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Home My WebLink About2017-09-12 Council Minutes.pdfCity of Maple Ridge COUNCIL MEETING MINUTES September 12, 2017 The Minutes of the City Council Meeting held on September 12, 2017 at 7:00 p.m. in the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Councillor C. Bell Councillor K. Duncan Councillor B. Masse Councillor G. Robson Councillor T. Shymkiw Councillor C. Speirs Absent Mayor N. Read Appointed Staff P. Gill, Chief Administrative Officer K. Swift, General Manager of Parks, Recreation & Culture F. Quinn, General Manager Public Works and Development Services C. Carter, Director of Planning D. Denton, Acting Corporate Officer A. Gaunt, Confidential Secretary Other staff as required G. Goddard, Manager of Development and Environmental Services D. Pollock, Municipal Engineer D. Hall, Planner 2 M. Baski, Planner 1 R. MacNair, Manager of Bylaw & Licensing Services Note: These Minutes are also posted on the City's Web Site at www.mapleridge.ca The meeting was live streamed and recorded by the City of Maple Ridge Note: Councillor Robson served as Acting Mayor in Mayor Read's absence 100 CALL TO ORDER 200 AMENDMENTS TO THE AGENDA 300 APPROVAL OF THE AGENDA The agenda was approved as circulated. Council Meeting Minutes September 12, 2017 Page 2 of 13 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Regular Council Meeting of July 25, 2017, the Regular Council Meeting of July 25, 2017 and the Special Council Workshop Meeting of August 1, 2017. R/2017-386 It was moved and seconded That the minutes of the Regular Council Meeting of July 25, 2017, the Regular Council Meeting of July 25, 2017 and the Special Council Workshop Meeting of August 1, 2017 be adopted as circulated. CARRIED 402 Minutes of the Public Hearing of July 18, 2017 R/2017-387 It was moved and seconded That the minutes of the Public Hearing of July 18, 2017 be adopted as circulated. CARRIED 500 PRESENTATIONS AT THE REQUEST OF COUNCIL - Nil 600 DELEGATIONS 601 The ACT Arts Centre Season Preview • Karen Pighin, Communications and Development Manager • Philip Hartwick, Acting Executive Director Mr. Hartwick introduced Ms. Pighin, spoke to events at the ACT and provided a video previewing the upcoming season at the ACT Arts Centre. 602 Robert Lonon • Concerns pertaining to Application 2017-113-RZ, 12912 232 Street Mr. Lonon outlined his concerns with rezoning Application 2017-113-RZ. His concerns included how he has been dealt with by the current landlord and on being displaced as his home sits on the property in the application. He requested that Council enforce the bylaw for displacing mobile homes as it was written and as it was intended. Council Meeting Minutes September 12, 2017 Page 3 of 13 700 ITEMS ON CONSENT 701 Minutes 701.1 Minutes of the Development Agreements Committee Meetings - July 12, July 25, July 28, August 1, August 23 and August 29, 2017 701.2 Minutes of Meetings of Committees and Commissions of Council • Advisory Design Panel - June 13, 2017 • Public Art Steering Committee - May 30, 2017 702 Reports 702.1 Disbursements for the month ended July 31, 2017 Staff report dated September 12, 2017 recommending that the disbursements for the month ended July 31, 2017 be received for information. 703 Correspondence - Nil 704 Release of Items from Closed Council Status From the July 25, 2017 Closed Council Meeting Item 04.02 - Purchase of 22160 121 Avenue for Future Park Item 04.04 - Public Art Steering Committee Membership - 2017/2018 Term Appointment of Don Miskiman R/2017-388 It was moved and seconded That Items 701.1, 701.2, 702.1 and 704 on the "Items for Consent" agenda be received into the record. CARRIED 800 UNF/N/SHED BUS/NESS - N i I Council Meeting Minutes September 12, 2017 Page 4 of 13 900 CORRESPONDENCE - N i I 1000 BYLAWS Bylaws for Adoption 1001 2015-279-RZ, 22833 122 Avenue Maple Ridge Zone Amending Bylaw No. 7182-2015 Staff report dated September 12, 2017 recommending adoption To rezone from RS -1 (One Family Urban Residential) to R-3 (Special Amenity Residential District) to permit subdivision into 3 lots not less than 278 m2 Adoption R/2017-389 It was moved and seconded That Bylaw No. 7182-2015 be adopted. CARRIED 1002 2016 -448 -CP, Area 1: 256 Street Lands, Area 2: Lougheed Lands 1002.1 Maple Ridge Official Community Plan Amending Bylaw No. 7299-2016 (Area 1: 256th Street Lands) To re -designate the properties identified as Area 1: 256th Street Lands from Suburban Residential, Rural Resource, and Institutional to Conservation, Industrial, Park, Estate Suburban