HomeMy WebLinkAbout2017-02-20 Committee of the Whole Agenda and Reports.pdfCity of Maple Ridge
Note: If required, there will be a 15-minute break at 3:00 p.m.
Chair: Acting Mayor
1.STAFF PRESENTATIONS
1:00 p.m.
1.1 Development Signs Update
-C. Crabtree, Chief Information Officer
-A. Bowden, Planning 1
2.PUBLIC WORKS AND DEVELOPMENT SERVICES
Note: The following items have been numbered to correspond with the Council
Agenda:
1101 2016-175-RZ, 23711 132 Avenue, RS-3 and RS-2 to RS-1b
Staff report dated February 20, 2017 recommending that Maple Ridge Official
Community Plan Amending Bylaw No. 7305-2016 to revise conservation
boundaries be given first and second readings and be forwarded to Public
Hearing and that Maple Ridge Zone Amending Bylaw No. 7258-2016 to
rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family
Suburban Residential) to RS-1b (One Family Urban [Medium Density]
Residential) to permit future subdivision into three single family residential
lots and one remainder lot be given second reading and be forwarded to
Public Hearing.
COMMITTEE OF THE WHOLE
AGENDA
February 20, 2017
1:00 p.m.
Council Chamber
Committee of the Whole is the initial venue for review of issues. No voting
takes place on bylaws or resolutions. A decision is made to send an item to
Council for debate and vote or to send an item back to staff for more
information or clarification before proceeding to Council. The meeting is live
streamed and recorded by the City of Maple Ridge.
Note: Owners and/or Agents of Development Applications may be permitted
to speak to their applications with a time limit of 10 minutes.
Committee of the Whole Agenda
February 20, 2017
Page 2 of 6
1102 2016-202-RZ, 20542 and 20556 Dewdney Trunk Road, RS-1 and P-4a to C-2
Staff report dated February 20, 2017 recommending that Maple Ridge Zone
Amending Bylaw No. 7309-2017 to rezone from RS-1 (One Family Urban
Residential) and P-4a (Place of Worship Institutional and Educational) to C-2
(Community Commercial) to permit a two storey commercial building including
a banquet facility and retail and office buildings be given first reading and that
the applicant provide further information as described on Schedule A, C, D,
and E of the Development Procedures Bylaw No. 5879-1999, along with the
information required for a Subdivision application.
1103 2017-002-RZ, 24487 112 Avenue, RS-3 to RS-1b and RS-1d
Staff report dated February 20, 2017 recommending that Maple Ridge Zone
Amending Bylaw No. 7310-2017 to rezone from RS-3 (One Family Rural
Residential) to RS-1b (One Family Urban [Medium Density] Residential) and
RS-1d (One Family Urban [half acre] Residential) to permit 31 single family
lots be given first reading and that the applicant provide further information
as described on Schedule A, B, F, G and I of the Development Procedures
Bylaw No. 5879-1999, along with the information required for a Subdivision
application.
1104 2015-345-RZ, 12106 230 Street, RS-1 and RS-3 to R-1
Staff report dated February 20, 2017 recommending that Maple Ridge Zone
Amending Bylaw No. 7205-2016 to rezone from RS-1 (One Family Urban
Residential) and RS-3 (One Family Rural Residential) to R-1 (Residential
District) to permit a future subdivision of approximately 2 lots be given second
reading and be forwarded to Public Hearing.
1105 2016-009-RZ, 23729 Dewdney Trunk Road, RS-3 to RM-1
Staff report dated February 20, 2017 recommending that Maple Ridge Zone
Amending Bylaw No. 7220-2016 to rezone from RS-3 (One Family Rural
Residential) to RM-1 (Townhouse Residential) for future construction of a 41
unit multi-family development be given second reading and be forwarded to
Public Hearing.
1106 2011-137-DVP, 12257 227 Street
Staff report dated February 20, 2017 recommending that the Corporate
Officer be authorized to sign and seal 2011-137-DVP to reduce 227 Street
arterial road width, reduce 122 Avenue local road width, reduce road
allowance for the lane west of 227 Street, reduce constructed lane width,
reduce driveway access and reduce height requirement of a landscape screen
around an unconcealed Off-Street Parking Use.
Committee of the Whole Agenda
February 20, 2017
Page 3 of 6
1107 2011-137-DP, 12257 227 Street, Intensive Residential Development Permit
Staff report dated February 20, 2017 recommending that the Corporate
Officer be authorized to sign and seal 2011-137-DP to allow three R-3
(Special Amenity Residential District) zoned lots.
1108 2013-085-DVP, 23154 136 Avenue
Staff report dated February 20, 2017 recommending that the Corporate
Officer be authorized to sign and seal 2013-085-DVP to reduce the road right-
of-way for 135A Avenue and 231 Street and to reduce front and rear yard
setbacks.
1109 2015-260-DVP, 24211 113 Avenue
Staff report dated February 20, 2017 recommending that the Corporate
Officer be authorized to sign and seal 2015-260-DVP to reduce the carriage
way width at two locations to ensure neighbouring trees are not impacted by
the proposed roadway.
1110 2015-397-DVP, 2015-397-DP, 20803 Lougheed Highway
Staff report dated February 20, 2017 recommending that the Corporate
Officer be authorized to sign and seal 2015-397-DVP to vary the setback for
two components for a proposed arch feature associated with the A&W
Restaurant and that the Corporate Officer be authorized to sign and seal
2015-397-DP to permit construction of an A&W Restaurant with a drive
through.
3.FINANCIAL AND CORPORATE SERVICES (including Fire and Police)
1131 Disbursements for the month ended January 31, 2017
Staff report dated February 20, 2017 recommending that the disbursements
for the month ended January 31, 2017 be received for information.
1132 2016 Council Expenses
Staff report dated February 20, 2017 providing an update on Council
expenses to the end of November and December 2016.
Committee of the Whole Agenda
February 20, 2017
Page 4 of 6
1133 Ripe TX – Taxi License Application
Staff report dated February 20, 2017 recommending that a letter be
submitted to the Passenger Transportation Board summarizing comments in
the staff report and indicating that the City of Maple Ridge does not support
the application by Ripe TX for new taxi licenses to operate in the Greater
Vancouver Regional District.
1134 Bylaw No. 7311-2017 Committee Appointments - Alternates
Staff report dated February 20, 2017 recommending that Maple Ridge
Committee Appointments – Alternates: Amending Bylaw No. 7311-2017 to
allow flexibility in the appointment of alternates to Council advisory and
steering committees be given first, second and third readings.
4. PARKS, RECREATION & CULTURE
1151 Cooperative Housing Federation BC and Community Land Trust BC
Partnership
Staff report dated February 20, 2017 recommending that BC Housing and the
Community Land Trust be notified that the City of Maple Ridge cannot meet
the 2017 project approval deadline and requests reconsideration as part of
the 2018 funding intake.
1152 Maple Ridge Leisure Centre Lifecycle Improvement Plan
Staff report dated February 20, 2017 recommending that Shape Architecture
be re-engaged to update the Leisure Centre mechanical room design including
relocation of pool mechanical systems to allow for additional underground
parking and an outdoor plaza should the Civic Centre proceed and that a
Request for Proposal for detailed design of priority improvements be issued.
5.ADMINISTRATION
1171 Partnering Agreement – Employment Land Investment Incentive Program
Staff report dated February 20, 2017 recommending that the Corporate
Officer be authorized to execute Partnering Agreements with 874668 Ltd.
under building permit numbers 16-112807, 16-112814 and 16-1116919.
Committee of the Whole Agenda
February 20, 2017
Page 5 of 6
6.CORRESPONDENCE (moved to consent section on Council agenda)
1181
7.OTHER ISSUES
1191
8.ADJOURNMENT
Committee of the Whole Agenda
February 20, 2017
Page 6 of 6
9.COMMUNITY FORUM
Checked by:________________
Date: ________________
COMMUNITY FORUM
The Community Forum provides the public with an opportunity to speak with
Council on items that are of concern to them, with the exception of Public Hearing
bylaws that have not yet reached conclusion.
Each person will be permitted 2 minutes to speak or ask questions (a second
opportunity is permitted if no one else is sitting in the chairs in front of the
podium). Questions must be directed to the Chair of the meeting and not to the
individual members of Council. The total time for this Forum is limited to 15
minutes.
If a question cannot be answered, the speaker will be advised when and how a
response will be given.
Council will not tolerate any derogatory remarks directed at Council or staff
members.
Other opportunities are available to address Council including public hearings and
delegations. The public may also make their views known to Council by writing or
via email and by attending open houses, workshops and information meetings.
Serving on an Advisory Committee is an excellent way to have a voice in the future
of this community.
For more information on these opportunities contact:
Clerk’s Department at 604-463-5221 or clerks@mapleridge.ca
Mayor and Council at mayorandcouncil@mapleridge.ca
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City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: February 20, 2017
and Members of Council FILE NO: 2016-175-RZ
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: First and Second Reading
Official Community Plan Amending Bylaw No. 7305-2016; and
Second Reading
Zone Amending Bylaw No. 7258-2016
23711 132 Avenue
EXECUTIVE SUMMARY:
An application has been received to rezone the southern portion of the subject property, located at
23711 132 Avenue, from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban
Residential) to RS-1b (One Family Urban (Medium Density) Residential) to permit future subdivision
into three single family residential lots, and one remainder lot. A separate application, 2016-176-
RZ, has been received to rezone the northern remainder portion of the subject property, from RS-3
(One Family Rural Residential) and RS-2 (One Family Suburban Residential) to RM-1 (Townhouse
Residential), and will be the subject of a separate report to Council. The applicant is pursuing
separate rezoning applications in anticipation that the single family development will proceed faster
than the multi-family development. Ground-truthing on site has established the developable areas,
and as a result, an Official Community Plan (OCP) amendment is required to revise the Conservation
boundaries.
Council granted first reading to Zone Amending Bylaw No. 7258-2016 and considered the early
consultation requirements for the OCP amendment on July 26, 2016. Pursuant with Council
resolution, the application is subject to the Community Amenity Contribution Program.
RECOMMENDATIONS:
1)That, in accordance with Section 475 of the Local Government Act, opportunity for early and on-
going consultation has been provided by way of posting Official Community Plan Amending Bylaw
No. 7305-2016 on the municipal website, and Council considers it unnecessary to provide any
further consultation opportunities, except by way of holding a Public Hearing on the bylaw;
2)That Official Community Plan Amending Bylaw No. 7305-2016 be considered in conjunction with
the Capital Expenditure Plan and Waste Management Plan;
3)That it be confirmed that Official Community Plan Amending Bylaw No. 7305-2016 is consistent
with the Capital Expenditure Plan and Waste Management Plan;
4)That Official Community Plan Amending Bylaw No. 7305-2016 be given first and second
readings and be forwarded to Public Hearing;
5)That Zone Amending Bylaw No. 7258-2016 be given second reading, and be forwarded to Public
Hearing;
1101
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6) That the following terms and conditions be met prior to final reading:
i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of
the deposit of a security, as outlined in the Agreement;
ii) Amendment to Official Community Plan Schedule “A”, Chapter 10.3, Part VI, A – Silver
Valley, Figure 2 - Land Use Plan, Figure 3C - River Hamlet, and Figure 4 - Trails and
Conservation areas;
iii) Park dedication as required, including construction of a pedestrian trail and removal of all
debris and garbage from park land;
iv) Registration of a Restrictive Covenant for the Geotechnical Report, which addresses the
suitability of the subject property for the proposed development; and
v) In addition to the site profile, a disclosure statement must be submitted by a Professional
Engineer advising whether there is any evidence of underground fuel storage tanks on the
subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the
subject property is not a contaminated site.
DISCUSSION:
1) Background Context:
Applicant: Brookside Properties Ltd.
Legal Description: Lot 23 Section 28 Township 12 New Westminster District Plan
48925
OCP:
Existing: Medium/High Density Residential; Conservation; Low Density
Urban
Proposed: Low Density Urban and Conservation
Zoning:
Existing: RS-3 (One Family Rural Residential) and RS-2 (One Family
Suburban Residential)
Proposed: RS-1 (One Family Urban Residential)
Surrounding Uses:
North: Use: Single Family Residential
Zone: CD-1-93 (Amenity Residential District)
Designation: Medium/High Density Residential
South: Use: Single Family Residential
Zone: RS-2 (One Family Urban Residential)
Designation: Conservation, Low Density Urban, Medium/High Density
Residential, Open Space
East: Use: Park
Zone: P-1 (Park and School)
Designation: Neighbourhood Park, Conservation, Medium/High Density
Residential
- 3 -
West: Use: Single Family Residential, Multi Family Residential, Park
Zone: RS-1 (One Family Urban Residential), RM-1 (Townhouse
Residential)
Designation: Low Density Urban, Conservation, Medium/High Density
Residential
Existing Use of Property: Single Family Residential
Proposed Use of Property: Single Family Residential, Multi Family Residential
Site Area: 0.85 ha (2.09 acres)
Access: 132 Avenue
Servicing requirement: Urban Standard
2) Project Description:
The subject property is located at 23711 132 Avenue (see Appendices A and B). The applicant is
proposing three single family residential lots on the southern portion of the subject property, south of
Maple Ridge Park Creek. Two of the lots will front 132 Avenue, and a third lot, the existing home, is
proposed as a panhandle lot. Council Policy 6.02 indicates that panhandle lots are permitted
“where there is no other subdivision possibility in an established area, and where there is no
possibility of a road being created to eliminate any need of a panhandle subdivision, and when the
lot being created will not affect the established amenity of the area by blocking views from adjoining
parcels.” In this instance, it is not possible for a road to be developed to access the existing house,
nor will any views be blocked from adjoining parcels. All three lots will have access from 132
Avenue, with the existing house utilizing a panhandle driveway located between the two new lots
fronting 132 Avenue (see Appendix E). The area surrounding Maple Ridge Park Creek will be
dedicated to the City as Park, and will include a pedestrian trail on the north side of the creek that
will connect to an existing trail in the adjacent Cedar Park.
The same applicant is proposing a sixteen unit townhouse development through a separate
application, 2016-176-RZ, on the northern half of the subject property, north of Maple Ridge Park
Creek (see Appendix F). Application 2016-176-RZ will be accessed from 133 Avenue, which is a
separate access from the subject application. There is no access proposed between the townhouse
site to the north and the single family lots to the south. The applicant is pursuing separate rezoning
applications in anticipation that the single family development will proceed faster than the multi-
family application.
3) Planning Analysis:
i) Official Community Plan:
The land use designations for the subject property are outlined in the Silver Valley Area Plan. The
southern portion of the site is designated Low Density Urban, which supports densities ranging from
8 to 18 units per hectare. The applicant is proposing the RS-1b (One Family Urban (Medium Density)
Residential) zone, which is consistent with the Low Density Urban land use designation. The balance
of the site is designated Conservation and Medium/High Density Residential. The applicant is
proposing a sixteen unit townhouse development on the northern Medium/High Density Residential
designated portion of the property, under a separate application, 2016-176-RZ. An amendment to
the OCP is required for the Conservation boundary around Maple Ridge Park Creek (see Appendix C).
Design features of the Silver Valley Area Plan include concentrating higher density residential
development into the Hamlets and the River Village. These areas were planned to be within walking
distance of commercial uses. Residential densities outside of these core areas were reduced
- 4 -
overall, through clustering or retention of larger lots, to retain significant natural amenities and
protect view corridors. The subject property is situated between, but outside of the peripheries of
River Village and Horse Hamlet. It is, therefore, located in an area that is generally associated with
lower density residential development, as reflected by its current designation.
ii) Zoning Bylaw:
The current application proposes to rezone the southern portion of the subject property, from RS-3
(One Family Rural Residential) and RS-2 (One Family Suburban Residential) to RS-1b (One Family
Urban (Medium Density) Residential) (see Appendix D), to permit subdivision into three single family
residential lots, and one remainder lot (see Appendix E). The minimum lot size for the current RS-3
(One Family Rural Residential) zone is 2.0 ha (5 acres) and RS-2 (One Family Suburban Residential)
zone is 0.40 ha (1 acre), and the minimum lot size for the proposed RS-1b (One Family Urban
(Medium Density) Residential) zone is 557 m² (5,996 ft²). The proposed RS-1b (One Family Urban
(Medium Density) Residential) zoning is in compliance with the policies of the Silver Valley Area Plan
of the OCP. Any variations from the requirements of the proposed zone will require a Development
Variance Permit application.
A second application, 2016-176-RZ, on the northern portion of the subject property, proposes to
rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to RM-
1 (Townhouse Residential) to permit the development of sixteen townhouse units. Application 2016-
176-RZ will be the subject of a separate and future report to Council.
iii) Development Permits:
Pursuant to Section 8.9 of the OCP, a Watercourse Protection Development Permit application is
required for all developments and building permits within 50 metres of the top of bank of all
watercourses and wetlands. The purpose of the Watercourse Protection Development Permit is to
ensure the preservation, protection, restoration and enhancement of watercourse and riparian
areas.
Pursuant to Section 8.10 of the OCP, a Natural Features Development Permit application is required
for all development and subdivision activity or building permits for:
All areas designated Conservation on Schedule “B” or all areas within 50 metres of an
area designated Conservation on Schedule “B”, or on Figures 2, 3 and 4 in the Silver
Valley Area Plan;
All lands with an average natural slope of greater than 15 percent;
All floodplain areas and forest lands identified on Schedule “C”
to ensure the preservation, protection, restoration and enhancement of the natural environment and
for development that is protected from hazardous conditions.
Pursuant to Section 8.12 of the OCP, a Wildfire Development Permit application has been made
under the file reference 2016-035-DP for all development and subdivision activity identified in
wildfire risk areas. The purpose of the Wildfire Development Permit is for the protection of life and
property in designated areas that could be at risk for wildland fire; and where this risk may be
reasonably abated through implementation of appropriate precautionary measures. The subject
property is located within the Wildfire Development Area, identified on Map 1 in Section 8.12 of the
OCP. More information is provided within section 5) Interdepartmental Implications.
- 5 -
iv) Advisory Design Panel:
A Form and Character Development Permit is not required for a single family development; therefore,
this application does not need to be reviewed by the Advisory Design Panel. A multi-family
Development Permit will accompany file 2016-176-RZ for the townhouse component to the north.
v) Parkland Requirement:
As there are more than two additional lots proposed to be created, the developer will be required to
comply with the park dedication requirements of Section 510 of the Local Government Act prior to
subdivision approval. For this project, there is sufficient land that is proposed to be dedicated as
park on the subject property and this land will be required to be dedicated as a condition of final
reading.
4) Environmental Implications:
Maple Ridge Park Creek bisects the property, and is the feature that separates the southern
application, proposing three single family residential lots, and the northern application, proposing a
sixteen unit multi-family townhouse development (see Appendix F). The property drains west and
southwest, with a 13 percent grade. Maple Ridge Park Creek is approximately 3.5 m wide within the
property boundaries and will require a 15 m setback from the top of bank. The property is vegetated
with a mix of native species, and has ornamental shrubs near the existing home; as well, some
invasive species were identified on the subject property. Tree retention opportunities exist in both
Conservation and developable areas, with a significant stand of trees located in the southwest
corner of the property. Large boulders and rocky outcrops were identified throughout the entire
property; however, they were more prominent on the northern portion of the site. A large rocky
outcrop was identified along the northeast property boundary, which will be retained as part of the
northern development application, 2016-176-RZ.
5) Interdepartmental Implications:
Engineering Department:
A rezoning servicing agreement is required for the proposed pedestrian trail. All other deficient
services will be provided through a Subdivision Servicing Agreement at the time of subdivision.
Parks & Leisure Services Department:
A pedestrian trail will be provided on the north side of Maple Ridge Park Creek. This trail will connect
to an existing trail located within the adjacent City owned Cedar Park, located directly east of the
subject property. The applicant will be responsible for the costs associated with the pedestrian trail.
Fire Department:
The subject property is located within the Wildfire Development Permit area; therefore, the applicant
has provided a Wildfire Hazard Mitigation Report prepared by Diamond Head Consulting Ltd. This
report also includes the adjacent northern application, located at the same address, 23711 132
Avenue, under rezoning application 2016-176-RZ. The report concludes that mitigation measures
would be achieved through setbacks and fuel treatments along forested boundaries, appropriate
landscaping, and fire resistant building materials.
6) Intergovernmental Issues:
i) Local Government Act:
An amendment to the OCP requires the Local Government to consult with any affected parties and to
adopt related bylaws in compliance with the procedures outlined in Section 477 of the Local
Government Act. The amendment required for this application, to adjust the Conservation area
- 6 -
boundary, is considered to be minor in nature. It has been determined that no additional
consultation beyond existing procedures is required, including referrals to the Board of the Regional
District, the Council of an adjacent municipality, First Nations, the School District or agencies of the
Federal and Provincial Governments.
CONCLUSION:
The proposed RS-1b (One Family Urban (Medium Density) Residential) zone complies with the Low
Density Urban designation within the Silver Valley Area Plan; however, an OCP amendment is
required to revise the Conservation boundaries. A second application, 2016-176-RZ, on the
northern portion of the subject property, proposes to rezone to RM-1 (Townhouse Residential) to
permit the development of sixteen townhouse units. Application 2016-176-RZ will be the subject of
a future report to Council.
It is recommended that first and second reading be given to OCP Amending Bylaw No. 7305-2016,
that second reading be given to Zone Amending Bylaw No. 7258-2016, and that application 2016-
175-RZ be forwarded to Public Hearing.
“Original signed by Adam Rieu”
_______________________________________________
Prepared by: Adam Rieu
Planning Technician
“Original signed by Christine Carter”
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn, MBA, P.Eng
GM: Public Works & Development Services
“Original signed by E.C. Swabey”
______________________________________________
Concurrence: E.C. Swabey
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Ortho Map
Appendix C – OCP Amending Bylaw No. 7305-2016
Appendix D – Zone Amending Bylaw No. 7258-2016
Appendix E – Subdivision Plan
Appendix F – Topographic Survey
DATE: Jul 19, 2016
2016-175-RZ
BY: JV
PLANNING DEPARTMENT
SUBJECT PROPERTY
´
Scale: 1:2,500
23711 132 AvenueLegend
Stream
Ditch Centreline
Indefinite Creek
River Centreline
River
Major Rivers & Lakes
5=
5=
APPENDIX A
DATE: Jul 20, 2016
2016-175-RZ
BY: JV
PLANNING DEPARTMENT
SUBJECT PROPERTY
´
Scale: 1:2,500
23711 132 AVENUE
Aerial Imagery from the Spring of 2015
Legend
Stream
Indefinite Creek
River
Major Rivers & Lakes
APPENDIX B
CITY OF MAPLE RIDGE
BYLAW NO. 7305-2016
A Bylaw to amend the Official Community Plan Bylaw No. 7060-2014
_______________________________________________________________________________
WHEREAS Section 477 of the Local Government Act provides that the Council may revise the
Official Community Plan;
AND WHEREAS it is deemed expedient to amend Schedule "A" to the Official Community Plan;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows:
1.This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending
Bylaw No. 7305-2016."
2.Schedule “A”, Chapter 10.3, Part VI, A – Silver Valley, Figure 2 - Land Use Plan, and Figure
3C - River Hamlet are hereby amended for the parcel or tract of land and premises known
and described as:
Lot 23 Section 28 Township 12 New Westminster District Plan 48925
and outlined in heavy black line on Map No. 937, a copy of which is attached hereto and
forms part of this bylaw, is hereby designated as shown.
3.Schedule “A”, Chapter 10.3, Part VI, A – Silver Valley, Figure 4 – Trails / Open Space is
hereby amended for the parcel or tract of land and premises known and described as:
Lot 23 Section 28 Township 12 New Westminster District Plan 48925
and outlined in heavy black line on Map No. 938, a copy of which is attached hereto and
forms part of this bylaw, is hereby designated as shown.
4.Maple Ridge Official Community Plan Bylaw No.7060-2014 as amended is hereby amended
accordingly.
READ a first time the day of , 20
READ a second time the day of , 20
PUBLIC HEARING held the day of , 20
READ a third time the day of , 20
ADOPTED, the day of , 20 .
___________________________________ _____________________________
PRESIDING MEMBER CORPORATE OFFICER
APPENDIX C
237A ST.LARCH
A
V
E.
133 AVE.236 ST.BRYANT DR
IVE
132 AVE.237A ST.132A AVE.
132A AVE.23650133242362123746 13301
13289 2366113265
13336
2361313315 133282363713305
13260
23745
23755238112
3
8
2
323658
2361623
8
3
5
13295
13320
2358523799133221322023640236052366923741
13275
13314
2380323646236591332023691
23737
2362913332
13321
235932371213276 2379223747
13292
13318
23796236832365523743
13230
238102381523808236272366313313
2380623589237022372813277 236772373523
8
0
923613
13215
13227 23662237112381513260
1332613325
2367223723238032383013160
23742
13251 238152366713283 23645238072365123653237952380513165
13257
13319
238212368523787237912373813225
13250
238362379313335
23697 2372023818237291328223679 133301331823687
2374813322 1332613235
236752371613245
2378813238
13331
13205 13210 237961321523733 13268 23827
13295
238332359713312
13317
23738
13325
13316133092367323668 13310
13306
23742PARK
4
19
4
30
SL2
18
7
5
15
27
11
16
9
10
24
2
25
8
9
1
14
29
3
22
15
21
47
2
46
9
3
12
15
23
PARK4
24
10
SL5
PARK
2
11
SL7
27
1 1
7
7
28
4
17
4
7
SL12
18
30
17
14
16
3
15
17
17
SL4
2
3
311413
SL9
10
4
18
2
SL14
16
32
28
17
17
Rem 1
12
3
PARK
Rem 21
2
2
16
SL6
18
27
8
6
4
26
5
SL8
8
PARK
5
21
10
5
19
26
1
1
2 6
33
9
20
13
SL16
28
SL1
Rem 1
5
1920
48
A
23
1
23
29 45
22
5
15
20
21
SL10
8
11
44 49
4
3
PARK 3
SL3
1
7
6
6
22
19 16
25
EPP 12481BCP 11178P 47603
P 2637
EPS 1393LMP 35466*
BC
P
2
9
6
3
1
P 2637
EPP 32491
LM
P
5
2
3
3
7
(EPS 2081)
EPP 21932
BCP 16892
EPS 1393EPP 32491
LMP 35466*BCP 11178BCP 11178BCP 19979BCP 19979
P 47603 LMP 35466*EP 13725 LMP 35466BCP 19979EPP 12189BCP 19979
EPP 18791
P 48925
EPP 21932BCP 11178BCP 19980
EPP 47795EPP 12484 BCP 29630EPP 32492EPP 1
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´
SCALE 1:2,500
MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING
Bylaw No.
Map No.
Purpose:
From:
To:
To Amend Silver Valley Area Plan Figure 2 and Figure 3C
Conservation
Low Density Urban
7305-2016
937
Urban Area Boundary
Urban Area Boundary
237A ST.LARCH
A
V
E.
133 AVE.236 ST.BRYANT DR
IVE
132 AVE.237A ST.132A AVE.
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Rem 1
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P 47603 LMP 35466*EP 13725 LMP 35466BCP 19979EPP 12189BCP 19979
EPP 18791
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EPP 21932BCP 11178BCP 19980
EPP 47795EPP 12484 BCP 29630EPP 32492EPP 1
2
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BCP 23304EPP 53011LMP 35468
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LMP 35465BCP 19980LMP 35465L
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EPP 53011
EPP 32492
EPP 29868EPP 42087132 AVE.132 AVE.
´
SCALE 1:2,500
MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING
Bylaw No.
Map No.
7305-2016
938
Urban Area Boundary
Urban Area Boundary
Purpose: To Amend Silver Valley Area Plan Figure 4 - Trails/Open Space as shown
To Remove from Conservation
CITY OF MAPLE RIDGE
BYLAW NO. 7258-2016
A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended
______________________________________________________________________________
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as
amended;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7258-2016."
2.That parcel or tract of land and premises known and described as:
Lot 23 Section 28 Township 12 New Westminster District Plan 48925
and outlined in heavy black line on Map No. 1682 a copy of which is attached hereto
and forms part of this Bylaw, is hereby rezoned to RS-1b (One Family Urban (Medium
Density) Residential).
3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached
thereto are hereby amended accordingly.
READ a first time the 26th day of July, 2016.
READ a second time the day of , 20
PUBLIC HEARING held the day of , 20
READ a third time the day of , 20
ADOPTED, the day of , 20
_____________________________ ____________________________
PRESIDING MEMBER CORPORATE OFFICER
APPENDIX D
237A ST.LARCH
A
V
E.
133 AVE.236 ST.BRYANT DRIVE132 AVE.237A ST.132A AVE.
132A AVE.23650133242362123746 13301
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3
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2362913332
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2380623589237022372813277 236772373523
8
0
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B
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(EPS 2081)
EPP 21932
BCP 16892
EPS 1393EPP 32491
LMP 35466*BCP 11178BCP 11178BCP 19979BCP 19979
P 47603 LMP 35466*EP 13725 LMP 35466BCP 19979EPP 12189BCP 19979
EPP 18791
P 48925
EPP 21932BCP 11178BCP 19980
EPP 47795EPP 12484 BCP 29630EPP 32492EPP 1
2
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EPP 53011
EPP 32492
EPP 29868EPP 42087132 AVE.132 AVE.
´
SCALE 1:2,500
MAPLE RIDGE ZONE AMENDING
Bylaw No.
Map No.
From:
To:
RS-2 (One Family Suburban Residential)
RS-3 (One Family Rural Residential)
RS-1b (One Family Urban (Medium Density) Residential)
7258-2016
1682
Urban Area Boundary
Urban Area Boundary
APPENDIX E
APPENDIX F
City of Maple RidgeCity of Maple RidgeCity of Maple RidgeCity of Maple Ridge
TO:TO:TO:TO: Her Worship Mayor Nicole Read MEETINGMEETINGMEETINGMEETING DATE: DATE: DATE: DATE: February 20, 2017
and Members of Council FILE NO:FILE NO:FILE NO:FILE NO: 2016-202-RZ
FROM:FROM:FROM:FROM: Chief Administrative Officer MEETING:MEETING:MEETING:MEETING: C of W
SUBJECTSUBJECTSUBJECTSUBJECT: First ReadingFirst ReadingFirst ReadingFirst Reading
Zone Amending Bylaw No.Zone Amending Bylaw No.Zone Amending Bylaw No.Zone Amending Bylaw No. 7309730973097309----2017201720172017
20542 20542 20542 20542 and 20556 Dewdney Trunk Roadand 20556 Dewdney Trunk Roadand 20556 Dewdney Trunk Roadand 20556 Dewdney Trunk Road
EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:
An application has been received to rezone the subject properties from RS-1 (One Family Urban
Residential), and P-4a (Place of Worship Institutional and Educational) to C-2 (Community
Commercial). The site consists of two lots, one of which is bisected by 119 Avenue (a hooked lot).
