HomeMy WebLinkAbout2017-07-25 Council Minutes.pdfCity of Maple Ridge
COUNC/L MEET/NG MINUTES
July 25, 2017
The Minutes of the City Council Meeting held on July 25, 2017 at 7:13 p.m. in the
Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia
for the purpose of transacting regular City business.
PRESENT
Elected Officials
Mayor N. Read
Councillor C. Bell
Councillor K. Duncan
Councillor B. Masse
Councillor G. Robson
Councillor T. Shymkiw
Councillor C. Speirs
Appointed Staff
E.C. Swabey, Chief Administrative Officer
K. Swift, General Manager of Parks, Recreation & Culture
P. Gill, General Manager Corporate and Financial Services
F. Quinn, General Manager Public Works and Development
Services
B. Elliott, Acting Director of Planning
L. Darcus, Manager of Legislative Services
A. Gaunt, Confidential Secretary
Other staff as required
D. Hall, Planner 2
S. Judd, Acting Municipal Engineer
C. Goddard, Manager of Development and Environmental
Services
M. Baski, Planner 1
C. Chan, Planner 1
Note: These Minutes are also posted on the City's Web Site at www.mapleridge.ca
The meeting was live streamed and recorded by the City of Maple Ridge
Note:
100
Councillor Bell not at in attendance at the start of the meeting
CALL TO ORDER
200 AMENDMENTS TO THE AGENDA
Addition of the following:
Item 601
Item 901
Downtown Maple Ridge Business Improvement Association
Update, Ineke Boekhorst, Executive Director
Alouette River Management Society ("ARMS") - Request for
Support
Council Meeting Minutes
July 25, 2017
Page 2 of 22
Item 1154 Award of Contract for Merkley Park Synthetic Field Carpeting
(Karina LeBlanc Field)
Item 1155 Award of Contract for Merkley Park Synthetic Field
Construction (Karina LeBlanc Field)
Item 1156 Award of for Synthetic Field Design Services - Arthur
Peake/Golden Ears and Telosky Stadium/Thomas Haney
Secondary Sites
300 APPROVAL OF THE AGENDA
R/2017-328
It was moved and seconded
That the July 25, 2017 agenda be amended with the additions of Item 601
Downtown Maple Ridge Business Improvement Association Update, Ineke
Boekhorst, Executive Director; Item 901 Alouette River Management
Society ("ARMS") - Request for Support; Item 1154 Award of Contract for
Merkley Park Synthetic Field Carpeting (Karina LeBlanc Field); Item 1155
Award of Contract for Merkley Park Synthetic Field Construction (Karina
LeBlanc Field); Item 1156Award of for Synthetic Field Design Services -
Arthur Peake/Golden Ears and Telosky Stadium/Thomas Haney Secondary
Sites and be approved as amended.
CARRIED
400 ADOPTION AND RECEIPT OF MINUTES
401 Minutes of the Regular Council Meeting of July 11, 2017
R/2017-329
It was moved and seconded
That the minutes of the Regular Council Meeting of July 11, 2017 be
adopted as circulated.
CARRIED
500 PRESENTATIONS AT THE REQUEST OF COUNC/L - Nil
Note: Councillor Bell joined the meeting at 7:15 p.m.
Council Meeting Minutes
July 25, 2017
Page 3 of 22
600 DELEGATIONS
601 Downtown Maple Ridge Business Improvement Association ("BIA")
• Ineke Boekhorst, Executive Director
Ms. Boekhorst gave a PowerPoint presentation providing an update on the
work done by the Downtown Maple Ridge Business Improvement
Association. She advised on partnerships such as the fagade improvement
project between the BIA and the City of Maple Ridge and highlighted events
hosted by the BIA such as the Canada Market, Pianos on the Street and
Earth Day. Ms. Boekhorst outlined programs held and improvements made
to encourage shopping in the downtown core area. She thanked member
businesses and the City for participation and contributions.
700 ITEMS ON CONSENT
701 Minutes
701.1 Minutes of Meetings of Committees and Commissions of Council
• Environmental Advisory Committee - June 14, 2017
702 Reports
702.1 Disbursements for the month ended June 30, 2017
Staff report dated July 25, 2017 recommending that the disbursements for
the month ended June 30, 2017 be received for information.
702.2 2017 Council Expenses
Staff report dated July 25, 2017 providing an update on Council expenses
to the end of June 2017.
