HomeMy WebLinkAbout2016-11-21 Committee of the Whole Agenda and Reports.pdf
City of Maple Ridge
Note: If required, there will be a 15-minute break at 3:00 p.m.
Chair: Acting Mayor
1. DELEGATIONS/STAFF PRESENTATIONS – (10 minutes each)
1:00 p.m.
1.1
2. PUBLIC WORKS AND DEVELOPMENT SERVICES
Note: The following items have been numbered to correspond with the Council
Agenda:
1101 2014-009-CP, Hammond Area Plan Bylaw, Second Reading
Staff report dated November 21, 2016 recommending that Hammond Area
Plan Bylaw No. 7279-2016 to guide land use and development in the
Hammond Area be given second reading as amended and be forwarded to
Public Hearing.
COMMITTEE OF THE WHOLE
AGENDA
November 21, 2016
1:00 p.m.
Council Chamber
Committee of the Whole is the initial venue for review of issues. No voting
takes place on bylaws or resolutions. A decision is made to send an item to
Council for debate and vote or to send an item back to staff for more
information or clarification before proceeding to Council. The meeting is live
streamed and recorded by the City of Maple Ridge.
Note: Owners and/or Agents of Development Applications may be permitted
to speak to their applications with a time limit of 10 minutes.
Committee of the Whole Agenda
November 21, 2016
Page 2 of 4
1102 2014-009-CP, 11240 and 11230 206 Street; 20605, 20617, 20627,
20643, 20645, 20661 Maple Crescent; 11233, 11202 and 11391 Dartford
Street; 20657 and 20598 Lorne Avenue; PIDs 003-435-181 and 004-963-
415, Rezoning of Hammond Village Commercial Area and Zoning Bylaw
Amendments
Staff report dated November 21, 2016 recommending that Maple Ridge Zone
Amending Bylaw No. 7292-2016 to create the H-2 (Hammond Village
Commercial) zone and to rezone from C-3 (Town Centre Commercial) and RS-
1 (One Family Urban Residential) to H-2 (Hammond Village Commercial) and
P-4 (Church Institutional) to align with the policies of the Hammond Area Plan
be given first and second readings and be forwarded to Public Hearing.
1103 Award of Contract ITT-EN16-51: Installation of Rectangular Rapid Flashing
Beacons (RRFB) at Six Uncontrolled Crosswalks on Dewdney Trunk Road
Staff report dated November 21, 2016 recommending that Contract ITT-
EN16-51: Installation of Rectangular Rapid Flashing Beacons (RRFB) at Six
Uncontrolled Crosswalks on Dewdney Trunk Road be awarded to Fraser City
Installations (1989) Ltd., that a project contingency of 10% be approved to
address variations in field conditions and that the Corporate Officer be
authorized to execute the contract.
1104 Local Area Service – 20300 Block of Hampton Street
Staff report dated November 21, 2016 recommending that a Request for
Proposal for consulting services to design and manage the construction of the
20300 Block of Hampton Street Local Area Service be prepared and that staff
proceed with the Local Area Service if received quotations are within the
identified value on the formal petition and within the Purchasing Policy.
3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police)
1131 2016 Council Expenses
Staff report dated November 21, 2016 providing an update on Council
expenses to the end of October 2016.
1132 Disbursements for the month ended October 31, 2016
Staff report dated November 21, 2016 recommending that the disbursements
for the month ended October 31, 2016 be received for information.
Committee of the Whole Agenda
November 21, 2016
Page 3 of 4
1133 2017 Council Calendar
Staff report dated November 21, 2016 recommending that the Council
Meeting schedule for 2017 be adopted or that the Council Meeting schedule
for 2017 be adopted as amended.
1134 Property and Liability Insurance
Staff report dated November 21, 2016 recommending the approval of
expenditures for the City’s liability and property insurance coverage policies as
offered through the Municipal Insurance Association of BC.
4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES
1151
5. ADMINISTRATION
1171 Filming Review
Staff report dated November 21, 2016 providing highlights of the film industry
in BC in general and Maple Ridge in specific.
6. CORRESPONDENCE
1181
7. OTHER ISSUES
1191
8. ADJOURNMENT
Committee of the Whole Agenda
November 21, 2016
Page 4 of 4
9. COMMUNITY FORUM
Checked by:________________ Date: ________________
COMMUNITY FORUM
The Community Forum provides the public with an opportunity to speak with
Council on items that are of concern to them, with the exception of Public Hearing
bylaws that have not yet reached conclusion.
Each person will be permitted 2 minutes to speak or ask questions (a second
opportunity is permitted if no one else is sitting in the chairs in front of the
podium). Questions must be directed to the Chair of the meeting and not to the
individual members of Council. The total time for this Forum is limited to 15
minutes.
If a question cannot be answered, the speaker will be advised when and how a
response will be given.
Council will not tolerate any derogatory remarks directed at Council or staff
members.
Other opportunities are available to address Council including public hearings and
delegations. The public may also make their views known to Council by writing or
via email and by attending open houses, workshops and information meetings.
Serving on an Advisory Committee is an excellent way to have a voice in the future
of this community.
For more information on these opportunities contact:
Clerk’s Department at 604-463-5221 or clerks@mapleridge.ca
Mayor and Council at mayorandcouncil@mapleridge.ca
1
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: November 21, 2016
and Members of Council FILE NO: 2014-009-CP
FROM: Chief Administrative Officer ATTN: C of W
SUBJECT: Second Reading: Hammond Area Plan Bylaw No. 7279-2016
EXECUTIVE SUMMARY:
On September 20, 2016, Council gave First Reading to Hammond Area Plan Bylaw No. 7279-2016.
The Bylaw includes the Hammond Area Plan and the Hammond Development Permit Area
Guidelines. On September 21, 2016, the Hammond Area Plan Bylaw was mailed as a formal referral
to the following agencies:
Katzie First Nation
City of Pitt Meadows
School District 42
Agricultural Land Commission
Comments on the Bylaw were requested within 30 days of the date of the letter. Each of the above
were contacted after the 30 days as a friendly reminder. To date, comments have only been
received from School District 42.
The Hammond Area Plan Bylaw was also sent for information and comment to:
Translink
Metro Vancouver
Fraser Health
Comments have been received from Fraser Health and included in this report (Appendix A). In
addition, no comments have been received from the community after First Reading.
A legal review was also undertaken on the Hammond Area Plan and Development Permit Area
Guidelines and solicitor comments have since been received and incorporated into the Bylaw. These
comments are minor in nature and have not altered the meaning or intent of the Hammond Area
Plan or the Development Permit Area Guidelines.
Staff have continued to review the content of the Hammond Area Plan and some minor changes and
additions are proposed prior to Second Reading and these are discussed in the report.
RECOMMENDATION:
That Hammond Area Plan Bylaw No. 7279-2016 as amended be given second reading and be
forwarded to Public Hearing.
1101
2
1.0 BACKGROUND:
The Hammond Area Plan process entered Phase V, Plan Approval, upon Council granting First
Reading to Hammond Area Plan Bylaw No. 7279-2016 on September 20, 2016. Five phases made
up the Area Plan process and updates have been provided to Council through each phase.
Phase I: Neighbourhood Context
Phase II: Public Consultation
Phase III: Draft Hammond Area Plan (Preliminary Concept Plan)
Phase IV: Area Plan Endorsement (Concept Plan)
Phase V: Plan Approval
Considerable public consultation was undertaken through this process and significant input
received. Updates within each phase have also been provided to the community through the
#MyHammond webpage on the Maple Ridge website, Facebook, Twitter, Instagram, YouTube videos,
and to an email list of subscribers.
Just prior to First Reading, notifications were posted on the Hammond Neighbours Facebook page
and an email sent out through the subscriber list. The #MyHammond webpage was updated after
First Reading and no comments have been received from the community at this time. Similar
notifications that were sent out for First Reading have also been sent prior to Council’s consideration
of the Hammond Area Plan Bylaw a second time.
2.0 FORMAL REFERRALS:
Section 475 of the Local Government Act (formerly Section 879) requires that Council give
consideration to whether consultation is required with specific organizations and authorities. In the
March 3, 2014 Hammond Area Plan Scoping Report to Council, the following agencies were
identified for formal consultations through a referral of the Area Plan Bylaw after First Reading:
Katzie First Nation
City of Pitt Meadows
School District 42
Federal and Provincial government and related agencies
For the final bullet above, only the Agricultural Land Commission was identified as a senior
government agency requiring consultation on the Hammond Area Plan.
Prior to preparing the Area Plan, Maple Ridge staff met with the Katzie Chief, council members, and
band staff on June 13, 2016 to discuss the Hammond Concept Plan. Subsequent to that meeting
the following policy was developed and included within the proposed Hammond Area Plan:
3-8 The Hammond area is part of the Katzie First Nation’s traditional territory and
many artifacts may still remain from Katzie activities over the past hundreds
of years. Maple Ridge will work with Katzie First Nation to create a process
for ensuring that applications for new development undertake an
archaeological review, wherever warranted, in accordance with the Heritage
Conservation Act.
3
Referral packages containing Hammond Area Plan Bylaw No. 7279-2016 were mailed out on
September 21, 2016 to all of the identified agencies. Staff contacted the Katzie First Nation on
October 17, 2016 and sent a follow-up email on November 3, 2016, with an offer to meet and
discuss the Area Plan policies. No response has been received to date.
Two emails were sent to the Agricultural Land Commission (ALC) (October 17 and November 1,
2016), with a phone message left on November 3, 2016. The ALC has acknowledged receiving the
formal referral package, but no further response has been forthcoming.
School District 42 responded to the referral with an email, on November 9, 2016, stating that they
will need exact numbers on the specific forms of housing to project student needs over the evolution
of the plan. Estimates of the total number of units within each housing form were emailed to School
District 42 on November 10, 2016 and staff will follow-up to determine if further information or
discussion is needed.
Communications with Pitt Meadows on October 18 and November 1, 2016 confirmed that the
package was received and that staff would endeavor to provide comments.
Should any comments be received from the above agencies following Council’s second reading of
the Bylaw, such input can be reflected at public hearing.
2.1 Other Agencies
The Hammond Area Plan Bylaw package was also sent to the following additional outside agencies
for information and comment on September 29, 2016:
Translink
Metro Vancouver
Fraser Health
Comments have been received from Fraser Health and are included as Appendix A. Generally,
Fraser Health is supportive of the content and policies of the Hammond Area Plan and they include
four bullet points to enhance the language in the Bylaw. The language enhancement is appreciated
from a health perspective and was seen to reinforce many of the directions set out already in the
Plan. Specifically, the Hammond Area Plan policies are aimed at creating a compact and healthy
community for Hammond residents over the long-term and as such, the intent aligns with the
comments received from Fraser Health. Fraser Health did not provide any specific comments on the
Development Permit Area Guidelines.
4
3.0 LEGAL REVIEW
The Hammond Area Plan and the Development Permit Area Guidelines were sent to the City’s
solicitor for a legal review after First Reading and comments received have been incorporated into
Hammond Area Plan Bylaw No. 7279-2016. Generally, most of the comments provided were to
improve policy wording ensuring alignment between policies and existing regulations, and ensuring
alignment between the Hammond Area Plan and the Development Permit Area Guidelines. While
modifications have been made to policy language for improving clarity, no policies have been deleted
or added as a result of the legal review. Similarly, with the D evelopment Permit Area Guidelines,
some wording has been modified to improve clarity, but the intent remains the same. One area for
improving clarity within the Development Permit Area Guidelines involved the identification that the
Guidelines shape more than form and character. Drawing on language under Section 488 (formerly
919.1) of the Local Government Act, the Guidelines clearly state the intent to take on a wider
sustainable perspective, including the:
Protection of the natural environment, its ecosystems and biological diversity;
Protection of development from hazardous conditions;
Revitalization of an area in which a commercial use is permitted;
Establishment of objectives for the form and character of intensive residential development;
Establishment of objectives for the forma and character of commercial, industrial or multi-
family residential development;
Establishment of objectives to promote energy conservation; and
Establishment of objectives to promote the reduction of greenhouse gas emissions.
This information has been added to the “Overview and Purpose” section on page 1 of the
Development Permit Area Guidelines.
4.0 PROPOSED CHANGES TO HAMMOND AREA PLAN BYLAW
Staff have continued to review the content of the Hammond Area Plan Bylaw to ensure it aligns with
existing regulations and bylaws, as well as those under development. Prior to Second Reading, the
following changes have been made to Hammond Area Plan Bylaw 7279-2016:
Hammond Area Plan:
The projected population and unit count at build out was calculated and incorporated into
Section 1.4, Assumptions and Target, of the Area Plan using 2011 census data and persons
per household information provided by Metro Vancouver. The unit count was determined
using the land area and the units per hectare permitted under each land use form. Recently,
this work was reviewed and refined for the update to the Maple Ridge Development Cost
Charge (DCC) Bylaw, currently underway, and the projected population and unit count
numbers differed somewhat from what was originally calculated. The population projection
was originally calculated to be approximately 12,700 at build-out and the DCC work
calculated a population projection of approximately 11,000 people at build out. The total
unit count was originally calculated at 5,000 units and through the DCC review, the unit
count totaled 5,700. In an interest of retaining consistency between bylaws, it has been
determined that the most recent review, will be utilized for the Hammond Area Plan. The
Area Plan has been updated with the most recent figures . It is important to note that these
are projections only and will be monitored over the lifetime of the Area Plan.
5
Policy 3-1 suggests using Community Amenity Contributions as a mechanism for funding
projects within the Hammond neighbourhood, in accordance with Council Policy 6.31. A
policy language change is proposed prior to Second Reading to amend the language to
reflect the challenge of tracking City-wide Community Amenity Contributions generated within
the Hammond area and then allocating the funds to the Hammond Area. The initial intent
was to establish a funding source to help enhance informal trails in Lower Hammond and
possibly other neighbourhood precincts. Since First Reading of the above Bylaw, it is has
been determined that a more appropriate mechanism for funding Hammond trails is the
Development Cost Charge Bylaw, which is currently being reviewed for an update. The policy
wording for Second Reading is now proposed as follows:
3-1 Community Amenity Contributions, or other levies and charges, collected through new
development, within the Hammond Area Plan boundaries, may be utilized within the
Hammond neighbourhood and be applied in accordance with the policies or
regulations that enable the type of contribution, levy, or charge made.
