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HomeMy WebLinkAbout2016-10-25 Council Minutes.pdfCity of Maple Ridge COUNC/L MEET/NG MINUTES October 25, 2016 The Minutes of the City Council Meeting held on October 25, 2016 at 7:00 p.m. in the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Councillor K. Duncan Councillor B. Masse Councillor G. Robson Councillor T. Shymkiw Councillor C. Speirs ABSENT Mayor N. Read Councillor C. Bell Appointed Staff F. Quinn, Acting Chief Administrative Officer and General Manager Public Works and Development Services K. Swift, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services C. Carter, Director of Planning L. Darcus, Manager of Legislative Services A. Gaunt, Confidential Secretary Other staff as required C. Goddard, Manager of Development and Environmental Services S. Murray, Planner 2 B. Elliot, Manager of Community Planning Note: These Minutes are also posted on the City's Web Site at www.mapleridge.ca The meeting was live streamed and recorded by the City of Maple Ridge Note: 100 Councillor Masse served as Acting Mayor in the absence of Mayor Read and Councillor Bell. CALL TO ORDER 200 AMENDMENTS TO THE AGENDA Item 501 was withdrawn from the agenda Item 502 Request for an Update on the Alouette Home Start Society was added to the agenda R/2016-475 It was moved and seconded That Item 1132 be removed from the Council agenda CARRIED Council Meeting Minutes October 25, 2016 Page 2 of 15 300 APPROVAL OF THE AGENDA The agenda was adopted as revised. 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Regular Council Meeting of October 11, 2016 R/2016-476 It was moved and seconded That the minutes of the Regular Council Meeting of October 11, 2016 be adopted as circulated. CARRIED 402 Minutes of the Public Hearing of October 18, 2016 R/2016-477 It was moved and seconded That the minutes of the Public Hearing of October 18, 2016 be adopted as circulated. CARRIED 500 PRESENTATIONS AT THE REQUEST OF COUNCIL Note: Item 501 was withdrawn at the request of staff 501 Synthetic Fields Update 502 Request by Council for an Update on the Alouette Home Start Society The General Manager of Community Development, Parks and Recreation Services provided an update pertaining to the dissolution of the Alouette Home Start Society and discussions between BC Housing and the City of Maple Ridge on the future of the society. Council Meeting Minutes October 25, 2016 Page 3 of 15 600 DELEGATIONS 601 Food Garden Contest Presentation • Agricultural Advisory Committee Siobhan Murray, staff liaison for the Agricultural Advisory Committee, gave a PowerPoint presentation providing information on the Maple Ridge Food Garden Contest. She highlighted the winning gardens in the various categories and provided recipients with certificates of recognition. 602 Half in the Sky Advocacy Group - Human Exploitation • Cathy Peters Ms. Peter provided a presentation to raise awareness of the issue of human sex trafficking. She spoke to significant changes in federal laws focusing on the source of the harm by targeting those individuals buying sex. She outlined ten strategies which municipalities can incorporate to help end human trafficking. 700 ITEMS ON CONSENT 701 Minutes 701.1 Minutes of the Development Agreements Committee Meetings of October 12 and 13, 2016 702 Reports 702.1 Disbursements for the month ended September 30, 2016 (Item 1131 from the October 17, 2016 Committee of the Whole Agenda) Staff report dated October 17, 2016 recommending that the disbursements for the month ended September 30, 2016 be received for information. 702.2 Council Expenses (Item 1171 from the October 17, 2016 Committee of the Whole Agenda) 703 Correspondence - Nil 704 Release of Items from Closed Council Status - N i I Council Meeting Minutes October 25, 2016 Page 4 of 15 R/2016-478 It was moved and seconded That the Items on Consent agenda be approved. CARRIED 800 UNFINISHED BUSINESS - Nil 900 CORRESPONDENCE - N i I 1000 BYLAWS Note: Item 1001 is from the October 18, 2016 Public Hearing Bylaws for Third Reading 1001 2015-309-RZ 1001.1 21795 Lougheed Highway Maple Ridge Official Community Plan Amending Bylaw No. 7281-2016 To designate from Urban Residential to Commercial Final reading Third reading (amended as of October 24, 2016) R/2016-479 It was moved and seconded That Bylaw No. 7281-2016 be given third reading. CARRIED 1001.2 21795, 21787 and 21773 Lougheed Highway Maple Ridge Zone Amending Bylaw No. 7180-2015 To rezone from RS -1 (One Family Urban Residential) to C-2 (Community Commercial) to permit the construction of a Pediatric and Family Care Clinic with seven proposed units. Third reading R/2016-480 It was moved and seconded That Bylaw No. 7180-2015 be given third reading. CARRIED Council Meeting Minutes October 25, 2016 Page 5 of 15 Bylaws for Final Reading 1002 2011 -081 -SD, 23821 through 23888 103A Avenue, 10262 through 10347 238A Street, 10260 through 10339 Wynnyk Way; and 23856 through 23952 