702.3 Maple Ridge -Pitt Meadows Arts Council - Bylaw Amendment Update
Staff report dated July 25, 2017 providing information on proposed
changes to the bylaws of the Maple Ridge and Pitt Meadows Arts Council
Society.
703 Correspondence - Nil
704 Release of /terns from Closed Council Status - N i I
Council Meeting Minutes
July 25, 2017
Page 4 of 22
R/2017-330
It was moved and seconded
That Items 701.1, 702.1, 702.2 and 702.3 on the "Items on Consent"
agenda be received into the record.
CARRIED
800 UNFINISHED BUSINESS
900 CORRESPONDENCE
901 Alouette River Management Society ("ARMS") - Request for Support
E-mail from Greta Borick-Cunningham, Executive Director, Alouette River
Management Society dated July 22, 2017 requesting a letter of support
from the City of Maple Ridge for an ARMS funding application for a BC
Community Gaming grant.
R/2017-331
It was moved and seconded
That a letter of support from the City of Maple Ridge for a Alouette River
Management Society ("ARMS") funding application for a BC Community
Grant be provided to the Licensing and Grants Division of the Ministry of
Public Safety & Solicitor -General.
CARRIED
1000 BYLAWS
Note: Items 1001 to 1006 are from the July 18, 2017 Public Hearing
Bylaws for Third Reading
1001 2016-219-RZ, 12258 228 Street
Maple Ridge Zone Amending Bylaw No. 7261-2016
To rezone from RS -1 (One Family Urban Residential) to R-3
(Special Amenity Residential District) to permit a future 3 lot subdivision
Third reading
R/2017-332
It was moved and seconded
That Bylaw No. 7261-2016 be given third reading.
CARRIED
Council Meeting Minutes
July 25, 2017
Page 5 of 22
1002 2016-223-RZ, 20434 Chigwell Street
Maple Ridge Zone Amending Bylaw No. 7273-2016
To rezone from RS -1 (One Family Urban Residential) to R-1 (Residential
District) to permit a future 2 lot subdivision
Third reading
R/2017-333
It was moved and seconded
That Bylaw No. 7273-2016 be given third reading.
CARRIED
1003 2016-240-RZ, 22638 119 Avenue and 22633 Selkirk Avenue
1003.1 Maple Ridge Official Community Plan Amending Bylaw No. 7342-2017
To amend Schedule "B" of the Official Community Plan from Medium and
High -Rise Apartment to Town Centre Commercial
Third reading
R/2017-334
It was moved and seconded
That Bylaw No. 7342-2017 be given third reading.
CARRIED
1003.2 Maple Ridge Zone Amending Bylaw No. 7262-2016
To rezone from RS -1 (One Family Urban Residential) to C-3 (Town Centre
Commercial) to permit the future construction of three mixed use
commercial residential six storey buildings
Third reading
R/2017-335
It was moved and seconded
That Bylaw No. 7262-2016 be given third reading.
CARRIED
1004 2014-106-RZ, 23882 Dewdney Trunk Road
Maple Ridge Zone Amending Bylaw No. 7125-2014
To rezone from RS -1b (One Family Urban [Medium Density] Residential) to
R-2 (Urban Residential District) to permit a future subdivision of
approximately 11 lots
Third reading
R/2017-336
It was moved and seconded
That Bylaw No. 7125-2014 be given third reading.
CARRIED
Council Meeting Minutes
July 25, 2017
Page 6 of 22
1005 2016-352-RZ, 23004 Dewdney Trunk Road
1005.1 Maple Ridge Official Community Plan Amending Bylaw No. 7288-2016
To amend Schedule "B" of the Official Community Plan from Urban
Residential to Commercial
Main Motion
R/2017-337
It was moved and seconded
That Bylaw No. 7288-2016 be given third reading.
Motion to defer
R/2017-338
It was moved and seconded
That Bylaw No. 7288-2016 and Bylaw No. 7289-2016 be deferred.
