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HomeMy WebLinkAbout2008-06-24 Council Meeting Agenda and Reports.pdfDistrict of Maple Ridge COUNCIL MEETING AGENDA June 24, 2008 7:00 p.m. Council Chamber MEETING DECORUM Council would like to remind all people present tonight that serious issues are decided at Council meetings which affect many people's lives. Therefore, we ask that you act with the appropriate decorum that a Council Meeting deserves. Commentary and conversations by the public are distracting. Should anyone disrupt the Council Meeting in any way, the meeting will be stopped and that person's behavior will be reprimanded. Note: This Agenda is also posted on the Municipal Web Site at www.ma lerid e.ca The purpose of a Council meeting is to enact powers given to Council by using bylaws or resolutions. This is the final venue for debate of issues before voting on a bylaw or resolution. 100 CALL TO ORDER 200 OPENING PRAYERS 300 INTRODUCTION OFADDITIONAL AGENDA ITEMS 400 APPROVAL OF THE AGENDA 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of June 10, 2008 502 Minutes of the Public Hearing Meeting of June 17, 2008 503 Minutes of the Development Agreements Committee Meetings of June 6, 2008(2). Page 1 Council Meeting Agenda June 24, 2008 Council Chamber Page 2of7 600 PRESENTATIONS AT THE REQUEST OF COUNCIL 601 2007 Annual Report Presentation. 700 DELEGATIONS 701 Mr. Randy Hawes, MLA, Maple Ridge -Mission 702 Maple Ridge -Pitt Meadows Bicycle Advisory Committee - Chris Hennessey, Chair 800 UNFINISHED BUSINESS 900 CORRESPONDENCE 1000 BY-LAWS Note: Items 1001 to 1006 are from the Public Hearing of June 17, 2008 Bylaws for Second and Third Reading 1001 RZ/012/08, 24383 125 Avenue Maple Ridge Zone Amending Bylaw No. 6565-2008 To rezone from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit a 2 lot subdivision Second and third readings 1002 RZ/116/07, 22491, 22505, 22515 & 22525 Brown Avenue Maple Ridge Zone Amending Bylaw No. 6544-2008 To rezone from RS-1(One Family Urban Residential) to RM-2 (Medium Density Apartment Residential) to permit a four -storey 69 unit residential apartment building. Second and third readings 1003 RZ/041/06, 24221, 24281 & 24361104 Avenue 1003.1 Maple Ridge Official Community Plan Amending Bylaw No. 6556-2008 To amend the conservation area. Second and third readings Council Meeting Agenda June 24, 2008 Council Chamber Page 3 of 7 1003.2 Maple Ridge Zone Amending Bylaw No. 6557-2008 To rezone from RS-3 (One Family Rural Residential) to R-1(Residential District) & RS-1 (One Family Urban Residential) o permit a 36 lot subdivision. Second and third readings 1004 RZ/098/07, 22810 113 Ave Maple Ridge Zone Amending Bylaw No. 6543-2008 To rezone from RS-3 (One Family Rural Residential) to RM-2 (Medium Density Apartment Residential) to permit the construction of a four -storey residential apartment building and 4 residential townhouse units. Second and third readings 1005 RZ/118/07, 22703 Dewdney Trunk Road 1005.1 Maple Ridge Official Community Plan Amending Bylaw No. 6572-2008 To designate from Urban Residential to Institutional. Second and third readings 1005.2 Maple Ridge Zone Amending Bylaw No. 6573-2008 To rezone from RS-1(One Family Urban Residential) to P-6 (Civic Institutional) to permit the expansion of Maple Ridge Fire Hall No. 1. Second and third readings 1006 RZ/006/08, 21102 Wicklund Avenue Maple Ridge Zone Amending Bylaw No. 6575-2008 To rezone from RS-1(One Family Urban Residential) to RS-1b (One Family Urban (Medium Density) Residential) to permit subdivision into 2 lots. Second and third readings Bylaws for First, Second and Third Rea dinl7s 1007 Maple Ridge Parks Regulation Amending Bylaw No. 6555-2008 Staff report dated May 28, 2008 recommending that Bylaw No. 6555-2008 to ban smokingfrom within 10 meters (33 feet) of any sport field, athletic surface, children's playground or water play -park located in a municipal park be given first, second and third readings. Bylaws for Final Readin 1008 Maple Ridge Dog Pound and Dog Control Bylaw No. 6582-2008 To add a severability clause. Final reading Council Meeting Agenda June 24, 2008 Council Chamber Page 4 of 7 5 VIVArr> > - �•��r�a• - K• r���uarr•��1.� 1100 COMMITTEE OF THE WHOLE 1100 Minutes - June 9, 2008 and June 16, 2008 The following issues were presented at an earlier Committee of the Whole meeting with the recommendations being brought to this meeting for Municipal Council consideration and final approval. The Committee of the Whole meeting is open to the public and is held in the Council Chamber at 1:00 p.m. on the Monday the week prior to this meeting. Public Works and Development Services 1101 RZ/094/07, 23948, 23942 Dewdney Trunk Road, RS-3 to R-1 and R-3 Staff report dated June 4, 2008 recommending that Maple Ridge Zone Amending Bylaw No. 6579-2008 to permit a 16 lot subdivision be given first reading and be forwarded to Public Hearing, 1102 RZ/032/07, 12256 222 Street, RS-1 to RM-2 Staff report dated June 5, 2008 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6534-2007 and Maple Ridge Zone Amending Bylaw No. 6535-2007 to permit the construction of a 47 unit and a 62 unit apartment building be given first reading and be forwarded to Public Hearing. 1103 DVP/088/06, 11237 236 Street Staff report dated June 4, 2008 recommending that the Corporate Officer be authorized to sign and seal DVP/088/06 to maintain overhead utility poles in the R-1 zone and to reduce side yard setbacks in the RS-3 zone. 1104 Rental Premises Standards of Maintenance Bylaw Staff report dated June 3, 2008 recommending that Maple Ridge Rental Premises Standards of Maintenance Bylaw No. 6550-2008 to prescribe standards for the maintenance of rental residential premises be given second and third readings. Council Meeting Agenda June 24, 2008 Council Chamber Page 5 of 7 1105 Maple Ridge Ticket Information System Utilization Bylaw Staff report dated June 2, 2008 recommending that the Maple Ridge Ticket Information System Utilization Bylaw No. 6583-2008 to introduce ticket information for certain offences under the new Rental Premises Standards of Maintenance Bylaw be given first, second and third readings. 1106 CP Spirit of 150 Rail Tour Staff report dated June 11, 2008 recommendingthe use of municipal streets for the CP Spirit of 150 Rail Tour event on Friday, June 27, 2008. 1107 Award of Contract - Road Improvements and Streetlighting Staff report dated June 9, 2008 recommending that Contract E02-010-127 for Road Improvements to 232 Street-132 Avenue to South Alouette Bridge and Streetlighting on Dewdney Trunk Road to Abernethy Way be awarded to Double M Excavating Ltd. Financial and Corporate Services (including Fire and Police) 1131 2007 Annual Report and 2007 Statement of Financial Information Staff report dated June 10, 2008 recommending that the 2007 Annual Report be received and the Statement of Financial Information (SOFI) for the year ended December 31, 2007 be approved. Note: The District of Maple Ridge 2007 Annual Report will be available to the public for viewing at Municipal Hall as well as being posted on the District's website. 1132 Disbursements for the month ended May 31, 2008 Staff report dated June 9, 2008 recommending that disbursements for May 2008 be approved. 1133 Election Bylaw Staff report dated June 10, 2008 recommending that General Local Government Election Bylaw No. 6586-2008 be given first, second and third readings. Council Meeting Agenda June 24, 2008 Council Chamber Page 6 of 7 Community Development and Recreation Service Correspondence Other Committee Issues 1200 STAFF REPORTS 1201 Award of Contract - Road Improvements Staff report dated June 18, 2008 recommending that Contract E02-010- 125 for Road Improvements on 240 Street from 114A Avenue to Dewdney Trunk Road be awarded to Double M Excavating Ltd. 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL 1400 MAYOR'S REPORT 1500 COUNCILLORS' REPORTS 1600 OTHER MATTERS DEEMED EXPEDIENT 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETING 1800 QUESTIONS FROM THE PUBLIC Council Meeting Agenda June 24, 2008 Council Chamber Page 7 of 7 1900 ADJOURNMENT QUESTION PERIOD The purpose of the Question Period is to provide the public with an opportunity to ask questions of Council on items that are of concern to them, with the exception of Public Hearing by-laws which have not yet reached conclusion. Council will not tolerate any derogatory remarks directed at Council or staff members. If a member of the public has a concern related to a Municipal staff member, it should be brought to the attention of the Mayor and/or Chief Administrative Officer in a private meeting. The decision to televise the Question Period is subject to review. Each person will be permitted 2 minutes only to ask their question (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). Questions must be directed to the Chair of the meeting and not to individual members of Council. The total Question Period is limited to 15 minutes. If a question cannot be answered, it will be responded to at a later date at a subsequent Council Meeting. Other opportunities to address Council may be available through the Clerk's Department who can be contacted at (604) 463-5221. Checked by: Date: O CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES June 6, 2008 Mayor's Office PRESENT: Gordon Robson, Mayor Chairman J.L. (Jim) Rule, Chief Administrative Officer Member Amanda Allen, Recording Secretary 1. STATUTORY RIGHT OF WAY TO ALLOW FOR SEWERMAIN RELOCATION LEGAL: Park District Lot 280, Group 1, New Westminster District, Plan 63221 LOCATION: Border of Maple Ridge & Pitt Meadows at Maple Meadows Way OWNER: District of Maple Ridge REQUIRED AGREEMENTS: Statutory Right of Way THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENTS AS IT RELATES TO STATUTORY RIGHT OF WAY TO ALLOW FOR SEWERMAIN RELOCATION Chairman CARRIED J.L. (Jim) Rule, Chief Administrative Officer Membe 503 i i sRy H• ��` it 1 I� X tpl I I r I t f I f N+t El ` �y ,r , pp 019W 31YA'fU1QS I 33 $g ii t � 1 I - I - 4 L k z K 2 x irl � 1 IIII R .[Illx JL [.vaR I avob N05N08- MW NOSNO$ CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES June 6, 2008 Mayor's Office PRESENT: Gordon Robson, Mayor Chairman J.L. (Jim) Rule, Chief Administrative Officer Member 1. SD/081/07 LEGAL: LOCATION: OWNER: REQUIRED AGREEMENTS: Amanda Allen, Recording Secretary Lot A, Section: 10, Township: 12, New Westminster District, Plan BCP25215 24185 106E Avenue Genstar Titleco Ltd Strata Plan THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENTS AS THEY RELATE TO SD/081/07 Chairman CARRIED J.L. (Jirr) Rule, Chief Administrative Officer Membe' I Subject Property I24185 106B AVENUE �[ CORPORATION OF THE DISTRICT OF MAPLE RIDGE ® PLANNING DEPARTMENT 6, M8 FILE: Untitled CORPORATION OF THE DISTRICT OF MAPLE RIDGE n-1"I �IN, [fxe=:*W. WWI A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1 r 3 This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6565-2008." That parcel or tract of land and premises known and described as: Lot 79, Section 22, Township 12, New Westminster District Plan 43885 and outlined in heavy black line on Map No. 1425 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RS-2 (One Family Suburban Residential) Maple Ridge Zoning Bylaw No. 3510 -1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 13th day of May, A.D. 2008. PUBLIC HEARING held the 17t" day of June, A.D. 2008. READ a second time the day of READ a third time the day of RECONSIDERED AND FINALLY ADOPTED, the day of ut W. , A.D. 200. , A.D. 200. , A.D. 20O . CORPORATE OFFICER 1001 32 2 ha. Ln 00 00 �v 0.405 ha. P 7 685 2 ha. 79B 2 0.406 ha. N 121AVE. C `. O d- n � P 43885 53 ha. 0.810 ha. 0.812 ha. LO co 79 0.812 ha 0.40E ha. 12510 72555 12550 vf I J U1 z Q N 724.97 d- 0.407 ha. F- n 72475 2 0.407 ha. 725JO 12490 0.4 0.4 P 0. r .I 12460 01 MAPLE RIDGE ZONE AMENDING Bylaw No. 6565-2008 Map No. 1425 From: RS-3 (One Family Rural Residential) To: RS-2 (One Family Suburban Residential) r 1:1500 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6544-2008 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended, - NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6544-2008." 2. Those parcels or tracts of land and premises known and described as: Lot 11, Section 20, Township 12, New Westminster District Plan 8679 Lot 12, Section 20, Township 12, New Westminster District Plan 8679 Lot 13, Section 20, Township 12, New Westminster District Plan 8679 Lot 14, Section 20, Township 12, New Westminster District Plan 8679 and outlined in heavy black line on Map No. 1419 a copy of which is attached hereto and forms part of this Bylaw, are hereby rezoned to RM-2 (Medium Density Apartment Residential) 3. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 1391 day of May, A.D. 2008. PUBLIC HEARING held the 17th day of June, A.D. 2008. READ a second time the day of , A.D. 200. READ a third time the , day of , A.D. 200. APPROVED by the Minister of Transportation this day of , A.D. 200. RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 200. MAYOR CORPORATE OFFICER 1002 1324 QDI a i 6 N 1 P 7875,, o 7 8 h g h �10 N N N � R 121 AVE. > ct N N N N 20.1 A 17 18 19 20 20.1 � P 8 6 7 9 12065 se) LMP 44378 r-1: N 72060 /65 0' P 6679 533 Li < 72064 9 p 0 15 14 13 12 11 h N 04 °- N N N N ti �359 RP 79869" >0148 (LEASE) LP 69873 0 1.904 ho w Rem. 302 ,°o'i b.1 P 45004 rn r 7200 /09 Q) 20.1 N �i r1 c� DEWDNEY TRUNK ROAD 11 O 20.0 MAPLE RIDGE ZONE AMENDING - Bylaw No. 6544-2008 Map No. 1419 From: RS-1 (One Family Urban Residential) To: RM-2 (Medium Density Apartment) I� I w P I I 10.1 12060 10 0 11 NI 2 co N P 8 81 P 8081 9 8 7 12060 h N BROWN AVE. 0 it) 00 ti N N N 4 5 6 L 12036 P 8081 ( P L 12076 LMP 19460 P 303 A P 44882 h *PP094 ,P 69394 P 70955 / 1:15DO CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6556-2008 A Bylaw to amend the Official Community Plan WHEREAS Section 882 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed desirable to amend Schedules "A" & "C" of the Official Community Plan; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw maybe cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 6556-2008 2. Schedule "A" Section 10.2 Albion Area Plan, figure "Albion Area Plan" (Chapter 10 & 6) is hereby amended for that parcel to that tract of land and premises known and described as: Lot 11 Section 10 Township 12 Plan 60927 New Westminster District. And Lot 12 Section 10 Township 12 Plan 60927 New Westminster District. And Lot 1 Section 10 Township 12 Plan 10921 new Westminster District. and outlined in heavy black line on Map No. 751, a copy of which is attached hereto and forms part of this Bylaw, is hereby redesignated to Medium Density Residential and Conservation (shown hatched). 3. Schedule "C" is hereby amended for that parcel or tract of land and premises known and described as: Lot 11 Section 10 Township 12 Plan 60927 New Westminster District. And Lot 12 Section 10 Township 12 Plan 60927 New Westminster District. And Lot 1 Section 10 Township 12 Plan 10921 new Westminster District. and outlined in heavy black line on Map No. 750, a copy of which is attached hereto and forms part of this Bylaw, is hereby amended by adding and removing Conservation. 4. Maple Ridge Official Community Plan Bylaw No.6425-2006 is hereby amended accordingly. READ A FIRST TIME the 13th day of May, A.D. 2008. PUBLIC HEARING HELD the 17t� day of June, A.D. 2008. 1003.1 READ A SECOND TIME the day of , A.D. 200. READ A THIRD TIME the day of , A.D. 200. RECONSIDERED AND FINALLY ADOPTED, the day of A.D. 200. MAYOR CORPORATE OFFICER MANLY RIDGE OFFICIAL COMMUNITY PLAN AMENDING Bylaw No. 6556-200B Map No. 751 From: Medium Density Residential and Conservation To: Medium Density Residential and Conservation (shown hatched) iAPLE RIDGE 1:2500 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING Bylaw No. 6556-2008 Map No. 750 PURPOSE: F-I TO BE REMOVED FROM CONSERVATION ON SCHEDULE C ®TO BE ADDED TO CONSERVATION O-N SCHEDULE C AAPLE RIDGE1:3500 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6557-2008 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6557-2008." 2. Those parcels or tracts of land and premises known and described as: Lot 11 Section 10 Township 12 Plan 60927 New Westminster District. And Lot 12 Section 10 Township 12 Plan 60927 New Westminster District. And Lot 1 Section 10 Township 12 Plan 10921 new Westminster District. and outlined in heavy black line are hereby rezoned to R-1 (Residential District) and that portion shown hatched is hereby rezoned to RS-1 (One Family urban Residential) as shown on Map No. 1423, a copy of which is attached hereto and forms part of this bylaw. 3. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "1423" attached thereto are hereby amended accordingly. READ a first time the 13th day of May, A.D. 2008. PUBLIC HEARING held the 17th day of June, A.D. 2008. READ a second time the day of , A.D. 200. READ a third time the day of A.D. 200. RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 200. MAYOR CORPORATE OFFICER 1003.2 \ \ \ 0 agi 5c� 10526 1 h �0 1148 150� P �1' 1 1 1 1 o�p Lh� �k2k g 66539 �3 105a 3 h5 y 149 116 0 0 130 105 AVE. U) 107 N 4131 �� \ 1360� Nd 13 13 13 132 \ B P 98 \ PARK BCP 599 0.898 ha RW 66539 P 66 84 P 10921 P 60927 P 60927 P 31591 14 15 I 11 12 10 0.642 he 0.642 he 1.796 ha 0.959 ha 2.2 ha - 0.809 he O-N h ry h ry N 104 N AVE. ry a, N h 0.� h 'N N NI I� h ry ry a �¢ 1 ti N 1 35 36 37 381 Im3 4a R4 � 8 P 36 8,I I BC 13493m BC P 13 00 *PP017 1 1 1 1 1 ^� m 8 9� 7 J037G 6 2 �� ���� a 12� 21 703667 ti E F 37 38 7 N ry n h 7D3ss lo;sa8 E 133' B 103 A AVE.PO 103509 6 I 7034 103421 210 Ln O 0) P 1 519 5 7034 n 5g _MJ4 30 OJ5a_ 45 18 61v 10.33211 0_ 0_ Z 7033 Q34B_ _ 10�4 31 26 N Qi4fi _ O) �a N 703281 19 ram-, r. 1!71 ` 3 Q341_ 10 �3 ¢ 32 K1 25 _ Icr 20 rr10_ a- 1703781 1033 U N Q i 3F,_ _ 10-Uv N R334 _ U 16 103si 405 ha 0.809 ha 0.809 he 0.809 he 7032 p U1032 Q�Ua7 J3>3 0.611 he 1032 2.3 10324 1031.9 22 10 2L 1 i0305 7 D 10 m10303 103 AVE. 103 AVE. n MAPLE RIDGE ZONE AMENDING Bylaw No. 6557-2008 Map No. 1423 From: RS-3(One Family Rural Residential) To: R-1 (Residential District) and RS-1 (One Family Urban Residential) (shown hatched) r 1 :2500 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW N0, 6543-2008 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6543-2008." 2. That parcel or tract of land and premises known and described as: Lot 2, District Lot 402, Group 1, New Westminster District Plan LMP39949 and outlined in heavy black line on Map No.1418 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RM-2 (Medium Density Apartment Residential). 3. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 27th day of May, A.D. 2008. PUBLIC HEARING held the 17th day of June, A.D. 2008. READ a second time the day of , A.D. 200. READ a third time the day of , A.D. 200. APPROVED by the Minister of Transportation this day of A.D. 200. RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 200. MAYOR CORPORATE OFFICER 1004 MAPLE RIDGE ZONE AMENDING Bylaw No. 6543--2008 Map No. 1418 From: RS-3 (One Family Rural Residential) To: RM-2 (Medium Density Apartment) 1:2000 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6572-2008. A Bylaw to amend the Official Community Plan WHEREAS Section 882 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed desirable to amend Schedule "B" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 6572-2008." 2. That parcel or tract of land and premises known and described as: Parcel 'A', Section 20, Township 12, New Westminster District Plan BCP34253 and outlined in heavy black line on Map No. 756, a copy of which is attached hereto and forms part of this Bylaw, is hereby redesignated to Institutional. 3. Maple Ridge Official Community Plan Bylaw No.6425-2006 is hereby amended accordingly. READ A FIRST TIME the 271h day of May, A.D. 2008. PUBLIC HEARING HELD the 171h day of June, A.D. 2008. READ A SECOND TIME the day of , A.D. 200. READ A THIRD TIME the day of , A.D. 200 RECONSIDERED AND FINALLYADOPTED, the day of , A.D. 200. I►vd:.Viel:a CORPORATE OFFICER 1005.1 10.1 � � %290 N 288 289 �372 ,- 291 72087 4-3724 292 295 294 °- 72077 eRem N N 293 RP 84340� C6 N N 300 298 2 99 72047 P 4 724 301 2 P 0546 RW 18394 N �i cv QO CC) N N O � a N Lf) 4 a_ QD o_ 61 6.1 LADE 77971 n 72101 BCS 1124 Rem 10 `�' O 72095 A o P 11644 C° 1208612082B cQ P:22808 72097 B � N 1 /2 —' 12076 1 N 1112087 A 72074 rn Ln �S 1 2 � 2 co1172071 CD 12068 —N 1 /2 = u 72062 B 0- N P 7450 12720677 72050 7 0 2 S 1 /2 12054 1272057 S 1 /2 7 N 7 � 00 12042 N 1 /2 _t 6`0- a_ Re rr q 72038 S 1 /2 0.811 ha BCP 34 3 17 20.1 72032 Q 12028 /30 Rem. N p N 310 16 � 18 �a_� P 51311 18.3 cv rr�N �0 c- w 15 TRW 18394 a- 72026 . P 61650 a DEWDNEY TRUNK ROAD c\j /BCP 13823 N � o Rem. A d- P 9 541 ro co cc rn � MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING Bylaw No. 6572-2008 Map No. 756 From-: Urban Residential To: Institutional 1:1500 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6573-2008 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended, NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1 F, 3 This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6573-2008." That parcel or tract of land and premises known and described as: Parcel `A', Section 20, Township 12, New Westminster District Plan BCP34253 and outlined in heavy black line on Map No. 1427 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to P-6 (Civic Institutional) Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 27th day of May, A.D. 2008. PUBLIC HEARING held the 17th day of June, A.D. 2008. READ a second time the day of READ a third time the day of RECONSIDERED AND FINALLY ADOPTED, the day of u: • , A.D. 200. , A.D. 200 , A.D. 200. CORPORATE OFFICER 1005.2 10.1 / � � 290 N 288 289 372 t 291 N 12087 3724 292 295 294 72077 Rem L -293 1 BCS 1124 7.5 P 22808 72082 B 1 N 72074 N c0 2 00 c�i1 12068 � N P 7450 N N 70' 2 12060 RP 84340--"' f o � � 300 A 298 299 12047 BCP 34 0.811 ha P 4 724 301 20.1 2 P 20546 RW 18394 , �RW 18394 Q �BCPN13823 3 — Rem 10 0 72096 CD o AQc 1086 P 11644 `D2 12087 o_ B 7� N 1 /2 J 12076 1172087 A S 1 /2 Ln Ln 1 172o71 w Q0 co '-N 1 /2 72062 B a_ 1272067 --' S 1 /2 72054 12 12057 S 1 /2 7 N 7 � 03 12042 N 112 � 6- IL Rerr 12D38 � S 1 /2 7 12032 Q a 12D28 /30 Rem. N 0) N 310 16 18 a_- P 51311 18.3 n r." � �D LLL Lr, _ o ) 15 a_N 0)N 72026 P 61650 DEWDNEY TRUNK ROAD N cn Ln Rem. A�' 4 a_ � a_ P 9541 I CO 61 6.1 LAME °o I co LC') 11977 D_ i MAPLE RIDGE ZONE AMENDING Bylaw No. 6573-2008 Map No. 1427 From: RS-1 (One Family Urban Residential) To: P-6 (Civic institutional) 1:1500 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6575-2008 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6575-2008." 2. That parcel or tract of land and premises known and described as: Lot 115 District Lot 242 Group 1 Plan 47383 New Westminster District. and outlined in heavy black line on Map No..1429 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RS-1b (One Family Urban (Medium Density) Residential) 3. Maple Ridge Zoning Bylaw No. 3510 -1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 27th day of May, A.D. 2008. PUBLIC HEARING held the.17th day of June, A.D. 2008. READ a second time the day of , A.D. 200. READ a third time the day of , A.D. 200. APPROVED by the Minister of Transportation this day of , A.D. 200. RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 200. MAYOR CORPORATE OFFICER 1006 1z n 380 0 6 4 r77712 70 7z 21b VP T 22/9 1222Pn 209 a 214 140 °i °' 1 9 727�J ¢ 722375 12228 1 a 71 � 210 Z�9M ;7218 ^o ��? h H ^ a 37� RW 672251 55 a 139 - - - 9 �JI 90 . 72715 N 12718 1��0 EL14t 378 h 376 12221 Zz 89 72 67 211 22 P 51071 213 7z209 a 0) 0 377 67224 1 l2217 I2220 J3 73 r,Z.714 133 P 8094 134 135 136 137 11zOJ N 12208 142 p 144 145 P 48 94 145 147 148 149 0 68 O o 0 0 ° 138 � 12211 1z2r88 74 07 143 ~ t2 h 9 RR 12207 N 7210P7 78 Q5 122 AVE. 8 6 14�1pb0 0 0 $ o o ti h w h P 5 17201 N 12200 h h h h h h h h h h h h h h h h a 1 7 85 7 6 77 78 167 166 165 164 163 152 151 160 159 155 157 156 1551* 154 ti 12197 12195 480 4 48 94 0 w 0 729 84 2184 P 4 82 729 81 80 79 168 169 17Q 171 172 173 174 14 P 13 15470 12 t 1 10 4 7 75,E N P 7 7954 $3 h a y a ^ 2 1 WICKLUND AVE. 237 o O o 0 1 w 72756 rn 25-)N 252;' 25f*' 256E 1113h 114~ 1 15 116h 1 17` 118h v 5p T ry 6 h 5 h 4 h 119h 120h P 5,1402 1 473 P 4 383 P 19372 P 7383 238 P 53402 1214s 254 255 g256 L 0 239 257 0 0 � - moo* h ti 19Q �I1 126 rz1 %RK 121 AVE. 3.569 ho P 47383 r27OD 31' (EP 47384) 9728 0 N 7 ha. N 212 236 12055 Ln i iz n ss � CL -24Q $ 27EL h h w 1 394 " Pfm- i, �77- l70M — 2 11069 242 - Ln 276 12078 a a 12079 275 17068J 1205 12054 120s 244 274 245 273 11050 120l7 72092 �+1 NW5 336 -25,9 1 Rw 18394 12084 0 bp„1 --fir_-_..._----------- N N 12074 261 1 -J1--------.-.-_--_------_.-------- RW 47385 1106E 53 20 P 5 420 262 282 283 284 285 286 287 288 289 290 291 292 293 294 295� 296 297h 'n a ,,, 263 h h h h h h nr h h h h h GLENWODD AVE. e e n � 237D�5 w 12039 264 0 1 a o o z 1 h ry 246 272 N l h h h h h h h h h h h h `° 1 2 306 233 12040 j21)29 '�0 320 319 318 317 316 315 314 313 312 311 310 309 308 12035 120.So h h 25 q, 534 0 P 53420 P 7 726 12025 M 27 i ry 4 n 1 MAPLE RIDGE ZONE AMENDING Bylaw No. 6575--2008 Map No. 1429 From: RS-1 (One Family Urban Residential) To: RS-1 b(One Family Urban(medium density) Residential) .r' RIDGE Irit 1:2500 Deep Roots Greater Heights TO: FROM: SUBJECT: District of Maple Ridge His Worship Mayor Gordon Robson DATE: May 28, 2008 and Members of Council FILE NO: Chief Administrative Officer ATTN: Council Workshop PARKS BYLAW AMENDMENT - SMOKING BAN EXECUTIVE SUMMARY: In September 2007 the Ministry of Health introduced new legislation banning the use of tobacco in schools and on school grounds. As part of the implementation of the new regulations the School District has posted signs at each of the school sites in Maple Ridge and Pitt Meadows. In considering that many of the schools in our community also have sports fields that are used by community sports groups in the evenings and weekends, it has been suggested that now that this is the rule at school grounds, it may be desirable to consider regulations in other park areas used by children and youth to be consistent with the School District in this regard. RECOMMENDATION: That Bylaw No. 6555-2008 be given first, second and third readings. DISCUSSION: a) Background Context: Additional new regulations under the tobacco control Act will be introduced by the Health Ministry in March 2008, that will also restrict the use of tobacco within 3 meters of any entrance way, window or air handling system outside all public buildings, It is anticipated that this will necessitate the amendment of building control bylaws within both municipalities at that time. Where the regulation requires a minimum distance from a doorway or window of 3 meters, some jurisdictions may consider increasing the distance beyond the minimum requirement. b) Desired Outcome: That a smoke free environment be created in areas that are in close proximity to where children or youth may be participating in sport or other healthy outdoor pursuits. . c) Strategic Alignment: This initiative is consistent with Commission and School District goals to encouraging healthy choices for the residents in our community d) Citizen/Customer Implications: Many of our sports clubs already encourage parents and other spectators not to smoke while attending sporting events through their web pages and other publications. e) Interdepartmental Implications, It is not anticipated that the proposed amendment to the parks bylaw for this purpose will result in an increased workload for the bylaws departments in either of the two communities, due to the leadership already being shown by our sports groups. 