The URL can be used to link to this page

Home My WebLink About2017-05-09 Council Minutes.pdfCity of Maple Ridge COUNCIL MEETING MINUTES May 9, 2017 The Minutes of the City Council Meeting held on May 9, 2017 at 7:00 p.m. in the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Councillor C. Bell Councillor K. Duncan Councillor B. Masse Councillor G. Robson Councillor T. Shymkiw ABSENT Mayor N. Read Councillor C. Speirs Appointed Staff E.C. Swabey, Chief Administrative Officer K. Swift, General Manager of Parks, Recreation & Culture P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Carter, Director of Planning L. Darcus, Manager of Legislative Services A. Gaunt, Confidential Secretary Other staff as required C. Goddard, Manager of Development and Environmental Services D. Hall, Planner 1 Note: These Minutes are also posted on the City's Web Site at www.mapleridge.ca Note: Councillor Robson was not in attendance at the start of the meeting. 100 CALL TO ORDER 200 AMENDMENTS TO THE AGENDA The agenda was amended with the withdrawal of Item 1104 300 APPROVAL OF THE AGENDA R/2017-169 It was moved and seconded That the agenda for the May 9, 2017 Council Meeting be approved as amended. CARRIED Council Meeting Minutes May 9, 2017 Page 2 of 10 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Regular Council Meeting of April 25, 2017 R/2017-170 It was moved and seconded That the minutes of the Regular Council Meeting of April 25, 2017 be adopted as circulated. CARRIED 402 Minutes of the Public Hearing of April 25, 2017 R/2017-171 It was moved and seconded That the minutes of the Public Hearing of April 25, 2017 be adopted as circulated. CARRIED 500 PRESENTATIONS AT THE REQUEST OF COUNC/L Mr. Swaybe, the CAO, was presented with a Canadian Association of Municipal Administrators' Long Service Recognition Award. 600 DELEGATIONS - N i l 700 ITEMS ON CONSENT 701 Minutes 701.1 Minutes of the Development Agreements Committee of April 19 and 28, 2017 and May 4, 2017 701.2 Minutes of Meetings of Committees and Commissions of Council • Maple Ridge/Pitt Meadows Municipal Advisory Committee on Accessibility Issues - February 16, 2017 701.3 Minutes of the Committee of the Whole of April 24, 2017 Council Meeting Minutes May 9, 2017 Page 3 of 10 702 Reports 702.1 Disbursements for the month ended March 31, 2017 Staff report dated May 9, 2017 recommending that the disbursements for the month ended March 31, 2017 be received for information. 703 Correspondence - Nil 704 Release of Items from Closed Council Status - N i I R/2017-172 It was moved and seconded That Items 701.1, 701.2, 701.3 and 702.1 on the "Items for Consent" agenda be received into the record. CARRIED 800 CORRESPONDENCE 801 Motion by Councillor Speirs R/2017-173 It was moved and seconded That a discussion of Riverview lands be added to the May 23, 2017 Council Meeting agenda. CARRIED 900 CORRESPONDENCE 901 Maple Ridge Amateur Radio Club (MRARC) - Community Gaming Grant Letter dated April 28, 2017 from John Mills, Chair, MRARC Lottery Grant Committee requesting support for the radio club in its application to the Ministry of Community, Sport and Cultural Development, Community Gaming Grants Branch for a grant to update its radio communications and training equipment. Note: The MRARC supports the Maple Ridge Emergency Operations Centre by volunteering their time and resources and would play an important role during any substantial emergency. Council Meeting Minutes May 9, 2017 Page 4 of 10 R/2017-174 It was moved and seconded That the application by the Maple Ridge Amateur Radio Club ("MRARC") to the Ministry of Community, Sport and Cultural Development, Community Gaming Grants Branch for a grant to update radio communications and training equipment be supported. R/2017-175 It was moved and seconded That the letter from the Maple Ridge Amateur Radio Club be deferred to the May 23, 2017 Council Meeting and that staff provide further information on the proposed uses of grant monies by the MRARC. CARRIED Councillor Duncan - OPPOSED 1000 BYLAWS Note: Item 1001 is from the Public Hearing of April 25, 2017 Bylaws for Third Reading 1001 2016-209-RZ, 20421 123 Avenue Maple Ridge Zone Amending Bylaw No. 7264-2016 To rezone from RS -1 (One Family Urban Residential) to RS -1b (One Family Urban [Medium Density] Residential) to permit a future 2 lot subdivision Third reading R/2017-176 It was