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Home My WebLink About2017-09-19 Council Minutes.pdfCity of Maple Ridge COUNC/L MEET/NG MINUTES September 19, 2017 The Minutes of the City Council Meeting held on September 19, 2017 at 7:27 p.m. in the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor N. Read Councillor C. Bell Councillor K. Duncan Councillor B. Masse Councillor G. Robson Councillor T. Shymkiw Councillor C. Speirs Appointed Staff P. Gill, Chief Administrative Officer W. McCormick, Acting General Manager of Parks, Recreation & Culture F. Quinn, General Manager Public Works and Development Services C. Carter, Director of Planning L. Darcus, Manager of Legislative Services A. Gaunt, Confidential Secretary Other staff as required B. Elliott, Manager of Community Planning D. Hall, Planner 2 A. Kopystynski, Planner 2 D. Pollock, Municipal Engineer Note: These Minutes are also posted on the City's Web Site at www.mapleridge.ca The meeting was live streamed and recorded by the City of Maple Ridge 100 CALL TO ORDER 200 AMENDMENTS TO THE AGENDA 300 APPROVAL OF THE AGENDA R/2017-410 It was moved and seconded That the agenda for the September 19, 2017 Council Meeting be approved as circulated. CARRIED Council Meeting Minutes September 19, 2017 Page 2 of 15 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Special Council Meeting of September 12, 2017 and the Regular Council Meeting of September 12, 2017 R/2017-411 It was moved and seconded That the minutes of the Special Council Meeting of September 12, 2017 and the Regular Council Meeting of September 12, 2017 be adopted as circulated. CARRIED 500 PRESENTATIONS AT THE REQUEST OF COUNCIL Note Councillor Duncan left the meeting at 7:29 p.m. due to conflict of interest 501 Outdoor Pool Consultation Process Update • Paul Fast, HCMA Mr. Fast gave a PowerPoint presentation providing the following information: • Existing Site Analysis • Results of Geotechnical Testing and Site Considerations • Existing Site Users and Neighbours - Thomas Haney Secondary School • Program and Concept Design o Baseline Program versus an Enhanced Program • Proposed Program Activities which this type of facility would accommodate • Components of a baseline scheme versus components of an enhanced scheme • Costing and Timeline for Option 1 Baseline and Option 2 Enhanced • Construction Timeline R/2017-412 It was moved and seconded That staff be directed to move forward with the 9 months Construction Management process incorporating the enhanced scheme options for an outdoor pool at the Thomas Haney Secondary School site. CARRIED Note: Councillor Duncan returned at 8:08 p.m. Council Meeting Minutes September 19, 2017 Page 3 of 15 600 DELEGATIONS 601 Maple Ridge Community Heritage Commission Update • Brenda Smith, Chair Ms. Smith gave a PowerPoint presentation providing an update on the work done by the Community Heritage Commission. She provided information on volunteer hours for members of the committee, outlined Community Heritage Commission priorities and detailed the Heritage Plan being developed. She advised on the 2017 business plan and programs currently engaged in by the committee or completed. Ms. Smith encouraged participation in Heritage Week which runs from February 19 to 25, 2018 and advised that Heritage Awards nominations for 2018 are open to October 20, 2017. She addressed community partnerships with the Heritage Committee and highlighted events such as the Geocaching Project and other Canada 150 features participated in during 2017. 602 Meaghan Durupt, Cultural Plan Update Task Force Member and History Advocate Miss Durupt spoke on being a youth in Maple Ridge. She talked about the school she goes to, what she likes to do and activities she is involved in. She advised that she joined the Cultural Plan Task Force to provide youth input. Miss Durupt advocated for a new modern museum in the downtown area of Maple Ridge as well as postsecondary education and outlined why she felt such amenities are important to the youth of Maple Ridge. Note: Councillor Shymkiw left the meeting at 8:26 p.m. 700 ITEMS ON CONSENT 701 Minutes 701.1 Minutes of the Development Agreements Committee Meeting of September 11, 2017 702 Reports 702.1 2017 Council Expenses Staff report dated September 19, 2017 providing an update on Council expenses to the end of July and August 2017. Council Meeting Minutes September 19, 2017 Page 4 of 15 702.2 Disbursements for the month ended August 31, 2017 Staff report dated September 19, 2017 recommending that the disbursements for the month ended August 31, 2017 be received for information. 