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HomeMy WebLinkAbout2011-06-14 Council Meeting Agenda and Reports.pdfDistrict of Maple Ridge COUNCIL MEETING AGENDA June 14, 2011 7:00 p.m. Council Chamber MEETING DECORUM Council would like to remind all people present tonight that serious issues are decided at Council meetings which affect many people's lives. Therefore, we ask that you act with the appropriate decorum that a Council Meeting deserves. Commentary and conversations by the public are distracting. Should anyone disrupt the Council Meeting in any way, the meeting will be stopped and that person's behavior will be reprimanded. Note: This Agenda is also posted on the Municipal Web Site at www.mapleridge.ca The purpose of a Council meeting is to enact powers given to Council by using bylaws or resolutions. This is the final venue for debate of issues before voting on a bylaw or resolution. 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 400 APPROVAL OF THE AGENDA 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of May 24, 2011 502 Minutes of the Development Agreements Committee Meetings of May 18, 20, 30, 2011 and June 2, 3 and 6(2), 2011 Page 1 Council Meeting Agenda June 14, 2011 Council Chamber Page 2 of 7 600 PRESENTATIONS AT THE REQUEST OF COUNCIL 601 Personal Emergency Preparedness Kit - B. Morgan, Emergency Program Assistant 602 2012 - 2016 Business Planning Guidelines - P. Gill, General Manager of Corporate and Financial Services 603 Downtown Enhancement Project Liaison Committee 700 DELEGATIONS 800 UNFINISHED BUSINESS 900 CORRESPONDENCE 1000 BYLAWS Bylaws for Final Reading 1001 RZ/032/07, 12256 222 Street Staff report dated June 14, 2011 recommending final reading 1001.1 Maple Ridge Official Community Plan Amending Bylaw No. 6534-2007 To amend the conservation area Final reading 1001.2 Maple Ridge Zone Amending Bylaw No. 6535-2007 To rezone from RS-1 (One Family Urban Residential) to RM-2 (Medium Density Apartment Residential) to permit the construction of two apartment buildings Final reading Council Meeting Agenda June 14, 2011 Council Chamber Page 3 of 7 1002 RZ/012/09, 12153 214 Street Maple Ridge Zone Amending Bylaw No. 6743-2010 Staff report dated June 14, recommending final reading To rezone from RS-1 (One Family Urban Residential) to RT-1 (Two Family Urban Residential) to permit the development of a duplex Final reading COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE 1100 Minutes - May 25, 2011 The following issues were presented at an earlier Committee of the Whole meeting with the recommendations being brought to this meeting for Municipal Council consideration and final approval. The Committee of the Whole meeting is open to the public and is held in the Council Chamber at 1:00 p.m. on the Monday the week prior to this meeting. Public Works and Development Services 1101 2011-045-RZ, 12087 240 Street, RS-3 to R-1 and R-2 Staff report dated May 30, 2011 recommending that Maple Ridge Zone Amending Bylaw No. 6828-2011 to permit future subdivision into approximately 10 lots be given first reading and that the applicant provide further information as described in Schedules A and B of the Development Procedures Bylaw No. 5879-1999. 1102 2011-054-RZ, 22327 River Road and Lot 6, District Lot 398, Block 1, Plan 155; (no civic address), RS-1 to CRM Staff report dated May 30, 2011 recommending that Maple Ridge Zone Amending Bylaw No. 6827-2011 to allow future construction of a four - storey apartment building with 43 units be given first reading and that the applicant provide further information as described in Schedules B, D and E of the Development Procedures Bylaw No. 5879-1999. Council Meeting Agenda June 14, 2011 Council Chamber Page 4of7 1103 2011-057-RZ, 11885, 11873 and 11865 Burnett Street, IRS-1 to RM-2 Staff report dated May 30, 2011 recommending that Maple Ridge Zone Amending Bylaw No. 6831-2011 to permit construction of a wood frame, four -storied apartment building with 75 units be given first reading and that the applicant provide further information as described in Schedules B, D and E of the Development Procedures Bylaw No. 5879-1999. 1104 DP/DVP/032/07, 12256 222 Street Staff report dated May 30, 2011 recommending that the Corporate Officer be authorized to sign and seal DVP/032/07 for variances to required minimum setbacks in the RM-2 zone and that the Corporate Officer be authorized to sign and seal DP/032/07 to permit construction of two apartment buildings. 1105 DVP/012/09, 12153 214 Street Staff report dated May 30, 2011 recommending that the Corporate Officer be authorized to sign and seal DVP/012/09 to allow current conditions of no concrete curb and sidewalk to remain on 214 Street. 1106 DVP/021/10, 9990 240 Street Staff report dated May 30, 2011 recommending that the Corporate Officer be authorized to sign and seal DVP/021/10 to vary maximum height and minimum setbacks of the RM-1 zone and to permit retention of an existing above ground utility company plant fronting on 240 Street. 1107 DP/021/10, 9990 240 Street Staff report dated May 30, 2011 recommending that the Corporate Officer be authorized to sign and seal DP/021/10 to permit a 16 unit townhouse development. 1108 DVP/097/10, 12150 269 Street, 12171270 Street, 12137 and 12147 Rothsay Street Staff report dated May 30, 2011 recommending that the Corporate Officer be authorized to sign and seal DVP/097/10 to reduce the required road right-of-way and the paved carriageway widths and to reduce front and interior side setbacks for an existing house and shed. Council Meeting Agenda June 14, 2011 Council Chamber Page 5 of 7 1109 Canada Day Event, Use of Streets Staff report dated May 30, 2011 recommending that the use of municipal streets be authorized for the Canada Day Event on Friday, July 1, 2011. 1110 Caribbean Street Festival, Use of Streets Staff report dated May 30, 2011 recommending that the use of municipal streets be authorized for the Caribbean Street Festival on Saturday, July 9, 2011 and Sunday, July 10, 2011. 1111 MRSS Ka-Vroom Soapbox Derby, Use of Streets Staff report dated May 30, 2011 recommending that the use of municipal streets be authorized for the MRSS Ka-Vroom Soapbox Derby on Saturday, June 18, 2011. Financial and Corporate Services (including Fire and Police) 1131 2012 - 2016 Business Planning Guidelines Staff report dated May 30, 2011 recommending that the Business Planning Guidelines for 2012 through 2016 be approved. Community Development and Recreation Service 1151 Core Area Neighbourhood Park Concept Plan 1181 Staff report dated May 30, 2011 recommending that the concept plan for the Core Neighbourhood Park on the properties west of 222 Street and north of Church Avenue be approved and that staff be authorized to prepare tender documents for the construction of the park. Correspondence Other Committee Issues Council Meeting Agenda June 14, 2011 Council Chamber Page 6of7 1200 STAFF REPORTS 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL 1400 MAYOR'S REPORT 1500 COUNCILLORS' REPORTS 1600 OTHER MATTERS DEEMED EXPEDIENT 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETING 1800 QUESTIONS FROM THE PUBLIC Council Meeting Agenda June 14, 2011 Council Chamber Page 7 of 7 1900 ADJOURNMENT QUESTION PERIOD The purpose of the Question Period is to provide the public with an opportunity to ask questions of Council on items that are of concern to them, with the exception of Public Hearing by-laws which have not yet reached conclusion. Council will not tolerate any derogatory remarks directed at Council or staff members. Each person will be permitted 2 minutes to ask their question (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). Questions must be directed to the Chair of the meeting and not to individual members of Council. The total Question Period is limited to 15 minutes. Council reserves the right to defer responding to a question in order to obtain the information required to provide a complete and accurate response. Other opportunities are available to address Council including public hearings, delegations and community forum. The public may also make their views known to Council by writing or via email and by attending open houses, workshops and information meetings. Serving on an Advisory Committee is an excellent way to have a voice in the future of this community. For more information on these opportunities contact: Clerk's Department at 604-463-5221 or clerks@mapleridge.ca. Mayor and Council at ma orandcouncil@ma lerid e.ca. Checked b : Date: t10610 CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES May 18, 2011 Mayor's Office PRESENT: Ernie Daykin, Mayor Chairman J.L. (Jim) Rule, Chief Administrative Officer Member 1. SD/O81/O6 Amanda Allen, Recording Secretary LEGAL: Lot 8, North East Quarter Section 28, Township 12, New Westminster District, Plan 2637 LOCATION: 13500 block of 236 Street OWNER: District of Maple Ridge REQUIRED AGREEMENTS: Subdivision Covenant - No Build THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO SD/O81/O6. CARRIED J.L. (Jim) Rule, Ci ief Administrative Officer Member 502 6 P 2409 7 r SUBJECT PROPERTY 8 7 U) co M N P P 3 6 18 z1 2 a r 22 y fi 234,k 19 26 �� 23� , 2� ry� 0 8 r3'�e fir Rem 3 17�p y�g'27,ti Qo h�� -1 r,� 20 Q v 7r��8s 'a9o1 P P r1 �' 1fi sg' W 28 G� S� C ., ra3?g �• is s a z 122 v,29 tiyt� 18 5 'yea ti are 4 13 ♦ 3 �] 13 rlra 17 1 7�33� 3 Doti q 1 �-��12 � 30 1 0 � 3733 13400 6 12 N 13 1$ a a3.7 13asn 17 a ies 13050 co R ii 11 1 try ^e n 14 'T 13380 5 :-- 75 IM704 d ] 10 r 1�J R 13343 1334E i '1 t 9 04 t3339 17335 ifffrl `� b �/ 'S�'1 ,� 8�� 13333 13332 d 133Ea $ -W. 12 13 $ 7 �FQ,[� 133503 LMP 35466 ^e 13329 8 1 " 1/L �7 1 1 M 2 BCS 577 1'� ti ti (C ti� 13325 10 M 14 p . 13336/40 4 [[] 173 1 5 �� � � � 133225 � �7 i5i31a is17 13atj6� � 45 �� � LM 3 gg745 13313 [7 13314 231 2 7 N 17 V747 237a3 a 13309 13a 10 6 18 2 1 21 23Y45 3'OS 1330E 5 19 m 23746 23747 1 3 13301 ti � RP 1804A 133 AVE. P 15218 Rr.Nr, PrJ r - — 17 District of Pitt Meadows = ---- ---� LOT 8, N/E 1/4, SECTION 28, $Ever valley I A - i TOWNSHIPP 12, PLAN 2637 L z 1 - °°""`°"" I- ''� iie erg CORPORATION OF -j kB- I� THE DISTRICT OF N District of Nbi� Langley m,�,lp MAPLE RIDGE �� 0 1�1 Ei ��-1 NW � i�A[ PLANNING DEPARTMENT SCALE 1:3.000 DATE: Aug 23, 2006 FILE: SD/081/06 BY: PC l.'/ver CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES May 20, 2011 Mayor's Office PRESENT: Ernie Daykin, Mayor Chairman J.L. (Jim) Rule, Chief Administrative Officer Member 1. RZ/012/09 LEGAL: LOCATION: OWNER: REQUIRED AGREEMENTS: Amanda Allen, Recording Secretary Lot 8, District Lot 248, Group 1, New Westminster District, Plan 9922 12153 214 Street G H S Custom Homes Ltd. Rezoning Servicing Agreement Covenant - Duplex Design/Building Scheme THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENTS AS THEY RELATE TO RZ/012/09. CARRIED J.L. (Ji ) Rule, Chief Administrative Officer Mem r 57 i N N N N N N N 12234 12230 � 122 AVE. 12220 56 38 12219 O � N 00 M M M � (0CD M M_ 0 co Crj N , O 12212 )2 N21 N20 N 19 N 18 N17 N 16 N 15 12208 LO r 55 39 N 12211 53 P1 823 17823 54 12204 12209 40 12203 P 56896 P 56 96 � 56 P 1 0 221 222 223 224 225 226 M 12192 Cn co 12191 41 N 0,119 20 21 M TC\j N M M M co co M M 57 r _ N N N N _ _ N N M 12180 42 u, 0 CAMPBELLAVE. N It a I12189 12188 SUBJECT PROPERTY P 9922 o o co o PCI. co m N A 7 6 � o a N N N N It 231 230 229 co � 2 121 ss N N, 3 228 7 8 coN 18 17 16 15 P 56896 P 56896 8 N 5 n. 232 12152 P 36 19 P 7 99 N 186 233 109 110 N N 1 2 N E 1 /2 P 1 2 rn rn 3 4 C �_ co N IL M N M N 'd, �, a' m co �, �, 0) �, � 28 r _ N "It N N M N N N N N N N N N N N N 121 AVE. N co_ C`7 M C7 CO M LNC) (MO � Cl) Cl) r N 00 O d ON co co p O N 67 N68 0 N PN') (O N N w Q N N 1 2 N W N N N N 32505 P 749 P 7 99 LMP1 262 12116 7 $ N 12106 P 39673 4 P 7 99 P 70721 116 12095 P 21731 12094 � 3 5 N � Rem 2 12093 PARK P 70721 6 Ip M 1 17Rii 1 N City of Pitt Meadows._ j { j ! 12153 214 STREET - � 0 1.2 10 * CORPORATION OF _ - — y THE DISTRICT OF N District of '� � f I I r MAPLE RIDGE . - : Langley l j _ I PLANNING DEPARTMENT DATE: Mar 3, 2009 FILE: RZ/012/09 BY: PC SCALE 1:1,500 FfiRS A R. — CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES May 30, 2011 Mayor's Office PRESENT: Ernie Daykin, Mayor Chairman Frank Quinn, Acting Chief Administrative Officer Member Amanda Allen, Recording Secretary 1. RZ/107/05 LEGAL: LOCATION: OWNER: REQUIRED AGREEMENTS Lot B, Section 16, Township 12, New Westminster District, Plan LMP30235 11744 236 Street Joseph & Marilyn Portelance and Alan & Evelyn Davies Joint Access Easement Statutory Right -of -Way (drainage) THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENTS AS THEY RELATE TO RZ/107/05. CARRIED �Frajl Quinn, Acting Chief Administrative Officer ber A LMS 1818 11A=:. - a 15 -,aid N A Owl; 29 11"A2 �`t3 15 28 1e5a T ry 5 J '� II(fJ1 27 E2E RI M1 '2 1a a Lk1P 1172 1a P6 1 24 23 '.2 21 g t9 31' Ivor -t 11.t11 20 Em 55 1 2 3 1; 799 1.P 260 17 18 ?19 9 20 ',21 BC 103 2 �1794.; B P 1 392 11-93 16 1 5 5 :1 92 'i 56 .� 15 8 14 PARK PARK 9 •;P 12 LMP 4, $y PARK 36724 �1� 10 11 q 11.'=r. BCP 1❑ 92 BCP 650 4 Q 5 �> Subject Property 2.6 rr 1421 I3- B 4 �s l 5 ' s 1 0,1P:30235 RR; 6 37 m 3S 1j�i � rr59� PARK zL 7 � 35 O 8 �• BCP 179 11667 34 58 9 1165e 33 nssa P 34262r 10 11653 32 1` .1) 116 0 11 � 11615 31 A PARK I164B � 12 30 11 11637 N PARK BCP 3179 n57a 13 11633 29 LMP 36721 11601: 14 11660 11629 28 116n 15 27 1,623 11622 16 2 61 11K1 MP 33721 116 PARK 17 18 19 20 21 22 23 34 BCP 23179 - s. 11.. A'1E If•il� LMP 53565 City of Pitt ., r' Meadows �j ', ! I 11744-236 St CORPORATION OF * n=� ! N THE DISTRICT OF _ ��� t,� MAPLE RIDGE N I District of ., ' + PLANNING DEPARTMENT Langley f i SCALE 1:2.500 f DATE: Jul 7, 2009 RZ/107/05 BY: PC FRASER R. CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES June 2, 2011 Mayor's Office PRESENT: Ernie Daykin, Mayor Chairman Frank Quinn, Acting Chief Administrative Officer Member Amanda Allen, Recording Secretary 1. 2011-042-DP LEGAL: Lot 43, District Lot 398, Group 1, New Westminster District, Plan 2899, Except Plan 4754; and Lot 44, District Lot 398, Group 1, New Westminster District, Plan 2899 LOCATION: South East Corner of 223 Street & Lougheed Hwy OWNER: 0891551 BC Ltd. REQUIRED AGREEMENTS: Release of Historical Right-of-Way's 59145C & 59144C THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO 2011-042-DP. CARRIED Frank uinn, Acting Chief Administrative Officer Mem er 16 11841 c 17 N 21 20 19 P 680 18 11:IiZ? 61 29 30 31 32 LO co It co N N N N N N N N LOUGHEED HWY O N N co N co N N N 1 O o 0 N A N 41 N jVIP 39631 BCS 3442 S 3814 Rem L r- 32 N Rem N N Rem 3. 0 CITY f Pitt - .. Meadows _ L L N:• / J District of Langley t• SCALE 1:1,500 ---_, o> in h ---- Io n A r-106 "' N N M M co � yy� rmP53 m N N N N N SELKIRK AVE. O co Pd. 1 N PCI.D co r 25 a LO co 26 N 27 28 RP 61574 °- co 11830 P 2899) 24 N N P 2899 P 28 9 M R � LO B 38 C° c) 35 34 T wE P a (P 2899) rn A' cr 42 n n CO v LP 77916 co a �c - 0 acLO N *PP081 N co CL N J G co co N J N N N N N N I N .. J N �y SUBJECT PROPERTIES P 2899 P 2899 co RP 17417 EP11040 N Rem 43 CN B v r- ;Rem Re N co N N E N N cn 44 cCID\j BCP44 5 a) C m W E 33' Rem Rei LOT 1 N rt cc 48 481 49 50 4 22338 22346/48 22362/64 *LMP 29154 22356/58 Rem N 98 99 N 157se� P 50600 NORTH AVE. N 44 P 514 N 11746 45 N Rem 46 Rem � 47 d Rem � 48 Rem 49 Rem 50 Rer S 44 T 11740 N P 55 N 117 AVE. 00 It It N N N N N N I S/E CORNER LOUGHEED & 223 STREET P.I.D. 010-784-462 & 010-784-471 o CORPORATION OF ��_ - THE DISTRICT OF iMAPLE MAPLE RIDGE RIDGE 'r — PLANNING DEPARTMENT DATE: Apr 12, 2011 FILE: 2011-042-VP BY: PC j rA8E17 Iq �'-� CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES June 3, 2011 Mayor's Office 100AM3 Ernie Daykin, Mayor Chairman Frank Quinn, Acting Chief Administrative Officer Member 1. RZ/032/07 Amanda Allen, Recording Secretary LEGAL: Lot 16, District Lot 399, Group 1, New Westminster District, Plan 1112 LOCATION: 12256 222 Street OWNER: 0740396 BC Ltd. REQUIRED AGREEMENTS: Rezoning Servicing Agreement Statutory Right -of -Way (sanitary) Covenants: Geotechnical; Visitor Parking THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENTS AS THEY RELATE TO RZ/032/07. CARRIED F�nk Quinn, Acting Chief Administrative Officer Member 01 0 ^ 13a 2 212425 12426 N N 1�. N _ N17 H =j]1:24 N N 12421 124 AVE. go 15 p A B N s239 12392 Rem N N r H N o B 582 247 N N 1 N N N 1 N 2 N N N 14 1 2 Rem v P 8 09 a P 7 966 13 248 Rem 35 m 2 206 P 27048 REM. A 3 a N 12 12375 12374 12370 190 205 12362 (P 26005) 11 r 12365 207 Rem D 4 0. K110406 t2360 tz3208 EP 13727 $810 a 204 0 12355 1= 5 � N 12350 a 9 203 12342 209 Z 12339 6 SUBJECT PROPERTY 12338 g 210 r 22 7 99 200 201 12328 12329 12330 211 a N A 21 w 8 Rem 1 S 72314 12319 9 J 12320 t RP 12909 N N215 212 m 20 12313 9 12312 LMP 4403 P 80319 216 N 213 12297 1957 NWS3018 j3 23ot 1z3o60 8 4 P 15 28 Rem S7/2 16 LMS 608 159 222 P 39057 7 8 9 10 P 1112 11 40 72294 M1o3 'PP119 N •PP119 M 12295 12 N 221 123 AVE. a 221 f 0 41 13 a 6 ^11 12275 12288 N 219 220 r P 16012 12250 15 14 223 5 12 12256 12255 1zzs6 5 12251 N 123 AVE. P 21 94 r 12240 4 13 12238 a F a P 13 t42 130 0 131 12228 N w 12241 56 N C LMP 1 241 13 A B 53 a_3 a u 14 12230 m 0 12231 N A B ,... P1 12220 v N a P 51690 129 2 15 N a LMS 1802 12219 (P 28894) 1 12210 16 58 0 0 N A L1229 n 122 AVE. NB 93 94 NWS 612 8 43 12191 12196 P 60017 3 N P 16132 a Pd. 1 H 92 95 NWS 1531 cl)N 12179 12182 51 44 48 12167 112 N P 49482 P 41066 P 4421191 r 2 12170 2 a 12167173 96 P 57090 u Pci"A' a 121s9 34 90 NWS 1357 12154E P w 97 12170 1 District Pitt Meadows ...... i-j�j --- slwerValyy , 12256 222 STREET I° N , N 1' o CORPORATION OF i o THE DISTRICT OF N - MAPLE RIDGE Dinriceof A,PLANNING A DEPARTMENT as Langley SCALE 1:2,500 DATE: Apr 24, 2007 FILE: RZ/032/07 BY: PC River CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES June 6, 2011 Mayor's Office PRESENT: Ernie Daykin, Mayor Chairman J.L. (Jim) Rule, Chief Administrative Officer Member 1. DP/021/08 LEGAL: LOCATION: OWNER: REQUIRED AGREEMENTS: Amanda Allen, Recording Secretary Lot B, District Lot 399, New Westminster District, Plan 8914 12367 224 Street Nystar Developments Corp. Enhancement and Protection Agreement THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO DP/021/08. CARRIED J.L. (Jim) ule, Chief Administrative Officer Member F 12471 13 v `r 2460 1 104 105 106 A rn v 12461 21 0 40 N 12ass `_� o •PP126 12462 cN P 74108 7 12465 12458 2 3 N N [y 12461 B a 12 w N f 12460 12457 Oo 20 LMS 631 6 12455 N 33 w 12450 S T RENG AVE. 12451 5 11 5 12445 12450 2440 32 12445 12438 19 ^ 4 12435 73 - 74 N 4 a 10 0 3 12425 P 24946 100 P 25 i4 01 12441 12444 12433 18 2 12429 1 12430 12415 3 124241*1 1 12405 NWS 2652 P 1 101 17 2 Rem 3 P 715000 a 1 12422 1 P 7 108 M P 70062 12417 0, m 16 +n 3 4 12421 124 AVE. o � N N N N N N N Rem 1 12396 2 Rem Rem 4 Rem 3 5 P 18957 P 19 26 2 P 70 12385 154 P 8914 P 38983 B 12386 Subject Property 1z367 67 Ree 1 7 P 24278 N 1/ P 147 123" of 1 2 1 12342 PI 12345 P 8914 NWS 2464 S1/2C 1 12333 P 72069 co 12334 Rem 1 42 N 1 12325 LMP 4403 P 80319 43 A 12305 P 75480 NWS 3018 NWS 2777 LMS 608 Park 1 BCP 30288 BCP 30288 12296 12283 `PP119 2 12268 1 Rem A BCP 15645 District of i r-- Pitt Meadows �1 -r-",i * s'"•°�"�y i � 12367-224 St 2 1 16#� CORPORATION OF +Wtn�y 11 - --' i y THE DISTRICT OF N j MAPLE RIDGE gt6lorr H, � � /District of �'.�, - 1 _1 I Langley �I �' � i r,-,_ `I { PLANNING DEPARTMENT SCALE 1:2,000 _ �- `` DATE: Mar 3, 2008 DP/021/08 R-— -- 1� BY: JV CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES June 6, 2011 Mayor's Office PRESENT: Ernie Daykin, Mayor Chairman J.L. (Jim) Rule, Chief Administrative Officer Member 1. SD/081/06 LEGAL: LOCATION: OWNER: REQUIRED AGREEMENTS: Amanda Allen, Recording Secretary Lots 1-8, all of Section 28, Township 12, New Westminster District, Plan EPP11249 13500 block of 236 Street District of Maple Ridge Statutory Right -of -Way (storm sewer) (lots 1-3) Covenants: Geotechnical; On -lot Infiltration THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENTS AS THEY RELATE TO SD/081/06. CARRIED J.L. (Jim) R le, Chief Administrative Officer Member VI."I, P 2409 1 2 3 fi 7 P 2fi SUBJECT PROPERTY P 2 37 8 7 8 —xr H to N A 18 25 x3sFa 24 r 22 y 9 26 23`' 't s 19 f ry� 8'sa Rem 3 17�' 120 ma`s 27� �p % ` p Q 7 C' v N t O Q y a 1 13s 21 w� 28 G`� t[i 1 g A " 8�s fez P 3007 ,2 7�T 22 �� ^ - ��Y 18 � y 5 flea 7 f29, 4� 4{' r M r 1 � ti$ C9 cP� O 17 r 6, I �e �r 4 '�v33,� 9 7 ti "9 13400 30 �-1q3�� 12 , o 3733 3 17 13 6 v 12 ❑ 16 a 133a7 133805 d 1� .� ( 14 4 3343 133ie1 tF �' � a 15 9 9 -J 13339 13338 4 �/ Rem 2 .AQ� '�1 1333213 s�4� 1'i A �S 8 13360 a 2 9 0,� 6 1e M 133603 LMP 35466 $ ^ �L 2 �� BCS 577 7 �` F �� 1�, 5 3325 14� m '13 10 M M 13330/40 4 13321 F_: 13322 bt n m 0 15 ca y S' 4xa esT'13 181r ¢ isals 44 45 i 1• ifi� LM ,j g3T41 1 �13 13311 7 Z3T3a 2 074 23743 li 16 1331� 8 1 21 23745 5 1330; 9 2374c, 23747 $ 13301 ry RP 1804A 133 AVE. 15218] RAM PH r, District of Pitt Meadows; "— —__� SYYer-Valley LOT 8, N/E 1 /4, SECTION 28, --I i TOWNSHIPP 12, PLAN 2637 r- C CORPORATION OF THE DISTRICT OF N Lanrgleyict f A"l°" a MAPLE RIDGE �� I � �E PLANNING DEPARTMENT SCALE 1:3,000 DATE: Aug 23, 2006 FILE: SD/081/06 BY: PC River Deep Roots District of Maple Ridge Greater Heights TO: His Worship Mayor Ernie Daykin MEETING DATE: and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: SUBJECT: Final Reading: Official Community Plan Amending Bylaw No. 6534-2007 Zone Amending Bylaw No. 6535-2007 12256 222 Street EXECUTIVE SUMMARY: June 14, 2011 RZ/032/07 COUNCIL Bylaws 6534-2007 and 6535-2007 have been considered by Council and at Public Hearing and subsequently were granted Third Reading. Council granted a final extension to the rezoning application (RZ/032/07) on June 22, 2010. The project has received two, one year extensions however, the developer is now positive about the market situation and has requested that Final Reading be granted. The purpose of the rezoning is to permit the construction of two apartment buildings (south building with 47 units and the north building with 62 units) proposing a total of 109 units under the RM-2 (Medium Density Apartment Residential) zone. RECOMMENDATION: That Official Community Plan Amending Bylaw No. 6534-2007 be adopted; and That Zone Amending Bylaw No. 6535-2007 be adopted. DISCUSSION: a) Background Context: Council considered this rezoning application at a Public Hearing held on July 23, 2008. On July 24, 2008 Council granted Third Reading to Maple Ridge Official Community Plan Amending Bylaw No. 6534-2007 and Maple Ridge Zone Amending Bylaw No. 6535-2007. On June 22, 2010, Council granted final extension to the above stated bylaws with the stipulation that the following conditions be addressed: i) Registration of a Rezoning Servicing Agreement including the deposit of security as outlined in the Agreement; ii) Amendment to Schedule "B" & "C" of the Official Community Plan; iii) Registration of a Geotechnical Report; iv) Cash in lieu of the proposed trail; v) Road dedication as required; vi) Park dedication as required. vii) Registration of a Restrictive Covenant protecting the Visitor Parking; viii) Completion of the Green Building Checklist. ix) Registration of a statutory right-of-way for municipal access and maintenance of the sanitary sewer. 1001 The following applies to the above: 1) Items i, iii, v, vi, vii and ix above, have been executed and are being registered in the Land Title Office, as per the Letter of Undertaking from the applicant's solicitor; 2) Item ii above will be completed upon final approval of the rezoning; 3) Item iv above has been executed as the developer has paid the amount of $8,700 towards cash -in -lieu for a future pedestrian trail through the park land; 4) Item viii above has been completed as part of the Development Permit application. b) Additional Information: At the May 30, 2011 Committee of the Whole meeting, Council saw a presentation of the Development Permit and Development Variance Permit report which is on the agenda of this meeting. The proposed development application precedes the Town Centre Area Plan adoption. Considering the scale of the project, there has been some delay due to the changing market conditions; however the developer and his team of consultants have worked hard to satisfy all the conditions of final reading stated above. The project fits well with the "Low-rise Apartment" designation for the site, supporting 3 to 5 storey apartment buildings and other policies of promoting maximum residential density within the Town Centre Area as stated in the Official Community Plan and the Town Centre Area Development Permit Guidelines. The proposal also promises enhancement/ re -vegetation works around the creek; future pedestrian greenway connection through the dedicated park area; road widening/upgrades and affordable units for future residents, within the Town Center Area. As the applicant has met Council's conditions, it is recommended that Final Reading be given to Maple Ridge Official Community Plan Amending Bylaw No. 6534-2007 and Maple Ridge Zone Amending Bylaw No. 6535-2007. Prepared by: Rasi charya, B-Arch, M-Tech, UD, LEEDO AP 1 Planr�r \A-- ap Quad Py,;` Jive Pickering, ,-MCIP act ; ai ng Approved �i: Frank Quinn, MBA, P.Eng GM: Pub)iAWorks,&Pevelo m Services Concurrence: J. L. (Jim) Mule Chief Adrdinistrative Officer The following appendicys are attached hereto: Appendix A - Subject Map Appendix B - Official Community Plan Amending Bylaw No. 6534-2007 Appendix C - Zone Amending Bylaw No. 6535-2007 -2- ,2425 12420 B a Appendix A 9fl 1P3 12392 — 15 w C Rem N N N 1 2 98 kAB 247 1 2 1 Rem 14 P 82 709 10 94 a P 7 966 Rem 35 N 13 v 206 248 P 27048 REM. A 3 a 92 N 12 12375 12374 12370 12362 (P 26005) 3s1 205 207 Rem D 11 h 12365 K110406 12360 a 1z3so EP 13727 a ,3810 g 204 208 � 5 73g8 12355 N N N 12350 0_ 9 203 12342 209 Z 8 12339 SUBJECT PROPERTY 12338 210 r 7 n 12330 99 0 200 0 201 202 12328tlzan 211 0 w 8 Rem 1 A 12320 J = 12314RP 12909 212 T240 12312 LMP 4403P 80319 NWS 3018 216 21.5 N 213 122197 zaos0087 P 15 28 Rem S1 LMS 608 159 P 39057 222 7 8 9 10 P 111 11 12294 tip3 'PP119 'PP119 O 12295 12 N 221 123 AVE. m 0. 41 221rp 13 a a 6 11 12275 12295 220 P 16012 219 12250 15 14 223 5 12 12256 12255 12258 L 5 m 12251 ca0v 123 AVE. r 12240 P 28 394 a 4 F 13 0_ 12238 P 13 42 F 12241 56 C LMP 1 243 13 A B 53 130 (0131 12228 w (L 3 14 12230 m m m d w 12231 57 allo A B m P 51690 N M20 1n a 0 1 15 2 H o LMS 1802 129 12219 D 12210 58 98 (P 28894) 1 16 c 12209 122 AVE. NWS 612 94 B p 93 r P 16132 a 12191 2198 P 60017 3 H 88443 a Pd.1 92 95 NWS 1531 12167 u1 12179 12182 51 44 48 112 P 49482 P 41066 P 44211 2 12170 N91 96 P 57090 = a v R 12159 1zlsma 12 PCI "A" 12154 L P 34 NWS 1357 1 90 12256 222 STREET CORPORATION OF N THE DISTRICT OF - 1 MAPLE RIDGE PLANNING DEPARTMENT DATE: Apr 24, 2007 FILE: RZ/032/07 BY: PC Appendix B CORPORATION OF THE DISTRICT OF MAVLt KIDUt BYLAW NO.6534-2007 A Bylaw to amend the Official Community Plan WHEREAS Section 882 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed desirable to amend Schedules "B" & "C" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amendment Bylaw No. 6534-2007 2. Schedule "B" is hereby amended for that parcel or tract of land and premises known and described as: South Half Lot 16, District Lot 399, Group 1, New Westminster District Plan 1112 and outlined in heavy black line on Map No. 741, a copy of which is attached hereto and forms part of this Bylaw, is hereby redesignated to Conservation and Urban Residential (shown hatched). 3. Schedule "C" is hereby amended for that parcel or tract of land and premises known and described as: South Half Lot 16, District Lot 399, Group 1, New Westminster District Plan 1112 and outlined in heavy black line on Map No. 742 , a copy of which is attached hereto and forms part of this Bylaw, is hereby amended by adding Conservation and removing Conservation (shown hatched). 4. Maple Ridge Official Community Plan Bylaw No.6425-2006 is hereby amended accordingly. READ A FIRST TIME the 241h day of June, A.D. 2008. PUBLIC HEARING HELD the 23rd day of July, A.D. 2008. READ A SECOND TIME the 24th day of July, A.D. 2008. READ A THIRD TIME the 2411 day of July, A.D. 2008. RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 2011. MAYOR CORPORATE OFFICER 1001.1 m 0 Ln —crr- 0 n A RP 12909 2 i i 0.809 ha. 12297 P 15 10. 8 9 10 9I�� i� C*4 123 AVE. Ld '40 6 12250 10 L— — — — roBCP 1528 6 00 Ln 18.0 0 12340 Ig re) _j 7 III C) I I 12330 M -W �-: (n T 21 Lu 8 1 Z75 123I9 0 12320 0 20 9 12313 12312 LMP 19 10 1.93.' 12301 12306 S1/2 16 LMS 11 1112 40 12294 Pi 19 12295 Q0 12 BCHPA 0.809 ha. a- 41 00 5 12 00 112256 12251 N LO 12240 Ln 4 F-:, 13 20.1 12238 72241 56 12228 301 bui) cr_ 14 -00 122,30,,-- 122-TI V) N 57 00 12220 2 15 12219 1_9�117 13 72275 112286 a- P 16 012 12.2 14 15 12255 12258 LO p c ci 123 AVE. LC c LMPNI 115241 00 .14- ! 1 1 0.410 ha 00 N A B N 0.402 ha Q_ a- :21 1 LIVIS 1802 D _jl I I _ND I NG RID("F OFFIC"IA! COMMUNITY PLAN AMP Bylaw No. 6534-2007 M c p No. 741 ,0 rn: Urban Residential and Conservation To: Conservation and Urban Residential (shown hatched) W LE RIDG E U riti 4jh 'cQc1Wc,;3_ 1:1500 0 roBCP 1518-E 6 1114- 00 Ln 12340 1 a_ 0 18.0 0 Ln ro 7 m 12330 IBM n A 21 T 12319 U) 1238 20 RP 12909 p =9 (o20 0.809 ha. 12JIJ 12312 LMP a_ 19 10 12297 12301 12306 P 15728 7 8 9 10 10. N 123 AVE. LO 6 ry 11 122,50 5 12 co 00 N 72251 N r- 12240 Ln S1/2 16— LMS 11 1112 40 12294 Q0 —T,T- P119 12295 12 c-4 BCHPA 0.809 ha. a- 41 CO 12256 U) 4 13 20.1 12238 n V) bui) 12241 a- 56 12226 3 Of 14 co- 12230 Ld 7223I U) NLn CIA 5700 12220 2 15 04 C4 1 1221,9 13 12275 112286 P 16012 12.2 15 1 14 12255 12258 cV Ln O 123 AVE. -' c LMPN:r'7 �l 5241 00 114-1 1 00 C-4: 1 0.410 ha Ln Lol I r-) A B N 0.402 ha CL, n 121 : LMS 1802 D ji I % I 4n I i MAPLE RIDGE OFTICIAL COMIMUNITY PLAN AMENDING Eyicw No. 6534-2007 Map No. 742 PURPOSE: TO ADD TO CONSERVATION TO REMOVE FROM CONSERVATION (SHOWN HATCHED) 9 Appendix C CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6535-2007 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6535-2007." 2. That parcel or tract of land and premises known and described as: South Half Lot 16, District Lot 399, Group 1, New Westminster District Plan 1112 and outlined in heavy black line on Map No. 1415, a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RM-2 (Medium Density Apartment Residential). 3. Maple Ridge Zoning Bylaw No. 3510 -1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 24th day of June, A.D. 2008. PUBLIC HEARING held the 23rd day of July, A.D. 2008. READ A SECOND TIME the 24th day of July, A.D. 2008. READ A THIRD TIME the 24th day of July, A.D. 2008. RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 2011. CORPORATE OFFICER 1001.2 9 10� / / 0 /N/ co/ F T A RP 12909 12 0.809 h a. / 12297 12350 3 d- 10 roBCP 1528 6 1 "t D LO r 18.0 12340 0 _ _ _ II 7 U 12330 II � 21 w 8 1------ 12319 60 12320 1 � J I 0 CD 20 _ 9 ! 72313 12312 LM P o_ 19 10 1.92 12301 12306 Rem S1 /2 16 LMS P 15728 11 7 8 9 10 1 1 P 1112 40 12294 -------- -- �___ -- - - - - - - 9 *PP119'— 12295 12 cv BCHPA Q0 123 AVE. - 0.809 ha. 0- 41 CO 13 0 6 12250 5 Nl 12240 Ln 4 cn 12228 w CE Lij 12220 2 0 11 12 00 12251 N Ln 13 12247 cl— 14 72231 15 12219 12275 12286 P 16012 12.2 15 14 12255 12259 12256 ci LO o cv 123 AVE. 12238 20.1 55 -, C LMPN: 115241 12230 0000 N I 0.410 ha cn 57 cc 0 A LnLn f B N N N 0.402 ha a-1 I LM S 1802 N � D J MAPLE RIDGE ZONE AMENDING Bylaw No. 6535-2007 Map No. 1415 From: RS-1 (One Family Urban Residential) To: RM-2 (Medium Density Apartment Residential) 1 :1 500 Deep Roots Greater Heights TO: FROM: SUBJECT: District of Maple Ridge His Worship Mayor Ernie Daykin MEETING DATE: and Members of Council FILE NO: Chief Administrative Officer MEETING: Final Reading: Zone Amending Bylaw No. 6743 - 2010 12153 214 Street EXECUTIVE SUMMARY: June 14, 2011 RZ/O12/O9 COUNCIL Bylaw 6743 - 2010 has been considered by Council and at Public Hearing and subsequently was granted Third Reading. The applicant has requested that Final Reading be granted. The purpose of the rezoning is to permit the construction of a two family residential dwelling. RECOMMENDATION: That Zone Amending Bylaw No. 6743 - 2010 be adopted. DISCUSSION: a) Background Context: Council considered this rezoning application at a Public Hearing held on June 15, 2010. On June 22, 2010 Council granted Third Reading to Maple Ridge Zone Amending Bylaw No. 6743 - 2010 with the stipulation that the following conditions be addressed: Approval from the Ministry of Transportation; Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement; iii. Road dedication as required; iv. A Restrictive Covenant for the duplex design must be registered at the Land Title Office; V. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations; vi. Pursuant to the Contaminated Site Regulations of the Environmental Management Act, the applicant will provide a Site Profile for the subject land. 1002 The following applies to the above: 1. Approval from the Ministry of Transportation was received on July 2, 2010. 2. A Rezoning Servicing Agreement has been received and signed; and the required securities have been received. 3. A Road dedication plan has been received and signed for 3 meters of additional road width along a portion of 214 Street. 4. A Restrictive Covenant for the duplex design has been received and signed. 5. The applicant's Professional Engineer has confirmed that there is no evidence of underground fuel storage tanks on the subject site. 6. A Site Profile for the subject site has been completed. CONCLUSION: As the applicant has met Council's conditions, it is recommended that Final Reading be given to Maple Ridge Zone Amending Bylaw No. 6743 - 2010. 4-W-Zd-o� Prepared by: Amelia Bowden Plann' gTechnician T pproved.by�-, ickeriri ,-MCP, MCiP j birector gf Planning Approved b : Frank Quinn, MSA, P. g G ublic W ks Deve ment Services Concurrence: J. L tJimJ Rule ChYef Administrative Officer I_1.y The following appendices are attached hereto: Appendix A - Subject Map Appendix B - Bylaw No. 6743 - 2010 -2- Appendix A N N N N N N N 122 AVE. 38 12219 Np N f! ci CD CAD 0 ^ Cr] N 12212 N21 N 20 N 19 N 18 N17 N 16 N 15 122os LO rn 55 _2 39 N 12211 53 P 1 823 17823 54 12204 12209 40 12203 56896 P 56E 96 56 P 1 0 221 222 223 224 225 226 co 12192 M co 121s1 41 N 19 20 21 m r- N co co a. 57 r N_ N N N h c2 M N C7 N C2 N 12180 42 EL 0 CAMPBELLAVE. 2 N N 12189 12188 SUBJECT PROPERTY P 9922 o �_ o N � PCI. _M co co co N A 0 17 6 o co a N N 231 N 230 N 229 �t 121 ss rn N N 3 N 228 �7 8 m N T 18 17 16 15 P 56896 P 56896 $ 5 rn a � I 232 1 12152 P 36519 P 7 99 N 186 233 109 110 N 1 2 N E 1 /2 P 1, 2 rn 3 4 C L a) m (h N a- co N N m °' a co o) co L co m co Ln co 28 �_ N C7 N _ N M _ N N N N N N N N !v N N 121 AVE. r w 0M ccoo EM o v N (- co m o m [D E � r� a r o M N 67 N68 o N E N W o N N1 2 N N N N N ) � tr W 7 8 F 32505 P 749 P 7 99 LMP1 262 2116 � N 12106 P 39673 4 P 7199 P 70721 116 12095 12094 P 21731 5 N 3 IL Rem 2 12093 PARK P 70721 6 N 1 N City of Pitt Meadows ] 12153 214 STREET - L 4e CORPORATION OF THE DISTRICT OF N; District of Ilr MAPLE RIDGE Langley I^ 'r �[ PLANNING DEPARTMENT SCALE 1:1,500 z + - - - . �m DATE: Mar 3, 200s FILE: RZ/012/09 BY: PC Appendix B CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6743 - 2010 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6743 - 2010." 2. That parcel or tract of land and premises known and described as: Lot 8, District Lot 248, Group 1, New Westminster District Plan 9922 and outlined in heavy black line on Map No. 1486 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RT-1 (Two Family Urban Residential) 3. Maple Ridge Zoning Bylaw No. 3510 -1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 25t" day of May, A.D. 2010. READ a second time the 25t" day of May, A.D. 2010. PUBLIC HEARING held the 15t" day of June, A.D. 2010. READ a third time the 22nd day of June, A.D. 2010. APPROVED by the Minister of Transportation this 2nd day of July, A.D. 2010. RECONSIDERED AND FINALLY ADOPTED, the day of PRESIDING MEMBER ,A.D. 20 . CORPORATE OFFICER � N M ° �_ 3i 57 N N N N N N N 12234 �"' 12230 C N 122 AVE. 12220 38 56 12219 o� co rcVicn co to O rni m 12212 0 12208 LO N21 N 20 N 19 N 18 N17 N 16 N 15 04 55 rn cn (V 39 12211 53 cm 1 923 17823 N o_ W 54 Z 12204 40 12203 0 w 12209 56896 P 56E 96 56 ir U P 1 97 221 222 223 224 225 226 M 12192 0, co I-- 41 N ti 19 20 21 2 M [M Cn (NM cn cn ccn 57121s1 1218C 42 _ _� N N N N N , d u') 0 CAMPBELL AVE. N EP�2966 _ N 12189 12188 P 9922 CAMPBELLAVE. P 9922 o a N O c� � N 7 6 O O O N N N N 231 230 CV 229 1216E ,� ry N cn lzt M N 3 1228.0- 18 17 16 15 P 56896 04 5 aP 232 ' 12152 P 7 99 N 186 233 109 110 N 1 2 N E 1 /2 P 196 2 cf) co rn 3 4 C cn a N 0)"' M a O CL n to M N 28 cm t N N N N N N N N _M f V N _� N N N _ CV 121 AVE. 00 N n 0 cri c7 04 p Zo N M c7 CO O LMP 29660 to to � 121 AVE. CD CD 67 N68 r' Q N N (0ai N w 0 N N 1 2 N NQy� cN N N N lip W ' 2505 P 749 P 7 99 LMP1 262 n 2116 7 $ F N 12106 P 39673 4 P 7 99 P 70721 116 MAPLE RIDGE ZONE AMENDING Bylaw No. 6743-2010 Map No. 1486 From: RS-1 (One Family Urban Residential) To: RT-1 (Two Family Urban Residential) RIDGEMAPLE Deep Roots Greater Heights TO: FROM: SUBJECT: District of Maple Ridge His Worship Mayor Ernie Daykin MEETING DATE: May 30, 2011 and Members of Council FILE NO: 2011-045-RZ Chief Administrative Officer MEETING: C of W First Reading Maple Ridge Zone Amending Bylaw No. 6828 - 2011 12087 240 Street EXECUTIVE SUMMARY: An application has been received to rezone the subject property from RS-3 (One Family Rural Residential) to R-1 (Residential District) and a new zone, R-2 (Urban Residential District). A new zone, R-2 (Urban Residential District), has been prepared to bridge the existing lot size gap between the existing R-1 Zone (Residential District) and the R-3 Zone (Special Amenity Residential District). The introduction of this new zone, with a minimum lot size of 315m2 (3400ft2), will enhance housing options throughout the District. To proceed further with this application additional information is required as outlined below. RECOMMENDATIONS: In respect of Section 879 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. School District Boards, greater boards and improvements district boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the District's website, together with an invitation to the public to comment, and; That Zone Amending Bylaw No. 6828 - 2011 be given First Reading and; That the applicant provide further information as described on Schedules "A" and "B" of the Development Procedures Bylaw No. 5879 - 1999. DISCUSSION: a) Background Context: Applicant: Owner: Pivotal Development Consultants Ltd. 0871933 BC LTD 1101 Legal Description: OCP: Existing: Zoning: Existing: Proposed: Surrounding Uses: North: South: East: West: North 1/2 of Lot 6, Section 21, Township 12, NWD Plan: 2512 except Plans 18013 and BCP46754 Urban Residential RS-3 (One Family Rural Residential) R-1(Residential District), R-2 (Urban Residential District) Use: Single Family Residential Zone: RS-1b (One Family Urban (medium density) Residential Designation Urban Residential Use: Single Family Residential Zone: RS-3 (Rural Residential) Designation: Urban Residential Use: Zone: Designation Use: Zone: Designation Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing requirement: b) Site Characteristics: Single Family Residential RS-3 (Rural Residential) Estate Suburban Residential Municipal Works Yard P-6 (Civic Institutional) Institutional Vacant Single Family Residential 0.504 ha (1.25ac) 121 Avenue and new road to south off 240 Street Full Urban The development site is a large flat lot on the west side of 240 Street and south of 121 Avenue. The lot has been vacant for several years but was previously a single family rural residential use. Project Description: The applicant proposes to extend 121 Avenue east across the top of the site to connect to 240 Street and provide access for 5 R-1 (Residential District) zoned lots. A new street is proposed at the south end of the site to provide access for 5 R-2 (Urban Residential District) zoned lots. The new street could continue as a cul-de-sac to the south for future development of those lands. ,R-2 (Urban Residential District) is a new zone proposed to bridge the lot size gap between the existing R-1 (Residential District) and the R-3 (Special Amenity Residential District) zones, and will have a minimum lot size of 315m2 (3400ft2). This proposed zone has received Second Reading with application RZ/067/10. At this time the current application has been assessed to determine its compliance with the Official Community Plan and provide a land use assessment only. Detailed review and comments will need to be made once full application packages have been received. A more detailed analysis and a further report will be required prior to Second Reading. Such assessment may impact proposed lot boundaries and yields, Official Community Plan designations and Bylaw particulars, and may require application for further development permits. WAN c) Planning Analysis: Official Community Plan: The development site is located within the Urban Area boundary on the west side of 240 Street and is designated Urban Residential. The proposed development is consistent with Major Corridor Residential Infill Policies 3-20 and 3-21. An amendment to Appendix C, Zoning Matrix, of the Official Community Plan will be required to include the proposed new R-2 (Urban Residential District) Zone. Zoning Bylaw: The current application proposes to rezone the property located at 12087 240 Street from RS-3 (One Family Rural Residential) to R-1 (Residential District) and R-2 (Urban Residential District) to permit a subdivision of approximately 10 lots. As noted above, the R-2 (Urban Residential District) has received Second Reading with application RZ/067/10. However, should that application not proceed or is delayed, this application would be stalled awaiting the adoption of the R-2 (Urban Residential District) zone. To avoid this potential delay it would be appropriate to proceed with another R-2 (Urban Residential District) zone bylaw with this application. Whichever application proceeds to Final Reading first will adopt the bylaw. The bylaw that does not complete can simply be closed. Any variations from the requirements of the proposed zones will require a Development Variance Permit application. Development Permits: A Development Permit is not required for this development. Advisory Design Panel: Review by the Advisory Design Panel is not required. Development Information Meetins: A Development Information Meeting is not required for this application because it less than 25 lots. d) Interdepartmental Implications: In order to advance the current application, after First Reading, comments and input, will be sought from the various internal departments and external agencies listed below: a) Engineering Department; b) Building Department; c) Operations Department; d) Fire Department. The above list is intended to be indicative only and it may become necessary, as the application progresses, to liaise with agencies and/or departments not listed above. This application has not been forwarded to the Engineering Department for comments at this time; therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this evaluation will take place between First and Second Reading. 99M e) Development Applications: In order for this application to proceed the following information must be provided, as required by Development Procedures Bylaw No. 5879 - 1999 as amended: 1. An Official Community Plan Application (Schedule A); 2. A complete Rezoning Application (Schedule B); 3. Subdivision Application, as per attached requirements. The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. CONCLUSION: The development proposal is in compliance with the Official Community Plan, therefore, it is recommended that Council grant First Reading subject to additional information being provided and assessed prior to Second Reading. It is expected that once complete information is received, Maple Ridge Zone Amending Bylaw No.6828 - 2011 will be amended. in respect of Section 879 of the Local Government Act for consultation during an Official Community Plan amendment, it is recommended that no additional consultation is required beyond the early posting of the proposed OCP amendments on the District's website, together with an invitation to the public to comment. It is, therefore recommended that Council not require any additional consultation. The proposed layout has not been reviewed in relation to the relevant bylaws and regulations governing subdivision applications. Any subdivision layout provided is strictly preliminary and must be approved by the District of Maple Ridge's Approving Officer. Prepared by: Ann Edwards, CPT enior Planning Technician 1ll A ro-Jane-AqerIng, MCP, MCIP -lYirecjbr ofPTonning Approved by. : Frank Quinn, MBA, P.Eng GM; blic Wo & vel ment Services Concurrence: J. L. Dim) Rule Chief Administrative Officer The following appendices are+attached hereto: Appendix A - Subject Map Appendix B - Zone Amending Bylaw 6828 - 2011 Appendix C - Proposed subdivision layout -4- 12242 ---- ABERNETHY WAY A RP8440 Appendix A N o m o D 14184 rn m D 12247 12224 0 0 c N o N rn m rn 1'M" 2 3� �4 3 a N2 A �B 14 13 BCP 3346 5 I LMP 31 9 1 BCP 5644 BCP 13346 12239 CP 1334 9 c 6 11 0 0 12225 w 'a, m 5 PARK 12 S ,n 9 8 m 7 �s BCP 13346 122% 6 12180 12209 0 1 �6 oaf 26 27 12183 12155 12760 7 Sj 12145 12150 2 36 '2 a10 N 25 28 121s9 6 s ' 12135 12140 n sc+ 11 3 12162 t h 5 a,Q� 5� `�1v 12 24 29 v 2155 3 , 13 y (L 12125 N 30 4 [) 4 S 1 /2 8 ,c '� J 23 1z130 m 12141 1L 14 4 �1 LMP 133 12113 �+ 12120 I 5 1 's 15 1) 18 19 20 22 'PP098 16 17 �2 M 12105 12 SUBJECT PROPERTY N1/27 1 m 21 N N f S 1/2 7 121 AVE r 12126 BC1� 46754 6 P 2512 n Rem N 1/2 6 12112 'PP097 12087112115 5 P 82308 Rem 2 y 3 c 12079 � 12084 Rem 1 0 2 d 12077 o_ Rem Pd, 'A' 1 12074 a 12067 3 v P 57747 12040 o LIMP 30402 EL 20 14 m CO N R I Rem 21 ` q P 88032 I o l I J LMP 30401 - — '------` P 86310 — — — — — DEWUNEY TRUNK Cit]� f Pitt L Mea�oWS -a :aC 12087 240 STREET CORPORATION OF l - L r -- ' THE DISTRICT OF N - MAPLE RIDGE District of Langley j PLANNING DEPARTMENT SCALE 1:2,500 I r L. - r DATE: Apr 27, 2011 FILE: 2011-045-RZ BY: PC FFiASER — -- — -- Appendix B CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO.6828 - 2011 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6828 - 2011." 2. That PART 3 BASIC PROVISIONS, SECTION 302 ZONES (1) is amended by inserting the following between "R-1 Residential District" and "R-3 Special Amenity Residential District" R-2 Urban Residential District 3. Amend Schedule "D" Minimum Lot Area and Dimensions by the addition of the following; "R-2 see section 60113" after "R-1 12m 24m 371m2" 4. Amend PART 6 RESIDENTIAL ZONES, SECTION 601, ONE FAMILY AND TWO FAMILY RESIDENTIAL ZONES (R-1, RS-1, RS-1a, RS-1b, SRS, RS-1c, RS-1d, RS-2, RS-3, RT-1, RE) by the deletion of the section in its entirety and replacement with the following: 6010NE FAMILY AND TWO FAMILY RESIDENTIAL ZONES (R-1, R-2, R-3 RS-1, RS-1a, RS-1b, SRS, RS-1c, RS-1d, RS-2, RS-3, RT-1, RE, CD-1-93) A. PERMITTED USES OF LAND, BUILDINGS AND STRUCTURES Subject to the regulations of Section 401, 402 and 60113, the following uses and no others shall be permitted in the zone indicated: USE ZONE IN WHICH USE IS PERMITTED i R-1 R-2 R-3 RS-1 RS-1a RS-1b RS-1c RS-1d RS-2 RS-3 RT-1 SRS RE CD-1- 93 Agriculture ✓ ✓ ✓ One Family Residential '/ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ Two Family Residential ✓ ✓ ✓ Boarding ✓ ./ ,/ ✓ ✓ ,/ ✓ ✓ ✓ ✓ ,/ .i ,/ Accessory Residential ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ Accessory Home ✓ V, ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ J J ✓ Occupation Accessory Off - Street Parking ✓ ✓ J ✓ ✓ ✓ ✓ J J J J ✓ ✓ v Accessory Employee J Residential Accessory Produce Sales ✓ Elderly Citizens Residential Temporary Residential (subject to ✓ ,/ J ,/ ✓ ✓ ./ J Section 402) Rental Stable ✓ Temporary Tourist ./ ✓ V, J ✓ J ,/ ✓ J ✓ ✓ ./ Accomodation Secondary Suite ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ Residential Hobby Kennel ,/ Neighbourhood Daycare ✓ ✓ ✓ ✓ J ✓ ✓ ,I ✓ Detached Garden Suite ✓ ✓ J J ✓ ✓ ✓ Use (subject to Section 402) Page 2 5. That PART 6 RESIDENTIAL ZONES is amended by inserting the following after Section 601A "CD-1-93 Amenity Residential District". 601B R-2 Urban Residential District A. PERMITTED USES Subject to the regulations of Section 401 and Section 601, the following uses and no others shall be permitted in the R-2 zone. 1. One Family Residential (limited to one per lot) 2. Boarding Use (Sec. 401 & 601) 3. Accessory Residential Use 4. Accessory Home Occupation Use (Sec. 401) 5. Accessory Off Street Parking Use 6. Temporary Residential Use (subject to Section 402) B. DENSITY 1. All buildings and structures shall not exceed a lot coverage of 50%; 2. Buildings and structures for Accessory Residential Use shall not exceed a lot coverage of 12% .Al 2111XIV.Al011 1 ►L_ 0,Rig 1. Lot Area a) No person shall create a lot which is less than 315 m2 in area. 2. Lot Dimensions a) Width: With lane access: No person shall create an interior lot which is less than 9.2 metres in width measured at a distance of 7.5 metres from the front property line. No person shall create an exterior lot which borders either a street or lane on 2 sides, one of which is a side lot line which is less than 13.2m in width measured at a distance of 7.5 metres from the front property line. ii Without lane access: No person shall create an interior lot which is less than 10.5 m in width measured at a distance 7.5 metres from the front property line. No person shall create an exterior lot which borders either a street or lane on 2 sides, one of which is a side lot line which is less than 13.5 metres in width measured at a distance of 7.5 metres from the front property line. b) Depth: No person shall create a lot which is less than 27 metres in depth. Page 3 D. YARD REQUIREMENTS a) Regulations for the size, shape and siting of buildings and structures shall be: 1. For lots with a rear lane, shall be sited not less than: a) 3.0 metres from the front lot line; b) 13.0 metres from the rear lot line; c) 1.2 metres from the interior lot line; d) 3.0 metres from an exterior side lot line; 2. For lots with no rear lane, shall be sited not less than: a) 3.0 metres from the front lot line except that the distance to the garage shall not be less than 5.5 metres; b) 8.0 metres from the rear lot line; c) 1.2 metres from the interior lot line; d) 3.0 metres from the exterior lot line. b) Buildings and Structures for Accessory Residential Use and Accessory Off -Street Parking Use shall be sited not less than: i) 1.0 metres from the rear lot line; ii) 0.45 metres from an interior side lot line provided that a minimum setback of 2 m is maintained for the other side yard; iii) 2.0 metres from an exterior side yard; iv) 11.0 metres from a front lot line; v) 4.5 metres from a principal use measured from the face of any chimney, bay window, hutch or nook permitted elsewhere in this bylaw. E. HEIGHT 1. All buildings and structures for one family residential use shall not exceed a height of 9.75 metres nor 2 storeys in height. 2. All buildings used for accessory residential use and/or accessory off street parking use shall not exceed a height of 4.9 metres. F. OTHER REGULATIONS: 1. Access Vehicular access for lots backing on a Municipal lane will be restricted to the lane. G. Off Street Parking spaces shall be provided in accordance with "Maple Ridge Off Street Parking and Loading Bylaw No. 4350 - 1990." H. A residential use shall be permitted only if the site is serviced to the standard set out in Maple Ridge Subdivision and Development Servicing Bylaw No. 4800 -1993 as amended. Page 4 6. That parcel or tract of land and premises known and described as: North Half of Lot 6 Section 21 Township 12 New Westminster District Plan 2512 Except Plans 18013 and BCP46754 and outlined in heavy black line on Map No. 1522 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to R-1(Residential District), R-2 (Urban Residential District). 7, Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , A.D. 20 . READ a second time the day of , A.D. 20 . PUBLIC HEARING held the day of , A.D. 20 . READ a third time the day of , A.D. 20 . RECONSIDERED AND FINALLY ADOPTED, the day of PRESIDING MEMBER ,A.D. 20 . CORPORATE OFFICER Page 5 13 P 31 J29 J BCP 2�644 BCP 73346 0 1 1 2 3 1 4 11 5 PARK 12 $ BCP 13346 8 9 26 7 10 n 25 6 11 co 24 5 eye' 12 �¢ 4 13 � �1 14 Q LMP 133 23 15 v� 18 19 20 22 16 17 21 3346 5 a 334 6 0 9 w 8 In 7 v~ 27 1 2 28 29 Lo m 3 a w 30 n U 4 m m 31 32 6 S 1/2 8 a *PP098 N 1/2 7 S 1/2 7 6 n co *PP097 5 a 4 n c� 3 IL 20 rn cv MAPLE RIDGE ZONE AMENDING Bylaw No. 6828-2011 Map No. 1522 From: RS-3 (One Family Rural Residential) To: R-1 (Residential District) R-2 (Urban Residential District) BCP; Rem 2 N SCALE 1:2,500 Appendix C � � I o ii o i • u n � ,e Q C C C y e O i LO Q: lr7 b O �i o � e r° 3 2401h Street $ wre 8 Road Widening � art w I I I I y aL s�ei J oov vow L — oa------ oss 1 E I I E I o J I Wv �'�— � y C/�rr� I J4 Mir osr �`__— --�R cl� I //4yI� 317 m N �- m District of Maple Ridge Deep Roots Greater Heights TO: His Worship Mayor Ernie Daykin MEETING DATE: and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: SUBJECT: First Reading Maple Ridge Zone Amending Bylaw No. 6827-2011 22327 River Road and Lot 6, District Lot 398, Block 1, Plan 155; (no civic address) EXECUTIVE SUMMARY: May 30, 2011 2011-054-RZ CofW An application has been received to rezone the subject property from RS-1 (One Family Urban Residential) to CRM (Commercial/Residential) zone to allow future construction of a four -storey apartment building with 43 units. This project meets the requirements for inclusion in the Town Centre Incentives (TCI) Program as it is new residential construction within Sub Area 1 that is 4 storeys and higher. As part of the TCI program this application will receive priority processing and be eligible for the other incentives which are part of that program. To proceed further with this application additional information is required as outlined below. RECOMMENDATIONS: That Zone Amending Bylaw No. 6827-2011 be given First Reading; and; That the applicant provide further information as described on Schedules B, D & E of the Development Procedures Bylaw No. 5879 - 1999. DISCUSSION: a) Background Context: Applicant: Fred Formosa of Falcon Homes Ltd. Owner: Falcon Homes Ltd. Legal Description: Lot: A, D.L.: 398, Block: 1, Plan: 155; PID: 011-537-604 Lot: 6, D.L.: 398, Block: 1, Plan: 155; PID: 011-537-060 Existing: Port Haney Multi -Family, Commercial and Mixed -Use Zoning: Existing: RS-1(One Family Urban Residential) Proposed: CRM (Commercial/Residential) Surrounding Uses: 1102 North: Use: Industrial, Single Family Residential and lane Zone: M-2 (General Industrial) and RS-1(One Family Urban Residential) Designation: Port Haney Multi -Family, Commercial and Mixed -Use South: Use: Single Family Residential, River Road and Fraser River Zone: RS-3 (One Family Rural Residential) Designation: Port Haney Multi -Family, Commercial and Mixed -Use East: Use: Heritage Commercial, Commercial and Industrial Zone: H-1(Heritage Commercial); C-4 (Neighbourhood Pub Zone) and M-2 (General Industrial) Designation: Port Haney Multi -Family, Commercial and Mixed -Use West: Use: Single Family Residential and 223rd Street Zone: RS-1(One Family Urban Residential) Designation: Low-rise Apartment Existing Use of Property: Vacant Proposed Use of Property: Multi -Family (apartments) Site Area: 1622.99 m2 Access: from the lane on the north Servicing requirement: Full Urban b) Site Characteristics and Project Description: The subject sites include two legal lots, totalling an area of 1623 m2, north of the Fraser River and east of 223rd Street, along the southern edge of the Town Centre Area. Consolidation of the two sites will be required prior to granting final reading on rezoning. The site is surrounded by road on three sides i.e. a lane on the north; River Road on the south and 223rd Street on the east and the Billy Miner Pub on the west. It is strategically located to take advantage of the beautiful view of the Fraser River and opposite the West Coast Express train station. The proposal is to rezone the two sites to CRM (CRM (Commercial/Residential) zone to permit a four - storey apartment building with 43 units; an underground parkade with residential parking stalls except four double car garages accessible at grade from the lane on the north, and 10 visitor parking stalls at grade accessible from the lane. 43 apartments with sizes ranging from 470 ft2 to 1350 ft2 have been proposed on four floors with views of the river for all the units. At this time the current application has been assessed to determine its compliance with the Official Community Plan and provide a land use assessment only. A more detailed analysis will be done once the comments are received and reports reviewed prior to Second Reading. Such assessment may impact proposed lot boundaries and yields, Official Community Plan designations and Bylaw particulars, and may require application for further development permits. WM c) Planning Analysis: Official Community Plan: The Town Centre area is divided into 7 precincts and the subject site lies along the southern edge of the Town Centre Area, within the South of Lougheed (SOLO) precinct. Among other designations, the "South of Lougheed" precinct supports the "Port Haney Multi -Family, Commercial and Mixed -Use" designation, which is the Town Centre designation for the subject sites. The Port Haney & Fraser River Waterfront Area is recognized as an area in transition. Retaining the historical character and encouraging pedestrian and multi -modal linkage to the central business district are important for this area. The uses permitted in the "Port Haney Multi -Family, Commercial and Mixed -Use" designation include ground -oriented development forms such as row houses, town houses, stacked townhouses, low-rise apartment, commercial or mixed -use. Policy 3-36 encourages parking of any new developments to be accessed from a rear lane or side street. Policy 3-38 requires a multi -family apartment type of form to be a minimum of three storeys and maximum four storeys high with at least 90% of the parking provided under -ground. This proposal complies with both these policies stated above and the proposed zone complies with the Town Centre Area Plan designation. The Town Centre Area Plan -Figure 1 "Multi -Modal Transportation Network" shows a proposed connective pedestrian network east -west along the southern edge of the subject sites (parallel to River Road). This will be assessed in detail and the developer will have the choice of either constructing it or paying cash -in -lieu to make this possible as a condition of final reading on rezoning. The connective pedestrian network is intended to provide pedestrian -friendly linkages outside the Central Business District but within the boundaries of the Town Centre Area. The connective pedestrian network should be designed to enhance the pedestrian experience with separated sidewalks, street trees and way -finding signage. Zoning Bylaw: The current application proposes to rezone two legal lots located on River Road from RS-1 (One Family Urban Residential) to CRM (Commercial/Residential) zone to permit future construction of a four -storey apartment building with 43 units. Any variations from the requirements of the proposed zone will require a Development Variance Permit application. It is anticipated that this proposal will seek some variances which will be discussed in the Second Reading report at a future date. Development Permits: Pursuant to Section 8.11 of the Official Community Plan, a Town Centre Development Permit application is required for all multi -family residential, flexible mixed use and commercial development located in the Town Centre. Advisory Design Panel: A Town Centre Development Permit is required and must be reviewed by the Advisory Design Panel prior to Second Reading. -3- Development Information Meeting: A Development Information Meeting is required for this application. Prior to Second Reading the applicant is required to host a Development Information Meeting in accordance with Council Policy 6.20. The concerns expressed at this meeting will be discussed in the Second Reading Report. d) Interdepartmental Implications: In order to advance the current application quickly after First Reading, comments and input are being sought from the various departments listed below: a) Engineering Department; b) Operations Department; c) Fire Department; d) Building Department; e) Parks Department; f) School District; g) Ministry of Transportation; and The above list is intended to be indicative only and it may become necessary, as the application progresses, to liaise with agencies and/or departments not listed above. Building and Fire Departments have reviewed the proposal and provided preliminary comments. There do not seem to be any major concerns but a more detailed assessment is anticipated after the applicant submits the pending reports such as the Geotechnical Report. A referral has been sent to the Engineering Department for comments at this time; however comments have yet to be received. An evaluation of servicing requirements is being done by the Engineering staff and will be included in the Second Reading report at a later date. e) Development Applications: In order for this application to proceed the following information must be provided, as required by Development Procedures Bylaw No. 5879 - 1999 as amended: 1. A complete Rezoning Application (Schedule B); 2. Town Centre Development Permit Application (Schedule D); 3. Development Variance Permit (Schedule E); The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. Z! CONCLUSION: The development proposal is in compliance with the Official Community Plan. It is centrally located; fits well with Council's vision of densification within the Town Centre Area and qualifies for the Town Centre Incentives Program, therefore it is recommended that Council grant First Reading subject to additional information being provided and assessed prior to Second Reading. The proposed layout has not been reviewed in relation to the relevant bylaws and regulations governing subdivision applications. Any subdivision layout provided is strictly preliminary and must be approved by the District of Maple Ridge's Approving Officer. ,6 - Prepared by: Resika A arya, B-Arch, M-Tech, UD, LEED® AP Approved by. Frank Quinn, MBA, P.Eng . G ublic Works & Developmpht Services Concurrence: J. Lim) Rule Chlot Administrative Officer RA/dp The following appendices are attached hereto: Appendix A - Subject Map Appendix B - Zone Amending Bylaw No. 6827-2011 -5- 0 I P11527 ST.ANNE AVE. Appendix A 1 Rem Rem \� 2 11684 N N N CN�I N 17 112 11654 � 17 \ `Y 22 21 20 19 18 11s71 166q T L B a P1 5 S112 A17$57 11656 7- RP 6192 A P 76188 CALLAGHAN AVE. P 590 8 1 2 4 31 3 N N N N [Nii N 116 AVE. ern ro 128 a 18 d LMS 752 N 11587 a. 14 11575 ss�9 Station? $ R/VFR Rp. — y Melows L District of Langley I,1 SCALE 1:2,000 P 55 Waal g112117 P 164 4 A 11 12 13 14 2 1 y PA K Rf N N CALLAGHAN AVE. A I I I RP 52214Fj RP 5637 III ROLL #31399-0000-4 & 22327 RIVER ROAD r — CORPORATION OF THE DISTRICT OF -I� MAPLE RIDGE PLANNING DEPARTMENT K DATE: May 13, 2011 FILE: 2011-054-RZ BY: PC 'R R P' nry Appendix B CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6827 - 2011 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6827 - 2011." 2. Those parcels or tracts of land and premises known and described as: Lot "A" (N23985E) Block 1 District Lot 398 Group 1 New Westminster District Plan 155 Lot 6 District Lot 398 Block 1, New Westminster District Plan 155 and outlined in heavy black line on Map No. 1521 a copy of which is attached hereto and forms part of this Bylaw, are hereby rezoned to CRM (Commercial/Residential). 3. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , A.D. 20 . READ a second time the day of PUBLIC HEARING held the day of READ a third time the day of APPROVED by the Minister of Transportation this , A.D. 20 . , A.D. 20 . , A.D. 20 . day of ?A.D. 20 . RECONSIDERED AND FINALLY ADOPTED, the day of PRESIDING MEMBER ?A.D. 20 . CORPORATE OFFICER � lseasn 207 a BCS 2550 208 Pd. "1" 6 BCP 32782 (lease) 10 11 12 N co 3 w `m IL P 55 11683 P11527 Rem a 2 r�r y9 2F, 0 v eAv a. P 155 ss 4 5 A P 76188 CALLAGHAN AVE. P 59788 0 Pd. A 0 r- P 590 8 m 4 31 a 1 2 3 2 N [y ty N N N LMS 3297 m 116 AVE. m co a. Rem m 128 m 18 P,15 a LMS 752 nss7 �Mo 3;Q24 p_ 14 11575 Rp 7 I _ V RtzR R0. RP 53523 ST. ANNE AVE. LMP 14886 Rem *PP 76 C N N Rem 11664 � 22 � 21 n 20 � 19 N 18 17 11671 11 s6a co B a P1 5 Anss7 RP 6192 ir�p 411686 A P 668g P5871 LMP 1672 3 LMS 68 N 112 164 T RP 52214F S 112 1658 r RP 5637 peas 1 n 7165p P 82887 P 55 P 164 34 A 11 12 13 14 2 n 0. w R PA 1KN 1 EP 2 A Asap a N 85354 � 3379 115� Rem. RP 82880 2 ,r P 155 � Ep 86774 C 11612 r6 RP 6755 11566ss n 10 R" , + 9 V A POIA n (P 1SSJ a B NWS A m P 86773 y 1 n� ac p LMP 42053 0� 4>64p ��^ P.