HomeMy WebLinkAbout2016-12-06 Council Minutes.pdfCity of Maple Ridge
COUNC/L MEET/NG MINUTES
December 6, 2016
The Minutes of the City Council Meeting held on December 6, 2016 at 7:00 p.m. in
the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British
Columbia for the purpose of transacting regular City business.
PRESENT
Elected Officials
Mayor N. Read
Councillor K. Duncan
Councillor B. Masse
Councillor G. Robson
Councillor T. Shymkiw
Councillor C. Speirs
ABSENT
Councillor C. Bell
Appointed Staff
E.C. Swabey, Chief Administrative Officer
K. Swift, General Manager of Community Development,
Parks and Recreation Services
P. Gill, General Manager Corporate and Financial Services
F. Quinn, General Manager Public Works and Development
Services
C. Carter, Director of Planning
L. Darcus, Manager of Legislative Services
A. Gaunt, Confidential Secretary
Other staff as required
C. Goddard, Manager of Development and Environmental
Services
B. Elliott, Manager of Community Planning
D. Hall, Planner 2
Note: These Minutes are also posted on the City's Web Site at www.mapleridge.ca
The meeting was live streamed and recorded by the City of Maple Ridge
100
CALL TO ORDER
200 INTRODUCTION OF ADDITIONAL AGENDA ITEMS
Item 501 Christmas Card Design Contest Winners
Item 601 Presentation by KEEPS
Item 1301 Correspondence from the Canadian Mental Health Association
300 APPROVAL OF THE AGENDA
The agenda was approved as amended.
Council Meeting Minutes
December 6, 2016
Page 2 of 16
400 ADOPTION AND RECEIPT OF MINUTES
401 Minutes of the Regular Council Meeting of November 29, 2016
R/2016-553
It was moved and seconded
That the minutes of the Regular Council Meeting of November 29, 2016 be
adopted as circulated.
CARRIED
402 Minutes of the Special Council Meetings of November 28, 29 and 30, 2016
Note: The Manager of Legislative Services advised that the November 28, 2016
minutes will be amended to add the following resolution: It was moved and
seconded to remove the item on page 3 of the Communication Plan titled
"Work with the Agricultural Advisory Committee to develop information for
the website". Councillor Duncan, Councillor Masse and Councillor Speirs
were opposed. The motion was defeated.
R/2016-554
It was moved and seconded
That the minutes of the Special Council Meetings of November 28, 2016
be adopted as amended and that the minutes of the Special Council
Meetings of November 29 and 30, 2016 be adopted as circulated.
CARRIED
500 PRESENTATIONS AT THE REQUEST OF COUNCIL
501 Christmas Card Design Contest Winners
Mayor Read advised on the Christmas Card Design contest for children to
send art into the City to choose designs for Christmas cards to be used by
the City for the 2016 Christmas Season. Pictures of the winning art and
names of the artists were announced.
Council Meeting Minutes
December 6, 2016
Page 3 of 16
600 DELEGATIONS
601 CP Holiday Train Event and Update on the Friends in Need Food Bank
Programs
• Lynda Lawrence, Chairperson, Board of Directors, Friends in Need
Food Bank Society
Ms. Lawrence thanked Council for the opportunity to promote the CP
Holiday Train. She advised that the Holiday Train will arrive in Port Haney
on December 16, 2016. She provided advice on the background of the CP
Holiday Train and the goal of the event to collect non-perishable food and
money for local food banks. Ms. Lawrence also provided information on
the "CP Has Heart" campaign and highlighted the work done by the local
Friends in Need Food Bank Society.
602 Kanaka Education and Environmental Partnership Society ("KEEPS")
• Ross Davies
Mr. Davies gave a PowerPoint presentation introducing KEEPS and its
partners, outlining programs and events run by the Society in 2016 and
highlighting the Bell -Irving Hatchery and the Kanaka Creek Watershed
Stewardship Center.