703 Correspondence - Nil 704 Release of Items from Closed Council Status - N i I R/2017-413 It was moved and seconded That Items 701.1, 702.1 and 702.2 on the "Items on Consent" agenda be received into the record. CARRIED 800 UNF/N/SHED BUS/NESS - N i I 900 CORRESPONDENCE - N i I 1000 BYLAWS Note: Item 1001 is from the September 19, 2017 Public Hearing Bylaws for Third Reading 1001 2016-320-RZ, 11295 and 11307 Maple Crescent 1001.1 Maple Ridge Official Community Plan Amending Bylaw No. 7356-2017 To allow a site specific text amendment to include the M-3 (Business Park) zone as a site specific permitted zone under the Infill General Employment, Hammond Area Plan Land Use Designation Third reading Note: Councillor Shymkiw returned to the meeting at 8:28 p.m. 1001.1.1 R/2017-414 It was moved and seconded That Bylaw No. 7356-2017 be given third reading. DEFEATED Mayor Read, Councillor Bell, Councillor Duncan, Councillor Masse, Councillor Robson Council Meeting Minutes September 19, 2017 Page 5 of 15 1001.1.2 R/2017-415 It was moved and seconded That second reading of Bylaw No. 7356-2017be rescinded. CARRIED Councillor Speirs - OPPOSED 1001.2 Maple Ridge Zone Amending Bylaw No. 7274-2016 To rezone from C-3 (Town Centre Commercial) to M-3 (Business Park) the current application is to permit the future construction of a Mini -Warehouse Third reading Note: Councillor Masse left the meeting at 8:52 p.m. He did not vote on the motion. R/2017-416 It was moved and seconded That second reading of Bylaw No. 7274-2016 be rescinded CARRIED Councillor Shymkiw - OPPOSED Bylaws for Final Reading 1002 2016-008-RZ, 11016, 11032 and 11038 240 Street Staff report dated September 19, 2017 recommending adoption 1002.1 Maple Ridge Official Community Plan Amending Bylaw No. 7326-2017 To designate from Low/Medium Density Residential to Conservation and Medium Density Residential and to add to Conservation Adoption R/2017-417 It was moved and seconded That Bylaw No. 7326-2017 be adopted. CARRIED Council Meeting Minutes September 19, 2017 Page 6 of 15 Note: Councillor Masse returned at 8:54 p.m. 1002.2 Maple Ridge Zone Amending Bylaw No. 7218-2016 To rezone from RS -3 (One Family Rural Residential) to RM -1 (Townhouse Residential) to permit the future development of 15 townhouse units Adoption R/2017-418 It was moved and seconded That Bylaw No. 7218-2016 be adopted. CARRIED 1002.3 Maple Ridge Zone Amending Bylaw No. 7219-2016 To rezone from RS -3 (One Family Rural Residential) to R-3 (Special Amenity Residential District) for a future 8 lot subdivision Adoption R/2017-419 It was moved and seconded That Bylaw No. 7219-2016 be adopted. CARRIED 1003 2016-039-RZ, 11951 240 Street Maple Ridge Zone Amending Bylaw No. 7229-2016 Staff report dated September 19, 2017 recommending adoption To rezone from CS -1 (Service Commercial) to C-2 (Community Commercial) to permit the future construction of a Tim Hortons restaurant and drive- through Adoption R/2017-420 It was moved and seconded That Bylaw No. 7229-2016 be adopted. CARRIED Council Meeting Minutes September 19, 2017 Page 7 of 15 1100 COMMITTEE REPORTS AND RECOMMENDATIONS Pub//c Works and Development Services 1101 2017-117-RZ, 11831, 11839, 11865 232 Street, RS -1 to RM -1 Staff report dated September 19, 2017 recommending that Maple Ridge Zone Amending Bylaw No. 7351-2017 to rezone from RS -1 (One Family Urban Residential) to RM -1 (Townhouse Residential) to permit a 45 unit townhouse residential development be given first reading and that the applicant provide further information and updates to Schedule C, D, and E of the Development Procedures Bylaw No. 5879-1999. R/2017-421 It was moved and seconded That Bylaw No. 7351-2017 be given first reading; and That the applicant provide further information and updates to Schedule C, D, and E of the Development