HomeMy WebLinkAbout2017-06-27 Council Minutes.pdfCity of Maple Ridge
COUNC/L MEET/NG MINUTES
June 27, 2017
The Minutes of the City Council Meeting held on June 27, 2017 at 7:15 p.m. in the
Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia
for the purpose of transacting regular City business.
PRESENT
Elected Officials
Mayor N. Read
Councillor C. Bell
Councillor K. Duncan
Councillor B. Masse
Councillor G. Robson
Councillor T. Shymkiw
Councillor C. Speirs
Appointed Staff
E.C. Swabey, Chief Administrative Officer
W. McCormick, Acting General Manager of Parks,
Recreation & Culture
P. Gill, General Manager Corporate and Financial Services
F. Quinn, General Manager Public Works and Development
Services
C. Carter, Director of Planning
L. Darcus, Manager of Legislative Services
A. Gaunt, Confidential Secretary
Other staff as required
C. Goddard, Manager of Development and Environmental
Services
D. Pollock, Municipal Engineer
B. Elliott, Manager of Community Planning
A. Kopystynski, Planner 2
Note: These Minutes are also posted on the City's Web Site at www.mapleridge.ca
The meeting was live streamed and recorded by the City of Maple Ridge
100 CALL TO ORDER
200 AMENDMENTS TO THE AGENDA
300 APPROVAL OF THE AGENDA
The agenda was approved as circulated.
Council Meeting Minutes
June 27, 2017
Page 2 of 15
400 ADOPTION AND RECEIPT OF MINUTES
401 Minutes of the Special Council Meeting of June 13, 2017, the Regular
Council Meeting of June 13, 2017 and the Special Council Meeting of June
19, 2017
R/2017-256
It was moved and seconded
That the minutes of the Regular Council Meeting of Special Council Meeting
of June 13, 2017, the Regular Council Meeting of June 13, 2017 and the
Special Council Meeting of June 19, 2017 be adopted as circulated.
CARRIED
500 PRESENTATIONS AT THE REQUEST OF COUNCIL - Nil
600 DELEGATIONS
601 Project Louisa - Wood Art Proposal
• Andres Schneiter
Mr. Schneiter gave a PowerPoint presentation providing information on
Project Louisa. He illustrated the burl slab and depicted how he would like
to use the wood for an art project for the community.
R/2017-257
It was moved and seconded
That staff prepare a report for a future Council Workshop Meeting related
to Project Louisa, and include any information from the Public Art Steering
Committee on the project.
CARRIED
602 The Tiny House Festival
• Lisa Chessari, Founder/Organizer
Ms. Chessari gave a PowerPoint presentation providing the history and
background information on the Tiny House organization. She outlined how
micro homes can be built and the requirements in terms of zoning to allow
a tiny house community. She introduced Mr. Jerry Purnell who spoke
further to the proposal and indicated he would like to follow up with City
staff to develop a plan.
The Director of Planning indicated that this type of housing will form part of
a staff report on affordable housing slated to come before Council.
Council Meeting Minutes
June 27, 2017
Page 3 of 15
700 ITEMS ON CONSENT
701 Minutes
701.1 Minutes of the Development Agreements Committee Meeting of May 30,
June 6 and June 14, 2017
702 Reports
702.1 2017 Council Expenses
Staff report dated June 27, 2017 providing an update on Council expenses
to the end of May 2017.
702.2 2017 Home Show
Staff report dated June 27, 2017 providing information on the Ridge
Meadows Home Show held from May 5 to 7, 2017.
702.3 Update on Town Centre Animation Plan
Staff report dated June 27, 2017 providing an update on the key elements
of the Town Centre Animation Plan including the Mobile Food Vendor Truck
(Food Trucks) Pilot Program, the Street Entertainment (Busker) Pilot
Program and the Sidewalk Cafe/Parklet Program
703 Correspondence - Nil
704 Release of Items from Closed Council Status - N i I
R/2017-258
It was moved and seconded
That Items 701.1, 702.1, 702.2 and 703.2 on the "Items on Consent"
agenda be received into the record.
CARRIED
Council Meeting Minutes
June 27, 2017
Page 4 of 15
800 UNFINISHED BUSINESS
Note: Item 801 was deferred at the June 13, 2017 Council Meeting
801 Follow -Up Report: Funding Strategy for Leisure Centre Renovations,
Synthetic Sports Fields, the Albion Community Centre and additional
surface at Planet Ice
Staff report dated June 27, 2017 recommending that Funding Model IV in
the report be supported subject to a Closed discussion on legal
implications of moving forward with the projects.
