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Home My WebLink About2016-11-29 Council Minutes.pdfCity of Maple Ridge COUNCIL MEETING MINUTES November 29, 2016 The Minutes of the City Council Meeting held on November 29, 2016 at 7:00 p.m. in the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor N. Read Councillor B. Masse Councillor G. Robson Councillor T. Shymkiw Councillor C. Speirs ABSENT Councillor C. Bell Councillor K. Duncan Appointed Staff E.C. Swabey, Chief Administrative Officer W, McCormick, Acting General Manager of Parks, Recreation and Cultural Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Carter, Director of Planning L. Darcus, Manager of Legislative Services A. Gaunt, Confidential Secretary Other staff as required C. Goddard, Manager of Development and Environmental Services M. Baski, Planner 1 B. Elliott, Manager of Community Planning D. Pollock, Municipal Engineer Note: These Minutes are also posted on the City's Web Site at www.mapleridge.ca The meeting was live streamed and recorded by the City of Maple Ridge 100 CALL TO ORDER 200 INTRODUCTION OF ADDITIONAL AGENDA ITEMS A presentation of the Business Partner Award by the Agricultural Association to the City of Maple Ridge was added to the agenda as Item 601. Section 600 was renumbered. Council Meeting Minutes November 29, 2016 Page 2 of 10 300 APPROVAL OF THE AGENDA The agenda as revised was approved. 400 ADOPTION AND RECE/PT OF MINUTES 401 Minutes of the Regular Council Meeting of November 15, 2016 R/2016-533 It was moved and seconded That the minutes of the Regular Council Meeting of November 15, 2016 be adopted as circulated. CARRIED 402 Minutes of the Public Hearing of November 22, 2016 R/2016-534 It was moved and seconded That the minutes of the Public Hearing of November 22, 2016 be adopted as circulated. CARRIED 500 PRESENTATIONS AT THE REQUEST OF COUNCIL - Nil 600 DELEGATIONS 601 Presentation of Business Partner Award by the Agricultural Association to the City of Maple Ridge • Lorraine Bates, Manager, Maple Ridge -Pitt Meadows Agricultural Association • Tom Cameron, President, Maple Ridge -Pitt Meadows Agricultural Association Ms. Bates provided information on the 2016 Outstanding Business Partner Award which she is presenting to the City of Maple Ridge and described the quality partnership between the Agricultural Association and the City of Maple Ridge. She spoke highly of Parks, Recreation and Culture staff and their responses to the needs and concerns of the Association and thanked the City for its support over the last 25 plus years. Council Meeting Minutes November 29, 2016 Page 3 of 10 Mayor Read accepted the award from the Agricultural Association. On behalf of Council she thanked the Association for the nomination for the award and thanked them for their continuing work. Mayor Read acknowledged Tom Cameron's award as National Fair Champion which he recently received from the Canadian Association of Fairs and Exhibitions. She spoke of Mr. Cameron's commitment as a volunteer for the local fair and highlighted his numerous contributions to the community. She presented Mr. Cameron with a thank you gift for his dedication. 602 Wildsafe BC Presentation • Dan Mikolay, Wildsafe BC Coordinator for Maple Ridge Mr. Mikolay gave a PowerPoint presentation providing an update on the Wildsafe BC Program. He provided a history of the program, highlighted the bear resistant organics bins available at the Recycling Society and outlined education programs and found milestones for the program. He advised that the Wildsafe BC program has applied for "Bear Smart" Community status and is on track to being one of first in the Lower Mainland to obtain that status. 