HomeMy WebLinkAbout2017-03-14 Council Minutes.pdfCity of Maple Ridge
COUNC/L MEET/NG MINUTES
March 14, 2017
The Minutes of the City Council Meeting held on March 14, 2017 at 7:00 p.m. in the
Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia
for the purpose of transacting regular City business.
PRESENT
Elected Officials
Mayor N. Read
Councillor K. Duncan
Councillor B. Masse
Councillor G. Robson
Councillor T. Shymkiw
Councillor C. Speirs
Absent
Councillor C. Bell
Appointed Staff
E.C. Swabey, Chief Administrative Officer
D. Boag, Acting General Manager of Parks, Recreation
& Culture
P. Gill, General Manager Corporate and Financial Services
F. Quinn, General Manager Public Works and Development
Services
C. Goddard, Acting Director of Planning
L. Darcus, Manager of Legislative Services
A. Gaunt, Confidential Secretary
Other staff as required
R. MacNair, Manager of Bylaws and Licenses
Note: These Minutes are also posted on the City's Web Site at www.mapleridge.ca
The meeting was live streamed and recorded by the City of Maple Ridge
100
CALL TO ORDER
200 AMENDMENTS TO THE AGENDA
Item 1151 will be dealt with following Item 600 Delegations
300 APPROVAL OF THE AGENDA
The agenda was approved as amended.
400 ADOPTION AND RECEIPT OF MINUTES
Council Meeting Minutes
March 14, 2017
Page 2 of 11
401 Minutes of the Regular Council Meeting of February 28, 2017
R/2017-115
It was moved and seconded
That the minutes of the Regular Council Meeting of February 28, 2017 be
adopted as circulated.
CARRIED
500 PRESENTATIONS AT THE REQUEST OF COUNCIL - Nil
600 DELEGATIONS
601 Ridge Meadows Minor Hockey Association ("RMMHA")
• Derek Gullmes, Vice President of Administration/ VP C Hockey
Mr. Gullmes gave a PowerPoint presentation providing a background on the
Ridge Meadows Minor Hockey Association, how the organization is run, and
community involvement in the Association and registration information. He
outlined the concerns of the Association pertaining to the provision of ice
time, costs and lack of facilities. Mr. Gullmes put forward a suggestion on
the use of a temporary floor in the Cam Neely arena.
R/2017-116
It was moved and seconded
That a staff report be provided on subsidized ice time and the impact on
hours of use based on the availability of a temporary dry floor for use at the
Cam Neely arena.
CARRIED
602 Ridge Meadows Minor Lacrosse Association
• Kelli Semple Borkowsky, Facilities Allocator
Ms. Semple Borkowsky advised on issues encountered by the Ridge
Meadows Minor Lacrosse Association including lack of facility time,
increasing expenses and concerns over turf. She expressed concern that
facilities in Maple Ridge are not keeping up with the growth of participation
in lacrosse and explained differences between lacrosse for boys and
lacrosse for girls which creates an impact on field time. Ms. Semple
Borkowsky referred to a list of immediate needs of the Lacrosse
Association.
Council Meeting Minutes
March 14, 2017
Page 3 of 11
R/2017-117
It was moved and seconded
That staff obtain a list of immediate needs of the Ridge Meadows Minor
Lacrosse Association and provide a report outlining items which can be
dealt with on an immediate basis.
CARRIED
603 Concerned Citizens over the Proposed 250 Street Commercial Chicken
Farm
• Wanda Merriman
Ms. Merriman acknowledged that the commercial chicken farm proposed
for 250 Street would currently not go ahead. She expressed that it was
important to the neighbouring residents that ongoing concerns be
expressed and outlined concerns with the proposed facility and the
negative impact of a commercial chicken farm on a neighbourhood. She
submitted a petition against the proposed 250 Street commercial chicken
farm which was distributed to Council.
(Link to petition. A hard copy can be provided by the Clerk's Department
upon request)
The Mayor responded that municipal councils have little authority over
agricultural lands as those are regulated under provincial legislation. One
small way municipalities can have an impact is through setbacks, however
a municipality cannot ban a farm use on land within the Agricultural Land
Reserve.
