HomeMy WebLinkAbout2017-03-06 Committee of the Whole Agenda and Reports.pdf
City of Maple Ridge
Note: If required, there will be a 15-minute break at 3:00 p.m.
Chair: Acting Mayor
1. DELEGATIONS/STAFF PRESENTATIONS – (10 minutes each)
1:00 p.m.
1.1 Proposed Civic Facilities
• Linda Meyer
1.2 Ripe Rides
• Nitesh Mistry, Director of Business Operations
• Tiffany Rennick, Marketing Coordinator
2. PUBLIC WORKS AND DEVELOPMENT SERVICES
Note: The following items have been numbered to correspond with the Council
Agenda:
1101 2013-085-SD, 23154 136 Avenue, Local Area Service
Staff report dated March 6, 2017 recommending that a Local Area Service
Bylaw be authorized for enhanced landscape maintenance costs for property
located at 23154 136 Avenue referred to as “Robinson Eco Cluster”and that
Robinson Eco Cluster Local Area Service Bylaw No. 7277-2016 be given first,
second and third readings.
COMMITTEE OF THE WHOLE
AGENDA
March 6, 2017
1:00 p.m.
Council Chamber
Committee of the Whole is the initial venue for review of issues. No voting
takes place on bylaws or resolutions. A decision is made to send an item to
Council for debate and vote or to send an item back to staff for more
information or clarification before proceeding to Council. The meeting is live
streamed and recorded by the City of Maple Ridge.
Note: Owners and/or Agents of Development Applications may be permitted
to speak to their applications with a time limit of 10 minutes.
Committee of the Whole Agenda
March 6, 2017
Page 2 of 4
1102 2012-004-DVP, 23791 112 Avenue
Staff report dated March 6, 2017 recommending that the Corporate Officer be
authorized to sign and seal 2012-004-DVP to vary a requirement to construct
an urban road on 112 Avenue and to vary the front yard setback.
1103 2017-018-DVP, 2013-029-DP, 22305 and 22315 122 Avenue
Staff report dated March 6, 2017 recommending that the Corporate Officer be
authorized to sign and seal 2017-018-DVP for variances to increase
maximum building height from 4 to 5 storeys, to increase the height of the
underground parking structure, to reduce the underground parking structure
setback and to reduce the number of short term bicycle parking stalls and
that the Corporate Officer be authorized to sign and seal 2013-029-DP to
permit a five storey apartment building with underground parking under the
RM-2 (Medium Density Apartment Residential) zone.
1104 2014-091-DVP, 12420 Ansell Street
Staff report dated March 6, 2017 recommending that the Corporate Officer be
authorized to sign and seal 2014-091-DVP for variances to reduce the
carriageway widths on Ansell Street and 124 Avenue and to reduce the road
right-of-way on 124 Avenue.
3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police)
1131 Strategic Wildfire Prevention Initiative – UBCM Grant Funding
Staff report dated March 6, 2017 recommending that staff make application
for grant funding to the Union of British Columbia Municipalities (UBCM)
Strategic Wildfire Prevention Initiative for FireSmart Planning and that the City
provide overall grant management for the FireSmart funding.
4. PARKS, RECREATION & CULTURE
1151 Award of Contract RFP-PL17-13: Consulting Services for Synthetic Sports Field
Design (Albion Sports Complex and Merkley Park)
Staff report dated March 6, 2017 recommending that Contract RFP-PL17-13:
Consulting Services for Synthetic Sports Field Design (Albion Sports Complex
and Merkley Park) be awarded to R.F. Binnie and Associates, that a
contingency be established for the project and further that the Corporate
Officer be authorized to execute the contract.
Committee of the Whole Agenda
March 6, 2017
Page 3 of 4
5. ADMINISTRATION
1171
6. CORRESPONDENCE (moved to consent section on Council agenda)
1181
7. OTHER ISSUES
1191
8. ADJOURNMENT
Committee of the Whole Agenda
March 6, 2017
Page 4 of 4
9. COMMUNITY FORUM
Checked by:________________ Date: ________________
COMMUNITY FORUM
The Community Forum provides the public with an opportunity to speak with
Council on items that are of concern to them, with the exception of Public Hearing
bylaws that have not yet reached conclusion.
Each person will be permitted 2 minutes to speak or ask questions (a second
opportunity is permitted if no one else is sitting in the chairs in front of the
podium). Questions must be directed to the Chair of the meeting and not to the
individual members of Council. The total time for this Forum is limited to 15
minutes.
If a question cannot be answered, the speaker will be advised when and how a
response will be given.
Council will not tolerate any derogatory remarks directed at Council or staff
members.
Other opportunities are available to address Council including public hearings and
delegations. The public may also make their views known to Council by writing or
via email and by attending open houses, workshops and information meetings.
Serving on an Advisory Committee is an excellent way to have a voice in the future
of this community.
For more information on these opportunities contact:
Clerk’s Department at 604-463-5221 or clerks@mapleridge.ca
Mayor and Council at mayorandcouncil@mapleridge.ca
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: March 6, 2017
and Members of Council FILE NO: 2013-085-SD
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: First, Second, and Third Reading
Robinson Eco Cluster Local Area Service Bylaw No. 7277-2016
23154 136 Avenue
EXECUTIVE SUMMARY:
The developer of the property located at 23154 136 Avenue has made a formal petition, per the
Community Charter, Part 7, Division 5, 211 (1)(a), requesting the City provide a Local Area Service
Bylaw specific to those properties to be created by subdivision. The service is for enhanced
landscape maintenance of enhanced road bioswales, and a parkette within the development. The
bylaw will require the future property owners of each the 31 single family lots to pay an annual fee as
a Local Service Tax for these enhanced landscape maintenance areas within the development.
Similar Local Area Service bylaws have been established in Albion and Silver Valley. A concurrent
rezoning application (2013-085-RZ) is scheduled for final reading on February 28, 2017.
RECOMMENDATIONS:
1.That a Local Area Service Bylaw, as formally petitioned by the developer of the lands referred
to as ‘Robinson Eco Cluster’, and per the Community Charter, Part 7, Division 5, 211 (1)(a),
be authorized for the enhanced landscape maintenance costs to be levied on the benefitting
properties to be created by subdivision of the land; and further
2.That Local Area Service Bylaw No. 7277-2016 be given first, second and third readings.