CARRIED
Councillor Robson - OPPOSED
Note: Item 1005.2 was deferred as part of the motion to defer Bylaw No. 7288-
2016
1005.2 Maple Ridge Zone Amending Bylaw No. 7289-2016
To rezone from RS -1 (One Family Urban Residential) to C-2 (Community
Commercial) to permit a future medical clinic and pharmacy with two rental
units above
Third reading
1006 2016 -448 -CP, Area 1: 256 Street Lands, Area 2: Lougheed Lands
1006.1 Maple Ridge Official Community Plan Amending Bylaw No. 7299-2016
(Area 1: 256th Street Lands)
To re -designate the properties identified as Area 1: 256th Street Lands
from Suburban Residential, Rural Resource, and Institutional to
Conservation, Industrial, Park, Estate Suburban Residential, Suburban
Residential, Industrial Reserve and Rural Resource and to introduce a new
Industrial Reserve land use designation for the Official Community Plan
Third reading
R/2017-339
It was moved and seconded
That Bylaw No. 7299-2016 be given third reading.
CARRIED
Council Meeting Minutes
July 25, 2017
Page 7 of 22
1006.2 Maple Ridge Official Community Plan Amending Bylaw No. 7335-2017
(Area 2: Lougheed Lands)
To re -designate the properties identified as Area 2: Lougheed Lands from
Suburban Residential to Industrial (Business Park category), Commercial
and Rural Residential, to expand the Albion Industrial Area for an Industrial
(Business Park category) future, to re -designate four parcels located near
240 Street and the Lougheed Highway to Commercial and to identify that
certain residential properties along River Road, south of the Lougheed
Highway, are to be re -designated to Rural Residential
Third reading
R/2017-340
It was moved and seconded
That Bylaw No. 7335-2017 be given third reading.
Point of Order
Councillor Robson requested a separate vote on lands located to the north
of the Lougheed Highway and lands located to the south of the Lougheed
Highway as outlined in Bylaw No. 7335-2017.
1006.2.1
R/2017-341
It was moved and seconded
That Bylaw No. 7335-2017 be given third reading with the inclusion of only
the lands in Area 2 located to the north of the Lougheed Highway and to
the east and west of Kwantlen First Nation.
CARRIED
1006.2.2
R/2017-342
It was moved and seconded
That Bylaw No. 7335-2017 be given third reading with inclusion of the
lands in Area 2 located to the south of the Lougheed Highway.
CARRIED
Councillor Bell, Councillor Masse, Councillor Robson - OPPOSED
Council Meeting Minutes
July 25, 2017
Page 8 of 22
Bylaws for Adoption
1007 2011-089-RZ, 22325 St. Anne Avenue
Maple Ridge Heritage Designation and Revitalization and Tax Exemption
Agreement Amending Bylaw No. 7306-2016
Staff report dated July 25, 2017 recommending adoption
To extend the completion date for the conservation of the existing heritage
building, (Morse-Turnock Residence)
Adoption
R/2017-343
It was moved and seconded
That Bylaw No. 7306-2016 be adopted.
CARRIED
1008 2013-107-RZ, 24009, 24005, 24075 Fern Crescent
Staff report dated July 25, 2017 recommending adoption
1008.1 Maple Ridge Official Community Plan Amending Bylaw No. 7088-2014
To adjust conservation designation boundaries
To adjust Silver Valley Area Plan boundaries
Adoption
R/2017-344
It was moved and seconded
That Bylaw No. 7088-2014 be adopted.
CARRIED
1008.2 Maple Ridge Zone Amending Bylaw No. 7053-2014
To rezone from RS -3 (One Family Rural Residential) and RS -2 (One Family
Suburban Residential) to RS -lb (One Family Urban [Medium Density]
Residential), RS -1 (One Family Urban Residential) and R-2 (Urban
Residential District) to permit subdivision into 14 R-2 zoned lots, 17 RS -1b
zoned lots and 3 RS -1 zoned lots, for a total of 34 lots, not less than 315
m2
Adoption
R/2017-345
It was moved and seconded
That Bylaw No. 7053-2014 be adopted.
CARRIED
Council Meeting Minutes
July 25, 2017
Page 9 of 22
1009 2016-034-RZ, 12358 216 Street
Maple Ridge Zone Amending Bylaw No. 7247-2016
Staff report dated July 25, 2017 recommending adoption
To rezone from RS -1 (One Family Urban Residential) to RS -1b (One Family
[Medium Density] Urban Residential) to permit the subdivision into two lots
not less than 557 m2.
R/2017-346
It was moved and seconded
That Bylaw No. 7247-2016 be adopted.