$ 0 RP >3> 3 P RP 53 . RP 6059148 N H P 15654E cq ro yqo/ YB�9 A P qC/FjC RP L Ra/�wAr Sk 48 >8 CALLAGHAN AVE. MAPLE RIDGE ZONE AMENDING Bylaw No. 6827-2011 Map No. 1521 From: RS-1 (One Family Urban Residential) To: C RM (Commercial/Residential) i N SCALE 1:2,500 i Deep Roots Greater Heights TO: FROM: SUBJECT: District of Maple Ridge His Worship Mayor Ernie Daykin MEETING DATE: and Members of Council FILE NO: Chief Administrative Officer MEETING: First Reading Maple Ridge Zone Amending Bylaw No. 6831- 2011 11885, 11873 and 11865 Burnett Street EXECUTIVE SUMMARY: May 30, 2011 2011-057-RZ CofW An application has been received to rezone the subject properties from RS-1 (One Family Urban Residential) to RM-2 (Medium Density Apartment Residential). The Town Centre Area Plan designation for these properties is "Low- rise Apartment" and the proposed zone complies with this designation. This project meets the requirements for inclusion in the Town Centre Incentives (TCI) Program as it is new residential construction within Sub Area 1 that is 4 storeys and higher. As part of the TCI program, this application will receive priority processing to be eligible for other incentives which are part of that program. To proceed further with this application additional information is required as outlined below. RECOMMENDATIONS: That Zone Amending Bylaw No. 6831- 2011 be given First Reading; and; That the applicant provide further information as described on Schedules B, D and E of the Development Procedures -Bylaw No. 5879 - 1999. DISCUSSION: a) Background Context: Applicant: Geoff Lawlor of Geoff Lawlor Architecture Inc. Owner: 0906112 BC Ltd. Legal Description: Lot: 8, Section: 17, Township: 12, New Westminster District Plan: 22046; Lot: 9, Section: 17, Township: 12, New Westminster District Plan: 22046; and Lot: 10, Section: 17, Township: 12, New Westminster District Plan: 22046; OCP: Existing: Low -Rise Apartment Zoning: Existing: RS-1(One Family Urban Residential) Proposed: RM-2 (Medium Density Apartment Residential) 1103 Surrounding Uses: North: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Low-rise Apartment South: Use: Single Family Residential Zone: RS-1(One Family Urban Residential) Designation: Low-rise Apartment East: Use: Single Family Residential & Burnett Street Zone: RS-1(One Family Urban Residential) Designation: Low-rise Apartment West: Use: Multi Family Residential Zone: RM-2 (Medium Density Apartment) and RM-3 (High Density Apartment) Designation: Low-rise Apartment Existing Use of Property: Single Family Residential Proposed Use of Property: Multi -Family Residential (apartments) Site Area: 3989.99 m2 Access: Burnett Street Servicing requirement: Full Urban b) Site Characteristics and Project Description: The subject site totalling 3989.99 m2 comprises of three fairly flat lots located on the west side of Burnett Street, along the eastern edge of the Town Centre Area. Council had given Third Reading to an older application (RZ/059/08) on two of the properties, which was withdrawn as the properties changed ownership. The proposal now involves an additional property and the intention is to rezone the subject properties from RS-1 (One Family Urban Residential) to RM-2 (Medium Density Apartment Residential) which will permit the construction of a wood frame, four -storied apartment building with 75 units that are fairly uniformly distributed on all the floors. At this time the current application has been assessed to determine its compliance with the Official Community Plan and provide a land use assessment only. Detailed review and comments will need to be made once full application packages and reports have been received. A more detailed analysis and a further report will be required prior to Second Reading. Such assessment may impact proposed lot boundaries and yields, Official Community Plan designations and Bylaw particulars, and may require application for further Development Permits. c) Planning Analysis: Official Community Plan: Town Centre_ Area Plan_ The Town Centre area is divided into 7 precincts and the subject site lies within the East Precinct. The East Precinct lies directly east of the Town Centre's civic core, between Brown Avenue to the north, Lougheed Highway to the south, 227th Street to the west and Burnett Street to the east. Among other designations, the East Precinct supports "Low -Rise Apartments" which is the town centre area designation for the subject sites. The Low -Rise Apartment use is intended to be a 3 to 5 storey apartment form of housing with central access to all the units and underground parking. The Town Centre Development Permit Guidelines are meant to provide possible design solutions for achieving architecture and site -related development objectives such as enhancing the quality, -2- character & vibrancy of the town centre area, pedestrian friendly design, proposing climate - appropriate landscaping, providing outdoor spaces, maintaining street-interconnectivity and capitalizing on improved views. A similar proposal was approved and built on the north of subject sites (south of the old Lordco building) along the same street and seems to be selling well. The current proposal fits well with the policies of promoting residential density within the Town Centre Area as stated in the Official Community Plan and the Town Centre Area Development Permit Guidelines. The proposed zone and housing form complies with the Low-rise Apartment designation. As per the Town Centre Area Plan an east -west bikeway connection is proposed along the southern edge of the southern property. This will be a two-way, 2.5m wide future bikeway which will be located at the southern end of the site. A 1.25m wide statutory right-of-way will be required as a condition of final reading. (The other 1.25m will be acquired when the properties on the south redevelop). Zoning Way The current application proposes to rezone the properties located at 11885, 11873 and 11865 Burnett Street from RS-1 (One Family Urban Residential) to RM-2 (Medium Density Apartment Residential) to permit future construction of 75 apartment units. It is anticipated that some setback variances may be requested which will be part of a future Council report. Any variations from the requirements of the proposed zone will require a Development Variance Permit application. Develo ment Permi s: Pursuant to Section 8.11 of the Official Community Plan, a Town Centre Development Permit application is required for all multi -family residential, flexible mixed use and commercial development located in the Town Centre. Advisory Design Panel: A Town Centre Development Permit is required and must be reviewed by the Advisory Design Panel prior to Second Reading. Development Information Meeting: A Development Information Meeting is required for this application. Prior to Second Reading the applicant is required to host a Development Information Meeting in accordance with Council Policy 6.20. -3- d) Interdepartmental Implications: In order to advance the current application, after First Reading, comments and input, will be sought from the various internal departments and external agencies listed below: a) Engineering Department; b) Operations Department; c) Building Department; d) Fire Department; e) Parks Department; f) School District; g) Utility companies; The above list is intended to be indicative only and it may become necessary, as the application progresses, to liaise with agencies and/or departments not listed above. This application has not been forwarded to the Engineering Department for comments at this time; therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this evaluation will take place between First and Second Reading. e) Development Applications: In order for this application to proceed the following information must be provided, as required by Development Procedures Bylaw No. 5879 - 1999 as amended: 1. A complete Rezoning Application (Schedule B); 2. A Town Centre Development Permit Application (Schedule D); 3. Development Variance Permit (Schedule E); The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. CONCLUSION: The proposed land use is centrally located on the western boundary of the Town Centre Area and fits well with the Town Centre Plan designation and policies of promoting residential density to revitalize the Town Centre Area. The project promises the creation of the bikeway which could prove to be an important east -west greenway connection. This project meets the requirements for inclusion in the Town Centre Incentives (TCI) Program as it is new residential construction within Sub Area 1 that is 4 storeys and higher. Therefore, it is recommended that Council grant First Reading subject to additional information being provided and assessed prior to Second Reading. The proposed layout has not been reviewed in relation to the relevant bylaws and regulations governing subdivision applications. Any subdivision layout provided is strictly preliminary and must be approved by the District of Maple Ridge's Approving Officer. -4- k- Kw4k' Prepared by: Rasika AcharyB-Arch, M-Tech, UD, LEED®AP Planner C 01 I Approved by: l=rafik Quinn, MBA, P.En GM: Public Works & elo ment Services w r Concurrence: I L. (Jim) Rule Chief Administrative Officer RA/dp The following appendices are attached hereto: Appendix A - Subject Map Appendix B - Zone Amending Bylaw 6831- 2011 -5- 11953 11907 4 60 t= U) co N N i .4 EASE) =ASE) I Ill CityQf Pitt 1935 917 903 885 873 865 851 843 a I Appendix A Rem 66 65 70 11930 11931 64 71 11920 11921 63 72 11910 11911 62 73 11900 11901 Subject Properties T tut'31 VT -.� r2-4 11890 Co ti 11891 r� v 60 CL 10_ 75 11880 11881 59 76 11870 11869 58 77 11868 11857 57 78 11856 11845 56 79 Cn 1--11844 11837 W z cc:55 80 m 11836 11825 54 81 11824 11817 7 102 1C 11932 10 11922 99 11912 1 11902 11898 11888 96 I 95 11878 1 I 94 11868 Rem.9 11858 EP 4448 ,411848 U m 91 N 11838 90 11826 11818 MeadoWS.p ry 11865/73/85 Burnett St J ;: U) - -R"-'y� _ CORPORATION OF THE DISTRICT OF r _ ,. i District of ITO MAPLE RIDGE - :l PLANNING DEPARTMENT Langley SCALE 1:1,500 f r r DATE: May 19, 2011 2011-057-RZ BY: JV FAR SEFi Fl- -- - - Appendix B CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6831- 2011 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6831- 2011." 2. Those parcels or tracts of land and premises known and described as: Lot 8 Section 17 Township 12 New Westminster District Plan 22046 Lot 9 Section 17 Township 12, New Westminster District Plan 22046 Lot 10 Section 17 Township 12 New Westminster District Plan 22046 and outlined in heavy black line on Map No. 1523 a copy of which is attached hereto and forms part of this Bylaw, are hereby rezoned to RM-2 (Medium Density Apartment Residential). 3. Maple Ridge Zoning Bylaw No. 3510 -1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , A.D. 20 . READ a second time the day of , A.D. 20 . PUBLIC HEARING held the day of , A.D. 20 . READ a third time the day of , A.D. 20 . RECONSIDERED AND FINALLY ADOPTED, the day of PRESIDING MEMBER ,A.D. 20 . CORPORATE OFFICER a 7 i LMP 13759 LMP 18455 2 I "B" (P 21553) 3902 LP 59674 LMP 26960 LMP 18896 LMP 18897 LP 76344 LMP 25642 (LEASE) LMP 34065 (LEASE) N 00 W ,-RW 15258 49 cr) N rn co U) a. co a N J J b] � a_ cn to 1 Lo A P 86981 236 P 61527 NWS 1739 214 P 58813 BCS 4014 A 6 C 7 N N 8 9 10 N 11 167 P 43930 "A" P 4318$ m 158 157 156 155 154 153 152 1 151 LMP 2449 89 LMP 2409 FULLER AVE. 69 102 109 Rem 66 65 70 101 110 64 71 100 111 63 72 99 112 c0113 98 v 62 73 a co a. a 97 114 61 74 oa r, ch v 96 115 60 a a_ 75 95 116 59 76 94 117 58 77 Rem.93 118 57 78 EP 44489 A 119 56 co 79 cn N 91 120 F W N z � 55 In 80 90 121 LMP 11048 54 81 122 LMP 49848 rnv 53 82 88 123 'PP089 Rem 1 co M It Rem.5 P 8871 a P 9452 87 124 r] ' - - $ —-` - 4- MAPLE RIDGE ZONE AMENDING Bylaw No. 6831 —201 1 Map No. 1523 From: RS-1 (One Family Urban Residential) To: RM-2 (Medium Density Apartment Residential) i i WITT-7gWrom N SCALE 1:2,000 . , District of Maple Ridge Deep Roots Greater Heights TO: His Worship Mayor Ernie Daykin MEETING DATE: May 30, 2011 and Members of Council FILE NO: DP/DVP/032/07 FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Development Permit and Development Variance Permit 12256 222 Street EXECUTIVE SUMMARY: A Development Permit application and a Variance Permit application have been received for 12256 222nd Street to regulate the form and character of the proposed apartment buildings. This application is to permit the construction of two apartment buildings (south building/Building A with 47 units, and the north building/Building B with 62 units) proposing a total of 109 units under the RM-2 (Medium Density Apartment Residential) zone. Council granted a final extension to the rezoning application (RZ/032/07) on June 22, 2010. The project has received two, one year extensions however, the developer is now positive about the market situation and will seek final approval of rezoning at the June 141h Council meeting. The subject site falls within the North View Precinct of the Town Centre Area Plan. This report will address the requirements of Section 8.11 of the Official Community Plan for the Town Centre Development Permit Guidelines. The subject site also falls within Sub -Area 2 of the recently adopted Town Centre Incentives Program but does not qualify for incentives as it requires 5 floors or above for new residential development within Sub -Area 2. The applicant is aware of this. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal DVP/032/07 respecting property located at 12256 222nd Street; and further That the Corporate Officer be authorized to sign and seal DP/O32/O7 respecting property located at 12256 222nd Street. DISCUSSION: a) Background Context: Applicant: Jagmeet Mangat of 0740396 B C LTD Owner: 0740396 B C LTD Legal Description: Lot: 16, D.L.: 399, Plan: 1112; PID: 011-987-987 OCP: Existing: Urban Residential, Conservation Proposed: Urban Residential, Conservation Zoning: Existing: RS-1 (One Family Urban Residential) Proposed: RM-2 (Medium Density Apartment Residential) 1104 Surrounding Uses: North: Use: Zone Designation South: Use: Zone: Designation East: Use: Zone: Designation West: Use: Zone: Designation Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing: Companion Applications: b) Project Description: Multi -Family Residential RM-1 (Townhouse Residential) and RS-1 (One Family Urban Residential) Urban Residential and Conservation Single Family and Multi -Family Residential RS-1(One Family Urban Residential) and RM-2 (Medium Density Apartment Residential) Urban Residential Single Family Residential RS-1(One Family Urban Residential) Urban Residential Single Family Residential RS-1 (One Family Urban Residential) Urban Residential and Conservation Vacant Multi -Family Residential 0.808 HA (2 acres) 222nd Street and 123rd Avenue Full Urban DP/032/07, VP/032/07, DP/041/08 (WPDP) The subject site totaling 8079.99 m2 (1.99 acres) lies within the North View Precinct of the Town Centre Area Plan. The western boundary of the subject site is impacted by T2, a tributary to South Alouette River, hence approval of a Watercourse Protection Development Permit is required and a portion around it will be cleaned up, re -vegetated and dedicated as "park" for conservation. The Habitat Restoration & Re -vegetation plans for the dedicated area and Habitat Protection Agreement with a maintenance period including notification to the Ministry of Environment have been finalized. Conceptual Storm Water Management Plan and Erosion & Sediment control plans have been reviewed. This will form part of the Watercourse Development Permit. The Town Centre Area Plan -Figure 1 "Multi -Modal Transportation Network" shows a proposed greenway trail north -south on 222rid Street, along the frontage of this site. The developer is therefore paying cash -in -lieu for a pedestrian trail through the dedicated park area, which is anticipated to be built by the "Parks Department" in future. This pedestrian greenway is anticipated to connect to the bicycle network along 124th Avenue. The proposed development application precedes the Town Centre Area Plan adoption. The Town Centre Area Plan was adopted in November 2008, after this application received third reading for rezoning of the site in July 2008. At that time, this proposal was subject to Multi -Family Development Permit Guidelines. While the project may not be in total compliance with. the adopted Town Centre Area Development Permit Guidelines, the project -architect has made efforts to maximize compliance without having to revamp the whole design; hence it is recommended that this proposal be considered with this in mind. WA c) Planning Analysis: Official Communitv Plan & the Town Centre Area Plan: The Town Centre area is divided into 7 precincts and the subject site lies within the North View Precinct. The North View Precinct lies directly north of the Town Centre's civic core, between 124tn Avenue to the north, Brown Avenue to the south, Dunbar Street to the West and Burnett Street to the east. Among other designations, the North View Precinct supports "Low -Rise Apartments" which is the Town Centre area designation for the subject site. The Low -Rise Apartment use is intended to be a 3 to 5 storey apartment form of housing with central access to all the units and underground parking. North View Precinct - Town Centre Development Permit Guidelines: The Town Centre Development Permit Guidelines are meant to provide possible design solutions for achieving architecture and site -related development objectives. Application of the North View Precinct -Town Centre Development Permit Guidelines have been assessed against the following: • Promote North and South View as distinctive, highly livable multifamily neighbourhoods. The proposed 107-unit apartment buildings are an addition to the mix of existing housing types, within a neighbourhood in transition. Properties to the south of subject sites and designated "Ground -oriented Multi -Family" and "Low -Rise Apartment" as per the Town Centre Area Plan, although currently single family, will potentially change to comply with the designation. Specific to this project, several balconies and semi -private backyards and usable open spaces are proposed along all the facades of both the buildings to capture and promote north and south views. An apartment use of medium density in form fits well within the neighbourhood and achieves good connectivity with the central business district to the south. • Create a pedestrian -friendly, ground -oriented, multifamily community. This is residential -apartment type of housing form that proposes a central entrance for security reasons. The underground parking separates vehicular circulation from pedestrian. Some pedestrian walkways connecting the ground floor units to 222nd Street and 123rd Avenue are proposed to achieve some pedestrian -friendly street connectivity. • Maintain cohesive building styles. Currently the subject site is surrounded by a variety of single family houses which are anticipated to change over time to comply with the Town Centre Plan. The proposed buildings are of a contemporary residential style massing and finishes. It utilizes materials such as vertical batten vinyl siding cladding, stone veneer, wood fascia trim, brick cladding, vinyl windows, aluminum railings, etc which are cohesive and match the prevalent residential character. • Capitalize on important views. Several balconies proposed along all the facades of both the buildings are with an intention of capitalizing on views. WIN • Provide private and semi -private green space. Several pedestrian accesses for units facing 222nd Street and 123rd Avenue along with semi -private yards and usable open space are proposed to allow enclosure, safety and enhance livability. • Provide climate appropriate landscaping and green features. The proposed landscaping on site includes primarily native species with a balanced combination of soft and hard landscape elements such as lawn, shrubs, trees, planters, hedges, gravel paving and ground cover. • Maintain street interconnectivity Figure 1 of the Town Centre Area Plan shows the multi -modal transportation network. On this is shown a future pedestrian connectivity to the north through the subject site. The developer is paying for a future pedestrian walkway trail that will be built by the Parks Department through the dedicated park area, as identified in the Town Centre Area Plan. This is anticipated to maintain and enhance pedestrian connectivity within the Town Centre Area. Green Building Components: The Town Centre Area Plan emphasizes the importance of sustainable building practices for development proposals, through several policies within the Official Community Plan. The project architect has completed a "Green Building Checklist" as required. Some of the green design elements proposed for this proposal are: • Proximity of the subject site to public transit bus routes 701, C-44, C-45, C-46, C-47 and the Port Haney West Coast Express Train Station; • Multi -modal connectivity and Green way Trail: subject site is on the multi -modal transportation network -Figure 1 of the Town Centre Area Plan and anticipated to provide for a future pedestrian trail through the dedicated "park" area. Both long-term bicycle parking (bicycle storage lockers) and short-term bicycle storage (bicycle racks near the main entrance) have been proposed in a visible area; • Capitalization of natural light and ventilation for at least 90% of the units at various times of the day by proper orientation of the buildings and use of energy -efficient lighting; • Use of native landscaping (low maintenance planting) over the parkade and in the usable open space areas; • On -site filtration of storm water through sand before it is drained to the outfall; • Use of inter -locking permeable pavers in various locations as shown on the landscape plan, to reduce the impermeable surfaces on site; • Re -vegetation and enhancement of the dedicated "park" area along with retention of mature trees in this area; Zoning Bylaw: The proposed RM-2 (Medium Density Apartment Residential) zone is intended for low to medium density apartment use and permits a maximum floor space ratio of 1.8 times the net lot area. The proposed floor space ratio is 1.54 with a total gross floor area of 9,504 m2 (3871 m2 for the south building and 5633 m2 for the north building). The useable open space required in this zone is 20% of the lot size and proposed usable open space, located at several locations within the lot, for both the buildings is 1271 m2 which is more than the required. The required common activity area in the zone is 107 m2. The common activity area of 170 m2 is proposed near the entrance lobby for each M building and complies with the requirement. The height of the building in this zone must not exceed 15.0 metres or 4 storeys. The proposed building is 15.0 metres and four storeys high. Variances to the Zoning Bylaw: The RM-2 (Medium Density Apartment Residential) zone specifies a 7.5 metre setback from all property lines. The applicant is seeking the following setback variances: • 2.094 metre setback variance to the balcony columns on the south (facing 123rd Avenue) for Building A; • 1.094 metre setback variance to the building face on the south (facing 123rd Avenue) for Building A; • 2.140 metre setback variance to the balcony columns on the west (facing 222nd Street) for Building A; • 2.015 metre setback variance to the building face on the west (facing 222nd Street) for Building A; • 1.198 metre setback variance to the building face on the west (facing 222nd Street) for Building B; • 3.6 metre setback variance to the balcony columns on the west (facing 222nd Street) for Building B; • 1.381 metre setback variance to the building face on the west (facing 222nd Street) for Building B; • 0.6 metre setback variance to the building face on the north for Building B; • 0.6 metre setback variance to the building face on the east for Building B; The above listed setback variances do not adversely impact any surrounding properties. The setback variances along south and west are facing the roads or the conservation areas and the setback variances on the north and east are minimal. All the sides have been designed to be fenced and landscaped for screening and shade. Off -Street Parking & loading Bylaw: The subject site lies outside the central business district of the Town Centre Area hence not subject to the reduced parking standards. A minimum of 1.5 parking spaces are required per unit, per building. For Building A which proposes 62 units, a minimum of 93 residential parking spaces are required which have been proposed in the underground parkade of Building A (Appendix B). For Building B which proposes 47 units, a minimum of 70.5 spaces are required. A total of 72 residential parking spaces have been proposed in the underground parkade of Building B (Appendix B). The visitor parking ratio for both the buildings is 0.2 spaces per unit for this zone, requiring a total of 21.8 spaces. A total of 22 at grade visitor parking spaces have been proposed in between the buildings on the Terasen Gas right-of-way (Appendix C). Section 10.3 of the Maple Ridge Off -Street Parking and Loading Bylaw # 4350-1990 specifies long- term and short-term bicycle parking standards for various uses. For this proposal, Building A requires 14.1 short-term bicycle parking stalls and 15 stalls have been proposed; Building B requires 18.6 short-term bicycle parking stalls and 19 stalls have been proposed. For the long-term bicycle parking stalls, Building A requires 11.75 bicycle storage lockers and 14 have been proposed; Building B requires 15.5 bicycle storage lockers and 16 have been proposed. All the long-term bicycle storage lockers have been proposed in the under -ground parkades of both the buildings (Appendix B) and the required short-term bicycle parking proposed at grade, closer to the main entrance of both the buildings, in a well -lit area visible to pedestrians and cyclists (Appendix C). -5- d) Advisory Design Panel: This proposal was reviewed by the Advisory Design Panel twice. On January 8, 2008 the panel reviewed it and had the following resolution: That the Advisory Design Panel supports the general concept as presented with the following recommendations to go back to the Planning Department • reconsideration of the bulk of the building • increased materiality • consideration of private patios on the ground floor • presentation of a list of sustainable initiatives given that this is in a Smart Growth area • consider use of more sustainable cladding materials The project architect and the landscape architect made the relevant revisions and presented the second time at the May 13, 2008 Advisory Design Panel meeting which had the following resolution: That the applicant has addressed the five items presented at the Jan 8th design panel satisfactorily and commends the applicant for the thoroughness of the exterior presentation. The following comments have been added: • Consideration of trees on the east side • Bulk of the white cornices be reduced • Soffit treatment needs to be confirmed to the Planning Department; the color and the material of the soffit should be confirmed The Advisory Design panel does not need to see this application back but would like comments sent back to the Planning Department The above concerns were addressed to the satisfaction of the panel. e) Environmental Implications: The site is impacted by a Creek along the western boundary, hence re -vegetation, clearing and enhancing of areas within the dedicated park area is proposed through a Water Course Protection Development Permit. This will include securities to maintain it and is anticipated to be approved after the land is zoned. f) Citizen/Customer Implications: The mail -outs to inform residents of the proposed setback variances were mailed 10 days prior to the anticipated Council Meeting date. Concerned residents in the neighbourhood have had the opportunity to voice their opinions. g) Financial Implications: In accordance with Council's Landscape Security Policy, a refundable security equivalent to 100% of the estimated landscape cost will be provided to ensure satisfactory provision of landscaping in accordance with the terms and conditions of the Development Permit. Based on an estimated landscape cost by the Landscape Architect, Rory Dafoe, the refundable security will be $87,918.00. The developer has paid the required amount. The Parks Department has identified cost of a future pedestrian walkway connection north -south through the dedicated park, so the developer has agreed to pay $ 8,700.00 which will be built by the parks department in future. There will be street trees added to the municipal street tree inventory on completion of this project. The costs associated with maintaining these trees will need to be included in a subsequent operating budget. h) Alternatives: Council has given Third Reading and extended the application twice in the last three years. The developer has worked through all the challenges, including financing, and anticipates approval so that he can build and sell this project. Under Section 919.1 of the Local Government Act and Section 8.11 of the Official Community Plan the property has been included in the Town Centre Development Permit Area. Council approval is required for the Town Centre Development Permit as presented in this report prior to a Building Permit being issued. The applicant anticipates proceeding in a project time -line which will see construction begin this year. CONCLUSION: The project fits well with the "Low-rise Apartment" designation for the site, supporting 3 to 5 storey apartment buildings and other policies of promoting maximum residential density within the Town Centre Area as stated in the Official Community Plan and the Town Centre Area Development Permit Guidelines. The proposal also promises enhancement/ re -vegetation works around the creek; future pedestrian greenway connection through the dedicated park area; road widening/upgrades and affordable units for future residents, within the Town Center Area. The proposed setback variances are of a minor nature and do not negatively impact the neighbouring properties. -„ Prepared by Rasika A4hary , B-Arch, M-Tech, UD, LEED® AP Planner r i, Approved by�Jar P c , MCIP C.__ Dire r of_Janni�j Approved by.,./Frank Quinn, MB ; P.E�Ig : PO4 Wo c�_&Development Services Concurrence. J. . (Jim) RuYe Chief Administrative Officer The following appIndices are attached hereto: Appendix A - Subject Map Appendix B - Under -ground Parking Plans for Building A & B Appendix C - Site Plan Appendix D - Roof Plan for Building A & B Appendix E - Building Elevations for Building A & B Appendix F - Building Sections for Building A & B Appendix G - Landscape Plan -7- 1'.1114 g N 12425J 12420 r� cNi h _ °' N Appendix A 9g 12392 n 15 N A 123 g N C Rem N N n N N N N N N N N Be g 582 247 N 1 2 N 1 2 1 Rem 14 v P 02 709 a P 7 968 13 248 Rem 35 REM. A a 92 Q 206 P 27048 3 04 12 12375 12374 12370 12362 (P 26005) 390 20523� 207 Rem D 4 11 K110406 1236 0 10 a 12350208 EP 13727 W a 204 5 $ 2 12355 N N N 12350 R 9 12342 Z 203 209 6 12339 SUBJECT PROPERTY 12338 210 22 7 99 a 200 0 201 202 12328 12330 12317 211 0- 21 w 8 Rem 1 5. A 12319 in 12320 1 12314 RP 12909 a = N I20 9 LMP 4403 P 80319 N 212 12313 12312 N215 10 NWS 3018 2 16 213 12297 19 3 0 w 12301 12308 P 15 28 Rem S1/2 16 LMS 608 8 159 P 39057 222 7 8 9 10 P 1112 40 11 12294 'PP119 H •PP119 tzzss 12 ,❑ 221 123 AVE. 0. 41 2211D 13 a 12275 12286 N 220 N P 16012 N 219 75 14 H 223 12250 g 12 12256 12255 12258 N 5 12251 N 123 AVE. 12240 L P 2 94 4 13 a 12238 c P 13 42 r w 12241 130 131 12228 w 56 N G LMP 1.1241 13 A a 53 p� R. 3 v 14 e0 m 12230 07 w 12231 C. m N 57 A g P 51690 12220 2 15 ucOi naLMS ry 1802 12219 El ❑ 12210 (P 28894) 16 Sg A n 72209 122 AVE. 94 NWS 612 H g m 93 n P 16132 12191 12196 P 60017 43 3 R Pd.1 H 92 95 NWS 1531 12167 12179 12182 51 44 48 11 112 N P 49482 P 41066 P 44211 m 2 2t70 2 a 91 96 P 57090 El a 121071i3 12 PCI."A' a 12159 1215a P 34 NWS 1357 1 9G 97 � - 12}70 _ District of Pitt Meadows ._- - 12256 222 STREET 10 Iy � to I * CORPORATION OF llaety 1 (5 i THE DISTRICT OF N MAPLE RIDGE Abbn District of I PLANNING DEPARTMENT Langley DATE: Apr 24, 2007 FILE: RZ/032/07 BY: PC SCALE 1:2,500 - River R'I��PI��9'�,=�9NPFK1%9vl 9Nd2NdJ1'rIS :V `JNIO'lIR9 rox csa.w vq rew peyip:e '�'810CI Md7W'133N1S ZZZ- 99M £� �suo�� hjja}J 1N3WdOl3A3O ltli1N3C1193N Appendix B m u ED axsn ae w.s .v=eu-mu v:.es 9NI518Vd iN3W3SV9:V 9N101 ne .0.9'3'JORi 31dm 133NLS az-9SZZt �� IsuoIg h... ID LN3WdO.13A3O IVILN3UIT3-1J_. Appendix B 0 Z Y IL d F- Z W W cn Q m �n ae.+�e-Mxrwza vm. m `JNINWd 1N3W3Stl9-13 rJNlall(19 » ur.