104 Avenue (even numbers only) Slatford Local Area Bylaw No. 7270-2016 To authorize enhanced maintenance costs to be levied on the benefitting properties Final reading R/2016-481 It was moved and seconded That Bylaw No. 7270-2016 be adopted. CARRIED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes - Nil Public Works and Development Services 1101 2016-229-RZ, 25590 Bosonworth Avenue, RS -3 to RS -2 Staff report dated October 17, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7272-2016 to rezone from RS -3 (One Family Rural Residential) to RS -2 (One Family Suburban Residential) to permit one RS -3 lot and three RS -2 lots be given first reading and that the applicant provide further information as described on Schedules A, B, E, F, G and J of the Development Procedures Bylaw No. 5879-1999. R/2016-482 It was moved and seconded That Bylaw No. 7272-2016 be given first reading; and That the applicant provide further information as described on Schedules A, B, E, F, G and J of the Development Procedures Bylaw No. 5879-1999 and the additional information contained in this report. CARRIED Councillor Duncan, Councillor Speirs - OPPOSED Council Meeting Minutes October 25, 2016 Page 6 of 15 1102 2016-336-RZ, 11300 and 11250 240 Street, RS -3 to RM -1 and R-2 Staff report dated October 17, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7287-2016 to rezone from RS -3 (One Family Rural Residential) to RM -1 (Townhouse Residential) and R-2 (Urban Residential District) to permit five single family lots and fifty-five townhouse units be given first reading and that the applicant provide further information as described on Schedules A, C, D and F of the Development Procedures Bylaw No. 5879-1999. R/2016-483 It was moved and seconded In respect of Section 475 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. Boards of Education, Greater Boards and Improvements District Boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City's website, together with an invitation to the public to comment, and; That Bylaw No. 7287-2016 be given first reading; and That the applicant provide further information as described on Schedules A,C, D, & F of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. CARRIED Council Meeting Minutes October 25, 2016 Page 7 of 15 1103 2016-352-RZ, 23004 Dewdney Trunk Road, RS -1 to C-2 Staff report dated October 17, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7289-2016 to rezone from RS -1 (One Family Urban Residential) to C-2 (Community Commercial) for development of a medical office and a pharmacy with two rental dwelling units above be given first reading and that the applicant provide further information as described on Schedules A, C and D of the Development Procedures Bylaw No. 5879- 1999. R/2016-484 It was moved and seconded 1. In respect of Section 475 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. Boards of Education, Greater Boards and Improvements District Boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City's website, together with an invitation to the public to comment; 2. That Bylaw No. 7289-2016 be given first reading; and 3. That the applicant provide further information as described on Schedules A, C, and D of the Development Procedures Bylaw No. 1879-1999. CARRIED Council Meeting Minutes October 25, 2016 Page 8 of 15 1104 2014-019-RZ, 24815, 24837 Dewdney Trunk Road and 12040 248 Street, First One Year Extension Staff report dated October 17, 2016 recommending that Application 2014- 019-RZ to allow for construction of two commercial buildings under the C-2 (Community Commercial) zone be granted a one year extension. R/2016-485 It was moved and seconded That pursuant to the Development Procedures Bylaw No. 5879-1999, a one year extension be granted for rezoning application 2014-019-RZ and that the following conditions be addressed prior to consideration of final reading: i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii) Road dedication as required; iii) Consolidation of the subject properties; iv) Registration of a Reciprocal Cross Access Easement Agreement with 12040 248 Street; v) Registration of a Restrictive Covenant for protecting of the required Residential and Visitor Parking; vi) Registration of a Restrictive Covenant for Stormwater Management; vii) Registration of a Housing Agreement in accordance with Section 905 of the Local Government Act and a Restrictive Covenant stating that the second floor of Building 2 will be restricted to residential rental unit use only; and viii) In addition to the site profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. CARRIED 1105 2013-103-RZ, 12366 Laity Street, Final One Year Extension Staff report dated October 17, 2016 recommending that Application 2013- 103-RZ to rezone from RS -1 (One Family Urban Residential) to R-1 (Residential District) to allow for future subdivision into four lots be granted a final one year extension. Council Meeting Minutes October 25, 2016 Page 9 of 15 