700 ITEMS ON CONSENT
701 Minutes
701.1 Minutes of the Development Agreements Committee Meetings of
November 24 and November 30, 2016
701.2 Minutes of Meetings of Committees and Commissions of Council
• Public Art Steering Committee - September 20, 2016
702 Reports - N i I
703 Correspondence - Nil
704 Release of Items from Closed Council Status - N i I
Council Meeting Minutes
December 6, 2016
Page 4 of 16
R/2016-555
It was moved and seconded
That Items 701.1 and 701.2 on the Items of Consent be received.
CARRIED
800 UNF/N/SHED BUS/NESS - N i I
900 CORRESPONDENCE - N i I
1000 BYLAWS
Note: Item 1001 is from the December 6, 2016 Public Hearing
Bylaw for Third and Final Reading
Note: Councillor Robson excused himself for the discussion of Item 1001 at 7:24 p.m.
as the proposed bylaw affects the property he lives on.
1001 2016-436-RZ
Maple Ridge Zone Amending Bylaw No.7298-2016
To establish a farm home plate that limits house size and setbacks for
residential and accessory residential uses on properties within the
Agricultural Land Reserve
Third reading and final reading
R/2016-556
It was moved and seconded
That Bylaw No. 7298-2016 be given third reading and be adopted.
CARRIED
Councillor Shymkiw - OPPOSED
Note: Councillor Robson returned to the meeting at 7:36 p.m.
Council Meeting Minutes
December 6, 2016
Page 5 of 16
Bylaws for Final Reading
1002 2014-104-RZ, 23050 136 Avenue
Staff report dated December 6, 2016 recommending final reading
1002.1 Maple Ridge Official Community Plan Amending Bylaw No. 7167-2015
To designate land adjacent to proposed Lot 8 from Eco Clusters to
Conservation
Final reading
R/2016-557
It was moved and seconded
That Bylaw No. 7167-2015 be adopted.
CARRIED
1002.2 Maple Ridge Zone Amending Bylaw No. 7124-2014
To rezone from R-1 (Residential District) and R-3 (Special Amenity
Residential District) to R-2 (Urban Residential District) to permit a future
subdivision of 21 lots
Final reading
R/2016-558
It was moved and seconded
That Bylaw No. 7124-2014 be adopted.
CARRIED
1003 2012-109-RZ, 24979 108 Avenue
Maple Ridge Zone Amending Bylaw No. 6961-2012
Staff report dated December 6, 2016 recommending final reading of Maple
Ridge Zone Amending Bylaw No. 6961-2012 to rezone from RS -3 (One
Family Rural Residential) to RS -1b (One Family Urban (Medium Density)
Residential) to permit a future subdivision of 13 lots
Final reading
R/2016-559
It was moved and seconded
That Bylaw No. 6961-2012 be adopted.
CARRIED
Council Meeting Minutes
December 6, 2016
Page 6 of 16
COMMITTEE REPORTS AND RECOMMENDATIONS
1100 COMMITTEE OF THE WHOLE
Pub//c Works and Development Services
1101 2016 -299 -AL, 12176 237 Street, Application for Exclusion from the
Agricultural Land Reserve, Addendum Report
Staff report dated December 5, 2016 providing options for consideration
for Application 2016 -299 -AL to exclude approximately 1.12 hectares (2.8
acres) from the Agricultural Land Reserve.
1101.1
R/2016-560
It was moved and seconded
The following resolutions are provided for Council's consideration:
i. That Application 2016 -299 -AL not be authorized to go forward to the
Agricultural Land Commission.
DEFEATED
Councillor Masse, Councillor Robson, Councillor Shymkiw - OPPOSED
1101.2
R/2016-561
It was moved and seconded
That Application 2016 -299 -AL be deferred to a Council meeting in January
2017.
DEFEATED
Mayor Read, Councillor Duncan, Councillor Speirs - OPPOSED
There was no action on item 1101.
