HomeMy WebLinkAbout2017-01-24 Council Minutes.pdfCity of Maple Ridge
COUNCIL MEETING MINUTES
January 24, 2017
The Minutes of the City Council Meeting held on January 24, 2017 at 7:00 p.m. in the
Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia
for the purpose of transacting regular City business.
PRESENT
Elected Officials
Mayor N. Read
Councillor K. Duncan
Councillor B. Masse
Councillor G. Robson
Councillor C. Speirs
ABSENT
Councillor C. Bell
Councillor T. Shymkiw
Appointed Staff
E.C. Swabey, Chief Administrative Officer
D. Boag, Acting General Manager of Community
Development, Parks and Recreation Services
P. Gill, General Manager Corporate and Financial Services
F. Quinn, General Manager Public Works and Development
Services
C. Carter, Director of Planning
L. Darcus, Manager of Legislative Services
A. Gaunt, Confidential Secretary
Other staff as required
C. Goddard, Manager of Development and Environmental
Services
B. Elliott, Manager of Community Planning
D. Pollock, Municipal Engineer
Note: These Minutes are also posted on the City's Web Site at www.mapleridge.ca
The meeting was live streamed and recorded by the City of Maple Ridge
100
CALL TO ORDER
200 AMENDMENTS TO THE AGENDA
The agenda was amended with the addition of Item 901 Letter from the
Coalition for a Healthy Riverview
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January 24, 2017
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300 APPROVAL OF THE AGENDA
The agenda was approved as amended.
400 ADOPTIONAND RECEIPT OF MINUTES - Nil
500 PRESENTATIONS AT THE REQUEST OF COUNC/L - Nil
600 DELEGATIONS
601 Presentation on Real Acts of Caring
• Students from Banting Middle School
Students from the Banting Middle School gave a PowerPoint presentation
providing information on RAC ("Real Acts of Caring"). They advised that
Reals Acts of Caring Week is February 12 to 18, 2017, provided a history
on the formation of RAC and highlighted the groups and students involved
with promoting RAC. They requested that the City of Maple Ridge also
become involved with helping to promote Real Acts of Caring Week.
700 ITEMS ON CONSENT
701 Minutes
701.1 Minutes of the Development Agreements Committee Meetings of January
12, 2017
701.2 Minutes of Meetings of Committees and Commissions of Council
• Community Heritage Commission - December 8, 2016
702 Reports
702.1 Disbursements for the month ended December 31, 2016
Staff report dated January 23, 2017 recommending that the
disbursements for the month ended December 31, 2016 be received for
information.
703 Correspondence - Nil
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January 24, 2017
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704 Release of Items from Closed Council Status - N i I
R/2017-035
It was moved and seconded
That the Items on Consent be received into the record.
CARRIED
800 UNFINISHED BUSINESS - Nil
900 CORRESPONDENCE
Note: Item 901 was added to the agenda on January 23, 2017 as an addendum
901 Coalition for Healthy Riverview
Letter dated January 21, 2017 from Dr. Nancy H. Furness on behalf of the
Coalition for a Healthy Riverview requesting that the City of Maple Ridge
join the Coalition and share a petition to restore Riverview lands as a
centre of excellence for mental wellness.
Councillor Masse reviewed the letter and requested support from Council.
R/2017-036
It was moved and seconded
That staff be directed to send a letter to the Provincial Government stating
Council's support for the mission statement of the Coalition for a Healthy
Riverview, which is:
"To retain the publicly owned Riverview Lands as a Centre of Excellence for
Mental Wellness, set within the existing world class arboretum and
surrounding green space."
CARRIED
Council Meeting Minutes
January 24, 2017
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1000 BYLAWS
Bylaws for Adoption
1001 2014 -009 -CP, 11230 and 11240 206 Street; 20605, 20617, 20627,
20643, 20645, 20661 Maple Crescent; 11202, 11233 and 11391
Dartford Street; 20598 and 20657 Lorne Avenue and PIDs 003-435-181
and 004-963-415
Maple Ridge Zone Amending Bylaw No. 7292-2016
To rezone from C-3 (Town Centre Commercial) and RS -1 (One Family Urban
Residential) to H-2 (Hammond Village Commercial) and P-4 (Place of
Worship Institutional) to align existing Hammond commercial properties
with the new Hammond Village Commercial land use designation
Adoption
R/2017-037
It was moved and seconded
That Bylaw No. 7292-2016 be adopted.
