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HomeMy WebLinkAbout2016-02-15 Committee of the Whole Agenda and Reports.pdfCity of Maple Ridge Note: If required, there will be a 15-minute break at 3:00 p.m. Chair: Acting Mayor 1.DELEGATIONS/STAFF PRESENTATIONS – (10 minutes each) 1:00 p.m. 1.1 Public Art Steering Committee Update •Susan Hayes, Committee Member, Wayne Bissky, Committee Member and Yvonne Chui, Staff Liaison 2.PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 1101 2014-069-RZ, 20894 Lougheed Highway, RS-1 to CS-1 Staff report dated February 15, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7119-2014 to rezone from RS-1 (One Family Urban Residential) to CS-1 (Service Commercial) for a proposed five unit commercial building with one residential unit above be given first reading and that the applicant provide further information as described on Schedules A, C, D, E, and F of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. COMMITTEE OF THE WHOLE AGENDA February 15, 2016 1:00 p.m. Council Chamber Committee of the Whole is the initial venue for review of issues. No voting takes place on bylaws or resolutions. A decision is made to send an item to Council for debate and vote or to send an item back to staff for more information or clarification before proceeding to Council. The meeting is live streamed and recorded by the City of Maple Ridge. Note: Owners and/or Agents of Development Applications may be permitted to speak to their applications with a time limit of 10 minutes. Committee of the Whole Agenda February 15, 2016 Page 2 of 4 1102 2016-004-RZ, 13245 236 Street, RS-3 and RS-2 to RM-1 Staff report dated February 15, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7211-2016 to rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to RM-1 (Townhouse Residential) for future development of approximately 33 townhouse units be given first reading and that the applicant provide further information as described on Schedules C, D, E, G and J of the Development Procedures Bylaw No. 5879-1999. 1103 2013-029-RZ, 22305 and 22315 122 Avenue, First One Year Extension Staff report dated February 15, 2016 recommending that a first one year extension be granted for rezoning application 2013-029-RZ to permit an apartment building under the RM-2 (Medium Density Apartment Residential) zone. 1104 RZ/078/10, 24211 113 Avenue, Final One Year Extension Staff report dated February 15, 2016 recommending that a final one year extension be granted for rezoning application RZ/078/10 to allow for future subdivision into 7 single family lots. 1105 2015-248-DVP, 2015-248-DP, 12367 224 Street Staff report dated February 15, 2016 recommending that the Corporate Officer be authorized to sign and seal 2015-248-DVP to permit obstructed access for six resident parking spaces, to reduce the driveway access maneuvering aisle, to increase the retaining wall height and to permit an increase in the accessory off-street parking use structure projection above the average finished grade and that the Corporate Officer be authorized to sign and seal 2015-248-DP to permit a 40 unit apartment building. 1106 Browns Socialhouse Liquor Licence Amendment Application – Change to Liquor Service Hours Staff report dated February 15, 2016 recommending that the application by Browns Socialhouse at 20490 Lougheed Highway, Maple Ridge, BC for an extension of hours of liquor service be supported and that copy of the resolution be forwarded to the Liquor Control and Licensing Branch. Committee of the Whole Agenda February 15, 2016 Page 3 of 4 1107 Billy Miner Pub Liquor Licence Amendment Application – Increase in Seating Capacity Staff report dated February 15, 2016 recommending that the application by B. Miner Hospitality Ltd. at 22355 River Road, Maple Ridge, BC for an increase in seating capacity be supported and that a copy of the resolution be forwarded to the Liquor Control and Licensing Branch. 3.FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 Disbursements for the month ended January 31, 2016 Staff report dated February 15, 2016 recommending that the disbursements for the month ended January 31, 2016 be received for information. 1132 2015/2016 Council Expenses Staff report dated February 15, 2016 providing on update on Council expenses to the end of December 2015 and the end of January 2016. 1133 Adjustments to 2015 Collector’s Rolls Staff report dated February 15, 2016 submitting information on changes to the 2015 Collector’s Roll through the issuance of Supplementary Roll 11. 1134 Water, Sewer and Recycling Bylaw Amendments Staff report dated February 15, 2016 recommending that Maple Ridge Water Service Amending Bylaw No. 7212-2016, Maple Ridge Sewer Amending Bylaw No. 7213-2016 and Maple Ridge Recycling Charges Amending Bylaw No. 7214-2016 be given first, second and third readings. 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 1151 5.CORRESPONDENCE 1171 Committee of the Whole Agenda February 15, 2016 Page 4 of 4 6. OTHER ISSUES 1181 7. ADJOURNMENT 8. COMMUNITY FORUM Checked by:________________ Date: ________________ COMMUNITY FORUM The Community Forum provides the public with an opportunity to ask questions of Council on items that are of concern to them, with the exception of Public Hearing bylaws that have not yet reached conclusion. Council will not tolerate any derogatory remarks directed at Council or staff members. Each person will be permitted 2 minutes to speak or ask questions (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). Questions must be directed to the Chair of the meeting and not to the individual members of Council. The total time for this Forum is limited to 15 minutes. If a question cannot be answered, the speaker will be advised when and how a response will be given. Other opportunities are available to address Council including public hearings and delegations. The public may also make their views known to Council by writing or via email and by attending open houses, workshops and information meetings. Serving on an Advisory Committee is an excellent way to have a voice in the future of this community. For more information on these opportunities contact: Clerk’s Department at 604-463-5221 or clerks@mapleridge.ca Mayor and Council at mayorandcouncil@mapleridge.ca City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: February 15, 2016 and Members of Council FILE NO: 2014-069-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First Reading Maple Ridge Zone Amending Bylaw No. 7119-2014 20894 Lougheed Highway EXECUTIVE SUMMARY: An application has been received to rezone the subject property from RS-1 (One Family Urban Residential) to CS-1 (Service Commercial) for a proposed five unit commercial building with one residential unit above. The proposed building location and parking layout have been designed to protect large trees and the watercourse on site. An Official Community Plan (OCP) amendment to the Conservation boundary is required. To proceed further with this application additional information is required as outlined below. No Community Amenity Contribution will be triggered by this application, due to its commercial nature. RECOMMENDATIONS: In respect of Section 879 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i.The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii.The Board of any Regional District that is adjacent to the area covered by the plan; iii.The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v.School District Boards, greater boards and improvements district boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City’s website, together with an invitation to the public to comment, and; That Zone Amending Bylaw No. 7119-2014 be given first reading; and That the applicant provide further information as described on Schedules A, C, D, E, and F of the Development Procedures Bylaw No. 5879–1999, along with the information required for a Subdivision application. 1101 - 2 - DISCUSSION: a) Background Context: Applicant: Pivotal Development Consultants Ltd. Owner: M K Meadow Development Legal Description: Lot 1, except Firstly part on plan 25556, Secondly part on SRW Plan 43436, D.L. 250, Group 1, New Westminster Plan 12376 OCP: Existing: Urban Residential, Conservation Proposed: Commercial, Conservation Zoning: Existing: RS-1 (One Family Urban Residential) Proposed: CS-1 (Service Commercial) Surrounding Uses: North: Use: Park, and Single Family Residential (Lougheed Highway) Zone: P-1 (Park and School), and RS-1b (One Family Urban (Medium Density) Residential) Designation: Conservation, Urban Residential South: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Urban Residential East: Use: Single Family Residential, and Park Zone: RS-1 (One Family Urban Residential) Designation: Conservation and Urban Residential West: Use: Commercial Zone: CS-1 (Service Commercial) Designation: Commercial Existing Use of Property: Single Family Residential Proposed Use of Property: Commercial Site Area: 0.304 HA. (0.75 acres) Access: Lougheed Highway Servicing requirement: Urban Standard b) Site Characteristics: The subject property is approximately 0.304 ha (0.75 acres) in size, and is relatively flat, except for a 31% conservation area in the north-east corner. McKenney Creek is crossing the property and the banks of the watercourse exceed slopes of 25% in some areas. The subject property is bound by residential properties to the east and south, a commercial property to the west (Bob’s A-Z Rental) and park and single residential properties to the north, on the other side of Lougheed Highway (See Appendix A and B). There are some significant trees on the property that are intended to be retained and protected. - 3 - c) Project Description: An application has been received to develop a commercial mixed use building for the subject property located at 20894 Lougheed Highway. The architectural plans show five (5) commercial units on the ground level, and a partial second level which will contain an apartment. The applicant has not identified the nature of the businesses or tenants that would occupy the units, but did confirm the CS-1 (Service Commercial) zone is appropriate. The location of the building and parking lot is specifically designed to fit within the setbacks from the Creek and slopes, the setbacks from the Ministry of Transportation, and to protect some significant trees on the property. The building design, window and deck locations have been placed sensitively to minimize negative impacts on existing homes to the south and to focus views to the park areas. The applicant is requesting to rezone to CS-1 (Service Commercial) to be able to develop a mixed use building with five commercial lease units at ground level (approx. 421m2) and an apartment above of approximately 140m2. The proposed building height is 7.5m. Council has been seeking the inclusion of rental apartment units, secured through a Housing Agreement, above all recent commercial development proposals, in an effort to boost the City’s rental stock. The applicant is currently proposing a single apartment. At this time the current application has been assessed to determine its compliance with the Official Community Plan (OCP) and provide a land use assessment only. Detailed review and comments will need to be made once full application packages have been received. A more detailed analysis and a further report will be required prior to Second Reading. Such assessment may impact proposed lot boundaries and yields, OCP designations and Bylaw particulars, and may require application for further development permits. d) Planning Analysis: Official Community Plan: The development site is currently designated Urban Residential and Conservation. For the proposed development an OCP amendment will be required to re-designate the site to Commercial to allow the proposed CS-1 (Service Commercial) zoning, and to adjust the Conservation boundary. The subject property is located just east of the General Commercial area on Lougheed Highway, which extends west to the boundary with Pitt Meadows. The adjacent property to the west, located at 20850 Lougheed, is a commercial site with CS-1 (Service Commercial) zoning. The property to the east is designated Conservation and Residential. Given the location of a portion of McKenn ey Creek along the frontage of the easterly property, no future Commercial use is possible. The proposed OCP amendment will permit commercial uses on the site consistent with the intent of the General Commercial designation in the OCP. The creek on the east side of the property separates it from the residential areas to the east, forming a natural separation between Commercial and Residential uses. The site will continue to have this natural separation between Commercial and Residential uses through the amendment of the Conservation area, protecting and enhancing McKenney Creek. The proposed development is consistent with the surrounding uses and the intent of the OCP. - 4 - Housing Action Plan: On September 15, 2014, Council endorsed the Housing Action Plan. Strategy #4 in the Plan is to Create New Rental Housing opportunities, and Planning staff is preparing a scoping report that would identify a variety of mechanisms for securing rental stock in the community, including the requirement to develop new rental units above commercial development. At this point, Council has discussed the importance of the provision of rental accommodation above commercial development, and the practice in the City has been to negotiate the inclusion of rental units when a rezoning or height variance is being sought. However, no resolutions have been passed, and the Zoning Bylaw does not currently require the inclusion of rental above the first storey. Council recently gave consideration to a rezoning application to the north-east of this site (2015-309-RZ), however, because of the proposed professional office use, did not require residential rental accommodation on the second floor. The proposal for the subject property identifies that one residential unit is proposed on the second storey. Recognizing the need for rental accommodation in the community, Council may wish to direct that the project include additional rental units. Zoning Bylaw: The current application proposes to rezone the property located at 20894 Lougheed Highway from RS-1 (One Family Urban Residential) to CS-1 (Service Commercial) to permit the future development of a mixed use building. The minimum lot size for the current RS-1 (One Family Urban Residential) zone is 668m2, and the minimum lot size for the proposed CS-1 (Service Commercial) zone is 929m2. The subject property is 3040m2. Variations from the requirements of the proposed zone will require a Development Variance Permit application. The applicant will need to apply for a variance to reduce the setback in the rear yard from 6.0m to 1.2m, in order to preserve two significant trees on the property. This will be the subject of a future Council report. Development Permits: Pursuant to Section 8.5 of the OCP, a Commercial Development Permit application is required to address the current proposal’s compatibility with adjacent development, and to enhance the unique character of the community. Pursuant to Section 8.9 of the OCP, a Watercourse Protection Development Permit application is required to ensure the preservation, protection, restoration and enhancement of watercourse and riparian areas. Advisory Design Panel: A Commercial and Multi Family Development Permit is required and must be reviewed by the Advisory Design Panel prior to Second Reading. e) Interdepartmental Implications: In order to advance the current application, after First Reading, comments and input, will be sought from the various internal departments and external agencies listed below: a) Engineering Department; b) Building Department; c) Operations Department; d) Fire Department; - 5 - e) Parks Department; f) School District; g) Canada Post; h) Utility companies; and i) Ministry of Transportation and Infrastructure. The above list is intended to be indicative only and it may become necessary, as the application progresses, to liaise with agencies and/or departments not listed above. This application has not been forwarded to the Engineering Department for comments at this time; therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this evaluation will take place between First and Second Reading. f) Early and Ongoing Consultation: In respect of Section 879 of the Local Government Act for consultation during an Official Community Plan amendment, it is recommended that no additional consultation is required beyond the early posting of the proposed OCP amendments on the City’s website, together with an invitation to the public to comment. g) Development Applications: In order for this application to proceed the following information must be provided, as re quired by Development Procedures Bylaw No. 5879–1999 as amended: 1. An OCP Application (Schedule A); 2. A complete Rezoning Application (Schedule C); 3. A complete Multi Family Residential Development Permit Application (Schedule D); 4. A Development Variance Permit (Schedule E); and 5. A Watercourse Protection Development Permit Application (Schedule F). The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. CONCLUSION: Justification has been provided to support an OCP amendment from Urban Residential to the Commercial designation in order to construct a mixed use building with commercial on ground level and an apartment on the second level. An amendment to the property’s partial Conservation designation boundary is required to continue the natural separation between Commercial and Residential uses, and protect McKenney Creek. It is, therefore, recommended that Council grant First Reading subject to additional information being provided and assessed prior to Second Reading. - 6 - The proposed layout has not been reviewed in relation to the relevant bylaws and regulations governing subdivision applications. Any subdivision layout provided is strictly preliminary and must be approved by the City of Maple Ridge’s Approving Officer. “Original signed by Therese Melser” _______________________________________________ Prepared by: Therese Melser Planning Technician “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P. Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – Zone Amending Bylaw No. 7119-2014 Appendix D – Proposed Site Plan DATE: Jan 11, 2016 FILE: 2014-069-RZ BY: PC PLANNING DEPARTMENT SUBJECT PROPERTY LOUGHEED HWY ´ Scale: 1:1,500 20894 LOUGHEED HWY 119 AVE Legend Stream Ditch Centreline Indefinite Creek APPENDIX A City of PittMeadows District of Langley District of MissionFRASER R. ^ DATE: Jan 11, 2016 FILE: 2014-069-RZ BY: PC PLANNING DEPARTMENT SUBJECT PROPERTY LOUGHEED HWY ´ Scale: 1:1,500 20894 LOUGHEED HWY Aerial Imagery from the Spring of 2011 119 AVE APPENDIX B CITY OF MAPLE RIDGE BYLAW NO. 7119-2014 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ___________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7119-2014." 2.That parcel or tract of land and premises known and described as: Lot 1 Except: Firstly; Part on Plan 25556, Secondly; Part on SRW Plan 43436 District Lot 250 Group 1 New Westminster District Plan 12376 and outlined in heavy black line on Map No. 1630 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to CS-1 (Service Commercial). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , 20 READ a second time the day of , 20 PUBLIC HEARING held the day of , 20 READ a third time the day of , 20 APPROVED by the Ministry of Transportation and Infrastructure this day of , 20 ADOPTED, the day of , 20 _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX C 20797208262084120855208592086220 8 80 11 77 0 2092420935209322098511 78 5 11 87 5 2082820833208552086820871208782089520 8 81 11 88 3 20917209212092711 78 4 209752096320807208112081720858208502087520891208842090120890209182092011 78 3 20 9 40 2095520803208372084520850208702089220891209132093620931209652098420806208102081620830-422083420874208972089911 89 120897 20925209302093720 9 41 20944 209622082720827208362086520875208702090411 78 2 2092620927209452 0 9 3 8 20817208372086011 87 5 11 76 7 209952099411 95 1 2079920904208982091411 77 5 2 0 9 4 3 CAM WO O D AVE. HU N TER PL.STEEVES ST.118 AVE. ROSEWOODROSEWOOD ST.LOUGHEED HIGHWAY McFAR LAN E AVE. PL. R em 1 P 17371 P 17 37 1 33 2 P 4466433 3 P 12 37 6 5 36 3 36 4 7 82 80 P 35 02 0 61 LMP 110 54NWS 340621 9P 43 797 22 2 P 12 03 4 P 43 79 7 3 (P 70 93 5) 4 33 5 P 12 37 6 37 1 P 58 24 3 P 4815380 79 72 15 2 14 6 22 0 22 3 P 12 03 4 77 73 P 66 45 0 82P 3316071 66 2214 21 5 2 1 33 7 2 37 14 3P 58243P 63 28 7 23 0 21 2 1 44 22 4 5 6 P 58 24 3 P 44 31 5 83 P 5483237 0 33 P 12 37 6 36 7 36 5 Pc l. 10 3 83 67 70 15 3 P 25 33 7 Rem 155P 1142321 3 3 *PP 0 56 21 7 33 4 33 6 87 P 45 33 9 R em 1 2 34 79 65 81 69 68 14 2 LMP 17 57 2 LMS 2 49 4 14 5 15 4 1P 4478021 4 P 10 41 4 21 6 N WS 25 89 4 32 10 1 76 78 1 Rem 2775 P 58 24 3 36 6 28 74 P 58 24 3 62 14 1 P 33 16 0 P 3316021P 4478022 1 B P 54 70 3 *PP 0 56P 446723 P 66 33 0 81 P 37 01 0 P 73646N WS 35 5 P 47 54 3 60 14 4 Pc l. 1 LMS 1 28 9 EP 45813EP 74390 RW 43436 RW 67461 EP 5 4361 LMP 15725 LMP 53698RW 34023RW 5824 5 EP 54362RW 4474 6 EP 74391 RW 43436 RW 58244 LOUGHEED HIGHWAY ´ SCALE 1:2 ,00 0 MAPLE RIDGE ZONE AMENDINGBylaw No. Ma p No. Fro m: To: RS-1 (One Fa mily Urban Residential) CS-1 (Se rvic e C ommercial) 711 9-20 141630 APPENDIX D City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: February 15, 2016 and Members of Council FILE NO: 2016-004-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First Reading Maple Ridge Zone Amending Bylaw No. 7211-2016 13245 236 Street EXECUTIVE SUMMARY: An application has been received to rezone the subject property, located at 13245 236 Street, from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to RM-1 (Townhouse Residential) for future development of approximately 33 townhouse units. To proceed further with this application additional information is required as outlined below. Pursuant to Council resolution, this application is subject to the Community Amenity Contribution Program. RECOMMENDATIONS: That Zone Amending Bylaw No.7211-2016 be given first reading; and That the applicant provide further information as described on Schedules C,D,E,G and J of the Development Procedures Bylaw No. 5879–1999. DISCUSSION: a)Background Context: Applicant: Michael Oord Owner: Edward and Lilli Hemminger Legal Description: Lot 39 Section 28 Township 12 New Westminster District Plan 40978 OCP: Existing: Medium/High Density Residential Zoning: Existing: RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) Proposed: RM-1 (Townhouse Residential) Surrounding Uses: North: Use: Multi Family Residential Zone: RST-SV (Street Townhouse) Designation: Medium/High Density Residential 1102 - 2 - South: Use: Single Family Residential Zone: RS-2 (One Family Suburban Residential) Designation: Medium/High Density Residential East: Use: Multi Family Residential Zone: RM-1 (Townhouse Residential) Designation: Medium/High Density Residential West: Use: Single Family Residential Zone: RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) under application 2013-087-RZ proposed RM-1 (Townhouse Residential) Designation: Neighbourhood Park; Medium/High Density Residential; Conservation Existing Use of Property: Single Family Residential Proposed Use of Property: Multi Family Residential Site Area: 0.78 ha (1.93 acres) Access: 236 Street Servicing requirement: Urban Standard b) Site Characteristics: The subject property is located in the River Village of the Silver Valley Area Plan and is approximately 0.78 ha (1.93 acres) in size. A single family home is currently located on the property and is bound by a single family residential lot to the south, a proposed townhouse development to the west, Larch Avenue and street townhouses to the north, and a recently rezoned townhouse development to the east. Larch Avenue has recently been constructed in a new alignment further north of the site; therefore, the adjacent road right-of-way will be maintained as a trail. The north-eastern portion of the subject property is higher in elevation and slopes down towards the south-west. There is a considerable amount of vegetation and tree cover surrounding the existing house on the subject property. c) Project Description: The applicant is proposing a townhouse development consisting of 33 units to be accessed from 236 Street. Double-car garages are proposed for 21 of the units, with the remaining 12 units proposed as tandem garages. A common activity area is proposed along the western property line. At this time the current application has been assessed to determine its compliance with the Official Community Plan (OCP) and provide a land use assessment only. Detailed review and comments will need to be made once full application packages have been received. A more detailed analysis and a further report will be required prior to second reading. Such assessment may impact proposed lot boundaries and yields, OCP designations and Bylaw particulars, and may require application for further development permits. - 3 - d) Planning Analysis: Official Community Plan: The development site is located in the River Village within the Silver Valley Area Plan and is currently designated Medium/High Density Residential. The Medium/High Density Residential designation in the River Village allows both multi family and single family forms. The proposed rezoning to RM-1 (Townhouse Residential) complies with the Medium/High Density Residential designation within the Silver Valley Area Plan. Zoning Bylaw: The current application proposes to rezone the subject property from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to RM-1 (Townhouse Residential) to permit the future development of 33 townhouse units (see Appendix C). The minimum lot size for the proposed RM-1 (Townhouse Residential) zone is 557 m2. Any variations from the requirements of the proposed zone will require a Development Variance Permit application. Development Permits: Pursuant to Section 8.7 of the OCP, a Multi-Family Development Permit application is required to ensure the current proposal enhances existing neighbourhoods with compatible housing styles that meet diverse needs, and minimize potential conflicts with neighbouring land uses. Pursuant to Section 8.10 of the OCP, a Natural Features Development Permit application is required for all development and subdivision activity or building permits for:  All areas designated Conservation on Schedule “B” or all areas within 50 metres of an area designated Conservation on Schedule “B”, or on Figures 2, 3 and 4 in the Silver Valley Area Plan;  All lands with an average natural slope of greater than 15 %;  All floodplain areas and forest lands identified on Natural Features Schedule “C” to ensure the preservation, protection, restoration and enhancement of the natural environment and for development that is protected from hazardous conditions. Pursuant to Section 8.12 of the OCP, a Wildfire Development Permit application is required for all development and subdivision activity identified in wildfire risk areas. The purpose of the Wildfire Development Permit is for the protection of life and property in designated areas that could be at risk for wildland fire; and where this risk may be reasonably abated through implementation of appropriate precautionary measures. The subject property is located within the Wildfire Development Permit Area, identified on Map 1 in Section 8.12 of the Official Community Plan. Prior to second reading a Registered Professional Forester’s Report will be required to determine wildfire mitigation requirements. Advisory Design Panel: A Multi Family Development Permit is required and must be reviewed by the Advisory Design Panel prior to second reading. - 4 - Development Information Meeting: A Development Information Meeting is required for this application. Prior to second reading the applicant is required to host a Development Information Meeting in accordance with Council Policy 6.20. e) Interdepartmental Implications: In order to advance the current application, after first reading, comments and input, will be sought from the various internal departments and external agencies listed below: a) Engineering Department; b) Operations Department; c) Fire Department; d) Licences, Permits and Bylaws Department; e) School District; and f) Canada Post. The above list is intended to be indicative only and it may become necessary, as the application progresses, to liaise with agencies and/or departments not listed above. This application has not been forwarded to the Engineering Department for comments at this time; therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this evaluation will take place between first and second reading. f) Development Applications: In order for this application to proceed the following information must be provided, as re quired by Development Procedures Bylaw No. 5879–1999 as amended: 1. A complete Rezoning Application (Schedule C); 2. A Multi-Family Residential Development Permit Application (Schedule D); 3. A Development Variance Permit (Schedule E); 4. A Natural Features Development Permit Application (Schedule G); and 5. A Wildfire Development Permit Application (Schedule J); The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. - 5 - CONCLUSION: The development proposal is in compliance with the OCP, therefore, it is recommended that Council grant first reading subject to additional information being provided and assessed prior to second reading. The proposed layout has not been reviewed in relation to the relevant bylaws and regulations governing subdivision applications. “Original signed by Adam Rieu” _______________________________________________ Prepared by: Adam Rieu Planning Technician “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P. Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – Zone Amending Bylaw No. 7211-2016 Appendix D – Proposed Site Plan Appendix E – Elevation Plan DATE: Jan 20, 2016 2016-004-RZ BY: JV PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:2,500 13245 236 St 2011 Image Legend Stream Ditch Centreline Edge of River Indefinite Creek River Centreline Major Rivers & Lakes APPENDIX A DATE: Jan 20, 2016 2016-004-RZ BY: JV PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:2,500 13245 236 St 2011 Image Aerial Imagery from the Spring of 2011 Legend Stream Edge of River Indefinite Creek River Centreline Major Rivers & Lakes APPENDIX B CITY OF MAPLE RIDGE BYLAW NO. 7211-2016 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ______________________________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7211-2016." 2.That parcel or tract of land and premises known and described as: Lot 39 Section 28 Township 12 New Westminster District Plan 40978 and outlined in heavy black line on Map No. 1658 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RM-1 (Townhouse Residential). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , 20 READ a second time the day of , 20 PUBLIC HEARING held the day of , 20 READ a third time the day of , 20 ADOPTED, the day of , 20 _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX C 13305 2355013313 13327 2355113305 13336 23582132892359713335 13320 2366823672236632368523673237162347913317 13312 13328 13326 236472361623687 2372013301 2350013309 13335 235702 3 5 7 5 13277 13346 236212364623658236452362723651236692372823491235512354513339 13215 13227 132452359313315 1326023605 23613236512365523683234612347713316 13345 234852357413283 13312 2361323629236372365023697 23691 13309 13335 13336/40 13350 13318 13332 2 3 5 8 1 2358913165 13295 13331 13332 236622365323667236982367523469235172351313331 13319 13325 13340 236402366123659236772371213313 13319 13325 13321 235572 3 5 6 3 13322 13340 2358513339 13343 13336 2367923708235 ST.LA R C H A V E .BRYANT DRIVELARCH AVE. 132 AVE.236 ST.133 AVE. 9LMP 52145 PARK LMP 52145P 1105 2 *PP159 32 2 LMP 50571*7 29 12 3 1 2 21 17 5 13 9 PARK 2 33 37 LMP 50153 18 31 Rem A BCS 577 P 3007 1 33 5 3 24 18 26 23 4 A 6 8 31 P 40978 3 RP 15218 EPP 1248111 15 2 4 P 4 76 03 18 19 18 EP 13725 Rem 1 7 14 24 25 26 LMP 52337 7 39 25 13 17 27 EPP 1218921 3 17 8 EPP 32491 10 32 30 5 4 38 P 1105 P 40978 E P P 12 4 8 16 9 34 25 16 20 12 11 BCP 29631 7 6 30 P 24142 4 PP X4138 10 3 P 3742235 26 22 15 16 15 16 27 28 29 P 2637 8 5 6 1 3 1 2 4 8 30 20 1 22 20 1 P 37422LMP 521452 LMP 47584*4 Rem 3 1 2 *PP157 19 EPP 1248128 2114EPP 23139P 4 76 03 P 2637 (EPS 2081) EPP 32491 EPP 12482 LMP 35465EPP 9002 EP P 12482LMP 35465EPP 12483BCP 52028 EPP 12484 EPP 53011EPP 23135EPP 9002 E P P 1 2 4 8 4 EPP 53011E P P 1 2 4 8 4RW 66892LMP 35468 EPP 32492EPP 12482E P P 1 2 4 8 2 LMP 52146EPP 53011 LMP 52339 EPP 12484LMP 52146 BCP 29631 EPP 32492EPP 42087EP P 12484BCP 29630EPP 12483EPP 33955LMP 38113 132 AVE.132 AVE. ´ SCALE 1:2,500 MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From: To: RS-2 (One Family Suburban Residential) RS-3 (One Family Rural Residential)RM-1 (Townhouse Residential) 7211-20161658 Urban Area Boundary Urban Area Boundary 236 TH STREETBLOCK 1V1PATH TO GREENWAYMAILBOXCULVERTEDDITCHV2V3V4V6V5V9V7BLOCK 2BLOCK 3BLOCK 4BLOCK 5 COMMONOUTDOORAMENITY7,000 sfSIDE BY SIDETANDEMSIDE BY SIDE(GARAGE AT MAIN)SIDE BY SIDETANDEMTANDEMSIDE BY SIDE(GARAGE AT MAIN)SIDE BY SIDE(GARAGE AT MAIN)SIDE BY SIDE(GARAGE AT MAIN)SIDE BY SIDETANDEMTANDEMTANDEMSIDE BY SIDEV8TANDEMTANDEMTANDEMTANDEMTANDEMTANDEMFIRE TRUCK TU R NI NG INSIDE RADIUSFIRE TRUCK TURNINGOUTSIDE RADIUSFIRE TRUCK TU RNI NG INSIDE RADIUSFIRE TRUCK TURNINGOUTSIDE RADIUSFIRE TRU CK TURNIN G INSIDE RADI USLARCH AVENUEJANUARY 2016SITE PLANDP-1.0SCALE: 1:200APPENDIX D APPENDIX E - 1 - City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: February 15, 2016 and Members of Council FILE NO: 2013-029-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Rezoning – First Extension Zone Amending Bylaw No.6987-2013 22305 and 22315 122 Avenue EXECUTIVE SUMMARY: The applicant for the above noted file has applied for an extension to this rezoning application under Maple Ridge Development Procedures Bylaw No. 5879-1999. This application is to permit an apartment building under the RM-2 (Medium Density Apartment Residential) zone. Pursuant with Council resolution, this application is exempt from the city wide Community Amenity Contribution Program requirement, as the application has received third reading and the subject property location is within the Town Centre. The subject properties are vacant, and the previous home located at 22315 122 Avenue was demolished by the applicant in January 2015. RECOMMENDATION: That a one year extension be granted for rezoning application 2013-029-RZ and that the following conditions be addressed prior to consideration of final reading: i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii) Deposit of a security for off-site improvements beyond the frontage of the subject properties to improve overall pedestrian circulation in the area; specifically, extension of municipal sidewalk along the frontage of properties located at 22295 and 22333 122 Avenue; iii) Road dedication as required; iv) Consolidation of the development site; v) Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site for the proposed development; vi) Registration of a Statutory Right-of-Way plan and agreement at the Land Title Office for sanitary sewer purposes; vii) Registration of a ‘No Build’ Restrictive Covenant at the Land Title Office along the western property line of 22305 122 Avenue to ensure future development potential of lands to the west; viii) A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations. 1103 - 2 - DISCUSSION: a) Background Context: Applicant: Bissky Architecture and Urban Design Owners: Danik and Blossom Daniels Legal Description: Lots A and B, District Lot 399, NWD Plan NWP13442 OCP: Existing: Low-Rise Apartment Zoning: Existing: RS-1 (One Family Urban Residential) Proposed: RM-2 (Medium Density Apartment Residential) Surrounding Uses: North: Use: Multi-Family Residential Zone: RM-5 (Low Density Apartment Residential) Designation: Ground Oriented Multi-Family, Conservation South: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Ground Oriented Multi-Family East: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Low Rise Apartment, Conservation West: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Low Rise Apartment Existing Use of Property: Vacant Proposed Use of Property: Multi-Family Residential Site Area: 0.326 hectares (0.8 acres) Access: 122 and 123 Avenues Servicing requirement: Urban Standard The following dates outline Council’s consideration of the application and Bylaw 6987-2013:  First reading was considered and granted on June 25, 2013  Second reading was considered and granted on January 13, 2015  Public Hearing was held February 17, 2015  Third reading was granted February 24, 2015 b) Project Description: The subject properties are vacant, and the previous home located at 22315 122 Avenue was demolished by the applicant in January 2015. The applicant proposes to construct a five storey wood frame building containing 69 one and two bedroom units. 