Loading...
HomeMy WebLinkAbout2017-07-25 Council Minutes.pdfCity of Maple Ridge COUNC/L MEET/NG MINUTES July 25, 2017 The Minutes of the City Council Meeting held on July 25, 2017 at 7:13 p.m. in the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor N. Read Councillor C. Bell Councillor K. Duncan Councillor B. Masse Councillor G. Robson Councillor T. Shymkiw Councillor C. Speirs Appointed Staff E.C. Swabey, Chief Administrative Officer K. Swift, General Manager of Parks, Recreation & Culture P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services B. Elliott, Acting Director of Planning L. Darcus, Manager of Legislative Services A. Gaunt, Confidential Secretary Other staff as required D. Hall, Planner 2 S. Judd, Acting Municipal Engineer C. Goddard, Manager of Development and Environmental Services M. Baski, Planner 1 C. Chan, Planner 1 Note: These Minutes are also posted on the City's Web Site at www.mapleridge.ca The meeting was live streamed and recorded by the City of Maple Ridge Note: 100 Councillor Bell not at in attendance at the start of the meeting CALL TO ORDER 200 AMENDMENTS TO THE AGENDA Addition of the following: Item 601 Item 901 Downtown Maple Ridge Business Improvement Association Update, Ineke Boekhorst, Executive Director Alouette River Management Society ("ARMS") - Request for Support Council Meeting Minutes July 25, 2017 Page 2 of 22 Item 1154 Award of Contract for Merkley Park Synthetic Field Carpeting (Karina LeBlanc Field) Item 1155 Award of Contract for Merkley Park Synthetic Field Construction (Karina LeBlanc Field) Item 1156 Award of for Synthetic Field Design Services - Arthur Peake/Golden Ears and Telosky Stadium/Thomas Haney Secondary Sites 300 APPROVAL OF THE AGENDA R/2017-328 It was moved and seconded That the July 25, 2017 agenda be amended with the additions of Item 601 Downtown Maple Ridge Business Improvement Association Update, Ineke Boekhorst, Executive Director; Item 901 Alouette River Management Society ("ARMS") - Request for Support; Item 1154 Award of Contract for Merkley Park Synthetic Field Carpeting (Karina LeBlanc Field); Item 1155 Award of Contract for Merkley Park Synthetic Field Construction (Karina LeBlanc Field); Item 1156Award of for Synthetic Field Design Services - Arthur Peake/Golden Ears and Telosky Stadium/Thomas Haney Secondary Sites and be approved as amended. CARRIED 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Regular Council Meeting of July 11, 2017 R/2017-329 It was moved and seconded That the minutes of the Regular Council Meeting of July 11, 2017 be adopted as circulated. CARRIED 500 PRESENTATIONS AT THE REQUEST OF COUNC/L - Nil Note: Councillor Bell joined the meeting at 7:15 p.m. Council Meeting Minutes July 25, 2017 Page 3 of 22 600 DELEGATIONS 601 Downtown Maple Ridge Business Improvement Association ("BIA") • Ineke Boekhorst, Executive Director Ms. Boekhorst gave a PowerPoint presentation providing an update on the work done by the Downtown Maple Ridge Business Improvement Association. She advised on partnerships such as the fagade improvement project between the BIA and the City of Maple Ridge and highlighted events hosted by the BIA such as the Canada Market, Pianos on the Street and Earth Day. Ms. Boekhorst outlined programs held and improvements made to encourage shopping in the downtown core area. She thanked member businesses and the City for participation and contributions. 700 ITEMS ON CONSENT 701 Minutes 701.1 Minutes of Meetings of Committees and Commissions of Council • Environmental Advisory Committee - June 14, 2017 702 Reports 702.1 Disbursements for the month ended June 30, 2017 Staff report dated July 25, 2017 recommending that the disbursements for the month ended June 30, 2017 be received for information. 702.2 2017 Council Expenses Staff report dated July 25, 2017 providing an update on Council expenses to the end of June 2017. 702.3 Maple Ridge -Pitt Meadows Arts Council - Bylaw Amendment Update Staff report dated July 25, 2017 providing information on proposed changes to the bylaws of the Maple Ridge and Pitt Meadows Arts Council Society. 