The General Manager of Corporate and Financial Services reviewed the
staff report. He provided clarification on reserves and borrowing.
MAIN MOTION
R/2017-259
It was moved and seconded
That Funding Model IV outlined in the staff report dated June 27, 2017 be
supported, subject to a Closed Council Meeting discussion on the legal
implications of moving forward with these projects.
R/2017-260
It was moved and seconded
That the main motion be amended to add the following to the end of the
main motion: "...excluding the Albion Community Centre and the additional
surface at Planet Ice; and
That the motion relating to the Albion Community Centre be deferred for a
two week period; and
That staff be directed to bring back a report providing alternative
approaches to developing another ice sheet at the Planet Ice facility and
engage in discussion with RG Properties to that end."
CARRIED
MOTION AS AMENDED CARRIED
Council Meeting Minutes
June 27, 2017
Page 5 of 15
Note: Item 802 was deferred at the June 13, 2017 Council Meeting.
802 Albion Community Centre - Design Contract Award
Staff report dated June 13, 2017 recommending that the Architectural
Design Services Contract for the Albion Community Centre be awarded to
Craven Huston Powers Architects, that a contingency be established and
that the Corporate Officer be authorized to execute the contract.
802.1
R/2017-261
It was moved and seconded
That the staff report dated June 13, 2017 titled "Albion Community Centre
- Design Contract Award" be deferred for two weeks.
DEFEATED
Mayor Read, Councillor Duncan, Councillor Speirs, Councillor Shymkiw -
OPPOSED
802.2
R/2017-262
It was moved and seconded
That the Architectural Design Services contract for the Albion Community
Centre be awarded to Craven Huston Powers Architects (CHPA) at a
contract price of $689,055 (excluding taxes); and;
That a contingency of 20% in the amount of $137,811 (excluding taxes) be
established for the design project; and further,
That the Corporate Officer be authorized to execute the contract.
R/2017-263
It was moved and seconded
That the motion be amended to add the text "and further, that no design
work takes place until discussions with the YMCA and the YWCA are held."
AMENDMENT WITHDRAWN
R/2017-264
It was moved and seconded
That the staff report titled Albion Community Centre Design Contract
Award dated June 13, 2017 be deferred for two weeks.
CARRIED
Mayor Read, Councillor Duncan, Councillor Speirs - OPPOSED
Council Meeting Minutes
June 27, 2017
Page 6 of 15
900 CORRESPONDENCE - N i I
1000 BYLAWS
Note: Items 1001 to 1005 are from the June 20, 2017 Public Hearing
Bylaws for Third Reading
1001 2017-115-RZ, 10181 247 Street
Maple Ridge Zone Amending Bylaw No. 7321-2017
To rezone from R-1 (Residential District) to RS -1b (One Family Urban
[Medium Density] Residential) to rectify the split -zoning that currently
applies to the subject property (this is not creating a new lot)
Third reading
R/2017-265
It was moved and seconded
That Bylaw No. 7321-2017 be given third reading.
CARRIED
1002 2016-008-RZ, 11016, 11032 and 11038 240th Street
1002.1 Maple Ridge Official Community Plan Amending Bylaw No. 7326-2017
To designate from Low/Medium Density Residential to Conservation and
Medium Density Residential and to add to Conservation
Third reading
R/2017-266
It was moved and seconded
That Bylaw No. 7326-2017 be given third reading.
CARRIED
1002.2 Maple Ridge Zone Amending Bylaw No. 7218-2016
To rezone from RS -3 (One Family Rural Residential) to RM -1 (Townhouse
Residential) to permit the future development of 15 townhouse units
Third reading
R/2017-267
It was moved and seconded
That Bylaw No. 7218-2016 be given third reading.
CARRIED
Council Meeting Minutes
June 27, 2017
Page 7 of 15
1002.3 Maple Ridge Zone Amending Bylaw No. 7219-2016
To rezone from RS -3 (One Family Rural Residential) to R-3 (Special Amenity
Residential District) for a future 8 lot subdivision
Third reading
R/2017-268
It was moved and seconded
That Bylaw No. 7219-2016 be given third reading.
