HomeMy WebLinkAbout2016-10-25 Council Minutes.pdfCity of Maple Ridge
COUNC/L MEET/NG MINUTES
October 25, 2016
The Minutes of the City Council Meeting held on October 25, 2016 at 7:00 p.m. in
the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British
Columbia for the purpose of transacting regular City business.
PRESENT
Elected Officials
Councillor K. Duncan
Councillor B. Masse
Councillor G. Robson
Councillor T. Shymkiw
Councillor C. Speirs
ABSENT
Mayor N. Read
Councillor C. Bell
Appointed Staff
F. Quinn, Acting Chief Administrative Officer and General
Manager Public Works and Development Services
K. Swift, General Manager of Community Development,
Parks and Recreation Services
P. Gill, General Manager Corporate and Financial Services
C. Carter, Director of Planning
L. Darcus, Manager of Legislative Services
A. Gaunt, Confidential Secretary
Other staff as required
C. Goddard, Manager of Development and Environmental
Services
S. Murray, Planner 2
B. Elliot, Manager of Community Planning
Note: These Minutes are also posted on the City's Web Site at www.mapleridge.ca
The meeting was live streamed and recorded by the City of Maple Ridge
Note:
100
Councillor Masse served as Acting Mayor in the absence of Mayor Read
and Councillor Bell.
CALL TO ORDER
200 AMENDMENTS TO THE AGENDA
Item 501 was withdrawn from the agenda
Item 502 Request for an Update on the Alouette Home Start Society was
added to the agenda
R/2016-475
It was moved and seconded
That Item 1132 be removed from the Council agenda
CARRIED
Council Meeting Minutes
October 25, 2016
Page 2 of 15
300 APPROVAL OF THE AGENDA
The agenda was adopted as revised.
400 ADOPTION AND RECEIPT OF MINUTES
401 Minutes of the Regular Council Meeting of October 11, 2016
R/2016-476
It was moved and seconded
That the minutes of the Regular Council Meeting of October 11, 2016 be
adopted as circulated.
CARRIED
402 Minutes of the Public Hearing of October 18, 2016
R/2016-477
It was moved and seconded
That the minutes of the Public Hearing of October 18, 2016 be adopted as
circulated.
CARRIED
500 PRESENTATIONS AT THE REQUEST OF COUNCIL
Note: Item 501 was withdrawn at the request of staff
501 Synthetic Fields Update
502 Request by Council for an Update on the Alouette Home Start Society
The General Manager of Community Development, Parks and Recreation
Services provided an update pertaining to the dissolution of the Alouette
Home Start Society and discussions between BC Housing and the City of
Maple Ridge on the future of the society.
Council Meeting Minutes
October 25, 2016
Page 3 of 15
600 DELEGATIONS
601 Food Garden Contest Presentation
• Agricultural Advisory Committee
Siobhan Murray, staff liaison for the Agricultural Advisory Committee, gave
a PowerPoint presentation providing information on the Maple Ridge Food
Garden Contest. She highlighted the winning gardens in the various
categories and provided recipients with certificates of recognition.
602 Half in the Sky Advocacy Group - Human Exploitation
• Cathy Peters
Ms. Peter provided a presentation to raise awareness of the issue of
human sex trafficking. She spoke to significant changes in federal laws
focusing on the source of the harm by targeting those individuals buying
sex. She outlined ten strategies which municipalities can incorporate to
help end human trafficking.
700 ITEMS ON CONSENT
701 Minutes
701.1 Minutes of the Development Agreements Committee Meetings of
October 12 and 13, 2016
702 Reports
702.1 Disbursements for the month ended September 30, 2016
(Item 1131 from the October 17, 2016 Committee of the Whole
Agenda)
Staff report dated October 17, 2016 recommending that the
disbursements for the month ended September 30, 2016 be
received for information.
702.2 Council Expenses
(Item 1171 from the October 17, 2016 Committee of the Whole
Agenda)
703 Correspondence - Nil
704 Release of Items from Closed Council Status - N i I
Council Meeting Minutes
October 25, 2016
Page 4 of 15
R/2016-478
It was moved and seconded
That the Items on Consent agenda be approved.