703 Correspondence - Nil 704 Release of /terns from Closed Council Status - N i I Council Meeting Minutes July 25, 2017 Page 4 of 22 R/2017-330 It was moved and seconded That Items 701.1, 702.1, 702.2 and 702.3 on the "Items on Consent" agenda be received into the record. CARRIED 800 UNFINISHED BUSINESS 900 CORRESPONDENCE 901 Alouette River Management Society ("ARMS") - Request for Support E-mail from Greta Borick-Cunningham, Executive Director, Alouette River Management Society dated July 22, 2017 requesting a letter of support from the City of Maple Ridge for an ARMS funding application for a BC Community Gaming grant. R/2017-331 It was moved and seconded That a letter of support from the City of Maple Ridge for a Alouette River Management Society ("ARMS") funding application for a BC Community Grant be provided to the Licensing and Grants Division of the Ministry of Public Safety & Solicitor -General. CARRIED 1000 BYLAWS Note: Items 1001 to 1006 are from the July 18, 2017 Public Hearing Bylaws for Third Reading 1001 2016-219-RZ, 12258 228 Street Maple Ridge Zone Amending Bylaw No. 7261-2016 To rezone from RS -1 (One Family Urban Residential) to R-3 (Special Amenity Residential District) to permit a future 3 lot subdivision Third reading R/2017-332 It was moved and seconded That Bylaw No. 7261-2016 be given third reading. CARRIED Council Meeting Minutes July 25, 2017 Page 5 of 22 1002 2016-223-RZ, 20434 Chigwell Street Maple Ridge Zone Amending Bylaw No. 7273-2016 To rezone from RS -1 (One Family Urban Residential) to R-1 (Residential District) to permit a future 2 lot subdivision Third reading R/2017-333 It was moved and seconded That Bylaw No. 7273-2016 be given third reading. CARRIED 1003 2016-240-RZ, 22638 119 Avenue and 22633 Selkirk Avenue 1003.1 Maple Ridge Official Community Plan Amending Bylaw No. 7342-2017 To amend Schedule "B" of the Official Community Plan from Medium and High -Rise Apartment to Town Centre Commercial Third reading R/2017-334 It was moved and seconded That Bylaw No. 7342-2017 be given third reading. CARRIED 1003.2 Maple Ridge Zone Amending Bylaw No. 7262-2016 To rezone from RS -1 (One Family Urban Residential) to C-3 (Town Centre Commercial) to permit the future construction of three mixed use commercial residential six storey buildings Third reading R/2017-335 It was moved and seconded That Bylaw No. 7262-2016 be given third reading. CARRIED 1004 2014-106-RZ, 23882 Dewdney Trunk Road Maple Ridge Zone Amending Bylaw No. 7125-2014 To rezone from RS -1b (One Family Urban [Medium Density] Residential) to R-2 (Urban Residential District) to permit a future subdivision of approximately 11 lots Third reading R/2017-336 It was moved and seconded That Bylaw No. 7125-2014 be given third reading. CARRIED Council Meeting Minutes July 25, 2017 Page 6 of 22 1005 2016-352-RZ, 23004 Dewdney Trunk Road 1005.1 Maple Ridge Official Community Plan Amending Bylaw No. 7288-2016 To amend Schedule "B" of the Official Community Plan from Urban Residential to Commercial Main Motion R/2017-337 It was moved and seconded That Bylaw No. 7288-2016 be given third reading. Motion to defer R/2017-338 It was moved and seconded That Bylaw No. 7288-2016 and Bylaw No. 7289-2016 be deferred. CARRIED Councillor Robson - OPPOSED Note: Item 1005.2 was deferred as part of the motion to defer Bylaw No. 7288- 2016 1005.2 Maple Ridge Zone Amending Bylaw No. 7289-2016 To rezone from RS -1 (One Family Urban Residential) to C-2 (Community Commercial) to permit a future medical clinic and pharmacy with two rental units above Third reading 1006 2016 -448 -CP, Area 1: 256 Street Lands, Area 2: Lougheed Lands 1006.1 Maple Ridge Official Community Plan Amending Bylaw No. 7299-2016 (Area 1: 256th Street Lands) To re -designate the properties identified as Area 1: 256th Street Lands from Suburban Residential, Rural Resource, and Institutional to Conservation, Industrial, Park, Estate Suburban Residential, Suburban Residential, Industrial Reserve and Rural Resource and to introduce a new Industrial Reserve land use designation for the Official Community Plan Third reading R/2017-339 It was moved and seconded That Bylaw No. 7299-2016 be given third reading. CARRIED Council Meeting Minutes July 25, 2017 Page 7 of 22 1006.2 Maple Ridge Official Community Plan Amending Bylaw No. 7335-2017 (Area 2: Lougheed Lands) To re -designate the properties identified as Area 2: Lougheed Lands from Suburban Residential to Industrial (Business Park category), Commercial and Rural Residential, to expand the Albion Industrial Area for an Industrial (Business Park category) future, to re -designate four parcels located near 240 Street and the Lougheed Highway to Commercial and to identify that certain residential properties along River Road, south of the Lougheed Highway, are to be re -designated to Rural Residential Third reading R/2017-340 It was moved and seconded That Bylaw No. 7335-2017 be given third reading. Point of Order Councillor Robson requested a separate vote on lands located to the north of the Lougheed Highway and lands located to the south of the Lougheed Highway as outlined in Bylaw No. 7335-2017. 