46 of the proposed units will have two bedrooms, and the remaining 23 will have one bedroom. Underground parking is provided, on two levels, one of which is a half floor and does not extend for the entire building footprint. The main building entrance is oriented on 122 Avenue, which is consistent with other apartment buildings on the south side of 122 Avenue and further west on the north side of 122 Avenue. The underground - 3 - parking structure will be accessed opposite the main entrance, via 123 Avenue. A common activity room is provided on the ground floor. c) Application Progress: Since third reading was granted, the properties have been listed for sale and have recently been sold. The applicant has indicated that the new owner intends to pursue the same building design with the current project architect in the summer or fall of this year. It is anticipated that the additional year will provide sufficient time to satisfy those requirements. Pursuant with Council resolution, this application is exempt from the city wide Community Amenity Contribution Program requirement, as the application has received third reading and the subject property location is within the Town Centre. d) Alternatives: Council may choose one of the following alternatives: 1. Grant the request for extension; 2. Deny the request for extension; or 3. Repeal third reading of the bylaw and refer the bylaw to Public Hearing. CONCLUSION: The applicant for the above noted file has applied for an extens ion to rezoning application 2013- 029-RZ under Maple Ridge Development Procedures Bylaw No. 5879-1999. This application is to permit an apartment building under the RM-2 (Medium Density Apartment Residential) zone. It is recommended that a one year extension be granted to the subject application. “Original signed by Amelia Bowden” _______________________________________________ Prepared by: Amelia Bowden Planning Technician “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P. Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – Second Reading Report (no attachments) Appendix D – Site Plan Appendix E – Building Elevation City of PittMeadows District ofLangley District of MissionFRASER R. ^ DATE: Oct 31, 2014 FILE: 2013-029-RZ BY: PC CITY OF MAPLE RIDGE PLANNING DEPARTMENT 122 AVE 223 STSUBJECT PROPERTIES 123 AVE ´ Scale: 1:1,500 22305 & 22315 122 AVENUE APPENDIX A City of PittMeadows District ofLangley District of MissionFRASER R. ^ DATE: Oct 31, 2014 FILE: 2013-029-RZ BY: PC CITY OF MAPLE RIDGE PLANNING DEPARTMENT 122 AVE 223 STSUBJECT PROPERTIES 123 AVE District of Maple Ridge´ Scale: 1:1,500 22305 & 22315 122 AVENUE APPENDIX B - 1 - City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: January 13, 2015 and Members of Council FILE NO: 2013-029-RZ FROM: Chief Administrative Officer MEETING: COUNCIL SUBJECT: Second Reading Zone Amending Bylaw No. 6987-2013 22305 and 22315 122 Avenue EXECUTIVE SUMMARY: An application has been received to rezone the subject property from RS-1 (One Family Urban Residential) to RM-2 (Medium Density Apartment Residential), to permit future construction of a 69 unit, 5 storey apartment building with underground parking. The proposed RM-2 (Medium Density Apartment Residential) zoning complies with the Official Community Plan. This application received first reading for Zone Amending Bylaw No. 6987-2013 on June 25, 2013, and consideration of second reading was deferred on November 4, 2014 with the following staff resolution: 1. That consideration of second reading of Maple Ridge Zone Amending Bylaw No. 6987 -2013 be deferred for the lesser of 60 days, or until the following terms and conditions are completed: a. Demolition of the existing house and outbuildings at 22315 122 Avenue within 60 days; b. Payment of $2,666.00 in outstanding charges for Unsightly and Insec ure Premise Infractions within 30 days; and c. Installation of secure temporary fencing around the building within 30 days. 2. That staff be directed to report back to Council on the status of the conditions noted in the report dated November 3, 2014 for file 2013-029-RZ by January 13, 2015. Since Council’s deferral of the application, the property owner has obtained a demolition permit and the owner has indicated that the house will be demolished on January 10, 2015. The owner has also paid his outstanding bill in the amount of $2,666.00 and installed fencing along the front property line as an interim measure prior to demolition. The Licenses, Permits, and Bylaws Department prepared a Remedial Action report for Council consideration at the January 5, 2015 Workshop meeting, which was subsequently approved on the same day. Although the house was not demolished at the time of this report deadline, it is anticipated that the home will be demolished shortly by either the property owner’s contractor, or by a contractor hired by the City through the approved Remedial Action Order. It is therefore recommended that second reading be granted and that the application be forwarded to Public Hearing. RECOMMENDATIONS: 1)That Maple Ridge Zone Amending Bylaw No. 6987-2013 be given second reading, and be forwarded to Public Hearing; and APPENDIX C - 2 - 2) That the following terms and conditions be met prior to final reading: i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii) Deposit of a security for off-site improvements beyond the frontage of the subject properties to improve overall pedestrian circulation in the area; specifically, extension of municipal sidewalk along the frontage of properties located at 22295 and 22333 122 Avenue; iii) Road dedication as required; iv) Consolidation of the development site; v) Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site for the proposed development; vi) Registration of a Statutory Right-of-Way plan and agreement at the Land Title Office for sanitary sewer purposes; vii) Registration of a ‘No Build’ Restrictive Covenant at the Land Title Office along the western property line of 22305 122 Avenue to ensure future development potential of lands to the west; viii) A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accor dance with the regulations. DISCUSSION: 1) Background Context: Applicant: Bissky Architecture and Urban Design Owners: Danik and Blossom Daniels Legal Description: Lots A and B, District Lot 399, NWD Plan NWP13442 OCP: Existing: Low-Rise Apartment Zoning: Existing: RS-1 (One Family Urban Residential) Proposed: RM-2 (Medium Density Apartment Residential) Surrounding Uses: North: Use: Multi-Family Residential Zone: RM-5 (Low Density Apartment Residential) Designation: Ground Oriented Multi-Family, Conservation South: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Ground Oriented Multi-Family - 3 - East: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Low Rise Apartment, Conservation West: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Low Rise Apartment Existing Use of Property: Vacant since September 2014 (22305 122 Avenue), Unoccupied Single Family Home (22315 122 Avenue) Proposed Use of Property: Multi-Family Residential Site Area: 0.326 hectares (0.8 acres) Access: 122 and 123 Avenues Servicing requirement: Urban Standard 2) Background: This application received first reading for Zone Amending Bylaw No. 6987-2013 on June 25, 2013. At that time, a vacant single family home was located on each of the subject properties. Two fires significantly damaged the house located at 22305 122 Avenue on July 5, 2011 and February 26, 2014. That building was demolished in September, 2014. There have been ongoing discussion with the property owner to demolish the other home, at 22315 122 Avenue, based on concerns from the Fire and Licenses, Permits, and Bylaws Departments about unauthorized entry and habitation, unsightly premises complaints, and overall visual appearance of the dwelling. These concerns and discussions are detailed in the November 3, 2014 staff report (see Appendix C). The same staff report recommended the following: 1. That consideration of second reading of Maple Ridge Zone Amending Bylaw No. 6987-2013 be deferred for the lesser of 60 days, or until the following terms and conditions are completed: a. Demolition of the existing house and outbuildings at 22315 122 Avenue within 60 days; b. Payment of $2,666.00 in outstanding charges for Unsightly and Insecure Premise Infractions within 30 days; and c. Installation of secure temporary fencing around the building within 30 days. 2. That staff be directed to report back to Council on the status of the c onditions noted in the report dated November 3, 2014 for file 2013-029-RZ by January 13, 2015. Council passed a resolution at the November 4, 2014 Council meeting in favour of the above outlined recommendation. Following that resolution, the property owner paid the outstanding charges owing on the property. A service disconnection request was made to the Operations Department on November 24, 2014 and a demolition permit was obtained from the Building Department on December 19, 2014. At the time of report deadline, the house was not yet demolished, but it is now anticipated that this will take place shortly and the property owner has informed staff that demolition is scheduled for January 10, 2015. Lastly, the property owner placed some fencing along the front of the property line; however the Licenses, Permits, and Bylaws Department still has concerns about the security of that fencing, as unauthorized entry is still possible by going around the front fencing. A Remedial Action Order was approved at the Council Workshop held on January 5, 2015. The Remedial Action Order from Council now allows the City to have the building demolished at the property owner’s expense, should the owner not complete the demolition in a timely manner. - 4 - 3) Project Description: The subject site consists of two properties, characterized by a flat topography and forested in the northern portion of the site. The site fronts 122 Avenue at the south end and 123 Avenue at the north end, and is designated Low-Rise Apartment in the Official Community Plan. There is currently no sidewalk along either frontage of 122 or 123 Avenues. The properties have relatively narrow frontages (20 metres each) with significantly longer lot depths (approximately 80 metres). The overall site is smaller than one acre. The applicant proposes to construct a five storey wood frame building containing 69 one and two bedroom units. 46 of the proposed units will have two bedrooms, and the remaining 23 will have one bedroom. Underground parking is provided, on two levels, one of which is a half floor and does not extend for the entire building footprint. The main building entrance is oriented on 122 Avenue, which is consistent with other apartment buildings on the south side of 122 Avenue and further west on the north side of 122 Avenue. The underground parking structure will be accessed opposite the main entrance, via 123 Avenue. A common activity room is provided on the ground floor. 4) Planning Analysis: i) Official Community Plan: The development site is located in the North View Precinct of the Town Centre Area Plan. The subject properties are currently designated Low-Rise Apartment, which permits an apartment form with residential parking provided underground. The Town Centre Area Plan Policy 3-22 regarding the Low-Rise Apartment designation is as follows: All Low-Rise Apartment developments should be a minimum of three (3) storeys and a maximum of five (5) storeys in height. The proposed development complies with the form envisioned in the Town Centre Area Plan. A previous staff report dated May 6, 2013 provided a detailed assessment of applicable OCP policies, including the following:  Policy 3-10 Lot Consolidation – Staff noted that the abutting properties directly east and west of the subject properties may be left in a condition that is unsuitable for redevelopment, given their small lot size and amount of Conservation designated land. When the previous Council first considered this application, the applicant provided a development concept for the adjacent properties to the east and west of the subjec t properties. The concept illustrates a low-rise apartment building on the western property (22295 122 Avenue) and a small townhouse building on the eastern property (22333 122 Avenue) (see Appendix D). Upon receipt of this information, the previous Council granted first reading, allowing the application to move forward.  Policy 3-15 Underground Parking – Staff noted that while the proposed development has underground parking, the lack of lot consolidation may cause challenges for the adjacent properties to build underground parking and comply with this policy. The development concept provided by the applicant did not include detailed parking information; however, it is note that the size of the eastern property’s development potential - 5 - (22295 122 Avenue) may not be large enough to justify the expense of an underground parking structure.  Policy 5.2.1 Connective Pedestrian Network – The lack of sidewalks in the area combined with pedestrian trips to and from local schools in the area was a noted concern. To address this issue, a sidewalk beyond the frontage of the subject properties on 122 Avenue is a condition of rezoning. The sidewalk will be extended across the neighbouring properties (22295 and 22333 122 Avenue) to improve pedestrian circulation in the area. ii) Zoning Bylaw: The current application proposes to rezone the properties located at 22305 and 22315 122 Avenue from RS-1 (One Family Urban Residential) to RM-2 (Medium Density Apartment Residential) to permit future construction of a five storey, 69 unit apartment building with two levels of underground parking containing 118 parking spaces. This project aligns with the current RM-2 (Medium Density Apartment Residential) zone with the exceptions of the variances outlined in the subsequent section. One variance in particular, for building height, will comply with the draft changes for the RM -2 (Medium Density Apartment Residential) zone in the forthcoming revised Zoning Bylaw. iii) Off-Street Parking And Loading Bylaw: The proposed project is in compliance with the Off-Street Parking and Loading Bylaw. In total, the applicant has provided 118 parking spaces. The parking spaces provided are based on a ratio of 1.5 spaces per dwelling unit and 0.2 spaces for visitor parking. The proposed development includes 104 residential parking spaces and 14 visitor parking spaces. iv) Proposed Variances: A Development Variance Permit application has been received for this project and involves the following relaxations: 1. Maple Ridge Zoning Bylaw No. 3510 -1985, Part 6, Section 604, 7: to increase the maximum height from 4 to 5 storeys, and from 18 m (59 ft) to 19.5 m (64 ft). 2. Maple Ridge Zoning Bylaw No. 3510 -1985, Part 6, Section 604, 8: To increase the height of the underground parking structure from 0.8 m (2.6 ft) to 1.8 m (5.9 ft) above the average finished grade of the site. 3. Maple Ridge Zoning Bylaw No. 3510 -1985, Part 6, Section 604, 6.b): To reduce the underground parking structure setback from 1.5 m (4.9 ft) to 0 m on the west interior side property line and from 3 m (9.8 ft) to 0.8 m (2.6 ft) on the west side and front property lines The requested variances to the RM-2 (Medium Density Apartment Residential) zone will be the subject of a future report to Council. v) Development Permits: Pursuant to Section 8.11 of the Official Community Plan, the applicant has submitted a Town Centre Area – Northview Precinct Development Permit application to ensure the current proposal complies with key guideline concepts as outlined below based on the Project Architect’s design rationale: - 6 - 1. Promote North and South View as distinctive, highly liveable multi-family neighbourhoods. The proposed development will increase the residential density in the Northview Precinct and add to the existing mix of low rise apartments, townhouses, and single family homes in the area. As this is one of the first developments with a fifth floor in the RM-2 (Medium Density Apartment Residential) zone, this development will complement the existing three and four storey apartments nearby. The 122 Avenue sidewalk extension along the frontages of both the subject properties and the neighbouring properties to the west and east (22295 and 22333 122 Avenue), will enhance the liveability and safety for pedestrians. These properties are not expected to develop on their own for some time to come. 2. Create a pedestrian-friendly, ground-oriented, multi-family community The underground parking access is located at the rear of the properties, via 123 Avenue. As a result, the building entrance and 122 Avenue sidewalk are not impacted by driveway access. This creates a safer walking environment along the development frontage, which is beneficial for children and families walking to and from schools in the surrounding area. Benches and covered areas in front of the building entrance further enhance define the sidewalk areas. 3. Maintain cohesive building styles. This neighbourhood is an extreme mix of building age, style and building massing. Each site is somewhat different to the next – creating an eclectic, varied and layered streetscape and community. The building is consistent with new developments in the Town Centre in terms of colour palette, building finishes, and massing. 4. Capitalize on important views. The proposed building is oriented north-south, and will provide views of the Golden Ears Mountains from the top floors. 5. Provide private and semi-private green space. Each unit will have a private outdoor space comprising of either a ground floor patio or a balcony, both of which will overlook landscaped area. Semi private green space will surround the apartment building and will contain pedestrian pathways and seating. 