DISCUSSION:
a)Background Context:
The subject property located at 23154 136 Avenue is 3.51 hectares (8.66 acres) in area (see
Appendix A). Although there is a panhandle from 136 Avenue, the property is currently accessed by
a driveway through the property to the south (23083 132 Avenue) (see Appendix B). The applicant is
proposing to rezone a portion of the property from RS-3 (One Family Rural Residential) to R-2 (Urban
Residential District) to permit a subdivision of approximately 27 lots. In the first phase of the
development the existing house will remain on Lot 27 but is intended to be further subdivided into 5
lots when the house is removed, for a total of 31 single family lots (see Appendix C). The remainder
of the property will be dedicated as Park for protection of the watercourses, riparian habitat and
environmentally sensitive areas.
b)Desired Outcomes:
A Local Area Service Bylaw is required for the enhanced landscape maintenance of enhanced road
bioswales and a parkette within the development in order for subdivision approval under application
1101
- 2 -
2013-085-SD. The developer has made a formal petition, per the Community Charter, Part 7,
Division 5, 211 (1)(a) (see Appendix D), requesting the City provide a Local Area Service Bylaw,
specific to those properties to be created by subdivision.
The developer of the site will be responsible for the enhanced landscaped areas installation costs
and maintenance costs, ensuring 100% survival, for two years after completion of planting. The
costs for ongoing maintenance in subsequent years will then be provided by the 31 property owners
after subdivision. The cost recovery method will be through the collection of 100% of the enhanced
landscaping maintenance costs as a Local Service Tax.
c) Enhanced Landscape Area Requirements:
The enhanced landscape maintenance areas include enhanced road bioswales and a parkette.
These areas are identified on the Bylaw Map (Schedule “A” of Appendix “E”). The planting concept
for these landscape areas is for enhanced natural areas that will be planted with a variety of native
trees and shrubs.
The recommended procedures and frequencies for maintenance is attached as Schedule “B” of
Appendix “E”, under the BC Landscape Standard. The planting plan for the enhanced landscape
planting areas was prepared by Phoenix Environmental Services and is attached as Schedule ‘C” of
Appendix “B”. This standard is for preservation of natural conditions, with weeds an d debris removed
as necessary. The standard includes maintaining areas to preserve natural plantings in a natural
condition. Phoenix Environmental Services has provided an estimate for the yearly maintenance of
$3,660.00 per year after the developer’s initial two year maintenance period, attached as Schedule
“B” of Appendix “E”.
d) Citizen Implications:
The estimated cost of the petitioned service will be $118.00 per year for each residential lot of the
31 lots in the Robinson Eco Cluster Local Area Service. It is anticipated that this charge will start in
2021, after the completion of the one year maintenance period required from the developer.
Potential buyers prior to 2020 will be advised of the future charge through a notation on the Property
Tax Information Sheet. Once the charge comes into effect, the cost will be included in the property
tax.
e) Interdepartmental Implications:
Operations Department:
The enhanced landscaping maintenance requirements for the enhanced landscape planting areas in
this development are in excess of the funded base level of maintenance provided throughout Maple
Ridge, and therefore would be unfunded by the City. Local Area Service bylaws have been
established in several other areas in the City, including Albion and Silver Valley.
Finance Department:
The Property Tax section of the Finance Department will impose the cost of this service as a levy and
place the notation on the tax roll of the benefitting property owners, anticipated to be in 2021.
-3 -
CONCLUSION:
It is recommended that the formal petition by the developer for a Local Area Service be authorized by
Council for the enhanced landscape maintenance costs to be levied on the benefitting properties to
be created by subdivision of the land; and that first, second and third readings be given to Robinson
Eco Cluster Local Area Service Bylaw No. 7277-2016.
“Original signed by Amelia Bowden”
_______________________________________________
Prepared by: Amelia Bowden. M.Urb
Planner 1
“Original signed by Christine Carter”
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn, MBA, P. Eng
GM: Public Works & Development Services
“Original signed by E.C. Swabey”
_______________________________________________
Concurrence: E.C. Swabey
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Ortho Map
Appendix C – Subdivision Plan
Appendix D - Petition for Local Area Service
Appendix E - Local Area Service Bylaw No. 7277-2016
DATE: Mar 2, 2016
FILE: 2013-085-RZ
BY: PC
PLANNING DEPARTMENT´
Scale: 1:2,500
23154 136 AVENUELegend
Stream
Ditch Centreline
Indefinite Creek
River Centreline
Lake or Reservoir
APPENDIX A
City of PittMeadows
District of
Langley District of MissionFRASER
R
.
^
DATE: Feb 14, 2017
FILE: 2013-085-VP
BY: PC
PLANNING DEPARTMENT´
Scale: 1:3,000
23154 136 AVENUE
Aerial Imagery from the Spring of 2016
APPENDIX B
APPENDIX C
APPENDIX D
CITY OF MAPLE RIDGE
LOCAL AREA SERVICE
BYLAW NO. 7277-2016
A Bylaw to authorize a municipal service to maintain enhanced landscape areas;
to define the benefitting lands; and to establish that the cost of the municipal service shall
be borne by the owners of real property within such defined area.
______________________________________________________________________________
WHEREAS, Council has been petitioned to provide a municipal service pursuant to Division 5, Section
210 of the Community Charter S.B.C. 2003, c.26 (the “Community Charter”);
AND WHEREAS the Corporate Officer has certified that the petition received for the municipal
services does constitute a sufficient and valid petition;
AND WHEREAS it is deemed expedient to proceed with the works;
AND WHEREAS the “Maple Ridge Local Area Service Policy”, as amended, provides that the cost of
providing a municipal service shall be recoverable from each of the existing parcels of land and all
future lots created by subdivision of the parcels, specifically:
Lot 2 Section 29 Township 12 New Westminster District Plan LMP9042
that will benefit from the service.
NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows:
1.This Bylaw may be cited as “Robinson Eco Cluster Local Area Service Bylaw No. 7277-2016”.
2.The contents of Schedules “A”, “B” and “C” attached hereto are hereby declared to be made
an integral part of this Bylaw.
3.The Local Area Service of the City for the benefit of which the enhanced landscape areas are
to be maintained as a municipal service are defined as the hatched areas on the attached
Schedule “A”.
4.The recommended procedures and frequencies for maintenance and Annual Charges are
described on the attached Schedule “B”.