CARRIED
800 UNFINISHED BUSINESS - Nil
900 CORRESPONDENCE - N i I
1000 BYLAWS
Note: Item 1001 is from the October 18, 2016 Public Hearing
Bylaws for Third Reading
1001 2015-309-RZ
1001.1 21795 Lougheed Highway
Maple Ridge Official Community Plan Amending Bylaw No. 7281-2016
To designate from Urban Residential to Commercial
Final reading Third reading (amended as of October 24, 2016)
R/2016-479
It was moved and seconded
That Bylaw No. 7281-2016 be given third reading.
CARRIED
1001.2 21795, 21787 and 21773 Lougheed Highway
Maple Ridge Zone Amending Bylaw No. 7180-2015
To rezone from RS -1 (One Family Urban Residential) to C-2 (Community
Commercial) to permit the construction of a Pediatric and Family Care Clinic
with seven proposed units.
Third reading
R/2016-480
It was moved and seconded
That Bylaw No. 7180-2015 be given third reading.
CARRIED
Council Meeting Minutes
October 25, 2016
Page 5 of 15
Bylaws for Final Reading
1002 2011 -081 -SD, 23821 through 23888 103A Avenue, 10262 through
10347 238A Street, 10260 through 10339 Wynnyk Way; and 23856
through 23952 104 Avenue (even numbers only)
Slatford Local Area Bylaw No. 7270-2016
To authorize enhanced maintenance costs to be levied on the benefitting
properties
Final reading
R/2016-481
It was moved and seconded
That Bylaw No. 7270-2016 be adopted.
CARRIED
COMMITTEE REPORTS AND RECOMMENDATIONS
1100 COMMITTEE OF THE WHOLE
Minutes - Nil
Public Works and Development Services
1101 2016-229-RZ, 25590 Bosonworth Avenue, RS -3 to RS -2
Staff report dated October 17, 2016 recommending that Maple Ridge Zone
Amending Bylaw No. 7272-2016 to rezone from RS -3 (One Family Rural
Residential) to RS -2 (One Family Suburban Residential) to permit one RS -3
lot and three RS -2 lots be given first reading and that the applicant provide
further information as described on Schedules A, B, E, F, G and J of the
Development Procedures Bylaw No. 5879-1999.
R/2016-482
It was moved and seconded
That Bylaw No. 7272-2016 be given first reading; and
That the applicant provide further information as described on Schedules
A, B, E, F, G and J of the Development Procedures Bylaw No. 5879-1999
and the additional information contained in this report.
CARRIED
Councillor Duncan, Councillor Speirs - OPPOSED
Council Meeting Minutes
October 25, 2016
Page 6 of 15
1102 2016-336-RZ, 11300 and 11250 240 Street, RS -3 to RM -1 and R-2
Staff report dated October 17, 2016 recommending that Maple Ridge Zone
Amending Bylaw No. 7287-2016 to rezone from RS -3 (One Family Rural
Residential) to RM -1 (Townhouse Residential) and R-2 (Urban Residential
District) to permit five single family lots and fifty-five townhouse units be
given first reading and that the applicant provide further information as
described on Schedules A, C, D and F of the Development Procedures
Bylaw No. 5879-1999.
R/2016-483
It was moved and seconded
In respect of Section 475 of the Local Government Act, requirement for
consultation during the development or amendment of an Official
Community Plan, Council must consider whether consultation is required
with specifically:
i. The Board of the Regional District in which the area covered by the
plan is located, in the case of a Municipal Official Community Plan;
ii. The Board of any Regional District that is adjacent to the area covered
by the plan;
iii. The Council of any municipality that is adjacent to the area covered by
the plan;
iv. First Nations;
v. Boards of Education, Greater Boards and Improvements District
Boards; and
vi. The Provincial and Federal Governments and their agencies.
and in that regard it is recommended that no additional consultation be
required in respect of this matter beyond the early posting of the proposed
Official Community Plan amendments on the City's website, together with
an invitation to the public to comment, and;
That Bylaw No. 7287-2016 be given first reading; and
That the applicant provide further information as described on Schedules
A,C, D, & F of the Development Procedures Bylaw No. 5879-1999, along
with the information required for a Subdivision application.
CARRIED
Council Meeting Minutes
October 25, 2016
Page 7 of 15
1103 2016-352-RZ, 23004 Dewdney Trunk Road, RS -1 to C-2
Staff report dated October 17, 2016 recommending that Maple Ridge Zone
Amending Bylaw No. 7289-2016 to rezone from RS -1 (One Family Urban
Residential) to C-2 (Community Commercial) for development of a medical
office and a pharmacy with two rental dwelling units above be given first
reading and that the applicant provide further information as described on
Schedules A, C and D of the Development Procedures Bylaw No. 5879-
1999.
