HomeMy WebLinkAbout2012-03-27 Council Meeting Agenda and Reports.pdfDistrict of Maple Ridge
COUNCIL MEETING AGENDA
March 27, 2012
7.00 p.m.
Council Chamber
MEETING DECORUM
Council would like to remind all people present tonight that serious issues are
decided at Council meetings which affect many people's lives. Therefore, we ask that
you art with the appropriate decorum that a Council Meeting deserves. Commentary
and conversations by the public are distracting. Should anyone disrupt the Council
Meeting in any way, the meeting will be stopped and that person's behavior will be
reprimanded.
Note: This Agenda is also posted on the Municipal Web Site at www.mapleridge.ca
The purpose of a Council meeting is to enact powers given to Council by using bylaws
or resolutions. This is the final venue for debate of issues before voting on a bylaw or
resolution.
100 CALL TO ORDER
200 MOMENT OF REFLECTION
300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS
400 APPROVAL OF THE AGENDA
500 ADOPTION AND RECEIPT OF MINUTES
501 Minutes of the Regular Council Meeting of March 13, 2012
502 Minutes of the Development Agreements Committee Meetings of March 9,
2012
Page 1
Council Meeting Agenda
March 27, 2012
Council Chamber
Page 2 of 6
600 PRESENTATIONS AT THE REQUEST OF COUNCIL
700 DELEGATIONS
701 Metro Vancouver - Pacific Parklands Foundation (PPF) and Kanaka
Education and Environmental Partnership Society (KEEPS)
- Gaetan Royer, Manager, Metropolitan Planning, Environment and Parks
(Metro Vancouver)
- Denise Coutts (PPF)
- Dave Smith (KEEPS)
800 UNFINISHED BUSINESS
801 Density Review Process for North Albion Area (revised)
Revised staff report dated March 27, 2012 recommending that Option #3
Albion Matrix Amendment Process be endorsed and that the process for
the processing of in stream rezoning applications in the study area be
endorsed.
(forwarded from the March 19, 2012 Council Workshop Meeting)
802 Council Remuneration Resolution
Resolution that Council remuneration for the 2011-2014 term remain as
that paid in 2011.
(forwarded from the March 19, 2012 Council Workshop Meeting)
900 CORRESPONDENCE
1000 BYLAWS
Bylaws for Final Reading
1001 2011-077-RZ, 27540 128 Avenue
Staff report dated March 27, 2012 recommending that Maple Ridge Zone
Amending Bylaw No. 6848-2011 to rezone from RS-3 (One Family Rural
Residential) to RS-2 (One Family Suburban Residential) to permit future
subdivision into two lots be given final reading.
Final reading
Council Meeting Agenda
March 27, 2012
Council Chamber
Page 3 of 6
COMMITTEE REPORTS AND RECOMMENDATIONS
1100 COMMITTEE OF THE WHOLE
1100 Minutes - March 19, 2012
The following issues were presented at an earlier Committee of the Whole meeting with
the recommendations being brought to this meeting for Municipal Council consideration
and final approval. The Committee of the Whole meeting is open to the public and is held
in the Council Chamber at 1:00 p.m. on the Monday the week prior to this meeting.
Public Works and Development Services
1101 2011-081-RZ, Lot 6, Plan 60014-Southwest corner of 104 Avenue and
Slatford Place, RS-3 to RS-1b and R-1
Staff report dated March 19, 2012 recommending that Maple Ridge Zone
Amending Bylaw No. 6906-2012 be deferred pending adoption of an Albion
Flats Concept Plan.
1102 RZ/109/08, 22031 Dewdney Trunk Road, Heritage Designation and
Revitalization and Tax Exemption Agreement
Staff report dated March 19, 2012 recommending that Maple Ridge Official
Community Plan Amending Bylaw No. 6907-2012 be given first and second
reading and be forwarded to Public Hearing and that Maple Ridge Heritage
Designation and Revitalization and Tax Exemption Agreement Bylaw No.
6902-2012 be given second reading and be forwarded to Public Hearing.
1103 2011-008-RZ, Various Addresses, Ansell Street Area
Staff report dated March 19, 2012 recommending that Maple Ridge Official
Community Plan Amending Bylaw No. 6903-2012 to designate the subject
area from Suburban Residential to Estate Suburban Residential be given
first and second reading and be forwarded to Public Hearing.
1104 2011-008-RZ, 12610 and 12640 Ansell Street, RS-3 to RS-2
Staff report dated March 19, 2012 recommending that Maple Ridge Zone
Amending Bylaw No. 6794-2011 to permit future subdivision into four lots
be given second reading and be forwarded to Public Hearing.
Council Meeting; Agenda
March 27, 2012
Council Chamber
Page 4 of 6
1105 2011-068-RZ, 25339 130 Avenue, RS-3 to RS-2
Staff report dated March 19, 2012 recommending that Maple Ridge Zone
Amending Bylaw No. 6842-2011 to permit subdivision into four single
family lots be given second reading and be forwarded to Public Hearing.
1106 Award of Contract (Reference No. ITT-EN12-14, Project No. E04-010-073)
Ansell Street Sanitary Sewer Local Area Service
Staff report dated March 19, 2012 recommending that Contract E04-010-
073: Ansell Street Sanitary Sewer Local Area Service be awarded to
Strohmaier's Excavating Ltd. and that the Corporate Officer be authorized
to execute the contract.
Financial and Corporate Services (including Fire and Police)
1131 Disbursements for the month ended February 29, 2012
Staff report dated March 19, 2012 recommending that the disbursements
for the month of February 2012 be approved.
Community Development and Recreation Service
1151 Proposed Capital Budget Adjustment to Fund Playground Equipment
Staff report dated March 19, 2012 recommending that the Capital Plan be
amended to allow the use of remaining funds from the construction of the
Maple Ridge Park Washroom Project for purchase and installation of
playground equipment at Albion Sports Complex and Birch Park.
1152 Katie's Place Lease Renewal
Staff report dated March 19, 2012 recommending that the Corporate
Officer to authorized to sign and seal the Katie's Place Domestic Animal
Resource and Education Society Lease.
1153 Deer Fern Park Concept Plan
Staff report dated March 19, 2012 recommending that the concept plan
for Deer Fern Park be approved.
Council Meeting; Agenda
March 27, 2012
Council Chamber
Page 5 of 6
1154 Cedar Park Concept Plan
1171
Staff report dated March 19, 2012 recommending that the concept plan
for Cedar Park be approved.
Correspondence
Other Committee Issues
1200 STAFF REPORTS
1300 RELEASE OF ITEMS FROM CLOSED COUNCIL
1400 MAYOR'S REPORT
1500 COUNCILLORS' REPORTS
1600 OTHER MATTERS DEEMED EXPEDIENT
1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETING
1800 QUESTIONS FROM THE PUBLIC
Council Meeting Agenda
March 27, 2012
Council Chamber
Page 6 of 6
1900 ADJOURNMENT
QUESTION PERIOD
The purpose of the Question Period is to provide the public with an opportunity to
ask questions of Council on items that are of concern to them, with the exception of
Public Hearing by-laws which have not yet reached conclusion.
Council will not tolerate any derogatory remarks directed at Council or staff
members.
Each person will be permitted 2 minutes to ask their question (a second
opportunity is permitted if no one else is sitting in the chairs in front of the podium).
Questions must be directed to the Chair of the meeting and not to individual
members of Council. The total Question Period is limited to 15 minutes.
Council reserves the right to defer responding to a question in order to obtain the
information required to provide a complete and accurate response.
Other opportunities are available to address Council including public hearings,
delegations and community forum. The public may also make their views known to
Council by writing or via email and by attending open houses, workshops and
information meetings. Serving on an Advisory Committee is an excellent way to
have a voice in the future of this community.
For more information on these opportunities contact:
Clerk's Department at 604-463-5221 or clerks@mapleridge.ca.
Mayor and Council at ma orandcouncil@ma lerid e.ca.
Checked by,
Date:
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
DEVELOPMENT AGREEMENTS COMMITTEE
MINUTES
March 9, 2012
Mayor's Office
PRESENT:
Ernie Daykin, Mayor
Chairman
J.L. (Jim) Rule, Chief Administrative Officer
Member
1. DP/095/10
LEGAL:
LOCATION:
OWNER:
REQUIRED AGREEMENTS:
Amanda Allen, Recording Secretary
Lot 1, District Lot 404, Group 1, New Westminster District,
Plan BCP47825
11176 Gilker Hill Road
Bluetree Homes (Gilker Hill) Ltd.
Cross Access Easement
Strata Plan
THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING
DOCUMENTS AS THEY RELATE TO DP/095/10.
CARRIED
Ernie Day yor J.L. (Jim Rule, Chief Administrative Officer
Chair Memb
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PLANNING DEPARTMENT
DATE: Oct 19, 2011 FILE: DP/095/10 BY: PC
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DISTRICT OF MAPLE RIDGE
Deep Roots
Greater Heights
TO: His Worship Mayor Ernie Daykin DATE: March 27, 2012
and Members of Council FILE NO: 2012-029-CP
FROM: Chief Administrative Officer ATTN: Council Workshop
SUBJECT: Density Review Process for North Albion Area (Revised)
EXECUTIVE SUMMARY:
At the Council Workshop on July 25, 2011 Council received a report entitled "North Albion
Sanitary Serving". At the workshop Council passed the following resolution:
"That staff be directed to report back on a process and the implications of a review of the
density potential for Area 1 and Area 2 as shown on Appendix 1 attached to this report
which is supportive of the infrastructure requirements and existing overall density
provisions of the Albion Area Plan".
It was understood at the time that this work would form part of the 2012 Work Plan and formed part
of the Matrix approved by Council in January 2012.
This report addresses the possible process and implications of increased density in Area 1 and Area
2 of the Albion Area (refer to Appendix A). The Engineering Department is proceeding with a
separate report outlining possible alternative approaches and implications for the provision of
servicing.
The southern portion of the Albion Plan Area is nearing build -out. This has resulted in a growing
interest by the development community for available lands north of 108th Avenue which are
generally characterized by being under developed, under -serviced and environmentally sensitive and
challenged. Council has granted Third Reading to an OCP amendment application by CIPE Homes
to add the R-1 Residential District to the Residential Low -Medium Density designation of the Albion
Plan Zoning Matrix. There exist 5 other application awaiting similar OCP amendments to increase
their potential densities. One of those applications was deferred recently by Council pending this
discussion on density review. The other four are pending First Reading.
This report examines three (3) density scenarios and the possible implications of each and
concludes with a recommendation in support of Option 3 - Albion Zoning Matrix Amendment. It also
recommends a process of an OCP amendment complete with referrals to the School Board and a
public information meeting to augment the normal public hearing process.
RECOMMENDATIONS:
That Option #3 Albion Matrix Amendment Process, as outlined in the report titled "Density Review
Process for North Albion Area" dated March 19th, 2012 be endorsed;
That the process for the processing of in stream rezoning applications in the study area, as
outlined in the report titled "Density Review Process for North Albion Area" dated March 19th,
2012 be endorsed; and
In respect of Section 879 of the Local Government Act, requirement for consultation during the
development or amendment of an Official Community Plan, Council must consider whether
consultation is required with specifically:
i. The Board of the Regional District in which the area covered by the plan is located, in the
case of a Municipal Official Community Plan;
ii. The Board of any Regional District that is adjacent to the area covered by the plan;
iii. The Council of any municipality that is adjacent to the area covered by the plan;
iv. First Nations;
v. School District Boards, greater boards and improvements district boards; and
vi. The Provincial and Federal Governments and their agencies
and in that regard it is recommended that the only additional consultation to be required in
respect of this matter beyond the early posting of the proposed Maple Ridge Official Community
Plan Amending Bylaw No. 6910-2012 on the District's website, together with an invitation to the
public to comment, is the following:
i. Referral to the School Board; and
ii. An open house.
DISCUSSION:
Background Context:
At the Council Workshop on July 25, 2011, Council made the following recommendation concerning
the report "North Albion Sanitary Servicing":
That staff be directed to report back on a process and the implications of a review of the
density potential for Area 1 and Area 2 as shown on Appendix 1 attached to this report
which is supportive of the infrastructure requirements and existing overall density provisions
of the Albion Area Plan.
-2-
That staff be directed to report back on a process and the implications of an alternative
approach to provide infrastructure services for Areas 1 and 2 as shown on Appendix 1
attached to this report.
This report addresses the first resolution. The Engineering Department has drafted a report to
address the second resolution. Their report will be completed pending Council's direction on this
report.
Part 1- Potential Density and Review Procgss
Albion Plan Background:
The Albion Area east of 240th Street is a recognized growth area in Maple Ridge within the urban
boundary. Originally completed in the mid 1990's, it was based on a July 1994 study prepared for
the District by Arlington Consulting and Quadra Consultants and then was adopted in the 1996 OCP.
As part of the 2006 OCP review, the plan was re-examined, overall densities were increased and
incorporated into the new OCP as the Albion Area Plan.
The area to the south of 108 Avenue is generally being built -out in accordance with the Area Plan
and the service infrastructure is nearing its capacity. Thus, more interest is being focused on
development of lands north of 108 Avenue. The level of density based on current market demand
for housing and cost of servicing is resulting in proposals being submitted involving density levels
greater than being provided for by the current Albion Area Plan density designations. A case in point
is the active application by CIPE, with Medium Density Residential Densities being processed on a
"spot designation" basis, for a site largely designated Residential Low -Medium Density. This
application essentially brought to the forefront a desire to examine the overall density in North
Albion.
In order to understand the implications of such additional densities on the future provision of
service infrastructure, the density potential of Areas 1 and 2 are analyzed in this report.
Study Area
For the purposes of this report, the study area referred to as the North Albion Area consist of the
northern portion of the Albion Area Plan as shown in Appendix A. The majority of the lands are north
of Kanaka Creek Regional Park and a plateau to the east separated by the same creek. The pocket
to the north of Kanaka Creek is referenced as "Area 1" (105.22 ha or 260 acres) and the pocket to
the east as "Area 2" (73.8 ha or 182 acres). For the purposes of this report, the lands in Area 1
closest to 240 Street that are already developed as single family lots or subject to multiple family
designation, and recently subdivided area near 249 Street in Area 2 are not part of this analysis.
The current designation in the Albion Area Plan for the study area includes the following (refer to
Appendix B):
• Low -Medium Density Residential - In a central area north of 112 Avenue in Area 1 and the
entire area east of 248 Street in Area 2.
-3-
• Low Density Residential - Wrapping around the Low -Medium Density Residential
designation to the east and west and to the south of 112 Avenue in Area 1, and most of the
area west of 248 Street in Area 2.
• Conservation - Enveloping Kanaka Creek and a series of creek/ravine system crisscrossing
the study area.
• Institutional - 2 school/park sites, one in each pocket.
Current Applications and Density Adjustments
The development of Area 1 requires considerable servicing improvements and is questionable if this
can be done on an application -by -application basis because developable lands are in pockets
separated by environmentally sensitive lands, the fragmented ownership pattern, and the existing
lot pattern. A separate report that examines options to provide this servicing is being prepared
pending direction from Council on the density issues. Council has received 6 applications, one of
which proceeded through to Third Reading (RZ-091-10 at 24371 112 Avenue - CIPE Homes Ltd.), in
Area 1. The current plan designation did not match the proposed density so Council is considering a
"spot -change" to the Zoning Matrix, to allow the requested R-1 zone under the current designation,
but only for this property. Council indicated that further action on these remaining applications
would await a decision on the outcome of this report.
The development of Area 2 is also constrained by servicing infrastructure. At present, there is one
application in this area at a preliminary stage. With the service infrastructure of the lands to the
south of Area 2 at or near capacity, the density potentials of both Area 1 and Area 2 are linked
because services to Area 2 will need to be extended through Area 1. Thus the density potential may
change, and the process of determining how to adjust the plan for such changes would apply to
both Areas 1 and 2.
Density Scenarios
Method of Density Calculation:
The density calculations in this section are based on the minimum lot sizes permitted in each zone,
with road dedication factored in. Density transfers are provided in the OCP only for lands in the
Albion Plan Area. The transfer is equal to 2.5 units per net hectare of undevelopable land (i.e.
conservation). This transfer is not automatic. It is subject to compliance with the housing
compatibility policies (e.g. adding the density in a location away from the natural or environmentally
sensitive area) and the transfer is only for the density of areas retained natural on the same lot as is
being developed. It will only be considered if the amount of land required to be retained in a natural
state, as determined by the District, exceeds 5% of the lot area.
The potential transferable density is calculated and shown in the tables in the following section.
North Albion Area 1:
Three scenarios were developed to estimate the potential density increases for Area 1 of the North
Albion Area. The base density is assumed to be the development that can take place based on
-4-
current zoning of RS-3 One Family Rural Residential (0.80 ha or 2 acre minimum lots size). This is
determined to be 64 units transferable from the conservation areas plus 75 units of outright
permitted density for a total of 139 units.
Table 1 below summarizes the potential unit density for Area 1. Areas already subdivided and
unlikely to redevelop are not included in the numerical tabulation. Three scenarios have been
developed for comparison purposes. These scenarios are as follows:
• Scenario A: This scenario assumes development takes place in accordance with the current
OCP designations in the Area Plan and the zones currently permitted in the Zoning Matrix.
This zoning would be as follows:
o mainly RS-1b (557 sq. m. or 6,000 sq. ft. minimum lot size) north of 112 Avenue;
and
o mainly RS-1d (2,000 sq. m. or 21,600 sq. ft. minimum lot size) to the south of 112
Avenue.
• Scenario B: This scenario is similar to Scenario A, except the current land designated for
Conservation is adjusted for steep slopes and watercourse setbacks (e.g. some Residential
designated lands become Conservation). For simplicity, this scenario assumes development
in accordance with the following zoning:
o RS-1b (557 sq. m. or 6,000 sq. ft.) to the north of 112 Avenue; and
o RS-1d (2,000 sq. m. or 21,600 sq. ft.) south of 112 Avenue.
• Scenario C: This scenario assumes development will take place with zoning "one step up" in
the Matrix, with the current land designated for Conservation being adjusted for steep slopes
and watercourse setbacks as in Scenario C. This scenario assumes development in
accordance with the following zoning:
o mainly R-1(371 sq. m. or 4,000 sq. ft. minimum lot size) with some RS-1(668 sq. m.
or 7,200 sq. ft. minimum lot size) and RS-1b (557 sq. m. or 6,000 sq. ft.) north of
112 Avenue; and
o mainly RS-1(668 sq. m. or 7,200 sq. ft.) with some R-1(371 sq. m. or 4,000 sq. ft.)
south of 112 Avenue.
The Scenarios are compared in table below:
TABLE 1: Density Potential (in Unit) for Each Scenario in Area 1
Scenario A
Scenario B
Scenario C
Rezoning Under
Rezoning Under Current Plan
Rezoning Under Amended Plan
Current Plan
and Adjusting for Conservation
and Adjusting for Conservation
Designation
Ground Truthing
Ground Truthing
Conservation Area
64
96
96
(Transferable
density)
Developable Area
388
305
528
(Outright Density)
TOTAL
452
401
624
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The anticipated total lot increase in Area 1(e.g. the difference between Scenarios A and C) is 172
lots. The majority of this increase (about 108 of the 172 lots) is generated in the Low Density
Residential Designation located in the area south of 112 Avenue.
North Albion Area 2:
Three scenarios were developed to estimate the potential density increases for Area 2 of the North
Albion Area. The base density is assumed to be the development that can take place based on
current zoning of RS-3 (0.80 ha or 2 acre minimum lots size). This is determined to be 23 units
transferable from the conservation areas plus 67 units of outright permitted density for a total of 90
u n its.
Table 2 below summarizes the potential unit density for Area 2 of the North Albion Area. Areas
already subdivided and unlikely to redevelop as well as the school site are not included in the
numerical tabulation. Three scenarios have been developed for comparison purposes. These
scenarios are as follows:
• Scenario A: This scenario assumes development takes place in accordance with the current
OCP designations in the Area Plan and the zones permitted in the Zoning Matrix. This zoning
would be as follows:
o RS-1d (2,000 sq. m. or 21,600 sq. ft.) west of 248 Street and some RS-1b (557 sq.
m. or 6,000 sq. ft.) in the northwest part; and
o RS-1b (557 sq. m. or 6,000 sq. ft.) east of 248 Street.
• Scenario B: This scenario assumes development will take place with zoning "one step up" in
the Matrix, and the current land designated for Conservation is adjusted for steep slopes
and watercourse setbacks (e.g. some Residential designated lands become Conservation).
This zoning would be as follows:
o RS-1(668 sq. m. or 7,200 sq. ft.) west of 248 Street; and
o R-1(371 sq. m. or 4,000 sq. ft.) east of 248 Street.
• Scenario C: This scenario is similar to Scenario B, except that the zoning on the west side of
248th Street becomes RS-1b (557 sq. m. or 6,000 sq. ft.). The current land designated for
Conservation is adjusted for steep slopes and watercourse setbacks as in Scenario B.
WE
The Scenarios are compared in table below:
TABLE 2: Density Potential (in Unit) for Each Scenario in Area 2
Scenario A
Scenario B
Scenario C
Rezoning Under
Rezoning Under Current
Rezoning Under Amended
Current Plan
Plan and Adjusting for
Plan and Adjusting for
Designation
Conservation Ground
Conservation Ground
Truthing
Truthing
Conservation Area
23
j 53
53
(Transferable
density)
Developable Area
521
587
613
(Outright Density)
TOTAL
1 544
1 640
666
The anticipated total lot increase in Area 2 is 122 lots.
Combined North Albion Areas 1 and 2:
Table 3 below summarizes the scenarios for Areas 1 and 2 combined. For the three scenarios, the
total lot potentials are as follows:
TABLE 3: Total Density Potential (in Unit) for the Combined Areas
Scenario A
Scenario B
Scenario C
Rezoning Under
Rezoning Under Current
Rezoning Under Amended
Current Plan
Plan and Adjusting for
Plan and Adjusting for
Designation
Conservation Ground
Conservation Ground
Truthing
Truthing
TOTAL
996
1,041
1,290
The total increase in units between the anticipated lot yield under the current OCP designation
(Scenario A) and the proposed OCP designation (Scenario C) is 294 lots. This represents an increase
of about 30% of the total lots being created.
Population estimate
From the anticipated density / lot estimates, a very generalized estimate of population changes can
be made. There are about 100 new dwelling on lots in existing subdivisions. Making the assumption
that a majority of the existing suburban -type houses will be removed as part of development, and
that the average number of people living in a house is the 2006 census figure of 2.7 (2011 Census
figures are not available yet), than the following table shows the estimated local area population
potential:
-7-
TABLE 4: Total Population Potential (in Unit) for the combined Areas
Scenario B
Scenario C
Rezoning Under Current
Rezoning Under Amended
Plan and Adjusting for
Plan and Adjusting for
Conservation Ground
Conservation Ground
Truthing
Truthing
TOTAL
3,081
3,753
Density Implications on Servicing:
Previously created water and sewer master servicing plans for the Albion Area incorporated the level
of service established by the 1996 OCP. The potential implications of the increased density can be
broken down into two separate issues. The first is the changes in the design of the new
infrastructure and the second is the impact on the existing systems.
The design of new systems require adequate capacity be provided to service the future needs. The
potential increase in density (30%) represents a relatively small increase to the cost of a water or
sewer system. Water services are already designed to accommodate the higher flows associated
with fire protection needs dictated by land uses, therefore a change in density associated with
smaller single family lots will likely not result in any significant design changes. However, sanitary
sewers are designed to handle actual daily flows and are sensitive to the grade of the pipe. Based
upon the minimum allowable pipe slope of 0.5% a 30% increase in capacity to the sanitary sewer
system results in an increase of one pipe diameter. With new infrastructure the upsizing represents
about a 10% increase in the construction cost.
Sanitary sewer effluent from Area 1 and Area 2 will flow into the existing sanitary pipe on 240th
Street and then into the Cottonwood Interceptor. The full impact on the existing sanitary system is
unknown and would require detailed analysis of both the water and sewer systems. Again, the
potential impact due to the smaller lot sizes on the water system will likely not result in many
additional capital upgrades beyond what is already anticipated. A preliminary analysis suggests that
the increased proposed density has the potential to impact the existing gravity collector sewer on
240th Street. While having to replace or upgrade this section of pipe is not ideal, it can be achieved
at a relatively manageable cost.
The proposed density change is not anticipated to impact the Cottonwood Interceptor beyond
improvements already identified. However, should the density increase beyond what is proposed in
this report (i.e. greater than 30%), sections of the interceptor may have to be upgraded. This is
significant and would have potentially significant cost implications.
-8-
Process Alternatives:
A review and plan updating process would be necessary to allow increased densities in the North
Albion Area to take place. Council has the choice of the following three alternatives:
1. Application Driven Review Process
When applications are received by the District, staff reports would include an analysis about
the proposed use and density, compare the proposal to the land use, residential
development and density policies in the Albion Area Plan, consider the impact on adjacent
areas and on infrastructure requirements such as sewer, roads, sidewalks and amenities,
and outline the steps to amend the OCP, Albion Area Plan and the Zoning Bylaw to
accommodate the proposal.
The advantages / disadvantages of this approach include:
Advantages:
• Responding to market demands
identified by a developer for the
intended product at the time of
application.
• Identifying the rezoning conditions
specific to the proposal.
• Each referral Department or Agency can
review the proposal against applicable
standards or requirements.
• The process is known to local
developers.
Disadvantages:
• Considering applications in isolation
of each other may result in
inconsistent decisions.
• Uncertainty among public about what
densities are possible.
• Uncertainty of how to advise the
public.
• Resulting in more administrative work
to process applications and legal
documents.
• Multiple OCP applications required to
permit new zone(s) in area plan
Given the above assessment, the Application Driven Review Process is not the preferred
option.
2. Albion Area Plan Desi nation Ma Amendment Process
This process would involve amending the Albion Area Plan land use designation map. Some
of the associated policies or guidelines in the area plan would be amended as a
consequence. Steps in this process would include:
• Analyzing the environment, potential land use patterns and developing alternatives.
• Undertaking a public consultation process to assist in developing the preferred
alternative.
• Reporting to COW on the outcome and confirming the preferred alternative.
• Proceeding to Council with an OCP (Area Plan Section) amendment bylaw, involving
notification as prescribed in the Local Government Act and a Public Hearing.