Procedures Bylaw No. 5879-1999, along with the information outlined in this report. CARRIED 1102 2017-331-RZ, 12260 Laity Street, RS -1 to RS -1b Staff report dated September 19, 2017 recommending that Maple Ridge Zone Amending Bylaw No. 7385-2017 to rezone from RS -1 (One Family Urban Residential) to RS -1b (One Family Urban [Medium Density] Residential) to permit 3 residential lots be given first reading and that the applicant provide further information and updates to Schedule B, E and F of the Development Procedures Bylaw No. 5879-1999. R/2017-422 It was moved and seconded That Bylaw No. 7385-2017be given first reading; and That the applicant provide further information as described on Schedules B, E and F of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. CARRIED Council Meeting Minutes September 19, 2017 Page 8 of 15 1103 2016-244-RZ, 11184, 11154 and 11080 240 Street, RS -3 to RM -1 and C-5 Staff report dated September 19, 2017 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7381-2017 to designate from Neighbourhood Commercial, Medium Density Residential and Commercial to Village Commercial, Medium Density Residential and Conservation and to amend the Conservation boundary be given first and second reading and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 7276-2016 to rezone from RS -3 (One Family Rural Residential) to RM -1 (Town Residential) and C-5 (Village Centre Commercial) to permit a 130 unit townhouse development and a commercial building with 8 residential units on the second storey be given second reading and be forwarded to Public Hearing. R/2017-423 It was moved and seconded 1) That, in accordance with Section 475 of the Local Government Act, opportunity for early and on-going consultation has been provided by way of posting Bylaw No. 7381-2017 on the municipal website and requiring that the applicant host a Development Information Meeting (DIM), and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 2) That Bylaw No. 7381-2017 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 3) That it be confirmed that Bylaw No. 7381-2017 is consistent with the Capital Expenditure Plan and Waste Management Plan; 4) That Bylaw No. 7381-2017 be given first and second readings and be forwarded to Public Hearing; 5) That Bylaw No. 7276-2016 as amended be given second reading, and be forwarded to Public Hearing; 6) That the following terms and conditions be met prior to final reading: i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii) Amendment to Official Community Plan Schedule "A", Chapter 10.2 Albion Area Plan, Schedule 1: Albion Area Plan, and Schedule "C" iii) Park dedication as required, including cash in lieu for construction of multi-purpose trails and removal of all debris and garbage from park land; iv) Road dedication as required; v) Consolidation of the subject properties; vi) Registration of a Restrictive Covenant for the Geotechnical Report, which addresses the suitability of the subject properties for the proposed development; Council Meeting Minutes September 19, 2017 Page 9 of 15 vii) Registration of a Restrictive Covenant for the protection of the Environmentally Sensitive areas on the subject properties; viii) Registration of a Restrictive Covenant for Stormwater Management. ix) Registration of a Housing Agreement in accordance with Section 483 of the Local Government Act and a Restrictive Covenant stating that the apartments in the C-5 Village Commercial will be restricted to residential rental units; x) Removal of existing buildings; xi) That a voluntary contribution, in the amount of $533,000.00 ($4100.00 per unit) be provided in keeping with the Council Policy with regard to Community Amenity Contributions. CARRIED 1104 2015-327-RZ, 21710 and 21728 Lougheed Highway, RS -1 to C-2 Staff report dated September 19, 2017 recommending that Maple Ridge Zone Amending Bylaw No. 7196-2015 to rezone from RS -1 (One Family Urban Residential) to C-2 (Community Commercial) to permit construction of a Gold's Gym be given second reading and be forwarded to Public Hearing. R/2017-424 It was moved and seconded 1) That Bylaw No. 7196-2015 be given second reading, and be forwarded to Public Hearing; 2) That the following terms