R/2016-486 It was moved and seconded That pursuant to the Development Procedures Bylaw No. 5879-1999, a final one year extension be granted for rezoning application 2013-103-RZ (property located at 12366 Laity Street) and that the following conditions be addressed prior to consideration of Final Reading: i. Road dedication on Laity Street, as required; ii. Registration of a Restrictive Covenant for Tree Protection; iii. In addition to the Site Profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. CARRIED 1106 RZ/050/06, Development Procedures - Extension Applications Review Staff report dated October 17, 2016 recommending that Maple Ridge Development Procedures Amending Bylaw No. 7290-2016 to establish a new 18 month plus single 6 month process for the rezoning application extension process be given first, second and third readings. R/2016-487 It was moved and seconded That Bylaw No. 7290-2016 be given first, second and third readings. CARRIED 1107 Employment Land Use Suitability Assessment (West and East of the Kwantlen First Nation) Staff report dated October 17, 2016 recommending a bylaw amendment to the Official Community Plan to redesignate lands located to the west and east of the Kwantlen First Nation, along the Lougheed Highway east of 240 Street, from Suburban Residential to Industrial. The Manager of Community Planning reviewed the staff report. He provided a map of the lands being discussed. Council Meeting Minutes October 25, 2016 Page 10 of 15 R/2016-488 It was moved 1) 2) 3) and seconded That staff draft a bylaw amendment to the Official Community Plan to redesignate from Suburban Residential to Industrial those lands located to the west and east of the Kwantlen First Nation, along the Lougheed Highway east of 240th Street, as outlined in Figure 1 in the report titled, "Employment Land Use Suitability Assessment (West and East of the Kwantlen First Nation)"; and That, in respect of Section 475(2)(b) of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. Boards of Education, Greater Boards and Improvement District boards; vi. The Provincial and Federal Governments and their agencies; and further That the only additional consultation to be required in respect of this matter beyond the consultation and communication process outlined in this report titled "Employment Land Use Suitability Assessment (West and East of the Kwantlen First Nation)" and the early posting of the proposed Maple Ridge Official Community Plan Amending Bylaw on the City's website, together with an invitation to the public to comment, are meetings with the property owners within the subject area and the Kwantlen First Nation. CARRIED 1108 Agricultural Plan Facilitated Search - Next Steps Staff report dated October 17, 2016 recommending that Option 2 in the report be selected as the basis for the Agricultural Advisory Committee actions in 2017. The Planner reviewed the report. She provided information on Option 1: Facilitated Session and Outcomes and Option 2: Staff recommendations. Council Meeting Minutes October 25, 2016 Page 11 of 15 R/2016-489 It was moved and seconded 1. That Option 2 identified in the report dated October 17, 2016 and titled "Agricultural Plan Facilitated Session - Next Steps" be selected as the basis for the Agricultural Advisory Committee actions in 2017, which includes: a) Preparation of Development Permit Area (DPA) guidelines to protect agricultural land; b) Exploration of the feasibility of an agro-industrial strategy (food hub); and c) Evaluation of the remaining actions items in Table 1 for Council consideration in the 2017 Business Planning process. CARRIED Councillor Robson, Councillor Shymkiw - OPPOSED 1109 Award of Contract ITT-EN16-50: McNutt Road Reservoir Staff report dated October 17, 2016 recommending that Contract ITT- EN16-50: McNutt Road Reservoir be awarded to Industra Construction Corp., that a project contingency be approved, that the Corporate Officer be authorized to execute the contract and further that the existing Opus DaytonKnight Consultants Ltd. contract for Engineering Services for Silver Valley Water Reservoir be increased. Note: Councillor Robson left the meeting at 8:02 p.m. R/2016-490 It was moved and seconded That Contract ITT-EN16-50, McNutt Road Reservoir, be awarded to Industra Construction Corp. in the amount of $1,147,505.00 excluding taxes; and That a project contingency of 10% or $114,750.50 be approved to address potential variations in field conditions; and That the Corporate Officer be authorized to execute the contract; and further That the existing Opus DaytonKnight Consultants Ltd. contract for Engineering Services for Silver Valley Water Reservoir, be increased by $40,000.00 for geotechnical and environmental monitoring as well as construction reviews and services. CARRIED Council Meeting Minutes October 25, 2016 Page 12 of 15 Financial and Corporate Services (including Fire and Police) Note: Item 1131 has been placed in the "Items on