� rew�aeuaa+e '0'9'30G1ff3ldYW'133N-IS"I- 95ZZ1 (, Y Isuolg hJJOlD _ 1M4WdQ73AMU IWINWISM Appendix B 000 'rUoIg hjjell OW 2 11 ME - Appendix C iJaUSIDW08d — suz-9szzl w FI.LN3OJG3H z (L w U) w c •X-1 EN Tmauba 4� + + + + 3npi3Av m 6 z oQa o 4� o oao -d :a,_s-�va¢e wrz:-v: anc 17 N%9d JO-rV0NI4"IlnG o mazes. va ..a.�.a.47�eu:ple .0'93zJORi 3ldUW'133211S 1LL'9SZLG �� Appendix D z IdY i ace ..e re uvwzc c»n r. wn Ntlld d00tJ9'JNIOlN9 ww-uvw w n��ewp>uw:= '0'9'3s01b3IdbW'133aSZZZ-99M Sid gsuolg h-jualD 3NMdO13A30IVI1N3CIIS3N ��PR9°I xiLKl9.W .y0.�0..LL peu:pl8 lieu OM n-1-19iD 91 m SNOLLVATU ONICFEM rY ONtaim9 'O' RICIN 3ldWi'.E33HM ZZZ • 99M I Y LN3WdOl3A3U IVI1N301S3V W Appendix E J W - a� w�mm Q S oHp °_o " Io �p io Na et waas R 51 U O O 0 0 0 0 I Q ZUNI 111.4A Pill Elio IL ILI I! V[ . llv Zi 0 0 0�C00 0p,Appendix F amc uc.ea ;�.urve gsuo�g h��arJ 1N3WdOi3A30-R(ILN30IS3V _ II z 0 F U w cn 0 0 UN z= 0 P U W 0 U» \-1J Appendix F SN01103S 0141011118:8U k _ � amm,—yea _ -- � 0 \ b U) \§ 08 '390rd 31dVW UMUS ZZZ - 9SZZ L Ntild 3d`d�SaNb'l J } —4W eEexP°.t - 9 1N3HdO11UO 9 Cye g9s"c 2 f �S ` F vrso vlsoe 30JVG naoa Y a s 53 @3 Sibs i9 g �i H 3� ar�ri _ 1VLLN30iS311 3 gam E x x xxE 'haw m3 ��w4$ 0233 3f� 0021fi � Y bY�• Jz. Oz ^�Bn• �1 zz € 4 5 .5 Y °• 1 r� 1 l i�l7q fI{1 aa� 5 W a N .y 0 ko W�. � S Y g a s E 5 b 2 ¢ O O O ' o o O 8 9 (miry O®�O®�®O®O®OOp O®O•® a E �yEi ti Ell! �p u pp ! nU as Erg �i ' o Wdata� 0i 63 tk @Fwh 33&4Ed?i o h �� o�� uy2i }�c �aue c V p «SJ ip District of Maple Ridge TO: His Worship Mayor Ernie Daykin MEETING DATE: and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: SUBJECT: Development Variance Permit 12153 214 Street EXECUTIVE SUMMARY: May 30, 2011 DVP/012/09 Cow A Development Variance Permit application has been received in support of Rezoning application RZ/012/09 for the above noted property to vary the Subdivision and Development Services Bylaw No. 4800-1993, Schedule A. The variance requested is to allow the current conditions of no concrete curb and sidewalk to remain on 214 Street. This variance is supported by the Engineering Department. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal DVP/012/09 respecting property located at 12153 214 Street. DISCUSSION: a) Background Context Applicant: G H S Custom Homes Ltd Owner: G H S Custom Homes Ltd Legal Description: Lot: 8, District Lot: 248, Group 1, NWD Plan 9922 OCP: Existing: Urban Residential (Neighbourhood Residential) Zoning: Existing: RS-1 (One Family Urban Residential) Proposed: RT-1 (Two Family Urban Residential) Surrounding Uses North: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation Urban Residential (Neighbourhood Residential) South: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Urban Residential (Major Corridor) 1105 East: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Urban Residential (Neighbourhood Residential) West: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Urban Residential (Neighbourhood Residential) Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing requirement: Concurrent Application: b) Requested Variance: Vacant Two Family Residential (Duplex) 1,060 m2 214 Street Urban Standard RZ/012/09 To vary the Subdivision and Development Services Bylaw No. 4800-1993, Schedule A, to allow the subject site to be developed without needing to provide curb and gutters; and sidewalk adjacent to the property. c) Project Description: The subject site is currently vacant. An application has been received to rezone the subject property from RS-1 (One Family Urban Residential) to RT-1 (Two Family Urban Residential) to permit the development of a two family residential dwelling (duplex). The duplex has been designed to resemble a single detached dwelling and the siting, massing and architectural design is compatible with the neighbouring single detached dwellings. d) Planning Analysis: The proposed development complies with the Residential Infill and Compatibility Criteria of the Official Community Plan. This block of 214 Street currently does not have curb and sidewalk. Furthermore, there does not appear to be opportunities for future development along this block in the near future that would result in upgrading these servicing requirements. e) Interdepartmental Implications: The Engineering Department supports this variance because they do not anticipate there will be significant development along this block in the near future. All of the properties along this block of 214 Street are developed and there is little or no potential for redevelopment. Therefore, it is unlikely that curb and sidewalk services would be provided along this particular block of 214 Street in the near future. CONCLUSION: It is recommended that this application be favourably considered and the Corporate Officer be authorized to sign and seal Variance Permit DVP/012/09. n /V\ Prepared by: Amelia Bowden Planning Technician by:/JaNe Picker' , MCIP Direc nning /I --" 4�e��Zo - Approved by; Frank Quinn, MBA, P.Eng GM: Public Works & Dv lopment Services Concurrence: J.L. (J i ) Rule r Chief dministrative Officer AB/dp The following appendices are attached hereto: Appendix A - Subject Map -3- M- N N N N N N N 122 AVE. N O 00 O O O f` M M M M C•Oj Cl) 2 N21 N20 N19 N18 N17 N16 N15 P1 823 17823 12209 56896 P 56E 96 56 9 221 222 223 224 225 226 M 12191 O N Cl) M r M 57 N N N _� N N _� N Lo Z2 CAMPBELL AVE. " P 9922 g M M o C2 � M M Pcl. N A /1 O O 7 N N 231 N 230 N229 `� 1216 '� N 228 0- 7 $ m P 56896 P 56896 8 i 232 1215 P 36 M N 2 186 � 233 109 110 N 1 2 M Cfl O O It N M M O M N �2 N N co N M N M N N 121 AVE. • rat .��.r-1ajaP-- F� _ �e—rI1LP�y— 111 �IE« P .J 11 - 61P Langley District of Iff SCALE •0 57 � 12234 12230 12220 56 38 12219 M 12212 12208 N 55 Ln rn 39 CN V- 12211 53 d CL 54 12204 40 12203 P 1 12192 0� M 41 � N ti 0,119 20 21 12180 ,n 42 12189 12188 P 9922 6 CD CD 12168 � � co N N Subject Property 17 16 15 5 a d F 12152 P 7 99 N E1/2 P1. 3 4 C 0000 m >� CD> N 28 N M_ co V V V N N N N N flo N O O M E O N N w 2116 7 2106 4 ------------- 2094 ti 5 N 6 M N P7 O M N � V _ N N 8 1 F 0 12153-214 St 1Cn 110 CORPORATION OF j � I O THE DISTRICT OF { RIDGEMAPLE MAPLE RIDGE PLANNING DEPARTMENT °'' DATE: Apr 15, 2010 VP-012-09 BY: JV MAPLE RIDGE District of - • • • " British COLD M hi TO: His Worship Mayor Ernie Daykin MEETING DATE: May 30, 2011 and Members of Council FILE NO: DVP/021/10 FROM: Chief Administrative Officer MEETING: Cow SUBJECT: Development Variance Permit 9990 240 Street EXECUTIVE SUMMARY: A Development Variance Permit application has been received for the above noted property to vary the maximum height and minimum setbacks of the RM-1 (Townhouse Residential), as well as to permit retention of the existing above ground utility company plant that fronts the site on 240 Street. These variances are supported by the Planning and Engineering Departments. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal DVP/021/10 respecting property located at 9990 240 Street. DISCUSSION: a) Background Context Applicant: Jean Fares Owner: 0846904 B.0 Ltd Legal Description: Lot: 4, District Lot: 407, Group 1, NWD Plan: 25341 OCP: Existing: Medium Density Residential, Conservation Proposed: Medium Density Residential, Conservation Zoning: Existing: RS-2 (One Family Suburban Residential), CS-1 (Service Commercial) Proposed: RM-1 (Townhouse Residential) Surrounding Uses: North: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential), R-3 (Special Amenity Residential District) Designation Medium Density Residential South: Use: Commercial Zone: RS-2 (One Family Suburban Residential), CS-1 (Service Commercial) Designation: Medium Density Residential East: Use: Vacant lands adjacent to Albion Brook Zone: RS-2 (One Family Suburban Residential), RS-3 (One Family Rural Residential) Designation: Conservation 1106 West: Use: Zone: Designation Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing: Concurrent Applications: Commercial, Single Family Residential CS-1 (Service Commercial), RS-2 (One Family Suburban Residential) Commercial, Urban Residential Vacant Townhouse Residential 0.32 HA (0.79 acre) 240A Street 240 Street (pedestrian access only) Urban DP/021/10, RZ/021/10, DP/098/10 Requested Variance: To reduce the minimum setback requirements, increase height requirement, and retain the above ground utility company plant. b) Project Description: The subject property is located on the east side of 240 Street. The site is currently vacant, and the applicant proposes to construct a 16 unit townhouse development. The proposed townhouse development is comprised of three blocks; one building fronting 240 Street, and two buildings fronting an internal strata road. The building fronting 240 Street is three storeys in height while the buildings fronting the strata road are between two and a half and three storeys height. A common activity area is proposed near the northeast corner of the site. The main entrance to the site will be from 240A Street and there will be pedestrian access from 240 Street only. c) Planning Analysis: The Zoning Bylaw establishes general minimum and maximum regulations for residential development, and a Development Variance Permit allows Council some flexibility in the approval process. Such flexibility can allow an applicant to sensitively fit a project to a site. While the proposed development may not meet all the provisions of the bylaw, it meets the intent for thoughtfully designing buildings to suit the site. Requested Variances: The applicant is requesting that Maple Ridge Zoning Bylaw be varied as follows: 1. Part 6, Section 602 (6) (a) of the RM-1 (Townhouse Residential) zone to reduce the required setback for the proposed townhouse development from 7.5 metres from the front lot line to: • A front setback of 4.5 m The requested variances will provide a stronger street presence for the units fronting 240 Street and is consistent with residential frontage directly north of the subject site. 2. Part 6, Section 602 (6) (b) of the RM-1 (Townhouse Residential) zone to reduce the required setback for the proposed townhouse development from 6.0 metres for a wall with a balcony or a window to a habitable room to: • An interior side setback of 4.5 m along the northern property line for Blocks 1 and 2 and 5.2 m for Block 3. -2- • An interior side setback of 3.0 m along the southern property line The requested setback relaxation on the north side for Blocks 1 and 2 is to provide additional storage space for units at the rear of the garage area on the ground floor. Provision of additional storage space was a recommendation from the Advisory Design Panel. The remaining interior setback variances are to accommodate the design of Block 3. 3. Part 6, Section 602 (7) (a) of the RM-1 (Townhouse Residential) zone to increase the maximum height for the proposed townhouse development from 10.5 metres or 2.5 storeys to: • A maximum height of 11 m or 3 storeys The requested variance is consistent with height relaxation granted to residential development north of the subject site. The applicant is requesting that the Subdivision and Development Servicing Bylaw be varied as follows: 1. Schedule A, to allow above ground wiring to remain on 240 Street. The requested variance is in compliance with Council Policy 9.05 - Conversion of Existing Overhead Utility Wiring To Underground Wiring. The Engineering Department supports this variance. e) Alternatives: If this application is not approved the applicant will have to re-evaluate the development and explore ways to meet the bylaw and consider what compromises would be feasible. CONCLUSION: It is recommended that this application be favourably considered and the Corporate Officer be authorized to sign and seal V riance Permit DVP/021/10. Prepared by Amelia Bowden PlannirfgThchniciian Jane Pfer-iq MCP, MCIP Direc r of,Kannjing), Approved by: Yrank Quinn, MBA, P.Eng I' M: n_1 cWork & Development Services Concurrence: J.L. (Jim) Rule Chief Administrative Officer The following appendicg8 are attached hereto: Appendix A - Subject Map Appendix B- Site Plan -3- LOT 22 RP 64270 21 P 57737 P 13 "LMP 27081 0 N HWy rA N SCALE 1:2,000 1 LM 53 $4 10102 10310097 Ll 5?56 51 50 "49 48 4 10121 10096 66 55 58 52 M T 1 67 10090 v 10088 10087 a N Q n "' ru 10084 2 10083 10074 59 54 En 65 �a N 10072 3 � N rl- coo 10071 10066 10077 0 '0 64 60 10064 M d 69 W + 4 10065 �0054 N 5Z J 30 N 10056 J 61 29 28 5 70 71 a bay �, 10028 N 62 27 g N 10059 �, 26 10031 25 24 HILLAVE. 23 o 22 36 � 10026 0 o 0 0 a 0 n 1 LQ 7 010024 ti 72 73 �, 19 � 8 It 75 v4 N 10022 1oo1s IL IN Ln CL Q- N a 6 18 N P 38144 10008 v � J n N J N 1001 6 co 15 10 17 0. 10017 10000 11 SUBJECT PROPERTY o16 9992 0 0 6 12 Jo 0 0 N 14 N 15 N PARK 14 N sssa P 25341 P 25341 9999 4 L-"p 11108 Rem 5 Rem 1 EMA oP 23833 C O N N V N Rp6, 7 39 s9r� F RAS 90 District of ' Langley Rem 3 P 48367 Rem 8 n 0 n y 0 N W� i! o I 9990 240 STREET U) U) o CORPORATION OF THE DISTRICT OF �nol c alnr_G 11 fAl PLANNING DEPARTMENT DATE: Oct 22, 2010 FILE: VP/021/10 BY: PC \� g \ 0 ;1 w \ z P CL z s 0 Nwill 133NIS � : ���.� �I �� � �� •« .« ���� m dOVZst LLI I fop ;st y$ ! IMrtml D E 2 A« E ..._ �T SQCww EfHa� 2 h \ J 4a• CD D- 6 0 p lujW uj zo c 00 N Ow � Q .,I- ° I �o IQ X p W ° dc� 1 z'� m a ! g i j r o 6666 r rrs�y � b 19 F�39 V a�f' zd O i W z w ]laps Lu 1332l1S H104Z s District of Maple Ridge Deep Roots Greater Heights TO: His Worship Mayor Ernie Daykin DATE: May 30, 2011 and Members of Council FILE NO: DP/021/10 FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Development Permit 9990 240 Street EXECUTIVE SUMMARY: A Development Permit application has been received for the property located at 9990 240 Street to regulate the form and character of a proposed 16 unit townhouse development under the RM-1 (Townhouse Residential) zone. The site is located in the Albion Area Plan. This application is subject to the Multi -Family Development Permit Area Guidelines as outlined in the 2006 Official Community Plan. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal DP/021/10 respecting property located at 9990 240 Street. a) Background Context: Applicant: Jean Fares Owner: 0846904 B.0 Ltd Legal Description: Lot: 4, D.L.: 407, Plan: 25341 OCP: Existing: Medium Density Residential, Conservation Proposed: Medium Density Residential, Conservation Zoning: Existing: RS-2 (One Family Suburban Residential), CS-1 (Service Commercial) Proposed: RM-1(Townhouse Residential) Surrounding Uses North: Use: Single Family Residential Zone: R-3 (Special Amenity Residential District) Designation Medium Density Residential South: Use: Vehicle Sales Zone: CS-1 (Service Commercial), RS-2 (One Family Suburban Residential) Designation: Medium Density Residential, Conservation East: Use: Vacant lands adjacent to Albion Brook Zone: RS-2 (One Family Suburban Residential) Designation: Conservation 1107 West: Use: Zone: Designation Existing Use of Property: Proposed Use of Property: Access: Servicing: b) Project Description: 240 Street, beyond which is a Single Family Residential and Service Station RS-2 (One Family Suburban Residential), CS-1 (Service Commercial) Urban Residential, Commercial Vacant Townhouse 240A Street Urban The subject property is located on the east side of 240 Street and is currently vacant. The subject site has recently been rezoned to RM-1 (Townhouse Residential) to permit a 16 unit townhouse development. A watercourse (Albion Brook) is located approximately 35 metres to the southeast of the site and will be protected through a combination of park dedication and restrictive covenant area. The proposed townhouse development is comprised of three (3) blocks; one (1) building fronting 240 Street, which contains six (6) units, and two (2) buildings fronting an internal strata road, which each contain five (5) units. The building height ranges from two and a half (2.5) to three (3) storeys in height. A common activity area is proposed near the northeast corner of the site. Individual units are to be provided with two (2) enclosed tandem parking spaces with an additional five (5) visitor parking spaces proposed. Each unit driveway and parking spaces will be accessed from the internal strata road. The site entrance is located at the terminus of 240A Street; traffic safety concerns on 240 Street near the intersection of Lougheed Highway restricted the site entrance to this location only. A statutory right-of-way through the subject site will provide a future connection from 240A Street to the properties to the south. The developer has applied for a Development Variance Permit to reduce the building setbacks, increase the building height, and allow the overhead wiring on 240 Street to remain. A report recommending approval of Development Variance Permit DVP/021/10 has been prepared for Council consideration. c) Planning Analysis: Multi -Family Development Permit Area: This property is subject to the guidelines of Section 8.7 Multi -Family Development Permit Area Guidelines of the Official Community Plan that aims to regulate the form and character of development located within this area. This development respects the key guideline concepts as outlined in this section: 1. New development into established areas should respect private spaces, and incorporate local neighbourhood elements in building form, height, architectural features and massing. The multi -family townhouse development will be located adjacent to an existing single family development. As a result, the proposed development respects the established residential form and character by using compatible design elements and materials. For example, cedar shingles and gable detailing similar to the adjacent development will be used. Abutting private spaces will be buffered by trees, hedging, and fencing. -2- 2. Transitional development should be used to bridge areas of low and high densities, through means such as stepped building heights, or low rise ground oriented housing located to the periphery of a higher density developments. In order to create a smooth transition between single and multi family densities, the internal strata road will be located along the southern property line to minimize the impact on the rear yards of the existing homes to the north. Other transitional consideration taken will be to grade the site so that the majority of the backyards of the townhouse units are lower than the rear yards of the single family dwellings, and buildings fronting single family homes will be two and a half storeys rather than three. 3. Large scale developments should be clustered and given architectural separation to foster a sense of community, and improve visual attractiveness. Residential units are clustered in groups of five (5) and six (6) along an internal strata road. Furthermore, building design features such as bay windows and unit entry statements are added to enhance visual attractiveness; and a variety of siding material and finishing details will be used. 4. Pedestrian circulation should be encouraged with attractive streetscapes attained through landscaping, architectural details, appropriate lighting and by directing parking underground where possible or away from public view through screened parking structures or surface parking located to the rear of the property. Front -entry fapade, trellis, garden and gate features along the 240 Street frontage will create an attractive streetscape for pedestrians. Additionally, pedestrian circulation will be facilitated by a winding pathway linking the internal strata road to 240 Street at the north west corner of the site. d) Advisory Design Panel: The proposed project was reviewed by the Advisory Design Panel on October 12, 2010. The Panel supported the project as presented with the resolution that the project was to go back to the Planning Department for reconsideration of additional storage provision, extension of decorative paving, edge planting, and several landscape modifications. In order to address additional storage, the applicant extended the basements of Blocks 1 and 2 under the deck location. The landscape plan has been revised to show additional usable lawn space at the amenity area, shrub planting adjacent to the southwest visitor parking area. Furthermore, a continuous hedge has been added along the front edge of the development and the decorative paving has been extended at the 240A entrance. e) Environmental Implications: As Albion Brook is located approximately 35 metres to the southeast of the subject site, a Watercourse Protection Development Permit will be required to ensure the protection and enhancement of the area around the watercourse. The watercourse and a large portion of the riparian area are currently located on an adjacent private property, therefore restoration and enhancement works are limited to the southeast corner of the subject site. The existing alignment of 240A Street and the requirement to provide a future access for the properties to the south of the subject site has resulted in further limitations to enhancement and protection opportunities. -3- A small portion of the subject site will be dedicated as park for conservation purposes while a larger area of the riparian area located in the south east corner of the subject property will be protect through a habitat protection covenant. The area will be re -planted and enhanced, and these works will be addressed through the Watercourse Protection Development Permit. f) Financial Implications: In accordance with Council's Landscape Security Policy, a refundable security equivalent to 100% of the estimated landscape cost will be provided to ensure satisfactory provision of landscaping in accordance with the terms and conditions of the Development Permit. Based on an estimated landscape cost, the security will be $83,200.00. There will be five (5) trees added to the municipal street tree inventory on completion of this project. The costs associated with maintaining these trees will need to be included in a subsequent operating budget. CONCLUSION: As the development proposal complies with the Multi -Family Development Permit Area Guidelines of the Official Community Plan for form and character, it is recommended that DP/021/10 be given favourable consideration. Prepared by: Amelia Bowden Plannin Technician Approved by: Ja c n MCP, MCIP it r of Plan Approved b Frank Quinn, MBA, P.Eng GM; P blic Works. & Dev pme Services Concurrence: J. L. (1im) Rule ` Chid Administrative Officer AB/dp The following appendices are attached hereto: Appendix A - Subject Map Appendix B - Site Plan Appendix C - Elevations/Sections Appendix D - Landscape Plan -4- �HWy. City -of Pitt Meadows i y_ _1 N - SCALE 1:2,000 ,v,� - --- - 9 -- Appendix A 10102 1 10103 100943 a 10088 N 67 10090 10067 cu 54 10084 10053 1007a 59 r 1on72 2 N68 65 1�p77 t�T% N 1fld6$ 3 N -m 1avr1 1Doss a p 6 53 lvasa � d69 64 �� w a�'l $- 30 4 1n066 ,any° rn� 5� 29 N 10056 61 28 5 70 71 0 50 ❑ , 27 10028 N 62 6 a 100ss 26 25 24 HILLAVE. a p 23 22 �6 th 1 vv2s fl� O g i L�F � 7 N N a - 10024 u} 72 73 � 19 Ln S , "r 7$ N 10022 � i0016 LL �y 9 cv - 7 CL ao J 18 n 10016 to 10008 co N �r 10 a 10000 100 AVE. 10046 11 J SUBJECT PROPERTY sz 12 13 15 N PARR E9sea R 25341 P 25341 4 Ram 5 Rem 1 Rem 6 o � N � N m N P 23833 i LOUGHEED HWY 1" 9990 240 STREET - �`N ar �' �- i r CORPORATION OF •-�1 - :. —o -. District ,- — THE DISTRICT OF T� MAPLE RIDGE . i f PLANNING DEPARTMENT _ -1 1 DATE: Aug 13, 2010 FILE: DP/021/10 BY: PC Appendix B W W .a e C9 a a Z O ie sn J X ^jf s�uuewvanso�r 133NIS H104Z reps• sa � i� I•� ie« o 11T too= IN AUNtAFE i +,e.�...n�� @ocfl-StS=a5nR3Rp.,e x�^� R=78n Bait G "Mm�vN K C C J O W 1u 2 1 3 � a i s fir= V 0 b Z „.. Appendix D `m pp 3�J i S H i 0 4 Z 1 t aO 1 W It F 'aF �w U V ¢ R.wy S Z O y w0 Oo, w�Q sCL � N c M ¢w G aO .Ol-.9 2 jQw w° wo 9 o W�a e?� i m w� m;tireaw amEOao wm w��Q'ac°ii OONF2o F°-¢H0 orc>>a� Oaa1LLWYUY11 YO wOm F ...w iw.. LL -- - N U O W Hy oU� i m im �m� w J p aa......................................................................... m� .. F I h Xw 1 1 O z mz Q ji.:-_ ED W o J J d z z W F, a x 8!U w zq -w E d m a° ohm § 481x 2 0: o°q W ° oo �g 0 1 H ° c°i� Na3 6,jo ol i«as<m�� ws �-+ a wR Fia Rw� UQN � h Q yy� v~OW 1.2 LL OJ KZK W ;w w L 9 ch� m °dF w� w I {� ° m O t�ilwaQ v. w mXO}}:QLL � mLLWU lV 1L�L f X z s €¢ 0o MF—o H QLLJ m xwLLz {e., a min m L `C ❑ o w LLB¢ Di w (9� H� a¢ w0 WK O OOa � w m z°m aWp xF O Lt1 h� m� w m3�wno V^, ❑ V , ❑ a G1 3E8 � a H yy� 6 Y 8� W o °Y I cc cc m J i � MAPLE RIDGE Brili;h ColumdiaDistrictof Maple Ridge TO: His Worship Mayor Ernie Daykin MEETING DATE and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: SUBJECT: Development Variance Permit 12150 269 Street, 12171270 Street, 12137 and 12147 Rothsay Street EXECUTIVE SUMMARY: May 30, 2011 DVP/097/10 Cow A Development Variance Permit application has been received in support of Subdivision application SD/097/10 for the above noted properties. The applicants have requested to reduce the required road right-of-way width from 20.Om to 12.5m and paved carriageway width from 7.Om to 6.Om on that portion of 270 Street adjacent to the west end of 12171 Rothsay Street where additional road width cannot be acquired from the owner. The owners of 12137 Rothsay Street have requested reduced front and interior side setbacks for their existing house and shed, which they wish to retain when they subdivide their land into 2 lots. These variances are supported by the Planning, Engineering, Fire and Building Departments. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal DVP/097/10 respecting properties located at 12137 and 12147 Rothsay Street, 12171270 Street and 12150 269 Street DISCUSSION: a) Background Context Applicant: Di Giovanni Land Surveys Owner: Tracy and Gordon W Lazarowich Leanne and Kenneth W Watson Deborah D Snowden Louise and Timothy C Gadsby Legal Description: Lots 6 and 7, Section 19, Township 15, NWD Plan 18024; Lots 39 except portion on Plan BCP17138, Section 19, Township 15, NWD Plan 65913; and Lot 40 except part subdivided by Plan BCP5641, Section 19, Township 15, NWD Plan 65913 OCP: Existing: Suburban Residential Proposed: Suburban Residential 1108 Zoning: Existing: RS-2 (One Family Suburban Residential) Proposed: RS-2 (One Family Suburban Residential) Surrounding Uses North: Use: Suburban Single Family Residential Zone: RS-2 (One Family Suburban Residential) Designation: Suburban Residential South: Use: Suburban Single Family Residential Zone: RS-2 (One Family Suburban Residential) Designation: Suburban Residential East: Use: Suburban Single Family Residential Zone: RS-2 (One Family Suburban Residential) Designation: Suburban Residential West: Use: Suburban Single Family Residential Zone: RS-2 (One Family Suburban Residential) Designation: Suburban Residential Existing Use of Properties: Suburban Single Family Residential Proposed Use of Properties: Suburban Single Family Residential Access: 269 Street, 270 Street and Rothsay Street Servicing: Suburban Associated Applications: SD/097/10, 2011-005-WPDP, 2011-006-NFDP/WPDP, and 2011-007-NFDP Requested Variances: 270 Street: • Subdivision and Development Servicing Bylaw No. 4800-1993, Schedule B (3): to reduce the minimum road width from 20 metres to 12.5 metres; • Subdivision and Development Servicing Bylaw No. 4800-1993, Schedule C, Rural Local Road drawing SD R4: to reduce the paved carriageway from 7.0 metres to 6.0 metres; 12137 Rothsay Street: For the existing one family residential building: • Zoning Bylaw No. 3510 -1985 Part 6 C. (3) (c): to reduce the front setback from 7.5m to 4.6m and the interior side setback (north) from 1.5m to 1.0m; For the existing Accessory Residential building (shed): • Zoning Bylaw No. 3510 - 1985 Part 6 C. (5) (c)): to reduce interior side setback (south) from 2.Om to 0.96m. b) Project Description: Four property owners have made a joint Subdivision application to subdivide their properties into 2 or 3 lots each. These adjacent properties are located in the 12100 block between 269, 270 and Rothsay Streets (Appendix B). Each lot has an existing house on it that will be retained at the time of -2- subdivision. There are 2 creeks, McFadden and Cooper Creeks and some areas of steep slope that cross the properties. Therefore, a Watercourse Protection Development Permit and/or a Natural Features Development Permit will be required for each property. The construction of 270 Street is a condition of subdivision approval so that each lot created at subdivision will have constructed road frontage. A hammerhead turnaround will be constructed at the south extent of 270 Street. It is proposed that, with future subdivisions, additional road right-of- way will be dedicated on 270 Street and 120B Avenue, so that 270 Street will connect to 269 Street to the south of 12090 269 Street. c) Planning Analysis: One of the conditions of approval for this subdivision is the construction of 270 Street from 12171 270 Street to the south end of the development site. Additional road width will be dedicated at the west end of 12115 Rothsay Street and a hammerhead turnaround will be constructed on that lot. The applicants are unable to acquire additional road dedication at the west end of 12171 Rothsay Street. The owner of that lot is not part of this subdivision and has not agreed to dedicate the additional 7.5m of road required to meet the Rural Local Road standard width of 20.0m. The applicants have requested a variance to reduce the required road right-of-way width from 20.Om to 12.5m and paved carriageway width from 7.Om to 6.Om on that portion of road (Appendix C). The applicant's engineer has demonstrated that the required services can be provided within the reduced road right-of-way when the paved carriageway width is reduced to 6.0m. BC Hydro has approved the location for a hydro pole within the reduced road right-of-way, and our Engineering Department is in support of this variance. A variance is requested by the owner of 12137 Rothsay Street for reduced setbacks to their existing house and shed, which they wish to retain when they subdivide their land into 2 lots (Appendix D). The house is located at the northeast corner of their lot, fronting Rothsay Street. It was built in the 1950's and does not meet the required setbacks for the RS-2 (One Family Suburban Residential) zone. They are requesting a relaxation of front setback from 7.5m to 4.6m and the interior side setback (north) from 1.5m to 1.Om to allow the building to remain. The owners also have an existing shed located in the southeast corner of their lot that is encroaching across the south property line. The required interior side setback at this property line is 2.0m. They propose to remove a portion of the shed so that the remainder is setback 0.96m from the property line. d) Citizen Implications: The reduced paved carriageway on 270 Street is wide enough for 2 travel lanes but would have a minimal boulevard on the east side. If the property at 12171 Rothsay Street were to subdivide in the future, the additional road width of 7.5m would be dedicated at that time. The existing buildings on 12137 Rothsay Street are not in close proximity to any buildings on the adjacent properties. The portion of the shed that crosses the property line will be removed. It is expected none of the requested variances will have any impact on the neighbouring property. -3- e) Interdepartmental Implications: The Building, Fire and Engineering Departments are in support of the requested variances. f) Alternatives: The owners of all four properties would not be able to subdivide their properties if the requested variance for reduced road width and carriageway on 270 Street were not approved. I;K4LEli 11&9R]►13 It is recommended that this application be favourably considered and the Corporate Officer be authorized to sign and seal Variance Permit VP/097/10. t -Z n firepared by. Ann Edwards, CPT l r Senior Planning Technician Ap roved by,- J'aoe PICMwMg7,ffiM MCI Dire lnnin - ApprovedhV Frank Quinn, MBA, P.Eng GNI:-Fublic Works & Dpment Services Concurrence: J.L. (Ji ) RuTe Chief Administrative Officer AE /dp The following appendices are attached hereto: Appendix A - Subject Map Appendix B - Subdivision Plan Appendix C - Conceptual Servicing Plan for 270 Street Appendix D - Survey of buildings on 12137 Rothsay Street -4- Appendix A Cit}� f Pitt Meadows �' �J 12137/47 ROTHSAY STREET, f 2 12171 270 STREET & 12150 269 STREET iCORPORATION OF THE DISTRICT OF o MAPLE RIDGE ' District Of PLANNING DEPARTMENT Langley SCALE 1:3,000 -- _ DATE: Apr 6, 2011 FILE: VP/097/10 BY: PC y�.FRASER § s - k| §�| | §° § _� �__, ,33uts_UED , - � , � � | W ; � -----= O � � � O k k k k | Q � &tb§2§@12 �} Ll- - - - CL ƒ , , , , mW e �|� | | _| � § I 0.50 Appendix C EX. GAS .OT 37 d:e U: 5913 5150 123i cn . 