NOTE: Item 1102 was withdrawn at the request of the applicant
1102 2016 -434 -AL, 11680 252 Street, Application for Exclusion from the
Agricultural Land Reserve
Staff report dated December 5, 2016 recommending that Application
2016 -434 -AL to subdivide 2.5 hectares (6.2 acres) of land within the
Agricultural Land Reserve not be forwarded to the Agricultural Land
Commission and providing options for consideration.
Council Meeting Minutes
December 6, 2016
Page 7 of 16
NOTE: Item 1103 was withdrawn at the request of the applicant
1103 2016-411-RZ, 21188 Wicklund Avenue, RS -1 to R-1
Staff report dated December 5, 2016 recommending that Application
2016-411-RZ to rezone from RS -1 (One Family Urban Residential) to R-1
(Residential District) to permit subdivision into two single family residential
lots not be given first reading.
1104 2016-052-RZ, 22260 and 22292 122 Avenue and 12159 and 12167 223
Street, LUC and RS -1 to RM -2
Staff report dated December 5, 2016 recommending that Maple Ridge
Official Community Plan Amending Bylaw No. 7243-2016 to designate
subject properties from Single Family to Low Rise Apartment be given
second reading and be forwarded to Public Hearing and that Maple Ridge
Zone Amending Bylaw No. 7244-2016 to rezone from LUC (Land Use
Contracts) and RS -1 (One Family Urban Residential) to RM -2 (Medium
Density Apartment Residential) to permit construction of a 291 unit multi-
family rental housing development within the Town Centre.
R/2016-562
It was moved and seconded
1) That, in accordance with Section 475 of the Local Government Act,
opportunity for early and on-going consultation has been provided by
way of posting Bylaw No. 7243-2016 on the municipal website and
requiring that the applicant host a Development Information Meeting
(DIM), and Council considers it unnecessary to provide any further
consultation opportunities, except by way of holding a Public Hearing
on the bylaw;
2) That Bylaw No. 7243-2016 be considered in conjunction with the
Capital Expenditure Plan and Waste Management Plan;
3) That it be confirmed that Bylaw No. 7243-2016 is consistent with the
Capital Expenditure Plan and Waste Management Plan;
4) That Bylaw No. 7243-2016 be given first and second readings and be
forwarded to Public Hearing;
5) That Bylaw No. 7244-2016 be given second reading, and be forwarded
to Public Hearing;
6) That the following terms and conditions be met prior to final reading:
i) Registration of a Rezoning Servicing Agreement as a Restrictive
Covenant and receipt of the deposit of a security, as outlined in
the Agreement;
ii) Approval from the Ministry of Transportation and Infrastructure;
Council Meeting Minutes
December 6, 2016
Page 8 of 16
iii) Amendment to Official Community Plan Schedule "A", Chapter
10.4 Town Centre Area Plan, Schedule 1 - Town Centre Area
Land -Use Designation Map;
iv) Road dedication on 223 Street as required;
v) Consolidation of the subject properties;
vi) Registration of a Housing Agreement in accordance with Section
483 of the Local Government Act and a Restrictive Covenant
stating that the use of the property as consolidated will be
restricted to residential rental units;
vii) Removal of existing vacant structure at 22292 122nd Street and
existing houses at 12159 & 12167 223rd Street.
viii) In addition to the site profile, a disclosure statement must be
submitted by a Professional Engineer advising whether there is
any evidence of underground fuel storage tanks on the subject
properties. If so, a Stage 1 Site Investigation Report is required to
ensure that the subject property is not a contaminated site.
R/2016-563
It was moved and seconded
That Application 2016-052-RZ be deferred pending the
MOTION TO DEFER CARRIED
Councillor Masse - OPPOSED
1105 2016-325-RZ, 22606 Dewdney Trunk Road, Temporary Taxi Dispatch Use
Staff report dated December 5, 2016 recommending that Maple Ridge
Official Community Plan Amending Bylaw No. 7283-2016 to designate
22606 Dewdney Trunk Road to permit a temporary taxi dispatch use be
given second reading and be forwarded to Public Hearing.
