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HomeMy WebLinkAbout2017-03-14 Council Minutes.pdfCity of Maple Ridge COUNC/L MEET/NG MINUTES March 14, 2017 The Minutes of the City Council Meeting held on March 14, 2017 at 7:00 p.m. in the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor N. Read Councillor K. Duncan Councillor B. Masse Councillor G. Robson Councillor T. Shymkiw Councillor C. Speirs Absent Councillor C. Bell Appointed Staff E.C. Swabey, Chief Administrative Officer D. Boag, Acting General Manager of Parks, Recreation & Culture P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Goddard, Acting Director of Planning L. Darcus, Manager of Legislative Services A. Gaunt, Confidential Secretary Other staff as required R. MacNair, Manager of Bylaws and Licenses Note: These Minutes are also posted on the City's Web Site at www.mapleridge.ca The meeting was live streamed and recorded by the City of Maple Ridge 100 CALL TO ORDER 200 AMENDMENTS TO THE AGENDA Item 1151 will be dealt with following Item 600 Delegations 300 APPROVAL OF THE AGENDA The agenda was approved as amended. 400 ADOPTION AND RECEIPT OF MINUTES Council Meeting Minutes March 14, 2017 Page 2 of 11 401 Minutes of the Regular Council Meeting of February 28, 2017 R/2017-115 It was moved and seconded That the minutes of the Regular Council Meeting of February 28, 2017 be adopted as circulated. CARRIED 500 PRESENTATIONS AT THE REQUEST OF COUNCIL - Nil 600 DELEGATIONS 601 Ridge Meadows Minor Hockey Association ("RMMHA") • Derek Gullmes, Vice President of Administration/ VP C Hockey Mr. Gullmes gave a PowerPoint presentation providing a background on the Ridge Meadows Minor Hockey Association, how the organization is run, and community involvement in the Association and registration information. He outlined the concerns of the Association pertaining to the provision of ice time, costs and lack of facilities. Mr. Gullmes put forward a suggestion on the use of a temporary floor in the Cam Neely arena. R/2017-116 It was moved and seconded That a staff report be provided on subsidized ice time and the impact on hours of use based on the availability of a temporary dry floor for use at the Cam Neely arena. CARRIED 602 Ridge Meadows Minor Lacrosse Association • Kelli Semple Borkowsky, Facilities Allocator Ms. Semple Borkowsky advised on issues encountered by the Ridge Meadows Minor Lacrosse Association including lack of facility time, increasing expenses and concerns over turf. She expressed concern that facilities in Maple Ridge are not keeping up with the growth of participation in lacrosse and explained differences between lacrosse for boys and lacrosse for girls which creates an impact on field time. Ms. Semple Borkowsky referred to a list of immediate needs of the Lacrosse Association. Council Meeting Minutes March 14, 2017 Page 3 of 11 R/2017-117 It was moved and seconded That staff obtain a list of immediate needs of the Ridge Meadows Minor Lacrosse Association and provide a report outlining items which can be dealt with on an immediate basis. CARRIED 603 Concerned Citizens over the Proposed 250 Street Commercial Chicken Farm • Wanda Merriman Ms. Merriman acknowledged that the commercial chicken farm proposed for 250 Street would currently not go ahead. She expressed that it was important to the neighbouring residents that ongoing concerns be expressed and outlined concerns with the proposed facility and the negative impact of a commercial chicken farm on a neighbourhood. She submitted a petition against the proposed 250 Street commercial chicken farm which was distributed to Council. (Link to petition. A hard copy can be provided by the Clerk's Department upon request) The Mayor responded that municipal councils have little authority over agricultural lands as those are regulated under provincial legislation. One small way municipalities can have an impact is through setbacks, however a municipality cannot ban a farm use on land within the Agricultural Land Reserve. 