The advantages / disadvantages of this approach include:
Advantages:
• Bylaw amendment process would allow
for full public input and consultation with
all stakeholders and agencies.
• All areas and their appropriate
designations can be considered and
assessed.
• A clearer picture of the area's ultimate
development pattern and densities can
be established.
• Appropriate changes may also be
included in the policy section to further
improve clarity.
• Conservation boundaries will increase in
size to reflect greater accuracy of map.
Disadvantages:
• Involving potentially a long process.
• Causing delay for applicants.
• New Land Use Designation Map
would remain inaccurate & further
OCP Amendments to reflect ground
truthing would be required.
• Conservation boundaries will appear
to increase in size due to better
understanding of designation
boundaries.
• Urban designated areas will appear
to decrease in size.
• Some parcels currently shown to
have some development potential
may not after adjustment.
Given the above assessment, the Area Plan Designation Map Amendment is not the
preferred option.
3. Albion Zoning Matrix Amendment Process
The Matrix:
The Albion Area Plan includes a Zoning Matrix that states which zones are permitted under
which Area Plan designations. Excluding the properties fronting on 240 Street, Area 1 and
Area 2 are subject to two designations. These designations and their associated zones are:
Residential Low Density:
RS-1d One Family Urban (half acre) Residential Zone
Residential Low -Medium Density:
SRS Special Urban Residential
RS-1b One Family Urban (Medium Density) Residential
RT-1 Two Family Urban Residential
In Scenario C, the R-1 Residential District is being proposed in the Residential Low -Medium
Density designation. Currently this zone is only allowed in the Medium Density Residential
designation. The insertion of the R-1 zone would provide for the subdivision of 375 sq. m.
lots. The inclusion of the R-1 zone into the Residential Low -Medium Density designation will
require an amendment to the Zoning Matrix and accompanying policies within the area plan.
Details regarding this will be discussed in a future Council report.
-10-
In Scenario C, the Residential Low Density designation would also be amended to permit the
use of the RS-1 One Family Urban Residential Zone. An amendment to the Zoning Matrix
and accompanying OCP policies would also be required.
Proposed Process:
This process would involve amending the zoning matrix in the Albion Area. Some of the
associated policies or guidelines in the area plan, such as the density transfer provision,
would be amended as a consequence. Steps in this process would include:
• Preparing a modified matrix.
• Holding an information meeting for the public to explain the change and collect
feedback.
• Reporting to COW on this process.
• Proceeding to Council with an OCP (Area Plan Section) amendment bylaw, involving
notification as prescribed in the Local Government Act and a Public Hearing.
The advantages / disadvantages of this approach include:
Advantages:
• Allows for public input and consultation
• No change or perception of density loss
experienced by land owners in the study
area
• Existing OCP plan designations will
remain as they are now.
• Additional lot size options in current
designations increase housing
opportunities and affordability.
Disadvantages:
• The current land use designation
map will not reflect actual
development boundaries because
ground truthing is still required.
• Existing OCP designation boundaries
will remain as they are now.
• Existing conservation land would be
under estimated.
• Policy changes are required to
achieve the objectives of this
process.
Given the above analysis, the Albion Zoning Matrix Amendment Process is the preferred
option, accompanied by.
• Amendments to the policy section respecting the conditions under which the R-1
Residential District zone will be allowed under the Residential Low -Medium Density
designation;
• Amendments to the Area Plan that the density transfer provisions for the dedication
of Conservation lands will no longer apply for lands being rezoned in the study area.
son
Process and Consultation Details
The process options described above will require an OCP amendment bylaw.
For the Application Driven Review Process, plan amendments would run concurrently with each
application. Therefore, a process chart is not included. The Albion Area Plan Designation Map
Amendment Process option and the Zoning Matrix Amendment Process option would both follow the
same process of OCP amendment. Therefore, the single chart shown below outlines the steps and
the timeline.
Process Chart for the Plan Amendment or the Matrix Amendment Process
Task
Date
Action item
1. Council Workshop
March 19, 2012
• to endorse the review &
consultation process
• to present the proposed
2. Open House
Late April / Early May 2012
Plan amendments to the
public
• to review Public Feedback &
3. Council Update/ Report
May 2012
consider proceeding with
to COW
the Plan amendments
4. First and Second
May 2012
• to grant bylaw readings & to
Reading
advance to Public Hearing
• to notify of meeting & hear
5. Public Hearing
June 19, 2012
representations
• to consider Public Hearing
6. Council Meeting
June / July 2012
comments & further
readings
7. Adoption
July 2012
• to consider adoption
Early and Ongoing Consultation
As noted on the above process chart, an Open House is proposed to be held in late April / early May
2012. The purpose of the Open House is to give local residents an opportunity to become informed
and to provide staff with comments about the proposed changes to the Albion Area Plan.
This Open House will be advertized in both local Newspapers, and will be posted in the District
website. At the Open House, information will be contained in a display, and a comment sheet will be
available for participants to provide feedback.
-12-
In addition to the formal referral to the School Board under Section 879 of the Local Government
Act, the usual administrative referral process will be followed for OCP amendments involving
changes to land uses and density. These will include: the School District, Fire Department, RCMP,
Engineering, and Parks and Leisure Services.
Implications of Density Increase
The growth scenarios outlined above will have implications on the provision of both hard
infrastructure services and soft service to accommodate the needs of new residents. Some of these
are outlined below: namely,
• School Capacity: A present the existing Albion School is exceeding capacity. Elementary
students from this area will be attending Webster's Corner Elementary for the foreseeable
future. The Albion Area Plan identifies two school sites in the Study Area. Neither site has
been acquired. Acquisitions and negotiations to acquire school lands become more difficult
as development pressures grow, densities increase, and more lands are being assembled
for development. Some time ago the School Board decided not to acquire the school site
located on 112th Avenue in Area 1. Indications are they still desire the school site on 248th
Street in Area 2. It is understood that the District, School Board and the Province are in
discussions with regard to the acquisition of this site. We also understand that construction
of the school site on 104th Avenue is the number one priority of the School District.
• Park and Open Space: Open space will be set aside as conservation areas through the
development process. Although these areas are undevelopable due to steep slopes,
watercourse setbacks and wetlands, they do provide visual open space, wildlife habitat and
limited opportunities for trails and recreation. A number of neighbourhood parks are
identified in the Albion Area Plan for active and passive use by future residents. They will
need to be acquired sooner than expected due to the increase pace of development
currently being experienced. As experienced in Silver Valley, as neighborhoods develop,
expectations grow for usable and active park space, with equipment, buildings and facilities
like child play equipment.
■ Police & Fire Protection: As a community grows, safety and security -related services
resource may need to be expanded. The timing or the location for necessary investments in
vehicles, equipment, or station facilities may change due to the distribution of growth and
more buildings that need to be served. The growth in north Albion may spur the need to
advance the construction of Fire Hall No. 4 proposed for land located just west of the Study
Area.
• Library Services: Libraries continue to be in demand even in the age of electronic and on-
line resources. They often provide programs for young readers and facilities, summer or year
round activities for teens, and for seniors.
-13-
In -Stream Applications
The Study Area has six applications that are in -stream and being processed. The map below
provides information about the proposal and their locations.
One application (CIPE Homes) was recently granted Third Reading by Council, following Public
Hearing. Four applications are for single family subdivisions and one is for a townhouse
development, all of which are at early stages of processing.
Consistent with past practices of Council and advice from the District Solicitor, it is proposed that:
1. Applications that are in -stream and past Public Hearing proceed through to completion,
subject to satisfying application requirements set by Council.
2. Applications that are in -stream or new, but have not proceeded on to Public Hearing, are
proposed to be deferred until such time as the Albion Area Plan Amendments proposed in
this report, are presented at Public Hearing and given Third Reading by Council.
The exception is for new applications in compliance with the current Albion Area Plan policy
and density designation. These applications are proposed not to be deferred and may
proceed through the approval steps.
Location of Current Applications for Development
-14-
CONCLUSION:
The southern portion of the Albion Plan Area is nearing build -out. The portion of Albion in the more
environmentally sensitive lands to the north of Kanaka Creek (e.g. Area 1 between 108 Avenue and
the ALR) and immediately to the east (Area 2 to the east of 248 Street) are a focus for development.
Service infrastructure is limited and will need to be upgraded and sized for the anticipated
development. This report proposes three density scenarios and possible approaches to provide the
servicing for the anticipated density. This report also considers the process available to Council to
change the Albion Area Plan for the anticipated densities.
It is recommended that Council endorse the recommendations contained in this report.
Prepared by: Adrian Kopystynski, MCI
Planning Technician
d&3�4
Approved by: Christine Carter, MCI
irector of PI ing
,
r
Approv by: Frank Quinn, MBA, P.Eng
GM: Public Works & Development Services
Concurrence: J. L. (Jim) Rule
Chief Administrative Officer
CG
The following appendices are attached hereto:
Appendix A - North Albion Study Area (Showing Areas 1 and 2)
Appendix B - Existing Albion Area Plan
0167Z
March 27, 2012 Council Meeting - Item 802
Resolution
"That Council Remuneration for the 2011-2014 term remain as that paid in 2011"
40
Deep Roots
Greater Heights
TO:
FROM:
SUBJECT:
District of Maple Ridge
His Worship Mayor Ernie Daykin MEETING DATE:
and Members of Council FILE NO:
Chief Administrative Officer MEETING:
Final Reading
Zone Amending Bylaw No. 6848-2011
27540 128 Avenue
1*1:19041V/:&1111kTAI►VA I_1Arg
March 27 2012
2011-077-RZ
COUNCIL
Bylaw No 6848-2011 has been considered by Council and at Public Hearing and subsequently was
granted Third Reading. The applicant has requested that Final Reading be granted. The application
is to rezone the subject property from RS-3 (One Family Rural Residential) to RS-2 (One Family
Suburban Residential) to permit future subdivision into two lots not less than 0.4 ha (1 acre) in size.
I:1XK�]ulu1�►U7_�11:�]►A
1. That Zone Amending Bylaw No. 6848-2011 be adopted.
DISCUSSION:
a) Background Context:
Council considered this rezoning application at a Public Hearing held on December 13, 2011. On
December 13, 2011 Council granted Third Reading to Maple Ridge Zone Amending Bylaw No. 6848-
2011 with the stipulation that the following conditions be addressed:
An Engineer's report on the water quantity for domestic and fire protection purposes
must be received;
A disclosure statement must be submitted by a Professional Engineer advising
whether there is any evidence of underground fuel storage tanks. If there is evidence,
a site profile pursuant to the Waste Management Act must be provided in accordance
with the regulations.
III. Pursuant to the Contaminated Site Regulations of the Environmental Management Act,
the Subdivider will provide a Site Profile for the subject land.
The followinarpolies to the above:
1. The applicant has submitted a sealed Engineer's letter confirming that the flow and the
pressure in the existing water main is adequate for the installation of a sprinkler system in
the new dwelling at an elevation not exceeding a geodetic elevation of 297.9 m. The
applicant's Engineer has also confirmed that the flow measurement of 71 L/s at residual
pressure was at 20 psi.
1001
2. A disclosure statement from a Professional Engineer has been received stating that there
are no underground or above ground storage tanks present on the subject site.
3. The applicant has provided a Site Profile for the subject site.
Other Information:
Through this development application, Restrictive Covenant R68259 will be discharged. This
document relates to a community water system that was required in 1979 to enable the original
subdivision. Since this time, the water servicing has changed to a municipal water distribution
system connected) by trunk water mains; therefore, Restrictive Covenant R68259 is no longer
required for the subject site and surrounding lots encumbered with the same covenant. Staff have
been authorized to remove the same legal notation from all lots within the Garibaldi Street
subdivision, if and when a rezoning application is received.
CONCLUSION:
As the applicant has met Council's conditions, it is recommended that Final Reading be given to
Maple Ridge Zone Amending Bylaw No. 6848-2011.
Prepared by: Amelia Bowden
Planning Technician
Approved by: Christine Carter, M PL, MCIP
Director of Planning
Approv d by: Frank Quinn, MBA, P Eng
M: Public Wo velopment Services
l
Concurrence: IJ. L. (Jim) Rule
!Chief Administrative Officer
AB/dp
The following appendices are attached hereto:
Appendix A - Subject Map
Appendix B - Zone Amending Bylaw No. 6848-2011
Appendix C - Subdivision Plan
-2-
APPENDIX A
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27540-128 Ave
1,
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CORPORATION OF
'n
THE DISTRICT OF
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. , MAPLE RIDGE
Langley
PLANNING DEPARTMENT
SCALE 1:1,500
DATE: Sep 8, 2011 2011 077 SD BY: JV
FR4sFR
APPENDIX B
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW NO.6848-2011
A Bylaw to amend Map "A" forming part
of Zoning Bylaw No. 3510 -1985 as amended.
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 -
1985 as amended;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple
Ridge, in open meeting assembled, ENACTS AS FOLLOWS:
1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6848-2011."
2. That parcel or tract of land and premises known and described as:
Lot 44 District Lot 6881 Group 1 New Westminster District Plan 57415
and outlined in heavy black line on Map No. 1535 a copy of which is attached hereto
and forms part of this Bylaw, is hereby rezoned to RS-2 (One Family Suburban
Residential).
3. Maple Ridge Zoning Bylaw No. 3510 -1985 as amended and Map "A" attached
thereto are hereby amended accordingly.
READ a first time the 30th day of August, A.D. 2011.
READ a second time the 8th day of November, A.D. 2011.
PUBLIC HEARING held the 13th day of December, A.D. 2011.
READ a third time the 13th day of December, A.D. 2011.
RECONSIDERED AND FINALLY ADOPTED, the day of
PRESIDING MEMBER
,A.D. 20 .
CORPORATE OFFICER
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Bylaw No. 6848--2011
Map No. 1535
From: RS-3 (One Family Rural Residential)
To: RS-2 (One Family Suburban Residential)
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APPENDIX C
District of Maple Ridge
Deep Runts
Greater Heights
TO: His Worship Mayor Ernie Daykin MEETING DATE: March 19, 2012
and Members of Council FILE NO: 2011-081-RZ
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: First Reading
Maple Ridge Zone Amending Bylaw No. 6906-2012
Lot 6, Plan 60014- Southwest corner of 104th Avenue and Slatford Place
EXECUTIVE SUMMARY:
An application has been received to rezone the subject property from RS-3 (One Family Rural
Residential) to RS-1b One Family Urban (Medium Density) and R-1 (Residential District)(Appendix A).
The proposed lot or road pattern for this site has not yet been determined. The site was removed
from the Agricultural Land Reserve in 1998 and was the subject of an earlier and lengthy rezoning
application process (RZ/41/00). In 2001, a similar application was received. A council report
considered this proposal premature for many reasons, paramount being the need to complete a
comprehensive Area Plan that would encompass all properties within the study area. Such a plan
would consider environmental protection, drainage, infrastructure and transportation provisions.
Council of the day endorsed a land use process that the applicant was to follow. In an August 2001
staff report, it was suggested that the Albion Flats Land Use Plan proceed after the OCP review,
noting that advancing the Albion Area Land Use Plan would delay the OCP review. The OCP review
occurred between 2002 and 2006 and was approved in November of 2006. The 2006 OCP
identified that the Albion Flats would not be available for urban development until a comparative
analysis to review land use, social, economic and environmental goals was completed. In 2009,
Council directed that an Area Planning process be undertaken. Council received an update report
on this process in January 2012.
During the current Albion Flats Concept planning process, the applicant submitted a new rezoning
application on July 7, 2011 for residential purposes. The applicant was aware that the site is located
within the Council defined Albion Flats Study Area (Appendix B). The applicants feel that their plans
for a residential subdivision have been delayed long enough and that they have completed the
requested studies at significant expense. The applicants feel the proposed use is appropriate and
will blend in well with whatever uses emerge in the vicinity.
While it is recognized that the owners of the land have spent considerable time and effort in
advancing their application, the recent comments from the ALC need to be taken into account.
Given the ALC comments and given that the OCP directed Albion Flats Concept Plan Study (Appendix
C) is ongoing, it is recommended that this application be considered premature and be deferred until
the current Albion Flats Concept Plan is completed and approved. The highest and best use of this
land is yet to be determined based on community needs, senior agency approvals and the numerous
OCP objectives, particularly those surrounding the need to enhance employment generating and
shopping opportunities in the District. A decision at this time to allow residential use of this strategic
parcel of land may negatively impact future land use options for the entire Albion Flats study area
south of 105th Avenue.
1101
At this point, the Agricultural Land Commission supports future commercial and employment
development on the south side of 105th Avenue. The loss of any land in this area of the Albion Flats
could limit commercial/employment options in the area. The 2011 Albion Flats Concept Plan
forwarded to the ALC showed civic, environmental and community garden uses for the applicants
site. These uses may have to be accommodated elsewhere in the study area if not on this site. This
could only be accomplished on lands south of 105th Avenue and would not be the highest and best
use of these commercially strategic and highly visible lands. In addition, should the Agricultural Land
Commission deny any application(s) for additional commercial development for lands on the north
side of 105th Avenue, Council may wish to pursue a reconfiguration of the land uses south of 105th
Avenue to maximize the amount of commercial or employment lands in the area. Should this occur,
the subject site may be best suited for commercial or employment use, or needed to accommodate
the relocation of civic uses currently situated elsewhere on the plan. Should the ALC exclude lands
on the north of 105th Avenue as a result of individual applications for exclusion, the need for
alternative uses of the subject site may not be as prevalent.
RECOMMENDATION:
That Zone Amending Bylaw No. 6906-2012 be deferred pending adoption of an Albion Flats Concept
Plan.
DISCUSSION:
a) Background Context:
Applicant: Jorden Cook Associates
Owner: John Wynnyk
Steve Wynnyk
Legal Description: Lot: 6, D.L.: 405, Plan: 60014
OCP:
Existing: Agricultural
Proposed: Urban Residential
Zoning:
Existing: RS-3 (One Family Rural Residential)
Proposed: RS-1b (One Family Urban (medium density) Residential) and
R-1(Residential District)
Surrounding Uses:
North: Use: Park and Single Family Residential
Zone: RS-3 (One Family Rural Residential) and RS-1b (One
Family Urban (medium density) Residential)
Designation Urban Residential and Parks within the ALR
South: Use: Agricultural
Zone: RS-2 (One Family Suburban Residential) and RS-3
(One Family Rural Residential)
Designation: Agriculture
East: Use: Park and Single Family Residential
WA
Zone:
Designation
West: Use:
Zone:
Designation
Existing Use of Property:
Proposed Use of Property:
Site Area:
Access:
Servicing requirement:
b) Project Description:
RS-1b (One Family Urban (medium density)
Residential), RS-2 (One Family Suburban Residential)
and RS-3 (One Family Rural Residential)
Conservation and Urban Residential
Fairgrounds, Ice Rink and Sports Fields
CD-4-88 (Agricultural Events, Special Events, etc)
Parks within the ALR
Vacant
Single Family Residential
5.304 HA. (13 acres)
104 Avenue and Salford Place
Full Urban
At this time the current application has been assessed to determine its compliance with the Official
Community Plan and provide a land use assessment only. Detailed review and comments will need
to be made once full application packages have been received. A more detailed analysis and a
further report will be required prior to Second Reading if Council grants First Reading. Such
assessment may impact proposed lot boundaries and yields, Official Community Plan designations
and Bylaw particulars, and may require application for further development permits.
c) Background:
A number of staff authored background reports were prepared for Council's consideration
throughout 2001 in regards to the initial Albion Flats Land Use Plan. All recommended that before
advancing any development applications in the Albion Flats that the proper background studies be
completed. Council gave preliminary support in 2001 to rezoning the subject property, contingent
upon the landowners at their own expense undertaking site analysis works including a land use
concept plan, stormwater management strategy, and drainage study. This work was undertaken in
cooperation with other landowners and included preliminary servicing, drainage, environmental and
transportation studies. However, this work did not proceed to Second Reading or Public Hearing.
During this period of time the District was commencing a review of the Official Community Plan. It
was during this work that the overall Albion Flats again became a significant discussion point. It was
understood that the site was outside the Urban Area Boundary and Fraser Sewer Area, and the
"Green Zone" designation of the site became apparent at this time. The Green Zone designation
meant that any lands designated for Agriculture would require GVRD approval prior to development
occurring, even if the properties were no longer within the Agricultural Land Reserve. In the newly
adopted Official Community Plan, this site, along with 5 other areas, was given a "Starred"
designation indicating that Regional consideration was required.
As a result of the adoption of the 2006 OCP and its policies (6-15, 6-16) to undertake
comprehensive strategic planning, the Albion Flats was identified as being unavailable for urban
development until a comprehensive analysis of potential land uses, social, economic and
environmental goals was completed. However, being a "Starred" property, Council requested that
the Region remove this property (along with 5 other sites) from the Green Zone. In October 2008,
Metro Vancouver granted this request for removal. The property was therefore considered available
for urban development, subject to the completion of an Official Community Plan amendment and a
rezoning application.
11111111142
In November of 2009 Council gave approval to an Albion Flats Area Planning Process to begin with a
defined study area that included this strategically located site. On January 11, 2010 Council
directed that a concept plan be prepared; the Agricultural Land Commission was advised of the work
programme and HB Lanarc was hired to proceed with the study. In early May 2011, Council
endorsed a Concept Plan which was forwarded to the Commission for consideration. The Concept
Plan as endorsed by Council indicated the subject property would be used for community garden
plots, conservation, and a playing field.
The Commission responded in late November 2011 they were prepared to cooperate towards future
commercial and industrial development at Albion Flats in conjunction with restoration of an
agricultural future for lands north of 105th Avenue.
Council received a report in January 2012 on the implications of the Commissions comments.
Council has directed that an application for the lands south of 105th Avenue be prepared. Prior to
taking this step, however, Council has advised the property owners north of 105th Avenue that they
may wish to privately pursue the exclusion of their land through an application by landowners. The
Council endorsed option identifies that the District will proceed with an exclusion application on
lands to the south in the fall of 2012.
Once acted on by Council, this Commission decision opens up a significant economic development
opportunity for all lands south of 105th Avenue irrespective of whether or not they are currently in the
Agricultural Land Reserve. The subject site at Slatford and 104th Avenue is such a site where new
and higher uses could now be considered in light of changes in the immediate area. The delays and
personal expense incurred by the property owners over the last two decades should be acknowleged.
However, the strategic nature of this site within the Albion Flats and its potential for greater
community benefit demands consideration. There remain numerous unanswered questions
regarding the optimum future use of the entire Albion Flats area to generate the maximum
employment, business/commercial uses and recreational and agricultural use. This site may have a
role to play in this optimization process of the bigger area. This land may be called upon to
accommodate uses displaced by commercial uses seeking to optimize their footprints closer to
Lougheed Highway. These are significant questions that can only be answered by looking at the
Albion Flats in its entirety, once the available land base is known, and community priorities are
clarified. For these reasons, it is not recommended at this time that properties within the Albion
Flats Concept Plan study area be advanced on a parcel by parcel basis.
In its November 2011 letter, the Commission has required that the District prepare a comprehensive
review of drainage and stream flow conditions in the area. This study is anticipated to begin in the
fall of this year. A component of this work will include an estimate of the costs for drainage
improvements, as well as a discussion regarding how such improvements would be funded or
whether developing properties will contribute.
Residential development of this site may not contribute significantly to achieving Council's goal of
improving long term commercial and employment opportunities within the District. It could in fact
hinder such efforts as the land base available for commercial employment or community uses could
shrink considerably, and the compatibility of these different land uses would also be questionable.
The subject site represents 5.3 hectares (13 acres) or about 12% of the available privately owned
land south of 105th Avenue. This is a significant portion and represents a prime opportunity,
especially if the ALC rejects future requests form landowners north of 105th Avenue to exclude their
lands. However, should the ALC exclude lands on the north side of 105th Avenue as a result of
individual applications for exclusion, the need for alternative uses of the subject site may not be as
prevalent.
Z!
d) Planning Analysis:
Official Community Plan:
Although designated Agricultural, the site also carries an OCP notation referring to specific Albion
Flats (6.2.3) OCP Objectives and Policies that need to be taken into consideration before
development can proceed. The OCP requires the District to coordinate its efforts in the Albion Flats
with other jurisdictions to meet community, Regional and Provincial goals. Specifically the District
must coordinate with Metro Vancouver, the ALC and Federal and Provincial agencies in determining
the fate of the Albion Flats study area, of which this parcel is a part.
The OCP policies further require:
"Council prior to giving consideration to a change in land use, an extension of municipal
services, or an amendment to the Urban Area Boundary, Maple Ridge will: develop and
implement a comprehensive Strategy as outlined in 11.1.3 and collaborate with Regional and
Provincial authorities to complete a comparative analysis to review land use, social, economic
and environmental goals or what is known as a balanced triple bottom line analysis".
This work is not completed but is in progress under the current Albion Flats Concept Plan process.
A component of this required OCP work is the recently completed Agricultural Plan (2010), the future
Urban Area Boundary Review, and the soon to begin Commercial and Industrial Land Use Strategy.
All of these plans and studies have a direct impact on the potential use of this site and the Albion
Flats in general.
Should this application proceed in advance of the Area Plan, an OCP amendment to re -designate the
site from Agricultural to Urban Residential will be required. The Urban Area Boundary will also need
amending to include the site within the Urban Area Boundary.
Zoning Bvlaw:
The current application proposes to rezone the property located at Slatford Place and 104th Avenue
from RS-3 (One Family Rural Residential) to RS-1b One Family Urban (Medium Density) and R-1
(Residential District). The lands to the north and east contain lots zoned RS-1b. The introduction of
the smaller R-1 lot is intended to increase density and lot yield. Any variations from the
requirements of the proposed zone(s) will require a Development Variance Permit application.
Development Permits:
Pursuant to Section 8.9 of the Official Community Plan, a Watercourse Protection Development
Permit application is required to ensure the preservation, protection, restoration and enhancement
of watercourse and riparian areas associated with Spencer and Mainstone creeks which flow
through the site.