1007 f) Business Plan/Financial Implications: It is anticipated that the costs associated with the installation of signage at the above noted locations will be funded from the associated parks maintenance accounts. g) Policy Implications: A parks bylaw amendment would be required. h) Alternatives: Some other communities have chosen not to adopt bylaws. in this regard; however some communities have installed signage in parks indicating that certain designated areas are "smoke free zones", requesting that people not to smoke within 30 feet of these areas. CONCLUSIONS: Parks and Leisure Services staff believes that both initiatives in this regard will be supportive of the Council's efforts to promote healthy and active lifestyles for the residents of Pitt Meadows , ctl( � ( '`1Z --c PrepeeYby: David Boag, Dir dtor, Parks Facilities Approved : Mike M ay, General an ger Community Deve, ent, f/ f Concurrence: ]'J.L. (Jim) Rule °' / Chief Administrative Officer CORPORATION OF THE DISTRICT OF MAPLE RIDGE Bylaw No. 6555 - 2008 A Bylaw to further amend Maple Ridge Parks Regulation Bylaw No. 3414-1984 WHEREAS it is deemed expedient to further amend Maple Ridge Parks Regulation Bylaw No. 3414-1984 as amended; NOW THEREFORE, the Council of the District of Maple Ridge enacts as follows: 1. This Bylaw may be cited for all purposes as "Maple Ridge Parks Regulation Amending. Bylaw No. 6555 - 2008. 2. That Maple Ridge Parks Regulation By-law No. 3414-1984 be amended by: (a) Adding the following under General Park Regulations: 11. The use of tobacco is prohibited within 10 meters (33 feet) of any sport field, athletic surface, children's playground or water play -park located in a municipal park. (b) and thatthe subsequent sections be renumbered accordingly. READ a first time this day of ,2008. READ a second time this day of ,2008. READ a third time this day of ,2008. ADOPTED this day of ,2008. Presiding Officer Corporate Officer CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6582 - 2008 A Bylaw to further amend Maple Ridge Dog Pound and Dog Control Bylaw No. 4524-1991. WHEREAS it is deemed expedient to further amend Maple Ridge Dog Pound and Dog Control Bylaw No. 4524-1991; NOW THEREFORE the Municipal Council of the Corporation of the District of Maple Ridge in open meeting assembled, ENACT AS FOLLOWS: 1. This bylaw shall be cited for all purposes as "Maple Ridge Dog Pound and Dog Control Amending Bylaw No. 5582 - 2008 2. Maple Ridge Dog Pound and Dog Control Bylaw No. 4524-1991 as amended is further amended by: (a) Adding Part IX Severability as follows: 50. If any part, section, subsection, clause, or subclause of this Bylaw is, for any reason, held to be invalid by the decision of a Court of competent jurisdiction, such decision does not affect the validity or the remaining portions of this Bylaw. READ A FIRST TIME this loth day of June, 2008. READ A SECOND TIME this loth day of June, 2008. READ A THIRD TIME this loth day of June, 2008. RECONSIDERED AND ADOPTED this day of 2008. PRESIDING MEMBER CORPORATE OFFICER Deep Roots Greater Heights DISTRICT OF MAPLE RIDGE T0: His Worship Mayor Gordon Robson DATE: June 4, 2008 and Members of Council FILE NO: RZ/094/07 FROM: Chief Administrative Officer ATTN: C of W SUBJECT: First Reading Maple Ridge Zone Amending Bylaw No.6579-2008 23948, 23942 Dewdney Trunk Road EXECUTIVE SUMMARY: An application has been received to rezone the subject property from RS-3 (One Family Rural Residential) to R-1 (Residential District) and R-3 (Special Amenity Residential District), to permit a 16 lot subdivision. This application is in compliance with the Official Community Plan. RECOMMENDATIONS: 1. That Zone Amending Bylaw No. 6579-2008 be given first reading and be forwarded to Public Hearing; and 2. That the following terms and conditions be met prior to final reading. i) Removal of the existing buildings; and F) The submission of a planting plan acceptable to the District and the deposit of a security for a landscaping buffer between the proposed residential area and the adjacent commercial use. DISCUSSION: a) Background Context: Applicant: Owner: Slade Dyer & Associates Slade Dyer Margit U Lieder, Nicole A Pierce Legal Description: East Half Lot 2 Except: Firstly: East 90 Feet and Secondly: Parcel C (Reference Plan 84992), Section. 16, Township 12, NWD, Plan 1676; and East 90 Feet, East of Half Lot 2 Except: Parcel D (Refernce Plan 84993), Section 16, Township 12, NWD PLAN 1676 1101 OCP: Existing: Urban Residential Proposed: Urban Residential Zoning: Existing: RS-3 (One Family Rural Residential) Proposed: R-1(Residential District), R-3 (Special Amenity Residential District) Surrounding Uses North: South: Use: Public Works Yard (District of Maple Ridge) Zone: P-6 (Civic Institutional) Designation Institutional Use: Single Family Residential Zone: RS-1b (One Family Urban (medium density) Residential) Designation: Urban Residential East: Use: Zone: Designation West: Use: Zone: Designation: Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing: Companion Applications: b) Project Description: Single Family Residential RS-1b (One Family Urban (medium density) Residential), RS-3 (One Family Rural Residential) Urban Residential Single Family Residential, Auto Recycling RS-1b (One Family Urban (medium density) Residential). CS-1 (Service Commercial) Urban Residential, Commercial Single Family Rural Residential Single Family Urban Residential 0.935 HA (2.3 acres) Extension of 239 Street Full Urban SD/094/07, DP/094/07, VP/094/07 An application has been submitted to rezone the property located at 23948 Dewdney Trunk Road and 23942 Dewdney Trunk Road from RS-3 (One Family Rural Residential) to R-1 (Residential District) and R-3 (Special Amenity Residential District) to permit the subdivision into 16 lots. The proposal calls for six R-3 (Special Amenity Residential District) lots facing Dewdney Trunk Road with vehicle access -from the rear and pedestrian access from the front, Additionally, ten large R-1 (Residential District) lots are proposed accessed from the northern extension of 239 Street connecting to the existing 119B Avenue cul-de-sac. It is proposed that the existing buildings located on these lots will be demolished. -2- Currently, the 119B Avenue cul-de-sac has a temporary access directly onto Dewdney Trunk Road. This temporary access was established over a single family lot by way of a Section 219 Restrictive Covenant and Statutory Right -of -Way registered at the Land Titles Office when the subdivision was originally created in 1989. It was the intent that the temporary Dewdney Trunk Road access would be moved when access to the south was established. This application, therefore, would eliminate the direct vehicular access from this cul-de-sec to Dewdney Trunk Road and the owner of the lot where access is currently located would be able to construct a single family home. With the removal of the vehicular access to Dewdney Trunk Road, in order for this neighbourhood to maintain a sense of walkability, a pedestrian walkway is proposed connecting the existing residential area Dewdney Trunk Road and the commercial centre located across the street. The walkway will be dedicated through a subdivision application and placed over a right-of-way for the existing water line. As some of the proposed lots back onto an active auto recycling centre, the proponent will be required to develop and place security for a suitable landscape screen between the two opposing land uses. This condition was also a requirement prior to final zoning on the lands to the south that back onto the same commercial property. This landscape buffer may be composed of a continuous evergreen hedge, wooden fence, masonry wall or any combination thereof, installed or planted so that no person is able to see through it. c) Planning Analysis: Official Community Plan: The proposed lot numbers 1-10 facing 239 Street are designated Urban Residential on Schedule "B" of the District of Maple Ridge Official Community Plan (OCP). The development of these lots is subject to the "Neighbourhood Residential Infill" policy of the OCP and is subject to the criteria found in Section 3-19. The R-1 (Residential District) zone correlates with the Neighbourhood Residential designation. The proposed lots 11-16 facing Dewdney Trunk Road are also designated Urban Residential on Schedule "B" of the District of Maple Ridge Official Community Plan (OCP) however, the development of these lots is subject to the "Major Corridor" policy of the OCP as they have frontage on an existing Major Road Corridor as identified on Figure 4 and is subject to the criteria found in Section 3-20. R-3 (Special Amenity Residential District) zone correlates with the Major Corridor Residential designation. Both the Neighbourhood Residential and the Major Corridor Residential designations permit a range of housing types. The proposal complies with these land use designations and aids in the objective to direct urban growth within the Urban Area Boundary. The development as proposed furthers the Official Community Plan's aim "to manage residential growth through infill and intensification in a manner that respects neighbourhoods and the existing physical character of the surrounding areas". -3- Neighbourhood Residential Infill Compatibility Criteria Neighbourhood Infill development on a property is permitted subject to compliance with the following criteria: i) The infrll development is on a property that is larger than the prevailing lot size of the surrounding neighbourhood. The subject properties are larger than the prevailing lot size in the surrounding neighbourhood. This application meets the criteria. ii) the proposed lot area and widths should be not less than 80% of the lot area and width prescribed in the predominate or adjacent zoning in the surrounding neighbourhood: The predominant zone in this area is RS-1b (One Family Urban (medium density) Residential). The minimum width for the R-1 (Residential District) zone is 12 metres and for the RS-1b (One Family Urban (medium density) Residential) zone is 15 metres; 12 is 80% of 15. The required lot area under this criteria is 445.6m2 and all proposed lots exceed this figure. It is also important to note that the applicant has proposed a wider width than the minimum to ensure compatibility with the neighbourhood. This application meets the criteria. iii) The proposed lot configuration is similar to the prevailing lot pattern that exists within the neighbourhood. The proposed lot configuration conforms to the lot pattern in the neighbourhood. This application meets this criterion. iv) The proposed housing form is consistent in scale and massing to that of the surrounding neighbourhood. The lot coverage for all residential zones in this area is 40%. The proposed zoning is consistent with this single family residential neighbourhood and the housing form regulations in the R-1 (Residential District) zone are not dramatically different than the surrounding residential lots. The R-1 (Residential District) lots are proposed to be slightly larger than the minimum to ensure that the housing .form will be consistent in scale with the existing established neighbourhood. This application meets this criterion. Major Corridor Residential Infill Compatibility Criteria Major Corridor Residential Infill development on a property is permitted subject to compliance with the following criteria: 1) Building forms such as single detached dwellings, duplexes, triplexes, fourplexes, townhouses, apartments, and small lot intensive residential developments subject to Policy 3-21 -4- The proposed building forms will respect and reinforce the physical patterns and characteristics of those established in the existing neighbourhood. To create a consistency to the look along this stretch of Dewdney Trunk road, the R-3 (Special Amenity Residential District) lots will be similar to the small lot infill located 2 blocks west on Dewdney Trunk Road. ii) A maximum height of two and one-half storeys with an emphasis on ground oriented units for all development except for apartments The proposed R-3 (Special Amenity Residential District) houses will not be higher than 2.5 storeys as the zone limits the height of buildings to 2 storeys within this zone. The houses are ground oriented and will have direct pedestrian access at the front of the house onto Dewdney Trunk Road with vehicular access at the rear. iii) A maximum height for four storeys for apartments This criterion does not apply to this proposal. iv) Adherence to Development Permit Guidelines for Multi -family and intensive residential developments as outlined in Chapter 8 of the Official community Plan. The R-3 (Special Amenity Residential District) zone portion of the development will be subject to an Intensive Residential Development Permit which will be the subject of a future report to Council. Zoning Bylaw: A preliminary review of the plans in relation to the Zoning Bylaw requirements has revealed that the proposal complies with all aspects of the bylaw. Subdivision and Development Servicing Bylaw: A Development Variance Permit is required to support retention of the above ground utility company plant along the south side of Dewdney Trunk Road. This Development Variance is supported by Council Policy 9.05. A development variance application has been made in support of the proposed development plan and will be subject of a future report to Council. Development Permits: The Intensive Development Permit Area is designated under Section 919.1(1.)(e) of the Local Government Act to establish guidelines for the form and character of Intensive Residential Development. The purpose of an Intensive Residential Development Permit is to provide a greater emphasis on high standards in aesthetics and quality of the built environment while protecting important qualities of the natural environment. The desired outcome is an environment that is safe, attractive, people -friendly and environmentally responsive. -5- Applications for Development Permit will be assessed against the following key concept guideline concepts as follows: 1. Neighbourhood cohesiveness and connectivity should be maintained through the design of varied yet compatible buildings, in materials used and in architectural styles, in landscapes and in recreational areas, and by facilitating a range of transportation choices. 2. A vibrant street presence is to be maintained through a variety of housing styles, by maintaining street parking and by directing garage structures and off-street parking to the rear of a property accessible by a lane. The proponent has applied for a Development Permit which will be the subject of a future Council Report. It will be necessary for Council to approve a Development Permit prior to a Building Permit being issued. Development- Information _Meeting: A Development Information Meeting was held on May 21, 2008 from 6:30pm to 8:30pm at Alexander Robinson School. There were a total of 11 people in attendance with 4 comment sheets returned. Attendees appeared to be in mixed favour of the project with two major concerns: 1) Transportation issues such as increased traffic on currently dead end streets, emergency vehicle access and construction traffic. It has always been the intention to remove the temporary road access to Dewdney Trunk Road off of the single family lot when access is established from the South. The Engineering Department has confirmed that this access is not necessary. The proposed street pattern has been favourably reviewed by the Fire Department. Construction traffic must adhere to all District Bylaws when working within the District of Maple Ridge, including (but not limited to) the Noise Bylaw for hours of construction, Highway and Traffic Bylaw for the placement of commercial trucks on public roads, and the Watercourse Protection Bylaw for sand and silt on the streets. 2) Density issues such as size and number of lots. The development as proposed meets infill density regulations as outlined in the Official Community Plan. d) Citizen/Customer Implications The application as proposed will open up previously dead end streets as currently 119A Avenue, 119B Avenue and 239 Street are no -through roads. The development of the infill lands will thus result in a new traffic pattern for the existing neighbourhood allowing for improved traffic circulation. e) Interdepartmental Implications: Engineering Department: A review of servicing requirements by the Engineering Department indicates that urban services exist in this neighbourhood and a Rezoning Development Agreement is not required. Any additional servicing that may be required will be achieved at the subdivision stage. Parks & Leisure Services Department: The Parks & Leisure Services Department have identified that after the subdivision is completed they will be responsible for maintaining the street trees. In the case of this project it is estimated that there will be an additional 16 trees which is based on one tree per lot; final subdivision design will provide exact numbers. The Manager of Parks & Open Space has advised that the maintenance requirement of $25.00 per new tree will increase their budget requirements by $400.00, Fire Department: The Fire Department is in favour of the proposed road connections and provided the following additional comments: • As soon as houses are vacant ensure measures are in place to secure house and recheck on regular basis to ensure house remains secure against unauthorized entry. • Houses are to be secured against unauthorized entry at all times even during the demolition phase. f) Intergovernmental Issues: Ministry of Environment: In accordance with the Environmental Management Act and the Contaminated Sites Regulation (CSR), the District received a site profile on the subject property. It was determined that a Schedule 2 reference, "E10 - Sites which have been or likely have been contaminated by substances migrating from other properties" was applicable to this site and the site profile was forwarded to the Ministry of Environment for action in accordance with Section 7 of the Contaminated Sites Regulation. The proponent conducted both phase I and phase II environmental site assessments that were forwarded on for the Ministry to review with the site profile. The reports initially indicated that concentrations of the contaminant MTBE exceeded the Contaminated Sites Regulation for drinking water standards in groundwater from one monitoring well on the site. A follow up Environmental report concluded that the CSR drinking water standards do not apply at the site as there are no drinking wells being proposed. As such, the Ministry of Environment had concluded this site is exempt from the site profile process and has allowed the proponent to proceed with local zoning approval. -7- CONCLUSION: The proposed development conforms to the land use designations outlined in the 0fficial Community Plan. It is therefore recommended that application RZ/094/07 be favourably considered and that Maple Ridge Zone Amending Bylaw No. 6579-2008 be read a first time and be forwarded to Public Hearing. Prepared by;/ ]en Csikos - , ,/ PlanAing Technician ;4ppr d by. 'Sa e'Picker' , MCP, MCIP r of Planning .N Approved b Frank Quinn, MBA, P.Eng GM: Public Works & Development Services Concurrence: J. L. (Ji Rule Chief A ministrative Officer JC/dp The following appendices are attached hereto: Appendix A - Subject Map Appendix B - Zone Amending Bylaw No. 6579-2008 Appendix C -- Proposed Subdivision Plan n___ 1 A R � 12955 nr�Gr)u 7� T1 20 a AVE o e P 5774712040 LMP 30402 2n ]�21 24 25 � 26 �)4 2. 20 14 120 A LANr M n m A N P N Rem 21 m g 12005 G P 88032 SUBJECT PROPERTIES MP 27920 LMP 30401 DEWDNEY TRUNK RD. P86310 11995 12 1 ° g � a Rem N M Rem gem 1 N N N N N N 1 2 N112 P 16903 t 1983 N m 01 B M 3 13 119ep Rem N 2 ��� P 7893 a 11971 85134 '0 i4 F n97o A t798 3 00 Vi P[I 1 f` h 3 AVE. 23998 e• n 37 a 51958 N15 m H 1t960 Rem A P 678 23996 a 4� "' P 67082 4 LMP 8Q6 P 1676 m �.:,q� S 112 11068 119B AVE. 1195e S Rem a Of B w 1I2 B 049 11940 6 _a 2 N N N 9 5 11051 1939 11930W 7 L P11 L P1ie271 2 3 ] 2 „3 f2l i19t7 n mroS1I2 NNOF1 N N19 11939 tt9AAVE. P 187fiHenm Rem 2 20 " $ P 7893 4$ t190311 t0 LMP 4 5 6 7 1 1144 L P 16 LMP 1 451 N L P 8051 i1 g 1 'm 2 � 30 31 32 33 34 n N N 1t993 N N M N N 11=64 RK 1 719 AVE. W42 $ 11875 $ N 112 1 t1B80 « 3 4 29 - 28 - 27 2S 25 $ P 7893 1tss7 LMP 11051 5 m 77e88 e m 5 n tress .- N LMP 1 51 s f1 5 A D- 11949 �7 N 24 r 23 22 21 20a 111852 m �8 R a m m 11650 M N 4 m 11840 3 a 11828 2 43 hats 118 AAVE. 44 11837 11846 ao o N m 45 16 17 M 18 M 19 11829 8 9 $10 NLMP N 180 1 N 46 (P 21864) 11821 LMP Hate 15 23165 1 1 52 -•• r •l liJrs.c ����i:ll r+1 k ` '+LangleySCALE 1,2,5 Rira`r 0 5 0. co rn N P 7893 4 d�23942 & 23948 DEWDNEY TRUNK CORPORATION OF U N •. THE DISTRICT OF a MAPLE RIDGE PLANNING DEPARTMENT 14, 2007 FILE: RZJ094107 I App„d lX 6 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6579-2008 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple . Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6579-2008." 2. Those parcels or tracts of land and premises known and described as: East Half Lot 2 Except: Firstly: East 90 Feet and Secondly: Parcel C (Reference Plan 84992), Section 16, Township 12, New Westminster District Plan 1676, and East 90 Feet East Half Lot 2 Except: Parcel D (Refernce Plan 84993), Section 16, Township 12, New Westminster District Plan 1676 and outlined in heavy black line on Map No. 1430 a copy of which is attached hereto and forms part of this Bylaw, are hereby rezoned to R-1(Residential District) and R-3 (Special Amenity Residential District) - shown hatched. 3. Maple Ridge Zoning Bylaw No. 3510 -1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , A.D. 200 . PUBLIC HEARING held the day of , A.D. 200. READ a second time the day of , A.D. 200. READ a third time the day of , A.D. 200. RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 200. MAYOR CORPORATE OFFICER RW 0 Rem 26.2 CL 20.0 P 88032 m N � N LMP 30401 N TRW 86310 K RD. N RP rP 86310 RP 8 .85321 IiLMR $19 1 h j 1 Rem N 1 /2 4 N1 2 � 20.0 ry N N i 2 ! of B , 11980 2 Rem ��991 (n P 7893 1 u~i 11970 3 A ha 119 B 3 n .526 haCN AVE. 2J998 h 0000 o PCI m 9 23996 "� � N 37 00 11960 Rem A 00 P P 1676 Co 1676 4 00 Q- P 67082 4 LMP 806 w �g S 1 /2 11968 1795a5 Rem N IL N N9� of B W 1/2 N CD a, 6 583�) TT9406 11951 LMP 1642 9 1193a Q) a 7 L P 11 4 1 LM 16 1 7 ti 9 i 8 a 1 � 2 ',-,3 1� 2 �3 S 1/2 17 N ti N N N i ry h N of 1 N o LMP 1145 119 A AVE. 11939 P 1676 11 m 0 Rem m 4 � P 78 10 `AMP `Z`4 I5 �6 N70.943 ha 1144 L P 1 41L1 P 18051 L P 18051 35913^ i-'N 1 g 2 Q 30� 31 32 h 33� 34� 36") "� 18.0�119a3 ti ti N N 11907� N 37a-o LF 0 AVE.38N 71901119 C4' In � � 1169311875 ,n39'� "� '0 "7 o 11877 ry 3 4 29� 20 2A 26`� 25�40oe11857Lo LMP 18051 a11869 .- 5 LMP 18051 0 4i1e61 MAPLE RIDGE ZONE AMENDING Bylaw No. 6579-2008 Map No. 1430 From: RS-3 (One Family Rural Residential) To: R-1 (Residential District) and R-3(Special Amenity Residential District) — shown hatched MAPLE RIDGE 1:2000 Afpe-nd;A- C DEWDNEY TRUNK ROAD Ex ACCESS TO DTR TO BE CLOSED AND RESTORED TO A SINGLE FAMILY LOT. ao ao ao as ao e117.56 r--i r7r i t--ti r--ir16;15;;14;;12I 1 1 I i I 1 l 01 1 OI 1 EI 1 EI l EI 1 m' I I I I E. i �1 I El 1 3 1 HI I -J 1 - L__J 4_-! L__J L__J 17.W n d PROPOSED NEW ACCESS TO CUL—DE—SAC o 15.0 ; 462n4 ------36 7.22 21.0 r ------- 5r271 = I 1 I g 1 46Um2 — � v i 8 1 v 46Om2 --.- 17 $.o --- ------ Q 46Um2 � 1 1 459m2 L -------- UA� 9 t .ao r 5 t 1.750 �! n M9m2 __xsac ■ r---------- no I 1 p I - 1 18-0 - 44fxn2 ; r Ex. Auto L______-3Lj6 r----------I n ' 3 Wrecker 1 19 ave o = ; 446m2 eo I I Wr--------- I 1 H 1 R M; 44W i 1 Nt---------i -1----- 1 .O ; e 0 1 515m2 0 *7 CEIVE JAN 17 2008 MAPLERIDGE PLANNING t)EP11FlT! SUBDIVISION PLAN . DISTRICT OF MAPLE RIDGE Deep Roots Greater Heights TO: His Worship Mayor Gordon Robson DATE: June 5, 2008 and Members of Council FILE NO: RZ/032/07 FROM: Chief Administrative Officer ATTN: C of W SUBJECT: First Reading Maple Ridge Official Community Plan Amending Bylaw No. 6534-2007 and Maple Ridge Zone Amending Bylaw No.6535-2007 12256 222 Street EXECUTIVE SUMMARY: An application has been received to rezone the subject property from RS-1 (One family Urban Residential) to RM-2 (Medium Density Apartment Residential), to permit the construction of two apartment buildings. The south building will have 47 units, and the north building will have 62 units. Park dedication is required as a condition of rezoning. Therefore, an amendment to the Official Community Plan is required to enlarge and adjust the conservation boundary. RECOMMENDATIONS: 1. That Maple Ridge Official Community Plan Amending Bylaw No. 6534-2007 be given first reading and be forwarded to Public Hearing; 2. That in accordance with Section 879 of the Local Government Act opportunity for early and on -going consultation has been provided by way of posting Official Community Plan Amending Bylaw No. 6534-2007 on the municipal website and requiring that the applicant host a Development Information Meeting, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a public hearing on the bylaw; 3. That Maple Ridge Official Community Plan Amending Bylaw No. 6534-2007 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 4. That it be confirmed that Maple Ridge Official Community Plan Amending Bylaw No. 6534- 2007 is consistent with the Capital Expenditure Plan and Waste Management Plan; 5. That Zone Amending Bylaw No. 6535-2007 be given first reading and be forwarded to Public Hearing; and 1102 6. That the following term(s) and condition(s) be met prior to final reading. i) Registration of a Rezoning Servicing Agreement including the deposit of security as outlined in the Agreement; ii) Amendment to Schedule "B" (& "C" if conservation amendment) of the Official Community Plan; iii) Registration of a Geotechnical Report: iv) Cash in lieu of the proposed trail; v) Road dedication as required; vi) Park dedication as required. vii) Registration of a Restrictive Covenant protecting the Visitor Parking; viii) Registration of a LEEDs covenant. DISCUSSION: a) Background Context: Applicant: 0740396 B C LTD Owner: 0740396 B C LTD Legal Description: Lot: 16, D.L.: 399, Plan: 1112 OCP: Zoning: Existing: Urban Residential, Conservation Proposed: Urban Residential, Conservation Existing: RS-1 (One Family Urban Residential) Proposed: RM-2 (Medium Density Apartment Residential) Surrounding Uses North: Use: Multi -Family Residential Zone: RM-1(Townhouse Residential) and RS-1(One Family Urban Residential) Designation Urban Residential and Conservation South: Use: Single Family and Multi -Family Residential Zone: RS-1 (One Family Urban Residential) and RM-2 (Medium Density Apartment Residential) Designation: Urban Residential East: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Urban Residential West: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Urban Residential and Conservation -2- Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing: Companion Applications: b) Project Description: Vacant Multi -Family Residential 0.808 HA (2 acres) 222 Street and 123 Avenue Full Urban DP/032/07, VP/032/07 An application for an Official Community Plan Amendment and a Rezoning has been submitted for the development of two apartment buildings. The proposed Official Community Plan Amendment is required to adjust and enlarge the conservation area to align with the park dedication required. To support the proposed development, the applicant proposes to rezone the subject property from RS-1 (One family Urban Residential) to RM-2 (Medium Density Apartment Residential). There is a Terasen Gas right-of-way which run east -west and bisects the subject property. Road dedication will be required along 222 Street and 123 Avenue. c) Planning Analysis: Official Community Plan: As per the Official Community Plan, the subject property is designated Urban Residential and is within the Regional Town Centre - Residential category. According to the Zoning Matrix in the Official Community Plan, RM-2 (Medium Density Apartment) is supported in the Regional Town Centre - Residential Category. Since the subject property is located within the Town Centre, the applicant has submitted a LEED checklist and is striving to achieve 14 points. The Official Community Plan also states the following policies 3-22 Maple Ridge will place a priority on residential development within the Regional Town Centre and will increase the residential capacity of the Regional Town Centre by: a) Encouraging higher density residential development in appropriate locations; b) Reviewing bylaws and regulations to allow 100% residential development in selected areas of the Regional Town Centre; c) Promoting