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HomeMy WebLinkAbout2017-06-27 Council Minutes.pdfCity of Maple Ridge COUNC/L MEET/NG MINUTES June 27, 2017 The Minutes of the City Council Meeting held on June 27, 2017 at 7:15 p.m. in the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor N. Read Councillor C. Bell Councillor K. Duncan Councillor B. Masse Councillor G. Robson Councillor T. Shymkiw Councillor C. Speirs Appointed Staff E.C. Swabey, Chief Administrative Officer W. McCormick, Acting General Manager of Parks, Recreation & Culture P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Carter, Director of Planning L. Darcus, Manager of Legislative Services A. Gaunt, Confidential Secretary Other staff as required C. Goddard, Manager of Development and Environmental Services D. Pollock, Municipal Engineer B. Elliott, Manager of Community Planning A. Kopystynski, Planner 2 Note: These Minutes are also posted on the City's Web Site at www.mapleridge.ca The meeting was live streamed and recorded by the City of Maple Ridge 100 CALL TO ORDER 200 AMENDMENTS TO THE AGENDA 300 APPROVAL OF THE AGENDA The agenda was approved as circulated. Council Meeting Minutes June 27, 2017 Page 2 of 15 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Special Council Meeting of June 13, 2017, the Regular Council Meeting of June 13, 2017 and the Special Council Meeting of June 19, 2017 R/2017-256 It was moved and seconded That the minutes of the Regular Council Meeting of Special Council Meeting of June 13, 2017, the Regular Council Meeting of June 13, 2017 and the Special Council Meeting of June 19, 2017 be adopted as circulated. CARRIED 500 PRESENTATIONS AT THE REQUEST OF COUNCIL - Nil 600 DELEGATIONS 601 Project Louisa - Wood Art Proposal • Andres Schneiter Mr. Schneiter gave a PowerPoint presentation providing information on Project Louisa. He illustrated the burl slab and depicted how he would like to use the wood for an art project for the community. R/2017-257 It was moved and seconded That staff prepare a report for a future Council Workshop Meeting related to Project Louisa, and include any information from the Public Art Steering Committee on the project. CARRIED 602 The Tiny House Festival • Lisa Chessari, Founder/Organizer Ms. Chessari gave a PowerPoint presentation providing the history and background information on the Tiny House organization. She outlined how micro homes can be built and the requirements in terms of zoning to allow a tiny house community. She introduced Mr. Jerry Purnell who spoke further to the proposal and indicated he would like to follow up with City staff to develop a plan. The Director of Planning indicated that this type of housing will form part of a staff report on affordable housing slated to come before Council. Council Meeting Minutes June 27, 2017 Page 3 of 15 700 ITEMS ON CONSENT 701 Minutes 701.1 Minutes of the Development Agreements Committee Meeting of May 30, June 6 and June 14, 2017 702 Reports 702.1 2017 Council Expenses Staff report dated June 27, 2017 providing an update on Council expenses to the end of May 2017. 702.2 2017 Home Show Staff report dated June 27, 2017 providing information on the Ridge Meadows Home Show held from May 5 to 7, 2017. 702.3 Update on Town Centre Animation Plan Staff report dated June 27, 2017 providing an update on the key elements of the Town Centre Animation Plan including the Mobile Food Vendor Truck (Food Trucks) Pilot Program, the Street Entertainment (Busker) Pilot Program and the Sidewalk Cafe/Parklet Program 703 Correspondence - Nil 704 Release of Items from Closed Council Status - N i I R/2017-258 It was moved and seconded That Items 701.1, 702.1, 702.2 and 703.2 on the "Items on Consent" agenda be received into the record. CARRIED Council Meeting Minutes June 27, 2017 Page 4 of 15 800 UNFINISHED BUSINESS Note: Item 801 was deferred at the June 13, 2017 Council Meeting 801 Follow -Up Report: Funding Strategy for Leisure Centre Renovations, Synthetic Sports Fields, the Albion Community Centre and additional surface at Planet