-5-
Pursuant to Section 8.10 of the Official Community Plan, a Natural Features Development Permit
application is required for all development and subdivision activity to ensure the preservation,
protection, restoration and enhancement for the natural environment and for development that is
protected from hazardous conditions for;
• All areas designated Conservation on Schedule "B" or all areas within 50 metres of an
area designated Conservation on Schedule "B", or on Figures 2, 3 and 4 in the Silver
Valley Area Plan;
• All lands with an average natural slope of greater than 15 percent;
• All floodplain areas and forest lands identified on Natural Features Schedule "C"
to ensure the preservation, protection, restoration and enhancement of watercourse and riparian
areas.
Development Information Meeting:
A Development Information Meeting is required for this application. Prior to Second Reading the
applicant is required to host a Development Information Meeting in accordance with Council Policy
6.20.
e) Interdepartmental Implications:
In order to advance the current application, after First Reading, comments and input, will be sought
from the various internal departments and external agencies listed below:
a) Engineering Department;
b) Operations Department;
c) Fire Department;
d) Parks Department;
e) School District;
f) Agricultural Land Commission;
g) Ministry of Environment;
h) Metro Vancouver.
The above list is intended to be indicative only and it may become necessary, as the application
progresses, to liaise with agencies and/or departments not listed above.
This application has not been forwarded to the Engineering Department for comments at this time;
therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this
evaluation will take place between First and Second Reading.
f) Alternatives:
Council can choose to grant first reading to this rezoning application which would essentially
earmark the site for residential uses and remove the (5.3 ha - 13 acres) site from the critical south-
east portion of the Albion Flats Study Area. This loss would constitute approximately 12 % of the
available non -government owned lands (39 ha) south-east of 105th avenue. Should Council wish to
proceed with this option the following resolution must be passed: namely,
"S
1. Grant First Reading of Zone Amending Bylaw No. 6906 - 2012 and consider the following in
respect of an amendment to the Official Community Plan:
In respect of Section 879 of the Local Government Act, requirement for consultation during the
development or amendment of an Official Community Plan, Council must consider whether
consultation is required with specifically:
i. The Board of the Regional District in which the area covered by the plan is located, in the
case of a Municipal Official Community Plan;
ii. The Board of any Regional District that is adjacent to the area covered by the plan;
iii. The Council of any municipality that is adjacent to the area covered by the plan;
iv. First Nations;
v. School District Boards, greater boards and improvements district boards; and
vi. The Provincial and Federal Governments and their agencies.
and in that regard it is recommended that no additional consultation be required in respect of this
matter beyond the early posting of the proposed Official Community Plan amendments on the
District's website, together with an invitation to the public to comment.
g) Development Applications:
In order for this application to proceed the following information must be provided, as required by
Development Procedures Bylaw No. 5879 - 1999 as amended:
1. An Official Community Plan Application (Schedule A);
2. A complete Rezoning Application (Schedule B or Schedule C);
3. Watercourse Protection Development Permit Application (Schedule F);
4. Natural Features Development Permit Application (Schedule G);
5. Subdivision Application, as per attached requirements.
The above list is intended to be indicative only, other applications may be necessary as the
assessment of the proposal progresses.
CONCLUSION:
The lands strategic location within the Albion Flats Study Area and the many unanswered questions
related to potential development of the larger area. This site will likely form a strategic piece of the
overall land use puzzle.
While the applicant has sought residential development for many years and has faced both
significant expense and some hurdles not of his own making, the fact remains that the residential
use for the site does not appear to be the highest and best use. The insertion of residential uses
could add a source of conflict to future commercial, employment or civic uses anticipated to be in
the area. These users need large, highly visible tracts of lands.
The Agricultural Land Commission favours future development to be on the south side of 1051h
Avenue. The loss of any land in this area of the Albion Flats will limit commercial options in the area.
This would not be the highest and best use of these commercially strategic and highly visible lands.
In addition, should the Agricultural Land Commission deny any application(s) for additional
commercial development for lands on the north side of 105th Avenue, Council may wish to pursue a
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reconfiguration of the land uses on the draft Concept Plan to maximize the amount of commercial or
employment lands in the area. Should this occur, the subject site may be best suited for commercial
or employment use or to accommodate the relocation of civic uses currently situated elsewhere on
the plan. Lastly it is noted that the ALC has required that a comprehensive drainage study be
prepared for the Albion Flats. It is anticipated that any drainage improvements required would be
shared by those owners situated south of 1051" Avenue. Should this project advance, this applicant
would not be contributing to the ALC required drainage improvements.
Therefore, it is recommended that this application for residential uses be considered premature and
not proceed but be deferred until Alboin Flats Concept Plan is completed and approved.
Prepared by: CI es R. Goddard BA MA
Mnager of Development and Environmental Services
Approving Officer
Approved by: Christine Carter, M.PL, MCIP
Di ctor of Planning
Approved by: Frank Quinn, MBA, P.Eng
GM: Public Works & ve pment Services
Concurrence: J. L (Jim) Rule
C of Administrative Officer
The following appendices are attached hereto:
Appendix A - Subject Map
Appendix B - Albion Flats Study Area Map
Appendix C - Draft Concept Plan
Appendix D - Zone Amending Bylaw No. 6906-2012
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CORPORATION OF
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• 1 MAPLE RIDGE
Langley
PLANNING DEPARTMENT
DATE: Jul 7, 2011 FILE: 2011-081-RZ BY: PC
SCALE 1:2,500
FRaseA
APPENDIX B
V-/
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Study Area
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Scope of Study area includes linkages to the Albion
Industrial Area and the intersection at 240th Street and
Lougheed.
-7-
APPENDIX C
DraTT Com .
Aux o-oriented region,
serving rei,
Ll
Agricultural Fairgrounds & Farm Clus
Agriculture Fields & Community Gar(
Auto Oriented Regional Serving Reta
Mixed Employment Node, Light Indu_
Office & Agri -Industrial
Green Space & Stream Setbacks
42.6
Institutional (school site)
2.1
Recreation (includes multi -purpose recreation facility)
20.0
Townhouse
8.0
Transit -Oriented Mixed Use
4,8
TOTAL
124.7
* Area calculations are approximate
As directed by Council, the Consultants original numbers have been refined,
ALBION FLATS CONCEPT PLAIN
105.3
5.2
49.4
19.8
11.8
308.1
rri msit-oriented rix&J use;
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APPENDIX D
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW NO. 6906-2012
A Bylaw to amend Map "A" forming part
of Zoning Bylaw No. 3510 -1985 as amended
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 -
1985 as amended;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple
Ridge, in open meeting assembled, ENACTS AS FOLLOWS:
1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6906-2012."
2. The parcel of land known and described as:
Lot 6 District Lot 405 Group 1 New Westminster District Plan 60014
and outlined in heavy black line on Map No. 1561 a copy of which is attached hereto
and forms part of this Bylaw, is hereby rezoned to RS-1b (One Family Urban (Medium
Density) Residential) and R-1 (Residential District).
3. Maple Ridge Zoning Bylaw No. 3510 -1985 as amended and Map "A" attached
thereto are hereby amended accordingly.
READ a first time the day of
READ a second time the day of
PUBLIC HEARING held the day of
READ a third time the day of
APPROVED by the Minister of Transportation this
RECONSIDERED AND FINALLY ADOPTED, the
PRESIDING MEMBER
,A.D. 20 .
,A.D. 20 .
A.D. 20 .
,A.D. 20 .
day of
day of
,A.D. 20 .
, A.D. 20 .
CORPORATE OFFICER
MAPLE RIDGE ZONE AMENDING
Bylaw No. 6906-2012
Map No. 1561
From: RS-3 (One Family Rural Residential)
To: ® RS-1 b (One Family Urban (Medium Density) Residential)
0 R-1 (Residential District)
N
SCALE 1:3,000
District of Maple Ridge
Deep Roots
Greater Heights
TO: His Worship Mayor Ernie Daykin MEETING DATE: March 19, 2012
and Members of Council FILE NO: RZ/109/08
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: First and Second Reading
Maple Ridge Official Community Plan Amending Bylaw No. 6907-2012;
Second Reading
Maple Ridge Heritage Designation and Revitalization and Tax Exemption
Agreement Bylaw No. 6902-2012
22031 Dewdney Trunk Road
EXECUTIVE SUMMARY:
On March 13, 2012 Council gave First Reading to the Heritage Designation and Revitalization and
Tax Exemption Agreement bylaw (HRA bylaw), for the property located at 22031 Dewdney Trunk
Road. This is to allow for the preservation, relocation and rehabilitation of the existing heritage
house on the subject site. The project involves converting the existing single-family heritage house
into a duplex, rotating it by 90 degrees and relocating it on site closer to Dewdney Trunk Road, with a
newly designed second duplex building proposed on the property, for a total of four units on the site.
Included in the HRA bylaw is a proposed five-year property tax exemption, on the municipal portion
of property taxes, for the existing heritage building only (see Duplex 1 in Appendix B).
RECOMMENDATIONS:
1. That in accordance with Section 879 of the Local Government Act opportunity for early and
on -going consultation has been provided by way of posting Official Community Plan Amending
Bylaw No. 6907-2012 on the municipal website and requiring that the applicant host a
Development Information Meeting, and Council considers it unnecessary to provide any
further consultation opportunities, except by way of holding a public hearing on the bylaw;
2. That Maple Ridge Official Community Plan Amending Bylaw No. 6907-2012 be considered in
conjunction with the Capital Expenditure Plan and Waste Management Plan;
3. That it be confirmed that Maple Ridge Official Community Plan Amending Bylaw No. 6907-
2012 is consistent with the Capital Expenditure Plan and Waste Management Plan;
4. That Maple Ridge Official Community Plan Amending Bylaw No. 6907-2012 be given First
and Second Reading and be forwarded to Public Hearing;
1102
5. That Maple Ridge Heritage Designation and Revitalization and Tax Exemption Agreement
Bylaw No. 6902-2012 be given Second Reading and be forwarded to Public Hearing; and
6. That the following terms and conditions be met prior to final reading.
i. Approval from the Ministry of Transportation;
ii. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt
of the deposit of security as outlined in the Agreement;
iii. Registration of a Geotechnical report as a Restrictive Covenant which addresses the
suitability of the site for the proposed development;
iv. Registration of a Restrictive Covenant for the Duplex Design to regulate the form and
character of Duplex 2 (units 3 and 4) and a landscaping plan by the Landscape
Architect, showing all the proposed landscaping on site, along with 100% of the
landscaping securities;
V. Road dedication as required;
vi. Registration of a Restrictive Covenant protecting the Visitor Parking.
a) Background Context:
Applicant: Wayne Bissky
Owner: Grayston Contracting Ltd
Legal Description: Lot: 141, DL: 396, Plan: 29594; PID: 003-072-762
OCP:
Existing: Urban Residential
Proposed: Heritage Revitalization Agreement
Zoning:
Existing: RS-1 (One Family Urban Residential)
Proposed: RS-1 (One Family Urban Residential) with a Heritage
Revitalization Agreement
Surrounding Uses:
North:
Use:
Single Family Residential
Zone:
RS-1 (One Family Urban Residential)
Designation:
Urban Residential
South:
Use:
Dewdney Trunk Road and Single Family Residential
Zone:
Road and RS-1(One Family Urban Residential)
Designation:
Road and Urban Residential
East:
Use:
Duplex
Zone:
RT-1(Two Family Urban Residential)
Designation:
Urban Residential
West:
Use:
York Street and Single Family Residential
Zone:
Road and RS-1 (One Family Urban Residential)
Designation:
Road and Urban Residential
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Existing Use of Property:
Proposed Use of Property:
Site Area:
Access:
Servicing:
Companion Applications:
b) Project Description:
History of the site and heritage house:
Single Family Residential
Multi -Family Townhouse Residential
0.25 acre (1029.99 m2)
York Street
Full Urban
None
The subject site (see Appendix A) is listed in the Maple Ridge Heritage Inventory and its heritage
value lies in the existing farmhouse that was constructed by Joseph Beeton in 1911. The house
underwent extensions by lifting it to add a basement, additional rooms and a shed dormer along the
east side but retains significant heritage value. A Statement of Significance was prepared by a
Heritage professional and is attached to this report as part of the HRA document. In 1919, the
Daykin family purchased the house and continued farming on the 10-acre lot. In 1966, the large
farm plot was subdivided into 22 smaller single family lots to accommodate the changing needs of
the community. This historic house was home to the Daykin family over the course of 52 years and
resold in 1971. The historic structure, despite many external and internal changes to its fabric over
the 98 years, preserves sufficient early fabric to maintain the character and charm of an early 20th
century farmhouse.
Heritage Revitalization Agreement:
The subject HRA bylaw application was received in late 2008, making it the first one ever negotiated
in the District. However, it was not the first one to be completed, as two more HRA applications
followed in 2009 and 2010. Early in the negotiation process of the subject application, it was
agreed that the application would proceed with only a Statement of Significance to support the HRA.
A Statement of Significance provides information on the history of the site, identifies the site's
heritage value, and lists the specific character defining elements. Additionally, the architect agreed
to prepare architectural plans for the heritage building with notes clearly identifying what alterations
will be made and also how character defining elements will be preserved. As such, a Statement of
Significance, completed by a heritage consultant and the architectural plans are attached to the HRA
bylaw document and outlines the heritage value and character defining elements of the site (see
Schedule B of Appendix C).
The owner intends to rehabilitate and then relocate the heritage house on the same lot and add a
new duplex (see Duplex 2 in Appendix B) in a design that is similar to the character of the existing
heritage house. The historic structure, despite many external and internal changes over the 98
years, preserves sufficient early fabric to maintain the character and charm of an early 20th century
farmhouse. The Statement of Significance is incorporated into the Heritage Agreement bylaw for
reference.
An HRA, written in the form of a bylaw can vary or supplement provisions of the development related
bylaws. Hence, the property will remain zoned RS-1 (One Family Urban Residential), but will be
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regulated by HRA bylaw and a Duplex Design Covenant, each which will outline the responsibilities of
the owners.
The Pro op sal:
The proposal is to convert the single-family site to multi -family with two duplex buildings that will be
accessed from York Street. It is intended to rotate the existing heritage house by 90 degrees, north
so that the side that is currently facing York Street will face Dewdney Trunk Road. The building will
also be moved 30 feet closer to Dewdney Trunk Road. Then the interior of the house will be
renovated, so that it is converted into two separate strata units. Changes to some of the "character -
defining elements" listed in the Statement of Significance, are proposed to accommodate the
change in use from single-family to duplex form.
The units in the heritage building (see Duplex 1 in Appendix B) are each to be two -bedroom units of
1742 ft2 and 1318 ft2. A new building containing two duplex units (see Duplex 2 in Appendix B) is
also proposed for the site, each containing three bedrooms at sizes of 1396 ft2 and 1407 ft2 .
Tax Exemption Bylaw
Under Section 225(2) (b) of the Community Charter, a municipality may exempt protected heritage
properties from the municipal portion of taxation. It is proposed that upon approval and completion
of a four unit development of the subject site, a five year tax exemption would be granted to the
Duplex 1 (Beeton House rehabilitated), but is not applicable to Duplex 2. The tax exemption of
heritage property is not new to the District. A 5-year tax exemption was granted to both the Miller
Residence and Billy Miner Pub in exchange for protection of these properties through Heritage
Revitalization Agreements, respectively passed in 2010 and 2011.
The municipal portion of the taxes for the "Beeton House" on the subject site was $1564.75 for
2010 and $1714.95 for the 2011 taxes.
c) Planning Analysis:
Official Community Plan:
Section 966 of the Local Government Act specifies provisions for local governments to negotiate
HRA's within their jurisdictions. The mechanism provides flexibility and ensures the retention of non-
conforming heritage resources that may otherwise be demolished. The existing house on subject site
is listed on the heritage resource inventory and should be preserved for its character defining
elements. Several policies (Policy 4-41 to 4-45) within the Official Community Plan recognize and
encourage protection and management of heritage inventory within the District.
The subject property is designated "Urban Residential" and is subject to the Major Corridor Infill
policies in the Official Community Plan and the proposed use is in compliance with this designation.
Section 8.4 of the Official Community Plan specifies Development Permit Area exemptions. For this
application an OCP amendment is proposed to establish a policy that will authorize waiving the
requirement of a Development Permit where changes to a heritage building are proposed as part of
M
the original HRA bylaw and where the architectural plans specifying the changes are attached to the
bylaw. A Development Permit Exemption is valid for heritage buildings as it is regulated by the HRA
and Heritage Alteration Permit. Refer to Development Permit and Heritage Alteration Permit sections
of this report for further details.
Zoning Bylaw:
The HRA bylaw has the power to supersede a Zoning Bylaw. As a result, the site will remain zoned
RS-1 (One Family Urban Residential) and the HRA will establish the regulations for preserving
heritage value as well as adding new development to the site. Schedule "F" of the attached HRA
bylaw (Appendix C) outlines the zoning regulations that will apply to the subject site.
The closest applicable zoning to the development proposed for the subject site is RM-1 (Townhouse
Residential District). The RM-1 zone permits a maximum density of 0.6 times the lot area and the
subject development proposal is seeking a density of 0.75. Setbacks are also proposed that do not
meet the requirements of the RM-1 zone. While the Local Government Act makes a provision that
setbacks within a Zoning Bylaw may be varied, there is no such provision for density.
The proposed development compares to the requirements of the RM-1 (Townhouse Residential)
zone) as follows:
CRITERIA
PROPOSAL (HRA)
RM-1 ZONE
1.
Minimum Lot size (m2)
854.1 m2
557m2
2.
Minimum Lot Depth
38.38
Not applicable
3.
Minimum Lot Width
22.25 m
18.0 m
4.
Maximum density
0.75 times the net lot area
(640.57 m2)
0.6 times the net lot area
(512.46 m2) plus 50m2 per
unit basement area.
5.
Building Setbacks: Front
4.58 m
7.5 m
Rear
7.45 m
7.5 m
Interior Side
4.36 m
4.5 m (without window) or
6.0 m (with window)
Exterior Side
2.94 m
7.5 m
6.
Maximum Height
9.6 m
10.5m and 2 1/2 storey
7.
Minimum Usable Open Space
457 m2
150 m2
8.
Minimum Common Amenity Area
Included in usable open space
20 m2
9.
Minimum parking
9 spaces (8 residential plus 1
visitor)
9 spaces (8 residential plus
1 visitor)
10.
Landscaping
1m high landscape border
around the visitor parking spot;
all other parking spaces are
concealed.
1m high landscape border for
non -concealed parking
spaces
11.
Off -Street Parking
8 residential (two tandem
spaces) and 1 visitor space
8 residential and 0.8 visitor
spaces
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Off -Street Parking and Loading Bylaw:
As per the Maple Ridge Off -Street Parking and Loading Bylaw No. 4350-1990, the proposed use (i.e.
two duplexes or four units) requires 2 parking spaces per unit for residents plus 0.2 spaces per unit
for visitors, requiring a total of 9 parking spaces (8 for residents and 1 visitor parking stall). The
proposal is in compliance of this requirement and shows 2 car garages per unit and one parking
space for visitors.
Development Permit and Heritage Alteration Permit
Neither of the first two HRA bylaws passed in 2010 and 2011 proposed any alterations to the
heritage value of their respective sites that would result in the requirement for a Development
Permit or a Heritage Alteration Permit. The subject HRA bylaw is the first to trigger the requirements
under a Development Permit and a Heritage Alteration Permit.
Development Permit:
A site protected through a HRA bylaw is not exempt from Development Permit requirements,
depending on intended use, such as the multi -family use for this application. As such, an
amendment to the Official Community Plan is required for this proposal and the OCP Amending
Bylaw is anticipated to be considered by Council with the Second Reading of the HRA bylaw. This
OCP amendment is to establish a policy in Section 8.4 (Development Permit Area Exemptions) that
will authorize waiving the requirement of a Development Permit where changes to a heritage
building are proposed as part of the original HRA bylaw and where the architectural plans specifying
the changes are attached to the bylaw. Any future changes proposed to a protected heritage site,
that would normally require a Development Permit, would instead just require a Heritage Alteration
Permit.
The design of the new duplex building that is proposed for the site will be protected over the long-
term through a Building Design Restrictive Covenant.
Heritage Alteration Permit:
Section 971 of the Local Government Act requires that no alteration of a protected heritage building
is permitted without a Heritage Alteration Permit, unless explicitly stated in the Heritage bylaw that
protects the heritage site. The subject HRA bylaw template, that the Planning Department has used
to date, contains a clause under the heading "Exemptions" (See Appendix C, page 2), which
describes which of the minor and repair type of changes are permitted to a heritage building without
triggering the requirement for a heritage alteration permit.
A Heritage Procedures Bylaw defining procedures involved in applying for and issuing a Heritage
Alteration Permit, along with procedures for applying for a Heritage Revitalization Agreement,
Heritage Designation, and adding sites to the Maple Ridge Community Heritage Register, is currently
being drafted and is expected to be brought forward for Council consideration in the near future. In
the interim, it is anticipated that a Heritage Alteration Permit application for the subject site will be
brought forward to a future Council meeting wherein final reading of the HRA bylaw is scheduled.
WE
d) Review process:
Advisory Design Panel:
Although it is proposed that a Development Permit be waived for this application, the applicant was
requested to present at the Advisory Design Panel meeting and the project was reviewed by the
panel on January 13, 2009. The Panel commended the applicant and encourages similar projects to
be undertaken in the community. The panel supports retention of suitable existing trees and would
like to receive a digital version of project -material for information purposes only. The Panel strongly
recommended the following be addressed by the applicant and submitted to planning staff for
review:
• use of appropriate material (siding, roofing and windows) to match the period (era)
• provide additional information on landscape materials;
• consistent detailing;
• pedestrian circulation on the east side; and
• Simplification of roof forms on the new building.
The project -architect has addressed all the concerns through some revisions and the rehabilitation
plan.
Community Heritage Commission:
On February 3, 2009 this proposal was reviewed at the Community Heritage Commission meeting.
The Commission was generally supportive of this project with the following comments:
• Use Statement of Significance that was prepared for the site as a guide for conservation of
character -defining elements in conjunction with the "Standards & Guidelines for the
Conservation of Historic Places in Canada";
• The above includes the horse chestnut tree at the front of the property; and
• When the project has been completed with the construction of additional units, the heritage
house should be distinguishable from the new units. This does not mean that the project
shouldn't appear uniform, but the average person should be able to recognize a difference
in time between the existing unit and the new ones.
The project -architect has confirmed these are addressed through the rehabilitation plan. Members
of the Commission are supportive of this application.
The Heritage Commission was briefed with an update on the project at the February 7, 2012
meeting and the members had no further comment.
Development Information Meetin :
On April 8, 2009 the project -architect conducted a Development Information Meeting at Maple
Ridge Travelodge from 7:00 to 9:00 PM. This meeting was attended by 6 people who were generally
-7-
supportive of the project and had positive comments. They were pleased that the site was going to
be improved and they found the proposal attractive.
e) Interdepartmental Implications:
Engineering Department:
The Engineering Department has reviewed the proposal and has the following comments:
• Road dedications of 3.0 m along Dewdney Trunk Road and 2.4 m along York Street to make
it a collector standard road; corner truncation of 3m X 3m on the corner of York Street and
Dewdney Trunk Road is required. Existing power pole may have to be moved.
• Road upgrades fronting the property including curb & gutter (on the east side of York Street),
sidewalk (1.6 m wide concrete sidewalk on the east side of York Street), Street lighting and
Street Trees (on the boulevard along Dewdney Trunk Road and York Street); pedestrian
letdown at sidewalk intersection of York Street and Dewdney Trunk Road are required.
Remove the existing sidewalk driveway crossing on Dewdney Trunk Road and reconstruct
with standard barrier curb and sidewalk.
• Any new municipal service connection must be placed at 2% slope and the sewer main is on
the west side of the road and will need crossing of a water main. Install a catch basin and
lead at north end of the curb on York Street.
• Any trees along Dewdney Trunk Road must comply with the Highway and Traffic Bylaw for
distance to the intersection and visibility sight line area along the boulevard. The municipal
road boulevard must be planted with only lawn grass and Street Trees; any other shrubs or
plants are to be planted on the private property. The existing chain link fence along west and
south sides of the property is to be removed.
• Existing aboveground utility company plant fronting the site on both York Street and
Dewdney Trunk Road will remain, in accordance with Schedule D of the Subdivision and
Development Servicing Bylaw. However, all the utility company service connections to the
development must be underground.
Parks & Leisure Services Department:
The Parks & Leisure Services Department have identified that after the HRA bylaw is registered and
the project built, they will be responsible for maintaining the street trees. In the case of this project
it is estimated that there will be an additional 6 trees which is based on the proposed landscape
plan by DMG Landscape Architects, dated December 4, 2008. The Manager of Parks & Open Space
has advised that the maintenance requirement of $25.00 per new tree will increase their budget
requirements by $150.00.
Fire Department:
The Fire Department has reviewed the proposal and do not have any comments at this time.
IRZ
Licences. Permits & Bylaws Department:
The Building Department has reviewed the proposal and has the following comment:
Ensure code compliance for the spatial separation requirement of structures and for the proposed
driveway design (driveway slope, break -over angle, maximum angle of approach and departure, etc).
Financial Implications.
In accordance with Council's Landscape Security Policy, a refundable security equivalent to 100% of
the estimated landscape cost, provided by a Landscape Architect, will be provided to ensure
satisfactory provision of landscaping on site. This is a condition of the final reading as stated in this
report.
f) Intergovernmental Issues:
Local Government Act:
In respect of Section 879 of the Local Government Act requirement for consultation during the
development or amendment of an Official Community Plan, Council has considered at the March 13,
2012 Council Meeting, whether consultation is required with specifically:
i. the board of the regional district in which the area covered by the plan is located, in the
case of a municipal official community plan;
ii. the board of any regional district that is adjacent to the area covered by the plan;
iii. the council of any municipality that is adjacent to the area covered by the plan;
iv. first nations;
V. school district boards, greater boards and improvements district boards, and
vi. the provincial and federal governments and their agencies.
and in that regard recommends that no additional consultation be required in respect of this matter
beyond the early posting of the proposed OCP amendments on the District's website, together with
an invitation to the public to comment.
An amendment to the Official Community Plan requires the local government to consult with any
affected parties and to adopt related bylaws in compliance with the procedures outlined in Section
882 of the Act. The amendment required for this application, Appendix D, has been considered and
it has been determined that no additional consultation beyond existing procedures is required,
including referrals to the Board of the Regional District, the Council of an adjacent municipality, First
Nations, the School District or agencies of the Federal and Provincial Governments.