700 ITEMS ON CONSENT 701 Minutes 701.1 Minutes of the Development Agreements Committee of February 27 and 28(2), 2017 and March 1, 2017 701.2 Minutes of Meetings of Committees and Commissions of Council • Active Transportation Advisory Committee - January 25, 2017 • Agricultural Advisory Committee - November 24, 2016 • Community Heritage Commission - January 3, 2017 • Community Heritage Commission - February 7, 2017 • Public Art Steering Committee - January 24, 2017 • Social Policy Advisory Committee - January 4, 2017 Council Meeting Minutes March 14, 2017 Page 4 of 11 702 Reports - Nil 703 Correspondence - Nil 704 Release of /terns from Closed Council Status From the March 7, 2017 Special Closed Council Meeting Item 02.01 Naming Opportunity - to name the all-weather field at "Merkley Park the Karina LeBlanc Field at Merkley Park" Item 02.02 Wharf Street Truck Traffic - denial of business licence for owners and trucking operation at 19966 Wharf Street R/2017-118 It was moved and seconded That Items 701.1, 701.2 and 703 on the "Items on Consent" agenda be received. CARRIED Note: Item 1151 was dealt with prior to Section 800 Unfinished Business 800 UNF/N/SHED BUS/NESS 801 Potential Change to Format of Council Meeting Schedule Staff report dated March 14, 2017 providing information on potential changes to the format of the Council Meeting schedule. The Manager of Legislative Services reviewed the staff report. 802 Motion by Councillor Shymkiw Motion resolving to change the current format of the Council Meeting Schedule Councillor Shymkiw advised on the reasons for his motion. He indicated that he is interested in the change to the current meeting format on a trial basis R/2017-119 It was moved and seconded Whereas the Maple Ridge Council Procedure Bylaw No. 6472-2007 and amendments thereto allows for Council to create Council Workshop meetings to conduct Workshop business; Council Meeting Minutes March 14, 2017 Page 5 of 11 And whereas there is no requirement to have such meeting under this bylaw; Therefore be it resolved that, Beginning April 1, 2017 meetings of Council Workshop schedule three Monday mornings each month cease for a five month trial period, and all business normally conducted at Council Workshop be transferred to a Committee of the Whole meeting where reports and other city business will be considered and discussed but no resolutions or motions leading to decisions will be made except to forward agenda items to Council or refer back to staff/committees; and Two Committee of the Whole meetings (including workshop type sessions) be scheduled each month on Tuesday evenings alternating with Regular Council meetings also scheduled for two Tuesday evenings each month, and that Public Hearings be scheduled prior to the third Tuesday Committee of the Whole Meeting; and The applicable advertisements to the change in the Council Meeting Schedule be advertised as required. R/2017-120 It was moved and seconded That the motion resolving to change the current format of the Council Meeting Schedule be deferred to the next available Workshop. CARRIED Note: Item 803 was deferred at the February 28, 2017 Council Meeting 803 Ripe TX - Taxi License Application Staff report dated February 20, 2017 recommending that a letter be submitted to the Passenger Transportation Board summarizing comments in the staff report and indicating that the City of Maple Ridge does not support the application by Ripe TX for new taxi licenses to operate in the Greater Vancouver Regional District. The Manager of Bylaws and Licences advised on follow up done with Ripe TX. She also advised that questions put forward to the company by the Bylaws Department had not as of March 14, 2017 been answered by the company. Council Meeting Minutes March 14, 2017 Page 6 of 11 R/2017-121 It was moved and seconded That staff be directed to submit a letter to the Passenger Transportation Board summarizing the comments in the report titled "Ripe TX - Taxi License Application" dated February 20, 2017 indicating that the City does not support the application by Ripe TX for 150 new taxi licenses to operate in the Greater Vancouver