a variety of housing types and choices; and d) Encouraging mixed -use development where appropriate 3-23 In order to further the development of the Regional Town Centre in conjunction with community goals, Maple Ridge will engage in the preparation of an Area Plan. In the interim the Maple Ridge Town Centre Concept Plan will be used as a guide for development. Opportunities to increase residential densities in the Regional Town Centre may be supported if the proposed development is consistent with adjacent land uses; and complies with the policy objectives in the Maple Ridge Town Centre Concept Plan and Official Community Plan. -3- The proposal offers an increase in the residential capacity of the Regional Town Centre and promotes a variety of housing types and choices as per policy 3-22. This area has not been identified as an area where mixed -use development is appropriate. Under Policy 3-18 (2)(a)(ii) the fronting street is considered to be a major corridor. The proposed zoning of the site is compatible with this category of residential development. The proposal complies with policy 3-20 for the following reasons: The recommended maximum height is four storeys for apartments. The building to the south is four storeys. The north building has a three storey appearance from the north, east, and south elevation and the west elevation is 4 storeys. • The proposal will comply with the Development Permit Guidelines for multi -family development. A Multi -Family Development Permit application has been submitted and will be reviewed further. The proposal complies with policy 3-21 for the following reasons: • The upgrades of the roads and the existing infrastructure will be able to support the new development. • Based on the Advisory Design Panel's recommendations, the applicant has included design elements that reduce the visual massing of the buildings. • The applicant has provided the required amount of parking as per the Off -Street Parking and Loading Bylaw. • The building height has been lowered on the east elevation of the north building to offer a better transition to the single family dwellings adjacent to the site. • The applicant has proposed landscaping that will enhance the privacy of neighboring properties. • The applicant will be dedicating park as a condition of this application to protect the watercourse. Town Centre Concept Plan: In terms of the Regional Town Centre Concept Plan, the subject property is identified as Park and Conservation Area, just like the property to the north. The property to the north was rezoned to permit a townhouse development on June 26, 2007. As this property will not be utilized as the Town Centre Plan indicates, it is subject to the residential policies of the Official Community Plan. The Town Centre Concept Plan also identifies the Terasen Gas right-of-way that runs through the Town Centre area as a greenway. After reviewing the possibility of a greenway, it was determined that the gas right-of-way on the subject property could not be used as a greenway due to the existing development further east. Instead, there may be a greater opportunity for a pedestrian trail through the proposed park dedication area if a trail could run through the property to the north. As such, the applicant will provide cash in lieu of a pedestrian trail for the construction of a trail through the proposed park dedication area. The cash in lieu will be equivalent to the construction costs of a pedestrian trail through the proposed park dedication. -4- Chapter 4 of the Concept Plan - Design Guidelines and Performance Standards - outlines the need to direct growth to the Town Centre, to aid in accommodating the 7,000 new dwelling units anticipated by 2021. This growth is expected to help revitalize the downtown areas and provide a supportive population base for local businesses and transit. It also identifies the need for greater diversity in the residential housing stock, to provide options for a variety of persons at different stages of life and with physical challenges. A range of housing types and sizes also provides more opportunities for rental housing and housing that may serve a variety of income levels and locate residents in close proximity to shops and services. The proposal aligns with the Maple Ridge Town Centre Concept Plan in the following ways: • The applicant has attempted to minimize impervious surfaces by incorporating permeable pavers in the area identified for visitor parking; • A sand cell has been incorporated into the designed to receive and filter stormwater runoff before returning to the watercourse; • The Concept Plan recommends maximum site coverage of 50%for medium density development and 60% for high density development. The proposed project has a site coverage of approximately 46.5% Zoning Bylaw: The proposed buildings will require variances for setbacks and will be approximately: South Building • Front - from 7.5 metres to 4.9 metres • West side - from 7.5 metres to 5.3 metres • East side - from 7.5 metres to 6.9 metres North Building • West side - from 7.5 metres to 4.5 metres • East side - from 7.5 metres to 6.9 metres • Rear - from 7.5 metres to 6.3 metres The requested variances for the front and west side of the south building has been requested to bring the buildings closer to the streets. As per the Concept Plan, the setbacks for high density development should be a minimum of 3.0 metres and a maximum of 4.5 metres from the front property line. The variances requested along the east side for both buildings and the rear of the north building is for the balconies and their posts.' The building faces do not encroach into the setback on these sides. The variances requested along the west side for north building is for a small portion of the building face as well as the balconies and their posts. -5- The Concept Plan suggests a minimum of 4.5 metres setback from side property lines. The applicant has also proposed landscaping along the sides to act as a buffer. The applicant has applied for a development variance permit and these variances will be examined further. Development Permits: The subject property requires both a Multi -Family Development Permit and a Watercourse Protection Development Permit. A Multi -Family Development Permit is required to enhance existing neighbourhoods with compatible housing styles that meet diverse needs and minimize potential conflict on neighbouring land uses. The proposed development is compatible with the townhouse development to the north and the apartment buildings to the south. It is anticipated that the future development of the area will be multi -family. The Advisory Design Panel has also reviewed this application and their comments are outlined in this report. There is a watercourse located at the northwest section of the property; therefore, a Watercourse Protection Development Permit is required. The Watercourse Protection Development Permit has been established for the preservation, protection, restoration and enhancement of watercourse and riparian areas. To protect the watercourse, park dedication will be required. A riparian replanting plan has been submitted with this application. Advisory Design Panel: This application was reviewed by the Advisory Design Panel on January 8, 2008. The resolution was as follows: That the Advisory Design Panel suggests that the applicant makes suggested revisions and present back to the panel with the following recommendations: • reconsideration of the bulk of the building • increased materiality • consideration of private patios on the ground floor • presentation of a list of sustainable initiatives given that this is in a Smart Growth area • consider use of more sustainable cladding materials The applicants made substantial changes to the building including a revision to the roof lines, increased articulation, and increased materiality. The applicant also provided a LEED rationale to demonstrate how the project meets LEED initiatives. The applicant presented the revised project to the panel on May 13, 2008 and the resolution was as follows: That the applicant has addressed the five items presented at the Jan 8th design panel satisfactorily and commends the applicant for the thoroughness of the exterior presentation. The following comments have been added: • Consideration of trees on the east side • Bulk of the white cornices be reduced • Soffit treatment needs to be confirmed to the Planning Department, the color and the material of the soffit should be confirmed The Advisory Design panel does not need to see this application back but would like comments sent back to the Planning Department. The applicant will make the changes as recommended by the panel under their Multi -Family Residential Development Permit Development Information Meeting: The applicant held a Development Information Meeting on December 20, 2007 and it was estimated that approximately 38 people attended and 3 phone calls were received. General concerns expressed were about: • Traffic before and after construction • Privacy • Sidewalks • Street lighting • Damage to surrounding residents • Construction noise • Drainage treatment of creek • Tree removal • Demographics of buyers and shadow of buildings Positive comments included: • Better traffic and pedestrian circulation to 222 Street and downtown with the improvement of 123 Avenue • Building seemed to fit in with the land slope and future plans of the area • Good fit - close to schools for small families Engineering Department: Engineering Department has reviewed the application and has provided the following comments: 1. 123 Avenue and 222 Street will both need to be widened or constructed by the developer to a collector standard across the frontage of the site. In the case of 123 Avenue the new road -7- construction will need to extend beyond the development site to meet the existing road to the east. The south side of 123 Avenue must be constructed to the extent that a minimum 8.6m of paved road is provided now. The balance of the collector road would be built by others in the future. 2. Concrete barrier curb and gutter will be required on both road frontages in keeping with the collector road standard. A temporary extruded curb needs to be constructed on the south side of 123 Avenue. 3. Concrete sidewalk is required of both road frontages. 4. A municipal sanitary sewer has been brought to the north property line of this site in a right of way through the adjacent property. The developer will need to extend the sewer onto this site. 5. Road and on -site drainage will ultimately be directed to the adjacent watercourse. A storm water management plan and an erosion and sediment control plan will be required to address issues of water quality and the regulation of flows into the watercourse. These plans must be designed in accordance with the requirements of the Maple Ridge Watercourse Protection Bylaw. In addition, the developer will be responsible for obtaining any approvals or permits required by other agencies for works in or near a stream. 6. The developer's consultant must confirm the adequacy of the water system for both domestic water and fire flows for the proposed development. 7. Ornamental streetlights are required on both road frontages. 8. Boulevard street trees are required on both road frontages. 9. All utility services to the site must be underground. 10. Road widening on 222 Street will require elimination of the existing ditch. 11. Geotechnical input will be required atthe design stage in connection with the road design. 12. Approximately 10m dedication is required on both 222 Street and 123 Avenue for collector standard roads plus a 3mx3m corner truncation. d) School District Comments: A referral was sent to the School District on December 13, 2007. No comments have been received. Local Government Act: An amendment to the Official Community Plan requires the local government to consult with any affected parties and to adopt related bylaws in compliance with the procedures outlined in Section 882 of the Act. The amendment required for this application, Appendix B, is considered to be minor in nature. It has been determined that no additional consultation beyond existing procedures is required, including referrals to the Board of the Regional District, the Council of an adjacent municipality, First Nations, the School District or agencies of the Federal and Provincial Governments. The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste Management Plan of the Greater Vancouver Regional District and determined to have no impact. e) Environmental Implications: There is a watercourse in the northwest portion of the subject property. Park dedication is required to protect the watercourse. Approval of a Watercourse Protection Development Permit will be required prior to any construction or alteration of land. A stormwater management plan and a riparian re -planting plan have been submitted. CONCLUSION: The proposal offers an increase in the residential capacity of the Regional Town Centre and promotes a variety of housing types and choices in the Town Centre; therefore, it is recommended that application RZ/O32/O7 be favourably considered and that Maple Ridge Official Community Plan Amending Bylaw No. 6534-2007 and Maple Ridge Zone Amending Bylaw No. 6535-2007 be read a first time and be forwarded to Public Hearing. Prepared ley y dina LJUA9 Cp),annjmg. Technician MCP, MCIP Planning Approved by: / Frank Quinn, MBA, P.Eng J M: Publi orks & elopment Services Concurrence: L. (Jim) Rule tief Administrative Officer The following appendices are attached hereto: Appendix A - Subject Map Appendix B - Maple Ridge Official Community Plan Amending Bylaw No. 6534-2007 Appendix C - Maple Ridge Zone Amending Bylaw No. 6535-2007 Appendix D - Site Plan Appendix E - Building Elevations Appendix F - Landscaping Plan Appendix G - LEED Checklist and Rationale M 1 B a23 (1' 12425 12420 N N N N 2404 cNN 12417 I N I N 12421 124 AVE. 98 a c N 12393 12392 ^ m y ro m a o r m w 0 15 N A v B N C Rem N N N N n N N N 1 N 2N N N N 98 B 582 247 1 2 1 Rem N 14 P 82 709 94 D P 7 966 Rem 35 13 � 206 248 P 27048 REMA . d 3 cV 12 12375 12374 12370 12352 (P 26005) 3911 20523� 207 Rem D 4 K110406 12360 42208 EP 13727 0 2�810 a 204 5 �3BB 12355 N N 12350 0_ V342 Z c 9 203 209 6 12339 SUBJECT PROPERTY 12338 210 ti 22 7 99 � 200 0 0 201 202 12328 M 72329 F 12330 N 1z317 211 21 w 8 Rem 1 S. 12314 A 12319 12320 1 RP 12909 N `2 20 9 LMP 4403 P 80319 N 212 12313 12312 r 10 NWS 3018 216 215 213 12297 19 3 057 w 12301 12305 P 15 28 Rem S112 16 LMS 608 8 4 159 P 39057 222 7 8 9 10 P 1112 40 11 12294 "PP119 N 'pP119 1zz95 12 3 o � N 221 123 AVE. 0_ 41 2z11c 13 0 `� 6 11 12276 12286 N 220 P 16012 219 15 14 223 lzzso 5 12 12258 12255 1225B 5 12261 N 123 AVE. +2240 P 2E 894 r a 4 r 13 iL 12230 P 13 t42 130 0 131 12228 w 12241 56 N C LMP 1 241 13 A B 53 d 3 J 14 12230 0o m� r7 12231 nr 57 n A B p 51690 1 12220 2 15 N vaoi a N 0- LM51802 av 0 129 +zz19 p w o (P 28894) 122+3 1 16 58 0 O N G N N A N N N N N O M C1 12209 N N N N N N n 122 AVE. 912191 94 mNWS61280 L4-3E, 12196 P 60017 3 r P 16132 a Pd.1 H 92 95 NWS 1531 M 12179 12182 51 44 46 12167 112 N P 49482 P 41066 P 44211 rn 2 12170 2 (L 96 P 57090 v 12167173 t2 Pcl."A' a 12159 34 NWS 1357 +2+Sa P L r /CORPORATION OF �■�r��1�y1t�� THE DISTRICT OF MAPLE RIDGE ■ . ldl�ll a nsn Coiam».a PLANNING DEPARTMENT SCALE 11 • n——� DATE:.■24, 2007DP1 1 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6534-2007 A Bylaw to amend the Official Community Plan WHEREAS Section 882 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed desirable to amend Schedules "B" & "C" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amendment Bylaw No. 6534-2007 2. Schedule "B" is hereby amended for that parcel or tract of land and premises known and described as: South Half Lot 16, District Lot 399, Group 1, New Westminster District Plan 1112 and outlined in heavy black line on Map No. 741 , a copy of which is attached hereto and forms part of this Bylaw, is hereby redesignated to Conservation and Urban Residential (shown hatched). 3. Schedule "C is hereby amended for that parcel or tract of land and premises known and described as: South Half Lot 16, District Lot 399, Group 1, New Westminster District Plan 1112 and outlined in heavy black line on Map No. 742 , a copy of which is attached hereto and forms part of this Bylaw, is hereby amended by adding Conservation and removing Conservation (shown hatched). 4. Maple Ridge Official Community Plan Bylaw No.6425-2006 is hereby amended accordingly. READ A FIRST TIME the day of , A.D. 200. PUBLIC HEARING HELD the day of , A.D. 200 . READ A SECOND TIME the day of A.D. 200 . READ A THIRD TIME the day of , A.D. 200. RECONSIDERED AND FINALLY ADOPTED, the day of MAYOR , A.D. 200 . CORPORATE OFFICER tCD 9 r-)BCP 1528 6 00 I p 1---__= 18.0 12340 Ia_ Ln I 7 o /V/ / m I 1 cn 72330 I — — — 1 l A 272379 /mil « 12320 Jam/ RP 12909 J 0 I 9 2 i i 0.809 ha, (-o20 72373 12372 LMP i z / 19 10 1, 93 12297 12301 12306 P 151728 7 8 9 10 91, 123 AVE. T5 6 N 11 12250 5 12 oo 00 c� 12251 N 12240 to Ln 4 � 13 Lu 12241 12228 3 14 0 12231 72220 2 15 12219 S1 /2 16 LM S a 11 1112 40 12294 P119 12295 12 cv BCHPA 0,809 ha. a_ 41 Q0 13 r 12275 12296 P 16012 12.2 14 15 12256 12255 72258 N 123 AVE. If 12258 20.1 56 ' C LMPC,�; ;15241 Co �I I 122JO 00 N i 0.410 ha � �, i Cn 57 N � A g Ln v N c0.402 ha LMS 1802 D rn 1' MAPLE RIDGE OFFICIAL. COMMUNITY PLAN AMENDING Bylaw No. 6534-2007 Map No. 741 From: Urban Residential and Conservation To: Conservation and Urban Residential (shown hatched) f0 9 rqBCP6 1528 I� 00 o F - — _ = 18. a 72340Ln I I O� U I I 12330 1 A 21 l/ 12319 12320 I 1 RP 12909 o z 2 i i 0.809 ha. co20 9 12313 12312 I LMP Z / 19 10 1.9 3 12297 1201 12306 P 15728 S1 /2 16 LMS 7 8 9 10 10. 1112 11 12294 '�-- -- `�----- --� �40 — — — 9 N 12295 P119 12 BCHPA 123 AVM. Ln0.809 ha. 41 6 11 13 12215 12286 N P 16012 12.2 12250 15 14 5 12 0o 72256 12255 12258N 00 N 12251 N C 123 AVE. 0 LC r- 12240 ~ 4IN LO 13 o r 72238 In- 12241 0- 20.1 56 12229 c C LMPN; ;15241 3 U 14 00 12230 N' 0.410 h a w a 122JI LO 5703 A B 12220 2 15 N N �n cN o.402 ha �; 1 LMS 1802 12219 B _j 12210 13) MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING Bylaw No. 6534---2007 Map No. 742 PURPOSE: TO ADD TO CONSERVATION TO REMOVE FROM CONSERVATION (SHOWN HATCHED) 1 :15a0 Affendix c CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6535-2007 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6535-2007." 2. That parcel or tract of land and premises known and described as: South Half Lot 16, District Lot 399, Group 1, New Westminster District Plan 1112 and outlined in heavy black line on Map No. 1415, a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RM-2 (Medium Density Apartment Residential). 3. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , A.D. 200. PUBLIC HEARING held the day of READ a second time the day of READ a third time the day of RECONSIDERED AND FINALLY ADOPTED, the MAYOR , A.D. 200 . , A.D. 200. , A.D. 200. day of , A.D. 200. CORPORATE OFFICER 72350 I � to g r�BCP-1528 6 oc Ln r — — — -- --- 18. 0 12340 I 0 Ln fl I 7 I /(/ �� a U i i 12330 II I 11 ��i i A w 21 � 8 I------ ��� 12319 J 12320 J ' RP 12909 0 J 20 9 I LIMP 12 0.809 ha. 12373 12312 / 19 10 1.9 12297 12301 72306 P 15728 7 8 9 10 N N N N 123 AVE. 0 6 N 12250 00 5 72240 Ln 4 n C 12228 Lij 3 LIJ 12220 r-) 11 N lri 0 �' 11 12 oc 12251 N Ln 13 12247 14 12231 15 72279 Rem S1 /2 16 LMS 11 P 1112 40 12294 - - - - - - - - - - - cfl *PP119 12295 12 cv BCHPA ---------_ - 0.809 ha. 41 cD 13 <-- 12275 72286 P 16012 12.2 14 15 12255 12259 12255 N 123 AVE. 12238 20.1 cv 56 -' CLMPN; 15241 00 N! 0.410 h o 12230 s— � N 57 cO Ln A �'! g C"I N [� 0.402 ha LMS 1802 D J MAPLE RIDGE ZONE AMENDING Bylaw No. 6535-2007 Map No. 1415 From: RS-1 (One Family Urban Residential) To: RM-2 (Medium Density Apartment Residential) MAPLE RIDGE British Colum is 1 ! 1500 Appendix �) �H 1S 133'3JQIH 3ldt/W � I "k3........ 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S V 55 �arr • NO ►r i LHIIIee elI �= �eaE I.MN-0. i E� a� o e s s � � roc gg Qasa 0 4 lij � > q 2 P'< 2 2 r T 1�A v gF e-a t ep c 4c {ice C 1Zt 1R. 3 0 l 9 Project Checklist Sustainable ites 14 Possible Points FYI prereq 1 Erosion & Sedi menta tion Control Required C] Credit 1 ite Selection 1 ❑ ] [] Credit 2 irban Redevelopment t Credit 3 Brownfield Redevelopment 1 Credit 4.1 Alternative Transportation, Public Transportation Access 1 U Credit 4.2 Alternative Transportation, bicycle Storage 3 Changing Rooms i --� r credit a.s Alternative Transportation, Alternative fuel Refueling Stations 1 Credit 4.4 Altemative Transportation, Parking Capacity 1 Credit S.I Reduced Site Disturbance, Protect or Restore Open Space 1 j [1 Credit 5.2 Reduced Site Disturbance, Development Footprint 1 r�] Credit 6.1 Stormwater Management. Rate or Quantity 1 Credit 6.2 Stormwater Management, Treatment 1 i Credit 7.1 Landscape & Exterior Design to Reduce Heat Islands. tJonkoot i U ❑ Credit 7.2 Landscape & Exterior Design to Reduce Heat Islands, RnoF 1 Credit a Light Pollution Reduction 1 Water Efficiency 5 Possible Points J 1 E] Credit 1.1 l� Credit 1,2 ❑ Credrt 2 J Credit 3.1 LJ Credit 3,2 Energy & Ati LV.I Prereq 1 Prereq 2 EVI Prereq 3 [2 'C] 'Lj Credit 1.1 i yf Credit 1.2 !_J Credii 1.3 �r1 J Credit 1.4 �i t—j l Credit 1.5 Credit 2.1 L l ...i r Credit 2.2 Credit 2.3 _ Credit 3 E] IJ CrM1it A Credit 5 i F7 Credit b Water Efficient Landscaping Reduce by 504 1 Water Efficient Landscaping, No Potable Use or No irrigation 1 Innovative Wastewater Technologies 1 Water Uw Reduction, 20% Reduction 1 Water Use Reduction, 3MA Reduction i osphere 17 Possible Points fundamental Building Systems Commissioning Required Minimum Energy Performance Required CFC Reduction in HVAC&R Equipment Required Optimize Energy Performance, 217% New / 10% Existing 2 Optimize Energy Performance, 30% New l 20% Existing 2 Optimize Energy Performance, 4(ri� New 1 30% Existing 2 Optimize Energy Performance, 5D% New / 40% Existing 2 Optimize Energy Performance, 60% New 150% Existing 2 Renewable Energy, s% i Renewable Energy, ivy. 1 Renewable Energy, 201. 1 Additi0n21 Commissioning t Ozone Depletion 1 Measurement & Verification 1 Green Power i AppeA� G LEED— Rating System 2.0 V L Materials & Resources 13 Possible Points �Y Prereq 1 Storage & Collection of Recyclables kequired t 1 Credit 1.1 Building Reuse, Maintain 75% of Exisring Shell 1 Credit 11 Building Reuse, Maintain IGO%of Shell 1 Credit 1.3 Building Reuse, Maintain 10091 Shell & So% Nm-Shell 1 n I. n Credit 2.1 Construction Waste Management, Divert 5004, 1 17 Credit 2.2 Construction Waste Management, Divert 75% 1 I_ I I_ I L. I Credit 3.1 Resource Meuse, Specify .S% I Credit 3.2 Resource Reuse, 5ptcify to 0 1 [_ ' ; i I Credit 4.1 Recycled Content, Specify 25% 1 l DO Credit 4.2 Recycled Content, Specify 50% 1 Credit 5.1 Local/Regional Materials, 20% Manufactured Locally 1 Credit 5.2 Loral/Regional Materials, Of 20% Above, 5D k Harvested Locally 1 Credit 6 Rapidly Renewable Materials t [� (� �l Credit 7 Certified Wood 1 Indoor Environmental Quality 15 Possible Points Prereq t Minimum IAQ Performance Required IVj Preteq 2 Environmental Tobacco Smoke (ET5) Control Required l I—'!credit 1 Carbon Dioxide (CO,) Monitoring 1 rredit 2 Increase Ventilation Effectiveness 1 , Credit 3.1 Construction IAQ Management Plan, During Construction 7 Credit 3.2 Construction IAQ Management Plan, Before Occupancy 1 rr Credit 4.1 Low -Emitting Materials, Adhesives & Sealants 1 i , Credit 4.2 Low -Emitting Materials, Paints 1 Credit 4.3 Low -Emitting Materials, Carpet 1 Credit +.+ Low -Emitting Materials, Composite wood 1 r j E] Credit .5 Indoor Chemical & Pollutant Source Conlral 1 Credit 6.1 Controllability of Systems, Perimeter 1 r CCredit 6.2 Controllability of stems, Nan -Perimeter r Systems, i - Credit 7. t Thermal Comfort, Comply with ASHkAE 55-1992 j rµ: Credit 7.2 I ; Thermal Comfort, Permanent Monitoring System 1 Credit 0.1 Daylight & Views. Daylight 75% of Spares 1 Credit 5.2 Daylight &Views, views for go of Spaces 1 Innovation & Design Process 5 Possible Points [_J Credit 1.1 Innovation in Design: Specific Title 1 r I Credit 1.2 Innovation in Design: Specific Tide 1 f ; i_� Credit 1.3 Innovation in Design: Specific Title 1 ' -'; Credit 1.4 Innovation in Design: Specific Title 1 7 credit 2 LEED'm Accredited Professional 1 Project Totals 69 Possible Points rTV—C Certified 26-32 potnts Silver 33-36 poinTs Gold 3�1-51 points Platinum 52-69 poirin US Green Building Councl vi qR R�4�4=4=4 4 4 4� 4 R�4 4�4 4=R�4=TTTTOTTTOTTTDT3TT3TT3TT3TTTOTTTTTTTTTTC4 -,jerr4 Ions i architect m.a.Lb.c. Suite 1 A - 12468 - 82nd Ave., Surrey, B.C. V3W 3E9 Sus.: (604) 572-3608 Fax: (604) 572-3760 Email: gbionskiarchiiect@telus.net April 29, 2008 Residential Development 12256 — 222 Street Maple Ridge, B.C. LEED Compliance Based on LEED version 2.0 June 2001 This project complies with the following items: Site Selection Property is not farm land. Property is above flood plain Property does not provide habitat for endangered species Alternate Transportation / Bicycles Bicycle storage is provided for residents in the basement Visitor bicycle racks are provided at each building entrance APR 3 0 2GrC3 MAPLE RIDGE PLANKING DErSa- ' _•._ Reduced site disturbance / Open Site disturbance will not exceed 25 feet from each building and 5 feet from parking and sidewalks. Reduced site disturbance / Foot Print Open space provided in this development is 2,700 sq meters Minimum open space required is 1,233 sq meters Open space in this development exceeds minimum requirements by 219% Storm water management / (Quantity To be provided by civil and environmental consultants Light pollution reduction Exterior light fixtures to have reflectors to reflect light to the ground and prevent light pollution of the sky Water use reduction Use water efficient plumbing fixtures to use 20% less water than the water use base Iine calculated for the building Local — regional materials / manufacturin Manufactured within 500 miles Concrete Gravel Lumber Windows Doors Cabinets Local regional materials / extraction Extracted within 500 miles Gravel Lumber Carbon dioxide monitoring Carbon dioxide monitoring system controls exhaust fan in parking garage to maintain indoor carbon dioxide level no higher than outdoor levels by 530 parts per million Controllabili of systems 1 perimeter The entire perimeter is occupied by habitable rooms_ Each room has an opening window for ventilation Thermal comfort Each habitable room has an electric baseboard heater with individual thermostat controls Each suite has a humidistat controlled exhaust fan for dehumidification Daylight and view All habitable rooms have windows Daylight factor to be 2.0 Minimum Daylight and views All habitable rooms have line of sight to windows 14 points total MAPLE RIDGE British Cal umbia DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Gordon Robson DATE: June 4, 2008 and Members of Council FILE NO: VP/088/06 FROM: Chief Administrative Officer ATTN: Caw SUBJECT: Development Variance Permit 11237 236 Street EXECUTIVE SUMMARY: A Development Variance to the Maple Ridge Subdivision and Development Servicing Bylaw 4800-1993 is being sought by the applicant. The proposal includes a request to maintain overhead utility poles fronting the proposed R-1 (Residential District) zone. This variance request is supported by Council Policy 9.05 A Development Variance to the Maple Ridge Zoning Bylaw No. 3510 - 1985 is also being sought by the applicant. The proposal includes the request to reduce the required side yard setback in the RS-3 (One Family Rural Residential) from the required 4.5 metres from a flanking street to 4.21 metres provided to maintain an existing residence. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal DVP/088/06 respecting property located at 11237 236 Street. DISCUSSION: a) Background Context: Applicant: Owner: Legal Description: OCP: Existing: Proposed: Zoning: Existing: Proposed: Damax Consultants David Laird Christianus A Duyvestyn Kanaka Greenhouses Ltd Lot: 22, Section: 16, Township: 12, Plan: 39988 Urban Residential, Conservation Urban Residential, Conservation RS-3 (One Family Rural Residential) R-1(Residential District) 1103 Surrounding Uses North: Use: Single Family Residential, Conservation Zone: R-1(Residential District), RS-3 (One Family Rural Residential) Designation Urban Residential, Conservation South: Use: Single Family Dwelling Zone: RS-3 (One Family Rural Residential) Designation: Urban Residential, Conservation East: Use: Single Family Residential Zone: R-3 (Special Amenity Residential District), RS-3 (One Family Rural Residential) Designation: Urban Residential, Conservation West: Use: Conservation Zone: RS-3 (One Family Rural Residential) Designation: Conservation Existing Use of Property: Farm Proposed Use of Property: Single Family Residential Site Area: 2.818 HA (6.96 acres) Access: 236t" Street and proposed 112A Avenue Servicing: Full Urban Companion Applications: RZ/088/06, SD/088/06, DP/088/06 Requested Variance: Side Yard Setback, Retention of Overhead Utility Poles b) Project Description: The applicant is proposing to rezone a portion of the subject property to allow for 14 R-1 (Residential District) lots not less than 371m2 in area. The southern portion of the site will remain. "undeveloped" for the time being as the current property owners would like to continue to live in their existing house. This portion of the property will remain in the RS-3 (One Family Rural Residential) zone. The existing house is currently sited closer to the side yard than allowed under the Zoning Bylaw and thus, a variance is required from Council to allow the house to remain. Although the southern portion of the site will remain "undeveloped" the applicant will be required to upgrade the existing road infrastructure to meet current Subdivision and Development Servicing Bylaw No. 4800-1993 along both the 236 Street and the 112 Avenue frontages. Upgrades include road widening, construction of a curb and gutter, sidewalks on the west side of 236th and the north side of 1121", street lighting and street trees. The 14 new lots will be serviced with underground utilities and utility connections, however, the retention of the poles fronting this property is required as they also serve properties to the east side of 236 Street that currently remain undeveloped. The applicant has confirmed that they will be installing underground ducts on the west side of 236 Street and the north side of 112 Avenue allowing the overhead wires to be undergrounded at a later date. -2- c) Planning Analysis; A Development Variance Permit is required to support retention of the above ground utility company plant alongthe west side of 236 Street. This DVP is supported by Council Policy 9.05. The greenhouse operations that once occurred on this property have moved to a larger facility, the owner still utilizes the southern portion of the property for bulb storage, office and other uses supporting of their off -site greenhouse operations. The Planning Department has no concern allowing the existing house to remain on the rural portion of the property. CONCLUSIONS: Given that the variance request for retention of the utility poles is supported by Council Policy and the setback variance will allow the owners to continue living in their current home, it is recommended that VP/088/06 be given favorable consideration. Prepared by: Csikos Pi nning Technician pprove y.\ J e Pi r , MCP, MCIP 76k,ed or of Panning Approved by Frank Quinn, MBA, P.Eng GM: Public Works & Development Services Concurrence: J.L. (J/m) Rule Chie Administrative Officer JC/dp The following appendices are attached hereto: Appendix A - Subject Property Appendix B - Site Survey -3- 4 AV` 2 °rs 35 N N 33 % N 34 g38 LM � 90 29 31 Nb 's l t1�3 �36 n 'd Np ,y6 9A � 4 CP 25353 PARK PARK BCP 2716 PARK LMP {��pend;k A 18 27 36 1136a 11365 11366 LMS 3308 19 28 37 11354 11355 11356 Pd. 'A' Class 1 4 5 11346 r 11347 11342 11330 p. 11337 11332 2 m 3 6 113 AAVE. BC 398 14 23 10 11 1 13 11291 9 sss M „ 15 N ^ 23555 11281 8 112 BAVE. 23542 7 2 ti35 ti�,1 11261 6 5 NN4 N3 1 BCP 398' 11237 22 P 39988 SUBJECT PROPERTY Rem 19 P 35398 LMP 26965 11195 1 �O' 4�1 E� G n a tttlfi River w 1131615 TB2 N 1211306 16 11z95 MP 6163 1 3 4 5 11290 2 m p m x N 112 BAVE- a m N M 6" 7 8 9 N 10 LMP 36163 rj 1 2 3 4�6 7 8CP ce 112 AAVE. 16 - 15 m I 14 Rem 4 P 24650 Q� 11N' 6CP 21397 11195 11 10 11187 9 r 11179 BCP 17360 6 N 11171 a 7 A423 22J21ffl 53 U 6a 1 1 m H 11155 111 AAVE, 15 14 13 12N11Nv3N4" 5N P 285 � CP 29 7 8 9 10 11 1 N a w M d M1 1:204 6P f 853 21 97r �, u'n 5,nfi 7 8 mW N W ip ~� r� 1 2 7 D • 11237 236 STREET o IN I� �t CORPORATION OF ' IN ` THE DISTRICT OF 4 0111. - MAPLE RIDGE PLANNING DEPARTMENT DATE: Jul 4, 2007 FILE: VP1088106 BY: PC Damax Consultants Ltd. 312 - 750 Terminal Ave Vancouver, B.C. V5A 2M5 tel. 224-5827 Fax 589-3880 STRATA PLAN LMS3308 ARFA=4O48.4sq.m. FOR FUTURE R— 1 2777.5sq.m. eru:ie' Bras r N El5Y7F' -1 OVA,�� 150W WWII' REM.22 R%/ RS-3 7.5W AREA=4553.1sq.m. TOTAL AREA=8OOO.1sq.m. WOO a ww* 112 AVENUE rrars km APPpjJix 8 �� �•SM.Ta qr•2( M Deep Roots Greater Heights TO: FROM: SUBJECT: District of Maple Ridge His Worship Mayor Gordon Robson DATE: June 3, 2008 and Members of Council FILE NO: Chief Administrative Officer ATTN: COW Rental Premises Standards of Maintenance Bylaw No. 6550-2008 EXECUTIVE SUMMARY: The Rental Premises Standards of Maintenance Bylaw No. 6550-2008 has been proposed to ensure owners of rental properties within the District of Maple Ridge maintain their units and buildings in a reasonable and safe condition. The bylaw is not meant to replace the Provincial Residential Tenancy Act but rather provide standards which all rental units must meet. Examples of areas in which maintenance standards apply include the overall structural integrity of the building, foundations, walls, floors, ceilings, balconies, stairs, plumbing, electrical and gas systems, heating systems and interior fire and health safety hazards. Building Officials and Business License/Bylaw Officers for the District of Maple Ridge will investigate complaints received from tenants occupying a rental unit. At the conclusion of the investigation, the Building Official may direct, by written notice, any owner whose rental unit fails to meet the requirements of the bylaw to remedy the non-compliance within the time stated by the Building Official in the written notice. On April 7, 2008 Council gave first reading to Maple Ridge Rental Premises Standards of Maintenance Bylaw No. 6550 - 2008 and directed staff to place the bylaw on the municipal website and advertise in the local newspapers that any individual who consider they may be affected by the bylaw forward written submissions to Council on or before May 10, 2008. Three submissions were received and have been appended to this report. Each of the submissions received is not supportive of the bylaw. RECOMMENDATION(S): That Maple Ridge Rental Premises Standards of Maintenance Bylaw No. 6550-2008 be read a second and third time. DISCUSSION: a) Background Context: The Business Licences, Permits and Bylaws Department receives numerous complaints from tenants concerning the state of the particular rental unit they occupy. If the nature of the complaint concerns a safety issue such as a faulty electrical system, then District Building Official's have the ability to issue a safety order to compel the owner to remedy the situation. 1104 Items such as no hot water, inoperable appliances or lack of heat are not categorized as life safety issues and can not be dealt with by District officials If the complaint does not relate to life safety issues then individuals are advised to contact the Residential Tenancy Branch for assistance. Individual tenants have suggested that the process of filing a complaint with the Tenancy Branch is very onerous and time consuming and for that reason some tenants choose to seek other accommodations or simply live with the deficiencies. Others report that the length of time given to the owner to address their concerns is unreasonable. Should Council adopt the bylaw, tenants will be required to provide documentation to District officials illustrating that they have informed the property owner of the problem and given the property owner a reasonable amount of time to address the situation. Should a property owner not address the concern, District officials will investigate and may issue an order for the landlord to complete any necessary repairs within a reasonable amount of time. Failure to comply with the standards described in the bylaw or failure to comply with an order may result in District officials fining the property owner or laying a charge under the bylaw. b) Desired Outcome(s): The intent of the bylaw is to ensure that all rental premises within the District of Maple Ridge are maintained in a safe and reasonable condition and require owners to complete repairs to rental premises in a timely manner. c) Citizen/Customer Implications: As noted previously a total of 3 submissions were received from the public concerning the bylaw. The submissions have been attached for Council review and include the following concerns: • Concern expressed that the bylaw imposes new standards on landlords in terms of the upkeep of a rental unit. It should be noted that the Residential Tenancy Act clearly mandates that a landlord must ensure a rental unit and the building is reasonably safe; do repairs and keep the rental unit and building in good condition; pay the utility bills if utilities are included in the rent; and investigate any complaints about a tenant disturbing other tenants. • Concern expressed that a landlord would be held responsible to repair systems which have been altered by the tenant. The Residential Tenancy Act requires that a landlord and tenant complete an inspection report prior to move in by the tenant. That report should clearly identify the condition of the unit and the utilities and a written record of the conditions is signed by both parties. District officials who are responding to a complaint should have access to the condition inspection report and should be able to determine who is responsible for the current condition of the system. If it is determined that the responsibility lies with the tenant then no further action will be taken by the District official. • Concern expressed that for homes scheduled to be demolished at a future date that a landlord will be made to upgrade the premises. Provided there are no life safety issues the home can be lived in. As noted earlier there is a requirement for both parties to complete a condition inspection report prior to the tenancy agreement being signed and this report should identify any non life safety deficiencies with the rental unit and be signed by both parties. • Concern that the bylaw is silent on the issue of how a complaints hould be registered with District officials. Also, concerns expressed that fines maybe issued during the first inspection by District officials. Tenants will be required to provide a copy of a written request submitted to the landlord requesting that repairs be completed as part of the process of lodging a complaint under the bylaw. District officials will not respond to complaints until such time as written documentation is provided and that a reasonable amount of time has been given to the landlord to respond to the complaint. If at that time an inspection is completed and it is confirmed that a deficiency exists then fines will be issued to the landlord for non compliance with the bylaw. It is anticipated that fines will range from $200 to $500 depending on the severity of the deficiency. • Concern that the municipality will enter on the property and complete the repairs and bill the landlord. The bylaw does not make reference to the repairs being completed by the municipality and there is no intent on the part of the municipality to complete any repairs. • Concern expressed thatthe bylaw is prejudice against landlords since the bylaw provides no remedies for landlords who have sustained damages caused by tenants. The intent of the bylaw is to ensure that rental premises within the District of Maple Ridge are maintained in a reasonable and safe condition. The bylaw is not intended to be used as a dispute resolution mechanism. Landlord and tenant disputes are dealt with through the Residential Tenancy Act. d) Business Plan/Financial Implications: Staff can not predict how many complaints will be received if the bylaw is adopted by Council. The Building Officials are a very busy work group and depending on the number of complaints received it may be necessary to employ additional personnel to enforce the bylaw. Owners of rental premises will be fined should they be in non compliance of the bylaw and any revenues collected will help offset some of the enforcement costs. Staff are suggesting that they monitor the number of complaints received over the first four month period and prepare a submission for the 2009 business plan should additional personnel be required to effectively enforce the bylaw. e) Alternatives: Council could choose not to enact the bylaw and staff would continue to direct individuals to file their complaints with the Residential Tenancy Branch. CONCLUSfONS: A number of complaints from tenants concerning the state of their rental unit are received by staff on a regular basis. If the complaint deals with a life safety issue then District officials have the legislative tools to address the issue with the owner. However, as noted earlier staff have no legislative authority to deal with non life safety issues and the adoption of the Maple Ridge Rental Premises Standards of Maintenance Bylaw will allow staff to investigate such complaints and require compliance with the standards set out in the bylaw. Prepared by: Brock McDonald Director: Business Licenses, Permits and Bylaws v t Approved byl Frank Quinn, P.Eng., PIMP GM: Public Works & Dev�4mnt Services Concurrence: J.L. (Jim) Rule Chief Administrative Officer i 11 Kootenay Ave Trail BC V1R 1H3 April 21, 2008 His Worship Mayor Gordon Robson R. 7T APR 25 70C3 SES MAPLE BJoGE LlCEN�S & BY-LAWS This letter is in response to the proposed Bylaw No. 6550-2008. Currently there exists a Provincial Residential Tenancy Act to govern both tenants and landlords. This has been in place for some time and all communities within BC are to comply with its set Provincial standards. Maple Ridge has deemed this act inadequate and is proposing additional standards be enforced. If this bylaw should pass, an alarming precedent will be set. Maple Ridge, or. any other community in B.C, may alter a Provincial Act by adding its own tailored addendum thereby enforcing their own standards. If communities are dissatisfied with a Provincial Act, examination and amendment of the act perhaps is warranted. All people need equal and adequate protection, not only those living in Maple Ridge. Secondly, I find this bill alarming in that it is one sided and is therefore not fair or equitable. There is an assumption that it is the landlord who has created or allowed an unsafe environment. In the case of # 21 Gas and Systems, #22 Heating Systems, #23 Electrical Systems and Lighting and #26 Maintenance of Service and Utilities, it has been my tenant who altered all of these systems to meet his own needs. I am currently trying to get my home returned to code after these considerable changes have been made. The resolution to any problems, as stated by this bylaw, would be a fine levied to the owner. This leaves the landlord totally unprotected when the abuse comes from the tenant. This bylaw strips landlords of even more rights which are already greatly diminished. I hope that you will reconsider this one-sided, frightening bylaw. Thank you Tony De Luca Page 1 of 1 Brock McDonald From: Robert Grimm [robertg@portraithomes.ca] Sent: May 2, 2008 4:27 PM To: Brock: McDonald Subject: Rental Standards Hi Brock, Sorry this has taken so long, it's been a crazy week! Some of the concerns we have in regards to the proposed by-law I will list below. Please remember this is to do with our situation where we may be renting an older home until the development proceeds. I will address it by item number. 12. Some older homes that have an unfinished basement or crawl space may leak. Yet the main part of the home is still very inhabitable. We would not undertake a costly repair for this. 13(1)a & d In "good repair" can be quite vague. One home we had bought on Donovan Ave. had a hole in the siding (we bought from the person living in the home not an investor) you could see into the home, all be it very slightly). We rented the home on a short term basis (9 or 12 months) and the tenant was just happy to have a place to live. 13(3) Also uses the terminology of "good repair" which can be open to interpretation. 16(1)a Can you fine someone for having an unclean porch? 16(1)c I have seen it on older homes where the back porch and/or stairs are warped, cracked and have excessive wear. Donovan was another example of this. We would not bear the cost to rebuild the stairs. 18(1-3) What is reasonably smooth and level? If old hardwood flooring is warped and has loose pieces (parquet type), would this constitute a problem? What about if an area of lino is completely worn away at a sink or entry and it is down to the sub -floor, would that also constitute a fine? What is easy cleaning? Those are the bulk of the problems I can see. Again if we had to undertake repairs for some of these items it would be easier to demolish the house and move on. As a side note; we put an older home in Surrey up for rent and received 35 enquiries in a 2 day period. We repainted the interior but the floors are in bad shape and not worth repairing. Hope this helps. Rob Grimm 06/03/2008 1 r 22519 DEWONEV TRUNK X ROAD - MAPLE ROGE. B.C. V 91 BUS. (604) 467-9300 FAX (604) 467-0584 TRi-TEL REALTY M&C✓CAO GM April 16, 2009 Mayor and Council Corporation of the District of Maple Ridge F. CIW-VWA A �a As an active realtor in Maple Ridge for over 25 years, I feel I have to comment on you Rental Bylaw under consideration. First and foremost, t feel that bylaws should be fair and impartial, particularly lthough the' where they are supplemental to either Provincial or Federal lockleg� slaat tleastAzsomewhat Residential Tenancy Act is cited as being a stumbling }tally impartial and provides remedy for both the tenant landlords landlord. This are b tla isfaultoregardi as m and ftmdaentally assumes that it is only maintenance. The bylaw is silent on the issue of how a complaint should be registered between nan come directly to a tenant and landlord or is it the intent of the bylaw to f the ee to that they attempted to t to bylaws? Should there not be some proof on the p art have the landlord repair an item? Simply leaving a telephone message for a landlord does not constitute appropriate notice in most cases. Under the proposed bylaw it appears that a fine is automatic on the first inspection if a deficiency is found, Other bylaws i.e.: the unsightly premises n ses bylaws, li s, in not come ted have a provost caks ision to allow correction of a deficiency an What are the anticipated fines? Does it also mean such as the unsightly premises bylaw, where the owner fails to clean-up that the municipality will do so and add the cost to the taxes? Will the municipality assume the responsibility of the repairs and bill the landlord? Another concern regarding repairs is the Standard that maybe required. As you can appreciate building codes have changed over code requirements, however they are likely o a old in some cases do not comply with today safe, but could technically be required to upgrade to far will complsent diance This is also true be for plumbing, electrical and other systems. Ho taken by our inspectors and what is the municipal liability where deficiencies are ordered repaired? of this letter, this proposed bylaw is extremely bias; section As noted at the onset in terms 21, 22 and 23 is likely the most prominent e nsure t that gas appliances es and systems, These sections deal with the landlord having t heating systems, electrical systems and lighting be maintained in coinafe worthis miangg'ordense, prevent the creation of a health, fire or accident hazard. s operational, in however, it is silent on the tenant's responsibisi areokeep ne n gal payrtttof a residence, this other words, pay the bills. Since these system bylaw therefore should support a landlord in ensuring that the tenant is compliant. An Independently Owned and Operated MernbeorrB Broker of.SCo I'dwe�ll Ba10 nker uAffiliates of Canada. Should your property be on the market with any AeaRor, please accept In all fairness this bylaw should have remedies for the tenant and landlord. The Residential Tenancy Act is just as cumbersome for landlords as it is for tenants. if you wish to be fair and impartial than this bylaw should be amended so it reduces or eliminates its prejudice against landlords. Respp tfullyrsubmitted: on c idt Manager Coldwell Banker Tri-Tel Corporation of the District of Maple Ridge Rental Premises Standards of Maintenance Bylaw No. 6550-2008 A bylaw to prescribe standards for the maintenance of rental residential premises. The Municipal Council of the Corporation of the District of Maple Ridge enacts as follows: PART 1- TITLE AND INTERPRETATION 1- Title This bylaw may be cited as the Rental Premises Standards of Maintenance Bylaw No. 6550- 2008 2 - Definitions In this bylaw, the definitions in the Local Government Act, the Community Charter and Interpretation Act govern, and the following definitions apply: Bathroom means a room containing at least one toilet and toilet tank and one hand basin, one bathing fixture, and constructed so that complete privacy is available to the user; Bedding means sheets, blankets, pillows and pillow cases; Building means any structure used or intended for supporting or sheltering any use or occupancy; Building Official includes the Chief Building Official, Building Inspectors, Gas/Plumbing Inspectors, Electrical Inspectors, Trades Inspectors, Safety Officers and Plan Checkers designated by the Building Bylaw of the Corporation of the District of Maple Ridge. Community Kitchen means a room not part of a dwelling unit or housekeeping unit and designed or intended for the use of the preparation of food; Cooking Facility means an approved appliance in or upon which food may be heated; Dwelling Unit means one or more self-contained rooms provided with sleeping, cooking and sanitary facilities, intended for domestic use, and used or intended to be used permanently or semi -permanently as a residence; Hand Basin means a plumbing fixture primarily intended for the washing of hands, with hot and cold water connected thereto; Housekeeping Unit means a sleeping unit containing a sink and cooking facility; Landlord includes lessor, sublessor„ owner or other person permitting the occupation of rental premises, and his/her heirs, assigns, personal representatives and successors in title and a person, other than a tenant occupying the premises, entitled to possession of the rental premises; Person includes a corporation, partnership or party, and the personal or other legal representatives of a person ; Rental Unit means a residential living accommodation of any kind rented or intended to be rented to a tenant under a tenancy agreement and includes, without limitation, a dwelling unit, a sleeping unit or a housekeeping unit. Rental Premises includes: (a) a rental unit; (b) a building or related group of buildings in which one or more rental units are located; (c) the parcel or parcels of real property on which a building or related group of buildings containing one or more rental units are located Repair includes replacing, making additions or alterations or taking action required for the premises to conform to the standards prescribed by this bylaw; Sanitary Facilities means any toilet and toilet tank, urinal, bathtub, shower or hand basin; Sink means a plumbing fixture, primarily intended for the washing of dishes and utensils, connected to both hot and cold water; Sleeping Unit means one or more rooms equipped to be used for sleeping and sitting purposes only, with no cooking or sanitary facilities; Tenancy Agreement means an agreement, whether written or oral, express or implied, having a predetermined expiry date or not, between a landlord and tenant respecting possession of residential premises or occupation of a room or premises in a hotel; Tenant means a person or persons who have the right of exclusive possession of residential premises under a tenancy agreement. PART 2 -ADMINISTRATION AND ENFORCEMENT 3 - Application This bylaw applies to rental premises in the Corporation of the District of Maple Ridge. 4 - Responsibility for Administration The Building Official is authorized to administer this bylaw. 5 -Building Official's Right of Entry The Building Official is authorized, subject to s.16 of the Community Charter, to enter, at all reasonable times on any property that is subject to this bylaw to ascertain whether the requirements of this bylaw are met. The Building Official shall, on request, show proper identification. 6 - Notice to Comply to Bylaw Standards The Building Official may direct an owner, whose rental premises fails to meet the requirements of this bylaw, to remedy the non-compliance within the time stated by the Building Official in a written notice to comply delivered to the owner. -2- 7 - Penalties A person who contravenes this bylaw commits an offence and upon summary conviction, is punishable in accordance with the Offence Act. 8 - Owner's Duties and Obligations An owner of Rental Premises shall maintain the Rental Premises in accordance with the standards prescribed in this bylaw. 9 - Severability In the event that any portion of this bylaw is declared ultra vires by a Court of competent jurisdiction, then such portion shall be deemed to be severed from the bylaw to that extent and the remainder of the bylaw shall continue in force and effect. 10 - Compliance With Other Bylaws Compliance with this bylaw does not excuse an owner or any Person from the requirement to comply with all other municipal bylaws and regulations. PART 3 - MAINTENANCE STANDARDS 11- Structural Integrity Buildings and their structural frame work shall be maintained in good repair and in a manner that provides sufficient structural integrity so as to safely sustain its own weight and any additional loads and influences to which it may be subjected through normal use. 12 - Foundations Foundation walls and concrete slabs on ground shall be maintained in good repair and so as to control the entrance of moisture. 13 - Exterior Walls (1) Exterior walls and their components shall be maintained; (a) in good repair, (b) weather tight, (c) free from loose or unsecured objects and materials, and (d) in a manner so as to prevent or retard deterioration due to weather or infestations. (2) Canopies, marquees, awnings, screens, fire escapes, pipes, ducts, air conditioners and all other similar equipment, attachments, extensions and their supporting members shall be maintained in good repair, properly and safely anchored and protected against deterioration and decay. (3) Exterior wall, facings, projections, cornices and decorative features shall be maintained in good repair, and shall be safely and properly anchored. -3- (4) Mechanical ventilating systems and their supporting attachments to the Building Structure shall be maintained in good repair and in a safe mechanical condition. 14-.Exterior Doors and Windows (1) Exterior doors, and windows, skylights, and hatchways shall be maintained in good repair and weather tight. in order to prevent leakage of water into the premise. (2) Openings in exterior walls, other than doors and windows, shall be effectively protected to prevent the entry of rodents, insects or vermin. (3) Latching and locking devices on separate entrances to the rental premises, shall be maintained in good working order. Latching and locking devices on windows shall be maintained in good working order. 15 - Roofing (1) The roof, including the flashing, fascia, soffit, and cornice shall be maintained in a weather -tight condition so as to prevent leakage of water into the rental premises. 