R/2016-564
It was moved and seconded
1) That, in accordance with Section 475 of the Local Government Act,
opportunity for early and on-going consultation has been provided by
way of posting Official Community Plan Amending Bylaw No. 7283-
2016 on the municipal website and requiring that the applicant host
a Development Information Meeting (DIM), and Council considers it
unnecessary to provide any further consultation opportunities, except
by way of holding a Public Hearing on the bylaw;
2) That Bylaw No. 7283-2016 be considered in conjunction with the
Capital Expenditure Plan and Waste Management Plan;
3) That it be confirmed that Bylaw No. 7283-2016 is consistent with the
Capital Expenditure Plan and Waste Management Plan;
Council Meeting Minutes
December 6, 2016
Page 9 of 16
4) That Bylaw No. 7283-2016, as amended, be given second reading
and be forwarded to Public Hearing;
5) That the following terms and conditions be met prior to final reading:
i) Amendment to Official Community Plan Appendix D -
Temporary Use Permits, to add the subject property to the list of
properties; and
ii) Provision of a refundable security equivalent to 100% of the
estimated landscape cost, in accordance with the terms and
conditions of the Temporary Use Permit.
CARRIED
1106 2014 -104 -SD, 23050 136 Avenue, Local Area Service
Staff report dated December 5, 2016 recommending that a local area
service bylaw be authorized for enhanced landscape maintenance costs of
lands referred to as "East Hampstead" and that East Hampstead Local
Area Service Bylaw No. 7278-2016 to require property owners within the
development to pay an annual fee as a Local Service Tax for enhanced
landscape maintenance areas be given first, second and third readings.
R/2016-565
It was moved and seconded
1. That a Local Area Service Bylaw, as formally petitioned by the
developer of the lands referred to as 'East Hampstead', and per the
Community Charter, Part 7, Division 5, 211 (1)(a), be authorized for the
enhanced landscape maintenance costs to be levied on the benefitting
properties to be created by subdivision of the land; and further
2. That East Hampstead Local Area Service Bylaw No. 7278-2016 be
given first, second and third readings.
CARRIED
Council Meeting Minutes
December 6, 2016
Page 10 of 16
1107 2015 -346 -CP, Wildfire Development Permit Update
Staff report dated December 5, 2016 recommending that Maple Ridge
Official Community Plan Amending Bylaw No. 7187-2015 to amend
recently adopted Wildfire Development Permit Areas to remove references
to the National Fire Protection Association standards and provide greater
flexibility when reviewing development applications be given second
reading as amended and be forwarded to Public Hearing.
R/2016-566
It was moved and seconded
That Bylaw No. 7187-2015, as amended, be given second reading and be
forwarded to Public Hearing.
CARRIED
1108 2016 -448 -CP, 13150, 13120, 13070, 13030, 12990, 12940, 13655 256
Street; 25775, 25801, 25927 128 Avenue; 26185 130 Avenue; 13301
251A Street; 13055 251A Street; and 25100 Alouette Road
Staff report dated December 5, 2016 recommending that Maple Ridge
Official Community Plan Amending Bylaw No. 7299-2016 to designate 15
properties in the 256 Street and 128 Avenue vicinity from Suburban
Residential and Institutional to Industrial to expand employment
opportunities in the vicinity of existing and well -utilized employment lands.
R/2016-567
It was moved and seconded
1) That Bylaw No. 7299-2016 be given first reading;
2) That, in respect of Section 475(2)(b) of the Local Government Act,
requirement for consultation during the development or amendment of
an Official Community Plan, Council must consider whether
consultation is required with specifically:
i. The Board of the Regional District in which the area covered by the
plan is located, in the case of a municipal Official Community Plan;
ii. The Board of any Regional District that is adjacent to the area
covered by the plan;
iii. The Council of any municipality that is adjacent to the area
covered by the plan;
iv. First Nations;
v. Boards of Education, Greater Boards and Improvement District
Boards;
vi. The Provincial and Federal Governments and their agencies.