R/2016-484
It was moved and seconded
1. In respect of Section 475 of the Local Government Act, requirement for
consultation during the development or amendment of an Official
Community Plan, Council must consider whether consultation is
required with specifically:
i. The Board of the Regional District in which the area covered by the
plan is located, in the case of a Municipal Official Community Plan;
ii. The Board of any Regional District that is adjacent to the area
covered by the plan;
iii. The Council of any municipality that is adjacent to the area covered
by the plan;
iv. First Nations;
v. Boards of Education, Greater Boards and Improvements District
Boards; and
vi. The Provincial and Federal Governments and their agencies.
and in that regard it is recommended that no additional consultation be
required in respect of this matter beyond the early posting of the proposed
Official Community Plan amendments on the City's website, together with
an invitation to the public to comment;
2. That Bylaw No. 7289-2016 be given first reading; and
3. That the applicant provide further information as described on
Schedules A, C, and D of the Development Procedures Bylaw No.
1879-1999.
CARRIED
Council Meeting Minutes
October 25, 2016
Page 8 of 15
1104 2014-019-RZ, 24815, 24837 Dewdney Trunk Road and 12040 248
Street, First One Year Extension
Staff report dated October 17, 2016 recommending that Application 2014-
019-RZ to allow for construction of two commercial buildings under the C-2
(Community Commercial) zone be granted a one year extension.
R/2016-485
It was moved and seconded
That pursuant to the Development Procedures Bylaw No. 5879-1999, a
one year extension be granted for rezoning application 2014-019-RZ and
that the following conditions be addressed prior to consideration of final
reading:
i) Registration of a Rezoning Servicing Agreement as a Restrictive
Covenant and receipt of the deposit of a security, as outlined in the
Agreement;
ii) Road dedication as required;
iii) Consolidation of the subject properties;
iv) Registration of a Reciprocal Cross Access Easement Agreement with
12040 248 Street;
v) Registration of a Restrictive Covenant for protecting of the required
Residential and Visitor Parking;
vi) Registration of a Restrictive Covenant for Stormwater Management;
vii) Registration of a Housing Agreement in accordance with Section 905
of the Local Government Act and a Restrictive Covenant stating that
the second floor of Building 2 will be restricted to residential rental
unit use only; and
viii) In addition to the site profile, a disclosure statement must be
submitted by a Professional Engineer advising whether there is any
evidence of underground fuel storage tanks on the subject property.
If so, a Stage 1 Site Investigation Report is required to ensure that
the subject property is not a contaminated site.
CARRIED
1105 2013-103-RZ, 12366 Laity Street, Final One Year Extension
Staff report dated October 17, 2016 recommending that Application 2013-
103-RZ to rezone from RS -1 (One Family Urban Residential) to R-1
(Residential District) to allow for future subdivision into four lots be granted
a final one year extension.
Council Meeting Minutes
October 25, 2016
Page 9 of 15
R/2016-486
It was moved and seconded
That pursuant to the Development Procedures Bylaw No. 5879-1999, a
final one year extension be granted for rezoning application 2013-103-RZ
(property located at 12366 Laity Street) and that the following conditions
be addressed prior to consideration of Final Reading:
i. Road dedication on Laity Street, as required;
ii. Registration of a Restrictive Covenant for Tree Protection;
iii. In addition to the Site Profile, a disclosure statement must be
submitted by a Professional Engineer advising whether there is any
evidence of underground fuel storage tanks on the subject property.
If so, a Stage 1 Site Investigation Report is required to ensure that
the subject property is not a contaminated site.
CARRIED
1106 RZ/050/06, Development Procedures - Extension Applications Review
Staff report dated October 17, 2016 recommending that Maple Ridge
Development Procedures Amending Bylaw No. 7290-2016 to establish a
new 18 month plus single 6 month process for the rezoning application
extension process be given first, second and third readings.
R/2016-487
It was moved and seconded
That Bylaw No. 7290-2016 be given first, second and third readings.
CARRIED
1107 Employment Land Use Suitability Assessment (West and East of the
Kwantlen First Nation)
Staff report dated October 17, 2016 recommending a bylaw amendment to
the Official Community Plan to redesignate lands located to the west and
east of the Kwantlen First Nation, along the Lougheed Highway east of 240
Street, from Suburban Residential to Industrial.