CARRIED
1100 REPORTS AND RECOMMENDATIONS
Public Works and Development Services
1101 2017-281-CP/RZ, 21428, 21460, 21472 Dewdney Trunk Road
RS -1 to P-6
Staff report dated July 25, 2017 recommending that Maple Ridge Official
Community Plan Amending Bylaw No. 7357-2017 to designate three
subject properties from Urban Residential to Institutional to allow for the
expansion of the Maple Ridge Cemetery be given first reading and that
Maple Ridge Zone Amending Bylaw No. 7360-2017 to rezone 21472
Dewdney Trunk Lane from RS -1 (One Family Urban Residential) to P-6 (Civic
Institutional) be given first reading and that the applicant provide further
information as described on Schedule C of the Development Procedures
Bylaw No. 5879-1999.
MAIN MOTION
R/2017-347
It was moved and seconded
In respect of Section 475 of the Local Government Act, requirement for
consultation during the development or amendment of an Official
Community Plan, Council must consider whether consultation is required
with specifically:
i. The Board of the Regional District in which the area covered by the
plan is located, in the case of a Municipal Official Community Plan;
ii. The Board of any Regional District that is adjacent to the area
covered by the plan;
iii. The Council of any municipality that is adjacent to the area covered
by the plan;
iv. First Nations;
v. Boards of Education, Greater Boards and Improvements District
Boards; and
Council Meeting Minutes
July 25, 2017
Page 10 of 22
vi. The Provincial and Federal Governments and their agencies.
and in that regard it is recommended that no additional consultation be
required in respect of this matter beyond the early posting of the proposed
Official Community Plan amendments on the City's website, together with
an invitation to the public to comment, and;
That Bylaw No. 7357-2017 be given first reading;
That Bylaw No. 7360-2017 be given first reading; and,
That the applicant provide further information as described on Schedule C
of the Development Procedures Bylaw No. 5879-1999.
MOTION TO DEFER
R/2017-348
It was moved and seconded
That Application 2017-281-CP/RZ be deferred until discussion of property
acquisitions is held.
DEFERRAL DEFEATED
Mayor Read, Councillor Duncan, Councillor Shymkiw, Councillor Speirs -
OPPOSED
MAIN MOTION CARRIED
Councillor Bell, Councillor Robson - OPPOSED
1102 2017-230-RZ, 11814 220 Street, RS -1 to P-2
Staff report dated July 25, 2017 recommending that Maple Ridge Zone
Amending Bylaw No. 7354-2017 to rezone from RS -1 (One Family Urban
Residential) to P-2 (Special Institutional) to allow for a Private Hospital Use,
which permit a proposed licensed Community Care Facility to enable the
care of 13 elderly citizens be given first reading and that the applicant
provide further information as described on Schedules A, C and E of the
Development Procedures Bylaw No. 5879-1999
R/2017-349
It was moved and seconded
1. In respect of Section 475 of the Local Government Act, requirement for
consultation during the development or amendment of an Official
Community Plan, Council must consider whether consultation is
required with specifically:
Council Meeting Minutes
July 25, 2017
Page 11 of 22
i. The Board of the Regional District in which the area covered by
the plan is located, in the case of a Municipal Official Community
Plan;
ii. The Board of any Regional District that is adjacent to the area
covered by the plan;
iii. The Council of any municipality that is adjacent to the area
covered by the plan;
iv. First Nations;
v. Boards of Education, Greater Boards and Improvements District
Boards; and
vi. The Provincial and Federal Governments and their agencies
and in that regard it is recommended that no additional consultation
be required in respect of this matter beyond the early posting of the
proposed Official Community Plan amendments on the City's website,
together with an invitation to the public to comment;
2. That Bylaw No. 7354-2017 be given first reading; and
3. That the applicant provide further information as described on
Schedules A, C, and E of the Development Procedures Bylaw No.
5879-1999.
CARRIED
1103 2017-145-RZ, 11655 Burnett Street, RS -1 and C-3 to RM -2
Staff report dated July 25, 2017 recommending that Maple Ridge Zone
Amending Bylaw No. 7352-2017 to rezone from RS -1 (One Family Urban
Residential) and C-3 (Town Centre Commercial) to RM -2 (Medium Density
Apartment Residential) to permit a five storey, 36 unit condominium
building be given first reading and that the applicant provide further
information as described on Schedules A, C, D, E and F of the Development
Procedures Bylaw No. 5879-1999.