700 ITEMS ON CONSENT
701 Minutes
701.1 Minutes of the Development Agreements Committee of February 27 and
28(2), 2017 and March 1, 2017
701.2 Minutes of Meetings of Committees and Commissions of Council
• Active Transportation Advisory Committee - January 25, 2017
• Agricultural Advisory Committee - November 24, 2016
• Community Heritage Commission - January 3, 2017
• Community Heritage Commission - February 7, 2017
• Public Art Steering Committee - January 24, 2017
• Social Policy Advisory Committee - January 4, 2017
Council Meeting Minutes
March 14, 2017
Page 4 of 11
702 Reports - Nil
703 Correspondence - Nil
704 Release of /terns from Closed Council Status
From the March 7, 2017 Special Closed Council Meeting
Item 02.01 Naming Opportunity - to name the all-weather field at
"Merkley Park the Karina LeBlanc Field at Merkley Park"
Item 02.02 Wharf Street Truck Traffic - denial of business licence for
owners and trucking operation at 19966 Wharf Street
R/2017-118
It was moved and seconded
That Items 701.1, 701.2 and 703 on the "Items on Consent" agenda be
received.
CARRIED
Note: Item 1151 was dealt with prior to Section 800 Unfinished Business
800 UNF/N/SHED BUS/NESS
801 Potential Change to Format of Council Meeting Schedule
Staff report dated March 14, 2017 providing information on potential
changes to the format of the Council Meeting schedule.
The Manager of Legislative Services reviewed the staff report.
802 Motion by Councillor Shymkiw
Motion resolving to change the current format of the Council Meeting
Schedule
Councillor Shymkiw advised on the reasons for his motion. He indicated
that he is interested in the change to the current meeting format on a trial
basis
R/2017-119
It was moved and seconded
Whereas the Maple Ridge Council Procedure Bylaw No. 6472-2007 and
amendments thereto allows for Council to create Council Workshop
meetings to conduct Workshop business;
Council Meeting Minutes
March 14, 2017
Page 5 of 11
And whereas there is no requirement to have such meeting under this
bylaw;
Therefore be it resolved that,
Beginning April 1, 2017 meetings of Council Workshop schedule three
Monday mornings each month cease for a five month trial period, and all
business normally conducted at Council Workshop be transferred to a
Committee of the Whole meeting where reports and other city business will
be considered and discussed but no resolutions or motions leading to
decisions will be made except to forward agenda items to Council or refer
back to staff/committees; and
Two Committee of the Whole meetings (including workshop type sessions)
be scheduled each month on Tuesday evenings alternating with Regular
Council meetings also scheduled for two Tuesday evenings each month,
and that Public Hearings be scheduled prior to the third Tuesday
Committee of the Whole Meeting; and
The applicable advertisements to the change in the Council Meeting
Schedule be advertised as required.
R/2017-120
It was moved and seconded
That the motion resolving to change the current format of the Council
Meeting Schedule be deferred to the next available Workshop.
CARRIED
Note: Item 803 was deferred at the February 28, 2017 Council Meeting
803 Ripe TX - Taxi License Application
Staff report dated February 20, 2017 recommending that a letter be
submitted to the Passenger Transportation Board summarizing comments in
the staff report and indicating that the City of Maple Ridge does not support
the application by Ripe TX for new taxi licenses to operate in the Greater
Vancouver Regional District.
The Manager of Bylaws and Licences advised on follow up done with Ripe TX.
She also advised that questions put forward to the company by the Bylaws
Department had not as of March 14, 2017 been answered by the company.
Council Meeting Minutes
March 14, 2017
Page 6 of 11
R/2017-121
It was moved and seconded
That staff be directed to submit a letter to the Passenger Transportation
Board summarizing the comments in the report titled "Ripe TX - Taxi License
Application" dated February 20, 2017 indicating that the City does not
support the application by Ripe TX for 150 new taxi licenses to operate in the
Greater Vancouver Regional District.
It was moved and seconded
That the motion be amended to remove the text "not"
Note: The proposed amendment to the main motion was withdrawn, and the main
motion was withdrawn.