5.The Enhanced Landscape Area planting and design plans “Robinson Ecocluster – Maple
Ridge” and “Robinson Ecocluster Planiting Details” by AquaTerra Environmental Ltd dated
August 16, 2016 and “Typical Cross Sections & Curb Returns” by Aplin & Martin dated
August 2015; are attached as Schedule “C”
6. This bylaw shall take effect as of the date of adoption hereof.
READ a first time the day of , 20
READ a second time the day of , 20
READ a third time the day of , 20
ADOPTED, the day of , 20
_____________________________ ____________________________
PRESIDING MEMBER CORPORATE OFFICER
APPENDIX E
136 AVE.
134 LOOP135B AVE.232 ST.BIRCH AVE.229 LOOP230A ST.136 AVE.232 ST.230A ST.2323913517
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EP 15824
P 19056
P 43567
BCP 49303
BCP 27885
EPP 44846
RP 11765BCP 51504
*PP154BCP 49303BCP 51504P 20636
BCP 51504 BCP 49303BCP 48906
P 20636
LMP 9042
P 5116
P 8175
BCP 48906
P 7855
P 43567EPP 59915
EP 26705
BCP 49303
*PP155
P 11173
BCP 48907
P 8175BCP 49303EPP 44846
P 11173
P 20636
EPP 59915
BCP 51504
P 20636
EPP 59915
P 38621
EPP 49138
P 40424
BCP
4
8
9
0
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BCP 49342BCP 48909BCP
5
1
5
06
EPP 37092
BCP 49304
BCP 51505BCP 49304
R
W
4
6
8
0
8
BCP 48909
BCP 51506BCP 48909BCP 27893
B
C
P
4
9
3
0
5
BCP 49306
EPP 49227
BCP 51506
BCP 51506 BCP 42569BCP 48909
´
SCALE 1:2,999
MAPLE RIDGE LOCAL AREA SERVICE BYLAWBylaw No.
Enhanced Landscape Areas
Original Lot Boundary
7277-2016
"Schedule A"
CITY OF MAPLE RIDGE
LOCAL AREA SERVICE
BYLAW NO. 7277 - 2016
SCHEDULE “B”
Class of Work:
The establishment, maintenance and replacement of enhanced road bioswales and a parkette
indicated by bold outline on Schedule “A” are to be maintained as per the attached recommended
procedures and frequencies.
Annual Charge:
The Annual Charge is based on a per lot basis for each of the 31 lots created by the subdivision of:
Lot 2 Section 29 Township 12 New Westminster District Plan LMP9042
of $118.00 starting in 2021.
The charges established under this Bylaw shall be specifically charged against the parcels
benefitting from the work, payable by a per lot basis levied year by year.
The Annual Charge Adjustment:
The annual charge will be reviewed each year by the Operations Department, and adjusted
accordingly to reflect any change in maintenance requirements or costs, and to reflect any increase
in the Consumer Price Index (CPI) for Vancouver, BC for the immediately preceding year commencing
with 2018, as provided by Statistics Canada.
23154 136 Avenue, Maple Ridge, BCProcedureSchedule (Month)FrequencyYearly CostJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecInspection/ReportingxxxxxxxxxAs shown$600.00Garbage RemovalxxxxxxxxxAs shown$600.00Weedingx x x x x x xMonthly in growing season$1,050.00Invasive plant removalxxxxxxMonthly in growing season$600.00Prune shrubsAs required only$100.00Hazard tree assessment and abatementEvery 5 years or when reported$100.00Note: Property developer is responsible for 2 years of establishment maintenance and warranty on plant materialSub‐Total$3,050.0015% Administration Fee$457.50GST$152.50City of Maple Ridge or contractor will begin maintenance after 2 years establishment maintenanceTotal$3,660.00Local Area Service (LAS) AgreementLandscape Maintenance ProgramBylaw # 7277 ‐ 2016SCHEDULE "B"
Schedule "C"
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: March 6, 2017
and Members of Council FILE NO: 2012-004-DVP
FROM: Chief Administrative Officer MEETING: CoW
SUBJECT: Development Variance Permit
23791 112 Avenue
EXECUTIVE SUMMARY:
Development Variance Permit application 2012-004-DVP has been received in conjunction with a
subdivision application to create a sixteen single family residential lot subdivision on the eastern
portion of the property loacted at 23791 – 112 Avenue. The requested variance(s) are as follows:
1.To vary the requirement to construct an urban local road on 112 Avenue west of the existing
cul-de-sac due to the topography. It is not intended to be completed; and
2.To vary the front yard setback from 5.5 metres (18 feet) from the front lot line to 3.0 metres
(9.8 feet) for proposed Lot 1.
Council will be considering final reading for rezoning application 2012-04-RZ on March 14, 2017.
It is recommended that Development Variance Permit 2012-004-DVP be approved.
RECOMMENDATION:
That the Corporate Officer be authorized to sign and seal 2012-004-DVP respecting property located
at 23791 112 Avenue.
DISCUSSION:
a)Background Context
Applicant: Aplin & Martin Consultants (David Laird)
Owner: Maple Industries Ltd.
Legal Description: Parcel “G” (Reference Plan 1387) Except: portion
on Plan LMP38552 of the South East Quarter
Section 16 Township 12 New Westminister District
1102
- 2 -
OCP :
Existing: Urban Residential, Conservation,
Proposed: Urban Residential, Conservation
Zoning:
Existing: RS-3 (One Family Rural Residential)
Proposed: R-1 (Residential District)
Surrounding Uses:
North: Use: Park, Single Family Re4sidential
Zone: RS-3 (One Family Rural Residential), RS-1b (One
Family Urban (Medium Density Residential)
Designation Conservation
South: Use: Single Family Residential, Park
Zone: R-3 (Special Amenity Residential District), CD-1-93
(Amenity Residential District), RS-3 (One Family
Rural Residential)
Designation: Urban Residential, Conservation
East: Use: Single Family Residential and future Fire Hall Site
Zone: RS-1b (One Family Urban (Medium Density)
Residential, and RS-3 (One Family Rural
Residential)
Designation: Urban Residential, Conservation
West: Use: Park
Zone: RS-3 (One Family Rural Residential)
Designation: Conservation
Existing Use of Property: Rural Single Family Residential
Proposed Use of Property: Urban Single Family Residential
Site Area: 5.950 ha. (14.75acres)
Access: 112 Avenue and continuation of 238 Street
Servicing: Urban Standard
Concurrent Applications: 2012-004-SD, 2012-004-DP, 2012-004-VP
b) Project Description:
The subject property is located in the Cottonwood area at the northwest corner of 112 Avenue and a
future continuation of 238 Street. (Appendix “C”) The majority of the property is designated
Conservation and a narrow strip of land on the east side of the property, between the top-of-bank for
Horseshoe Creek and the east property line, is designated Urban Residential. North of the property
there is a single row of single family lots on the west side of 238 Street with steep slopes down to
Horseshoe Creek in the rear. This proposed development will continue that pattern south to 112
Avenue. Single family lots are also located south of 112 Avenue. The lands north and west of the
property are dedicated park land for Conservation purposes. The future Fire Hall/Park property is to
be located east of this property at 23863 112 Avenue.
