HomeMy WebLinkAbout2017-04-25 Council Minutes.pdfCity of Maple Ridge
COUNC/L MEET/NG MINUTES
April 25, 2017
The Minutes of the City Council Meeting held on April 25, 2017 at 7:02 p.m. in the
Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia
for the purpose of transacting regular City business.
PRESENT
Elected Officials
Councillor K. Duncan
Councillor B. Masse
Councillor G. Robson
Councillor T. Shymkiw
Councillor C. Speirs
ABSENT
Mayor N. Read
Councillor C. Bell
Appointed Staff
E.C. Swabey, Chief Administrative Officer
K. Swift, General Manager of Parks, Recreation & Culture
P. Gill, General Manager Corporate and Financial Services
F. Quinn, General Manager Public Works and Development
Services
C. Carter, Director of Planning
L. Darcus, Manager of Legislative Services
A. Gaunt, Confidential Secretary
Other staff as required
C. Goddard, Manager of Development and Environmental
Services
D. Pollock, Municipal Engineer
Note: These Minutes are also posted on the City's Web Site at www.mapleridge.ca
The meeting was live streamed and recorded by the City of Maple Ridge
Note: Councillor Shymkiw chaired the meeting as Acting Mayor in Mayor Read's
absence.
100 CALL TO ORDER
200 AMENDMENTS TO THE AGENDA
Addition of Category 1300 Other Matters Deemed Expedient - motion by
Councillor Speirs
Public Hearing will be dealt with following Category 300 Approval of the
agenda
Council Meeting Minutes
April 25, 2017
Page 2 of 13
300 APPROVAL OF THE AGENDA
R/2017-137
It was moved and seconded
The agenda for the April 25, 2017 Council Meeting was approved as
amended.
CARRIED
Note: The April 25, 2017 Public Hearing item was dealt with at 7:03 p.m. Public
Hearing minutes will be posted separately.
The Regular Council Meeting resumed at 7:08 p.m.
400 ADOPTION AND RECEIPT OF MINUTES
401 Minutes of the Regular Council Meeting of April 11, 2017
R/2017-138
It was moved and seconded
That the minutes of the Regular Council Meeting of April 11, 2017 be
adopted as circulated.
CARRIED
500 PRESENTATIONS AT THE REQUEST OF COUNCIL - Nil
600 DELEGATIONS
601 Backyard Chickens
• The Otter 4-H Llama Club (Poultry Division)
Three youth members of the Otter 4-H Llama Club (Poultry Division)
provided information on the benefits of allowing backyard chickens in
Maple Ridge. They addressed and refuted concerns and reasons as to why
backyard chickens are currently not allowed and highlighted the positive
benefits of changing the bylaw to allow chickens to be kept as backyard
pets.
Council Meeting Minutes
April 25, 2017
Page 3 of 13
700 ITEMS ON CONSENT
701 Minutes
701.1 Minutes of the Development Agreements Committee of April 3, 4, 5 and 11,
2017
701.2 Minutes of Meetings of Committees and Commissions of Council
• Advisory Design Panel - March 14, 2017
701.3 Minutes of the Committee of the Whole of March 20, 2017 and April 3 and
24, 2017
702 Reports
702.1 2017 Council Expenses
Staff report dated April 24, 2017 providing an update on Council expenses
to the end of March 2017.
703 Correspondence - Nil
704 Release of Items from Closed Council Status - N i I
R/2017-139
It was moved and seconded
That Items 701.1, 701.2, 701.3 and 702.1 on the Items on Consent
agenda be received into the record.
CARRIED
800 UNF/N/SHED BUS/NESS
Note: Item 801 was deferred at the March 14, 2017 Council Meeting
801 Award of Contract RFP-PL17-13: Consulting Services for Synthetic Sports
Field Design (Albion Sports Complex and Merkley Park)
Staff report dated March 6, 2017 recommending that Contract RFP-PL17-
13: Consulting Services for Synthetic Sports Field Design (Albion Sports
Complex and Merkley Park) be awarded to R.F. Binnie and Associates, that
a contingency be established for the project and further that the Corporate
Officer be authorized to execute the contract.
Council Meeting Minutes
April 25, 2017
Page 4 of 13
801.1
R/2017-140
It was moved and seconded
That Contract RFP-PL17-13: Consulting Services for Synthetic Sports Field
Design (Albion Sports Complex and Merkley Park) be awarded to R.F.
Binnie and Associates Ltd. in the amount of $189,632.72 plus taxes; and,
That a contingency of $30,000.00 be established for this project; and
further,
That the Corporate Officer be authorized to execute the contract.