Residential, Suburban Residential, Industrial Reserve and Rural Resource and to introduce a new Industrial Reserve land use designation for the Official Community Plan Adoption R/2017-390 It was moved and seconded That Bylaw No. 7299-2016 be adopted. CARRIED Council Meeting Minutes September 12, 2017 Page 5 of 13 1002.2 Maple Ridge Official Community Plan Amending Bylaw No. 7335-2017 (Area 2: Lougheed Lands) To re -designate the properties identified as Area 2: Lougheed Lands from Suburban Residential to Industrial (Business Park category), Commercial and Rural Residential, to expand the Albion Industrial Area for an Industrial (Business Park category) future, to re -designate four parcels located near 240 Street and the Lougheed Highway to Commercial and to identify that certain residential properties along River Road, south of the Lougheed Highway, are to be re -designated to Rural Residential Adoption R/2017-391 It was moved and seconded That Bylaw No. 7335-2017 be adopted. CARRIED Councillor Masse, Councillor Robson - OPPOSED 1100 COMMITTEE REPORTS AND RECOMMENDATIONS Pub//c Works and Development Services 1101 2017-113-RZ, 12912 232 Street, RS -2 to C-1 Staff report dated September 12, 2017 recommending that Maple Ridge Zone Amending Bylaw No. 7334-2017 to rezone from RS -2 (One Family Suburban Residential) to C-1 (Neighbourhood Commercial) to allow for commercial use including retail space in a one storey format with a proposed child care centre be given first reading and that the applicant provide further information as described on Schedules C, D, and G of the Development Procedures Bylaw No. 5879-1999. D. Hall, Planner provided the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Plan Context • Site Characteristics • Development Proposal • Site Plan Council Meeting Minutes September 12, 2017 Page 6 of 13 R/2017-392 It was moved and seconded 1. That Bylaw No. 7334-2017 be given first reading; and 2. That the applicant provide further information as described on Schedules C, D, & G of the Development Procedures Bylaw No. 5879- 1999. CARRIED 1102 2017 -154 -SD, 10501 Jackson Road, Local Area Service Bylaw Staff report dated September 12, 2017 recommending that a Local Area Service Bylaw be authorized for enhanced landscape maintenance costs to be levied on benefitting properties and that McVeety Local Area Service Bylaw No. 7367-2017 be given first, second and third readings. R/2017-393 It was moved and seconded 1. That a Local Area Service Bylaw, as formally petitioned by the developer of the lands referred to as `McVeety', and per the Community Charter, Part 7, Division 5, 211 (1)(a), be authorized for the enhanced landscape maintenance costs to be levied on the benefitting properties; and further, 2. That McVeety Local Area Service Bylaw No. 7367-2017 be given first, second and third readings. CARRIED 1103 2012-065-DVP, 10501 Jackson Road Staff report dated September 12, 2017 recommending that the Corporate Officer be authorized to sign and seal 2012-065-DVP to vary the subdivision servicing requirement for underground wiring to allow overhead wiring to remain along the 245B Street frontage, to increase maximum retaining wall height and to reduce front yard setbacks and minimum required lot width for specified lots. R/2017-394 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2012-065-DVP respecting property located at 10501 Jackson Road. CARRIED Council Meeting Minutes September 12, 2017 Page 7 of 13 1104 2014-016-DVP, 23908 and 23920 Dewdney Trunk Road Staff report dated September 12, 2017 recommending that the Corporate Officer be authorized to sign and seal 2014-016-DVP to waive the requirement to convert overhead utilities on Dewdney Trunk Road to underground wiring. R/2017-395 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2014-016-DVP respecting property located at 23908 and 23920 Dewdney Trunk Road. CARRIED 1105 2015-279-DVP, 22833 122 Avenue Staff report dated September 12, 2017 recommending that the Corporate Officer be authorized to sign and seal 2016-279-DVP to reduce minimum lot width on lots 1, 2 and 3. R/2017-396 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2015-279-DVP respecting property located at 22833 122 Avenue. CARRIED 1106 2017-282-DVP, 25171 117 Avenue Staff report dated September 12, 2017 recommending that the Corporate Officer be authorized to sign and seal 2017-282-DVP to reduce the rear yard setback for the building face and desk and the roof overhang for a future home. R/2017-397 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2017-282-DVP respecting property located