1006.2.1 R/2017-341 It was moved and seconded That Bylaw No. 7335-2017 be given third reading with the inclusion of only the lands in Area 2 located to the north of the Lougheed Highway and to the east and west of Kwantlen First Nation. CARRIED 1006.2.2 R/2017-342 It was moved and seconded That Bylaw No. 7335-2017 be given third reading with inclusion of the lands in Area 2 located to the south of the Lougheed Highway. CARRIED Councillor Bell, Councillor Masse, Councillor Robson - OPPOSED Council Meeting Minutes July 25, 2017 Page 8 of 22 Bylaws for Adoption 1007 2011-089-RZ, 22325 St. Anne Avenue Maple Ridge Heritage Designation and Revitalization and Tax Exemption Agreement Amending Bylaw No. 7306-2016 Staff report dated July 25, 2017 recommending adoption To extend the completion date for the conservation of the existing heritage building, (Morse-Turnock Residence) Adoption R/2017-343 It was moved and seconded That Bylaw No. 7306-2016 be adopted. CARRIED 1008 2013-107-RZ, 24009, 24005, 24075 Fern Crescent Staff report dated July 25, 2017 recommending adoption 1008.1 Maple Ridge Official Community Plan Amending Bylaw No. 7088-2014 To adjust conservation designation boundaries To adjust Silver Valley Area Plan boundaries Adoption R/2017-344 It was moved and seconded That Bylaw No. 7088-2014 be adopted. CARRIED 1008.2 Maple Ridge Zone Amending Bylaw No. 7053-2014 To rezone from RS -3 (One Family Rural Residential) and RS -2 (One Family Suburban Residential) to RS -lb (One Family Urban [Medium Density] Residential), RS -1 (One Family Urban Residential) and R-2 (Urban Residential District) to permit subdivision into 14 R-2 zoned lots, 17 RS -1b zoned lots and 3 RS -1 zoned lots, for a total of 34 lots, not less than 315 m2 Adoption R/2017-345 It was moved and seconded That Bylaw No. 7053-2014 be adopted. CARRIED Council Meeting Minutes July 25, 2017 Page 9 of 22 1009 2016-034-RZ, 12358 216 Street Maple Ridge Zone Amending Bylaw No. 7247-2016 Staff report dated July 25, 2017 recommending adoption To rezone from RS -1 (One Family Urban Residential) to RS -1b (One Family [Medium Density] Urban Residential) to permit the subdivision into two lots not less than 557 m2. R/2017-346 It was moved and seconded That Bylaw No. 7247-2016 be adopted. CARRIED 1100 REPORTS AND RECOMMENDATIONS Public Works and Development Services 1101 2017-281-CP/RZ, 21428, 21460, 21472 Dewdney Trunk Road RS -1 to P-6 Staff report dated July 25, 2017 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7357-2017 to designate three subject properties from Urban Residential to Institutional to allow for the expansion of the Maple Ridge Cemetery be given first reading and that Maple Ridge Zone Amending Bylaw No. 7360-2017 to rezone 21472 Dewdney Trunk Lane from RS -1 (One Family Urban Residential) to P-6 (Civic Institutional) be given first reading and that the applicant provide further information as described on Schedule C of the Development Procedures Bylaw No. 5879-1999. MAIN MOTION R/2017-347 It was moved and seconded In respect of Section 475 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. Boards of Education, Greater Boards and Improvements District Boards; and Council Meeting Minutes July 25, 2017 Page 10 of 22 vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City's website, together with an invitation to the public to comment, and; That Bylaw No. 7357-2017 be given first reading; That Bylaw No. 7360-2017 be given first reading; and, That the applicant provide further information as described on Schedule C of the Development Procedures Bylaw No. 5879-1999. MOTION TO DEFER R/2017-348 It was moved and seconded That Application 2017-281-CP/RZ be deferred until discussion of property acquisitions is held. DEFERRAL DEFEATED Mayor Read, Councillor Duncan, Councillor Shymkiw, Councillor Speirs - OPPOSED MAIN MOTION CARRIED Councillor Bell, Councillor Robson - OPPOSED 1102 2017-230-RZ, 11814 220 Street, RS -1 to P-2 Staff report dated July 25, 2017 recommending that Maple Ridge Zone Amending Bylaw No. 7354-2017 to rezone from RS -1 (One Family Urban Residential) to P-2 (Special Institutional) to allow for a Private Hospital Use, which permit a proposed licensed Community Care Facility to enable the care of 13 elderly citizens be given first reading and that the applicant