For the northern portion of the site, the rezoning would facilitate a two storey 4,700m2 commercial
building which will include a 2,400m2 banquet facility and Retail and Office Buildings adjacent to
Dewdney Trunk Road. For the southern portion of the site (20556 Dewdney Trunk Road) 4
residential buildings with commercial space at ground level are planned.
The Official Community Plan designates the properties a mixture of Institutional and Commercial
(General Commercial Category). The proposed C-2 (Community Commercial) zone is not supported
on those portions of the lands that are designated Institutional. In order to support the C-2
(Community Commercial) zone, an OCP amendment is required from Institutional to Commercial
designation.
To proceed further with this application additional information is required as outlined below.
Pursuant to Council’s resolution (Policy 6.31) the residential portion of this application is subject to
the Community Amenity Contribution Program.
RECOMMENDATIONS:RECOMMENDATIONS:RECOMMENDATIONS:RECOMMENDATIONS:
1.1.1.1. In respect of Section In respect of Section In respect of Section In respect of Section 475475475475 of the of the of the of the Local Government Act, Local Government Act, Local Government Act, Local Government Act, requirement for consultation during therequirement for consultation during therequirement for consultation during therequirement for consultation during the
development or amendment of an Official Community Plan, Council must consider whetherdevelopment or amendment of an Official Community Plan, Council must consider whetherdevelopment or amendment of an Official Community Plan, Council must consider whetherdevelopment or amendment of an Official Community Plan, Council must consider whether
consultation is required with specifically:consultation is required with specifically:consultation is required with specifically:consultation is required with specifically:
i.i.i.i. The Board ofThe Board ofThe Board ofThe Board of the Regional District in which the area covered by the plan is located, in thethe Regional District in which the area covered by the plan is located, in thethe Regional District in which the area covered by the plan is located, in thethe Regional District in which the area covered by the plan is located, in the
case of a Municipal Official Community Plan;case of a Municipal Official Community Plan;case of a Municipal Official Community Plan;case of a Municipal Official Community Plan;
ii.ii.ii.ii. The Board of any Regional District that is adjacent to the area covered by the plan;The Board of any Regional District that is adjacent to the area covered by the plan;The Board of any Regional District that is adjacent to the area covered by the plan;The Board of any Regional District that is adjacent to the area covered by the plan;
iii.iii.iii.iii. The Council of any municipality that is adjaceThe Council of any municipality that is adjaceThe Council of any municipality that is adjaceThe Council of any municipality that is adjacent to the area covered by the plan;nt to the area covered by the plan;nt to the area covered by the plan;nt to the area covered by the plan;
iv.iv.iv.iv. First Nations;First Nations;First Nations;First Nations;
v.v.v.v. BoardsBoardsBoardsBoards of Educationof Educationof Educationof Education, Greater Boards and Improvements District Boards; and, Greater Boards and Improvements District Boards; and, Greater Boards and Improvements District Boards; and, Greater Boards and Improvements District Boards; and
vi.vi.vi.vi. The Provincial and Federal Governments and their agencies.The Provincial and Federal Governments and their agencies.The Provincial and Federal Governments and their agencies.The Provincial and Federal Governments and their agencies.
1102
- 2 -
2.2.2.2. and in that regard it is recommended that no additional consultation be required in respect of and in that regard it is recommended that no additional consultation be required in respect of and in that regard it is recommended that no additional consultation be required in respect of and in that regard it is recommended that no additional consultation be required in respect of
this matter beyond the early posting of the proposed Official Community Plan amendments on this matter beyond the early posting of the proposed Official Community Plan amendments on this matter beyond the early posting of the proposed Official Community Plan amendments on this matter beyond the early posting of the proposed Official Community Plan amendments on
the the the the City’sCity’sCity’sCity’s website, together with an invitation to the public to commewebsite, together with an invitation to the public to commewebsite, together with an invitation to the public to commewebsite, together with an invitation to the public to comment, and;nt, and;nt, and;nt, and;
3.3.3.3. That Zone Amending Bylaw No. That Zone Amending Bylaw No. That Zone Amending Bylaw No. That Zone Amending Bylaw No. 7309730973097309----2017201720172017 bbbbe given first reading; ande given first reading; ande given first reading; ande given first reading; and
4.4.4.4. That the applicant provide further information as described on That the applicant provide further information as described on That the applicant provide further information as described on That the applicant provide further information as described on Schedule Schedule Schedule Schedule AAAA,,,, CCCC,,,, DDDD,,,, and Eand Eand Eand E of the of the of the of the
Development Procedures BylawDevelopment Procedures BylawDevelopment Procedures BylawDevelopment Procedures Bylaw No. 5879No. 5879No. 5879No. 5879––––1999199919991999, along with the information required for , along with the information required for , along with the information required for , along with the information required for a a a a
Subdivision applicationSubdivision applicationSubdivision applicationSubdivision application....
DISCUSSION: DISCUSSION: DISCUSSION: DISCUSSION:
a)a)a)a) Background Context:Background Context:Background Context:Background Context:
Applicant: Bissky Architecture and Urban Design (Wayne Bissky)
Owner: 107144 BC Ltd. and Satvinder Dhaliwal and Sohan Mehat
Legal Description: Lot 1 District Lot 222 Group 1 New Westminster District Plan
BCP1643 (PID 025-577-883) and
OCP:
Existing: COMM (Commercial), INST (Institutional)
Proposed: Commercial
Zoning:
Existing: RS-1 (One Family Urban Residential),
P-4a (Place of Worship Institutional and Educational)
Proposed: C-2 (Community Commercial) and;
C-2 (Community Commercial) with a site specific text
amendment that the second storey can be greater than 50% in
area of the first storey and that the building heights or
structures shall not exceed 22m for that portion.
of Lot 1 District Lot 222 Group 1 NWD Plan BCP 1643 (20556
Dewdney Trunk Road) that is located south of 119th Avenue.
Surrounding Uses:
North: Use: Vacant Land
Zone: RS-1 (One Family Urban Residential)
Designation: Urban Residential
South: Use: Nursery
Zone: CS-1 (Service Commercial) 2015-167-TC/RZ-007-76/VP-044-
93)
Designation: Commercial
East: Use: Single Family Home
Zone: RS-1 (One Family Urban Residential) SD-003-89 and SD-000-72
Designation: Commercial
- 3 -
West: Use: Maple Ridge Community Church
Zone: P4a (Place of Worship and Educational District) and CS-1
(Service Commercial)
Designation: Institutional
Existing Use of Property: 20542 Dewdney Trunk Road (Single Family home with a non
compliance use of a Taxi Dispatch)
20556 Dewdney Trunk Road (Vacant lot)
Proposed Use of Property: 20542 Dewdney Trunk Road (Commercial Building with a
Banquet Hall and mixed use office/retail building)
20556 Dewdney Trunk Road (mixed use commercial/retail)
Site Area: 1.455 HA (3.59 acres)
Access: Dewdney Trunk Road and 119 Avenue
Servicing requirement: Urban Standard
b)b)b)b) Site Characteristics:Site Characteristics:Site Characteristics:Site Characteristics:
The application is comprised of two lots, one being 20542 Dewdney Trunk Road which is 0.375 ha
(0.93ac) in size. The northern portion of the site is double fronting having road frontage along 2
streets Dewdney Trunk Road and 119 Avenue. There is an older residential structure which contains
a taxi dispatch office operating contrary to the zoning. A proposal for a Temporary Use Permit has
been received by the City (2016-325-RZ) to permit the property at 22606 Dewdney Trunk Road to
allow a temporary taxi dispatch office. Once moved to this site the properties under this application
will be in compliance with the City’s Bylaws. The land slopes to the southeast; a group of 5 trees are
located adjacent to Dewdney Trunk Road and the remainder of the site is grassed with a gravel area
for parking. The other property 20556 Dewdney Trunk Road is 1.080 ha (2.66 ac) with 119 Avenue
running through it east to west which isolates one portion of the property from the other. The
property is vegetated with grasses and blackberries, it contains no structures.
c)c)c)c) Project Description:Project Description:Project Description:Project Description:
The proposal is to rezone that portions of the subject properties that are RS-1 (One Family Urban
Residential), and P-4a (Place of Worship, Institutional and Educational) to C-2 (Community
Commercial) with a site specific text amendment for that portion of the properties located south of
119 Avenue in order that the second storey can be greater then 50% in area of the first storey and
the buiding and structure height can be greater than 7.5m to a maximun of 22m.
The applicant is proposing a two storey 4,700m2 commercial building which will include a 2,400m2
banquet facility adjacent to Dewdney Trunk Road on the west portion of 20542 Dewdney Trunk
Road. On the east portion of 20542 Dewdney Trunk Road, the applicant has proposed mixed use
office/retail buildings. On the property south of 119 Avenue it is proposed to have 4 buildings with
commercial on the ground floor with residential being located in the 5 storeys above. The applicant
has indicated that approximately 280 residential units are proposed. This use will require the site
specific amendment and a Development Variance Permit in order to facilitate the 6 storey buildings.
The applicant has advised that they are open to discuss the potential of providing 50 percent of the
residential as rental units; providing adaptive housing units; and contributing to public art. A Rental
Housing Agreement would be required for the proposed housing.
- 4 -
The application will require a Development Permit for form and character. The detailed design and
layout of the project has not been received; therefore, a review to determine compliance with all
zoning requirements has not been undertaken. Additional variances may be required once detailed
submission is provided and design review is conducted.
At this time, the current application has been assessed to determine its compliance with the Official
Community Plan (OCP) and provide a land use assessment only. Detailed review and comments will
need to be made once a full application package has been received. A more detailed analysis and a
further report will be required prior to Second Reading. Such assessment may impact proposed lot
boundaries and yields, OCP designations and Bylaw particulars, and may require application for
further development permits.
dddd)))) Planning Analysis:Planning Analysis:Planning Analysis:Planning Analysis:
Official Community PlanOfficial Community PlanOfficial Community PlanOfficial Community Plan::::
The development site is located within the Commercial and Institutional designations. To
accommodate the proposed development, an OCP amendment will be required to re-designate
portions of the site to Commercial to allow the proposed C-2 (Community Commercial) zone. OCP
Policy 6.23 supports the designation change to Commercial within the General Commercial lands
policy for lands located on Dewdeny Trunk Road, west of the Town Centre and located west of 207th
Street in the vincity of the intersection between Dewdney Trunk Road and Lougheed Highway. The
subject land falls within these parameters.
Zoning BylawZoning BylawZoning BylawZoning Bylaw::::
The current application proposes to rezone portions of the properties located at 20542 and 20556
Dewdney Trunk Road from RS-1 (One Family Urban Residential), and P-4a (Place of Worship
Institutional and Educational) to C-2 (Community Commercial) with a site specific text amendment:
• that the second storey can be greater then 50% in area of the first storey and;
• that the building heights or structures shall not exceed 22m.
for that portion of Lot 1 District Lot 222 Group 1 NWD Plan BCP 1643 (20556 Dewdney Trunk Road)
that is located south of 119th Avenue to permit a mix used development.
This application will provide rental housing in an area of the City that is under served. The applicant
has offered to provide 50 percent of the proposed residential units to be affordable rental units.
These affordable units will be secured with a housing agreement. With this application an area of
the City that is under severed with rental housing will received an increase in the number of rent
units with 50 percent of them being reserved as affordable units which support the Housing Policy.
The proposed change to the zoning with respect to the commercial component is supported by the
Official Community Plans Commercial Strategy which encourages the following:
• To create a large and diverse commercial sector that provides a wide selection of
goods and services;
• To expand employment opportunities, diversify the Maple Ridge economy, generate
additional investment, and to increase property tax revenues;
• To create a more “complete community” by providing for a range of commercial
opportunities throughout the municipality; and
- 5 -
• To respond to emerging market trends and shopping preferences of Maple Ridge
citizens, and to permit greater flexibility in the range of permitted commercial uses.
The mixed commercial proposal will create a variety of job opportunities as well as, economic
opportunities for existing businesses. The proposed banquet facility will be brining people into the
community that will bring secondary economic opportunities to existing business within the
community.
The minimum lot size for the current P-4a (Place of Worship, Institutional and Education District)
zone is 0.40 ha, and the minimum lot size for the proposed C-2 (Community Commercial) zone is
2,500.0 m2. Any variations from the requirements of the proposed zone will require a Development
Variance Permit application. From a preliminary review building height; parking and setback
variances may be required. The proposal will need to comply with those requirements when the site
is subdivided.
Development PermitsDevelopment PermitsDevelopment PermitsDevelopment Permits::::
Pursuant to Section 8.5 of the OCP, a Commercial Development Permit application is required to
ensure proposal achieve the design standard of aesthetic, quality built environment and landscaping
address the current proposal’s compatibility with adjacent development.
Advisory DesigAdvisory DesigAdvisory DesigAdvisory Design Paneln Paneln Paneln Panel::::
A Commercial Development Permit is required and must be reviewed by the Advisory Design Panel
prior to Second Reading.
Development Information MeetingDevelopment Information MeetingDevelopment Information MeetingDevelopment Information Meeting::::
A Development Information Meeting is required for this application. Prior to Second Reading the
applicant is required to host a Development Information Meeting in accordance with Council Policy
6.20.
e)e)e)e) Interdepartmental Implications:Interdepartmental Implications:Interdepartmental Implications:Interdepartmental Implications:
In order to advance the current application, after First Reading, comments and input, will be sought
from the various internal departments and external agencies listed below:
a) Engineering Department;
b) Operations Department;
c) Fire Department;
d) Building Department;
e) Parks Department;
f) School District;
g) Utility companies;
h) Ministry of Transportation and Infrastructure; and
i) Canada Post.
The above list is intended to be indicative only and it may become necessary, as the application
progresses, to liaise with agencies and/or departments not listed above.
This application has not been forwarded to the Engineering Department for comments at this time;
therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this
evaluation will take place between First and Second Reading.
- 6 -
f)f)f)f) Early and Ongoing Consultation:Early and Ongoing Consultation:Early and Ongoing Consultation:Early and Ongoing Consultation:
In respect of Section 475 of the Local Government Act for consultation during an Official Community
Plan amendment, it is recommended that no additional consultation is required beyond the early
posting of the proposed OCP amendments on the City’s website, together with an invitation to the
public to comment.
g)g)g)g) Development Applications:Development Applications:Development Applications:Development Applications:
In order for this application to proceed the following information must be provided, as required by
Development Procedures Bylaw No. 5879–1999 as amended:
1. An OCP Application (Schedule A);
2. A complete Rezoning Application (Schedule C);
3. A Commercial Development Permit (Schedule D);
4. A Development Variance Permit (Schedule E); and
5. A Subdivision Application.
In addition to the above that the applicant provide further information as described on Schedule A; C;
D; and E of the Development Procedures Bylaw No. 5879–1999, along with the information required
for a Subdivision application. Also, any requirements of the Ministry of Transportation and
Infrastructure as the subject properties are located within 800m of controlled access Highway.
Provide an Urban Design transition from the adjacent uses to support the Form and Character
Development Permit. Provide an integrated storm water management plan that is in keeping with
the City’s requirement. A traffic impact study in consultation with MOTI must also be provided.
Consideration in the resulting design to: public art; urban form and place making; pedestrian and
cycling linkage and transitions; both physically and visually to neighouring use must be considered.
The above list is intended to be indicative only, other applications may be necessary as the
assessment of the proposal progresses.
CONCLUSION:CONCLUSION:CONCLUSION:CONCLUSION:
With the adjustments recommended in this report, the development proposal will comply with the
policies of the OCP. Justification has been provided to support the necessary OCP amendment to
redesignated those portions of the properties from Institutional to Commercial. The applicant’s
proposal for half of the proposed apartment to be rental will be a significant contribution toward
achieving the OCP policy and intent of the Housing Action Plan for a broad range of housing options
in the City. It is, therefore, recommended that Council grant First Reading subject to additional
information being provided and assessed prior to Second Reading.
- 7 -
The proposed layout has not been reviewed in relation to the relevant bylaws and regulations
governing subdivision applications. Any subdivision layout provided is strictly preliminary and must
be approved by the City of Maple Ridge’s Approving Officer.
“Original signed by Wendy Cooper”
_______________________________________________
Prepared byPrepared byPrepared byPrepared by: : : : Wendy CooperWendy CooperWendy CooperWendy Cooper, MCIP,RPP, MCIP,RPP, MCIP,RPP, MCIP,RPP
Senior Planning TechnicianSenior Planning TechnicianSenior Planning TechnicianSenior Planning Technician
“Original signed by Chuck Goddard” for
_______________________________________________
Approved by:Approved by:Approved by:Approved by: Christine Carter, M.Christine Carter, M.Christine Carter, M.Christine Carter, M.PPPPLLLL, MCIP, MCIP, MCIP, MCIP, RPP, RPP, RPP, RPP
Director of PlanningDirector of PlanningDirector of PlanningDirector of Planning
“Original signed by Frank Quinn”
____________________________________________________________________________________________________________________________________________________________________________________________
Approved by:Approved by:Approved by:Approved by: Frank Quinn, MBA, P.Frank Quinn, MBA, P.Frank Quinn, MBA, P.Frank Quinn, MBA, P. EngEngEngEng
GM: Public Works & Development ServicesGM: Public Works & Development ServicesGM: Public Works & Development ServicesGM: Public Works & Development Services
“Original signed by Frank Quinn” for
____________________________________________________________________________________________________________________________________________________________________________________________
Concurrence:Concurrence:Concurrence:Concurrence: E.C. E.C. E.C. E.C. SwabeySwabeySwabeySwabey
Chief Administrative OfficerChief Administrative OfficerChief Administrative OfficerChief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Ortho Map
Appendix C – Zone Amending Bylaw No. 7309-2017
Appendix D – Proposed Site Plan
DATE: Jun 9, 2016
2016-202-RZ
BY: JV
PLANNING DEPARTMENT
SUBJECT PROPERTIES
´
Scale: 1:2,500
20542 & 20556 Dewdney Trunk RdLegend
Stream
Indefinite Creek
River Centreline
Major Rivers & Lakes
APPENDIX A
DATE: Jun 9, 2016
2016-202-RZ
BY: JV
PLANNING DEPARTMENT
SUBJECT PROPERTIES
´
Scale: 1:2,500
20542 & 20556 Dewdney Trunk Rd
Aerial Imagery from the Spring of 2011
Legend
Stream
Indefinite Creek
River Centreline
Major Rivers & Lakes
APPENDIX B
CITY OF MAPLE RIDGE
BYLAW NO. 7309-2017
A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended
______________________________________________________________________________
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as
amended;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7309-2017."
2.Those parcel (s) or tract (s) of land and premises known and described as:
Lot 1 District Lot 222 Group 1 New Westminster District Plan BCP17822
Lot 1 District Lot 222 Group 1 New Westminster District Plan BCP1643
and outlined in heavy black line on Map No. 1702 a copy of which is attached hereto and
forms part of this Bylaw, are hereby rezoned to C-2 (Community Commercial).
3.THAT PART 7 COMMERCIAL ZONES, 702 Community Commercial: C-2 , Section 6 SIZE OF
BUILDINGS AND STRUCTURES is amended by adding the following:
c)a height of 22m; and
d)a second storey can be greater than 50% in area of the second storey;
for that portion of Lot 1 District Lot 222 Group 1 NWD Plan BCP 1643 (20556
Dewdney Trunk Road) that is located south of 119th Avenue.
4.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are
hereby amended accordingly.
READ a first time the day of , 20
READ a second time the day of , 20
PUBLIC HEARING held the day of , 20
READ a third time the day of , 20
APPROVED by the Ministry of Transportation and Infrastructure this day of
, 20
ADOPTED, the day of , 20
_____________________________ ____________________________
PRESIDING MEMBER CORPORATE OFFICER
APPENDIX C
119 AVE.
120B AVE.205 ST.1
1
9
A
V
E
.
DEWDNEY TRUNK ROAD
DEWDNEY TRUNK ROAD
LOUGHEED H
W
Y
.
119 AVE.205A ST.206 ST.205422052220535120731204520545
12068
2052820390205561201020514
20492206311206612010
12058204752053012068
20629120302044520399 1205512067
1202520455
1204512031
12019
12033
205032047512052
2037012029
12020
12035
2056912037205552048512038
12012
2039812083
2049512013
12071
20490206452050512026
12040
2061112030
2046820529204652064412061
204502045612075
120652059612015
2043612065
12066
205202058312067
120252047012075
12070
12051
12091
12079
206171207420525
1204020515 12041
75
1
3
A
11
10
1
8
Rem 41
3
Rem 24
36
18 35
A
17
31
12
1
30
A
6
2
10
49
4
5
1
2
15 48
1
8
2
16
1
Rem
Rem 23
1
13
"A"
9
Rem 247
Rem 1
9
9
1
4
6
C
6
1
Rem 26
1
11
B
3
7
32
Rem 29
14
8
2
Rem 1
D
33
Pcl. 'One'
5
7 P 73131P 9801
LMP 46838
LMP 34007
LMP 34007
RP 16
5
6
8
P 76038
P 83237
LMP 5691
P 30456
LMP 3367
3
LMP
3
4
0
0
7 P 57819P 87086
BCP 1643 LMP 5691LMP 40767
LMP
3
3
6
7
3
P 29781
P 76445P 84192P 35923LMP 1278LMP 6473P 29781
LMP 1278BCS 1092LMP 6473RP 8184
P 64073 P 26434BCP 17822
LMP 25177
P 30954
(P 87086)P 30472P 73131LMP 38298 (lease)LMP 34018LMP 27219LMP 37751 (lease)0.569RW 8
3
1
3
6
RW 77448
LMP 25180EPP 19729LMP 34018RW 83136LMP 27218LMP 5692LMP 32053
LMP 46837
R
W
1
5
2
9
8
LMP 32057
RP 72981
EPP 4507
0
LMP 34008
BCP 25878 (lease)EP 69207R
W
7
8
8
1
4
R
W
8
3
6
4
4
LMP 33006
LMP 5692
RW 18394
LMP 25179LMP 38378
BCP44492EP 76039LMP 38985
RP 13792
LMP 32054
R
W
8
3
6
4
4 EP 74773LMP 34008
LMP 40540 (lease)
RW 79675
LMP 37752 (easement)
RW
8
0
0
1
7
EP 83164
RW 69663 LMP 6474´
SCALE 1:2,500
MAPLE RIDGE ZONE AMENDING
Bylaw No.
From:
To:
RS-1 (One Family Urban Residential)
P-4a (Place of Worship Institutional and Educational District)
C-2 (Community Commercial)
7309-2017
APPENDIX D
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: February 20, 2017
and Members of Council FILE NO: 2017-002-RZ
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: First Reading
Zone Amending Bylaw No. 7310-2017
24487 112 Avenue
EXECUTIVE SUMMARY:
An application has been received to rezone the subject property from RS-3 (One Family Rural
Residential) to RS-1b (One Family Urban (medium density) Residential) and RS-1d (One Family Urban
(half acre) Residential). A total of 31 single family lots are proposed. The subject property is split
designated Low Density at the north of the subject site, and Low / Medium Density Residential at the
southwest portion of the site. A watercourse transects between these two residential designations,
and this riparian area is protected by a conservation designation separating the north and south
portions of the site.
The subject property is within the Albion Area Plan and the Urban Boundary. The applicant will be
using density bonusing provisions to allow for reduced parcel sizes in these two land use
designations. The Low Density designation aligns with the RS-1d One Family Urban (half acre)
Residential Zone. Density bonusing provisions in the Zoning Bylaw for this designation would permit
the creation of 557 square metre lots, a parcel size that is consistent with the RS-1b Zone. The
portion of the site that is designated Low / Medium Density aligns with a number of zones, with the
RS-1b (One Family Urban (Medium Density) Residential) Zone being the highest density permitted.
Density bonusing provisions in this designation allow the creation of parcel sizes of 371 square
meters, a parcel size that is consistent with the R-1 Residential District Zone. Financial
contributions in exchange for this increased density are required under density bonusing provisions.
These matters are discussed further in this report.
In addition to the required fees for the Density bonus provisions, this single family subdivsion
proposal will be subject to the Community Amenity Contribution Program. The rates for single family
development have been established at $5100.00 per single family lot created.
To proceed further with this application additional information is required as outlined below.
RECOMMENDATIONS:
In respect of Section 475 of the Local Government Act, requirement for consultation during the
development or amendment of an Official Community Plan, Council must consider whether
consultation is required with specifically:
i.The Board of the Regional District in which the area covered by the plan is located, in the
case of a Municipal Official Community Plan;
ii.The Board of any Regional District that is adjacent to the area covered by the plan;
iii.The Council of any municipality that is adjacent to the area covered by the plan;
iv. First Nations;
v.Boards of Education, Greater Boards and Improvements District Boards; and
1103
- 2 -
vi. The Provincial and Federal Governments and their agencies.
and in that regard it is recommended that no additional consultation be required in respect of this
matter beyond the early posting of the proposed Official Community Plan amendments on the City’s
website, together with an invitation to the public to comment, and;
That Zone Amending Bylaw No. 7310-2017 be given first reading; and
That the applicant provide further information as described on Schedules A, B, F, G and I
of the Development Procedures Bylaw No. 5879–1999, along with the information required for a
Subdivision application.
DISCUSSION:
a) Background Context:
Applicant: Krahn Engineering Ltd. Kevin Bennett
Legal Description: Lot: C, Section: 15, Township: 12, Plan: NWP23217
OCP:
Existing: Low/Medium Density Residential), Conservation, Low/Medium
Density Residential
Proposed: (Low/Medium Density Residential, Conservation, Low/Medium
Density Residential
Zoning:
Existing: RS-3 (One Family Rural Residential)
Proposed: RS-1b (One Family Urban (Medium Density) Residential), RS-1d
(One Family Urban (half acre) Residential) (density bonus to R-1
and RS-1b parcel sizes)
Surrounding Uses:
North: Use: Farm and Rural Residential
Zone: RS-3 One Family Rural Residential
Designation: Agricultural
South: Use: Rural Residential and vacant (2 parcels)
Zone: RS-3 One Family Rural Residential
Designation: Low Medium Density and Conservation
East: Use: Rural Residential
Zone: RS-3 One Family Rural Residential
Designation: Low Density Residential
West: Use: vacant
Zone: R-1 Residential District
Designation: Low Medium Density Residential
Existing Use of Property: Vacant
Proposed Use of Property: Urban Residential (Albion Area Plan)
Site Area: 4.567 HA. (11.3 acres)
Access: 112 Avenue
Servicing requirement: Urban Standard
- 3 -
b) Site Characteristics:
The subject property is at the north edge of the Albion Area Plan and is bounded to its north by lands
within the Agricultural Land Reserve. The site is characterized by steep slopes and a watercourse
which divides it into two developable portions.
c) Project Description:
This rezoning application proposes a 31 lot single family subdivision in accordance with the Albion
Area Plan. Due to the presence of steep slopes and the watercourse, ground truthing will be
required to establish the conservation area which may reduce the proposed developable area. Due
to possible adjustments in the conservation boundary, an amendment to the Official Community Plan
may be triggered.
At this time the current application has been assessed to determine its compliance with the Official
Community Plan (OCP) and provide a land use assessment only. Detailed review and comments will
need to be made once full application packages have been received. A more detailed analysis and a
further report will be required prior to Second Reading. Such assessment may impact proposed lot
boundaries and yields, OCP designations and Bylaw particulars, and may require application for
further development permits.
d) Planning Analysis:
Official Community Plan:
The development site is located within the Albion Area Plan and is currently designated Low Density
Residential, Low/Medium Density Residential, and Conservation. For the proposed development an
OCP amendment may be required to adjust the existing conservation boundaries.
As the subject property is bounded to its north by lands within the Agricultural Land Reserve, an
Agricultural Impact Assessment will be required as part of this application. In addition, the
expectation is that an agricultural buffer will be provided at the northern property line. It is
recognized that lot yields may be reduced by this requirement. A similar provision was made for the
development to the west of the subject property, with a buffer of roughly 15 metres.
Zoning Bylaw:
The current application proposes to rezone the property located at 24487 112 Avenue from RS-3
(One Family Rural Residential) to RS-1d One Family Urban (half acre) Residential, and RS-1b (One
Family Urban (Medium Density) Residential) A total of 31 single family lots are proposed. The
minimum lot size for the current RS-3 One Family Rural Residential zone is 8000 m2, the minimum
lot size for the proposed RS-1d Zone is 2000 m2, and the minimum lot size for the proposed RS-1b
Zone is 557 m2. As the subject property is within the Albion Area Plan, this proposal can use density
bonusing provisions to reduce lot size and increase lot yield, in exchange for financial contributions
towards local amenities. The minimum lot sizes with density bonusing provisions are 557m2 for the
RS-1d Zone and 371 m2 for the RS-1b Zone. Any variations from the requirements of the proposed
zones will require a Development Variance Permit application.
The applicant will be utilizing density bonusing provisions in order to attain a greater number of
parcels on this site. The funds received will contribute to eligible amenities within the Albion Area
Plan boundaries, including the construction and maintenance of Parks; Multi-Use Trails; or Civic
Facilities. Density is determined by the area applied to lot size, lot width, and lot depth. As
demonstrated in the following Zoning Bylaw excerpt:
- 4 -
A Density Bonus maybe applied in exchange for an Amenity Contribution as follows:
1) For the RS-1d zone, the base density is a minimum net lot area of 2,000m2, minimum lot
width of 30m, and minimum lot depth of 40m. A Density Bonus is an option in the RS-1d
zone and shall be applied as follows:
a. An Amenity Contribution of $3,100 per lot will be required in any subdivision
containining one or more lots with an area of less than 2,000m2, payable when the
Approving Officer approves the subdivision.
b. The maximum density permitted through the Density Bonus option is:
i. minimum net lot area of 557m2;
ii. minimum lot width of 15.0m;
iii. minimum lot depth of 27m.
c. Zoning requirements consistent with the RS-1b One Family Urban (Medium Density
Residential zone will apply and supersede the zoning requirements for theRS-1d zone.
2) For the RS-1b zone, the base density is a net lot area of 557m2. A Density Bonus is an option
in the RS-1b zone and shall be applied as follows:
a. An Amenity Contribution of $3,100 per lot will be required in any subdivision containing
one or more lots with an area of less than 557m2, payable when the Approving Officer
approves the subdivision.
b. The maximum density permitted through the Density Bonus option is:
i. minimum net lot area of 371m2;
ii. minimum lot width of 12.0m;
iii. minimum lot depth of 24m.
c. Zoning requirements consistent with the R-1 Residential District zone will apply and
supersede the zoning requirements for the RS-1b zone.
Properties that are reduced in size under the Density Bonus Provisions will continue to reflect their
original zone (i.e. RS-1d, or RS-1b) in compliance with the land use designations of the Albion Area
Plan.
Amenity Contributions:
As all of the proposed parcels created will be using these density bonusing provisions, the potential
contribution from this program will be 31 lots at $3,100.00, or a $96,100.00 contribution. The
Community Amenity Contribution Program will also apply, for 31 lots at $5,100.00, for an additional
$158,100.00 contribution.