CARRIED
1002 2014 -009 -CP, Hammond Area Plan Bylaw No. 7279-2016
To designate from Agricultural to Conservation and to identify the location
and boundaries of the Hammond Area Plan
Adoption
R/2017-038
It was moved and seconded
That Bylaw No. 7279-2016 be adopted.
CARRIED
1003 2014-019-RZ, 24815, 24837 Dewdney Trunk Road and 12040 248 Street
Staff report dated January 24, 2017 recommending adoption
1003.1 Maple Ridge Official Community Plan Amending Bylaw No. 7086-2014
To add a village commercial node
Adoption
R/2017-039
It was moved and seconded
That Bylaw No. 7086-2014 be adopted.
CARRIED
Council Meeting Minutes
January 24, 2017
Page 5 of 11
1003.2 Maple Ridge Official Community Plan Amending Bylaw No. 7171-2015
To designate a portion of property from Estate Suburban Residential to
Commercial
Adoption
R/2017-040
It was moved and seconded
That Bylaw No. 7171-2015 be adopted.
CARRIED
1003.3 Maple Ridge Zone Amending Bylaw No. 7070-2014
To permit the construction of two commercial buildings with six ground
level commercial units and two rental residential units on a second floor
Adoption
R/2017-041
It was moved and seconded
That Bylaw No. 7070-2014 be adopted.
CARRIED
COMMITTEE REPORTS AND RECOMMENDATIONS
Pub//c Works and Development Services
1101 2016-411-RZ, 21188 Wicklund Avenue, RS -1 to R-1
Staff report dated January 23, 2017 recommending that Application 2016-
411-RZ to rezone from RS -1 (One Family Urban Residential) to R-1
(Residential District) to permit subdivision into two single family residential
lots not be given first reading.
R/2017-042
It was moved and seconded
That Application No. 2016-411-RZ not be given first reading.
R/2017-043
It was moved and seconded
That Application No. 2016-411-RZ be deferred until staff are prepared to
report back to Council on discussions with the applicant about other
options.
CARRIED
Council Meeting Minutes
January 24, 2017
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1102 2016-052-RZ, 22260 and 22292 122 Avenue, 12159 and 12167 223
Street, Addendum Report
Staff report dated January 23, 2017 recommending that staff be directed
to provide a tenant relocation assistance policy, that Maple Ridge Official
Community Plan Amending Bylaw No. 7243-2016 to designate subject
properties from Single Family to Low Rise Apartment be given first and
second reading and be forwarded to Public Hearing and that Maple Ridge
Zone Amending Bylaw No. 7244-2016 to rezone from LUC (Land Use
Contracts) and RS -1 (One Family Urban Residential) to RM -2 (Medium
Density Apartment Residential) to permit construction of a 291 unit multi-
family rental housing development within the Town Centre be given second
reading and be forwarded to Public Hearing.
R/2017-044
It was moved and seconded
1) That staff be directed to prepare a tenant relocation assistance policy
that will establish acceptable guidelines for reviewing development
proposals in light of existing tenants who may be affected by potential
impacts to affordable rental housing;
2) That, in accordance with Section 475 of the Local Government Act,
opportunity for early and on-going consultation has been provided by
way of posting Bylaw No. 7243-2016 on the municipal website and
requiring that the applicant host a Development Information Meeting
(DIM), and Council considers it unnecessary to provide any further
consultation opportunities, except by way of holding a Public Hearing
on the bylaw;
3) That Bylaw No. 7243-2016 be considered in conjunction with the
Capital Expenditure Plan and Waste Management Plan;
4) That it be confirmed that Bylaw No. 7243-2016 is consistent with the
Capital Expenditure Plan and Waste Management Plan;
5) That Bylaw No. 7243-2016 be given first and second readings and be
forwarded to Public Hearing;
6) That Bylaw No. 7244-2016 be given second reading, and be forwarded
Public Hearing;
7) That the following terms and conditions be met prior to final reading:
i) Registration of a Rezoning Servicing Agreement as a Restrictive
Covenant and receipt of the deposit of a security, as outlined in
the Agreement;
ii) Approval from the Ministry of Transportation and Infrastructure;
iii) Amendment to Official Community Plan Schedule "A", Chapter
10.4 Town Centre Area Plan, Schedule 1 - Town Centre Area
Land -Use Designation Map;
iv) Road dedication on 223 Street as required;
v) Consolidation of the subject properties;
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January 24, 2017
Page 7 of 11
vi) Registration of a Housing Agreement in accordance with Section
483 of the Local Government Act and a Restrictive Covenant
stating that the use of the property as consolidated will be
restricted to residential rental units;
vii) Removal of existing vacant structure at 22292 122 Avenue and
existing houses at 12159 & 12167 223 Street.