The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste
Management Plan of the Greater Vancouver Regional District and determined to have no impact.
M
Ministry of Transportation:
On December 23, 2008 the District received a preliminary approval from the Ministry of
Transportation for the proposed development. Final approval will be sought following Council giving
Third Reading for the proposed development.
CONCLUSION:
As specified in Section 966 of the Local Government Act a Heritage Revitalization Agreement is a
powerful tool for heritage conservation. A HRA bylaw is intended to provide flexibility that benefits
the community, the municipality and the property owner. This is most importantly a way for local
government to encourage property owners to revitalize or restore any property of potential heritage
value. It is a tool that can supersede local zoning regulations and provide incentives to make it
viable for owners to conserve and preserve property of heritage merit. This being the third HRA bylaw
in the District, it is an effort towards preserving and rehabilitating the 1911 Beeton house which is
listed on District's heritage resource inventory.
In respect of Section 879 of the Local Government Act, for consultation during an Official
Community Plan amendment, it is recommended that no additional consultation is required except
by way of holding a public hearing on the bylaw.
Prepared by: Rasika Ach rya, B-Arch, M-Tech, LID, LEED® AP, MCIP
Planner
Approved by: Christine Carter, M.PL, MCIP
,pirector of Planning
Approve by. Frank Quinn, MBA, P.Eng
G : Public irks elopment Services
t
Concurrence: Xief
L.(Jim) Rule
Administrative Officer
The following appendices are attached hereto:
Appendix A - Subject Map
Appendix B - Proposed Site Plan with Proposed New Duplex and Landscaping Plan
Appendix C - Heritage Revitalization Bylaw and Tax Exemption Agreement No. 6902-2012
Appendix D - Maple Ridge Official Community Plan Amending Bylaw No. 6907-2012
-10-
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APPENDIX C
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
F-- ra F-1 VITli ItCexs�9113WZ131K
A Bylaw to designate a property as a heritage property under Section 967 of the Local Government
Act and to enter into a Heritage Revitalization Agreement under Section 966 of the Local
Government Act and to grant a Tax Exemption under Section 225 of the Community Charter
WHEREAS the Municipal Council of the Corporation of the District of Maple Ridge considers that the
property located at 22031 Dewdney Trunk Road, Maple Ridge, BC has heritage value and that
certain portions of buildings on the property should be designated as protected under section 967 of
the Local Government Act;
AND WHEREAS the District of Maple Ridge and Grayston Contracting Ltd. (Inc. No. 364839) wish to
enter into a Heritage Revitalization Agreement for the Property;
AND WHEREAS the Municipal Council of the Corporation of the District of Maple Ridge wishes to
exercise its discretion under section 225 of the Community Charter to exempt a portion of the
Property from municipal property taxation subject to the terms of an exemption agreement;
AND WHEREAS the District of Maple Ridge has provided notice of a proposed tax exemption bylaw in
accordance with section 227 of the Community Charter;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge enacts as
follows:
Citation
1.1 This Bylaw may be cited as "Maple Ridge Heritage Designation and Revitalization and Tax
Exemption Agreement Bylaw 6902-2012".
Interpretation
2.1 In this Bylaw, the terms "heritage value", "heritage character" and "alter" have the
corresponding meanings given to them in the Local Government Act.
Heritage Revitalization and Tax Exemption Agreement
3.1 The District of Maple Ridge enters into a Heritage Revitalization and a Tax Exemption
Agreement (the "Agreement") with the registered owner of the property located at 22031
Dewdney Trunk Road, Maple Ridge and legally described as PID: 003-072-762, Lot 141,
District Lot 396, Group 1 New Westminster District Plan 29594 (the "Property").
3.2 The Acting Mayor and Corporate Officer are authorized on behalf of the District of Maple
Ridge Council to sign and seal the Agreement in the form attached as Appendix "1" to this
Bylaw.
3.3 Subject to all of the terms and conditions set out in the Agreement, the Land and the Existing
Heritage Building, excluding the New Building, as described in the Agreement, shall be
exempt from District property taxation for a term of five (5) years effective from the date on
which the Agreement comes into force.
Heritage Designation
4.1 Council hereby designates that portion of the Property on which is located the Existing
Heritage Building, as described in the Agreement, as protected heritage property for the
purposes of section 967 of the Local Government Act of British Columbia.
Exemptions
5.1 The following actions may be undertaken in relation to the Existing Heritage Building without
first obtaining a heritage alteration permit from the District:
(a) non-structural renovations or alterations to the interior of the building or structure
that do not affect any protected interior feature or fixture and do not alter the
exterior appearance of the building or structure; and
(b) non-structural normal repairs and maintenance that do not alter the exterior
appearance of a building or structure.
5.2 For the purpose of section 5.1, "normal repairs" means the repair or replacement of
elements, components or finishing materials of a building, structure or protected feature or
fixture, with elements, components or finishing materials that are equivalent to those being
replaced in terms of heritage character, material composition, colour, dimensions and
quality.
READ A FIRST TIME this day of
READ A SECOND TIME this day of
PUBLIC HEARING held this day of
READ A THIRD TIME this day of
ADOPTED this day of
PRESIDING MEMBER
, 2012.
2012
, 2012.
, 2012.
12012.
CORPORATE OFFICER
APPENDIX "1" - HERITAGE REVITALIZATION AND TAX EXEMPTION AGREEMENT
THIS AGREEMENT dated for reference the day of , 20 is
BETWEEN:
GRAYSTON CONTRACTING LTD. (INC. No. 364839)
21500 - 121 Avenue
Maple Ridge, B.C. V2X 3S4
(the "Owner")
AND:
THE CORPORATION OF THE DISTRICT OF MAPLE RIDGE
11995 Haney Place
Maple Ridge, British Columbia
V2X 6A9
(the "District")
WHEREAS:
A. The Owner is the registered owner in fee simple of the land and all improvements located at
22031 Dewdney Trunk Road, Maple Ridge, B.C. and legally described as:
PI D: 003-072-762
Lot 141 District Lot 396 Group 1 New Westminster District Plan 29594
(the "Land");
B. There is one principal building currently situated on the Land, known as the Beeton/Daykin
Residence, as shown on the sketch map attached as Schedule "A" to this Agreement (the
"Existing Heritage Building"), and the District and the Owner agree that the Existing Heritage
Building has heritage merit and should be conserved;
C. The Owner intends to apply to the District for approval to rotate the Existing Heritage Building
on the Land and to construct a new building at the rear of the site, as shown on the sketch
map attached as Schedule "A" (the "New Building");
D. For the purposes of this Agreement, the Existing Heritage Building does not include the New
Building;
E. Section 966 of the Local Government Act authorizes a local government to enter into a
Heritage Revitalization Agreement with the owner of heritage property, and to allow variations
of, and supplements to, the provisions of a bylaw or a permit issued under Part 26 or Part 27
of the Local Government Act;
Section 225 of the Community Charter authorizes a local government to enter into an
agreement with the owner of eligible heritage property that is to be exempt from municipal
taxation, respecting the extent of the exemption and the conditions on which it is made;
G. The Owner and the District have agreed to enter into this Heritage Revitalization and Tax
Exemption Agreement setting out the terms and conditions by which the heritage value of the
Land and the Existing Heritage Building is to be preserved and protected, in return for
specified supplements and variances to District bylaws and the exemption of the Land and
the Existing Heritage Building, excluding the New Building, from District property taxation for
a specified term;
H. The date of final adoption of the bylaw to which this Agreement is attached is the "Effective
Date";
THIS AGREEMENT is evidence that in consideration of the sum of ten dollars ($10.00) now paid by
each party to the other and for other good and valuable consideration (the receipt of which each
party hereby acknowledges) the Owner and the District each covenant with the other as follows:
Conservation of the Existing Heritage Building
1. The Owner shall, promptly following the Effective Date, commence and complete the
restoration, renovation and conservation of the Character Defining Elements in the Existing
Heritage Building (the "Work"), as identified in the Statement of Significance attached as
Schedule "B", which Work shall be done in accordance with the approved plans and
specifications attached as Schedule "C" to this Agreement (the "Conservation Plans").
2. The Owner shall not alter the Character Defining Elements except in accordance with the
Conservation Plans.
3. Prior to commencement of the Work, the Owner shall obtain from the District all necessary
permits and licences, including a heritage alteration permit.
4. The Work shall be done at the Owner's sole expense in accordance with generally accepted
engineering, architectural and heritage conservation practices. If any conflict or ambiguity
arises in the interpretation of the Conservation Plans, the parties agree that the conflict or
ambiguity shall be resolved in accordance with the Standards and Guidelines for the
Conservation of Historic Places in Canada, Second Edition, published by Parks Canada in
2010, or any future update to this edition.
The Owner shall, at the Owner's sole expense, engage a member of the Architectural Institute
of British Columbia or the British Columbia Association of Heritage Professionals or the
Association of Professional Engineers and Geoscientists of British Columbia (the "Registered
Professional") to oversee the Work and to perform the duties set out in section 6 of this
Agreement.
6. The Owner shall cause the Registered Professional to:
(a) prior to commencement of the Work, provide to the District an executed and sealed
Confirmation of Commitment in the form attached as Schedule "Y to this
Agreement;
(b) erect on the Land and keep erected throughout the course of the Work, a sign of
sufficient size and visibility to effectively notify contractors and tradespersons
entering onto the Land that the Work involves protected heritage property and is
being carried out for heritage conservation purposes;
(c) throughout the course of the Work, effectively oversee the work of all contractors and
tradespersons and inspect all materials leaving and arriving at the site to ensure that
the Work is carried out in accordance with the Conservation Plans;
(d) obtain the District's approval for any changes to the Work, including any amended
permits that may be required;
(e) upon substantial completion of the Work, provide to the District an executed and
sealed Certification of Compliance in the form attached as Schedule "E" to this
Agreement; and
(f) notify the District within one (1) business day if the Registered Professional's
engagement by the Owner is terminated for any reason.
Timing of Restoration
7. The Owner shall commence and complete all actions required for the completion of the Work
in accordance with this Agreement within 12 months following the Effective Date.
Ongoing Maintenance
8. Following completion of the Work, the Owner shall, in perpetuity, maintain the Existing
Heritage Building and the Land in good repair in accordance with the maintenance standards
set out in Maple Ridge Heritage Site Maintenance Standards Bylaw No. 6710-2009.
Damage to or Destruction of the Existing Heritage Building
9. If the Existing Heritage Building is damaged, the Owner shall obtain a heritage alteration
permit and any other necessary permits and licences and, in a timely manner, shall restore
and repair the Existing Heritage Building to the same condition and appearance that existed
before the damage occurred.
10. If, in the opinion of the District, the Existing Heritage Building is completely destroyed and the
Owner wishes to construct a replacement building on the Land, such replacement building
must be constructed in compliance with the District's Zoning Bylaw, in a style that is
acceptable to the District and substantially similar to that of the destroyed Existing Heritage
Building, after having obtained a heritage alteration permit and all other necessary permits
and licences.
11. The Owner shall use its best efforts to commence and complete any repairs to the Existing
Heritage Building, or the construction of any replica or replacement buildings, with
reasonable dispatch.
Variations to District's Zoning Bylaw
12. District of Maple Ridge Zoning Bylaw No. 3510-1985 (the "Zoning Bylaw") is varied and
supplemented in its application to the Land and the Existing Heritage Building in the manner
and to the extent set out in Schedule "F" to this Agreement.
Heritage Designation
13. The Owner hereby irrevocably agrees to the designation of that portion of the Land
containing the Existing Heritage Building as a municipal heritage site in accordance with
section 967 of the Local Government Act, and releases the District from any obligation to
compensate the Owner in any form for any reduction in the market value of the Land or those
portions of the Land that may result from the designation.
Tax Exemption Conditions
14. The District hereby exempts from District property taxation, for five (5) years following the
Effective Date, the Land and the Existing Heritage Building, excluding the New Building, on
the following conditions:
(a) all items agreed to within this Agreement must be met;
(b) any other fees and charges related to the Land, the Existing Heritage Building, and
the New Building due to the District of Maple Ridge are paid in full; and
(c) the Owner is not in contravention of any other District of Maple Ridge bylaw.
15. If any condition set out in section 14 above is not met to the satisfaction of the District,
acting reasonably then the Owner must pay to the District the full amount of tax exemptions
received, plus interest, immediately upon written demand.
Interpretation
16. In this Agreement, "Owner" shall mean the registered owner of the Land or a subsequent
registered owner of the Land, as the context requires or permits.
Conformity with District Bylaws
17. The Owner acknowledges and agrees that, except as expressly varied by this Agreement, any
development or use of the Land, including any construction, restoration and repair of the
Existing Heritage Building and the New Building, must comply with all applicable bylaws of
the District.
Statutory Authority Retained
18. Nothing in this Agreement shall limit, impair, fetter or derogate from the statutory powers of
the District, all of which powers may be exercised by the District from time to time and at any
time to the fullest extent that the District is enabled.
Indemnity
19. The Owner hereby releases, indemnifies and saves the District, its officers, employees,
elected officials, agents and assigns harmless from and against any and all actions, causes
of action, losses, damages, costs, claims, debts and demands whatsoever by any person,
arising out of or in any way due to the existence or effect of any of the restrictions or
requirements in this Agreement, or the breach or non-performance by the Owner of any term
or provision of this Agreement, or by reason of any work or action of the Owner in
performance of its obligations under this Agreement or by reason of any wrongful act or
omission, default, or negligence of the Owner.
20. In no case shall the District be liable or responsible in anyway for:
(a) any personal injury, death or consequential damage of any nature whatsoever,
howsoever caused, that be suffered or sustained by the Owner or by any other person
who may be on the Land; or
(b) any loss or damage of any nature whatsoever, howsoever caused to the Land, or any
improvements or personal property thereon belonging to the Owner or to any other
person,
arising directly or indirectly from compliance with the restrictions and requirements in this
Agreement, wrongful or negligent failure or omission to comply with the restrictions and
requirements in this Agreement or refusal, omission or failure of the District to enforce or
require compliance by the Owner with the restrictions or requirements in this Agreement or
with any other term, condition or provision of this Agreement.
No Waiver
21. No restrictions, requirements or other provisions of this Agreement shall be deemed to have
been waived by the District unless a written waiver signed by an officer of the District has
first been obtained, and without limiting the generality of the foregoing, no condoning,
excusing or overlooking by the District on previous occasions of any default, nor any previous
written waiver, shall be taken to operate as a waiver by the District of any subsequent default
or in any way defeat or affect the rights and remedies of the District.
Inspection
22. Upon request, the Owner shall advise or cause the Registered Professional to advise the
District's Planning Department of the status of the Work, and, without limiting the District's
power of inspection conferred by statute and in addition to such powers, the District shall be
entitled at all reasonable times and from time to time to enter onto the Land for the purpose
of ensuring that the Owner is fully observing and performing all of the restrictions and
requirements in this Agreement to be observed and performed by the Owner.
Enforcement of Agreement
23. The Owner acknowledges that it is an offence under section 981(1)(c) of the Local
Government Act to alter the Land or the Existing Heritage Building in contravention of this
Agreement, punishable by a fine of up to $50,000.00 or imprisonment for a term of up to 2
years, or both.
24. The Owner acknowledges that it is an offence under section 981(1)(b) of the Local
Government Act to fail to comply with the requirements and conditions of any heritage
alteration permit issued to the Owner pursuant to this Agreement and section 972 of the
Local Government Act, punishable in the manner prescribed in the preceding section.
25. The Owner acknowledges that, if the Owner alters the Land or the Existing Heritage Building
in contravention of this Agreement, the District may apply to the B.C. Supreme Court for:
(a) an order that the Owner restores the Land or the Existing Heritage Building to its
condition before the contravention;
(b) an order that the Owner undertakes compensatory conservation work on the Land or the
Existing Heritage Building;
(c) an order requiring the Owner to take other measures specified by the Court to ameliorate
the effects of the contravention; and
(d) an order authorizing the District to perform any and all such work at the expense of the
Owner.
26. The Owner acknowledges that, if the District undertakes work to satisfy the terms,
requirements or conditions of any heritage alteration permit issued to the Owner pursuant to
this Agreement upon the Owner's failure to do so, the District may add the cost of the work
and any incidental expenses to the taxes payable with respect to the Land, or may recover
the cost from any security that the Owner have provided to the District to guarantee the
performance of the terms, requirements or conditions of the permit, or both.
27. The Owner acknowledges that the District may file a notice on title to the Land in the land
title office if the terms and conditions of the Agreement have been contravened.
28. The District may notify the Owner in writing of any alleged breach of this Agreement to the
Owner shall have the time specified in the notice to remedy the breach. In the event that the
Owner fails to remedy the breach within the time specified, the District may enforce this
Agreement by:
(a) seeking an order for specific performance of this Agreement;
(b) any other means specified in this Agreement; or
(c) any means specified in the Community Charter or the Local Government Act,
and the District's resort to any remedy for a breach of this Agreement does not limit its right
to resort to any other remedy available at law or in equity.
Headings
29. The headings in this Agreement are inserted for convenience only and shall not affect the
interpretation of this Agreement or any of its provisions.
Appendices
30. All schedules to this Agreement are incorporated into and form part of this Agreement.
Number and Gender
31. Whenever the singular or masculine or neuter is used in this Agreement, the same shall be
construed to mean the plural or feminine or body corporate where the context so requires.
Successors Bound
32. All restrictions, rights and liabilities herein imposed upon or given to the respective parties
shall extend to and be binding upon their respective heirs, executors, administrators,
successors and assigns.
Severability
33. If any portion of this Agreement is held invalid by a court of competent jurisdiction, the invalid
portion shall be severed and the decision that it is invalid shall not affect the validity of the
remainder of this Agreement.
IN WITNESS WHEREOF the Owner and the District have executed this Agreement on the dates set
out below.
GRAYSTON CONTRACTING LTD. by its
authorized signatory(ies):
f
}
f
Authorized Signatory:
1
Authorized Signatory:
}
Date
The Corporate Seal of DISTRICT OF MAPLE
RIDGE was hereunto affixed in the presence
of:
Mayor:
Corporate Officer:
Date
C/S
SCHEDULE "A"
PROPOSED PLAN
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SCHEDULE "B"
STATEMENT OF SIGNIFICANCE
Statement of Significance
Beeton House
Alternative name: Daykin House
22031 Dewdney Trunk Road
Maple Ridge, BC '
April 2009 (revised)
Description of Historic Place
The historic place is an early-20th-century farmhouse located at the northeast
corner of Dewdney Trunk Road and York Street (220A Street), at 22031
Dewdney Trunk Road in Maple Ridge, B.C. It was built by Joseph Beeton in or
around 1911 in what was then the town of Haney. The house, which has been
expanded and modified over the years, is a simple structure with a gable roof
and enclosed verandas at the front and rear. The large corner lot contains a
historic landscape feature, a mature horse chestnut tree located at the front of
the property along Dewdney Trunk Road. A shed on the northeast corner of the
property may have been moved from the northwest corner; it does not comprise
a part of the historic place.
Heritage Value
The house has architectural value as a representative early-20th-century
farmhouse, with its characteristically simple, vernacular design. The house was
built by Joseph Beeton in or around 1911. Shortly afterwards Beeton lifted the
house to add a basement and a shed dormer along the east side, in order to
provide additional bedrooms required by his growing family.
Calvert and Annie Daykin purchased the property in 1919 and continued to
develop the 10-acre farm family farm. They built the craftsman bungalow
immediately to the west (22007 Dewdney Trunk Road) in the 1920s to
accommodate their increasing family. Additional changes were made to the
subject house over the years, including replacing the open front verandah with a
COMMONWEALTH HISTORIC RESOURCE MANAGEMENT LIMITED Page I
smaller, enclosed porch; and most recently an addition along the west side,
reportedly constructed around 2000, to enlarge all three levels of the house; this
changed it from a simple, front -gabled house to a cross -gabled building.
The expanding house and the shrinking property have historical value in that they
are representative of the long-time Lower Mainland family farm. The historic
place was home to the several generations of the Daykin family over the course
of 52 years, from 1919 to 1971. Ernie Daykin, the current Mayor of Maple Ridge,
grew up here in the 1950s. The house also has representative value in that,
despite the many external and internal changes to its fabric, it preserves
sufficient early fabric to maintain the character and charm of an early-201h-century
farmhouse.
The farm, which began with a chicken hatchery, was expanded in 1940 to
become a large Leghorn poultry operation as well as a dairy farm. The historic
place has further historic value as an example of the modernization of the small
family farm when, in 1947, the farm replaced its horses with one of the region's
first Ford Ferguson Tractors. The large farm plot was subdivided in 1966 to
produce 22 building lots, representing the suburbanization of Maple Ridge. The
evolution of the house over the last century in response to the need for
expansion and modernization transformed it from an early Haney farmhouse to a
multi -family suburban residence on subdivided land, accommodating the
changing needs of the resident families and the community.
Character -Defining Elements
The character -defining elements of the Beeton House include:
• Its location along the historic Maple Ridge thoroughfare, Dewdney Trunk
Road
• The plain vernacular architectural features on the exterior, such as the
front -facing, medium -pitched gabled roof, narrow horizontal wood siding,
shingled dormer and basement walls, and simple wood trim
• The original one -over -one wood -sash windows
• The extant early interior features, including the chair rail and baseboards
in the living room and dining room; the tongue -and -groove boards on the
kitchen ceiling; the surviving original doors and door and window casings;
and the hot-water radiators
• The staircase hall in the entry, including the stairs and their plain balusters
and newel post
• The high ceilings on the ground floor
• The enduring heritage character of the historic place, despite many
changes made over the past century
• The horse chestnut tree at the front of the property
COMMONWEALTH HISTORIC RESOURCE MANAGEMENT LIMITED Page 2
COMMONWEALTH HISTORIC RESOURCE MANAGEMENT LIMITED Page 3
V
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Two last pictures c. 1955-58, courtesy Mayor Ernie Daykin. (Ernie Daykin is seen as a
child with two calves.)
All other pictures by H. Kalman. Commonwealth. 2009.
COMMONWEALTH HISTORIC RESOURCE MANAGEMENT LIMITED Page 4
SCHEDULE "C"
HERITAGE BUILDING PLANS & SPECIFICATIONS
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A
SCHEDULE "Y
CONFIRMATION OF COMMITMENT BY REGISTERED PROFESSIONAL
This letter must be submitted before issuance of a Heritage Alteration Permit or a building permit.
To: THE DISTRICT OF MAPLE RIDGE
(the authority having jurisdiction)
Re: THE BEETON/DAYKIN RESIDENCE
22031 Dewdney Trunk Road Maple Ridge. B.C.
Address
_ PID• 003-072-762, Lot 141 District Lot 396 Grou❑ 1 New Westminster District Plan 29594
Legal Description
The undersigned has retained as a
coordinating registered professional with experience in heritage conservation to coordinate the
design work and field reviews of the registered professionals required' for this heritage project. The
coordinating registered professional shall coordinate the design work and field reviews of the
registered professional required for the project in order to ascertain that the design will substantially
comply with the Standards and Guidelines for the Conservation of Historic Places in Canada, the B.C.
Building Code, and other applicable enactments respecting safety, not including the construction
safety aspects.
For this project, field reviews are defined as those reviews of the work:
a) at a project site of a development to which a Heritage Alteration Permit relates, and
b) at fabrication location where building components are made that will replace
deteriorated materials identified as character -defining elements for this project.
That a registered professional in his or her professional discretion considers necessary to ascertain
whether the work substantially complies in all material respects with the plans and supporting
documents prepared by the registered professional and with the Heritage Designation and
Revitalization and Tax Exemption Agreement Bylaw No. 6902-2012, for which the Heritage Alteration
Permit is issued.
The owner and the coordinating registered professional have read the Beeton/Daykin Residence
Statement of Significance and the Standards and Guidelines for the Conservation of Historic Places
in Canada. The owner and the coordinating registered professional each acknowledge their
responsibility to notify the addressee of this letter of the date the coordinating registered
professional ceases to be retained by the owner before the date that the coordinating registered
professional ceases to be retained or, if that is not possible, then as soon as possible. The
coordinating registered professional acknowledges the responsibility to notify the addressee of this
letter of the date a registered professional ceases to be retained before the date the registered
professional ceases to be retained or, if that is not possible, then as soon as possible.
The owner and the coordinating registered professional understand that where the coordinating
registered professional or a registered professional ceases to be retained at any time during
construction, work on the above project will cease until such time as:
a) a new coordinating registered professional or registered professional, as the case
may be, is retained, and
b) a new letter in the form set out in Schedule C in the Heritage Designation and
Revitalization and Tax Exemption Agreement Bylaw No. 6902-2012, is completed by
the authority having jurisdiction.
The undersigned coordinating registered professional certifies that he or she is a registered
professional as defined in the British Columbia Building Code, who also has experience with heritage
conservation projects and agrees to coordinate the design work and field reviews of the registered
professionals required for the project as outlined in the attached plans and specifications.
Coordinating Registered Professional Owner
Name (Please Print)
Address
Phone
(Prof ssiorjai's Se
Date
Name (Please Print)
Add ress
Name of Agent or Signing Office (if applicable)
Date
Owner's or Owner's appointed agent's signature (if owner is a
corporation the signature of a signing officer must be given
here. If the signature is that of the agent, a copy of the
document that appoints the agent must be attached.)
(if the coordinating registered professional is a member of a firm, please complete the following)
I am a member of the firm
behalf of the firm.
and I sign this letter on
1 It is the responsibility of the coordinating registered professional to ascertain which registered professionals are
required.
SCHEDULE "E"
CERTIFICATION OF COMPLIANCE
This letter must be submitted after substantial completion of the project but prior to
final inspection by the authority having jurisdiction.
TO: THE DISTRICT OF MAPLE RIDGE
(the authority having jurisdiction)
RE:
Discipline (e.g. Architectural, Engineering etc.) (Print)
Name of Project (Print)
Address of Project (Print)
Legal Description of Project (Print)
(Each registered professional shall complete the following:
Name (Print)
Date
Address (Print)
Phone
I hereby give assurance that:
Professional's Seal and Signature
a) I have fulfilled my obligations for field review as outlined in Section 6 of the Heritage
Designation and Revitalization and Tax Exemption Agreement Bylaw No. 6902-2012 and the
attached Schedule C, Confirmation of Commitment by Owner.
b) I am a registered professional as defined in the British Columbia Building Code.