Policy 3-40 is related to the Infill General Employment designation and additional language is
proposed to help ensure compatibility of new development with existing surrounding uses,
particularly residential. The proposed policy wording for Second Reading now includes the
addition of items a) and b), with items c) through d) re-alphabetized accordingly, is as follows:
3-40 Lands within the Infill General Employment designation are located in close proximity
to residential areas and compatibility with adjacent use is important. Incorporating
the following elements into site and building design within the Infill General
Employment designation is encouraged:
a. Block sizing is reflective of surrounding uses;
b. Building forms are appropriately located on site and scaled in consideration of
adjacent developments;
c. Principal buildings within the Infill General Employment designation are Permitted
to a maximum height of 3 storeys;
d. Attractive landscaping, including fencing/screening, should be provided along the
perimeter of the site;
e. Outdoor storage and refuse/recycling areas should be well-screened with
attractive landscaping and fencing, particularly those visible to roadways and/or
adjacent residential areas.
A new policy is being added to the Infill General Employment designation, with a renumbering
of subsequent policies, to encourage appropriate transitional buffering of the typically higher
intensity light industrial use with adjacent lower intensity residential uses.
3-41 Integrate infill industrial developments with surrounding residential and non-
residential activities through the use of appropriate transition of uses.
6
Appendix A – Zoning Matrix has been updated to include:
o RM-1 Townhouse Residential zone, under the Low Density Multi-Family Designation
o H-2 Hammond Village Commercial zone, under the Hammond Village Commercial
Designation in concurrence with the new zone proposed in a separate Council report;
and
o M-6 Hammond General Employment zone, under the Hammond General Employment
designation in anticipation of a new zone coming forward on this through an active
development application.
The look of the Hammond Area Plan has been updated with formatting and photos that align
with the look and format of the Official Community Plan.
Development Permit Area Guidelines:
Beyond the wording modifications discussed in Section 3.0, Legal Review above, no further
changes are proposed.
Addition to Section 5 of Bylaw 7279-2016:
The addition of the following item to the Bylaw, which will be inserted in Chapter 8 of the
Official Community Plan, sub-section 8.2 Application and Intent:
8. Hammond Development Permit Area Guidelines pursuant to Section
488(1)(a)(b)(c)(d)(e)(f)(h)(i)(j) of the Local Government Act for property within the
Hammond Area as identified on Schedule B of the Official Community Plan. The
Hammond Development Permit applies to Low Density Multi-Family, Medium Density-
Multi-Family, Infill General Employment, and Hammond Village Commercial land use
designations and development.
5.0 NEXT STEPS:
Upon Council granting the Hammond Area Plan Bylaw Second Reading, the Bylaw will be forwarded
to the January 2017 Public Hearing. Legal notification requirements will be made, with a newspaper
advertisement prior to the public hearing date in accordance with Section 466 of the Local
Government Act and Notice of Public Hearing Bylaw No. 3348-1984. Additional notification will be
sent through social media and email, as well as an updated posting on the #MyHammond webpage.
CONCLUSION:
The Hammond Area Plan Bylaw package has gone through further refinement since First Reading
and additional work has been undertaken in the meantime to consider implementation; specifically,
the drafting of a new zone, the H-2 Hammond Village Commercial zone. This zone is discussed in a
related Council report.
7
The Area Plan and the Development Permit Area Guidelines will have significant influence on how
the neighbourhood evolves and develops over the next 20 to 30 years. The community has
participated extensively in this process through a variety of mechanisms and their input has been
immensely valuable to the Plan’s content. It is anticipated that the Hammond Area Plan Bylaw will
be brought to Public Hearing in January, where the community will have one more opportunity for
comment.
“Original signed by Lisa Zosiak”
_______________________________________________
Prepared by: Lisa Zosiak, M.R.M., MCIP, RPP
Planner 2
“Original signed by Christine Carter”
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn, MBA, P. Eng
GM: Public Works & Development Services
“Original signed by E.C. Swabey”
_______________________________________________
Concurrence: E. C. Swabey
Chief Administrative Officer
Appendix A: Letter from Fraser Health, dated October 26, 2016
Appendix B: Hammond Area Plan Bylaw No. 7279-2016
Fraser Health Authority #300-205 Newport Drive Tel (604) 949-7264
Healthy Built Environment Program Port Moody, BC Fax (604) 949-7706
V3H 5C9 Canada www.fraserhealth.ca
October 26, 2016 Sent by e-mail
Lisa Zosiak
Planner
City of Maple Ridge
11995 Haney Place
Maple Ridge, BC V2X 6A9
Dear Ms. Zosiak,
RE: Hammond Area Plan
Thank you for allowing Fraser Health the opportunity to provide comments on the Hammond Area Plan.
We are pleased to see that current plan incorporated previous feedback we provided on the Hammond
Preliminary Concept Plan. We understand the importance of this comprehensive area plan in shaping the
future and growth of the Hammond community through land use and development. The design of a
community is an essential component of its residents’ health and well -being. Local governments are key
stakeholders that can create a built environment that supports a healthier community and helps reduce the
risk of chronic disease.
Fraser Health focuses on five key physical features of a Healthy Built Environment (HBE): Healthy Housing,
Healthy Neighbourhood Infrastructure, Healthy Transportation Networks, Healthy Food Networks, and
Healthy Natural Environments. The following feedback has been separated into these five principle areas
and provides an assessment on how the Hammond Area Plan addresses them.
Healthy Housing
We are pleased to see that the plan has set out a policy that addresses the housing needs of people with
varying income levels, ages, and disabilities. Policy 3-7 (Special needs housing incorporated within the
Hammond neighbourhoods located close to public transit, shopping and services) aligns with the HBE
concept of having accessible housing. Older residents in communities which are not “location-efficient” (ie.
not well connected to essential services) are less likely to leave their house, visit the doctor, or make other
essential trips1. As well, it is encouraging to see that the policy includes having flexible living units that
accommodate people with physical disabilities, which is vital to improving the health of all residents.
Mixed housing forms can help to increase residential density and proximity around commercial and
essential services; the Hammond Plan’s designation of Low and Medium density multi -family units is a key
component of accomplishing this. The multi-unit structures proposed in the plan, such as duplex,
townhouse, and low rise apartment forms, can increase the quantity of affordable residential units and
meet the needs of lower income households2.
APPENDIX A
Fraser Health Authority #300-205 Newport Drive Tel (604) 949-7264
Healthy Built Environment Program Port Moody, BC Fax (604) 949-7706
V3H 5C9 Canada www.fraserhealth.ca
Healthy Neighbourhood Infrastructure
The changes to neighbourhood design outlined in the plan provide numerous opportunities to have a
complete, compact, and connected neighbourhood design. We support efforts to create an interconnected
community which can help to improve social and mental well-being3. This is emphasized through Policy 3-
46 of the plan which aims to “enhance connectivity throughout Hammond and create links with parks and
other points of interest” through the use of mixed use neighbourhoods in all areas of Hammond. The
pedestrian oriented commercial hub of shops and services along with the new developments can enhance
both existing built form and neighbourhood character, and promote a sense of belonging and aging in
place.
It is encouraging to see that the Hammond Plan includes infill development, as listed in Section 3.2.3 (Infill
General Employment). This use of underutilized lands adjacent to residential areas can help to create a
compact neighbourhood that encourages active transportation, such as walking and cycling. We are also
pleased to see that Policy 3-39 in this section emphasizes that businesses in the infill development area will
only be light industrial and must not generate “significant traffic noise, fumes, or odors”, all of which is part
of traffic related air pollution (TRAP) which can lead to respiratory illnesses4.
Healthy Transportation
The Hammond neighbourhood profile from the “My Health My Community” (2015)5 survey indicated that
82% of respondents in Hammond commute by car, 12% by walking or cycling, and only 6% via public
transit. We encourage further efforts to prioritize active transportation as well as increased accessibility to
public transit. Increased physical activity is vital to reducing the risk of chronic disease, such as obesity.
We are pleased to see that the Hammond plan has incorporated previous comments on emphasizing active
forms of transportation, as evident in policy 4-3 (“where new developments are proposed, pedestrian and
cycling connections should be improved or created”). The presence of safe and accessible walking/cycling
routes is particularly important for promoting physical activity and healthier lifestyles. The MHMC survey
also indicated that 34.7% of respondents are obese (Body Mass Index/BMI >30). Increased walkability in
neighbourhoods has been associated with decreased BMI levels and reduced risks of chronic disease.
Efforts to ensure transportation networks are accessible to all was also previously mentioned on the
feedback for the Hammond Preliminary Concept Plan and so we are pleased to see that policy 4-1 explicitly
states that those with wheelchairs, strollers, mobility devices, as well as all families and seniors, will be
“accommodated [for] in the design of sidewalks, public plazas, and other public spaces”.
It is also encouraging to see the incorporation of secure bike lock-up/storage areas for both multi-
residential units as well as commercial buildings (Design Permit Area Guidelines 2.3.3 and 3.3.4); lack of
adequate cycling infrastructure has been cited as the main deterrent to cycling as a viable transportation
method. 6
Fraser Health Authority #300-205 Newport Drive Tel (604) 949-7264
Healthy Built Environment Program Port Moody, BC Fax (604) 949-7706
V3H 5C9 Canada www.fraserhealth.ca
Healthy Food Networks
The consideration of identifying suitable space for a community garden in Hammond (as outlined in policy
3-47) is encouraging, as it can stimulate an increase in food literacy, or one’s knowledge about the impacts
of food choices on their health and environment. Community scale food infrastructure and services can aid
in cultivating social connectivity and encouraging healthy behaviours; this is important because there are a
slightly lower percentage of Hammond residents consuming 5+ servings of vegetables and fruits per day
(22.4%) compared with the rest of Maple Ridge (23.8%) and Metro Vancouver (24.9%) as a whole.1
Healthy Natural Environments
We are pleased to see that efforts have been made to ensure that natural landscapes are retained as much
as possible, and enhancement of green space being prioritized. The retention of this open space and
natural landscaping is paramount to protecting biodiversity. Current research shows a relationship between
biodiversity and various facets of our ecosystem, such as improved water quality, soil health, and
pollination, all of which are required to sustain life7.
We also support the plan’s proposal to make existing parks more open and accessible, which helps facilitate
physical activity.
Recommendations:
Provide a health linkage to the mixed housing forms that the plan discusses. Under 3.1 Residential,
Guiding Principle #2 can include: “A range of housing forms and tenures promotes demographic
diversity, nurtures social engagement, and can improve mental health and well-being.
Include policies that support access to healthy food options such as: locating food retail stores
close to residential so that fresh produce is readily available and accessible, and supporting local
food production, sale and distribution opportunities
Include discussion of safe road design, which can include a variety of opportunities (ie.
incorporating curb extensions, marked pedestrian crosswalks, reducing crosswalk distance) to
reduce the incidence of motor vehicle collisions and increase road user and pedestrian safety.
Include discussions which connect community design and planning to health and chronic disease
prevention to further support the Vision for a healthy community
Overall, the Hammond Area Plan has taken steps to incorporate several Healthy Built environment
principles. Specific recommendations have been made to further expand on these principles within this
community. We are pleased to be given the opportunity to provide feedback on this plan and look forward
to being involved in future opportunities and initiatives in which we can apply a public health lens. If you
have any questions regarding Fraser Health’s comments feel free to contact me at (604) 949-7264.
Fraser Health Authority #300-205 Newport Drive Tel (604) 949-7264
Healthy Built Environment Program Port Moody, BC Fax (604) 949-7706
V3H 5C9 Canada www.fraserhealth.ca
Sincerely,
Alexander Lui, B.Sc., B.Tech., CPHI(C)
Fraser Health
Healthy Built Environment Program
Sources Used
1 National Conference of State Legislatures. (2011). Aging in place. Retrieved from: http://assets.aarp.org/rgcenter/ppi/liv-
com/aging-in-place-2011-full.pdf
2 Provincial Health Services Authority (2014). Healthy Built Environment Linkages: A toolkit for Design, Planning, Health.
3 Aurand, A. (2010). Density, Housing Types and Mixed Land Use: Smart Tools for Affordable Housing. Urban Studies 47(5):1015-
1036
4 Matt F, Cole-Hunter T, Nieuwenhuijsen M, et al.(2016). Acute respiratory response to traffic-related air pollution during physical
activity performance. Environment International;97(1):45-55
5 My Health My Community. (2015). Hammond Neighbourhood Profile
6 de Souza A, Sanches S, Ferreira M. (2014). Influence of Attitudes with Respect to Cycling on the Perception of Existing Barriers for
Using this Mode of Transport for Commuting. Procedia Social And Behavioral Sciences: 111-120.
7 Peri P, Lencinas M, Martínez Pastur G, et al. (2016). Biodiversity and ecological long-term plots in Southern Patagonia to support
sustainable land management: The case of PEBANPA network. Journal For Nature Conservation 34(1):51-64.
1
CITY OF MAPLE RIDGE
BYLAW NO. 7279-2016
A Bylaw to amend the Official Community Plan Bylaw No. 7060-2014
_____________________________________________________________________________________
WHEREAS Section 477 of the Local Government Act provides that the Council may revise the Official
Community Plan;
AND WHEREAS it is deemed expedient to amend Schedules “A”, “B”, and “C” to the Official
Community Plan;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows:
1.This bylaw may be cited for all purposes as “Hammond Area Plan Bylaw No. 7279-2016.”