16 - Stairs, Balconies and Porches (1) Stairways, balconies or porches and landings shall be maintained; (a) in a safe and clean condition, (b) in good repair, and (c) free from holes, cracks, excessive wear and warping, and hazardous obstructions. V - Basements (1) Basement floor drains shall be maintained in good condition. (2) Floors in a basement shall be kept dry and free from major cracks, breaks or similar conditions which would create an accident or hazard or allow the entrance of water into the basement. 18 - Floors (1) Floors shall be maintained in a clean condition, reasonably smooth and level and free of loose, warped or decayed boards, depressions, protrusions, deterioration or other defects which may create health, fire or accident hazards. (2) Where floors are covered, the covering shall be maintained in a safe condition. (3) Shower room floors, toilet room and bathroom floors shall be covered with moisture resistant floor finishes, and in such condition as to permit easy cleaning. 19 - Walls and Ceilings (1) Interior walls and ceilings shall be maintained in good repair and free from holes, or loose or broken plaster that may create health, fire or accident hazards. -4- 20 - Plumbing and Plumbing Fixtures (1) All plumbing, including plumbing fixtures, drains, vents, water pipes, toilets and toilet tanks and connecting lines to the water and sewer system, shall be maintained in good working order and repair, free from leaks or other defects and protected from freezing. (2) Every Hand Basin and bathtub, shower and Sink shall have an adequate supply of hot and cold running water and every toilet and toilet tank shall have an adequate supply of running water. Hot water shall be supplied at minimum temperature of 45 C (113 F) and a maximum of 60 C (140 F). 21- Gas Appliances and Systems (1) All gas systems and appliances shall be maintained in safe working order and repair. (2) All systems of appliance venting shall be maintained in safe working order so as to prevent the creation of a health, fire or accident hazard. 22 - Heating Systems (1) Heating equipment shall be maintained in a safe and good working condition so as to be capable of safely attaining and maintaining an adequate temperature standard, free from fire and accident hazards and in all rental premises capable of maintaining every room at a temperature of 22 C (72 F) measured at a point 1.5 meters (5 feet) from the floor, and in the centre of the room. (2) Where heating equipment or part of it or any auxiliary heating system burns solid or liquid fuel, a place or receptacle for the storage of such fuel shall be provided and safely maintained in a convenient location and so constructed as to be free from fire or accident hazards. 23 - Electrical System and Lighting (1) Electrical wiring and lighting equipment, including circuits, fuses, circuit breakers, electrical equipment and electrical heating systems shall be maintained in good working order. (2) Adequate levels of artificial lighting shall be maintained in good working order in all rental accommodation. 24 - Ventilation (1) All systems of ventilation, mechanical or natural shall meet the manufacturers installation requirements, and be maintained in good working order. 25 - Interior Fire and Health Safety Hazards (1) Walls, floors and roof constructions, including fire protective closures, sprinkler systems, including fire alarm, and detection systems and other means of fire protection, shall be maintained so that they provide the fire resistive properties and protection for which they were designed. -5- 26 - Maintenance of Services and Utilities (1) No owner or anyone acting on the owner's behalf shall disconnect or cause to be disconnected any service or utility providing light, heat, air conditioning, refrigeration, water or cooking facilities for any rental premises occupied by a tenant, except for such reasonable period of time as may be required for the purpose of repairing, replacing or altering the service or utility, and then only during the reasonable minimum time thatthe action is necessary. (2) Any person liable for any service or utility rates shall be deemed to have caused a disconnection, shutting off, removal or discontinuance of the service or utility if the person fails to pay the rates and, as a result of the non-payment, the service or utility is no longer provided. PART 4 - EFFECTIVE DATE 27 - Effective Date This bylaw shall come into effect upon its adoption. READ A FIRST TIME this day of , 2008. READ A SECOND TIME this day of , 2008. READ A THIRD TIME this day of 2008. ADOPTED this day of , 2008. CORPORATE OFFICER -6- r. District of Maple Ridge -r Deep Roots Greater Reipts TO: His Worship Mayor Gordon Robson DATE: June 2, 2008 and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: COW SUBJECT: Amendments to Maple Ridge Ticket Information System Utilization Bylaw No. 4432-1990 EXECUTIVE SUMMARY: The Community Charter allows municipalities to enforce municipal bylaws through Municipal Ticket Information. A number of the Corporation of the District of Maple Ridge bylaws are currently enforced by means of a municipal ticket. The legislation governing Municipal Ticket Information now gives the District the authority to ticket fine amount of up to $1000.00 without requiring the approval from the Chief Judge of the Provincial Court of British Columbia. Bylaw Enforcement staff are recommending that municipal ticket information for certain offences under the new Rental Premises Standards of Maintenance Bylaw be introduced. RECOMMEN DATION(S): That Maple Ridge Ticket Information System Utilization Amending Bylaw No. 6583 - 2008 be given first, second and third readings. DISCUSSION: a) Background Context: The Corporation of the -District of Maple Ridge has been enforcing a number of municipal bylaws by means of Municipal Ticket Information since 1990. Once a ticket is issued the offending party has 14 days to dispute the ticket at Provincial Court. If a ticket is not disputed the offending party is deemed convicted and is responsible for payment of the ticket to the District of Maple Ridge. Should the ticket remain outstanding for an extended period of time, the District may petition the court for a payment hearing where an agreement for payment is worked out between the parties and the Court. b) Desired Outcome(s): The enforcement of bylaws by a Municipal Ticket Information is one tool which Bylaw Enforcement staff utilize in order to gain compliance with municipal bylaws. Municipal Ticket 1105 Information can also be used as a less expensive alternative to prosecuting under the Offence Act for an offence against a District bylaw. c) Citizen/Customer Implications: The municipal ticket information for certain offences under the Rental Premises Standards of Maintenance Bylaw are being recommended as a means of assisting in gaining compliance with the requirements of the bylaw. CONCLUSIONS: Changes to the Community Charter have provided the opportunity for local governments to set ticket fines of up to $1000.00 without requiring the approval of the Chief Justice. Staff are of the opinion that fines will encourage compliance with District bylaws. The introduction of fines will result in an effective tool which Bylaw enforcement staff can use as an alternative to prosecuting under the Offence Act for an offence against a District bylaw. Prepared by: Brock McDonald Dire,ctor,.,Business 4cgnses, Permits and Bylaws Approved bytI Frank Quinn M: Public Work De elopment Services ConcurrencelJ.L. (Jim) Rule Chief Administrative Officer DISTRICT OF MAPLE RIDGE BYLAW NO. 6583 - 2008 A Bylaw to further amend Maple Ridge Ticket Information System Utilization Bylaw No. 4432-1990 and amendments thereto. WHEREAS the Community Charter empowers Council to, by bylaw, designate those bylaws for which Municipal Ticket Information may be used as a means of bylaw enforcement; WHEREAS it is deemed expedient to further amend Maple Ridge Ticket Information System Utilization Bylaw No 4432-1990 as amended, NOW THEREFORE the Municipal council of the Corporation of the District of Maple Ridge in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw shall be cited for all purposes as "Maple Ridge Ticket Information System Utilization Amending Bylaw No. 6583 - 2008". 2. "Maple Ridge Ticket Information System Utilization Bylaw No. 4432-1990" as amended is further amended as follows: (a) By amending Schedule 1 by adding the following: Designated Bylaws Designated Bylaw Enforcement Officer Rental Premises Standards of Manager of Inspection Services Maintenance Bylaw No.6550-2008 Building Official Safety Officer Director of Licenses, Permits& Bylaws Bylaw Enforcement Officer Trades Inspector (b) By adding Schedule 27 as follows: Standards of Maintenance Bylaw Section Fine No. 6550-2008 Fail to comply with written notice 6 $250.00 Fail to maintain rental premises with standards prescribed in bylaw 8 $250.00 Disconnect service or utility 26 $500.00 READ A FIRST TIME this day of 12008. READ A SECOND TIME. this day of 2008. READ A THIRD TIME this day of 2008. RECONSIDERED AND ADOPTED this day of MAYOR 2008. CORPORATE OFFICER Deep Roots Greater Heights TO: FROM: SUBJECT: District of Maple Ridge His Worship Mayor Gordon Robson DATE: June 11, 2008 and Members of Council FILE NO: E01-035-001 Chief Administrative Officer ATTN: C of W CP Spirit of 150 Rail Tour EXECUTIVE SUMMARY: A request has been received from the Spirit of BC Community Committee to use municipal streets for the CP Spirit of 150 Rail Tour event on Friday June 27, 2008. Authorization from Council is required in accordance with the "Maple Ridge Highway and Traffic By- law 3136-1982" to allow the event to occur in Maple Ridge. RECOMMENDATION: THAT use of municipal streets be authorized for the CP Spirit of 150 Rail Tour event on Friday, June 27, 2008, provided the conditions outlined in Schedule 'A' attached to the staff report dated June 11, 2008 are met. DISCUSSION: a) Background: The Spirit of BC Community Committee is requesting permission to use municipal streets on Friday June 27, 2008, for their CP Spirit of 150 Rail Tour event. The event is to celebrate the 150th anniversary of the founding of the Crown Colony of British Columbia in 1858. The train includes the vintage Empress 2816 steam locomotive and support cars, two vintage passenger coaches, a vintage business car, a heritage baggage car converted into a traveling museum and a vintage stage car. The train will be stopping in Maple Ridge from 9:45 am until 11:45 am on Friday June 27, 2008. There will be a mock train robbery added to our location and the Golden Ears Vintage Car Club has been invited to bring some of their vehicles to add to the ambiance. The organizing committee is requesting closure of River Road between 223 Street and the Haney Bypass from 9:30 am until 12:00 noon. b) Strategic Plan: Permitting of Maple Ridge street events promotes community development and often highlights Maple Ridge's natural and built features. 1106 c) Citizen/Customer Implications: Permission to use municipal streets may cause some delays and inconveniences to other road users. However, traffic control will be provided by the event organizers. In addition, the organizers will be distributing an information letter to affected businesses and residents. d) Interdepartmental Implications: The road use permit establishes that the event organizer must obtain the approval of RCMP, for traffic control and must notify the Fire Department and BC Ambulance Services as well as coordinate with Coast Mountain Bus Company (transit service). e) Business Plan Implications: The Business Plan recognizes that the District processes requests for use of municipal streets as part of its services. The financial impact of the specific road use is limited to staff processing effort. f) Policy Implications: Permission to use municipal streets is grantable under the District's policy practices. g) Alternatives: . The District could refuse to permit the event to occur. In this event, the organizer would have to cancel the event. CONCLUSIONS: From time to time, the District is requested to allow the use of municipal streets for various events and activities. Permission is requested for the CP Spirit of 150 Rail Tour event and conditions of Schedule 'A' are attach d. `l Submitted y: And; ood, PhD., PEng. Mur)ibippn Enginpie-­`1 Approved by: rFrank Quinn, M PEn % Gene Mar ag r: 6 is works & Development Services Concurrence: J.L. (Jiministrative f Rule s� v ti Chief Officer ML/mi Schedule `A" To Council Memorandum Dated June 1.1, 2008 CP Spirit of 150 Rail Tour Conditions of Approval Approval for the event is given on condition that the organizers: 1. provide all necessary traffic controls, parking and emergency access acceptable to the R.C.M,P., and the Corporation of the District of Maple Ridge (the District); 2. notify local Fire Department, and Ambulance Services of the event; 3. make arrangements with Coast Mountain Bus Company for any required rerouting of buses; 4, advertise the event in a local newspaper and notify all surrounding businesses and residents of the event (a minimum of one week prior to the event date); 5. notify surrounding businesses of pending road closures, by letter provided by the District of Maple Ridge on behalf of the organizer; 6. must maintain access for emergency services to the effected areas at all times; 7. hold and save harmless the District from and against all claims, and damages arising out of or in any way connected with the event; 8. obtain and maintain during the term of this event a comprehensive general liability insurance policy providing coverage of not less than $5,000,000.00, naming the Corporation of the District of Maple Ridge as an additional named insured and MUST have the following statement written in the policy: "Naming the District as an additional insured and providing that the said policy shall not be cancelled, lapsed or materially altered without 30 days notice in writing to the District." Policies without this statement or an altered statement will NOT be accepted. The policy shall also include a Cross Liability Clause. A copy of such policy shall be delivered to the Corporate Officer prior to the event; and 9. refurbish all municipal infrastructure to an equal or better condition than that which existed prior to the event, all within 24 hours of the completed event, to the satisfaction of the District. The Corporation of the District of Maple Ridge reserves the right to withdraw permission to use municipal streets for this and future events should the organizers fail to comply with the above requirements. Chief Administrative Officer Event Details: June 27, 2008 9:30 a.m. - 12 noon CP Spirit of 150 Rail Tour The CP Spirit of 150 Rail tour is part of the 150th anniversary of the founding of the Crown Colony of BC in 1858. To celebrate, the CP Spirit of 150 Rail tour will visit 33 communities from June 12 to July 6. The tour includes the vintage CP2816 Empress Steam locomotive, two support cars, two vintage passenger coaches, a vintage business car, a heritage baggage car converted into a traveling museum and a vintage stage car. Visitors can view historic displays, watch a stage show and interact with costumed performers depicting some of BC's most entertaining and notorious historical figures. The train will be stopping in Maple Ridge at 9:45 until 11:45 a.m. on June 27. There will be a mock train robbery added to our location and the Golden Ears Vintage Car Club has been invited to bring some of their vehicles to add to the ambiance. Given the time of day, it is not yet known how many will be able to attend, if any. The owner of the Billy Miner Pub has been contacted and is in support of the event. She has indicated that she is willing to participate in some manner. In order to address safety concerns, we are requesting the road closure on River Road (between 223 & the Haney Bypass) from 9:30 a.m. until 12:00 noon. For further details contact: Ingrid Kraus, Executive Assistant, Parks & Recreation_ Services 604-467-7347 ikraus@ma r)leridF�e.ca BRITISH OMW COLUMBIA The Besc Place on brch INFORMATION BULLETIN B ` =. '"YEARS ".1he Best Place an Earth For Immediate Release Ministry of Tourism, Sport and the Arts 2008TSA0046-000839 Canadian Pacific May 30, 2008 CP SPIRIT OF 150 RAIL TOUR - SCHEDULE OF EVENTS VICTORIA — From June 12 to July 6, the CP Spirit of 150 Rail Tour will visit 33 communities in the Kootenays, the Rockies, the Shuswap, Kamloops, the Fraser Canyon and Vancouver as part of the year- long BC150 celebration. The CP Spirit of 150 Rail Tour is co -sponsored by Canadian Pacific, which is operating, staffing and maintaining the train. The train includes the vintage Empress 2816 steam locomotive and support cars, two vintage passenger coaches, a vintage business car, a heritage baggage car converted into a travelling museum and a vintage stage car. The museum car features a selection of artifacts from the "Stories of you, me and BC," a major exhibition at the Royal British Columbia Museum. The stage car features the sound of British Columbia, with a live band and stage show by The Motherlode. Visitors can enjoy and interact with costumed performers depicting some of B.C.'s most entertaining and notorious historical figures. Date Community and Event Times Pacifle Time except where noted June 12 Sparwood: 367 Pine St. (Behind the leisure centre) 3:15 to 5:15 p.m. (MT) Fernie: 701-0 Avenue. (Behind the station) 6:30 to 7.30 p.m. (MT) June 13 Yahk: Yahk-Kingsgate Community Centre, 8790 Railway Avenue. (Between North Street and Main Street.) I2:15 to 2 p.m. Creston: Mainline at Millennium Park. (Across from the Creston RCMP Station) 4:30 to 6:30 p.m. June 14 Castlegar: Heritage Society CP Station Museum, 400-13 Avenue. 1:15 to 3:15 p.m. Nelson: CP Station, 90 Baker Street. 7 to 9 p.m. June 16 Cranbrook: 1400 block, Theater Road. I I a.m. to 3 p.m. (MT) Invermere: Paradise Spur Track, 1400-3`d Avenue. 7 to 9 p.m. (MT) June 17 Radium: Foresters Road Crossing. 12:45 to 1:45 p.m. (MT) Golden: Track #7, 10'' Avenue. (Across from the 7-11 store) 6 to 10 p.m. (MT) June 18 Revelstoke. House Track -Revelstoke Yard, Victoria Road (Adjacent to CP parking lot) 4 to 8 p.m. -2- June 19 Craigellachie: Last Spike Monument-Malawka area off Highway #1 10:15 to 11:15 a.m. Salmon Arm: Lordco Parking Lot, 51 Lake Shore Drive N.E. 2 to 5 p.m. Notch Hill: Davies & Notch Hill Rd Crossing (Across from Notch Hill Hall, 1639 Notch Hill Rd.) 6:30 to 8:30 p.m. June 20 Chase: North side of Shuswap Avenue. (Across from the Chase RCMP Station, 226 Shuswap Avenue) 1 to 3 p,m. June 21 Kamloops: North side of Interior Saving Centre, 300 Lorne Street. 10 to 4 p.m. June 23 Savona: Mainline in front of Savona General Store, 648 Ernest Rd 2 to 4 p.m. Ashcroft: West of the CP Building, Railway Avenue 5:15 to 7:15 p.m. June 24 Spences Bridge: Mainline in front of The Inn at Spences Bridge, 3649 Highway #8. 9:45 to 10:45 a.m. Lytton: CP Building, Station Road 12:45 to 4:45 p.m. North Bend: East of the CP Building (Across from the CP Bunkhouse) 6:30 to 8:30 p.m. June 25 Yale: Railway Crossing between Albert and Victoria Street 11:30 to 12: 30 p.m. Hope: North side of the Fraser River (on the CP tracks) at Haig Station -East end of storage track (Ross Road off Highway #7) 1:45 to 3:45 p.m. Agassiz: Across from Agra Center, Pioneer Avenue (West of Highway 99) 5 to 7 .m. June 26 Mission: West Coast Express Station, 33200 N. Railway Avenue (Between Home and Welton Street) 12:45 to 3:45 p.m. Abbotsford: Gladys Avenue (extension of Highway #11) and George Ferguson Way/W. Railway Street. 5:30 to 9:30 p.m. June 27 Maple Ridge: North Mainline Track (Across from the Billy Minor Pub, 22355 River Road) 9:45 to 11:45 a.m. Pitt Meadows: West Coast Express Station, 12258 Harris Road. 12:30 to 2.30 p.m. .tune 29 Port Moody: West Coast Express Station (West end parking lot, corner of Moody and Spring Street) 12 to 4 p.m. June 30 Langley: Production Way, between 200 Street and Fraser Highway 2 to 4 .m. July 1-- Surrey: Cloverdale Village Square, Highway #10 (56th Avenue) and 176A Street (Rear Canada Day Parking Lot) 10 to 4 p.m. July 4 New Westminster: Advance Parking Lot, east of Westminster Quay, corner of Begbie and Front Street. 10 to 2 .m. July 5 West Vancouver: Ambleside Park, Marine Drive and 13 Street 10 to 2 .m. July 6 Vancouver: Rocky Mountaineer Station, 1755 Cottrell Street. 10 to 2 p.m. -3- BC 150 is a celebration of the 1501h anniversary of the founding of the Crown Colony of British Columbia in 1858. Every community is invited to participate in this year-Iong celebration of B.C.'s cultural diversity, community strength and achievement. For more information on BC150 events and programs, please visit www.bc150.ca Canadian Pacific is the official rail freight services provider for the Vancouver 2010 Olympic and Paralympic Winter Games. Visit www.cpr.ca for more information on Canadian Pacific. -30- Media Victoria Klassen Mike LoVecchio contact: Communications Manager Senior Manager — Media Relations Ministry of Tourism, Sport and the Arts Canadian Pacific 250 387-2799 778 772-9636 For more information on government services or to subscribe to the Province's news feeds using RSS, visit the Province's website at www.aov.bc.ca. FORM `A' Details of the Event Date:: --I q M F Contact Person: Jn1N210 J eP- S _Phone Fax Details: - ,S EL t�� G--F- P Sketch of Traffic Control Plan: RCMP concurrence for the proposed Traffic Control Plan The following agencies have been advised and acknowledge the event. - BC Transit Fire Department 1� Ambulance Services v' y Other �,C V-Y-� n Page 1 of 1 Michelle Isley From: Derrick Keist Sent: June 11, 2008 12:52 PM To: Ingrid Kraus; Michelle Isley Subject: RE: BC 150 Train Road Closure Confirmed Derrick KEIST Crime Prevention Program 1 Volunteer Coordinator RIDGE -MEADOWS R.C.M.P Phone: 604-467-7644 The information contained. in e:mail_messages you may receive from the Sender is confidential_ and may..alsgbe_ legall r privileged and we ask that you treat it with the same respect that you would.giv_e your awn, The e-mail is Intended for the recipient only and _access ,to it by anyone else is unauthorised. We would ask unauthorised recipients to maintain copfidentialiiy If you have received such e-mail in error, we apologise, and ask you to notify. the_ Sender immedialell Please destroy an copies and delete the message from your computer system(s), From: Ingrid Kraus. Sent: June 11, 2008 11:39 AM To: Derrick Keist Cc: Michelle Isley Subject: BC 150 Train Road Closure Hi Derrick: Michelle Isley is completing the report to Council for the road closure and needs sign off from you (RCMP). Would you be able to give her authorization via return email per our discussion to close the . road from 9:30 a.m. - 12:00 noon on June 27 from 2231d east to the Bypass on River Road? Thank you Ingrid Ingrid Kraus Executive Assistant Parks & recreation Services District of Maple Ridge 11995 Haney Place, Maple Ridge, BC V2X 6A9 Tel: 604-467-7347 Fax: 604-467-7393 www_mapleridge,_ca_ Deep Roots Greater Heights 11/06/2008 �� ~ ■y _ .F{ "11 •i� ST .SNNE AVE, �e ,i S•' `A4. ` t� N AVE CALLAGHAN AVE i 19$ AVE, 'mac R RID. E \ t District of Maple Ridge Deep Roots Greater Heights TO: His Worship Mayor Gordon Robson DATE: June 9, 2008 and Members of Council FILE NO: E02-010--127 FROM: Chief Administrative Officer ATTN: C of W SUBJECT: Award of Contract E02-010-127: Road Improvements 232 Street -- 132 Avenue to South Alouette Bridge and Streetlighting: 232 Street - Dewdney Trunk Road to Abernethy Way EXECUTIVE SUMMARY: The District's approved 2008 Capital Program includes road improvements on 232 Street from 132 Avenue to the South Alouette Bridge and streetlight improvements on 232 Street from Dewdney Trunk Road to Abernethy Way. The works generally consist of road construction that includes concrete sidewalks, concrete curbs and gutters, a concrete roundabout, an equestrian trail, storm sewers, and streetlights. An Invitation to Tender for the improvements was issued on May 9, 2008 and closed on June 6, 2008. Twenty tender packages were taken, but only two Contractors submitted tenders. The lowest tender was submitted by Double M Excavating Ltd. at $645,903.46 including GST. Council approval to award the work is required in order for the work to proceed. RECOMMENDATION: THAT Contract E02-01.0-127, Road Improvements: 232 Street - 132 Avenue to South Alouette Bridge & Streetlighting: 232 Street - Dewdney Trunk Road to Abernethy Way, be awarded to Double M Excavating Ltd. in the amount of $6:15,146.15; plus GST and THAT the Corporate Officer be authorized to execute the contract. DISCUSSION: a) Background Context: The District's Capital Program has been phasing road improvements in and around Silver Valley around the area of 232 Street and 132 Avenue over a number of years. Previous work included the replacement of the 232 Street bridge over the South Alouette River and more recently traffic safety and capacity upgrades on 132 Avenue. The current Capital Program includes work on 232 Street from 132 Avenue to the South Alouette Bridge and streetlight improvements on 232 Street from Dewdney Trunk Road to 1107 Abernethy Way. The works on 232 Street from 132 Avenue to the South Alouette Bridge include concrete sidewalks, concrete curbs and gutters, a concrete roundabout, an equestrian trail, storm sewers, and streetlights. This work represents the continuation of road improvements on 132 Avenue which is now approaching substantial completion. Streetlighting improvements from Dewdney Trunk Road to Abernethy Way were identified to improve lighting and road safety. Combining this project with the project further north on this road has financial benefits because the District would not have to pay extra mobilization costs. An Invitation to Tender for the improvements was issued on May 9, 2008 and closed on June 6, 2008. Twenty tender packages were taken, but only two Contractors submitted tenders. Tender result and analysis Two compliant tenders were received and opened in public. The analysis is as follows: Double M Excavating Ltd. Tyam Construction Ltd. Tender Price (excludingGST) $ 615,146.15 $702,736,00 Of the tenders received, the lowest acceptable tender was that which was received from Double M Excavating Ltd. with a tender price of $615,146.15 plus GST. b) Strategic Alignment: The Strategic Plan identifies key strategies under the transportation goals to achieve Vision 2025 which includes the maintenance and enhancement of a multi -modal transportation system within Maple Ridge. This project and its components are in alignment with that strategy. 