(if the registered professional is a member of a firm, complete the following:)
I am a member of the firm and I sign this letter on
behalf of the firm.
SCHEDULE "F"
ZONING BYLAW NO. 3510-1985 VARIANCES AND SUPPLEMENTS
The RM-1 (Townhouse Residential District) zone regulations shall apply to the Lands identified in the
Agreement to which this Schedule is attached, with the following exceptions:
Part 6 Residential Zones, 602:
o 5) Density, shall be amended as follows:
■ All buildings and structure shall not exceed a floor space ratio of 0.75
times the net lot area.
o 6) SITING, shall be amended as follows:
■ The minimum setbacks from a property line shall be:
• 4.5m from front lot line;
• 5.7m from rear yard lot line;
• 1.3m from exterior side yard lot line;
• 0.7m from interior side yard lot line.
APPENDIX D
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW NO.6907-2012
A Bylaw to amend Schedule "A" forming part of
the Official Community Plan Bylaw No.6425-2006 as amended
WHEREAS Section 882 of the Local Government Act provides that the Council may revise the
Official Community Plan;
AND WHEREAS it is deemed desirable to amend Schedule "A" to the Official Community Plan;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open
meeting assembled, ENACTS AS FOLLOWS:
1. This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending
Bylaw No. 6907-2012".
2. Schedule "A" of the Official Community Plan shall be amended as follows:
Chapter 8, Development Permit Area Guidelines, Section 8.4 Development Permit Area
Exemptions is amended as follows:
1. Insert the following after item 16), as item 1(k):
Alterations to a heritage building protected through a heritage designation,
provided that the building is subject to a Heritage Revitalization Agreement bylaw
that has received final reading from Council, or a Heritage Alteration Permit that
has received final approval.
3. Maple Ridge Official Community Plan Bylaw No.6425-2006 as amended is hereby amended
accordingly.
READ A FIRST TIME the day of , A.D. 20 .
READ A SECOND TIME the day of , A.D. 20
PUBLIC HEARING HELD the day of , A.D. 20
READ A THIRD TIME the day of , A.D. 20 .
RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 20
PRESIDING MEMBER
CORPORATE OFFICE
Deep Roots
Greater Heights
ffe];
FROM:
SUBJECT:
District of Maple Ridge
His Worship Mayor Ernie Daykin MEETING DATE: March 19, 2012
and Members of Council FILE NO: 2011-008-RZ
Chief Administrative Officer MEETING: C of W
First and Second Reading
Maple Ridge Official Community Plan Amending Bylaw No. 6903-2012
Various Addresses (Ansell Street Area)
EXECUTIVE SUMMARY:
This report is to amend the Official Community Plan (OCP) to re -designate the Subject Area (see
Appendix A) from Suburban Residential to Estate Suburban Residential to harmonize the proposed
sewage system and service with the land use designation. This is a required step for establishing a
Local Area Service (LAS) agreement for Ansell Street (Academy Park Phase 2). Council authorized
staff to proceed with the next steps at a Council Meeting held on May 10, 2011. There are currently
two rezoning applications in process that will require this OCP amendment prior to proceeding to
Second Reading, therefore this OCP Amending Bylaw (see Appendix B) is being brought forward prior
to the LAS Bylaw, in order to prevent delays in processing the rezoning applications.
RECOMMENDATIONS:
1. That Maple Ridge Official Community Plan Amending Bylaw No. 6903-2012 be considered in
conjunction with the Capital Expenditure Plan and Waste Management Plan;
2. That it be confirmed that Maple Ridge Official Community Plan Amending Bylaw No. 6903-
2012 is consistent with the Capital Expenditure Plan and Waste Management Plan;
3. That Maple Ridge Official Community Plan Amending Bylaw No. 6903-2012 be given First and
Second Readings and be forwarded to Public Hearing; and
4. That the following condition be met prior to Final Reading.
i. Amendment to Schedule "B" of the Official Community Plan;
DISCUSSION:
Applicant: District of Maple Ridge
Owners: See attached summary of properties (Appendix C)
Legal Descriptions: See attached summary of properties (Appendix C)
1103
IPIWJ
Existing:
Suburban Residential
Proposed:
Estate Suburban Residential
Zoning:
Existing:
RS-3 (One Family Rural Residential)
Proposed:
This OCP Amending Bylaw is for the properties included in the
LAS Bylaw that are currently designated Suburban Residential
Surrounding Uses:
North:
Use:
Single Family Residential
Zone:
RS-3 (One Family Rural Residential)
Designation:
Suburban Residential
South:
Use:
Single Family Residential
Zone:
RS-3 (One Family Rural Residential)
Designation:
Agricultural
East:
Use:
Single Family Residential
Zone:
RS-3 (One Family Rural Residential)
Designation:
Agricultural
West:
Use:
Single Family Residential
Zone:
RS-3 (One Family Rural Residential) and
RS-2 (One Family Suburban Residential)
Designation:
Estate Suburban Residential
Existing Use of Properties: Single Family Residential
Proposed Use of Properties: Single Family Residential
Site Areas: Various
Access: Ansell Street, 124 Avenue, 125 Avenue, and 126 Avenue
Servicing requirement: Rural Standard
b) Site Characteristics:
Project Description:
In 2010, the District received approval from Metro Vancouver to include 19 properties in the Ansell
Street area into the Greater Vancouver Sewer and Drainage District (GVS&DD) Fraser Sewerage Area
(FSA). The property owners have filed a petition for a sewer to be installed under a Local Area
Service (LAS) process. Council approval was given to establish the LAS, proceed with the next steps
for final design and construction, and prepare the LAS bylaw when the project is complete.
The OCP land use designation differentiates between "suburban residential" type properties that are
within the FSA, or are not. Properties designated Estate Suburban Residential are within the FSA,
whereas properties designated Suburban Residential are not. Given the inclusion of these sites into
the FSA, an OCP amendment is required.
WM
c) Planning Analysis:
Official Community Plan:
The purpose of this OCP Amending Bylaw (see Appendix B) is to re -designate the Subject Area (see
Appendix A) to Estate Suburban Residential to reflect the recent FSA amendment and allow for
municipal sanitary service connections.
Zoning Bylaw:
Currently, there are two applications involving three properties, seeking rezoning from RS-3 (One
Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit future subdivision.
The proposed subdivisions will add approximately three properties to the Subject Area, which will
lower the LAS costs to the owners, as the total cost will be divided by more properties. These
applications will be the subject of future staff reports.
These properties would be able to rezone and subdivide regardless of the redesignation of the
Subject Area, however, they would need to prove out septic feasibility if they were to rezone and
subdivide under the current Suburban Residential designation.
Metro Vancouver 2040 - Regional Growth Strategy
The subject properties are designated Rural in the Metro Vancouver Regional Growth Strategy.
Section 1.3.1 of the Plan states that the Greater Vancouver Sewerage and Drainage District
(GVS&DD) is not to extend regional sewer services into Rural areas, except for building footprints in
cases where infrastructure is needed to address a public health issue. In this case, in 2010, the
GVS&DD Board did amend the FSA boundary to include the Ansell Street area properties into the
FSA. The provision of sewer into the area does not necessitate a Regional Plan amendment to
change the Rural Land Use designation.
d) Citizen/Customer Implications
This OCP amendment is intended to harmonize the proposed sewage system and service with the
land use designation, to allow for municipal sanitary service connections.
Under the LAS Policy, the full capital costs of the Ansell Street sewer system will be recovered from
the property owners. Details of the costs associated with the LAS were outlined in the Local Area
Service - Ansell Street (Academy Park Phase 2) report, dated May 2, 2011(see Appendix D).
Local Government Act:
An amendment to the Official Community Plan requires the local government to consult with any
affected parties and to adopt related bylaws in compliance with the procedures outlined in Section
882 of the Act. The amendment required for this application, re -designation from Suburban
Residential to Estate Suburban Residential, is considered to be minor in nature. It has been
determined that no additional consultation beyond existing procedures is required, including
-3-
referrals to the Board of the Regional District, the Council of an adjacent municipality, First Nations,
the School District or agencies of the Federal and Provincial Governments.
The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste
Management Plan of the Greater Vancouver Regional District and determined to have no impact.
CONCLUSION:
It is recommended that First and Second Reading be given to Maple Ridge Official Community Plan
Amending Bylaw No. 6903-2012 and be forwarded to Public Hearing.
AlmC
Prepared by: Michelle Bast, ASCT
Planning Technician
---------------
Approved by. Christine Carter, MPL, MCIP
Dicector of Planning
Approved . Frank Quinn, MBA, PEn
GM: Public Works & eve pment Services
�o.
Concurrence: J. L: (Jim) Rule
Chief Administrative Officer
i
The following q�j pendices are attached hereto:
Appendix A - Subject Map
Appendix B - OCP Amending Bylaw 6903-2012
Appendix C - Summary of Properties within the Subject Area
Appendix D - Local Area Service - Ansell Street (Academy Park Phase 2) report
APPENDIX A
,MA%V
District of
Langley
125"E.
MWL
Subject Properties
124 Ave & Ansell St
0
N
CORPORATION OF
THE DISTRICT OF
N
r0.1 11111 F mr1rr: 1l '
PLANNING DEPARTMENT
DATE: Feb 28, 2012 2011-008-RZ BY: JV
SCALE 1:3,500
APPENDIX B
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW NO.6903-2012
A Bylaw to amend Schedule "B" forming part of the
Official Community Plan Bylaw No. 6425 - 2006 as amended
WHEREAS Section 882 of the Local Government Act provides that the Council may revise the
Official Community Plan;
AND WHEREAS it is deemed desirable to amend Schedule "B" to the Official Community Plan;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open
meeting assembled, ENACTS AS FOLLOWS:
1. This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending
Bylaw No. 6903-2012 "
2. Those parcels or tracts of land and premises known and described as:
Lot 2, Section 22, Township 12, NWD Plan 71164
Lot 1, Section 22, Township 12, NWD Plan 71164
Lot 2, Section 22, Township 12, NWD Plan 70674
Lot 1, Section 22, Township 12, NWD Plan 70674
Lot 2, Section 22, Township 12, NWD Plan EPP1414
Lot 80, Section 22, Township 12, NWD Plan 43885
Lot 2, Section 22, Township 12, NWD Plan 72685
Lot 2, Section 22, Township 12, NWD Plan 72087
Lot 1, Section 22, Township 12, NWD Plan 72087
Lot 71, Section 22, Township 12, NWD Plan 43885
Lot 72, Section 22, Township 12, NWD Plan 43885
Lot 73, Section 22, Township 12, NWD Plan 43885
Lot 1, Section 22, Township 12, NWD Plan 72374
Lot 2, Section 22, Township 12, NWD Plan 72374
Lot 75, Section 22, Township 12, NWD Plan 43885
Lot 76, Section 22, Township 12, NWD Plan 43885
Lot 1, Section 22, Township 12, NWD Plan 72831
Lot 2, Section 22, Township 12, NWD Plan 72831
Lot 78, Section 22, Township 12, NWD Plan 43885
and outlined in heavy black line on Map No. 829, a copy of which is attached hereto and
forms part of this Bylaw, are hereby redesignated to Estate Suburban Residential.
3. Maple Ridge Official Community Plan Bylaw No.6425-2006 is hereby amended accordingly.
READ A FIRST TIME the day of
READ A SECOND TIME the day of
PUBLIC HEARING HELD the day of
READ A THIRD TIME the day of
RECONSIDERED AND FINALLY ADOPTED, the
PRESIDING MEMBER
, A.D. 20
, A.D. 20 .
, A.D. 20 .
, A.D. 20 .
day of , A.D. 20 .
CORPORATE OFFICER
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MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING
Bylaw No. 6903-2012
Map No. 829
From: Suburban Residential
To: Estate Suburban Residential
N
SCALE 1:5,000
APPENDIX C
Summary of Properties within the Subject Area
Civic Address: 24421124 Avenue
Owner:
Legal Description: Lot 2, Section 22, Township 12, NWD Plan 71164
PID: 003-304-698
Civic Address: 1.2447 Ansell Street
Owner:
Legal Description: Lot 1, Section 22, Township 12, NWD Plan 71164
PID: 003-304-663
Civic Address:
12475 Ansell Street
Owner:
Legal Description:
Lot 2, Section 22, Township 12, NWD Plan 70674
PID:
002-619-997
Civic Address:
12497 Ansell Street
Owner:
Legal Description:
Lot 1, Section 22, Township 12, NWD Plan 70674
PID:
002-619-989
Civic Address: 24383 125 Avenue
Owner:
Legal Description: Lot 2, Section 22, Township 12, NWD Plan EPP1414
PID: 027-979-636
Civic Address:
12555 Ansell Street
Owner:
Legal Description:
Lot 80, Section 22, Township 12, NWD Plan 43885
PID:
001-468-812
Civic Address:
24370126 Avenue
Owner:
Legal Description:
Lot 2, Section 22, Township 12, NWD Plan 72685
PID:
004-901-878
Civic Address: 12621 Ansell Street
Owner.
Legal Description: Lot 2, Section 22, Township 12, NWD Plan 72087
PID: 004-417-399
Civic Address: 12665 Ansell Street
Owner:
Legal Description: Lot 1, Section 22, Township 12, NWD Plan 72087
PID: 004-417-381
Civic Address: 12680 Ansell Street
Owner:
Legal Description: Lot 71, Section 22, Township 12, NWD Plan 43885
PID: 003-284466
Civic Address: 12640 Ansell Street
Owner:
Legal Description: Lot 72, Section 22, Township 12, NWD Plan 43885
PID: 007-151-799
1
Civic Address:
12610 Ansell Street
Owner:
Legal Description:
Lot 73, Section 22, Township 12, NWD Plan 43885
PID:
007-151-811
Civic Address:
12570 Ansell Street
Owner:
Legal Description:
Lot 1, Section 22, Township 12, NWD Plan 72374
PID:
004-603-869
Civic Address: 12550 Ansell Street
Owner:
Legal Description: Lot 2, Section 22, Township 12, NWD Plan 72374
PI D: 004-603-885
Civic Address:
12530 Ansell Street
Owner:
Legal Description:
Lot 75, Section 22, Township 12, NWD Plan 43885
PID:
001-990-306
Civic Address:
12490 Ansell Street
Owner.
Legal Description:
Lot 76, Section 22, Township 12, NWD Plan 43885
PID:
007-151-870
Civic Address: 12460 Ansell Street
Owner:
Legal Description: Lot 1, Section 22, Township 12, NWD Plan 72831
PID: 005-188-407
Civic Address: 12440 Ansell Street
Owner:
Legal Description: Lot 2, Section 22, Township 12, NWD Plan 72831
PID: 005-188-415
Civic Address: 12420 Ansell Street
Owner:
Legal Description: Lot 78, Section 22, Township 12, NWD Plan 43885
PID: 002-135-035
9
APPENDIX D
I=
M A F L E R11)r,E
Deep Roots
Greater Heights
TO:
FROM:
SUBJECT:
District of Maple Ridge
His Worship Mayor Ernie Daykin DATE: May 2, 2011
and Members of Council FILE NO: E04-010-058
Chief Administrative Officer MEETING: C of W
Local Area Service - Ansell Street (Academy Park Phase 2)
EXECUTIVE SUMMARY:
In 2010, the District received approval from Metro Vancouver to include 19 properties in the Ansell
Street area into the Greater Vancouver Sewer and Drainage District (GVS&DD) Fraser Sewerage Area
(FSA). The property owners have now filed a valid formal petition, as determined by the Clerks
Department for a sewer to be installed under a Local Area Service (LAS) process. The formal petition
follows a preliminary petition that was received previously and is the second phase of sewer services
to the Academy Park neighbourhood.
The formal petition received support from 58 percent of the residents, which is lower than has been
received for previous LAS projects, but higher than the 50 percent required by the legislation. The
Engineering Department took the additional step of reviewing the petition results with
neighbourhood representatives who have confirmed that additional public meetings are not likely to
result in changes to the petition.
Because the petition results are greater than 50 percent, Council approval is sought to establish a
LAS, proceed with the next steps for final design and construction, and the preparation of a bylaw
when the project is complete.
RECOMMENDATIONS:
THAT staff be authorized to proceed with the next steps to establish a Local Area Service for Ansell
Street (Academy Park Phase 2), as attached to the staff report dated May 2, 2011.
DISCUSSION:
a) Background Context
Since 2007, the District has worked with residents towards the extension of sewer services
to Academy Park to address failing septic systems. This project originally included properties
in the Ansell Street area, which at the time, were not within the FSA boundary.
Because the process and authority to extend the FSA boundary required both Council and
GVS&DD approval, Academy Park residents (within the FSA boundary) decided to proceed
ahead of the Ansell Street properties, recognizing that the work on Ansell Street would follow,
subject to Council's approval.
In 2010, the GVS&" amended the FSA boundary to includ- "nsell Street and staff informed
the residents of the inclusion. Subsequently, in October tl._ bistrict received a preliminary
petition signed by 80 percent of the residents on Ansell Street. This petition requested the
following information:
® the probable cost of the service
o how the costs would be apportioned amongst the benefiting property owners
® options for payment, and
® other information necessary for the residents to decide whether or not to participate.
Petition Pro
In response to this preliminary petition, a cost estimate to serve 19 parcels on Ansell Street
area (shown in Figure 1) and a formal petition were prepared and circulated to residents. On
November 30, 2010, the formal petition was returned and the Corporate Officer has
determined that the formal petition is sufficient and valid. A total of 57.9 .percent of the
number of properties with a value of 57.7 percent of total land and improvements signed the
petition. Previous LAS experience indicates that formal petitions receive support in the range
of 80 percent or higher (which is in line with the Ansell Street preliminary petition).
As a result of the decrease in formal petition support to 58 percent, staff met with the
petition representatives to discuss the reasons and evaluate the possibility of increasing the
support. The meeting concluded that it was not likely to gain further support through
additional public meetings and a follow up petition.
However, staff sent a letter to all property owners informing them of the results and staff's
intention to recommend the next steps to Council as well as inviting responses or
clarification to their position.
In accordance with Council's LAS Policy, the formal petition is being presented to Council for
approval.
Next s e s
in addition to the establishment of a LAS Bylaw, Council will also be required to amend the
Official Community Plan (OCP) to Estate Suburban Residential to harmonize the proposed
sewage system and service with the land use designation. Currently, the designation is
Suburban Residential. This change will be brought forward at the same time as the bylaw to
establish the LAS.
b) Strategic Alignment:
The Corporate Strategic Plan includes financial management and environment as strategic
focus areas.
The financial management focus area encourages the continuation of a user pay philosophy
and the provision of high quality municipal services to our citizens and customers in a cost
effective and efficient manner. Using a LAS to construct services meets these objectives.
The environment focus area encourages the identification and protection of environmental
features (such as watercourses) and areas that require special recognition and
management By eliminating the potential of the disposal system failures in the Academy
Park neighborhood, this project will satisfy this objective.
c) Citizen/Customer Implications:
Under the LAS Policy, the full capital costs of the Ansell Street sewer system will be recovered
from the property owners.
Costs of the Ansell Street sewer service have been estimated at $461,461.69. This cost is in
addition to the original cost of $1,581,712.63 incurred by the Academy Park residents to
extend the services to the development while the Ansell Street FSA issue was addressed. The
total estimated cost of $2,043,174.32 is to be shared equally among the 64 existing homes
(the per property cost amounts to $31,924.60). When the final costs are determined, the
owners will be offered the option to either pay the actual 'commuted' cost or have the cost
placed on the tax roll and amortized over a period of.15 years at the interest rate set by the
MFA and the Finance Department, with the eligibility of paying off anytime during the term
without incurring a penalty. -
This service will provide a sanitary sewer system and a connection to the system at the
property line. In order to complete and commission the service, owners will then need to
install, at their cost, a connection from the residence to the sanitary sewer connection at the
property line.
d) Interdepartmental Implications:
In conjunction with the establishment of the LAS Bylaw, the Engineering Department is
working with the Planning Department to draft an amendment to the OCP to designate the
properties as Estate Suburban Residential and eligible for a municipal sanitary service
connection.
When the construction of the service is completed, the Finance Department will confirm the
actual costs, impose the final actual costs as a levy and place the notation on the tax roll of
the benefiting property owner.
e) Business Plan/Financial Implications:
Should Council approve the Bylaw to establish the LAS, the Capital Program and Financial
Plan will be amended to make sufficient funds available to cover the costs of this LAS until
such funds plus appropriate interest costs are fully recovered from the property owners.
f) Policy Implications:
The 19 properties identified in this LAS are designated as Suburban Residential in the OCP.
Suburban Residential has the same land use characteristics of Estate Suburban Residential
but does not permit properties to be serviced by a municipal sewer.
As noted earlier, should Council authorize staff to proceed with the next steps, staff will also
prepare an amendment to the OCP to designate the properties to Estate Suburban
Residential. This would be consistent with both the Academy Park designation west of Ansell
Street and the FSA policies.
g) Alternatives:
As noted earlier, the percentage of owners is lower than previously anticipated from the
preliminary petition. Based on the results, eight of the 19 properties are not in favour of the
LAS. Reasons that were provided by four of those property owners include: the potential
discounting of the LAS payments against the future sale price of the property, the expected
longevity of their current septic system and the cost of the LAS fee.
There are alternativ .-hat Council may wish to consider inc* ',ing: reject the petition, reject
the petition but direct staff to re -initiate the petition at a late, date (or set date) when more
public support is shown. In the interim, property owners with failed systems will be required
to repair their sewage disposal system as necessary. With those alternatives, rejecting the
petition affects requests of 11 of the property owners. Ultimately, though the final decision
on whether to proceed with the LAS rests on Council.
CONCLUSION:
An extension to the sanitary sewer system has been requested by the residents of Ansell Street
(Academy Park LAS Phase 2) through a formal LAS petition. The percentage of those petitioning is
greater than 50 percent and meets the threshold for Council to proceed with preparing a bylaw to
establish a LAS and provide sanitary sewer service to the 19 lots on Ansell Street. As such, Council
approval is sought.
Prepared by: Stephen Judd, PEng.
Manager of Infrastructure Development
Reviewed by. Andrew*66d, Phil., PEng.
Municipal Engineer
Appro►.ed..by. '-Frank Quinn, MBA, PEng.
G rye, aI Manager: Public Works
&Development Services
Concurrence: J.L.
Jim) Rule
Administrative Officer
SJ/ m i
J
Deep Roots
Greater Heights
District of Maple Ridge
TO: His Worship Mayor Ernie Daykin MEETING DATE: March 19, 2012
and Members of Council FILE NO: 2011-008-RZ
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: Second Reading
Maple Ridge Zone Amending Bylaw No.6794 - 2011
12610 and 12640 Ansell Street
EXECUTIVE SUMMARY:
An application has been received to rezone the subject properties, 12610 and 12640 Ansell Street,
from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential). These
properties are currently designated in the Official Community Plan (OCP) as Suburban Residential.
There is a current OCP amending bylaw application in process that would re -designate these
properties as Estate Suburban Residential. The RS-2 (One Family Suburban Residential) zone is
compatible with both of the OCP designations; however, if the properties do not get re -designated to
Estate Suburban Residential, the applicant will need to prove out septic feasibility. The application
is currently assessed on its feasibility with connection to a municipal sanitary sewer connection
through a Local Area Service bylaw. Should the properties not get re -designated to Estate Suburban
Residential, additional information will be required and further conditions will need to be met prior to
Final Reading.
RECOMMENDATIONS:
1. That Zone Amending Bylaw No. 6794 - 2011 be given Second Reading and be forwarded to
Public Hearing; and
2. That the following terms and conditions be met prior to Final Reading:
i. Registration of a geotechnical report as a Restrictive Covenant which addresses the
suitability of the site for the proposed development;
ii. A Restrictive Covenant for preservation of the agricultural buffer must be registered at
the Land Title Office, including a disclosure statement regarding neighbouring farming
practices;
ill. Removal of the existing buildings encroaching on proposed properties;
iv. Approval of Local Area Service Bylaw for sanitary sewer to Ansell Street Area;
V. An Engineer's report on the water quantity for domestic and fire protection purposes
must be received; 1104
vi. Council approval for variance for pavement width and road width for portions of Ansell
Street;
vii. A disclosure statement must be submitted by a Professional Engineer advising
whether there is any evidence of underground fuel storage tanks.
DISCUSSION:
a) Background Context:
Applicant:
Owners:
Legal Description:
OCP:
Existing:
Zoning:
Existing:
Proposed:
Surrounding Uses:
North:
South:
East:
West:
Use:
Zone:
Designation:
Use:
Zone:
Designation:
Use:
Zone:
Designation:
Use:
Zone:
Designation:
Existing Use of Properties:
Proposed Use of Properties:
Site Area:
Access:
Servicing requirement:
b) Project Description:
Dennis Dickson
Dennis and Darlene Dickson, and James and Frances Shull
Lot 72 and Lot 73, Section 22, Township 12, NWD Plan 43885
Suburban Residential
RS-3 (One Family Rural Residential)
RS-2 (One Family Suburban Residential)
Single Family Residential
RS-3 (One Family Rural Residential)
Suburban Residential
Single Family Residential
RS-2 (One Family Suburban Residential)
Suburban Residential
Vacant
RS-3 (One Family Rural Residential)
Agricultural
Single Family Residential
RS-2 (One Family Suburban Residential)
Suburban Residential
Single Family Residential
Single Family Residential
0.86 ha (2.1 acres) and 0.81 ha (2.0 acres)
Ansell Street
Rural Standard
An application has been received to rezone the subject properties from RS-3 (One Family Rural
Residential) to RS-2 (One Family Suburban Residential), to further subdivide into four lots. A
panhandle is proposed to access the two new lots, as geotechnical constraints hindered the
-2-
northern property from subdividing and providing an acceptable buildable area on its own due to
steep slopes on the north end of the property. The subject properties are adjacent to agricultural
lands to the east and single family residential properties to the north, west, and south. A
Geotechnical Assessment, Agricultural Impact Assessment, and Environmental Impact Assessment
were conducted on the properties. Results of these assessments are summarized in the
Environmental Implications section below.
c) Planning Analysis:
Official Community Plan:
The proposed rezoning to RS-2 (One Family Suburban Residential) is in accordance with the subject
properties' designation as Suburban Residential in the Official Community Plan. There is a current
OCP amending bylaw application in process that would re -designate these properties as Estate
Suburban Residential. The RS-2 (One Family Suburban Residential) zone is compatible with both of
the OCP designations; however, if the properties do not get re -designated to Estate Suburban
Residential, the applicant will need to prove out septic feasibility. The application is currently
assessed on its feasibility with connection to a municipal sanitary sewer connection through a Local
Area Service bylaw. Should the properties not get re -designated to Estate Suburban Residential,
additional information will be required and further conditions will need to be met prior to Final
Reading.