moved and seconded That Bylaw No. 7264-2016 be given third reading. CARRIED Bylaws for Adoption 1002 Maple Ridge 2017 Tax Rates Bylaws 1002.1 Maple Ridge Road 13 Dyking District Tax Rates Bylaw No. 7324-2017 To allow for dyke maintenance and improvements and equipment repair and maintenance Adoption Council Meeting Minutes May 9, 2017 Page 5 of 10 R/2017-177 It was moved and seconded That Bylaw No. 7324-2017 be adopted. CARRIED 1002.2 Albion Dyking District Tax Rates Bylaw No. 7323-2017 To allow for dyke maintenance and improvements and equipment repair and maintenance Adoption R/2017-178 It was moved and seconded That Bylaw No. 7323-2017 be adopted. CARRIED 1003 Maple Ridge 2017-2021 Financial Plan Amending Bylaw No. 7317-2017 Staff report dated May 9, 2017 recommending that Maple Ridge 2017- 2021 Financial Plan Amending Bylaw No. 7317-2017 to amend the 2017- 2021 Financial Plan Bylaw be adopted as amended. Adoption R/2017-179 It was moved and seconded That Bylaw No. 7317-2017 be adopted. CARRIED 1004 Maple Ridge 2017 Property Tax Rates Bylaw No. 7318-2017 To establish property tax rates for Municipal and GVRD purposes for the year 2017 Adoption R/2017-180 It was moved and seconded That Bylaw No. 7318-2017 be adopted. CARRIED Council Meeting Minutes May 9, 2017 Page 6 of 10 1005 Maple Ridge Recycling Charges Amending Bylaw No. 7319-2017 To set recycling charges for 2017 Adoption R/2017-181 It was moved and seconded That Bylaw No. 7319-2017 be adopted. CARRIED 1100 REPORTS AND RECOMMENDATIONS Public Works and Development Services 1101 2017-074-RZ, 20383 Ospring Street, RS -1 to R-1 Staff report dated May 9, 2017 recommending that Maple Ridge Zone Amending Bylaw No. 7315-2017 to rezone from RS -1 (One Family Urban Residential) to R-1 (Residential District) to create a 2 lot subdivision be given first reading and that the applicant provide further information as described on Schedules A, B, E and G of the Development Procedures Bylaw No. 5879-1999 along with information required for a Subdivision application. R/2017-182 It was moved and seconded That Bylaw No. 7315-2017 be given first reading; and That the applicant provide further information as described on Schedules A, B, E, and G of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. CARRIED 1102 2016-008-RZ, 11016, 11032 and 11038 240 Street, RS -3 to R-3 and RM -1 Staff report dated May 9, 2017 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7326-2017 to designate land use from Low/Medium Density Residential and Conservation to Medium Density Residential and Conservation and to amend the conservation boundary be given first and second reading and be forwarded to Public Hearing, that Maple Ridge Zone Amending Bylaw No. 7218-2016 to rezone Council Meeting Minutes May 9, 2017 Page 7 of 10 from RS -3 (One Family Rural Residential) to RM -1 (Townhouse Residential) and Maple Ridge Zone Amending Bylaw No. 7219-2016 to rezone from RS - 3 (One Family Rural Residential) to R-3 (Special Amenity Residential District) to permit a subdivision of approximately 8 single family lots and a 15 unit townhouse development be given second reading and be forwarded to Public Hearing. R/2017-183 It was moved and seconded 1) That, in accordance with Section 475 of the Local Government Act, opportunity for early and on-going consultation has been provided by way of posting Bylaw No. 7326-2017 on the municipal website and requiring that the applicant host a Development Information Meeting (DIM), and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 2) That Bylaw No. 7326-2017 be given first and second readings and be forwarded to Public Hearing; 3) That Bylaw No. 7218-2016 be given second reading, and be forwarded to Public Hearing; 4) That Bylaw 7219-2016 be given second reading, and be forwarded to Public Hearing; 5) That the following terms and conditions be met prior to final reading: i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii) Amendment to Official Community Plan Schedule "A", Chapter 10.2 Albion Area Plan, Schedule 1: Albion Area Plan, and Schedule "C" for conservation areas iii) Road dedication on 240 Street and 110 Avenue, as required; iv) Park dedication as required, including the possibility of construction of walkways, and multipurpose trails; and removal of all debris and garbage from park land; v) Consolidation of the subject properties; vi) Registration of a Restrictive