Corporate Officer