6. Provide climate appropriate landscaping and green features The Project Landscape Architect has provided appropriate plants and trees, for both the climate and the form of development around the perimeter of the building. 7. Maintain street interconnectivity. Street interconnectivity will be maintained with this development application, and improvements along both 122 and 123 Avenue will enhance pedestrian amenities. Pedestrian access points are provided at both the north and south ends of the building. vi) Advisory Design Panel: This project was forwarded to the Advisory Design Panel on October 14, 2014. This meeting did not have a quorum. One absent member provided comments in writing. To avoid the application being delayed if forwarded to the November Advisory Design Panel me eting, the project Architect made his presentation and the members present provided their comments. The other members concurred with the comments when circulated the following day by email. They will be formally considered as a motion at a forthcoming ADP meeting on January 13, 2015. The following comments were provided: - 7 - It was decided that the application be supported and the following concerns be addressed as the design develops and be submitted to Planning staff for follow up:  Consider stepping down the upper edge of the underground parking building along the west side to incorporate landscaping;  Consider making the area along the ramp more transparent when viewed from the street;  Consider improving the urban realm close to the main entrance of the building where it connects to the sidewalk;  Consider increasing one of the corner or central building elements to be taller and thus more prominent;  Consider using contrast coloring on some of the higher level soffits and for the entry feature;  Consider providing a 15 minute drop off zone at the curb side in front of the main entrance;  Consider incorporating a pocket of short term visitor bicycle parking adjacent to the ramp at the main entrance;  Consider reworking the landscaping area at the north west corner of the building to provide a more direct path to that entrance;  Consider introducing a trellis to the overhang at the underground parking. The ADP comments have been provided to the Project Architect and will be reflected in the final Development Permit drawings. A detailed description of how these items were incorporated into the final design will be included in a future development permit report to Council. vii) Development Information Meeting: A Development Information Meeting was held on October 1, 2014 at the applicant’s office and a second meeting was held at the Maple Ridge Library on October 22, 2014. Three residents attended the first meeting and one person attended the second meeting. General questions regarding the development process and the details of the proposal were addressed at the meeting. No concerns were raised at the meeting, however local residents indicated that the proposal would improve the existing use of the properties and make the area more inviting. 5) Interdepartmental Implications: i) Engineering Department: The Engineering Department has reviewed the proposed development and has advised that since all required services do not exist, a Rezoning Servicing Agreement will be required prior to final approval. These servicing improvements will include sidewalk, curb and gutter, street tree and street lighting along both the 122 Avenue and 123 Avenue frontages. Additionally, as outlined in the first reading report, the applicant will be required to extend the sidewalk along 122 Avenue beyond the subject properties’ frontage and to the current extent of the sidewalk, approximately 88.6 m (291 ft) to the east and west. Road dedication will be required along 123 Avenue to achieve the full local road width, plus additional land for a future cul-de-sac bulb at the end of 123 Avenue. The developer will be responsible for providing a security equivalent to the future cost of the cul-de-sac construction when the neighbouring property to the east develops. - 8 - ii) License, Permits and Bylaws Department: The Licenses, Permits, and Bylaws Department’s primary concern is the number of bylaw infractions and complaints that have been received for the vacant home at 22315 122 Avenue. Demolition of the building will alleviate these issues. Following the November 4, 2014 Council deferral of this application, the City obtained an appraisal of the property and the assessed value was determined to be zero for the improvements. Furthermore, the estimated cost of repairing the building to bring it back to a habitable state was $100,000.00. A Remedial Action Order report was presented at the January 5, 2015 Council Workshop and was subsequently approved. The property owner has obtained a demolition permit and it is anticipated that the house will be demolished shortly. iii) Fire Department: The Fire Department’s main concern is potential fires resulting from unauthorized entry and squatting in the home. Demolition of the building will alleviate these issues. CONCLUSION: Since the subject rezoning application was deferred by Council on November 4, 2014, the property owner has taken significant steps towards complying with the conditions of the deferral resolution; which include installing temporary fencing, paying outstanding charges, and obtaining a demolition permit. A Remedial Action Order to require timely demolition of the building was approved by Council on January 5, 2015. Therefore, it is recommended that second reading be given to Zone Amending Bylaw No. 6987-2013, and that application 2013-029-RZ be forwarded to Public Hearing. “Original signed by Amelia Bowden” _______________________________________________ Prepared by: Amelia Bowden Planning Technician “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services “Original signed by J.L. (Jim) Rule” _______________________________________________ Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B –Zone Amending Bylaw No. 6987-2013 Appendix C – Staff report dated November 3, 2014 Appendix D – Conceptual development plan for flanking properties APPENDIX D APPENDIX E - 1 - City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: February 15, 2016 and Members of Council FILE NO: RZ/078/10 FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Final One Year Extension Application 24211 113 Avenue EXECUTIVE SUMMARY: Council granted a one year extension to the above noted application on February 24, 2015. The applicant has now applied for a final one year extension under Maple Ridge Development Procedures Bylaw No. 5879-1999. The purpose of this application is to rezone the subject property from RS-3 (One Family Rural Residential) to RS-1d (One Family Urban (Half Acre) Residential) to allow for future subdivision into 7 single family lots. Pursuant with Council resolution, this application is exempt from the city wide Community Amenity Contribution Program requirement, as the application has received third reading. The applicant does intend to use the Albion Density Bonus Program, which will require an amenity contribution of approximately $21,700.00 to be paid at the time of subdivision approval. RECOMMENDATION: That, pursuant to Maple Ridge Development Procedures Bylaw No. 5879 -1999, a one year extension be granted to rezoning application RZ/078/10 for property located at 24211 113 Avenue and that the following conditions be addressed prior to consideration of final reading: i.Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii.Amendment to Official Community Plan, Schedule "A", Chapter 10.2 Albion Area Plan, Schedule 1: Albion Area Plan and Schedule “C”; iii.Road dedication as required; iv.Park dedication as required; v.Registration of a Habitat Protection Covenant as a Restrictive Covenant at the Land Title Office; 1104 - 2 - vi. Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site for the proposed development; and vii. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. DISCUSSION: a) Background Context: Applicant: Jennifer Nam, WSP Engineering Inc. Owner: 0885535 BC Ltd. Legal Description: Lot 13, Section 15, Township 12, NWD Plan 50696 OCP: Existing: Low Density Residential, Conservation Zoning: Existing: RS-3 (One Family Rural Residential) Proposed: RS-1d (One Family Urban (Half Acre) Residential), with Density Bonus to RS-1b (One Family (Medium Density) Residential) lot size and dimensions Surrounding Uses: North: Use: Single Family Residential Zone: RS-3 (One Family Rural Residential) Designation: Agricultural South: Use: Single Family Residential Zone: RS-3 (One Family Rural Residential) Designation: Low Density Residential, Conservation East: Use: Single Family Residential, Conservation Zone: RS-3 (One Family Rural Residential) Designation: Low Density Residential, Conservation West: Use: Single Family Residential Zone: RS-3 (One Family Rural Residential), RS-1 (One Family Urban Residential) Designation: Low Density Residential, Conservation Existing Use of Property: Single Family Residential - 3 - Proposed Use of Property: Single Family Residential Site Area: 0.813 ha (2 acres) Access: 113 Avenue Servicing requirement: Urban Standard b) Project Description: The applicant proposes to rezone the subject property from RS-3 (One Family Rural Residential) to RS-1d (One Family Urban (Half Acre) Residential) with a Density Bonus, in accordance with the Albion Area Density Bonus Program. The proposed development consists of seven RS-1b (One Family (Medium Density) Residential) sized lots, amounting to an amenity contribution of approximately $21,700.00. The applicant proposes to maintain the existing home on one of the future lots. The required amenity contribution of $3,100.00 per lot will be collected by the Approving Officer at the subdivision approval stage. The subject application was considered by Council on the following dates:  First reading was considered and granted October 12, 2010;  Second reading was considered and granted January 14, 2014;  Public Hearing was held February 18, 2014;  Third reading was granted February 25, 2014; and  A one year extension was granted February 24, 2015. c) Application Progress: Since the one year extension, the property was listed for sale and the purchase transaction has yet to conclude. At this time, the outstanding conditions are the Rezoning Servicing Agreement and the Geotechnical Covenant. d) Alternatives: Council may choose one of the following alternatives: 1. grant the request for extension; 2. deny the request for extension; or 3. repeal third reading of the bylaw and refer the bylaw to Public Hearing. - 4 - CONCLUSION: Council granted a one year extension to the above noted application on February 24, 2015. The applicant has now applied for a final one year extension under Maple Ridge Development Procedures Bylaw No. 5879-1999. The purpose of this application is to rezone the subject property from RS-3 (One Family Rural Residential) to RS-1d (One Family Urban (Half Acre) Residential) to allow for future subdivision into seven single family lots. It is recommended that a final one year extension be granted to application RZ/078/10. “Original signed by Amelia Bowden” _______________________________________________ Prepared by: Amelia Bowden Planning Technician “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – Second Reading Report City of Pitt Meadows District of Langley District of MissionFRASER R. ^ DATE: Dec 27, 2013 RZ/078/10 BY: JV CORPORATION OF THE DISTRICT OF MAPLE RIDGE PLA NNING DE PARTM ENT2417011 282 11 291 11 340 2421111 3 2 1 11 3 8 1 11 3 3 3 11369 1 1 3 9 3 11 360 2419 5 pump sta.2425 5 11 265 11 3 4 5 11 357 11 3 86 2424 0243 ST. 113 AVE.241A S T.BCP 2058039 BCP 20580P 50696 16 P 68166 P 68166 3 36 BCP 20580 P 506962 P 10848 P 50696 P 7709 7 33 1 3 P 10848 14 3 1Rem 1 37 38 32 A RP 13033 15 40 P 7774 PAR K BCP 15941 34 42 BCP 159414 35 PAR K 41 13 17 6 Subject Property ´ Scale: 1:2,500 24211-113 Ave APPENDIX A City of Pitt Meadows District of Langley District of MissionFRASER R. ^ DATE: Dec 27, 2013 RZ/078/10 BY: JV CORPORATION OF THE DISTRICT OF MAPLE RIDGE PLA NNING DE PARTM ENT2417 0 11 282 11 2 9 1 11 340 2421111 3 2 1 11 3 8 1 11 333 11 3 6 9 11 3 9 3 11 3 6 0 2419 5 pump sta.2425 5 11 265 11 345 11 357 11 3 8 6 2424 0243 ST. 113 AVE.241 A S T.BCP 2058039 BCP 20580P 50696 16 P 68166 P 68166 3 36 BCP 20580 P 506962 P 10848 P 50696 P 7709 7 33 1 3 P 10848 14 3 1Rem 1 37 38 32 A RP 13033 15 40 P 7774 PAR K BCP 15941 34 42 BCP 159414 35 PAR K 41 13 17 6 District of Maple Ridge´ Scale: 1:2,500 24211-113 Ave SKRWRJUDSK\LPDJH APPENDIX B District of Maple Ridge TO: His Worship Mayor Ernie Daykin MEETING DATE: January 6, 2014 and Members of Council FILE NO: RZ/078/10 FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First and Second Reading Maple Ridge Official Community Plan Amending Bylaw No. 7049 - 2013 and Second Reading Maple Ridge Zone Amending Bylaw No.6761 - 2010 24211 113 Avenue EXECUTIVE SUMMARY: An application has been received to rezone 24211 113 Avenue, the subject property, from RS-3 (One Family Rural Residential) to RS-1d (One Family Urban (Half Acre) Residential) to permit future subdivision into seven single family lots. This application was originally for the RS-1 (One Family Urban Residential) zone, but has been revised since first reading to reflect the Community Amenity Program in the Albion Area. The applicant intends to choose the Density Bonus option within the RS- 1d (One Family Urban (Half Acre) Residential) zone, which is specific to the Albion Area, enabling single-family lot sizes of 557 m². The required amenity fee of $3,100.00 per lot will be collected by the Approving Officer at the subdivision approval stage. The proposed RS-1d (One Family Urban (Half Acre) Residential) zoning complies with the Official Community Plan (OCP). An OCP amendment is required to adjust the area designated Conservation around Seigel Creek. Zone Amending Bylaw No. 6761–2010 received first reading on October 12, 2010. As the original application was for the RS-1 (One Family Urban Residential) zone, the bylaw has been amended to reflect the RS-1d (One Family Urban (Half Acre) Residential) zone. RECOMMENDATIONS: 1.That Maple Ridge Official Community Plan Amending Bylaw No. 7049-2013 be given first and second readings and be forwarded to Public Hearing; 2.That in accordance with Section 879 of the Local Government Act , opportunity for early and on-going consultation has been provided by way of posting Official Community Plan Amending Bylaw No. 7049-2013 on the municipal website, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 3.That Maple Ridge Official Community Plan Amending Bylaw No. 7049-2013 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; APPENDIX C - 2 - 4.That it be confirmed that Maple Ridge Official Community Plan Amending Bylaw No. 7049- 2013 is consistent with the Capital Expenditure Plan and Waste Management Plan; 5.That Zone Amending Bylaw No. 6761 – 2010 be amended as identified in the staff report dated January 6, 2014, be given second reading, and be forwarded to Public Hearing; and 6.That the following terms and conditions be met prior to final reading: i.Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii.Amendment to Official Community Plan, Schedule "A", Chapter 10.2 Albion Area Plan, Schedule 1: Albion Area Plan and Schedule “C”; iii.Road dedication as required; iv. Park dedication as required; v.Registration of a Habitat Protection Covenant as a Restrictive Covenant at the Land Title Office; vi. Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site for the proposed development; and vii. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. DISCUSSION: a)Background Context: Applicant: Jennifer Nam, Hunter Laird Engineering Ltd. Owner: 0885535 BC Ltd. Legal Description: Lot: 13, Section: 15, Township: 12, Plan: 50696 OCP: Existing: Low Density Residential, Conservation Zoning: Existing: RS-3 (One Family Rural Residential) Proposed: RS-1d (One Family Urban (Half Acre) Residential) Surrounding Uses: North: Use: Single Family Residential Zone: RS-3 (One Family Rural Residential) Designation: Agricultural - 3 - South: Use: Single Family Residential Zone: RS-3 (One Family Rural Residential) Designation: Low Density Residential, Conservation East: Use: Single Family Residential, Conservation Zone: RS-3 (One Family Rural Residential) Designation: Low Density Residential, Conservation West: Use: Single Family Residential Zone: RS-3 (One Family Rural Residential), RS-1 (One Family Urban Residential) Designation: Low Density Residential, Conservation Existing Use of Property: Single Family Residential Proposed Use of Property: Single Family Residential Site Area: 0.813 ha (2 acres) Access: 113 Avenue Servicing requirement: Urban Standard b) Project Description: The subject property is located in the Albion Area Plan and is surrounded by single family residences to the north, east, and west; and is bordered by 113 Avenue to the south. This application was received prior to the Density Review Process for the North Albion Area, which began in 2012. The initial proposal was for seven RS-1 (One Family Urban Residential) zoned lots. Consequently, Zone Amending Bylaw 6761-2010 has been amended to reflect the RS-1d (One Family Urban (Half Acre) Residential) zone. The initial proposal required an OCP amendment to add the RS-1 (One Family Urban Residential) zone, as a corresponding zone under the Low Density Residential designation. As the subject application had not reached the Public Hearing stage of the rezoning process at the beginning of the Density Review Process for the North Albion Area, the application was placed on hold between March 2012 and September 2013 due to the following resolution made at a Council meeting on March 27, 2012: That Option #3 Albion Matrix Amendment Process, as outlined in the report titled “Density Review Process for North Albion Area” dated March 19, 2012 be endorsed; and That the process for the processing of in stream rezoning applications in the study area, as outlined in the report titled “Density Review Process for North Albion Area” dated March 19, 2012 be endorsed. On October 8, 2013, Council adopted Official Community Plan Amending Bylaw No. 6995 - 2013 and Zone Amending Bylaw No. 6996 - 2013 enabling a Community Amenity Program in the Albion Area Plan and allowing all on-hold projects to proceed. - 4 - The