Covenant for the Geotechnical Report, which addresses the suitability of the subject properties for the proposed development; vii) Registration of a Restrictive Covenant for the protection of the Environmentally Sensitive areas (wetlands) on the subject properties; viii) Registration of a Restrictive Covenant for protecting the Visitor Parking; ix) Registration of a Restrictive Covenant for Tree Protection; x) Registration of a Restrictive Covenant for Stormwater Management; xi) Removal of existing buildings; Council Meeting Minutes May 9, 2017 Page 8 of 10 xii) In addition to the site profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject properties. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. xiii) That a voluntary contribution, in the amount of $4,100.00 per townhouse dwelling unit and $5,100.00 per single family lot be provided in keeping with the Council Policy with regard to Community Amenity Contributions. xiv) That a contribution in the amount of $3,100.00 per multifamily unit and Single Family dwelling be paid for obtaining a higher density with regard to the Density Bonus framework established in the Albion Area Plan, estimated to be $71,300.00. CARRIED 1103 2017-115-RZ, 10181 247 Street, RS -1b and R-1 to RS -1b Staff report dated May 9, 2017 recommending that Maple Ridge Zone Amending Bylaw No. 7321-2017 to rezone from RS -1b (One Family Urban [Medium Density) Residential) and R-1 (Residential District) to RS -1b (One Family Urban [Medium Density] Residential) to rectify split -zoning currently applying to the subject property be given first and second reading and be forwarded to Public Hearing. R/2017-184 It was moved and seconded That Bylaw No. 7321-2017 be given first and second reading and be forwarded to Public Hearing. CARRIED 1104 2017-077-DVP, 25929 116 Avenue This item was withdrawn by the applicant. CARRIED 1105 2016-455-DVP, 11770 Fraser Street Staff report dated May 9, 2017 recommending that the Corporate Officer be authorized to sign and seal 2016-455-DVP to vary requirements of the Subdivision and Development Servicing Bylaw to waive requirements for the provision of street trees to permit construction of a commercial and medical office building. Council Meeting Minutes May 9, 2017 Page 9 of 10 R/2017-186 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2016-455-DVP respecting property located at 11770 Fraser Street. CARRIED 1106 2016 -455 -DP, 11770 Fraser Street Staff report dated May 9, 2017 recommending that the Corporate Officer be authorized to sign and seal 2016 -455 -DP to permit construction of a 3 storey commercial/medical building and that the receipt of payment in lieu for four parking stalls be acknowledged. R/2017-187 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2016 -455 -DP respecting property located at 11770 Fraser Street; and further That Council acknowledge by resolution the receipt of $50,000.00 as payment in lieu for four parking stalls for the subject property with legal description Lot C, D.L. 398, Plan NWP5194. CARRIED 1107 Award of Contract: Pavement Rehabilitation Program Staff report dated May 9, 2017 recommending that the extension of the 2016 contract for Pavement Rehabilitation be awarded to BA Blacktop Ltd. and that additional work locations be added under extra work provisions in the contract and further that the Corporate Officer be authorized to sign the contract. R/2017-188 It was moved and seconded That the extension for the 2016 contract for Pavement Rehabilitation be awarded to BA Blacktop Ltd., in the amount of $1,390,012.50 including applicable taxes and further those additional work locations may be added under the extra work provisions in the contract up to 25% of the value of the contract ($347,503.17) including taxes, and furthermore that the Corporate Officer be authorized to sign the contract up to the maximum amount of $1,390,012.50 plus the contingency. CARRIED Council Meeting Minutes May 9, 2017 Page 10 of 10 Financial and Corporate Services (including Fire and Police) - Nil Community Development and Recreation Service - Nil Administration - Nil Other Committee Issues - Nil 1200 STAFF REPORTS - Nil 1300 OTHER MATTERS DEEMED EXPEDIENT - Nil 1400 NOTICES OFMOTIONAND MATTERS FOR FUTURE MEETINGS - Nil 1500 QUESTIONS FROM THE PUBLIC - Nil 1600 ADJOURNMENT - 7:28 p.m. N. Read, Mayor Certified Correct L. Darcus, Corporate Officer