viii) In addition to the site profile, a disclosure statement must be
submitted by a Professional Engineer advising whether there is
any evidence of underground fuel storage tanks on the subject
properties. If so, a Stage 1 Site Investigation Report is required to
ensure that the subject property is not a contaminated site.
CARRIED
1103 2016-039-RZ, 11951 240 Street, CS -1 to C-2
Staff report dated January 23, 2017 recommending that Maple Ridge Zone
Amending Bylaw No. 7229-2016 to rezone from CS -1 (Service Commercial)
to C-2 (Community Commercial) to permit construction of a Tim Hortons
restaurant and drive-through be given second reading and be forwarded to
Public Hearing.
R/2017-045
It was moved and seconded
1) That Bylaw No. 7229-2016 be given second reading, and be forwarded
to Public Hearing;
2) That the following terms and conditions be met prior to final reading:
i) Registration of a Rezoning Servicing Agreement as a Restrictive
Covenant and receipt of the deposit of a security, as outlined in
the Agreement;
ii) Road dedication as required;
iii) Registration of a Reciprocal Cross Access Easement Agreement;
iv) Registration of a Restrictive Covenant for Stormwater
Management; and
v) In addition to the site profile, a disclosure statement must be
submitted by a Professional Engineer advising whether there is
any evidence of underground fuel storage tanks on the subject
property. If so, a Stage 1 Site Investigation Report is required to
ensure that the subject property is not a contaminated site.
CARRIED
Council Meeting Minutes
January 24, 2017
Page 8 of 11
1104 2014-019-DVP, 24815 Dewdney Trunk Road
Staff report dated January 23, 2017 recommending that the Corporate
Officer be authorized to sign and seal 2014-019-DVP to reduce minimum
rear and exterior lot line setbacks and to increase maximum building
heights of Buildings 1 and 2.
R/2017-046
It was moved and seconded
That the Corporate Officer be authorized to sign and seal 2014-019-DVP
respecting property located at 24815 Dewdney Trunk Road.
CARRIED
1105 2014 -019 -DP, 24815 and 24837 Dewdney Trunk Road
Staff report dated January 23, 2017 recommending that the Corporate
Officer be authorized to sign and seal 2014 -019 -DP to permit construction
of two commercial buildings consisting of six ground level commercial units
and two residential units in the C-2 (Community Commercial) zone.
R/2017-047
It was moved and seconded
That the Corporate Officer be authorized to sign and seal 2014 -019 -DP
respecting property located at 24815 Dewdney Trunk Road.
CARRIED
1106 2016-095-DVP, 2016 -095 -DP, 22335 McIntosh Avenue
Staff report dated January 23, 2017 recommending that the Corporate
Officer be authorized to sign and seal 2016-095-DVP to vary setbacks, that
the Corporate Officer be authorized to sign and seal 2016 -095 -DP to
permit a mixed use commercial and residential building and that receipt of
funds for a one off street parking space for residential use be
acknowledged.