Regional District. It was moved and seconded That the motion be amended to remove the text "not" Note: The proposed amendment to the main motion was withdrawn, and the main motion was withdrawn. R/2017-122 It was moved and seconded That a request for an extension of two weeks for provision of comments pertaining to a taxi license application by Ripe TX be forwarded to the Passenger Transportation Board, that Ripe TX be requested to provide a response to questions put forward by the Manager of Bylaws and Licences within a two week time period, and further that Item 803 Ripe TX - Taxi License Application be deferred to the March 28, 2017 Council Meeting, but if no extension is granted by the Passenger Transportation Board then the original motion for not supporting the application be submitted. CARRIED Councillor Duncan - OPPOSED 900 CORRESPONDENCE - N i I 1000 BYLAWS Bylaws for Adoption 1001 2013-029-RZ, 22305 and 22315 122 Avenue Maple Ridge Zone Amending Bylaw No. 6987-2013 Staff report dated March 14, 2017 recommending adoption To rezone from RS -1 (One Family Urban Residential) to RM -2 (Medium Density Apartment Residential) to permit the construction of a 69 unit, 5 storey apartment building Adoption Council Meeting Minutes March 14, 2017 Page 7 of 11 R/2017-123 It was moved and seconded That Bylaw No. 6987-2013 be adopted. CARRIED 1002 2014-091-RZ, 12420 AnseII Street Maple Ridge Zone Amending Bylaw No. 7115-2014 Staff report dated March 14, 2017 recommending adoption To rezone from RS -3 (One Family Rural Residential) to RS -2 (One Family Suburban Residential) to permit subdivision into two lots Adoption R/2017-124 It was moved and seconded That Bylaw No. 7115-2014 be adopted. CARRIED Councillor Speirs - OPPOSED 1003 2016-129-RZ, 11225 240 Street Maple Ridge Zone Amending Bylaw No. 7303-2016 Staff report dated March 14, 2017 recommending adoption To permit a site specific text amendment to a C-1 (Neighbourhood Commercial) zone to add additional permitted uses for a proposed mixed use commercial and rental apartment project Adoption R/2017-125 It was moved and seconded That Bylaw No. 7303-2016 be adopted. CARRIED 1004 Maple Ridge Committee Appointments - Alternates Amending Bylaw No. 7311-2017 To allow flexibility in the appointment of alternates to Council advisory and steering committees Adoption R/2017-126 It was moved and seconded That Bylaw No. 7311-2017 be adopted. CARRIED Council Meeting Minutes March 14, 2017 Page 8 of 11 COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Public Works and Development Services 1101 2013 -085 -SD, 23154 136 Avenue, Local Area Service Staff report dated March 6, 2017 recommending that a Local Area Service Bylaw be authorized for enhanced landscape maintenance costs for property located at 23154 136 Avenue referred to as "Robinson Eco Cluster"and that Robinson Eco Cluster Local Area Service Bylaw No. 7277- 2016 be given first, second and third readings. R/2017-127 It was moved and seconded 1. That a Local Area Service Bylaw, as formally petitioned by the developer of the lands referred to as `Robinson Eco Cluster', and per the Community Charter, Part 7, Division 5, 211(1)(a), be authorized for the enhanced landscape maintenance costs to be levied on the benefitting properties to be created by subdivision of the land; and further 2. That Local Area Service Bylaw No. 7277-2016 be given first, second and third readings. CARRIED 1102 2012-004-DVP, 23791 112 Avenue Staff report dated March 6, 2017 recommending that the Corporate Officer be authorized to sign and seal 2012-004-DVP to vary a requirement to construct an urban road on 112 Avenue and to vary the front yard setback. R/2017-128 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2012-004-DVP respecting property located at 23791 112 Avenue. CARRIED Council Meeting Minutes March 14, 2017 Page 9 of 11 1103 2017-018-DVP, 2013 -029 -DP, 22305 and 22315 122 Avenue Staff report dated March 6, 2017 recommending that the Corporate Officer be authorized to sign and seal 2017-018-DVP for variances to increase maximum