2 LJJ 8 Mn w you R REM. 9 REM. J 2.00 ...... mi PLAN LMP23992 q c: FOR DESIGN DETAILS OF THIS a: I AREA, SEE DWG. No. 99. L T 7 3.50 a�srrware�l I V. 10 FUT. ROAD 8 5.50 P""W'IDEXING L[ L-1 -00 �() I ILOD 4.50 ?EM. J9 P.P_ to ------------------------------ (WATSON)Q'`7 #12147( ROTHSAYNOWDEN) MEET 1-270th STREET o-ao (PROP. AREA - 5125.5sq.m.) PROP. ROCK —PIT I PROPOSED LOT PROP. 7.OOASoO FOR DRAINAGEIT PROP. ROCK PETS 5.0 cu.m. I (LAZAROWICH) [5.0m(L) x 2.0m(W) x 0.5m(D)] #12137—ROTHSAY MEET DRAINAGE FOR EACH CATCH Iql (SEE DWG. 02.68-2 FOR DETAILS) E (PROP. AREA 3125.4*q.m.) 6 PROP. ROCK—P� FOR DRAINAGE F o X1M.4 I 1 OWNER WILL DEDICATE ROAD (GAD &SO A I moo BUT IS NOT SUBDIVIDING #12150-26 110. 000 ......... #121 5 I TEMPORARf '��� ; 4 romU subdivision boundary I FUTURE 20.Om ROAD I RIGHT--OF—WAY (TYP) Appendix D cn z 07 0) I I I I I I I I I I I I I I I � I I I I I I I I I I I I I I I I I I I I I I I I I I I �I I I I �f �I• / I I � I I I �€ ROTHSAY ROAD N ti A Jae N ry :W MAPLE RIDGE Deep Roots Greater Heights TO: FROM: SUBJECT: District of Maple Ridge His Worship Mayor Ernie Daykin and Members of Council Chief Administrative Officer Canada Day Event EXECUTIVE SUMMARY: MEETING DATE: May 30, 2011 FILE NO: E01-035-001 MEETING: C of W A request has been received from Maple Ridge Parks and Leisure Services to use municipal streets for their annual Canada Day Event on Friday, July 1, 2011, from 10:00 am to 4:00 pm. A copy of the request is attached. Authorization from Council is requested to allow the event to occur in Maple Ridge. RECOMMENDATION: THAT use of municipal streets be authorized for the annual Canada Day Event on Friday, July 1, 2011, provided the conditions outlined in Schedule `A' attached to the staff report dated May 30, 2011 are met. DISCUSSION: a) Background Context: From time to time, the Municipality is requested to allow the use of municipal streets for organized events. Unless there are some unusual safety implications, approval is usually given on condition that the Municipality be indemnified against any liability for injury or damage resulting from the event. The conditions of approval of the event are attached as Schedule "A". The Canada Day festivities are scheduled from 10:00 am to 4:00 pm in Memorial Peace Park. Set up will begin at 8:00 am and clean up will be complete by 6:00 pm. The following road closures are required: • Haney Place road surrounding Memorial Peace Park, including Fraser Street from McIntosh Avenue to Dewdney Trunk Road Barricades will be set up by the organizers to manage this closure. b) Strategic Alignment: Permitting of Maple Ridge street events allows the District to manage road infrastructure and associated risks but yet allows events that promote community development and highlight Maple Ridge's natural and built features. 1109 c) Citizen/Customer Implications: Permission to use municipal streets may cause some minor delays and inconveniences to other road users. However, traffic control will be provided by the organizers. In addition, the organizers will be distributing an information letter to affected businesses and residents. d) Interdepartmental Implications: The road use permit establishes that the event organizer must obtain the approval of RCMP and Fire Department for traffic control and management and must notify BC Ambulance Services as well as Coordinate with Coast Mountain Bus Company (transit service) on any rerouting requirements. e) Business Plan/Financial Implications: The Business Plan recognizes that the District processes requests for use of municipal streets as part of its services. The financial impact of the specific road use is limited to staff processing effort. f) Policy Implications: Permission to use municipal streets is grantable under the District's policy practices. g) Alternatives: The District could refuse to permit the event to occur at this location. In this event, the organizer may wish to select an alternative location within or outside the municipality. However, this event has a history in this community. CONCLUSIONS: From time to time, the District is requested to allow the use of municipal streets for various events and activities. Canada Day festivities have been held in Maple Ridge for several years and the organizers have requested permission to hold the event on municipal streets for 2011. Submitted by: n ew , od, PhD., PEng. Munic' le er Approved by. Frank Quinn, MBA, PEn GM,nPubIic/W-o"rks &, elopment Services Concurrence: J. L.jJim) Rule Chi f Administrative Officer Schedule 'A' To Council Memorandum Dated May 30, 2011 Canada Day Event Condition of Approval Approval for the event is given on condition that the organizers: 1. provide all necessary traffic controls, parking and emergency access acceptable to the RCMP, Fire Department and the Corporation of the District of Maple Ridge (the District); 2. notify local Ambulance Services of the event; 3. make arrangements with Coast Mountain Bus Company for any required rerouting of buses; 4. make arrangements with Haney Place Mall for access management; 5. advertise the event in a local newspaper and notify all surrounding businesses and residents of the event (a minimum of one week prior to the event date); 6. notify all affected businesses in the area of closures as soon as possible (per letter provided by the District); 7. obtain the required permits from Parks & Leisure Services for use of their facilities; 8. make arrangements for all surrounding businesses and residents for access purposes during the event; 9. must maintain access for emergency services to the effected areas at all times. 10. hold and save harmless the District from and against all claims, and damages arising out of or in any way connected with the event; 11. obtain and maintain during the term of this event a comprehensive general liability insurance policy providing coverage of not less than $5,000,000.00, naming the Corporation of the District of Maple Ridge as an additional named insured and MUST have the following statement written in the policy: "Naming the District as an additional insured and providing that the said policy shall not be cancelled, lapsed or materially altered without 30 days notice in writing to the District." Policies without this statement or an altered statement will NOT be accepted. The policy shall also include a Cross Liability Clause. A copy of such policy shall be delivered to the Corporate Officer prior to the event; and 12. refurbish all municipal infrastructure to an equal or better condition than that which existed prior to the event, all within 24 hours of the completed event, to the satisfaction of the District. The Corporation of the District of Maple Ridge reserves the right to withdraw permission to use municipal streets for this and future events should the organizers fail to comply with the above requirements. Chief Administrative Officer INTEROFFICE MEMORANDUM TO: RUBY TAM, ENGINEERING DEPARTMENT FROM: DAVE SPEERS, YOUTH PROGRAMMER -PARKS & LEISURE SERVICES SUBJECT: ROAD CLOSURE FOR CANADA DAY CELEBRATIONS DATE: 5/19/2011 The Maple Ridge Multicultural Canada Day Committee is currently planning Maple Ridge's 2011 Canada Day Festival, to be held in Memorial Peace Park. The Canada Day celebrations are organized by a volunteer committee in partnership with Ridge Meadows Parks and Leisure Services. The Canada Day Committee will be using Memorial Peace Park for the festivities. Approval for the following road closures as per the attached map. The Canada Day festivities will be on Friday, July 1, 2011 between the hours of 10 am and 4 pm. The barricades will go up between 8-10 am and will be taken down at 4pm. Mark Smitton from the Fire Department and Corporal Dale Somerville from the RCMP have approved this traffic plan. Upon Council's approval, letters will be sent to the Maple Ridge RCMP, Ambulance Service of B.C., B.C. Transit, Fire Department, Maple Ridge Taxi/Meadow Ridge Taxi, advising of this event. Merchants along the closure route will be contacted with the closure information. Thank you in advance for your support of this annual community event. If you have any questions or recommendations, please do not hesitate to contact me at 467-7433 or local 5239. Dave Speers Staff Liaison, Maple Ridge Multicultural Canada Day Committee 604-467-7497 dspeers @ mapleridge.ca Encl. � �z / )) Page 1 of 2 Ruby Tam From: Dale SOMERVILLE [dale.somerville@rcmp-grc.gc.ca] Sent: March 30, 2011 1:57 PM To: Christine DiGiamberardine Subject: Re: FW: Canada Day Map Do you need a signature on something?? Or can I just provide such by email. At this time Ridge Meadows RCMP Traffic Section concurs with the Canada Day Traffic Plan Cpl. R. Dale Somerville #43014 NCO i/c Ridge Meadows Traffic Section 11990 Haney Place Maple Ridge, B.C. V2X-968 office 604 467-7628 cell 604 812-2826 fax 604 467-7633 email dale.somerville a)rcm - rc.oc.ca >>> Christine DiGiamberardine <cdigiamberardine@mapleridge.ca> 2011-03-30 13:41 >>> Hi Dale — the attached map shows that we are just closing the ring road and Fraser Street. We will have volunteers to cover the barricades for the day. Once I get your approval for the site map I can move forward with Engineering. Thank you, Dale. From: Christine DiGiamberardine Sent: March-18-11 11:53 AM To: Mark Smitton; 'dale.sommerville@rcmp-grc.gc.ca' Subject: Canada Day Map Hi Mark and Dale: Please see our proposed site map for MR Canada Day in Memorial Peace Park on July 1st. We are keeping it simple this year and only closing the ring road and Fraser Street. Please reply back to me with your comments so I can proceed with an application for road closures through the engineering dept. Mark — I have spoken with the ACT and let them know that we must ensure that the hydrant if front of the ACT must remain accessible. Dale — can you let me know if you or someone else can get back to me with confirmation of the # of officers in red serge we can expect on Canada Day. Thank you. Christine DiGiamberardine Recreation Coordinator Neighbourhood Development 19/05/2011 Deep Roots Greater Heights TO: FROM: SUBJECT District of Maple Ridge His Worship Mayor Ernie Daykin and Members of Council Chief Administrative Officer Caribbean Street Festival EXECUTIVE SUMMARY: MEETING DATE: May 30, 2011 FILE NO: E01-035-001 MEETING: C of W A request has been received from the Caribbean Street Festival Committee to use municipal streets for their annual Caribbean Street Festival on Saturday July 9, 2011 and Sunday July 10, 2011. Road closures are required for this event. A copy of the request is attached. Authorization from Council is requested to allow the event to occur in Maple Ridge. RECOMMENDATION: THAT use of municipal streets be authorized for the Caribbean Street Festival on Saturday July 9, 2011 and Sunday July 10, 2011, provided the conditions outlined in Schedule 'A' attached to the staff report dated May 30, 2011 are met. DISCUSSION: a) Background Context: From time to time, the Municipality is requested to allow the use of municipal streets for organized events. Unless there are some unusual safety implications, approval is usually given on condition that the Municipality be indemnified against any liability for injury or damage resulting from the event. The conditions of approval of the event are attached as Schedule "A". It should be noted that the festival organizer has applied to the Liquor Control Board for an outdoor beer garden licence. On Saturday July 9 and Sunday July 10, the following road closures are required from 10:00 am to 10:00 pm: • 224 Street, from the north side of 119 Avenue up to Dewdney Trunk Road, inclusive. Barricades will be set up by the organizers to manage this closure. 1110 b) Strategic Alignment: Permitting of Maple Ridge street events allows the District to manage road infrastructure and associated risks but yet allows events that promote community development and highlight Maple Ridge's natural and built features. c) Citizen/Customer Implications: Permission to use municipal streets may cause some minor delays and inconveniences to other road users. However, traffic control will be provided by the Caribbean Street Festival volunteers. In addition, the organizers will be distributing an information letter to affected businesses and residents. d) Interdepartmental Implications: The road use permit establishes that the festival organizer must obtain the approval of RCMP and Fire Department for traffic control and management, must notify BC Ambulance Services as well as coordinate with Coast Mountain Bus Company (transit service) on any rerouting requirements. e) Business Plan/Financial Implications: The Business Plan recognizes that the District processes requests for use of municipal streets as part of its services. The financial impact of the specific road use is limited to staff processing effort. f) Policy Implications: Permission to use municipal streets is grantable under the District's policy practices. g) Alternatives: The District could refuse to permit the event to occur at this location. In this event, the organizer may wish to select an alternative location within or outside the municipality. However, this event has a history in this community. CONCLUSIONS: From time to time, the District is requested to allow the use of municipal streets for various events and activities. The Caribbean Street Festival has been held in Maple Ridge for the past ten years and the organizer-*ave requested permission to hold the event on municipal streets for 2011. Submitted by: [ d—rew o PhD., PEng. Munic' ar eer Z '. 111 Approved by. Frank Quinn, MBA, PEng. GM: FtrW is Worm & De#eWment Services Concurrence: J. L. (JIrministrative Rule Chief Officer Schedule 'A' To Council_ Memorandum Dated May 30, 2011 Caribbean Street Festival Conditions of Approval Approval for the event is given on condition that the organizers: 1. provide all necessary traffic controls, parking arid emergency access acceptable to the RCMP, Fire Department and the District of Maple Ridge (the District); 2. notify local Ambulance Services of the event; 3. make arrangements with Coast Mountain Bus Company for any required rerouting of buses; 4. advertise the event and give notice of the road closure in a local newspaper and notify all surrounding businesses of the event (a minimum of one week prior to the event date) per letter provided by the District; 5. hold and save harmless the District from and against all claims, and damages arising out of or in any way connected with the event; 6. obtain the required permits from Parks & Leisure Services for use of their facilities; 7. the organizer must obtain the necessary provincial permits for the proposed beer garden; 8. consumption of alcohol beverages in areas other that those approved by the Liquor Control Board during this event is not permitted; 9. must maintain access for emergency services to the closure area at all times; 10. make arrangements with the District if "temporary" parking restrictions are required prior to the event; 11. obtain and maintain during the term of this event a comprehensive general liability insurance policy providing coverage of not less than $5,000,000.00, naming the Corporation of the District of Maple Ridge as an additional named insured and MUST have the following statement written in the policy: "Naming the District as an additional insured and providing that the said policy shall not be cancelled, lapsed or materially altered without 30 days notice in writing to the District." Policies without this statement or an altered statement will NOT be accepted. The policy shall also include a Cross Liability Clause. A copy of such policy shall be delivered to the Corporate Officer prior to the event; and 12. refurbish all municipal infrastructure to an equal or better condition than that which existed prior to the event, all within 24 hours of the completed event, to the satisfaction of the Corporation; The Corporation of the District of Maple Ridge reserves the right to withdraw this permission to use Municipal Streets should the organizers fail to comply with the above requirements. Chief Administrative Officer Maple Ridge Caribbean Festival Saturday July 09 (10 -lOpm) + Sunday July 10 (10 —10 PM) May 06, 2011 District of Maple Ridge Attention Ruby Tam Dear Ruby, We hereby would like to request the use of municipal streets and Memorial Peace Park for the 1 lth Annual Caribbean Street Festival on Saturday July 09 and Sunday July 10, 2011. Road closures are requested for Saturday July 09 and Sunday July 10 and closure of Spirit Square for both Saturday July 09, (10 am —10 pm) and Sunday July 10, (10 am —10 pm) Please find road closure site map. Please advised, if any additional information is required. Thank You, Kind regards, Martyn Garner Safety & Security Chairman Cell 778-838-6418 N O C Q C U U O Z5 _ (` LL [B O C Y U 2 m O C � iiN E N J i - I foe - i N ��Cy{ �¢a�ooaoaoNooNaooaa 9i X X X X K 7�t �t ?t 1t X X X X ! aa0000000000�a T c 41 we - y o C Q Y"a to o w= L O i 1 ■ N_j 30Fv1M�YF� k # afIIL1aWLL0Z Y-j �Z ry —. y [.. .e *=1. -- U) sue. .v !7. N LL. 3isnlN c F - l ca FT i Mk. 6 t 10 C c3 F- z LV 1E co _ m LU -> 0 Lll U M U) Lu p a- N U0�iW(D 0 fl�Z0(D rL � _ E ���_w c� C) ircrr-7�E i Ruby Tam From: Mark Smitton Sent: May 24, 2011 12:52 PM To: 'mgarner@westridgesecurity.com' Cc: Ruby Tam; Michael Eng Subject: Caribbean Festival 2011 Hello Marlyn The traffic and road closure map submitted for the Caribbean Festival is approved by the Maple Ridge Fire Department. I look forward in received the completed site plan. .fta.%k SmUtoa Assistant Fire Chief Fire Prevention 604-476-3053 -----Original Message ----- From: mgarner@westridgesecurity.com[mailto:mgarner@westridgesecurity.com] Sent: May-20-11 21:10 To: Mark Smitton Subject: Caribbean Festival 2011 Hi Mark, Here is the map you needed. The stop signs are the barricades. Send me a quick note if this will work. Regards, Martyn Garner Westridge Security Ltd BIA Security Liaison Office:604-463-8933 Cell: 778-838-6418 Deep Roots Greater Heights TO: FROM: 619L01.X01111 District of Maple Ridge His Worship Mayor Ernie Daykin and Members of Council Chief Administrative Officer MRSS Ka-Vroom Soapbox Derby EXECUTIVE SUMMARY: MEETING DATE: May 30, 2011 FILE NO: E01-035-001 MEETING: C of W A request has been received from Maple Ridge Secondary School to use municipal streets for their Ka-Vroom Soapbox Derby on Saturday June 18, 2011. Road closures are required for this event. A copy of the request is attached. Business and local residents have been contacted to gauge the acceptability of the event. Authorization from Council is requested to allow the event to occur in Maple Ridge. RECOMMENDATION: THAT use of municipal streets be authorized for the MRSS Ka-Vroom Soapbox Derby on Saturday June 18, 2011, provided the conditions outlined in Schedule 'A' attached to the staff report dated May 30, 2011 are met. DISCUSSION: a) Background Context: From time to time, the Municipality is requested to allow the use of municipal streets for organized events. Unless there are some unusual safety implications, approval is usually given on condition that the Municipality be indemnified against any liability for injury or damage resulting from the event. The conditions of approval of the event are attached as Schedule "A". The event will take place on North Avenue between 223 Street and 224 Street on Saturday June 18, 2011 from 9:00 am to 2:30 pm. The following road closures are required: • North Avenue, from 223 Street to 224 Street. Barricades will be set up by the organizers to manage this closure. b) Strategic Alignment: Permitting of Maple Ridge street events allows the District to manage road infrastructure and associated risks but yet allows events that promote community development and highlight Maple Ridge's natural and built features. c) Citizen/Customer Implications: Permission to use municipal streets may cause some minor delays and inconveniences to other road users. However, traffic control will be provided by the event organizers. In addition, the organizers will be distributing an information letter to affected businesses and residents. d) Interdepartmental Implications: The road use permit establishes that the festival organizer must obtain the approval of RCMP and Fire Department for traffic control and management, must notify BC Ambulance Services as well as coordinate with Coast Mountain Bus Company (transit service) on any rerouting requirements. e) Business Plan/Financial Implications: The Business Plan recognizes that the District processes requests for use of municipal streets as part of its services. The financial impact of the specific road use is limited to staff processing effort. f) Policy Implications: Permission to use municipal streets is grantable under the District's policy practices. g) Alternatives: The District could refuse to permit the event to occur at this location. In this event, the organizer may wish to select an alternative location. CONCLUSIONS: From time to time, the District is requested to allow the use of municipal streets for various events and activities. The organizers have requested permission to hold the event on municipal streets for 2011 Approved by: Frank Quinn, MBA, DEng. GM: P li Wor „ Development Services Concurrence: J. L. (Jim),Rule Chief Administrative Officer Schedule 'A' To Council Memorandum Dated May 302011 MRSS Ka-Vroom Soapbox Derby Conditions of Approval Approval for the event is given on condition that the organizers: 1. provide all necessary traffic controls, parking and emergency access acceptable to the RCMP, Fire Department and the District of Maple Ridge (the District); 2. notify local Ambulance Services of the event; 3. make arrangements with Coast Mountain Bus Company for any required rerouting of buses; 4. advertise the event and give notice of the road closure in a local newspaper and notify all surrounding businesses and residents of the event (a minimum of one week prior to the event date) per letter provided by the District; 5. hold and save harmless the District from and against all claims, and damages arising out of or in any way connected with the event; 6. must maintain access for emergency services to the closure area at all times; 7. notify the District if "temporary" parking restrictions are required prior to the event; 8. obtain and maintain during the term of this event a comprehensive general liability insurance policy providing coverage of not less than $5,000,000.00, naming the Corporation of the District of Maple Ridge as an additional named insured and MUST have the following statement written in the policy: "Naming the District as an additional insured and providing that the said policy shall not be cancelled, lapsed or materially altered without 30 days notice in writing to the District." Policies without this statement or an altered statement will NOT be accepted. The policy shall also include a Cross Liability Clause. A copy of such policy shall be delivered to the Corporate Officer prior to the event; and 9. refurbish all municipal infrastructure to an equal or better condition than that which existed prior to the event, all within 24 hours of the completed event, to the satisfaction of the Corporation; The Corporation of the District of Maple Ridge reserves the right to withdraw this permission to use Municipal Streets should the organizers fail to comply with the above requirements. Chief Administrative Officer FORM `A' Details of the Event Date: _ e/3ti' Contact Person: A 1W,,41W1itZ641 Phone/ MV --O' Fax 60V- ' W `// -7 S .49 5- _1 : rl � 1-'W CnI C 12 QE� T V 4fzY[Z V Fje Y � 0 CC- L=5 5 !l UL G i� Sketch of Traffic Control Plan: RCMP'concurrence for the proposed Traffic Control Plan The following agencies have been advised and acknowledge the event: Coast Mountain Bus Company Ambulance Services Other MAPLE RIDGE SECONDARY SCHOOL KA-VROOM 2011 .0 Maple Ridge Secondary School is proud to present Ka-Vroom 2011, Maple Ridge's amazing soapbox derby. Ka-Vroom is a family event with races, a barbecue, and other fantastic interactive activities. It's a great way to spend a sunny, Saturday afternoon in June! It's free to -,Lw participate in any way and spectators will have almost as much fun as ��3�x ca Y the racers! Soapbox competitors have the added fun of creating their very own race car! To be a participant, a soapbox cart must be created by the child participant with any willing adults. Building this cart will provide hours of quality time for the child and their family. Anyone who builds a cart can participate if they are ages 5-14. Instructions for cart preparation are available on our website (www.mrsska-vroom.blogspot.com). Participants must complete their cart for a safety examination at the end of May. They are then fully prepared for Race Day. V GE SFC,oy� Maple Ridge Secondary School (MRSS) is excited to be Q y organizing this event for its second consecutive year. Last year's I event was a community success and was documented with a 4 minute video that can be viewed on our website. Ka-Vroom 2010 had lots of races and 12 young participants. Please visit our website for further details to educate you and your family about this great event and how you can be a part of Ka-Vroom 2011. CONTACT THE MRSS KA-VROOM TEAM TO REGISTER AT: EMAIL: KAVROOMMRSS@GMAIL. COM PHONE: (604) 463-417S Exr. 1119 VISIT OUR WEBSITE: MRSSKA-VROOM.BLOGSPOT. COM of s MAPLE RIDGE SECONDARY SCHOOL �`�� Ec0 KA-VROOM 2011 SOAPBOX DERBY Q 53 :� 53 June 18, 2011 COORDINATOR: Karen Aitken TEL (604) 463-4175 ext 1119 Email kavroommrss@gmail.com 21911 - 122nd Avenue, Maple Ridge, BC V2X 3X2 www. mrsska-vroom.blogspot.com Introduction Even though Ka-Vroom has seen many changes this year, the original purpose of this event has essentially remained the same. Ka- Vroom is still meant to be a community event that encourages family participation and community support. The current Ka-Vroom Team (comprised of eight MRSS students grades 8-11) is proud that, although Ka-Vroom is blossoming into a even bigger community event, the original values are always kept as the top priority. Below is the introduction to the first "Ka-Vroom Rules and Regulations" booklet and was written to illustrate the Ka-Vroom mission. The Ka-Vroom Mission Statement Written by the original Ka-Vroom Team January, 2010 The MRSS "Ka-Vroom" Soapbox Derby is intended to be a fun - filled family event, designed to encourage participation through a parent -child team build. The intention is to create an occasion to spend many happy hours designing and constructing a soap box car for a weekend event. Of course, the adult will help in the building of the car, but it is the "child's vision" for the car that we are hoping to see. This Derby is meant to be an enjoyable learning experience for all: the parent/guardian - child team, the spectators, the organizers, and the sponsors. It is meant to provide an opportunity to develop mutual respect, trust, and understanding; and will demonstrate the importance of individual pride and sportsmanship. GE 5 MAPLE RIDGE SECONDARY SCHOOL �a �C0 KA-VROOM 2011 SOAPBOX DERBY June 18, 2011 COORDINATOR: Karen Aitken TEL (604) 463-4175 ext 1119 Email kavroommrss@gmail.com 21911 - 122nd Avenue, Maple Ridge, BC V2X 3X2 www. mrsska-vroom.blogspot.com Registration Information For Ka-Vroom 2011, registration is on a first come, first serve basis. Please register as early as possible so you can guarantee your place in our event and so you have plenty of time to build your soapbox. Please register using our email. Your registration email should include: - Name (First and Last of parent AND participant) - Age (You must be age 5-14 to be eligible to compete) - Phone Number - Desired cart number (ex. 25) Registration is open to boys and girls age five to age fourteen on Race Day. Depending on age, each child will be placed in one of three categories to compete in: 5 to 7; 8 to 10; and 11 to 14 years of age. All registrants must have a waiver form submitted to Maple Ridge Secondary School at least a week before race day. Please note that this document must be printed on a single page, back to back, or the Ka-Vroom Team will be unable to accept it. If you have any questions, please email us. Registration is free of charge as we would not like to monetarily restrict anyone from participating in this fun -filled family event. There is also no restriction on the amount of people participating at Ka-Vroom; the more the merrier! Page 1 of 1 Ruby Tam From: Karen Aitken Sent: May 25, 2011 2:03 PM To: Ruby Tam Subject: Ka-Vroom June 18 event Ruby, The Ka-Vroom team has contacted each business who will be affected by the June 18 event. Each business was amazing in that it has, once again, given us allowance to utilize the street their business will be affected by on June 18, 2011. We will be closing the street at 9:00am to traffic and will be directing BCBioMed and pharmacy patients to park in the lot from the entry on the parallel street. The street will be open to traffic at 2:30pm, after the team has cleaned up the area. Thank you, Karen Aitken 25/05/2011 -MAJEJ."M-.07 M- District of Maple Ridge Deep Hoots Greater Heights TO: His Worship Mayor Ernie Daykin MEETING DATE: and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: SUBJECT: 2012 - 2016 Business Planning Guidelines EXECUTIVE SUMMARY: May 30, 2011 Committee of the Whole The District has a comprehensive business planning process that is guided by parameters set by Council through the Business Planning Guidelines. For the next planning period (2012-2016), the guidelines have been amended to include Council's workplan priorities. As well, the budget guidelines reflect a general tax increase of 3% per year for 2012-2016, a further 1% tax increase for capital works and infrastructure and continued implementation of the Fire Department Masterplan. New to the guidelines this year are levies for 2013 to address storm water and the implementation of the Parks, Recreation and Culture Master Plan, to be implemented as the fire levy stabilizes. Staff begin developing business plans in June of each year so that financial and business plans are ready for Council's consideration in December. Financial plan bylaws are then prepared so that we can begin the new year with capital and operating budgets in place. Issuing guidelines to staff at this time ensures that submissions will be in alignment with Council's direction. Public input is encouraged early in the process. It has been our practice to prepare detailed business plans for Council in the first year of a mandate and in the two subsequent years, provide addendums highlighting the changes to the plans. We will continue with this process and will make the written material available to Council at least 2 weeks in advance of the deliberations. RECOMMENDATION(S): That the Business Planning Guidelines for 2012 through 2016 be approved. DISCUSSION: The District has a comprehensive business planning process that is guided by direction set by Council through the Business Planning Guidelines. In setting this direction, Council uses information from a number of sources, including information gathered through community surveys. Direction has been provided with respect to the development of the financial plans. Specifically, the budget guidelines reflect a general purposes tax increase of 3% each year for 2012-2016, a further 1% tax increase for capital works and infrastructure and continued implementation of the Fire Department Masterplan. Additional guidelines (items 5 and 6 on page 10) have been added to introduce a Storm Water Levy of $5 per parcel in 2013, increasing by $5 annually for five years; and a Parks, Recreation and Culture Levy of one-half of one percent beginning in 2013 for a period of eight years. These were approved by Council in December 2010. 