DEFEATED
Councillor Masse, Councillor Robson, Councillor Shymkiw - OPPOSED
801.2
R/2017-141
It was moved and seconded
That Contract RFP-PL17-13: Consulting Services for Synthetic Sports Field
Design (Merkley Park) be awarded to R.F. Binnie and Associates Ltd. in the
amount of $147,509.90 plus taxes; and
That a contingency of $25,000.00 be established for this project; and
further
That the Corporate Officer be authorized to execute the contract.
CARRIED
801.3
R/2017-142
It was moved and seconded
That staff be directed to investigate the option of developing all weather
synthetic fields at school sites.
CARRIED
Note: Councillor Robson left at 7:30 p.m. for discussion of Item 802 as he lives in
the vicinity of the application
802 2017-036-DVP, 116 Avenue, Legal: Lot "B" except Parcel "One"
(explanatory plan 32717) Section 14, Township 12, New Westminster
District Plan 6831
Staff report dated April 3, 2017 recommending that the Corporate Officer
be authorized to sign and seal 2017-036-DVP to waive requirements to
widen asphalt width on 116 Avenue and to waive requirements to upgrade
an existing turnaround.
Council Meeting Minutes
April 25, 2017
Page 5 of 13
R/2017-143
It was moved and seconded
That the Corporate Officer be authorized to sign and seal 2017-036-DVP
respecting property located at 116 Avenue, identified as Lot "B" except
Parcel "One" (explanatory plan 32717) Section 14, Township 12, New
Westminster District Plan 6831.
CARRIED
Note: Councillor Robson returned at 7:31 p.m.
900 CORRESPONDENCE - N i I
1000 BYLAWS- Nil
COMMITTEE REPORTS AND RECOMMENDATIONS
1100 COMMITTEE OF THE WHOLE
Public Works and Development Services
1101 2012-023-RZ, 23863 112 Avenue, RS -3 to P-6
Staff report dated April 24, 2017 recommending that Maple Ridge Zone
Amending Bylaw No. 7313-2017 to rezone from RS -3 (One Family Rural
Residential) to P-6 (Civic Institutional) to permit development of Fire Hall #4
with associated fire/rescue training centre and Community Park be given
first reading and that the applicant provide further information as described
on Schedules A, C, F and G of the Development Procedures Bylaw No.
5879-1999.
R/2017-144
It was moved and seconded
In respect of Section 475 of the Local Government Act, requirement for
consultation during the development or amendment of an Official
Community Plan, Council must consider whether consultation is required
with specifically:
i. The Board of the Regional District in which the area covered by the
plan is located, in the case of a Municipal Official Community Plan;
ii. The Board of any Regional District that is adjacent to the area
covered by the plan;
Council Meeting Minutes
April 25, 2017
Page 6 of 13
iii. The Council of any municipality that is adjacent to the area covered
by the plan;
iv. First Nations;
v. Boards of Education, Greater Boards and Improvements District
Boards; and
vi. The Provincial and Federal Governments and their agencies.
and in that regard it is recommended that no additional consultation be
required in respect of this matter beyond the early posting of the proposed
Official Community Plan amendments on the City's website, together with
an invitation to the public to comment.
That Bylaw No. 7313-2017 be given first reading; and
That the applicant provide further information as described on Schedules
A, C, F and G of the Development Procedures Bylaw No. 5879-1999.
CARRIED
1102 2017-066-RZ, 21241 Wicklund Avenue, RS -1 to RT -1
Staff report dated April 24, 2017 recommending that Maple Ridge Zone
Amending Bylaw No. 7314-2017 to rezone from RS -1 (One Family Urban
Residential) to RT -1 (Two Family Urban Residential) to permit the
development of a duplex be given first reading, that Maple Ridge Zone
Amending Bylaw No. 7328-2017, a text amendment to the RT -1 zone be
given first reading and that the applicant provide further information as
described on Schedule B of the Development Procedures Bylaw No. 5879-
1999.
R/2017-145
It was moved and seconded
1. That Bylaw No. 7314-2017 be given first reading;
2. That Bylaw No. 7328-2017 be given first reading; and
3. That the applicant provide further information as described on
Schedules B of the Development Procedures Bylaw No. 5879-1999.
CARRIED
Council Meeting Minutes
April 25, 2017
Page 7 of 13
1103 2017-078-RZ, 22368 North Avenue, RM -3 to C-3
Staff report dated April 24, 2017 recommending that Maple Ridge Zone
Amending Bylaw No. 7316-2017 to rezone from RM -3 (High Density
Apartment Residential) to C-3 (Town Centre Commercial) to permit a four
storey mixed use building be given first reading and that the applicant
provide further information as described on Schedules A, C, D and E of the
Development Procedures Bylaw No. 5879-1999.