provide further information as described on Schedules A, C and E of the Development Procedures Bylaw No. 5879-1999 R/2017-349 It was moved and seconded 1. In respect of Section 475 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: Council Meeting Minutes July 25, 2017 Page 11 of 22 i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. Boards of Education, Greater Boards and Improvements District Boards; and vi. The Provincial and Federal Governments and their agencies and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City's website, together with an invitation to the public to comment; 2. That Bylaw No. 7354-2017 be given first reading; and 3. That the applicant provide further information as described on Schedules A, C, and E of the Development Procedures Bylaw No. 5879-1999. CARRIED 1103 2017-145-RZ, 11655 Burnett Street, RS -1 and C-3 to RM -2 Staff report dated July 25, 2017 recommending that Maple Ridge Zone Amending Bylaw No. 7352-2017 to rezone from RS -1 (One Family Urban Residential) and C-3 (Town Centre Commercial) to RM -2 (Medium Density Apartment Residential) to permit a five storey, 36 unit condominium building be given first reading and that the applicant provide further information as described on Schedules A, C, D, E and F of the Development Procedures Bylaw No. 5879-1999. C. Chan, Planner, gave a Power Point presentation providing the following information: • Application information • Subject Map • Official Community Plan Context • Neighbourhood Plan Context • Site Characteristics • Development Proposal • Proposed Plan Council Meeting Minutes July 25, 2017 Page 12 of 22 R/2017-350 It was moved and seconded 1. In respect of Section 475 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. Boards of Education, Greater Boards and Improvements District Boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City's website, together with an invitation to the public to comment, and; 2. That Bylaw No. 7352-2017 be given first reading; and, 3. That the applicant provide further information as described on Schedules (A, C, D, E and F) of the Development Procedures Bylaw No. 5879-1999, as well as the information outlined in this report. CARRIED Note: Councillor Shymkiw excused himself from discussion of Item 1104 at 8:32 p.m. due to conflict. 1104 2016-320-RZ, 11295 and 11307 Maple Crescent, C-3 to M-3 Staff report dated July 25, 2017 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7356-2017 to allow a site specific text amendment to include the M-3 (Business Park) zone as a site specific permitted zone under the Infill General Employment, Hammond Area Plan Land Use Designation be given first reading and second readings and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 7274-2016 to rezone from C-3 (Town Centre Commercial) to M-3 (Business Park) to permit construction of a mini -warehouse be given second reading and be forwarded to Public Hearing. Council Meeting Minutes July 25, 2017 Page 13 of 22 R/2017-351 It was moved and seconded 1) That, in accordance with Section 475 of the Local Government Act, opportunity for early and on-going consultation has been provided by way of posting Bylaw No. 7356-2017 on the municipal website and requiring that the applicant host a Development Information Meeting (DIM), and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 2) That, in accordance with Section 475 of the Local Government Act, opportunity for early and ongoing consultation has been provided by way of posting Bylaw No. 7356-2017 on the municipal website, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 3) That Bylaw No. 7356-2017 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 4) That it be confirmed that Bylaw No. 7356-2017 is consistent with the Capital Expenditure Plan and Waste Management Plan; 5) That Bylaw No. 7356-2017 be given first and second readings and be forwarded to Public Hearing; 6) That Bylaw No. 7274-2016 be given second reading, and be forwarded to Public Hearing; 7) That the following terms and conditions be met prior to final reading: i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii) Registration of a Restrictive Covenant for Tree Protection and Stormwater Management iii) Road dedication as required; iv) Consolidation of the subject properties; v) Demolition of any existing structures and removal of any vehicles and shipping containers from the site; vi) If the Director of Waste Management from the Ministry of Environment determines that a site investigation is required based on the submitted Site Profile, a rezoning, development, or development variance permit cannot be approved until a release is obtained for the subject properties; vii) In addition to the site profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject properties. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. CARRIED Note: Councillor Shymkiw returned to the meeting at 8:32 p.m. Council Meeting Minutes July 25, 2017 Page 14 of 22 1105 2016-052-RZ, 22260 & 22292 122 Avenue, 12159 &12167 223 Street, Housing Agreement Bylaw Staff report dated July 25, 2017 recommending that 22260 & 22292 122 Avenue, 12159 & 12167 223 Street Housing Agreement Bylaw No. 7359- 2017 to allow the City to enter into a Housing Agreement to secure new dwelling units as rental housing in perpetuity be given first, second and third reading. R/2017-352 It was moved and seconded That Bylaw No. 7359-2017 be given first, second and third readings. CARRIED Councillor Shymkiw - OPPOSED 1106 2013-107-DVP, 24009, 24005 and 24075 Fern Crescent Staff report dated July 25, 2017 recommending that the Corporate Officer be authorized to sign and seal 2013-107-DVP to reduce the road right-of- way width for a Through Local Street - Silver Valley . The Manager of Legislative Services advised that a letter in opposition was received from Duane Plato stating that headlights from vehicles using the road will shine into his bedroom. R/2017-353 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2013-107-DVP respecting properties located at 24009, 24005 and 24075 Fern Crescent. CARRIED 1107 2016 -232 -DP, 24009, 24005 and 24075 Fern Crescent, Wildfire Development Permit Staff report dated July 25, 2017 recommending that the Corporate Officer be authorized to sign and seal 2016 -232 -DP to allow a 34 family lot subdivision in the Horse Hamlet of Silver Valley Area Plan within the Wildfire Development Permit Area Council Meeting Minutes July 25, 2017 Page 15 of 22 R/2017-354 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2016 -232 -DP respecting property located at 24009, 24005 and 24075 Fern Crescent. CARRIED 1108 2016-034-DVP, 12358 216 Street Staff report dated July 25, 2017 recommending that the Corporate Officer be authorized to sign and seal 2016-034-DVP to reduce the front width of proposed lot 2 in conjunction with a rezoning and subdivision application to subdivide into two lots. R/2017-355 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2016-034-DVP respecting property located at 12358 216 Street. CARRIED 1109 2017-062-DVP, 24197 Fern Crescent Staff report dated July 25, 2017 recommending that the Corporate Officer be authorized to sign and seal 2016-062-DVP to reduce the front setback requirement for a single family dwelling to allow the dwelling to remain after subdivision of property. R/2017-356 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2017-062-DVP respecting property located at 24197 Fern Crescent. CARRIED 1110 Ruskin Private Fire Suppression System Staff report dated July 25, 2017 recommending that the Corporate Officer be authorized to prepare and sign an agreement between the City of Maple Ridge and the owner identified as Stave River Fire suppression Systems Ltd. for inspection, operation, maintenance, liability, insurance and encroachment of the existing private hydrant system servicing the Ruskin Industrial Area. Council Meeting Minutes July 25, 2017 Page 16 of 22 Note: Councillor Shymkiw left the meeting at 8:37 p.m. R/2017-357 It was moved and seconded That the Corporate Officer be authorized to prepare and sign an agreement between the City and the owner identified as Stave River Fire Suppression Systems Ltd. for the inspection, operation, maintenance, liability, insurance and encroachment of the existing private hydrant system servicing the Ruskin Industrial Area. CARRIED 1111 Award of Contract RFP-EN17-28: Engineering Design Services for Abernethy Way (224 Street to 232 Street) Staff report dated July 25, 2017 recommending that Contract RFP-EN17- 28: Engineering Design Services for Abernethy Way (224 Street to 232 Street) be awarded to Aplin & Martin Consultants Ltd., that a contingency be approved for unforeseen items, that the Financial Plan be amended to fund the project from Development Cost Charges and the Drainage Reserve and that the Corporate Officer be authorized to execute the Client/ Consultant agreement. R/2017-358 It was moved and seconded That Contract RFP-EN17-28: Engineering Design Services for Abernethy Way (224 Street to 232 Street) be