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HomeMy WebLinkAbout2017-06-13 Council Minutes.pdfCity of Maple Ridge COUNCIL MEETING MINUTES June 13, 2017 The Minutes of the City Council Meeting held on June 13, 2017 at 7:10 p.m. in the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor N. Read Councillor K. Duncan Councillor B. Masse Councillor G. Robson Councillor T. Shymkiw Councillor C. Speirs ABSENT Councillor C. Bell Appointed Staff E.C. Swabey, Chief Administrative Officer K. Swift, General Manager of Parks, Recreation & Culture P. Gill, General Manager Corporate and Financial Services C. Carter, Acting General Manager Public Works and Development Services L. Darcus, Manager of Legislative Services A. Gaunt, Confidential Secretary Other staff as required C. Goddard, Manager of Development and Environmental Services D. Pollock, Municipal Engineer B. Elliott, Manager of Community Planning D. Hall, Planner 2 S. Murphy, Planner 2 C. Chan, Planner 1 M. Baski, Planner 1 Note: These Minutes are also posted on the City's Web Site at www.mapleridge.ca The meeting was live streamed and recorded by the City of Maple Ridge 100 CALL TO ORDER 200 AMENDMENTS TO THE AGENDA Addition of Item 704 Release of Items from Closed Council and Item 901 Letter dated May 28, 2017 from B. Morgan, Disability Alliance BC Council Meeting Minutes June 13, 2017 Page 2 of 18 300 APPROVAL OF THE AGENDA R/2017-219 It was moved and seconded That the agenda for the June 13, 2017 Council meeting be approved as amended. CARRIED 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Special Council Meeting of May 23, 2017 and the Regular Council Meeting of May 23, 2017 R/2017-220 It was moved and seconded That the minutes of the Special Council Meeting of May 23, 2017 and the Regular Council Meeting of May23, 2017 be adopted as circulated. CARRIED 500 PRESENTATIONS AT THE REQUEST OF COUNC/L - Nil 600 DELEGATIONS 601 Chances Maple Ridge Update • Chuck Keeling, Vice President, Stakeholder Relations and Responsible Gaming, Great Canadian Gaming Corporation • Kaila Klassen, Director of Operations, Chances Maple Ridge Mr. Keeling gave a PowerPoint presentation reporting on the performance of Chances Maple Ridge for 2016. He provided background information on the organization and its involvement in the City of Maple Ridge. He advised on gambling regulations and highlighted areas into which revenue from gambling is distributed. Ms. Klassen continued the presentation, providing information on support given directly to the community by Chances and which organizations have been and are being supported. She highlighted partner organizations and provided a history on the charitable origins of Chances Maple Ridge through the Bingo Association. She provided background on persons employed by Chances Council Meeting Minutes June 13, 2017 Page 3 of 18 Mr. Keeling outlined the positive economic impact of Chances on the community of Maple Ridge. 602 Business Finder Application • D. Cooke, Manager of Business Solutions The Manager of Business Solutions provided a demonstration of a newly developed business finder application on the City's website. He outlined the uses for the new program and the added value the program brings to the City. 700 ITEMS ON CONSENT 701 Minutes 701.1 Minutes of the Development Agreements Committee Meeting of May 16 and 25, 2017 701.2 Minutes of Meetings of Committees and Commissions of Council • Agricultural Advisory Committee - April 27, 2017 • Public Art Steering Committee - February 28, 2017 702 Reports 702.1 Disbursements for the month ended May 31, 2017 Staff report dated June 13, 2017 recommending that the disbursements for the month ended May 31, 2017 be received for information. 703 Correspondence - Nil 704 Release of Items from Closed Council Status From the Closed Council Meeting of May 23, 2017 Item 04.02.1 Appointment of Councillor Robson to the temporary Pitt Meadows Airport Society Board of Directors to replace Mayor Read Item 04.02.2 Appointment of Councillor Speirs to the temporary Pitt Meadows Airport Society Board of Directors to replace Councillor Shymkiw Item 04.03 Re -appointment of Peter Hill to the Maple Ridge Board of Variance for a further three year term Council Meeting Minutes June 13, 2017 Page 4 of 18 R/2017-221 It was moved and seconded That Items 701.1, 701.2, 702.1 and 704 on the "Items for Consent" agenda be received into the record. CARRIED 800 UNFINISHED BUSINESS - Nil 900 CORRESPONDENCE 901 Letter dated May 28, 2017 from Barbara Morgan, Disability Alliance BC, requesting endorsement of a project to produce an emergency preparedness guide for seniors. R/2017-222 It was moved and seconded That the letter dated May 28, 2017 from Barbara Morgan, Disability Alliance BC, be received into the record. CARRIED 1000 BYLAWS Bylaws for Final Reading 1001 Maple Ridge Ticket Information Utilization Amending Bylaw No. 7327-2017 To amend the fine amount for one section of the Maple Ridge Tree Protection and Management Bylaw Adoption R/2017-223 It was moved and seconded That Bylaw No. 7327-2017 be adopted. 