- 3 -
The subject property is 5.95 ha. (14.7acres) in area (Appendices A and B). The applicant is
proposing to rezone the developable portion of the property to R-1 (Residential District) for
approximately 16 lots fronting onto 238 Street. The balance of the property will be dedicated as
Park for the protection of the steep slopes and watercourses. Road dedication is required to
construct 238 Street along the east side of the property as a continuation of the existing street at the
north end, and to connect with Kanaka Way at the south. To achieve this road alignment, additional
road will be dedicated from the City-owned property at 23863 112 Avenue, which is the future
location for Fire Hall #4. 112 Avenue terminates in a cul-de-sac on the south side of the property
and will not be extended further to the west across the Horseshoe Creek ravine due to the steep
slopes. In addition, a 4.5 metres (14.85 feet) wide service corridor will be dedicated to the rear of
the lots to provide access for future maintenance of the municipal services to be located there.
c) Variance Analysis:
The Zoning Bylaw establishes general minimum and maximum regulations for single family
development. The Subdivision and Development Services Bylaw establishes standards for provision
of services for utilities and roads for a development. A Development Variance Permit allows Council
some flexibility in the approval process.
The requested variances and rationale for support are described below (see Appendix D):
1. Subdivision and Development Services Bylaw No. 4800-1993, Schedule A – Services and
Utilities: To vary the requirement to construct the road west of the existing cul-de-sac, that
the portion of road west of the cul-de-sac not be constructed.
The proposed variance is supported as the road is not expected to ever be extended west of the
existing cul-de-sac on 112 Avenue due to the environmentally sensitive land that have steep terrain
and watercourse.
2. Maple Ridge Zoning Bylaw No 3510 -1985, Part 6, Section C, (11) ( c) (i). To vary the
front lot line from 5.5 metres (18 feet) to 3.0 metres (9.8 feet) for 23791 112 Avenue.
The applicant needs to site the house closer to 238 Street to have a sufficiently sized envelo pe for
the house and back yard, where the lands slope down to the west. Therefore, the front lot line
setback is to be reduced from 5.0 metres to 3.0 metres. This is justified to achieve a better
configuration to the development.
d) Citizen/Customer Implications:
In accordance with the Development Procedures Bylaw No. 5879-1999, notice of Council
consideration of a resolution to issue a Development Variance Permit was mailed to all owners or
tenants in occupation of all parcels, any parts of which are adjacent to the property that is subject to
the permit.
CONCLUSION:
The proposed variances are supported because they will allow protection of environmentally
sensitive area, more efficient use of the land and the extension of the existing development pattern
in the neighbourhood.
- 4 -
It is therefore recommended that this application be favourably considered and the Corporate Officer
be authorized to sign and seal Development Variance Permit 2012-004-DVP.
“Original signed by Wendy Cooper”
_______________________________________________
Prepared by: Wendy Cooper, MCIP,RPP
Senior Planning Technician
“Original signed by Christine Carter”
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn, MBA, P.Eng
GM: Public Works & Development Services
“Original signed by E.C. Swabey”
_______________________________________________
Concurrence: E.C. Swabey
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Ortho Map
Appendix C – Proposed Layout
Appendix D – Proposed Variances.
City of Pitt
Meadows
District of
Langley District of MissionFRASER R.
^
DATE: Dec 4, 2014 2012-004-VP BY: JV
CITY OF MAPLE RIDGE
PLANNING DEPARTMENT 23851238412379111309
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11 3 A AVE.236A ST.LANEKANAKA WAYCREEKSIDE LANESUBJECT PROPERTY
´
Scale: 1:2,500
23791 112 Avenue
APPENDIX A
City of Pitt
Meadows
District of
Langley District of MissionFRASER R.
^
DATE: Dec 4, 2014 2012-004-VP BY: JV
CITY OF MAPLE RIDGE
PLANNING DEPARTMENT
District of Maple Ridge´
Scale: 1:2,500
23791 112 Avenue
APPENDIX B
APPENDIX C
APPENDIX D
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: March 6, 2017
and Members of Council FILE NO: 2013-029-DP
2017-018-DVP
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: Development Permit and Development Variance Permit
22305 and 22315 122 Avenue
EXECUTIVE SUMMARY:
A Town Centre Development Permit application and a Development Variance Permit application have
been received for the subject properties, located at 22305 and 22315 122 Avenue, to construct a
five storey apartment building with underground parking under the RM-2 (Medium Density Apartment
Residential) zone. This application is subject to the Town Centre Development Permit Guidelines –
North View Guidelines as outlined in the Town Centre Area Plan of the Official Community Plan (OCP).
The applicant is seeking the following variances:
to increase the maximum height from 4 to 5 storeys.
to increase the height of the underground parking structure from 0.8 m (2.6 ft) to 1.2 m (3.9
ft) above the average finished grade of the site.
to reduce the underground parking structure setback from 1.5 m (4.9 ft) to 0 m on the west
interior side property line and from 3 m (9.8 ft) to 0.8 m (2.6 ft) at the rear property line.
to reduce the number of short term bicycle parking from 21 to 16 stalls.
Council granted first reading for Zone Amending Bylaw No. 6987-2013 on June 25, 2013 and
second reading on January 13, 2015. This application was presented at Public Hearing on February
17, 2015, and Council granted third reading on February 24, 2015. Council granted a first extension
on February 23, 2016. Council will be considering final reading for rezoning application 2013-029-
RZ on March 14, 2017.
RECOMMENDATIONS:
1.That the Corporate Officer be authorized to sign and seal 2017-018-DVP respecting property
located at 22305 and 22315 122 Avenue;
2.And further that, the Corporate Officer be authorized to sign and seal 2013-029-DP respecting
property located at 22305 and 22315 122 Avenue.