2.Schedule “A”, Table of Contents is amended as follows:
a.To add the following after 8.12 Wildfire Development Permit Area Guidelines:
“8.13 Hammond Development Permit Area Guidelines”
b.To add the following after 10.4 Town Centre Area Plan:
“10.5 Hammond Area Plan”
3.Schedule “A”, Chapter 6, Employment, sub-section 6.3.8 Historic Commercial is amended as
follows:
a.To add the following sentence to the end of policy 6 - 38:
“Specific land uses and policies to guide long range planning and development for
Hammond and Port Haney are within their respective Area Plans, the Hammond Area
Plan and the Town Centre Area Plan, which are imbedded in the Official Community
Plan in Chapter 10, Area Planning.”
4.Schedule “A”, Chapter 10 Area Plans is amended as follows:
a.To add “Hammond Area Plan” to Section Title Page after Town Centre Area Plan
b.By the addition of the Hammond Area Plan, a copy of which is attached hereto and
forms part of this bylaw as Schedule 1 in correct numerical order.
APPENDIX B
2
5. Schedule “A”, Chapter 8, Development Permit Area Guidelines, is amended as follows:
a. To add “Wildfire” and “Hammond” to Section Title Page after Town Centre;
b. To add the following paragraph in Section 8.2 Application and Intent, after item 7, as
follows:
"8. Hammond Development Permit Area Guidelines pursuant to Section
488(1)(a)(b)(c)(d)(e)(f)(h)(i)(j) of the Local Government Act for property within the
Hammond Area as identified on Schedule B of the Official Community Plan. The
Hammond Development Permit applies to Low Density Multi-Family, Medium
Density-Multi-Family, Infill General Employment, and Hammond Village
Commercial land use designations and development.”
c. By the addition of the Hammond Development Permit Area Guidelines, a copy of
which is attached hereto and forms part of this Bylaw as Schedule 2 in correct
numerical order.
6. Schedule “A”, Appendix E, Figure 6, Area Plans, is hereby deleted and replaced with
Schedule 3, which is attached hereto and forms part of this Bylaw.
7. Schedule “B” is hereby deleted and replaced with Schedule 4, which is attached hereto and
forms part of this Bylaw.
8. Schedule “C” is hereby amended for those parcels or tracts of land known and described as:
Group 1, Dedicated Park & 63221, District Lot 280, NWD, Plan NWP63218
and outlined in heavy black line on Map No. 933, a copy of which is attached hereto and
forms part of this Bylaw, are hereby amended by adding “Conservation”.
9. Maple Ridge Official Community Plan bylaw No. 7060-2014 as amended is hereby amended
accordingly.
READ a first time the 20th day of September, 2016.
READ a second time the day of , 20
PUBLIC HEARING held the day of , 20
READ third time the day of , 20
ADOPTED, the day of , 20 .
_____________________________ _____________________________
PRESIDING MEMBER CORPORATE OFFICER
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MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No. Map No. Purpose: From:
To:
To Amend Schedule CAgricultural
Conservation
7279-2016933
City ofPitt Meadows
10.5 HAMMOND AREA PLAN
Maple Ridge Official Community Plan Bylaw No. 7060-2014
Link to Hammond Area Plan
Development Permit Area Guidelines
September, 2016
Hammond Area Plan
Link to Hammond Area Plan Development Permit Area Guidelines
´JAN 16, 2014Figure 6.AREA PLANSCORPORATION OFTHE DISTRICT OFPLANNING DEPARTMENTCity of Maple RidgeCity of Maple RidgeCity of Pitt MeadowsDistrict of MissionCity ofPitt MeadowsDistrict of MissionFra serRiverWhonnockWhonnockCrDEWDNEY TRUNK RD240 ST248 ST252 ST256 ST112 AVE104 AVE124 AVE100 AVE102 AVEGRANT AVE256 ST272 ST276 ST280 ST104 AVE108 AVE96 AVE264 ST112 AVEMCNUTT RD264 ST124 AVE128 AVE128 AVE130 AVEALOUETTE RD132 AVE136 AVE132 AVE216 STABERNETHY WAY232 STCEDAR WAYPARK LANELOUGHEED HWY216 STLakeKanakaCreekN o rt h AlouetteRiverA louetteRiver116 AVE277 STBELL AVE268 STFERGUSONAVE116 AVEMARC RD224 STLAITY ST110 AVE144 AVERevised XXX. XX, 2016Adopted Feb. 11, 2014Bylaw No. 7060-2014MAPLE RIDGETown CentreSilver ValleyThornhillAlbionAlbion FlatsEXISTING AREA PLANSFUTURE AREA PLANSURBAN AREA BOUNDARYNot To ScaleHammond
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SEC TION 6.2.3KWANTLENFIRST NATIONKWANTLENFIRST NATIONREFER TOSECTION 3.1.5BC Hydro Right of WaySEE HAMMONDAREA PLANμGENERALISED FUTURE LAND USESCHEDULE BBYLAW No. 7060-2014DISTRICT OF MISSIONCITY OFPITT MEADOWSFRASERRIVERFRASERRIVER0 500 1,000 1,500250MetresDATE ADOPTED: February 11, 2014DATE OF LAST REVISION: BYLAW REVISION: 7114-2014DRAWN BY: TM/RO REVISED BY: D.T.CORPORATION OF THEDISTRICT OF MAPLE RIDGEPLANNING DEPARTMENTNOTE:MUNICIPAL BOUNDARY EXTENDS TO THE NORTHAgriculturalUrban ReserveParkForestRural ResidentialSuburban ResidentialEstate Suburban ResidentialUrban ResidentialCommercialIndustrialInstitutionalSchoolsRural ResourceConservationUrban Area BoundaryXXX XX, 2016Park In The ALR
1
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: November 21, 2016
and Members of Council FILE NO: 2014-009-CP
FROM: Chief Administrative Officer ATTN: C of W
SUBJECT: Rezoning of Hammond Village Commercial Area and
Zoning Bylaw Amendments – Hammond Area Plan
First and Second Reading – Zone Amending Bylaw 7292-2016
11240 and 11230 206 Street; 20605, 20617, 20627, 20643, 20645, 20661 Maple
Crescent; 11233, 11202 and 11391 Dartford Street; 20657 and 20598 Lorne Avenue;
PIDs 003-435-181 and 004-963-415
EXECUTIVE SUMMARY:
On September 20, 2016, Council gave first reading to Hammond Area Plan Bylaw No. 7279-2016.
In conjunction with Council’s consideration of second reading of the same bylaw, this report outlines
Zoning Bylaw amendments – Zone Amending Bylaw 7292-2016 - that are required to reflect the
policy directions of the new Area Plan.
A new H-2 (Hammond Village Commercial) zone (see Appendix B) has been created to align with the
Hammond Village Commercial land use designation, located in the Upper Hammond Precinct.
Additionally, it is proposed that properties under this land use designation be rezoned to the H-2
(Hammond Village Commercial) zone in conjunction with the Hammond Area Plan approval process.
The intent of the new commercial zone is to tailor the range of uses more closely to the character
and needs of the Hammond area. This report explains the proposed zoning provisions and policy
alignment with the Hammond Area Plan. As well, this report outlines concurrent zoning
considerations including the correction of an existing split-zoning condition on a neighbourhood
character site.
RECOMMENDATION:
1)That Maple Ridge Zone Amending Bylaw No. 7292-2016 be given first and second readings,
and be forwarded to Public Hearing.
BACKGROUND:
The September 19, 2016 staff report identified that, stemming from the Hammond Area Plan and its
policy directions, new zones would be brought forward in conjunction with a second reading report
for the Hammond Area Plan.
DISCUSSION:
Below is an outline of changes under Zone Amending Bylaw 7292-2016, including the proposed H-2
(Hammond Village Commercial) zone, and an overview of its alignment with the Hammond Area Plan.
Hammond Village Commercial Zone:
The Hammond Area Plan encourages the creation of a hub of vibrant commercial activity in
Hammond’s historic commercial node at Maple Crescent and Dartford Street through mixed -use
development forms. The envisioned form of commercial development outlined in the Hammond
1102
2
Village Commercial policies include ground level retail shops and services with apartments or offices
above.
The proposed H-2 (Hammond Village Commercial) zone (see Appendix B) is intended to support this
policy vision while reflecting the unique size and character of this commercial area due to its historic
subdivision pattern. This Hammond-specific zone is based on the City’s H-1 (Heritage Commercial)
zone, as a number of the properties include sites identified as having heritage character or heritage
potential, with two properties on the City’s Heritage Inventory.
The zoning provisions for the H-2 (Hammond Village Commercial) zone include a minimum height of
11 metres (3 storeys) and a maximum height of 15 metres (4 storeys). The height range will help
achieve Hammond Area Plan policies by promoting densification at the commercial node, while
ensuring compatibility with the surrounding neighbourhood. The existing C-3 (Town Centre
Commercial) zone by comparison does not have a height maximum, therefore, under the new
proposed zoning, a greater level of protection and sensitive design will be achieved. Furthermore, the
proposed siting requirements for the H-2 (Hammond Village Commercial) zone conform to the
desired form and character for the village commercial node, which include a consistent street
frontage of commercial uses.
Additionally, the H-2 (Hammond Village Commercial) zone will also permit a variety of local-serving
uses in future redevelopment efforts or new construction projects, and will ensure that the potential
commercial floor space will create a vibrant village environment. Permitted uses focus on personal
and professional services, convenience and other forms of retail, restaurants, and a new
microbrewery and distillery use. This latter use is intended to permit the manufacturing of beer,
wine, and spirits within the commercial node with supporting accessory uses of a tasting lounge and
retail sales.
Another component of Zone Amending Bylaw 7292-2016 is the addition of two schedules that
further regulate commercial use in the commercial node. In order to help facilitate the creation of
animated and lively public spaces, the new zone also outlines specific locations within the
commercial area where retail must be provided on the first storey (see Schedule J of the new zone).
Additionally, and to further enhance the viability of this commercial node, office and residential uses
will be permitted above the retail first storey.
In recognition that local commercial areas can rely on vehicle trips, parking was also a consideration
in the drafting of the new H-2 (Hammond Village Commercial) zone. It was noted specifically that the
historic subdivision pattern of the Hammond Village Commercial node may challenge the
accommodation of current land use parking standards. As a result, allowance was provided under
the new zone for certain properties to be used for future off-street parking sites (identified as
Schedule K in the new zone).
Proposed Rezoning of Land:
In addition to the creation of the new H-2 (Hammond Village Commercial) zone, another intent of the
enclosed Zone Amending Bylaw 7292-2016 is to rezone the 14 properties that are to be designated
Hammond Village Commercial and currently zoned C-3 (Town Centre Commercial) to H-2 (Hammond
Village Commercial). As noted earlier, the C-3 (Town Centre Commercial) zone, which aligns with the
Town Centre Commercial land use designation, is not deemed appropriate in terms of its height,
massing, or use provisions for the smaller-scaled Hammond Village Commercial node. The proposed
rezoning will therefore facilitate a future form of development that reflects the Hammond Area Plan
village commercial policies, supports the desired form and character for the commercial node, and
further distinguishes the Hammond Village Commercial designation from the Town Centre
Commercial land use designation.
3
The rezoning process from C-3 (Town Centre Commercial) to H-2 (Hammond Village Commercial) will
not render existing conforming uses on the 14 subject properties non-conforming based on a review
of BC Assessment use categories. However, it is noted that some existing uses may be non-
conforming under the current C-3 (Town Centre Commercial). These current non-conformances
would remain through the city-led rezoning process and are subject to the provisions of Division 13
of the Local Government Act.
Staff note: the Hammond Village Commercial designation is proposed to cover additional properties
than the 14 C-3 (Town Centre Commercial) zoned properties discussed above. One property in the
village commercial node is presently zoned C-4 (Neighbourhood Pub), and it is expected to remain
under its existing zoning. Other properties are zoned RS-1 (One Family Urban Residential) and it is
anticipated that these will go through future, applicant-led rezoning processes to the H-2 (Hammond
Village Commercial) zone.
Relationship to Hammond Area Plan Process:
As noted earlier, the proposed H-2 (Hammond Village Commercial) zone is intended to support the
founding policy vision for this area. The Hammond Area Plan includes 11 policies for the Hammond
Village Commercial land use, as follows:
Policy 3-27
Principal buildings within the Hammond Commercial designation will range from a
minimum of three (3) to a maximum of four (4) storeys.
Policy 3-28
Conservation and/or adaptive re-use of buildings listed on “The Heritage
Resources of Maple Ridge” is encouraged.
Policy 3-29
Ground floor commercial is required within the Hammond Commercial
designation with office and/or residential use above grade.
Policy 3-30
Orient living and activity spaces toward streets and public spaces, so that
opportunities for “eyes on the street” are created wherever possible.
Policy 3-31
Creating public outdoor meeting spaces is encouraged in the Hammond Village
Commercial designation and may take the form of a public square, plaza,
courtyard, or passageways between buildings.
Policy 3-32
Attractive landscaping and seating design is important in public spaces to invite
people to rest, reflect, or meet and visit with others.
Policy 3-33
Incorporating public art into new development and public spaces is encouraged.
Policy 3-34
Maple Ridge will undertake a study to explore appropriate parking standards and
alternative parking options, such as a nearby parking lot, for the Hammond
Village Commercial area.
Policy 3-35
All parking is encouraged in an underground structure. Where challenging site
conditions exist, options include landscaped visitor parking at grade, concealed
above-grade structure for all parking, or concealed above-grade structure for
residents’ parking and landscaped visitor parking at grade.
Other Zoning Considerations:
One final zoning consideration relates to the property at 11391 Dartford Street. The site is a historic
church that is, in part, currently zoned RS-1 (One Family Urban Residential). During the planning
process, the property and its split-zoning was identified and requested to be addressed. As part of
the proposed rezoning of the Hammond commercial village, it is also suggested that this property be
brought into compliance with the P-4 (Place of Worship Institutional) zone, and be concurrently
rezoned as a further means to protect the historic character of the area.
4
CITIZEN IMPLICATIONS:
The proposed amendments to the Zoning Bylaw to create a new H-2 (Hammond Village Commercial)
zone, and to rezone 15 properties, reflects the desired outcomes of the Hammond Area Plan. The
Hammond Area Plan process involved numerous public feedback opportunities and community
engagement initiatives. Additionally, a letter has been sent to each of the owners of the 15
properties under rezoning consideration to explain the nature of the change and invite them to meet
with Planning Department staff should further discussion be desired.