The Manager of Community Planning reviewed the staff report. He provided
a map of the lands being discussed.
Council Meeting Minutes
October 25, 2016
Page 10 of 15
R/2016-488
It was moved
1)
2)
3)
and seconded
That staff draft a bylaw amendment to the Official Community Plan to
redesignate from Suburban Residential to Industrial those lands
located to the west and east of the Kwantlen First Nation, along the
Lougheed Highway east of 240th Street, as outlined in Figure 1 in the
report titled, "Employment Land Use Suitability Assessment (West and
East of the Kwantlen First Nation)"; and
That, in respect of Section 475(2)(b) of the Local Government Act,
requirement for consultation during the development or amendment of
an Official Community Plan, Council must consider whether
consultation is required with specifically:
i. The Board of the Regional District in which the area covered by
the plan is located, in the case of a Municipal Official Community
Plan;
ii. The Board of any Regional District that is adjacent to the area
covered by the plan;
iii. The Council of any municipality that is adjacent to the area
covered by the plan;
iv. First Nations;
v. Boards of Education, Greater Boards and Improvement District
boards;
vi. The Provincial and Federal Governments and their agencies; and
further
That the only additional consultation to be required in respect of this
matter beyond the consultation and communication process outlined
in this report titled "Employment Land Use Suitability Assessment
(West and East of the Kwantlen First Nation)" and the early posting of
the proposed Maple Ridge Official Community Plan Amending Bylaw on
the City's website, together with an invitation to the public to comment,
are meetings with the property owners within the subject area and the
Kwantlen First Nation.
CARRIED
1108 Agricultural Plan Facilitated Search - Next Steps
Staff report dated October 17, 2016 recommending that Option 2 in the
report be selected as the basis for the Agricultural Advisory Committee
actions in 2017.
The Planner reviewed the report. She provided information on Option 1:
Facilitated Session and Outcomes and Option 2: Staff recommendations.
Council Meeting Minutes
October 25, 2016
Page 11 of 15
R/2016-489
It was moved and seconded
1. That Option 2 identified in the report dated October 17, 2016 and
titled "Agricultural Plan Facilitated Session - Next Steps" be selected
as the basis for the Agricultural Advisory Committee actions in 2017,
which includes:
a) Preparation of Development Permit Area (DPA) guidelines to
protect agricultural land;
b) Exploration of the feasibility of an agro-industrial strategy (food
hub); and
c) Evaluation of the remaining actions items in Table 1 for Council
consideration in the 2017 Business Planning process.
CARRIED
Councillor Robson, Councillor Shymkiw - OPPOSED
1109 Award of Contract ITT-EN16-50: McNutt Road Reservoir
Staff report dated October 17, 2016 recommending that Contract ITT-
EN16-50: McNutt Road Reservoir be awarded to Industra Construction
Corp., that a project contingency be approved, that the Corporate Officer be
authorized to execute the contract and further that the existing Opus
DaytonKnight Consultants Ltd. contract for Engineering Services for Silver
Valley Water Reservoir be increased.
Note: Councillor Robson left the meeting at 8:02 p.m.
R/2016-490
It was moved and seconded
That Contract ITT-EN16-50, McNutt Road Reservoir, be awarded to Industra
Construction Corp. in the amount of $1,147,505.00 excluding taxes; and
That a project contingency of 10% or $114,750.50 be approved to address
potential variations in field conditions; and
That the Corporate Officer be authorized to execute the contract; and further
That the existing Opus DaytonKnight Consultants Ltd. contract for Engineering
Services for Silver Valley Water Reservoir, be increased by $40,000.00 for
geotechnical and environmental monitoring as well as construction reviews
and services.
CARRIED
Council Meeting Minutes
October 25, 2016
Page 12 of 15
Financial and Corporate Services (including Fire and Police)
Note: Item 1131 has been placed in the "Items on Consent" agenda
1131 Disbursements for the month ended September 30, 2016
Note Item 1132 was withdrawn from the agenda by motion of Council
1132 Council Procedure Amending Bylaw - Release of Voting Pattern from
Closed Meetings
Staff report dated October 17, 2016 recommending that a Council
Procedure Amending Bylaw to include the matter of release of voting
patterns from Closed Council status.