C. Chan, Planner, gave a Power Point presentation providing the following
information:
• Application information
• Subject Map
• Official Community Plan Context
• Neighbourhood Plan Context
• Site Characteristics
• Development Proposal
• Proposed Plan
Council Meeting Minutes
July 25, 2017
Page 12 of 22
R/2017-350
It was moved and seconded
1. In respect of Section 475 of the Local Government Act, requirement for
consultation during the development or amendment of an Official
Community Plan, Council must consider whether consultation is
required with specifically:
i. The Board of the Regional District in which the area covered by
the plan is located, in the case of a Municipal Official Community
Plan;
ii. The Board of any Regional District that is adjacent to the area
covered by the plan;
iii. The Council of any municipality that is adjacent to the area
covered by the plan;
iv. First Nations;
v. Boards of Education, Greater Boards and Improvements District
Boards; and
vi. The Provincial and Federal Governments and their agencies.
and in that regard it is recommended that no additional consultation
be required in respect of this matter beyond the early posting of the
proposed Official Community Plan amendments on the City's website,
together with an invitation to the public to comment, and;
2. That Bylaw No. 7352-2017 be given first reading; and,
3. That the applicant provide further information as described on
Schedules (A, C, D, E and F) of the Development Procedures Bylaw No.
5879-1999, as well as the information outlined in this report.
CARRIED
Note: Councillor Shymkiw excused himself from discussion of Item 1104 at
8:32 p.m. due to conflict.
1104 2016-320-RZ, 11295 and 11307 Maple Crescent, C-3 to M-3
Staff report dated July 25, 2017 recommending that Maple Ridge Official
Community Plan Amending Bylaw No. 7356-2017 to allow a site specific
text amendment to include the M-3 (Business Park) zone as a site specific
permitted zone under the Infill General Employment, Hammond Area Plan
Land Use Designation be given first reading and second readings and be
forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw
No. 7274-2016 to rezone from C-3 (Town Centre Commercial) to M-3
(Business Park) to permit construction of a mini -warehouse be given
second reading and be forwarded to Public Hearing.
Council Meeting Minutes
July 25, 2017
Page 13 of 22
R/2017-351
It was moved and seconded
1) That, in accordance with Section 475 of the Local Government Act,
opportunity for early and on-going consultation has been provided by
way of posting Bylaw No. 7356-2017 on the municipal website and
requiring that the applicant host a Development Information Meeting
(DIM), and Council considers it unnecessary to provide any further
consultation opportunities, except by way of holding a Public Hearing
on the bylaw;
2) That, in accordance with Section 475 of the Local Government Act,
opportunity for early and ongoing consultation has been provided by
way of posting Bylaw No. 7356-2017 on the municipal website, and
Council considers it unnecessary to provide any further consultation
opportunities, except by way of holding a Public Hearing on the
bylaw;
3) That Bylaw No. 7356-2017 be considered in conjunction with the
Capital Expenditure Plan and Waste Management Plan;
4) That it be confirmed that Bylaw No. 7356-2017 is consistent with the
Capital Expenditure Plan and Waste Management Plan;
5) That Bylaw No. 7356-2017 be given first and second readings and
be forwarded to Public Hearing;
6) That Bylaw No. 7274-2016 be given second reading, and be
forwarded to Public Hearing;
7) That the following terms and conditions be met prior to final reading:
i) Registration of a Rezoning Servicing Agreement as a
Restrictive Covenant and receipt of the deposit of a security,
as outlined in the Agreement;
ii) Registration of a Restrictive Covenant for Tree Protection and
Stormwater Management
iii) Road dedication as required;
iv) Consolidation of the subject properties;
v) Demolition of any existing structures and removal of any
vehicles and shipping containers from the site;
vi) If the Director of Waste Management from the Ministry of
Environment determines that a site investigation is required
based on the submitted Site Profile, a rezoning, development,
or development variance permit cannot be approved until a
release is obtained for the subject properties;
vii) In addition to the site profile, a disclosure statement must be
submitted by a Professional Engineer advising whether there is
any evidence of underground fuel storage tanks on the subject
properties. If so, a Stage 1 Site Investigation Report is required
to ensure that the subject property is not a contaminated site.
CARRIED
Note: Councillor Shymkiw returned to the meeting at 8:32 p.m.
