HomeMy WebLinkAbout2017-03-28 Council Minutes.pdfCity of Maple Ridge
COUNCIL MEETING MINUTES
March 28, 2017
The Minutes of the City Council Meeting held on March 28, 2017 at 7:04 p.m. in the
Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia
for the purpose of transacting regular City business.
PRESENT
Elected Officials
Councillor K. Duncan
Councillor B. Masse
Councillor G. Robson
Councillor T. Shymkiw
Councillor C. Speirs
ABSENT
Mayor N. Read
Councillor C. Bell
Appointed Staff
E.C. Swabey, Chief Administrative Officer
K. Swift, General Manager of Parks, Recreation & Culture
P. Gill, General Manager Corporate and Financial Services
F. Quinn, General Manager Public Works and Development
Services
C. Goddard, Manager of Development and Environmental
Services
L. Darcus, Manager of Legislative Services
A. Gaunt, Confidential Secretary
Note: These Minutes are also posted on the City's Web Site at www.maDleridge.ca
The meeting was live streamed and recorded by the City of Maple Ridge
Note:
Councillor Duncan chaired the meeting as Acting Mayor.
100 CALL TO ORDER
200 AMENDMENTS TO THEAGENDA - Nil
300 APPROVAL OF THE AGENDA
R/2017-145
It was moved and seconded
That the agenda for the March 28, 2017 Council Meeting be approved as
circulated.
CARRIED
Council Meeting Minutes
March 28, 2017
Page 2 of 14
400 ADOPTION AND RECEIPT OF MINUTES
401 Minutes of the Special Council Meeting of March 7, 2017 and the Regular
Council Meeting of March 14, 2017
R/2017-146
It was moved and seconded
That the minutes of the Special Council Meeting of March 7, 2017 and the
Regular Council Meeting of March 14, 2017 be adopted as circulated.
CARRIED
402 Minutes of the Public Hearing of March 21, 2017
R/2017-147
It was moved and seconded
That the minutes of the Public Hearing of March 21, 2017 be adopted as
circulated.
CARRIED
500 PRESENTATIONS AT THE REQUEST OF COUNC/L - Nil
600 DELEGATIONS
601 Maple Ridge Community Heritage Commission Update
• Brenda Smith, Chair
Ms. Smith introduced Community Heritage Commission members as well
as the staff liaison. She gave a PowerPoint presentation outlining projects
such as the Heritage Plan and projects related to Heritage 150, provided
highlights of the Heritage Plan, the Community Heritage Commission
Business Plan and various other programs and projects the committee is
currently running. She spoke to events hosted during Heritage Week
February 2017.
602 Family History Group - Evolution of a Citizen - Edmond Pope Project
• Kat Wahamaa, Artist in Residence
Ms. Smith gave a PowerPoint presentation providing information on the life
of Edmond Pope and background and history on the Pope family. Kat
Wahamaa, Artist in Residence performed a song honouring Edmond Pope.
Council Meeting Minutes
March 28, 2017
Page 3 of 14
700 ITEMS ON CONSENT
701 Minutes
701.1 Minutes of the Development Agreements Committee Meetings of March 8,
14 and 20, 2017
701.2 Minutes of Meetings of Committees and Commissions of Council
• Advisory Design Panel - February 14, 2017
• Advisory Design Panel - February 15, 2017
• Environmental Advisory Committee - January 11, 2017
701.3 Minutes of the Committee of the Whole of March 6, 2017
702 Reports
702.1 Disbursements for the month ended February 28, 2017
Staff report dated March 20, 2017 recommending that the disbursements
for the month ended February 28, 2017 be received for information.
702.2 2017 Council Expenses
Staff report dated March 20, 2017 providing an update on Council
expenses to the end of January and February 2017.
703 Correspondence - Nil
704 Release of Items from Closed Council Status
From the March 20, 2017 Closed Council Meeting
Item 04.01 Agricultural Advisory Committee Membership - 2017-2018
Member Appointment of Braden Hansen
Item 04.02 License to Occupy for Temporary Sales Office at 22633
Selkirk Avenue for Falcon Village Development Ltd.