Community Development and Recreation Service
Note: Items 1151 and 1152 below were dealt with at the October 17, 2016
Committee of the Whole Meeting. See subsequent report under Item 1201
1151 Facility Concept Plans
1152 Proposed Community Consultation Process
1153 Sport Field Allocation Policy Update
Staff report dated October 17, 2016 recommending the incorporation of
changes endorsed by the Maple Ridge -Pitt Meadows Sport Field Users into
Sport Field Allocation Policy P125 and that all outdoor sport clubs who
request time on sports fields be required to complete a Statutory
Declaration.
Note: Councillor Robson returned to the meeting at 8:03 p.m.
R/2016-491
It was moved and seconded
That staff be directed to incorporate the changes to the Sport Field
Allocation Policy P125 endorsed by the Maple Ridge -Pitt Meadows Sport
Field Users; and,
Council Meeting Minutes
October 25, 2016
Page 13 of 15
That all outdoor sport clubs who request time on sports fields be required
to complete a Statutory Declaration to provide registration numbers, levels
of play (such as mini, micro, super 8, adult), residency, and time of year
requested, so that staff can appropriately allocate sports fields in a
manner that manages the volume of play on athletic surfaces and
maximizes the use of municipal and school fields.
CARRIED
Note: Item 1154 was placed in the "Presentations at the Request of Council"
section however that item was withdrawn.
1154 Synthetic Fields Update
Administration
Note: Item 1171 has been placed in the "Items on Consent" section
1171 Council Expenses
Other Committee Issues - Nil
1200 STAFF REPORTS
1201 Parks, Recreation and Cultural Facilities - Concept Plans and Public
Engagement
Staff report dated October 25, 2016 recommending that staff be directed
to conduct the community consultation process on proposed parks,
recreation and cultural facilities and that the concepts and high level
costing estimates as developed by HCMA Architecture and Design be used
as part of the process.
R/2016-492
It was moved and seconded
That staff be directed to conduct the community consultation process as
presented at the October 17, 2016 Committee of the Whole Meeting.
CARRIED
Councillor Robson - OPPOSED
Council Meeting Minutes
October 25, 2016
Page 14 of 15
1202 Youth Wellness Centre Lease
Staff report dated October 25, 2016 recommending that the lease for
operating a Youth Wellness Centre within the Greg Moore Youth Centre be
approved, that the financial plan be updated accordingly, that the
Corporate Officer be authorized to execute the lease and that staff continue
to work with the Child Youth Mental Health Substance Use Collaborative
toward the realization of the Youth Wellness Centre.
Note: Councillor Shymkiw excused himself from discussion of Item 1202 at 8:10
p.m. as his wife is employed by Maple Ridge -Pitt Meadows Community
Services.
R/2016-493
It was moved and seconded
That the attached lease dated November 1, 2016 for the purpose of
operating a Youth Wellness Centre within the Greg Moore Youth Centre be
approved for a period of two years commencing November 1, 2016 and
that the financial plan be updated accordingly; and
That the Corporate Officer be authorized to execute the Maple Ridge -Pitt
Meadows Community Services Ridge Meadows Child Youth Wellness
Centre lease dated November 1, 2016; and,
That staff be directed to continue working with the Child Youth Mental
Health Substance Use Collaborative toward the realization of the Youth
Wellness Centre.
CARRIED
Note: Councillor Shymkiw returned to the meeting at 8:13 p.m.
1300 OTHER MATTERS DEEMED EXPED/ENT
1301 Motion passed at the Committee of the Whole Meeting
The following motion was passed at the October 17, 2016 Committee of
the Whole Meeting:
"That the Mayor and staff be authorized to travel to Ottawa to meet with
Federal Ministers about funding opportunities related to the civic facility."
For information only
Council Meeting Minutes
October 25, 2016
Page 15 of 15
1400 NOTICES OF MOTION AND MATTERS FOR FUTURE MEET/NG - N i I
1500 QUEST/ONS FROM THE PUBL/C
Dan Olson
Mr. Olson requested an update on the proposed gifting of land to the Provincial
Government.
The General Manager of Community Development, Parks and Recreation Services
advised on the offer.
John MacKenzie
Mr. MacKenzie asked whether Mayor and Councillors have taken a position on the
Trans -Pacific Partnership Trade Agreement.
Acting Mayor Masse encouraged concerned citizens to meet with the Federal
Government representative.
1700 ADJOURNMENT- 8:18 p.m.
N. Read, Mayor
Certified Correct
L. Darcus, Corporate Officer