R/2017-122
It was moved and seconded
That a request for an extension of two weeks for provision of comments
pertaining to a taxi license application by Ripe TX be forwarded to the
Passenger Transportation Board, that Ripe TX be requested to provide a
response to questions put forward by the Manager of Bylaws and Licences
within a two week time period, and further that Item 803 Ripe TX - Taxi
License Application be deferred to the March 28, 2017 Council Meeting,
but if no extension is granted by the Passenger Transportation Board then
the original motion for not supporting the application be submitted.
CARRIED
Councillor Duncan - OPPOSED
900 CORRESPONDENCE - N i I
1000 BYLAWS
Bylaws for Adoption
1001 2013-029-RZ, 22305 and 22315 122 Avenue
Maple Ridge Zone Amending Bylaw No. 6987-2013
Staff report dated March 14, 2017 recommending adoption
To rezone from RS -1 (One Family Urban Residential) to RM -2 (Medium
Density Apartment Residential) to permit the construction of a 69 unit, 5
storey apartment building
Adoption
Council Meeting Minutes
March 14, 2017
Page 7 of 11
R/2017-123
It was moved and seconded
That Bylaw No. 6987-2013 be adopted.
CARRIED
1002 2014-091-RZ, 12420 AnseII Street
Maple Ridge Zone Amending Bylaw No. 7115-2014
Staff report dated March 14, 2017 recommending adoption
To rezone from RS -3 (One Family Rural Residential) to RS -2 (One Family
Suburban Residential) to permit subdivision into two lots
Adoption
R/2017-124
It was moved and seconded
That Bylaw No. 7115-2014 be adopted.
CARRIED
Councillor Speirs - OPPOSED
1003 2016-129-RZ, 11225 240 Street
Maple Ridge Zone Amending Bylaw No. 7303-2016
Staff report dated March 14, 2017 recommending adoption
To permit a site specific text amendment to a C-1 (Neighbourhood
Commercial) zone to add additional permitted uses for a proposed mixed
use commercial and rental apartment project
Adoption
R/2017-125
It was moved and seconded
That Bylaw No. 7303-2016 be adopted.
CARRIED
1004 Maple Ridge Committee Appointments - Alternates Amending Bylaw No.
7311-2017
To allow flexibility in the appointment of alternates to Council advisory and
steering committees
Adoption
R/2017-126
It was moved and seconded
That Bylaw No. 7311-2017 be adopted.
CARRIED
Council Meeting Minutes
March 14, 2017
Page 8 of 11
COMMITTEE REPORTS AND RECOMMENDATIONS
1100 COMMITTEE OF THE WHOLE
Public Works and Development Services
1101 2013 -085 -SD, 23154 136 Avenue, Local Area Service
Staff report dated March 6, 2017 recommending that a Local Area Service
Bylaw be authorized for enhanced landscape maintenance costs for
property located at 23154 136 Avenue referred to as "Robinson Eco
Cluster"and that Robinson Eco Cluster Local Area Service Bylaw No. 7277-
2016 be given first, second and third readings.
R/2017-127
It was moved and seconded
1. That a Local Area Service Bylaw, as formally petitioned by the
developer of the lands referred to as `Robinson Eco Cluster', and per
the Community Charter, Part 7, Division 5, 211(1)(a), be authorized for
the enhanced landscape maintenance costs to be levied on the
benefitting properties to be created by subdivision of the land; and
further
2. That Local Area Service Bylaw No. 7277-2016 be given first, second
and third readings.
CARRIED
1102 2012-004-DVP, 23791 112 Avenue
Staff report dated March 6, 2017 recommending that the Corporate Officer
be authorized to sign and seal 2012-004-DVP to vary a requirement to
construct an urban road on 112 Avenue and to vary the front yard setback.
R/2017-128
It was moved and seconded
That the Corporate Officer be authorized to sign and seal 2012-004-DVP
respecting property located at 23791 112 Avenue.