awarded to Aplin & Martin Consultants Ltd. in the amount of $344,702.00 plus taxes; and That a contingency of $55,298.00 be approved for unforeseen items; and That the Financial Plan be amended to fund this project from Development Cost Charges and the Drainage Reserve as identified in this report; and further That the Corporate Officer be authorized to execute the Client/Consultant Agreement. CARRIED Council Meeting Minutes July 25, 2017 Page 17 of 22 1112 Award of Contract ITT-EN17-38: 263 Street Pump Station Replacement Staff report dated July 25, 2017 recommending that Contract ITT-EN17-38: 263 Street Pump Station Replacement be awarded to Drake Excavating (2016) Ltd., that a project contingency be approved to address potential variations in field conditions, that the Corporate Officer be authorized to execute the contract, that the Financial Plan be amended to fund the project from Development Cost Charges and the Capital Water Fund and that the existing budget for the Stantec Consulting Ltd. contract for Engineering Design Services for 263 Street Water Pump Station Replacement be increased. R/2017-359 It was moved and seconded That Contract ITT-EN17-38: 263 Street Pump Station Replacement be awarded to Drake Excavating (2016) Ltd. in the amount of $3,217,820.50 excluding taxes; and That a project contingency of $400,000.00 be approved to address potential variations in field conditions; and That the Corporate Officer be authorized to execute the contract; and That the Financial Plan be amended to fund this project from Development Cost Charges and Water Capital Fund as identified in this report, and further That the existing Stantec Consulting Ltd. contract for Engineering Design Services for 263 Street Water Pump Station Replacement be increased by $120,660.00. CARRIED Financia/ and Corporate Services (including Fire and Po/ice) 1131 SHAW Wi-Fi Proposal Staff report dated July 25, 2017 recommending that negotiations with Shaw Communications to prepare a Preliminary Wi-Fi Service Agreement be resumed. Council Meeting Minutes July 25, 2017 Page 18 of 22 R/2017-360 It was moved and seconded That staff be directed to resume negotiations with Shaw Communications to prepare a Preliminary Wi-Fi service Agreement that includes free public access to the internet, utilizing City properties, and that the Agreement includes public consultation. CARRIED 1132 2018-2022 Business & Financial Planning Guidelines Staff report dated July 25, 2017 recommending that the 2018-2022 Business & Financial Planning Guidelines be approved. R/2017-361 It was moved and seconded That the 2018-2022 Business & Financial Planning Guidelines attached as Appendix 1 in the staff report dated July 25, 2017 be approved. CARRIED Parks, Recreation & Culture 1151 Artist in Residence - Contract Extensions Staff report dated July 25, 2017 recommending that the Artist in Residence contracts for Kat Wahamaa and Robi Smith be extended to November 30, 2018. R/2017-362 It was moved and seconded That the Artist in Residence contract for Kat Wahamaa be extended to March 31, 2019; and, That the Artist in Residence contract for Robi Smith be extended to March 31, 2019. CARRIED Council Meeting Minutes July 25, 2017 Page 19 of 22 1152 Maple Ridge Leisure Centre Pool Systems and Pool Lobby Cost Updates Staff report dated July 25, 2017 recommending that move forward with a Request for Proposals for the Maple Ridge Leisure Centre pool system renovations change room and lobby renovations. Change Room and staff be directed to construction of the as well as the pool Note: Councillor Shymkiw returned to the meeting at 8:57 p.m. R/2017-363 It was moved and seconded That staff be directed to move forward with a Request for Proposals for the construction of the Maple Ridge Leisure Centre pool system renovations as well as the pool change room and lobby renovations. CARRIED 1153 Albion Community Centre - Design Contract Award Staff report dated July 25, 2017 recommending that the Architectural Design Services contract for the Albion Community Centre be awarded to Craven Huston Powers Architects, that a contingency be established and that Corporate Officer be authorized to execute the contract. R/2017-364 It was moved and seconded That the Architectural Design Services contract for the Albion Community Centre be awarded to Craven Huston Powers Architects (CHPA) at a contract price of $689,055 (excluding taxes), and; That a contingency of 20% in the amount of $137,811 (excluding taxes) be established for the