Council Meeting Minutes
July 25, 2017
Page 14 of 22
1105 2016-052-RZ, 22260 & 22292 122 Avenue, 12159 &12167 223 Street,
Housing Agreement Bylaw
Staff report dated July 25, 2017 recommending that 22260 & 22292 122
Avenue, 12159 & 12167 223 Street Housing Agreement Bylaw No. 7359-
2017 to allow the City to enter into a Housing Agreement to secure new
dwelling units as rental housing in perpetuity be given first, second and
third reading.
R/2017-352
It was moved and seconded
That Bylaw No. 7359-2017 be given first, second and third readings.
CARRIED
Councillor Shymkiw - OPPOSED
1106 2013-107-DVP, 24009, 24005 and 24075 Fern Crescent
Staff report dated July 25, 2017 recommending that the Corporate Officer
be authorized to sign and seal 2013-107-DVP to reduce the road right-of-
way width for a Through Local Street - Silver Valley .
The Manager of Legislative Services advised that a letter in opposition was
received from Duane Plato stating that headlights from vehicles using the
road will shine into his bedroom.
R/2017-353
It was moved and seconded
That the Corporate Officer be authorized to sign and seal 2013-107-DVP
respecting properties located at 24009, 24005 and 24075 Fern Crescent.
CARRIED
1107 2016 -232 -DP, 24009, 24005 and 24075 Fern Crescent, Wildfire
Development Permit
Staff report dated July 25, 2017 recommending that the Corporate Officer
be authorized to sign and seal 2016 -232 -DP to allow a 34 family lot
subdivision in the Horse Hamlet of Silver Valley Area Plan within the Wildfire
Development Permit Area
Council Meeting Minutes
July 25, 2017
Page 15 of 22
R/2017-354
It was moved and seconded
That the Corporate Officer be authorized to sign and seal 2016 -232 -DP
respecting property located at 24009, 24005 and 24075 Fern Crescent.
CARRIED
1108 2016-034-DVP, 12358 216 Street
Staff report dated July 25, 2017 recommending that the Corporate Officer
be authorized to sign and seal 2016-034-DVP to reduce the front width of
proposed lot 2 in conjunction with a rezoning and subdivision application to
subdivide into two lots.
R/2017-355
It was moved and seconded
That the Corporate Officer be authorized to sign and seal 2016-034-DVP
respecting property located at 12358 216 Street.
CARRIED
1109 2017-062-DVP, 24197 Fern Crescent
Staff report dated July 25, 2017 recommending that the Corporate Officer
be authorized to sign and seal 2016-062-DVP to reduce the front setback
requirement for a single family dwelling to allow the dwelling to remain
after subdivision of property.
R/2017-356
It was moved and seconded
That the Corporate Officer be authorized to sign and seal 2017-062-DVP
respecting property located at 24197 Fern Crescent.
CARRIED
1110 Ruskin Private Fire Suppression System
Staff report dated July 25, 2017 recommending that the Corporate Officer
be authorized to prepare and sign an agreement between the City of Maple
Ridge and the owner identified as Stave River Fire suppression Systems
Ltd. for inspection, operation, maintenance, liability, insurance and
encroachment of the existing private hydrant system servicing the Ruskin
Industrial Area.
Council Meeting Minutes
July 25, 2017
Page 16 of 22
Note: Councillor Shymkiw left the meeting at 8:37 p.m.
R/2017-357
It was moved and seconded
That the Corporate Officer be authorized to prepare and sign an agreement
between the City and the owner identified as Stave River Fire Suppression
Systems Ltd. for the inspection, operation, maintenance, liability, insurance
and encroachment of the existing private hydrant system servicing the
Ruskin Industrial Area.
CARRIED
1111 Award of Contract RFP-EN17-28: Engineering Design Services for
Abernethy Way (224 Street to 232 Street)
Staff report dated July 25, 2017 recommending that Contract RFP-EN17-
28: Engineering Design Services for Abernethy Way (224 Street to 232
Street) be awarded to Aplin & Martin Consultants Ltd., that a contingency
be approved for unforeseen items, that the Financial Plan be amended to
fund the project from Development Cost Charges and the Drainage Reserve
and that the Corporate Officer be authorized to execute the Client/
Consultant agreement.
R/2017-358
It was moved and seconded
That Contract RFP-EN17-28: Engineering Design Services for Abernethy
Way (224 Street to 232 Street) be awarded to Aplin & Martin Consultants
Ltd. in the amount of $344,702.00 plus taxes; and
That a contingency of $55,298.00 be approved for unforeseen items; and
That the Financial Plan be amended to fund this project from Development
Cost Charges and the Drainage Reserve as identified in this report; and
further
That the Corporate Officer be authorized to execute the Client/Consultant
Agreement.