1002 Maple Ridge Council Remuneration Bylaw No. 7330-2017 To establish Council remuneration Adoption R/2017-224 It was moved and seconded That Bylaw No. 7330-2017 be adopted. CARRIED CARRIED Council Meeting Minutes June 13, 2017 Page 5 of 18 100 REPORTS AND RECOMMENDATIONS Public Works and Development Services 1101 2016 -100 -AL, 25762 Dewdney Trunk Road, Non -Farm Use in the Agricultural Land Reserve Staff report dated June 13, 2017 recommending that Application 2016- 100 -AL for non-farm use in the Agricultural Land Reserve to allow for a cell phone tower be authorized to proceed to the Agricultural Land Commission. D. Hall, Planner gave a presentation providing the following information: • Subject Map • Site Plan Tawny Verigin, Cypress Land Services Inc. representing Telus Ms. Verigin confirmed that the location of the cell tower has not changed since the application last appeared before Council. R/2017-225 It was moved and seconded That Application 2016 -100 -AL be deferred to the next scheduled Council meeting. CARRIED Councillor Robson, Councillor Shymkiw - OPPOSED 1102 2017-233-RZ, Creation of Triplex, Fourplex, Courtyard Residential Zone Staff report dated June 13, 2017, recommending that Maple Ridge Official Community Plan amending Bylaw No. 7349-2017, to amend the Official Community Plan to introduce and clarify language relating to Triplex, Fourplex and Courtyard Residential housing, be given first reading; that Maple Ridge Zone Amending Bylaw No. 7312-2017 to create the "RT -2 Ground Oriented Residential Infill Zone", be given first reading; and that Maple Ridge Parking and Loading Amending Bylaw No. 7350-2017 to establish the parking requirements for Triplex, Fourplex and Courtyard Residential developments be given first reading. S. Murphy, Planner provided clarification on differences in lot sizes in relation to the different housing types. Council Meeting Minutes June 13, 2017 Page 6 of 18 R/2017-226 It was moved and seconded 1. In respect of Section 475 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. Boards of Education, Greater Boards and Improvements District Boards; and vi. The Provincial and Federal Governments and their agencies; and In that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City's website, together with an invitation to the public to comment, and; 2. That Bylaw No. 7349-2017 be given first reading; and 3. That Bylaw No.7312-2017 be given first reading; and 4. That Off Street Parking and Loading Amending Bylaw 7350-2017 be given first reading. CARRIED 1103 2017-031-RZ, 21333 River Road, RS -1 to RT -2 Staff report dated June 13, 2017 recommending that Maple Ridge Zone Amending Bylaw No. 7348-2017 to rezone from RS -1 (One Family Urban Residential) to RT -2 (Ground -Oriented Residential Infill) to permit development of courtyard residential housing consisting of 4 dwelling units around a common courtyard be given first reading and that the applicant provide further information as described on Schedules C, D and E of the Development Procedures Bylaw No. 5879-1999. Council Meeting Minutes June 13, 2017 Page 7 of 18 R/2017-227 It was moved and seconded That Bylaw No.7348-2017 be given first reading; and That the applicant provides further information as described on Schedules C, D and E of the Development Procedures Bylaw No. 5879-1999. CARRIED 1104 2017-088-RZ, 11598 224 Street, C-3 to CMR Staff report dated June 13, 2017 recommending that Maple Ridge Zone Amending Bylaw No. 7341-2017 to rezone from C-3 (Town Centre Commercial) to CMR (Commercial/Residential) to permit a four storey residential building be given first reading and that the applicant provide further information as described in Schedules C, D and E of the Development Procedures Bylaw No. 5879-1999. C. Chan, Planner provided further information on items of concern being discussed between the Planning Department and the applicant. R/2017-228 It was moved and seconded 1. That Bylaw No. 7341-2017 be given first reading; and, 2. That the applicant provide further information as described on Schedules C, D, E of the Development Procedures Bylaw No. 5879- 1999, as well as the information outlined in this