CONCLUSION:
This report describes Zoning Bylaw amendments to implement the Hammond Area Plan and to align
with its Hammond Village Commercial land use designations. The intent of the new H-2 (Hammond
Village Commercial) zone is to tailor the range of uses and form of development regulations more
closely to the needs and existing character of the Hammond area. Zone Amending Bylaw 7292-
2016 also includes the rezoning of 15 subject properties; 14 of which are from C-3 (Town Centre
Commercial) to H-2 (Hammond Village Commercial) and one of which is from RS-1 (One Family Urban
Residential) to P-4 (Church Institutional). It is recommended that first and second reading be
granted to Zone Amending Bylaw 7292-2016 and that the item be forwarded to the same Public
Hearing where the Hammond Area Plan will be introduced.
“Original signed by Amelia Bowden”
_______________________________________________
Prepared by: Amelia Bowden, M.Urb
Planner 1
“Original signed by Christine Carter”
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn, MBA, P. Eng
GM: Public Works & Development Services
“Original signed by E.C. Swabey”
_______________________________________________
Concurrence: E. C. Swabey
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A –Hammond Area Plan Land Use Designations
Appendix B - Zone Amending Bylaw 7292-2016
BY: DT
CITY OF MAPLE RIDGE
PLANNING DEPARTMENT
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MAPLE MEADOWS BUSINESS PARK
HAMMOND GENERAL INDUSTRIAL
INSTITUTIONAL
PARKS & OPEN SPACE
CONSERVATION
HAMMOND AREA PLAN BOUNDARY
N.T.S.DATE OF LAST REVISION: XXX XX, 2016DATE ADOPTED: XXX, XX 2016
HAMMOND AREA PLAN"SCHEDULE 1"FRASERRIVERCITY OFPITT MEADOWSAPPENDIX A
CITY OF MAPLE RIDGE
BYLAW NO. 7292-2016
A Bylaw to amend the text Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as
amended
______________________________________________________________________________
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as
amended;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7292-2016."
2.That PART 2 INTERPRETATION be amended with the addition of the following definition after
MEDICAL MARIHUANA, COMMERCIAL PRODUCTION:
MICROBREWERY, WINERY AND DISTILLERY means premises on which beer, ale, cider, wine or
sprits are manufactured using traditional methods, often in small or seasonal batches. This use
includes accessory retail display and sales as well as sampling and lounge spaces, provided that
the combined floor area allocated to such accessory uses does not exceed the manufactur ing
floor area.
3.That PART 7 – COMMERCIAL ZONES be amended by the addition of the following commercial
zone following H-1 HERITAGE COMMERCIAL:
714 HAMMOND VILLAGE COMMERCIAL H-2
1) PURPOSE
1. This zone is intended for mixed-use development within Hammond’s historic commercial
area and is specific to sites designated Hammond Village Commercial in the Hammond
Area Plan.
2) PRINCIPAL USES
1.The following principal use and no other shall be permitted in this zone:
(a) apartment (see Section 10, OTHER REGULATIONS in this zone);
(b) assembly;
(c) convenience store;
(d) financial services;
(e) indoor commercial recreation;
(f) liquor primary establishment;
(g) licensee retail store;
(h) microbrewery, winery and distillery;
(i) personal services;
(j) personal repair services;
APPENDIX B
(k) professional services;
(l) restaurants;
(m) retail sales;
(n) off-street parking, permitted on those parcels included on Schedule “J” Hammond
Commercial and Off-Street Parking;
(o) vehicle and equipment repair services, permitted on the following parcel:
20657 Lorne Avenue
Lot 697 District Lot 278 New Westminster District Plan 114
3) ACCESSORY USES
1. The following uses shall be permitted as accessory to a permitted principal use in this
zone:
(a) boarding, accessory to an apartment use;
(b) home occupation, accessory to an apartment use;
(c) outdoor display or sales area.
4) LOT AREA & DIMENSIONS
1. Minimum lot area and dimensions shall not be less than:
(a) net lot area; 191.0 square metres
(b) lot width; 6.0 metres
(c) lot depth. 27.0 metres
5) LOT COVERAGE
1. The lot coverage of all buildings and structures shall not exceed 90%.
6) SETBACKS
1. No building or structure shall be sited less than:
(a) from a front lot line; 0 metres
(b) from a rear lot line; 1.5 metres
(c) from an interior lot line; 0 metres
(d) from an exterior lot line. 4.5 metres
7) HEIGHT
1. No building or structure shall be less than 11 metres.
2. No building or structure shall be greater than 15 metres.
3. Notwithstanding clauses 1 and 2, the following height restrictions on properties identified
on Schedule ‘J’ Hammond Commercial and Off-Street Parking shall be as follows:
(a) No building or structure shall be less than 3.6 metres;
(b) No building or structure shall be greater than 11 metres.
8) PARKING & LOADING
1. Off-street parking and off-street loading shall be sited to the rear of the building, inside a
building or structure, or underground;
2. Off-street parking and off-street loading shall be provided in accordance with Maple
Ridge Off-Street Parking and Loading Bylaw No. 4350-1990, as amended.
9) OTHER REGULATIONS
1. For properties identified on Schedule “K”, Hammond Ground Floor Commercial Required,
an apartment use shall be limited exclusively to storeys above the first storey of a
building.
2. An apartment use:
(a) shall provide a minimum of 5% of the lot area as useable open space which may be
provided in balconies, terraces, patios, rear yards, courtyards or roof decks.
(b) shall provide a balcony for all dwelling units which are not ground-oriented and shall
be a minimum of 5% of the dwelling unit size or 4.6 square metres per dwelling unit,
whichever is greater;
(c) shall have a separate public entrance from the ground floor front elevation if located
in a building or structure with other uses except that on a corner lot access may be
from the ground floor exterior side elevation;
(d) shall be permitted only if the site is serviced to the standard set out in Maple Ridge
Subdivision and Development Servicing Bylaw.
3. All persons carrying out a permitted use shall conduct the business or undertaking within
a completely enclosed building except for accessory outdoor display, seating, or sales
area and off-street parking and loading.
4. A home occupation use shall comply with the regulations of Section 402 (4).
4. Those parcels or tracts of land and premises known and described as:
Lot 795 District Lot 278 New Westminster District Plan 114
Lot 797 District Lot 278 New Westminster District Plan 114
PID 007-226-551
Lot 793 District Lot 278 New Westminster District Plan 114
Lot A District Lot 278 New Westminster District Plan 10059
Lot B District Lot 278 New Westminster District Plan 10059
Lot 789 District Lot 278 New Westminster District Plan 114
Lot 790 District Lot 278 New Westminster District Plan 114
Lot A District Lot 278 New Westminster District Plan 12703
Lot B District Lot 278 New Westminster District Plan 12703
Lot 1110 District Lot 278 New Westminster District Plan 52216
PID 003-435-181
Lot 697 District Lot 278 New Westminster District Plan 114
Lot 726 District Lot 278 New Westminster District Plan 114
and shown on Map No. 1698 a copy of which is attached hereto and forms part of this Bylaw, are
hereby rezoned to H-2 (Hammond Village Commercial).
5. Those parcels or tracts of land and premises known and described as:
Lot 695 District Lot 278 New Westminster District Plan 114
and shown on Map No. 1698 a copy of which is attached hereto and forms part of this Bylaw, are
hereby rezoned to P-4 (Church Institutional).
6. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are
hereby amended accordingly.
READ a first time the day of , 20
READ a second time the day of , 20
PUBLIC HEARING held the day of , 20
READ a third time the day of , 20
ADOPTED, the day of , 20
_____________________________ ____________________________
PRESIDING MEMBER CORPORATE OFFICER
206 ST.CANADIAN PACIFIC RAILWAYM
APLE C
R.
LORNE AVE.
M
ELVILLE ST.
LORNE AVE.206 ST.BATTLE AVE.
114 AVE.114 AVE.207 ST.113 AVE.WARESELY ST.205 ST.DARTFORD ST.207 ST.MAPLE CR.
113 AVE.DARTFORD ST.205742068511381 2072011318205912074720618/201129511312 207042064511415
20575205122073920523207101127120582 2068320603/112063120631205822074211315
/88 20606/12206242052011405
2054020660/6411391 20732205362058211280
11428
20575206832065711236
11304
113101132820614
20540206752065820574205312072120621/232070511314 206802053011240205832055611266 2062411288
207201127320583
11240 206682056520617/251132920656
11260
1128120586/90206061131520478
11267206572064111386
11252 2073311410
11233/9
11232
112642060720561206062045711317
2065611230
20427
11391
2061720622206142060011395
11243/5 2073311278
2058111339
2073411277
112891134820561
2060511295
11261
1124920541
11239
1125320591
11246205311132920515206232053120675
2064320674/84206651123520615 207332052411414
2058020673205652055420711207322063620623205831133811407
11339
2051211334
2074820665206062054011230
/70 2062220557206652061611202
1131220670
206232064111296
112722063111224
1130220464
1120820541
206602063111384
11365
11417
2061511258
20433
11352
11376 2067511291/93
11250
11406
20564205232050720627/3911226
11311
20661205912073820676B
A
1
Rem 2
1
B
746
A
741
S 1/2
780
623
743
2
690
710
2
Rem
790
672
7901
B
619
S 1/2
2
669
629
733 730
1
314
B
2
847
E 1/2 78912
627
A
727
748
1122
2
1
A
705
616 *
762
*
*
749
1110
2
702
3
646
700638
696
761
697
Rem
639 632
1186
781
17
C A N A D IA N P A C IF IC R A IL W A Y
N 1/2
5
615
B
645
686
640
A
1
667 688
3
4
Rem 1
620
626
711
633
763 & 766
642
693
752
1
726
117
673
692
5
625
574
5
687
698
728
767
621
753
2
B
671
755
S 1/2
636
Rem N 90'
675
644
756
315
846
631
A/24
1115
738
795
*
10
618
719
635
745
643
634
1
720
648
722
14
*
*
Rem
313
9
742
630 617
715
1114
666
759
3
6
647
691
674
751
628
4
716
2
774 & 775
1
734
786 & 787
1
713699
1
C
A
S 30' 778
8
3
725
A
5
1123
764 & 765 1113
637
Pcl. A 736
721
758
N 1/2
624
B
797
2
695
612
729
724
768 & 769
714
770
of
Rem
754
13
Rem
*
737
E 21'
S 1/2
*
701
S 1/2
668
771
180
Rem 1
1043
N 1/2
689
723739
763 & 766
PARK
694670
6
179
Pcl. B
*
A
6
575
1
12
1042
*
A
3
622
S 1/2
651
641
*
764
712
*
765
P 8262
P 10601
1419
LMP 469
*PP044
P 9549LMP 1131
P 114
P 10818 *PP044
EPP 35 548
LMP 12217
RP 64119
P 60497
*PP044
P 10601
P 2180
P 114
P 10601
P 114P 55777SK 3398EPP 37013 P 4008P 3034A
P 114
P 23319
P 114
P 41103LMP 1857
P 12703 P 48437P 12165P 70943
P 114 *LMP 16828
P 114
RP 7316P 114P 11457
P 55931
SK 2405P 8318P 11457
*P
P044
P 114
RP 5103P 2180
LMS P 23319P 2180
*PP044
SK 492
BCP 7202
P 64192
RP 84831
EP 4672
P 2180
P 43556P 10601
P 80557
P 8654
P 114
P 2180
P 10818
P 60497P 10059 P 6366SK 1840 P 51275EPP 36837
P 74209
P 114
*PP044*PP044
LMS 629
SK. 1503
P 114
P 60497
P 52216
P 114P 20107S K . 1 5 0 3
*PP044
*PP044
P 114
P 2180
P 9549
P 908P 36414RW 51276
RP 76645
RW 60498
RW 71976
RW 60222
RW 88025
EPP 35547
RW 70942
LMP 49167EP 26083RW 71990 P 51277EPP 36841
RW 52217
RW 71974
RW 52217 EP 47222RW 65007 EPP 23405RW 72041
E
P 7
2
9
5
3
´
SCALE 1:3,000
MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From:
To:
C-3 (Town Centre Commercial) RS-1 (One Family Urban Residential)
H-2 (Hammond Village Commercial)P-4 (Place of Worship Institutional)
7292-20161698
Schedule "J" DATE: Oct 27, 2016 BY: DT
PLANNING DEPARTMENT206 ST.CANADIAN PACIFIC RAILWAYLORNE AVE.