These amounts are a reflection of total anticipated lot yield and will be reduced if the lot yield is
reduced.
Development Permits:
Pursuant to Section 8.9 of the OCP, a Watercourse Protection Development Permit application is
required for all developments and building permits within 50 metres of the top of bank of all
watercourses and wetlands. The purpose of the Watercourse Protection Development Permit is to
ensure the preservation, protection, restoration and enhancement of watercourse and riparian
areas.
- 5 -
Pursuant to Section 8.10 of the OCP, a Natural Features Development Permit application is required
for all development and subdivision activity or building permits for:
All areas designated Conservation on Schedule “B” or all areas within 50 metres of an
area designated Conservation on Schedule “B”, or on Figures 2, 3 and 4 in the Silver
Valley Area Plan;
All lands with an average natural slope of greater than 15 %;
All floodplain areas and forest lands identified on Natural Features Schedule “C”
to ensure the preservation, protection, restoration and enhancement of the natural environment and
for development that is protected from hazardous conditions.
Development Information Meeting:
A Development Information Meeting is required for this application. Prior to Second Reading the
applicant is required to host a Development Information Meeting in accordance with Council Policy
6.20.
e) Interdepartmental Implications:
In order to advance the current application, after First Reading, comments and input, will be sought
from the various internal departments and external agencies listed below:
a) Engineering Department;
b) Operations Department;
c) Fire Department;
d) Building Department;
e) Parks Department;
f) School District;
g) Utility companies;
h) Ministry of Transportation and Infrastructure;
i) Agricultural Land Commission;
j) Fisheries & Oceans Canada;
k) Ministry of Environment; and
l) Canada Post.
The above list is intended to be indicative only and it may become necessary, as the application
progresses, to liaise with agencies and/or departments not listed above.
This application has not been forwarded to the Engineering Department for comments at this time;
therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this
evaluation will take place between First and Second Reading.
f) Early and Ongoing Consultation:
In respect of Section 475 of the Local Government Act for consultation during an Official Community
Plan amendment, it is recommended that no additional consultation is required beyond the early
posting of the proposed OCP amendments on the City’s website, together with an invitation to the
public to comment.
- 6 -
g) Development Applications:
In order for this application to proceed the following information must be provided, as required by
Development Procedures Bylaw No. 5879–1999 as amended:
1. An OCP Application (Schedule A);
2. A complete Rezoning Application (Schedule B or Schedule C);
3. A Watercourse Protection Development Permit Application (Schedule F);
4. A Natural Features Development Permit Application (Schedule G);
5. A Subdivision Application.
The above list is intended to be indicative only, other applications may be necessary as the
assessment of the proposal progresses.
CONCLUSION:
The development proposal is in compliance with the OCP, therefore, it is recommended that Council
grant First Reading subject to additional information being provided and assessed prior to Second
Reading.
It is recommended that Council not require any further additional OCP consultation.
The proposed layout has not been reviewed in relation to the relevant bylaws and regulations
governing subdivision applications. Any subdivision layout provided is strictly preliminary and must
be approved by the City of Maple Ridge’s Approving Officer.
“Original signed by Diana Hall”
_______________________________________________
Prepared by: Diana Hall, MA (Planning), MCIP, RPP
Planner 2
“Original signed by Christine Carter”
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn, MBA, P. Eng
GM: Public Works & Development Services
“Original signed by E.C. Swabey”
_______________________________________________
Concurrence: E.C. Swabey
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Ortho Map
Appendix C – Zone Amending Bylaw No. 7310-2017
Appendix D – Proposed Site Plan
DATE: Jan 3, 2017
FILE: 2017-002-RZ
BY: PC
PLANNING DEPARTMENT
SUBJECT PROPERTY
´
Scale: 1:2,500
24487 112 AVENUELegend
Stream
Ditch Centreline
Indefinite Creek
Lake or Reservoir
APPENDIX A
City of Pitt
Meadows
District of
Langley District of MissionFRASER R.
^
DATE: Jan 3, 2017
FILE: 2017-002-RZ
BY: PC
PLANNING DEPARTMENT
SUBJECT PROPERTY
´
Scale: 1:2,500
24487 112 AVENUE
Aerial Imagery from the Spring of 2015
APPENDIX B
CITY OF MAPLE RIDGE
BYLAW NO. 7310-2017
A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended
______________________________________________________________________________
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as
amended;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7310-2017."
2.That parcel or tract of land and premises known and described as:
Lot C Section 15 Township 12 New Westminster District Plan 23217
and outlined in heavy black line on Map No. 1703 a copy of which is attached hereto
and forms part of this Bylaw, is hereby rezoned to RS-1b (One Family Urban (Medium
Density) Residential), RS-1d (One Family Urban (half acre) Residential).
3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached
thereto are hereby amended accordingly.
READ a first time the day of , 20
READ a second time the day of , 20
PUBLIC HEARING held the day of , 20
READ a third time the day of , 20
ADOPTED, the day of , 20
_____________________________ ____________________________
PRESIDING MEMBER CORPORATE OFFICER
APPENDIX C
243B ST.112 AVE.112B AVE.
113 AVE.
113A AVE.
112 AVE.
113 AVE.244 ST.243B ST.112 AVE.244 ST.112B AVE.
112A AVE.
112 AVE.243542441224545/49244282440324427244662442124401244162440411235 244412437511250 243552440111355 244332441224404244092435811260 2445011264 243622436124405244632440611299
11256 2432611225 24407245922437424423244152444524405244582436024465243642436311325 244092441111235
2441424358244422441624413244132440611295
11297 244202440811276
2433624351
2441011242 244112442224426244621127524350 24437244132437224442244072434911345
2441411289
24317244192434611365
244292444611263
11315
2445724439244082440311285
24487243482435924365244092445324515/31243252443011265 2442124341243852430924443243732
4
3
5
3
244152440224331244022439511269
24341244382441011305
11266 24449244052443811335
68
32
45
80
16
2
38
73
6
22
63
6430
A
19
43
79
41
29
6
50
54
25
34
15
26
42
44
76
12
4
15
25
60
13
45
31
24 23
11
7127
65
33
37
48 62
13 20
41
36
47
20
30
PARK
67
21
66
57
43
1
32
22
7
5944
PARK
56
PARK
11
7518
14
B
33
5
29
3
3
Rem A
27
46
12
9
8
39
Rem 2
PARK
38
Rem 42
77 78
5240
82
31
55
24
17
69
1
PARK
12
70
39
46
18
81
10
53 51
PARK
61
26
72
1
21
13
47
23 74
35
49
16
2PARK17
19
28
37
58
11
28
C
14
REM 8
40
EPP 37274
P 22387
P 23217
EPP 27594
P 23217
EPP 54924
SK 6979EPP 31277EPP 5
4
9
2
4
EPP 37274
EP 15693 EPP 62330P 61001
EPP 56126
P 77744 EPP 37274EPP 44181
EPP 27594
EPP 54924
EPP 4
4
1
8
1
P 28632
EPP 54924
EPP 31277EPP 27594
EPP 31277EPP 31277
EPP 54924
EPP 53749 EPP 54924
EPP 31277
EPP 31277
EPP 44181EPP 37274
P 77744 P 35802
P 21322
EP 30021
EPP 27594
P 28632
P 6452
P 61001
EPP 44181
EPP 27594 EP 45044EPP 54927EPP 31383
EPP 54925EPP 54925
EP 77745
EPP 42088EPP 42088RW 61287EPP 44335EPP 31383EPP 48794
EPP 31383 EP 45045EPP 44335
EPP 44
3
3
5
EPP 31383EPP 54925P 45684
EPP 44335
EPP 44335
EPP 44335
EPP 42805
BCP 49216EPP 42088
112 AVE.
´
SCALE 1:3,500
MAPLE RIDGE ZONE AMENDING
Bylaw No.
From:
To:
RS-3 (One Family Rural Residential)
RS-1b (One Family Urban (Medium Density) Residential)
RS-1d (One Family Urban (Half Acre) Residential)
7310-2017
Urban Area Boundary
Urban Area Boundary
APPENDIX D
-1 -
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: February 20, 2017
and Members of Council FILE NO: 2015-345-RZ
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: Second Reading
Zone Amending Bylaw No. 7205-2016
12106 230 Street
EXECUTIVE SUMMARY:
An application has been received to rezone the subject property located at 12106 230 Street, from
RS-1 (One Family Urban Residential) and RS-3 (One Family Rural Residential) to R-1 (Residential
District), to permit a future subdivision of approximately 2 lots. Council granted first reading to Zone
Amending Bylaw No.7205-2016 on February 9, 2016.
This application is in compliance with the Official Community Plan (OCP). Pursuant to Council
resolution, this application is exempt from the Community Amenity Contribution Program, because it
is proposing one additional lot.
RECOMMENDATIONS:
1)That Zone Amending Bylaw No. 7205-2016 be given second reading, and be forwarded to Public
Hearing;
2)That the following terms and conditions be met prior to final reading:
i)Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of
the deposit of a security, as outlined in the Agreement;
ii)Road dedication on 230 Street, as required;
iii)Registration of a Restrictive Covenant for Stormwater Management; and
iv) In addition to the site profile, a disclosure statement must be submitted by a Professional
Engineer advising whether there is any evidence of underground fuel storage tanks on the
subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the
subject property is not a contaminated site.
DISCUSSION:
1)Background Context:
Applicant: Fred Worthy
Legal Description: Lot 32, Section 20, Township 12, New Westminster District Plan 24720
1104
- 2 -
OCP:
Existing: Urban Residential
Zoning:
Existing: RS-1 (One Family Urban Residential), RS-3 (One Family Rural Residential)
Proposed: R-1 (Residential District)
Surrounding Uses:
North: Use: Single Family Residential
Zone: RS-3 (One Family Rural Residential)
Designation: Urban Residential
South: Use: Single Family Residential
Zone: RS-1 (One Family Urban Residential)
Designation: Urban Residential
East: Use: Single Family Residential
Zone: RS-1b (One Family Urban (Medium Density) Residential)
Designation: Urban Residential
West: Use: Single Family Residential
Zone: RS-1 (One Family Urban Residential), and RS-3 (One Family
Rural Residential)
Designation: Urban Residential
Existing Use of Property: Residential
Site Area: 0.12 ha. (0.30 acres)
Access: 230 Street
Servicing requirement: Urban Standard
2) Project Description:
The current application proposes to rezone the subject property, located at 12106 Street, from RS-1
(One Family Urban Residential) and RS-3 (One Family Rural Residential) to R-1 (Residential District)
to permit future subdivision into two lots. The proposed lot size of 538m2 – 695m2 will ensure
compatibility with existing lots in the surrounding neighbourhood. The existing residence will remain
on the northern portion of the property, with the new lot proposed on the southern portion. Access
for the new lot is proposed to be off of 230 Street.
3) Planning Analysis:
i) Official Community Plan:
The OCP designates the subject property as Urban Residential, and development of the property is
subject to the Major Corridor infill policies of the OCP. These policies require that development be
compatible with the surrounding neighbourhood, with particular attention given to site design
setbacks and lot configuration with the existing pattern of development in the area. The proposed
rezoning to R-1 (Residential District) is in conformance with the Urban Residential designation and
infill policies. No OCP amendment will be required to allow the proposed R-1 (Residential District)
zoning.
- 3 -
ii) Zoning Bylaw:
The current application proposes to rezone the subject property from RS-1 (One Family Urban
Residential) and RS-3 (One Family Rural Residential), to R-1 (Residential District) to permit future
subdivision into two lots. The minimum lot size for the proposed R-1 (Residential District) zone is
371m2 (3993 ft2). The proposed lots will be larger than required, at 695 m 2 (7480 ft2) and 538 m2
(5790 ft2). No variations from the requirements of the proposed zone are anticipated at this point in
time of the process.
4) Environmental Implications:
The Arborist Report prepared by Koome Urban Forestry, dated April 29, 2016, identifies a number of
trees for removal and a number for retention. The City required two modifications to the
recommendations in the report. A Tree Permit application is required, and the permit can be issued
after subdivision approval. There will be no requirement for replacement trees on site due to the
number of trees being retained. Street trees will be included in the Engineering Servicing Agreement.
CONCLUSION:
The proposed rezoning to R-1 (Residential District) is in conformance with the Urban Residential
designation and infill policies of the OCP. It is recommended that second reading be given to Zone
Amending Bylaw No. 7205-2016, and that application 2015-345-RZ be forwarded to Public Hearing.
“Original signed by Chuck Goddard” for
_______________________________________________
Prepared by: Therese Melser
Planning Technician
“Original signed by Christine Carter”
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn, MBA, P.Eng
GM: Public Works & Development Services
“Original signed by E.C. Swabey”
_______________________________________________
Concurrence: E.C. Swabey
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Ortho Map
Appendix C – Zone Amending Bylaw No. 7205-2016
Appendix D – Subdivision Plan
City of Pitt
Meadows
District of
Langley District of MissionFRASER R.
^
DATE: Nov 16, 2015
2015-345-RZ
BY: JV
PLANNING DEPARTMENT
121A
CHERRYWOOD DRIVEEAGLE
A
V
E
.GEE ST.230 ST.230 ST.AVE.
GROV
EAPPL
E
12115
12084
12169
23011
12164
1214822981
1213612116
12130
12141
12144
12170
12145
2300712152
12085
12022
12165
12124
12094
230
0
3
12053
12114
12064
2300912153
12154
2311812036 230051215512127 2308023060229911213712067
1213412155
2307523074231222295412146
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230561213823119
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1216322951
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12106 1214212149
12175
12173
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2307112135 2296112107
1214012174
12161
12159
1214112095
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12104 2307312145
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22940229411213512041
230
6
4
12151
12147
23068
121392306712163
12157
12074
12125 2308612175 12173
1213312073
SUBJECT PROPERTY
´
Scale: 1:1,500
12106 230 Street
2011 Image
APPENDIX A
City of Pitt
Meadows
District of
Langley District of MissionFRASER R.
^
DATE: Nov 16, 2015
2015-345-RZ
BY: JV
PLANNING DEPARTMENT
121A
CHERRYWOOD DRIVEEAGLE
A
V
E
.GEE ST.230 ST.230 ST.AVE.
GROV
EAPPL
E
12164
2115
12084
12169
23011
1214822981
12116
1213612144
12141
12130
12153
12170
12152
2300712022
12085
12053
23
0
0
32300912124
12067
12094 2311812064
12036
12155
12154
230052299112127 230802145
12137230601213412048
12165
121382297612114 23074229542155
12056
2311
92307512168
12146
12105
12164
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12145
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12151 2306712074
1213512064 2308612041
23068
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23
0
6
4
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121392125
2135
1214112095
12157
SUBJECT PROPERTY
´
Scale: 1:1,500
12106 230 Street
2011 Image
Aerial Imagery from the Spring of 2011
APPENDIX B
CITY OF MAPLE RIDGE
BYLAW NO. 7205-2016
A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended
______________________________________________________________________________
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as
amended;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7205-2016."
2.That parcel or tract of land and premises known and described as:
Lot 32 Section 20 Township 12 New Westminster District Plan 24720
and outlined in heavy black line on Map No. 1656 a copy of which is attached hereto
and forms part of this Bylaw, is hereby rezoned to R-1 (Residential District).
3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached
thereto are hereby amended accordingly.
READ a first time the 9th day of February, 2016.
READ a second time the day of , 20
PUBLIC HEARING held the day of , 20
READ a third time the day of , 20
ADOPTED the day of , 20
_____________________________ ____________________________
PRESIDING MEMBER CORPORATE OFFICER
APPENDIX C
229212295012064
12057
12073
12116
2300912155 12148
121392307012134
12164 12165
23
0
0
3
1214223056 23
0
6
4
1213512115
12125
1215522936
12144
12154
12107
12127
12169
12153 230751214012095
12105
12145
2295412094
12163
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12022
12170
2300712157
12145
12144 2307112085
1207422976
23011
23013
12161
12169
12164
23060121382311812124
12064
12106
12130
12140
12163
1214112137121362294012135
12175
12053
12173
12048
12152
12166
12149
12151
12159
12146
12168
2311
9
12084
12104
12114
12067
12141
12036
12056
12147
230052311
5
23068
12134GEE ST.AVE.
121A
GROV
ECHERRYWOOD DRIVEAPPLE230 ST.230 ST.BCP 22903
269
310
283
38
1
11
15
P 20969P 24720377
378
371
444
417
4
284
279
P 2096913
(BCP 8273)
30
23
370
P 49271
442
419
271
266
282
21
457
374
372
381
383
385
451
439
416
449
437
267
270
280
P 4429216
2
10
25
24
P 2096922
380
375P 75587368
366
P 66938 P 75587438
446
272
5
234
BCP 37415
P 45071
275
BCP 9320P871138
3 BCP 827326
P 75587382
329
384
441
440
P 75587
Rem
418
447
448273
281
278
276
P 32509
P 15849
A P 66938379
445
386
453
268
LOT A
309
12
14
1
31
32
369
367
317
443
4
277
9
2
373
Rem.
450
P 6
6
9
3
8
387RP 87822EP 66939BCP 9319LMP 41200
EP 44294
EP 68452BCP 38398
EP 35748
BCP 9321
BCP 5567 BCP 5568
´
SCALE 1:1,500
MAPLE RIDGE ZONE AMENDING
Bylaw No.
Map No.
From:
To:
RS-1 (One Family Urban Residential)
RS-3 (One Family Rural Resdiential)
R-1 (Residential District)
7205-2016
1656
APPENDIX D
-1 -
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: February 20, 2017
and Members of Council FILE NO: 2016-009-RZ
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: Second Reading
Zone Amending Bylaw No. 7220-2016
23729 Dewdney Trunk Road
EXECUTIVE SUMMARY:
An application has been received to rezone the 1.0 ha (10,000 m2, 2.5 acre) subject property
located at 23729 Dewdney Trunk Road from RS-3 (One Family Rural Residential) to RM-1
(Townhouse Residential), for future construction of a 41 unit multi-family development. Council
granted first reading to Zone Amending Bylaw No. 7220-2016 on March 8, 2016. The minimum lot
size for the current RS-3 zone is 8000m2 if served by community water. The proposed RM-1 Zone
has a minimum parcel size of 557m2.
This application is in compliance with the Official Community Plan.
RECOMMENDATIONS:
1)That Zone Amending Bylaw No. 7220-2016 be given second reading, and be forwarded to Public
Hearing;
2)That the following terms and conditions be met prior to final reading:
i)Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of
the deposit of a security, as outlined in the Agreement;
ii)Road dedication on Dewdney Trunk Road and for the proposed lane as required;
iii)Registration of a Restrictive Covenant for the Geotechnical Report;
iv) Registration of a Restrictive Covenant for protecting the Visitor Parking;
v)Registration of a Restrictive Covenant for Stormwater Management;
vi) If the Director of Waste Management from the Ministry of Environment determines that a
site investigation is required based on the submitted Site Profile, a rezoning, development,
or development variance permit cannot be approved until a release is obtained for the
subject property;
vii) In addition to the site profile, a disclosure statement must be submitted by a Professional
Engineer advising whether there is any evidence of underground fuel storage tanks on the
subject property(ies). If so, a Stage 1 Site Investigation Report is required to ensure that
the subject property is not a contaminated site.
1105
- 2 -
DISCUSSION:
1) Background Context:
Applicant: Focus Architecture Inc.
Owner: Chang Long Jay and Mee Yuen Jay
Legal Description: Parcel “2” (J43410E) of Parcel “A” (Explanatory Plan 1734) of
the South East Quarter Section 21 Township 12 Except Firstly:
Parcel “One” (Explanatory Plan 17000); Secondly: Part
Subdivided by Plan LMP36965; New Westminster District
OCP:
Existing: Urban Residential
Zoning:
Existing: RS-3 (One Family Rural Residential)
Proposed: RM-1 (Townhouse Residential)
Surrounding Uses:
North: Use: Single Family Residential
Zone: RS-1b (One Family Urban (Medium Density) Residential)
Designation: Urban Residential
South: Use: Single Family Residential
Zone: RS-1b (One Family Urban (Medium Density) Residential),
CD-1-93 (Amenity Residential District)
Designation: Urban Residential
East: Use: Single Family Residential
Zone: RS-3 (One Family Rural Residential)
Designation: Urban Residential
West: Use: Single Family Residential, Multi-Family Residential
Zone: R-3 (Special Amenity Residential District), RM-1 (Townhouse
Residential)
Designation: Urban Residential
Existing Use of Property: Single Family Residential
Proposed Use of Property: Multi-Family Residential
Site Area: 1.0 ha (2.5 acres)
Access: 237 Street
Servicing requirement: Urban Standard
2) Project Description:
The applicant proposes to rezone the subject property from RS-3 (One Family Rural Residential) to
RM-1 (Townhouse Residential) to permit 41 townhouse units, with access from 237th Street. All of
the units are proposed to have double car garages and three bedrooms. The proposed unit size
ranges from 126 m2 to 139 m2 (1,355 ft2 – 1,492 ft2). Rezoning requirements include dedication at
the north property line to create a lane (120A Lane) that will eventually connect from 237th (west
edge) to 238 Street (east edge). The completion of this access route will occur incrementally with
successive applications for redevelopment of the remaining lots on this portion of Dewdney Trunk
Road.
- 3 -
3) Planning Analysis:
Official Community Plan:
The subject property is located within the Urban Area Boundary and is designated Urban Residential
in the OCP. The subject property fronts Dewdney Trunk Road, which is identified as a Major Corridor
in Figure 4, Appendix E of the OCP. There are a range of development options that comply with
Major Corridor Residential Infill policies subject to neighbourhood compatibility and context. Major
Corridor residential infill options are described in Policy 3-20, as follows:
Major Corridor Residential Infill developments must be designed to be compatible with the
surrounding neighbourhood and will be evaluated against the following criteria:
a) building forms such as single detached dwellings, duplexes, triplexes, fourplexes,
townhouses, apartments, and small lot intensive residential developments subject
to Policy 3-21;
b) a maximum height of two and one-half storeys with an emphasis on ground
oriented units for all developments except for apartments;
c) a maximum height of four storeys for apartments; and
d) adherence to Development Permit Guidelines for multi-family and intensive
residential developments as outlined in Chapter 8 of the Official Community Plan.
Compatibility criteria for residential infill are further detailed in Policy 3-21 which states:
All Neighbourhood and Major Corridor Residential infill developments will respect and reinforce
the physical patterns and characteristics of established neighbourhoods, with particular attention
to:
a) the ability of the existing infrastructure to support the new development;
b) the compatibility of the site design, setbacks, and lot configuration with the
existing pattern of development in the area;
c) the compatibility between building massing and the type of dwelling units in the
proposed development and the surrounding residential properties;…
The proposed RM-1 (Townhouse Residential) zone is in compliance with the Urban Residential land
use designation. Neighbourhood compatibility considerations include similar height and massing to
existing single family homes. Construction of 120A Lane along the north property line will ensure an
additional setback distance between then existing single family homes and the new proposed
townhouses.
Zoning Bylaw:
The current application proposes to rezone the subject property, located at 23729 Dewdney Trunk
Road, from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential) to permit
approximately 41 townhouse units. The minimum lot size for the current RS-3 (One Family Rural
Residential) zone is 8,000 m2, and the minimum lot size for the proposed RM-1 (Townhouse
Residential) zone is 557 m2. This application includes requests for variances, which are discussed
in greater detail later in this report.
Development Permits:
Pursuant to Section 8.7 of the OCP, a Multi-Family Development Permit application is required to
ensure the current proposal enhances existing neighbourhoods with compatible housing styles that
meet diverse needs, and minimize potential conflicts with neighbouring land uses.
- 4 -
Off-Street Parking And Loading Bylaw:
The Off-Street Parking and Loading Bylaw specifies that the RM-1 Zone provide 2.0 parking stalls per
dwelling unit, with an additional 0.2 stalls per unit for visitor parking. As this development proposes
41 dwelling units, the total number of required parking units is 82 regular stalls and 9 visitor stalls
for a total requirement of 91 stalls.
There are 82 stalls proposed that will be enclosed in the double garage proposed for each unit. An
additional 30 tandem stalls on unit aprons are proposed for units with sufficient driveway length to
accommodate them. There are 12 visitor stalls proposed that are distributed throughout the site.
These additional stalls amount to a total number of 124 stalls to be provided, whereas 91 stalls are
required..
Proposed Variances:
A Development Variance Permit application has been received for this project and involves the
following relaxations (see Appendix D):
1. Exterior Side Yard Setback: The required setback is 7.5 metres, and the proposed
setback is 6.0 metres.
2. Interior Side Yard Setback. The required setbacks to the lane are 6.0 metres. The
structural supports for decking are setback 4.48 metres from this property line.
3. Rear Yard Setback. The required rear yard setbacks are 7.5 metres. The structural
supports for decking are 6.35 from the rear property line.
4. Siting. Required: A continuous 90 degree horizontal arc unencumbered by
buildings on the same lot of a radius not less than 15 metres from the centre of all
required windows in a living room. The site plan proposes a radius of 12 meters for
this purpose.
These requested variances to the RM-1 Zone will be the subject of a future Council report. In
addition to the above, the Engineering Department notes that under certain circumstances, the
Subdivision and Development Servicing Bylaw requirement for underground Hydro and telephone
wires may be varied. If eligible for this exemption, the applicant would be required to provide funds
in order that in the future these services could be provided underground.
Development Permits:
Pursuant to Section 8.7 of the OCP, a Multi-Family Development Permit application is required to
ensure the current proposal enhances existing neighbourhoods with compatible housing styles that
meet diverse needs, and minimize potential conflicts with neighbouring land uses.
Advisory Design Panel:
The Advisory Design Panel (ADP) reviewed the form and character of the proposed development
and the landscape plans at a meeting held on October 11, 2016. Following a presentation of
the project plans by the project team, the Advisory Design Panel made the following resolution:
That the application be supported and the following concerns be addressed as the develops and be
submitted to Planning staff for follow-up:
1. Consider carrying forward the frontage finishes on rear of buildings for further architectural
variation.
Frontage finishes were carried forward on the area of the building for further architectural
variation. These changes are reflected in revised elevation drawings and will be detailed in the
Development Permit report.
- 5 -
2. Consider the south façade to be more pedestrian oriented and interactive. Possibly achieved by
trellis, landscape and or building elevation treatments.
Larger windows and trellises will be provided on the Dewdney Trunk Road frontage.
3. Consider further emphasis on the pedestrian entryways off of Dewdney Trunk Road.
Trellises were also added at pedestrian entries off Dewdney Trunk Road.
4. Consider wrapping the Tudor finishes around the sides of the units.
This feature was included in the original plan.
5. Consider additional traffic calming with different hard surface finishes accented throughout
development.
This change will be reflected in the landscape drawings.
6. Consider internal pathway connections along rear of buildings five, six, seven and eight.
This change would impact the provision of private backyards, which the applicant considers a
greater priority for resident enjoyment. In addition, the applicant states this change would affect
the required provision of usable open space specified for each dwelling unit.
7. Provide further landscape enhancements at corner of 237th Street and Dewdney Trunk and at
entryway adjacent to open space play area.
The applicant has agreed to make these changes.
The ADP concerns have been addressed and are reflected in the current plans. A detailed
description of how these items were incorporated into the final design will be included in a future
development permit report to Council.
Development Information Meeting:
A Development Information Meeting was held at Hammond Hall on September 20, 2016. A total of
17 people attended the meeting. A summary of the main comments and discussions with the
attendees was provided by the applicant. The main concern noted was parking in the area and the
impacts that additional residences (and vehicles) would bring to the neighbourhood. The applicant
has responded by providing more off street parking than required with 30 apron stalls and 3 extra
visitor stalls.
4) Environmental Implications:
The application was referred to the Environmental Section of the Planning Department. No concerns
were noted. The Arborist’s report noted that all of the existing trees would need to be removed. The
required process would be a tree cutting permit and provisions for replacement trees on the site.
5) Traffic Impact:
A traffic impact assessment has been submitted in support of this proposal. No significant impacts
were noted.
6) Interdepartmental Implications:
Engineering Department:
The Engineering Department confirms that the site may be served by the existing sewer. Required
upgrades will include 237th Street to a collector standard. Dedication will be required along
Dewdney Trunk Road and for the lane at the north property line.
- 6 -
License, Permits and Bylaws Department:
Building Department comments will be provided for the Development Permit, and will be before
Council as part of this development process.
Fire Department:
Fire Department comments include:
the need for a Construction Fire Safety Plan;
submission of architectural plans for pre-incident planning;
specifications for emergency access;
private fire hydrant requirements for this strata development; and
security measures for existing structures prior to demolition
6) Citizen/Customer Implications:
Opportunities for public comment have been provided at the Development Information Meeting. An
additional opportunity will be provided at the required Public Hearing for this application.
CONCLUSION:
It is recommended that second reading be given to Zone Amending Bylaw No. 7220-2016, and that
application 2016-009-RZ be forwarded to Public Hearing.
“Original signed by Diana Hall”______________________
Prepared by: Diana Hall
Planner 2
“Original signed by Chuck Goddard” ____for_____
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”_____________________
Approved by: Frank Quinn, MBA, P.Eng
GM: Public Works & Development Services
“Original signed by E.C. Swabey”______________________
Concurrence: E.C. Swabey
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Ortho Map
Appendix C – Zone Amending Bylaw No. 7220-2016
Appendix D – Site Plan
Appendix E – Building Elevation Plans
Appendix F – Landscape Plan
DATE: Jan 22, 2016
FILE: 2016-009-RZ
BY: PC
PLANNING DEPARTMENT
SUBJECT PROPERTY
´
Scale: 1:2,000
23729 DEWDNEY TRUNK ROADLegend
Stream
Ditch Centreline
Indefinite Creek
APPENDIX A
City of Pitt
Meadows
District of
Langley District of MissionFRASER R.
^
DATE: Jan 22, 2016
FILE: 2016-009-RZ
BY: PC
PLANNING DEPARTMENT
SUBJECT PROPERTY
´
Scale: 1:2,000
23729 DEWDNEY TRUNK ROAD
Aerial Imagery from the Spring of 2011
APPENDIX B
CITY OF MAPLE RIDGE
BYLAW NO. 7220-2016
A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended
______________________________________________________________________________
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as
amended;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7220-2016."
2.That parcel or tract of land and premises known and described as:
Parcel “2” of Parcel “A” (Explanatory Plan 1734) of the South East Quarter
Section 21 Township 12 EXCEPT: FIRSTLY: Parcel “One” (Explanatory Plan 17000);
SECONDLY: Part subdivided by Plan LMP 36965; New Westminster District
and outlined in heavy black line on Map No. 1662 a copy of which is attached hereto
and forms part of this Bylaw, is hereby rezoned to RM-1 (Townhouse Residential).
3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached
thereto are hereby amended accordingly.
READ a first time the 8th day of March, 2016.
