HomeMy WebLinkAboutPreliminary Letter of Inspection (ESC)District of Maple Ridge 2011
PRELIMINARY LETTER OF INSPECTION
Basic Requirements for Environmental Consultant of Record
1. Contact Information and Coordination of Monitors. It is a requirement of the
Watercourse Protection Bylaw to have contact information readily available on
site for the environmental monitor(s) for developers and builders. Failure to do
so can result in tickets, fines, or stop work orders. If builders hire an
independent environmental monitor for their lots, they should still be working in
coordination with the existing ESC plans and monitor that is working for the
developer’s site. 1
2. ESC plans require Site Source Controls. These controls are required up front
before construction begins and will be implemented in a phased approach where
possible to maximize retention of vegetation on site. It is cheaper and more
effective to focus on site source controls rather than end of the pipe solutions for
developers and builders.
Site source controls and ESCP plans should demonstrate due diligence or else
full requirements associated with monitoring by the QEP will be required.2
3. Monitoring inspections and reports need to be submitted twice a month during
rainy season of October 15 to May 15 by email to the Municipal environmental
technicians unless performance targets are not being met in which case more
frequent reports are required. Recommendations and mitigation required to
encourage work during dry seasons, or additional site stabilization efforts and
monitoring are required during rainy periods.
4. Communications with Municipal environmental technicians through both phone
message and email with details after infraction(s) still occurring after 24 hours.
Communication is also required with site supervisors and contracts on what their
responsibilities are since everyone on site is accountable and can be ticketed,
fined, or charged by Federal Fisheries and Oceans for infractions related to
release or contribution of deleterious substances as well as by municipal
employees.
5. Letters of assurance by monitors that must be submitted to the District’s
Environmental technicians for pre-development and post development inspection
of a site. Consultants must ensure adequate design and implementation of
controls on site before construction activity commences. A final inspection and
letter of acceptance to ensure proper cleanup and decommissioning supervised
by the Monitor at the end of the site servicing and building phases to get ESC
security deposits back.
1. Monitors have a responsibility to remind the developer that any new builders or contractors
on site need to respect the existing ESC plans and monitoring of the developer as infractions
still fall under the responsibility of the developer until final letter of acceptance has been
issued by the Engineering Dept. In some cases, a security bond is held by the developer to
ensure all builders are going to be cooperative.
2. Failure to demonstrate adequate site source controls will require daily monitoring by QEP’s in
accordance with the Bylaw. Failure to comply with these requirements may result in ticketing,
stop work orders, use of the security deposit by the District, and potential removal of the
professional consultants name from the District’s list of acceptable qualified ESC monitors.
District of Maple Ridge 2011
Preliminary Letter of Inspection and Approval For WPDP/NFDP Works
Submit this Letter To: District of Maple Ridge
Environmental Monitor of Record: ________________________________
(insert name and company of QEP monitor)
RE: Inspection For Development or Building Premises located at
_______________________________________________
(insert address)
The environmental professional of record signing this form is the designated environmental
monitor of record for this site.
The QEP or their official designate has completed an inspection of the Premises on the
following date of ______________________________ (provide date of inspection)
In accordance with the Watercourse Protection Bylaw, a preliminary letter of inspection and
assurance from the Qualified Environmental Professional is required to be submitted to the
District’s Engineering Department and to the District’s Environmental Section before any
clearing or disturbance takes place in accordance with the District’s Watercourse Protection
Bylaw.
This letter of assurance provides confirmation that the qualified environmental professional
has carried out the following duties to ensure the required protection and mitigation
measures are in place and operational:
General Site Protection and Landscape Management Standards
Carefully surveyed the site prior to any disturbance to ensure accurate location for
protection mitigation around protected areas and significant vegetation or natural
features that need to be protected including watercourses, wetlands, ponds, root
protection zones for protected tree stands, bluffs, geotechnical setback areas, active
floodplain areas, steep slopes > 25%, and municipal trails. Temporary snow fencing
should be installed and in place to ensure features are protected.
Appropriate site source mitigation measures are in place for Erosion control and they
are operational before any disturbance or construction takes place.
The timing of construction and disturbance does not conflict with critical bird nesting
periods, and the proposed works will cease during heavy rain periods. If not, please
provide justification and approvals.
Phasing of works to ensure minimal disturbance and clearing where possible to
building lots, soils and vegetation on steep slopes > 15%, especially on larger
development sites.
Ensure hazard mitigation and drainage mitigation is in place and operational before
disturbance occurs. Ensure there is no conflict with neighbouring properties, other
applicable legislation, municipal regulations, or building code.
District of Maple Ridge 2011
Environmental Consultant of Record
The undersigned professional may be contacted at: _________________________ (insert
business telephone number or best contact number).
CERTIFIED AS OF ________________________(date)
(Print name of environmental monitor and company)
_______________________
Authorized Environmental Monitor Signature