and conditions be met prior to final reading: i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii) Approval from the Ministry of Transportation and Infrastructure; iii) Road dedication from the south portion of the properties as required; iv) Consolidation of the subject properties; v) Registration of a Restrictive Covenant for the Geotechnical Report including provisions for the site being within the Fraser River Escarpment Area, which addresses the suitability of the subject properties for the proposed development; vi) Registration of a Restrictive Covenant for Tree Protection and Stormwater Management; vii) Removal of existing buildings; viii) Provisions of graphic elements serving as public are on the East fapade with an Athletic theme associated with the business. Council Meeting Minutes September 19, 2017 Page 10 of 15 ix) If the Director of Waste Management from the Ministry of Environment determines that a site investigation is required based on the submitted Site Profile, a rezoning development, or development variance permit cannot be approved until a release is obtained for the subject properties; and x) In addition to the site profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject properties. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. CARRIED 1105 2016-066-RZ, 24240 125 Avenue, RS -3 to RS -2 Staff report dated September 19, 2017 recommending that Maple Ridge Zone Amending Bylaw No. 7239-2016 to rezone from RS -3 (One Family Rural Residential) to RS -2 (One Family Suburban Residential) to permit a future subdivision of approximately 2 lots be given second reading and be forwarded to Public Hearing. R/2017-425 It was moved and seconded 1) That Bylaw No. 7239-2016 be given second reading, and be forwarded to Public Hearing; 2) That the following terms and conditions be met prior to final reading: i) Registration of a Restrictive Covenant for the Storm Water Management Plan requirements, Tree management, as well as Hillside Protection as identified by staff; ii) Removal of existing buildings and decommissioning as well as, reclamation of on site septic system; iii) In addition to the site profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. CARRIED Councillor Speirs - OPPOSED Council Meeting Minutes September 19, 2017 Page 11 of 15 1106 2016-109-RZ, 21137 River Road, RS -1 to RT -1 Staff report dated September 19, 2017 recommending that Maple Ridge Zone Amending Bylaw No. 7249-2016 to rezone from RS -1 (One Family Urban Residential) to RT -1 (Two Family Urban Residential) to permit development of a duplex be given second reading and be forwarded to Public Hearing. R/2017-426 It was moved and seconded 1) That Bylaw No. 7249-2016 be given second reading, and be forwarded to Public Hearing; 2) That the following terms and conditions be met prior to final reading: i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii) Road dedication as required; iii) Registration of a Restrictive Covenant for the Geotechnical Report, which addresses the suitability of the subject property for the proposed development; iv) Registration of a Restrictive Covenant for Duplex Design; v) Registration of a Restrictive Covenant for Tree Protection; vi) Registration of a Restrictive Covenant for Stormwater Management; vii) Removal of existing building; and viii) In addition to the site profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. CARRIED 1107 2016 -008 -DP, 11016, 11032 and 11038 240 Street Staff report dated September 19, 2017 recommending that the Corporate Officer be authorized to sign and seal 2016 -008 -DP to permit the future development of 15 townhouse units. R/2017-427 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2016 -008 -DP respecting property located at 11016, 11032 and 11038 240 Street. CARRIED Council Meeting Minutes September 19, 2017 Page 12 of 15 1108 2016-039-DVP, 11951 240 Street Staff report dated September 19, 2017 recommending that the Corporate Officer be authorized to sign and seal 2016-039-DVP to site accessory off- street parking use to the front of the proposed building. One piece of correspondence in favour R/2017-428 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2016-039-DVP respecting