applicant has revised their original application and is now proposing to rezone the subject site from RS-3 (One Family Rural Residential) to RS-1d (One Family Urban (Half Acre) Residential) with a Density Bonus, in accordance with the Community Amenity Program. The Community Amenity Program is detailed in Zone Amending Bylaw No. 6996 – 2013, which permits the following: For the RS-1d (One Family Urban (Half Acre) Residential) zone, the base density is a net lot area of 2000 m2. A Density Bonus is an option in the RS-1d (One Family Urban (Half Acre) Residential) zone and shall be applied as follows: a.An Amenity Contribution of $3,100 per lot will be required in any subdivision containing one or more lots with an area of less than 2000 m2, payable when the Approving Officer approves the subdivision. b.The maximum density permitted through the Density Bonus option is: i.minimum net lot area of 557 m2; ii.minimum lot width of 15.0 m; iii.minimum lot depth of 27 m. c.Zoning requirements consistent with the RS-1b (One Family (Medium Density) Residential) zone will apply and supersede the zoning requirements for the RS- 1d (One Family Urban (Half Acre) Residential) zone. The proposed development consists of seven RS-1b (One Family (Medium Density) Residential) sized lots, amounting to an Amenity Contribution of approximately $21,700.00. The applicant proposes to maintain the existing home on one of the future lots. The required amenity fee of $3,100.00 per lot will be collected by the Approving Officer at the subdivision approval stage. c)Planning Analysis: Official Community Plan : The subject site is located in the Albion Area Plan and is designated Low Density Residential and Conservation. The Low Density Residential designation supports a single family housing form and the proposed RS-1d (One Family Urban (Half Acre) Residential) zone is in compliance with the Albion Area Plan policies. An OCP amendment is required to adjust the Conservation area boundary around Seigel Creek. The application is in compliance with OCP Amending Bylaw No. 6995 – 2013, which established the Community Amenity Program, and is in compliance with Zone Amending Bylaw No. 6996 – 2013, that permits a Density Bonus option in the Low Density Residential designation in the Albion Area Plan. The applicant intends to apply the Density Bonus option to this project. Zoning Bylaw: The applicant proposes to rezone the property located at 24211 113 Avenue from RS-3 (One Family Rural Residential) to RS-1d (One Family Urban (Half Acre) Residential) zone to permit future subdivison into seven single family lots. - 5 - The application of the Density Bonus, which is specific to the Albion Area Plan, will permit the applicant to reduce the single-family lot size from the RS-1d (One Family Urban (Half Acre) Residential) base density of 2,000 m2 to 557 m2. An Amenity Contribution of $3,100 per lot for each lot that is less than 2,000 m2 is required. Proposed Variances: The applicant has requested a front yard variance from 6 metres to 2.8 metres for proposed lot 4. The purpose of the requested variance is to accommodate the existing home that will remain on proposed lot 4. A second variance is also required for proposed lot 1 for a front yard variance from 6 metres to 3.8 metres. This variance will provide a useable backyard which is encumbered along the western property line with a Habitat Protection Covenant. The requested variances will be the subject of a future report to Council. Development Permits: Pursuant to Section 8.9 of the Official Community Plan, a Watercourse Protection Development Permit application is required to ensure the preservation, protection, restoration and enhancement of watercourse and riparian areas. d)Environmental Implications: The applicant has submitted a Geotechnical report prepared by EKS Engineering Services Ltd., an Environmental Assessment report prepared by Envirowest Consultants Inc., and an Agricultural Impact Assessment report prepared by Letts Environmental Consultants Ltd. in support of the Watercourse Protection Development Permit. Seigel Creek is located on the subject property in close proximity to the western property line and runs north-south. A drainage channel has also been located along the toe of the existing slope on the subject property. A combination of park dedication for conservation purposes and a habitat protection covenant will be used to protect the watercourse and appropriate setback area. Enhancements such as an interceptor ditch, channel relocation, and environmental planting will be required to improve the natural features and address stormwater management. The subdivision design and natural features found on the property require park dedication for conservation purposes along the existing west and north property lines. Park dedication along the northern property line will serve as a buffer between existing agricultural land and future single family lots. e)Interdepartmental Implications: Engineering Department: The Engineering Department has reviewed the proposed development and has advised that not all required services exist. Therefore, a Rezoning Servicing Agreement will be required prior to final reading. - 6 - f)Intergovernmental Issues: Local Government Act: An amendment to the Official Community Plan requires the local government to consult with any affected parties and to adopt related bylaws in compliance with the procedures outlined in Section 882 of the Act. The amendment required for this application, to amend the Conservation boundary, is considered to be minor in nature. It has been determined that no additional consultation beyond existing procedures is required, including referrals to the Board of the Regional District, the Council of an adjacent municipality, First Nations, the School District or agencies of the Federal and Provincial Governments. The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste Management Plan of the Greater Vancouver Regional District and is determined to have no impact. CONCLUSION: It is recommended that first and second reading be given to Maple Ridge Official Community Plan Amending Bylaw No.7049-2013, that second reading be given to Maple Ridge Zone Amending Bylaw No. 6761 - 2010, and that application RZ/078/10 be forwarded to Public Hearing. "Original signed by Amelia Bowden" _______________________________________________ Prepared by: Amelia Bowden Planning Technician "Original signed by Christine Carter" _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning "Original signed by Frank Quinn" _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services "Original signed by J.L. (Jim) Rule" _______________________________________________ Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – OCP Amending Bylaw 7049 - 2013 Appendix C – Zone Amending Bylaw 6761 - 2010 Appendix D – Subdivision Plan City of PittMeadows District ofLangley District of MissionFRASER R. ^ DATE: Dec 27, 2013 RZ/078/10 BY: JV CORPORATION OFTHE DISTRICT OFMAPLE RIDGE P LA N NIN G DE P A R T M E N T2417 0 11 282 11 291 11 340 2421111 3 2 1 11 3 8 1 11 333 11 3 6 9 11 3 9 3 11 3 6 0 2419 5 pump sta.2425 5 11 265 11 345 11 357 11 3 8 6 2424 0243 S T. 11 3 A V E .243 S T.243 B S T.241 A S T.243 B S T. 19 P 3452 BCP 2058039 BCP 20580P 50696 16 P 68166 P 68166 3 36 BCP 20580 P 506962 P 10848 P 50696 P 7709 7 33 1 3 P 10848 14 3 1Rem 1 37 38 32 A RP 13033 15 40 P 77744 PARK BCP 15941 34 42 BCP 159414 35 PARK18 41 13 17 6 Subject Property ´ Scale: 1:2,500 24211-113 Ave CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. No 7049-2013 A Bylaw to amend the Official Community Plan ______________________________________________ WHEREAS Section 882 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed desirable to amend Schedules "A" & "C" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1.This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 7049-2013." 2.Schedule "A", Chapter 10.2 Albion Area Plan, Schedule 1: Albion Area Plan is hereby amended for that parcel or tract of land and premise known and described as: Lot 13 Section 15 Township 12 New Westminster District Plan 50696 and outlined in heavy black line on Map No. 875, a copy of which is attached hereto and forms part of this Bylaw, is hereby re-designated as shown. 3.Schedule “C” is hereby amended for that parcel or tract of land and premiss known and described as: Lot 13 Section 15 Township 12 New Westminster District Plan 50696 and outlined in heavy black line on Map No. 876, a copy of which is attached hereto and forms part of this bylaw, is hereby re-designated as shown. 4. Maple Ridge Official Community Plan Bylaw No.6425-2006 is hereby amended accordingly. READ A FIRST TIME the day of , 20 . READ A SECOND TIME the day of , 20 . PUBLIC HEARING HELD the day of , 20 . READ A THIRD TIME the day of , 20 . RECONSIDERED AND ADOPTED the day of , 20 . _____________________________________ _____________________________ PRESIDING MEMBER CORPORATE OFFICER 2417011282 11340 2421111321 11381 11333 11369 11 3 9 3 11360 24195 pump sta.2425511345 11357 11386 24240243 ST.113 AVE.241A ST.BCP 2058039 BCP 20580P 50696 16 P 68166 36 BCP 20580 P 50696 33 14 3 37 38 32 15 40 BCP 15941 34 42 BCP 1594135 PARK41 13 BCP 20582BCP 20582EP 65964 BCP 20581 ´ Bylaw No. Map No. From: To: Low Density Residential and Conservation Conservation Low Density Residential 7049-2013875 1:2,000 Urban Area Boundary MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING Conservation Low Density Residential Urban Area Boundary 2417011282 11340 2421111321 11381 11333 11369 11 3 9 3 11360 24195 pump sta.2425511345 11357 11386 24240243 ST.113 AVE.241A ST.BCP 2058039 BCP 20580P 50696 16 P 68166 36 BCP 20580 P 50696 33 14 3 37 38 32 15 40 BCP 15941 34 42 BCP 1594135 PARK41 13 BCP 20582BCP 20582EP 65964 BCP 20581 ´ Bylaw No. Map No. Purpose:To Amend Schedule C as shown below 7049-2013876 1:2,000 Urban Area Boundary MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING Add ToConservation Remove FromConservation Urban Area Boundary Add to Conservation Remove from Conservation CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6761 - 2010 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended. ___________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6761 - 2010." 2.That parcel or tract of land and premises known and described as: Lot 13 Section 15 Township 12 New Westminster District Plan 50696 and outlined in heavy black line on Map No. 1493 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RS-1d (One Family Urban (Half Acre) Residential) 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 12th day of October, A.D. 2010. READ a second time the day of , A.D. 20 . PUBLIC HEARING held the day of , A.D. 20 . READ a third time the day of , A.D. 20 . RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 20 . _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER 2417011282 11340 2421111321 11381 11333 11369 11 3 9 3 11360 24195 pump sta.2425511345 11357 11386 24240243 ST.113 AVE.241A ST.BCP 2058039 BCP 20580P 50696 16 P 68166 36 BCP 20580 P 50696 33 14 3 37 38 32 15 40 BCP 15941 34 42 BCP 1594135 PARK41 13 BCP 20582BCP 20582EP 65964 BCP 20581 ´ SCALE 1:2,000 MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From: To: RS-3 (One Family Rural Residential) RS-1d (One Family Urban (Half Acre) Residential) 6761-20101493 Urban Area Boundary Urban Area Boundary City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: February 15, 2016 and Members of Council FILE NO: 2015-248-DVP, 2015-248-DP FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Development Variance Permit and Development Permit 12367 224 Street EXECUTIVE SUMMARY: A Town Centre Development Permit application has been received to permit the construction of a 40 unit apartment building in the RM-2 (Medium Density Apartment Residential) zone on the subject property, located at 12367 224 Street. This application is subject to the Town Centre Development Permit – Northview Guidelines as outlined in the Town Centre Area Plan of the Official Community Plan (OCP). A development variance application has been made in conjunction with the Town Centre Development Permit. The requested variances are: To permit obstructed access for six resident parking spaces, where the primary parking space is a carport or garage and the obstruction is an intervening parking space. To reduce the driveway access manoeuvering aisle from 7.3 metres (34 ft) to 6 metres (20 ft). To increase the retaining wall height from 1.2 metres (4 ft) to 1.49 metres (5 ft) in the north- east corner of the site. To permit the accessory off-street parking use structure projection from 0.8 metres (2.6 ft) to 2.28 metres (7.5 ft) above the average finished grade on the north elevation and 1.63 metres (5.3 ft) on the west elevation. The subject property was rezoned to RM-2 (Medium Density Apartment Residential) zone in November 2010. At this time, a Multi-Family Development Permit, Development Variance Permit, and Watercourse Protection Development Permit were also completed. These applications resulted in the dedication of park land for conservation purposes. The approved form and character permit was for a 33 unit stacked townhouse development with underground parking. As development permits are valid for 18 months following Council approval, the development permit for this property has lapsed. The subject property has been acquired by a new developer, who has proposed a new building design consisting of a 40 unit, four storey apartment building with underground parking. The change from a stacked townhouse to an apartment building necessitates additional variances to overcome site constraints. These variances are in addition to the previously approved variances under application VP/030/07 for front, rear, and interior yard setback reductions. RECOMMENDATIONS: 1)That the Corporate Officer be authorized to sign and seal 2015-248-DVP respecting property located at 12367 224 Street; and 2)That the Corporate Officer be authorized to sign and seal 2015-248-DP respecting property located at 12367 224 Street. 1105 - 2 - DISCUSSION: a) Background Context: Applicant: Falcon Homes Ltd. Owner: Nystar Developments Corp. Legal Description: Lot A, District Lot 399, Group 1, NWD Plan BCP46508 OCP: Existing: Ground-Oriented Multi-Family Zoning: Existing: RM-2 (Medium Density Apartment Residential) Surrounding Uses: North: Use: Multi-Family Residential Zone: RM-1 (Townhouse Residential) Designation: Ground-Oriented Multi-Family South: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Ground-Oriented Multi-Family East: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Ground-Oriented Multi-Family West: Use: Park (Environmentally Sensitive Area) Zone: RS-1 (One Family Urban Residential) Designation: Conservation Existing Use of Property: Vacant Proposed Use of Property: Multi-Family Residential Site Area: 0.275 ha (0.68 acres) Access: 224 Street Servicing: Urban Previous Applications: RZ/030/07, VP/030/07, DP/030/07 (lapsed), DP/021/08 b) Project Description: The applicant proposes to construct a four storey wood frame apartmen t building with 40 units over a one level underground parking structure. The driveway access will be from 224 Street and the underground parking gate is located on the north side of the building. The driveway also serves to provide access to the park west of the site, as identified through the r ezoning process. The building is L-shaped, with most of the units oriented north-south. An outdoor common activity area is provided in the north-west corner of the property, and half of the units will overlook this green space, which is bordered by the conservation park area further west. Building materials include brick, beige hardie plank siding, and black aluminum railings. - 3 - c) Planning Analysis: Official Community Plan: The subject property is designated Ground-Oriented Multi-Family and is subject to the policies of the Town Centre Area Plan. The Ground-Oriented Multi-Family designation is intended to provide housing options that range from a low density attached form to a medium-high density attached form of ground oriented housing that will generally be a maximum of three storeys in height with ground level access to each unit. Pursuant to Section 8.11 of the Official Community Plan, this proposal is subject to the Northview Precinct Town Centre Development Permit Guidelines, as outlined in this report. The key guidelines are: 1. Promote North and South View as distinctive, highly liveable multi-family neighbourhoods. The proposed development will increase the number of residential units in this precinct and will contribute to the existing mix of density including single family homes, townhouses, and low-rise apartment buildings. The unit size ranges from 58. 6 m2 (631 ft2) to 187 m2 (2,014 ft2), which will complement the existing apartment stock in the neighbourhood. Most of the units (30) have two bedrooms, with a mix of one and three bedroom units for the remaining units. 2. Create a pedestrian-friendly, ground-oriented, multi-family community. The building’s location close to 224 Street supports a strong pedestrian-oriented realm and helps define the street and sidewalk areas as active public space. Windows looking out onto 224 Street promote safety and natural surveillance for pedestrians using the sidewalk. A ground-oriented feel to the building is provided with large ground floor patio spaces adjacent to the sidewalk. Additionally, street front units have a ground-oriented design. 3. Maintain cohesive building styles. The building is sited close to the sidewalk to provide an attractive street presence. The use of brick and beige hardie plank materials complements existing multi-family developments in the area that use complementary colour schemes and materials such as wood, red, grey, and white siding. The colour scheme and building materials will complement the existing developments, while providing variation in design and aesthetics. 4. Capitalize on important views. The proposed apartment building is four storeys in height, which is within the allowable height for the RM-2 (Low Rise Apartment) zone. Views to the mountains will be possible for north facing units. 