design project, and further; That the Corporate Officer be authorized to execute the contract. CARRIED 1154 Award of Contract for Merkley Park Synthetic Field Carpeting (Karina LeBlanc Field) Staff report dated July 25, 2017 recommending that Contract RFP-PL17- 53: Synthetic Turf Field Supply and Installation at Merkley Field be awarded to AstroTurf West Distributors Ltd., that a contingency be established and that the Corporate Officer be authorized to execute the contract. Council Meeting Minutes July 25, 2017 Page 20 of 22 R/2017-365 It was moved and seconded That Contract RFP-PL17-53: Synthetic Turf Field Supply and Installation at Merkley Field be awarded to AstroTurf West Distributors Ltd. in the amount of $470,000 plus taxes; and, That a contingency of $23,500 be established for this project; and further, That the Corporate Officer be authorized to execute the contract. CARRIED 1155 Award of Contract for Merkley Park Synthetic Field Construction (Karina LeBlanc Field) Staff report dated July 25, 2017 recommending that Contract ITT-PL17-45: Merkley Artificial Turf Field - Civil Works be awarded to Cedar Crest Lands (BC) Ltd., that a contingency using parks infrastructure reserve funds be authorized and that the Corporate Officer be authorized to execute the contract. R/2017-366 It was moved and seconded That Contract ITT-PL17-45: Merkley Artificial Turf Field - Civil Works be awarded to Cedar Crest Lands (BC) Ltd. in the amount of $1,995,807 plus taxes; and That a contingency of $230,000 be authorized using parks infrastructure reserve funds, and further That the Corporate Officer be authorized to execute the contract. CARRIED 1156 Award of Contract RFP-PL17-58: Synthetic Field Design Services - Arthur Peake/Golden Ears and Telosky Stadium/Thomas Haney Secondary Sites Staff report dated July 25, 2017 recommending that Contract RFP-PL17- 58: Consulting Services for Synthetic Sports Field Design at Arthur Peake Centre/Golden Ears Elementary School and Telosky Stadium/Thomas Haney Secondary School sites be awarded to R.F. Binnie and Associates Ltd., that a contingency be established and that the Corporate Officer be authorized to execute the contract. Council Meeting Minutes July 25, 2017 Page 21 of 22 R/2017-367 It was moved and seconded That Contract RFP-PL17-58: Consulting Services for Synthetic Sports Field Design at Arthur Peake Centre/Golden Ears Elementary School and Telosky Stadium/Thomas Haney Secondary School sites be awarded to R.F. Binnie and Associates Ltd. in the amount of $276,082.68 plus taxes; and, That a contingency of $40,000.00 be established for this project; and further, That the Corporate Officer be authorized to execute the contract. CARRIED Administration - N i l Other Committee Issues - Nil 1200 STAFF REPORTS 1300 OTHER MATTERS DEEMED EXPED/ENT 1400 NOT/CES OFMOTION AND MATTERS FOR FUTURE MEET/NGS 1500 QUEST/ONS FROM THE PUBL/C Eric Olund Mr. Olund referred to the SHAW Wi-Fi proposal and questioned why there is a problem with wi-fi signals overlapping as has been suggested in an early Council conversation. Mayor Read outlined some community concerns relating to wi-fi. Mr. Olund stated that it would be beneficial to have additional wi-fi service in the downtown area. Mayor Read clarified that the item was approved by Council. Council Meeting Minutes July 25, 2017 Page 22 of 22 Jim Reilly Mr. Reilly addressed his question to staff. He asked if the time line on the construction of Abernethy Way of five years was for completion to 232 Street or to 256 Street. The Mayor clarified that the time line referred to the completion of construction to 232 Street. Mr. Reilly's second question pertained to the public consultation process on Area 1 which raised real time concerns on issues around traffic and other commercial activity in the 256 Street neighbourhoods. He asked about plans to address these concerns. The General Manager of Public Works and Development advised on upcoming plans to assess traffic in the area. He cautioned Council that questions more specific to the bylaw that just past third reading for the 256 Area may lead into Public Hearing issues. Mayor Read advised that it would be best for Mr. Reilly to interact directly with staff. Willard Dunn Mr. Dunn expressed concern over the lack of parking in all areas of Maple Ridge. He requested that the City review parking requirements to be provided by developers for all future applications. 1600 ADJOURNMENT- 9:12 p.m. N. Read, Mayor Certified Correct L. Darcus, Corporate Officer