1131 Over the coming weeks, Council will be considering a Gaming Revenue Policy to address the allocation of future revenues. Item 14 on page 10 directs that gaming revenue be allocated in accordance with this future policy. Item 14 also includes direction from Council to consider the funding envelope for the Town Centre Investment Incentive Program, and to address incremental municipal taxes from land -use conversion to support agriculture in the 2012 workplan. The guidelines provide direction to staff in the preparation of business and financial plans, which will be considered by Council in meetings open to the public, tentatively schedules for December 12 and 13, 2011. a) Desired Outcome: The Business Planning Guidelines will provide staff with the direction so that plans can be developed in alignment with Council's direction. b) Strategic Alignment: The Business Planning Guidelines are designed to align with other corporate initiatives, as shown on the chart on page 9 of the guidelines. In addition, our business planning process requires a rigorous review of the services we provide to ensure we are "doing the right things right". The Corporate Strategic Plan on page 16 identifies nine focus areas that we refer to when developing business plans. It is important to keep in mind that all of these focus areas are important and as we pursue initiatives in one particular area, we must be mindful of the impact to the other areas. c) Citizen/Customer Implications: The Business Planning Guidelines will be presented at Committee of the Whole on May 30 and are available on our website. We will also seek comments through the website and all of the input that we receive will be referred to Council, before they give final consideration to these guidelines on June 14, 2011. Council's business plan deliberations take place in meetings open to the public. Tentatively, these deliberations are scheduled for December 12 and 13, 2011; these dates will be confirmed in the coming months. The resulting financial plan bylaw will be considered at meetings open to the public in mid to late December. d) Interdepartmental Implications: In developing the business plans, departments must consider their own work plans, the impact of those plans on other departments as well as the impact to them of the work plans developed by others. Cross departmental overlap must be represented in the business plans and managed accordingly. The capital and information technology programs are two such examples. e) Business Plan/Financial Implications: The Budget Guidelines for developing the financial plan appear on Page 10-11 of the document. Key items include a general purpose tax increase of 3% per year, a further tax increase of 1% for capital works and infrastructure, and continued implementation of the Fire Department Masterplan. As the fire levy stabilizes, levies for 2013 are introduced to address storm water and the implementation of the Parks, Recreation and Culture Master Plan. f) Policy Implications: The Business Planning Guidelines provide a framework for planning and augment the existing policy framework used to guide decision making. g) Alternatives: Undertaking the business planning process without approved guidelines may result in work plans that are not in alignment with the corporate strategic direction. CONCLUSION: The attached guidelines provide a framework for planning to meet the needs of the community. Prepared. bX: Laura Benson; CMA U Manager of Corporate Planning & Sustainability Approved by: Gill, �j, Gen ral YAanagr, Cor ate &Financial Services Concurrence: JIL (Jim) Rule !Chief Administrative Officer LB:cc Attachment: Business Planning Guidelines 151" Edition, 2012 - 2016 BUSINESS PLANNING GUIDEBOOK 15TH EDITION 2012 - 2016 District of Maple Ridge May 2011 District of Maple Ridge 11995 Haney Place Maple Ridge, British Columbia V2X 6A9 Canada Tel: 604-463-5221 Fax: 604-467-7329 www.mapleridge.ca Deep Rods Greater Heights Table of Contents ChiefAdministrative Officer Address.............................................................................................................1 Introductionfrom the Business Planning Committee.................................................................................. 2 FrequentlyAsked Questions........................................................................................................................... 4 OrganizationChart ..........................................................................................................................................8 CorporateStrategic Alignment - Documents............................................................................................... 9 Business Planning and Budget Guidelines 2012 - 2016.........................................................................10 GettingStarted.............................................................................................................................................. 12 Timelines.......................................................................................................................................................13 Helpand Training Schedule.........................................................................................................................14 Listof Inclusions and Appendices...............................................................................................................15 CorporateStrategic Plan.............................................................................................................................16 Municipal Council's Criteria for Evaluating and Establishing Priorities..................................................... 21 Information Technology Steering Committee Evaluation Criteria.............................................................. 22 Capital Works Program Project Proposal.................................................................................................... 23 Capital Works Program Information Technology Project Proposal............................................................27 Business Plan Sample ................................................... Business Plan Template ......................................... Business Plan Format ..................................... ............................................................................. 30 ............................................................................. 35 ............................................................................ 39 ©Business Planning Guidebook - 15th Edition District of Maple Ridge May 2011 Business Planning Committee District of Maple Ridge Maple Ridge BC CANADA For questions about this document please call Laura Benson at 604-466-4338 This document is also located on the District of Maple Ridge website at www.mapleridge.ca Chief Administrative Officer Address Welcome to the 15th Edition of our Business Planning Guidebook. This guidebook explains our Business Planning process, which is simply a structured method of assisting Council with the difficult task of resource allocation. This is an increasingly challenging task in an era of decreased resources from senior governments and the expectations of customers and citizens in a growing community. In previous years, my memo has highlighted several key issues of concern for Council, and staff were encouraged to specifically address these issues in their business plans. Departments will be aware of Council -raised issues that relate to their departments, and should consider these in the development of their Business Plans, respecting the criteria for establishing priorities that are outlined on Page 21, and recognizing that capacity is needed for opportunities or issues that might be discovered throughout the yea r. Our regular practice of holding all budget deliberations in open public meetings will continue to lend transparency to the process. Accountability is strengthened with our SEE -IT, our online performance measurement and reporting tool. Departments should ensure their scorecards are up-to-date and contain information that will help Council and citizens to better understand our business and our progress. It has been our practice to prepare detailed business plans for Council in the first year of a mandate and in the two subsequent years, provide addendums highlighting the changes to the base Business Plans. We will continue with this process and will make the written material available to Council at least two weeks in advance of the deliberations. My thanks to the Business Planning Committee and department staff for their efforts in making this system work so well within our organization. f Jim (J.L.) Rule Chief Administrative Officer Business Planning Guidebook - May 2011 Page 1 of 39 Introduction from the Business Planning Committee Important 2011 Dates Capital and IT Requests Friday, July 29 Budget Changes Monday, September 19 No changes after this date SEE -IT Scorecards Friday, September 30 Draft Business Plan Friday, September 30 Electronic copy only Final Business Plan Wednesday, October 19 Electronic copy only CMT.Presentation Tue. Nov.22-Thu.Nov.24 Subject to change, see Intranet in September Council Presentation Mon.Dec.12-Tue.Dec.13 The Intranet is your one -stop shop for Business Planning. Find the link on the left pane. Under Business Planning Documents, departments can access templates and resources. Under Business Planning Folders, departments can access the common folders, where they should keep their working and final copies of their plans and presentations. We have been using a Business Planning framework in Maple Ridge for many years. The Business Plans that we produce are of a very high quality and reflect our commitment to excellence in service delivery. Some of the key things to note for this planning cycle: 1. A FULL business plan, not an addendum, will be required by all departments this year, since with the Municipal election in the fall, 2012 will be year 1 of the new Council mandate. You'll find a template on the Intranet. The example on Page 30 demonstrates very clearly the sections outlined in the Business Plan Template, however every department is unique and will need to adapt the template to fit their specific service areas. Members of the Business Planning Committee are available to assist departments in developingtheir Business Plans. 2. A Financial Plan is an integral part of your Business Plan. Your draft Business Plan submission must include a complete Financial Plan obtained through the process of developing a budget with your Finance department representative. 3. Performance measurement data will be published in the Annual Report and online in See -It. Departments should review their See -It scorecards to ensure they are current and relevant. 4. As in previous years, Business Plan presentations to Council will be done at meetings open to the public. Council's criteria for establishing priorities are specified on Page 21. 5. All new Capital requests must be submitted using the Capital Works Program - Project Proposal (Example on Page 23) by the due date above to Trevor Thompson. Members of the Capital Planning Committee are available to assist departments in developing their Capital Works Program requests. 6. If you are requesting Information Technology projects you must also complete the Capital Works Program Information Technology Project Proposal (Example on Page 27), to assist in the project evaluation process (Page 22). Submissions are due by the date above to John Bastaja. Members of the Information Technology Steering Committee are available to assist departments in developing their Project Proposal Statements for proposed Information Technology projects or acquisitions. Business Planning Guidebook - May 2011 Page 2 of 39 7. Each departmental Business Plan should reference Capital and Information Technology requests in your area and make sure that the projects are fully costed (operating and replacement costs, one-time setup, training, etc.). 8. The structure of the PowerPoint presentations to CMT and to Council will be determined by CMT at a later date. A template will be available in the Intranet once the structure is established. A training session is available to employees or groups involved in developing business plans. If you wish to arrange one in your area, please email or give me a call. Zaawa Manager Sustainability & Corporate Planning Chair, Business Planning Committee Tel: 604-466-4338 Ibenson@mapleridge.ca Business Planning Guidebook - May 2011 Page 3 of 39 Frequently Asked Questions 1. What are Business Plans? Business Plans areaway of communicating your department's alignment to the overall corporate strategic plan. They report on the achievement levels in the organization and identify: • Goals and objectives to be achieved by the department and the organization • The core businesses essential to departments and to the organization • How the department will distribute resources (human and financial) • Key performance measures to be achieved in departments and the organization 2. Why does the District of Maple Ridge complete Business Plans? Business Plans provide a framework for decision -making by identifying areas for performance review, amalgamation, dissolution, change, and alternative service delivery. Business Plans allow our organization to be financially self-sufficient. 3. How do Business Plans fit with other corporate plans? Essentially, the Corporate Strategic Plan sets the direction of the Business Plans and all other organizational plans. Business Plans will identify specific people responsible for ensuringthe goals of the service area/department are met and this will be reflected in individual performance plans. The ultimate goal is to develop a self -managed organization where everything we do is a cycle of continuous improvement (Page 16, Strategic Corporate Alignment- Documents). 4. When are Business Plans typically done? Departments usually begin working on their plans in June and must submit them by the beginning of October. 5. Who completes Business Plans? Currently, each service area completes a Business Plan. Council also requests Business Plans from organizations that the District of Maple Ridge supports (e.g. Ridge Meadows Recycling). In the future, Council may wish to expand this system to include community groups, Committees, and all organizations that receive financial support from the District. 6. How are decisions made regarding incremental and reduction packages? Council decides whether incremental and reduction packages are accepted or rejected. The criteria that Council will use are outlined on Page 21 . The steps in the overall process follow: i. Business Plans or Addendums are submitted to the Business Planning Committee to ensure they meet the basic guidelines outlined in this document. The Information Technology Steering Committee (ITSC) will meet to review and discuss all Information Technology Capital Works Program Project Proposal Statements submitted for the year, and review previous year's submissions. The ITSC will prepare and present its own Business Plan on corporate Information Technology priorities, which may, or may not, include proposed Capital Works Program Project Proposal Statements. Departments will be advised if your project is supported. Should a project not be considered for support at the ITSC, departments can still present the increment business case for the project to CMT and Council during their Business Plan presentation. Projects not supported by the ITSC for the current year are still considered in the Capital Program in future years. Once a project receives support from the ITSC, and is supported with appropriate funding, the project proponent will need to develop a detailed business case using the Project Charter outline available on the Intranet. Business Planning Guidebook - May 2011 Page 4 of 39 iii. The Business Planning Committee submits the Business Plans to the Corporate Management Team (CMT) for review and departments present their plans to CMT. CMT discusses the Business Plans, the incremental packages, and the reduction packages and makes decisions on which packages they will recommend to Council (and which packages will not be recommended to Council). These decisions are based on ensuring that the expenditures projected within the Business Plans do not exceed the resources available and meet the guidelines of Council (Page 10). NOTE: It is important that Council receive the departmental business plans in their entirety, together with CMT's recommendations of which enhancements they support and which they do not. iv. CMT submits the Business Plans and recommended packages to Council for public review and the individual departments present their Business Plans to Council. Council discusses the Business Plans and all incremental and reduction packages and makes decisions on whether or not each package will be included in the final Business Plans and budgets. v. Council will be able to review our progress in relation to our Business Plan in several ways: • They will receive quarterly reports highlighting key achievements. • We will review our financial performance at least quarterly so that adjustments can be made to reflect changing circumstances. • Performance measures will be published in the Annual Report. 7. How do I handle my Capital Program Requests? The first step is to make a determination of whether your project request is "Capital" or "Operating?" Generally, if you are buying an asset, or extending the life of an existing asset, that will be around for several years, it is Capital. If you are doing general maintenance or buying something "consumable" that will only last a couple of years, it is Operating. Both types of expenditures can be funded from general revenue, or other sources of funding. The general direction in Section 486 of the Local Government Act is: Capital Works • Expenditures for or in respect of capital projects and land, machinery or equipment necessary for capital projects and extension or renewal of existing capital works • Results in an new or expanded infrastructure and/or added corporate asset value • Generally speaking, project represents a one-time project Operating Items • Expenditures for or in respect of the maintenance (repair and rehabilitation) and operation of existing infrastructure (land, machinery, equipment, services and facilities) • Generally speaking, activity represents an annual expenditure for ongoing operational support Often, a Capital expenditure gives rise to an annual Operating cost. For example, purchasing a park (Capital) would give rise to additional labour and other maintenance costs (Operating) that would need to be built into the base operating budget. Similarly, the purchase of new computer equipment (Capital) would also require an annual transfer to the Equipment Replacement Reserve (operating) so the equipment can be replaced in the future. Therefore, it is essential that all incremental packages for Capital items properly identify all resulting annual Operating costs that will occur. The Capital Works Program Project Proposal Template is available on the Intranet under the Business Planning tab. This should be submitted to Trevor Thompson, and an incremental package for Capital and for associated Operating Costs should accompany the departmental Business Plan for submission to the Business Planning Committee. Business Planning Guidebook - May 2011 Page 5 of 39 Reporting of Capital Project • CMT endorses a Capital Works project -reporting framework incorporating six guideline principles. As a result, departments are asked to report Capital project progress as part of the departmental quarterly reporting schedule. Information regarding the topic is presented in a report entitled "Reporting - A Component of a Capital Management Process." The report and the reporting template developed for departmental use are available on the Intranet under the Business Planning tab. 8. How do 1 handle my Information Technology Requests? Information technology projects are the technology component of the Capital Works Program and are handled like any other capital project request. If your department is in need of new software or hardware greater than $5,000 in value, the request should be included as an incremental package in the Business Plan (as outlined in Section 7). A Capital Works Program - Project Proposal must be filled out (Example on Page 23). If you are requesting Technology projects you must also complete the Capital Works Program Information Technology Project Proposal (Example on Page 27), to assist in the project evaluation process (Page 22). These must both be sent to John Bastaja for the Capital Planning Committee to provide a comparison of corporate needs and evaluation against other Information Technology budget priorities. The template for project preparation is available on the Intranet under the Business Planning tab. 9. How do we know if we are doing it right? On a quarterly basis, each service area must provide updated performance indicators to Council. The intent of these indicators is to measure the effectiveness and efficiency of local government services on a regular basis. In addition, these indicators provide a quantitative basis to assist in the identification and implementation of service delivery improvements. The quarterly reports will also report on financial performance in relation to budget. In addition, annual performance measures will be published in our Annual Report. When you begin to see positive change in your department, resulting from ideas put forth in the Business Plans you will know you are "doing it right." Positive change includes more efficient and more effective ways of doing business -it means your customers are telling you that you are doing a good job and they are pleased with the service they receive - they say thank you. One of the means to assess citizen satisfaction that has been introduced as part of Business Planning is the use of a comprehensive survey that is proposed to be undertaken every three years. Further, positive change means your employees enjoy theirjobs, take pride in the quality of their work, and feel like they are contributing to the vision of the organization. Finally, positive change means you can measure the improvement in your service levels and it is getting better! 10. What is the role of the Business Planning Committee? The Business Planning Committee provides advice on the Business Plan process. In addition, the Committee assists in providing training and assistance with the preparation of Business Plans within the organization. 11. What is the role of the Information Technology Steering Committee? The ITSC evaluates each proposed Information Technology project submitted by departments based upon approved Information Technology assessment criteria, the degree to which each proposal meets the business objectives of the Municipality and budget constraints. 12. What is the role of the Capital Planning Committee? A Capital Program Planning Committee has been created and the capital program administration has been assigned to the Finance department. The role of the Committee is to evaluate capital requests and to recommend a capital program taking into account the corporate needs and fiscal constraints. Business Planning Guidebook - May 2011 Page 6 of 39 13. Who are the Finance Department representatives? Administration Trevor Thompson and Susie Hillier CDPR - Admin, Recreation & Community Services Shannon Laxton and Susie Hillier CDPR - Parks & Facilities CK Lee Corporate & Financial Services Trevor Thompson, G'Ann Rygg, and Ashley Hilleren Public Works & Development Services Trevor Thompson and CK Lee Capital Works Program Shannon Laxton and CK Lee Business Planning Guidebook - May 2011 Page 7 of 39 Organization Chart �aror iaunGil Crylet Admm�tratm cr7xer Jim RLIc General Manager Ezecutive Director Community Development to CAO Parks &Recreation Services General Manager Manager Corporate Manager Strategic Corporate &Financial Communications Economic Initlatives Services General Manager Manager of RCMP Pubhc Works & Sustainabhiry and Officer m Charge Development Services Corporate Planning John Leeburn Kelly Swift Fred Armstrong Sandy Blue Paul GAI Dave Walsh Frank Quinn Laura Benson Director of Parks&Fad[ities David Boag Fire Chief/Director Manager of Peter Grootendorst Legislative Services& Dane Spence Emergency Program Can Marlo Municipal Engineer Andrew Wood Dl rector of Recreation Wently McCormick Manager Chief Information Police Services -- Officer Maureen Jones John Bastaja Dnector of Planning Jane P,ckemg Director of communiTy Services Sue Wheeler Manager of Manager of Business Systems Accounting Kathleen Gormley Catherine Nolan D7rector of Engineering Operations Russ Carmichael Manager of Managerof Financial Planning — Revenue & Collectlons Director of Licences. Permits and Bylaws — Trevor Thompson Silvia Rutledge Llz Holitzkl Business Planning Guidebook - May 2011 Page 8 of 39 Corporate Strategic Alignment - Documents The District of Maple Ridge employs the equivalent of more than 450 full-time employees and manages a total annual budget of approximately $100 million. Council directs the overall operation of the organization using a Business Planning framework. This chart illustrates the relationship of the various strategic planning initiatives to the corporate Business Planning process. Citizens and Customers Council Community Groups Greater Vancouver Regional District Consultation Mission, Vision and Values Corporate Strategic Documents: Official Community Plan Corporate Strategic Plan Parks, Rec & Cultural Master Plan Corporate Focus Areas Economic Development Strategy Budget Guidelines Infrastructure Master Plans Top Performing Transportation Master Plan Municipality Initiative Strategic Technology Plan Human Resource Plan Fire Master Plan Department Corporate Business Plan Police Master Plan Business Plans & Performance Measures Policy Manual Financial Sustainability Plan Five-year Financial Plan Reserve Funds (operating/Capital Budgets) Capital Funds Life Cycle Reserves Service Evaluation Development Cost Charges SWOT Analysis Goals & Objectives Corporate Alignment FIndividual (Annual) Strategic Human Resource Training Performance Measures Performance Plans Succession Plan Business Planning Guidebook - May 2011 Page 9 of 39 Business Planning and Budget Guidelines 2012 - 2016 1. Tax increase for general purposes - 3% each year for 2012 - 2016. 2. Tax increase for capital works and infrastructure - 1% per year. 3. Property tax rates to be reviewed annually to ensure we are competitive with other lower mainland municipalities. 4. Utility Charges to be reviewed annually with a view towards using rate stabilization practices to smooth out large fluctuations in rates. 5. Fire Service Improvement Levy to generate an additional $700,000 additional funding in 2012; Rate of increase to be reduced by 50% in 2013 and inflationary increases beginning in 2014. 6. Storm Water Levy of $5 per parcel to begin in 2013, increasing by $5 annually for a period of five years. 7. Parks, Recreation and Culture Levy of one-half of one percent beginning in 2013 for a period of eight years. 8. Budgets include operating and capital components for a five-year period. 9. Public Consultation Plan developed and operationalized. 10. Increase revenue from existing sources by about 5%. 11. Identify potential new revenue sources (i.e. be creative). 12. Evaluation of services to ensure alignment with Council direction. 13. Identify and measure outputs/outcomes. Identify key processes to undergo process improvement reviews. 14. Council -raised issues are to be considered in developing workplans, respecting the criteria for establishing priorities that are outlined on Page 21, and recognizing that capacity is needed for opportunities or issues that might be discovered throughout the year. For 2012, issues to be addressed are to include: Incremental municipal taxes from land -use conversion to support agriculture Consideration of funding envelope for Town Centre Investment Incentive Program Gaming revenue allocation in accordance with Council's Gaming Revenue policy (in development at mid -May 2011). 15. Reduction packages should be at -10% (limit small packages and multiples to get to -10%). What would you recommend be kept if you had only 90% of your budget? This should not be interpreted to mean that we are looking to reduce our budget by 10%. Rather, this is an opportunity for us to explain what the ramifications of such reductions would be. In addition, it is a chance for us to look at what we are doing to see if there are ways to improve. 16. Incremental packages must include a business case to support new programs/projects/staff. 17. Organizational/structural change - is the current organization adequate to deliver the service? Business Planning Guidebook - May 2011 Page 10 of 39 Are there better options? Contract for services, or bring services in-house, where and when it makes sense organizationally and financially. 18. Succession planning - review organization charts in relation to service delivery with a view to long- term planning. What positions do you see as potentially becoming vacant by retirement and what organizational options may be available as a result? 19. Vacant position review and management - all positions that become vacant are subject to a detailed review prior to being refilled. 20. Contracting/Consulting review - all consulting work should undergo a review at not only budget time, but also when services are being contracted to determine the best way to acquire services. This will involve potentially contracting out where it makes sense and contracting in where there are available staff resources. 21. Quarterly performance reports are to be presented to Council at open Council meetings. Performance measures will be published in the Annual Report and on See -It. 22. Progress in relation to our strategic direction is to be evaluated every six months. 23. The Financial Plan must be in accordance with Council's strategic Financial Sustainability Plan policies approved in October 2004. 24. Technology - review business applications and technology tools to identify upgrade or obsolescence issues. Ensure workplans, budgets, and Information Services workplans/projects reflect the resources necessary to support the changes if required. 25. Workplans will identify short-term, medium, and longer -term action items that Council can consider, as we work towards carbon neutrality. Business Planning Guidebook - May 2011 Page 11 of 39 Getting Started Questions to ask yourself when starting your Business Plan: What are the outcomes of expenditures? --> Establish what is accomplished in budget unit area Who are the customers of your services? 4 Internal customers? External customers? How is the service/program consistent with Council's goals? 4 Align your services/programs with the Corporate Strategic Plan What are the strengths/weaknesses/opportunities/threats impacting your service/program? 4 Discuss each strength, weakness, opportunity, and threat to your services/programs How to measure'the results of your service/program? 