5. Provide public and semi-private green space. An outdoor courtyard is proposed within the development site for use by building residents. Through a previous rezoning application, park land for conservation purposes was dedicated to the city, which will be adjacent to the proposed apartment building on the west side. 6. Provide climate appropriate landscaping and green features. Landscape elements such as street trees and other planting along 224 Street will enrich the pedestrian-friendly character of the street in this precinct and complement similar green features along this street. - 4 - 7. Maintain street interconnectivity. Due to environmental constraints, a rear lane is not feasible and the proposed building wi ll be accessed from 224 Street. Parking is provided underground, which will not intrude upon the urban, pedestrian-oriented quality of the Town Centre. d) Advisory Design Panel: The Advisory Design Panel reviewed the form and character of the proposed apartment building development and the landscaping plans following presentations by the Project Architect and Landscape Architect at a meeting held October 11, 2015. The Advisory Design Panel made the following resolution and the Project Architect has provided the following explanations for each revision: That the following concerns be addressed and digital versions of revised drawings & memo be submitted to Planning staff; and further that Planning staff forward this on to the Advisory Design Panel for comment:  Consider further detail for hard surface treatments on front entry Hard surface treatment has been added to the front entry on the landscape drawings.  Consider concrete seat wall in lieu of an allen block wall for areas facing north courtyard and suitability for seating. Seating has been added to the private courtyard on the landscape drawing.  Consider landscape lighting for courtyard area. Landscape lighting has been added to the landscape drawing.  Provide further detail on landscape separation material Landscape separation materials have been added for clarity on the landscape drawings.  Confirm ramp slopes for underground parkade is functional. Ramp slopes are functional and set at 7% slope to the parkade.  Consider further LEED elements in order to achieve LEED certification if so desired. LEED Certification is not desired at this time.  Consider adding the vestibule on the main floor entry. Vestibule added to the main floor entrance.  Consider removing the storage lockers on second floor for clear view to foyer. The second storey has had storage lockers removed to open up the Lobby to the second floor.  Confirm siding for side of building for fire separation. Cementitious siding is being installed throughout the project as well as brick masonry. The BC Building Code does not require non-combustible siding at the proposed setback that the building is at.  Provide further information for rooftop mechanical for elevators Clearance for the elevator is achieved within the roof slope and will not result in an additional doghouse. - 5 -  Provide further information on existing and proposed grades and confirm building interface with rear lot line with park and finishing materials Grading information and surface treatments added to the elevations.  Provide further information for pathways at west side of the building and interface with park. Pathways and slopes added to the parkade plan to explain exiting pathways.  Provide further refinement and information for parkade façade and retaining walls with particular attention on north façade and southwest façade. Material treatment has been added to the parkade walks.  Consider temporary bike parking for visitors. Temporary bike parking has been added to the main building entry.  Provide further detail for storage room and underground parking at grid CE and provide further clarification on access to room with adjacent parking Access to the mechanical rooms has been revised and clarification added.  Consider landscape screening for buffering the front units in lieu of five foot frosted glass. Similar consideration given to unit H, J2 and B2. Refer to revisions on the Landscape Plan.  Confirm allowability and functionality of tandem parking in underground parkade A development variance application was made to permit three pairs of resident parking spaces in a tandem configuration. e) Requested Variances: The Zoning Bylaw establishes general minimum and maximum regulations for multi-family development. A Development Variance Permit allows Council some flexibility in the approval process. Under development variance permit VP/030/07, the following setbacks were previously approved:  front yard setback from 7.5 metres (25 ft) to 6.0 metres (20 ft);  interior side yard setback from 7.5 metres (25 ft) to 6.0 metres, with further balcony setbacks to 4.4 metres (14.4 ft) on the north side and 4.16 metres (13.6 ft) on the south side; and  rear yard setback from 7.5 metres (25 ft) to 3.0 metres (10 ft). The requested variances under this current application, and rationale for support are described below: 1. Maple Ridge Off-Street Parking and Loading Bylaw No. 4350 -1990, Part IV OFF-STREET PARKING DESIGN, 4.1 (a) iv. To permit obstructed access for six resident parking spaces, where the primary parking space is a carport or garage and the obstruction is an intervening parking space. The Off-Street Parking and Loading Bylaw No. 4350 -1990 requires 1.5 parking spaces per dwelling unit and 0.2 parking spaces per dwelling unit for visitor parking in the RM-2 (Medium Density Apartment) zone. The design of the proposed underground parking area includes 68 parking spaces as required by bylaw. However, three pairs of parking spaces (six total) are in a tandem configuration whereby three resident spaces are each obstructed by an intervening parking space - 6 - from having direct access to a drive aisle. This variance is supportable because the applicant will enter into a restrictive covenant for these tandem parking spaces, to ensure that each pair of parking spaces is assigned and sold to the same dwelling unit. An alternative to this variance is to reduce the number of parking spaces by three, which would also require approval of a variance. The tandem parking approach maintains the required number of parking spaces. 2. Maple Ridge Off-Street Parking and Loading Bylaw No. 4350-1990, Part IV OFF-STREET PARKING DESIGN, 4.1 (a) iii) To reduce the driveway access manoeuvring aisle from 7.3 metres (34 ft) to 6 metres (20 ft). The Off-Street Parking and Loading Bylaw No. 4350 -1990 requires a surface manoeuvring aisle of 7.3 metres (34 ft), which is reduced to 7.0 metres (23 ft) in an underground parking structure. The applicant is proposing a driveway access manoeuvring aisle width of 6.0 metres (20 ft) to the underground parking garage gate. Once underground the drive aisle will be 7.0 metres (23 ft), which is in compliance with the Off-Street Parking and Loading Bylaw No. 4350 -1990. This variance is supportable as the northern side of the ramp will not abut any structure over 0.3 metres (1 ft) in height. Additionally, the access ramp is to the exterior of the building, and the minimum turning radius can still be met. 3. Maple Ridge Zoning Bylaw No 3510 -1985, Section 403 (8) Maximum Retaining Wall Height: To increase the retaining wall height from 1.2 metres (4 ft) to 1.49 metres (5 ft) in the north- east corner of the site. Section 408 (3) of the Zoning Bylaw, along with the definition of “Retaining Wall Grad e Line”, regulate the maximum height and separation of retaining walls. The maximum exposed height of a retaining wall is 1.2 metres (4 ft), and multiple walls must be separated by a minimum horizontal distance of 1.2 metres (4 ft). As the length of overheight retaining wall is relatively short, and shrubs will be planted along the southern face to reduce the vertical impact of the wall, this variance is supportable. 4. Maple Ridge Zoning Bylaw No 3510 -1985, Part 6, Section 604 RM-2 MEDIUM DENSITY APARTMENT RESIDENTIAL DISTRICT, 8. OTHER REGULATIONS a) To permit the accessory off- street parking use structure projection from 0.8 metres (2.6 ft) to 2.28 metres (7.5 ft) above the average finished grade on the north elevation and 1.63 metres (5.3 ft) on the west elevation. Parking for residents in required to be provided in an underground parking structure, and this structure can only extend a maximum of 0.8 m (2.6 ft) above finished grade. In this situation, the site slopes down from the street to the park area in the north-west corner. This change in elevation exposes the underground parking structure more than the allowable amount. A variance is supportable to ensure the natural grade between the subject site and the neighbouring park is more effectively retained. f) Environmental Implications: A Watercourse Protection Development Permit was completed in 2010 during the previous re- development of the subject property. As a requirement of this permit, the developer provided a - 7 - security for the enhancement and replanting of the dedicated park area. This planting has not occurred to date, and the applicant will be responsible for this work. A security for this work, to ensure the works are completed by the applicant, is being held by the city. g) Financial Implications: In accordance with Council’s Landscape Security Policy, a refundable security equivalent to 100% of the estimated landscape cost will be provided to ensure satisfactory provision of landscaping in accordance with the terms and conditions of the Development Permit. Based on an estimated landscape cost of $156,191.46, the security will be $156,191.46. CONCLUSION: The subject application is for a new development permit and an additional development variance permit that was zoned in 2010. As the revised form and character complies with the RM-2 (Low-Rise Apartment) zoning provisions, and the variances are justified, it is recommended that 2015-248-DP and 2015-248-DVP be favourably considered. “Original signed by Amelia Bowden” _______________________________________________ Prepared by: Amelia Bowden Planning Technician “Original signed by Christine Carter” _____________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P. Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Photo Appendix C – Building Rendering Appendix D – Site Plan Appendix E – Building Elevations Appendix F – Landscape Elevations Appendix G– Underground Parking DATE: Jan 6, 2016 2015-248-VP BY: JV PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:2,534 12367 224 St 2011 ImageLegend Stream Indefinite Creek River Centreline Major Rivers & Lakes APPENDIX A DATE: Jan 6, 2016 2015-248-VP BY: JV PLANNING DEPARTMENT SUBJECT PROPERTY Aerial Imagery from the Spring of 2011´ Scale: 1:2,500 12367 224 St 2011 Image Aerial Imagery from the Spring of 2011 Legend Stream Indefinite Creek River Centreline River Major Rivers & Lakes APPENDIX B APPENDIX C APPENDIX D APPENDIX E APPENDIX F APPENDIX G City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: February 15, 2016 and Members of Council FROM: Chief Administrative Officer MEETING: CoW SUBJECT: Browns Socialhouse Liquor Licence Amendment Application – Change to liquor service hours EXECUTIVE SUMMARY: The Liquor Control and Licensing Branch (LCLB) has received an application from Browns Socialhouse at 20490 Lougheed Highway for a permanent change to their liquor service hours. One of the considerations utilized by the LCLB in reviewing an application for occupancy increases of a liquor primary license is a resolution from the local government. A number of regulatory criteria must be addressed in the Council resolution as well as comments pertaining to the views expressed by area residents. Council may choose to support the application, not support the application or indicate they do not wish to comment. RECOMMENDATION(S): 1.That the application by Browns Socialhouse at 20490 Lougheed Highway Maple Ridge for an extension of hours of liquor service to 1:00 a.m. as an amendment to Food Primary Licence No. 306154 be supported, based on the information contained in the Council report dated February 15, 2016. 2.That a copy of the resolution be forwarded to the Liquor Control and Licensing Branch in accordance with the legislative requirements. DISCUSSION: a)Background Context: In October 2015 Browns Socialhouse submitted an application (Appendix I) to the LCLB for an extension of their liquor service hours to their Food Primary Licence for their facility at 20490 Lougheed Highway. The proposed hours of liquor service are 9:00 am to 1:00 am Thursday to Saturday. This is one hour later than is currently permitted. Liquor service Monday, Tuesday, Wednesday & Sunday would remain the same as currently permitted, which is 9:00 am to Midnight. In following the public input requirement, 417 letters were sent to owners and occupants of property within approximately 300 metres of the subject site. Two responses opposing the application were received. The City also posted a public notice in the local newspaper running two separate editions the week of December 27, 2015 and then again the week of January 3, 2016. There were no enquiries in response to this advertisement. Page 1 of 2 1106 The Maple Ridge RCMP Detachment was asked for their input on this matter and they have confirmed they do not have any operational issues with this application. There is adequate parking, on the subject property to satisfy municipal parking requirements for this proposed additional use. b) Desired Outcome(s): That Council support the application from Browns Socialhouse to extend the liquor service hours at the establishment. c) Intergovernmental Issues: Both local government and the provincial government have an interest in ensuring that liquor regulations are followed and that licenses establishments have the support of their communities. d) Citizen/Customer Implications: The review of this application has taken into consideration the potential for concerns from surrounding business and residential properties in terms of parking, traffic and noise generation as well as the proximity of schools and similar establishments. e) Interdepartmental Implications: The Licensing, Permits and Bylaws Department has coordinated in the review process and solicited input from the public, other municipal departments as well as the RCMP. f) Alternatives: To not approve the application or to provide conditions to the approval. CONCLUSIONS: That Council pass the necessary resolution supporting the application from Browns Socialhouse as submitted based upon the staff findings set out in this report. “Original signed by R. MacNair” _______________________________________________ Prepared by: R. MacNair Manager of Bylaws and Licencing “Original signed by Frank Quinn” __________________________________________ Approved by: Frank Quinn, MBA, P.Eng General Manager: Public Works and Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer /jd Attachments: Appendix I – Food primary licence change application Page 2 of 2 Page 1 of 3 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: February 15, 2016 and Members of Council FROM: Chief Administrative Officer MEETING: CoW SUBJECT: Billy Miner Pub Liquor License Amendment Application – Increase in Seating Capacity EXECUTIVE SUMMARY: The Liquor Control and Licensing Branch (LCLB) have received an application from B. Miner Hospitality Ltd. located at 22355 River Road for an increase in their seating capacity (Appendix I). The purpose of the increase in seating capacity is to provide service to a wider number of their customers. All other conditions of their license will remain the same. One of the considerations utilized by the LCLB in reviewing an application for occupancy increases of a liquor primary license is a resolution from the local government. A number of regulatory criteria must be addressed in the Council resolution as well as comments pertaining to the views expressed by area residents. Council may choose to support the application, not support the application or indicate they do not wish to comment. RECOMMENDATION(S): 1.That the application by B. Miner Hospitality Ltd. at 22355 River Road Maple Ridge, BC for an increase in their seating capacity as an amendment to Liquor License No. 035096, be approved based on the information contained in the Council report dated February 15, 2016. 