R/2017-146
It was moved and seconded
1. In respect of Section 475 of the Local Government Act, requirement
for consultation during the development or amendment of an Official
Community Plan, Council must consider whether consultation is
required with specifically:
i. The Board of the Regional District in which the area covered by
the plan is located, in the case of a Municipal Official
Community Plan;
ii. The Board of any Regional District that is adjacent to the area
covered by the plan;
iii. The Council of any municipality that is adjacent to the area
covered by the plan;
iv. First Nations;
v. Boards of Education, Greater Boards and Improvements District
Boards; and
vi. The Provincial and Federal Governments and their agencies.
and in that regard it is recommended that no additional consultation be
required in respect of this matter beyond the early posting of the proposed
Official Community Plan amendments on the City's website, together with
an invitation to the public to comment, and;
2. That Bylaw No. 7316-2017 be given first reading; and,
3. That the applicant provide further information as described on
Schedules A, C, D, E of the Development Procedures Bylaw No.
5879-1999.
CARRIED
1104 Silver Valley Brewing Company Limited - Brewery Lounge Endorsement
Staff report dated April 24, 2017 recommending that the application by
Silver Valley Brewing Company Limited at #104 - 11952 224 Street for a
brewery lounge endorsement be supported and that a copy of the
resolution be forwarded to the Liquor Control and Licensing Branch.
Council Meeting Minutes
April 25, 2017
Page 8 of 13
R/2017-147
It was moved and seconded
1. That the application by Silver Valley Brewing Company Limited at #104
- 11952 224 Street Maple Ridge for a brewery lounge endorsement,
as an amendment to their manufacturing license, be supported based
on the information contained in the Council report dated April 24,
2017.
2. That a copy of the resolution be forwarded to the Liquor Control and
Licensing Branch in accordance with the legislative requirements.
CARRIED
1105 Award of Contract RFP-EN17-23, Engineering Services for Albion Reservoir
Expansion
Staff report dated April 24, 2017 recommending that Contract RFP-EN17-
23, Engineering Services for Albion Reservoir Expansion be award to Opus
International Consultants (Canada) Ltd., that a contingency for
unanticipated works be approved and that the Corporate Officer be
authorized to execute the contract.
R/2017-148
It was moved and seconded
That Contract RFP-EN17-23, Engineering Services for Albion Reservoir
Expansion, be awarded to Opus International Consultants (Canada) Ltd. in
the amount of $168,790.00 excluding taxes; and
That a contingency of $33,750 for unanticipated additional works be
approved; and further
That the Corporate Officer be authorized to execute the Contract.
CARRIED
1106 Municipal Equipment Purchase - Thirteen (13) Hybrid AWD Sport Utility
Vehicles
Staff report dated April 24, 2017 recommending that the contract for the
purchase of thirteen (13) Hybrid SUV's be awarded to Sunrise Toyota, that
the trade-in offer be accepted and that the Corporate Officer be authorized
to execute the contract.
Council Meeting Minutes
April 25, 2017
Page 9 of 13
R/2017-149
It was moved and seconded
That the contract for the purchase of thirteen (13) Hybrid SUV's be
awarded to Sunrise Toyota in the amount of $411,710.00 (Excluding tax) ,
and accept the trade in offer in the amount of $62,500 and furthermore,
that the Corporate Officer be authorized to execute the contract.
CARRIED
1107 Request for Authorization to Provide Municipal Services to Lot A, LMP
4786, a Development Property in the City of Pitt Meadows
Staff report dated April 24, 2017 recommend that the Corporate Officer be
authorized to prepare and sign a Servicing Agreement with the City of Pitt
Meadows for provision of City of Maple Ridge municipal water and sanitary
services to Lot A, LMP 4786, a development property in the City of Pitt
Meadows.
R/2017-150
It was moved and seconded
That the Corporate Officer be authorized to prepare and sign a Servicing
Agreement with the City of Pitt Meadows for the provision of City of Maple
Ridge municipal water and sanitary services to Lot A, LMP 4786, a
development property in the City of Pitt Meadows (Rezoning File No. 3360-
20-2014-02) in accordance with requirements identified in the January 19,
2015 "Request to Provide Municipal Services to Lot A, LMP 4786, a
Development Property in the City of Pitt Meadows".
CARRIED
Financial and Corporate Services (including Fire and Police)
1131 Repeal of Duplicate Policy No. 5.04
Staff report dated April 24, 2017 recommending that Policy No. 5.04,
Grants in Aid, be repealed.
R/2017-151
It was moved and seconded
That Policy 5.04, Grants in Aid, be repealed.
CARRIED
Council Meeting Minutes
April 25, 2017
Page 10 of 13
1132 2017 Tax Rates Bylaws - Maple Ridge Road 13 and Albion Dyking Districts
Staff report dated April 24, 2017 recommending that City of Maple Ridge
Road 13 Dyking District Tax Rates Bylaw No. 7324-2017 and that City of
Maple Ridge Albion Dyking District Tax Rates Bylaw No. 7323-2017 be
given first, second and third readings.