BATTLE AVE.207 ST.113 AVE.DARTFORD ST.207 ST.MAPLE CR.20574206852059111312
206452057520523207101127120582 2068320603/112063120631113152052020540
1128020582
11236
11304
11310
20540206582057420621/232070511314 206802053011240205832055611266 2062411288
2072011273
11240 206682056520617/2511329
11260
1128120586/902060611315
11267
11252
11233/9
11232
112642056120606
2065611230
2061720622206142060011243/5
11278
2058111339
11277
1128920561
2060511295
11261
11249
11239205411125320591 112462053111329205152067520531
206432066511235
20580206732055420636206232058311339
1133420512
11230 2061611202
1131220670
206232064111296
11272
11224
11302
11208
20660206312061511258
11291/93
11250 205642050720627/3911226
11311
2066120676B
1
Rem 2
1
746
A
741
S 1/2
780
743
2
710
Rem
790
7901
B
S 1/2
2
733 730
1
B
2
E 1/2 789A
727
748
1122
2
1
762
749
1110
2
761
Rem
1186
781
N 1/2
B
A
1
3
4
711
763 & 766
752
726
728
767
753 B
755
S 1/2
Rem N 90'756
A/24
1115
738
795
*
719
745
1
720
722
Rem
742
715
1114
759
3
1
751
716
774 & 775
734
1
786 & 787
713
1
C
A
S 30' 778
725
A
5
1123
764 & 765 1113
Pcl. A 736
721
758
N 1/2
B
797
2
729
724
768 & 769
714
770
of
Rem
754
Rem
737
E 21'
S 1/2
*
S 1/2
771
180
Rem 1
1043
N 1/2
723739
763 & 766
179
*
A
1
1042
A
S 1/2
764
712
*
765
1419
LMP 469
*PP044
P 9549LMP 1131
EPP 35548
LMP 12217
RP 641
1
9
P
6
0
4
9
7
*PP044
P 2180
P 114
P 114
SK 3398EPP 37013 P 4008P 3034A
LMP 1857
P 12703 P 48437P 12165P 114 *LMP 16828
RP 7316P 114P 11457
SK 2405P 8318*P
P
0
4
4
P 114
RP 5103LMS P 23319*PP044
BCP 7202
P 64192
RP 84831
EP 4672P 43556P 2180
P 8654
P 114
P 2180
P 60497P 10059
LMP 30576
SK 1840 P 51275P 74209
*PP044*PP044
LMS 629
SK. 1503
P 52216
P 114
*PP044
P 908P 36414RW 51276
RP
7
6
6
4
5
RW
6
0
4
9
8
RW 71976
RW 60222
RW 88025
EPP 35547 EP 26083RW 7
1
9
9
0 P 51277RW 52217 RW 71974
RW 52217
RW 65007 EPP 23405RW 72041
´
Scale: 1:2,500
Bylaw No. 7292-2016 Schedule "J"
Hammond Commercial and Off-Street Parking
Schedule "K" DATE: Oct 27, 2016 BY: DT
PLANNING DEPARTMENT206 ST.CANADIAN PACIFIC RAILWAYLORNE AVE.
BATTLE AVE.207 ST.113 AVE.DARTFORD ST.207 ST.MAPLE CR.20574206852059111312
206452057520523207101127120582 2068320603/112063120631113152052020540
1128020582
11236
11304
11310
20540206582057420621/232070511314 206802053011240205832055611266 2062411288
2072011273
11240 206682056520617/2511329
11260
1128120586/902060611315
11267
11252
11233/9
11232
112642056120606
2065611230
2061720622206142060011243/5
11278
2058111339
11277
1128920561
2060511295
11261
11249
11239205411125320591 112462053111329205152067520531
206432066511235
20580206732055420636206232058311339
1133420512
11230 2061611202
1131220670
206232064111296
11272
11224
11302
11208
20660206312061511258
11291/93
11250 205642050720627/3911226
11311
2066120676B
1
Rem 2
1
746
A
741
S 1/2
780
743
2
710
Rem
790
7901
B
S 1/2
2
733 730
1
B
2
E 1/2 789A
727
748
1122
2
1
762
749
1110
2
761
Rem
1186
781
N 1/2
B
A
1
3
4
711
763 & 766
752
726
728
767
753 B
755
S 1/2
Rem N 90'756
A/24
1115
738
795
*
719
745
1
720
722
Rem
742
715
1114
759
3
1
751
716
774 & 775
734
1
786 & 787
713
1
C
A
S 30' 778
725
A
5
1123
764 & 765 1113
Pcl. A 736
721
758
N 1/2
B
797
2
729
724
768 & 769
714
770
of
Rem
754
Rem
737
E 21'
S 1/2
*
S 1/2
771
180
Rem 1
1043
N 1/2
723739
763 & 766
179
*
A
1
1042
A
S 1/2
764
712
*
765
1419
LMP 469
*PP044
P 9549LMP 1131
EPP 35548
LMP 12217
RP 641
1
9
P
6
0
4
9
7
*PP044
P 2180
P 114
P 114
SK 3398EPP 37013 P 4008P 3034A
LMP 1857
P 12703 P 48437P 12165P 114 *LMP 16828
RP 7316P 114P 11457
SK 2405P 8318*P
P
0
4
4
P 114
RP 5103LMS P 23319*PP044
BCP 7202
P 64192
RP 84831
EP 4672P 43556P 2180
P 8654
P 114
P 2180
P 60497P 10059
LMP 30576
SK 1840 P 51275P 74209
*PP044*PP044
LMS 629
SK. 1503
P 52216
P 114
*PP044
P 908P 36414RW 51276
RP
7
6
6
4
5
RW
6
0
4
9
8
RW 71976
RW 60222
RW 88025
EPP 35547 EP 26083RW 7
1
9
9
0 P 51277RW 52217 RW 71974
RW 52217
RW 65007 EPP 23405RW 72041
´
Scale: 1:2,500
Bylaw No. 7292-2016 Schedule "K"
Hammond Ground Floor Commercial Required
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: November 21, 2016
and Members of Council FILE NO: 11-5255-40-142
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: Award of Contract ITT-EN16-51: Installation of Rectangular Rapid Flashing
Beacons (RRFB) at Six Uncontrolled Crosswalks on Dewdney Trunk Road
EXECUTIVE SUMMARY:
The installation of Rectangular Rapid Flashing Beacons (RRFB) at six existing uncontrolled
crosswalks along the Dewdney Trunk Road corridor, predominately in the Town Centre, is intended to
increase safety at these heavily used multi-lane crosswalks. The City has pre-purchased the RRFBs
due to availability concerns and to expedite the installation of the RRFBs. In addition to the RRFB
units, the project also involves the retrofitting of audible pedestrian push buttons at each crosswalk
with overhead internally lit signs, down lighting, pole replacement, underground electrical duct
installation and pavement restoration.
Recent studies of RRFB installations in the United States have been shown to increase safety on
major four lane arterial roadways. The Transportation Association of Canada is currently developing
new standards and criteria for the application of RRFBs.
An Invitation to Tender was issued on October 3, 2016 and closed on October 27, 2016. The lowest
compliant tender price was submitted by Fraser City Installations (1989) Ltd. in the amount of
$168,200 excluding taxes. The tender included optional items; supply and installation of new LED
type illuminated signs to replace the existing signs; and supply and installation of tactile strips on the
crosswalk letdowns. However, these items will be installed by City forces at a considerable cost
savings to the City. There are sufficient funds under LTC 8619 (Traffic Signal Alterations) and LTC
2147 (Safer School Travel Program) and LTC 2339 (Traffic Signal Replacement) to complete this
project.
Council approval to award the contract is required for the work to proceed.
RECOMMENDATION:
THAT Contract ITT-EN16-51, Installation of Rectangular Rapid Flashing Beacons (RRFB) at Six
Uncontrolled Crosswalks on Dewdney Trunk Road, be awarded to Fraser City Installations (1989)
Ltd. in the amount of $168,200 excluding taxes; and
THAT a project contingency of 10% or $16,800 be approved to address potential variations in fi eld
conditions; and further
THAT the Corporate Officer be authorized to execute the contract.
1103
DISCUSSION:
a) Background Context:
The installation of Rectangular Rapid Flashing Beacons (RRFB) at six existing pedestrian
crosswalks along the Dewdney Trunk Road corridor, but predominately in the Town Centre is
intended to increase safety at these heavily used multi-lane crosswalks. The City has pre-
purchased the RRFBs due to availability concerns and to expedite the installation of the
RRFBs. In addition to the RRFB units, the project also involves the retrofitting of audible
pedestrian push buttons at each crosswalk with overhead internally lit signs, down lighting,
pole replacement, underground electrical duct installation and pavement restoration.
Recent studies of RRFB installations in the United States have been shown to increase safety
on major four lane arterial roadways. The Transportation Association of Canada is currently
developing new standards and criteria for the application of RRFBs.
The locations of the six multi-lane pedestrian crosswalks along the Dewdney Trunk Road
corridor are as follows:
1. Plaza Street
2. 223 Street
3. Garden Street
4. Fletcher Street
5. 234 Street
6. 236 Street
Tender Evaluation
An Invitation to Tender was issued on October 3, 2016 and closed on October 27, 2016.
Three compliant tenders were received as noted below:
Tender Price (excluding taxes)
Fraser City Installations (1989) Ltd. $ 168,200.00
Trans-Western Electric Ltd. $ 178,599.00
Crown Contracting Limited $ 253,915.00
The tender included optional items; supply and installation of new LED type illuminated signs
to replace the existing signs; and supply and installation of tactile strips on the crosswalk
letdowns. However, these items will be installed by City forces at a considerable cost savings
to the City. There are sufficient funds under LTC 8619 (Traffic Signal Alterations ) and LTC
2147 (Safer School Travel Program) and LTC 2339 (Traffic Signal Replacement) to complete
this project.
Staff have confirmed that the Fraser City Installations (1989) Ltd. tender is compliant and
the contractor is suitably qualified for the works.
b) Desired Outcome:
The installation of RRFB’s at six multi-lane pedestrian crosswalks on Dewdney Trunk Road
corridor, predominately in the Town Centre, will enhance pedestrian safety.
c) Strategic Alignment:
The installation of RRFB’s at six multi-lane pedestrian crosswalks on Dewdney Trunk Road
corridor supports the following key strategies identified in the City’s Strategic Transportation
Plan:
Provide citizens with safe, efficient alternatives for the movement of individuals and
goods;
Promote alternative modes of travel to reduce reliance on the automobile.
d) Citizen/Customer Implications:
The estimated construction duration for the project is approximately 8 weeks, starting in
December, weather permitting. The Contractor is to maintain a minimum two lanes of traffic
open at all times during construction and flag persons shall be in attendance during working
hours. Two-lane traffic will be maintained only from 9:00am to 3:00pm. Four-lane traffic
must be maintained after working hours. As well, the general public will be informed of the
construction progress through the City’s website and social media sources.
e) Interdepartmental Implications:
The Operations Department has provided input into the design and the procurement of the
best RRFB’s with the assistance of the electrical consultant (GNEC) engaged by the City.
f) Business Plan/Financial Implications:
The estimated project construction cost is $312,309.00 including all third party utility
locates; operations field reviews; monitoring by professional consultants, construction costs
and contingencies. The projected costs and funding breakdown is as follows:
Project Costs
Supply of RRFB’s $ 57,289.00
Installation of RRFB’s $ 168,200.00
Additional Consultant Services $ 10,000.00
Install new LED signs by City Forces $ 60,000.00
Contract Contingency $ 16,820.00
Grand Total $ 312,309.00
Existing Funding
LTC 2147 $ 161,289.00
LTC 8619 $ 129,500.00
LTC 2339 (Ops funding of LED signs) $ 60,000.00
Total Funding $ 350,789.00
This project is funded through a combination of General Revenue and $25,000 secured ICBC
grant funding (within LTC 2147). The project expenditures include a 10% contingency that
will only be utilized if required to address unforeseen issues throughout construction.
CONCLUSIONS:
The tender price of $168,200 excluding taxes by Fraser City Installations (1989) Ltd. is the lowest
compliant tendered price. It is recommended that Council approve the award of the contract to
Fraser City Installations (1989) Ltd. and that a contract contingency of $16,800 be approved.
“Original signed by Jeff Boehmer” “Original signed by Trevor Thompson”
Prepared by: Jeff Boehmer, PEng. Financial Trevor Thompson, BBA, CPA, CGA
Manager of Design & Construction Concurrence: Manager of Financial Planning
“Original signed by David Pollock”
Reviewed by: David Pollock, PEng.
Municipal Engineer
“Original signed by Frank Quinn”
Approved by: Frank Quinn, MBA, PEng.
General Manager: Public Works & Development Services
Original signed by E.C. Swabey”
Concurrence: E.C. Swabey
Chief Administrative Officer
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: November 21, 2016
and Members of Council FILE NO: 11-5320-20-40-002
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: Local Area Service – 20300 Block of Hampton Street
EXECUTIVE SUMMARY:
In 1882 Port Hammond was created as a subdivision, although municipal services were not
constructed. Over time, roads and municipal services were extended as properties developed.
However, the 20100 and 20300 block of Hampton Street were not serviced and the lots remained
vacant until the present day.
The Local Area Service (LAS) process was established to assist residents with the construction of
municipal services in support of community needs and not to aid the development of land through
subdivision.
Council passed a resolution on July 24, 2012 allowing an exception to the LAS Policy to facilitate the
servicing of the 20100 and 20300 block of Hampton Street because the lots were already existing
and no further subdivision of land would occur.
The construction of the 20100 block of Hampton Street was completed in 2015, and the City has
now received a formal petition to extend the municipal services to the 20300 block of Hampton
Street between Eltham and Melville Street. The formal petition is sufficient and it is recommended
that staff be authorized to proceed with the LAS process. The next step will be to prepare an RFP for
consulting services to design and manage the construction of the 20300 block of Hampton Street
Local Area Service. Further, if the quotations received are less than identified on the formal petition
and within the Purchasing Policy, staff shall proceed with the Local Area Service.
The City will initially finance this project. The design and construction cost of the project will be borne
by the property owner.
RECOMMENDATIONS:
THAT staff prepare and advertise a Request for Proposal for consulting services to design and
manage the construction of the 20300 Block of Hampton Street Local Area Service; and
THAT if the received quotations are less than the identified value on the formal petition and within
the Purchasing Policy, staff proceed with the 20300 Block of Hampton Street Local Area Service.
1104
DISCUSSION:
a) Background Context:
In 1882 Port Hammond was created as a subdivision, although municipal services were not
constructed. Over time, roads and municipal services were extended as properties
developed. However, the 20100 and 20300 block of Hampton Street were not serviced and
the lots remained vacant until the present day.
Council passed a resolution on July 24, 2012 allowing an exception to the Local Area Service
(LAS) Policy to facilitate the servicing of the 20100 and 20300 block of Hampton Street
because the lots were already existing and no further subdivision of land would occur.
The 20100 Block of Hampton Street was completed in 2015 , and the City has now received
a formal petition to extend the municipal services to the 20300 block of Hampton Street
between Eltham and Melville Street, as shown on the attached map. There are 6 vacant lots
on this block of Hampton Street with no municipal services. The owners have requested that
the City authorize an LAS project to construct these services and that the cost be paid back
through property taxes of a 15 year period. A preliminary petition was circulated to the 6
owners and was returned with 66% support to proceed with a formal petition including a cost
estimate for the work.