READ a second time the day of , 20
PUBLIC HEARING held the day of , 20
READ a third time the day of , 20
ADOPTED, the day of , 20
_____________________________ ____________________________
PRESIDING MEMBER CORPORATE OFFICER
APPENDIX C
236382364311987
1194223700 2371611979
11908
11926
11932 23730237552377012090
23780237881207012078
2381811971
11917
11960
11970 238892362311941
11965
11954
11915
11949 2376012094
23780
11931 238232383011959
238252362823652236822367523679236832369411917
11953
11918
11930
11931
11937
1199123730 2372912087
2374512080
2376012071
1192112083 1208212074
23807236671192923697 2370811978
12073
1192023735 2
3
7
7
0
12
0
7
9
11915
11900238102381511918 2380812111
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´
SCALE 1:2,500
MAPLE RIDGE ZONE AMENDING
Bylaw No.
Map No.
From:
To:
RS-3 (One Family Rural Residential)
RM-1 (Townhouse Residential)
7220-2016
1662
Urban Area Boundary
Urban Area Boundary
APPENDIX D
APPENDIX E
APPENDIX F
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: February 20, 2017
and Members of Council FILE NO: 2011-137-DVP
FROM: Chief Administrative Officer MEETING: CoW
SUBJECT: Development Variance Permit
12257 227 Street
EXECUTIVE SUMMARY:
Development Variance Permit application 2011-137-DVP has been received in conjunction with
Rezoning, Subdivision and Intensive Residential Development Permit applications to create three R-3
(Special Amenity Residential District) zoned lots. The requested variances are to:
1.Reduce 227 Street arterial road width from 26m (85.3 ft.) down to 20.5m (67.3 ft.);
2.Reduce 122 Avenue local road width from 18m (59.1 ft.) down to 15m (49.2 ft.);
3.Reduce the road allowance for the lane west of 227 Street from 7.5m (24.6 ft.) down to 6m
(19.7 ft.);
4.Reduce the constructed lane width from 6m (19.7 ft.) down to 5.9m (19.4 ft.);
5.Reduce the driveway access within 7.5m (24.6 ft.) of point of intersection of an exterior side
lot line with a rear lot line, down to 2.6m (8.5 ft.); and
6.Reduce the height requirement of a landscape screen around an un-concealed Off-Street
Parking Use from a minimum of 1m (3.3 ft.) to 1m (3.3 ft.) or less.
Council will be considering final reading for rezoning application 2011-137-RZ on February 28,
2017. It is recommended that Development Variance Permit 2011-137-DVP be approved.
RECOMMENDATION:
That the Corporate Officer be authorized to sign and seal 2011-137-DVP respecting the property
located at 12257 227 Street.
DISCUSSION:
a)Background Context
Applicant: D. Matharu
Legal Description: Lot 224, Section 20, Township 12, NWD Plan 42134
OCP:
Existing: Single-Family Residential
Proposed: Single-Family Residential
Zoning:
Existing: RS-1 (One Family Urban Residential)
Proposed: R-3 (Special Amenity Residential District)
Surrounding Uses:
North: Use: Single Family Dwelling
Zone: RS-1 (One Family Urban Residential)
Designation: Single Family Residential
1106
- 2 -
South: Use: Single Family Dwelling
Zone: RS-1 (One Family Urban Residential)
Designation: Single Family Residential
East: Use: Single Family Dwelling
Zone: RS-1 (One Family Urban Residential)
Designation: Ground-Oriented Multi-Family
West: Use: Single Family Dwelling
Zone: RS-1 (One Family Urban Residential)
Designation: Single Family Residential
Existing Use of Property: Single Family Dwelling
Proposed Use of Property: Single Family Dwelling
Site Area: 947 m² (10,193 ft²)
Access: 122 Avenue and 227 Street
Servicing requirement: Full Urban Servicing
Companion Applications: 2011-137-RZ/SD/IRDP
b) Project Description:
The subject property, located at 12257 227 Street, is within the Town Centre area, is relatively flat,
and is bounded by single family residential properties to the north, west, east and south (see
Appendices A and B). This Development Variance Permit application is accompanied by a Rezoning,
Subdivision, and Intensive Residential Development Permit application. The applicant is proposing
to rezone to subject property from RS-1 (One Family Urban Residential) to R-3 (Special Amenity
Residential District), to permit the subdivision of three R-3 (Special Amenity Residential District) lots,
not less than 256 m² (2,755 ft²).
c) Variance Analysis:
The Zoning Bylaw and Subdivision and Development Services Bylaw establish general minimum and
maximum regulations for single family development. A Development Variance Permit allows Council
some flexibility in the approval process.
The requested variances and rationale for support are described below (see Appendix C):
1. Subdivision and Development Services Bylaw No. 4800-1993, Schedule B – Minimum
Widths: To reduce the road allowance on 227 Street from 26m (85.3 ft.) down to 20.5m
(67.3 ft.).
2. Subdivision and Development Services Bylaw No. 4800-1993, Schedule B – Minimum
Widths: To reduce the road allowance on 122 Avenue from 18m (59.1 ft.) down to 15m
(49.2 ft.).
These variances can be supported as the existing roads are already constructed to the required
width, therefore no further carriageway expansion is required.
3. Subdivision and Development Services Bylaw No. 4800-1993, Schedule B – Minimum
Widths: To reduce the lane allowance from 7.5m (24.6 ft.) down to 6m (19.7 ft.).
4. Subdivision and Development Services Bylaw No. 4800-1993, Schedule C – Standard
Drawings and Specifications: To reduce the constructed lane width from 6m (19.7 ft.) down
to 5.9m (19.4 ft.).
These variances can be supported as the required servicing can fit within the provided road
allowance and constructed width.
- 3 -
5. Zoning Bylaw No 3510 -1985, Part 4, Section 401 (3) (c): Prohibited access or egress
driveway within 7.5 m (24.6 ft.) of the point of intersection of an exterior side lot line with a
rear lot line: To reduce the distance of the point of intersection down to 2.6m (8.5 ft.).
This variance can be supported as there is not expected to be a high amount of traffic using this lane
and 122 Avenue is not expected to be a busy street.
6. Zoning Bylaw No 3510 -1985, Part 6, Section 601 C. B. CONDITIONS OF USE 2. b) An
Accessory Off-Street Parking Use, when not concealed, shall be bound on an exterior side
yard by a landscape screen of not less than one metre in height: to reduce the height
requirement to 1m (3.3 ft.) or less.
This variance can be supported as it allows compliance with Section 403 (7) (ii) for Visual Clearance
at Intersections for the intersection of a lane with a street, which prohibits any fence, wall or
structure other than a permitted building or any hedge, bush, shrub, tree or other growth to be
allowed to grow to a height greater than 1m (3.3 ft.) in the area bounded by 6m (19.7 ft.) from their
point of intersection. The majority of the car pad is proposed to be screened; however if a car were
to park closer to the lane, it would only be permitted to have a screen of up to 1m in height within
the 6m visual clearance area.
d) Citizen Implications:
In accordance with the Development Procedures Bylaw No. 5879-1999, notice of Council
consideration of a resolution to issue a Development Variance Permit was mailed to all owners or
tenants in occupation of all parcels, any parts of which are adjacent to the property that is subject to
the permit.
CONCLUSION:
The proposed variances are supported because the existing roads are constructed to their required
width, servicing can fit within the lane provided, and the lane is not expected to serve a high amount
of traffic. It is therefore recommended that this application be favourably considered and the
Corporate Officer be authorized to sign and seal Development Variance Permit 2011-137-DVP.
“Original signed by Michelle Baski”
_______________________________________
Prepared by: Michelle Baski, AScT, MA
Planner 1
“Original signed by Christine Carter”
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn, MBA, P.Eng.
GM: Public Works & Development Services
“Original signed by E.C. Swabey”
_______________________________________________
Concurrence: E.C. Swabey
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Ortho Map
Appendix C – Proposed Variances
DATE: Sep 16, 2015
2011-137-RZ
BY: JV
PLANNING DEPARTMENT
SUBJECT PROPERTY
227 St´
Scale: 1:2,000
12257-227 St
2011 Image
Legend
Canal Edge
Ditch Centreline
Edge of River
Edge of Marsh
Edge of Flooded Area
Indefinite Creek
River Centreline
Canal
Marsh
River
Major Rivers & Lakes
APPENDIX A
DATE: Sep 16, 2015
2011-137-RZ
BY: JV
PLANNING DEPARTMENT
SUBJECT PROPERTY
227 StCity of Maple Ridge´
Scale: 1:2,000
12257-227 St
2011 Image
Legend
Canal Edge
Ditch Centreline
Edge of River
Edge of Marsh
Edge of Flooded Area
Indefinite Creek
River Centreline
Canal
Marsh
River
Major Rivers & Lakes
APPENDIX B
APPENDIX C
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: February 20, 2017
and Members of Council FILE NO: 2011-137-DP
FROM: Chief Administrative Officer MEETING: CoW
SUBJECT: Intensive Residential Development Permit
12257 227 Street
EXECUTIVE SUMMARY:
An Intensive Residential Development Permit application has been received for the subject property,
located at 12257 227 Street, for three R-3 (Special Amenity Residential District) zoned lots. The site
is located within the Town Centre Area Plan and has a land use designation of Single Family
Residential. The Intensive Residential Development Permit provides a greater emphasis on high
standards in aesthetics and quality of the built environment, with the intent to provide an
environment that is safe, attractive, people-friendly and environmentally responsive.
Council will be considering final reading for rezoning application 2011-137-RZ on February 28,
2017.
It is recommended that Intensive Residential Development Permit 2011-137-DP be approved.
RECOMMENDATION:
That the Corporate Officer be authorized to sign and seal 2011-137-DP respecting the property
located at 12257 227 Street.
DISCUSSION:
a)Background Context:
Applicant: D. Matharu
Legal Description: Lot 224, Section 20, Township 12, NWD Plan 42134
OCP:
Existing: Single-Family Residential
Proposed: Single-Family Residential
Zoning:
Existing: RS-1 (One Family Urban Residential)
Proposed: R-3 (Special Amenity Residential District)
Surrounding Uses:
North: Use: Single Family Dwelling
Zone: RS-1 (One Family Urban Residential)
Designation: Single Family Residential
South: Use: Single Family Dwelling
Zone: RS-1 (One Family Urban Residential)
Designation: Single Family Residential
1107
- 2 -
East: Use: Single Family Dwelling
Zone: RS-1 (One Family Urban Residential)
Designation: Ground-Oriented Multi-Family
West: Use: Single Family Dwelling
Zone: RS-1 (One Family Urban Residential)
Designation: Single Family Residential
Existing Use of Property: Single Family Dwelling
Proposed Use of Property: Single Family Dwelling
Site Area: 947 m² (10,193 ft²)
Access: 122 Avenue and 227 Street
Servicing requirement: Full Urban Servicing
Companion Applications: 2011-137-RZ/SD/DVP
b) Project Description:
The subject property, located at 12257 227 Street, is within the Town Centre Area Plan, is relatively
flat, and is bounded by single family residential properties to the north, west, east and south (see
Appendices A and B). This Intensive Residential Development Permit application is accompanied by
a Rezoning, Subdivision, and Development Variance Permit application. The applicant is proposing
to rezone to subject property from RS-1 (One Family Urban Residential) to R-3 (Special Amenity
Residential District), to permit the subdivision of three R-3 (Special Amenity Residential District)
zoned lots, not less than 256 m² (2,755 ft²) (see Appendix C).
c) Planning Analysis:
An Intensive Residential Development Permit is required for all new Intensive Residential
developments with R-3 (Special Amenity Residential District) zoning. Section 8.8 Intensive
Residential Development Permit Area Guidelines of the Official Community Plan (OCP) aims to
provide a greater emphasis on high standards in aesthetics, with the intent to provide an
environment that is safe, attractive, people-friendly and environmentally responsive. The key
guidelines for the development permit area are as follows:
1. Neighbourhood cohesiveness and connectivity should be maintained through the design of
varied yet compatible buildings, in materials used and in architectural styles, in landscapes
and in recreational areas, and by facilitating a range of transportation choices.
The proposed subdivision layout will enhance connectivity through the construction of a lane
to the rear of the three new lots. The three single-family homes have been designed to have
three unique front elevations while maintaining a compatible building design in terms of
materials used and architectural styles. Differing front elevations in number of gables and
size, number and location of windows provide the varied look (see Appendix D).
2. A vibrant street presence is to be maintained through a variety of housing styles, by
maintaining street parking and by directing garage structures and off-street parking to the
rear of a property accessible by a lane.
The three lots are designed with off-street parking to the rear of the properties, accessible by
a lane. Two of the houses have two-car garages with the third house having a single-car
garage and parking pad.
- 3 -
d) Requested Variances
A Development Variance Permit accompanies this Intensive Residential Development Permit for the
following variances:
1. Reduce 227 Street arterial road width from 26m (85.3 ft.) down to 20.5m (67.3 ft.);
2. Reduce 122 Avenue local road width from 18m (59.1 ft.) down to 15m (49.2 ft.);
3. Reduce the road allowance for the lane west of 227 Street from 7.5m (24.6 ft.) down to 6m
(19.7 ft.);
4. Reduce the constructed lane width from 6m (19.7 ft.) down to 5.9m (19.4 ft.);
5. Reduce the driveway access within 7.5m (24.6 ft.) of point of intersection of an exterior side
lot line with a rear lot line, down to 2.6m (8.5 ft.); and
6. Reduce the height requirement of a landscape screen around an un-concealed Off-Street
Parking Use from a minimum of 1m (3.3 ft.) to 1m (3.3 ft.) or less.
The requested variances are the subject of a separate report to Council under application 2011-137-
DVP.
CONCLUSION:
This proposal conforms to the Official Community Plan for the Town Centre Area, the Intensive
Residential Development Permit Guidelines, and the neighbourhood’s existing lot and road pattern.
It is therefore recommended that the Corporate Officer be authorized to sign and seal Intensive
Residential Development Permit 2011–137-DP respecting the property located at 12257 227
Street.
“Original signed by Michelle Baski”
_______________________________________________
Prepared by: Michelle Baski, AScT, MA
Planner 1
“Original signed by Christine Carter”
___________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”
___________________________________________
Approved by: Frank Quinn, MBA, P.Eng.
GM: Public Works & Development Services
“Original signed by E.C. Swabey”
___________________________________________
Concurrence: E.C. Swabey
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Ortho Map
Appendix C – Proposed Subdivision Plan
Appendix D – Proposed Elevations and Landscaping Plan
DATE: Sep 16, 2015
2011-137-RZ
BY: JV
PLANNING DEPARTMENT
SUBJECT PROPERTY
227 St´
Scale: 1:2,000
12257-227 St
2011 Image
Legend
Canal Edge
Ditch Centreline
Edge of River
Edge of Marsh
Edge of Flooded Area
Indefinite Creek
River Centreline
Canal
Marsh
River
Major Rivers & Lakes
APPENDIX A
DATE: Sep 16, 2015
2011-137-RZ
BY: JV
PLANNING DEPARTMENT
SUBJECT PROPERTY
227 StCity of Maple Ridge´
Scale: 1:2,000
12257-227 St
2011 Image
Legend
Canal Edge
Ditch Centreline
Edge of River
Edge of Marsh
Edge of Flooded Area
Indefinite Creek
River Centreline
Canal
Marsh
River
Major Rivers & Lakes
APPENDIX B
APPENDIX C
APPENDIX D
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: February 20, 2017
and Members of Council FILE NO: 2013-085-DVP
FROM: Chief Administrative Officer MEETING: CoW
SUBJECT: Development Variance Permit
23154 136 Avenue
EXECUTIVE SUMMARY:
Development Variance Permit application 2013-085-DVP has been received in conjunction with a
rezoning and subdivision application to create 31 single family lots no less than 315 m2 in area. The
requested variances are to:
reduce the road right-of-way from 13 m (42.7 ft) to 12 m (39.4 ft) for 135 A Avenue and 231
Street;
reduce the front yard setback for lot 27 from 5.5 m (18 ft) to 0.7 m (2.3 ft); and
reduce the rear setback for lots 9-14 and 23 from 8 m (26.2 ft) to 6 m (19.7 ft).
Council will be considering final reading for rezoning application 2013-085-RZ on February 28,
2017. It is recommended that Development Variance Permit 2013-085-DVP be approved.
RECOMMENDATION:
That the Corporate Officer be authorized to sign and seal 2013-085-DVP respecting property located
at 23154 136 Avenue.
DISCUSSION:
a)Background Context
Applicant: Aplin & Martin Consultants
Legal Description: Lot 2, Section 29, Township 12, NWD Plan LMP9042
OCP:
Existing: Eco-Clusters, Conservation
Proposed: Eco-Clusters, Conservation
Zoning:
Existing: RS-3 (One Family Rural Residential)
Proposed: R-2 (Urban Residential District)
Surrounding Uses:
North: Use: Single Family Residential
Zone: RS-3 (One Family Rural Residential)
Designation: Eco-Clusters, Conservation, Low/Medium Density
South: Use: Agricultural, South Alouette River Campus
Zone: RS-3 (One Family Rural Residential), P-1 (Park and School)
Designation: Agricultural, Conservation
1108
- 2 -
East: Use: Single Family Residential
Zone RS-3 (One Family Rural Residential)
Designation: Eco-Clusters, Conservation, Open Space
West: Use: Single Family Residential, Park
Zone: R-1 (Residential District), R-3 (Special Amenity Residential
District), RS-3 (One Family Rural Residential), R-2 (Urban
Residential District)
Designation: Eco-Clusters, Conservation
Existing Use of Property: Single Family Residential, Agricultural
Proposed Use of Property: Single Family Residential, Park
Site Area: 3.51 hectares (8.66 acres)
Access: Current access from 132 Avenue
Proposed access from Nelson Peak Drive and 134 Loop
Servicing: Urban Standard
Companion Applications: 2013-085-SD, 2013-085-DP, 2015-122-DP
b) Project Description:
The subject property located at 23154 136 Avenue is 3.51 hectares (8.66 acres) in area. The
applicant is proposing to rezone a portion of the property from RS-3 (One Family Rural Residential) to
R-2 (Urban Residential District) to permit a subdivision of 27 single family lots. In the first phase of
the development the existing house will remain on Lot 27 but is intended to be further subdivided
into 5 lots when the house is removed. The remainder of the property will be dedicated as Park for
protection of the watercourses, riparian habitat and environmentally sensitive areas.
A multi-purpose/horse trail will continue across this property as an extension of the trail constructed
across the new developments to the west (Nelson Peak, Hampstead, and the adjacent property).
The trail will head north up through the panhandle to the south shoulder of 136 Street.
c) Variance Analysis:
The Zoning Bylaw establishes general minimum and maximum regulations for single family
development. A Development Variance Permit allows Council some flexibility in the approval
process. The requested variances and rationale for support are described below (see Appendix C):
1. Subdivision and Development Services Bylaw No. 4800-1993, Schedule A – Services and
Utilities: To reduce the road right-of-way from 13 m (42.7 ft) to 12 m (39.4 ft) for 135A
Avenue and 231 Street.
The proposed servicing design has been reviewed by the Engineering Department. This variance is
supportable as the portions of road with a reduced road right-of-way are adjacent to park land, and
the parkland will accommodate the boulevard and street tree on one side of the road (see Appendix
C). Additionally, all required servicing is provided in the reduced right-of-way. Parking will be
provided along the residential side of the street.
2. Maple Ridge Zoning Bylaw No. 3510 -1985, Part 6 RESIDENTIAL ZONES, Section 601B, D. 2.
To reduce the front yard setback for lot 27 from 5.5 m (18 ft) to 0.7 m (2.3 ft).
The existing home and accessory structures will be maintained on proposed lot 27. In the future, a
subsequent subdivision may occur to create an additional five single family lots. This variance is
required to maintain the existing detached garage structure, and is an interim variance until the
- 3 -
ultimate subdivision layout is achieved (see Appendix D). The future five lots will be required to be
sited in accordance with the R-2 (Urban Residential District) zone.
3.Maple Ridge Zoning Bylaw No. 3510 -1985, Part 6 RESIDENTIAL ZONES, Section 601B, D. 2.
To reduce the rear yard setback from 8 m (26.2 ft) to 6 m (19.7 ft) for lots 9-14 and 23.
The lots for which a rear yard setback is being requested back on to a park space, which will reduce
the interface issue with adjacent properties. The proposed variance will still ensure an adequate
and useable back yard space (see Appendix E).
d)Citizen Implications:
In accordance with the Development Procedures Bylaw No. 5879-1999, notice of Council
consideration of a resolution to issue a Development Variance Permit was mailed to all owners or
tenants in occupation of all parcels, any parts of which are adjacent to the property that is subject to
the permit.
CONCLUSION:
The proposed variances are supported due to the adjacent parkland, which reduces the impact on
adjacent properties and maintains the same level of functionality for on-street parking, servicing, and
back yards. Additionally, the front yard setback for proposed lot 27 will permit the existing garage to
remain until future subdivision occurs. It is therefore recommended that this application be
favourably considered and the Corporate Officer be authorized to sign and seal Development
Variance Permit 2013-085-DVP.
“Original signed by Amelia Bowden”
_______________________________________________
Prepared by: Amelia Bowden, M.Urb
Planner 1
“Original signed by Christine Carter”
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn, MBA, P. Eng
GM: Public Works & Development Services
“Original signed by E.C. Swabey”
_______________________________________________
Concurrence: E.C. Swabey
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Ortho Map
Appendix C – Plan showing road variance
Appendix D – Plan showing front yard variance
Appendix E – Plan showing rear yard variance
DATE: Mar 2, 2016
FILE: 2013-085-RZ
BY: PC
PLANNING DEPARTMENT´
Scale: 1:2,500
23154 136 AVENUELegend
Stream
Ditch Centreline
Indefinite Creek
River Centreline
Lake or Reservoir
APPENDIX A
City of Pitt
Meadows
District of
Langley District of MissionFRASER R.
^
DATE: Feb 14, 2017
FILE: 2013-085-VP
BY: PC
PLANNING DEPARTMENT´
Scale: 1:3,000
23154 136 AVENUE
Aerial Imagery from the Spring of 2016
APPENDIX B
APPENDIX C
APPENDIX D
APPENDIX E
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: February 20, 2017
and Members of Council FILE NO: 2015-260-DVP
FROM: Chief Administrative Officer MEETING: CoW
SUBJECT: Development Variance Permit
24211 113 Avenue
EXECUTIVE SUMMARY:
Development Variance Permit application 2015-260-SD has been received in conjunction with a
subdivision application to permit the creation of seven single family lots. The requested variance is
to reduce the carriage way width from 8.6 m (28 ft) to 6 m (19.7 ft) at two locations to ensure that
neighbouring trees are not impacted by the proposed road. It is recommended that Development
Variance Permit 2015-260-DVP be approved.
RECOMMENDATION:
That the Corporate Officer be authorized to sign and seal 2015-260-DVP respecting property located
at 24211 113 Avenue.
DISCUSSION:
Applicant: WSP Group
Legal Description: Lot: 13, Section: 15, Township: 12, Plan: 50696
OCP:
Existing: Low Density Residential, Conservation
Zoning:
Existing: RS-1d (One Family Urban (Half Acre) Residential)
Surrounding Uses:
North: Use: Single Family Residential
Zone: RS-3 (One Family Rural Residential)
Designation: Agricultural
South: Use: Single Family Residential
Zone: RS-3 (One Family Rural Residential)
Designation: Low Density Residential, Conservation
East: Use: Single Family Residential, Conservation
Zone: RS-3 (One Family Rural Residential)
Designation: Low Density Residential, Conservation
West: Use: Single Family Residential
Zone: RS-3 (One Family Rural Residential), RS-1 (One
Family Urban Residential)
Designation: Low Density Residential, Conservation
Existing Use of Property: Single Family Residential
Proposed Use of Property: Single Family Residential
Site Area: 0.53 ha (1.3 acres)
Access: 113 Avenue 1109
- 2 -
Servicing requirement: Urban Standard
Concurrent Applications: RZ/078/10, 2015-260-SD, DP/078/10
a) Project Description:
The subject property is located in the Albion Area Plan and is surrounded by single family residences
to the north, east, and west; and is bordered by 113 Avenue to the south. The applicant proposes to
subdivide the property into seven single family lots that will be accessed via a new local road.
Environmentally sensitive land has been dedicated as park through the rezoning process.
The proposed subdivision design is comprised of a local cul-de-sac road along the eastern property
line. Two thirds of the road right-of-way will be dedicated and constructed with the subject
application, including the western boulevard and the full driving surface. The eastern boulevard
would be expected to be dedicated and constructed through subsequent development of the
property to the east.
The Engineering Department has reviewed the proposed servicing design, and has indicated that the
proposed cul-de-sac road is ideally located to service future lots on both the west and east side,
while protecting the riparian areas of two branches of Seigel Creek. Servicing connections for the
proposed lots on the west side, as well as anticipated future lots on the east side will be installed by
the current developer. This arrangement is preferred over a two road design, which may prove to be
unfeasible due to the existing topography and watercourses located on both the subject property and
the neighbouring property to the east.
Due to the difference in elevation between the two properties, a retaining wall along the east
property line is required as part of the road design. Four existing trees have been identified on the
neighbouring property to the east that have root zones that extend over the property line onto the
subject property. The applicant’s arborist identified that the retaining wall would have a negative
impact on the neighbouring trees’ root zones, and that the trees needed to be removed to proceed
with road construction.
After approaching the adjacent property owner to discuss removal of the trees, the applicant has
indicated to the Planning Department that they have been unable to obtain approval to remove the
neighbouring trees. The applicant has therefore revised the road design to narrow the carriage way
width where the root zones are located to ensure that no damage occurs to the trees.
b) Variance Analysis:
The Subdivision and Development Services Bylaw establishes general minimum and maximum
regulations for single family development. A Development Variance Permit allows Council some
flexibility in the approval process. The requested variance and rationale for support are described
below:
1. Subdivision and Development Services Bylaw No. 4800-1993, Schedule A – Services and
Utilities: To reduce the road carriage way for the proposed local road from 8.6 m (28 ft) to 6
m (19.7 ft) at two specific locations.
The Engineering Department has considered the road design revision and has noted that the
reduced carriage way width will impact the availability of some, but not all on-street parking on the
east side of the proposed road. The required services can still be accommodated within the
proposed road right-of-way.
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Should the neighbouring parcel to the east develop in the future, tree removal would be required and
the full road carriage way and right-of-way width would be provided through development. The
Engineering Department is in support of the proposed variance as it is an interim reduction in
servicing standard, and impacts the availability of on-street parking only rather than the safety of the
travel lanes. Lastly, the proposed road location is efficiently located from a design perspective to
service lots on both rather than only one side.
The developer’s arborist and the City Arborist have reviewed the revised road design and conclude
that the increased distance between the retaining wall and tree root protection zones will be
sufficient to ensure tree survival.
c) Citizen Implications:
In accordance with the Development Procedures Bylaw No. 5879-1999, notice of Council
consideration of a resolution to issue a Development Variance Permit was mailed to all owners or
tenants in occupation of all parcels, any parts of which are adjacent to the property that is subject to
the permit.
CONCLUSION:
The proposed variance is supported to ensure neighbouring trees are protected through the
development of the subject property. The proposed road is located in the most appropriate location
to facilitate future development to the east. All necessary servicing requirements will be provided in
the proposed road allowance, and it is anticipated that the full carriageway width will be achieved
through future development. It is therefore recommended that this application be favourably
considered and the Corporate Officer be authorized to sign and seal Development Variance Permit
2015-260-DVP.
“Original signed by Amelia Bowden”
_______________________________________________
Prepared by: Amelia Bowden, M.Urb
Planner 1
“Original signed by Christine Carter”
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn, MBA, P.Eng
GM: Public Works & Development Services
“Original signed by E.C. Swabey”
_______________________________________________
Concurrence: E.C. Swabey
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Ortho Map
Appendix C – Proposed Carriageway Variance
City of Pitt
Meadows
District of
Langley District of MissionFRASER R.
^
DATE: Feb 14, 2017
FILE: 2015-260-VP
BY: PC
PLANNING DEPARTMENT
SUBJECT PROPERTY
´
Scale: 1:2,500
24211 113 AVENUE
APPENDIX A
City of Pitt
Meadows
District of
Langley District of MissionFRASER R.
^
DATE: Feb 14, 2017
FILE: 2015-260-VP
BY: PC
PLANNING DEPARTMENT
SUBJECT PROPERTY
´
Scale: 1:2,500
24211 113 AVENUE
Aerial Imagery from the Spring of 2016
APPENDIX B
Variance from
8.6m to 6m
Variance from
8.6m to 6m
APPENDIX C
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: February 20, 2017
and Members of Council FILE NO: 2015-397-DVP
2015-397-DP
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: Development Variance Permit and Development Permit
20803 Lougheed Highway
EXECUTIVE SUMMARY:
A new Development Permit is proposed for an A&W Restaurant, which will be located in the eastern
portion of the subject site (Appendix A & B). Council issued Development Permit 2013-018-DP on
July 23, 2013 for a two phase commercial development. Phase 1, consisting of an 895 m2 Kal Tire
automotive service building, is constructed on the west side of the subject property. Phase 2, on the
east side of the property, is proposed to be changed by Development Permit Application 2015-097-
DP, from a 599 m2 retail building to an approximately 200 m2 A&W Restaurant with drive through.
The existing Service Commercial CS-1 Zone of the subject site accommodates restaurants.
The applicant is also seeking to apply Section 3.7 of the Off Street Parking and Loading Bylaw. This
provision allows for shared parking at a reduced level if a parking study proves that two uses have
their peak period of use occurring at different times of the day. Up to a quarter of the parking
provided may be shared between two uses. This is not a variance, but a provision of general
application. This circumstance rarely presents itself; therefore, it is not commonly employed at the
development permit or building permit stages. The parking study concluded that peak parking times
for the two uses on the site will occur at different times of the day. Acceptance by the Ministry of
Transportation and Infrastructure is pending.
A Development Variance Permit has also been requested, to vary the setback to the front lot line
(Lougheed Highway) for two components for a proposed arch feature associated with the A&W
Restaurant. The base of the arch is to be varied from 9.0 metres to 6.56 metres and projection over
the drive-through lane from 9.0 metres to 3.84 metres.
RECOMMENDATION:
That the Corporate Officer be authorized to sign and seal 2015-397-DVP respecting property located
at 20803 Lougheed Highway; and
That the Corporate Officer be authorized to sign and seal 2015-397-DP respecting property located
at 20803 Lougheed Highway
DISCUSSION:
a)Background Context:
Applicant: Urban Design Group Architects Ltd. Paul Chiu
Owner: N&T Properties Ltd.