at 25171 117 Avenue. CARRIED Council Meeting Minutes September 12, 2017 Page 8 of 13 Note: Councillor Duncan left the meeting at 7:47 p.m. 1107 2016 -163 -SD, 5% Money in Lieu of Parkland Dedication, 23908 and 23920 Dewdney Trunk Road Staff report dated September 12, 2017 recommending that the owner of land proposed for subdivision at 23908 and 23920 Dewdney Trunk Road, under application 2016 -163 -SD, shall pay to the City of Maple Ridge an amount that is not less than $130,000.00. R/2017-398 It was moved and seconded That pursuant to Council's policy regarding 5% Parkland Dedication or payment of Money In Lieu, be it resolved that the owner of land proposed for subdivision at 23908 and 23920 Dewdney Trunk Road, under application 2016 -163 -SD, shall pay to the City of Maple Ridge an amount that is not less than $130,000.00. CARRIED 1108 Award of Contract ITT-EN17-52: 232 Street (132 Avenue to Birch Avenue - Paradise Creek Relocation) Staff report dated September 12, 2017 recommending that Contract ITT- EN17-52: 232 Street (132 Avenue to Birch Avenue - Paradise Creek Relocation) be awarded to Double M Excavating, that a construction contingency be approved to address potential variations in field conditions, that the McElhanney Consulting Services Ltd. contract for Engineering Design Services for 232 Street Preliminary and Detailed Design (132 Avenue to Silver Valley Road) be amended to increase the budget for environmental services during construction and that the Corporate Officer be authorized to execute the contracts. R/2017-399 It was moved and seconded That Contract ITT-EN17-52, 232 Street (132 Avenue to Birch Avenue) - Paradise Creek Relocation, be awarded to Double M Excavating Ltd. in the amount of $566,777.97 excluding taxes; and That a construction contingency of $60,000.00 be approved to address potential variations in field conditions; and Council Meeting Minutes September 12, 2017 Page 9 of 13 That the McElhanney Consulting Services Ltd. contract for Engineering Design Services for 232 Street Preliminary and Detailed Design (132 Avenue to Silver Valley Road), be amended to increase the budget by $33,000.00 for environmental services during construction; and further That the Corporate Officer be authorized to execute the contracts. CARRIED Note: Councillor Duncan returned to the meeting at 7:50 p.m. Financia/ and Corporate Services (including Fire and Po/ice) 1131 2018 Permissive Tax Exemptions Staff report dated September 12, 2017 recommending that Maple Ridge Tax Exemption Bylaw No. 7368-2017 to exempt certain types of properties from municipal property taxation be given first, second and third readings. R/2017-400 It was moved and seconded That Bylaw No. 7368-2017 be given first, second and third readings. CARRIED Note: Councillor Robson excused himself from discussion of Item 1132 at 7:54 p.m. as his wife is an employee of the Food Bank. Councillor Bell chaired the meeting. 1132 2017 Community Grants Staff report dated September 12, 2017 recommending that the proposed allocation of Community Grants for 2017 be approved. R/2017-401 It was moved and seconded That the proposed allocation of Community Grants as shown on Schedule "A" of the staff report dated September 12, 2017 titled 2017 Community Grants be approved. CARRIED Council Meeting Minutes September 12, 2017 Page 10 of 13 Note: Councillor Robson returned at 7:55 p.m. and resumed the Chair. 1133 Loan Authorization Bylaws Staff report dated September 12, 2017 recommending that nine loan authorization bylaws pertaining to Parks and Recreational Facilities be given first, second and third readings, that the Corporate Officer be directed to submit the bylaws to the Ministry of Community Services for review and approval by the Inspector of Municipalities, that following approval of the bylaws by the Inspector of Municipalities, approval of the electors be sought through the Alternative Approval Process, that the Alternative Approval Process Elector Response Forms be approved and that the advertisement of the Alternative Approval Process be approved. R/2017-402 It was moved and seconded 1. That Maple Ridge Leisure Centre Renovation Loan Authorization Bylaw No. 7370-2017 be given first, second and third readings; 2. That Telosky Stadium Synthetic Fields Loan Authorization Bylaw No. 7371-2017 be given first, second and third readings; 3. That Albion Community Centre Loan Authorization Bylaw No. 7372- 2017 be given first, second and third readings; 4. That Silver Valley Neighbourhood Gathering Places Loan Authorization Bylaw No. 7373-2017 be given