2.That a copy of the resolution be forwarded to the Liquor Control and Licensing Branch in accordance with the legislative requirements. DISCUSSION: a)Background Context: On July 21, 2015, B. Miner Hospitality Ltd. through the Liquor Control and Licensing Branch submitted a structural change application to their Liquor primary Licence #035096. The LCLB guidelines request a specific Council resolution commenting on the application in terms of community impacts which may occur as a result of the proposed change to the establishment operations as a result to the proposed change. Part of the process requires Council to gather views of the residents who may be affected by the establishment of the liquor primary license in their neighbourhood. In following the public input requirement, 514 letters were sent to owners and occupants of property within approximately 300 metres of the subject site with the vast majority of the 1107 Page 2 of 3 recipients being residents and the rest of the property owners showing as registered companies. There were 0 responses to the 514 letters sent to surrounding property owners and occupants. The City also posted a public notice in the local newspaper running in two separate editions the last week of October and then again the first week of November 2015. The Maple Ridge RCMP Detachment was asked for their input on this matter and they have confirmed they do not have any operational issues with this application. The three closest liquor primary licensed premises to the subject property are:  Chances Maple Ridge – 22710 Lougheed Highway  The Wolf Bar – 22336 Lougheed Highway  Haney Motor Hotel – 22222 Lougheed Highway b) Desired Outcome(s): That Council supports the application from B. Miner Hospitality Ltd. to increase their seating capacity as requested. c) Intergovernmental Issues: Both local government and the provincial government have an interest in ensuring that liquor regulations are followed and that licensed establishments listen to the needs of the community. d) Citizen/Customer Implications: The review of this application has taken into consideration the potential for concerns from surrounding properties in terms of parking, traffic and noise generation as well as the proximity of schools and similar establishments. e) Interdepartmental Implications: The Licences Permits and Bylaws Department has coordinated in the review process and solicited input from the public, other municipal departments as well as the RCMP. f) Alternatives: To not approve the application and provide conditions to the approval in the form or recommendations to forward to the LCB. CONCLUSIONS: That Council passes the necessary resolution supporting the application from B. Miner Hospitality Ltd. as submitted based upon the staff findings set out in this report. Page 3 of 3 “Original signed by R. MacNair” _______________________________________________ Prepared by: R. MacNair Manager of Bylaws and Licencing “Original signed by Frank Quinn” __________________________________________ Approved by: Frank Quinn, MBA, P.Eng General Manager: Public Works and Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer RM/jd Attachments: Appendix I – License Primary Structural Change application APPENDIX I CityCityCityCity of Maple Ridgeof Maple Ridgeof Maple Ridgeof Maple Ridge TO:TO:TO:TO: Her Worship Mayor Nicole Read DATE:DATE:DATE:DATE: February 15, 2016 and Members of Council Committee of the Whole FROM:FROM:FROM:FROM: Chief Administrative Officer SUBJECTSUBJECTSUBJECTSUBJECT: Disbursements for the month ended January 31, 2016 EXECUTIVE EXECUTIVE EXECUTIVE EXECUTIVE SUMMARY:SUMMARY:SUMMARY:SUMMARY: The disbursements summary for the past period is attached for information. All voucher payments are approved by the Mayor or Acting Mayor and a Finance Manager. Council authorizes the disbursements listing through Council resolution. Expenditure details are available by request through the Finance Department. RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:RECOMMENDATION: That the That the That the That the disbursements as listed below for the month ended disbursements as listed below for the month ended disbursements as listed below for the month ended disbursements as listed below for the month ended January 31, 2016January 31, 2016January 31, 2016January 31, 2016 bebebebe received for received for received for received for information only.information only.information only.information only. GENERALGENERALGENERALGENERAL $$$$ 7,747,1407,747,1407,747,1407,747,140 PAPAPAPAYROLLYROLLYROLLYROLL $$$$ 1,609,1841,609,1841,609,1841,609,184 PURCHASE PURCHASE PURCHASE PURCHASE CARDCARDCARDCARD $$$$ 111117,59417,59417,59417,594 $$$$ 9,473,9189,473,9189,473,9189,473,918 DISCUSSION:DISCUSSION:DISCUSSION:DISCUSSION: a)a)a)a) Background Context:Background Context:Background Context:Background Context: The adoption of the Five Year Consolidated Financial Plan has appropriated funds and provided authorization for expenditures to deliver municipal services. The disbursements are for expenditures that are provided in the financial plan. b)b)b)b) Community Communications:Community Communications:Community Communications:Community Communications: The citizens of Maple Ridge are informed on a routine monthly basis of financial disbursements. 1131 c)c)c)c) Business Plan / Financial Implications:Business Plan / Financial Implications:Business Plan / Financial Implications:Business Plan / Financial Implications: Highlights of larger items included in Financial Plan or Council Resolution • G.V. Sewerage & Drainage – DCC collections Jul – Dec’15 $ 677,328 • G.V. Water District – water consumption Oct 7 – Nov 3/15 $ 471,287 • G.V. Water District – water consumption Nov 4 – Dec 1/15 $ 457,148 • Municipal Insurance Assoc. - 2016 insurance assessment $ 362,820 • Province of BC – 2015 school tax requisition $ 479,724 • Ridge Meadows Recycling Society – Monthly contract for recycling $ 189,713 d)d)d)d) Policy Implications:Policy Implications:Policy Implications:Policy Implications: Corporate governance practice includes reporting the disbursements to Council monthly. CONCLUSIONS:CONCLUSIONS:CONCLUSIONS:CONCLUSIONS: The disbursements for the month ended January 31, 2016 have been reviewed and are in order. ______________________________________________ Prepared by: G’Ann RyggG’Ann RyggG’Ann RyggG’Ann Rygg Accounting Clerk IIAccounting Clerk IIAccounting Clerk IIAccounting Clerk II _______________________________________________ Approved by: Trevor Trevor Trevor Trevor Thompson, Thompson, Thompson, Thompson, BBA, BBA, BBA, BBA, CPA, CPA, CPA, CPA, CGACGACGACGA Manager of Financial PlanningManager of Financial PlanningManager of Financial PlanningManager of Financial Planning _______________________________________________ Approved by: Paul Gill, BBA, Paul Gill, BBA, Paul Gill, BBA, Paul Gill, BBA, CPA, CPA, CPA, CPA, CGACGACGACGA GM GM GM GM –––– Corporate & Financial ServicesCorporate & Financial ServicesCorporate & Financial ServicesCorporate & Financial Services _______________________________________________ Concurrence: Ted SwabeyTed SwabeyTed SwabeyTed Swabey Chief Administrative OfficerChief Administrative OfficerChief Administrative OfficerChief Administrative Officer gmr VENDOR NAMEVENDOR NAMEVENDOR NAMEVENDOR NAME DESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENT AMOUNTAMOUNTAMOUNTAMOUNT AC Paving Company Ltd Rainbow Creek culvert replacement on Kanaka Road 25,793 Selkirk Avenue road improvements (225 St - 226 St)55,101 80,894 Active Air Industries Ltd.Air compressor 16,018 BC Hydro Electricity 128,446 BC SPCA Contract payment 28,230 BDO Canada LLP 2015 financial statement audit 24,119 Boileau Electric & Pole Ltd Maintenance: Christmas Decorations 1,180 Cottonwood pump station electrical upgrade 28,693 Firehalls 332 Maple Ridge lapidary club 344 Operations 1,047 Pedestrian signs 5,823 Replace lights @ Louis Leather 385 Replace stolen wire @ Bosonworth 1,561 Street lights 8,920 Traffic signals 3,588 Whonnock Lake well 122 51,995 CUPE Local 622 Dues - pay periods 15/26, 16/01 & 16/02 37,312 Canstar Restorations Water/perimeter drain at Fern Crescent caretaker house 20,519 Chevron Canada Ltd Gasoline & diesel fuel 66,837 Cipe Homes Inc Latecomer agreement 41,718 Corix Water Products Hydrants to replenish Stores stock 21,934 PRV & flowmeter chamber @ 224th & Abernethy 24,864 Waterworks supplies 2,662 49,460 Dams Ford Lincoln Sales Ltd 2016 Ford Super Duty F550 99,901 Downtown Maple Ridge Business BIA funding 106,800 Façade improvement project - 50% 2015 grants 20,745 Security funding 50,000 177,545 FDM Software Ltd Annual support & maintenance 15,613 Finning International Inc Dump truck maintenance 23,679 Fitness Edge Fitness classes & programs 15,575 FortisBC - Natural Gas Natural gas 26,731 Gr Vanc Sewerage & Drainage DCC collection Jul-Dec'15 677,328 Transfer station waste disposal 180 Waste discharge industrial treatment fee - Cottonwood 3,504 681,012 Grant Hill (GP) Ltd Latecomer agreement 93,729 Greater Vanc Water District Water consumption Oct 7 to Nov 3/15 471,287 Water consumption Nov 4 to Dec 1/15 457,148 928,435 Guillevin International Inc Firefighter equipment 12,089 Firefighter protective wear 13,114 Operations electrical supplies 1,290 Pump station maintenance 7,344 33,837 Hallmark Facility Services Inc Janitorial services & supplies: Firehalls 4,620 Haney Nokai Park caretaker house 157 Leisure Centre 489 Library 4,200 City Hall 4,295 Operations 4,226 Randy Herman Building 4,673 RCMP 3,990 South Bonson Community Centre 4,021 30,671 CITY OF MAPLE RIDGECITY OF MAPLE RIDGECITY OF MAPLE RIDGECITY OF MAPLE RIDGE MONTHLY DISBURSEMENTS - JANUARY 2016MONTHLY DISBURSEMENTS - JANUARY 2016MONTHLY DISBURSEMENTS - JANUARY 2016MONTHLY DISBURSEMENTS - JANUARY 2016 VENDOR NAMEVENDOR NAMEVENDOR NAMEVENDOR NAME DESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENT AMOUNTAMOUNTAMOUNTAMOUNT Higgs, Darcy Security refund 22,862 Humble Developments Ltd Security refund 30,000 Imperial Paving 240 Street road improvements (102 Ave - 104 Ave)68,470 ISL Engineering & Land Serv Abernethy Way (210 St to 224 St)25,686 Hammond & Ospring drainage channel monitoring 3,005 28,691 Jackson, Wayne Security refund 30,000 Johnston Meier Ins Agency Liability insurance - event bookings 17,155 Lafarge Canada Inc Roadworks material 25,854 Maclean Homes Security refund 122,686 Manulife Financial Employer/employee remittance 147,849 Maple Ridge & PM Arts Council Arts Centre contract payment 53,102 Program revenue Dec 22,767 75,869 Maple Ridge Museum & Archives Quarterly fee for service payment 37,617 Medical Services Plan Employee medical & health premiums 41,169 Morningstar Homes Ltd Security refund 30,992 Municipal Insurance Assoc 2016 Insurance assessment 362,820 Insurance deductibles 11,810 374,630 Municipal Pension Plan BC Employee medical & health premiums 469,318 Nag Construction Co Ltd Security refund 132,264 No 265 Seabright Holdings Ltd Latecomer agreement 49,161 North Of 49 Enterprises Ltd Skating lesson programs 21,764 Now Solutions Inc Payroll software annual license 66,683 Nustadia Recreation Inc Subsidized ice purchased by P&LS on behalf of user groups 128,354 Opus Daytonknight Consultants Silver Valley Reservoir 50,772 Panorama LMS 4011 Strata fees Jan & Feb 24,799 Paul Bunyan Tree Services Tree maintenance & damaged tree removal 31,175 Pitney Works Meter postage 21,000 Pitt Meadows Heritage & Museum Semi-annual fee for service 41,344 Province Of BC - 21312 2015 school tax requisition 479,724 Quantum Murray LP Basic spill course 4,229 Harzardous material classification & removal 11,553 Removal of waste white powder 8,785 24,567 Receiver General For Canada Employer/Employee remittance PP15/26 & PP16/01 738,318 RG Arenas (Maple Ridge) Ltd Ice rental Dec less public skate collections 54,456 Additional weekend ice Dec 5,457 Curling rink operating expenses Oct, Nov & Dec 20,281 80,194 Ricoh Canada Inc Document management software license 26,740 Document management maintenance 11,113 Document scanning 969 Photocopier quarterly contract 13,391 52,212 Ridge Meadows Seniors Society Quarterly operating grant 71,595 Ridgemeadows Recycling Society Monthly contract for recycling 189,713 Weekly recycling 223 Litter pickup contract 90 Toilet rebate program 231 190,257 Rogers Cellular devices Dec & Jan 36,928 Shi Canada Ulc Software for large file transfers 15,906 Tempest Development Group Annual software support 59,798 Trisand Investments Security refund 189,319 Urban Systems 123 Ave traffic calming 4,655 South Alouette & Kanaka integrated stormwater management 37,187 41,842 Warrington PCI Management Advance for Tower common costs 78,545 Workers Compensation Board BC Employer/Employee remittance 4th qtr 2015 93,497 Young, Anderson - Barristers Professional fees Dec 20,477 VENDOR NAMEVENDOR NAMEVENDOR NAMEVENDOR NAME DESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENT AMOUNTAMOUNTAMOUNTAMOUNT Disbursements In Excess $15,000 6,935,9346,935,9346,935,9346,935,934 Disbursements Under $15,000 811,206811,206811,206811,206 Total Payee Disbursements 7,747,1407,747,1407,747,1407,747,140 Payroll PP16/01 & PP16/02 1,609,1841,609,1841,609,1841,609,184 Purchase Cards - Payment 117,594117,594117,594117,594 Total Disbursements January 2016 9,473,9189,473,9189,473,9189,473,918 1 of 1 City City City City of Maple Ridgeof Maple Ridgeof Maple Ridgeof Maple Ridge TO:TO:TO:TO: Her Worship Mayor Nicole Read MEETINGMEETINGMEETINGMEETING DATE:DATE:DATE:DATE: February 15, 2016 and Members of Council FILE NO:FILE NO:FILE NO:FILE NO: FROM:FROM:FROM:FROM: Chief Administrative Officer MEETING:MEETING:MEETING:MEETING: C.O.W.C.O.W.C.O.W.C.O.W. SUBJECTSUBJECTSUBJECTSUBJECT: 2015/2016 Council Expenses EXECUTIVE SUMMARYEXECUTIVE SUMMARYEXECUTIVE SUMMARYEXECUTIVE SUMMARY In keeping with Council’s commitment to transparency in local government, the attached Schedule lists Council expenses to the end of January 2016 and the end of December 2015 reflecting expenses that were incurred up to December 31, 2015. The expenses included on the schedule are those required to be reported in the annual Statement of Financial Information and are available on our website. RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION:::: Receive for informationReceive for informationReceive for informationReceive for information DiscussionDiscussionDiscussionDiscussion The expenses included in the attached schedule are those reported in the annual Statement of Financial Information (SOFI), including those incurred under Policy 3.07 “Council Training, Conferences and Association Building”. The budget for Council includes the provision noted in Policy 3.07 as well as a separate budget for cell phone and iPad usage. The amounts on the attached Schedule are those recorded prior to the preparation of this report and are subject to change. “original signed by Cheryl Ennis” ________________________________________ Prepared by: Cheryl Ennis Executive Assistant, Corporate Administration “original signed by Paul Gill” _________________________________________ Approved by: Paul Gill, CPA, CGA GM, Corporate and Financial Services “original signed by Ted Swabey” ______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer 1132 Month of EventReason for expenseConferences & SeminarsCommunity EventsBusiness MealsCell Phones / iPadsTotalsBell, CorisaJanuaryCell phone charges53.50 iPad charges18.19 FebruaryCell phone charges53.50 iPad charges18.19 BC Economic Development Assoc. - Ministers Dinner125.00 MarchColumbia Institute - High Ground Governance Forum673.57 Cell phone charges53.50 iPad charges18.19 AprilCell phone charges53.50 iPad charges18.19 MayCell phone charges53.50 LMLGA Conference867.95 iPad charges18.19 JuneCell phone charges53.50 iPad charges60.99 JulyCell phone charges53.50 iPad charges18.19 AugustCell phone charges59.02 iPad charges18.19 SeptemberCell phone charges58.85 iPad charges18.19 UBCM Conference1,832.40 OctoberCell phone charges22.27 iPad charges18.19 NovemberCell phone charges43.69 iPad charges39.59 DecemberCell phone charges42.80 iPad charges18.19 CivX Conference185.00 3,558.92 125.00 - 883.61 4,567.53 Duncan, KierstenJanuaryCell phone charges53.61 iPad charges39.59 Elected officials conference (Richmond)753.75 FebruaryChamber of Commerce - Transportation & Transit referendum luncheon32.95 Cell phone charges53.38 iPad charges39.59 MarchCell phone charges53.50 iPad charges18.19 AprilCell phone charges53.50 iPad charges18.19 MayCell phone charges57.84 LMLGA Conference881.70 iPad charges39.59 JuneCell phone charges53.50 Katzie Protest Event286.41 iPad charges18.19 JulyCell phone charges68.63 iPad charges18.19 AugustCell phone charges59.02 iPad charges18.19 SeptemberCell phone charges58.85 iPad charges18.19 UBCM Conference525.00 OctoberCell phone charges22.27 iPad charges18.19 NovemberCell phone charges43.69 iPad charges18.19 DecemberCell phone charges43.62 iPad charges18.19 2,446.86 32.95 - 903.89 3,383.70 Schedule 12015 Council Expenses Month of EventReason for expenseConferences & SeminarsCommunity EventsBusiness MealsCell Phones / iPadsTotalsMasse, BobJanuaryFebruaryChamber of Commerce - Transportation & Transit referendum luncheon32.95 BC Economic Development Assoc. - Ministers Dinner125.00 Chamber of Commerce - Business Excellence Awards Gala85.00 MarchChamber of Commerce - Finance Ministers Lunch32.95 AprilRCMP Regimental Ball65.00 MayLMLGA Conference350.00 JuneJulyAugustSeptemberOctoberNovemberChamber of Commerce - Annual General Meeting28.57 December350.00 369.47 - - 719.47 Read, NicoleJanuaryCell phone charges53.50 iPad charges42.80 FebruaryCell phone charges53.50 iPad charges21.40 MarchCell phone charges53.50 iPad charges21.40 AprilCell phone charges54.32 iPad charges21.40 MayCell phone charges53.50 LMLGA Conference405.00 iPad charges21.40 JuneCell phone charges53.57 iPad charges21.40 JulyCell phone charges53.50 iPad charges42.80 AugustCell phone charges59.02 iPad charges10.70 SeptemberCell phone charges101.65 iPad charges21.40 UBCM Conference735.00 OctoberCell phone charges22.27 iPad charges21.40 NovemberCell phone charges43.69 iPad charges21.40 Canadian Alliance to End Homelessness Conference788.77 DecemberCell phone charges42.80 iPad charges10.70 1,928.77 - - 923.02 2,851.79 Month of EventReason for expenseConferences & SeminarsCommunity EventsBusiness MealsCell Phones / iPadsTotalsRobson, GordyJanuaryiPad charges18.19 FebruaryiPad charges18.19 MarchiPad charges5.35 AprilRCMP Regimental Ball65.00 5.35 iPad chargesMayLMLGA Conference854.75 iPad charges5.35 JuneiPad charges18.19 JulyiPad charges18.19 AugustiPad charges18.19 SeptemberUBCM Conference465.00 iPad charges18.19 OctoberiPad charges19.17 NovemberiPad charges18.19 DecemberiPad charges18.19 1,319.75 65.00 - 180.74 1,565.49 Shymkiw, TylerJanuaryCell phone charges58.84 iPad charges18.19 FebruaryCell phone charges58.84 iPad charges18.19 BC Economic Development Assoc. - Ministers Dinner125.00 MarchCell phone charges58.84 iPad charges18.19 MR Community Foundation Citizen of the Year Event100.00 AprilCell phone charges58.84 iPad charges18.19 MayCell phone charges53.50 iPad charges39.59 JuneCell phone charges53.50 iPad charges39.59 JulyCell phone charges53.57 iPad charges39.59 AugustCell phone charges59.09 iPad charges18.19 SeptemberCell phone charges58.85 iPad charges18.19 UBCM Conference1,670.92 OctoberCell phone charges22.27 iPad charges18.19 NovemberCell phone charges43.69 iPad charges18.19 Ridge Meadows Hospital Gala175.00 DecemberCell phone charges42.80 iPad charges18.19 1,670.92 400.00 - 905.11 2,976.03 Month of EventReason for expenseConferences & SeminarsCommunity EventsBusiness MealsCell Phones / iPadsTotalsSpeirs, CraigJanuaryiPad charges88.38 FebruaryChamber of Commerce - Business Excellence Awards Gala85.00 iPad charges187.56 MarchColumbia Institute - High Ground Governance Forum270.00 Cell phone charges50.29 iPad charges46.72 MR Community Foundation Citizen of the Year Event100.00 AprilRCMP Regimental Ball65.00 Cell phone charges97.38 iPad charges85.46 MayCell phone charges50.29 LMLGA Conference867.95 iPad charges39.59 JuneFCM Conference1,846.83 Cell phone charges50.29 iPad charges39.59 JulyCell phone charges77.72 iPad charges51.65 AugustCell phone charges55.81 iPad charges39.59 SeptemberCell phone charges64.98 iPad charges39.59 UBCM Conference1,965.92 OctoberCell phone charges22.27 iPad charges39.59 NovemberCell phone charges43.69 iPad charges39.59 Ridge Meadows Hospital Gala175.00 DecemberCell phone charges49.77 iPad charges39.59 Zero