DISCUSSION:
a)Background Context:
Applicant: Bissky Architecture and Urban Design
Legal Description: Lots A and B, District Lot 399, NWD Plan NWP13442
1103
- 2 -
OCP:
Existing: Low-Rise Apartment
Zoning:
Existing: RS-1 (One Family Urban Residential)
Proposed: RM-2 (Medium Density Apartment Residential)
Surrounding Uses:
North: Use: Multi-Family Residential
Zone: RM-5 (Low Density Apartment Residential)
Designation: Ground Oriented Multi-Family, Conservation
South: Use: Single Family Residential
Zone: RS-1 (One Family Urban Residential)
Designation: Ground Oriented Multi-Family
East: Use: Single Family Residential
Zone: RS-1 (One Family Urban Residential)
Designation: Low Rise Apartment, Conservation
West: Use: Single Family Residential
Zone: RS-1 (One Family Urban Residential)
Designation: Low Rise Apartment
Existing Use of Property: Vacant
Proposed Use of Property: Multi-Family Residential
Site Area: 0.326 hectares (0.8 acres)
Access: 122 and 123 Avenues
Servicing requirement: Urban Standard
b)Project Description:
The subject site consists of two properties, characterized by a flat topography and forested in the
northern portion of the site. The site fronts 122 Avenue at the south end and 123 Avenue at the
north end, and is designated Low-Rise Apartment in the Official Community Plan. There is currently
no sidewalk along either frontage of 122 or 123 Avenues. The properties have relatively narrow
frontages (20 metres each) with significantly longer lot depths (approximately 80 metres). The
overall site is smaller than one acre.
The applicant proposes to construct a five storey wood frame building containing 69 one and two
bedroom units. 46 of the proposed units will have two bedrooms, and the remaining 23 will have
one bedroom. Underground parking is provided, on two levels, one of which is a half floor and does
not extend for the entire building footprint. The main building entrance is oriented on 122 Avenue,
which is consistent with other apartment buildings on the south side of 122 Avenue and further west
on the north side of 122 Avenue. The underground parking structure will be accessed opposite the
main entrance, via 123 Avenue. A common activity room is provided on the ground floor.
c)Variance Analysis:
The Zoning and Off-Street Parking and Loading Bylaws establish minimum and maximum regulations
for development and parking. A Development Variance Permit allows Council some flexibility in the
approval process. The requested variances and rationale for support are described below.
- 3 -
1.Maple Ridge Zoning Bylaw No. 3510 -1985, Part 6, Section 604, 7: to increase the maximum
height from 4 to 5 storeys.
This variance reflects proposed changes to the RM-2 (Medium Density Apartment) zone in the draft
Zoning Bylaw, and also aligns with the policies of the Town Centre Area Plan to support multi-family
development ranging between three and five storey construction (see Appendix D).
2.Maple Ridge Zoning Bylaw No. 3510 -1985, Part 6, Section 604, 8: To increase the height of
the underground parking structure from 0.8 m (2.6 ft) to 1.2 m (3.9 ft) above the average
finished grade of the site.
The topography of the site is generally flat, but does slope down in the north-east corner towards
Morse Creek. Due to the two levels of underground parking to accommodate the necessary number
of parking spaces, the underground parking structure projects beyond the site grade and this is most
prominent in the north-east corner. The applicant has requested a relaxation on the height of the
underground structure that will project above grade (see Appendix C). This variance is supportable in
order to minimize the amount of site grading required and to accommodate a two level parking
structure with the soil conditions. In order to reduce the visual impact of the projecting wall face,
landscaping will be planted in front of the wall.
3.Maple Ridge Zoning Bylaw No. 3510 -1985, Part 6, Section 604, 6.b): To reduce the
underground parking structure setback from 1.5 m (4.9 ft) to 0 m on the west interior side
property line and from 3 m (9.8 ft) to 0.8 m (2.6 ft) on the rear property line.
Due to the height of the building and the number of proposed dwelling units, the underground
parking structure will abut the western property line and will be sited closer to 122 Avenue than the
Zoning Bylaw currently permits (see Appendix C). As this structure projects less than 1.2 m (3.9 ft)
above grade, the reduce setbacks are not anticipated to impact the functionality of the development.
4.Off-Street Parking and Loading Bylaw No.4350 - 1990, Section 10.4 Maple Ridge Town
Centre Bicycle Parking Space Requirements, Low-Rise, Medium Rise and High Rise
Residential: To reduce the number of short term bicycle parking spaces from 21 to 16
spaces.
The applicant has provided two 1.8 m (6 ft) long bike racks at the front entrance of the development
that have a rated capacity for eight bikes each. Due to the configuration and width of the front
entrance, a reduction in five bike parking spaces has been requested (see Appendix E). This
variance is supportable as a 74 m2 (800 ft2) long term bicycle parking room has been provided in the
underground parking level to accommodate the requirement for 18 bike lock up spaces.
Additionally, instances of outdoor bike parking shortages are anticipated to be relatively low.
d)Planning Analysis:
Official Community Plan:
Pursuant to Section 8.11 of the Official Community Plan, the applicant has submitted a Town Centre
Area – Northview Precinct Development Permit application to ensure the current proposal complies
with key guideline concepts as outlined below based on the Project Architect’s design rationale:
- 4 -
1. Promote North and South View as distinctive, highly liveable multi-family neighbourhoods.
The proposed development will increase the residential density in the Northview Precinct and add to
the existing mix of low rise apartments, townhouses, and single family homes in the area. As this is
one of the first developments with a fifth floor in the RM-2 (Medium Density Apartment Residential)
zone, this development will complement the existing three and four storey apartments nearby. The
122 Avenue sidewalk extension along the frontages of both the subject properties and the
neighbouring properties to the west and east (22295 and 22333 122 Avenue), will enhance the
liveability and safety for pedestrians.
2. Create a pedestrian-friendly, ground-oriented, multi-family community
The underground parking access is located at the rear of the properties, via 123 Avenue. As a result,
the building entrance and 122 Avenue sidewalk are not impacted by driveway access. This creates a
safer walking environment along the development frontage, which is beneficial for children and
families walking to and from schools in the surrounding area. Benches and covered areas in front of
the building entrance further enhance define the sidewalk areas.
3. Maintain cohesive building styles.
This neighbourhood is a mix of building age, style and building massing. Each site is somewhat
different to the next – creating an eclectic, varied and layered streetscape and community. The
building is consistent with new developments in the Town Centre in terms of colour palette, building
finishes, and massing.