4 Are there performance measures in place - if not, why not? Develop performance measures. A flowchart illustrates a series of questions to use in the development of individual Business Plans: Is this program consistent with -NO 0 Delete program and reduce budget Council's goals? accordingly. Yes 7sthice provided by others? Consider deletion of program or explain c/not for-profit/private) why we are involved. No Fea(nthe service be provided by others? . Explore opportunities. .g. public/not-for-profit/private) (costs/benefits) No Can more revenue be generated? (e.g. user fees/licences) Are there new programs that Qenerate revenue.) No Is a permanent or temporary service level reduction possible? No Maintain current budges. Incorporate increases into business plan/budget. Incorporate into business planlbudget. Business Planning Guidebook — May 2011 Page 12 of 39 Timelines Timing of the development of the Business Plans remains very important. The timelines for the creation and presentation of the Business Plans for the next reporting period (2012 - 2016) are as follows: February 2011 • Complete staff debriefing sessions for previous year's business plan May 2011 • Council workshop to review Corporate Strategic Plan and consider Business Planning Guidelines for the ensuing planning period ■ Distribute "Business Planning Guidebook - 15th Edition." (Corporate Strategic Plan and Business Planning and Budget Guidelines for 2012 - 2016) June 2011 • Training Sessions (see Page 14) Ongoing • Begin to develop Business Plans (operating and capital) and financial plan (budget) July 2011 • Finance to distribute copies of 5-year operating and capital budgets • Submit Capital Works Program proposals to Trevor Thompson by Friday, July 29 2011 • Submit Information Technology proposals to John Bastaja by Friday, July 29, 2011 • Continue to develop Business Plans (operating and capital) and financial plan September 2011 (budget) • Advertisements (newspaper and website) requesting public comments on financial plans • Submit Financial Plan (Budget) to Finance representative by Monday, September 19, 2011 • Submit draft Business Plan (one copy) to Business Planning Committee by Friday, September 30, 2011 October 2011 • Submit final Business Plan (one copy) to Business Planning Committee by Wednesday, October 19, 2011 November 2011 • Departmental Business Plan and Budget presentations to CUT from Tuesday, November 22, 2011 - Friday, November 25, 2011 • CMT reviews Business Plans; makes preliminary recommendations; and, gives feedback to departments (second week of November) • Advertisements of Council financial plan consideration schedule, which includes time set aside for public input December 2011 Departmental Business Plan and Budget presentations to Council in a public forum on Friday, December 9, 2011, Monday, December 12, 2011 and Tuesday, December 13, 2011 • Council reviews Business and Financial Plans and makes appropriate amendments • Council adoption of Financial Plan Bylaw Business Planning Guidebook - May 2011 Page 13 of 39 Help and Training Schedule To support the Business Planning process, training for employees and users of the system remains an important issue and is available at any time upon request. May 2011 Jim Rule Business Planning Guidebook - 15th Edition! and Kick-off new Business Planning guidelines for 2012 - 2016 General Introduction to Business Planning at the District of Maple Ridge Managers What is new for 2012 - 2016? Review changes from last year. • Reminders to make the process as smooth as possible On Request Business Business Planning Training Sessions Planning Committee On Request Capital Capital Works Training Sessions Planning Committee On Request Information Information Technology Training Sessions Technology Steering Committee The Business Planning Committee is an internal, cross -departmental advisory Committee that offers facilitation, review of drafts, editing, consultation, and planning. The members of the Business Planning Committee are available for advice and help to departments during the development of the Business Plans. In addition, the Business Planning Committee is responsible for conducting process improvement reviews and establishing performance measures/indicators. Business Planning Committee Members (at April 30, 2O11): Laura Benson, Chair Paul Gill, Co -Chair Ernie Daykin Al Hogarth Linda King Jim Rule Kelly Swift Frank Quinn John Leeburn Cindy Dale Wayne Hardy Trevor Thompson Diana Dalton The Information Technology Steering Committee is an internal, cross -departmental Committee that evaluates each proposed Information Technology project submitted by departments based upon approved Information Technology assessment criteria, the degree to which each proposal meets the business objectives of the Municipality and budget constraints. Information Technology Steering Committee Members: John Bastaja, Chair _ Paul Gill Kelly Swift Frank Quinn Catherine Nolan Brock McDonald Jane Pickering Chris Crabtree David Stevenson Diane Chamberlain Don Cramb Kathy Gormley Peter Grootendorst Victor Negoita The Capital Planning Committee is an internal, cross -departmental Committee that evaluates capital requests and recommends a capital program taking into account the corporate needs and fiscal constraints. Capital Planning Committee Members: Trevor Thompson, Chair C.K. Lee, Co -Chair John Bastaja David Boag Russ Carmichael Andrew Wood Dane Spence Wilson Liu Business Planning Guidebook - May 2011 Page 14 of 39 List of Inclusions and Appendices Corporate Strategic Plan (Page 16) This document was reviewed and confirmed in May 2011. The Corporate Strategic Plan sets the direction for the organization and therefore, all Business Plans must align with this plan. Municipal Council's Criteria for Evaluating and Establishing Priorities (Page 21) The decision to accept or reject incremental packages and for setting workplan priorities is the responsibility of Municipal Council. Information Technology Steering Committee Evaluation Criteria (Page 22) Supported projects are prioritized and inserted into the Capital Program for funding consideration. Capital Works Program Project Proposal Statement (Page 23) Use in the preparation of Capital Works Projects for inclusion in the Capital Works Program. Capital Works Program Information Technology Project Proposal Statement (Page 27) Use in the preparation of Technology Projects for inclusion in the Capital Works Program. Business Plan Sample - Corporate & Financial Services (Page 30) A sample business plan is included for guidance. Business Plan Template (Page 30) We ask that all departments submit a full 2012 - 2016 business plan this year. A template is available on the intranet under Business Planning. Business Plan Format (Page 39) Follow the guidelines to complete your Business Plan. Business Planning Guidebook - May 2011 Page 15 of 39 Corporate Strategic Plan MISSION A safe, livable and sustainable community for our present and future citizens. VISION 2025 The Districtof Maple Ridge is amongthe mostsustainable communities in the world. As a community committed to working toward achieving carbon neutrality, residents experience the value of a strong and vibrant local economy and the benefits of an ongoing commitment to environmental stewardship and creation of stable and special neighbourhoods. Maple Ridge is a world -leading example of thoughtful development and a socially cohesive community, especially as it relates to the use of leading edge "environmental technologies," social networks and economic development. Other municipalities consistently reference the District of Maple Ridge for its innovative approaches to dealing with seemingly intractable challenges. VALUE STATEMENTS Leadership To encourage innovation, creativity, and initiative. Service To be fair, friendly, and helpful. Reputation To stress excellence, integrity, accountability, and honesty. Human Resources To recognize that our people are our most valuable resource. Community To respect and promote our community. Stewardship To consider the long-term consequences of actions, think broadly across issues, disciplines and boundaries and act accordingly. STRATEGIC FOCUS AREAS • Environment • Transportation • Smart Managed Growth • Safe and Livable Community • Financial Management • Governance • Community Relations • Inter -government Relations/Networks • Economic Development Environment Vision 2025 Maple Ridge continues to lead the nation in preserving and enhancing its community's quality of life, air, water and land. The District, long a front-runner in the protection of environmentally sensitive areas, is one of the first municipalities to promote green -building and innovative technologies in residential and commercial construction and infrastructure. The District has won a number of awards for its practices relating to energy use in civic buildings and the municipal fleet and its support of community waste reduction activities. Key Strategies • Continue to promote individual, business and community responsibility for the stewardship of natural resources Identify and devise effective protective mechanisms for environmental features (such as watercourses) and areas that require special recognition and management In partnership with other levels of government, adjacent municipalities, First Nations and community groups, develop programs and projects to preserve and enhance the natural assets of Maple Ridge Business Planning Guidebook - May 2011 Page 16 of 39 • Set targets for the purchase and installation of renewable energy sources and establish energy efficiency goals for facilities, infrastructure, operations and fleet • Lobby senior levels of government to change codes and regulations to promote or require the use of "green" and innovative technology Transportation Vision 2025 Maple Ridge has been able to accommodate tremendous population and economic growth by planning growth around multi -modal transportation routes. The District works very closely with the regional transportation authority to ensure that employment centres as well as neighbourhoods accepting increased density or new medium density neighbourhoods would be well served by public transit and a rapid transit metro line. In addition, a third east -west route through the community was added to assist with commercial and private vehicle traffic and all -day, two-way commuter rail service is now a reality. The downtown area is an excellent example of creating a pedestrian friendly environment that enables citizens and visitors to easily explore the uptown shops and services before taking a casual stroll down to the riverfront promenade. Key Strategies • Maintain and enhance a multi -modal transportation system within Maple Ridge to provide citizens with safe, efficient alternatives for the movement of individuals and goods • Promote alternative modes (pedestrian, bike, public transit) of travel to reduce reliance on the automobile • Continue to improve the walk -ability of the downtown, ensuring it is pedestrian friendly and accessible, particularly for those with impaired mobility • In co-operation with other regional stakeholders, identify improvements to the inter -municipal transportation system within the Lower Mainland and the Fraser Valley Smart Managed Growth Vision 2025 Maple Ridge has risen to the challenge of accepting growth while at the same time protecting the quality of life and diversity of residential options that is so important to citizens. By densifying many neighbourhoods, the District has maintained the rural character and small-town feel of the community. Specific neighbourhood plans supported by design guidelines and attention to the natural landscape were keys to retaining the character of neighbourhoods that experienced in -fill. A vibrant, pedestrian - friendly, accessible downtown is the heart and gathering place for the community. Shopping, educational facilities and utility infrastructure were developed concurrent with the new or densified neighbourhoods. Key Strategies • Develop land use management and development processes that are clear, timely, open, inclusive and consultative • Use the Official Community Plan and the District's Corporate Strategic Plan to ensure growth is well - managed and balances the three pillars of sustainability (social, economic and environment) thereby enhancing the unique quality of life in Maple Ridge • Develop land use regulations, bylaws, procedures, and practices to implement the Official Community Plan and all other Strategic and Master Plans thereby providing clear interpretation of the District's direction, goals and objectives • Manage existing municipal infrastructure through the preparation of appropriate plans to ensure development, maintenance and renewal of parks and open spaces; roads; sidewalks; water; sewer and stormwater systems; public buildings as well as data and communications technology • Encourage the use of adaptive technologies in new construction so that buildings are flexible to changing needs and demographics • Explore the introduction of innovative new infrastructure and technology (such as fibre optics, geo- thermal power and energy from sewer systems) Business Planning Guidebook - May 2011 Page 17 of 39 Safe and Livable Community Vision 2025 A community development model is at the heart of the District's success in meeting the safety, security and social needs of the citizenry. By networking with other levels of government, the RCMP, the School Board, community agencies and business groups and by capacity building with not -for -profits and neighbourhood groups all Maple Ridge residents have their basic health, safety, shelter, food and income needs met, have access to community services to assist them in achieving their full potential; are able to actively participate in civic processes; and can contribute to establishing an exceptionally strong community. Key Strategies • Strive for enhanced service levels, quality of life and independence by citizens and community organizations in the delivery of leisure services and other municipal services through community development • Develop and implement preventative as well as reactionary plans to address the impacts of emerging social issues on the local community and citizens through social planning and collaboration with other levels of government and local service providers • Work closely with the School Board, Health Authority, Regional Library, other levels of government and other agencies to encourage the adequate provision of public services that are not the responsibility of local government • Establish an emergency response and recovery plan in consultation with other public sector agencies, community groups, and other relevant stakeholders • Establish neighbourhood and community education programs to provide citizens with information and materials on emergency planning procedures • Ensure development standards incorporate sustainability, crime prevention, safety and security concepts • Develop preventative as opposed to remediation initiatives in the delivery of fire and police services • Ensure that quality emergency services are delivered in a timely, effective and efficient manner through the development of multi -year Business Plans, which include detailed, sustainable multi -year financial plans • Continue with the implementation of the Police and Fire Master Plans • Provide a variety of parks, trails, open spaces and gathering places • Recognize and support the important contribution of volunteers in the community • Encourage active and healthy living among citizens through the provision of a variety of exceptional recreational, educational and social activities • Preserve and enhance heritage resources to provide citizens with the historic context of the community • Encourage citizens and the community to develop their creative potential and a strong sense of community through the provision of excellent arts and cultural opportunities, special events, educational and social activities Financial Management Vision 2025 The District's award -winning financial, investment, purchasing and human resources policies and practices are tightly aligned with and contribute to the District's continued vision of sustainability Key Strategies • Construct financial plans and business plans in accordance with the adopted Financial Sustainability Policies • Develop multi -year financial plans that not only address immediate needs but also address the longer -term sustainability of our community • Use a formal, business planning framework as a means to structure decision -making and publicly reporting our performance Business Planning Guidebook - May 2011 Page 18 of 39 • Identify methods to expand the tax base and generate non -tax revenue • Continue to use a user -pay philosophy • Review policies and processes to ensure they are consistent with the corporate strategic direction and external influences • Provide high quality municipal services to our citizens and customers in a cost effective, efficient and timely manner Governance Vision 2025 Maple Ridge is a leader in voter turnout for Municipal Elections as more than half of those eligible to vote, exercise that right. Elected officials and District staff continue to confidently lead the community on its journey to achieving its vision. Meaningful engagement of staff, stakeholders and citizens ensures quality decision- making. Politicians and staff model the District's values and consistently deliver on the commitments, goals and objectives stated in the Strategic Plan and Business Plans. Key Strategies • Conduct our business in a manner that upholds and enhances the public's trust • Function as an open government with the greatest possible access by citizens to information and opportunity for engagement in decision -making processes • Demonstrate leadership in applying and promoting the principles of sustainability recognizing that each individual decision may not be optimal for all pillars of sustainability Community Relations Vision 2025 Maple Ridge residents and business owners report very high levels of satisfaction with the District's efforts to keep citizens informed of municipal plans and projects and to ensure citizens are aware of when and how they can participate in civic processes. Key Strategies • Provide a continuum of opportunities that encourage and enable citizen participation in local government and local government decision -making. • Develop methods to communicate on a timely basis with citizens and community groups • Survey citizens to obtain their views on the community and their satisfaction with District services • Provide information about and actively promote the actions individual citizens and businesses can take to augment the District's sustainability efforts • Provide opportunities through events and festivals for growing our citizens' sense of community Inter -Government Relations/Networks Vision 2025 The District receives outstanding levels of support and cooperation from senior levels of government, crown agencies, the regional district, the school district, our municipal neighbours, First Nations, community groups and corporate Canada because of the strong, positive working relationships, at both the political and staff level, that have been established and nourished over the years Business Planning Guidebook - May 2011 Page 19 of 39 Key Strategies • Develop and maintain strong, positive working relationships with our adjacent neighbours, the municipalities of Pitt Meadows and Mission; the Katzie and Kwantlen First Nations; our fellow members of the Greater Vancouver Regional District and the Fraser Valley Regional District • Enhance relationships with provincial and federal employees and politicians to further the legitimate interests of the District • Continue to leverage our voice and enhance our relationships with the Union of British Columbia Municipalities, the Federation of Canadian Municipalities and the Lower Mainland Local Government Association • Identify and promote the use of partnerships and networks with public agencies; crown corporations; business; not -for -profit; community groups; and, volunteers to provide local government and community services in a cost-efficient, effective and timely manner Economic Development Vision 2025 Maple Ridge made the transition from dormitory suburb to employment magnet by carefully targeting businesses that fit within the context of the District's many neighbourhoods. Commercial ventures were encouraged in the accessible, pedestrian -friendly downtown and at nodes along major roads; agricultural activities were enabled in the District's famed rural areas; home -based businesses were encouraged and clean industry was attracted to existing and new business parks created near key transportation junctions and neighbourhoods. The District enjoys the many benefits of having the majority of its residents work in the community in which they live. Key Strategies • Use a formal economic development strategy, grounded in the principles of sustainability as a means to structure a positive business and investment climate • Support the retention and expansion of existing local businesses that add to the quality of life in Maple Ridge • Identify, in consultation with community stakeholders, specific new investment and employment opportunities • Build a sustainable community that includes a balance of land use types • Develop an efficient, customer -service oriented approach to the delivery of municipal services that is timely, cost effective, friendly and efficient • Develop and maintain high quality community documentation and promotional material to attract investment and employment • Preserve natural assets that could positively contribute to economic development • Enhance the trail systems so that they can be used to enhance economic development Business Planning Guidebook - May 2011 Page 20 of 39 Municipal Council's Criteria for Evaluating and Establishing Priorities The decision to accept or reject incremental packages and for setting workplan priorities is the responsibility of Municipal Council. In making such decisions, Council will consider the following criteria: Public Health and Safety -+ Are there health and safety risks? If so, what are they? Legislative Requirement 4 Is the change required for legislative reasons? Operating Impact of Previous Decisions -+ Does this issue flow from a previous Council decision? If not, what are our options? Council Priority 4 Is the program in alignment with Council's strategic direction? Community Impact -+ Is a large segment of our community affected? Financial Staffing i How much is our investment? Can it be sustained? Are there opportunities to leverage other investments? 4 Do we have the time, skills, and resources necessary? If not, are they available and at what cost? Chance of Success 4 What is the likelihood of success? Business Planning Guidebook - May 2011 Page 21 of 39 Information Technology Steering Committee Evaluation Criteria The ITSC will evaluate each proposed Information Technology project submitted by departments based upon approved Information Technology assessment criteria, the degree to which each proposal meets the business objectives of the Municipality and budget constraints. Supported projects are prioritized and inserted into the Capital Program for funding consideration. The evaluation criteria include: Strategic Alignment When evaluating the strategic alignment of an Information Technology initiative, the following questions should be asked: 1. Does the initiative support the District's Business Strategy and/or the Information Technology Strategic Plan? 2. Does the initiative support departmental initiatives or plans? 3. Does the initiative support agree to management performance objectives? 4. Does the initiative support legislated objectives? 5. Does the initiative support services, processes or systems related to baseline District services? A ranking should be provided for the initiative based on its Strategic Alignment. Tangible Benefits When evaluating the tangible benefits of an Information Technology initiative, the following questions should be asked: 1. How much does the initiative increase revenues or improves cash flows? 2. How much does the initiative decrease expenses? 3. How much does the initiative avoid future costs? Do costs increase more slowly than revenues, volumes or activity levels in the future? 4. What is the anticipated level of productivity improvements related to the use of the District's human resources? 5. Is there an opportunity to generate revenue or consider sponsorship opportunities? A ranking should be provided for the initiative based on its Tangible Benefits. Intangible Benefits When evaluating the intangible benefits of an Information Technology initiative, the following questions should be asked: 1. How much does the initiative improve customer satisfaction? 2. How much does the initiative improve staff morale? 3. How much does the initiative improve the District's business decisions? 4. How much does the initiative improve the District's service levels? 5. How much does the initiative improve the District's internal and external image in terms of political or real payback? A ranking should be provided for the initiative based on its Intangible Benefits. Risk When evaluating the risk of an Information Technology initiative, the following questions should be asked: 1. What is the probability that the anticipated benefits will not be realized? 2. What is the level of application risk? Has the technology been used for this specific application before? 3. What is the level of technology risk? Is the technology new and/or unproven? 4. What is the level of organizational change risk? Is the District ready to provide resources both people and funds to implement and operate the technology solution? 5. Has the replacement value of hardware/software and/or potential operating costs within the project definition been considered? A ranking should be provided for the initiative based on its Risk. Business Planning Guidebook - May 2011 Page 22 of 39 Capital Works Program Project Proposal CAPITAL WORKS PROPOSAL A. SUMMARY Al. PROJECT NAME A2. DATE SUBMITTED D D/M M/YY A3. DESCRIPTION A4. DESIRED START AS. ESTIMATED COST (ENTER MULTIPLE YEARS FOR PROGRAMS) 2009 2010 2011 2012 2013 TOTAL A6. PRIMARY PROJECT TYPE A7. SECONDARY TYPE (IE WATER AND SEWER) TYPE ID: TYPE ID: A8. LOCATION A9. FROM A10. TO LOCATION ID: All. PROJECT MANAGER Al2. DEPARTMENTAL OWNERSHIP A13. CAPITAL PLANNING REP B. ALLOCATION AREA B1. REQUIRED IF DCC FUNDING IS USED! DO YOU KNOW WHICH AREA(S) YOUR PROJECT WILL IMPACT? Y N 132. AREA 1 2 3 4 C. FUNDING SOURCES B3. SUBAREA B4. % ALLOCATION TOTAL PLEASE SEE FUNDING SECTION IF DCC FUNDING IS USED Cl. TRANSFER FUND C2. TFR FUND ID C3. VALUE C4. % VALUE 1 2 3 4 5 - - -- TOTAL Business Planning Guidebook - May 2011 Page 23 of 39 D. JUSTIFICATION D1. BRIEFLY DESCRIBE WHY THIS PROJECT IS NECESSARY D3. IS PROJECT DEPENDENT ON THE COMPLETION OF AN EXISTING PROJECT? D4. ALTERNATIVES D6. CONSEQUENCES OF NOT PROCEEDING D8. PROJECT'S RELIANCE/IMPACT ON OTHER DEPARTMENTS D9. PROJECT'S IMPACT ON SUSTAINABILITY/ENVIRONMENT E. CAPITAL OR... E1. DOES PROJECT PRODUCE ASSET(S)? Y N DON'T KNOW E2. IDENTIFY ASSET(S) AS SPECIFICALLY AS POSSIBLE) 1 2 3 4 LIFESPAN E3. IS THIS ASSET NEW? Y N NOT SURE N/A E4. UPGRADES/ADDS ON TO AN EXISTING ASSET? Y N NOT SURE N/A E5. REPLACES AN EXISTING ASSET? Y N NOT SURE N/A E6. WHAT IS HAPPENING TO THE OLD ASSET? * ASSET DISPOSAL FORM COMING SOON E7. OPERATING/MAINTENANCE COSTS/YEAR? F. OPERATING? D2. DESIRED START D5. LATEST POSSIBLE START D7. DETAILED DOC AVAIL? F1. IS PROJECT A STUDY/ASSESS./SPECIAL PROJECT? STUDY ASSESS. PLAN / DESIGN OTHER F2. DESCRIBE IF OTHER F3. ONE TIME OR ONGOING? y N DON'T KNOW F4. IF ONGOING - HOW MANY YEARS? YEARS FROM TO Business Planning Guidebook - May 2011 Page 24 of 39 G. ALLOCATION RULE G1. SELECT THE ALLOCATION RULE THAT BEST FITS YOUR PROJECT ALLOCATION ID: H. PART OF A PROGRAM H1. NEW OR CONTINUATION OF A PREVIOUS PROGRAM? NEW CONTINUATION H2. GL# OF PREVIOUS PROGRAM H3. LTC# OF PREVIOUS PROGRAM H4. COMMENTS J. DCC FUNDING J1. DCCS ARE FUNDING THIS PROJECT Y N DISCUSSION NEEDED 32. $ VALUE 13. ADMINISTRATION FEE (at 1%) J4. UNDER WHAT GUIDELINES DOES IT QUALIFY? 35. COMMENTS I. PROJECT HAS MULTIPLE PHASES I1, NEW OR ADDITION TO A PREVIOUS PROJECT? NEW CONTINUATION 12. GL# OF PROJECT BEING ADDED ON TO I3. LTC# OF PROJECT BEING ADDED ON TO 1 I4, COMMENTS Business Planning i Page K. EXTERNAL FUNDING K1. IS THERE EXTERNAL FUNDING FOR THIS PROJECT? Y N DISCUSSION NEEDED K2. $ VALUE K3. AGENCY PROVIDING THE FUNDING K4. HAS THIS FUNDING BEEN SECURED? Y N DISCUSSION NEEDED K5. WHO IS RESPONSIBLE FOR SECURING THIS FUNDING? _ - K6. ATTACH AGREEMENTS, CONTRACTS, DOCUMENTS AND BACK/UP RE:FUNDING K7. IF THIS FUNDING DOES NOT HAPPEN, PROJECT WILL... CANCEL REDUCE SCOPE CHANGE FUNDING TO INTERNAL K8. COMMENTS f 3uidebook - May 2011 25 of 39 L. SUSTAINABILITY CONSIDERATIONS M. OTHER COMMENTS / NOTES Ll. PLEASE COMMENT ON HOW THIS PROJECT ENHANCES THE ENVIRONMENTAL, SOCIAL, AND FINANCIAL SUSTAINABILITY OF THE DISTRICT. (EXPLAIN WHERE YOU HAVE HAD TO TRADE BENEFITS FROM ONE CATEGORY TO ANOTHER). FOR OFFICE USE ONLY M1. PLEASE PROVIDE ANY OTHER COMMENTS OR NOTES HERE OR ATTACH A DOCUMENT AS AN ICON Business Planning Guidebook - May 2011 Page 26 of 39 Capital Works Program Information Technology Project Proposal Use in the preparation of Capital Works Projects for Information Technology for inclusion in the Capital Works Program. Project Components: For the preparation of waterworks, sewage, drainage, highway, parks acquisition, park improvement, recreational services, government services, information technology, and protective services projects. Summary Information Project Name: Project Component: (see above list) Project Phase : Study, Pilot, and/or Implementation Project Type: New Application, New Infrastructure, Upgrade or Replace TANGIBLE CAPITAL ASSETS BEING ACQUIRED OR CONSTRUCTED: (please note: each asset should be separately identified) Asset #1 Estimated Useful Life Asset #2 Estimated Useful Life Asset #3 Estimated Useful Life BUDGET ESTIMATES CAPITAL COSTS: Acquisition or Construction Costs Asset #1 $ Estimated Accuracy: Asset #2 $ Estimated Accuracy: Asset #3 $ Estimated Accuracy: ONE TIME PROJECT COSTS: (Items, such as studies, that will be undertaken as part of the overall project, but are not part of the acquisition or construction costs of the asset. These costs will be incorporated into operating budgets, but can be funded from the same sources as acquisition and construction costs). Study Budget $ Estimated Accuracy: ANNUAL OPERATING COSTS: (maintenance costs, annual licensing fees etc) Description Estimated Cost Can these costs be covered off within your existing budget? (If not please complete an incremental request package as part of your business plan) FUNDING SOURCES: (if funding includes monies from outside sources i.e. GVTA, ICBC, Province etc., please indicate if the funding request has been approved) Item Funding Source Approval Status (external) Amount Study Asset #1 Asset #2 Submitted By: Dept./Business Area: Date Created: Project Sponsor: Preferred Start Year: Latest Start Year: Business Planning Guidebook - May 2011 Page 27 of 39 Description Purpose, Scope, and Approach Project Benefit/Risk Review The Rating Column will be filled in by the Prioritization Group. Alignment Factor Describe all that apply Description Ratin Project supports District or Information Technology Strategy Project supports departmental Initiatives or Plans Project supports management performance objectives Project supports legislated objectives Project addresses baseline services/processes/systems Total Tangible Benefits Describe the one that applies Description Ratin Large benefits / fast payback Moderate benefits / longer payback Costs = benefits over 3 - 5 years Small net cost of initiative Large net cost of initiative Total Intangible Benefits Describe all that apply Description Ratin Improved customer satisfaction Improved staff morale Improved decision making ability/quality/controls Improved service Improved image - Political value or Internal or External Tota I Risk Factors Describe each risk that Description Ratin applies The benefits may not be realized. Application risk - this may not be a sound initiative. Technology risk - new or unproven technology may not work Organization change risk - we may not be able to implement/ operate successfully. Other Total Business Planning Guidebook - May 2011 Page 28 of 39 Cost Estimate One copy of this table is required for each phase of the project. Modify this Information Technology template as required for other types of Capital Works components. Project Phase Cost Category Description Amount Study, Pilot or Implementation Labour Internal ($350/day) • Information Services $ • Departmental $ • Contractor Regular ($500/day) $ Specialists ($1000/day) $ ■ Project Management $ Equipment • Software/Supplies Application Licences $ Database $ Other (Specify) $ • Hardware/Equipment Desktop Computers $ Servers $ Network $ Voice $ Other $ Training $ Miscellaneous • Other Office Space $ Travel $ • Contingency $ Phase Total $ First Year Costs First Year Cost Total $ Operating Costs Annual Maintenance $ Annual Upgrades $ Dept Staff Increases $ IS Staff Increases $ Annual Replacement Charges Annual Operating Total $ Project Funding Phase Funding Source Rationale $ Amount or % Study, Pilot or Implementation $ Total Funding $ Business Planning Guidebook - May 2011 Page 29 of 39 Business Plan Sample (Only one example of each item is shown for space purposes) District of Maple Ridge Corporate & Financial Services - Administration Business Plan 2011 - 2015 1.0 Executive Summary The Corporate & Financial Services Division (CFS) includes Clerks, Finance, and Information Services. We also provide supportto the RCMP/Police Services, and the Fire Department. CFS helps set the direction for our organization and monitors our progress to make sure we remain on course. Our strength comes from the client focus of our staff, and our role as leaders is to encourage, support, and instil confidence in them so that they can embrace and contribute to the corporate vision. The services provided by the General Manager's area include: • Assistance/support to Council members. • Participating in the leadership of the organization by carrying out corporate initiatives as directed by Council and the Corporate Management Team This business plan, and the ones from each of the departments in CFS, outlines in more detail what we do, our accomplishments from last year, the work we plan to do over the next year, and how we intend to measure our results. 2.0 Corporate Overview Strategic Alignment Financial Management • Provide reporting on reserve fund for sustainability related projects that will pay back the reserve through longer term operating savings. Interdependencies • A key role of this division is to provide corporate and financial support to all departments within the organization. 