Council Meeting Minutes
December 6, 2016
Page 11 of 16
3) That the only additional consultation to be required in respect of
this matter beyond the consultation and communication process
outlined in this report titled "Employment Land Use Suitability
Assessment (Located East and West of 256 Street and North of
128 Avenue)" and the early posting of the proposed Official
Community Plan Amending Bylaw on the City's website, together
with an invitation to the public to comment, are meetings with the
subject property owners.
CARRIED
1109 2012-109-DVP, 24979 108 Avenue
Staff report dated December 5, 2016 recommending that the Corporate
Officer be authorized to sign and seal 2012-109-DVP to reduce minimum
lot widths for lots 1, 10, 11, 12 and 13.
R/2016-568
It was moved and seconded
That the Corporate Officer be authorized to sign and seal 2012-109-DVP
respecting property located at 24979 108 Avenue.
CARRIED
1110 Council Policy 6.21- Development Sign Policy Review
Staff report dated December 5, 2016 recommending that Council Policy
6.21 -Development Sign Policy dated September 12, 2012 be repealed
and replaced with the revised Council Policy 6.21 - Development Sign
Policy.
R/2016-569
It was moved and seconded
That Council Policy 6.21 - Development Sign Policy, dated September 12,
2012 be repealed and replaced with the attached draft Council Policy 6.21
- Development Sign Policy.
CARRIED
Council Meeting Minutes
December 6, 2016
Page 12 of 16
Financial and Corporate Services (including Fire and Police)
1131 2017-2021 Financial Plan Bylaw
Staff report dated December 5, 2016 recommending that Maple Ridge
2017-2021 Financial Plan Bylaw No. 7300-2016 be given first, second and
third readings.
R/2016-570
It was moved and seconded
That Bylaw No. 7300-2016 be given first, second and third readings.
CARRIED
Councillor Robson, Councillor Shymkiw - OPPOSED
1132 Council Procedure Amending Bylaw No. 7301-2016 - Release of Vote
Pattern from Closed Meetings
Staff report dated December 5, 2016 recommending that Maple Ridge
Council Procedure Amending Bylaw No. 7301-2016 be given first, second
and third readings.
R/2016-571
It was moved and seconded
That Bylaw No. 7301-2016 be given first, second and third reading.
CARRIED
1133 2017 Acting Mayor, Committee & Commission Appointments
Staff report dated December 5, 2016 recommending that the Acting Mayor
schedule and appointments to Government Agencies, Advisory and/or
Legislated Committees, Special Committees, Community Groups and
Organizations and Standing Committees be approved.
R/2016-572
It was moved and seconded
That the Acting Mayor schedule and appointments to Government
Agencies, Advisory and/or Legislated Committees, Special Committees,
Community Groups and Organizations and Standing Committees as
attached to the staff report dated December 5, 2017 be approved.
CARRIED
Council Meeting Minutes
December 6, 2016
Page 13 of 16
1134 Bylaw for Highway Closure & Dedication Removal for a Portion of Laneway
(11800 Block of 226 Street and 227 Street)
Staff report dated December 5, 2016 recommending that Maple Ridge
Highway Closure & Dedication Removal Bylaw No. 7291-2016 for closure
and dedication removal of a portion of laneway in the 11800 block of 226
Street and 227 Street be given first, second and third readings.
R/2016-573
It was moved and seconded
That Bylaw No. 7291-2016 be given first, second and third readings.
CARRIED
1135 Award of Contract, Construction of Fire/Tanker Truck, Fire Truck
Replacement, Engine 32
Staff report dated December 5, 2016 recommending that the contract for
construction of one fire pumper/tanker truck be awarded to Hub Fire
Engines Ltd. and that the Corporate Officer be authorized to execute the
contract.
R/2016-574
It was moved and seconded
That the contract for the construction of one fire pumper/tanker truck at
the cost of $596,154.00 plus applicable taxes and a 10% contingency be
included for any unanticipated scope changes; be awarded to Hub Fire
Engines and Equipment Ltd. of Abbotsford, B.C. and that the Corporate
Officer be authorized to execute the contract.