The estimated cost for the design and construction to extend the municipal services to the
20300 block of Hampton Street between Eltham and Melville Street is $815,708. The formal
petition was prepared identifying the property cost as $11,935 per year and circulated to the
6 property owners.
The formal petition has been submitted and is sufficient, as shown on the attached
certification form signed by the Corporate Officer. It is recommended that Council support the
resolutions to prepare and advertise an RFP for consulting services to design and manage
construction of the LAS, and award a consulting contract if the proposal is less than the
identified value on the formal petition and within the Purchasing Policy.
Following the preparation of an acceptable design, the project will be tendered for
construction and staff will return to Council to award the construction contract. Upon City
acceptance of the completed works and services, staff will prepare an LAS Bylaw to recover
the costs for Council adoption.
b) Desired Outcome:
The desired outcome is to support the servicing request of the residents and proceed with
the LAS for the 20300 block of Hampton Street and service six vacant parcels in Port
Hammond.
c) Strategic Alignment:
The Corporate Strategic Plan includes financial management and environment as strategic
focus areas.
The financial management focus area encourages the continuation of a user-pay philosophy
and the provision of high quality municipal services to our citizens and customers in a cost
effective and efficient manner. This project meets these objectives.
d) Citizen/Customer Implications:
Costs of the Hampton Street services have been estimated at $816,000 to be shared
between the six properties. When the final costs are determined, the owners will be offered
the option to either pay the actual ‘commuted’ cost or have the cost placed on the tax roll
and amortized over a period of 15 years at the current market interest rate reported the
Municipal Finance Authority and the Finance Department, with the eligibility of paying off
anytime during the term without incurring a penalty.
This project will provide a local standard road for approximately 100m length of municipal
road right-of-way as well as extension to the water distribution, sanitary sewer and storm
sewer systems. In addition, third party utilities will be required including BC Hydro, Fortis Gas
and Telecommunication.
Owners will also be responsible for the private cost to provide services from the property line
to the residence.
e) Interdepartmental Implications:
When the construction of the service is completed, the Finance Department will confirm the
actual costs, impose the agreed costs as a levy and place the notation on the tax roll of the
benefiting property owner.
f) Business Plan/Financial Implications:
The City will initially finance this project. The design and construction cost of the project will
be borne by the property owner.
g) Policy Implications:
The LAS process was established to assist residents with the construction of municipal
services in support of community needs and not to aid the development of land.
The Council of the day in 2012 agreed that the vacant land policy included in the LAS Policy
5.01 (Rev 2) does not apply to noted blocks of Hampton Street as the properties in question
have no further development potential and the process is n ot being used in support of
financing development.
h) Alternatives:
The alternative is to not support the LAS and direct the property owners on Hampton Street
to hire and finance a consultant and a contractor to service the properties independently.
CONCLUSION:
It is recommended that staff proceed with advancing the LAS for an extension to the road, storm
sewer, sanitary sewer and water services to vacant parcels located on Hampton Street by preparing
an RFP and awarding a contract for consulting services.
“Original signed by Stephen Judd” “Original signed by Trevor Thompson”
Prepared by: Stephen Judd, PEng. Financial Trevor Thompson, BBA, CPA, CGA
Manager of Infrastructure Development Concurrence: Manager of Financial Planning
“Original signed by David Pollock”
Reviewed by: David Pollock, PEng.
Municipal Engineer
“Original signed by Frank Quinn”
Approved by: Frank Quinn, MBA, PEng.
General Manager: Public Works & Development Services
“Original signed by E.C. Swabey”
Concurrence: E.C. Swabey
Chief Administrative Officer
Att: Certification Form
20300 Block Hampton Street Map
1 of 1
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: November 21, 2016
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: C.O.W.
SUBJECT: 2016 Council Expenses
EXECUTIVE SUMMARY
In keeping with Council’s commitment to transparency in local government, the attached Schedule
lists Council expenses to the end of October 2016. The expenses included on the schedule are
those required to be reported in the annual Statement of Financial Information and are available on
our website.
RECOMMENDATION:
Receive for information
Discussion
The expenses included in the attached schedule are those reported in the annual Statement of
Financial Information (SOFI), including those incurred under Policy 3.07 “Council Training,
Conferences and Association Building”. The budget for Council includes the provision noted in Policy
3.07 as well as a separate budget for cell phone and iPad usage. The amounts on the attached
Schedule are those recorded prior to the preparation of this report and are subject to change.
“original signed by Paula Melvin”
________________________________________
Prepared by: Paula Melvin
Executive Assistant, Corporate Administration
“original signed by Paul Gill”
_________________________________________
Approved by: Paul Gill, CPA, CGA
GM, Corporate and Financial Services
“original signed by Ted Swabey”
______________________________________________
Concurrence: E.C. Swabey
Chief Administrative Officer
1131
Month of Event Reason for expense Conferences & Seminars Community Events Mileage / Parking Cell Phones / iPads Totals
Bell, Corisa
January iPad charges 39.59
Ridge Meadows South Asian Cultural Society Gala 95.00
Mileage 470.38
February iPad charges 18.19
March iPad charges 18.19
April iPad charges 18.19
May iPad charges 18.19
LMLGA Conference 986.41
June Maple Ridge Community Foundation Dinner 45.00
iPad charges 18.19
July iPad charges 103.79
August iPad charges 38.77
September UBCM Conference 925.45
iPad charges 18.19
October Child & Youth Mental Health Collaborative Conference 308.11
November
December
2,219.97 140.00 470.38 291.29 3,121.64
Duncan, Kiersten
January Cell phone charges 43.62
iPad charges 18.19
Ridge Meadows South Asian Cultural Society Gala 95.00
February Cell phone charges 54.32
iPad charges 18.19
March Cell phone charges 42.80
iPad charges 39.59
Attendance at meetings - parking 14.29
April Cell phone charges 43.70
iPad charges 39.59
Attendance at meetings - parking 14.29
May Cell phone charges 42.80
iPad charges 39.59
LMLGA Conference 1,033.10
June Cell phone charges 42.95
Making Cities Liveable Conference 2,202.87
iPad charges 119.84
July Cell phone charges 144.60
iPad charges 18.19
August Cell phone charges 42.80
iPad charges 5.35
September Cell phone charges 42.80
iPad charges 39.59
UBCM Conference 1,547.98
October Cell phone charges 42.90
Child & Youth Mental Health Collaborative Conference 25.00
November
December
4,808.95 95.00 28.58 881.41 5,813.94
2016 Council Expenses
Month of Event Reason for expense Conferences & Seminars Community Events Mileage / Parking Cell Phones / iPads Totals
Masse, Bob
January
February
March
April
May MR Community Foundation Citizen of the Year 125.00
June Making Cities Liveable Conference 767.67
July
August
September UBCM Conference 465.00
October Ridge Meadows Hospital Foundation Gala 175.00
November
December
1,232.67 300.00 - - 1,532.67
Read, Nicole
January Cell phone charges 42.96
iPad charges 21.40
Ridge Meadows South Asian Cultural Society Gala 95.00
February Cell phone charges 43.28
iPad charges 21.40
Ridge Meadows Chamber Business Excellence Awards 95.00
March Cell phone charges 43.92
iPad charges 42.80
April Cell phone charges 51.79
iPad charges 21.40
May MR Community Foundation Citizen of the Year 125.00
Cell phone charges 42.80
iPad charges 21.40
LMLGA Conference 1,059.53
June Cell phone charges 44.22
iPad charges 21.40
July Cell phone charges 42.80
iPad charges 21.40
August Cell phone charges 43.70
iPad charges 10.70
September UBCM Conference 750.00
Cell phone charges 54.04
iPad charges 21.40
October Cell phone charges 44.23
November
December
1,809.53 315.00 - 657.04 2,781.57
Month of Event Reason for expense Conferences & Seminars Community Events Mileage / Parking Cell Phones / iPads Totals
Robson, Gordy
January iPad charges 5.35
Ridge Meadows South Asian Cultural Society Gala 95.00
February Ridge Meadows Chamber Business Excellence Awards 95.00
iPad charges 18.19
March iPad charges 5.35
April iPad charges 5.35
May iPad charges 5.35
Maple Ridge Pitt Meadows Chamber Luncheon 45.00
LMLGA Conference 1,031.47
June iPad charges 18.19
July iPad charges 18.19
August iPad charges 18.19
September iPad charges 5.35
UBCM Conference 465.00
October Ridge Meadows Hospital Foundation Gala 175.00
November
December
1,496.47 410.00 - 99.51 2,005.98
Shymkiw, Tyler
January Cell phone charges 42.80
iPad charges 18.19
Ridge Meadows South Asian Cultural Society Gala 95.00
February Cell phone charges 42.80
iPad charges 18.19
Ridge Meadows Chamber Business Excellence Awards 95.00
March Cell phone charges 42.80
iPad charges 18.19
Vancouver Airport Authority Luncheon 65.00
April iPad charges 18.19
May iPad charges 18.19
LMLGA Conference 1,059.53
MR Community Foundation Citizen of the Year 125.00
Attendance at meetings - parking 21.67
June iPad charges 18.19
July iPad charges 18.19
August iPad charges 93.90
September iPad charges 39.59
UBCM Conference 725.00
October
November
December
1,784.53 380.00 21.67 389.22 2,575.42
Month of Event Reason for expense Conferences & Seminars Community Events Mileage / Parking Cell Phones / iPads Totals
Speirs, Craig
January Cell phone charges 42.95
iPad charges 18.19
Ridge Meadows South Asian Cultural Society Gala 95.00
February Cell phone charges 42.80
iPad charges 18.19
March Cell phone charges 43.47
iPad charges 49.09
April Cell phone charges 47.00
iPad charges 39.59
May Cell phone charges 42.80
iPad charges 39.59
LMLGA Conference 1,040.48
MR Community Foundation Citizen of the Year 125.00
June Cell phone charges 43.32
FCM Conference 2,341.32
Maple Ridge Community Foundation Dinner 45.00
iPad charges 61.10
July Cell phone charges 44.37
iPad charges 71.29
August Cell phone charges 44.82
iPad charges 42.08
September Cell phone charges 44.15
iPad charges 39.59
UBCM Conference 962.76
October Cell phone charges 43.04
Ridge Meadows Hospital Foundation Gala 175.00
November
December
4,344.56 440.00 - 817.43 5,601.99
Totals 17,696.68 2,080.00 520.63 3,135.90 23,433.21
CityCityCityCity of Maple Ridgeof Maple Ridgeof Maple Ridgeof Maple Ridge
TO:TO:TO:TO: Her Worship Mayor Nicole Read MEETING MEETING MEETING MEETING DATEDATEDATEDATE:::: November 21, 2016
and Members of Council
FROM:FROM:FROM:FROM: Chief Administrative Officer MEETING: MEETING: MEETING: MEETING: Committee of the Whole
SUBJECTSUBJECTSUBJECTSUBJECT: Disbursements for the month ended October 31, 2016
EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:
The disbursements summary for the past period is attached for information. All voucher payments are
approved by the Mayor or Acting Mayor and a Finance Manager. Council authorizes the
disbursements listing through Council resolution. Expenditure details are available by request through
the Finance Department.
RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:
That the That the That the That the disbursements as listed below for the month ended disbursements as listed below for the month ended disbursements as listed below for the month ended disbursements as listed below for the month ended October 31October 31October 31October 31, 2016, 2016, 2016, 2016 bebebebe received for received for received for received for
information only.information only.information only.information only.
GENERALGENERALGENERALGENERAL $$$$ 10,257,75610,257,75610,257,75610,257,756
PAPAPAPAYROLLYROLLYROLLYROLL $$$$ 1,780,6661,780,6661,780,6661,780,666
PURCHASE CARDPURCHASE CARDPURCHASE CARDPURCHASE CARD $$$$ 68,00268,00268,00268,002
$$$$ 12,106,42412,106,42412,106,42412,106,424
DISCUSSION:DISCUSSION:DISCUSSION:DISCUSSION:
a)a)a)a) Background Context:Background Context:Background Context:Background Context:
The adoption of the Five Year Consolidated Financial Plan has appropriated funds and
provided authorization for expenditures to deliver municipal services.
The disbursements are for expenditures that are provided in the financial plan.
b)b)b)b) Community Communications:Community Communications:Community Communications:Community Communications:
The citizens of Maple Ridge are informed on a routine monthly basis of financial
disbursements.
1132
c)c)c)c) Business Plan / Financial ImplicatiBusiness Plan / Financial ImplicatiBusiness Plan / Financial ImplicatiBusiness Plan / Financial Implications:ons:ons:ons:
Highlights of larger items included in Financial Plan or Council Resolution
• B & B Contracting Ltd. – 128 Ave road & drainage improvements $ 1,207,896
• Boileau Electric – Albion Sports Park LED playfield lights $ 222,600
• Emergency Communications – Dispatch levy 4th quarter $ 254,883
• Eurovia BC – 203 St road & drainage improvements $ 489,988
• G.V. Water District – Water consumption Jun 29 – Aug 21/16 $ 958,096
• G.V. Regional District – Debt payment $ 2,123,169
• Open Storage Solutions – Data storage equipment $ 167,976
• Ridge Meadows Recycling Society – Monthly contract for recycling $ 189,713
d)d)d)d) Policy Implications:Policy Implications:Policy Implications:Policy Implications:
Corporate governance practice includes reporting the disbursements to Council monthly.
CONCLUSIONS:CONCLUSIONS:CONCLUSIONS:CONCLUSIONS:
The disbursements for the month ended October 31, 2016 have been reviewed and are in order.