R/2017-148
It was moved and seconded
That Items 701.1, 701.2, 701.3, 702.1, 702.2, 703 and 704 on the "Items
for Consent" agenda be received into the record.
CARRIED
Council Meeting Minutes
March 28, 2017
Page 4 of 14
800 UNF/N/SHED BUS/NESS
Note: Item 801 was deferred at the March 14, 2017 Council Meeting
801 Ripe TX - Taxi License Application
Staff report dated February 20, 2017 recommending that a letter be
submitted to the Passenger Transportation Board summarizing comments
in the staff report and indicating that the City of Maple Ridge does not
support the application by Ripe TX for new taxi licenses to operate in the
Greater Vancouver Regional District.
The Manager of Legislative Services provided background and history on
the item. She advised that questions put to the company by the Manager
of Bylaws and Licences have not been responded to.
R/2017-189
It was moved and seconded
That staff be directed to submit a letter to the Passenger Transportation
Board summarizing the comments in this report indicating that the City
does not support the application by Ripe TX for 150 new taxi licenses to
operate in the Greater Vancouver Regional District.
CARRIED
Councillor Robson, Councillor Shymkiw - OPPOSED
900 CORRESPONDENCE - N i I
1000 BYLAWS
Note: Items 1001 to 1004 are from the March 21, 2017 Public Hearing
Bylaws for Third Reading
1001 2016-175-RZ, 23711 132 Street
1001.1 Maple Ridge Official Community Bylaw No. 7305-2016
To designate from Conservation to Low Density Urban
Third reading
R/2017-190
It was moved and seconded
That Bylaw No. 7305-2016 be given third reading.
CARRIED
Council Meeting Minutes
March 28, 2017
Page 5 of 14
1001.2 Maple Ride Zone Amending Bylaw No. 7258-2016
To rezone from RS -2 (One Family Suburban Residential) and RS -3 (One
Family Rural Residential) to RS -1b (One Family [Medium Density] Urban
Residential) to permit future subdivision into three single family lots and
one remainder lot
Third reading
R/2017-191
It was moved and seconded
That Bylaw No. 7258-2016 be given third reading.
CARRIED
1002 2016-034-RZ, 12358 216 Street
Maple Ridge Zone Amending Bylaw No. 7247-2016
To rezone from RS -1 (One Family Urban Residential) to RS -1b (One Family
[Medium Density] Urban Residential) to permit a future subdivision of
approximately two lots
Third reading
The Manager of Development and Environmental Services advised that the
applicant did not express interest in preserving the house currently on the
property due to its state of disrepair.
R/2017-192
It was moved and seconded
That Bylaw No. 7247-2016 be given third reading.
CARRIED
Councillor Speirs - OPPOSED
1003 2015-345-RZ, 12106 230 Street
Maple Ridge Zone Amending Bylaw No. 7205-2016
To rezone from RS -1 (One Family Urban Residential) and RS -3 (One Family
Rural Residential) to R-1 (Residential District) to permit a future subdivision
of approximately two lots
Third reading
R/2017-193
It was moved and seconded
That Bylaw No. 7205-2016 be given third reading.
CARRIED
Council Meeting Minutes
March 28, 2017
Page 6 of 14
1004 2016-009-RZ, 23729 Dewdney Trunk Road
Maple Ridge Zone Amending Bylaw No. 7220-2016
To rezone from RS -3 (One Family Rural Residential) to RM -1 (Townhouse
Residential) to permit future construction of a 41 unit multi -family
development
Third reading
R/2017-194
It was moved and seconded
That Bylaw No. 7220-2016 be given third reading.
Before the vote took place,
R/2017-195
It was moved and seconded
That Application 2016-009-RZ at 23729 Dewdney Trunk Road be referred
to staff to provide further information related to traffic.