CARRIED
1003 2016-464-RZ, 20185 and 20199 Mclvor Avenue
1003.1 Maple Ridge Official Community Plan Amending Bylaw No. 7333-2017
To designate from Agricultural to Urban Residential and to amend the
Urban Area Boundary
Third reading
R/2017-269
It was moved and seconded
That Bylaw No. 7333-2017 be given third reading.
CARRIED
1003.2 Maple Ridge Zone Amending Bylaw No. 7308-2017
To rezone from RS -1 (One Family Urban Residential) to RS -1b (One Family
Urban [Medium Density] Residential) for a future 9 lot subdivision
Third reading
R/2017-270
It was moved and seconded
That Bylaw No. 7308-2017 be given third reading.
CARRIED
Note: Councillor Duncan excused herself from discussion of Item 1004 at
8:40 p.m. as she lives in the vicinity of the proposal development
1004 2015-297-RZ, 23025, 23054, 23060, 23070, 23075, 23089 and 23095
Lougheed Highway and 11305, 11383, 11428 and 11438 232 Street
1004.1 Maple Ridge Official Community Plan Amending Bylaw No. 7331-2017
To designate from Conservation and Urban Residential to Urban
Residential, Commercial, Conservation and Park and to remove from
Conservation and add to Conservation
Third reading
Council Meeting Minutes
June 27, 2017
Page 8 of 15
R/2017-271
It was moved and seconded
That Bylaw No. 7331-2017 be given third reading.
CARRIED
1004.2 Maple Ridge Zone Amending Bylaw No. 7183-2015
To rezone from RS -3 (One Family Rural Residential) to R-2 (Urban
Residential District), RM -1 (Townhouse Residential), C-1 (Neighbourhood
Commercial) and P-1 (Park and School) to permit future subdivision of
approximately 89 R-2 lots and 262 townhouse units
Third reading
R/2017-272
It was moved and seconded
That Bylaw No. 7183-2015 be given third reading.
CARRIED
Note: Councillor Duncan returned to the meeting at 8:46 p.m.
1005 2017-231-RZ
Maple Ridge Zone Amending Bylaw No. 7339-2017
To regulate supportive recovery homes and other care facilities uses
throughout the City of Maple Ridge
Third reading
R/2017-273
It was moved and seconded
That Bylaw No. 7339-2017 be deferred until such time as a modified draft
housing agreement is provided for Council discussion and
recommendations to the bylaw are included based on discussion held
today.
CARRIED
Councillor Duncan, Councillor Speirs - OPPOSED
Council Meeting Minutes
June 27, 2017
Page 9 of 15
Bylaws for Adoption
1006 2014 -003 -CU, 19975, 19989, 19997 Dunn Avenue
Maple Ridge Official Community Plan Amending Bylaw No. 7064-2014
Staff report dated June 27, 2017 recommending adoption
To provide a Temporary Use Permit to temporarily allow vehicle inventory
storage on the three subject properties zoned RS -3 (One Family Rural
Residential)
Adopt
R/2017-274
It was moved and seconded
That Bylaw No. 7064-2014 be adopted.
CARRIED
1100 REPORTS AND RECOMMENDATIONS
Public Works and Development Services
1101 2014-070-RZ, 10470 2456 Street and 24589 104 Avenue, RS -2 to RS -lb
Staff report dated June 27, 2017 recommending that Maple Ridge Zone
Amending Bylaw No. 7157-2015 to rezone from RS -2 (One Family
Suburban Residential) to RS -1b (One Family Urban [Medium Density]
Residential) to permit a subdivision of approximately 16 lots be given first
reading.
R/2017-275
It was moved and seconded
1. In respect of Section 475 of the Local Government Act, requirement for
consultation during the development or amendment of an Official
Community Plan, Council must consider whether consultation is required
with specifically:
i. The Board of the Regional District in which the area covered by the
plan is located, in the case of a Municipal Official Community Plan;
ii. The Board of any Regional District that is adjacent to the area
covered by the plan;
iii. The Council of any municipality that is adjacent to the area covered
by the plan;
iv. First Nations;
v. Boards of Education, Greater Boards and Improvements District
Boards; and
vi. The Provincial and Federal Governments and their agencies
Council Meeting Minutes
June 27, 2017
Page 10 of 15
and in that regard, it is recommended that no additional consultation be
required in respect of this matter beyond the early posting of the
proposed Official Community Plan amendments on the City's website,
together with an invitation to the public to comment;
2. That Bylaw No. 7157-2015 be given first reading; and
3. That the applicant provide further information as described on
Schedules A, B, and F of the Development Procedures Bylaw No. 5879-
1999, along with the information required for a Subdivision application.