______________________________________________
Prepared by: G’Ann RyggG’Ann RyggG’Ann RyggG’Ann Rygg
Accounting Clerk IIAccounting Clerk IIAccounting Clerk IIAccounting Clerk II
_______________________________________________
Approved by: Trevor Trevor Trevor Trevor Thompson, Thompson, Thompson, Thompson, BBA, BBA, BBA, BBA, CPA, CPA, CPA, CPA, CGACGACGACGA
Manager of Financial PlanningManager of Financial PlanningManager of Financial PlanningManager of Financial Planning
_______________________________________________
Approved by: Paul Gill, BBA, Paul Gill, BBA, Paul Gill, BBA, Paul Gill, BBA, CPA, CPA, CPA, CPA, CGACGACGACGA
GM GM GM GM –––– Corporate & Financial ServicesCorporate & Financial ServicesCorporate & Financial ServicesCorporate & Financial Services
_______________________________________________
Concurrence: E.C. SwabeyE.C. SwabeyE.C. SwabeyE.C. Swabey
Chief Administrative OfficerChief Administrative OfficerChief Administrative OfficerChief Administrative Officer
VENDOR NAMEVENDOR NAMEVENDOR NAMEVENDOR NAME DESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENT AMOUNTAMOUNTAMOUNTAMOUNT
AFN Enterprises Inc Security refund 115,550
Alliance Painting Leisure Centre teach pool & corridor deck painting 26,250
B & B Contracting Ltd 128 Avenue road & drainage improvements (216 St to 224 St)1,207,896
BC Hydro Electricity 144,474
Berto Contractors Ltd Trenching & concrete encased ducting - Blackstock St & 128 Ave 35,405
Boileau Electric & Pole Ltd Albion Sports Park LED playfield lights 222,600
Maintenance: Pitt Meadows Family Rec Centre 578
Operations - electrical service upgrade 7,035
Rental property 181
Repairs due to MVA's 1,264
Street Lights 3,416 235,074
CUPE Local 622 Dues - pay periods 16/20 & 16/21 25,868
Chevron Canada Ltd Gasoline & diesel fuel 100,114
Commercial Aquatic Supplies Leisure Centre equipment replacement 11,986
Leisure Centre pool supplies 6,560
Leisure Centre maintenance 218 18,764
Co-Pilot Industries Ltd Gravel & dump fees 20,429
Corix Water Products Waterworks supplies 34,249
Emergency Communications Dispatch levy - 4th quarter 254,883
Eurovia British Columbia 203 St road & drainage improvements - Lougheed Hwy to Golden Ears Way 489,988
Finning International Inc Backhoe loader 113,689
Fitness Edge Contracted service provider - fitness classes & programs 17,573
Frazer Excavation Ltd Roadworks material hauling 51,875
Gotraffic Management Inc Traffic control 84,359
Greater Vanc Water District Water consumption Jun 29 - Aug 21/16 958,096
Greater Vancouver Regional Dis Debt payment 2,123,169
Mosquito control program 1,608 2,124,777
Hallmark Facility Services Inc Janitorial services & supplies:
City Hall 3,427
Firehalls 4,552
Library 4,284
Operations 4,070
Randy Herman Building 4,766
RCMP 4,070
South Bonson Community Centre 8,553 33,722
High Performance Climbing Wall Greg Moore Youth Centre boulder climbing wall 35,634
Horizon Landscape Contractors Grass cutting 25,109
Humble Developments Ltd Security refund 113,567
Image Painting & Restoration Leisure Centre interior painting 20,213
ISL Engineering & Land Serv 128 Avenue (216 St - 224 St) Construction support services 21,557
203 St Lougheed Highway - Golden Ears Way - Design 1,839 23,396
King Hoe Excavating Ltd Rainbow Creek grading at Kanaka Creek Road crossing 104,678
Lafarge Canada Inc Roadworks material 35,172
Manulife Financial Employer/employee remittance 151,694
Maple Ridge & PM Arts Council Arts Centre contract payment 53,102
Program revenue Aug & Sep 42,686
Theatre rental 2,179 97,967
Maple Ridge Carpet One Carpet tiles for Leisure Centre & RCMP 15,676
Maple Ridge Museum & Archives Quarterly fee for service payment 36,257
McEachern Harris & Watkins Security refund 156,438
McElhanney Consulting Services 203 Street road & drainage improvements (DTR to Golden Ears Way)74,134
Meadowridge School Society Security refund 52,658
Medical Services Plan Employee medical & health premiums 41,350
Municipal Pension Plan BC Employer/employee remittance 470,601
North Of 49 Enterprises Ltd Contracted service provider - skating lesson programs 20,087
Nustadia Recreation Inc Subsidized ice purchased by P&LS on behalf of user groups 64,821
Oakvale Developments Ltd Security refund 18,000
Open Storage Solutions Inc Data storage equipment 167,976
Opus Daytonknight Consultants McNutt Road reservoir expansion 20,841
CITY OF MAPLE RIDGECITY OF MAPLE RIDGECITY OF MAPLE RIDGECITY OF MAPLE RIDGE
MONTHLY DISBURSEMENTS - OCTOBER 2016MONTHLY DISBURSEMENTS - OCTOBER 2016MONTHLY DISBURSEMENTS - OCTOBER 2016MONTHLY DISBURSEMENTS - OCTOBER 2016
VENDOR NAMEVENDOR NAMEVENDOR NAMEVENDOR NAME DESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENT AMOUNTAMOUNTAMOUNTAMOUNT
Polycrete Restorations Ltd Leisure Centre - pool system tank lining application 17,892
PW Trenchless Construction Inc Culvert replacement program - 25600 Blk of Dewdney Trunk Road 77,774
Culvert replacement program - 100 Ave to 40m east of 25422 68,902 146,676
Receiver General For Canada Employer/Employee remittance PP16/20 & PP16/21 610,960
Ricoh Canada Inc Laserfiche integrator toolkit 4,199
Quarterly copy usage 13,051 17,250
Ridge Meadows Search & Rescue 2016 service agreement 15,500
Ridge Meadows Seniors Society Quarterly operating grant 71,595
Ridge Meadows Recycling Society Monthly contract for recycling 189,713
Weekly recycling 405
Litter pickup contract 1,982
Recycling station pickup 319
Toilet rebate program 203 192,622
Rogers Cellular devices & device upgrades 34,398
Stantec Consulting Ltd 270A St reservoir & pump station 46,513
Tempest Development Group Municipal ticketing software license fee 20,180
Triahn Enterprises Ltd 108 Ave watermain & PRV chamber 136,883
Vimar Equipment Ltd Vactor truck rental 14,560
Vactor truck maintenance 1,740 16,300
Warrington PCI Management Advance for Tower common costs plus expenses 62,884
Workers Compensation Board BC 3rd quarter remittance 125,556
Xylem Canada Company 225 St sewage pump station 19,164
Fern Cres sewage pump station 261 19,425
Disbursements In Excess $15,000 9,373,9399,373,9399,373,9399,373,939
Disbursements Under $15,000 883,817883,817883,817883,817
Total Payee Disbursements 10,257,75610,257,75610,257,75610,257,756
Payroll PP16/21 & PP16/22 1,780,6661,780,6661,780,6661,780,666
Purchase Cards - Payment 68,00268,00268,00268,002
Total Disbursements October 2016 12,106,42412,106,42412,106,42412,106,424
1600455
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: November 21, 2016
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: COW
SUBJECT: 2017 Council Calendar
EXECUTIVE SUMMARY:
The attached calendar of council meetings for 2017 generally follows the established pattern of
Council Workshop, Closed Council and Committee of the Whole on the 1st and 3rd Monday of the
month, Council meetings on the 2nd and 4th Tuesday of the month, and Public Hearings on the 3rd
Tuesday of the month. The calendar includes the schedule for the month of January 2018 to allow
for better planning of the December break.
RECOMMENDATION:
That the Council Meeting schedule attached to the staff report dated November 21, 2017 be
adopted; or
That the Council Meeting schedule attached to the staff report dated November 21, 2017 be
adopted as amended.
DISCUSSION:
The attached calendar generally follows the previous schedule. Variations are noted below.
1.The Federation of Canadian Municipalities conference takes place June 1 to 4, 2016 in Ottawa,
Ontario. Workshop, Closed and Council of the Whole Meetings are scheduled for June 5. Council
could choose to move those meetings to June 12 to accommodate a return travel day from the
conference. A regular Council meeting would follow on June 13.
2.The summer break is scheduled for the first four weeks of August. Council Workshop, Committee
of the Whole, Closed Council and a Public Hearing are scheduled for the week of August 28.
3.The Union of British Columbia Municipalities Convention (UBCM) will be meeting in Vancouver
September 25 through 29. September 26 would the 4th Tuesday, a regular Council meeting
date. Council has five options to deal with this meeting:
a.Return from UBCM to Maple Ridge to hold a Council meeting at the regularly scheduled
date/time (as shown on attached Calendar); or
b.Cancel the Council Meeting and have all items from Committee of the Whole from
September 18 and October 2 be forwarded to the October 10th Council meeting; or
c.Hold a remote Council Meeting outside City Hall, in the vicinity of UBCM without the
ability to capture video or have key staff present; or
d.For the month of September, hold Council meetings on the 1st and 3rd Tuesday, with a
Public Hearing on the 2nd Tuesday (this may be confusing for the public); or
e.Combine the Public Hearing and regular Council meeting on the 3rd Tuesday.
4.A break is scheduled between December 9, 2017 and January 7, 2018.
1133
1600455
“Original signed by Laurie Darcus”
Prepared by: Laurie Darcus, MA, MMC, SCMP, CPM
Manager of Legislative Services and Emergency Program
“Original signed by Paul Gill”
Approved by: Paul Gill, B.B.A, C.G.A, F.R.M
General Manager: Corporate & Financial Services
“Original signed by E.C. Swabey”
Concurrence: E.C. Swabey,
Chief Administrative Officer
:ld
Attachment – proposed 2017 Council Meeting Calendar
Sun Mon Tue Wed Thu Fri Sat
1
NEW YEAR’S
DAY
2
NEW YEAR’S
DAY
STAT
3 41 NEW
YEAR’S DAY
5 6 7
8 9
C/W
COW
CLOSED
10
COUNCIL
11 12 13 14
15 16
C/W
CLOSED
17
PUBLIC
HEARING
18 19 20 21
22 23
C/W
COW
CLOSED
24
COUNCIL
25 26 27 28
29 30
31
Council Meetings Schedule 2017
C/W - Council Workshop
COW—Committee of the Whole
January 2017
Sun Mon Tue Wed Thu Fri Sat
11 NEW
YEAR’S DAY
2 3 4
5 6
C/W
COW
CLOSED
7 8 9 10 11
12 13
FAMILY DAY
14
COUNCIL
15 16 17 18
19 20
C/W
COW
CLOSED
21
PUBLIC
HEARING
22 23 24 25
26 27
C/W
CLOSED
28
Council Meetings Schedule 2017
C/W - Council Workshop
COW—Committee of the Whole
February 2017
Sun Mon Tue Wed Thu Fri Sat
11 NEW
YEAR’S DAY
2 3 4
5 6
C/W
COW
CLOSED
7 8 9 10 11
12 13
14
COUNCIL
15 16 17 18
19 20
C/W
COW
CLOSED
21
PUBLIC
HEARING
22 23 24 25
26 27
C/W
CLOSED
28
COUNCIL
29 30 31
Council Meetings Schedule 2017
C/W - Council Workshop
COW—Committee of the Whole
March 2017
Sun Mon Tue Wed Thu Fri Sat
NEW
YEAR’S DAY
1
2 3
C/W
COW
CLOSED
4 5 6 7 8
9 10
C/W
CLOSED
11
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C/W - Council Workshop
COW—Committee of the Whole
April 2017
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Council Meetings Schedule 2017
C/W - Council Workshop
COW—Committee of the Whole
May 2017
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Council Meetings Schedule 2017
C/W - Council Workshop
COW—Committee of the Whole
June 2017
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Council Meetings Schedule 2017
C/W - Council Workshop
COW—Committee of the Whole
July 2017
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Council Meetings Schedule 2017
C/W - Council Workshop
COW—Committee of the Whole
August 2017
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Council Meetings Schedule 2017
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COW—Committee of the Whole
September 2017
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COW—Committee of the Whole
October 2017
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November 2017
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Council Meetings Schedule 2017
C/W - Council Workshop
COW—Committee of the Whole
December 2017
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: November 21, 2016
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: COW
SUBJECT: Property and Liability Insurance Renewal
EXECUTIVE SUMMARY:
The City purchases both liability and property insurance on an annual basis. For its 2016 insurance
year, Council endorsed the transition of the City’s property insurance policy to the Municipal
Insurance Association of BC (MIABC) who has maintained the City’s liability policy for the better part
of the past three decades. The transition to MIABC’s property insurance offering resulted in
considerable costs savings for the City.
For the City’s 2017 insurance year, staff are recommending to renew both its property (including
crime and equipment breakdown policies) and liability insurance policies through MIABC and as
these expenditures for each are in excess of $150,000 approval of Council is required.
RECOMMENDATION(S):
That the expenditures of $375,396 and $238,064 for the City’s liability and property insurance
coverage policies as offered through the Municipal Insurance Association of BC be approved.
DISCUSSION:
a)Background Context:
The Municipal Insurance Association of BC (MIABC) is a member-owned and operated risk
pool of which the City of Maple Ridge is a member. The City has purchased its liability
coverage from MIABC since its (MIABC’s) inception and for its 2016 insurance year, switched
its property coverage from a privately-brokered policy to MIABC. The change resulted in both
savings and more enhanced coverage for the City.
City staff continue to work closely with MIABC on risk management best practices and after
undertaking an analysis of the rates being offered to other municipal jurisdictions, continue
to believe that the MIABC offers the City the best overall value with respect to its liability and
property insurance. Approval of the expenditures is subject to Council approval.
b)Business Plan/Financial Implications:
The MIABC property insurance proposal (including crime and equipment breakdown) totals
$238,064 and includes property appraisal services which in past years had cost the City an
additional $15,000 - $20,000 through its previous insurer. The rate per $1000 of coverage
is .09 which compares favourably with other local jurisdictions and remains consistent with
the 2016 policy. The $238,064 covers $248,362,441 worth of City assets, which have
increased by approximately $21,700,000 since 2016.