Waste Conference150.00 5,100.70 425.00 - 1,299.39 6,825.09 Totals16,375.92 1,417.42 - 5,095.76 22,889.10 Month of EventReason for expenseConferences & SeminarsCommunity EventsBusiness MealsCell Phones / iPadsTotalsBell, CorisaJanuaryiPad chargesRidge Meadows South Asian Cultural Society Gala95.00 FebruaryMarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecember- 95.00 - - 95.00 Duncan, KierstenJanuaryCell phone charges43.62 iPad chargesRidge Meadows South Asian Cultural Society Gala95.00 FebruaryMarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecember- 95.00 - 43.62 138.62 Schedule 12016 Council Expenses Month of EventReason for expenseConferences & SeminarsCommunity EventsBusiness MealsCell Phones / iPadsTotalsMasse, BobJanuaryFebruaryMarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecember- - - - - Read, NicoleJanuaryCell phone charges42.96 iPad chargesRidge Meadows South Asian Cultural Society Gala95.00 FebruaryMarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecember- 95.00 - 42.96 137.96 Month of EventReason for expenseConferences & SeminarsCommunity EventsBusiness MealsCell Phones / iPadsTotalsRobson, GordyJanuaryiPad chargesRidge Meadows South Asian Cultural Society Gala95.00 FebruaryMarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecember- 95.00 - - 95.00 Shymkiw, TylerJanuaryCell phone charges42.80 iPad chargesRidge Meadows South Asian Cultural Society Gala95.00 FebruaryMarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecember- 95.00 - 42.80 137.80 Month of EventReason for expenseConferences & SeminarsCommunity EventsBusiness MealsCell Phones / iPadsTotalsSpeirs, CraigJanuaryCell phone charges42.95 iPad chargesRidge Meadows South Asian Cultural Society Gala95.00 FebruaryMarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecember- 95.00 - 42.95 137.95 Totals- 570.00 - 172.33 742.33 Page 1 of 2 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: February 15, 2016 and Members of Council FILE NO: T21-212-003 FROM: Chief Administrative Officer MEETING: C.O.W SUBJECT: Adjustments to 2015 Collector’s Rolls EXECUTIVE SUMMARY: BC Assessment (BCA) has revised the assessed value for the 2015 Collector’s Roll through the issuance of Supplementary Roll 11. The Collector is required to make all the necessary changes to the municipal tax roll records and reports these adjustments to Council. RECOMMENDATION: For information only DISCUSSION: a)Background Context: Two folios were adjusted in total: Appeals filed with the Property Assessment Appeal Board for 2015 resulted in adjustments to the assessed value of one residential and one industrial property to more accurately reflect the value of the improvements. The residential property is a provincial housing facility located at 217th and Dewdney Trunk Road. The industrial property is a sawmill located in the Ruskin area. (Municipal tax revenue changes: Decrease in Class 1 (Residential) $2,558; Decrease in Class 5 (Light Industrial) $6,287) b)Business Plan/Financial Implications: There is a total decrease of $ 8,845 in municipal tax revenue. 1133 Page 2 of 2 CONCLUSIONS: Adjustments by BC Assessment resulted in a decrease of $572,000 to the Residential assessment base as well as a decrease of $511,000 to the Light Industrial assessment base. This report dated Feb. 15, 2016 is submitted for information and is available to the public. “Original signed by Silvia Rutledge” ______________________________________________ Prepared by: Silvia Rutledge Manager of Revenue & Collections “Original signed by Paul Gill” _____________________________________________ Approved by: Paul Gill, BBA, CGA General Manager: Corporate & Financial Services “Original signed by E.C. Swabey” _____________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: February 15, 2016 and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: C. O. W. SUBJECT: Water, Sewer and Recycling Bylaw Amendments EXECUTIVE SUMMARY: The 2016-2020 business plans and 2016-2020 Financial Plan adopted by Council includes water, sewer and recycling rate increases that were less than increases adopted in the previous financial plan. Bylaw amendments are required to update the five year rate schedules. The rate increases approved by Council are: 4.5% for water annually, 3.6% for sewer annually and for recycling rates no increase in 2016 and annual increases of 2.75% in 2017 through 2020. The majority of the water and sewer costs are driven by the region as the region supplies our water and treats our wastewater. The City is responsible for our own infrastructure and associated capital and operating costs. The bylaws include rates for the next five years, reflecting the rates in the adopted financial plan. The increases are revisited each year as part of the business planning process. If costs are significantly different than anticipated, future rate increases may need to be revised. A further amendment is proposed for the Water Services Bylaw to formalize the metered water billing reduction for water consumption due to a leak on private property. RECOMMENDATION(S): That Maple Ridge Water Service Amending Bylaw No. 7212 - 2016 be given first, second and third readings. That Maple Ridge Sewer Amending Bylaw No. 7213 - 2016 be given first, second and third readings. That Maple Ridge Recycling Charges Amending Bylaw No. 7214 - 2016 be given first, second and third readings. 1134 DISCUSSION: a) Background Context: The 2016-2020 business plans and 2016-2020 Financial Plan adopted by Council includes water, sewer and recycling rate increases that were less than increases adopted in the previous financial plan. Bylaw amendments are required to update the five year rate schedules. The rate increases approved by Council are: 4.5% for water annually, 3.6% for sewer annually and for recycling rates no increase in 2016 and annual increases of 2.75% in 2017 through 2020. The annual rate increases previously adopted were 5.5% for water, 4.6% for sewer and 2.75% for recycling. The majority of the water and sewer costs are driven by the region as the region supplies our water and treats our wastewater. The City is responsible for our own infrastructure and associated capital and operating costs. The bylaws include rates for the next five years , reflecting the rates in the adopted financial plan. The rate increases are revisited each year as part of the business planning process. If costs are significantly different than anticipated, future rate increases may need to be revised. A further amendment is proposed for the Water Services Bylaw to formalize the metered water billing reduction for water consumption due to a leak on private property. Where a metered water bill was verified as having excessive consumption due to a leak, the bill for the water attributed to the leak would be reduced. The proposed reduction is 50% of the rate charged. Previously the billing was reduced to reflect the cost of the water from Metro Vancouver, resulting in a decrease of about a third. The proposed change provides slightly more relief to the property owner. The additional cost to the water utility should not place significant pressure on future rate increases. It is desirable to update the bylaw to reflect the process and adjustment rate. b) Desired Outcomes: To approve water, sewer and recycling rates included in the recently adopted Financial Plan, prior to the first quarter metered utility billings. To formalize a reasonable metered water bill reduction process and calculation for water leaks on private property. c) Citizen/Customer Implications: The rate increase for recycling services has been unnecessary since 2013 due to the revenues received from Multi-Materials BC. The rate increases planned for 2017 through 2020 will be revisited as part of the 2017-2021 business planning cycle. The water and sewer rate increases are less than previously planned. Council has a policy of rate smoothing, with a long term perspective, which minimizes annual volatility to ratepayers. d) Business Plan/Financial Implications: The bylaw amendments for rates are required to implement decisions made during the 2016-2020 Business Planning process and are reflected in the Adopted Financial Plan. CONCLUSIONS: The amendments to the bylaws are required to reflect the sewer, water and recycling rate increases approved by Council. This opportunity was also taken to amend the water bylaw to formalize a process and rate of adjustment for metered water billings when water leaks occur on private property. “Original signed by Trevor Thompson” Prepared by: Trevor Thompson, BBA, CPA, CGA Manager of Financial Planning “Original signed by Paul Gill” Approved by: Paul Gill, BBA, CPA, CGA General Manger Corporate and Financial Services “Original signed by E.C. Swabey” Concurrence: E.C. Swabey Chief Administrative Officer CITY OF MAPLE RIDGE BYLAW NO. 7212-2016 A Bylaw to further amend Maple Ridge Water Service Bylaw No. 6002-2001 __________________________________________________________________________________ WHEREAS the Council has by bylaw imposed charges against the owners of real property for the provision and maintenance of the water system and wishes to amend those charges for all uses; AND WHEREAS it is deemed expedient to further amend Maple Ridge Water Service Bylaw No. 6002-2001 NOW THEREFORE, the Council of the City of Maple Ridge enacts as follows: 1.This Bylaw shall be cited for all purposes as “Maple Ridge Water Service Amending Bylaw No. 7212-2016”. 2.That Schedules “A” ,“B” and “G” of Maple Ridge Water Service Bylaw No. 6002-2001, as amended, be deleted in their entirety and Schedules “A” ,“B” and “G” attached hereto be substituted thereto. 3. That Part 11, Section 33 of Maple Ridge Service Bylaw No 6002-2001, be deleted in its entirety and replaced with the following: “33. No rebate, refund or credit whatsoever of any monies paid or payable for Water Service shall be made save as hereinafter provided. Where evidence of a leak is discovered in a consumer’s metered waterworks system and reported, either by the consumer or the City, and such leak is repaired by the consumer within 30 days following discovery, the City will adjust the amount billed for water consumption for a maximum of the previous two quarterly bills plus the current quarter. The adjustment will be a credit of 50% of the cost of the consumption attributed to the leak, based on normal consumption preceding the leak, as determined by the Collector.” READ a first time the day of , 2016. READ a second time the day of , 2016. READ a third time the day of , 2016. ADOPTED the day of , 2016. ____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER Attachment: Schedules “A”, “B” & “G” 7212-2016 City of Maple Ridge Maple Ridge Water Service Bylaw No. 6002-2001 SCHEDULE “A” Flat Rate Charges (Annual Rates) USE 2016 2017 2018 2019 2020 A. Residential (1)553.30$ 578.20$ 604.20$ 631.40$ 659.80$ (2)276.65$ 289.10$ 302.10$ 315.70$ 329.90$ (3)276.65$ 289.10$ 302.10$ 315.70$ 329.90$ (4)525.20$ 548.85$ 573.55$ 599.35$ 626.30$ (5)(no charge, expired) (6)(no charge, expired) B. Industrial, Commercial and Institutional (1)553.30$ 578.20$ 604.20$ 631.40$ 659.80$ Per Unit Per Single Family Dwelling Unit in the General Water Supply Area Per Additional Dwelling Unit located within the structure of a Single Family Dwelling Unit Per Additional Dwelling Unit or Detached Garden Suite located on the same parcel as the Single Family Dwelling Unit Per Multiple Dwelling Unit Per Dwelling Unit in the Rothsay Water Supply Area (Schedule “E”) until (and including) the year 2014, in addition to the residential rate set in Section A (1) of this Schedule Per Dwelling Unit in the Garibaldi Water Supply Area (Schedule “F”) until (and including) the year 2015, in addition to the residential rate set in Section A (1) of this Schedule 7212-2016 City of Maple Ridge Maple Ridge Water Service Bylaw No. 6002-2001 SCHEDULE “B” Metered Charges (Quarter Year Rates) USE 2016 2017 2018 2019 2020 A. All Uses (1)0.9488$ 0.9915$ 1.0361$ 1.0827$ 1.1314$ (2) Connection Size 25 mm or less 42.55$ 44.45$ 46.45$ 48.55$ 50.75$ 40 mm 62.45$ 65.25$ 68.20$ 71.25$ 74.45$ 50 mm 100.30$ 104.80$ 109.50$ 114.45$ 119.60$ 75 mm 187.40$ 195.85$ 204.65$ 213.85$ 223.45$ 100 mm 262.50$ 274.30$ 286.65$ 299.55$ 313.05$ 150 mm 387.65$ 405.10$ 423.35$ 442.40$ 462.30$ 200 mm 525.20$ 548.85$ 573.55$ 599.35$ 626.30$ 250 mm 762.80$ 797.15$ 833.00$ 870.50$ 909.65$ Water consumption charges for metered services per cubic meter (m3) Base rate levied per quarter year based on service connection size: 7212-2016 City of Maple Ridge Maple Ridge Water Service Bylaw No. 6002-2001 SCHEDULE “G” Parcel Tax Charges (Annual Rates) USE 2016 2017 2018 2019 2020 A. All Uses (1)123.45$ 129.00$ 134.80$ 140.85$ 147.20$ For each parcel of land that is not serviced with a municipal water service as defined in this bylaw and is fronting or partially fronting a municipal water main CITY OF MAPLE RIDGE BYLAW NO. 7213-2016 A Bylaw to further amend Maple Ridge Sewer Rate Bylaw No. 718-1964 __________________________________________________________________________________ WHEREAS the Council has by bylaw imposed charges against the owners of real property for the provision and maintenance of the sanitary sewer system and wishes to amend those charges for all uses; AND WHEREAS it is deemed expedient to further amend Maple Ridge Sewer Rate Bylaw No. 718-1964; NOW THEREFORE, the Council of the City of Maple Ridge enacts as follows: 1.This Bylaw shall be cited for all purposes as “Maple Ridge Sewer Rate Amending Bylaw No. 7213-2016”. 2.That Schedule “A” of Maple Ridge Sewer Rate Bylaw No. 718-1964, as amended, be deleted in its entirety and Schedule “A” attached hereto be substituted thereto. READ a first time the day of , 2016. READ a second time the day of , 2016. READ a third time the day of , 2016. ADOPTED the day of , 2016. ____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER Attachment: Schedule “A” 7213-2016 City of Maple Ridge Maple Ridge Sewer Rate Bylaw No. 718-1964 SCHEDULE “A” Flat Rate & Metered Charges USE 2016 2017 2018 2019 2020 A. Residential (1)311.05$ 322.25$ 333.85$ 345.85$ 358.30$ (2)311.05$ 322.25$ 333.85$ 345.85$ 358.30$ (3)311.05$ 322.25$ 333.85$ 345.85$ 358.30$ (4)311.05$ 322.25$ 333.85$ 345.85$ 358.30$ (5)(a)311.05$ 322.25$ 333.85$ 345.85$ 358.30$ (b)81.05$ 83.95$ 86.95$ 90.10$ 93.35$ Per Single Family Dwelling Unit Per Additional Dwelling Unit located within the structure of a Single Family Dwelling Unit Per Additional Dwelling Unit or Detached Garden Suite located on the same parcel as the Single Family Dwelling Unit Per Dwelling Unit for Duplex, Triplex, Apartment, Townhouse or Mobile Home Per Boarding House or Rest Home, plus Per Boarder or Roomer in excess of two (2) for each Boarding House or Rest Home Schedule “A” – Maple Ridge Sewer Rate Bylaw 718-1964 – Continued B . Commercial and Institutional 2016 2017 2018 2019 2020 (1) $ 311.05 322.25$ 333.85$ 345.85$ 358.30$ (2)(a) $ 311.05 322.25$ 333.85$ 345.85$ 358.30$ (b)32.05$ 33.20$ 34.40$ 35.65$ 36.95$ (3)225.10$ 233.20$ 241.60$ 250.30$ 259.30$ (4)225.10$ 233.20$ 241.60$ 250.30$ 259.30$ (5)(a)311.05$ 322.25$ 333.85$ 345.85$ 358.30$ (b)Per Room in excess of one (1) room 81.70$ 84.65$ 87.70$ 90.85$ 94.10$ (6)(a)311.05$ 322.25$ 333.85$ 345.85$ 358.30$ (b)32.05$ 33.20$ 34.40$ 35.65$ 36.95$ (7)Per Laundry 512.45$ 530.90$ 550.00$ 569.80$ 590.30$ (8)Per Dry Cleaner 311.05$ 322.25$ 333.85$ 345.85$ 358.30$ (9)(a)Per Laundromat,plus 311.05$ 322.25$ 333.85$ 345.85$ 358.30$ (b)Per Machine 81.70$ 84.65$ 87.70$ 90.85$ 94.10$ C . Industrial 2016 2017 2018 2019 2020 (1) Rate applied to metered water charge each quarter 56.22%55.73%55.25%54.78%54.30% (2) Per Industrial Unit 311.05$ 322.25$ 333.85$ 345.85$ 358.30$ Per Beverage Room, plus Per Seat in excess of 10 seats for each Beverage Where parcels are subject to Metered Water Charges as established for the subject parcel by Maple Ridge Water Service Bylaw No. 6002-2001 (as amended) Where parcels are subject to Flat Rate Charges as established for the subject parcel by Maple Ridge Water Service Bylaw No. 6002-2001 (as amended) Per Restaurant, plus Per Seat in excess of 10 seats for each Restaurant Per Unit (Hall, Theatre, Church, Store, Office, Shop, Barber Shop, Beauty Shop) Per Classroom in each School Per Bed in each Hospital Per Motel or Hotel, plus CITY OF MAPLE RIDGE BYLAW NO. 7214-2016 A Bylaw to further amend Maple Ridge Recycling Charges Bylaw No. 4655-1992 __________________________________________________________________________________ WHEREAS the Council has by bylaw imposed charges against the owners of real property to fund recycling programs and wishes to amend those charges for all uses; AND WHEREAS it is deemed expedient to further amend Maple Ridge Recycling Charges Bylaw No. 4655-1992; NOW THEREFORE, The Council of the City of Maple Ridge ENACTS AS FOLLOWS: 1.This Bylaw shall be cited for all purposes as “Maple Ridge Recycling Charges Amending Bylaw No. 7214-2016”. 2.That Schedule “B” of Maple Ridge Recycling Charges Bylaw No. 4655-1992, as amended, be deleted in its entirety and Schedule “B” attached hereto be substituted thereto. READ a first time the day of , 2016. READ a second time the day of , 2016. READ a third time the day of , 2016. ADOPTED the day of , 2016. ____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER Attachment: Schedule “B” 7214-2016 City of Maple Ridge Maple Ridge Recycling Charges Bylaw No. 4655-1992 SCHEDULE “B” Recycling Charges (Annual Rates) Recycling Charge 2016 2017 2018 2019 2020 A. Single Family Residential (1)34.60$ 35.55$ 36.55$ 37.55$ 38.60$ B.Multi-Family Residential (1) 34.60$ 35.55$ 36.55$ 37.55$ 38.60$ (2) C. Industrial, Commercial, Institutional (1)34.60$ 35.55$ 36.55$ 37.55$ 38.60$ Curbside Collection Charge A. Single Family Residential (1)35.60$ 36.60$ 37.60$ 38.65$ 39.70$ B.Multi-Family Residential (1) 35.60$ 36.60$ 37.60$ 38.65$ 39.70$ (2)Where centralized collection is provided: Per Dwelling Unit 35.35$ 36.30$ 37.30$ 38.35$ 39.40$ Per Taxable Property Where individual curbside collection is provided or no collection is available: Per Taxable Property Where centralized collection is provided the Recycling Charge is included in the Curbside Collection Charge: Per Taxable Property Not Applicable Per Taxable Property Per Dwelling Unit Where individual curbside collection is provided: Per Dwelling Unit