building height from 4 to 5 storeys, to increase the height of the underground parking structure, to reduce the underground parking structure setback and to reduce the number of short term bicycle parking stalls and that the Corporate Officer be authorized to sign and seal 2013- 029 -DP to permit a five storey apartment building with underground parking under the RM -2 (Medium Density Apartment Residential) zone. R/2017-129 It was moved and seconded 1. That the Corporate Officer be authorized to sign and seal 2017-018- DVP respecting property located at 22305 and 22315 122 Avenue; and further 2. That the Corporate Officer be authorized to sign and seal 2013 -029 -DP respecting property located at 22305 and 22315 122 Avenue. CARRIED 1104 2014-091-DVP, 12420 Ansel! Street Staff report dated March 6, 2017 recommending that the Corporate Officer be authorized to sign and seal 2014-091-DVP for variances to reduce the carriageway widths on AnseIl Street and 124 Avenue and to reduce the road right-of-way on 124 Avenue. The Manager of Legislative Services advised that correspondence related to ditches and concerns of citizens was received from Anthony Kapusta. R/2017-130 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2014-091-DVP respecting property located at 12420 Ansel! Street. CARRIED Council Meeting Minutes March 14, 2017 Page 10 of 11 Financial and Corporate Sery/ces (including Fire and Po/%e) 1131 Strategic Wildfire Prevention Initiative - UBCM Grant Funding Staff report dated March 6, 2017 recommending that staff make application for grant funding to the Union of British Columbia Municipalities (UBCM) Strategic Wildfire Prevention Initiative for FireSmart Planning and that the City provide overall grant management for the FireSmart funding. R/2017-131 It was moved and seconded 1. That City staff make application for grant funding to the Union of British Columbia Municipalities Strategic Wildfire Prevention Initiative for FireSmart Planning; and 2. That the City will provide overall grant management for the FireSmart funding. CARRIED Note: Item 1151 was dealt with following Section 600 Delegations Community Development and Recreation Services 1151 Award of Contract RFP-PL17-13: Consulting Services for Synthetic Sports Field Design (Albion Sports Complex and Merkley Park) Staff report dated March 6, 2017 recommending that Contract RFP-PL17- 13: Consulting Services for Synthetic Sports Field Design (Albion Sports Complex and Merkley Park) be awarded to R.F. Binnie and Associates, that a contingency be established for the project and further that the Corporate Officer be authorized to execute the contract. The Director of Parks and Facilities reviewed the staff report. He outlined the need for synthetic sports fields and advised on the grant received to contribute to the design of the Albion Sports Complex. Note: The staff recommendation as follows was discussed but not moved or seconded. That Contract RFP-PL17-13: Consulting Services for Synthetic Sports Field Design (Albion Sports Complex and Merkley Park) be awarded to R.F. Binnie and Associates Ltd. In the amount of $189,632.72 plus taxes; and That a contingency of $30,000 be established for this project; and Council Meeting Minutes March 14, 2017 Page 11 of 11 That the Corporate Officer be authorized to execute the contract; and further That staff report back to Council with parking solutions within one month and prior to issuing any Tenders or Request for Proposals for the construction of the fields. R/2017-132 It was moved and seconded That Item 1151 Award of Contract RFP-PL17-13: Consulting Services for Synthetic Sports Field Design (Albion Sports Complex and Merkley Park) be deferred until a parking solution is identified. CARRIED Councillor Robson - OPPOSED Administration - N i l Other Committee Issues - Nil 1200 STAFF REPORTS- Nil 1300 OTHER MATTERS DEEMED EXPED/ENT - Nil 1400 NOTICES OF MOTIONAND MATTERS FOR FUTURE MEET/NGS - Nil 1500 QUEST/ONS FROM THE PUBLIC - Nil 1600 ADJOURNMENT- 9:33 p.m. N. Read, Mayor Certified Correct L. Darcus, Corporate Officer