report. CARRIED 1105 2016-240-RZ, 22639 119 Avenue and 22633 Selkirk Avenue, RS -1 to C-3 Staff report dated June 13, 2017 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7342-2017 to provide for text amendments and designation boundary changes be give first and second reading and be forwarded to Public Hearing, that Maple Ridge Zone Amending Bylaw No. 7262-2016 to rezone from RS -1 (One Family Urban Residential) to C-3 (Town Centre Commercial) to permit a three mixed use commercial residential six storey buildings be given second reading and be forwarded to Public Hearing and that 22638 119 Avenue and 22633 Selkirk Avenue Housing Agreement Bylaw No. 7346-2017 to allow the City of Maple Ridge to enter into a Housing Agreement be given first and second reading. Council Meeting Minutes June 13, 2017 Page 8 of 18 R/2017-229 It was moved and seconded 1) That, in accordance with Section 475 of the Local Government Act, opportunity for early and on-going consultation has been provided by way of posting Bylaw No. 7342- 2017 on the municipal website and requiring that the applicant host a Development Information Meeting (DIM), and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 2) That it be confirmed that Bylaw No. 7342-2017 is consistent with the Capital Expenditure Plan and Waste Management Plan; 3) That Bylaw No. 7342-2017 be given first and second readings and be forwarded to Public Hearing; 4) That Bylaw No. 7262-2016, cited as the "Maple Ridge Zone Amending Bylaw No. 7262-2016" be amended by removing and replacing the legal descriptions of all properties in section 2 to reflect their post -consolidation legal descriptions as follows: Lot 2 District Lot 401 Group 1 New Westminster District Plan EPP65496 Lot 4 District Lot 401 Group 1 New Westminster District Plan EPP65496; 5) That Bylaw No. 7262-2016, cited as the "Maple Ridge Zone Amending Bylaw No. 7262-2016" be amended by removing and replacing Map "A" in section 3 to reflect the post -consolidated legal plan EPP65496. 6) That Bylaw No. 7262-2016 be given first and second reading and be forwarded to Public Hearing; 7) That 22638 - 119th Avenue and 22633 Selkirk Avenue Housing Agreement Bylaw No. 7346-2017 be given first and second readings. 8) That the following terms and conditions be met prior to final reading: i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii) Approval from the Ministry of Transportation and Infrastructure; iii) Amendment to Official Community Plan Schedule "A", Chapter 10.4 Town Centre Area Plan, Schedule 1 - Town Centre Area Land -Use Designation Map; iv) Registration of a geotechnical report as a Restrictive Covenant which addresses the suitability of the site for the proposed development; v) Registration of a Restrictive Covenant which addresses storm/rain water management; vi) Road dedication and truncation as required; vii) Registration a Restrictive Covenant for Public Art; viii) Registration of a Statutory Right -of -Way plan and agreement for public access and emergency access; ix) Registration of a Reciprocal Cross Access Easement Agreement for vehicles and pedestrians; x) Registration of a Reciprocal Parking Easement Agreement as maybe necessary; xi) Registration of a Restrictive Covenant for protecting the Visitor Parking; Council Meeting Minutes June 13, 2017 Page 9 of 18 xii) Registration of a Covenant tying each required parking stall to a specific unit which prohibits a future Strata Corporation from reducing the number of parking stalls allocated to each unit and that each tandem parking stall is tied to one unit; xiii) Registration of a Restrictive Covenant that the owner developer or Strata Corporation must provide in the budget the cost to maintain the Statutory Right of Way Area for public access and emergency access; xiv) If the Director of Waste Management from the Ministry of Environment determines that a site investigation is required based on the submitted Site Profile, a rezoning, development, or development variance permit cannot be approved until a release is obtained for the subject properties; xv) In addition to the site profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site; xvi) A Traffic Impact Assessment prepared at the sole cost of the proponent to the satisfaction of the City. The findings in the assessment may require the proponent to upgrade infrastructure at their sole cost; and xvii) Registration of a Housing Agreement in accordance with Section 483 of the Local Government Act and a Restrictive Covenant stating that a minimum of 7 dwelling units will be restricted to rental units for consisting of market and non market