CARRIED
Council Meeting Minutes
March 14, 2017
Page 9 of 11
1103 2017-018-DVP, 2013 -029 -DP, 22305 and 22315 122 Avenue
Staff report dated March 6, 2017 recommending that the Corporate Officer
be authorized to sign and seal 2017-018-DVP for variances to increase
maximum building height from 4 to 5 storeys, to increase the height of the
underground parking structure, to reduce the underground parking
structure setback and to reduce the number of short term bicycle parking
stalls and that the Corporate Officer be authorized to sign and seal 2013-
029 -DP to permit a five storey apartment building with underground
parking under the RM -2 (Medium Density Apartment Residential) zone.
R/2017-129
It was moved and seconded
1. That the Corporate Officer be authorized to sign and seal 2017-018-
DVP respecting property located at 22305 and 22315 122 Avenue;
and further
2. That the Corporate Officer be authorized to sign and seal 2013 -029 -DP
respecting property located at 22305 and 22315 122 Avenue.
CARRIED
1104 2014-091-DVP, 12420 Ansel! Street
Staff report dated March 6, 2017 recommending that the Corporate Officer
be authorized to sign and seal 2014-091-DVP for variances to reduce the
carriageway widths on AnseIl Street and 124 Avenue and to reduce the
road right-of-way on 124 Avenue.
The Manager of Legislative Services advised that correspondence related
to ditches and concerns of citizens was received from Anthony Kapusta.
R/2017-130
It was moved and seconded
That the Corporate Officer be authorized to sign and seal 2014-091-DVP
respecting property located at 12420 Ansel! Street.
CARRIED
Council Meeting Minutes
March 14, 2017
Page 10 of 11
Financial and Corporate Sery/ces (including Fire and Po/%e)
1131 Strategic Wildfire Prevention Initiative - UBCM Grant Funding
Staff report dated March 6, 2017 recommending that staff make
application for grant funding to the Union of British Columbia Municipalities
(UBCM) Strategic Wildfire Prevention Initiative for FireSmart Planning and
that the City provide overall grant management for the FireSmart funding.
R/2017-131
It was moved and seconded
1. That City staff make application for grant funding to the Union of
British Columbia Municipalities Strategic Wildfire Prevention Initiative
for FireSmart Planning; and
2. That the City will provide overall grant management for the FireSmart
funding.
CARRIED
Note: Item 1151 was dealt with following Section 600 Delegations
Community Development and Recreation Services
1151 Award of Contract RFP-PL17-13: Consulting Services for Synthetic Sports
Field Design (Albion Sports Complex and Merkley Park)
Staff report dated March 6, 2017 recommending that Contract RFP-PL17-
13: Consulting Services for Synthetic Sports Field Design (Albion Sports
Complex and Merkley Park) be awarded to R.F. Binnie and Associates, that
a contingency be established for the project and further that the Corporate
Officer be authorized to execute the contract.
The Director of Parks and Facilities reviewed the staff report. He outlined
the need for synthetic sports fields and advised on the grant received to
contribute to the design of the Albion Sports Complex.
Note: The staff recommendation as follows was discussed but not moved or
seconded.
That Contract RFP-PL17-13: Consulting Services for Synthetic Sports Field
Design (Albion Sports Complex and Merkley Park) be awarded to R.F.
Binnie and Associates Ltd. In the amount of $189,632.72 plus taxes; and
That a contingency of $30,000 be established for this project; and
Council Meeting Minutes
March 14, 2017
Page 11 of 11
That the Corporate Officer be authorized to execute the contract; and
further
That staff report back to Council with parking solutions within one month
and prior to issuing any Tenders or Request for Proposals for the
construction of the fields.
R/2017-132
It was moved and seconded
That Item 1151 Award of Contract RFP-PL17-13: Consulting Services for
Synthetic Sports Field Design (Albion Sports Complex and Merkley Park) be
deferred until a parking solution is identified.
CARRIED
Councillor Robson - OPPOSED
Administration - N i l
Other Committee Issues - Nil
1200 STAFF REPORTS- Nil
1300 OTHER MATTERS DEEMED EXPED/ENT - Nil
1400 NOTICES OF MOTIONAND MATTERS FOR FUTURE MEET/NGS - Nil
1500 QUEST/ONS FROM THE PUBLIC - Nil
1600 ADJOURNMENT- 9:33 p.m.
N. Read, Mayor
Certified Correct
L. Darcus, Corporate Officer