1110
- 2 -
Legal Description: Lot “B” (P570E) District Lot 250 Group 1 NWD
Plan 10414
OCP:
Existing: Commercial
Proposed: Commercial
Zoning:
Existing: CS-1 (Service Commercial)
Proposed: CS-1 (Service Commercial)
Surrounding Uses
North: Use: Park/McKenney Creek
Zone: LUC (Land Use Contract) & P-1 (Park and School)
Zone
Designation Conservation
South: Use: Retail Stores & Canada Post (former Canadian Tire)
Zone: CD-3-88 & CS-1 (Service Commercial)
Designation: Commercial
East: Use: Restaurant
Zone: CS-1 (Service Commercial)
Designation: Commercial
West: Use: Auto-related retail stores
Zone: CS-1 (Service Commercial)
Designation: Commercial
Existing Use of Property (west side): Auto Service-related (Kal Tire)
Proposed Use of Property (east side): Drive-through Restaurant (A&W Restaurant)
Access: Lougheed Highway (alternative access on 119 Avenue)
Servicing: Urban
b) Project Description:
This application is to permit the construction of a second building having an area of about 200 sq.
m. for an A&W Restaurant with a drive-through on the eastern part of the property at 20803
Lougheed Highway. The 895 sq. m. Kal Tire automotive service building was built a few years ago on
the western part of the lot. The proposed A&W restaurant and the existing Kal Tire building have
customer parking located in between the two buildings, with two shared access driveways. One of
the shared driveways is off Lougheed Highway and the other is off 119 Avenue.
The design of the two buildings will have some common building materials (cultured brick-like stone)
and fully integrated landscaping incorporated into the project. The A&W Restuarant will otherwise be
the prototypical A&W building in terms of the architecture, corporate colours and branding. In
addition, the A&W Restaurant and Kal-Tire share a similar orange corporate colour further tying
together the building designs. The A&W Restaurant has 60 indoor and 6 outdoor seats for a total of
66 seats.
A parking lot with 56 parking spaces (including 8 service bays in the Kal Tire building as allowed in
the Bylaw) will have access by one driveway from Lougheed Highway in the south and another one
from 119 Avenue in the north.
- 3 -
The parking requirement for the two uses individually is calculated as follows:
Vehicle repair (1/20 sq. m.): 47 spaces (including 8 bays)
Restaurant (1/4 seats, indoor and outdoor seats): 17 spaces
Total: 64 spaces
The Off Street Parking and Loading Bylaw allows for shared parking where the maximum demand
among uses on a property occurring at different periods of the day, provided this is supported by a
parking study. Specifically, the applicant wishes to apply Section 3.7 Multiple Use Developments
regulation from the Off Street Parking and Loading Bylaw to this project, which states:
Shared parking facilities of two or more Commercial, Educational, Assembly, Civic and
Institutional establishments may be permitted when the maximum demand for such parking
facilities by the individual establishments occurs at different periods of the day, and is
supported by a parking study. The parking spaces so provided shall not be less than 75% of
the total required by the individual uses.
If this provision is utilized, no parking variance would be required.
The Traffic and Parking Study supplied by the applicant has concluded at the bottom page 4 that:
It is anticipated the peak parking times for the two uses on the site will occur at different
times of the day, allowing for shared use of the parking on the site.
The operation of the Kal Tire Store is from 7:30 AM to 5:30 PM Monday thru Saturday. As
noted in the trip generation rates, the peak time for the Kal Tire store occurs between 4 PM
and 5 PM, when clients are picking up their vehicles from service work performed
during the day.
The A & W restaurant is anticipated to be in operation from 5:00 AM until 11 PM, with drive
thru open 24 hours. The addition of the drive thru has an impact on the daily trip generation,
and results in a reduction in the number of in store visits. As noted in the trip generation
rates, the peak time for the restaurant occurs during the AM Peak Hour, between 8 AM and
9 AM, when a majority of the clients are using the drive thru for breakfast pick up.
The offsetting times for peak trip generation for the two uses on the site will correlate into
offsetting times for peak parking demand. We therefore anticipate the minor reduction in the
overall site parking will be mitigated by the offset in the peak time of day vehicle arrival and
departure.
This Traffic and Parking Study satisfies the requirement that peak parking will occur at different
times and share parking may be employed.
That said the Ministry of Transportation and Infrastructure (MOTI) has jurisdiction to consider parking
and circulation in granting access approval for properties along this portion of the Lougheed
Highway. The conclusion concerning shared parking in the Traffic and Parking Study has not yet been
accepted by MOTI.
- 4 -
Council has these options:
Council may issue this permit before MOTI responds. If MOTI does not permit shared parking
to be applied, then the full number of parking spaces would be provided. This would be
secured at the Building Permit Application stage. The accommodation of the increased
parking would be done with the submission of revised plans through a development permit
minor amendment process at the staff level. In such an instance, the parking layout and
landscaping would change, without negatively impacting form and character of the project.
Council may defer a decision until the Traffic and Parking Study is accepted by MOTI. If
accepted, Council may consider issuing the permit with the shared parking. If not, the
applicant could submit a revised plan with the full complement of parking and Council may
consider issuing the permit with the revised plan.
Respecting the shared parking calculation in the Traffic and Parking Report, staff notes that eight (8)
of the parking spaces are contained within the Kal-Tire building and are only used for vehicles being
serviced. These 8 spaces are not to be included in the calculation because they do not contribute to
a shared arrangement. Therefore, there are two ways of considering the reduction due to sharing:
The reduction from 64 (including the 8 bay spaces) to 48 parking spaces is a 25% reduction
which is in compliance with the 75% rule in Section 3.7 Multiple Use Developments
regulation; or
The reduction based on surface parking is from 56 (excluding the bays because they cannot
be shared) to 48, which is a 9% reduction.
Therefore, the 48 surface parking spaces being proposed comply with the 75% rule contained in the
Section 3.7 Multiple Use Developments regulation. This reduction does not require a development
variance to implement because it is permitted outright by the Off Street Parking and Loading Bylaw.
The access and queuing lane have been reviewed and are acceptable to the MOTI. Once verified
that the revised Traffic and Parking Study is accepted by MOTI, the shared parking being proposed
would comply with the provisions of the Off Street Parking and Loading Bylaw.
c) Planning Analysis:
Form and Character Analysis:
The property is suitably designated and zoned. The Official Community Plan designation is
Commercial and the site is zoned to CS-1 (Service Commercial).
The project is subject to the Key Guideline Concepts and the form and character guidelines
contained in section 8.5 Commercial Development Permit Guidelines.
The following is a brief description and assessment of the proposal’s compliance with the applicable
Key Development Permit Guidelines provided by the applicant:
1. Avoid conflicts with adjacent uses through sound attenuation, appropriate lighting, landscaping,
traffic calming and the transition of building massing to fit with adjacent development.
Architect’s Comments:
Activity-oriented functions have been directed inwards to the site.
- 5 -
Lighting, landscaping, building massing and traffic-calming all respect the two adjacent
developments.
2. Encourage a pedestrian scale through providing outdoor amenities, minimizing the visual
impact of parking areas, creating landmarks and visual interest along street fronts.
Architect’s Comments:
Pedestrian and cycling access has been provided.
Screening has been provided to parking areas.
Street tree plantings have ben provided in accordance with city bylaw.
3. Promote sustainable development with multimodal transportation circulation, and low impact
building design.
Architect’s Comments:
Multimodal transportation circulation has been provided.
Sustainable construction materials and techniques will be utilized on this project.
4. Respect the need for private areas in mixed use development and adjacent residential areas.
Architect’s Comments:
Not applicable.
5. The form and treatment of new buildings should reflect the desired character and pattern of
development in the area by incorporating appropriate architectural styles, features, materials,
proportions and building articulation.
Architect’s Comments:
Proportional A&W building with corporate identity.
Staff Comments:
The proposed articulation, massing and surface finishes, including cultured brickwork below
the windows, reflects the desired character and pattern established by the existing Kal-Tire
development and is successfully integrated with the corporate branding, colours and image
of the A&W Corporation.
Variance Analysis
The Zoning Bylaw establishes general minimum and maximum regulations for developments. A
Development Variance Permit allows Council some flexibility in the approval process.
The requested variances and rationale for support are described below:
1. Maple Ridge Zoning Bylaw No 3510 -1985, Part 7, Section 708 Service Commercial (CS-1)
Sub-section 7 Sitting, clause a) is varied to reduce the front lot line setback from a minimum
of 9 metres to a minimum of 6.56 metres for the base of the arch feature and 3.84 metres
for arch feature projection.
The rational for the variance is that the arch element is part of the commercial branding and will
incorporate the sign for this business and does not detract from the landscaping to be planted
between the drive-through aisle and the front lot line (Lougheed Highway).
- 6 -
d) Advisory Design Panel:
The application was reviewed and supported by the Advisory design Panel on December 13, 2016,
subject to addressing concerns as noted below:
1. Provide additional signage details on potential pylon sign or arch.
Architect’s Response: Architect will enclose in the re-submission package.
2. Provide separation of patio area from cars / drive thru (fencing, handrail, planters, bollards).
Architect’s Response: Pre-fabricated prototypical A & W low planter boxes are shown around
the patio perimeter as per the revised site plan.
3. Consider adjusting location of garbage enclosure to the west for tree retention.
Architect’s Response: The trees cannot be saved due to close proximity to the construction
area, including the paved parking lot according to the arborist’s report. Furthermore, the
current location is better aligned with the orientation of the garbage truck, and with larger
maneuvering area to accommodate the turning radius of the garbage trucks.
4. Consider the addition of landscape treatment on south side of the drive thru for a continuous
planting along property line.
Architect’s Response: Additional low landscaping is provided along the property line in order
to eliminate headlight glares onto westbound traffic along Lougheed Highway, as per the
revised landscape drawing.
5. Consider additional landscape treatment for central parking area to break up hard surface
and better reflect the neighbouring Kal Tire.
Architect’s Response: Additional landscape island is provided to replace the previous paver
areas between parking stalls, similar to Kal Tire site, as per the revised landscape drawing.
6. Consider locating the bike racks out of pedestrian circulation route to main doors.
Architect’s Response: The bike rack has been reduced from 6 to 4 stalls, and relocated
slightly closer to the building with slightly increased width of sidewalk to better accommodate
pedestrian traffic when the bikes are parked in place, as per the revised site plan.
7. Consider substitution of the low brown cement board border with stone treatment façade,
similar to adjacent Kal Tire.
Architect’s Response: All parties and A & W Corporation have agreed to introduce the
common stonework along the base of the A & W building and the sign base.
8. Consider additional separation between boomerang slope roof and glazing on west elevation
Architect’s Response: Spandrel panels are now proposed to replace clear glazing to allow the
similar relationship between the bottom of the boomerang and the top of the storefront
system as per the revised exterior elevation.
- 7 -
9. Consider adjusting drive aisle width between building and central parking area to one way
traffic to increase pedestrian area around building.
Architect’s Response: The traffic flow and pattern have been endorsed by A & W Corporate
as well as by our traffic consultant, and therefore any revisions are not recommended.
10. Consider reversing hard surface treatment to provide pavers in driving aisles.
Architect’s Response: While the paving stones do work better with the storm water
management measure below parked vehicles, paving stones are extended along the north
and south sides of the central parking island to act as border treatments to connect to the
sidewalk directly in front of the building in order to delineate the significance of the highly
used drive aisle area between the island of parking and the building, as per the revised site
plan.
Staff Comment: The 4 narrow bands of brick to be imbedded in the asphalt across this
driving aisle is acceptable alternative to achieving this ADP recommendation.
11. Provide further definition of edge condition along east property line to highlight fencing and
grade transition to prevent pedestrians from crossing over drive thru lane.
Architect’s Response: Existing chain link fence will be extended towards Lougheed Highway
with wood posts and green vinyl coated chain link fence in order to be less visible within the
landscape buffer as a physical barrier to prevent crossover by pedestrians as per the revised
site plan and revised landscape drawing.
12. Consider traffic calming speed humps along main drive aisle access. Can be a unifying hard
surface treatment between both developments.
Architect’s Response: Asphalt speed bumps are provided to discourage bypass vehicular
traffic, and they will be painted bright reflective yellow in order to be highly visible to effect
the deterrence as per the revised site plan.
Staff Comment: Some narrow bands of brick are imbedded in the asphalt and repeated
across the driving aisle from the west side of the A&W building and the parking area to
satisfy both comments 10 and 12.
e) Citizen/Customer Implications:
In accordance with the Development Procedures Bylaw No. 5879-1999, notice of Council
consideration of a resolution to issue a Development Variance Permit was mailed to all owners or
tenants in occupation of all parcels, any parts of which are adjacent to the property that is subject to
the permit.
f) Financial Implications:
In accordance with Council’s Landscape Security Policy, a refundable security equivalent to 100% of
the estimated landscape cost will be provided to ensure satisfactory provision of landscaping in
accordance with the terms and conditions of the Development Permit. Based on an estimated
landscape cost of $87,682.48 the security will be $87,682.48.
- 8 -
CONCLUSION:
The proposal to replace the currently approved Phase II project with an A&W Restaurant and drive
through has integrated to a sufficient level the appropriate architectural styles, character and pattern
of development in the area, including the existing Kal-Tire building on the same property. Therefore,
the proposal complied with the applicable requirements contained in OCP Section 8.5 Commercial
Development Permit Guidelines.
A variance is necessary to accommodate the placement of a partial arch element over the drive
through aisle along Lougheed Highway, to display the business logo and to control vehicle height
using the drive through.
The number of parking spaces for both the Kal-Tire and the A&W Restaurant are proposed to be
reduced through the shared parking provision contained within the Off Street Parking and Loading
Bylaw. MOTI approval is necessary. In the event Ministry of Transportation and Infrastructure (MOTI)
does not accept this shared arrangement, the parking layout can be adjusted through the building
permit application and a corresponding development permit minor amendment process on the staff
level, to achieve a full complement of parking (6 more parking spaces) under the Bylaw with no
further variances to the Zoning Bylaw.
Alternatively, Council may prefer further information from MOTI prior to the issuance of the
development permit.
Subject to the MOTI jurisdiction to approve parking along this stretch of Lougheed Highway, it is
recommended that the Corporate Officer be authorized to sign and seal 2015-397-VP and 2015-
397-DP respecting property located at 20803 Lougheed Highway.
“Original signed by Adrian Kopystynski”
_______________________________________________
Prepared by: Adrian Kopystynski MCIP, RPP, MCAHP
Planner
“Original signed by Chuck Goddard” for
_____________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn, MBA, P.Eng
GM: Public Works & Development Services
“Original signed by E.C. Swabey”
_______________________________________________
Concurrence: E.C. Swabey
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Site
Appendix B – Air Photo
Appendix C – Architectural and Landscaping Plans
Appendix D – Arch Element Variance
DATE: Nov 18, 2016
2015-397-VP
BY: JV
PLANNING DEPARTMENT
SUBJECT PROPERTY
´
Scale: 1:2,000
20803 Lougheed HwyLegend
Stream
Indefinite Creek
River Centreline
River
Major Rivers & Lakes
APPENDIX A
DATE: Nov 18, 2016
2015-397-VP
BY: JV
PLANNING DEPARTMENT
SUBJECT PROPERTY
´
Scale: 1:2,000
20803 Lougheed Hwy
Aerial Imagery from the Spring of 2011
Legend
Stream
Indefinite Creek
River Centreline
River
Major Rivers & Lakes
APPENDIX B
APPENDIX C
for N & T PROPERTIES LTD.NEW A & W RESTAURANT WITH DRIVE THRUEXTERIOR WALL (FOUNDATION WALL),OWENS CORNING CULTURE STONESOUTHERN LEDGESTONE GRAY387448CLEAR DOUBLE GLAZEDTHERMALLY BROKENSTOREFRONTS (FRAMES),CLEAR ANODIZED ALUM.CLEAR DOUBLE GLAZEDTHERMALLY BROKENSTOREFRONTS & WINDOWS, AL13BRIGHT ORANGE(PPG UC118687XL DURANAR)EXTERIOR FINISH (INSIDE SURFACEOF FRONT VESTIBULE FINS), AL13BEACH OAK WD319FLASHING (BOOMERANG), AL13BRIGHT ORANGE (PPG UC118687XLDURANAR)EXTERIOR WALL (FOUNDATIONWALL), NICHIHA ARCHITECTURALBLOCK MOCHA ED6824EXTERIOR SOLID DOORS & FRAMES,GARBAGE ENCLOSURE, BENJAMINMOORE SEED BROWN 2096-10 GLOSSBOLLARD, BENJAMIN MOORE 2014-20RUMBA ORANGE OR PANTONE 165FLASHING (PARAPET), AL13 BRILLIANT WHITE (SD301)EXTERIOR WALL (WOOD GRAIN),NICHIHA VINTAGE WOODEF762 CEDARUNDERSIDE OF BOOMERANG(SOFFIT),AL13 BRIGHT ORANGE(PPG UC118687XL DURANAR)EXTERIOR FINISH (WOOD GRAIN),NICHIHA VINTAGE WOOD EF762CEDAREXTERIOR FINISH, AL13 BRIGHTORANGE(PPG UC118687XL DURANAR)EXTERIOR WALL(ABOVE DINING ROOM WINDOWS),AL13 BRILLIANT WHITE (SD301)
Lougheed Highway 6.56 M.3.84 M.Front Lot Line
Semi Arch Element
A&W Building
Drive Through
APPENDIX D
CityCityCityCity of Maple Ridgeof Maple Ridgeof Maple Ridgeof Maple Ridge
TO:TO:TO:TO: Her Worship Mayor Nicole Read MEETING MEETING MEETING MEETING DATEDATEDATEDATE:::: February 20, 2017
and Members of Council
FROM:FROM:FROM:FROM: Chief Administrative Officer MEETING: MEETING: MEETING: MEETING: Committee of the Whole
SUBJECTSUBJECTSUBJECTSUBJECT: Disbursements for the month ended January 31, 2017
EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:
The disbursements summary for the past period is attached for information. All voucher payments are
approved by the Mayor or Acting Mayor and a Finance Manager. Council authorizes the
disbursements listing through Council resolution. Expenditure details are available by request through
the Finance Department.
RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:
That the That the That the That the disbursements as listed below for the month ended disbursements as listed below for the month ended disbursements as listed below for the month ended disbursements as listed below for the month ended January 31, 2017January 31, 2017January 31, 2017January 31, 2017 bebebebe received for received for received for received for
information only.information only.information only.information only.
GENERALGENERALGENERALGENERAL $$$$ 7,628,8487,628,8487,628,8487,628,848
PAPAPAPAYROLLYROLLYROLLYROLL $$$$ 1,686,4881,686,4881,686,4881,686,488
PURCHASE CARDPURCHASE CARDPURCHASE CARDPURCHASE CARD $$$$ 85,12585,12585,12585,125
$$$$ 9,400,4619,400,4619,400,4619,400,461
DISCUSSION:DISCUSSION:DISCUSSION:DISCUSSION:
a)a)a)a) Background Context:Background Context:Background Context:Background Context:
The adoption of the Five Year Consolidated Financial Plan has appropriated funds and
provided authorization for expenditures to deliver municipal services.
The disbursements are for expenditures that are provided in the financial plan.
b)b)b)b) Community Communications:Community Communications:Community Communications:Community Communications:
The citizens of Maple Ridge are informed on a routine monthly basis of financial
disbursements.
1131
c)c)c)c) Business Plan / Financial Implications:Business Plan / Financial Implications:Business Plan / Financial Implications:Business Plan / Financial Implications:
Highlights of larger items included in Financial Plan or Council Resolution
• Downtown Maple Ridge BIA – funding, security & FIP grants $ 192,788
• Emergency Communications – dispatch levy 1st quarter $ 262,710
• G.V. Sewerage & Drainage – DCC collections Jul-Dec’16 $ 374,588
• G.V. Water District – water consumption Oct 5 to Nov 1/16 $ 456,413
• Guillevin International Inc. – firefighter turnout gear $ 177,484
• Province of BC – 2016 school tax requisition $ 489,798
• Receiver General for Canada – three payroll remittances $ 1,096.544
• Ridge Meadows Recycling Society – monthly contract for recycling $ 203,708
• Vimar Equipment – street sweeper truck $ 317,209
d)d)d)d) Policy Implications:Policy Implications:Policy Implications:Policy Implications:
Corporate governance practice includes reporting the disbursements to Council monthly.
CONCLUSIONS:CONCLUSIONS:CONCLUSIONS:CONCLUSIONS:
The disbursements for the month ended January 31, 2017 have been reviewed and are in order.
Original signed by G’Ann Rygg
______________________________________________
Prepared by: G’Ann RyggG’Ann RyggG’Ann RyggG’Ann Rygg
Accounting Clerk IIAccounting Clerk IIAccounting Clerk IIAccounting Clerk II
Original signed by Trevor Thompson
_______________________________________________
Approved by: Trevor Trevor Trevor Trevor Thompson, Thompson, Thompson, Thompson, BBA, BBA, BBA, BBA, CPA, CPA, CPA, CPA, CGACGACGACGA
Manager of Financial PlanningManager of Financial PlanningManager of Financial PlanningManager of Financial Planning
Original signed by Paul Gill
_______________________________________________
Approved by: Paul Gill, BBA, Paul Gill, BBA, Paul Gill, BBA, Paul Gill, BBA, CPA, CPA, CPA, CPA, CGACGACGACGA
GM GM GM GM –––– Corporate & Financial ServicesCorporate & Financial ServicesCorporate & Financial ServicesCorporate & Financial Services
Original signed by E.C. Swabey
_______________________________________________
Concurrence: E.C. SwabeyE.C. SwabeyE.C. SwabeyE.C. Swabey
Chief Administrative OfficerChief Administrative OfficerChief Administrative OfficerChief Administrative Officer
VENDOR NAMEVENDOR NAMEVENDOR NAMEVENDOR NAME DESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENT AMOUNTAMOUNTAMOUNTAMOUNT
ABC Pipe Cleaning Services Sanitary & drainage CCTV program 34,830
Aptean Inc Ross software annual maintenance fees 91,100
Auto-Quip Supply of wireless mobile hoists 62,748
Bartle & Gibson Co Ltd Plumbing, heating & electrical supplies:
Caretaker houses 135
Cemetery 91
City Hall 20,014
Hammond Community Centre 67
Leisure Centre 106
Library 20
Neighbourhood park maintenance 231
Pump station repairs 283
Traffic signals 73
Water remote security 245
Works yard building maintenance 670
Works yard inventory 1,793 23,728
BC Hydro Electricity 128,300
BDO Canada LLP 2016 financial statement audit 23,261
Boileau Electric & Pole Ltd Maintenance: Banners 228
Albion Sports Park 239
City Hall 3,148
Christmas decorations 12,972
Pitt Meadows Family Rec Centre - Oct 168
Pole replacements 6,873
Street lights 3,552
Traffic cameras 678
Traffic signals 1,913 29,771
CUPE Local 622 Dues - pay periods 16/26, 17/01 & 17/02 36,861
Chairlines Office chairs 19,264
Chevron Canada Ltd Gasoline & diesel fuel 75,900
CIPE Homes Inc Latecomer agreement 26,454
City Of Pitt Meadows Pitt Meadows facilities electricity - Oct 6,662
Facility bookings - Nov 5,392
2016 contributions from sport field users 62,115
Pitt Meadows Seniors Centre landscaping - Mar-Apr 462
Pitt Meadows Family Rec Centre Telus charges - Oct 132 74,763
Cobing Building Solutions Electrical/Mechanical Maintenance:
City Hall 5,233
Firehalls 2,616
Hammond Community Centre 497
Library 725
Leisure Centre 4,863
Operations 40,197
Randy Herman Building 852
RCMP 2,798
The Act 3,110 60,891
D Litchfield & Co Ltd Merkley Park debris removal & site clearing 98,621
Downtown Maple Ridge Business BIA funding & security 181,800
Façade improvement project - 50% 2016 grants 10,988 192,788
Emergency Communications Dispatch levy - 1st quarter 262,710
Eurovia British Columbia 203 St road & drainage improvements (Lougheed Hwy to Golden Ears Way)137,891
FDM Software Ltd Annual support & maintenance 15,613
FortisBC - Natural Gas Natural gas 26,921
Fred Surridge Ltd Waterworks supplies 35,532
Golden Ears Plaza Ltd Security refund 45,350
Gotraffic Management Inc Traffic control 19,038
CITY OF MAPLE RIDGECITY OF MAPLE RIDGECITY OF MAPLE RIDGECITY OF MAPLE RIDGE
MONTHLY DISBURSEMENTS - JANUARY 2017MONTHLY DISBURSEMENTS - JANUARY 2017MONTHLY DISBURSEMENTS - JANUARY 2017MONTHLY DISBURSEMENTS - JANUARY 2017
VENDOR NAMEVENDOR NAMEVENDOR NAMEVENDOR NAME DESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENT AMOUNTAMOUNTAMOUNTAMOUNT
Gr Vanc Sewerage & Drainage DCC collection Jul-Dec'16 374,588
Transfer station waste disposal 185
Waste discharge industrial treatment fee - Cottonwood 3,826 378,599
Greater Vanc Water District Water consumption Oct 5 to Nov 1/16 456,413
Guillevin International Inc Firefighter equipment 1,739
Firefighter protective wear 306
Firefighter turnout gear 177,484
Operations electrical supplies 1,418
Sewer pump station electrical upgrade 27,945
Works yard inventory 497 209,389
Hallmark Facility Services Inc Janitorial services & supplies:
City Hall 3,427
Firehalls 4,551
Library 4,284
Operations 4,070
Randy Herman Building 4,766
RCMP 4,070
South Bonson Community Centre - Oct events 1,654 26,822
ISCMV - Invasive Species Counc Invasive species management & control 27,870
Kerr Wood Leidal Associates Integrated stormwater management planning & stream monitoring 29,162
Water system assessment & review - drinking water plan refinements 8,634 37,796
Kode Contracting Ltd.Road salt 21,444
Lafarge Canada Inc Roadworks material 70,941
Loewen Paving Thomas Haney tennis court parking lot 29,768
Manulife Financial Employer/employee remittance 144,214
Maple Ridge & PM Arts Council Arts Centre contract payment 54,167
Program revenue 22,374
Theatre rental 4,896 81,437
Maple Ridge Carpet One Operation Center office flooring 17,865
Maple Ridge Chrysler 1972 Ltd Ram 3500 truck with canopy 37,793
Maple Ridge Museum & Archives Quarterly fee for service payment 36,257
MC Freight Systems Security refund 16,500
McElhanney Consulting Services 232 St sidewalk (132 Ave - Silver Valley Rd)25,386
MCF Holdings Security refund 56,250
MDZ Holdings Security refund 20,638
Medical Services Plan Employee medical & health premiums 40,350
Morrison Hershfield Limited Operation Center storage buildings 19,889
Municipal Insurance Assoc Property insurance 20,689
Municipal Pension Plan BC Employer/employee remittance 456,914
Novax Industries Corp Third party ICBC recovery 15,794
Nustadia Recreation Inc Subsidized ice purchased by P&LS on behalf of user groups - Nov & Dec 122,391
NWallace & Company Ltd.Operations storage building & shed construction 61,574
Open Storage Solutions Inc Data storage device replacement 53,853
Opus International Consultants McNutt Road reservoir expansion 10,781
Silver Valley reservoir 9,324 20,105
Organized Crime Agency Of BC DNA analysis services Jan 1/16 - March 31/17 55,671
Paul Bunyan Tree Services Tree maintenance & damaged tree removal 17,454
Province Of BC - 21312 2016 school tax requisition 489,798
Receiver General For Canada Employer/Employee remittance PP16/26, PP17/01 & PP17/02 1,096,544
RG Arenas (Maple Ridge) Ltd Ice rental Nov & Dec 107,220
Curling rink operating expenses Oct, Nov & Dec 18,802
Late night youth skate 160
Additional weekend skate 8,820 135,002
Ricoh Canada Inc Quarterly copy usage 15,872
Scanned images 2,412 18,284
Ridge Meadows Seniors Society Quarterly operating grant 58,644
Ridge Meadows Recycling Society Monthly contract for recycling 203,708
Weekly recycling 292
Litter pickup contract 924
Recycling station pickup 308
Roadside waste disposal 125 205,358
Rogers Cellular devices 16,870
VENDOR NAMEVENDOR NAMEVENDOR NAMEVENDOR NAME DESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENT AMOUNTAMOUNTAMOUNTAMOUNT
Sandpiper Contracting Ltd 224 Street watermain replacement (122 Ave to 124 Ave)44,220
Sanscorp Products Ltd Road sand 48,439
Stantec Consulting Ltd 263 St water pump station replacement 15,574
Security refund 500 16,074
Status Electrical Corporation Cameras for radio tower & 256 St water pump station 15,154
The Get Go Inc. (GGI)Traffic control 65,318
Valley Traffic Systems Inc Rapid flashing beasons for seven existing uncontrolled crosswalks 59,670
Road warning signs 1,034 60,704
Vimar Equipment Ltd Street sweeper truck 317,209
Warrington PCI Management Advance for Tower common costs less expenses 45,626
Workers Compensation Board BC Employer/Employee remittance 4th quarter 2016 78,389
Xylem Canada Company Sewer pump station electrical upgrade 20,675
Pump station maintenance 1,232 21,907
Disbursements In Excess $15,000 6,835,9396,835,9396,835,9396,835,939
Disbursements Under $15,000 792,909792,909792,909792,909
Total Payee Disbursements 7,628,8487,628,8487,628,8487,628,848
Payroll PP17/01 & PP17/02 1,686,4881,686,4881,686,4881,686,488
Purchase Cards - Payment 85,12585,12585,12585,125
Total Disbursements January 2017 9,400,4619,400,4619,400,4619,400,461
1 of 1
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: February 20, 2017
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: C.O.W.
SUBJECT: 2016 Council Expenses
EXECUTIVE SUMMARY
In keeping with Council’s commitment to transparency in local government, the attached Schedule
lists Council expenses to the end of November 2016 and the end of December 2016. The expenses
included on the schedule are those required to be reported in the annual Statement of Financial
Information and are available on our website.
RECOMMENDATION:
Receive for information
Discussion
The expenses included in the attached schedule are those reported in the annual Statement of
Financial Information (SOFI), including those incurred under Policy 3.07 “Council Training,
Conferences and Association Building”. The budget for Council includes the provision noted in Policy
3.07 as well as a separate budget for cell phone and iPad usage. The amounts on the attached
Schedule are those recorded prior to the preparation of this report and are subject to change.