CARRIED
1136 Award of Contract, Construction of Tower Truck Fire Apparatus, Fire Truck
Replacement, Tower 1
Staff report dated December 5, 2016 recommending that the contract for
construction of one tower truck fire apparatus be awarded to Safetek
Emergency Vehicles Ltd. and Smeal Fire Apparatus and that the Corporate
Officer be authorized to execute the contract.
R/2016-575
It was moved and seconded
That the contract for the construction of one Tower Truck Fire Apparatus at
the cost of $1,585,925.00 plus applicable taxes and a 10% contingency be
included for any unanticipated scope changes; be awarded to Smeal Fire
Apparatus Company of Snyder, Nebraska and that the Corporate Officer be
authorized to execute the contract; and
Council Meeting Minutes
December 6, 2016
Page 14 of 16
That the Corporate Officer be authorized to sign SafeTek Emergency
Vehicles LTD "offer to purchase" wherein the existing Tower Truck, (VIN#
4S7AT9DOOTCO21345), would be traded in for the amount of $25,000.00
CAD.
CARRIED
Community Development and Recreation Service
1151 Maple Ridge Civic and Cultural Facility - Phased Design Process
Staff report dated December 5, 2016 recommending that Phase One of the
design process for the Maple Ridge Civic and Cultural Master Plan be
funded from the Parks Recreation and Culture Master Plan funding and
that staff be directed to issue a Request for Proposal to conduct phase one
of the detailed design process.
R/2016-576
It was moved and seconded
1. That phase one (25%) of the design process be funded from the Parks
Recreation and Culture Master Plan reserve in an amount estimated to
be $525,000; and
2. That staff be directed to issue a Request for Proposal to conduct
phase one (25%) of the detailed design process for the Maple Ridge
Civic and Cultural facility.
CARRIED
1152 Municipal Advisory Committee on Accessibility Issues Recommendations
Staff report dated December 5, 2016 recommending that the Maple Ridge -
Pitt Meadows Municipal Advisory Committee of Accessibility Issues
continue as a joint committee with the City of Pitt Meadows, sharing all
associated costs equally and that staff work with the committee to
establish an updated committee structure and bylaw.
R/2016-577
It was moved and seconded
That the Municipal Advisory Committee on Accessibility Issues continue as
a joint committee with the City of Pitt Meadows sharing all associated costs
equally; and
Council Meeting Minutes
December 6, 2016
Page 15 of 16
That staff be directed to work with Pitt Meadows City staff representative
and the committee to establish an updated committee Terms of Reference
and bylaw and report back to Council.
CARRIED
1153 Maple Ridge Leisure Centre Retrofit Update
Staff report dated December 5, 2016 recommending that a report be
provided on the process of updating existing Leisure Centre retrofit costs,
communication plan and customer accommodations.
R/2016-578
It was moved and seconded
That staff provide a report outlining the process of updating the Leisure
Centre retrofit plan including, proposed timeline, customer implications and
potential funding source.
CARRIED
Administration - N i l
Other Committee Issues - Nil
1200 STAFF REPORTS- Nil
1300 OTHER MATTERS DEEMED EXPED/ENT
1301 Letter from the Canadian Mental Health Association
Mayor Read reviewed a letter received from the Canadian Mental Health
Association and advised on the endorsement form attached
R/2016-579
It was moved and seconded
That that both options outlined on the enforcement form of the b4stage4
manifesto distributed by the Canadian Mental Health Association be
endorsed.
CARRIED
Council Meeting Minutes
December 6, 2016
Page 16 of 16
1400 NOTICES OF MOTIONAND MATTERS FOR FUTURE MEET/NGS - Nil
1500 QUEST/ONS FROM THE PUBLIC - Nil
1600 ADJOURNMENT- 9:06 p.m.
N. Read, Mayor
Certified Correct
L. Darcus, Corporate Officer