CARRIED
Council Meeting Minutes
July 25, 2017
Page 17 of 22
1112 Award of Contract ITT-EN17-38: 263 Street Pump Station Replacement
Staff report dated July 25, 2017 recommending that Contract ITT-EN17-38:
263 Street Pump Station Replacement be awarded to Drake Excavating
(2016) Ltd., that a project contingency be approved to address potential
variations in field conditions, that the Corporate Officer be authorized to
execute the contract, that the Financial Plan be amended to fund the
project from Development Cost Charges and the Capital Water Fund and
that the existing budget for the Stantec Consulting Ltd. contract for
Engineering Design Services for 263 Street Water Pump Station
Replacement be increased.
R/2017-359
It was moved and seconded
That Contract ITT-EN17-38: 263 Street Pump Station Replacement be
awarded to Drake Excavating (2016) Ltd. in the amount of $3,217,820.50
excluding taxes; and
That a project contingency of $400,000.00 be approved to address
potential variations in field conditions; and
That the Corporate Officer be authorized to execute the contract; and
That the Financial Plan be amended to fund this project from Development
Cost Charges and Water Capital Fund as identified in this report, and
further
That the existing Stantec Consulting Ltd. contract for Engineering Design
Services for 263 Street Water Pump Station Replacement be increased by
$120,660.00.
CARRIED
Financia/ and Corporate Services (including Fire and Po/ice)
1131 SHAW Wi-Fi Proposal
Staff report dated July 25, 2017 recommending that negotiations with
Shaw Communications to prepare a Preliminary Wi-Fi Service Agreement be
resumed.
Council Meeting Minutes
July 25, 2017
Page 18 of 22
R/2017-360
It was moved and seconded
That staff be directed to resume negotiations with Shaw Communications
to prepare a Preliminary Wi-Fi service Agreement that includes free public
access to the internet, utilizing City properties, and that the Agreement
includes public consultation.
CARRIED
1132 2018-2022 Business & Financial Planning Guidelines
Staff report dated July 25, 2017 recommending that the 2018-2022
Business & Financial Planning Guidelines be approved.
R/2017-361
It was moved and seconded
That the 2018-2022 Business & Financial Planning Guidelines attached as
Appendix 1 in the staff report dated July 25, 2017 be approved.
CARRIED
Parks, Recreation & Culture
1151 Artist in Residence - Contract Extensions
Staff report dated July 25, 2017 recommending that the Artist in Residence
contracts for Kat Wahamaa and Robi Smith be extended to November 30,
2018.
R/2017-362
It was moved and seconded
That the Artist in Residence contract for Kat Wahamaa be extended to
March 31, 2019; and,
That the Artist in Residence contract for Robi Smith be extended to March
31, 2019.
CARRIED
Council Meeting Minutes
July 25, 2017
Page 19 of 22
1152 Maple Ridge Leisure Centre Pool Systems and Pool
Lobby Cost Updates
Staff report dated July 25, 2017 recommending that
move forward with a Request for Proposals for the
Maple Ridge Leisure Centre pool system renovations
change room and lobby renovations.
Change Room and
staff be directed to
construction of the
as well as the pool
Note: Councillor Shymkiw returned to the meeting at 8:57 p.m.
R/2017-363
It was moved and seconded
That staff be directed to move forward with a Request for Proposals for the
construction of the Maple Ridge Leisure Centre pool system renovations as
well as the pool change room and lobby renovations.
CARRIED
1153 Albion Community Centre - Design Contract Award
Staff report dated July 25, 2017 recommending that the Architectural
Design Services contract for the Albion Community Centre be awarded to
Craven Huston Powers Architects, that a contingency be established and
that Corporate Officer be authorized to execute the contract.
R/2017-364
It was moved and seconded
That the Architectural Design Services contract for the Albion Community
Centre be awarded to Craven Huston Powers Architects (CHPA) at a
contract price of $689,055 (excluding taxes), and;
That a contingency of 20% in the amount of $137,811 (excluding taxes) be
established for the design project, and further;
That the Corporate Officer be authorized to execute the contract.