Ice Staff report dated June 27, 2017 recommending that Funding Model IV in the report be supported subject to a Closed discussion on legal implications of moving forward with the projects. The General Manager of Corporate and Financial Services reviewed the staff report. He provided clarification on reserves and borrowing. MAIN MOTION R/2017-259 It was moved and seconded That Funding Model IV outlined in the staff report dated June 27, 2017 be supported, subject to a Closed Council Meeting discussion on the legal implications of moving forward with these projects. R/2017-260 It was moved and seconded That the main motion be amended to add the following to the end of the main motion: "...excluding the Albion Community Centre and the additional surface at Planet Ice; and That the motion relating to the Albion Community Centre be deferred for a two week period; and That staff be directed to bring back a report providing alternative approaches to developing another ice sheet at the Planet Ice facility and engage in discussion with RG Properties to that end." CARRIED MOTION AS AMENDED CARRIED Council Meeting Minutes June 27, 2017 Page 5 of 15 Note: Item 802 was deferred at the June 13, 2017 Council Meeting. 802 Albion Community Centre - Design Contract Award Staff report dated June 13, 2017 recommending that the Architectural Design Services Contract for the Albion Community Centre be awarded to Craven Huston Powers Architects, that a contingency be established and that the Corporate Officer be authorized to execute the contract. 802.1 R/2017-261 It was moved and seconded That the staff report dated June 13, 2017 titled "Albion Community Centre - Design Contract Award" be deferred for two weeks. DEFEATED Mayor Read, Councillor Duncan, Councillor Speirs, Councillor Shymkiw - OPPOSED 802.2 R/2017-262 It was moved and seconded That the Architectural Design Services contract for the Albion Community Centre be awarded to Craven Huston Powers Architects (CHPA) at a contract price of $689,055 (excluding taxes); and; That a contingency of 20% in the amount of $137,811 (excluding taxes) be established for the design project; and further, That the Corporate Officer be authorized to execute the contract. R/2017-263 It was moved and seconded That the motion be amended to add the text "and further, that no design work takes place until discussions with the YMCA and the YWCA are held." AMENDMENT WITHDRAWN R/2017-264 It was moved and seconded That the staff report titled Albion Community Centre Design Contract Award dated June 13, 2017 be deferred for two weeks. CARRIED Mayor Read, Councillor Duncan, Councillor Speirs - OPPOSED Council Meeting Minutes June 27, 2017 Page 6 of 15 900 CORRESPONDENCE - N i I 1000 BYLAWS Note: Items 1001 to 1005 are from the June 20, 2017 Public Hearing Bylaws for Third Reading 1001 2017-115-RZ, 10181 247 Street Maple Ridge Zone Amending Bylaw No. 7321-2017 To rezone from R-1 (Residential District) to RS -1b (One Family Urban [Medium Density] Residential) to rectify the split -zoning that currently applies to the subject property (this is not creating a new lot) Third reading R/2017-265 It was moved and seconded That Bylaw No. 7321-2017 be given third reading. CARRIED 1002 2016-008-RZ, 11016, 11032 and 11038 240th Street 1002.1 Maple Ridge Official Community Plan Amending Bylaw No. 7326-2017 To designate from Low/Medium Density Residential to Conservation and Medium Density Residential and to add to Conservation Third reading R/2017-266 It was moved and seconded That Bylaw No. 7326-2017 be given third reading. CARRIED 1002.2 Maple Ridge Zone Amending Bylaw No. 7218-2016 To rezone from RS -3 (One Family Rural Residential) to RM -1 (Townhouse Residential) to permit the future development of 15 townhouse units Third reading R/2017-267 It was moved and seconded That Bylaw No. 7218-2016 be given third reading. CARRIED Council Meeting Minutes June 27, 2017 Page 7 of 15 1002.3 Maple Ridge Zone Amending Bylaw No. 7219-2016 To rezone from RS -3 (One Family Rural Residential) to R-3 (Special Amenity Residential