housing; a minimum of ten percent of the dwelling units will be designed and build to comply with SaferHome Standards, and in accordance with Section 3.8.5 Adaptive Dwelling Units of the British Columbia Building Code as amended; one unit must be fully accessible per the BC Building Code; and the rental units will be in perpetuity. CARRIED 1106 2016-352-RZ, 23004 Dewdney Trunk Road, RS -1 to C-2 Staff report dated June 13, 2017 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7288-2016 to designate land use from Urban Residential to Commercial be given first and second reading and be forwarded to Public Hearing, that Maple Ridge Zone Amending Bylaw No. 7289-2016 to rezone from RS -1 (One Family Urban Residential) to C-2 (Community Commercial) to permit a future medical clinic and pharmacy with two rental units above be given second reading and be forwarded to Public Hearing and that 23004 Dewdney Trunk Road Housing Agreement Bylaw No. 7345-2017 to secure two rental units be given first, second and third readings. M. Baski, Planner, provided information on the size of medical clinic and the pharmacy in the development and on the proposed use for the clinic. Council Meeting Minutes June 13, 2017 Page 10 of 18 R/2017-230 It was moved 1) 2) 3) 4) 5) 6) 7) and seconded That, in accordance with Section 475 of the Local Government Act, opportunity for early and on-going consultation has been provided by way of posting Bylaw No. 7288-2016 on the municipal website and requiring that the applicant host a Development Information Meeting (DIM), and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; That Bylaw No. 7288-2016 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; That it be confirmed that Bylaw No. 7288-2016 is consistent with the Capital Expenditure Plan and Waste Management Plan; That Bylaw No. 7288-2016 be given first and second readings and be forwarded to Public Hearing; That Bylaw No. 7289-2016 be given second reading, and be forwarded to Public Hearing; That Bylaw No. 7345-2017 be given first, second and third readings; and That the following terms and conditions be met prior to final reading: i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii) Amendment to Official Community Plan Schedule "B"; iii) Registration of a Restrictive Covenant for protecting the Visitor Parking; iv) Registration of a Restrictive Covenant for protecting the Stormwater Management Plan; v) Registration of a Housing Agreement in accordance with Section 483 of the Local Government Act and a Restrictive Covenant stating that the two residential units above the commercial ground floor will be restricted to residential rental units; and vi) In addition to the site profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. CARRIED Council Meeting Minutes June 13, 2017 Page 11 of 18 1107 2016-219-RZ, 12258 228 Street, RS -1 to R-3 Staff report dated June 13, 2017 recommending that Maple Ridge Zone Amending Bylaw No. 7261-2016 to rezone from RS -1 (One Family Urban Residential) to R-3 (Special Amenity Residential District) to permit a future subdivision of approximately 3 residential lots, with access off a rear lane be given second reading and be forwarded to Public Hearing. R/2017-231 It was moved and seconded 1) That Bylaw No. 7261-2016 be given second reading, and be forwarded to Public Hearing; 2) That the following terms and conditions be met prior to final reading: i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii) In addition to the site profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. CARRIED 1108 2017-054-DVP, 21682 Ridgeway Crescent Staff report dated June 13, 2017 recommending that the Corporate Officer be authorized to sign and seal 2017-054-DVP to reduce front setback requirements for a single family house. R/2017-232 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2017-054-DVP respecting property located at 21682 Ridgeway Crescent. CARRIED Council Meeting Minutes June 13, 2017 Page 12 of 18 1109 2017-135-DVP, 8 - 23100 129 Avenue Staff report dated June 13, 2017 recommending that the Corporate Officer be authorized to sign and seal 2017-135-DVP to vary a sideyard setback to allow for a kitchen extension. R/2017-233 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2017-135-DVP respecting property located at 8 - 23100 129 Avenue. CARRIED 1110 Fraser Sewerage Area Amendment, 12224 240 Street Staff report dated June 13, 2017 recommending that the request to amend the Fraser Sewerage Area to include proposed building footprints on Meadowridge School at 12224 240 Street be supported and forwarded to the Greater Vancouver Sewerage