CARRIED
1102 2016 -448 -CP, Area 1: 256 Street Land and Area 2: Lougheed Highway
Lands
Staff report dated June 27, 2017 recommending that Maple Ridge Official
Community Plan Amending Bylaw No. 7299-2016 to redesignate Area 1:
256 Street Lands from Suburban Residential, Rural Resource and
Institutional to Conservation, Industrial, Park, Estate Suburban Residential,
Suburban Residential and Industrial Reserve be given second reading and
be forwarded to Public Hearing and that Maple Ridge Official Community
Plan Amending Bylaw No. 7335-2017 to redesignate Area 2: Lougheed
Highway from Suburban Residential to Industrial (Business Park category)
and Rural Residential be given first and second reading and be forwarded
to Public Hearing.
R/2017-276
It was moved and seconded
1) That, in accordance with Section 475 of the Local Government Act,
opportunity for early and on-going consultation has been provided by
way of the public and stakeholder engagement process, as outlined
in the Employment Lands Consultation Outcomes and Next Step
Options Report, dated May 2, 2017, and Council considers it
unnecessary to provide any further consultation opportunities except
by holding a Public Hearing on both bylaws;
2) That Bylaw No. 7299-2016 to redesignate Area 1: 256th Street
Lands from Suburban Residential, Rural Resource and Institutional
to Conservation, Industrial, Park, Estate Suburban Residential,
Suburban Residential and Industrial Reserve be given second
reading and be forwarded to Public Hearing;
Council Meeting Minutes
June 27, 2017
Page 11 of 15
3) That Official Community Plan Amending Bylaw No. 7335-2017 to
redesignate Area 2: Lougheed Lands from Suburban Residential to
Industrial (Business Park category), Commercial and Rural
Residential be given first and second reading and be forwarded to
Public Hearing.
CARRIED
1103 2014-106-RZ, 23882 Dewdney Trunk Road, RS -1b to R-2
Staff report dated June 27, 2017 recommending that Maple Ridge Zone
Amending Bylaw No. 7125-2014 to rezone from RS -1b (One Family Urban
[Medium Density] Residential) to R-2 (Urban Residential District) to permit
a future subdivision of approximatelyll lots be given second reading and
be forwarded to Public Hearing.
R/2017-277
It was moved and seconded
1) That Bylaw No. 7125-2014 be given second reading, and be forwarded to
Public Hearing;
2) That Council require, as a condition of subdivision approval, the developer
to pay to the City an amount that equals 5% of the market value of the
land, as determined by an independent appraisal, in lieu of parkland
dedication in accordance with Section 510 of the Local Government Act;
and,
3) That the following terms and conditions be met prior to final reading:
i) Registration of a Restrictive Covenant for Stormwater Management
ii) In addition to the site profile, a disclosure statement must be
submitted by a Professional Engineer advising whether there is any
evidence of underground fuel storage tanks on the subject property.
If so, a Stage 1 Site Investigation Report is required to ensure that
the subject property is not a contaminated site.
iii) That a voluntary contribution, in the amount of $56,100.00 be
provided in keeping with the Council Policy with regard to
Community Amenity Contributions.
CARRIED
Council Meeting Minutes
June 27, 2017
Page 12 of 15
1104 2016-223-RZ, 20434 Chigwell Street, RS -1 to R-1
Staff report dated June 27, 2017 recommending that Maple Ridge Zone
Amending Bylaw No. 7273-2016 to rezone from RS -1 (One Family Urban
Residential) to R-1 (Residential District) to permit a future subdivision of 2
lots be given second reading and be forwarded to Public Hearing.
R/2017-278
It was moved and seconded
1) That Bylaw No. 7273-2016, as amended, be given second reading,
and be forwarded to Public Hearing; and
2) That the following terms and conditions be met prior to final reading:
i) Registration of a Restrictive Covenant for the floodplain report,
which addresses the suitability of the subject property for the
proposed development;
ii) Demonstration of B.0 Building Code and Fire Safety compliance
of existing structures, or demolition;
iii) Demolition or relocation of encroaching structures.