District) for a future 8 lot subdivision Third reading R/2017-268 It was moved and seconded That Bylaw No. 7219-2016 be given third reading. CARRIED 1003 2016-464-RZ, 20185 and 20199 Mclvor Avenue 1003.1 Maple Ridge Official Community Plan Amending Bylaw No. 7333-2017 To designate from Agricultural to Urban Residential and to amend the Urban Area Boundary Third reading R/2017-269 It was moved and seconded That Bylaw No. 7333-2017 be given third reading. CARRIED 1003.2 Maple Ridge Zone Amending Bylaw No. 7308-2017 To rezone from RS -1 (One Family Urban Residential) to RS -1b (One Family Urban [Medium Density] Residential) for a future 9 lot subdivision Third reading R/2017-270 It was moved and seconded That Bylaw No. 7308-2017 be given third reading. CARRIED Note: Councillor Duncan excused herself from discussion of Item 1004 at 8:40 p.m. as she lives in the vicinity of the proposal development 1004 2015-297-RZ, 23025, 23054, 23060, 23070, 23075, 23089 and 23095 Lougheed Highway and 11305, 11383, 11428 and 11438 232 Street 1004.1 Maple Ridge Official Community Plan Amending Bylaw No. 7331-2017 To designate from Conservation and Urban Residential to Urban Residential, Commercial, Conservation and Park and to remove from Conservation and add to Conservation Third reading Council Meeting Minutes June 27, 2017 Page 8 of 15 R/2017-271 It was moved and seconded That Bylaw No. 7331-2017 be given third reading. CARRIED 1004.2 Maple Ridge Zone Amending Bylaw No. 7183-2015 To rezone from RS -3 (One Family Rural Residential) to R-2 (Urban Residential District), RM -1 (Townhouse Residential), C-1 (Neighbourhood Commercial) and P-1 (Park and School) to permit future subdivision of approximately 89 R-2 lots and 262 townhouse units Third reading R/2017-272 It was moved and seconded That Bylaw No. 7183-2015 be given third reading. CARRIED Note: Councillor Duncan returned to the meeting at 8:46 p.m. 1005 2017-231-RZ Maple Ridge Zone Amending Bylaw No. 7339-2017 To regulate supportive recovery homes and other care facilities uses throughout the City of Maple Ridge Third reading R/2017-273 It was moved and seconded That Bylaw No. 7339-2017 be deferred until such time as a modified draft housing agreement is provided for Council discussion and recommendations to the bylaw are included based on discussion held today. CARRIED Councillor Duncan, Councillor Speirs - OPPOSED Council Meeting Minutes June 27, 2017 Page 9 of 15 Bylaws for Adoption 1006 2014 -003 -CU, 19975, 19989, 19997 Dunn Avenue Maple Ridge Official Community Plan Amending Bylaw No. 7064-2014 Staff report dated June 27, 2017 recommending adoption To provide a Temporary Use Permit to temporarily allow vehicle inventory storage on the three subject properties zoned RS -3 (One Family Rural Residential) Adopt R/2017-274 It was moved and seconded That Bylaw No. 7064-2014 be adopted. CARRIED 1100 REPORTS AND RECOMMENDATIONS Public Works and Development Services 1101 2014-070-RZ, 10470 2456 Street and 24589 104 Avenue, RS -2 to RS -lb Staff report dated June 27, 2017 recommending that Maple Ridge Zone Amending Bylaw No. 7157-2015 to rezone from RS -2 (One Family Suburban Residential) to RS -1b (One Family Urban [Medium Density] Residential) to permit a subdivision of approximately 16 lots be given first reading. R/2017-275 It was moved and seconded 1. In respect of Section 475 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. Boards of Education, Greater Boards and Improvements District Boards; and vi. The Provincial and Federal Governments and their agencies Council Meeting Minutes June 27, 2017 Page 10 of 15 and in that regard, it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City's website, together with an invitation to the public to comment; 2. That Bylaw No. 7157-2015 be given first reading; and 3. That the applicant provide further information as described on Schedules A, B, and F of the Development Procedures Bylaw No. 5879- 1999, along with the information required for a Subdivision application. CARRIED 1102 2016 -448 -CP, Area 1: 256 Street Land and Area 