CARRIED
Note: Item 1005 was given third reading and adopted at the February 28, 2017
Council Meeting. Only third reading was required. The motion for third
reading and adoption should therefore be repealed and the bylaw be given
third reading only.
1005 2016-039-RZ, 11951 240 Street
Maple Ridge Zone Amending Bylaw No. 7229-2016
To rezone from CS -1 (Service Commercial) to C-2 (Community Commercial)
to permit the future construction of a Tim Hortons restaurant and drive-
through)
Repeal of third reading and adoption
Third reading
R/2017-196
It was moved and seconded
That third reading and adoption of Bylaw No. 7229-2016 be repealed and
that Bylaw No. 7229-2016 be given third reading.
CARRIED
Bylaws for Adoption
1006 2012-013-RZ, 24152 112 Avenue
Staff report dated March 28, 2017 recommending adoption
1006.1 Maple Ridge Official Community Plan Amending Bylaw No. 7040-2013
To designate from Institutional and Low Density Residential to
Low/Medium Density Residential, Conservation and Park
Adoption
Council Meeting Minutes
March 28, 2017
Page 7 of 14
R/2017-197
It was moved and seconded
That Bylaw No. 7040-2013 be adopted.
CARRIED
1006.2 Maple Ridge Zone Amending Bylaw No. 7041-2013
To rezone from RS -3 (One Family Rural Residential) to RS -1b (One Family
Urban [Medium Density] Residential) and P-1 (Park and School) to permit a
future subdivision of approximately 25 lots and a neighbourhood park
Adoption
R/2017-198
It was moved and seconded
That Bylaw No. 7041-2013 be adopted.
CARRIED
1007 Robinson Eco Cluster Local Area Service Bylaw No. 7277-2016
To authorize a municipal service to maintain enhanced landscape areas
Adoption
R/2017-199
It was moved and seconded
That Bylaw No. 7277-2016 be adopted.
CARRIED
1008 East Hampstead Local Area Service Bylaw No. 7278-2016
To authorize a municipal service to maintain enhanced landscape areas
Adoption
R/2017-200
It was moved and seconded
That Bylaw No. 7278-2016 be adopted.
CARRIED
Council Meeting Minutes
March 28, 2017
Page 8 of 14
COMMITTEE REPORTS AND RECOMMENDATIONS
1100 COMMITTEE OF THE WHOLE
Public Works and Development Services
1101 2016-209-RZ, 20421 123 Avenue, RS -1 to RS -1b
Staff report dated March 20, 2017 recommending that Maple Ridge Zone
Amending Bylaw No. 7264-2016 to rezone from RS -1 (One Family Urban
Residential) to RS -1b (One Family Urban [Medium Density] Residential) to
permit a 2 lot subdivision be given second reading and be forwarded to
Public Hearing.
R/2017-201
It was moved and seconded
1) That Bylaw No. 7264-2016 be given second reading, and be forwarded
to Public Hearing;
2) That the following terms and conditions be met prior to final reading:
i) Registration of a Restrictive Covenant for Stormwater
Management.
ii) Removal of existing building;
iii) If the Director of Waste Management from the Ministry of
Environment determines that a site investigation is required
based on the submitted Site Profile, a rezoning, development, or
development variance permit cannot be approved until a release
is obtained for the subject property;
iv) In addition to the site profile, a disclosure statement must be
submitted by a Professional Engineer advising whether there is
any evidence of underground fuel storage tanks on the subject
property(ies). If so, a Stage 1 Site Investigation Report is required
to ensure that the subject property is not a contaminated site.
CARRIED
1102 2012-013-DVP, 24152 112 Avenue
Staff report dated March 20, 2017 recommending that the Corporate
Officer be authorized to sign and seal 2012-013-DVP to reduce the
required width of the constructed road on 242 Street from an urban
collector width to an urban local width across the frontage of the park.
R/2017-202
It was moved and seconded
That the Corporate Officer be authorized to sign and seal 2012-013-DVP
respecting property located at 24152 112 Avenue.