Zoning Bylaw:
The current application proposes to rezone the properties located at 12640 and 12610 Ansell
Street from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit
future subdivision into four lots. The RS-2 (One Family Suburban Residential) zone requires a
minimum lot area of 0.40 ha, a minimum lot width of 36 m and a minimum lot depth of 60 m. The
four proposed single family lots comply with the above requirements of the Zoning Bylaw as follows:
• area of each lot is proposed to be 0.40 ha;
• the lot widths are proposed to be approximately 42 m (Lot 1); 69 m (Lot 2); 44 m (Lot 3); and
38 m (Lot 4)
• lot depths are proposed to be approximately 62 m (Lot 1); 62.5 m (Lot 2); 85.5 m (Lot 3);
and 103 m (Lot 4).
A Development Variance Permit will be required for:
• the road carriageway on Ansell Street being 6 m in width, as opposed to the required width
of 7 m in the Subdivision and Development Servicing Bylaw;
• the rear setback for Lot 3, which is proposed to be 1.5 m, as opposed to the 7.5 m setback
required by the zone; and
• jogs in the lot lines for Lots 2 and 3, which are not permitted in the Subdivision and
Development Servicing Bylaw unless, in the opinion of the Approving Officer, physical
constraints make such jogs necessary.
WCM
These variances and any other variations from the requirements of the proposed zone will be the
subject of a future Council report.
Develo men Permits:
Pursuant to Section 8.10 of the Official Community Plan, a Natural Features Development Permit
application is required for all development and subdivision activity for all lands with an average
natural slope of greater than 15 percent to ensure the preservation, protection, restoration and
enhancement of the natural environment and for development that is protected from hazardous
conditions. The details of the requirements of the Natural Features Development Permit are
discussed in the Environmental Implications section below. A security fee will be taken as a
condition of the issuance of the Natural Features Development Permit to ensure that the
Development Permit guidelines are met.
d) Environmental Implications:
A Geotechnical Hazard Assessment was conducted by Braun Geotechical Ltd. on the subject
properties to assess terrain hazard conditions in the area with potential to impact the proposed
subdivision of the subject properties. An intrusive site exploration was conducted to confirm site soil
conditions noted during the hazard assessment and to provide geotechnical comments and
recommendations for the proposed subdivision.
The southern property, 12610 Ansell Street, is low relief and flat -lying. The northern property,
12640 Ansell Street, is reasonably flat -lying adjacent to the east of Ansel[ Street, with the northern
and north-eastern portions of the property located on the steep ravine slopes. Ravines and stream
channels drain northward through a lower bench area at the base of the north -facing slopes and
eventually into the Alouette River. Flood elevations for the Alouette River are well -below the toe of
slopes located to the north of the property. The Geotechnical Hazard Assessment was limited to
potential constraints to development near the crest of slopes located at the northern portion of
12640 Ansell Street, and provision of preliminary geotechnical slope setback criteria required for
establishing suitable building envelope areas, or other development features, as required. The
Geotechnical Hazard Assessment concluded that the proposed subdivision is safe for design and
construction of new single family dwellings, with consideration of a nominal geotechnical setback of
5 m from the crest of the existing slopes. The registration of a Geotechnical Restrictive Covenant is
a requirement for Final Reading.
An Agricultural Impact Assessment, including a hydrology review, was conducted by Upland
Consulting, to add to the body of knowledge required to make informed decisions and conditions
necessary to eliminate or lessen impacts from urban uses to adjacent or nearby farming activities.
Recommended actions to minimize the impacts of development on the agricultural land to the east
included: using stormwater and construction best practices during construction of new buildings and
septic systems (if required) to minimize hydrologic impacts; installation of a minimum 6 m wide
vegetative buffer, as detailed in the Ministry of Agriculture's Guide to Edge Planning and the
Agricultural Land Commission's Vegetated Landscape Buffer Specifications; and including a
Disclosure Statement on Title notifying new landowners of potential neighbouring agricultural
activities. A vegetative buffer planting plan was submitted in support of this application. An
2EAR
Enhancement and Restoration Agreement and Maintenance Agreement will be required for the
Natural Features Development Permit.
An Environmental Impact Assessment was conducted by Aquaterra Biological Consulting in support
of the Natural Features Development Permit application. A 10 m setback was recommended
around the drainage feature on the northeast corner of the northern property, 12640 Ansell Street,
to be protective of the drainage feature's hydraulic function and the associated riparian vegetation;
however the geotechnical considerations for the subject properties already precluded this portion
from being developed.
A man-made drainage ditch on the adjacent property to the east serves to capture and re -direct flow
originating on the neighbouring property to the east. The ditch is anticipated to provide some
habitat to bird, invertebrate and amphibian species. The recommended vegetated buffer in the
Agricultural Impact Assessment is anticipated to improve environmental function over existing
conditions, which convey minimal cover and shade benefits.
The subject properties are anticipated to be utilized occasionally by terrestrial wildlife; however,
impacts as a result of the subdivision are anticipated to be negligible as the new houses on
proposed Lots 3 and 4 are anticipated to be situated in areas currently occupied by manicured
lawns, which confer minimal terrestrial habitat value. Existing trees will be retained where possible
and incorporated into the subdivision lot layout. No tree removal should occur along or adjacent to
the top -of -bank on 12640 Ansell Street. No adverse impacts to habitat connectivity and biodiversity
are anticipated to occur as a result of lot subdivision and construction of two additional single family
residences.
e) Interdepartmental Implications:
Engineering Department:
The Engineering Department has indicated that there are no deficient services which could be
provided by a Rezoning Servicing Agreement. It is anticipated that sanitary sewer service will be
provided through a Local Area Service bylaw for the Ansell Street area, which is currently in progress.
Should the Local Area Service bylaw not be adopted, the applicant will need to prove out septic
feasibility for the proposed new lots and confirm that the existing septic fields are in good working
condition.
The Municipality has a capital works project scheduled in 2012 to improve the water supply to this
area. Until the capital works project is complete, the water system is not adequate to support the
subdivision; however, it is expected that the timing of the work will have no appreciable affect on the
timing of the subdivision.
Additional comments from the Engineering Department will be addressed at the Subdivision stage.
3672
Fire Department:
The Fire Department has requested that the driveway be a minimum of 6 m wide and that there is
permanent address signage at the driveway entrance that is visible day and night.
CONCLUSION:
Based on the review of supporting information regarding the proposed rezoning and subdivision
applications, it is recommended that Second Reading be given to Maple Ridge Zone Amending
Bylaw No. 6794-2011.
Prepared by: Michelle Bast, AScT
Planning Technician
Approved by: Christine Carter, MPL, MCIP
❑ireptor of Planning
Approved Frank Quinn, MB En
M: Public Wor & D elopment Services
Concurrence: J. L. (Jim) Rule
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A - Subject Map
Appendix B - Zone Amending Bylaw 6794-2011
Appendix C - Proposed Subdivision Plan
Appendix D - Agricultural Vegetative Buffer Plan
1-2
- 1 -
APPENDIX A
1,"
_ P 43885
P 30q� 71
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12665 I w ! 12640
,Q
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BCP 4571 I I
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a 12621 I
N N N
7P6 AVE._^
12610
0 1
N 1 2 I
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P 72 85 I !
II �
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P 43885 L 12550
80 I
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IwI
' EPP 474 I ¢
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v
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CI f Pitt
Mea ows .j .
i�w r
N District of
Langley
SCALE 1:2,500
SUBJECT PROPERTIES
72
P 43885
73
P 5052
3
`LMP 22994
' r ! 2
2
i
P 43885
75
I
12610/40 ANSELL STREET
ICn
CORPORATION OF
!t5 THE DISTRICT OF
MAPLE RIDGE
PLANNING DEPARTMENT
s�
DATE: Aug 19, 2011 FILE: 2011-008-SD BY: PC
APPENDIX B
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW NO. 6794 - 2011
A Bylaw to amend Map "A" forming part
of Zoning Bylaw No. 3510 -1985 as amended.
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 -
1985 as amended;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple
Ridge, in open meeting assembled, ENACTS AS FOLLOWS:
1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6794 - 2011."
2. Those parcels or tracts of land and premises known and described as:
Lot 72 Section 22 Township 12 New Westminster District Plan 43885
Lot 73 Section 22 Township 12 New Westminster District Plan 43885
and outlined in heavy black line on Map No. 1509 a copy of which is attached hereto
and forms part of this Bylaw, are hereby rezoned to RS-2 (One Family Suburban
Residential).
3. Maple Ridge Zoning Bylaw No. 3510 -1985 as amended and Map "A" attached
thereto are hereby amended accordingly.
READ a first time the 22nd day of February, A.D. 2011.
READ a second time the day of , A.D. 20 .
PUBLIC HEARING held the day of , A.D. 20 .
READ a third time the day of , A.D. 20 .
RECONSIDERED AND FINALLY ADOPTED, the day of
PRESIDING MEMBER
,A.D. 20 .
CORPORATE OFFICER
MAPLE RIDGE ZONE AMENDING
Bylaw No. 6794-2011
Map No. 1509
From: RS-3 (One Family Rural Residential)
To: RS-2 (One Family Suburban Residential)
t
MAPLE RIDGE
BrHtiSh ratumbia
N
SCALE 1:3,000
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10&,-7 Y' j A m ittfpe- -
40
Deep Roots
Greater Heights
District of Maple Ridge
TO: His Worship Mayor Ernie Daykin MEETING DATE: March 19, 2012
and Members of Council FILE NO: 2011-068-RZ
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: Second Reading
Maple Ridge Zone Amending Bylaw No.6842-2011
25339 130 Avenue
EXECUTIVE SUMMARY:
An application has been received to rezone the subject property from RS-3 (One Family Rural
Residential) to RS-2 (One Family Suburban Residential) to permit subdivision into four single family
lots. This application is in compliance with the Official Community Plan.
RECOMMENDATIONS:
1. That Zone Amending Bylaw No. 6842-2011 be given Second Reading and be forwarded to
Public Hearing; and
2. That the following terms and conditions be met prior to Final Reading:
i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and
receipt of the deposit of security as outlined in the Agreement;
ii. A Statutory Right -of -Way plan and agreement for Storm Sewer must be registered at
the Land Title Office;
iii. A disclosure statement must be submitted by a Professional Engineer advising
whether there is any evidence of underground fuel storage tanks. If there is
evidence, a site profile pursuant to the Waste Management Act must be provided in
accordance with the regulations;
iv. Construction of an Equestrian Trail on the north side of 130 Avenue;
V. A Restrictive Covenant must be registered at the Land Title Office disclosing
possible impacts of allowable agricultural activities on adjacent ALR lands.
1105
DISCUSSION:
a) Background Context:
Applicant:
Owner:
Legal Description:
OCP:
Existing:
Zoning:
Existing:
Proposed:
Surrounding Uses:
North:
Use:
Zone:
Designation:
South:
Use:
Zone:
Designation:
East:
Use:
Zone:
Designation:
West:
Use:
Zone:
Designation:
Existing Use of Property:
Proposed Use of Property:
Site Area:
Access:
Servicing requirement:
b) Project Description:
Joel Lycan
First Colonial Investors Ltd
South Half Lot: 13, Section: 26, Township: 12, NWD Plan: 7639
Suburban Residential
RS-3 (One Family Rural Residential)
RS-2 (One Family Suburban Residential)
Vacant
P-6 (Civic Institutional)
Institutional
Single Family Residential and Wholesale Nursery
RS-3(One Family Rural Residential)
Agricultural (ALR)
Vacant
P-6 (Civic Institutional)
Institutional
Single Family Residential
RS-2 (One Family Suburban Residential)
Suburban Residential
Single Family Residential
Single Family Residential
1.997 hectares
130 Avenue
Rural Standard
The subject site is outside of the Urban Area Boundary in the Websters Corner neighbourhood and is
serviced by municipal water only. The site slopes approximately five percent north to south. The site
is not heavily treed, however there are significant stands of trees in the north-east and north-west
corners of the property. An isolated creek is located in the northern portion of the site. Properties
adjacent to the subject site on the south side of 130 Avenue are within the Agricultural Land
Reserve (ALR). The applicant has submitted an Agricultural Impact Assessment and Groundwater
Impact Assessment as part of the rezoning application.
-2-
The applicant proposes to rezone the subject site to RS-2 (One Family Suburban Residential) to
permit future subdivision into four single family lots. A new road with a cul-de-sac is proposed to
access all lots and the existing house will be retained on one of proposed lots.
c) Planning Analysis:
Official Community Plan:
The subject site is designated Suburban Residential in the Official Community Plan which permits a
single detached housing form located outside of the Urban Area Boundary. The RS-2 (One Family
Suburban Residential) zone is in compliance with this designation, and requires city water and
sewage disposal provided by a private system.
Zoning Bylaw:
The current application proposes to rezone the property located at 25339 130 Avenue from RS-3
(One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit future
subdivision into four single family lots. The proposed lots meet the minimum requirements of the
RS-2 ( One Family Suburban Residential) zone and no variances will be required for this application.
Development Permits:
A Watercourse Protection Development Permit is required for the preservation, restoration and
enhancement of the Triple Creek located in the northern portion of the subject site. A security will
be taken as a condition of the issuance of the Development Permit to ensure that the conditions of
the Development Permit are met.
d) Interdepartmental Implications:
Engineering Department:
The Engineering Department has reviewed the proposed development has advised that all required
services do not exist. It will therefore be necessary for the owner to enter into a Rezoning Servicing
Agreement and post securities to complete the work identified in that agreement prior to Final
Reading. Furthermore, the Engineering Department has identified that the applicant will need to
obtain a Right -of -Way for storm sewer through the property south of 130 Avenue. The proposed lots
will be serviced by Type 1 septic systems.
Environmental:
The property is subject to a Watercourse Protection Development Permit due to the location of Triple
Creek on the site. The applicant has submitted an Environmental Assessment, Arborist Report,
Agricultural Impact Assessment, and Groundwater Impact Assessment is support of the project.
As ALR lands do not directly abut the subject site, the proposed development's impact on
agricultural land is anticipated to be indirect. The report suggests providing disclosures for
homebuyers about the possible impacts of allowable agricultural activities and using best
management practices to minimize impacts on drainage. The BC Ministry of Environment records
indicate that there are no deep wells located in the immediate surrounding area of the subject site
that may be affected by the proposed development.
-3-
Environmental staff have reviewed the development proposal and has determined that a tree
protection covenant will be required to preserve significant trees that can be retained outside of the
septic and house locations - particularly in the north-east and north-west corners of the subject site.
The applicant has proposed to collect water draining onto the site into an open channel that will
drain into an open bioswale running along the west side of the proposed road.
Parks & Leisure Services Department:
The Parks & Leisure Services has identified that the applicant will be required to provide a boulevard
equestrian trail on the north side of 130 Avenue along the frontage of the subdivision.
Fire Department:
The Fire Department has reviewed the proposed development and has requested that driveway
accesses for all lots be no less than 6 metres wide.
CONCLUSION:
The proposed RS-2 (One Family Suburban Residential) zone complies with the Suburban Residential
designation of the Official Community Plan. It is therefore recommended that Zone Amending Bylaw
No. 6842-2011 be given Second Reading and be forwarded to Public Hearing.
4W/�N
Prepared by: Amelia Bowden
Planning Technician
Approved by: Christine Carter, M.PL, MCIP
Dire for of Planning
Approved b . Frank Quinn, MBA; P.Eng
7GM.: Public Wor s & Development Services
-
Concurrence: J✓L. (Jim) Rule
Chief Administrative Officer
AB/dp
The following appendices are attached hereto:
Appendix A - Subject Map
Appendix B - Zone Amending Bylaw 6842-2011
Appendix C- Subdivision Plan
-4-
13301 - 251 AST.
i
SUBJECT PROPERTY
APPENDIX A
P 20301 1
EP 16640 J/ P 7639
2 2
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B A �1/2 13 A B S 1/2
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P 83431
a
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a
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Mea ows
25339 130 AVENUE
CORPORATION OF
- THE DISTRICT OF
N District of ~" 1 ji MAPLE RIDGE
Langley r • PLANNING DEPARTMENT
SCALE 1:2,500 -.� �, to
ERASER R. DATE: Nov 8, 2011 FILE: 2011 068 DP BY: PC
APPENDIX B
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW NO. 6842-2011
A Bylaw to amend Map "A" forming part
of Zoning Bylaw No. 3510 -1985 as amended.
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 -
1985 as amended;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple
Ridge, in open meeting assembled, ENACTS AS FOLLOWS:
1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6842-2011."
2. That parcel or tract of land and premises known and described as:
South Half Lot 13, Section 26, Township 12, New Westminster District Plan 7639
and outlined in heavy black line on Map No. 1530 a copy of which is attached
hereto and forms part of this Bylaw, is hereby rezoned to RS-2 (One Family Suburban
Residential).
3. Maple Ridge Zoning Bylaw No. 3510 -1985 as amended and Map "A" attached
thereto are hereby amended accordingly.
READ a first time the 26th day of July, A.D. 2011.
READ a second time the day of , A.D. 20 .
PUBLIC HEARING held the day of , A.D. 20 .
READ a third time the day of , A.D. 20 .
APPROVED by the Minister of Transportation this day of , A.D. 20 .
RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 20 .
PRESIDING MEMBER CORPORATE OFFICER
MAPLE RIDGE ZONE AMENDING I
Bylaw No. 6842-2011
Map No. 1530
From: RS-3 (One Family Rural Residential)
To: RS-2 (One Family Suburban Residential)
-N
SCALE 1:3,000
PROPOSED SUBDIVISION OF SOUTH HALF LOT 13
SECTION 26 TOWNSHIP 12 N.W.D. PLAN 7639
RC.G.S. 92G.028
This plan lies within the
Greater Vancouver Regional District
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Deep Roots
Greater Heights
TO:
FROM:
SUBJECT:
District of Maple Ridge
His Worship Mayor Ernie Daykin
and Members of Council
Chief Administrative Officer
MEETING DATE: March 19, 2012
FILE NO: E04-010-073
MEETING: C of W
Award of Contract (Reference No. ITT-EN12-14, Project No. E04-010-073)
Ansell Street Sanitary Sewer Local Area Service
EXECUTIVE SUMMARY:
Residents of Ansell Street have made presentations to Council seeking the installation of a sanitary
sewer to address concerns around the performance of individual on -site sewage systems. A Local
Area Service (LAS) was initiated and it was determined through the petition process that the LAS was
sufficient and valid.
On May 2, 2011, Council authorized the preparation of a bylaw to establish a LAS to provide sanitary
sewer service to 19 lots on Ansell Street in Academy Park. Design for the sanitary sewer was
completed by CitiWest Consulting Ltd. in January 2012 and includes the installation of 360m of
150mm and 340m of 200mm sanitary main, pavement restoration and 19 sanitary sewer service
connections.
The project was tendered on January 31, 2012. The District received 18 tenders. The tender bids
range from $310,103 to $662,813. CitiWest Consulting Ltd. reviewed the five lowest tenders for
accuracy and completeness. No arithmetic errors were found. The lowest compliant bid was
submitted by Strohmaier's Excavating Ltd. at $310,102.88 excluding HST.
Council Approval to award the contract to Strohmaier's Excavating Ltd. is recommended.
RECOMMENDATIONS:
THAT Contract E04-010-073: Ansell Street Sanitary Sewer Local Area Service be awarded to
Strohmaier's Excavating Ltd. in the amount of $310,102.88; and
THAT the Corporate Officer be authorized to execute the contract.
DISCUSSION:
a) Background Context:
As a result of concerns related to the performance of individual on -site sewage disposal
systems in the Academy Park area there have been a number of presentations to Council
from residents, including those on Ansell Street, seeking the installation of a municipal
sanitary sewer. A LAS petition was initiated and the level of support was certified as sufficient
and valid.
Council approval to prepare a bylaw to establish a LAS to extend the sanitary sewer system
and provide service connections to 19 lots on Ansell Street was received on May 2, 2011.
1106
On October 2011, CitiWest Consulting Ltd. was awarded the contract to prepare the detailed
design for the sanitary sewer extension. An Open House was held on January 24, 2012 to
present the final design and confirm the preferred service connection locations.
The project was tendered on January 31, 2012. The lowest tender price of $310,102.88 out
of 18 tenders received was from Strohmaier's Excavating Ltd.
Tender results
Tender results are listed below from lowest to highest price excluding taxes.
Tendered Price
Strohmaier's Excavating Ltd.
$310,102.88
Tybo Contracting Ltd.
$385,585.97
Mission Contractors Ltd.
$402,369.18
Earthco Underground Ltd.
$415,840.00
Pedre Contractors Ltd.
$426,449.00
Sandpiper Contracting LLP
$449,186.00
J Cote & Son Ltd.
$449,570.00
S. Mckay Contracting Ltd.
$451,826.00
Marv's Excavating Ltd.
$476,953.13
King Hoe Excavating Ltd.
$493,707.50
B & B Contracting Ltd.
$516,600.00
Targa Contracting Ltd.
$517,747.50
Richco Contracting Ltd.
$519,292.50
Tag Construction Ltd.
$564,490.00
Matcon Civil Contractors Inc.
$598,969.00
651432 BC Ltd/Universal Contracting
$605,920.12
B. Cusano Contracting (2007) Ltd.
$620,000.00
Double M Excavating Ltd.
$662,812.87
CitiWest Consulting Ltd. reviewed the five lowest tenders for accuracy and completeness and
no arithmetic errors were found. CitiWest Consulting Ltd. recommended awarding the
contract to Strohmaier's Excavating Ltd. but advised that prior to award, the District should
perform a suitable background check to ensure the contractor's past performances are
acceptable to the District. District staff completed the background check and concluded that
Strohmaier's Excavating Ltd. has the capacity to complete the project. Although this is the
first time the District will be working with Strohmaier's Excavating Ltd., bonding is in place to
assure completion of the project. Therefore, staff recommend that Strohmaier's Excavating
Ltd. be awarded the contract for this project.
b) Desired Outcome:
The desired outcome of this report is to obtain Council approval to award the contract and
proceed with the sanitary sewer extension.
c) Strategic Alignment:
The Corporate Strategic Plan directs staff to provide high quality municipal services to our
customers in a cost effective and efficient manner and to continue to use a user -pay
philosophy. Utilizing the Local Area Service legislation and process is one method that the
District can use to partner and provide services with neighborhoods in alignment with the
Corporate Strategic Plan.
d) Citizen/Customer Implications:
Costs of the sanitary sewer system have been estimated at $571,553, to be shared equally
among the 19 existing properties (the per property cost amounts to $31,924.60). The tender
bid is $310,102.88 and this amount does not include the design fee, inspection fees, cost
share on the pump station, force main and other ancillary charges. When the final costs are
determined, the owners will be offered the option to either pay the actual 'commuted' cost or
have the cost placed on the tax roll and amortized over a period of 15 years at the interest
rate set by the Municipal Finance Authority (MFA) and the Finance Department.
This service will provide a sanitary sewer system and a connection to the system at the
property line. In order to complete and commission the service, owners will then need to
install, at their cost, a connection from the residence to the sanitary sewer connection at the
property line.
In the circumstance where a lot subdivides, the individual LAS charges will be adjusted to
reflect the revised number of lots, as often as required.
Construction will commence soon after the project is awarded and attempts will be made to
minimize the impact to everyday traffic. The road is expected to remain open to traffic
throughout construction.
e) Interdepartmental Implications:
The project involves a number of departments including: Finance for the LAS funding
component, Planning for the subdivision applications that will affect the number of service
connections, as well as Operations who provided input on the design and will be monitoring
the works.
CONCLUSION:
The tender price of $310,102.88 excluding HST by Strohmaier's Excavating Ltd. for the Ansel[ Street
Sanitary Sewer LAS is the lowest tender price. Council approval to award a contract to Strohmaier's
Excavating Ltd. is recommended.
Prepared by: Maria Guerr , PEng.
Project Engineer
Financial review by:-' lr T pson CGA
Man of Financial Planning
Reviewed by: rPavid Pollock, PEng.
i I I Engineer
Approved by: Frank Quinn, MBA, PEng.
p General Manager: Public Works & Development Services
J.L. (Jim) Rule
Chief Administrative Officer
............... ..... - - --------- --
Deep Roots
Greater Heights
TO:
FROM:
SUBJECT
District of Maple Ridge
His Worship Mayor Ernie Daykin DATE:
and Members of Council
Chief Administrative Officer
March 19, 2012
Committee of the Whole
Disbursements for the month ended February 29, 2012
EXECUTIVE SUMMARY:
Council has authorized all voucher payments to be approved by the Mayor or Acting Mayor and a
Finance Manager. Council authorizes the vouchers for the following period through Council resolution.
The disbursement summary for the past period is attached for information. Expenditure details are
available by request through the Finance Department.
RECOMMENDATION:
That the "disbursements as listed below for the month ended February 29, 2012 now be approved".
GENERAL $ 4,737,729
PAYROLL $ 1,597,570
PURCHASE CARD $ 115,575
".450 8
DISCUSSION:
a) Background Context:
The adoption of the Five Year Consolidated Financial Plan has appropriated funds and
provided authorization for expenditures to deliver municipal services.
The disbursements are for expenditures that are provided in the financial plan.
b) Community Communications:
The citizens of Maple Ridge are informed on a routine monthly basis of financial
disbursements.
1131
c) Business Plan / Financial Implications:
Highlights of larger items included in Financial Plan or Council Resolution
• Anderson & Thompson In Trust - land acquisition 24070 128th Ave $ 779,798
• First Truck Centre Vanc Inc - Freightliner tandem dump truck $ 209,104
• G.V Water District - water consumption Nov 30 - Dec 31/11 $ 417,921
• ICBC - 2012 fleet insurance renewal $ 154,734
d) Policy Implications:
Approval of the disbursements by Council is in keeping with corporate governance practice.