CARRIED
1105 Award of Contract ITT-EN17-47: 117 Avenue Multi -Use Path (Burnett Street
to 231 Street)
Staff report dated June 27, 2017 recommending that Contract ITT-EN17-
47: 117 Avenue Multi -Use Path (Burnett Street to 231 Street) be awarded
to Triahn Enterprises Ltd., that a contract contingency be approved and
that the Corporate Officer be authorized to execute the contract.
R/2017-279
It was moved and seconded
That Contract ITT-EN17-47: 117 Avenue Multi -Use Path (Burnett Street -
231 Street), be awarded to Triahn Enterprises Ltd. in the amount of
$682,638.00 excluding taxes; and
That a contract contingency of $70,000 be approved for unforeseen items;
and further
That the Corporate Officer be authorized to execute the contract.
CARRIED
Council Meeting Minutes
June 27, 2017
Page 13 of 15
1106 Municipal Equipment Purchase, Four (4) Half Ton Trucks
Staff report dated June 27, 2017 recommending that the contract for the
purchase of four (4) half ton trucks be awarded to MR Motors LP DBA
Maple Ridge Chrysler Jeep Dodge and that the Corporate Officer be
authorized to execute the contract.
R/2017-280
It was moved and seconded
That the contract for the purchase of four (4) half ton trucks be awarded to
MR Motors LP DBA Maple Ridge Chrysler Jeep Dodge in the amount of
$150,932.00 excluding tax and further that the Corporate Officer be
authorized to execute the contract.
CARRIED
Financial and Corporate Services (including Fire and Police)
1131 2016 Annual Report and 2016 Statement of Financial Information
Staff report dated June 27, 2017 recommending that the 2016 Annual
Report be received and that the 2016 Statement of Financial Information
be approved.
The Annual Report is available for viewing on the City of Maple Ridge
website at http://www.mapleridge.ca/163/Annual-Report
R/2017-281
It was moved and seconded
That the 2016 Annual Report be received as required by the Community
Charter; and
That the Statement of Financial Information be approved as required by the
Financial Information Act.
CARRIED
Council Meeting Minutes
June 27, 2017
Page 14 of 15
Parks, Recreation & Culture
1151 Municipal Advisory Committee on Accessibility Issues ("MACAI"),
Name Change and Bylaw No. 7344-2017
Staff report dated June 27, 2017 recommending that the Municipal
Advisory Committee on Accessibility Issues be renamed to the Municipal
Advisory Committee on Accessibility and Inclusiveness ("MACAI") and that
Maple Ridge and Pitt Meadows Municipal Advisory Committee on
Accessibility and Inclusiveness Bylaw No. 7344-2017 be given first, second
and third readings.
R/2017-282
It was moved and seconded
That the Municipal Advisory Committee on Accessibility Issues be renamed
to the Municipal Advisory Committee on Accessibility and Inclusiveness
(MACAI) and;
That Bylaw No. 7344-2017 be given first, second and third readings.
CARRIED
Administration - Nil
Other Committee Issues - Nil
1200 STAFF REPORTS - Nil
1300 OTHER MATTERS DEEMED EXPEDIENT - Nil
1400 NOT/CES OF MOTION AND MATTERS FOR FUTURE MEETINGS - Nil
Council Meeting Minutes
June 27, 2017
Page 15 of 15
1500 QUEST/ONS FROM THE PUBLIC
Ted Ingram
Mr. Ingram commented on the presentation on the wood art. He advised
that he had expressed concern to the City over the state of the tree to be
used in the wood art prior to it being cut down and that he did not receive a
response. He expressed concern that it appeared that the City may be
complicit in the cutting down of this tree by considering paying for an art
project involving that same tree. He advised that he was also upset at the
hours of conversation spent trying to figure out what had happened to the
tree.
Diane Guthrie
Ms. Guthrie asked whether the Tiny House presentation was just a
presentation for information. She commented on the two plans put
forward by the delegation and asked whether the plans will be run
simultaneously.
Mayor Read advised that the Tiny House Festival was a delegation
providing a presentation to Council and that nothing has been done on the
part of Council to move the project forward. She reiterated the Director of
Planning's statement that the tiny house concept will be part of a larger
discussion on different types of housing.
1600 ADJOURNMENT - 9:53 p.m.
N. Read, Mayor
Certified Correct
L. Darcus, Corporate Officer