and Drainage District for inclusion. R/2017-234 It was moved and seconded That the request to amend the Fraser Sewerage Area to include the proposed building footprints on Meadowridge School at 12224 240 Street be supported and forwarded to the GVS&DD Board of Directors for inclusion into the Fraser Sewerage Area. CARRIED 1111 Fraser Sewerage Area Amendment, 12248 244 Street Staff report dated June 13, 2017 recommending that the request to amend the Fraser Sewerage Area to include proposed building footprints on 12248 244 Street be supported and forwarded to the Greater Vancouver Sewerage and Drainage District for inclusion. R/2017-235 It was moved and seconded That the request to amend the Fraser Sewerage Area to include the proposed building footprint on 12248 244 Street be supported and forwarded to the GVS&DD Board of Directors for inclusion into the Fraser Sewerage Area. CARRIED Council Meeting Minutes June 13, 2017 Page 13 of 18 1112 Award of Contract RFP-EN17-27: Engineering Design Services for South Slope Forcemain Upsizing and Pump Station Modifications Staff report dated June 13, 2017 recommending that Contract RFP-EN17- 27: Engineering Design Services for South Slope Forcemain Upsizing and Pump Station Modifications be awarded to Associated Engineering (B.C.) Ltd.; that a contingency for unanticipated additional work items be approved, that the Financial Plan be amended to advance funds from 2018 to increase the project budget and that the Corporate Officer be authorized to execute the Client/Consultant Agreement. The Municipal Engineer advised on funding for the project. R/2016-236 It was moved and seconded That Contract RFP-EN17-27: Engineering Design Services for South Slope Forcemain Upsizing and Pump Station Modifications, be awarded to Associated Engineering (B.C.) Ltd. in the amount of $534,853.00 excluding taxes; and That a contingency of $55,000.00 for unanticipated additional work items be approved; and That the Financial Plan be amended to advance funds from 2018 (LTC 2737.3) to increase the project budget by $189,853.00; and further That the Corporate Officer be authorized to execute the Client/Consultant Agreement. CARRIED Financial and Corporate Services (including Fire and Police) 1131 Funding Strategy for Leisure Centre Renovations, Synthetic Sports Fields and the Albion Community Centre Staff report dated June 13, 2017 recommending that the Financial Plan be amended to include the Albion Community Centre and Synthetic Fields at Telosky with funding as outlined, that the Financial Planning Guidelines for 2018-2022 be amended to include an additional property tax increase of 0.4% for five years (compounded), and further that the assent of the elector be sought using the alternative approval process for borrowing up to $10 million to assist with funding. Council Meeting Minutes June 13, 2017 Page 14 of 18 The General Manager of Corporate and Financial Services reviewed the staff report. He addressed the three specific projects which included Leisure Centre improvements, synthetic sports fields and the Albion Community Hall and advised on the proposed funding. 1131.1 R/2017-237 It was moved and seconded That the Financial Plan be amended to include the Albion Community Centre and Synthetic Fields at Telosky, with funding as outlined in the June 13, 2017 staff report; and That the Financial Planning Guidelines for 2018-2022 be amended to include an additional property tax increase of 0.4% for five years (compounded); and further That assent of the elector be sought, using the alternative approval process, for borrowing up to $10 million to assist with funding the Synthetic Fields at Telosky and the Albion Community Centre. Motion to Refer R/2017-238 It was moved and seconded That the item be referred back to staff to report on the implications of the removal of the proposed financing for the Albion Community Centre and the addition of financing for an additional sheet of ice at Planet Ice. Amendment to the Motion to Refer R/2017-239 It was moved and seconded That the motion to refer be amended to read "That the item be referred back to staff to report on the implications of adding a proposed additional sheet of ice at Planet Ice along with the retention of the proposed financing for the Albion Community Centre." CARRIED MOTION TO AMEND CARRIED Councillor Robson - OPPOSED MAIN MOTION TO REFER CARRIED AS AMENDED Councillor Robson - OPPOSED Note: Councillor Duncan excused herself from the remainder of the meeting at 9:13 p.m. as she was not feeling well. Council Meeting Minutes June 13, 2017 Page 15 of 18 1131.2 R/2017-240 It was