4. Capitalize on important views.
The proposed building is oriented north-south, and will provide views of the Golden Ears Mountains
from the top floors.
5. Provide private and semi-private green space.
Each unit will have a private outdoor space comprising of either a ground floor p atio or a balcony,
both of which will overlook landscaped area. Semi private green space will surround the apartment
building and will contain pedestrian pathways and seating.
6. Provide climate appropriate landscaping and green features
The Project Landscape Architect has provided appropriate plants and trees, for both the climate and
the form of development around the perimeter of the building.
7. Maintain street interconnectivity.
Street interconnectivity will be maintained with this development application, and improvements
along both 122 and 123 Avenue will enhance pedestrian amenities. Pedestrian access points are
provided at both the north and south ends of the building.
e) Advisory Design Panel:
This project was forwarded to the Advisory Design Panel on October 14, 2014. Following
presentations from the project Architect and Landscape Architect, the Advisory Design Panel
provided a resolution, which is outlined below. The project Architect and L andscape Architect have
provided responses to each resolution item.
Consider stepping down the upper edge of the underground parking building along the west side
to incorporate landscaping.
Making this change is not possible as there is already very limited clearance in the underground
parking, even along the edge, and the geotechnical engineer has advised against pushing
- 5 -
the slab lower than is already shown. However, the Landscape Architect has incorporated some
trailing vines which will cascade down the face of this expose wall which will result in a similar
effect as was discussed at the ADP.
Consider making the area along the ramp more transparent when viewed from the street.
The north wall has been eliminated along the ramp and a hand rail only is showing so that this
area remains open and transparent.
Consider improving the urban realm close to the main entrance of the building where it connects
to the sidewalk.
The entry walkway has been expanded here to create a more open and welcoming approach to
the entry at grade.
Consider increasing one of the corner or central building elements to be taller and thus more
prominent.
This change has been made and is reflected on the final architectural and landscape drawings.
Consider using contrast colouring on some of the higher level soffits and for the entry feature.
This change has been made and is reflected in the final colour palette and building elevation
drawings.
Consider providing a 15 minute drop off zone at the curb side in front of the main entrance.
This item has been discussed with the Engineering Department.
Consider incorporating a pocket of short term visitor bicycle parking adjacent to the ramp at the
main entrance.
This change has been made and is reflected on the final architectural and landscape drawings.
Consider reworking the landscaping area at the north-west corner of the building to provide a
more direct path to that entrance.
This change has been made and is reflected on the final architectural and landscape drawings.
Consider introducing a trellis to the overhang at the underground parking.
This change has been made and is reflected on the final architectural and landscape drawings.
f)Citizen Implications:
In accordance with the Development Procedures Bylaw No. 5879-1999, notice of Council
consideration of a resolution to issue a Development Variance Permit was mailed to all owners or
tenants in occupation of all parcels, any parts of which are adjacent to the property that is subject to
the permit.
g)Financial Implications:
In accordance with Council’s Landscape Security Policy, a refundable security equivalent to 100% of
the estimated landscape cost will be provided to ensure satisfactory provision of landscaping in
accordance with the terms and conditions of the Development Permit. Based on an estimated
landscape cost of $127,853.00, the security will be $127,853.00.
- 6 -
CONCLUSION:
A Town Centre Development Permit application and a Development Variance Permit application have
been received for the subject properties, located at 22305 and 22315 122 Avenue, to construct a
five storey, 69 unit apartment building with underground parking under the RM-2 (Medium Density
Apartment Residential) zone. As the proposed development is in compliance with the Town Centre
Area Plan, it is recommended that the Corporate Officer be authorized to sign and seal Development
Variance Permit 2017-018-DVP and Development Permit 2013-029-DP.
“Original signed by Amelia Bowden”
_______________________________________________
Prepared by: Amelia Bowden, M. Urb
Planner 1
“Original signed by Christine Carter”
_____________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn, MBA, P. Eng
GM: Public Works & Development Services
“Original signed by E.C. Swabey”
_______________________________________________
Concurrence: E.C. Swabey
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Site Plan
Appendix C – Underground Parking Setback and Height Variance
Appendix D – Building Elevations Showing Height Variance
Appendix E – Landscape Plan Showing Short Term Bicycle Parking Variance
DATE: Jan 25, 2017
2017-018-VP
BY: JV
PLANNING DEPARTMENT
SUBJECT PROPERTIES
´
Scale: 1:2,500
22305/22315 122 AvenueLegend
Stream
Indefinite Creek
River
Major Rivers & Lakes
APPENDIX A
APPENDIX B
APPENDIX C
APPENDIX D
APPENDIX E
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: March 6, 2017
and Members of Council FILE NO: 2014-091-DVP
FROM: Chief Administrative Officer MEETING: CoW
SUBJECT: Development Variance Permit
12420 Ansell Street
EXECUTIVE SUMMARY:
Development Variance Permit application 2014-091-DVP has been received in conjunction with a
rezoning and subdivision application to rezone the subject property from RS-3 (One Family Rural
Residential) to RS-2 (One Family Suburban Residential), to allow for a future two lot subdivision. The
requested variances are to:
1.Reduce the carriageway width on Ansell Street, from 7.0m to 6.7m
2.Reduce the carriageway width on 124 Avenue, from 7.0m to 6.3m
3.Reduce the road right-of-way on 124 Ave, from 15.5m to existing 10m
Council will be considering final reading for rezoning application 2014-091-RZ on March 14, 2017.
It is recommended that Development Variance Permit 2014-091-DVP be approved.
RECOMMENDATION:
That the Corporate Officer be authorized to sign and seal 2014-091-DVP respecting property located
at 12420 Ansell Street.
DISCUSSION:
a)Background Context
Applicant: Rob Jeeves
Legal Description: Lot 78, Section 22, Township 12, New Westminster District Plan 43885
OCP : Estate Suburban Residential
Zoning:
Existing: RS-3 (One Family Rural Residential)
Proposed: RS-2 (One Family Suburban Residential)
Surrounding Uses:
North: Use: Single Family Residential
Zone: RS-2 (One Family Suburban Residential)
Designation: Estate Suburban Residential
1104
- 2 -
South: Use: Single Family Residential
Zone: RS-3 (One Family Rural Residential)
Designation: Agricultural (in Agricultural Land Reserve)
East: Use: Single Family Residential
Zone RS-3 One Family Rural Residential
Designation: Agricultural (in Agricultural Land Reserve)
West: Use: Single Family Residential
Zone: RS-2 (One Family Suburban Residential)
Designation: Estate Suburban Residential
Existing Use of Property: Single Family Residential
Proposed Use of Property: Single Family Residential
Site Area: 0.81 ha. (2 acres)
Access: Ansell Street and 124 Avenue
Servicing: Suburban Standard
b) Project Description:
The applicant is proposing to rezone the subject property located on 12420 Ansell Street from RS-3
(One Family Rural Residential) to RS-2 (One Family Suburban Residential) to allow for a two lot
subdivision. The applicant is proposing to maintain the existing home on the western lot (see
Appendix A).
c) Variance Analysis:
The Zoning Bylaw establishes general minimum and maximum regulations for single family
development. A Development Variance Permit allows Council some flexibility in the approval
process.