2: Lougheed Highway Lands Staff report dated June 27, 2017 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7299-2016 to redesignate Area 1: 256 Street Lands from Suburban Residential, Rural Resource and Institutional to Conservation, Industrial, Park, Estate Suburban Residential, Suburban Residential and Industrial Reserve be given second reading and be forwarded to Public Hearing and that Maple Ridge Official Community Plan Amending Bylaw No. 7335-2017 to redesignate Area 2: Lougheed Highway from Suburban Residential to Industrial (Business Park category) and Rural Residential be given first and second reading and be forwarded to Public Hearing. R/2017-276 It was moved and seconded 1) That, in accordance with Section 475 of the Local Government Act, opportunity for early and on-going consultation has been provided by way of the public and stakeholder engagement process, as outlined in the Employment Lands Consultation Outcomes and Next Step Options Report, dated May 2, 2017, and Council considers it unnecessary to provide any further consultation opportunities except by holding a Public Hearing on both bylaws; 2) That Bylaw No. 7299-2016 to redesignate Area 1: 256th Street Lands from Suburban Residential, Rural Resource and Institutional to Conservation, Industrial, Park, Estate Suburban Residential, Suburban Residential and Industrial Reserve be given second reading and be forwarded to Public Hearing; Council Meeting Minutes June 27, 2017 Page 11 of 15 3) That Official Community Plan Amending Bylaw No. 7335-2017 to redesignate Area 2: Lougheed Lands from Suburban Residential to Industrial (Business Park category), Commercial and Rural Residential be given first and second reading and be forwarded to Public Hearing. CARRIED 1103 2014-106-RZ, 23882 Dewdney Trunk Road, RS -1b to R-2 Staff report dated June 27, 2017 recommending that Maple Ridge Zone Amending Bylaw No. 7125-2014 to rezone from RS -1b (One Family Urban [Medium Density] Residential) to R-2 (Urban Residential District) to permit a future subdivision of approximatelyll lots be given second reading and be forwarded to Public Hearing. R/2017-277 It was moved and seconded 1) That Bylaw No. 7125-2014 be given second reading, and be forwarded to Public Hearing; 2) That Council require, as a condition of subdivision approval, the developer to pay to the City an amount that equals 5% of the market value of the land, as determined by an independent appraisal, in lieu of parkland dedication in accordance with Section 510 of the Local Government Act; and, 3) That the following terms and conditions be met prior to final reading: i) Registration of a Restrictive Covenant for Stormwater Management ii) In addition to the site profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. iii) That a voluntary contribution, in the amount of $56,100.00 be provided in keeping with the Council Policy with regard to Community Amenity Contributions. CARRIED Council Meeting Minutes June 27, 2017 Page 12 of 15 1104 2016-223-RZ, 20434 Chigwell Street, RS -1 to R-1 Staff report dated June 27, 2017 recommending that Maple Ridge Zone Amending Bylaw No. 7273-2016 to rezone from RS -1 (One Family Urban Residential) to R-1 (Residential District) to permit a future subdivision of 2 lots be given second reading and be forwarded to Public Hearing. R/2017-278 It was moved and seconded 1) That Bylaw No. 7273-2016, as amended, be given second reading, and be forwarded to Public Hearing; and 2) That the following terms and conditions be met prior to final reading: i) Registration of a Restrictive Covenant for the floodplain report, which addresses the suitability of the subject property for the proposed development; ii) Demonstration of B.0 Building Code and Fire Safety compliance of existing structures, or demolition; iii) Demolition or relocation of encroaching structures. CARRIED 1105 Award of Contract ITT-EN17-47: 117 Avenue Multi -Use Path (Burnett Street to 231 Street) Staff report dated June 27, 2017 recommending that Contract ITT-EN17- 47: 117 Avenue Multi -Use Path (Burnett