moved and seconded That staff proceed with the design of the fields at Telosky, noting that this will be funded through accumulated surplus. CARRIED Community Development and Recreation Service 1151 Albion Community Centre - Design Contract Award Staff report dated June 13, 2017 recommending that the Architectural Design Services Contract for the Albion Community Centre be awarded to Craven Huston Powers Architects, that a contingency be established and that the Corporate Officer be authorized to execute the contract. Main Motion R/2017-241 It was moved and seconded That the Architectural Design Services contract for the Albion Community Centre be awarded to Craven Huston Powers Architects (CHPA) at a contract price of $689,055 (excluding taxes); and; That a contingency of 20% in the amount of $137,811 (excluding taxes) be established for the design project; and further, That the Corporate Officer be authorized to execute the contract. Motion to Defer R/2017-242 It was moved and seconded That the main motion be deferred to the June 27, 2017 Council Meeting. MOTION TO DEFER CARRIED Mayor Read, Councillor Speirs - OPPOSED Council Meeting Minutes June 13, 2017 Page 16 of 18 1152 Maple Ridge Historical Society Operating Agreement and Lease Staff report dated June 13, 2017 recommending that the Maple Ridge Historical Society Operating Agreement, the Maple Ridge Historical Society Lease Agreement for the Brick Yard House and Office, the Maple Ridge Historical Society Lease Agreement for St. Andrew's Church, the Maple Ridge Historical Society Lease Agreement for The Old Post Office all dated January 1, 2017 for a two year term be approved and that the Corporate Officer be authorized to execute the agreements. R/2017-243 It was moved and seconded That the Maple Ridge Historical Society Operating Agreement dated January 1, 2017 for a two year term be approved; and, That the Maple Ridge Historical Society Lease Agreement for the Brick Yard House & Office dated January 1, 2017 for a two year term be approved; and, That the Maple Ridge Historical Society Lease Agreement for St. Andrew's Church dated January 1, 2017 for a two year term be approved; and, That the Maple Ridge Historical Society Lease Agreement for The Old Post Office dated January 1, 2017 for a two year term be approved; and, That the Corporate Officer be authorized to execute these agreements. CARRIED 1153 Maple Ridge -Pitt Meadows Agricultural Association Operating Agreement - Renewal Staff report dated June 13, 2017 recommending that the Maple Ridge -Pitt Meadows Agricultural Association's Operating Agreement dated January 1, 2017 be approved for a three year term and that the Corporate Officer be authorized to execute the agreement. R/2017-244 It was moved and seconded That the Maple Ridge -Pitt Meadows Agricultural Association's Operating Agreement dated January 1, 2017 be approved for a three year term; and, That the Corporate Officer be authorized to execute the agreement. CARRIED Council Meeting Minutes June 13, 2017 Page 17 of 18 1154 Festival Grant Program Recommendations - Intake Two Staff report dated June 13, 2017 recommending that the festival support allocation outlined in the Festivals Support Grant Program Summary Support Chart 2017 - Intake Two be approved. R/2017-245 It was moved and seconded That the festival support allocations outlined in the Festivals Support Grant Program Summary Chart 2017 - Intake Two attached to the report dated June 13, 2017 for a total of $13,000 be approved. CARRIED 1155 Parks, Recreation & Culture - Policies Staff report dated June 13, 2017 recommending that Policy 4.19 - Sport Field Closure/Damage Deposits, Policy 4.20 Sponsorship, Policy 4.21 - Parks, Recreation & Culture Fees & Charges, Policy 4.22 - Festival Support, Policy 4.23 - Recreation Access and Policy 4.24 - Sport Physical Activity be adopted. R/2017-246 It was moved and seconded That Policy 4.19 - Sport Field Closure/Damage Deposits be adopted; and, That Policy 4.20 -Sponsorship be adopted; and, That Policy 4.21- Parks, Recreation & Culture Fees & Charges be adopted; and, That Policy 4.22 - Festival Support be adopted; and, That Policy 4.23 - Recreation Access be adopted; and further That Policy 4.24 - Sport Physical Activity be adopted. CARRIED Administration - Nil Other Committee Issues - Nil 1200 STAFF REPORTS - Nil 1300 OTHER MATTERS DEEMED EXPEDIENT - Nil Council Meeting Minutes June 13, 2017 Page 18 of 18 1400 NOTICES OF MOTIONAND MATTERS FOR FUTURE MEET/NGS - Nil 1500 QUEST/ONS FROM THE PUBLIC - Nil 1600 ADJOURNMENT- 9:24 p.m. N. Read, Mayor Certified Correct L. Darcus, Corporate Officer