R/2017-152
It was moved and seconded
That Bylaw No. 7324-2017 be given first, second and third readings; and
That Bylaw No.7323 -2017 be given first, second and third readings.
CARRIED
R/2017-153
It was moved and seconded
That staff prepare a report on the history, governance, conditions and
financial status of Dyking District 13 and the Albion Dyking District.
CARRIED
1133 2016 Consolidated Financial Statements
Staff report dated April 24, 2017 recommending that the 2016
Consolidated Financial Statements be accepted.
R/2017-154
It was moved and seconded
That the 2016 Financial Statements be accepted.
CARRIED
1134 Maple Ridge 2017-2021 Financial Plan Amending Bylaw
Staff report dated April 24 2017 recommending that Maple Ridge 2017-
2021 Financial Plan Amending Bylaw No. 7317-2017 be given first, second
and third readings.
R/2017-155
It was moved and seconded
That Bylaw No. 7317-2017 be given first, second and third readings.
CARRIED
Council Meeting Minutes
April 25, 2017
Page 11 of 13
1135 Maple Ridge 2017 Property Tax Rates Bylaw
Staff report dated April 24, 2017 recommending that Maple Ridge 2017
Property Tax Rates Bylaw No. 7318-2017 be given first, second and third
readings.
R/2017-156
It was moved and seconded
That Bylaw No. 7318-2017 be given first, second and third readings.
CARRIED
1136 Maple Ridge Recycling Charges Amending Bylaw No. 7319-2017
Staff report dated April 24, 2017 recommending that Maple Ridge
Recycling Charges Amending Bylaw No. 7319-2017 be given first, second
and third readings.
R/2017-157
It was moved and seconded
That Bylaw No. 7319-2017 be given first, second and third readings.
CARRIED
Parks, Recreation & Culture
1151 Leisure Centre Pool Systems Redesign Contract
Staff report dated April 24, 2017 recommending that the Corporate Officer
be authorized to execute the Leisure Centre Pool Systems Redesign
Contract with Shape Architecture Inc. and that a contingency be
established for the project.
R/2017-158
It was moved and seconded
That the Corporate Officer be authorized to sign and execute the Leisure
Centre Pool Systems Redesign Contract (RFP-PL17-33) with Shape
Architecture Inc. for a total contract price of $185,845.00, (excluding GST);
and that a contingency of 20% ($37,169.00) be established for this project
(excluding taxes).
CARRIED
Council Meeting Minutes
April 25, 2017
Page 12 of 13
1152 RMSS Operating Agreement
Staff report dated April 24, 2017 recommending that the Corporate Officer
be authorized to execute the Ridge Meadows Seniors Society Operating
Agreement and the Maple Ridge Senior Activity Centre Facility Lease
between the City of Maple Ridge and the Ridge Meadows Seniors Society
("RMSS")
R/2017-159
It was moved and seconded
1. That the Corporate Officer be authorized to execute the Ridge
Meadows Seniors Society Operating Agreement between the City of
Maple Ridge and the Ridge Meadows Seniors Society and;
2. That the Corporate Officer be authorized to execute the Maple Ridge
Senior Activity Centre Facility Lease Agreement between the City of
Maple Ridge and the Ridge Meadows Seniors Society.
CARRIED
Administration
Note: Item 1171 has been added to the "Items on Consent" agenda
1171 2017 Council Expenses
Other Committee Issues - Nil
1200 STAFF REPORTS - Nil
1300 OTHER MATTERS DEEMED EXPEDIENT
1301 Motion by Councillor Robson
R/2017-160
It was moved and seconded
That Council of the City of Maple Ridge endorse Councillor Craig Speirs to
stand for election on Federation of Canadian Municipalities' (FCM) Board of
Directors, or one of their Committees, for the period starting in June 2017
and ending June 2018; and
Council Meeting Minutes
April 25, 2017
Page 13 of 13
That Council assumes all costs associated with Councillor Speirs attending
FCM's Board of Directors or Committee meetings.
CARRIED
1302 Letter Requesting Transfer of Grant Monies
R/2017-161
It was moved and seconded
That through a letter signed by the Mayor on behalf of Council, the local MP
be formally requested to transfer the grant from Albion Field to Merkley
Field.
CARRIED
Councillor Speirs - OPPOSED
1400 NOT/CES OFMOT/ONAND MATTERS FOR FUTURE MEET/NGS
Notice of motion by Councillor Speirs requesting a discussion related to a
Healthy Riverview at a future Council Meeting - Workshop
1500 QUEST/ONS FROM THE PUBLIC - Nil
1600 ADJOURNMENT- 7:58 p.m.
T. Shymkiw, Acting Mayor
Certified Correct
L. Darcus, Corporate Officer