CONCLUSIONS:
The disbursements for the month ended February 29, 2012 have been reviewed and are in order.
Prepared by: G'Ann Rygg
Accounting Clerk II
Approved by: Tre hompson, BBA, CGA
Manager of Financial Planning
Approved by: Paul bill, B A, CGA
GM, Corporate & Financial Services
Concurrence: J.L. ( m) Rule
ChieV Administrative Officer
gmr
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
MONTHLY DISBURSEMENTS - FEBRUARY 2012
VENDOR NAME
DESCRIPTION OF PAYMENT
AMOUNT
A T & H Industries Inc
Gravel & dump fees
17,316
Anderson & Thompson "In Trust"
Land acquisition - 24070 128th Avenue
779,798
BC Hydro
Electricity
165,354
BC SPCA
Contract Feb
27,527
Boileau Electric & Pole Ltd
Maintenance: Albion Park
141
Cell Tower & 256 St
1,548
Christmas lights & decorations
8,917
Hammond & 203 lights & controls
8,940
Library
8,550
Maple Meadows Way roundabout
1,640
Memorial Park
1,358
Operations third party
-1,568
Pedestrian crosswalk
1,328
Salt shed lighting
987
Service base replacement @ Hammond & 203
1,948
Street lights
4,676
Street light poles
3,956
Tamarack Pump Station
941
43,362
CUPE Local 622
Dues - pay periods 12/02 & 12/03
21,685
Chase Office Interiors
Workstations @ Operations
11,302
Workstations @ RCMP
3,771
15,073
Chevron Canada Ltd
Gasoline & Diesel fuel
78,703
City Of Pitt Meadows
2011 Community Police Office cost share
17,090
Domain registry cost share
56
17,146
Commercial Solutions Inc
Fire Department uniforms
40,460
Delcan Corporation
232 St. N. Alouette River bridge
38,322
Downtown Maple Ridge Business
Security & 50% BIA funding
146,750
First Truck Centre Vanc Inc
Freightliner tandem dump truck
209,104
Greater Vanc Water District
Water consumption Nov 30 - Dec 31/11
417,921
Guillevin International Inc
Fire fighters' equipment
21,424
Fire fighters' protective wear
291
Operations electrical supplies
1,276
22,991
ICBC - Fleet Insurance
2012 fleet insurance renewal
154,734
Imperial Paving
Sanitary sewer extension to Corrections
24,196
227 Street road improvements
24,980
Roadworks
1,779
50,955
Manulife Financial
Employee benefits premiums
133,899
Maple Ridge & PM Arts Council
Arts Centre grant Feb
46,392
Theatre rental
3,668
50,060
McTar Petroleum Ltd
Road salt
72,106
Medical Services Plan
Employee medical & health premiums
33,284
Municipal Pension Plan BC
Employee benefits premiums
359,942
North Of 49 Enterprises Ltd
Skating lessons
16,621
Oracle Corporation Canada Inc
Hyperion software license & support
15,400
Pitt River Quarries Ltd
Roadworks material
20,768
Raincity Janitorial Sery Ltd
Janitorial services:
Firehalls
6,443
Library
6,236
Municipal Hall
5,559
Operations
3,059
Pitt Meadows Community Policing office
228
Randy Herman Building
4,503
RCMP
3,223
South Bonson Community Centre
4,212
33,463
Receiver General For Canada
RG Arenas (Maple Ridge) Ltd
Ridge Meadows Recycling Society
Shi Canada ULC
Surtaj Construction Ltd
Warrington PCI Management
Employer/Employee remit PP12/03 & PP12/04
Industry Canada radio license renewals
Ice rental Oct
Monthly contract for recycling Feb
Weekly recycling
Litter pick-up contract
Sophos software 4yr renewal
Security refund
Advance for Tower common costs
Disbursements In Excess $15,000
Disbursements Under $15,000
Total Payee Disbursements
Payroll PP12/03 & PP12/04
Purchase Cards - Payment
Total Disbursements February 201-2
GMR
\\mr.corp\docs\Fin\05-Finance\1630-Accts-Payable\01-General\AP Disbursements\2012\[Monthly_Council_Report_2012.xlsx]FEB'12
744,668
12,819
104,180
509
1,602
757,487
54,671
106,291
23,520
154,739
60,000
4,139,451
598,278
4,737,729
1,597,570
115,575
6,450,874
MAPLE
Deep Roots
Greater Heights
TO:
FROM:
SUBJECT:
District of Maple Ridge
His Worship Mayor Ernie Daykin MEETING DATE: March 19, 2012
and Members of Council FILE NO: CDPR-0640-30
Chief Administrative Officer MEETING: COW
PROPOSED CAPITAL BUDGET ADJUSTMENT TO FUND PLAYGROUND EQUIPMENT
EXECUTIVE SUMMARY:
See Maple Ridge -Pitt Meadows Parks & Leisure Services Commission report dated March 8, 2012.
RECOMMENDATION:
That the capital plan be amended for the remaining funds from the construction of the Maple Ridge
Park washroom project, to be used for the purchase and installation of playground equipment at
Albion Sports Complex and Birch Park.
Approved by: K611 S i , G 'neral Manager
Com nevelopment, Parks & Recreation Services
Concurrence: J.�. (Jim) Rule
�hief Administrative Officer
DBA
1151
Maple Ridge and Pitt Meadows
Parks & Leisure Services Commission Report
�;u REGULAR MEETING
�Dt March 08 2012
PARKS 6 LEISIJRF SERVICES
SUBJECT: PROPOSED CAPITAL BUDGET ADJUSTMENT TO FUND PLAYGROUND EQUIPMENT
EXECUTIVE SUMMARY:
Four new washrooms were installed at Maple Ridge Park in 2011. Staff had originally intended on
building a new accessible washroom building with flush toilets and running water. There were several
complications related to the appropriate placement of the washroom building when considering
crime prevention through environmental design, elevation challenges for the sanitary sewer and
potential loss of trees to complete the project. Staff instead opted to use concrete outhouse
buildings at a considerably lower cost than installing the traditional blockhouse washroom. This also
allowed for more flexible placement options.
RECOMMENDATION:
That a recommendation be forwarded to Maple Ridge Council to amend the capital plan for
the remaining funds from the construction of the Maple Ridge Park washroom project, to be
used for the purchase and installation of playground equipment at Albion Sports Complex
and Birch Park.
DISCUSSION:
As a result of a consistent volume of complaints over several years to install washrooms in close
proximity to the playground, picnic shelter and water play park, a budget of $140,000 was approved
for the construction of washrooms in the park. Noting that it was important to park patrons that they
be able to see their children at all times when walking to and from the park washrooms. The project
was completed significantly under budget at $65,000, as the costs for water lines and sanitary
sewer lines were eliminated through the use of the individual concrete buildings with in ground
holding tanks.
a) Background Context:
Playground equipment was installed at Pitt Meadows Athletic Park a couple of years ago, and
has proven to be a significant attraction in the park, particularly during regular soccer and ball
games as well as tournaments. Typically the entire family come to the park for the game or
tournament, however quite often only one of the children is participating in the sport event, and
their brothers or sisters have little to do while they wait for the game to finish. This initiative has
been so successful that staff would like (if funding is approved) to duplicate this experience at
the Albion Sports Complex, which is also a very large sporting and tournament venue.
At the January 12, 2012 information meetingfor the proposed Deer Fern Park in the Silver
Valley, Park Planning Staff heard from residents living in the Silver Maples subdivision west of
232 Street asking when they could expect to see a neighbourhood park development in their
area of Silver Valley. As capital funding for this area of Silver Valley is not identified until later in
the capital plan, staff looked at what opportunities may exist to provide some neighbourhood
park amenities in the short term. Birch Park, located on 230A Street south of Gilbert Drive, was
recently landscaped with grass and a pathway by the adjacent developer. This Developer has
also agreed to make a $10,000 contribution to play equipment in the park. With this
contribution and the additional funds from the Maple Ridge Park washroom project, staff could
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proceed with providing play equipment in this new residential neighbourhood, in advance of the
future neighbourhood park development project to be located further south on 230A Street.
b) Desired Outcome:
Staff proposes that the remaining funds could be utilized to supply and install playground
equipment at Albion Sport Complex and the recently constructed Birch Park. Neither of these
playground projects is currently funded in the longterm capital plan.
c) Citizen/Customer Implications:
The addition of playground equipment at Albion Sports Complex would provide a considerable
benefit to the community and families visiting our facilities for games and tournaments. The
addition of playground equipment in Birch Park will help to bring a desired park amenity to an
area of rapid residential growth.
d) Business Plan/Financial Implications:
It is proposed that the surplus funding from the Maple Ridge Park washroom project be utilized
for the proposed playground installations. There would be additional maintenance for the new
equipment, which will be identified in the 2013 business plan process. It is anticipated that an
additional $3,000 per year will be required for playground safety inspection and routine
maintenance and repairs for both parks.
e) Alternatives:
The alternative would be to return the surplus funding from the washroom project to general
revenue and plan to fund this project in future years of the District's five year long term capital
plan.
CONCLUSIONS:
Playground equipment at athletic parks has proven to be a popular amenity addition to these parks
especially during tournament and league play.
The portion of Silver Valley west of 232 Street has been an area of rapid residential development,
with a new demand for park amenities. The re -allocation of funds to Birch Park for play equipment
will bring a much needed park amenity to this neighbourhood. Staff believes that directing the
remaining funds from the Maple Ridge Park washroom project, to the Albion Sports Complex and
Birch Park will be a good opportunity to advance these two projects.
Prepared By: David Boag
Director, Parks and Facilities
pproved By: l eily Ift
Gene4alWaohager, Community Development
Parks & Recreation Services
••
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Deep Roots
Greater Heights
TO:
FROM:
SUBJECT
District of Maple Ridge
His Worship Mayor Ernie Daykin
and Members of Council
Chief Administrative Officer
KATIE'S PLACE LEASE RENEWAL
MEETING DATE: March 19, 2012
FILE NO: CDPR-0640-30
MEETING: C.O.W.
EXECUTIVE SUMMARY:
See the Maple Ridge -Pitt Meadows Parks & Leisure Services report dated March 8, 2012.
RECOMMENDATION:
That the Corporate Officer be authorized to sign and seal the Katie's Place Domestic Animal
Resource and Education Society Lease for a period of three years (2012-2014) for the nominal sum
of $1.00 per year for the term of the lease agreement.
'A IiE_
Approved by: el , eneral Manager
Community Development, Parks & Recreation Services
1 -
Concurrence: J.L. im) Rule
Chi f Administrative Officer
DB: ik
Attachment: MR -PM Parks & Leisure Services Commission Report - March 8, 2012
1152
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Maple Ridge and Pitt Meadows
Parks & Leisure Services Commission Report
REGULAR MEETING
March 8, 2012
PARKS 8 LEISURE SFRVICES
SUBJECT: KATIES PLACE LEASE RENEWAL
EXECUTIVE SUMMARY:
Ms. Evelyn Baillie from Katie's Place Domestic Animal Resource and Education Society has
requested that their lease of the property located within Albion Park, adjacent to the SPCA Animal
Shelter, be renewed for a further three years under the same terms and conditions as the previous
lease agreement.
RECOMMENDATION:
That a recommendation be forwarded to Maple Ridge Council that the Corporate Officer be authorized to
sign and seal the Katie's Place Domestic Animal Resource and Education Society Lease for a period of
three years (2012-2014) for the nominal sum of $1.00 per year for the term of the lease agreement.
DISCUSSION:
Katie's Place uses the facility and grounds at this location for the purposes of small animal rescue
and animal education programs. The lease site includes an animal shelter building that was placed
on the site entirely at the expense of the Katie's Place Domestic Animal Resource and Education
Society.
a) Background Context:
The Katie's Place lease was initially approved in 2006, allowing them to proceed with the
construction of the animal rescue shelter. They moved into the new rescue shelter in Albion Park
in 2008, on completion of the construction of the shelter building. The animal shelter has been
operating successfully at this location since that time.
b) Desired Outcome:
It would be very desirable for Katie's Place to continue to provide domestic animal resource and
educational services to our community at this location for the foreseeable future.
c) Citizen/Customer Implications:
Both Katie's Place and the citizens of Maple Ridge would be negatively impacted if the District
did not enter into an agreement with this not -for -profit society, as they would likely have difficulty
finding an alternate location that is centrally located for the provision of this service. Moving their
building would also introduce a significant burden to the group.
d) Interdepartmental Implications:
Katie's Place works very closely with the Parks and Leisure Services Department and the Bylaws
Department regarding the administration of the lease as well as cooperative arrangements with
the SPCA.
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e) Business Plan/Financial Implications:
All costs related to the lease and ongoing maintenance shall be borne by the lessee.
f) Policy Implications:
This request is consistent with the District of Maple Ridge leasing and fee for service
proposal review (copy attached).
g) Alternatives:
A notice was placed in the newspaper on February 22nd, 2012 for a two week period
which is required by sections 26 and 94, of the Community Charter, to advise the
residents and business owners in Maple Ridge of Council's intention to consider this
lease proposal in order to provide them with an opportunity to address Council, if they
have any objections in this regard. To date we have not received any calls or
correspondence as a result of this notice (advertisement attached).
CONCLUSIONS:
The services provided by Katie's Place are of considerable value to the residents of our
community by providing a safe environment for unwanted cats and other small animals until
new suitable homes can be found for them. Therefore it is recommended that the
Commission endorse this request and forward to Maple Ridge Council for their
consideration.
Approved By: -David Boag
Director, Parks and Facilities
Y:
GeneraY Merger, Community Development
Parks & Recreation Services
:db
Attachments:
• District of Maple Ridge leasing and fee for service proposal review
• Copy of newspaper ad
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I
KATIES PLACE DOMESTIC ANIMAL RESPONSE
AND EDUCATION SOCIETY
LEASE
THIS INDENTURE made the _ day of March, 2012
BETWEEN:
AND:
THE CORPORATION OF THE DISTRICT OF MAPLE RIDGE, 11995 Haney
Place, Maple Ridge, B.C. V2X 6A9
(hereinafter called the "Lessor")
OF THE FIRST PART
KATIE'S PLACE DOMESTIC ANIMAL RESOURCE AND EDUCATION
SOCIETY (S-48266) a Society duly incorporated under the laws of the
Province of British Columbia, having its address at 20803 Camwood
Avenue, Maple Ridge, B.C. V2X 2N9
(hereinafter called the "Lessee")
OF THE SECOND PART
WITNESSETH that in consideration of the rents, covenants and agreements hereinafter
reserved and contained on the part of the Lessee to be paid, observed and performed, the
Lessor hereby demises and leases unto the Lessee a portion of the premises more
particularly described as:
Parcel Identifier 100281, Part N 1/2 of NE 1/4, Except Plan
RP6502, P38409, BCP5542, Section 3, Township 12, New
Westminster District
and for greater certainty, the demised premises shall not
include any road or lane (hereinafter referred to as the
"Demised Premises"):
and described more fully in Schedule "A" to this agreement.
TO HAVE AND TO HOLD the Demised Premises for and during the term of three years
commencing on the _ day of February, 2012 unless this lease is terminated as hereinafter
provided.
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YIELDING AND PAYING therefore unto the Lessor during the said term the yearly rent of One
($1.00) Dollar, payable on the day of February in each and every year during the term
hereof, commencing on the _ day of February, 2012.
THE LESSEE COVENANTS AND AGREES WITH THE LESSOR as follows:
To pay rent as aforesaid.
2. The Lessee will not allow the Demised Premises to be used for any other
purpose other than those as listed in Schedule "B" attached hereto and those
approved in writing by the Lessor from time to time. The Lessee will forward
an annual report on the Lessee's activities for the previous year including an
annual financial statement on a yearly basis. The District shall reserve the
right to require that an independently prepared audit be completed at the
District's sole discretion and expense.
3. To observe and fulfill the provisions and requirements of all statutes, Orders -
in -Council, By-laws, rules and regulations, municipal, parliamentary or by
other lawful authority relating to the use of the Demised Premises and
without limitation thereto to comply with all applicable recommendations of
the Insurers' Advisory Organization of Canada or any body having similar
functions or of any liability or fire insurance company by which the Lessor or
Lessee may be insured.
4. Not to assign or transfer this Lease or the term or any portion thereof or let or
sublet all or any part of the Demised Premises or to part with possession of
the whole or any part of the Demised Premises without the written consent of
the Lessor being first had and obtained. Such consent not to be unreasonably
withheld so long as the financial status of the proposed assignee or sub-
lessee or other party as above and certification as an approved animal
rescue agency is acceptable to the Lessor.
5. Notwithstanding any other provisions of this Lease, to indemnify and save
harmless the Lessor from any and all liabilities, damages, costs, claims, suits
or actions growing out of:
(a) any breach, violation or non-performance of any covenant, condition,
or agreement in this Lease set forth and contained on the part of the
Lessee to be fulfilled, kept, observed and performed;
(b) any damage to property occasioned by the Lessee's use and
occupation of the Demised Premises;
(c) any injury to person or persons, including death, resulting at any time
therefrom, occurring on the Demised Premises.
0. That if the Lessor shall suffer or incur any damage, loss or expense or be
obliged to make any payment for which the Lessee is liable hereunder by
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reason of any failure of the Lessee to observe and comply with all of the
covenants of the Lessee herein contained then the Lessor shall have the
right to add the cost or amount of such damage, loss, expense or payment to
the rent hereby reserved and any such amount shall thereupon immediately
be due and payable as rent and recoverable in the manner provided by law
for the recovery of rent in arrears.
7. The Lessee is fully familiar with and assumes sole responsibility for the
physical condition of the demised premises and the buildings, improvements,
fixtures and equipment thereon. The Lessor has made no representation of
any nature in connection therewith and shall not be liable for any latent or
patent defects therein.
8. The Lessee waives and renounces the benefit of any present or future statute
or any amendments thereto taking away or limiting the Lessor's right of
distress and agrees with the Lessor, that notwithstanding any such
enactment, all goods and chattels of the Lessee from time to time on the
Demised Premises shall be subject to distress for arrears of rent.
9. The Lessee shall not carry on or permit to be carried on any activity on the
Demises Premises which shall constitute a nuisance to the users of other
property at or near the Demised Premises and shall indemnify the Lessor
from any claims against the Lessor arising from the use and occupation of
the Demised Premises by the Lessee.
10. Proviso for re-entry by the Lessor on non-performance of covenants.
11. The Lessee does hereby indemnify and save the Lessor harmless from and
against claims which might arise pursuant to the Builders Lien Act of British
Columbia as it may from time to time be amended in respect of any materials
or services supplied in respect of the Demised Premises at the Lessee's
request and the Lessee shall forthwith remove any builders liens placed
against the Demised Premises.
12. To pay or cause to be paid all taxes, rates and assessments now or hereafter
levied, rated or assessed against the Demised Premises including without
limiting the generality of the foregoing, sewer, taxes and other charges, and
any federal taxes.
THE LESSOR COVENANTS AND AGREES WITH THE LESSEE as follows:
13. For quiet enjoyment.
MAINTENANCE
14. The Lessee agrees to take good and reasonable care of the Demised
Premises and of the buildings, improvements, fixtures and equipment now or
hereafter located thereon and of every part thereof and at the Lessee's sole
cost and expense to manage, operate and maintain and keep the same in
good order, repair and condition throughout the interior and exterior of the
building, and to promptly make all required and necessary repairs thereto,
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including all windows, fixtures, machinery, facilities, equipment and
appurtenances belonging to the Demised Premises, reasonable wear and
tear excepted.
15. The Lessee covenants with the Lessor to keep the premises thereto free of
ice and snow and shall provide receptacles for rubbish of all kinds and will
attend to the removal of the same from the premises or enter a mutually
agreement with the SPCA Manager to arrange for suitable disposal of any
rubbish that Katie's place is responsible for.
16. The Lessee agrees that the Lessor and its agents may at all reasonable times
enter the Demised Premises to view the state of repair and the Lessee shall
within thirty days after receipt of written notice thereof, commence and
diligently proceed to make such repairs and replacements as the Lessor may
reasonably require; and in the event of the Lessee's failure or neglect so to
do within the time herein specified, the Lessor and its agents may enter the
Demised Premises and at the Lessee's expense perform and carry out all
such repairs or replacements and the Lessor in so doing shall not be liable
for any inconvenience, disturbance, loss of business or other damage
resulting therefrom.
17. The Lessee shall maintain the building and grounds located on the demised
premises to a level of service equivalent to other Municipal buildings and
grounds.
18. The Lessee shall pay all costs for utilities (electricity, gas, telephone, etc.)
provided to the Lessee's building.
INSURANCE
19. The Lessee shall maintain general public liability insurance in such amounts
as the Lessor may from time to time reasonably require and shall name the
District of Maple Ridge and the Maple Ridge and Pitt Meadows Parks and
Leisure Services Commission as additional named insured's on the policy.
20. The Lessee shall insure and keep insured to their full insurable value, during
the said term, all buildings, structures, fixtures and equipment on the
Demised Premises against loss or damage by fire and against loss by such
other insurable hazards as it may from time to time reasonably require.
Should the said buildings or structures be lost or damaged due to an
insurable hazard, the Lessee will, upon receipt of the insurance proceeds,
repair such damage in a timely manner in order that the use of the demised
premises as noted in Schedule "A" may be recommenced as soon as
possible.
21. All insurance required to be maintained by the Lessee hereunder shall be on
terms and with insurers to which the Lessor has no reasonable objection and
shall provide that such insurers shall provide to the Lessor thirty (30) days
prior written notice of cancellation of material alteration of such terms. The
Lessee shall furnish to the Lessor certificates or other evidence acceptable to
the Lessor as to the insurance from time to time required to be effected by
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the Lessee and its renewal or continuation in force. If the Lessee shall fail to
take out, renew and keep in force such insurance the Lessor may do so as
the agent of the Lessee and the Lessee shall repay to the Lessor any
amounts paid by the Lessor as premiums forthwith upon demand.
BUILDING
22. Alterations may be made to the property with the permission in writing of the
Lessor for normal repair and maintenance occasioned by ordinary wear and tear
providing that such permission shall not be unreasonably withheld.
23. In the event that the Lessee should vacate the Demised Premises, no longer be
a Society in good -standing as defined in the Societies Act, fail to meet its
obligations under this lease and be deemed to have breached the lease or, for
any reason, no longer be able to use the building, the Lessee may be required by
the Lessor to remove the building at the Lessee's sole expense noting that the
lessee shall have the right to remove the building even if the Landlord does not
require it to be removed, should the lessee wish to do so. Such removal shall be
undertaken at the Lessee's sole expense with due care being paid to returning
the site to the same or an improved condition to that which was the case when
the premises were first leased to the Lessee.
HOLDOVER
24. If at the expiration of the Lease:
(a) the Lessee shall hold over for any reason, and;
(b) if the Lessor accepts rent;
the tenancy of the Lessee thereafter shall be from month to month only and
shall be subject to all the terms and conditions of this Lease, except as to
duration, in the absence of written agreement between the Lessor and the
Lessee to the contrary.
ARBITRATION
25. In the event of a dispute arising under this Lease the provisions of the
Commercial Arbitration Act, S.B.C, 1986, c.3 as it is amended from time to
time shall apply with the Lessor and the Lessee bearing the costs of the
arbitration in equal shares.
SURRENDER
26. The Lessee, at the expiration or sooner determination of this Lease will
peaceably surrender and give up possession of the Demised Premises
without notice from the Lessor. Upon the surrender of the Demised Premises
the Lessee shall return the Demised Premises to the Lessor inclusive of all
improvements and facilities provided by the Lessor.
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27. The Lessor shall have the right at its sole discretion to move the building to
another location within the District of Maple Ridge for the unexpired
remainder of the term and/or renewal terms providing that such a move shall
be at the Lessor's expense, and providing that six (6) months notice of said
requirement to move shall be given to the Lessee by the Lessor.
THE LESSOR AND THE LESSEE COVENANT and agree one with the other that:
28. Failure of the Lessee to:
a. maintain standing as an approved rescue group with the Society for
the Prevention of Cruelty to Animals (so long as the S.P.C.A. continues
to provide such approvals and providing that the S.P.C.A. shall act
reasonably in providing or removing such approval),
b. maintain its status as a non-profit registered society in good standing
in accordance with law as of British Columbia
c. carry out the activities listed in Schedule "B" attached hereto, as
amended by mutual agreement from time to time,
d. act in accordance with the Prevention of Cruelty to Animals Act or
e. meet the other obligations of this lease agreement
shall constitute a breach of this lease and may result in termination of the
agreement and the Lessee's right to occupy the "Demised Premises".
29. The failure of the Lessor to insist in any one or more cases upon the strict
performance of any of the covenants of this Lease or to exercise any option
herein contained shall not be construed as a waiver or a relinquishment for
the future of such covenant or option and the acceptance of rental by the
(Lessor with knowledge of the breach by the Lessee of any covenant or
condition of this Lease shall not be deemed a waiver of such breach and no
waiver by the Lessor of any provision of this Lease shall be deemed to have
been made unless expressed in writing and signed by the Lessor.
30. This Lease and everything herein contained, shall enure to the benefit of and
be binding upon the parties hereto, and their respective successors and
permitted assigns and all words in the neuter shall include the masculine or
the feminine and all words in the singular shall include the plural when the
context so requires.
31. Any additional covenants, conditions or agreements set forth in writing and
attached hereto whether at the commencement of the said term or at any
subsequent time and signed or initialed by the parties hereto shall be read
and construed together with and as part of this Lease, provided always that
when the same shall be at variance with any printed clause of this Lease, such
additional covenants, conditions and agreements shall be deemed to
supersede such printed clause.
32. Any notice to be given pursuant to this Lease shall be in writing and shall be
sufficiency given if served personally upon an officer of the party for whom it
is intended or mailed by prepaid registered post and in the case of the Lessor
addressed to:
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The Corporation of the District of Maple Ridge
11995 Haney Place
Maple Ridge, B.C. V2X 6A9
and in the case of the Lessee, addressed to:
Katie's Place Domestic Animal Resource and Education Society
20803 Camwood Avenue
Maple Ridge, BC V2X 2N9
The date of the receipt of any such notice shall be deemed conclusively to be
the day of service if such notice is served personally, or if mailed, forty-eight
(48) hours after such mailing.