CARRIED
1154 Award of Contract for Merkley Park Synthetic Field Carpeting
(Karina LeBlanc Field)
Staff report dated July 25, 2017 recommending that Contract RFP-PL17-
53: Synthetic Turf Field Supply and Installation at Merkley Field be awarded
to AstroTurf West Distributors Ltd., that a contingency be established and
that the Corporate Officer be authorized to execute the contract.
Council Meeting Minutes
July 25, 2017
Page 20 of 22
R/2017-365
It was moved and seconded
That Contract RFP-PL17-53: Synthetic Turf Field Supply and Installation at
Merkley Field be awarded to AstroTurf West Distributors Ltd. in the amount
of $470,000 plus taxes; and,
That a contingency of $23,500 be established for this project; and further,
That the Corporate Officer be authorized to execute the contract.
CARRIED
1155 Award of Contract for Merkley Park Synthetic Field Construction
(Karina LeBlanc Field)
Staff report dated July 25, 2017 recommending that Contract ITT-PL17-45:
Merkley Artificial Turf Field - Civil Works be awarded to Cedar Crest Lands
(BC) Ltd., that a contingency using parks infrastructure reserve funds be
authorized and that the Corporate Officer be authorized to execute the
contract.
R/2017-366
It was moved and seconded
That Contract ITT-PL17-45: Merkley Artificial Turf Field - Civil Works be
awarded to Cedar Crest Lands (BC) Ltd. in the amount of $1,995,807 plus
taxes; and
That a contingency of $230,000 be authorized using parks infrastructure
reserve funds, and further
That the Corporate Officer be authorized to execute the contract.
CARRIED
1156 Award of Contract RFP-PL17-58: Synthetic Field Design Services - Arthur
Peake/Golden Ears and Telosky Stadium/Thomas Haney Secondary Sites
Staff report dated July 25, 2017 recommending that Contract RFP-PL17-
58: Consulting Services for Synthetic Sports Field Design at Arthur Peake
Centre/Golden Ears Elementary School and Telosky Stadium/Thomas
Haney Secondary School sites be awarded to R.F. Binnie and Associates
Ltd., that a contingency be established and that the Corporate Officer be
authorized to execute the contract.
Council Meeting Minutes
July 25, 2017
Page 21 of 22
R/2017-367
It was moved and seconded
That Contract RFP-PL17-58: Consulting Services for Synthetic Sports Field
Design at Arthur Peake Centre/Golden Ears Elementary School and Telosky
Stadium/Thomas Haney Secondary School sites be awarded to R.F. Binnie
and Associates Ltd. in the amount of $276,082.68 plus taxes; and,
That a contingency of $40,000.00 be established for this project; and
further,
That the Corporate Officer be authorized to execute the contract.
CARRIED
Administration - N i l
Other Committee Issues - Nil
1200 STAFF REPORTS
1300 OTHER MATTERS DEEMED EXPED/ENT
1400 NOT/CES OFMOTION AND MATTERS FOR FUTURE MEET/NGS
1500 QUEST/ONS FROM THE PUBL/C
Eric Olund
Mr. Olund referred to the SHAW Wi-Fi proposal and questioned why there is a
problem with wi-fi signals overlapping as has been suggested in an early Council
conversation.
Mayor Read outlined some community concerns relating to wi-fi.
Mr. Olund stated that it would be beneficial to have additional wi-fi service in the
downtown area.
Mayor Read clarified that the item was approved by Council.
Council Meeting Minutes
July 25, 2017
Page 22 of 22
Jim Reilly
Mr. Reilly addressed his question to staff. He asked if the time line on the
construction of Abernethy Way of five years was for completion to 232 Street or to
256 Street. The Mayor clarified that the time line referred to the completion of
construction to 232 Street.
Mr. Reilly's second question pertained to the public consultation process on Area 1
which raised real time concerns on issues around traffic and other commercial
activity in the 256 Street neighbourhoods. He asked about plans to address these
concerns.
The General Manager of Public Works and Development advised on upcoming plans
to assess traffic in the area. He cautioned Council that questions more specific to
the bylaw that just past third reading for the 256 Area may lead into Public Hearing
issues.
Mayor Read advised that it would be best for Mr. Reilly to interact directly with staff.
Willard Dunn
Mr. Dunn expressed concern over the lack of parking in all areas of Maple Ridge. He
requested that the City review parking requirements to be provided by developers for
all future applications.
1600 ADJOURNMENT- 9:12 p.m.
N. Read, Mayor
Certified Correct
L. Darcus, Corporate Officer