CARRIED
Council Meeting Minutes
March 28, 2017
Page 9 of 14
1103 2017-050-DVP, 12260 250 Street
Staff report dated March 20, 2017 recommending that the Corporate
Officer be authorized to sign and seal 2017-050-DVP to vary the
requirement to construct 250 Street to the north edge of the property line
and to vary the requirement for full urban upgrades.
R/2017-203
It was moved and seconded
That the Corporate Officer be authorized to sign and seal 2017-050-DVP
respecting property located at 12260 240 Street.
CARRIED
1104 Award of Contract, Municipal Equipment Purchase, Two Tandem Axle Dump
Trucks with Underbody Plow and Sander
Staff report dated March 20, 2017 recommending that the contract for the
purchase of two tandem axle dump trucks be awarded to Harbour
International Trucks Ltd. and that the Corporate Officer be authorized to
execute the contract.
R/2016-204
It was moved and seconded
That the contract for the purchase of two tandem axle dump trucks be
awarded to Harbour International Trucks Ltd. in the amount of
$514,380.00 plus applicable taxes of approximately $61,725.60 and
furthermore, that the Corporate Officer be authorized to execute the
contract.
CARRIED
Financial and Corporate Services (including Fire and Police)
Note: Items 1131 and 1132 have been added to the "Items on Consent" agenda
1131 Disbursements for the month ended February 28, 2017
1132 2017 Council Expenses
Parks, Recreation & Culture - Nil
Council Meeting Minutes
March 28, 2017
Page 10 of 14
Administration
1171 Partnering Agreement - Employment Land Investment Incentive Program
Staff report dated March 20, 2017 recommending that the Corporate
Officer be authorized to execute Partnering Agreements with 874668 BC
Ltd. under building permits 16-112807, 16-112814 and 16-116919.
R/2017-205
It was moved and seconded
That the Corporate Officer be authorized to execute Partnering Agreements
with:
1. 874668 BC Ltd. under building permit number 16-112807 in the
amount of $8,979.67; and
2. 874668 BC Ltd. under building permit number 16-112814 in the
amount of $5,784.22; and
3. 874668 BC Ltd. under building permit number 16-116919 in the
amount of $7,639.02.
CARRIED
Councillor Robson - OPPOSED
Other Committee Issues - Nil
1200 STAFF REPORTS
1201 2016 -325 -CU, 22606 Dewdney Trunk Road
Staff report dated February 28, 2017 recommending that the Corporate
Officer by authorized to sign and seal 2016 -325 -CU for a taxi dispatch
office and taxi parking.
R/2017-206
It was moved and seconded
That the Corporate Officer be authorized to sign and seal 2016 -325 -CU
respecting property located at 22606 Dewdney Road.
CARRIED
Council Meeting Minutes
March 28, 2017
Page 11 of 14
1300 OTHER MATTERS DEEMED EXPED/ENT
Councillor Robson requested a briefing from staff pertaining to property on
264 Street and an application for a business license for a rehabilitation
facility.
The General Manager of Public Works and Development provided
information on an application for a business license by a property owner at
264 Street. He advised on the process currently being carried out by the
Bylaws Department.
1400 NOTICES OF MOTIONAND MATTERS FOR FUTURE MEET/NGS - Nil
1500 QUEST/ONS FROM THE PUBLIC
Steve Gadsby
Mr. Gadsby expressed concern with the proposed facility on 264 Street in
that it may attract addicts from other areas into the community. He did not
feel the proposed use qualified as a home based business citing that an
owner will not be living in the home and that this will be a profit based
venture. Mr. Gadsby outlined further concerns with the impact of such a
facility on the neighbourhood. He asked whether this type of an application
can be refused and whether it complies with the home based business
bylaw.
Eric Gunderson
Mr. Gunderson expressed concern that a proposal for use of a house on
264 Street will be a revolving door operation and felt it did not fit the
concept of home based business. He stated that residents would like to
know more about the profile of users of the proposed business. Mr.
Gunderson also expressed concern that the complexion of the
neighbourhood will be negatively impacted.