232 Street from Dewdney Trunk Road to 132 Avenue is a part of TransUnk's Major Road Network (MRN) and is the District's primary north -south arterial route that leads to Golden Ears Provincial Park. In addition, 232 Street currently functions as the only access to Maple Ridge Park and the subdivisions in the Silver Valley area. The improvements proposed will greatly enhance the safety for all modes of travel. c) Citizens/Customer Implications: A public Open House was held on April 24, 2008 to present the detailed design drawings for the reconstruction of 232 Street from 132 Avenue to South Alouette Bridge. Preliminary drawings of the proposed roundabout at the intersection of 232 Street and 132 Avenue were displayed in 2007 during an earlier Open House for Phase 1. For the streetlighting improvements, a letter was sent to area residents advising of the works and inviting them to provide any comments they may have. Construction will commence as soon as the project is awarded and attempts will be made to minimize the impact to everyday traffic and residents in the area of construction. The corporate website and other communication channels will be used to update the public on the construction schedule. d) Intergovernmental implications: This reconstruction of the 232 Street by 132 Avenue is funded in part by a TransLink Minor Capital grant for work on the Major Road {Network. e) Interdepartmental Implications: The construction on 232 Street by 132 Avenue will be coordinated with the Parks & Leisure Services Department. In addition, the Operations Department, responsible for operation and maintenance, has provided input. f) Business Plan/Financial Implications: The 2008 approved Capital Budget provides sufficient funds under LTC 1970 for the road works and LTC 1884 and LTC 8003 to complete the streetlighting improvements. CONCLUSIONS: The tender price of $615,146.15, plus GST, by Double M Excavating Ltd. for the road improvements at 232 Street from 132 Avenue to the South Alouette Bridge and streetlighting on 232 Street from Dewdney Trunk Road to Abernethy Way is the lowest tendered price. Council approval to award the contract to Double M Excavating Ltd. is recommended. Preparell,by: Percy Yu, ElT Financial review by: Trevsr rhompson, CCA Engin per -In -Training Manager, Financial Planning Reviewed by: 4ndrew Wood, PhD., PEng. Municipal Engineer 4 Approved by: Frank Quinn, XMBA n Gen anag P �c Works & Development Services Concurrence: `J.L. (Jim) Rule Chief Administrative Officer PY/m i MAPLE RIDGE British Columbia TO: FROM: SUBJECT: District of Maple Ridge His Worship Mayor Gordon Robson DATE: June 10, 2008 and Members of Council FILE NO: Chief Administrative Officer ATTN: C.O.W 2007 Annual Report and 2007 Statement of Financial Information EXECUTIVE SUMMARY: The 2007 Annual Report has been prepared in accordance with Section 98 of the Community Charter and Municipal Council is required to formally receive this report before June 30th. A major component of the report is the 2007 Audited Financial Statements. These statements were presented to the Finance & Audit Committee; related information on our reserves & General Revenue Fund were presented at regularly schedules meetings of council, all of which were open to the public. The 2007 Annual Report will be submitted to the Government Finance Officers Association for consideration for the Canadian Award for Financial Reporting, an award the District has received for the past seventeen years. Under the Financial Information Act, the District is required to file a Statement of Financial Information with the Province of British Columbia prior to June 30th each year. This report must be approved by Council and the statutory Financial Officer. RECOMMENDATION(S): That the 2007 Annual Report be received as required by the Community Charter. That the Statement of Financial Information be approved as required by the Financial Information Act. DISCUSSION: The 2007 Annual Report has been prepared in accordance with Section 98 of the Community Charter. As required in the Charter, the report contains our Audited Financial Statements; a Progress Report detailing municipal objectives and progress toward their achievement; information about the services provided by Municipal Departments; and lists the Permissive Tax Exemptions awarded for the 2007 fiscal year. The report was available for public inspection on June 3 and notice posted in the local newspaper as required by Section 94 of the Charter indicating that the report is being presented at the Council meeting of June 24t�. The District of Maple Ridge has been a recipient of the Canadian Award for Financial Reporting for the past seventeen years. This award is presented by the Government Finance Officers Association (GFOA) to recognize Municipalities that publish high quality financial reports that are easily readable, efficiently organized and clearly communicate the government's financial picture. The 2007 Annual Report will be submitted to the GFOA for consideration for this year's award. In addition to the Annual Report required by the Community Charter, the District of Maple Ridge is required to publish an annual Statement of Financial Information (SOFT) under the Financial Information Act. This report must be approved by Council and the statutory Financial Officer, and filed with the Province of British Columbia prior to June 30, 2008. 1131 The SOFI is attached for your review and approval. The package contains: 1) A completed checklist 2) A Statement of Assets & Liabilities 3) An Operational Statement 4) A Schedule of Debt 5) A Schedule of Remuneration and Expenses 6) A Statement of Severance Agreements 7) A Schedule of Disbursements to supplies of goods or services 8) Notes to the Financial Statements 9) A Statement of Change in Financial Position 10)A Management Report 11) A Statement of Approval of the financial information submitted. Citizen/Customer Implications: The Annual Report and the SOFT provide additional information to the residents of Maple Ridge and the general public, contributing to Council's commitment to open government. CONCLUSIONS: Prior to June 301h of each year Council is required to receive the District's Annual Report in accordance with Section 98 of the Community Charter and is also required to approve the Statement of Financial Information in accordance with the Financial Information Act. It should be noted that a detailed presentation on our 2007 Financial Statements was done at the Finance & Audit Committee; and that related information on our reserves and General Revenue funds was presented at regularly scheduled Council meetings, both of which were open to the public. The 2007 Annual Report and the 2007 Statement of Financial Information are attached to this report. ,O L Prepared by: Catherine Nolan, CGA Manager of Accounting ��� ��N Approved by: Paul Gill, BBA, CGA General Manager..Gorr orate and Financial Services Concurrence: J.,C. (Jim) 0ble (thief Administrative Officer Financial Information Act Financial Information Regulation (FIR), Schedule 1 Statement of Financial Information (SOFI) Index to FIR Schedule 1 and the Checklist Page 1: Corporation Information Ministry Information General: Section One 1(1)(a) Statement of assets and liabilities 1(1)(b) Operational statement 1(1)(c) Schedule of debts 1(1)(d) Schedule of guarantee and indemnity agreements 1(1)(e) Schedule of employee remuneration and expenses 10)(f) Schedule of suppliers of goods and services 1(2) [Explanatory information for reference] 1(3) Statements prepared on a consolidated basis or for each fund 1(4) & (5) Notes to the statements and schedules in section 1(1) Page 2: Statement of Assets & Liabilities: Section Two 2 Balance sheet Changes in equity and surplus or deficit Operational Statement: Section Three 3(1) Statement of Income / Statement of Revenue and Expenditures Statement of Changes in Financial Position 3(2) & (3) Omission of Statement of Changes in Financial Position, with explanation 3(4) Requirement for community colleges, school districts and municipalities Statement of Debts: Section Four 4(1)(a) & 4(2) List and detail the schedule of long-term debts 4(1)(b) Identify debts covered by sinking funds 1 reserves 4(3) & (4) Omission of schedule, with explanation Page 3: Schedule of Guarantee and indemnity Agreements: Section Five 5(1) List agreements under the Guarantees and Indemnities Regulation 5(2) State the entities and amounts involved 5(3) & (4) Omission of schedule, with explanation Page 3 & 4: Schedule of Remuneration and Expenses: Section Six 6(1) [Definitions for reference] 6(2)(a) List remuneration 1 expenses for each elected official, member of board, Cabinet appointees 6(2)(b) List each employee with remuneration exceeding $75,000, plus expenses 6(2)(c) Consolidated total for all employees with remuneration of $75,000 or less 6(2)(d) Reconcile difference in total remuneration above with operational statement 6(3) Exclude personal information other than as required Index 1 Page 3 & 4: Schedule of Remuneration and Expenses: Section Six (continued) 6(4) & (5) [Explanatory information for reference] 6(6) Report employer portion of El and CPP as a supplier payment 6(7)(a) & (b) Statement of severance agreements 6(8) Explain an omission of statement of severance agreements 6(9) [Statement of severance agreements to minister — not required unless requested] Page 4: Schedule of Suppliers of Goods or Services: Section Seven 7(1)(a) List suppliers receiving payments exceeding $25,000 7(1)(b) Consolidated total of all payments of $25,000 or less 7(1)(c) Reconcile difference in total above with operational statement 7(2)(a) [Explanatory information for reference] 7(2)(b) Statement of payments of grants or contributions 7(2)(c) [Explanatory information for reference] Page 5: Inactive Corporations: Section Eight 8(1) Ministry to report for inactive corporations 8(2)(a) Contents of report — statements and schedules under section 1(1) to extent possible 8(2)(b) Contents of report — operational status of corporation Approval of Financial Information: Section Nine 9(1) Approval of SOFT for corporations (other than municipalities) 9(2) Approval of SOFT for municipalities 9(3) Management report 9(4) Management report must explain roles and responsibilities 9(5) Signature approval is for all contents of the SOFI Access to the Financial Information: Section Ten 10(1) to (3) [Explanatory information for reference] Index 2 Financial Information Regulation, Schedule 1 Checklist — Statement of Financial Information (SOFI) For the Corporation: Corporate Name: Corporation of the District of Contact Name: Catherine Nolan Maple Ridge Fiscal Year End: December 31, 2007 Phone Number: 604-467-7316 Date Submitted: June 25, 2008 For the Ministry: Ministry Name: Date Received: Date Reviewed: Approved (SFO): E-mail: cnolan@mapleridge.com Reviewer: Deficiencies: Deficiencies Addressed: Further Action Taken: Distribution: Legislative Library Ministry Retention Yes Yes No No FIR Item Yes No NIA Comments Schedule 1 Section General 1 0) (a) Statement of assets and liabilities X Statement A 1 (1) (b) Operational statement X Statement B 1 (1) (c) Schedule of debts X Schedule 1 1 (1) (d) Schedule of guarantee and X NIL report indemnity agreements 1 (1) (e) Schedule of employee remuneration X and expenses 1 (1 } (f) Schedule of suppliers of goods and X services 1 (3) Statements prepared on a X Statements A& B consolidated basis or for each fund, as appropriate 1 (4) Notes to the financial statements for X 1 (5) the statements and schedules listed above FIR Item Yes No NIA Comments Schedule I Section Statement of Assets & Liabilities 2 . A balance sheet prepared in X Statement A accordance with GAAP or stated accounting principles 1 policies, and • Show changes in equity and surplus or deficit due to X operations Statement B Operational Statement 3 (1) Prepared in accordance with GAAP X or stated accounting principles 1 policies and consists of: • a Statement of Income or Statement B Statement of Revenue and Expenditures, and • a Statement of Changes in Statement C Financial Position 3 (2) . The Statement of Changes in X 3 (3) Financial Position may be omitted if it provides no additional information • The omission must be explained in the notes 3 (4) Community colleges, school districts, X Statement 2 and municipalities must prepare a Statement of Changes in Financial Position for the Capital Fund Schedule of Debts 4 (1) (a) List each long-term debt (secured by X Schedule 1 4 (2) debentures, mortgages, bonds, etc.), stating the amount outstanding, the interest rate, and the maturity date 4 (1) (b) Identify debts covered by sinking X Schedule 1 funds or reserves and amounts in these accounts 4 (3) • The schedule may be omitted if 4 (4) addressed under section 2 or 5 and it provides no additional information X The omission must be explained in a note to the schedule FiR Schedule 1 Item Yes No NIA Comments Section Schedule of Guarantee and Indemnity Agreements 5 (1) List financial agreements that X required government approval prior to being given (see Guarantees and Indemnities Regulation in FIA Guidance Package) 5 (2) State the entities involved, and the X specific amount involved if known 5 (3) . The schedule may be omitted if X 5 (4) addressed under section 2 or 4 and it provides no additional information The omission must be explained in a note to the schedule Schedule of Remuneration and Expenses (See Guidance Package for suggested format) 6 (2) (a) List separately, by name and X position, the total remuneration and the total expenses for each elected official, member of the board of directors, and employee appointed by Cabinet 6 (2) (b) List alphabetically each employee X whose total remuneration exceeds $75,000 and the total expenses for each [excluding the persons listed under 6 (2) (a)] 6 (2) (c) Include a consolidated total for X employees whose remuneration is $75,000 or less [excluding the persons listed under 6 (2) (a)] 6 (2) (d) Reconcile or explain any difference X between total remuneration in this schedule and related information in the operational statement 6 (3) Exclude personal information other X than name, position, function or remuneration and expenses of employees FIR Schedule 1 Item Yes No NIA Comments Section Schedule of Remuneration and Expenses (See Guidance Package for suggested format) 6 (6) Report the employer portion of El X and CPP as a supplier payment to the Receiver General for Canada rather than as employee remuneration 6 (7) (a) Include a statement of severance X 6 (7) (b) agreements providing: • the number of severance agreements under which payment commenced in the fiscal year being reported on for non -union employees, and • the range of equivalent months` compensation for them (see Guidance Package for suggested format) 6 (8) Provide the reason for omitting a X statement of severance agreements in a note to the schedule of remuneration and expenses Schedule of Suppliers of Goods or Services (See Guidance Package for suggested format) 7 (1) (a) list in alphabetical order all suppliers X of goods and services who received aggregate payments exceeding $25,000 7 (1) (b) Include a consolidated total of all X payments to suppliers who received $25,000 or less 7 (1) (c) Reconcile or explain any difference X between the consolidated total and related figures in the operational statement 7 (2) (b) Include a statement of payments for X the purposes of grants or contributions FIR Schedule 1 Item Yes No NIA Comments Section Inactive Corporations 8 (1) The ministry reports for the X corporation if the corporation is not operating to the extent required to produce a SOFT 8 (2) (a) The ministry's report contains the X statements and schedules required under section 1 (1), to the extent possible S (2) (b) The ministry's report contains a X statement of the operational status of the corporation (see Guidance Package regarding what to include) Approval of Financial Information 9 (1) Corporations other than X municipalities — the SOFI is signed as approved by the board of directors or the governing body (see Guidance Package for example) 9 (2) Municipalities — the SOFI is X approved by its council and by the officer assigned responsibility for financial administration (see Guidance Package for example) 9 (3) A management report is included, X signed by the head and chief financial officer, or by the municipal officer assigned responsibility for financial administration (see examples in annual report at http://www.gov.bc.ca/cas/popt/) 9 (4) The management report explains the X roles and responsibilities of the board of directors or governing body, audit committee, management, and the auditors 9 (5) Signature approvals required in X section 9 are for each of the statements and schedules of financial information, not just the financial statements Consolidated Statement of Financial Position As at December 31, 2007 Financial Assets Cash and temporary investments (note 1) Portfolio investments (note 1) Accounts receivable (note 2) Recoverable local improvements (note 3) Other assets (note 7) Liabilities Accounts payable and accrued liabilities (note 5) Deferred revenue Restricted revenue (note 11) Refundable performance deposits and other Employee future benefits (note 8) Longterm debt (note 6, schedule 1) Net Financial Assets (Debt) I Pa Gill, C A General Manager: Corporate & Financial Services Actual 2007 $ 18,321,091 92,159,630 17,036,111 876,209 600,067 128,993,108 12,213,451 8,260,924 40,865,715 7,490,986 4,122,800 45,844,029 118, 797L905 $� 10.195,203 Statement A Actual 2006 $ 28,066, 766 67,030,331 15,355,354 814,774 611828 111,879,053 10,299,934 6,678,982 36,699.742 2,631,336 3,915,400 47,737,412 107.962 806 $ 31916,247 Mayor, District of Maple Ridge a) The notes to the Consolidated Financial Statements are an integral part of this statement b) Contingencies, Commitments and Unrecognized liabilities (Note 10) Page 6 Statement B Consolidated Statement of Financial Activities For the Year Ended December 31, 2007 Actual Budget Actual 2007 2007 2006 Revenue - (segment report): Taxes for municipal purposes (note 9) $ 46,096,676 $ 46,200,741 $ 42,221,337 User fees and other revenue 26,139,978 24,452,628 24,568,587 Senior government transfers 4,914,817 4,358,860 2.487,939 Development revenue 8,556,488 24,476,456 5,065,681 Interest and investment income Investment income $ 2,846 285 Interest income 1,315,634 Less: Deferred amount f985,393) Interest and investment income 3,176,526 3,176,526 1,695,000 2,455,874 Asset disposal proceeds and other gains 929,590 1,137,000 525,221 Contributed subdivision infrastructure 1,490,323 1,490,323 10,848,250 91,304,398 103,811,008 88,172,889 Expenditures -(segment report): Protective services 22,997,397 31,893,381 19,173,524 Transportation services 15,621,956 29,545,408 16,659,206 Recreation and cultural 17,525,321 24,309,923 17,872,291 Water utility 9,087,857 9,299,602 9,388,844 Sewer utility 6,681,886 8,258,612 7,873,626 General government 10,483,182 13,370,651 9,553,553 !Tanning, public health and other 2,627,843 4,025,258 2,607,170 Change in allowance for investments 169,283 85,025,"2 120,702,835 83,297,497 Excess (Deficiency) of Revenue over 6,278,956 (16,891,827) 4,875,392 Expenditures Principal/Sinking Fund payments (schedule 1) (1,893,383) (1,974,770) (2,398,105) Debt Issued 900,000 (357,675 Increase (decrease) in Fund Balances 4,385,573 (17,966,597) 2,834,962 Fund Balances Beginning of the Year 51,653,659 51,653,659 48,818,701 Fund Balances End of the Year $_ 56,03%232 $ 33�062 $ 61�59 a) The notes to the Consolidated Financial Statements are an integral part of this statement b) Contingencies, Commitments and Unrecognized Liabilities (Note 10) Page 7 Schedule 1 Continuity Schedule of Long Term Debt For the Year Ended December 31, 2007 Date of Bylaw/MFA Function/Purpose Interest Issue/Maturity Rate Long Term Debts Apr 2005/2027 6246/93 Recreation/Downtown Civic Properties Apr 2005/2025 6246/93 General Government/Downtown Office Complex Dec 2006/2027 6246/99 General Government/Downtown Office Complex May 1992/2007 4667/53 Transportation/Downtown Parking Dec 1995/2010 5291/61 Transportation/Downtown Parking Jun 1983/2008 3086/33 Transportation/Storm Sewer May 1992/2007 4667/53 Sewer Utility May 1992/2008 3085/33 Sewer Utility Jan 1983/2008 3084/33 Water Utility Subtotal LESS: Sinking Funds Dec 2006/2027 6246/99 General Government/Downtown Office Complex May 1992/2007 4667/53 Transportation/Downtown Parking Dec 1995/2010 5291/61 Transportation/Downtown Parking Jun 1983/2008 3086/33 Transportation/Storm Sewer May 1992/2007 4667/53 Sewer Utility May 1992/2007 3085/33 Sewer Utility Jan 1983/2008 3084/33 Water Utility S u biota I Net Amount Page 30 5.7 % 5.7 % 5.0 % 9.6 % 9.6 % 12.4 % 9.6 % 12.4 % 11.3 % 9.6 % 9.6 % 12.4 % 9.6 % 12.4 % 11.3 % Dec 31,2006 New Debt Issued Balance During the year Outstanding Principal/ Sinking Fund Sinking Fund Earnings Payments 2007 Balance Outstanding Interest Paid/ Earned For The Year 27,249,027 968,546 - 26,280,481 1,498,525 3,778,572 134,135 3,644,437 207,798 16,300,000 - 16,300,000 807,465 1,200,000 1,200,000 36,600 300,000 - 300,000 12,000 74,719 35,183 - 39,536 7,070 112,375 - - 112,375 3,427 87,195 41,057 - 46,138 8,250 24,995 11,769 - 13,226 2,365 49,126,883 1,190,690 - 47,936,193 2,583,500 - 547,382 10,209 557,591 10,209 1,089,895 55,610 54,495 1,200,000 54,495 197,512 13,903 10,783 222,198 10,783 102,064 5,208 5,103 112,375 5,103 622103 80,590 2,092,164 80,590 1,389,471 $ 47,737,412 $ $ 1812 793 $ 80,590 $ 45 844 029 $ 2,502,910 Page 31 Significant Accounting Policies For the Year Ended December 31, 2007 (a) Reporting Entity and Basis of Consolidation The District of Maple Ridge (The "Municipality") is a local government located in British Columbia, Canada. The Municipality is not subject to income taxes. These financial statements have been prepared using recommendations issued by the Public Sector Accounting Board of the Canadian Institute of Chartered Accountants. They consolidate the activities of the General, Water and Sewer, Operating and Capital Funds,and Reserve Funds of the Municipality, and the Municipality's wholly owned subsidiaries C.D.M.R. Developments Ltd. and Maple Ridge Municipal Holdings Ltd. The operating activities of the subsidiary companies are included in the General Revenue Fund and the Capital activities of the subsidiary companies are included in the General Capital Fund. 2007 2006 Operating Funds (Statement 1) - As at December 31, the fund balances were as follows: General Revenue Fund $ 2,673,416 $ 2,442,301 Sewer Revenue Fund 3,737,315 3,401,602 Water Revenue Fund _ 3,452,433 3,353,988 9,863,164 9,197,891 Capital Funds (Statement 2) - As at December 31, the fund balances were as follows: General Capital Fund Sewer Capital Fund Water Capital Fund Reserves (Statement 3) - As at December 31, the reserve balances were as folllows: Reserve Fund and Reserve Accounts Total Fund Balances Longterm Debt -comprised of the debts shown on Schedule 1 Net Assets (72,817) 393,746 (72,817) 393,746 46,248,885 _ 42,062019 56,039,232 51,653,659 45�44,029 47,737.412 $ 10�203 $ 3,916.247 (b) Accrual Accounting The accrual method for reporting revenues and expenditures has been used. Revenues are recorded in the period they are earned. Expenditures are recorded as the cost of goods or services in the period they are obtained. Page 3 (c) Revenue Recognition Taxation Annual levies for non -optional municipal services and general adminstrative services are recorded as Taxes for municipal purposes. Levies imposed by other taxing authorities are not includes as Taxes for municipal purposes. Taxes are recognized as revenue in the year they are levied. Through the British Columbia Assessments appeal process Taxes may be adjusted by way of supplementary roll adjustments. The affects of these adjustments on Taxes are recognized at the time they are awarded. User fees and other revenue Charges for sewer and water usage are recorded as User fees and other revenue. Senior government transfers Unconditional grant revenue is recognized when it is received. Conditional grant revenue is recognized to the extent the conditions imposed on it have been fulfilled. Development revenue Receipts that are restricted by the legislation of senior governments or by agreement with external parties are reported as Restricted Revenues at the time they are received. When qualifying expenditures are incurred restricted revenues are brought into revenue as Development revenue. Restricted Revenues are comprised of the amounts shown in Note 11. investment income The Municipality invests in pooled funds of the Municipal Finance Authority of British Columbia. Earnings of these funds are allocated to the members from time to time based on the market value of the pool. The Municipality recognizes only its share of the realized earnings of the pool. This revenue is recorded as Investment Income and the amount is added to the cost of the units held. To the extent that financial instruments have no stated rate of return, Investment income is recognized as it is received. Local improvement revenue The Municipality records capital expenditures for property and equipment funded by local improvement agreements as they are incurred. Revenues are recognized as Development revenue at the time of the expenditures to the extent that they will be recoverable. Local improvement levies subsequently imposed under the agreement are recorded as User fees and other revenue for the portion that pertains to a carrying charge. Proceeds from disposal of property and equipment Proceeds from the sale of tangible property and equipment are recognized as revenue at the time of sale. (d) Consolidated expenditures Consolidated expenditures reported on the Consolidated Statement of Financial Position are reported by function and include operating, capital and interest costs and are net of internal equipment allocations. Reporting by object (type) of expenditure is included in the Segment Report. (e) Property and equipment Property and equipment purchased or constructed and work in process are reported as capital expenditures and are classified according to their functional use. Property and equipment donated are reported at fair market value at the time of the donation. Capital expenditures are reported on the Consolidated Report of Segmented Revenue and Expenditures. Page 4 (f) Subdivision infrastructure Subdivison streets, lighting, sidewalks, drainage, and other infrastructure are required to be provided by subdivision developers. Upon completion they are turned over to the Municipality. The Municipality is not involved in the construction and does not budget for either the contribution from the developer or the capital expenditure in its financial plan. The budget figures presented on the financial statements are equal to the value of infrastructure turned over to the Municipality during the year. (g) Use of estimates/measurement uncertainty The preparation of financial statements in accordance with Canadian generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent asets and liabilites at the date of the financial statements and the reported amounts of revenue and expenditures during the reporting period. Significant areas requiring use of management estimates relate to the determination of employee future benefits, the outcome of litigation and claims and the precentage of completion of buildings and subdivision inspections. Actual results could differ from those estimates. The Municipality monitors and treats contaminates produced at a solid waste landfill site it closed in 1989. The eventual expenditures the Municipality intends to incur related to the site are not determinable and no accrual for them has been recorded. Monitoring and treatment expenditures are recognized as they are made. (h) Budget figures The budget figtures used are based on the five year financial plan adopted May 8, 2007. Contributed subdivision infrastructure for 2007 has been added to the adopted financial plan amounts in order to better demonstrate comparability with the actual results. (i) Financial instruments The Municipality's financial instruments consist of cash and temporary investments, portfolio investments, accounts receivable, recoverable local improvements, other assets, accounts payable and accrued liabilities, refundable performance deposits and long-term debt. Unless otherwise indicated, it is management's opinion that the Municipality is not exposed to any significant interest, credit, or currency risks arising from these financial instruments. (!) Investments Investments and pooled investments are reported using the cost method. Provisions for declines in the market value of investments are recorded when they are considered to be other than temporary. (k) Cost share agreement The Municipality participates in a cost share agreement with the City of Pitt Meadows to provide all of the recreation and cultural services and maintain all of the parks in both municipalities. The Municipality recognizes expenditures at their gross value and records the City of Pitt Meadodws contribution as revenue. (l) Basis of segmentation/Segment Report The Municipality has adopted the new Public Sector Accounting Board recommendation requiring financial information to be provided on a segmented basis. Municipal services have been segmented by grouping activities that have similar service objectives (by function). Revenues that are directly related to the costs of the function have been attribted to each segment. Expenditures reported for each segment include an allocation for internal equipment charges. Interest is allocated to functions based on the purpose of specific borrowings. Page 5 Notes To The Consolidated Financial Statements For the Year Ended December 31, 2007 1. Cash and Investments Casio and Temporary Investments: Cash and temporary investments as at December 31, 2007 were comprised as follows: 2007 2006 $ 1,321,410 $ 3,250,031 Cash 16.999,681 24,816,735 Temporary Investments $0 18,321.091 $ 28 066,766 Temporary investments are bank term deposits and Guaranteed Investment Certificates with effective interest rates of 4.55% - 5.15%. Additionally, the Municipality holds temporary investments of 06) and e of 47,529 for for 0 $1,153,6 trusts which are not reported elsewhere agreements n the financiallstatlO( statements. They are held for th e8ollowi g6) trusts: Balance Dec 31, 2006 Interest Earned Receipts Disbursements Balance Dec 31, 2007 $ 1.02,810 $ - $ 71,649 $ 128,593 $ 45,866 Latecomer Fees Cemetery Perpetual Care 586,559 26,864 1534,051 1226,864 64 2,620,6100 Greater Vancouver Sewer & 1,809,346 - Drainage District 40 142,143 �227 129,956 Albion Dyking District -- 141� $ 2 848 673 $ 2,498,715 $ 26,904 $1,787,202 $ . .ice Portfolio Investments Portfolio investments include Provincial Government Bonds and Bank Notes with effective interest rates of 3.12%- 5.0%. They also include equity -based Bank Notes and pooled investment funds administered by the Municipal Finance Authority of British Columbia, neither of which has a stated rate of return. The carrying value of securities is based on the cost method whereby the cost of the security is adjusted to reflect investment income, which is accruing, and any permanent decline in market value. The carrying value of Portfolio Investments, net of an allowance of $169,283 ($169,283 for 2006), at December 31, 2007 was $92,159,630 ($67,030,331 for 2006). The market value at December 31, 2007 was $90,421,875 ($65,910,491 for 2006), included in this amount is $24,268,670 ($7,500,000 for 2006) for securities shown at cost for investments for which there is no active market. 