“original signed by Paula Melvin”
________________________________________
Prepared by: Paula Melvin
Executive Assistant, Corporate Administration
“original signed by Paul Gill”
_________________________________________
Approved by: Paul Gill, CPA, CGA
GM, Corporate and Financial Services
“original signed by Ted Swabey”
______________________________________________
Concurrence: E.C. Swabey
Chief Administrative Officer
1132
Month of Event Reason for expense Conferences & Seminars Community Events Mileage / Parking Cell Phones / iPads Totals
Bell, Corisa
January iPad charges 39.59
Ridge Meadows South Asian Cultural Society Gala 95.00
Mileage 470.38
February iPad charges 18.19
March iPad charges 18.19
April iPad charges 18.19
May iPad charges 18.19
LMLGA Conference 986.41
June Maple Ridge Community Foundation Dinner 45.00
iPad charges 18.19
July iPad charges 103.79
August iPad charges 38.77
September UBCM Conference 2,309.15
iPad charges 18.19
October Child & Youth Mental Health Collaborative Conference 308.11
iPad charges 18.19
November iPad charges 22.47
December iPad charges 4.28
3,603.67 140.00 470.38 336.23 4,550.28
Duncan, Kiersten
January Cell phone charges 43.62
iPad charges 18.19
Ridge Meadows South Asian Cultural Society Gala 95.00
February Cell phone charges 54.32
iPad charges 18.19
March Cell phone charges 42.80
iPad charges 39.59
Attendance at meetings - parking 14.29
April Cell phone charges 43.70
iPad charges 39.59
Attendance at meetings - parking 14.29
May Cell phone charges 42.80
iPad charges 39.59
LMLGA Conference 1,033.10
June Cell phone charges 42.95
Making Cities Liveable Conference 2,202.87
iPad charges 119.84
July Cell phone charges 144.60
iPad charges 18.19
August Cell phone charges 42.80
iPad charges 5.35
September Cell phone charges 42.80
iPad charges 39.59
UBCM Conference 1,547.98
October Cell phone charges 44.37
Child & Youth Mental Health Collaborative Conference 25.00
iPad charges 18.19
Attendance at meetings - travel 14.25
November Cell phone charges 56.05
iPad charges 43.87
December Cell phone charges 42.87
4,808.95 95.00 42.83 1,043.86 5,990.64
2016 Council Expenses
Month of Event Reason for expense Conferences & Seminars Community Events Mileage / Parking Cell Phones / iPads Totals
Masse, Bob
January
February
March
April
May MR Community Foundation Citizen of the Year 125.00
June Making Cities Liveable Conference 767.67
July
August
September UBCM Conference 1,451.95
October Ridge Meadows Hospital Foundation Gala 175.00
November
December
2,219.62 300.00 - - 2,519.62
Read, Nicole
January Cell phone charges 42.96
iPad charges 21.40
Ridge Meadows South Asian Cultural Society Gala 95.00
February Cell phone charges 43.28
iPad charges 21.40
Ridge Meadows Chamber Business Excellence Awards 95.00
March Cell phone charges 43.92
iPad charges 42.80
April Cell phone charges 51.79
iPad charges 21.40
May MR Community Foundation Citizen of the Year 125.00
Cell phone charges 42.80
iPad charges 21.40
LMLGA Conference 1,059.53
June Cell phone charges 44.22
iPad charges 21.40
July Cell phone charges 42.80
iPad charges 21.40
August Cell phone charges 43.70
iPad charges 10.70
September UBCM Conference 2,511.35
Cell phone charges 54.04
iPad charges 21.40
October Cell phone charges 64.60
iPad charges 42.80
Meetings with Ministers in Ottawa 1,658.98
RCMP Luncheon 30.00
November Cell phone charges 46.17
iPad charges 29.96
December Cell phone charges 45.42
iPad charges 8.56
5,229.86 345.00 - 850.32 6,425.18
Month of Event Reason for expense Conferences & Seminars Community Events Mileage / Parking Cell Phones / iPads Totals
Robson, Gordy
January iPad charges 5.35
Ridge Meadows South Asian Cultural Society Gala 95.00
February Ridge Meadows Chamber Business Excellence Awards 95.00
iPad charges 18.19
March iPad charges 5.35
April iPad charges 5.35
May iPad charges 5.35
Maple Ridge Pitt Meadows Chamber Luncheon 45.00
LMLGA Conference 1,031.47
June iPad charges 18.19
July iPad charges 18.19
August iPad charges 18.19
September iPad charges 5.35
UBCM Conference 1,874.56
October Ridge Meadows Hospital Foundation Gala 175.00
iPad charges 5.35
November iPad charges 9.63
December Ridge Meadows Chamber Luncheon 35.00
2,906.03 445.00 - 114.49 3,465.52
Shymkiw, Tyler
January Cell phone charges 42.80
iPad charges 18.19
Ridge Meadows South Asian Cultural Society Gala 95.00
February Cell phone charges 42.80
iPad charges 18.19
Ridge Meadows Chamber Business Excellence Awards 95.00
March Cell phone charges 42.80
iPad charges 18.19
Vancouver Airport Authority Luncheon 65.00
April iPad charges 18.19
May iPad charges 18.19
LMLGA Conference 1,059.53
MR Community Foundation Citizen of the Year 125.00
Attendance at meetings - parking 21.67
June iPad charges 18.19
July iPad charges 18.19
August iPad charges 93.90
September iPad charges 39.59
UBCM Conference 1,948.64
October iPad charges 125.47
November iPad charges 43.87
December
3,008.17 380.00 21.67 558.56 3,968.40
Month of Event Reason for expense Conferences & Seminars Community Events Mileage / Parking Cell Phones / iPads Totals
Speirs, Craig
January Cell phone charges 42.95
iPad charges 18.19
Ridge Meadows South Asian Cultural Society Gala 95.00
February Cell phone charges 42.80
iPad charges 18.19
March Cell phone charges 43.47
iPad charges 49.09
FCM Directors Meeting 1,481.55
April Cell phone charges 47.00
iPad charges 39.59
May Cell phone charges 42.80
iPad charges 39.59
LMLGA Conference 1,040.48
MR Community Foundation Citizen of the Year 125.00
June Cell phone charges 43.32
FCM Conference 3,003.06
Maple Ridge Community Foundation Dinner 45.00
iPad charges 61.10
July Cell phone charges 44.37
iPad charges 71.29
August Cell phone charges 44.82
iPad charges 42.08
September Cell phone charges 44.15
iPad charges 39.59
UBCM Conference 1,699.63
October Cell phone charges 46.51
Ridge Meadows Hospital Foundation Gala 175.00
iPad charges 77.41
November Cell phone charges 42.80
iPad charges 119.41
December Cell phone charges 42.80
iPad charges (refund)(4.92)
7,224.72 440.00 - 1,098.40 8,763.12
Totals 29,001.02 2,145.00 534.88 4,001.86 35,682.76
Page 1 of 3
1661008
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: February 20, 2017
and Members of Council FILE NO: 01-05330-01
FROM: Chief Administrative Officer MEETING: C.O.W.
SUBJECT: Ripe TX – Taxi License Application
EXECUTIVE SUMMARY:
On January 30, 2017 a notice was received from Ripe TX (Ripe Holdings Inc.) advising the City that
they are applying to the Passenger Transportation Board (PTB) for 150 new taxi licenses to operate
(pick up and drop off) anywhere in the Greater Vancouver Regional District (Appendix A). Their
service model is to digitally dispatch taxis and advise that there would be no top lights, flagging or
taxi stands. The PTB requires that applicants notify municipalities of their application and a
municipal council may submit information or comments to the PTB regarding the application. It is
recommended that municipalities submit comments within 30 days of receiving the package.
Staff have outlined in this report their comments, questions, concerns.
RECOMMENDATION(S):
That staff be directed to submit a letter to the Passenger Transportation Board summarizing the
comments in this report indicating that the City does not support the application by Ripe TX for 150
new taxi licenses to operate in the Greater Vancouver Regional District.
DISCUSSION:
The Passenger Transportation Board regulates the issuance of taxi licenses. They provide an
opportunity for municipalities to comment on new applications and will take these comments into
consideration in decision making.
Upon receiving the Ripe TX application, Bylaws and the RCMP were contacted for input.
The following are staff comments, concerns;
Ripe TX have applied for 150 licences and they are planning to operate in the west from West
Vancouver to Maple Ridge in the east. There is nothing in the application that states how many
vehicles will be available in Maple Ridge, and they do mention that they will park these vehicles
throughout the Greater Vancouver Regional District where they anticipate demand. In the section of
the application which is addressed to us, they have not filled out how many vehicles they want to
operate specifically in our municipality.
Ripe TX has a main office in Victoria. This is not a dispatch office but rather a customer service
centre and administration office. All requests for taxi service would be made through a web site or
1133
Page 2 of 3
1661008
app. As they will not be having a dispatch office, but only working through an app, it may be difficult
to determine response times.
Staff have concerns with who exactly will own each of the 150 vehicles and be responsible for the
ongoing upkeep and maintenance, although there is mention of lease rates for drivers on page 6 of
7 of the document titled “Ripe Holdings Inc. Accessible Service Plan – Company Information”. Maple
Ridge Taxi Bylaw No. 6409-2006 states that an inspector can give notice to the owner that a vehicle
for hire is not in a fit or proper condition for use and such vehicle may not be used until the condition
is remedied. Currently regular inspections are conducted of all vehicles for hire used in Maple Ridge
to determine their condition. This could prove problematic with the vehicles being located all over the
Greater Vancouver Regional District. The bylaw also states that there must be an illuminated sign
bearing the word “cab” or “taxi” on each vehicle. This company’s proposal would be in violation of
that section of the bylaw if no such illuminated sign existed.
In addition, each driver must have a chauffeurs permit to operate in Maple Ridge so the question is,
will all 150 drivers actually operate in Maple Ridge at any given time or just some of the drivers. In
the application driver training is addressed.
It would have been prudent for the company to provide a more thorough report on how they plan
on doing business in such a large geographic area. It would be preferable for Ripe TX to provide
more information about how they operate. Specifically, staff would appreciate knowing:
• Are drivers on regular schedules with on-duty/off-duty times and how is this tracked?
• How does Ripe TX track driver activity in the leased vehicles (on and off duty)?
• Are they tracking driver routes from the time they are dispatched to when the meter is
concluded?
• Are they tracking driver routes when the drivers are not on a dispatched call but still mobile
and on duty?
• How does Ripe TX monitor fares – what is recorded, what is collected, how does this match
or not match the meter, how do they determine if fares are being collected unmetered and
unreported?
All of these questions are at this time not addressed in the application.
Alternatives:
Council may opt to not provide a response in relation to the Ripe TX application for taxi licenses.
CONCLUSIONS:
Staff from Bylaws and the RCMP have provided comments and concerns above. Staff does not
support this application without further information and assurances being provided as noted herein.
Should Council have further comments or concerns, it would be advisable to have these concerns
included in any response to the application.
Page 3 of 3
1661008
“Original signed by Laurie Darcus”
Prepared by: Laurie Darcus
Manager of Legislative Services
“Original signed by Paul Gill”
Approved by: Paul Gill
General Manager: Corporate & Financial Services
“Original signed by Frank Quinn”
Approved by: Frank Quinn
General Manager: Public Works & Development Services
“Original signed by E.C. Swabey”
Concurrence: E.C. Swabey
Chief Administrative Officer
Attachments:
Appendix A – RipeTX Taxi Application
Page 1 of 3
1661067
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: February 20, 2017
and Members of Council FILE NO: 01-0530-01
FROM: Chief Administrative Officer MEETING: C.O.W.
SUBJECT: Bylaw 7311-2017 Committee Appointments - Alternates
EXECUTIVE SUMMARY:
Council advisory and steering committees are very important to municipal decision making. When
contemplating the membership for each committee, Council considers the types of skill sets that
would be suitable for specific committees and identifies types of individuals with those skill sets as
preferred appointees (e.g. a visual artist for the Public Art Steering Committee). On several
occasions the City has failed to attract the specific qualified individuals to fill the roles specified in
the committee bylaw, and for this reason it is recommended that Council adopt the attached bylaw
that would allow some flexibility when this occurs.
RECOMMENDATION(S):
That Bylaw 7311-2017 be given first, second and third readings.
DISCUSSION:
a)Background Context:
There are numerous Council advisory and steering committees which rely on the
participation of volunteers from the community. For most committees membership is
defined as individuals possessing specific skills, or members at large. Volunteers are
recruited through advertisements, over social media, through recommendations or through
recruitment efforts. Applications are reviewed and recommendations are brought forward for
Council final approval.
Over the past few months there have been several instances where staff have been unable
to fill member positions with specifically identified skills defined in the applicable committee
bylaw. However, there are other applicants that do not fit under those specific category
requirements but would be beneficial to have on the committee and would add value being
on the committee. Unfortunately the bylaws do not currently allow alternates to be
appointed.
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Page 2 of 3
1661067
Staff recommend amending these bylaws by adding the following language:
Under the heading: “The Committee will be comprised of the following [voting] members:”
Add to the end of the listing of member types:
“Council may choose to appoint members in a different configuration than that listed above
if a candidate meeting the specific membership description cannot be found to fill a vacancy
and an application is received from an alternate candidate who would be an asset to the
Committee.”
It should be noted that attempts will always be made to meet the criteria specified by
attracting the specially qualified or skilled members, and this additional clause would be only
be used in exceptional circumstances.
b) Desired Outcome(s):
The goal is to provide some flexibility in member appointments to Council advisory or steering
committees to ensure full membership on the committee can be achieved whenever
possible.
c) Strategic Alignment:
This change to the bylaws allows for greater public participation.
d) Citizen/Customer Implications:
There may be additional opportunities for citizens to engage through membership on
committees.
e) Alternatives:
Council may choose to not amend the applicable bylaws and leave as is. This may result in
vacancies on committees and the loss of interested individuals who are interested in
participating on committees but do not fit specific qualifications or hold specifically identified
skills.
CONCLUSIONS:
Staff recommends adoption of Bylaw 7311-2017 which would allow Council to make alternative
appointments to committees and allow for flexibility in attracting and retaining committee members.
Page 3 of 3
1661067
“Original signed by Laurie Darcus”
Prepared by: Laurie Darcus
Manager of Legislative Services and Emergency Program
“Original signed by Paul Gill”
Approved by: Paul Gill
General Manager – Corporate & Financial Services
“Original signed by E.C. Swabey”
Concurrence: E.C. Swabey
Chief Administrative Officer
Appendices: A.Bylaw 7311-2017 Committee Appointments – Alternates
B.Bylaw 5845-1999 Municipal Advisory Committee on Accessibility Issues
C. Bylaw 5908-2000 Community Heritage Commission
D.Bylaw 6471-2007 Agricultural Advisory Committee
E.Bylaw 6659-2009 Public Art Steering Committee
F.Bylaw 7201-2016 Active Transportation Advisory Committee
G.Bylaw 7202-2016 Environmental Advisory Committee
H.Bylaw 7203-2016 Social Policy Advisory Committee
CITY OF MAPLE RIDGE
BYLAW NO. 7311-2017
A Bylaw to amend Maple Ridge Bylaw Nos. 5845-1999, 5908-2000, 6471-2007,
6659-2009, 7201-2016, 7202-2016, 7203-2016
______________________________________________________________________________
WHEREAS, it is deemed expedient to amend Maple Ridge Council Procedure Bylaw Nos. 5845-1999,
5908-2000, 6471-2007, 6659-2009, 7201-2016, 7202-2016, 7203-2016 as amended;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
1.This Bylaw may be cited as "Maple Ridge Committee Appointments – Alternates: Amending
Bylaw No. 7311-2017.”
2.That the following Maple Ridge Bylaws be amended as follows:
“Council may choose to appoint members in a different configuration than that listed
here if an applicant meeting the specific membership description cannot be found to
fill a vacancy and an application is received from an alternate applicant without the
specific membership description but who would be an asset to the Committee.”
in the sections noted below:
Bylaw Title Bylaw # Bylaw Section to be added
Municipal Advisory Committee
on Accessibility Issues
5845-1999 Add to Section 6
Community Heritage
Commission
5908-2000 Add to end of Section 3.3
Agricultural Advisory Committee 6471-2007 Add Section 3.3 i)
Public Art Steering Committee 6659-2009 Add to end of Section 4
Active Transportation Advisory
Committee
7201-2016 Add to end of Section 3
Environmental Advisory
Committee
7202-2016 Add to end of Section 3
Social Policy Advisory Committee 7203-2016 Add to end of Section 3
READ a first time the __ day of February, 2017.
READ a second time the __ day of February, 2017.
READ a third time the __ day of February, 2017.
ADOPTED, the __ day of March, 2017.
_____________________________ ____________________________
PRESIDING MEMBER CORPORATE OFFICER
APPENDIX A
THE FOLLOWING DOCUMENT HAS BEEN REPRODUCED FOR CONVENIENCE
ONLY AND IS A CONSOLIDATION OF THE FOLLOWING:
1.Maple Ridge-Pitt Meadows (Ridge Meadows) Municipal Advisory Committee on
Accessibility Issues By-law No. 5845-1999
2.Maple Ridge-Pitt Meadows (Ridge Meadows) Municipal Advisory Committee on
Accessibility Issues Amending By-law No. 5983-2001
3.Maple Ridge – Pitt Meadows Municipal Advisory Committee on Accessibility Issues
Amending Bylaw No. 6165 – 2003
INDIVIDUAL COPIES OF ANY OF THE ABOVE BY-LAWS CAN BE OBTAINED BY
CONTACTING THE CLERK’S DEPARTMENT.
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BY-LAW NO. 5845 – 1999
A By-law to repeal Maple Ridge Municipal Advisory Committee on Accessibility
Issues By-law No. 5420 – 1996 in its entirety and adopt Maple Ridge-Pitt Meadows (Ridge-
Meadows) Municipal Advisory Committee on Accessibility Issues By-law No. 5845 – 1999.
WHEREAS it is deemed expedient to have the Municipal Advisory Committee on Accessibility
Issues, established by By-law No. 5420 – 1996 repealed in its entirety in order to formally
establish a joint committee with the District of Pitt Meadows.
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge,
in open meeting assembled, ENACTS AS FOLLOWS:
1.This By-law shall be cited for all purposes as “Maple Ridge – Pitt Meadows (Ridge
Meadows) Municipal Advisory Committee on Accessibility Issues By-law No. 5845 –
1999”.
2.Maple Ridge Municipal Advisory Committee on Accessibility Issues By-law No. 5420 –
1996 be repealed in its entirety.
Definitions
3. For the purpose of this by-law, unless the context otherwise requires:
“Committee” means the Maple Ridge – Pitt Meadows Municipal Advisory Committee on
Accessibility Issues.
“Councils” means the Council of the Corporation of the District of Maple Ridge and the
Corporation of the District of Pitt Meadows;
“Disability” means a physical or sensory disability, learning difficulty or mental health
problem, which is regarded as a significant challenge in daily life or at work.
“Districts” means the Corporation of the District of Maple Ridge and the Corporation of
the District of Pitt Meadows.
“Maple Ridge” means the geographical area known as the Corporation of the District of
Maple Ridge.
APPENDIX B
By-law No. 5845 – 1999
Page (2)
“Pitt Meadows” means the geographical area known as the Corporation of the District of
Pitt Meadows.
“Mayors” means the elected Mayors of the Districts.
“Member” means a current member of the Ridge Meadows Municipal Advisory
Committee on Accessibility Issues, whether appointed by Council or elected as a
Member-at-Large.
Mandate
4.Council hereby establishes a committee to be known as the “Ridge Meadows Municipal
Advisory Committee on Accessibility Issues”, hereafter called the “Committee”.
6165 - 2003
5.The purpose of the Committee is to advise, inform and educate the Councils, municipal
departments, community agencies and general public on accessibility and disability
issues.
Composition and Appointment
6165 - 2003
6. The Committee is comprised of fifteen (15) members.
7.Eight of the thirteen members are representatives of the following governments, agencies
and organizations which will appoint a person to the Committee who has a particular
interest in disability issues:
i)One Councillor from the District of Maple Ridge;
ii)One Councillor from the District of Pitt Meadows;
iii)School Board of School District No. 42;
5983-2001
iv)Ministry of Child and Family Development;
v)Ministry of Human Resources represented by a community service provider;
vi)Ridge Meadows Association for Community Living;
6165 - 2003
vii) Fraser Health Authority
6165 - 2003
8.The remaining eight (8) members are called “Members-at-large” .
6165 - 2003
9.Six (6) of the eight (8) members-at-large must be:
i)a resident of Maple Ridge; or
ii)employed in Maple Ridge; or
iii)be eligible to be on the Municipal Voters List for the District.
The seventh (7) and eighth (8) members-at-large must be:
i)a resident of Pitt Meadows; or
By-law No. 5845 – 1999
Page (3)
ii)employed in Pitt Meadows; or
iii)be eligible to be on the Municipal Voters List for the District.
10.Applicants for the position of member-at-large will be interviewed by their respective
Councils and a ballot will be prepared. The applicants with the most votes from Council
become members of the committee.
11.No member-at-large of the Committee as appointed by Council will serve concurrently
on another District of Maple Ridge Advisory Committee.
12.Other people who may attend meetings, to provide opinions, advice or information or
other services but who are:
i)the Mayors.
ii)the Chief Administrative Officers or his/her designate; and
iii) District staff.
13.No member of the Committee will receive any remuneration for services, however, a
member shall be reimbursed for any reasonable out of pocket expenses incurred on behalf
of and previously approved by the Committee.
Term of Appointment
14.The term of appointment for each member appointed by the governments, agencies and
organizations listed in Section 7 above, is one year commencing on January 1st in the year
they are appointed and termination one year later on December 31st.
6165 - 2003
5983-2001
15.The term of appointment for each member-at-large is two years commencing on January
1st in the year they are appointed and terminating two years later on December 31st.
The appointments of the members-at-large to the Committee shall be as follows:
i)Six (6) members-at-large from the District of Maple Ridge shall be appointed
for a two (2) year term;
ii)Two (2) members-at-large from the District of Pitt Meadows shall be appointed
for a two (2) year term.
6165 - 2003
16.Members-at-large may be appointed to not more than three consecutive terms totalling
six (6) years of service. A person appointed to a vacancy with more than one-half of the
original term left will be considered to be serving a full term for the purpose of this
section. In the event where there are circumstances and it is not possible to appoint a
member at large, and where leaving this post unfilled would cause a lack of support to the
Committee, the previous committee member can be re-appointed for a one year term.
By-law No. 5845 – 1999
Page (4)
Vacancy
17.Notwithstanding other sections of this by-law, a vacancy created by death or resignation
will be reported as soon as possible to the Mayor, who may appoint a replacement for the
unexpired term of the former member.
Chairperson
18.The members will annually elect a Chairperson and a Vice-Chairperson from amongst
themselves by a simple majority vote. The Vice-Chairperson will act in the capacity of
the Chairperson at any meeting where the Chairperson is absent
Absenteeism
19.A member who is absent, except for reason of illness or with the leave of the chairperson
of the Committee or his/her designate, from three consecutive, or five in any twelve
consecutive, regular meetings is deemed to have resigned, effective at the end of the third
or fifth such meeting, as the case may be.
Quorum and Voting
6165 - 2003
20. Quorum is five (5) members of the Committee.
21.Only members may vote on issues and resolutions and any members not voting, but
present, is deemed to have voted in the affirmative.
Meeting Schedule and Procedures
22.The Committee will meet monthly between September through to June, although special
meetings over and above the monthly meetings may be called by the chairperson as long
as each member is given not less than forty-eight (48) hours notice of such meeting,
which can only be waived by unanimous vote of all the members of the Committee.
23.Meetings are open to the pubic.
24.Council may include in its annual budget such sums as are necessary to defray the
expenses of the Committee. The Committee must provide a detailed budget proposal to
Council on or before August 1st of the year preceding the budget year.
25.The minutes of the proceedings of all meetings of the Committee will be maintained in a
minute book and forthwith following each meeting of the Committee, a copy, when
signed by the Chairperson or member presiding shall be forwarded to the Municipal
Clerk of both Districts.
26.The Committee will be provided with secretarial and staff support to carry out its
functions.
By-law No. 5845 – 1999
Page (5)
READ a first time this 25th day of January, 2000.
READ a second time this 25th day of January, 2000.
READ a third time this 25th day of January, 2000
RECONSIDERED and finally adopted the 15th day of February, 2000.
____________________________________MAYOR
____________________________________CLERK
Bylaw No. 5908-2000
Page 1 of 6
THE FOLLOWING DOCUMENT HAS BEEN REPRODUCED FOR CONVENIENCE ONLY and is a
consolidation of the following:
1.Maple Ridge Community Heritage Commission By-law No. 5908-2000
2.Maple Ridge Community Heritage Commission Amending By-law No. 5928-2000
3.Maple Ridge Community Heritage Commission Amending By-law No. 6356-2005
4.Maple Ridge Community Heritage Commission Amending Bylaw No. 7199-2016
Individual copies of any of the above by-laws can be obtained by contacting the Clerk’s
Department.
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW NO. 5908 - 2000
A Bylaw to establish a Community Heritage Commission
________________________________________________________________________________
WHEREAS:
A.The Council is authorized to establish by bylaw a community heritage commission pursuant to
Part 27 of the Local Government Act; and
B.The Council considers that it is in the public interest to establish a community heritage
commission to advise the Council in respect of heritage conservation and to undertake and
support activities that promote and assist in the conservation of the heritage of the District.
NOW THEREFORE IN OPEN MEETING ASSEMBLED, THE COUNCIL ENACTS AS FOLLOWS:
1.TITLE
This bylaw may be cited for all purposes as “Maple Ridge Community Heritage Commission
Bylaw No. 5908-2000".
2.INTERPRETATION
"Commission" means the Community Heritage Commission established under Section 3.
3.ESTABLISHMENT, COMPOSITION AND APPOINTMENT OF COMMISSION
3.1 There is hereby established a Community Heritage Commission known as the Maple
Ridge Community Heritage Commission.
6356-2005
3.2 The Commission shall be composed of not less than 7 persons.
APPENDIX C
Bylaw No. 5908-2000
Page 2 of 6
5928-2000
6356-2005
7199-2016
3.3 The Commission shall be comprised of the following voting members:
•One Council liaison, one alternate Council liaison
•Two members nominated by the Maple Ridge Historical Society
•Four members from the community at large appointed by Council
•As many other members from persons selected by Council, nominated by citizens
or organizations as Council may choose to appoint with priority given to one youth
member
3.4 At the first meeting of the year, voting members will appoint a Chairperson and Vice-
Chairperson. The Vice-Chairperson will act in the absence of the Chairperson.
3.5 Community-at-Large Members of the Commission shall be appointed pursuant to
Section 3.3 for a two year term, in the month of September to commence their term of
office on January 1st of the following year.
3.6 Subject to Section 3.7, all members shall hold office until the later of December 31st or
until their successors are appointed. Members shall be eligible for re-appointment to a
maximum of three (3) successive terms.
3.7 When the membership of the commission falls below five (5) any vacancy occurring in
the membership of the Commission shall be filled forthwith by the Council for the
unexpired term of vacancy. Any member appointed in mid-term shall be eligible upon
conclusion of the term for reappointment to a maximum of three (3) successive terms.
3.8 The Council may terminate the appointment of any member of the Commission, and
Council will provide notice and the reason for such termination in writing.
3.9 The Chairperson shall advise Council immediately in writing of any member who has
been absent from meetings of the Commission for three (3) consecutive meetings
without prior leave of absence having been granted by the Commission. Leaves of
Absence greater than three (3) consecutive meetings may, by a majority vote of the
Commission, be granted when the request for the Leave of Absence is received in
writing, prior to the said Leave taking place.
3.10 No member of the Commission shall receive any remuneration for services, however, a
member shall be reimbursed for any reasonable out of pocket expenses incurred on
behalf of and previously approved by the Commission.
7199-2016
3.11 The Commission shall hold quarterly meetings, with additional meetings called at the
discretion of the Chair; and hold subcommittee meetings between regular committee
meetings.
4.TERMS OF REFERENCE
4.1 The Commission is appointed for the purpose of advising the Council on heritage
conservation matters and undertaking and providing support for such activities as
benefit and provide for the advancement of heritage conservation in the District.
Bylaw No. 5908-2000
Page 3 of 6
5.DUTIES OF COMMISSION
5.1 The Commission will:
a)advise Council on any matter referred to it by the Council;
b)undertake and provide support for such heritage activities as directed by Council;
c) present an annual report to Council, setting out its activities and accomplishments
for the previous year, and include any financial statements which Council requires;
d)meet not less than once per quarter, each calendar year, unless otherwise
directed by Council.
5.2 The Commission may:
a)develop and implement educational and public awareness programs related to
heritage conservation in the District;
b)support and raise funds for projects of local heritage significance;
c) make recommendations on heritage policy and advise Council on policy issues
relating to heritage property and neighbourhoods;
d)provide information and advice to an individual or community group regarding
heritage conservation and policy, upon receipt of a request from the individual or
community group;
e)establish and administer a grants in aid and financial assistance application
process for organizations, institutions, or other groups requiring financial
assistance to engage in activities:
(i)to conserve or relating to the conservation of heritage property or heritage
resources;
(ii)to gain knowledge about the community’s history and heritage;
(iii)to increase public awareness, understanding and appreciation of the
community’s history and heritage; and
(iv)necessary or desirable with respect to conservation of heritage property or
heritage resources.
and to evaluate such applications received annually on or before October 31st of
each year and recommend to Council grants and financial assistance that the
Commission considers ought to be given.
Bylaw No. 5908-2000
Page 4 of 6
6.OPERATIONS OF COMMISSION
6.1 The Commission may adopt such rules for its procedures consistent with the provisions
of the Municipal Act or this Bylaw as it may deem expedient and may alter, amend or
vary the same as it may be required provided that copies of such rules and procedure
and variations and amendments of the rules shall forthwith be forwarded to the
Municipal Clerk.
6.2 The Commission shall hold regular meetings, at such time and place within the District
as it may decide, and four (4) members in office shall constitute a quorum.
6.3 The Chairperson, or any two (2) members may summon a special meeting of the
Commission by giving at least four (4) days notice in writing to each member stating the
purpose for which the meeting is called.
7199-2016
6.4 Time-duration subcommittees may be established by the Chair or Council focused on a
specific purpose and be inclusive of individuals and representatives that bring an
informed voice (local and external experts) to the subject matter being explored. The
subcommittees will be designed to support specific bodies of work of the Commission
and will report to the Commission on a regular basis.
6.5 All members of the Commission, including the presiding member, may vote on questions
before it, and in all cases where the votes of the members present are equal for and
against the question, the question shall be negatived. Any member then present who
abstains from voting shall be deemed to have voted in the affirmative.
6.6 The Chairperson shall preserve order and decide all points of order which may arise,
subject to an appeal to the other members present. All such appeals shall be decided
without debate.
6.7 All questions before the Commission shall be decided by a majority of the members
present at the meeting.
6.8 No act or other proceedings of the Commission shall be valid, unless it is authorized by
resolution at a meeting of the Commission.
6.9 The minutes of the proceedings of all meetings of the Commission shall be maintained
in a Minute Book and when signed by the Chairperson or member presiding shall be
forwarded forthwith to the Municipal Clerk.
6.10 All meetings of the Commission shall be open to the public except that a part of a
meeting may be closed to the public where in accordance with the Municipal Act the
subject matter considered falls within those classes of matters that may be considered
in-camera. Before a meeting or part of a meeting is to be closed the Commission must
state, by resolution, the fact that the meeting is to be closed, and the basis for such
closure.
Bylaw No. 5908-2000
Page 5 of 6
6.11 The Council may by resolution authorize the Commission to consider any specific matter
in-camera and hereby authorizes the Commission to consider all of the following general
matters in-camera:
a)acquisition or disposition of real or personal property or any interest in them;
b)personnel matters; or
c)legal advice, opinions and litigation matters
6.12 A member of the Planning Department shall serve the Commission as technical advisor.
6.13 The Council shall provide the Commission with a secretary to perform such secretarial
duties as are required in the conduct of the meetings of the Commission.