Street to 231 Street) be awarded to Triahn Enterprises Ltd., that a contract contingency be approved and that the Corporate Officer be authorized to execute the contract. R/2017-279 It was moved and seconded That Contract ITT-EN17-47: 117 Avenue Multi -Use Path (Burnett Street - 231 Street), be awarded to Triahn Enterprises Ltd. in the amount of $682,638.00 excluding taxes; and That a contract contingency of $70,000 be approved for unforeseen items; and further That the Corporate Officer be authorized to execute the contract. CARRIED Council Meeting Minutes June 27, 2017 Page 13 of 15 1106 Municipal Equipment Purchase, Four (4) Half Ton Trucks Staff report dated June 27, 2017 recommending that the contract for the purchase of four (4) half ton trucks be awarded to MR Motors LP DBA Maple Ridge Chrysler Jeep Dodge and that the Corporate Officer be authorized to execute the contract. R/2017-280 It was moved and seconded That the contract for the purchase of four (4) half ton trucks be awarded to MR Motors LP DBA Maple Ridge Chrysler Jeep Dodge in the amount of $150,932.00 excluding tax and further that the Corporate Officer be authorized to execute the contract. CARRIED Financial and Corporate Services (including Fire and Police) 1131 2016 Annual Report and 2016 Statement of Financial Information Staff report dated June 27, 2017 recommending that the 2016 Annual Report be received and that the 2016 Statement of Financial Information be approved. The Annual Report is available for viewing on the City of Maple Ridge website at http://www.mapleridge.ca/163/Annual-Report R/2017-281 It was moved and seconded That the 2016 Annual Report be received as required by the Community Charter; and That the Statement of Financial Information be approved as required by the Financial Information Act. CARRIED Council Meeting Minutes June 27, 2017 Page 14 of 15 Parks, Recreation & Culture 1151 Municipal Advisory Committee on Accessibility Issues ("MACAI"), Name Change and Bylaw No. 7344-2017 Staff report dated June 27, 2017 recommending that the Municipal Advisory Committee on Accessibility Issues be renamed to the Municipal Advisory Committee on Accessibility and Inclusiveness ("MACAI") and that Maple Ridge and Pitt Meadows Municipal Advisory Committee on Accessibility and Inclusiveness Bylaw No. 7344-2017 be given first, second and third readings. R/2017-282 It was moved and seconded That the Municipal Advisory Committee on Accessibility Issues be renamed to the Municipal Advisory Committee on Accessibility and Inclusiveness (MACAI) and; That Bylaw No. 7344-2017 be given first, second and third readings. CARRIED Administration - Nil Other Committee Issues - Nil 1200 STAFF REPORTS - Nil 1300 OTHER MATTERS DEEMED EXPEDIENT - Nil 1400 NOT/CES OF MOTION AND MATTERS FOR FUTURE MEETINGS - Nil Council Meeting Minutes June 27, 2017 Page 15 of 15 1500 QUEST/ONS FROM THE PUBLIC Ted Ingram Mr. Ingram commented on the presentation on the wood art. He advised that he had expressed concern to the City over the state of the tree to be used in the wood art prior to it being cut down and that he did not receive a response. He expressed concern that it appeared that the City may be complicit in the cutting down of this tree by considering paying for an art project involving that same tree. He advised that he was also upset at the hours of conversation spent trying to figure out what had happened to the tree. Diane Guthrie Ms. Guthrie asked whether the Tiny House presentation was just a presentation for information. She commented on the two plans put forward by the delegation and asked whether the plans will be run simultaneously. Mayor Read advised that the Tiny House Festival was a delegation providing a presentation to Council and that nothing has been done on the part of Council to move the project forward. She reiterated the Director of Planning's statement that the tiny house concept will be part of a larger discussion on different types of housing. 1600 ADJOURNMENT - 9:53 p.m. N. Read, Mayor Certified Correct L. Darcus, Corporate Officer