2. Accounts Receivable 2007 2006 $ 3,535,855 $ 3,158,191 Property Taxes 2,139,408 881,928 Other Governments 2,618,246 2,585,842 General and Accrued Interest 817991696 8,893,135 Development Cost Charges 17,093,205 15,519,096 Less: Allowance for Doubtful Accounts 57 94 $ 17,036,111 163 742 $ 15 355.354 Page 9 3. Recoverable Local Improvements The Municipality provides interim financing for certain geographically localized capital projects.lt recovers these amounts either from benefiting property owners or from provincial subsidies. As at December 31, 2007 the recoverable balance was comprised as follows: Recoverable from property owners Local improvement fund projects Sewerage projects Recoverable from Province Sewerage projects Water system projects 2007 2006 716,266 $ 591,083 8,517 716,266 599,600 155,185 4,758 _ 159,943 $ 876,209 206,155 9,019 215,174 $ 814 774 4. Pension Plan The Municipality and its employees contribute to the Municipal Pension Plan (the "Plan"), a jointly trusted pension plan. The Board of Trustees, representing plan members and employers, is responsible for overseeing the management of the pension plan, including investment of the assets and administration of the benefits. The pension plan is a multi -employer contributory pension plan. Basic pension benefits provided are defined. The plan has about 144,000 active members and approximately 51,000 retired members. Active members include approximately 35,000 contributors from local governments. Every three years an actuarial valuation is performed to assess the financial position of the Plan and the adequacy of plan funding. The most recent valuation as at December 31, 2006 indicated a surplus of $438 million for basic pension benefits. The next valuation will be as at December 31, 2009 with results available in 2010. The actuary does not attribute portions of the surplus to individual employers. Employer contributions to the Plan for 2007 were $1,454,528 ($1,266,984 for 2006) they are included in consolidated operating expenditures. Employee contributions for 2007 were $1,251,265 ($1,145,208 for 2006). 5. Accounts Payable and Accrued Liabilities: Accounts Payable: General Other Governments Salaries and Wages Accrued Liabilities: Vacation Pay Other Vested Benefits Page :to $ 5,379,608 $ 4,984,346 1052 388 11,416,342 505,702 291.407 79710 $ 12 213 451 2006 2,893,433 5,712,422 915,846 9,521, 701 503,233 275,000 778,233 $ 10.299.934 6. Long Term Debt (Schedule 1) Long Term Debt is reported net of Sinking Fund balances and interest expense is reported net of Sinking Fund earnings. The Municipality carries no debt for others. The Longterm debt issued and outstanding as at December 31, 2007 was $�15,844,029 ($47,737,412 for 2006). The following principal, sinking fund and interest are payable over the next five years. 2008 $ 1,794,001 2009 $ 1,727,113 2010 $ 1,760,031 2011 $ 1.779,974 2012 $ 1,814,777 As at December 31, 2007 the Municipality has approved but un-issued long term debt in the amount of $700,000 under Loan Authorization Bylaw 6246 which expires in 2011. 7. Other Assets Debt Reserve Fund: The Municipal Finance Authority of British Columbia provides capital financing for regional districts an their member municipalities. The Authority is required to establish a Debt Reserve Fund. Each regional district, through its member municipalities who share in the proceeds of a debt issue, is required to pay into the Debt Reserve Fund certain amounts set out in the debt agreements. The Authority pays into the Debt Reserve Fund these monies from which interest earned thereon less administrative expenses becomes an obligation to the regional districts. it must then use this fund, if at any time there are insufficient funds, to meet payments on its obligations. if this occurs, the regional districts may be called upon to restore the fund. Upon the maturity of a debt issue the unused portion of the Debt Reserve Fund established for that issue will be discharged to the Municipality. The Municipality has estimated that there is only a remote possibility that these funds will not be paid to it and therefore these funds have been included in Other Assets'of $600,067 ($611,828 for 2006). 8. Employee Future Benefits n the The Municipality provides o qualifying employee future benefits These benefits f are not separately orm of severance bundfed and vested and non- ves ed empl ees. Severance benefits are cash settlements paid to employees who cease their employment with the Municipality after a specified period of time, Full time employees hired before February 11, 1999 qualify for five days pay per year of employment, provided they either work a minimum of 20 years with the Municipality or retire as defined by the Public Sector Pension Plan Act. Full time employees hired after February 11, 1999 qualify for 20 days pay provided they work a minimum of 10 years with the Municipality and retire as defined by the Public Sector Pension Plan Act. The Municipality permits full time employees to accumulate up to 18 days per year of service for future oyees a flor ilnesses balance this benefit t does of Odays. For certain not vest and canqualifying nvvertedlto any other portion fit vests; hertype of benefit. Page 11 An actuarial valuation of these benefits was performed to determine the Municipality's liability and accrued benefit obligation as at December 31, 2006 and updated for December 31, 2007. The valuation resulted in an unamortized actuarial gain of $134,900 ($59,100 for 2006) at December 31, 2007. The benefit liability at December 31, 2007 was $4,122,800 ($3,915,400 for 2006) comprised as follows: Benefit Liability - Beginning of the year Add (less): Unamortized actuarial gains (losses) Accrued benefit obligation - Beginning of the year Add: Total liability related costs Current service costs Interest on accrued benefit obligation Amortization of actuarial losses (gains) Less (Add): Liability related costs not increasing accrued benefit obligation - amortization of acturarial loss Actuarial gain (loss) Benefits paid during the year Accrued Benefit Obligation - End of the year Add (Less) Unamortized actuarial gains (losses) Benefit liability - End of the year 2007 $ 3,915,400 (59,100) 3,856,300 257,000 178,300 5 600 429,700 (5,600) 81,400 222,300 298,100 3,987,900 134900 $ 4122 800 2006 $ 3,587,774 76,326 3,664,100 241,800 178,400 76,326 496,526 76,326 59,100 168,900 304,326 3,856,300 59.100 $ 3 915 400 Actuarial assumptions used to determine the Municipality's accrued benefit obligation are as follows: 2007 2006 Discount rate (long-term borrowing rate) 4.50 % 4.50 % Expected future inflation rate 2.50 % 2.50 % Merit and inflationary wage and salary increases averaging 4.55 % 4.55 % 9. Property Tax Levies In addition to its own tax levies the Municipality is required to levy taxes on behalf of various other taxing authorities. These include the provincial government for local school taxes, incorporated dyking districts located within the Municipality and, organizations providing regional services in which the Municipality has become a member. Total tax levies for 2007 of $80,212,057 ($75,308,285 for 2006) were comprised as follows: Municipal Tax Levies Levies for other authorities School taxes Greater Vancouver Transit Authority British Columbia Assessment Authority Greater Vancouver Regional District Parks Dyking Districts Municipal Finance Authority Total Collections for Others Total Tax Levies 2007 2006 $ 46,096,676 $ 42,221,337 26,936,461 5,245,583 779,494 806,054 345,019 2.770 34,115.381 $__ 80,212,057 26,139, 631 5,225,323 763,354 757,658 198,699 2.283 33,086,948 $ 75,308,285 Page 12 10. Contingencies, Commitments and Unrecognized Liabilities: (a) Third Party Claims Where losses related to litigation are likely and can be reasonably estimated management accrues its best estimate of loss. For 2007 this estimate is $398,814 ($612,116 for 2006). There are no significant outstanding claims for which the likelihood could not be estimated. (b) Contractual Obligations (i) Sewer and Water (a) Under a cost sharing agreement with the Greater Vancouver Sewerage and Drainage District, the Municipality is committed to make annual payments until 2012 totaling $659,542 plus related interest for facilities in the Maple Ridge/Pitt Meadows sub -area. The current annual payment is $220,482 plus interest. (b) The Municipality has entered into a cost share agreement with the Greater Vancouver Water District for the construction of infrastructure. Under this agreement the Municipality expects to incur liabilities of approximately $8,900,000 over the next 6 years. The liability is recorded as the related costs are incurred. (ii) Recreation and Cultural Services (a) In 1998 the Municipality entered into an agreement to purchase ice sheet time for five years commencing in 1999, with a five-year renewal option. In January 2004 the Municipality renewed the agreement for an additional five-year period. The minimum annual payment due for the provision of ice time is $552,225. These payments are recorded as expenditures when the ice time is provided. (c) Contingent Gains raised at $2.2 Million, In 1998 the Municipality provided financial assistance, including property appraised ociavan in order to enable them to construct a to the Maple Ridge Elderly Citizen Recreation Ass residential housing complex for senior citizens. In exchange for the assistance, the Association agreed to place restrictive covenants on each unit, which could recover up to $1.45 Million on re -sales by subsequent owners. These covenants apply until 2030. At December 31, 2007 a further $177,351 ($682,444 for 2006) remains recoverable. In 2007 proceeds from the resale of units under the restricted covenants amounting to $505,093 ($378,985 for 2006) were paid to the Municipality, These proceeds are recorded as User fees and other revenue. (d) Unrecognized Liability The Municipality holds shares in anon -profit organization that provides protective services to its members. Should the organization dissolve or management choose to withdraw from the r a proportionate share of any debt the organization organization the Municipality would be liable fo held at that time. The liability is expected to be discharged over time through payments by the Municipality and others for the provision of these services by the organization. Due to the ongoing operations of the organization the liability could only be quantified if the Municipality chose to Withdraw. Consequently no liability has been recognized in these financial statements. Page 13 11. Restricted Revenues Restricted revenues held by the Municipality as at December 31, 2007 of $40,865,715 ( $36,699,744 for 2006) were comprised as follows: Beginning Balance Collections and interest Disbursements - operating Disbursements - capital Ending Balance Development Cost Charges Actual Actual _ 2007 5 31,047,111 10,890,946 (1,121,894) (4.111.501) 1; 36 704 662 2006 6 21,796,131 13,078,136 (261,967) (3,565,188) b 31047 112 Parkland Acquisiton Charges Actual Actual 2007 2006 1,717,501 # 1,647,870 445,533 212,373 (2,163,034 (142.7431 - 6 1 717 500 Other Total Restricted Revenues Restricted Revenues Actual Actual Actual Actual 2007 2006 2007 2006 Beginning Balance $ 3,935,132 $ 3,808,395 $ 36,699,744 $ 27,252,396 Collections and interest 226,823 225,993 11,563,302 13,516,502 Disbursements - operating (902) (53 186) 1 Disbursements - capital { 122796 {315,153) (46,072) 3 754 003 Ending Balance $ 4,161,053 $ _ 3,935.130 $_40.865.715 $�36,699,742 12. Comparative Figures Certain of the 2006 comparative figures have been reclassified to conform to the presentation in 2007. The significant reclassification of the 2006 figures are. - The expenditures for Subdivision infrastructure $1,490,323 ($10,848,250 for 2006) have been included wth the expenditures for the related functional areas. 13. Tangible Capital Assets The Municipality is currently in the process of identifying, classifying and valuing its Tangible Capital Assets. This project will be completed by December 31, 2009. As at December 31, 2007 the Municipality owned or controlled approximately: 450 km of roads of varying capacity 14 bridges, none over 55 meters in length 360 km of water pipes of varying diameter 7 water pump stations 7 water reservoirs 25 pressure reducing valve stations 255 km of sewer pipes of varying diameter 271 km of drainage pipes of vaying diameter 600 parcels of land of varying sizes 20 buildings each greater than 5,000 square feet in size. 1 multi-storey building of approximately 129,000 square feet 6 indoor pools of various capacity and 2 outdoor swimming pools 200 Municipal fleet vehicles of varying capacity Additionally the Municipality has relatively less significant holdings of equipment and furniture, the quantities of which have not been estimated. The book value of these assets has not yet been determined, therefore they are not reported on the financial statements or schedules. Page 14 Statement C Consolidated Statement of Change in Cash and Temporary Investments For the Year Ended December 31, 2007 Actual Actual 2007 2006 Cash and Temporary Investments Provided by (Used for): Operations: Excess (Deficiency) of Revenue over Expenditures $ 6,278,956 $ 4,875,392 Decrease (Increase) in Non -Cash Financial Assets Accounts receivable (1,680,757) (5,076,347) Recoverable local improvements (61,435) 567,873 Other assets 11.761 388.702 (4,548,525) (4,119,772) Increase in Short Term Liabilities Accounts payable 1,913,517 1,874,683 Deferred revenues 1.581,942 1,674,387 Restricted revenues 4,165,973 9,447,345 Employee future benefits 207,400 327,626 Refundable performance deposits and other 4,859,650 532,114 12,728,482 13, 856,155 Financing: Principal/Sinking Fund payments (1,893,383) (18,340,433) Long term debt issued 16,300,000 (1,893,383) (2,040,433) Investing: (Increase) decrease in portfolio investments (25,129,299) (17,044,593 (Decrease) increase in Cash and Temporary Investments (9,745,675) (4,473,251) Cash and Temporary Investments- Beginning of Year _ 28,066,7 66 _32,540,017 Cash and Temporary Investments - End of Year $_ 18,321,091 $ 28,066,766 a) The notes to the Consolidated Financial Statements are an integral part of this statement b) Contingencies, Commitments and Unrecognized Liabilities (Note 10) page 8 Statement of Changes in Capital Fund Balances For the Year Ended December 31, 2007 Actual Budget 2007 2007 Revenue Subdivision infrastructure contributions Senior government transfers Development fees Other capital contributions Expenditures Protective services Transportation services Recreation and cultural Water utilities Sewer utilities General government Public and environmental health Excess of Revenue Over Expenditure Less: Transfers from revenue funds Transfers from reserves Additional dent issued Increase (Decrease) in Capital Fund Balances Capital Fund Balances- Beginning of Year Capital Fund Balances - End of Year Statement 2 Actual 2006 $ 1.490,323 $ 1,490,323 $ 10,848,250 2,587,441 2,421,534 456,507 6,796,239 23,945,157 4,663,489 311,200_ 296.012 101,040 11.185,203 28,153,026 16,069,286 4,015,469 11, 283, 511 1,533,621 9,211,318 22,903,431 10,934,142 3,992,556 10,438,897 4,327,840 1,637,380 2,376.799 3,841,784 912,119 2,259,630 2,322,857 614,709 2,414,338 313,239 82.3,474 246,284 20,383,551 52,500,080 23,519,767 (9,198,348) (24,347,054) (7,450,481) 1,083,993 4,205,715 2,748,635 7,647,791 19,241,339 6,376,082 - 900,000 357,676 (466,564) - 2,031,912 393,750 393,750 (1,638,159i $393 750, $ 393,750 Page 28 The Corporation of the District of Maple Ridge Financial Information Act SCHEDULE OF GUARANTEE AND INDEMNITY AGREEMENTS FOR 2007 "This organization has no guarantees or inderhnities under the Guarantees and Indemnities Regulation." Prepared pursuant to the Financial Information Regulation, Schedule 1, Section 5 The Corporation of the District of Maple Ridge Financial Information Act SCHEDULE SHOWING THE REMUNERATION AND EXPENSES PAID TO OR ON BEHALF OF EACH EMPLOYEE FOR 2007 1 Elected Officials Name I Position Remuneration Benefits I Expenses Daykin Councillor 26,518.22 171.60 1,134,83 Dueck Councillor 26,822.46 3,796.56 378.14 Hogarth Councillor 26,771.76 3,796.56 5,466.54 King Councillor 27,177.41 171.60 2,741.19 Robson Councillor/Mayor 72,771.14 5,396.88 - Speirs Councillor 26,822.47 171.60 4,981,06 Stewart Councillor 26,923,87 5,067.36 2,239.86 Totals 1 233,807.33 1 18,572.161 16,941.62 2 Other Employees (excluding those listed in Part 1 above) Name lRemuneration (Expenses Bastaja, John $ 109,434.72 2,848.74 Benson, Laura $ 78,890.94 2,349.80 Boag, David $ 111,695.86 1,693.42 Carmichael, Russ $ 108,621.00 2,753.17 Carter, Christine $ 93,358.68 3,340.84 Christensen, Robert $ 85,320.60 560.89 Cooke, David $ 84,616.80 494.87 Cote-Rolvink, Stephen J. $ 91,650.44 1,591.05 Crabtree, Christina L. $ 80,659.15 1,660.60 Cramb, Donald B. $ 87,155.27 1,428.42 Den Uyl, Pieter M. $ 91,614.71 1,579.50 Exner, Howard $ 99,282.20 4,923.09 Franklin, Steven $ 84,515.40 13.72 Fryer, Terence $ 105,914A9 3,195.15 Gill, Paul $ 153,962.94 3,665.81 Goddard, Charles $ 96,601.67 2,999.49 Grootendorst, Peter $ 111,260.12 3,869.54 Harcus, David $ 84,058.56 630.00 Hardy, Wayne $ 87,155.27 3,823.22 Jorde, Shelley $ 87,422.05 244.66 Juurakko, Timo $ 95,880.76 4,769.87 Kivi, Ralph $ 87,155.28 1,103.41 Leeburn, John $ 133,848.80 1,880.96 Manson, Gary $ 92,157.36 817.05 Marlo, Ceri $ 77,001.16 5,160.55 McDonald, Brock $ 118,106.69 99.77 McIntosh, Thomas $ 95,849.63 2,458.28 Mcleod, Bruce $ 83,738.33 4,452.96 Millward, Michael $ 80,308.78 139.27 Mitchell, Ed $ 87,655.48 4,081.11 Morris, Brett $ 95,880.76 1,646.67 Murray, Mike $ 155,042,94 716.16 Negoita, Victor $ 87,155.27 4,721.31 Nolan, Catherine $ 80,216.96 2,252.25 Oddstad, Earl $ 84,719.04 4,163.75 Prepared under the Financial Information Regulation, Schedule 1, section 6(2),(3),(4),(5) and (6) The Corporation of the District of Maple Ridge Financial Information Act SCHEDULE SHOWING THE REMUNERATION AND EXPENSES PAID TO OR ON BEHALF OF EACH EMPLOYEE FOR 2007 Pickering, Jane $ 114,873.35 6,145.71 Quinn, Frank $ 153,962.94 1,183.49 Ramsay, Robert $ 83,877.73 673.90 Riach, Ron $ 84,764.42 99.24 Rule, James $ 202,477.04 8,836.65 Rutledge, Silvia $ 78,446,29 227.16 Sartorius, Dennis $ 92,725.57 1,741.21 Scherban, Jeff $ 94,084.60 0.00 Smitton, Mark $ 96,481.02 1,575.24 Spence, Dane $ 107,780.80 5,485.14 Swift, Kelly $ 95,346.70 11,120.77 Thompson, Trevor $ 79,676.74 1,939.89 Tierney, Felix $ 93,091.55 562.13 Wheeler, Susan $ 92,614.60 139.89 Wood, Andrew $ 114,921.43 5,856.79 Subtotal Consolidated Total of Employees with remuneration less than $75,000 Total All Employees 3 Reconciliation Total remuneration Elected Officials Other Employees Subtotal Other reconciling Items Employer portion of: CAP El Accruals W CB Pension Other employer costs (Medical, Dental, etc) Labour costs per pg 23, Segment Report 4,973,032,89 127, 716. 54 16, 598,804.73 134,200.96 21,571,837.62 261,917.50 233, 807.33 21,571,837.62 21,805, 644.95 708,490.74 346,803,97 294,886.36 250,603.73 1,454, 528.00 871,793.25 25,732, 751.00 Prepared under the Financial Information Regulation, Schedule 1, section 6(2),(3),(4),(5) and (6) The Corporation of the District of Maple Ridge Financial Information Act STATEMENT OF SEVERANCE AGREEMENTS There were no severance agreements under which payment commenced between the District of Maple Ridge and its non -unionized employees during the fiscal year 2007. * "Compensation" means salary. Prepared under the Financial Information Regulation, Schedule 1, subsection 6(7) Management's Responsibility For Financial Reporting The information in this Annual Report is the responsibility of management, The consolidated financial statements have been prepared in accordance with Canadian generally accepted accounting principles as outlined under "Significant Accounting Policies". These include some amounts based on management's best estimates and careful judgment. Management maintains a system of internal accounting controls to provide reasonable assurance that assets are safeguarded and that transactions are authorized, recorded, and reported properly. Management also administers a program of proper business compliance. BDO Dunwoody LLP, the Municipality's independent auditors, have audited the accompanying financial statements. Their report accompanies this statement. Council carries out its responsibility for the consolidated financial statements principally through its Audit Committee. The Committee meets with management on a scheduled basis and at least semi-annually with BDO Dunwoody LLP to review their activities and to discuss auditing, internal control, accounting policy and financial reporting matters. BDO Dunwoody LLP has unrestricted access to the Municipality, the Audit Committee, and Council. The Audit Committee reviews the consolidated financial statements with management prior to submission to Council for approval. it also reviews the recommendations of the independent auditors for improvements to controls and as well the actions of management to implement such recommendations. r' A � Paul Gill, CGA General Manager: Corporate & Financial Services L im Rule Chief Administrative Officer Page 1 The Corporation of the District of Maple Ridge Financial Information Act SCHEDULE SHOWING PAYMENTS MADE FOR THE PROVISION OF GOODS OR SERVICES FOR 2007 t Alphabetical list of suppliers who received aggregate payments exceeding $25,000 Supplier Name Aggregate amount paid to supplier 11996 Holdings Inc $ 37,424 470417 BC Ltd 29,987 A & G Supply Ltd 47,712 A R Mower & Supply Ltd 57,089 A T & H Industries Inc 103,911 Abbotsford Times 39,938 Accent Glass & Locksmith 46,938 Acumen Engineering Ltd 40,955 Adams,D & Mang,M & Ashlee,J 400,000 Albion Dyking District 72,165 Andrew Sheret Ltd 45,835 Associated Engineering (BC) Ltd 53,989 Atomic Crayon 89,406 AW Fire Guard & Supplies Ltd 36,298 Axidata Inc 26,439 Bartle & Gibson Cc Ltd 42,884 Bay Hili Contracting Ltd 159,816 BC Hydro 904,556 BC SPCA 259,584 BDO Dunwoody 41,213 Billesberger, Valefie 44,439 Bobs A Z Rentals 28,955 Boileau Electric & Pole Ltd 245,928 Bristol Canada 37,511 Bunt & Associates Eng (BC) Ltd 25,102 Bynett Construction Services 2,125,788 Canada Pipe Company Ltd 42,273 Canadian Pacific Railway 257,962 Carter Pontiac Buick Ltd 37,508 CEED Centre Society 31,500 CEI Architecture Planning 63,782 Centimark Corporation 51,183 Chairlines 69,051 Chevron Canada Ltd 640,581 City Of Pitt Meadows 222,400 Columbia Bitulithic Ltd 94,582 Commercial Aquatic Supplies 54,264 Coniagas Ranches Ltd 1,499,576 Connolly Engineering Inc 31,786 Co -Pilot Industries 150,299 Cross, Connie 44,760 Crown Contracting Limited 71,741 CSDC Systems Inc 28,134 Davies, Mike 44,651 Day Advertising Group Inc 78,738 Del Equipment Ltd 36,081 Dell Canada Inc 95,996 Delphi Solutions Corp 28,206 Directional Mining & Drilling 1,525,090 Double M Excavating Ltd 2,284,992 Durante Kreuk Ltd 61,080 Eagle West Truck & Crane Inc 33,581 Earth Tech Canada Inc 83,202 EBA Engineering Consultants 135,963 Fmco Limited 49,633 Prepared under the Financial Information Regulation, Schedule 1, section 7 and the Financial Information Act, section 2 114 The Corporation of the District of Maple Ridge Financial Information Act SCHEDULE SHOWING PAYMENTS MADE FOR THE PROVISION OF GOODS OR SERVICES FOR 2007 Emergency Communications 1,015,731 Empire Signworks Inc 53,453 ESRI Canada Limited 46,940 Finning International Inc 113,396 Fitness Fixations 34,147 Fraser Valley Regional Library 2,068,370 Fred Surridge Ltd 54,589 Freightliner Of Vancouver 117,362 Frontier Power Products 39,641 Gartner Lee Limited 29,921 GCR Rail Crossings 55,765 Genumark Promotional Merch.lnc 29,246 Geo Media Engineering Ltd 36,591 Gibson Waterworks Supply Inc 64,931 Golden Ears Alarm Systems 37,485 Golden Ears Express Caterers 28,665 Golder & Associates 253,609 Golder Assoc. Innovative Appl. 169,631 Graham Hoffart Mathiasen Archt 317,692 Grand & Toy Office Products 25,249 Grandbois, Michelle 101,614 Greater Vanc Water District 4,094,786 Greater Vancouver Regional Dis 45,318 Green Cut Contracting 66,300 Guild, Yule & Company 32,026 Guillevin International Inc 238,102 Haney Builders Supplies 1971 26,550 Haney Iron Works Ltd 52,786 Hanks Trucking And Bulldozing 46r369 Hans Demolition & Excavating 26,140 Happy Heart Fitness & Educ 149,327 Harris & Company 25,581 Heart & Soul Fitness Ltd 72,872 Hewlett Packard Canada Ltd 32,851 Holmes & Brakel (BC) Inc. 145,000' Hub Fire Engines And Equipment 537,780 ICBC - Fleet Insurance 105,236 Identica - Shared Services 51,675 Imperial Paving 141,597 Interprovincial Traffic Sery 51,748 Intrusion Prepakt 126,140 n'T Flygt 54,418 Jack Cewe Ltd 34,915 Jacks Automotive & Welding 130,443 JLK Projects Ltd 41,379 Justice Institute Of BC 25,143 Kai Tire 67,940 Kamloops Augering & Boring Ltd 62,438 Kedco Constructors Ltd 189,551 Lees & Associates 26,181 Letts Envirowise Mgmt Services 48,751 Levelton Consultants Ltd 36,928 Lidstone Young Anderson 190,405 Lifeline Fitness 39,332 Long View Systems Corporation 28,285 Lordco Parts 61,941 LIJPS Contractors Ltd 177,324 Manulife Financial 690,011 Prepared under the Financial Information Regulation, Schedule 1, section 7 and the Financial Information Act, section 2 214 The Corporation of the District of Maple Ridge Financial Information Act SCHEDULE SHOWING PAYMENTS MADE FOR THE PROVISION OF GOODS OR SERVICES FOR 2007 Maple Ridge Historical Society 71,341 Mar -Tech Underground Services 67,799 McElhanney Consulting Services 117,115 McTar Petroleum Ltd 55,793 Medical Services Plan 164,175 Metro Motors Ltd 227,413 M is reserve 115,359 Microsoft Licensing 130,052 Mills Printing & Stationery 97,085 Min Of Finance Dept Of Transp. 