first, second and third readings; 5. That Hammond Community Centre Renovation Loan Authorization Bylaw No. 7374-2017 be given first, second and third readings; 6. That Whonnock Lake Canoe and Kayak Facility Improvements Loan Authorization Bylaw No. 7375-2017 be given first, second and third readings; 7. That Maple Ridge Secondary School Track Facility Upgrades Loan Authorization Bylaw No. 7376-2017 be given first, second and third readings; 8. That Ice Sheet Addition Loan Authorization Bylaw No. 7377-2017 be given first, second and third readings; 9. That Outdoor Pool Construction Loan Authorization Bylaw No. 7378- 2017 be given first, second and third readings; Council Meeting Minutes September 12, 2017 Page 11 of 13 10. That the Corporate Officer be directed to submit Bylaw Nos. 7370- 2017, 7371-2017, 7372- 2017, 7373-2017, 7374-2017, 7375- 2017, 7376-2017, 7377-2017 and 7378-2017 to the Ministry of Community Services for review and approval by the Inspector of Municipalities; 11. That following approval of the bylaws by the Inspector of Municipalities, approval of the electors be sought through the Alternative Approval Process in relation to Bylaw Nos. 7370- 2017, 7371-2017, 7372-2017, 7373-2017, 7374-2017, 7375-2017, 7376-2017, 7377- 2017 and 7378-2017 12. That the Alternative Approval Process Elector Response Forms be approved (Attachments J -R of the report dated September 12, 2017); AND 13. That the advertisement for the Alternative Approval Process be approved (Attachment S of the report dated September 12, 2017). CARRIED 1134 Proposed Amendments to Bylaw Enforcement - Management of Records Policy 5.29 Staff report dated September 12, 2017 recommending that Bylaw Enforcement - Management of Records - Policy 5.29 be adopted as amended. R/2017-403 It was moved and seconded That Bylaw Enforcement - Management of Records - Policy 5.29 be adopted as amended. CARRIED 1135 Award of Contract, Architectural Design Services, Maple Ridge Fire Hall No. 4 & Training Ground Staff report dated September 12, 2017 recommending that the Architectural Consulting Services: Fire Hall & Training Facility (RFP-FD17- 48) be awarded to Johnston Davidson Architecture & Planning, that a contingency be established and that the Corporate Officer be authorized to execute the contract. Council Meeting Minutes September 12, 2017 Page 12 of 13 R/2017-404 It was moved and seconded 1. That the Architectural Consulting Services:Fire Hall & Training Facility (RFP-FD17-48) be awarded to Johnston Davidson Architecture + Planning Inc. for a contract price of $725,660 (excluding GST), and; 2. That a contingency of 20% in the amount of $145,132 (excluding GST) be established for this project; and; 3. That the Corporate Officer be authorized to execute the contract. CARRIED Parks, Recreation & Culture - N i I Administration - N i l Other Committee Issues - Nil 1200 STAFFREPORTS- Nil 1300 OTHER MATTERS DEEMED EXPED/ENT - Nil 1400 NOT/CES OFMOTION AND MATTERS FOR FUTURE MEET/NGS - Nil 1500 QUEST/ONS FROM THE PUBLIC Kim Engle Ms. Engle referred to a recent announcement in the newspaper pertaining to the Salvation Army building and asked whether taxpayers will be asked to provide input into the decision for the location of another shelter. She also asked whether individual voting records on a shelter will be released and when a consultation process will be brought forward to the public. The Chief Administrative Officer provided information in terms of proposed locations of a shelter. He advised that the Province has been asked to prepare a consultation plan. Council Meeting Minutes September 12, 2017 Page 13 of 13 Ms. Engle asked whether consultation will be held after a location is chosen or prior to location, model and structure decisions being made. The Chief Administrative Officer advised that early consultation has been requested of the Provincial Government. Ms. Engle commented on issues taken to closed meetings and reiterated her question on access to individual voting records should a shelter be voted on in a Closed Council meeting. The Chief Administrative Officer advised on voting and the release of voting records. Diane Guthrie Ms. Guthrie requested that Question Period be moved to the beginning of Council meetings or that Question Period be split between the beginning and the end of each meeting. She asked for an explanation as to why this cannot be done. Ms. Guthrie was advised that the topic has been previously discussed and can be revisited. 1600 ADJOURNMENT- 8:18 p.m. G. Robson, Acting Mayor Certified Correct D. Denton, Acting Corporate Officer