3.0 Departmental Overview Services Provided Financial Planning and Advice to Council • Ensure that the District's five-year financial plan is in alignment with Council's Financial Sustainability Policies. Customers Our customers are primarily internal departments; however, we do have some external customers which include the SPCA (public relations); business people in Maple Ridge (e.g. realtors, property purchasers, developers); and, our audience who attend public meetings, monitor our website, and read our press releases. Business Planning Guidebook - May 2011 Page 30 of 39 Resources General Manager Executive Assistant Values • We are committed to a high level of customer service - we promise to respond to all citizen/customer inquiries personally and when we do not know the answer to the inquiry, we will do the research, find the right answer, and respond personally. Organization Chart General Manager - Corporate &Financial Services Paul GIII Fire Chief/Director Chief Information Manager of Executive Finance Peter Grootendorst Officer Legislative Services Assistant Dane Spence John Bastaja Ceri Mario Cindy Dale I Assistant Chief Manager of Property and Risk Manager of Community Safety Information Manager Business Systems Officer Services Ron Riach Kathleen Gormley Mark Smitton Chris Crabtree i Assistant Chief Confidential Manager of Fire Prevention Secretary Financial Planning — Officer Amanda Gaunt Trevor Thompson Brett Morris Assistant Chief Manager of Public Education Revenue Officer & Collections TimoJuurakko Silvia Rutledge Assistant Chief Manager of Training Officer — Accounting Howard Exner Catherine Nolan Total Expenditure Budget = $264,101 Full -Time Equivalent Staff = 2 Highlights of 2010 Accomplishments Manager of Police Services Maureen Jones 2010 Deliverables Proposed Detailed Progress % in Business Plan As of (Sept 30/10) Complete Provide report on key 2009 financial See -It is live and being updated on a regular 100 performance indicators basis. Budget and Annual Report included screen shots and references to the website Ongoing Deliverables • Provide advice on all Council reports that have financial implications. Business Planning Guidebook — May 2011 Page 31 of 39 .s IOW Found Milestones • Review of Police dispatch services. Environmental Scan Our investment in our people is starting to pay dividends; people recently appointed to positions need to be given the opportunity to learn and grow. Performance Measures/Indicators Best Practices in Infrastructure Management Target Statement Ensure infrastructure serves the community in a manner that maintains health, safety, and quality of life. Overview The District has an investment in infrastructure and other assets with an estimated replacement cost of $1.04 billion, all of which are aging at different rates and will eventually have to be replaced. To properly fund rehabilitation and replacement, estimates show that the District should be spending on average over $29 million every year. The District's actual expenditures are about $5 million. If this gap is not addressed, it will continue to accumulate, creating a liability for future taxpayers. In addition, the District continues to add assets as the community grows and this is compounding the funding issues around asset replacement. Most Canadian municipalities are facing the same issue. However, because we have relatively newer infrastructure, the District has an opportunity to get ahead of the curve. 35,000,000 30,000,000 — 25,000,000 - 20,000,000 15, 000,000 5,000,000 P1111I7 Actual $ spent on infrastructure rehabilitation P111IN 2008 �Totgef N 5.1 Service Area Goal: Business Planning To ensure the business plans provide a framework for decision -making by identifying areas for performance review, amalgamation, dissolution, change and alternative service delivery. Objectives: • To provide information to support informed decision -making by Council and Senior Management. Business Planning Guidebook - May 2011 Page 32 of 39 Measures: • Level of Council satisfaction with Business Planning process - Unanimous approval was given at the spring retreat. Action I Responsibility Timeline Assist in establishing strategic focus area priorities I Paul Gill w/CMT ! March 2011 Ongoing Deliverables • Provide ongoing reporting on key financial performance indicators using SEE -IT and by publishing in the Annual Report. 6.0 Operating Budget 2010 2011 Adopted Proposed Account Proposed 2012 2013 2014 2015 Changes Proposed Proposed Proposed Proposed 96 Expenditures vonfe)e.noes & NSeetnas $24,590 $24.590 $0 V $24,590 $24,590 $24,590 $24.590 klembp� ships $10,707 $ � 7C7 $0 0 $10.707 $10,707 $10,707 $1070, %tsceI!areu:is $i60G $1.600 - O�c s1,c00 s1.600 $1,600 $1600 Salaries $177,167 $227.204 550.037 289a $365040 $414.773 $484,590 $3a4.929 14.06 7 23 $401,537 $451,670 $521.487 591.826 Tota"s $214,064 $264.101 $50,037 23% $4C1.937 $451.670 1521 S7 $591626 Proposed Changes or Remarks: None 7.0 Capital Budget - None 8.0 Information Technology - None 9.0 Incremental/Reduction Packages - Attached Business Planning Guidebook - May 2011 Page 33 of 39 Reduction Package Report >10% Reduction 2011 Proposed Budget Division: Corporate & Financial Services Date: November 2010 Department: Administration Submitted By: Paul Gill Decision Unit: Eliminate General Manager Package: 2 of 2 Bud et Reduction for Consideration: The Corporate & Financial Services Division is comprised primarily of internal service departments. Their work is corporate in nature and the guidance that they require often comes from Council and the Chief Administrative Officer. This being the case, Council may want to consider eliminating the General Manager's position and have the Finance Department Managers report directly to a Director of Finance and all Corporate & Financial Services Directors report directly to the Chief Administrative Officer. This option is more feasible than in previous years due to the strength of the Directors in this area. Consequences of Package: • The General Manager's workload could be allocated to the Directors. • Overall Municipal expertise would be reduced. • Divisional work coordination may be reduced. Staff Position: General Manager: Corporate & Financial Services Package: 2011 Bud et General Manager $175,000 Less: Director of Finance < 150.000> 25,000 Business Planning Guidebook - May 2011 Page 34 of 39 Business Plan Template District of Maple Ridge Division - Department Business Plan 2012 - 2016 No Title Page please - use the template found on the intranet under Business Planning 1. Executive Summary • One page maximum • Provide a powerful introduction to business planning • Highlight the plan's purpose and intended results • Describe how the plan was developed and who was involved in the process 2. Corporate Overview • Describe how your goals align with the strategic focus areas in the Corporate Strategic Plan • Describe how your department impacts other departments in the organization (Interdependencies) 3. Departmental Overview • Describe the services provided by your department • Who are your customers? • Describe the resources included in your department • Provide Vision/Mission/Values/Strategic Plan of your department (if they exist) • Include an organization chart of your department with employee's names • Highlights of prior year accomplishments (be sure to highlight gains in efficiency and/or effectiveness) • This section must be in table format and must correspond with your proposed deliverables from last year's plan. This table is available to copy -and -paste from the intranet under Business Planning • Include a percentage complete indicator where work is partially complete, if possible, or an expected completion date • Ongoing Deliverables ■ Found Milestones 4. Environmental Scan • What are your customers and data telling you • What challenges and pressures are facing the department • What resources will you require from other departments to achieve your goals 5. Performance Measures/Indicators Broad Scope Performance Measures Service Area Goal: • Develop goals for each of your service areas based on the Corporate Strategic Plan • Ensure your goals encompass your entire business • Ensure your goals link to the business plan guidelines Objective: • Describe your objectives for each service area goal in years one through five Business Planning Guidebook - May 2011 Page 35 of 39 Measures: • Identify performance indicators measuring outcomes for meeting objectives using graphs and wording from See -It Action, Responsibility and Timeline: • Identify the specific actions required to meet your objectives • Identify the person(s) responsible for carrying out these actions • Identify when the action will be accomplished (or what percentage of the action will be completed at a predetermined time) Ongoing Deliverables • Identify deliverables which are ongoing year after year 6. Operating Budget (plus comments noting the changes from prior year) • To be obtained from your Finance Department representative in electronic format and placed after this heading 7. Capital Budget • Submit capital items to Trevor Thompson and reference these items in the business plan for your department (using the Capital Works Program Project Proposal Template located at \\OAK\Common Files Tem lates Project Templates.) S. Information Technology Update • Submit IT items to John Bastaja and reference these items in the business plan for your department (using the Capital Works Program IT Project Proposal Statement located at \\OAK\Common Files\Templates\Project Templates.) 9. Incremental/Reduction Packages ■ Include a one -page summary in table format of all incremental and reduction packages • Provide a business case for all incremental packages • Reduction packages should equate to at least 10% of your prior year's budget Business Planning Guidebook - May 2011 Page 36 of 39 Incremental Package Report 2012 Proposed Budget Division: Department: Decision Unit: Package: 2 of ? Activities Purpose: Functions Performed/Degree of Service_ Date: Submitted By: Alternatives Considered/Reasons for Not Recommending_ Staff Position: Performance Measure: Packa e: 2012 Budge Business Planning Guidebook - May 2011 Page 37 of 39 Division: Department: Decision Unit: Package: 2 of a Budget Reduction for Consideration: Consequences of Package: Staff Position: Package: Reduction Package Report >10% Reduction 2012 Proposed Budget Date: Submitted By: 2012 Budge Business Planning Guidebook - May 2011 Page 38 of 39 Business Plan Format Format: Please adhere to the format outlined in the template/sample provided Please do NOT include a title page Use the Microsoft Word template on the intranet under Business Planning, documents When taking text from another document to the Business Plan please use "PASTE SPECIAL." • Use "HEADING ROWS REPEAT" for all tables, DO NOT break tables manually. • Use Franklin Gothic Book Font in 11 point • Page set-up is mirror margins, Top .75 -- Bottom .75 — Outside .75 — Inside 1 No landscape (sideways) pages • Footer to contain division and department name in addition to page numbers • Decision and Reduction packages to be numbered starting at 2 of Final copies for submission are to be two-sided Please respect the deadlines. Business Planning Guidebook - May 2011 Page 39 of 39 A Deep Roots Greater Heights TO: FROM: SUBJECT: District of Maple Ridge His Worship Mayor Ernie Daykin MEETING DATE: May 30, 2011 and Members of Council FILE NO: Chief Administrative Officer MEETING: Committee of the Whole Core Area Neighbourhood Park Concept Plan EXECUTIVE SUMMARY: A concept plan for a new neighbourhood park has been developed, subsequent to a public meeting in this regard, through the participation of a volunteer park steering committee. The steering committee unanimously supports the concept plan that was forwarded to the Parks and Leisure Services Commission on May 12. The Commission has endorsed the concept plan which is being forwarded to Maple Ridge Council for consideration. RECOMMENDATION: That the concept plan for the Core Neighbourhood Park dated May 3, 2011 and attached to this report, be approved and staff be authorized to prepare tender documents for the construction of this park. DISCUSSION: a) Background Context: The District of Maple Ridge has been acquiring properties west of 222 Street and north of Church Avenue for several years for the purpose of developing a neighbourhood park. The attached photo, titled Municipal Park Designation, indicates those properties now designated on the Official Community Plan (OCP) for park. The District has acquired seven individual properties, for park purposes, with six properties assembled as a viable unit (0.47ha) to develop as the first phase of this neighbourhood park. There is also one vacant property owned by the District fronting on Dunbar Street, previously purchased for road purposes, that is proposed to be integrated into the park design providing a valuable pedestrian link for the neighbourhood (see attached photo District Owned Land). The design process for the Core Park began on April 21, 2011 when an information meeting was held at St. Andrew's Haney United Church. Newspaper notices of the meeting were posted in two editions and 150 letters were mailed to area residents inviting them to attend the meeting. Thirteen people signed in at this meeting and a written survey was collected from four respondents. At this meeting four people offered to participate on the park design steering committee. The Steering Committee held its first meeting on April 27, 2011 with four people attending. Parks and Leisure Services staff reviewed with the volunteer steering committee the survey results from the initial information meeting, from which a list of desired park amenities was generated. A spatial 1151 design exercise was also completed where participants used a scale plan of the park to place outlines of park amenities drawn to scale. The group determined the best location for the amenities based on the discussion at the information meeting, and locations of desired trees to be retained in the design. The spatial exercise and list of park amenities was shared with the Landscape Architect who generated the concept plan that was presented to the Steering Committee at the May 4, 2011 steering committee meeting. The concept plan, attached titled Landscape Plan, proposes to locate a half sport court and two play equipment areas for tot -preschool, and elementary age groups. By locating these amenities together a larger portion of the park can be retained as open space to the south for informal play. In the future once all of the lots have been acquired for this park the play equipment areas will be located in the centre of the park. A system of paved pathways connects the play equipment amenities to the balance of the park. A gravel trail incorporating a series of fitness stations is also proposed to be installed on the vacant Municipal property fronting on Dunbar Street. By incorporating this vacant property into the park design a pedestrian trail network can be provided from 222 Street to Dunbar Street linking the neighbourhood to the park. An existing storm water ditch is proposed to be re -sculpted into a wetland pond amenity in the west portion of the site. Chain link fencing for safety is provided to define the children's play space, limit pet entry and exposure to traffic on 222 Street. Post and rail fencing is provided on the perimeter of the park to define the park boundary and protect the turf areas from vehicle traffic. As a curb and gutter does not exist on 121 Avenue, a gravel shoulder is proposed to define the road edge and provide an opportunity for parallel parking off the traveled portion of the road. The Open House was held on May 18 following the same notification process (newspaper ad and mail out) as the initial information meeting. Over the course of the evening ten people attended open house (four Steering Committee members and six residents). A total of four comment sheets have been received prior to the production of this report and are attached. One resident has expressed their support for the concept plan, a second also supports the concept of the park however would prefer another site be developed as park, and two residents are not in support of the concept plan. At the Open House the two residents who submitted comment sheets, not in support of the concept plan, expressed concern with the location of the play areas and half sport court. Their preference would be for the sport court and play areas to be relocated further south with additional greenery added on the north side of the park for residents viewing the park from the north side of 121 Avenue. Staff explained the following rationale for locating the play amenities on the concept plan: 1) By locating these amenities to the north a larger area can be preserved as an open space unit to the south for informal play opportunities and the potential retention of existing trees. 2) A principal objective from a Crime Prevention Through Environmental Design (CPTED) standpoint is to have play areas visible from the street. The location on 121 Avenue and 222 Street provides good visibility into these amenity areas. 3) The play areas will be located in the central part of the park on final assembly of all the parcels now designated for park on the OCP. Staff also indicated how the concept plan provides general information on where the amenities are proposed to be located rather than specific details of a final park design. With that in mind there are opportunities to address some of these residents concerns with respect to specific details on plants to be used in the planting plan, the location of benches, trash bins, and pathway widths. There is also some latitude to shift the location of some amenities without compromising the objectives expressed in the rationale for the concept plan. With that in mind Staff would propose as the half sport court will have a vertical element, chain link fencing, which could be viewed as a structure, the court could be shifted south to the existing residential building line, providing the typical front yard setback of 7.5 metres for structures in this zone. This will provide the opportunity for an area to be a landscaped separation between the road and sport court as viewed from the residences on the north side of 121 Avenue. b) Desired Outcome: It is desirable to proceed with park development as soon as possible. Area residents had been using a vacant municipal lot at Brown and 222 Street as their open space, as it was considered by them to be their neighbourhood park. However this municipal lot was not dedicated as park and is now under development as the Alouette Home Start facility. To begin construction of the park this year, staff propose to complete the public consultation process within a compressed time frame. The current schedule: 1. Presentation to Parks and Leisure Services Commission, May 12 2. Open house presentation of concept to neighbourhood, May 18 3. Presentation to Committee of the Whole, May 30 4. Adoption by Council, June 14 The Commission considered endorsement of the concept plan on May 12, in advance of hearing the results of the May 18 Open House in order to maintain the schedule and make meeting agendas. Staff indicated that the comment sheets received at the Open House would be attached to the subsequent reports to Committee of the Whole and Council, and an update would be provided to the Commission at their next meeting in June. c) Interdepartmental Implications: The District of Maple Ridge acquired two properties fronting on Dunbar Street to accommodate a proposed road design for Brown Avenue. In consultation with the Engineering Department, Parks is proposing to develop one of the properties that is currently vacant. The Engineering Department has agreed to this proposal on the understanding that should the property be required for future road development that the park amenities can be removed and relocated to another area of the park. d) Business Plan/Financial Implications: This project appears in the current business plan for park development with an approved budget in 2011 of $310,000. CONCLUSIONS: Based on the information received to date through the public process, including the input from the park design steering committee, the open house, and the Staff suggested shift of the sport court south to the existing building line to accommodate some of the concerns of area residents, it is recommended that Maple Ridge Council approve the concept plan and direct staff to prepare the tender documents. Prepared by: Bruce McLeod, MBCSLA Manager of Parks and Open Space ILI 0-1!2_q Approved by:' -.D id Boag, Director of Parks and Facilities Approved by:/-411SwIft, 41- Ur(eral nager, Community Development P rks and Recreation Concurrence:. (Jim) Rule Chief Administrative Officer 1 --r-- 12123 Ij P 912 Y ( ). jL k6 8o '� ., 12119 _. 12128 12101 • JIk ` NWS 1 >p • 6 P 7 . 5 O 412097 1 096 cv a N 12 1 c �4 N 77 F6�� 84 ,.-,L �38752"i2085 -( } 1._ f for 13 m 104 r i �2081 D 13080 t o M �, -- LMP 1 218 I; t �• 105 , 12071. .1 70 ' ' { - . C_ P I r H G } .12060 061 1*4, A3 1F48 — -12041r, LMP, 8 10 r" I F 120 12032 .1. R r 1489 120�' , .. 3 ro 12028 cn 1202 cv i 'a Y P 669 - t l D. 12015 110 278 r o 1 C N N C� f Pitt Mea ows_ ' District Owned Land Ig CORPORATION OF ! THE DISTRICT OF MAPLE RIDGE District N - a# S Langley PARKS &LEISURE SERVICES DEPT. SCALE 1:1.200 e DATE: Apr 2Q, 2011 FILE: Untitled BY: BM ERASER ft. 12123 f 12 (P 9; ) 7 - 272 -. ., 8 12119 12128 1 % J Alt l i` f 6 P7 .. i I� N M — T1O 6 • c� , L N 123 C14 103 . E_ Ico - - CO 12 - { m ' 104 12080 _M '1 70 f �2060 1b 148 _ \ CHURCHAVE. NWS1 n*p (F?38752 MP 1.2218� 049q 4 3 IL U) Municpal Park Designation a .lt CORPORATION OF ; THE DISTRICT OF MAPLE RIDGE r7 PARKS & LEISURE SERVICES DEPT. �d DATE: May 10, 2011 FILE: Core_Park_DesignatioRMnfW OL .l. r �I— l� i `1 \ Gravel Parking LEGEND: Gravel Parking Existing dream F" Existing trees Llwn Lawn I � e Proposed trees n - - _ _ xis ' 1y2 SPORT COURT Proposed Shrubs �' 15m x 17m •. and Groundcovers PLAY AREA F6m x 16m r Proposed Lawn Proposed Meadow Proposed Gravel Paving • ' Q Proposed Asphalt Paving" ' TM :v 0 Playground Pad _ 3mwlde C-xlsling dream I -- Asphalt Path r in couveri \\. Proposed Bench Kilillis Trash Receptacle L O Drinking Fountain / PLAY AREA "" fulum expan un 1Sm x 12m ® i^"•,.� i ' © Fitness Circuit E ui rnent disport cotat h qh a Q P dhakn4fiM SWING AREA I y V torlh 75mx 11m 3 r '♦ chalnlinM --� - fence 'I • Exlslim sir['.am / I lAeatlaw` • ice' • t .. _ `-� �Trash •1 t-.J 1.Sm mdc gravel pathway OnnFmg FaunF.un l WellandIhItaliow pond Lawn Bench Fitness equipment s I ° o Lawn 0 \O r_ 2'hightimberterce -35.- Lawn ant wide Asphalt Palh Removable bollard Asphalt walkway 2mwide ri y IV 1 i r r Lawn Removable bollard 2' high timber fence Timber entry Gateway r z 2' high limber fence 1 May M, 201/ l—dfv Be,rw ru.: eater dem: ReNslons: 111-te Kreuk Ltd, 102-1637 West 5th Avenue V4Mbwer BOW INS t:6046844611 F. E04 684 0577 —AW.bc® Project Core Park Drawn by: Me checked by: ' Date: May 03, 2011 Scale' t200 orawitg Title: Landscape Plan Project N- 11037 sheet No-' L-1 of 1 l Community Input Form C Concept Plan for Core Area Park Site The Concept Plan dated May 3, 2011 incorporates park amenities that were identified as important with area residents attending the initial information meeting. The Park Steering Committee (made up of local residents) has met on two occasions to discuss how to incorporate the proposed park amenities within a concept plan for the park site. This open house is an opportunity for area residents to comment on the concept plan. All comments received will be attached to a report to Maple Ridge Council. The report will include a recommendation that the design and preparation of tender documents proceed based on the concept plan dated May 3, 2011. Please leave the completed form in the tray provided, or if you wish to take the form home you may fax it back to 604 467-7393. Please return your comments before May 20 to be included in the Council Report. Please mark a box in each section whether you do not support (#1 being do not support) or strongly support (#5 being strongly support) the following park amenities and concept plan: Section 1— Pro used Play Equipment No support 0 0 0 I have the following comments about the proposed pla i Strongly Support 4 5 tc rr44 i ,,. rn-Q� r♦ l.t�Vf Section 2 — Proposed Pathway system and Fitness Circuit 1 2 3 4 5 0 0 0 I have the following comments about the proposed pathway system and fitness circuit: I--, `ICJ �A l C. Please see other side AJ Section 3 =RLoR2sed Sport Court I have the following comments about the proposed sport court: Section 4— Overall Park Concept Plan 1 2 3 4 5 , 0 I have the following comments about the overall proposed concept plan: Please provide the following so we can contact you with future information. Name: ram' l vl:SA Address: Telephone: @t5 D Community Input Form MAY 24 2011 Concept Plan for Core Area Park Site L The Concept Plan dated May 3, 2011 incorporates park amenities that were identified as important with area residents attending the initial information meeting. The Park Steering Committee (made up of local residents) has met on two occasions to discuss how to incorporate the proposed park amenities within a concept plan for the park site. This open house is an opportunity for area residents to comment on the concept plan. All comments received will be attached to a report to Maple Ridge Council. The report will include a recommendation that the design and preparation of tender documents proceed based on the concept plan dated May 3, 2011. Please leave the completed form in the tray provided, or if you wish to take the form home you may fax it back to 604 467-7393. Please return your comments before May 24n' to be included in the Council Report. Please mark a box in each section whether you do not support (#1 being do not support) or strongly support (#5 being strongly support) the following park amenities and concept plan: Section 1— Proposed Play Equipment No support Strongly Support 1 2. 3 0 X I have the following comments about the proposed play equipment: I support the building of a park, but d'_..__r n. See my comments in Section 4. Section 2 — Proposed Pathway system and Fitness Circuit E L --�-' 0 I have the fdllowin :conpnents about the proposed wa system and fitness circuit: I support the building of a park, but disagree n. Please see other side rSection 3 —Proposed Snort Court u I have the following comments about the proposed sport court: I support the building of a park, but disagree with the location. Please see my comments in Section 4. Section 4— Overall Park Concept Plan .1 2 3 4 S 0 F- x 0 I have the following comments about the overall proposed concept plan: My concern is about the location of the park and the costs associated with: - purchasing houses (what will the total cost be?) - landfill cosh $8 And environmental for the disposal of all materials result' - ite - the cost to Tandscape e property to suit a parX There is a forested property a few blocks north at 12256 222nd Street, that is scheduled _to be -de -forested by a developer _should he receive Council_ _approval, that cei luired (pathways, responsible as well as environmentally conscious. Please provide the following so we can contact you with future information. Name: Jean Douglas Address: Telephone: 23 May 11 02:41p AUCe Jones OV4 40.3 OVO4 P. i Community Input Form Concept Plan for Core Area Park Site The Concept Plan dated May 3, 2011 incorporates park amenities that were identified as important with area residents attending the initial information meeting. The Park Steering Committee (made up of local residents) has met on two occasions to discuss how to incorporate the proposed park amenities within a concept plan for the park site. This open house is an opportunityfor area residents to comment on the concept plan. All comments received will be attached to a report to Maple Ridge Council. The report will include a recommendation that the design and preparation of tender documents proceed based on the concept plan dated May 3, 2011. Please leave the completed form in the tray provided, or if you wish to take the form home you may fax it back to 604 467-7393. Please return your comments before May 246 to be included in the Council Report. Please mark a box in each section whether you do not support (#1 being do not support) or strongly support (#5 being strongly support) the following park amenities and concept plan: Section 1- Pro sed Play ui ent No support Strongly Support 1 2 3 4 5 0 0 .1 --X - I 0 ` I have the following comments about the proposed play equipment: Section 2 - Proposed Pathway system and Fitness Circuit 1 2 3 - -- 4 0 I I v �'/•--- 5 I have the following comments about the proposed pathway system and fitness circuit: _ .y On w Y ),grCc� r ILIA„mod ike J re e2 f'r%a.. I f J� c�r�/► x vle • f Please see other side P hl�y Or P Gt s // ee5le C cOLI eh� zo iviay _i i UL:4lp /dice Jones bU4 4W bUb4 p.Z Section 3 Proposed Sport Court 1 2 3 4 5 11 F 0 1 0 I have the following comments about the proposed sport court: Jecuon 4-- vveratrrarK t.;once t nan �v Y lI have the following cowmen 5 about the overall proposed concept plan: c H P ole/;? 4�1rT .� 5a f Q� �' c t G-n G r� P e e r y r 53 c� s �a ppa AUK 1 �e Please rovi the followingso can ontact ou wi future information. A Name: dkaLt H '[ u �� _ Address: Telephone: W Please see other side �C t L2. i.J i ( ( �i-'F CL-C� h o rv�e l:�`js i dtwq -kZt. �ic e- n e rec)-5' WiI(� I�z. czht 5urszv�slisron rJrfh�J►' hvdf..nVnosQ.( ? --5 '��o l;cam ci �--t � b o � h��� cr� b Qa•7`s � Community Input Form Concept Plan for Core Area Park Site n The Concept Plan dated May 3, 2011 incorporates park amenities that wertons end as � v important with area residents attending the initial information meeting. MAY 2 4 2011 The Park Steering Committee (made up of local residents) has met on two to discuss how to incorporate the proposed park amenities within a concept plan for the park site. This open house is an opportunity for area residents to comment on the concept plan. All comments received will be attached to a report to Maple Ridge Council. The report will include a recommendation that the design and preparation of tender documents proceed based on the concept plan dated May 3, 2011. Please leave the completed form in the tray provided, or if you wish to take the -form home you may fax it back to 604 467-7393. Please return your comments before May 24`h to be included in the Council Report. Please mark a box in each section whether you do not support (#1 being do not support) or strongly support (#5 being strongly support) the following park amenities and concept plan: Section 1— Proposed Play Equipment No support Strongly Support I have the following comments about .p.sed play equipm r F-A ..� /. w" ■ .r ..� .L a . _ a .■ ' _► Lfs R O c or i • ■• r : - rlv'su.1 f- Sr(z1C 'c v� ei2r Y�5ic ,�%c cirzctS i--{-lam 9 �*✓ wc�t k i P cis aye z-'+1 SJ i (2 r � z,i-�,�-+e WSJ l rlj • re- v 1-1-Se- -N1.z ji o �7 Section 2 — Proposed Pathway system and Fitness Circuit a rtci ► — A j Z of W Nl -Z!jq N �h 1 2 3 4 5 J [� CP_sj -t-r-P-44— is on to 1 !¢vc— ,Z 751 I have the following comments about the proposed pathw2l s tem and fitness circuit: &n 2-1C +ri ' SS C M Gkn dies C\C8Cn — Pad j fii 003 h k5; 000 e x sA� n` j C >J ej �R ow - C", j cci C-"}n iT c]k.C`f'1 T�„crT Cam:..] L I n "} ri,rc c f~ -_61 Please see other side I� sus d l�n�czr line-S o c:ECV- a.i t -htL 5 +1-)z baek ra.r-kina j o� ° nor SEar�, Chu�-ch� Ft�JL CCcL_ Plan a Section 3-Pronased Svort Court cC,(dr t�ov r�cd'r��n��e rssues . 1 2 — L cJD3 4 5 �P lilca� bvs� bh �.Z1�1 , Clo-e-P M 1a- on (aa-zs! ,I have the following comments about the proposed port court: ,n% /a`W'd'., on (7-lr7;6C r-4+ in6vy-, oFrnci 4kiueu�- 4%i5.1g1� U,11j. -$er,ch I r.-s.p of Section Overall Park Conce t Plan J 1 2 3 4 5 �+'@rtrthctf ' 0 I have the following comments about the overall proposed concept plan: cti 5-�h2_ wry �w�v�zl r �.oss�r-aucl -M C c,,X on is viSaal potja{ion. VC-tk aria rnou,::-6 Please provide the following so we can contact you with future information. C-V v,r, Ave Name: Who w4416 �o look a� po- -aflt �rr2ll�y �I tGia,��r7 W�STpr�i - Parlu� o.sf Address: Window Whop Telephone: �k - c o- . '�'M - F) s h�fi kSigruG �DC. . :t �s J�`� h��� rest n wh-6 Please see other side IIU �1 �I , �+ U_ iliC� `r Glr24c �s Sc%J'C? in2Cir` 1%if�( _ -1� J��.• K- +� s ., L� .� A,r ran:.-r< --c -_ ,�Ppi va Cc -it