property located at 11951 240 Street. CARRIED 1109 2016 -039 -DP, 11951 240 Street Staff report dated September 19, 2017 recommending that the Corporate Officer be authorized to sign and seal 2016 -039 -DP to permit the future construction of a Tim Hortons restaurant and drive-through. R/2017-429 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2016 -039 -DP respecting property located at 11951 240 Street. CARRIED 1110 2015 -279 -DP, 22833 122 Avenue, Intensive Residential Development Permit Staff report dated September 19, 2017 recommending that the Corporate Officer be authorized to sign and seal 2015 -279 -DP to permit three R-3 (Special Amenity Residential District) zoned lots. R/2017-430 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2015 -279 -DP respecting the property located at 22833 122 Avenue. CARRIED Council Meeting Minutes September 19, 2017 Page 13 of 15 1111 2013 -107 -SD, Fern Crescent Local Area Service Bylaw Staff report dated September 19, 2017 recommending that Fern Crescent Local Area Service Bylaw No. 7382-2017 to authorize enhanced landscape costs to be levied on the benefitting properties be given first, second and third readings. R/2017-431 It was moved and seconded 1. That a Local Area Service Bylaw, as formally petitioned by the developer of the lands referred to as 'Fern Crescent', and per the Community Charter, Part 7, Division 5, 211 (1)(a), be authorized for the enhanced landscape maintenance costs to be levied on the benefitting properties; and further, 2. That Bylaw No. 7382-2017 be given first, second and third readings. CARRIED 1112 2013 -107 -SD, 5% Money in Lieu of Parkland Dedication, Folio 63435- 0112-0 Staff report dated September 19, 2017 recommending that the owner of land proposed for subdivision at Folio 63435-0112-0, under application 2013 -107 -SD, shall pay to the City of Maple Ridge an amount that is not less than $325,000.00. R/2017-432 It was moved and seconded That pursuant to Local Government Act, Section 510, regarding 5% Parkland Dedication or payment in lieu, be it resolved that the owner of land proposed for subdivision at Folio 63435-0112-0, under application 2013 -107 -SD, shall pay to the City of Maple Ridge an amount that is not less than $325,000.00. CARRIED 1113 2012 -109 -SD, 5% Money in Lieu of Parkland Dedication, 24979 108 Avenue Staff report dated September 19, 2017 recommending that the owner of land proposed for subdivision at 24979 108 Avenue, under application 2012 -109 -SD, shall pay to the City of Maple Ridge an amount that is not less than $140,000.00. Council Meeting Minutes September 19, 2017 Page 14 of 15 R/2017-433 It was moved and seconded That pursuant to Local Government Act, Section 510, regarding 5% Parkland Dedication or payment in lieu, be it resolved that the owner of land proposed for subdivision at 24979 108 Avenue, under application 2012 -109 -SD, shall pay to the City of Maple Ridge an amount that is not less than $140,000.00. CARRIED Financia/ and Corporate Services (including Fire and Po/ice) - N i I Parks, Recreation & Culture 1151 Maple Ridge Leisure Centre Accommodation Plan Staff report dated September 19, 2017 providing an update on the Maple Ridge Leisure Centre Accommodation Plan. R/2017-434 It was moved and seconded That the staff report dated September 19, 2017 titled "Maple Ridge Leisure Centre Accommodation Plan" be received into the record. CARRIED Administration - N i l Other Committee issues - Nil 1200 STAFF REPORTS- Nil 1300 OTHER MATTERS DEEMED EXPED/ENT - Nil 1400 NOTICES OF MOTIONAND MATTERS FOR FUTURE MEET/NGS - Nil Council Meeting Minutes September 19, 2017 Page 15 of 15 1500 QUEST/ONS FROM THE PUBLIC Eric Phillips Mr. Phillips asked whether a public information meeting attended by only two persons from the public still constituted an information meeting. The Director of Planning advised that a scheduled information meeting is deemed a meeting despite a low turnout. Mr. Phillips requested consideration of a policy to regulate the minimum number of persons required to attend such meetings in order to constitute them as official public information meetings. 1600 ADJOURNMENT- 9:13 p.m. N. Read, Mayor Certified Correct L. Darcus, Corporate Officer