R/2017-048
It was moved and seconded
1. That the Corporate Officer be authorized to sign and seal 2016-095-
DVP respecting property located at 22335 McIntosh Avenue;
2. That the Corporate Officer be authorized to sign and seal 2016 -095 -
DP; and
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January 24, 2017
Page 9 of 11
3. That receipt of $8,000 is acknowledged for one (1) off street parking
space provided for residential use respecting the property located at
22335 McIntosh Avenue.
CARRIED
1107 Award of Contract ITT-EN16-58: Sanitary Sewer Replacement by Pipe
Bursting on River Road (Kanaka Creek - McKay Avenue)
Staff report dated January 23, 2017 recommending that Contract ITT-
EN16-58: Sanitary Sewer Replacement by Pipe Bursting on River Road
(Kanaka Creek - McKay Avenue) be awarded to PW Trenchless Ltd., that
the Financial Plan be amended to increase project funding from the Sewer
Utility, that a contract contingency be approved and further that the
Corporate Officer be authorized to execute the contract.
R/2017-049
It was moved and seconded
That Contract ITT-EN16-58: Sanitary Sewer Replacement by Pipe Bursting
on River Road (Kanaka Creek - McKay Avenue) be awarded to PW
Trenchless Ltd. in the amount of $2,006,809.15 excluding taxes; and
That the Financial Plan be amended to increase project funding by
$217,000.00 from the Sewer Utility; and
That a contract contingency of $290,000.00 be approved and funded from
the Sewage Rehabilitation Program to address additional contract items if
needed; and further
That the Corporate Officer be authorized to execute the contract.
CARRIED
1108 Contract Renewal Award: Traffic Flagging Services
Staff report dated January 23, 2017 recommending that the "Traffic
Flagging Services" contracts be renewed with Go Traffic Management Inc.,
Ansan Industries Ltd., and BCRS Road Safe Inc., for an additional one year
period and that the Corporate Officer be authorized to execute the
contracts.
Council Meeting Minutes
January 24, 2017
Page 10 of 11
R/2017-050
It was moved and seconded
That the "Traffic Flagging Services' contracts be renewed with Go Traffic
Management Inc., Ansan Industries Ltd., and BCRS Road Safe Inc., for an
additional one year period and furthermore, that the Corporate Officer be
authorized to execute the contracts.
CARRIED
Financial and Corporate Services (/nclud/ng Fire and Po/%e)
Note: Item 1131 has been placed in the "Items on Consent" agenda
1131 Disbursements for the month ended December 31, 2016
1132 2016-2020 Financial Plan Amending Bylaw No. 7307-2017
Staff report dated January 23, 2017 recommending that Maple Ridge
2016-2020 Financial Plan Amending Bylaw No. 7307-2017 be given first,
second and third readings.
R/2017-051
It was moved and seconded
That Bylaw No. 7307-2017 be given first, second and third readings.
CARRIED
Parks, Recreation & Culture
1151 Parks, Recreation and Culture Governance Model
Staff report dated January 23, 2017 recommending that staff continue to
utilize a stakeholder engagement model for guiding Parks, Recreation and
Culture planning and that a report on an advisory committee for Parks,
Recreation and Culture be provided after eighteen months.
R/2017-052
It was moved and seconded
1. That staff continue to utilize a stakeholder engagement model for
guiding Parks, Recreation and Culture planning.
Council Meeting Minutes
January 24, 2017
Page 11 of 11
2. That staff report back to Council after eighteen months on an advisory
committee for Parks, Recreation and Culture.
CARRIED
Administration - Nil
Other Committee Issues - Nil
1200 STAFF REPORTS- Nil
1300 OTHER MATTERS DEEMED EXPED/ENT - Nil
1400 NOTICES OF MOTIONAND MATTERS FOR FUTURE MEET/NGS - Nil
1500 QUEST/ONS FROM THE PUBLIC
Ted Ingram
Mr. Ingram spoke to Item 901 and correspondence regarding creation of a
centre of excellence at Riverview. He contended that decentralization of
services has been advocated for many years and expressed concern that
the biggest challenge for people is finding resources within a community.
He also expressed concern that the correspondence speaks more to an
arboretum rather than a centre of excellence.
1600 ADJOURNMENT- 8:05 p.m.
N. Read, Mayor
Certified Correct
L. Darcus, Corporate Officer