The requested variances and rationale for support are described below (see Appendices B and C):
To vary Subdivision and Development Services Bylaw No. 4800-1993, Schedule A – Services and
Utilities, and Schedule D design and construction standards:
-To reduce the carriageway width on Ansell Street, from 7.0m to 6.7m;
-To reduce the carriageway width on 124 Avenue, from 7.0m to 6.3m
The road is adequate to accommodate traffic flows in the area and has capacity to support the
subdivision.
To vary Subdivision and Development Services Bylaw No. 4800-1993, Schedule C – Required Right-
of-Way Widths:
-To reduce the road right-of-way on 124 Ave, from 15.5m to the existing 10m
All required services can fit in the reduced right-of-way and the required right-of-way width may be
satisfied in the future.
These variances are supported by the Engineering Department.
- 3 -
In accordance with the Development Procedures Bylaw No. 5879-1999, notice of Council
consideration of a resolution to issue a Development Variance Permit was mailed to all owners or
tenants in occupation of all parcels, any parts of which are adjacent to the property that is subject to
the permit.
CONCLUSION:
The proposed variances are supported as the existing road is adequate to accommodate traffic flows
in the areas, and all required services can fit in the reduced right-of-way. The required right-of-way
width may be satisfied in the future by obtaining the dedication upon later subdivision.
It is therefore recommended that this application be favourably considered and the Corporate Officer
be authorized to sign and seal Development Variance Permit 2014-091-DVP.
“Original signed by Therese Melser”
_______________________________________________
Prepared by: Therese Melser
Planning Technician
“Original signed by Christine Carter”
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn, MBA, P.Eng
GM: Public Works & Development Services
“Original signed by E.C. Swabey”
_______________________________________________
Concurrence: E.C. Swabey
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Ortho Map
Appendix C - Proposed Subdivision variances
City of PittMeadows
District ofLangley District of MissionFRASER R.
^
DATE: Sep 25, 2014 FILE: 2014-091-RZ BY: PC
CITY OF MAPLE RIDGE
PLANNING DEPARTMENT
SUBJECT PROPERTY
´
Scale: 1:2,000
12420 ANSELL STREETANSELL ST244 ST124 AVE
APPENDIX A
City of PittMeadows
District ofLangley District of MissionFRASER R.
^
DATE: Sep 25, 2014 FILE: 2014-091-SD BY: PC
CITY OF MAPLE RIDGE
PLANNING DEPARTMENT
SUBJECT PROPERTY
District of Maple Ridge´
Scale: 1:2,000
12420 ANSELL STREETANSELL ST244 ST124 AVE
APPENDIX B
APPENDIX C
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: March 6, 2017
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: COW
SUBJECT: Strategic Wildfire Prevention Initiative – UBCM Grant Funding
EXECUTIVE SUMMARY:
Last year UBCM introduced a stream of grant funding under the Strategic Wildfire Prevention
Initiative (SWPI) program for the purposes of FireSmart planning. FireSmart planning is intended to
develop or advance local planning efforts to mitigate risk from wildfire on private lands in the
wildland urban interface. The FireSmart Planning program provides 100% funding to a maximum of
$10,000.
This report recommends that the City make an application for funding to engage the community in
FireSmart planning activities.
RECOMMENDATION(S):
1.That City staff make application for grant funding to the Union of British Columbia
Municipalities Strategic Wildfire Prevention Initiative for FireSmart Planning; and,
2.That the City will provide overall grant management for the FireSmart funding.
BACKGROUND:
In 2016 city staff applied for and received funding under the UBCM – Strategic Wildfire Prevention
Initiative (SWPI) to educate private land owners on their part in community wildfire protection. A total
of $7,600 was received for the education and planning activities that took place. Staff are again
recommending applying for funds to continue this work in 2017. Plans for this year’s funding
include:
1.Continuing education presentations during the Fire Department’s Hot Summer Nights
Program in areas located in the wildfire development permit area.
2.Expand the program and partner with the city’s Volunteer & Special Events Coordinators in
an effort to identify local community event organizers eager and willing to include FireSmart
education as part of their community event.
3.Train two fire department members with the ability to conduct FireSmart evaluations of
private property and make recommendations that would improve the resilience of the
structures to the threat of wildfire.
All grant application submissions are vetted by the UBCM evaluation committee to ensure cost
effectiveness and good value. Prior to obtaining final grant approval, applicants must provide a
1131
Council Resolution indicating support for the proposed activities and willingness to provide overall
grant management.
DESIRED OUTCOME(S):
In applying for funding under the UBCM – SWPI program, City staff intend on securing provincial
funds to provide educational and planning opportunities for private land owners in the wildland
urban interface. These opportunities will assist citizens with making their property as resilient as
possible to the threat of interface forest fires.
POLICY IMPLICATIONS:
Hiring of contractors to supplement this particular project falls within the City of Maple Ridge
Purchasing policy allowing the appropriate Director or their designate to award a contract of less
than $20,000 at their discretion.
INTERDEPARTMENTAL IMPLICATIONS:
Fire Department staff will coordinate FireSmart sanctioned activities with the cities Volunteer &
Special Events Coordinators who assist community volunteers with planning their localized events.
FINANCIAL IMPLICATIONS:
The grant will cover 100% of all costs associated with FireSmart planning activities. There will be no
cost to the City.
ALTERNATIVES:
Should Council choose not to adopt the resolutions, the application will not be successful.
CONCLUSIONS:
Education and planning are the cornerstones of fire prevention. Applying for provincial funds
through the UBCM – SWPI program will enable staff to continue the work started in 2016. This
funding program provides 100% cost coverage of all associated costs for the planning and delivery of
FireSmart activities.