6.14 The Council may include in its annual budget such sums as are necessary to defray the
expenses of the Commission. The Commission shall provide a detailed budget proposal
to Council on or before October 1st of the year preceding the budget.
6.15 The Commission may hire staff and consultants based on its approved budget to assist
in implementing the duties specified in Part 5.0.
7.CONFLICT OF INTEREST
7.1 If a Commission member attending a meeting of the Commission considers that he or
she is not entitled to participate in the discussion of a matter or to vote on a question in
respect of a matter because the member has a direct or indirect pecuniary interest in
the matter or for any other reason, the member must declare this and state the general
nature of why the member considers this to be the case.
7.2 After making the declaration, the Commission member:
a)must not take part in the discussion of the matter and is not entitled to vote on any
question in respect of the matter;
b)must immediately leave the meeting or that part of the meeting during which the
matter is under consideration; and
c)must not attempt in any way, whether before, during or after the meeting, to
influence the voting on any question in respect of the matter.
7.3 When the member's declaration is made:
a)the person recording the minutes of the meeting must record the member's
declaration, the reasons given for it, and times of the member's departure from the
meeting room, and if applicable, the member's return; and
b)the person presiding at the meeting must ensure that the member is not present at
the meeting at the time of any vote on the matter.
8.CONDUCT OF MEMBERS
Members should be careful when speaking in public or to the media and should always regard
themselves as being regarded by the public as members of the Commission.
Bylaw No. 5908-2000
Page 6 of 6
9.INTERPRETATION
Wherever the singular or the masculine are used in the Bylaw, the same shall be construed as
meaning the plural or the feminine or the body politic or corporate where the context or the
parties hereto so require.
10.TRANSITION
10.1 Despite Section 3.5 the members of the Heritage Advisory Committee appointed
pursuant to Bylaw No. 4217-1989, with terms in force at the time of the adoption of the
Community Heritage Commission Bylaw No. 5908-2000, may continue to serve out the
balance of their terms as Commissioners on the Community Heritage Commission. The
term shall be considered a term for the purpose of any limitation on the maximum
number of successive terms permitted by this Bylaw.
10.2 By-law No. 4217-1989, A Bylaw to Establish a Heritage Advisory Committee, and all
amendments thereto are hereby repealed in their entirety.
READ A FIRST TIME this 22nd day of August, 2000.
READ A SECOND TIME this 22nd day of August, 2000.
READ A THIRD TIME this 22nd day of August, 2000.
RECONSIDERED AND FINALLY ADOPTED this 12th day of September, 2000.
____________________________________
Mayor
__________________________________
Clerk
THE FOLLOWING DOCUMENT HAS BEEN REPRODUCED FOR CONVENIENCE ONLY and is a
consolidation of the following:
1.Maple Ridge Agricultural Advisory Committee Amending Bylaw No. 6667-2009
2.Maple Ridge Agricultural Advisory Committee Amending Bylaw No. 6797-2011
Individual copies of any of the above bylaws can be obtained by contacting the Clerk’s
Department.
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW NO. 6471-2007
A Bylaw to establish an Agricultural Advisory Committee
______________________________________________________________________
WHEREAS Council is authorized to establish by bylaw an Agricultural Advisory Committee
pursuant to Part 27 of the Local Government Act;
AND WHEREAS Council considers that it is in the public interest to establish an Agricultural
Advisory Committee to advise the Council in respect of agricultural matters and to undertake
and support activities in the District that promote farming and assist in the protection of
agricultural lands.
NOW THEREFORE, the Council of the Corporation of the District of Maple Ridge in open
meeting assembled, ENACTS AS FOLLOWS:
1.0 TITLE
This bylaw may be cited for all purposes as “Maple Ridge Agricultural Advisory
Committee Bylaw No.6471-2007”
2.0 INTERPRETATION
"Committee" means the Agricultural Advisory Committee established under Section 3.
3.0 ESTABLISHMENT, COMPOSITION, AND APPOINTMENT OF COMMITTEE
3.1 There is hereby established an Agricultural Advisory Committee known as the Maple
Ridge Agricultural Advisory Committee.
3.2 The Committee shall be composed of not less than 13 and not more than 16
members including non-voting members;
6667-2009
6797-2011
3.3 Membership on the Committee shall consist of:
Voting Members:
a) Two members from Council;
APPENDIX D
- -2
b) One member nominated by the Haney Farmer’s Market;
c)One member nominated by the Agricultural Fair Board;
d) Five members actively involved in the agricultural sector appointed by Council;
e)A maximum of 4 members-at-large appointed by Council with priority given to
those who reside in Maple Ridge and are knowledgeable about agriculture;
f)One member nominated from the Maple Ridge Economic Advisory Commission.
Non-Voting Members:
g)One member from the Agricultural Land Commission who shall serve as a
liaison and attend when available to do so;
h)One member from the Ministry of Agriculture, Food, and Fisheries who shall
serve as a liaison and attend when available to do so;
3.4 At the first meeting of the year, voting members will appoint a Chairperson and Vice
Chairperson. The Vice-Chairperson will act in the absence of the Chairperson.
6667-2009
3.5 After initial appointments, Council appointed Members of the Committee shall be
appointed pursuant to Section 3.3 for a two year term, in the month of September to
commence their term of office on January 1st of the following year.
3.6 Subject to Section 3.7, all members shall hold office until the later of December 31st
or until their successors are appointed. Members shall be eligible for re-appointment
to a maximum of three (3) successive terms.
3.7 When the membership of the Committee falls below seven (7) any vacancy occurring
in the membership of the Committee shall be filled forthwith by the Council for the
unexpired term of vacancy. Any member appointed in mid-term shall be eligible upon
conclusion of the term for reappointment to a maximum of three (3) successive
terms.
3.8 The Council may terminate the appointment of any member of the Committee, and
Council will provide notice and the reason for such termination in writing.
3.9 The Chairperson shall advise Council immediately in writing of any member who has
been absent from meetings of the Committee for three (3) consecutive meetings
without prior leave of absence having been granted by the Committee. Leaves of
Absence greater than three (3) consecutive meetings may, by a majority vote of the
Committee, be granted when the request for the Leave of Absence is received in
writing, prior to the said Leave taking place.
3.10 No member of the Committee shall receive any remuneration for services, however, a
member shall be reimbursed for any reasonable out of pocket expenses incurred on
behalf of and previously approved by the Committee.
4.0 TERMS OF REFERENCE
4.1 The Committee is appointed for the purpose of advising the Council on agricultural
matters and undertaking and providing support for such activities as benefit and
provide for the advancement of agricultural activities in the District.
- -3
5.0 DUTIES OF COMMITTEE
5.1 The Committee will:
i)advise Council on any matter referred to it by the Council;
ii)undertake and provide support for such agricultural activities as approved by
Council;
iii)present an annual report to Council, setting out its activities and accomplishments
for the previous year, and include any financial statements which Council requires;
iv)meet not less than once per quarter, each calendar year, unless otherwise
directed by Council.
5.2 The Committee may:
a) develop and implement educational and public awareness programs related to
agriculture in the District;
b) support projects that promote local agriculture;
c) make recommendations on agricultural policies and advise Council on policy
issues relating to agricultural land and appropriate land uses in agricultural areas.
6.0 OPERATIONS OF COMMITTEE
6667-2009
6.1 The Committee may adopt such rules for its procedures consistent with the
provisions of the Community Charter, Council Procedures Bylaw No. 6472-2007 or
this Bylaw as it may deem expedient and may alter, amend or vary the same as it
may be required provided that copies of such rules and procedure and variations and
amendments of the rules shall forthwith be forwarded to the Manager of Legislative
Services.
6.2 The Committee shall hold regular meetings, at such time and place within the District
as it may decide, and the presence of 50% +1 of the voting members in office shall
constitute a quorum.
6.3 The Chairperson, or any two (2) members may summon a special meeting of the
Committee by giving at least four (4) days notice in writing to each member stating
the purpose for which the meeting is called.
6.4 The Chairperson may appoint sub-committees from within the Committee as he or
she may deem necessary.
6.5 All members of the Committee, including the presiding member, may vote on
questions before it, and in all cases where the votes of the members present are
equal for and against the question, the question shall be negatived. Any member
then present who abstains from voting shall be deemed to have voted in the
affirmative.
6.6 The Chairperson shall preserve order and decide all points of order which may arise,
subject to an appeal to the other members present. All such appeals shall be decided
without debate.
- -4
6.7 All questions before the Committee shall be decided by a majority of the members
present at the meeting.
6.8 No act or other proceedings of the Committee shall be valid, unless it is authorized by
resolution at a meeting of the Committee.
6667-2009
6.9 All meetings of the Committee shall be open to the public except that a part of a
meeting may be closed to the public where in accordance with the Community
Charter the subject matter considered falls within those classes of matters that may
be considered closed. Before a meeting or part of a meeting is to be closed the
Committee must state, by resolution, the fact that the meeting is to be closed and the
basis for such closure.
6.10 Staff of the District of Maple Ridge shall be assigned to provide the Committee with
technical advice, and required secretarial and minute services.
6.11 The Council may include in its annual budget such sums as are necessary to defray
the expenses of the Committee. The Committee shall provide a detailed budget
proposal to Council on or before October 1st of the year preceding the budget.
6.12 Subject to District of Maple Ridge Purchasing Policy 5.45, the Committee may hire
consultants based on its approved budget to assist in implementing the duties
specified in Part 5.0 and subject to the District Purchasing Policy.
7.CONFLICT OF INTEREST
7.1 If a Committee member attending a meeting of the Committee considers that he or
she is not entitled to participate in the discussion of a matter or to vote on a question
in respect of a matter because the member has a direct or indirect pecuniary interest
in the matter or for any other reason, the member must declare this and state the
general nature of why the member considers this to be the case.
7.2 After making the declaration, the Committee member:
a) must not take part in the discussion of the matter and is not entitled to vote
on any question in respect of the matter;
b) must immediately leave the meeting or that part of the meeting during which
the matter is under consideration; and
c) must not attempt in any way, whether before, during or after the meeting, to
influence the voting on any question in respect of the matter.
6667-2009
7.3 When the member’s declaration is made, the person recording the minutes of the
meeting must record the member’s declaration, the reasons given for it, and times of
the member’s departure from the meeting room, and if applicable, the member’s
return.
- -5
8.MEDIA CONTACT
The Chairperson or other person appointed by the Committee shall be the
spokesperson for the media and other public information sources.
9.INTERPRETATION
Wherever the singular or the masculine are used in the Bylaw, the same shall be
construed as meaning the plural or the feminine or the body politic or corporate
where the context or the parties hereto so require.
READ a first time the 27th day of February, 2007
READ a second time the 27th day of February, 2007
READ a third time the 27th day of February, 2007
RECONSIDERED AND FINALLY ADOPTED the 13th day of March, 2007
_________________________________ ________________________________
MAYOR CORPORATE OFFICER
THE FOLLOWING DOCUMENT HAS BEEN REPRODUCED FOR CONVENIENCE ONLY and is a
consolidation of the following:
1.Maple Ridge Public Art Steering Committee Bylaw No. 6659-2009
2.Maple Ridge Public Art Steering Committee Amending Bylaw No. 7200-2016
Individual copies of any of the above bylaws can be obtained by contacting the Clerk’s Department.
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW NO 6659- 2009
A Bylaw to delegate authority to a Public Art Steering Committee
WHEREAS the Council may, by bylaw, establish and delegate authority to a Public Art Steering
Committee
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge enacts as
follows:
Citation
1.This Bylaw shall be cited for all purposes as “Maple Ridge Public Art Steering Committee
Bylaw No.6659 -2009.”
Interpretation
2.For the purposes of this Bylaw, unless the context otherwise requires,
“Maple Ridge” means the Corporation of the District of Maple Ridge;
“Committee” means the Maple Ridge Public Art Steering Committee
Public Art Steering Committee
3.Council hereby delegates authority to the Maple Ridge Public Art Steering Committee to
carry out the duties defined in Section 10 below.
4.The Committee shall be comprised of the following voting members:
a)two artists
b)an Arts Council staff member with the appropriate technical expertise to be appointed by
the Arts Council Board
c)one Landscape Architect, Architect or Municipal Planner familiar with public art programs
d) one developer of residential or commercial properties who is active in the Municipality
7200-2016
e)one Council liaison, one alternate Council liaison
f) one community member
APPENDIX E
5.The members of the Committee shall be appointed by resolution of Council and shall serve
for terms of two years noting that Council may choose to remove a member from the
Committee for consecutive non attendance at three meetings (unless previously approved by
the Committee) or for any other reason Council believes warrants such removal.
6.In order to stagger the terms of appointment to the Committee one of the artists, the
community member and one of either the developer or technical professional (Landscape
Architect, Architect or Municipal Planner) will be appointed to serve a one year term
beginning in May, 2009 and terminating in April 2010.
7.Committee members other than the community member may or may not be residents of
Maple Ridge.
8.No member of the Committee shall serve for more than four consecutive terms.
9.The members of the Committee shall serve without remuneration.
Procedures
7200-2016
10. The Committee shall:
(a)appoint one of their number to act as Chair of the Committee and another
member to act as Vice-Chair of the Committee on an annual basis; and
(b)hold quarterly meetings, with additional meetings called at the discretion of the
Chair;
(c)hold sub-committee meetings between regular committee meetings;
(d)operate in accordance with the standard operating procedures applicable to all
Maple Ridge Committees and Commissions with regard to records keeping,
holding closed meetings, conflict of interest, financial management and such
other practices, policies and procedures which may be established by Council
from time to time.
Duties and Powers
11. The Committee shall:
(a)recommend criteria for the commission of public art installations to Maple Ridge
Council
(b)have authority for entering into agreements and contractual obligations within
the limitations of approved budgets for the commission of public art installations
which meet the criteria noted above;
(c)have authority to spend money within an annual budget approved by the Maple
Ridge Council.
(d)submit an annual report to Maple Ridge Council by the end of May each year
describing the activities of the previous year.
Other Committees
7200-2016
12.Time-duration subcommittees may be established by the Chair or Council focused on a
specific purpose and be inclusive of individuals and representatives that bring an informed
voice (local and external experts) to the subject matter being explored. The subcommittees
will be designed to support specific bodies of work of the Committee and will report to the
Committee on a regular basis.
READ a first time on the 14th day of April, 2009.
READ a second time on the 14th day of April, 2009.
READ a third time on the 14th day of April, 2009.
RECONSIDERED AND ADOPTED on the 28th day of April, 2009.
_________________________________ ________________________
PRESIDING MEMEBER CORPORATE OFFICER
THE CITY OF MAPLE RIDGE
BYLAW NO. 7201-2016
A Bylaw to establish an Active Transportation Advisory Committee
WHEREAS Council is authorized to establish an Active Transportation Advisory Committee pursuant
to the Community Charter;
AND WHEREAS Council considers that it is in the public interest to establish an Active Transportation
Advisory Committee to advise Council on strategic priorities, planning, policies and mobility issues
relating to transportation in Maple Ridge, using the Transportation Plan as a guide;
AND WHEREAS the Committee shall work towards creating, promoting, and improving an efficient,
affordable, and safe transportation network that supports a variety of transportation choices;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
CITATION
1.This Bylaw shall be cited for all purposes as “Maple Ridge Active Transportation Advisory
Committee Bylaw No. 7201-2016.
DEFINITIONS
2.For the purposes of this Bylaw, unless the context otherwise requires,
“Maple Ridge” means the City of Maple Ridge;
“Committee” means Active Transportation Advisory Committee established under Section 3;
COMMITTEE COMPOSITION
3. The Committee shall be comprised of the following voting members:
•One Council liaison, one alternate Council liaison
•One member nominated by the Municipal Advisory Committee on Accessibility Issues
•One member nominated by School District No. 42
•One member at large with a cycling interest appointed by Council
•One member representing the business community appointed by Council
•One member representing the seniors’ community appointed by Council
•One member nominated by the Ridge Meadows RCMP
•Three members from the community at large appointed by Council
•One member at large (aged 25 years or under) representing the youth community
appointed by Council
APPENDIX F
4.The members at large shall be appointed by resolution of Council and shall serve for a term
of two years commencing on January 1st and terminating two years later on December 31st.
In order to stagger the terms of appointment to the Committee, two of the members-at-large
will be appointed for a term of one year commencing on January 1st and terminating on
December 31st of the same year. Subsequent appointments shall be for a term of two years.
5.Council may choose to remove a member from the Committee for consecutive non-
attendance at three meetings (unless previously approved by the Committee) or for any other
reason Council believes warrants such removal.
6.The Chairperson shall advise Council immediately in writing of any member who has been
absent from meetings of the Committee for three consecutive meetings without prior leave of
absence having been granted by the Committee. Leaves of Absence greater than three
consecutive meetings may, by a majority vote of the Committee, be granted when the
request for the leave of Absence is received in writing, prior to the said leave taking place.
7.The members of the Committee shall serve without remuneration.
PROCEDURES
8.The Committee shall:
a)appoint one of their number to act as Chair of the Committee and another member to act
as Vice-Chair of the Committee on an annual basis; and
b)hold quarterly meetings, with additional meetings called at the discretion of the Chair;
c)hold subcommittee meetings between regular committee meetings;
d)operate in accordance with the standard operating procedures applicable to all Maple
Ridge Committees and Commissions with regard to records keeping, holding closed
meetings, conflict of interest, financial management and such other practices, policies
and procedures which may be established by Council from time to time.
9.The presence of a majority of voting members shall constitute a quorum.
DUTIES
10.The Committee will:
a)Support the promotion of public education and awareness on the benefits,
necessities and safety aspects of active transportation facilities.
b)Advise on matters related to active transportation as it relates to: active workplace
travel, active commuting, active recreation, and active destination-oriented trips.
c)Support the promotion of improved pedestrian and multi-modal path networks for all
ages and ranges of mobility throughout their daily activities within the community and
with connectivity to neighbouring communities.
d)Encourage regulations and policy changes that support and strengthen multi-modal
active transportation and transit.
e)Review and consider active transportation policy in a regional context as it affects
Maple Ridge, and provide options on how to advance, promote, and improve the
movement of people and goods within the region.
f)Review and make recommendations to Council with regards to active transportation
initiatives proposed by other levels of government and/or agencies.
SUBCOMMITTEES
11. Time-duration subcommittees may be established by the Chair or Council focused on a
specific purpose and be inclusive of individuals and representatives that bring an informed
voice (local and external experts) to the subject matter being explored. The subcommittees
will be designed to support specific bodies of work of the Committee and will report to the
Committee on a regular basis.
MEDIA CONTACT
12. The Chairperson or other person appointed by the Committee shall be the spokesperson for
the media and other public information sources.
READ a first time the 12th day of January, 2016.
READ a second time the 12th day of January, 2016.
READ a third time the 12th day of January, 2016.
ADOPTED the 26th day of January, 2016.
PRESIDING MEMBER CORPORATE OFFICER
THE CITY OF MAPLE RIDGE
BYLAW NO.7202-2016
A Bylaw to establish an Environmental Advisory Committee
WHEREAS Council is authorized to establish an Environmental Advisory Committee pursuant to the
Community Charter;
AND WHEREAS Council considers that it is in the public interest to establish an Environmental
Advisory Committee to help provide local perspective and advice to Council with respect to achieving
the City's goals, environmental objectives, and accompanying strategic recommendations and
directions taken from the current Maple Ridge Official Community Plan and Environmental
Management Strategy report, 2014.
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
CITATION
1.This Bylaw shall be cited for all purposes as “Maple Ridge Environmental Advisory Committee
Bylaw No. 7202-2016”.
DEFINITIONS
2.For the purposes of this Bylaw, unless the context otherwise requires,
“Maple Ridge” means the City of Maple Ridge;
“Committee” means Environmental Advisory Committee established under Section 3;
COMMITTEE COMPOSITION
3.The Committee shall be comprised of the following members:
Voting Members
•One Council liaison, one alternate Council liaison
•Two environmental professionals appointed by Council
•One member nominated by the Alouette River Management Society
•One member nominated by the Kanaka Education and Environmental Partnership
Society
•One member nominated by the Community Education on Environment and Development
Centre
•One member nominated by the Thornhill Aquifer Protection Study group
•One member nominated by the Ridge Meadows Recycling Society
APPENDIX G
• Three members from the community at large including at least one youth representative
(aged 25 or under) appointed by Council
Non-Voting Members
• Member(s) of Parliament representing Maple Ridge
• Member(s) of the Legislative Assembly of British Columbia representing Maple Ridge
• One member nominated by Metro Vancouver
• One member nominated by the Katzie First Nation
• One member nominated by the Kwantlen First Nation
• One member nominated by the BC Conservation Officer Service
4. The members at large shall be appointed by resolution of Council and shall serve for a term
of two years commencing on January 1st and terminating two years later on December 31st.
In order to stagger the terms of appointment to the Committee, one of the first members-at-
large will be appointed for a term of one year commencing on January 1st and terminating on
December 31st of the same year. Subsequent appointments shall be for a term of two years.
5. Council may choose to remove a member from the Committee for consecutive non-
attendance at three meetings (unless previously approved by the Committee) or for any other
reason Council believes warrants such removal.
6. The Chairperson shall advise Council immediately in writing of any member who has been
absent from meetings of the Committee for three consecutive meetings without prior leave of
absence having been granted by the Committee. Leaves of Absence greater than three
consecutive meetings may, by a majority vote of the Committee, be granted when the
request for the leave of Absence is received in writing, prior to the said leave taking place.
7. The members of the Committee shall serve without remuneration.
PROCEDURES
8. The Committee shall:
a) appoint one of their number to act as Chair of the Committee and another member to act
as Vice-Chair of the Committee on an annual basis; and
b) hold quarterly meetings, with additional meetings called at the discretion of the Chair;
c) hold sub-committee meetings between regular committee meetings;
d) operate in accordance with the standard operating procedures applicable to all Maple
Ridge Committees and Commissions with regard to records keeping, holding closed
meetings, conflict of interest, financial management and such other practices, policies
and procedures which may be established by Council from time to time.
9. The presence of a majority of voting members shall constitute a quorum.
DUTIES
10.The Committee will:
a)Provide advice to Council on a wide range of existing and emerging environmental issues,
trends, and opportunities including strategic planning initiatives, bylaws, and policy
development;
b)Provide a local perspective on the environment while giving due consideration to the
balance between social, economic, and environmental aspects; and
c) Identify and advise on ways to build local environmental awareness, to enhance
environmental programs, and to continue to promote strong environmental stewardship
within the City.
SUBCOMMITTEES
11. Time-duration subcommittees may be established by the Chair or Council focused on a
specific purpose and be inclusive of individuals and representatives that bring an informed
voice (local and external experts) to the subject matter being explored. The subcommittees
will be designed to support specific bodies of work of the Committee and will report to the
Committee on a regular basis.
MEDIA CONTACT
12.The Chairperson or other person appointed by the Committee shall be the spokesperson for
the media and other public information sources.
READ a first time the 12th day of January, 2016.
READ a second time the 12th day of January, 2016.
READ a third time the 12th day of January, 2016.
ADOPTED the 26th day of January, 2016.
PRESIDING MEMBER CORPORATE OFFICER
THE CITY OF MAPLE RIDGE
BYLAW NO. 7203-2016
A Bylaw to establish a Social Policy Advisory Committee
WHEREAS Council considers that it is in the public interest to have a Social Policy Advisory
Committee to advise Council on the enhancement of the social well-being of present and future
citizens of Maple Ridge;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
CITATION
1.This Bylaw shall be cited for all purposes as “Maple Ridge Social Policy Advisory Committee
Bylaw No. 7203-2016”.
DEFINITIONS
2.For the purposes of this Bylaw, unless the context otherwise requires,
“Maple Ridge” means the City of Maple Ridge;
“Committee” means Social Policy Advisory Committee established under Section 3;
COMMITTEE COMPOSITION
3.The Committee shall be comprised of the following voting members:
•One Council liaison and one alternate Council liaison
•One member nominated by the School District #42 School Board
•One member nominated by Fraser Health
•Two members nominated by the Maple Ridge Pitt Meadows Katzie Community Network
(representing network agencies and special populations)
•One member nominated by the Maple Ridge Pitt Meadows Katzie Seniors Network
•One member from the business community appointed by Council
•One member nominated by the Ridge Meadows RCMP
•Three members from the community at large appointed by Council
•One member at large (aged 19 - 25 years) representing the youth population appointed
by Council
4.The members at large shall be appointed by resolution of Council and shall serve for a term
of two years commencing on January 1st and terminating two years later on December 31st.
In order to stagger the terms of appointment to the Committee, one of the first members-at-
APPENDIX H
large will be appointed for a term of one year commencing on January 1st and terminating on
December 31st of the same year. Subsequent appointments shall be for a term of two years.
5.Council may choose to remove a member from the Committee for consecutive non-
attendance at three meetings (unless previously approved by the Committee) or for any other
reason Council believes warrants such removal.
6.The Chairperson shall advice Council immediately in writing of any member who has been
absent from meetings of the Committee for three consecutive meetings without prior leave of
absence having been granted by the Committee. Leaves of Absence greater than three
consecutive meetings may, by a majority vote of the Committee, be granted when the
request for the leave of Absence is received in writing, prior to the said leave taking place.
7.The members of the Committee shall serve without remuneration.
PROCEDURES
8.The Committee shall:
a)appoint one of their number to act as Chair of the Committee and another member to act
as Vice-Chair of the Committee on an annual basis; and
b)hold bi-monthly meetings, with no meetings in July or August, with additional meetings
called at the discretion of the Chair;
c)hold subcommittee meetings between regular committee meetings;
d)operate in accordance with the standard operating procedures applicable to all Maple
Ridge Committees and Commissions with regard to records keeping, holding closed
meetings, conflict of interest, financial management and such other practices, policies
and procedures which may be established by Council from time to time.
9.The presence of a majority of voting members shall constitute a quorum.
DUTIES
10.The Committee will:
a)Advise Council on the planning and development of municipal strategies and policies
related to the social need, social well-being, and social development of a healthy and
socially sustainable community;
b)Monitor and identify opportunities to recommend for Council to advocate for policy
change and service enhancement to meet the social needs of the community based on
research, community engagement, and monitoring of social indicators of a healthy
community;
c)Provide leadership that encourages partnerships and networks by promoting a
collaborative framework that encourages community response to current and emerging
social needs;
d)Be fully aware of the regional context of social issues and advise Council accordingly.
SUBCOMMITTEES
11. Time-duration subcommittees may be established by the Chair or Council focused on a
specific purpose and be inclusive of individuals and representatives that bring an informed
voice (local and external experts) to the subject matter being explored. The subcommittees
will be designed to support specific bodies of work of the Committee and will report to the
Committee on a regular basis.
SOCIAL POLICY ENGAGEMENT WORKSHOPS
12. Social Policy Engagement Workshops, designed to encourage broad input and participation,
will be held for the purpose of gathering input or feedback on priority topics related to the
approved work of the Committee, or regarding emerging issues, for recommendation to the
Committee as follows:
• twice per year a workshop will be held that has decision makers from Provincial
Ministries in attendance to discuss social service delivery, opportunities for integration of
services at the local level, and potential for addressing emerging issues; and
• twice per year a networking workshop with Community Network partners will be hosted
on specific topics aligned with the Committee priorities.
MEDIA CONTACT
13. The Chairperson or other person appointed by the Committee shall be the spokesperson for
the media and other public information sources.
REPEAL
14. Social Planning Advisory Committee Bylaw No. 5972-2001, as amended, is repealed.
READ a first time the 12th day of January, 2016.
READ a second time the 12th day of January, 2016.
READ a third time the 12th day of January, 2016.
ADOPTED the 26th day of January, 2016.
PRESIDING MEMBER CORPORATE OFFICER
1
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: February 20, 2016
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: COW
SUBJECT: Cooperative Housing Federation BC and Community Land Trust BC Partnership
EXECUTIVE SUMMARY:
At the June 14, 2016 Council meeting, Tiffany Duzita, the Director of Development with the
Community Land Trust, gave a PowerPoint presentation introducing the Cooperative Housing
Federation of BC (“CHF BC”) and outlining its mandate. She provided information on the Community
Land Trust and its mission statement and spoke to a partnership with the City of Maple Ridge.
On June 14, 2016, Council directed staff to enter into a Memorandum of Understanding
(MOU) with the Community Land Trust Foundation (CLT) to answer the call for an
Expression of Interest (EOI) issued by BC Housing to explore the potential for the creation
of affordable seniors housing in the proposed Civic and Culture Facility.
The City received confirmation in October 2016 that the affordable housing proposal was selected by
BC housing to proceed under the Investment in Housing Innovation program. To meet the funding
deadline BC Housing requires preliminary Project Approval by March 2017 in order for the
Community Land Trust to secure $2M towards the project. To date, the Civic Centre project has not
received approval by the City; however, recent discussions with BC Housing suggest the City’s
request can be moved from the “A” funding list to the “B” list to be reconsidered by BC Housing in
2018 once the City has completed the community facilities consultation process.
RECOMMENDATION:
That staff be directed to notify BC Housing and the Community Land Trust that the City of Maple
Ridge cannot meet the 2017 project approval deadline and wishes to be reconsidered as part of the
2018 funding intake.
DISCUSSION:
a)Background Context:
BC Housing has issued a call for Expressions of Interest (EOI) to partner with municipalities, non-
profit housing providers, community groups and the private sector to facilitate the creation of
affordable rental housing for low-to-moderate income households. The Cooperative Housing
Foundation of BC (CHFBC) and its non-profit subsidiary the Community Land Trust Foundation of
BC (CLT) are interested in partnering with municipalities to create affordable housing in
communities across the province.
The City entered into a non-binding MOU with the CLT to answer the EOI and explore the potential
for the creation of affordable seniors housing in the proposed town centre civic development.
Entering into the MOU with the CLT did not contractually oblige the City to move forward, even if
the feasibility study demonstrated that objectives were met for both parties. The results of the
1151
2
study (attachments 1 and 2) identified affordable seniors housing above the two floors of
proposed civic development just west of the Leisure Centre:
35 – 575ft2 , 1 bedroom rental units for seniors
Located above the 2 civic floors (proposed), floors 3, 4, 5 and 6
Utilize $2M in grant funding from the Province (reapply for 2018)
Rents to be no more than 30% of gross household income
City land lease with the Community Land Trust 60 to 99 years
The City of Maple Ridge’s Housing Action Plan clearly identifies a need for more affordable rental
options citing the availability of rental housing and the condition of existing rental stock as a
priority. Additionally, in the consultation report, both seniors and lone parent families were
identified as a population in need of affordable housing. This project in its current location would
be appropriate for seniors housing and the additional benefits of being close to services and
transit would be significant.