Consent" agenda 1131 Disbursements for the month ended September 30, 2016 Note Item 1132 was withdrawn from the agenda by motion of Council 1132 Council Procedure Amending Bylaw - Release of Voting Pattern from Closed Meetings Staff report dated October 17, 2016 recommending that a Council Procedure Amending Bylaw to include the matter of release of voting patterns from Closed Council status. Community Development and Recreation Service Note: Items 1151 and 1152 below were dealt with at the October 17, 2016 Committee of the Whole Meeting. See subsequent report under Item 1201 1151 Facility Concept Plans 1152 Proposed Community Consultation Process 1153 Sport Field Allocation Policy Update Staff report dated October 17, 2016 recommending the incorporation of changes endorsed by the Maple Ridge -Pitt Meadows Sport Field Users into Sport Field Allocation Policy P125 and that all outdoor sport clubs who request time on sports fields be required to complete a Statutory Declaration. Note: Councillor Robson returned to the meeting at 8:03 p.m. R/2016-491 It was moved and seconded That staff be directed to incorporate the changes to the Sport Field Allocation Policy P125 endorsed by the Maple Ridge -Pitt Meadows Sport Field Users; and, Council Meeting Minutes October 25, 2016 Page 13 of 15 That all outdoor sport clubs who request time on sports fields be required to complete a Statutory Declaration to provide registration numbers, levels of play (such as mini, micro, super 8, adult), residency, and time of year requested, so that staff can appropriately allocate sports fields in a manner that manages the volume of play on athletic surfaces and maximizes the use of municipal and school fields. CARRIED Note: Item 1154 was placed in the "Presentations at the Request of Council" section however that item was withdrawn. 1154 Synthetic Fields Update Administration Note: Item 1171 has been placed in the "Items on Consent" section 1171 Council Expenses Other Committee Issues - Nil 1200 STAFF REPORTS 1201 Parks, Recreation and Cultural Facilities - Concept Plans and Public Engagement Staff report dated October 25, 2016 recommending that staff be directed to conduct the community consultation process on proposed parks, recreation and cultural facilities and that the concepts and high level costing estimates as developed by HCMA Architecture and Design be used as part of the process. R/2016-492 It was moved and seconded That staff be directed to conduct the community consultation process as presented at the October 17, 2016 Committee of the Whole Meeting. CARRIED Councillor Robson - OPPOSED Council Meeting Minutes October 25, 2016 Page 14 of 15 1202 Youth Wellness Centre Lease Staff report dated October 25, 2016 recommending that the lease for operating a Youth Wellness Centre within the Greg Moore Youth Centre be approved, that the financial plan be updated accordingly, that the Corporate Officer be authorized to execute the lease and that staff continue to work with the Child Youth Mental Health Substance Use Collaborative toward the realization of the Youth Wellness Centre. Note: Councillor Shymkiw excused himself from discussion of Item 1202 at 8:10 p.m. as his wife is employed by Maple Ridge -Pitt Meadows Community Services. R/2016-493 It was moved and seconded That the attached lease dated November 1, 2016 for the purpose of operating a Youth Wellness Centre within the Greg Moore Youth Centre be approved for a period of two years commencing November 1, 2016 and that the financial plan be updated accordingly; and That the Corporate Officer be authorized to execute the Maple Ridge -Pitt Meadows Community Services Ridge Meadows Child Youth Wellness Centre lease dated November 1, 2016; and, That staff be directed to continue working with the Child Youth Mental Health Substance Use Collaborative toward the realization of the Youth Wellness Centre. CARRIED Note: Councillor Shymkiw returned to the meeting at 8:13 p.m. 1300 OTHER MATTERS DEEMED EXPED/ENT 1301 Motion passed at the Committee of the Whole Meeting The following motion was passed at the October 17, 2016 Committee of the Whole Meeting: "That the Mayor and staff be authorized to travel to Ottawa to meet with Federal Ministers about funding opportunities related to the civic facility." For information only Council Meeting Minutes October 25, 2016 Page 15 of 15 1400 NOTICES OF MOTION AND MATTERS FOR FUTURE MEET/NG - N i I 1500 QUEST/ONS FROM THE PUBL/C Dan Olson Mr. Olson requested an update on the proposed gifting of land to the Provincial Government. The General Manager of Community Development, Parks and Recreation Services advised on the offer. John MacKenzie Mr. MacKenzie asked whether Mayor and Councillors have taken a position on the Trans -Pacific Partnership Trade Agreement. Acting Mayor Masse encouraged concerned citizens to meet with the Federal Government representative. 1700 ADJOURNMENT- 8:18 p.m. N. Read, Mayor Certified Correct L. Darcus, Corporate Officer