700 ITEMS ON CONSENT 701 Minutes 701.1 Minutes of the Development Agreements Committee Meeting of November 17, 2016 701.2 Minutes of Meetings of Committees and Commissions of Council • Municipal Advisory Committee on Accessibility Issues - March 17, 2016 • Municipal Advisory Committee of Accessibility Issues - May 19, 2016 • Environmental Advisory Committee - October 12, 2016 701.3 Minutes of the Committee of the Whole of November 21, 2016 702 Reports 702.1 2016 Council Expenses (Item 1131 on the November 21, 2016 Committee of the Whole Agenda) Staff report dated November 21, 2016 providing an update on Council expenses to the end of October 2016. Council Meeting Minutes November 29, 2016 Page 4 of 10 702.2 Disbursements for the month ended October 31, 2016 (Item 1132 on the November 21, 2016 Committee of the Whole Agenda) Staff report dated November 21, 2016 recommending that the disbursements for the month ended October 31, 2016 be received for information. 702.3 Filming Review (Item 1171 on the November 21, 2016 Committee of the Whole Agenda) Staff report dated November 21, 2016 providing highlights of the film industry in BC in general and Maple Ridge in specific. 703 Correspondence - Nil 704 Release of Items from Closed Council Status From the November 21, 2016 Closed Council Meeting 04.01 Active Transportation Advisory Committee Membership - 2017/2018 Member Appointments of Kino Roy, David Rush, Bijan Naghipour, Ineke Boekhorst 04.02 Sale of Municipal Property - Laneway (22600 Block of 119 Avenue/ Selkirk Avenue) R/2016-535 It was moved and seconded That items 701.1 to 704 on the Consent Agenda be received. CARRIED 800 UNFINISHED BUSINESS - Nil 900 CORRESPONDENCE - N i I Council Meeting Minutes November 29, 2016 Page 5 of 10 1000 BYLAWS Note: Item 1001 is from the November22, 2016 Public Hearing Bylaws for Third Reading 1001 2015-253-RZ, 23539 Gilker Hill 1001.1 Maple Ridge Official Community Plan Amending Bylaw No. 7284-2016 To designate from conservation to urban residential Third reading R/2016-536 It was moved and seconded That Bylaw No. 7284-2016 be given third reading. CARRIED 1001.2 Maple Ridge Zoning Amending Bylaw No. 7179-2016 To rezone from RS -3 (One Family Rural Residential) to RM -1 (Townhouse Residential) to permit the future development of 43 townhouse units Third reading R/2016-537 It was moved and seconded That Bylaw No. 7179-2016 be given third reading. CARRIED Bylaws for Final Reading 1002 Maple Ridge Business Licencing and Regulation Amending Bylaw No. 7250-2016 To allow food truck vending on City Property, including streets Final reading R/2016-538 It was moved and seconded That Bylaw No. 7250-2016 be adopted. CARRIED Council Meeting Minutes November 29, 2016 Page 6 of 10 1003 Maple Ridge Highway Closure and Dedication Removal Bylaw No.7293- 2016 To permanently close a portion of 136 Avenue Roadway (23050 block of 136 Avenue) and remove the public highway dedication Final reading R/2016-539 It was moved and seconded That Bylaw No. 7293-2016 be adopted. CARRIED 1004 Maple Ridge Highway Closure & Dedication Removal Bylaw No. 7294-2016 To permanently close a portion of 127 Avenue Roadway (22300 block of 127 Avenue and remove the public highway dedication Final reading R/2016-540 It was moved and seconded That Bylaw No. 7294-2016 be adopted. CARRIED Public Works and Development Services 1101 2014 -009 -CP, Hammond Area Plan Bylaw, Second Reading Staff report dated November 21, 2016 recommending that Hammond Area Plan Bylaw No. 7279-2016 to guide land use and development in the Hammond Area be given second reading as amended and be forwarded to Public Hearing. R/2016-541 It was moved and seconded That Bylaw No. 7279-2016 as amended be given second reading and be forwarded to Public Hearing. CARRIED Council Meeting Minutes November 29, 2016 Page 7 of 10 1102 2014 -009 -CP, 11240 and 11230 206 Street; 20605, 20617, 20627, 20643, 20645, 20661 Maple Crescent; 11233, 11202 and 11391 Dartford Street; 20657 and 20598 Lorne Avenue; PIDs 003-435-181 and 004-963-415, Rezoning of Hammond Village Commercial Area and Zoning Bylaw Amendments Staff report dated November 21, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7292-2016 to create the H-2 (Hammond Village Commercial) zone and to rezone from C-3 (Town Centre Commercial) and RS -1 (One Family Urban Residential) to H-2 (Hammond Village Commercial) and P-4 (Church Institutional) to align with the policies of the Hammond Area Plan be given first and second readings and be forwarded to Public Hearing. R/2016-542 It was moved and seconded That Bylaw No. 7292-2016 be given first and second readings and be forwarded to Public Hearing. CARRIED 1103 Award of Contract ITT-EN16-51: Installation of Rectangular Rapid Flashing Beacons (RRFB) at Six Uncontrolled Crosswalks on Dewdney Trunk Road Staff report dated November 21, 2016 recommending that Contract ITT- EN16-51: Installation of Rectangular Rapid Flashing Beacons (RRFB) at Six Uncontrolled Crosswalks on Dewdney Trunk Road be awarded to Fraser City Installations (1989) Ltd., that a project contingency of 10% be approved to address variations in field conditions and that the Corporate Officer be authorized to execute the contract. R/2016-543 It was moved and seconded That Contract ITT-EN16-51, Installation of Rectangular Rapid Flashing Beacons (RRFB) at Six Uncontrolled Crosswalks on Dewdney Trunk Road, be awarded to Fraser City Installations (1989) Ltd. in the amount of $168,200 excluding taxes; and That a project contingency of 10% or $16,800 be approved to address potential variations in field conditions; and further That the Corporate Officer be authorized to execute the contract. CARRIED Council Meeting Minutes November 29, 2016 Page 8 of 10 1104 Local Area Service - 20300 Block of Hampton Street Staff report dated November 21, 2016 recommending that a Request for Proposal for consulting services to design and manage the construction of the 20300 Block of Hampton Street Local Area Service be prepared and that staff proceed with the Local Area Service if received quotations are within the identified value on the formal petition and within the Purchasing Policy. R/2016-544 It was moved and seconded That staff prepare and advertise a Request for Proposal for consulting services to design and manage the construction of the 20300 Block of Hampton Street Local Area Service; and That if the received quotations are less than the identified value on the formal petition and within the Purchasing Policy, staff proceed with the 20300 Block of Hampton Street Local Area Service. CARRIED Financial and Corporate Services (including Fire and Police) Note: Items 1131 and 1132 have been placed in the "Items on Consent" agenda 1131 2016 Council Expenses 1132 Disbursements for the month ended October 31, 2016 1133 2017 Council Calendar Staff report dated November 21, 2016 recommending that the Council Meeting schedule for 2017 be adopted or that the Council Meeting schedule for 2017 be adopted as amended. R/2016-545 It was moved and seconded That the September 26, 2017 Council Meeting be cancelled and that all items from the September 18, 2016 and October 2, 2016 Committee of the Whole Meetings be forwarded to the October 10th Council meeting. CARRIED Council Meeting Minutes November 29, 2016 Page 9 of 10 R/2016-546 It was moved and seconded That the Council Meeting schedule attached to the staff report dated November 21, 2017 be adopted as amended. CARRIED 1134 Property and Liability Insurance Staff report dated November 21, 2016 recommending the approval of expenditures for the City's liability and property insurance coverage policies as offered through the Municipal Insurance Association of BC. R/2016-547 It was moved and seconded That the expenditures of $375,396 and $238,064 for the City's liability and property insurance coverage policies as offered through the Municipal Insurance Association of BC be approved. CARRIED Community Development and Recreation Service - Nil Administration Note: Item 1171 has been placed in the "Items on Consent" agenda 1171 Filming Review Other Committee Issues - Nil 1200 STAFF REPORTS - Nil 1300 OTHER MATTERS DEEMED EXPEDIENT - Nil 1400 NOT/CES OF MOTION AND MATTERS FOR FUTURE MEETINGS - Nil Council Meeting Minutes November 29, 2016 Page 10 of 10 1500 QUEST/ONS FROM THE PUBLIC - Nil 1600 ADJOURNMENT- 7:57 p.m. N. Read, Mayor Certified Correct L. Darcus, Corporate Officer