The study (attachments 1 and 2) is a full feasibility analysis including preliminary concept
drawings. Please note, the CLT was responsible for all costs associated with the study.
b) Desired Outcome:
That the City of Maple Ridge supports the creation of affordable rental housing for seniors.
c) Strategic Alignment:
The creation of affordable rental housing is in alignment with the Housing Action Plan.
d) Citizen/Customer Implications:
Increasing access to affordable rental housing options especially for specialized populations
would benefit citizens and the community as a whole.
e) Interdepartmental Implications:
Community Services, Finance, Planning and Corporate Services would need to work together to
implement the recommendations from the feasibility study.
f) Business Plan/Financial Implications:
There are no financial implications at this time, however if the proposed Civic Centre
development proceeds with the affordable seniors housing option:
The estimated project cost is $7.107M for the residential component; the net operating income
can support a mortgage of $5,038,000 requiring an equity contribution of $2,069,000. The $2M
grant from the province to the CLT covers the equity requirement. The difference of $69,000 is
marginal and can be absorbed through the project costs or debt financing.
g) Policy Implications:
The OCP contains supportive policies under section 3.2 Affordable, Rental and Special Needs
Housing. Specifically, the following policies speak to the support of affordable rental housing:
3 - 28 Maple Ridge will encourage partnerships with government and non-government agencies
to support the creation of affordable, rental and special needs housing in the community.
3 - 32 Maple Ridge supports the provision of affordable, rental and special needs housing
throughout the City. Where appropriate, the provision of affordable, rental, and special needs
housing will be a component of area plans.
3
CONCLUSION:
The need for affordable rental housing is significant in most large urban areas across the nation.
The City of Maple Ridge’s Housing Action Plan identifies a need for affordable rental housing with
senior and lone parent family populations in greatest need. The CHFBC and CLT are providing
innovative options to address the need for affordable rental housing and to support those in greatest
need of this type of housing.
The CLT in partnership with the City of Maple Ridge applied for funding from BC Housing was given
preliminary endorsement for a $2M grant to achieve affordable rental housing units for seniors in
the town centre development. In terms of timing, the City is unable to confirm that the Civic Centre
project will be proceeding by the March 2017 deadline as the City is currently gathering feedback
from the community on this project. Given this timing, BC Housing has indicated interest in moving
the City to the “B” list to be reconsidered for this funding at a future date.
“Original signed by Don Cramb”
Prepared by: Don Cramb, Sr. Recreation Manager
“Original signed by Trevor Thompson”
Reviewed by: Trevor Thompson, Manager, Financial Planning
“Original signed by Kelly Swift”
Approved by: Kelly Swift, General Manager
Community Development, Parks, Recreation & Culture
“Original signed by Frank Quinn for Ted Swabey”
Concurrence: E.C. Swabey
Chief Administrative Officer
:dc
1
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: February 20, 2017
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: COW
SUBJECT: Maple Ridge Leisure Centre Lifecycle Improvement Plan
EXECUTIVE SUMMARY:
The Maple Ridge Leisure Centre (MRLC) upgrade was deferred in 2015 in order to determine the
potential for development and completion of a second aquatic facility to meet the need of a rapidly
growing City and to mitigate the impact of an extended closure of the MRLC facility by providing an
alternative location for users. Since that time, it has become apparent that a decision to proceed
with the MRLC upgrade has become more urgent and should be addressed prior to the conclusion of
the Parks Recreation & Culture facility community consultation, decision making, and potential
construction process.
At the Committee of the Whole on December 10, 2016, Council directed staff to provide a report
outlining the process of updating the MRLC retrofit plan including the proposed timeline, customer
implications and a potential funding source. This report provides Council with information on how the
aquatic retrofit and improvements to the MRLC can be achieved.
RECOMMENDATION:
That staff be directed to re-engage Shape Architecture to update the Maple Ridge Leisure Centre
mechanical room design to include the relocation of the pool mechanical systems to allow for future
additional underground parking and an outdoor plaza should the Civic Centre proceed in the future;
And,
That staff be directed to issue a request for proposal for detailed design of the priority improvements
described in the report dated February 20, 2017 and recommended in the Leisure Centre Facility
Space Planning Audit.
a)Background
The Maple Ridge Leisure Centre has been well used over the past 37 years and is now showing
signs of aging infrastructure. Although the facility saw an upgrade with the addition of a 25
metre teach pool and small wade pool in 2001 it is important to note that there were no
upgrades to the original pool structures and/or their operating systems. Over the past six years
staff has kept Council informed as to the ongoing challenges of managing aging infrastructure of
this nature.
In October 2011, the City hired AME Group, Consulting Professional Engineers to establish the
feasibility of repairing and/or replacing chlorine gas and mechanical systems. On receipt of this
report in December 2011, the existing systems were re-built including a series of alarms and
procedures to ensure staff and patron safety as an immediate priority. AME’s longer-term
1152
2
recommendation was to convert from gas to liquid chlorine with ultraviolet supplementation
which would require a major construction intervention.
In 2014 it was determined that both the leisure pool and hot tub had significant leakage and
that the source of the problems were beneath the pool and deck surface. Structural engineers
were hired and reported that although there were no signs of immediate danger, the structural
systems were compromised and would need to be repaired.
In November 2016, Council received a report on the Civic and Cultural Facility and Detailed
Design Process and a discussion on MRLC pool upgrades. At that time, Council directed staff to
advance detailed design of the Civic and Cultural Facility to 25% of final design. This requires
updated designs for the MRLC mechanical and chemical storage rooms to accommodate the
underground parking and plaza components of the Civic and Cultural Facility if that project
proceeds.
In December 2016 staff provided an update on the MRLC and recommended preparation of a
follow-up report outlining the process of updating the Leisure Centre retrofit plan including,
proposed timeline, customer implications and potential funding source, which Council endorsed.
Staff support proceeding with a retrofit of the MRLC as soon as possible. A new aquatics facility
is likely 4-5 years away from completion and the reliability of the aquatics area is a major
concern for staff. Failure of the filtration systems would result in immediate displacement of
customers resulting in significant impacts to all users. By planning for the retrofit in advance of
an unplanned closure, staff can liaise with neighboring municipalities such as Langley,
Abbotsford and Surrey to utilize pool space for the swim clubs and for other existing aquatics
users and prepare a plan to mitigate staff impacts.
Upon Council’s approval, staff will re-engage Shape Architecture to update the mechanical room
and liquid chlorine storage components of the previously prepared drawings to take into
consideration a possible future civic centre beside the MRLC. The estimated cost to complete
this updated design is $50,000.
Leisure Centre Facility Space Planning Audit
Council was provided with an update on the Leisure Centre Facility Space Planning Audit1
findings in December 2016, which is timely information given current planning for the MRLC.
A planned retrofit and closure affords the opportunity to complete additional improvements
recommended in this report that would have a significant positive impact on the customer
experience. The benefits to users include; improved accessibility for all ages and abilities,
improved control points, improved functionality, improved usability of existing program spaces,
and larger gathering spaces for social interaction.
Completing this work has the potential to produce economies of scale and reduce customer
impacts when done in tandem with the aquatics retrofit. The design and costs for these
improvements needs to be determined through a request for proposal process, as the scope of
work exceeds the contract scope previously completed by Shape Architecture.
The priority projects that staff recommend proceeding with from the Leisure Centre Facility Space
Planning Audit completed in 2016 include;
1 http://mapleridge.ca/DocumentCenter/View/12725
3
1. Redesign of the aquatics male, female and family changerooms by considering open and
accessible space to achieve the same standard of accessibility as will be achieved through
the aquatics pool design.
2. Provision of community and social gathering spaces by renovating the lobby, creating a
community living room, reconfiguring the reception desk, changing access control paths, and
unrestricted access to public washrooms.
Timeline to Complete MRLC Retrofit
Staff recommends that the pool retrofit be completed through a full closure of the aquatics area
for approximately 13 months. The alternative would be a phased in approach. This second
option would increase the construction length to 16 months, and would allow for intermittent
daily use of the competition pool during the closure. However, this is not recommended due the
invasive nature of the work which will impact the quality of the user experience, the length of the
overall project, and significantly increase project costs.
The construction is recommended to begin immediately to align the MRLC closure with the
operation of outdoor pool season and allow swim clubs and other users to utilize the Hammond
Outdoor Pool from May – September. This would be in addition to pool space secured in
surrounding municipalities.
The proposed timeline for completion of this work if approved by Council is:
February 2017 Re-engage Shape Architecture to update the detailed design drawings
April 2017 Initialize the tendering of the project for construction
June 2017 Council award of contract for construction
August 2017 MRLC renovation begins
September 2018 Renovation completed
Funding
The existing approved budget of $5.5 million consists of $3,792,000 from the Capital Works
Reserve (loan) and $1,708,000 through facility and infrastructure reserves. There has been
about $290,000 spent to date on detailed design.
To assist with costs, an additional $800,000 is available through lifecycle reserves in 2017. The
balance of any increased funding requirements can be internally financed similar to the original
funding model of the project. The internal financing is through the Capital Works Reserve with
repayment by facility lifecycle reserves. An increase in the loan would extend the existing
payback period of just under 5 years.
The construction costs for the retrofit as of November 2015 for a full pool closure was $4.8
million. The cost increased to $5.4 million if the project time was extended to accommodate
partial opening of one pool during construction. Today’s costs cannot be determined without a
reassessment of current market value.
An estimate for construction costs for the priority improvements from the Leisure Centre Facility
Space Planning Audit is an additional $1.37 million.
b) Desired Outcome:
To continue to provide high calibre recreation facilities for the benefit and enjoyment of the
community now and into the future.
4
c) Strategic Alignment:
In support of a safe and liveable community, and a robust and vibrant City Centre, the programs
and services offered at the Leisure Centre encourage active and healthy living among citizens
through the provision of a variety of exceptional recreational, educational and social activities.
d) Customer Implications:
The MRLC is well used by 60% of residents according to the 2014 Parks and Leisure Survey. The
central location of this facility, nearby a major transit hub, makes it highly accessible to the
community. Improvements will ensure reliability of use by future generations. The construction
to complete the renovations will necessitate aquatic service impacts on users regardless of a full
closure or a phased in approach.
Delaying the MRLC upgrades until the time when a second aquatics facility is completed would
significantly increase the risk of an unplanned closure of some or all of the pools should major
system components fail.
e) Business Plan/Financial Implications:
The overall combined project costs for the safety enhancements and accessibility
recommendations to the Leisure Centre Aquatics will likely continue to increase from the original
$4.8 million dollars as reported in November 2015, the approved $5.5 million in capital reserves
(loan) allocated to this project with an additional $800,000 available through lifecycle reserves
in 2017.
In addition, the priority improvements from the Leisure Centre Facility Space Planning report are
estimated to cost $1.37 million.
These additional funding requirements can be internally financed similar to the original funding
model of the project. The internal financing is through the Capital Works Reserve with
repayment by facility lifecycle reserves. An increase in the loan would extend the existing
payback period which is just under 5 years.
CONCLUSIONS:
Staff recommend proceeding with the MRLC retrofit. It makes good economic sense to maintain this
significant community asset in good condition for current and future generations. Staff recognize
that the retrofit project will significantly impact aquatic facility users for the estimated 13 months
period that it will take to complete this work but recommend this as approach to minimize overall
impacts and cost. Given this closure period, it makes sense to proceed with the additional priority
improvements described in this report and recommended in the Leisure Centre Facility Space
Planning report in order to achieve the same level of enhanced accessibility and service in these
areas as will be achieved through the aquatic improvements.
“Original signed by Christa Balatti”
_____________________________________________________
Prepared by: Christa Balatti, Recreation Manager, Health and Wellness
5
“Original signed by Trevor Thompson”
_____________________________________________________
Approved by: Trevor Thompson, Manager of Financial Planning
“Original signed by Wendy McCormick”
Approved by: Wendy McCormick, Director of Recreation and Community Services
“Original signed by Kelly Swift”
Approved by: Kelly Swift, General Manager
Parks, Recreation & Culture
“Original signed by Frank Quinn for Ted Swabey”
Concurrence: E.C. Swabey
Chief Administrative Officer
:wmc
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: February 20, 2017
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: Committee of the Whole
SUBJECT: Partnering Agreement
-Employment Land Investment Incentive Program
EXECUTIVE SUMMARY:
In the fall of 2014, Municipal Council approved the framework for the Employment Land Investment
Incentive Program. The Employment Land Investment Incentive Program is intended to accelerate
private investment and to attract new businesses and high value jobs to Maple Ridge. Council
approved the use of partnering agreements as one of the tools to support the incentive program.
Three projects are now at the stage where partnering agreements are required in order for the City to
provide incentive payments. In accordance with Council direction, agreements are presented for
consideration at a public meeting, and although legally subject to Council approval, the project
meets pre-established eligibility requirements.
RECOMMENDATION:
That the Corporate Officer be authorized to execute Partnering Agreements with:
1.874668 BC Ltd. under building permit number 16-112807 in the amount of $8,979.67; and
2.874668 BC Ltd. under building permit number 16-112814 in the amount of $5,784.22; and
3.874668 BC Ltd. under building permit number 16-116919 in the amount of $7,639.02
BACKGROUND:
The four year Employment Land Investment Incentive Program was approved in 2014 and launched
in 2015 to help implement the Commercial and Industrial Strategy.
Three development projects meet the program eligibility requirements and have had their building
permits issued. This is the trigger for the incentive program to begin, and the partnering agreement
incentives are now due. In order to proceed, the City requires the owners to enter into partnering
agreements to ensure the obligations of both parties are clearly understood. The projects are
described as follows:
1171
One-storey industrial building located at 12865 Katonien Street, Maple Ridge, BC, owned by
574668 BC Ltd., receiving $8,979.67 under the Employment Land Investment Incentive
Program, and representing $1.2 million in construction value under permit number
16-112807;
One-storey industrial building located at 12895 Katonien Street, Maple Ridge, BC, owned by
574668 BC Ltd., receiving $5,784.22 under the Employment Land Investment Incentive
Program, and representing $700,000 in construction value under permit number
16-112814; and
One-storey industrial building located at 12920 261A Street , Maple Ridge, BC, owned by
574668 BC Ltd., receiving $7,639.02 under the Employment Land Investment Incentive
Program, and representing $900,000 in construction value under permit number
16-116919.
Public notice was issued in accordance with Sections 24, 21 and 94 of the Community Charter.
BUSINESS AND FINANCIAL PLAN IMPLICATIONS:
Council previously set aside approximately $3 million to fund the incentive programs. After covering
off partnering agreements and tax exemptions to date, there is about $1.3 million remaining. The
partnering agreements referred to in this report will require that the reserve will be drawn down by
$22,402.91.
Through the incentive program, these projects have also benefitted from building permit discounts of
$22,978.83.
The incentive program also provides incentives in the form of property tax exemptions. Amounts will
be driven by future BC Assessment valuations and are therefore difficult to predict. An estimate of
the incentives, based on construction value and using 2016 property tax rates, would result in
approximately $98,000 spread over five years. Revitalization Tax Exemption Agreements will be
necessary to initiate this portion of the incentive program once the projects are nearing completion.
CITIZEN IMPLICATIONS:
The City’s approach to the incentive programs is one of full transparency. There have been numerous
Council reports, presentations and newspaper notices over four years of incentive program
implementation. The Employment Land Investment Incentive Program is intended to attract new
commercial and industrial businesses and high value jobs to Maple Ridge. Incentive program goals
and objectives have consistently ranked as highly desirable in citizen surveys.
CONCLUSION:
This report requests Council authorization to execute partnering agreements that will allow the City
to provide financial incentives for the building permits noted in this report. The projects meet pre-
established eligibility criteria adopted by Council. The incentives total $22,402.91, and support the
$2.8 million in construction value represented by the projects. Partnering agreement incentives are
one component of a comprehensive incentive program that supports the Commercial and Industrial
Strategy.
“Original signed by Daniel Olivieri”
Prepared by: Daniel Olivieri
Research Technician
“Original signed by Laura Benson”
Approved by: Laura Benson, CPA, CMA
Manager of Sustainability & Corporate Planning
“Original signed by Paul Gill”
Approved by: Paul Gill, B.B.A, C.G.A, F.R.M
GM: Corporate & Financial Services
“Original signed by E.C. Swabey”
Concurrence: E.C. Swabey
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Partnering Agreement – 574668 BC Ltd.
Appendix B – Partnering Agreement – 574668 BC Ltd.
Appendix C – Partnering Agreement – 574668 BC Ltd.
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Appendix A
PARTNERING AGREEMENT
THIS AGREEMENT dated for reference ,
BETWEEN:
CITY OF MAPLE RIDGE, a municipal corporation under the laws of
British Columbia and having its offices at 11995 Haney Place,
Maple Ridge, British Columbia V2X 6A9
(“City”)
AND:
874668 BC LTD
18870 80th Avenue
Surrey, BC V4N 4J1
(“Owner“)
WHEREAS:
A. The Community Charter, Part 3, Division 1, Section 21 authorizes the City to enter into an
agreement for the provision of a service on behalf of the municipality;
B. The achievement of the City’s vision, reasons, objectives and principles for the Employment Land
areas requires private sector development;
C. The Owner agrees to construct a Project that supports Employment Land Investment Incentive
Program reasons, objectives and principles, as identified on Schedule A: Employment Land
Investment Incentive Program Reasons, Objectives and Principles;
D. The City agrees to provide a financial incentive, as identified in Section 4.
NOW THEREFORE in consideration of $1.00 paid by the City to the Owner, the receipt and sufficiency
of which the Owner acknowledges the parties agree as follows:
1. In this Incentive Agreement,
a. ”Employment Land” means that area identified in Schedule B of this agreement
b. “Project” means:
New construction over $250,000
12865 Katonien Street, One-storey industrial
Building Permit #16-112807
2. The Owner agrees to:
a. Undertake the following service on behalf of the City: Either wholly or in part, achieve
reasons, objectives and principles outlined on Schedule A: Employment Land Investment
Incentive Program Reasons, Objectives and Principles, through construction and completion
of a Project as described in Section 1;
b. Comply with all other Municipal bylaws, regulations, agreements and permits in relation to
the Project;
c. Obtain final occupancy permit(s) for the Project within two (2) years from the date the
Building Permit was issued.
Appendix A
d. All work identified under the building permit is to be completed no later than 120 days after
the issuance of the first Provisional Occupancy Permit and an unconditional Occupancy
Permit is issued.
e. Construct a project of an industrial use as permitted in the Maple Ridge Zoning Bylaw, except
for the ineligible uses outlined on Schedule C: Ineligible Uses.
3. If the Owner or the Project causes any breach or non-compliance of any obligation set forth in
this Agreement or any Municipal bylaw, regulation, agreement or permit, the Owner must forfeit
the amounts received or set to be received under Section 4, or a lesser amount agreed to by the
City. If already paid to the Owner by the City, the forfeited amount must be received by the City
within thirty (30) days of the date the City issues notification of the breach/non-compliance.
4. After the City has complied with legislated requirements to provide public notification and obtain
Council approval, the City will pay to the Owner:
a. 8,979.67 representing an amount equivalent to a portion of Municipal Development Cost
Charges assessed on the Project, as described in the Employment Land Investment
Incentive Program; and,
b. an additional $25,000 upon receipt of proof of certification of Silver or better under the
LEED® Canada rating system from the Owner, as described in the Employment Land
Investment Incentive Program.
5. This Agreement expires on the date all units in the Project have been issued final occupancy
permits.
As evidence of their agreement to be bound by the terms of this Partnering Agreement, the parties
have executed this Agreement as follows:
Date: ______________________, 2017
CITY OF MAPLE RIDGE )
by its authorized signatory: )
)
)
)
________________________________________ )
Laurie Darcus )
Corporate Officer )
OWNER NAME
by its authorized signatories: )
)
)
)
)
_________________________________________ )
signature )
)
)
)
_________________________________________ )
print name
Appendix A
Schedule A: Employment Land Investment Incentive Program Reasons,
Objectives and Principles
A Revitalization Tax Exemption is established under this Bylaw to:
a. Improve the ratio of jobs to housing;
b. Expand employment opportunities for citizens;
c. Attract investment to create a strong local economy;
d. Diversify the tax base;
e. Improve the industrial to residential property tax ratio;
f. Encourage the use of environmentally sustainable building construction methods and
materials; and,
g. Encourage energy efficiency and alternative technologies.
Generally accepted principles that have been incorporated into the Employment Land Investment
Incentive Program:
i. Bricks and mortar (property value) contributes to the City’s revenue stream;
ii. Industrial land should be retained for industrial uses;
iii. Focus on attracting high value jobs and high job densities;
iv. Focus on businesses not driven by population growth - “retail follows rooftops”;
v. Time limited programs provide momentum;
vi. Incentives shouldn’t draw businesses away from the Town Centre;
vii. The Town Centre commercial sector needs continued support; and,
viii. A multi-pronged approach is needed; incentives alone are not the answer.
Appendix A
Schedule B: Employment Land Investment Incentive Program Areas
Appendix A
Schedule C: Ineligible Uses
These uses would typically have either lower job densities or lower value jobs, and therefore would
not meet the objectives of the program:
Dance schools, fitness centres and gymnastics schools
Auction marts
Mini-warehouses
Parking of unoccupied commercial and recreational vehicles
Indoor commercial recreational uses
Restaurants
Childcare centres
Retail warehouse operations (“big box”)
Operations relating to medical marihuana
Appendix B
PARTNERING AGREEMENT
THIS AGREEMENT dated for reference ,
BETWEEN:
CITY OF MAPLE RIDGE, a municipal corporation under the laws of
British Columbia and having its offices at 11995 Haney Place,
Maple Ridge, British Columbia V2X 6A9
(“City”)
AND:
874668 BC LTD
18870 80th Avenue
Surrey, BC V4N 4J1
(“Owner“)
WHEREAS:
E. The Community Charter, Part 3, Division 1, Section 21 authorizes the City to enter into an
agreement for the provision of a service on behalf of the municipality;
F. The achievement of the City’s vision, reasons, objectives and principles for the Employment Land
areas requires private sector development;
G. The Owner agrees to construct a Project that supports Employment Land Investment Incentive
Program reasons, objectives and principles, as identified on Schedule A: Employment Land
Investment Incentive Program Reasons, Objectives and Principles;
H. The City agrees to provide a financial incentive, as identified in Section 4.
NOW THEREFORE in consideration of $1.00 paid by the City to the Owner, the receipt and sufficiency
of which the Owner acknowledges the parties agree as follows:
6. In this Incentive Agreement,
a. ”Employment Land” means that area identified in Schedule B of this agreement
b. “Project” means:
New construction over $250,000
12895 Katonien Street, One- storey industrial
Building Permit #16-112814
7. The Owner agrees to:
f. Undertake the following service on behalf of the City: Either wholly or in part, achieve
reasons, objectives and principles outlined on Schedule A: Employment Land Investment
Incentive Program Reasons, Objectives and Principles, through construction and completion
of a Project as described in Section 1;
g. Comply with all other Municipal bylaws, regulations, agreements and permits in relation to
the Project;
h. Obtain final occupancy permit(s) for the Project within two (2) years from the date the
Building Permit was issued.
Appendix B
i. All work identified under the building permit is to be completed no later than 120 days after
the issuance of the first Provisional Occupancy Permit and an unconditional Occupancy
Permit is issued.
j. Construct a project of an industrial use as permitted in the Maple Ridge Zoning Bylaw, except
for the ineligible uses outlined on Schedule C: Ineligible Uses.
8. If the Owner or the Project causes any breach or non-compliance of any obligation set forth in
this Agreement or any Municipal bylaw, regulation, agreement or permit, the Owner must forfeit
the amounts received or set to be received under Section 4, or a lesser amount agreed to by the
City. If already paid to the Owner by the City, the forfeited amount must be received by the City
within thirty (30) days of the date the City issues notification of the breach/non-compliance.
9. After the City has complied with legislated requirements to provide public notification and obtain
Council approval, the City will pay to the Owner:
a. 5,784.22 representing an amount equivalent to a portion of Municipal Development Cost
Charges assessed on the Project, as described in the Employment Land Investment
Incentive Program; and,
b. an additional $25,000 upon receipt of proof of certification of Silver or better under the
LEED® Canada rating system from the Owner, as described in the Employment Land
Investment Incentive Program.
10. This Agreement expires on the date all units in the Project have been issued final occupancy
permits.
As evidence of their agreement to be bound by the terms of this Partnering Agreement, the parties
have executed this Agreement as follows:
Date: ______________________, 2017
CITY OF MAPLE RIDGE )
by its authorized signatory: )
)
)
)
________________________________________ )
Laurie Darcus )
Corporate Officer )
OWNER NAME
by its authorized signatories: )
)
)
)
)
_________________________________________ )
signature )
)
)
)
_________________________________________ )
print name
Appendix B
Schedule A: Employment Land Investment Incentive Program Reasons,
Objectives and Principles
A Revitalization Tax Exemption is established under this Bylaw to:
h. Improve the ratio of jobs to housing;
i. Expand employment opportunities for citizens;
j. Attract investment to create a strong local economy;
k. Diversify the tax base;
l. Improve the industrial to residential property tax ratio;
m. Encourage the use of environmentally sustainable building construction methods and
materials; and,
n. Encourage energy efficiency and alternative technologies.
Generally accepted principles that have been incorporated into the Employment Land Investment
Incentive Program:
ix. Bricks and mortar (property value) contributes to the City’s revenue stream;
x. Industrial land should be retained for industrial uses;
xi. Focus on attracting high value jobs and high job densities;
xii. Focus on businesses not driven by population growth - “retail follows rooftops”;
xiii. Time limited programs provide momentum;
xiv. Incentives shouldn’t draw businesses away from the Town Centre;
xv. The Town Centre commercial sector needs continued support; and,
xvi. A multi-pronged approach is needed; incentives alone are not the answer.
Appendix B
Schedule B: Employment Land Investment Incentive Program Areas
Appendix B
Schedule C: Ineligible Uses
These uses would typically have either lower job densities or lower value jobs, and therefore would
not meet the objectives of the program:
Dance schools, fitness centres and gymnastics schools
Auction marts
Mini-warehouses
Parking of unoccupied commercial and recreational vehicles
Indoor commercial recreational uses
Restaurants
Childcare centres
Retail warehouse operations (“big box”)
Operations relating to medical marihuana
Appendix C
PARTNERING AGREEMENT
THIS AGREEMENT dated for reference ,
BETWEEN:
CITY OF MAPLE RIDGE, a municipal corporation under the laws of
British Columbia and having its offices at 11995 Haney Place,
Maple Ridge, British Columbia V2X 6A9
(“City”)
AND:
874668 BC LTD
18870 80th Avenue
Surrey, BC V4N 4J1
(“Owner“)
WHEREAS:
I. The Community Charter, Part 3, Division 1, Section 21 authorizes the City to enter into an
agreement for the provision of a service on behalf of the municipality;
J. The achievement of the City’s vision, reasons, objectives and principles for the Employment Land
areas requires private sector development;
K. The Owner agrees to construct a Project that supports Employment Land Investment Incentive
Program reasons, objectives and principles, as identified on Schedule A: Employment Land
Investment Incentive Program Reasons, Objectives and Principles;
L. The City agrees to provide a financial incentive, as identified in Section 4.
NOW THEREFORE in consideration of $1.00 paid by the City to the Owner, the receipt and sufficiency
of which the Owner acknowledges the parties agree as follows:
11. In this Incentive Agreement,
a. ”Employment Land” means that area identified in Schedule B of this agreement
b. “Project” means:
New construction over $250,000
12920 261A Street, One-storey industrial
Building Permit #16-116919
12. The Owner agrees to:
k. Undertake the following service on behalf of the City: Either wholly or in part, achieve
reasons, objectives and principles outlined on Schedule A: Employment Land Investment
Incentive Program Reasons, Objectives and Principles, through construction and completion
of a Project as described in Section 1;
l. Comply with all other Municipal bylaws, regulations, agreements and permits in relation to
the Project;
m. Obtain final occupancy permit(s) for the Project within two (2) years from the date the
Building Permit was issued.
Appendix C
n. All work identified under the building permit is to be completed no later than 120 days after
the issuance of the first Provisional Occupancy Permit and an unconditional Occupancy
Permit is issued.
o. Construct a project of an industrial use as permitted in the Maple Ridge Zoning Bylaw, except
for the ineligible uses outlined on Schedule C: Ineligible Uses.
13. If the Owner or the Project causes any breach or non-compliance of any obligation set forth in
this Agreement or any Municipal bylaw, regulation, agreement or permit, the Owner must forfeit
the amounts received or set to be received under Section 4, or a lesser amount agreed to by the
City. If already paid to the Owner by the City, the forfeited amount must be received by the City
within thirty (30) days of the date the City issues notification of the breach/non-compliance.
14. After the City has complied with legislated requirements to provide public notification and obtain
Council approval, the City will pay to the Owner:
a. 7,639.02 representing an amount equivalent to a portion of Municipal Development Cost
Charges assessed on the Project, as described in the Employment Land Investment
Incentive Program; and,
b. an additional $25,000 upon receipt of proof of certification of Silver or better under the
LEED® Canada rating system from the Owner, as described in the Employment Land
Investment Incentive Program.
15. This Agreement expires on the date all units in the Project have been issued final occupancy
permits.
As evidence of their agreement to be bound by the terms of this Partnering Agreement, the parties
have executed this Agreement as follows:
Date: ______________________, 2017
CITY OF MAPLE RIDGE )
by its authorized signatory: )
)
)
)
________________________________________ )
Laurie Darcus )
Corporate Officer )
OWNER NAME
by its authorized signatories: )
)
)
)
)
_________________________________________ )
signature )
)
)
)
_________________________________________ )
print name
Appendix C
Schedule A: Employment Land Investment Incentive Program Reasons,
Objectives and Principles
A Revitalization Tax Exemption is established under this Bylaw to:
o. Improve the ratio of jobs to housing;
p. Expand employment opportunities for citizens;
q. Attract investment to create a strong local economy;
r. Diversify the tax base;
s. Improve the industrial to residential property tax ratio;
t. Encourage the use of environmentally sustainable building construction methods and
materials; and,
u. Encourage energy efficiency and alternative technologies.
Generally accepted principles that have been incorporated into the Employment Land Investment
Incentive Program:
xvii. Bricks and mortar (property value) contributes to the City’s revenue stream;
xviii. Industrial land should be retained for industrial uses;
xix. Focus on attracting high value jobs and high job densities;
xx. Focus on businesses not driven by population growth - “retail follows rooftops”;
xxi. Time limited programs provide momentum;
xxii. Incentives shouldn’t draw businesses away from the Town Centre;
xxiii. The Town Centre commercial sector needs continued support; and,
xxiv. A multi-pronged approach is needed; incentives alone are not the answer.
Appendix C
Schedule B: Employment Land Investment Incentive Program Areas
Appendix C
Schedule C: Ineligible Uses
These uses would typically have either lower job densities or lower value jobs, and therefore would
not meet the objectives of the program:
Dance schools, fitness centres and gymnastics schools
Auction marts
Mini-warehouses
Parking of unoccupied commercial and recreational vehicles
Indoor commercial recreational uses
Restaurants
Childcare centres
Retail warehouse operations (“big box”)
Operations relating to medical marihuana