1134
The MIABC liability insurance proposal is currently projected at $375,396 which represents a
net increase of approximately $40,000 over 2016. This increase is due to a change in the
City’s experience rating.
CONCLUSION:
Given that the property insurance coverage as proposed by MIABC compares favourably with other
jurisdictions’ rates and remains stable relative to 2016 and that the liability policy rates also remain
stable, the recommendation is for approval of the two expenditures.
“Original signed by Darrell Denton”
Prepared by: Darrell Denton
Property & Risk Manager
“Original signed by Laurie Darcus”
Approved by: Laurie Darcus
Manager of Legislative Services & Emergency Program
“Original signed by Paul Gill”
Approved by: Paul Gill
General Manager – Corporate and Financial Services
“Original signed by E.C. Swabey”
Concurrence: E.C. Swabey
Chief Administrative Officer
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: November 21, 2016
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: Committee of the Whole
SUBJECT: Filming Review
EXECUTIVE SUMMARY:
Maple Ridge continues to be a preferred destination for film and TV production due to our competitive
rates, film friendly neighbourhoods and streamlined film processes. The film industry has discovered our
many assets, providing local businesses with a new market for their goods and services, and providing
citizens with employment opportunities. 2016 is shaping up to be our busiest year on record. 2017 looks
to be equally busy with the strength of the Canadian dollar and the diversity of locations within close
proximity.
RECOMMENDATION(S):
Receive for information
DISCUSSION:
a)Background Context:
Film and TV production is a very important part of the Maple Ridge economy as it provides
tremendous financial benefits and employment to the community. Production companies pay
residents and businesses for the rental of their properties and many of the professionals in the film
industry have chosen to live in Maple Ridge. Each film ‘shoot day’ will result in a minimum of
$10,000 economic benefit to the community. Between January 1 – September 30, 2016, there
were 289 ‘shoot days’, equating to $2.89M in economic impact.
This report will provide highlights of the film industry in BC in general and Maple Ridge in specific.
The following are some quick facts:
BC’s film industry accounted for approximately $2 billion Canadian in productions in
2014-2015.
BC’s competitive advantages include our talented workforce, diverse scenery, being located
in the same time zone as California and the certainty and simplicity of tax incentives.
BC has the resources to crew and service over 40 projects simultaneously.
Canadian Media Productions Association (CMPA) estimates there were 42,000 direct and
indirect jobs created through film and TV production in 2014/2015 in BC.
1171
Provincial Impact
BC has earned its reputation as one of the world’s leading creative centres for motion picture
production with a long history of producing feature films, television series, documentaries,
animation and commercials. Our competitive provincial tax incentive programs, deep pool of world-
class crews and performers, low Canadian dollar and exceptional range of locations are all key
factors in the success of the film industry in our province. New content platforms like Netflix are
also helping to create jobs. There are approximately 35,000 jobs directly affiliated with the Motion
Picture Industry in BC. Peter Leitch, President of the North Shore Studios anticipates facilitating at
least 1,000 jobs through his studio this year. There were 287 domestic and international
productions shot in BC for the fiscal 2014/2015 year. The productions are estimated to have
contributed $2 billion dollars to the provincial economy in production spending, an increase of 40%
from the previous fiscal year.
Filming Activity in Maple Ridge
Fueled in large part by a low Canadian dollar, 2015 was a record year for film and TV production in
Maple Ridge. Productions increased by 34% over 2014, with 82 productions shot in Maple Ridge
compared to 61 productions in 2014. As you can see in Chart #1, the number of productions has
been steadily increasing over the past 5 years.
Chart #1
Annual Permit & License Revenue
As outlined in Chart #2, the majority of productions filming in Maple Ridge are ‘Movies of the Week’
with an average production budget of approximately $2 million dollars. Netflix TV series are also on
the rise, with several shows filming all 10 episodes exclusively in Maple Ridge.
Chart #2
Film and TV Production by Category
Maple Ridge continues to be a very popular destination for film makers. 2016 has been the busiest
year on record, with a total of 83 productions filming here between January and September,
compared to 56 in 2015 during the same time period. In June alone, we had 89 ‘shoot days’.
Economic Impact for Maple Ridge
1. Fees Paid to the City of Maple Ridge for Services
The City receives revenue through fees charged for film permits, business licences, electrical
permits, street use, etc. Chart #1 – Yearly Permit & Licence Revenue (above) shows that the
City received $148,370 in revenue from the film industry in 2015. Between January and
September of 2016, the City has already received nearly $150,000. The lower Canadian
dollar, coupled with sustainable tax incentives has had a huge impact on the industry, with
revenue steadily rising over the last 5 years.
2. Direct employment
Data provided by the two major companies that do the majority of payroll for the industry,
shows residents of Maple Ridge who were employed by the film industry earned a combined
taxable income of nearly $24 million dollars. This data is collected via postal code and includes
industry individuals ranging from part time background actors to Location Managers and
Directors. This is a conservative figure since these statistics don’t include those paid by
businesses in Maple Ridge, such as The Ridge Studios. Also, people working on commercials
are paid directly as contractors by the production company. The number of Maple Ridge
citizens employed by the film industry can vary throughout the year, however the minimum
number in 2015 was 623.
3. Spending by the Film industry
In the past we have conservatively estimated that each shoot day brings an estimated $10,000
into the local economy. However, based on the multiplier provided by the Assoc. of Film
Commissioners International (AFCI), (Appendix A) even low budget TV productions produce an
economic impact of approximately $35,000 per day. This figure does not include indirect
spending by crew or film tourism. Even using the very conservative amount of $10,000 of
economic activity per shoot day, the economic activity related to filming is very substantial.
In 2015, Maple Ridge hosted 417 shoot days and with each day of filming the total economic
impact from film shoot days alone generated in between $4.2 million (assuming
$10,000/shoot day) to $14.6 million (assuming $35,000/shoot day) into the local economy.
This is money spent in our community in stores, restaurants, rental of property and equipment
and services, all of which supports the local employment.
4. Case Study - The Economic Impact of One Production – “Project MC2”
The Netflix series “Project MC2” was working out of The Ridge Studios between February and
June of this year. They spent the first two months building sets and then filmed for 53 days,
Monday to Friday, completing their final episode in mid June. The location worked out well for
the production as they could park all of their trucks in one lot and film at various sites around
the downtown core. The exterior of the Municipal Hall played the high school in the show and
Memorial Peace Park was perfect for many of their scenes. They found Maple Ridge a very
charming and friendly town. All 10 episodes were filmed in our community. The show rented 7
condos for 4 months to house the executive producer, several young actors, their parents and
some crew members. The cost of each condo was $1,100 per month, which equalled $30,800
in total rent. All the furniture and décor was rented or purchased from local businesses,
including Easyhome, Taste of Time and Fuller Watson. The production employed over 80 local
crew for the run of the show, as well as twelve local actors and 110 extras. According to the
Line Producer, the show spent close to $5,000,000 dollars in Maple Ridge and Vancouver on
salaries, equipment, condo rentals, food, stage and locations, set construction and ancillary
items while they were here.
An example of the economic contribution of the film industry relates to revenues earned from
filming by The ACT, E-One Moli Energy and School District #42 as shown below for 2015 and the
first half of 2016.
The ACT
2015
10 Productions
Revenue - $60,000
2016
10 Productions
Revenue - $41,500
(Jan – August)
E-One Moli Energy
2015
19 Productions
Revenue - $165,000
2016
11 Productions
Revenue $130,000
(Jan – August)
School District #42
2015
14 Productions
Revenue - $67,740
2016
7 Productions
Revenue - $70,465
(Jan – August)
A number of local businesses have ‘starred’ in these productions, including the new Thai
Nada Restaurant, Chameleon Café, Jim’s Pizza, Buttons & Bows, Maple Ridge Florist and
many more. Thomas Haney and Maple Ridge Secondary schools have also been reoccurring
locations for the Disney TV series pilot “Mech X4” and the Netflix TV series “Project Mc2”.
Both TV series shot all of their episodes here.
The Ridge Studios has had a very busy year as well. In 2015, the studio hosted 16
productions and between January and September of 2016 they hosted 11 productions. Their
reported gross revenue for 2015 was in the $300,000 dollar range, and this year they’re
projecting it will be closer to $500,000 dollars. The studio has been so successful that
they’ve recently opened up a second temporary sound stage in the Albion Industrial Flats,
where they have a variety of standing sets.
Challenges
Location Managers frequently comment on how much they enjoy filming in Maple Ridge. Our
processes are streamlined and efficient, fees are competitive and we have film friendly
neighbourhoods and commercial areas. However, staff is cognisant of ‘filming fatigue’ and
the perception of increased disruption to traffic and parking due to filming. This is closely
monitored and productions have been redirected from the downtown core where possible.
With the lack of surface parking lots it is a logistical test to find large swathes of available
parking for the large trailers (circus), work trucks and crew. Trucks often have to park in
vacant lots of churches or playing fields and have crew shuttled into the area.
Also, due to the sheer volume of paperwork coming into the Film Liaison’s office, we are
finding it very challenging to process the permits in the timely manner that production
companies have come to expect.
Resources
A full time Film Production Liaison is employed in the Economic Development Department.
She is assisted as required by the Administrative Assistant and a temporary Marketing and
Communications Assistant, who is supporting Economic Development with on-line and
marketing collateral work. They provide support in times of extreme demand and vacation or
absences, estimated to be about 6 weeks work. In order to complete the film permit
process, collaboration from staff in various departments is essential. Depending on the
needs of the production, these include the Engineering, Operations, Finance, Parks, Bylaws,
Fire, RCMP and Development Services Departments.
We have not marketed Maple Ridge for filming as we have developed a reputation for being
a film friendly community. Our ability to handle any additional filming is limited by our
resources. We are currently operating at peak capacity.
Moving Forward
The City through Economic Development will partner with The Ridge Film Studios and The
ACT to host the Inaugural Maple Ridge Festival of BC Film in 2017. It’s a 3 day festival
(March 17, 18 & 19) beginning with a Friday evening opening reception. This will be the first
festival in the province if not the country, that has BC Film as its full focus. Saturday and
Sunday will showcase short and feature films and the lobby of the ACT will be decorated by
The Ridge Film Studios.
The media and public will be engaged in pre-promotions for the festival and will be
encouraged to come to the festival and visit the City of Maple Ridge. There will also be an
opportunity for the Mayor or member of Council/City Staff to make opening remarks at the
reception on March 17. This festival will bring awareness to culture in the City of Maple Ridge
and profile for the BC Film Industry and its value to our community.
We are in the final stages of an Efficiency Review of Film and TV Production to assess the
current production market and to seek out future opportunities for efficiency. A staff and
community survey has been completed and the preparation for the final stage of the review
is underway.
We will be exploring the idea of incorporating a fee into the film permit application that may
go towards a Cultural Fund. The monies could then be used to support events such as the
above mentioned Film Festival or perhaps help subsidize or profile student film projects.
The film fees have not increased since 2011. We have polled other municipalities and are
compiling a fee comparison review. As there is also the possibility of adding a Cultural Fee of
some sort, we have to be cautious not to raise the fees to the point that we’re no longer
competitive with the neighbouring municipalities.
This work will be completed in the New Year and any changes contemplated to the Film
Bylaw to reflect any of these ideas will be brought to Council.
CONCLUSIONS:
With its diversity of locations, competitive fees and film friendly neighbourhoods, Maple Ridge has
become known as one of the top destinations in BC for TV and Motion Picture Production. Many local
businesses and residents have benefited economically from the industry and approx. 1,000
residents are directly employed by the film industry. As Maple Ridge doubles in population and jobs
in the coming years, attracting and retaining more local, high value jobs such as those in the
film/digital media sector is a priority for us. The continuing devalued Canadian dollar is a benefit to
the industry, especially since much of the work is generated from Los Angeles. Industry experts
predict that 2017 will be even busier than 2016, with the combination of the lower dollar and
increased Netflix TV productions.
“Original signed by Marg Johnson”
Prepared by: Marg Johnson, Film Production Liaison
“Original signed by Lino Siracusa”
Approved by: Lino Siracusa, Manager Economic Development
“Original signed by E.C. Swabey”
Concurrence: E.C. Swabey
Chief Administrative Officer
Appendix A – Production Revenue Tracking Guidelines
Appendix B - Testimonials
APPENDIX A
APPENDIX B
Testimonials
“E-One Moli Energy continues to attract the film productions to our facility. Filming is one of the income
streams used to help offset the overhead costs for the business. We know the building is much larger than
the research and development business dictates, but we want the business to stay in the community – so
we must be creative – whether it’s film income or inviting tenants to co-habitate with us. Over 75% of our
employees live in the tri-city area and we’re proud to be able to offer a great work place. Our employees
enjoy the film groups with many of the crews knowing our employees by name. It’s important to find ways
to work together – they are helping the company with income; and we are helping them by offering great
film space. It’s a win/win situation.
In talking to the Locations managers, Maple Ridge continues to be one of the favourite film spots, not only
for the amount of film space, but for the ease of doing business. This is great to hear and hope that filming
will be welcome in the community for many years”. ~ Alyson Cutherbertson, Manager, E-One Moli Energy
“In our ‘need it now’ business, Maple Ridge and their film liaison are the template that all cities should be
striving for – fast, efficient and a pleasure to deal with”. ~ Rico Mielnicki, Location Manager
“My experience was wonderful! I was out of my home for eight days and was generously compensated. I
am so impressed with how respectful the crew members were with me and my home. Rico Mielnicki, the
Location Manager and his assistant, Claud are very conscientious individuals. They treated me with the
utmost respect and followed up with various departments regarding the minor repairs, replacement of my
possessions and a very clean house. Rick Bota, the Director took some time out of his busy schedule to
show me and my neighbours some of the workings of making a film. It was a real treat for all of us. I want
to thank you for your positive information about Rico et al. You helped to relieve some of my concerns
before the production commenced, and they proved you right; they are a great team. Thank you again and I
look forward to hosting other productions in the future”. ~ Charlotte Mitchell, Local Resident