Carol Powell
Ms. Powell shared information on another facility owned by the applicant
for a business license for the house on 264 Street. Ms. Powell expressed
that residents are extremely upset that such a facility will be opened in a
residential area which is surrounded by beautiful homes and properties
cherished by their owners.
Council Meeting Minutes
March 28, 2017
Page 12 of 14
Ken Bloosg
Mr. Blogg disagreed strongly with allowing the type of business being
proposed for a home on 264 Avenue to go into the most beautiful
subdivision in Maple Ridge. He stated that he did not understand the
reasoning and felt to allow the proposed use is wrong.
June Camire
Ms. Camire asked for the zoning on the properties in the Whispering Falls
neighbourhood. The Manager of Development and Environmental Services
advised on the zoning.
Ms. Camire provided a definition of an RG zone as a zone for group housing
and stated that the properties in Whispering Falls are zoned residential.
She referred to correspondence received from staff, read excerpts from the
letter and asked for clarification on the actual proposed use for the house
on 264 Street. She also read a portion of the letter advising that the City
cannot legally refuse a license if all conditions of a bylaw have been met
and requested an explanation of the conditions.
The Manager of Development and Environmental Services advised that the
application is still under review by the Bylaws Department and further
information will be brought forward.
Jim Reilly
Mr. Reilly indicated that he has submitted correspondence to the Manager
of Bylaws and Licences and the General Manager of Public Works and
Development. He spoke to negative impacts on the Whispering Falls
neighbourhood of the Kanaka Business Park and other commercial
businesses in the area and expressed concern with the continued infusion
of commercial into a residential neighbourhood. He voiced concern over
the nature of the proposed business of the house on 264 Street. Mr. Reilly
reminded all that two correctional centres are located in near vicinity to the
Whispering Falls area as well. Mr. Reilly does not agree that the City is
compelled to approve a license when regulations are met. He reiterated
his statement that having the Kanaka Business Park in the area is enough
for the neighbourhood.
The General Manager of Public Works and Development advised on the
review of the bylaw. He also advised that staff will have to check on timing
as well as confer with legal counsel.
Council Meeting Minutes
March 28, 2017
Page 13 of 14
1500.1
R/2017-207
It was moved and seconded
That Question Period be extended for an additional 15 minutes.
CARRIED
The Chief Administrative Officer requested a motion from Council on the
possible delay of provision of a business license.
1500.2
R/2017-208
It was moved and seconded
That staff provide information on how future regulation might impact the
complications of a having a rehab facility in a single family home within a
residential neighbourhood; and further
That staff provide information on ways in which applications can and
cannot be withheld in relation to policy development.
CARRIED
Carol Callaghan
Ms. Callaghan advised on a conversation held with the Manager of Bylaws
and Licences pertaining to inspections on the house and the timing of
issuing a business license. She expressed concern that a license will be
issued quickly dependent on inspections.
Caleb Shearer
Mr. Shearer identified himself as the resident renting 21728 264 Street for
the purpose of operating a care facility. He provided clarification on the
types of clients who may be making use of such a facility and advised on
the business plan. He offered to meet with and discuss the concerns of the
neighbourhood residents.
Jim Reilly
Mr. Reilly asked whether the applicant has commenced business
operations, who the applicant is and the name of the business.
Joe Delmaestro
Mr. Delmaestro expressed concern with the overall process of the issuance
of business licenses particularly with the lack of information around
applicants. He asked who currently owns the house and questioned
whether there is a permit for an extension onto the house.
Council Meeting Minutes
March 28, 2017
Page 14 of 14
The Acting Mayor indicated that the fifteen minutes allocated for extension
of Question Period has run out and asked for a motion to adjourn.
1600 ADJOURNMENT
R/2017-209
It was moved and seconded
That the March 28, 2017 Council meeting be adjourned.
CARRIED
Councillor Shymkiw - OPPOSED
The meeting was adjourned at 8:47 p.m.
K. Duncan, Acting Mayor
Certified Correct
L. Darcus, Corporate Officer