“Original signed by Michael Van Dop”__________________
Prepared by: Michael Van Dop
Deputy Fire Chief
“Original signed by Howard Exner”____________________
Approved by: Howard Exner
Fire Chief
“Original signed by Paul Gill”_________________________
Approved by: Paul Gill
General Manager: Corporate & Financial Services
“Original signed by E.C. Swabey”_____________________
Concurrence: Ted Swabey
Chief Administrative Officer
1
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: March 6, 2016
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: COW
SUBJECT: Award of Contract RFP-PL17-13: Consulting Services for Synthetic Sports Field
Design (Albion Sports Complex and Merkley Park)
EXECUTIVE SUMMARY:
The City plans to redevelop the all-weather fields at Merkley Park and Albion Sports Complex to
synthetic turf sports surfacing in order to increase field allocation for our sports user groups who are
requesting additional field time due to growth in participation. The development timeline for these
two synthetic sports field projects is targeted for completion in time for the 2017 fall sports season.
The Request for Proposal (RFP) for Consulting Services for Synthetic Sports Field Design at Albion
Sports Complex and Merkley Park was sent out to three pre-qualified consulting firms; all three
submitted a proposal in advance of the RFP closing on February 21, 2017. An evaluation team
concluded R.F. Binnie and Associates Ltd.’s proposal for the combined projects with a fee of
$189,632.72 plus taxes as providing the best value to the City. A cost savings of $53,656 is
realized by combining the consulting services for the two projects. A contingency of approximately
15% of the total contract price, in the amount of $30,000 is suggested.
Council approval is required to award the project to R.F. Binnie and Associates Ltd. as per the City’s
purchasing policy.
RECOMMENDATION:
That Contract RFP-PL17-13: Consulting Services for Synthetic Sports Field Design (Albion Sports
Complex and Merkley Park) be awarded to R.F. Binnie and Associates Ltd. in the amount of
$189,632.72 plus taxes; and,
That a contingency of $30,000.00 be established for this project; and further,
That the Corporate Officer be authorized to execute the contract.
DISCUSSION:
a)Background Context:
Merkley Park and Albion Sports Complex
The growth in field sports participation and expansion of sports seasons beyond their traditional
schedules have increased the demand for fields. Merkley Park and Albion Sports Complex both
currently include all-weather (gravel) fields used for weeknight practice. The City plans to
renovate the all-weather fields at these two locations to synthetic turf sports surfacing to provide
additional field allocation for both games and practices.
1151
2
The development timeline for these two synthetic sports field projects is targeted for the
favourable construction window through the spring and summer months with the deliverable of
being playable for the 2017 fall sports season. Consulting services including site investigation,
design, and tendering needs to advance to meet this schedule. Through the design process, the
proposed field sizing and layout will be determined following further consultation with our sports
user groups.
Request for Proposal (RFP) Process and Evaluation
The RFP for Consulting Services for Synthetic Sports Field Design at Albion Sports Complex and
Merkley Park was sent out to three pre-qualified consulting firms, all of whom submitted a
proposal on the closing date of February 21, 2017. Proponents were requested to identify any
efficiencies, beneficial elements or cost savings if proposals are submitted for both projects
together. Each proponent submitted pricing for the separate projects as well as pricing should
both projects be awarded together. All proposals were reviewed by an evaluation team in
accordance with the evaluation criteria identified in the RFP.
After detailed analysis, the evaluation team concluded that R.F. Binnie and Associates Ltd.’s
proposal for the combined projects was the highest ranking, providing the best value to the City,
with a fee of $189,632.72. A cost savings of $53,656.00 was included in their proposal should
both projects be awarded together and this is reflected in the best value fee. Significant
additional benefits of combining the design and tendering of these two projects include
efficiencies in design scoping, communication, tendering process while enabling leveraging of
construction costs, construction efficiencies, and materials cost savings including reduced turf
pricing.
A contingency of $30,000, approximately 15% of the total contract price, is proposed to address
potential environmental habitat monitoring, servicing upgrades and provision for irrigation design
should this be deemed beneficial. Contingency funds will only be expended if needed.
b) Desired Outcome:
The desired outcome is to obtain Council approval to proceed with the award of the contract so
that the field construction can be completed in advance of the fall sports season.
c) Strategic Alignment:
It is a City priority to increase field allocation for our sports user groups requesting additional
field time due to growth in participation.
d) Citizen/Customer Implications:
Sports user groups will benefit from the provision of increased field capacity in the short term
partially funded with a federal grant. Providing synthetic sports surfaces enables additional game
play with fewer closures due to fall/winter weather conditions which do not support natural turf
growth.
The City will work with Binnie to determine the best design, synthetic surface product and
construction methods with cost, playability, and durability as primary considerations. The design
process will include consultation with the sports user groups, School District 42 and the park
neighbours to obtain feedback and mitigate concerns.
3
e) Interdepartmental Implications:
Engineering Department staff will be consulted during the detailed design process to ensure site
servicing is to City standards.
f) Business Plan/Financial Implications:
Redevelopment of both Merkley Park and Albion Sports Complex all-weather fields is consistent
with the business plan.
The adopted 2017 capital budget identifies $3,500,000 for the Albion Sports Complex all-
weather field redevelopment, partially funded with a CAN 150 grant of $500,000. Funding of
$2,000,000 for the Merkley Park all-weather field redevelopment was approved in the 2016
financial plan. The design services contract price exists within these budgets, which include both
design and construction costs. Funding source for both projects is in the Capital Works Reserve.
Development Cost Charges (DCC) are not an eligible funding source.
CONCLUSIONS:
The planned synthetic field redevelopment at both Merkley Park and Albion Sports Complex are
needed to deliver additional field allocation to the community. R.F. Binnie and Associates Ltd. has
submitted a comprehensive proposal that provides the best value to the City and the contract price
exists within the project budgets contained within the financial plan. This report recommends
Council approval to award the consulting services to R.F. Binnie and Associates Ltd. As well, staff is
recommending an additional amount for project contingencies be established.
“Original signed by Valoree Richmond”
Prepared by: Valoree Richmond, Manager of Park Planning & Operations
“Original signed by Trevor Thompson”
Reviewed by: Trevor Thompson, Manager, Financial Planning
“Original signed by Wendy McCormick for Kelly Swift”
Approved by: Kelly Swift: General Manager, Parks, Recreation & Culture
“Original signed by Ted Swabey”
Concurrence: E.C. Swabey
Chief Administrative Officer
:vr