25,178 MJT Enterprises Ltd 81,133 Mobilecom Radio Company 29,130 Morrow Bioscience Ltd 38,141 Municipal Insurance Assoc 623,721 Municipal Pension Plan 1,499,665 Murdy & Mcallister Barristers 37,735 Mussailem Motors Ltd 241,075 New Line Skateparks Inc 201,203 Novax Industries Corp 36,277 Now Solutions 43,472 Oakcreek Goff & Turf Inc 199,783 Ocean Construction Supplies 84,377 Open Storage Solutions 37,763 Pacific Flow Control Ltd 36,835 Pacific Surrey Construction 94,516 Panorama LMS 4011 80,900 Paragon Engineering Ltd 45,106 Partition Systems 64,730 Paul Runyan Tree Services 59,927 Pen -West Cutting & Coring 32,058 Pitt Meadows Heritage & Museum 47,307 Pitt River Quarries 179,150 Postage By Phone 36,040 PPS Ltd 85,929 Professional Mechanical Ltd 146,527 RCMP 8,853,862 Receiver General 1,106,296 Reliable Flagging Services Ltd 34,572 Remdal Painting & Restoration 73,380 RG Arenas (Maple Ridge) Ltd 832,555 Ridge Meadow Comm Arts Council 634,609 Ridge Meadows Seniors Society 145,800 Ridgemeadows Recycling Society 905,152 Riteway Tree Service Ltd 134,269 Rollins Machinery Ltd 141,441 Ross Systems Inc 56,149 S & A Supplies 74,581 School District #42 1,410,044 Scottish Line Painting Ltd 82,431 Shades Of Green Landscaping 31,234 Southridge Mechanical Ltd 123,092 Springford, Nicola 47,714 Stantec Consulting Ltd 31,018 Surrey Fire Service 77,053 Targa Contracting Ltd 84,807 Telus 98,943 Talus (Mobility) 94,813 Talus Services Inc 65,695 Prepared under the Financial Information Regulation, Schedule 1, section 7 and the Financial Information Act, section 2 314 The Corporation of the District of Maple Ridge Financial Information Act SCHEDULE SHOWING PAYMENTS MADE FOR THE PROVISION OF GOODS OR SERVICES FOR 2007 Terasen Gas 331,923 Terasen Gas Inc 33,308 Times Newspapers 26,768 Tourism Maple Ridge & P.Meadow 47,534 Transwest Roofing Ltd 140,507 Ultra -Tech Cleaning System Ltd 209,029 UMA Engineering Ltd 26,243 Unisource - Industrial 30,261 United Lock Block Ltd 104,550 Valley landscaping Ltd 59,780 Valley Rite Mix Ltd 34,778 Valley Traffic Systems brio 38,050 Van Der Zalm & Associates Inc 26,307 Van Houtte Coffee Services Inc 38,176 Vimar Equipment Ltd 161,158 Wade And Associates Land Survey 29,742 Warrington PCI Management 333,165 Waste Services Inc 43,683 Westridge Security Services 81.,122 Westvac Industries Ltd 159,828 Westview Sales Ltd 64,104 Willis Canada Inc 183,254 Winvan Paving Ltd 579,981, Wolseley Canada Inc 49,486 Workers Compensation Board 233,594 Xerox Canada Ltd 37,039 Total aggregate amount paid to suppliers $ 48,926,688 2 Consolidated total paid to suppliers who received aggregate payments of $25,000 or less $ 3,720,245 3 Total of payments to suppliers for grants and contributions exceeding $25,000 Consolidated total of grants exceeding $25,000 70,000 Consolidated total of contributions exceeding $25,000 0 Consolidated total of all grants and contributions exceeding $25,000 $ 70,000 4 Reconciliation Total of aggregate payments exceeding $26,000 paid t , suppliers Consolidated total of payments of $25,000 or less paid to suppliers Consolidated total of all grants and contributions exceeding $25,000 Reconciling items Total per Segment Report, Expenditures, pg 23, Goods & Services plus Capital Variance Expenditures in the statements are on an accrual basis, whereas amounts paid are on a cash basis. It is important to note that not all payments are expenditures and that not all expenditures are payments. It is not practical to reconcile to those sets of data. $ 48,926,688 $ 3,720,245 $ 70,000 Explanation below $ 56,611,481 $ 3,894,548 Prepared under the Financial Information Regulation, Schedule 1, section 7 and the Financial Information Act, section 2 414 The Corporation of the District of Maple Ridge Financial Information Act STATEMENT OF FINANCIAL INFORMATION APPROVAL The undersigned, as authorized by the Financial Information Regulation, Schedule 1, subsection 9 (2), approves all the statements and schedules included in this Statement of Financial Information produced under the Financial Information Act. Pa I Gill BBA, CGA GM Corporate & Financial Services Date Prepared pursuant to the Financial Information Regulation, Schedule 1, Section 9 District of Maple Ridge BrWsh Columbia Beep Roots Greater Heights TO: His Worship Mayor Gordon Robson DATE: and Members of Council FILE NO: FROM: Chief Administrative Officer SUBJECT: Disbursements for the month ended May 31, 2008 EXECUTIVE SUMMARY: June 9, 2008 Council has authorized all voucher payments to be approved by the Mayor or Acting Mayor, together with the Director of Finance. Council authorizes the vouchers for the following period through Council resolution. The disbursement summary for the past period is attached for your information. Expenditure details are available to any Council member for review in the Finance Department. RECOMMENDATION: That the "disbursements as listed below for the month ended May 31, 2008 now be approved" GENERAL $ 3,919,733 PAYROLL $ 1,620,788 PURCHASE CARD $ 99,589 $ 5,640,110 DISCUSSION: a) Background Context: The adoption of the Five Year Consolidated Financial Plan has appropriated funds and provided authorization for expenditures to deliver municipal services. The disbursements are for expenditures that are provided in the financial plan. b) Community Communications: The citizens of Maple Ridge are informed on a routine monthly basis of financial disbursements. 1132 c) Business Plan / Financial Implications: Highlights of larger items included in Financial Plan • GV Water District water consumption Jan 30 -- Feb 26/08 $ 270,458 • Receiver General - 3 payroll remittances $ 691,254 • Payroll includes retroactive pay d) Policy Implications: $ 1,620,788 Approval of the disbursements by Council is in keeping with corporate governance practice. CONCLUSIONS: The disbursements for the month ended May 31, 2008 have been reviewed and are in order. r 02,22 Prepared by: G'Ann Rygg Accounting Clerk II r� Approved by. Trevo Thompson, CGA Manager of Financial Planning Approved by. Aul Gi , BBA, CGA GM - Corporate & Financial Services J.L. (Jim) Rule Chief Administrative Officer gmr CORPORATION OF THE DISTRICT OF MAPLE RIDGE MONTHLY DISBURSEMENTS - PERIOD 5, 2008 VENDOR NAME DESCRIPTION OF PAYMENT A T & H Industries Inc Gravel & dump fees BC Hydro Hydro charges May BC SPCA Contract Apr & May Boileau Electric & Pole Ltd Maintenance: Banners Firehall Hammond Community Centre Harris Road Park Leisure Centre Maple Ridge Fairground Maple Ridge Museum Municipal Hall Operations Pole replacement Randy Herman Building RCMP Reibolt Park Street lights Telosky Stadium Wharf CUPE Local 622 Dues - pay periods 08/10, 08/11 & 08/115 Chevron Canada Ltd Fuel City Of Pitt Meadows Telephone trunk charges MTI payment Dyke bench placement Park & Rec cost share refund PM Family Rec. Centre voiceline Day Advertising Group Inc_ Recruitment Dynamic Specialty Vehicles Ltd Turtle top tour bus Earth Tech Canada Inc Bridge inspections Eric Langton Park pedestrian bridge Whonnock Lake access bridge Echologics Engineering Inc Non-destructvie water pipe assessment ESRI Canada Limited Annual software support Ference Weicker & Company Hi -Tech attraction strategy Freightliner Of Vancouver Recycling truck Gibson Waterworks Supply Inc Waterworks supplies Golder & Associates Whonnock Lake dam design Golder Assoc. Innovative Appl. Cottonwood Drive bank fill & stabilization Graham Hoffart Mathiasen Archt Fire Hall No. 1 expansion Greater Vanc Water District Water consumption Jan 30/08 - Feb 26/08 Heart & Soul Fitness Ltd Aerobic & fitness classes Hewlett Packard Canada Co Software support Hurlbert Holdings Corporation Security refund Jacks Automotive & Welding Fire Dept equipment repairs Jayko Construction Ltd RCMP garage renovations JLK Projects Ltd Randy Herman Community Safety Building Manulife Financial Employee benefits premiums McElhanney Consulting Services Capital road project Medical Services Plan Employee medical & health premiums May Minister Of Provincial Revenue 2007 Grant in Lieu Municipal Pension Plan BC Pension remittance Novax Industries Corp Traffic control cabinets Oracle Corporation Canada Inc Software licenses Panasonic Canada Inc Photocopier replacement 539 637 316 96 1,403 3,376 223 204 1,380 1,390 764 245 259 3,387 101 943 1,639 50 501 110,087 1109 9,639 8,621 R52 AMOUNT 28,483 81,014 43,384 15,263 27,309 78,552 113,386 20,670 106,589 19,112 15,750 48,787 21,000 27,546 15,671 19,639 17,723 61,183 270,458 15,206 32,622 23,588 20,155 68,522 15,276 93,025 41,172 22,198 32,473 317,043 17,531 15,805 18,446 Professional Mechanical Ltd Maintenance: Firehall 78 Leisure Centre 6,072 Pitt Meadows Family Rec Centre 537 Randy Herman Building 26,718 RCMP 878 Rental house 431 Whonnock Lake 281 Earthquake gas valves @ various locations 15,187 50,182 Receiver General For Canada Employer/Employee remit PP08/10, 08/11 & 08/115 691,254 RCMP services for film production 1,840 693,094 RG Arenas (Maple Ridge) Ltd Ice rental Apr 47,65$ Curling rink operating expenses Feb & Mar 11,913 59,571 Ridge Meadow Comm Arts Council Art Centre grant May 36,937 Program revenue Apr 36,032 Theatre rental 1,802 Membership 100 74,871 Ridgemeadows Recycling Society Monthly contract for recycling May 74,781 Weekly recycling 233 Litter pick-up contract 1,848 Composters 9,275 86,137 School District #42 School District site acquisition fee 27,914 Thomas Haney Secondary damaged pole replacement 3,466 31,380 Shanahan Ltd Fire Dept lockers 16,055 Tempest Development Group Property tax & utility billing software 84,224 Terasen Gas Gas May 33,177 Times Newspapers Map Book 33,444 Newpaper advertising 1,155 34,599 Transwest Roofing Ltd Randy Herman Community Safety Building 99,414 Ultra -Tech Cleaning System Ltd Maintenance: Firehalls 1,118 Library 4,171 Municipal Mall 3,687 Operations Centre 551 Randy Herman Building 4,037 RCMP 3,315 16,879 Warrington PCI Management Advance for Tower common costs May 35,000 Tower expenses Apr 16,641 51,641 Disbursements In Excess $15,000 Disbursements Under $15,000 Total Payee Disbursements Payroll Purchase Cards - Payment TOTAL PERIOD 5 2008 DISBURSEMENTS PP 08/10, 08/11 & 08/115 GMR Y:\Fin9ncc\4ecount1ng\4P Remittances (Disbursements)\2008\[ld0nth1y Council Report 2008.x1s]MAY'08 $3,095,807 $823,926 $3,919,733 $1,620,788 $99,589 $5,640,110 MAPLE RIDGE Beep Roots Greater Heights TO: FROM: SU BJ ECT: District of Maple Ridge His Worship Mayor Gordon Robson DATE: and Members of Council FILE NO: June 10, 2008 Chief Administrative Officer ATTN: Committee of the Whole General Local Government Election Bylaw EXECUTIVE SUMMARY: Recent changes to the Local Government Act enable enhanced transparency of the local government election process and more voting opportunities for residents and non-resident property owners. Staff has reviewed the District's General Local Government Election By-law and re -written it to include greater access to nomination and campaign financing documents through the District's website and to include the process for mail ballot voting. RECOMMENDATION(S): That Bylaw No. 6586-2008 be given first, second and third readings. DISCUSSION: a) Background Context: The passing of Bill 7 by the Provincial Government introduced a series of legislative improvements that provide local governments with more flexibility for advance voting and provide for greater accountability and transparency during local government elections. Staff has reviewed the changes and is recommending that General Local Government Election Bylaw No. 6047-2002 be repealed and replaced with a new bylaw. Listed below are the items from Bill 7 that staff has considered with respect to the bylaw. These are items that are at Council's discretion. Nomination Process In previous elections, potential candidates were required to have two people serve as nominators. Bill 7 allows for this number to remain at two or be increased to 10 or 25. It also allows for a nomination deposit of up to $100 to be required. This change will assist communities such as Vancouver to reduce the number of fringe candidates who run for election. This has not been an issue in Maple Ridge and at this time staff is not recommending any changes to this aspect of the process. Access to Nomination Documents Staff is recommending that the bylaw include a section that will provide access to Nomination Documents on the District website from the date of the official declaration of an election by voting until the declaration of the official election results. For this election, that 1133 time period will be Monday, October 4 at 4:00 p.m. until Wednesday, November 19 at 4:00 p.m. Additional Advance Voting Opportunities Currently the bylaw specifies the date, location and hours of the advance voting opportunity. Staff recommends that authority be transferred to the Chief Election Officer as permitted under Section 98 (1) of the Local Government Act to make this determination. For your information, changes to the legislation have extended participation in advance voting to all electors. Official declaration of advance voting eligibility is no €onger necessary at these voting opportunities. Special Voting Opportunities In previous elections a special voting opportunity has been included for patients at Ridge Meadows Hospital. This has involved sending election officials to the Hospital on voting day to go from patient to patient to assist those able to vote to complete a ballot. This has proven to very labour intensive and has produced a small number of ballots. The majority of ballots cast have been those of employees rather than patients. With the improvements made to mail ballot voting, it is being suggested that the special voting opportunity be eliminated and replaced with mail ballot voting. Mail BallotVoting In addition to Advance Polling opportunities for voters who will be absent on voting day, Bill 7 has expanded the alternative absentee voter opportunity (mail ballot voting) to include voters who: • have a physical disability, illness or injury that affects their ability to vote at another voting opportunity; or • persons who expect to be absent from the District on general voting day and at the times of all advance voting opportunities. The proposed amendment would allow for alternative voting packages to be available to voters from seven days prior to the first advance poll, until 4:00 p.m. on voting day. For this year the dates will be October 29 through to 4:00 p.m. on November 15. The package would contain instructions, a ballot and the envelopes necessary to return the marked ballot and protect the secrecy of the vote. Completed alternative absentee voting packages would have to be received by the Chief Election Officer by 8 p.m. on General Voting Day. It is the responsibility of the voter to ensure that this time frame is met. The packages would be available for pick-up at Municipal Hall. Upon request, packages would be mailed up to one week prior to the election. Voters may arrange for their own courier service if they wish. Residents and patients at health care facilities in the community, including Ridge Meadows Hospital, would be able to vote by making arrangements to receive a package. Election staff will notify those facilities of the availability of packages. Voters who are planning extended vacations would also be able to make arrangements to obtain a package. Non-resident property owners would be able to take advantage of this opportunity as well. Access to CamgaiP-n Financing Documents Staff is recommending the addition of a section to make campaign financing documents available on the District website for three months following the filing deadline date (120 days after General Voting Day). b) Desired Outcome: The proposed amendments are expected to increase voting opportunities and provide for additional access to candidate information through the District website. c) Strategic Alignment: In the District's Strategic Plan, Council has set a goal that by 2025 the District will be a leader in voter turnout with more than half of those eligible to vote exercising that right. The proposed amendments will contribute to achieving that goal. d) Business Plan/Financial Implications: Costs for the alternative voting packages are included in this year's election budget. No additional funding requirements are anticipated. CONCLUSIONS: Amendments to the District's Election Bylaw are required to implement changes in the Local Government Act that will make the election process more accessible to residents of Maple Ridge and to non-resident property owners. Adoption of Maple Ridge Local Government Election Bylaw No. 6586-2008 is recommended in order to achieve this. G"4�q VPrepaed by: C. Marlo Manager of Legislative Services Approved by- Paul Gill, B.B.A., Gene I Manag : �Corporto &Financial Services J.L. (Jim) Rule Chief Administrative Officer /cm Attachments: Appendix I - Maple Ridge Local Government Election Bylaw No. 6586-2008 Appendix 11 - Maple Ridge Local Government Election Bylaw No. 6047-2002 APPENDIX I CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6586 - 2008 A bylaw to provide for the determination of various procedures for the conduct of local government elections and other voting. WHEREAS under the Local Government Act, Council may, by bylaw, determine various procedures and requirements to be applied to the conduct of local government elections and other voting; AND WHEREAS Council wishes to establish voting procedures and requirements under that authority; NOW THEREFORE, the Council of the District of Maple Ridge enacts as follows: Citation 1. This Bylaw may be cited for all purposes as "Maple Ridge General Local Government Election Bylaw No.6586 - 2008". Existing Bylaw 2. "Maple Ridge General Local Government Election Bylaw No. 6047 - 2002" and amendments thereto is hereby repealed in its entirety. 3. Use of Provincial List of Voters as the Register of Resident Electors In accordance with the Local Government Act for the purposes of all local elections and submissions to thee I ectors under the Local Government Act, the most current available Provincial list of voters prepared under the Election Act, shall become the register of resident electors on the 52nd day prior to the general voting day for such elections and submissions to the electors. 4. Access to Nominations Documents As authorized under the Local Government Act, public access to nomination documents will be available on the District's website from the Declaration of an Election by Voting until the Declaration of the Election Results. 5. Additional Advance Voting Opportunities As authorized under of the Local Government Act, the Council authorizes the chief election officer to establish additional advance voting opportunities for each election to be held in advance of general voting day and to designate the voting places, and to establish the date and voting hours for these opportunities. 6. Mail Ballot Voting a) As authorized under the Local Government Act, voting and registration may be done by mail for those electors who meet the criteria in paragraph (b) for each election or other voting. Bylaw No. 6586 - 2008 Page (2) b) The following electors are permitted to register to vote by mail and to vote by mail ballot: i) those persons who have a physical disability, illness or injury that affects their ability to vote at another voting opportunity; ii) persons who expect to be absent from the District of Maple Ridge on general voting day and at the times of all advance voting opportunities. c) The following procedures for voting and registration must apply: i) Sufficient record will be kept by the chief election officer so that challenges of the elector's right to vote may be made in accordance with the intent of the Local Government Act, ii) a person exercising the right to vote by mail under the provisions of the Local Government Act, may be challenged in accordance with, and on the grounds specified in the Local Government Act. d) A person wishing to vote by mail ballot shall apply by giving their name and address to the chief election officer or to the person designated by the chief election officer for such purposes, during the period commencing seven (7) day before the first day of advance voting and ending at 4:00 pm on general voting day. 7. Resolution of the Vote'After Judicial Recount In the event of a tie vote after a judicial recount, the tie vote will be resolved by conducting a lot in accordance with the Local Government Act. 8. Access to Campaign Financing Documents As authorized under the Local Government Act, public access to disclosure statements, signed declarations, and supplementary reports required under the Local Government Act will be available on the District's website from day 120 after general voting day (the filing deadline) for a period of three (3) months. 9. Severance If any section, subsection, clause or other part of this bylaw is for any reason held to be invalid by the decision of a court of competent jurisdiction, such decision will not affect the validity of the remaining portions of this bylaw. READ a first time the day of 12008. READ a second time the day of 2008 READ a third time the day of ,2008. ADOPTED the day of ,2008. PRESIDING MEMBER CORPORATE OFFICER Qlpal� MAPLE RIDGE In T—Nd 17 Scp­b.r, 1874 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO.6047 - 2002 A By-law to provide for the determination of various procedures for the conduct of local government elections and other voting. WHEREAS under the Local Government Act, Council may, by by-law, determine various procedures and requirements to be applied to the conduct of local government elections and other voting; AND WHEREAS, Council wishes to establish voting procedures and requirements under that authority; NOW THEREFORE, the Council of the District of Maple Ridge, in open meeting assembled, enacts as follows: 1. "Maple Ridge Election By-law No. 4958 - 1993" and amendments thereto and "Maple Ridge List of Registered Electors By-law No. 4955 - 1993" and amendments thereto are hereby repealed in their entirety. 2. CITATION This By-law may be cited for all purposes as "Maple Ridge General. Local Government Election By- law No. 6047 - 2002". 3. USE OF PROVINCIAL LIST OF VOTERS AS THE REGISTER OF RESIDENT ELECTORS (a) In accordance with Section 59 of the Local Government Act for the purposes of all local elections and submissions to the electors under Part 3 and 4 of the Local Government Act, the most current available Provincial list of voters prepared under the Election Act, shall become the register of resident electors on the 52°d day prior to the general voting day for such elections and submissions to the electors. 4. ADDITIONAL ADVANCE VOTING OPPORTUNITIES (a) In addition to the required advance voting opportunity on the 10`, day before general voting day, the 3rd day before general voting day is also hereby established as advance voting opportunity for general local elections and other voting; (b) Advance voting opportunities on the dates specified in subsection 4(a) shall be available between the hours of 8:00 a.m. and 8:00 p.m. at the Maple Ridge Municipal Hall, 11995 Haney Place. 5. SPECIAL VOTING OPPORTUNITIES (a) To give electors who may otherwise be unable to vote an opportunity to do so, the Council will provide a special voting opportunity as authorized under Section 99 of the Local Government Act by establishing the following place as a special voting place for the general local elections and other voting during the hours specified and for the electors specified. By-law No. 6047 - 2002 Page (2) (i) Ridge Meadows Hospital & Health Care Centre 11666 Laity Street, Maple Ridge, B.C. Between the hours of 2:00 p.m. and 5:00p.m. Only electors who are residents, patients or workers at this location May vote at this special voting opportunity. (b) The number of candidate representatives who may be present at a special voting opportunity is limited to one (1), 6. RESOLUTION OF TIE VOTE AFTER UDICIAL RECOUNT (a) In the event of a tie vote after a judicial recount, the tie vote will be resolved by conducting a lot in accordance with Section 141 of the Local Government Act. READ a first time the 14th day of May, 2002. READ a second time the 14th day of May, 2002. READ a third time the 14th day of May, 2002. RECONSIDERED AND AD MAPLE RIDGE Beep Roots Greater Heights TO: FROM: SUBJECT: District of Maple Ridge His Worship Mayor Gordon Robson and Members of Council Chief Administrative Officer DATE: June 18, 2008 FILE NO: E02-010-125 ATTN: Council Award of Contract E02-010-125, Road Improvements - 240 Street: 114A Avenue to Dewdney Trunk Road EXECUTIVE SUMMARY: The District's approved Capital Program includes road improvements on 240 Street from 114A Avenue to Dewdney Trunk Road. The works consist of urban road construction including concrete sidewalks, concrete curbs and gutters, bike lanes and streetlights. An Invitation to Tender for the improvements was issued on May 16, 2008 and closed on June 12, 2008. Seven tenders were received and six were deemed compliant. The lowest tender was submitted by Double M Excavating Ltd. at $2,800,815. Council approval to award the work is required in order for the work to proceed. RECOMMENDATION: THAT Contract E02-010-125, Road Improvements - 240 Street: 114A Avenue to Dewdney Trunk Road be awarded to Double M Excavating Ltd. in the amount of $2,800,815 plus GST, and THAT the Corporate Officer be authorized to execute the contract. DISCUSSION: a) Background Context: The District's Capital Program is phasing road improvements on 240 Street between Lougheed Highway and Dewdney Trunk Road over a number of years. Previous work on 240 Street includes road and storm drainage improvements from Lougheed Highway to 102 Avenue (Albion area), pedestrian safety improvements and traffic signals. Future work will include the replacement of the bridge over Kanaka Creek (2009) and the completion of 240 Street to urban standard. The current Capital Program includes work on 240 Street from 114A Avenue to Dewdney Trunk Road. The works on 240 Street include concrete sidewalks, concrete curbs and gutters, an equestrian trail, retaining walls and streetlights. 1201 An Invitation to Tender for the improvements was issued on May 16 and closed on June 12, 2008. Tender result and analysis Seven tenders were received and opened in public. Of the seven, six were deemed compliant. The analysis of the six compliant tenders is as follows: Tender Price (excluding GST) Double M Excavating Ltd. $ 2,800,815 Ekset Contracting Ltd. $ 2,968,190 B&B Contracting Ltd. $ 3,133,333 Mission Contractors $ 3,304,610 Tyam Construction Ltd. $ 3,660,972 Targa Construction Ltd. $ 3,781,012 Of the tenders received, the lowest acceptable tender was that which was received from Double M Excavating Ltd. with a tender price of $2,800,815 plus GST. b) Strategic Alignment: The Strategic Plan identifies key strategies under the transportation goals to achieve Vision 2025 which includes the maintenance and enhancement of a multi -modal transportation system within Maple Ridge. This project and its components are in alignment with that strategy. 240 Street is a major street in the District's road network and is one the District's primary north -south arterial routes. This road will ultimately connect across the South Alouette River. The improvements proposed will greatly enhance the safety for all modes of travel. c) Citizens/Customer Implications: A public Open House was held on July 26, 2007 to identify issues to consider in the reconstruction of 240 Street. Based on the input, design drawings were prepared and presented at a public Open House on May 1, 2008. Subsequent to that, the design was finalized and the Invitation to Tender was issued. Construction will commence as soon as the project is awarded and attempts will be made to minimize the impact to everyday traffic and residents in the area of construction. The corporate website and other communication channels will be used to update the public on the construction schedule. d) Interdepartmental Implications: The construction on 240 Street will be coordinated with the Operations Department. In addition, the Operations Department, responsible for operation and maintenance, has provided input. e) Business Plan/Financial Implications: The 2008 approved Capital Budget provides sufficient funds under LTC 2830 for the improvements. CONCLUSIONS: The tender price of $2,800,815 plus GST, by Double M Excavating Ltd. for the road improvements on 240 Street from 114A Avenue to Dewdney Trunk Road is the lowest tendered price. Council approval to award the contract to Double M Excavating Ltd. is recommended. Prepared by: A Wooer; P ., PEng.^ Financial review by: Tre Thompson, CGA Mun'cipal Engineer Manager, Financial Planning Approved by; Frank Quinn, MBA, PEng. General Manager: Public W s & Development Services Concurrence: J.L. (Jim) ule Chief A inistrative Officer AW/mi