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals the day
and year first before written.
Execution Date
Witness Signature
1ANUff
(as to all signatures)
(as to both signatures)
Party(ies) Signature(s)
KATIE'S PLACE DOMESTIC
ANIMAL RESOURCE AND
EDUCATION SOCIETY
by its authorized signatories:
Name:
Name:
THE CORPORATION OF THE
DISTRICT OF MAPLE RIDGE by its
authorized signatories:
Name:
Name:
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Page 8
SCHEDULE A
This schedule outlines the svecific location of the building on the property.
Rem: N.1/2
of the"•N.E. 1/4
Sec.3, Tp.12
stoke
ti
SHED ■
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SCHEDULE B
This schedule outlines the purposes that the demised premises shall be used for by the
Katie's Place Domestic Animal Resource and Education Society.
The following is a list of the purposes and uses for the demised premises:
1. Small animal rescue accepting from the general public and caring for cats and
other small animals (rabbits, hamsters, guinea pigs). It is understood the
definition of small animals does not include dogs.
2. Providing public education related to appropriate animal care and responsible
pet ownership.
3. To establish and operate a no -kill animal shelter and foster program for the
reception and care of animals, an in particular, sick, injured or unwanted animals
(with euthanasia being performed only in cases where a satisfactory quality of life
for the animal is unattainable).
4. To educate the public in the humane, responsible and respectful treatment of
animals.
5. To provide information and access to low cost spay and neuter programs within
the community.
6. To seek out appropriate and responsible homes for animals through active and
creative adoption programs;
7. To provide permanent sanctuary or foster care for animals, particularly those
which have physical, behavioral or emotional disabilities.
8. To solicit, receive and acquire donations, gifts, devises and bequests and carry
on fund raising campaigns for the purposes of the Society; to invest and re -invest
any principal in such manner as may from time to time be determined; and to
disburse and distribute such money and property of every kind in the furtherance
of the purpose of the Society.
9. To operate in accordance with the Protocol letter agreement between Katie's
Place Domestic Animal Resource and Education Society and the Society for the
Prevention of Cruelty to Animals dated February 20, 2012 and attached to this
lease as Schedule "C".
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SCHEDULE C
Protocol Agreement between Katie's Place Domestic Animal Resource and Education Society
and the Society for the Prevention of Cruelty to Animals
The following terms shall apply:
1) The Katie's Place building will be occupying a site adjacent to the District of Maple
Ridge Animal Shelter on Jackson Road. The specific site must be approved by the
District. Such approval will be subject to consultation with the designated
representative of the SPCA.
2) A lease will be entered into for use of the lands by Katie's Place. The lease will
require that Katie's Place Domestic Animal Resource and Education Society cover all
costs of the construction, servicing, maintenance, utilities and operation of the
building. There shall be no cost to the SPCA or to the District as a result of this
agreement.
3) While Katie's Place and the SPCA will continue to work with each other it is
understood that the two groups are entirely independent Societies and each agrees
to respect the other's policies, providing it is understood that it is a material provision
of the lease that Katie's Place must maintain its status as an SPCA approved animal
rescue agency (so long as the S.P.C.A. continues to provide such approvals and
providing that the S.P.C.A. shall act reasonably in providing or removing such
approval),
4) It is understood that Katie's Place will accept cats and other small animals (rabbits,
hamsters, guinea pigs, etc.) from the general public. Katie's Place will also accept
animals directly from the SPCA or referred to them by the SPCA.
5) As at present Katie's Place may refer the general public to the SPCA where it is felt
that their services may be more appropriate to meet the needs of the animal.
6) Katie's Place will provide signage on their structure advising of their operating hours
and clarifying that the Society is operating entirely independently from the SPCA. It is
understood Katie's Place hours are limited and will not be the same as the operating
hours for the District's Animal Shelter (operated by the SPCA).
7) Neither agency will have access to the other agency's buildings except to the extent
that members of the general public are permitted to visit the facilities during the
hours open to the general public.
8) Katie's Place will clarify with SPCA staff what procedures can be taken during Katie's
Place non operational hours with respect to referrals and other public enquiries
about Katie's Place (ie providing information pamphlets). Such procedures shall be
entirely voluntary and mutually agreed upon.
9) SPCA staff will not be expected to deal with the surrender, adoption or care of the
animals housed in the Katie's Place shelter. Nor will Katie's place volunteers be
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11
expected deal with the surrender, adoption or care of animals housed in the SPCA
animal shelter. As at present in the event that someone tries to surrender a cat or
other small animal to the SPCA that is intended for Katie's Placeat a time when
Katie's Place is closed to the public every reasonable effort will be made by SPCA
staff to contact Katie's Place and hold the cat or other small animal temporarily.
10) Katie's Place will continue with the following animal health protocols:
a. All incoming cats are tested for the FIV and Fel-v virus. If they test positive
they are kept in a separate communal pen with other cats who have tested
positive. Items such as scoopers, dishes, etc. used in that pen are not
transferred to other pens,. Hand Sanitizing liquid is provided outside the pen
and everyone is required to wash between pens.
b. Cats that come to Katie's Place unaltered are vaccinated at the time of their
su rgery.
c. Most other cats are given short term vaccines provided by a vet unless
Katie's Place is informed as to the vaccine history.
d. All cats go to the veterinarian for a basic check up shortly after arrival and
medical issues are attended to at that time
e. All cats are initially housed individually and monitored prior to release into the
communal pens.
f. Individual cages are used for cats that are ill (as determined by a
veterinarian).
g. Dishes, scoopers, floors, etc. are washed and bleached on a regular basis.
h. In addition to the above Katie's Place application for status as an approved
rescue group identifies its health protocols in greater depth. These will
continue to be utilized.
11) Katie's Place is staffed by volunteers and as a result there shall be no union
involved in the Katie's Place operation.
12) Katie's Place will maintain liability Insurance in the amount of $2M and will arrange
for both the District and the SPCA to be named as insured parties on the Katie's
Place policy.
13) There will be no resident caretaker housed at Katie's Place. Security will involve
locking the facility and alarming the building as and when required.
14) In accordance with the lease agreement Katie's Place will cover all costs of utilities
and telephones for the Katie's Place shelter. This shall include the cost of both
installation and ongoing service.
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Magda Szulc, for Katie's Place Domestic Animal Resource and Education Society,.
Date
Bob Busch, for the Society for the Prevention of Cruelty to Animals.
Date
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MAPLE RIDGE
InuurpurxW 12 September, 1874
TITLE:
POLICY NO.
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
PARTNERSHIP AGREEMENTS — LEASES AND FEE -FOR -
SERVICE PROPOSALS
4.15
APPROVAL DATE: February 24,1998
POLICY STATEMENT:
All proposals for partnership agreements with the municipality involving leasing land or facilities or fee
for service contracts will be reviewed in accordance with guidelines established for that purpose.
PURPOSE:
The purpose of this policy is to ensure fair and consistent treatment of proposals made to the municipality
by businesses, agencies or community groups.
DEFINITIONS:
The policy should be applied to proposals initiated by the municipality itself as well as to those proposals
initiated by others.
REFERENCE:
Guidelines for Municipal Partnerships (attached)
Date Printed: 2012-02-22 Page 1 of 5 Policy 4.15
Guidelines for Municipal Partnerships
PURPOSES:
The purpose of these guidelines is to ensure the fair and consistent treatment of proposals received by or initiated by
the Municipality for partnering with "not for profit" groups, agencies, or businesses. For the purpose of these
guidelines, partnerships are identified as those relationships which result in the Municipality entering into a lease or
fee for service agreement with a "not for profit" community group, an agency, or a business for the ongoing
provision of a community service.
Receive Request
If request for Municipal
resources at a net cost to If simple business
If municipality has a legal Municipality or if it is arrangement for use of
obligation proposed that the District surplus Municipal resources.
initiate a service not
previously provided.
Negotiate Agreement Establish need [ Tender the opportunity
Establish proposed IN Select proposal providing
Establish best terms service is within Municipal ff best return
mandate
Ensure no duplication
Sign and monitor Negotiate agreement
agreement
Prove that Municipal N /
resources are required (/ Establish best terms
Determine if the proposed
service is a greater priority
than other unfunded Sign and monitor
services agreement
Determine if the proposed
partner has required
qualifications
Date Printed: 2012-02-22 Page 2 of 5 Policy 4.15
Decision Steps:
1, Receive a written request/proposal from a group to partner with the municipality.
2. If the request is for a renewal or formalization of an existing arrangement, review the history of
the relationship with the municipality to determine any legal obligations the municipality may
have as a result of previous council decisions. If there are legal obligations, develop the required
documentation to define and implement the agreement.
3. If the request is for a new agreement or relationship not previously entered into by the
municipality for a simple business relationship for use of surplus municipal resources (i.e. such as
the rental of surplus land for a commercial purpose) which does not require a municipal
contribution to meet a demonstrated community need, then establish fair market value for the
resource and provide others with a competitive opportunity to use the resource. Once the
opportunity has been advertised and bids have been received on a competitive basis, complete the
analysis, selection and final negotiation. If it is established that a service is viable as an
independent business, the municipality should determine the fair market value of the resources
the municipality is being asked to commit and ensure that this return is achieved. Anything less
than fair market value should not be considered (to ensure other similar businesses not utilizing
municipal resources are not undermined by unfair competition.)
4. If the request is for a contribution of municipal resources at a net cost to the municipality such as
a lease of land at rates below market value or the delivery of a public service:
a) Establish the degree of need in the community for the service. Critical questions to
establish need include determining the number of residents who will benefit directly and
indirectly over the time of the agreement along with any background reports which
document the need. If an acceptable level of need is established, proceed to the next test.
b) Establish if the. proposed service fits within the municipal government mandate.
Critical questions to be asked to establish the appropriateness for municipal involvement
include determining whether there will be an indirect benefit to all residents (regardless
of their direct participation) and whether or not the Municipal Act mandates the
municipality to participate in or support the provision of the service. Another question
related to the appropriateness of municipal involvement and the relative priority of
providing the requested support is the degree to which the proposed service meets
established municipal goals and objectives. If it is determined that the municipality has a
mandate to become involved, proceed to the next test.
c) Establish whether or not other local agencies or businesses are already successfully
meeting the needs. If there are qualified agencies or businesses who are coming close to
meeting the need, the proponent should be asked to explore specific service gaps with
them to determine if those needs which remain unmet can be addressed by the existing
group. If so, acknowledge that municipal resources are not required to meet the need and
proceed no further. If no business, agency or group is qualified or able to meet the need,
proceed to the next test. With respect to the required qualifications, refer to Paragraph
(g) below for the list of qualifications for not for profit groups. The qualifications for
commercial businesses include a requirement that the business in question hold a valid
business license, has the verifiable capability to follow through with the work to the
required standard.
Date Printed: 2012-02-22 Page 3 of 5 Policy 4.15
d) Establish the degree to which municipal support/subsidy is required for the service
to be viable and accessible to the general public. A long-term operational plan and
budget (three to five years) supported by comparisons to other similar services provided
in other communities (including an indication of the municipal support provided in those
communities) should be obtained to prove the service would not otherwise be viable and
to prove the requirement for municipal support. A long-term budget should also identify
the resources typically available through user fees and other sources of revenue. The
municipality should establish the degree of support required to provide the proposed
service by analyzing the operating budget in detail. For example, if a not for profit group
has agreed to raise the required funding to build the facility they require and they agree to
cover all the operating costs the municipality may determine it is appropriate to
contribute the land at little or no cost and, possibly, the long-term major mechanical and
structural repairs. If it is established the revenue potential of a required service is
extremely limited, the municipality may determine that an even greater degree of support
should be provided (such as the Maple Ridge Museum.) In these cases it may well be
determined that providing the service through a not for profit organization is preferable
and more cost-effective than providing the service directly through the municipal work
force. Once the required degree of support is defined (in a municipal budget if
necessary), proceed to the next test.
e) Establish that the proposed service is a greater priority than other unfunded
services considered by the municipality. Despite the justification for supporting a
proposed service sufficient funding may not be available to provide the required level of
support. The municipality should ensure that such requests are considered at the same .
time as other requests to ensure that the available funding is used to support the service
which is determined to have the highest priority. A ranking exercise should be
undertaken to establish the relative priority of all requests. If the proposed service enjoys
a sufficiently high ranking and it is established that the required resources are available,
then proceed to the next test.
f} Establish that the proponent being considered has the required qualifications. For
example, a not for profit group should prove that it is registered and in good standing
with the registrar. The group should also prove that its constitution and bylaws are
acceptable. The conditions of acceptance should include a requirement that a majority of
the group's members are local residents, that membership is open to all residents of the
appropriate age, that the group's Board of Directors is elected by the members on a
regular cycle, that there is a limit on the number of terms a board member can serve, that
the group's assets on dissolution will go either to another similar organization located in
the municipality or to the municipality itself, and that the purposes of the organization as
described in its constitution match the contract being entered into with the municipality.
Commercial businesses should only be considered for partnering if they hold a valid
business licence, can demonstrate through references, certification and current or recent
performance and/or credit reviews and/or bonding that they have the capability of
carrying out the proposed contractual obligations. The qualification should be required in
advance of the submission of a bid for a contract. Once a group proves it is qualified,
proceed to the next test.
g) Establish if a competitive process is necessary to ensure the most deserving
proponent is awarded the partnership. A competitive process may not be appropriate
for not for profits such as neighbourhood associations wishing to build facilities on
municipal land to serve the needs of their specific neighbourhood populations (since there
are no other neighbourhood groups serving their neighbourhood). Other examples of not
Page 4 o 5 Policy 4.15
Date Printed: 2012-02-22 g f
for profit groups which should not be required to compete for a limited resource might
include the Historical Society preserving an important heritage building for a municipal
museum, or a new volunteer group established specifically by the municipality to operate
a facility or provide a needed service because a suitable organization did not previously
exist. Examples of proposals which should be made competitive include those in which
the proponents wish to partner with the municipality in order to meet their specific goals
which are distinct from the municipality's public service goals. For example, a church
group wishing to construct a facility on municipal land with the dual purpose of a church
and a public assembly area when it is not in use as a church, should compete with others
for the opportunity to use the municipal land. They should do so since it is not within the
municipal mandate to support church facilities at anything other than fair market cost.
What the municipality will receive in return for use of the municipal land should be
assessed against the fair market rent a land lease would generate. Qualified commercial
groups should compete for opportunities to partner with the municipality given their
profit motive. Sole source negotiations with potential commercial partners should only
take place where the partner is the only provider of an essential aspect of the service.
When this approach is taken, care must be taken to ensure fair value is achieved by the
municipality. A third party evaluation may be required to establish that "fair value" has
been achieved. Once an appropriate level of competition has been carried out and a
proponent is being considered, proceed to the next test.
h) Establish agreement on the required terms of the contract. All of the standard lease
requirements must be included where leasing is involved, such as sufficient insurance
coverage naming the municipality as an insured party, re-entry on default, lien protection,
inspection, defined uses and services, reporting requirements on ..activities and the
provision of independently prepared or audited annual financial statements to the
municipality. The length of term of the agreement and the conditions under which the
agreement can be terminated must also be established and will vary depending upon the
initial capital investment made by the municipality's partner. A group or company which
raises the majority of the funding to build a facility will require a long-term lease or
series of options to renew which total the life expectancy of the building to justify their
efforts. Conversely, a group which contributes very little capital will not require a
lengthy term to make their investment of volunteer time worthwhile. All agreements
should include reference to a minimum standard of service which is acceptable to the
municipality.
i) Once the required terms are agreed upon, adopt the required bylaws, sign and
monitor the agreement.
Date Printed. 2012-02-22 Page 5 of 5 Policy 4.15
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MAPLE RIDGE
British C_oLufnhia
Deep Roots
Greater Heights
TO:
FROM:
SUBJECT:
District of Maple Ridge
His Worship Mayor Ernie Daykin
and Members of Council
Chief Administrative Officer
DEER FERN PARK CONCEPT PLAN
MEETING DATE: March 19, 2012
FILE NO: CDPR-0640-30
MEETING: C.O.W.
EXECUTIVE SUMMARY:
See the attached Maple Ridge -Pitt Meadows Parks & Leisure Services report. Commission endorsed
this concept plan on March 8, 2012.
RECOMMENDATION:
That the concept plan dated February 9, 2012 and titled Deer Fern Park as prepared by the Park Planning
& Development Section, be approved.
DISCUSSION:
a) An open house meeting attended by nineteen residents was held on March 1, 2012 after
production of the attached report. Attendees to the Open House were invited to provide
written comments on the concept plan and those comments were shared verbally at the
March 8, 2012 Commission Meeting and are attached to this report as information.
-<ZZ41
Approved by: Kelly'Swift
General Manager, Community Development
Parks & Recreation Services
ncurrence: J.L. (Jim, Rule
Chief Administrative Officer
Bmcl:ik
Attachment - MR -PM Parks & Leisure Services Commission Report - March 8, 2012
Open House Comments
DMR_CR_Deer_Fern_Park_Concept_Plan 1153 = __
Maple Ridge and Pitt Meadows
Parks & Leisure Services Commission Report
.-�u REGULAR MEETING
�� eMarch 8, 2012
SUBJECT: DEER FERN PARK CONCEPT PLAN
EXECUTIVE SUMMARY:
A concept plan for a new neighbourhood park, Deer Fern, has been developed, subsequent to public
information meetings in this regard, and through the participation of a volunteer park steering
committee.
The Steering Committee unanimously supports the concept plan and is seeking endorsement from
the MR -PM Parks and Leisure Services Commission. An endorsement by the Commission would
forward the concept plan to Maple Ridge Council for consideration.
RECOMMENDATION:
That the concept plan dated February 9, 2012 and titled Deer Fern Park as prepared by the Park Planning
& Development Section, be endorsed.
DISCUSSION:
a) Background Context:
The District of Maple Ridge completed the acquisition of this 0.4 ha property in December 2010
following negotiations with the property owner (see attached map for location of this site on 236
Street and 134 Avenue). The acquisition and development of the first phase of the adjacent
residential subdivision resulted in the construction of a road access to the park. Once this
constructed access was in place the community consultation process on developing a concept
plan for this neighbourhood park was started.
The design process for Deer Fern Park began on January 12, 2012 when an information meeting
was held at Yennadon Elementary School. Eighteen people signed in at the meeting and a
written survey was collected from eight respondents. At this meeting nine people offered to
participate on the park design steering committee.
The Steering Committee held its first meeting on January 18, 2012 with four people attending.
Parks and Leisure Services staff reviewed with the volunteer steering committee the survey
results from the initial information meeting, from which a list of desired park amenities was
generated. The most popular amenities identified from the survey (in no particular order) were,
children's play equipment, space to run and kick a ball or informal play, sport court for road
hockey/basketball, and walking trails. There was also a desire to retain as many of the existing
trees as possible on the site.
A spatial design exercise was completed at this meeting, where the steering committee used a
scale plan for the park to place outlines of park amenities which were also drawn to scale. The
committee determined the best location for the suggested amenities based on the discussion at
the information meeting, and the general locations of desired trees to be retained in the design.
Following the first steering committee meeting the spatial exercise and list of desired amenities
was used by staff of the Park Planning and Development section to generate a concept plan that
\\m r.corp\docs\CDPR-Ad m i n\01-Ad m in\0540-Cou nci I -Co m m ittees\20-PLSC\02-Agendas\Regu la r\2012\2012-03-
08\Deer_Fern_Concept_PIan. doc 1
was presented to the committee at the next steering committee meeting held on January 31,
2012.
The concept plan for Deer Fern Park dated February 9, 2012, attached to this report, proposes to
include; a half sport court, play equipment area, open grassed play area, and trail with fitness
equipment. The existing site will need to be re -graded (cut) to meet the proposed new sidewalk
elevation on the west side of the park. As a result of the grade change the sport court will be set
into the bank to achieve a level play surface that is close to the final sidewalk elevation on the
west side of the park. Having three walls on the perimeter of the sport court will facilitate
additional play opportunities for rebounding balls for racquet or lacrosse practice. The sound
from these types of activities will be absorbed by the concrete walls that will also be backfilled by
the soil bank.
A series of low retaining walls will also be incorporated into the design to better accommodate
the play equipment and open grassed play area. The trail through the park will require steps in
conjunction with the retaining walls however visitors using wheel chairs will be able to access the
play areas from the east side of the park, and then connect to the proposed municipal sidewalk
to access the sport court on the lower level to the west. Trees will be assessed for appropriate
candidates to retain on site and low split rail fencing will be used to reduce foot traffic in areas
with sensitive or unique (Deer Ferns) ground vegetation. The trails will be paved with asphalt to
better accommodate pedestrians and their wheeled devices (strollers, tricycles, scooters, etc.).
The committee was very comfortable with the design concept with some minor revisions being
made.
On February 9, 2012, five members of the Steering Committee met on site to review the final
concept plan. Staff walked the site with the committee and shared where the park amenities
would be approximately located, and also some reference to the amount of grading change that
would occur across the site to match the proposed road elevation to be constructed in a later
phase of the residential development. At this meeting the committee expressed their unanimous
support for the design concept, suggesting that concept could now be shared at an open house
for all residents to review and comment upon. The final concept plan was also shared
electronically with those members of the Steering Committee who could not attend the site visit
meeting.
b) Desired Outcome:
It is desirable to proceed with park development as soon as possible. Area residents who moved
into the neighbourhood following the initial subdivision have been without a neighbourhood park
for more than eight years. As previously mentioned in this report it was only until after the most
recent subdivision activity that one of these neighbourhood parks was accessible with road
frontage.
To begin construction of the park this year, staff proposes to complete the public consultation
process within the following time frame. The current schedule for this park:
1. Open House presentation of concept plans to the community on March 1, 2012
2. Presentation to Parks and Leisure Services Commission, March 8, 2012
3. Presentation to Maple Ridge Committee of the Whole, March 19, 2012
4. Presentation to Maple Ridge Council for adoption of the concept, March 27, 2012
As the production of this report will occur prior to the Open House presentation on March 1, staff
is suggesting that a verbal report on the outcome of the information Open House be presented to
\\m r. corp\docs\CD PR -Ad m i n\01-Ad m i n\0540-Co u nci I -Co m m ittees\20-PLSC\02-Age ndas\Regu la r\2012\2012-03-
08\Deer_Fern_Concept_P1an.doc #2
the Commission on March 8. All comments received at the Open House will be included in the
subsequent reports to Committee of the Whole and Council.
c) Business Plan/Financial Implications:
This project appears in the current business plan for park development with an approved budget
in 2011 of $310,000.
CONCLUSIONS:
Based on the information received to date through the public process including input from the Park
Design Steering Committee, it is recommended that the MR -PM Parks and Leisure Services
Commission endorse the concept plan for Deer Fern Park and forward to Maple Ridge Council for
consideration.
pared By: EYruce McLeod, M BCSLA
Manager Park Planning & Development
pproved By
Approved By:
BMcL
David Boag
Director, Parks & Facilities
8e er 1{ IvOager, Community Development
Park & Recreation Services
\\m r.co rp\docs\CDPR-Ad m i n\01-Ad m in\0540-Co u ncil-Com m ittees\20-PLSC\02-Age n das\Regu la r\2012\2012-03-
08\Deer_Fern_Concept_Plan.doc #3
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Community Input Form
Concept Plan for Deer Fern Park
The Concept Plan dated February 9 2012 incorporates park amenities that were identified as
important with area residents attending the initial information meeting.
The Park Steering Committee (made up of local residents) has met on three occasions to discuss
how to incorporate the proposed park amenities within a concept plan for the park site.
This open house is an opportunity for area residents to comment on the concept plan. All
comments received will be attached to a report to Maple Ridge Council. The report will include
a recommendation that the design and preparation of tender documents proceed based on the
concept plan dated February 9, 2012.
Please leave the completed form in the tray provided, or if you wish to take the form home you
may fax it back to 604 467-7393. Please return your comments before March Bch to be
included in the Council Report.
Please mark a box in each section whether you do not support (#1 being do not support) or strongly
support (#5 being strongly support) the following park amenities and concept plan:
Section 1— Proposed Play Eguipment
No support Strongly Support
1 2 3 4 5
I have the following comments about the proposed play equipment:
_Section 2 — Proposed Pathwav system and Fitness Circuit
0 0
I have the following comments about the proposed pathway and fitness circuit:
C
Please see other side
C 0
_Section 3 -Proposed Sport_ Court
1 2 3 4 5
II F I I
I have the following comments about the proposed sport court:
Section 4- Overall Park Concept Plan
T 1 Z 3 4 5
I have the following commentsaboutthe overall proposed concept plaf►:
rr
Please provide the following so we can contact you with future information.
L�i1rI�]�
Name: �� r. Gd-lt
Address:
Telephone:
Community Input Form
Concept Plan for Deer Fern Park
The Concept Plan dated February 9 2012 incorporates park amenities that were identified as
important with area residents attending the initial information meeting.
The Park Steering Committee (made up of local residents) has met on three occasions to discuss
how to incorporate the proposed park amenities within a concept plan for the park site.
This open house is an opportunity for area residents to comment on the concept plan. All
comments received will be attached to a report to Maple Ridge Council. The report will include
a recommendation that the design and preparation of tender documents proceed based on the
concept plan dated February 9, 2012.
Please leave the completed form in the tray provided, or if you wish to take the form home you
may fax it back to 604 467-7393. Please return your comments before March Bch to be
included in the Council Report.
Please mark a box in each section whether you do not support (#1 being do not support) or strongly
support (#5 being strongly support) the following park amenities and concept plan:
Section 1- Proposed Play Equipment
No support Strongly Support
1 2 3 4 5,'
0 0 0 0
following comments about the proposed play equipment:
1
Section 2 - Prolposed Pathway stem and Fitness Circuit
1 2 3 4 5
0 0 I 0
I have the following comments about the proposed pathway system and fitness circuit:
Please see other side
Section 3—Proposed Sport Court_
1 2 3 4 5
11 0 0
I have the following comments about the proposed sport court:
Section 4— Overall Park Concept Plan
1 2 3 4
0 E �� 0
I have the following comments about the overall proposed concept plan:
L-L c s Y C--C Dj2 LAI�Ca
Please prow
Name:
Address:
Telephone:
following sow; can contact you with future information.
i"17 f r Z-A /1 _
Community Input Form
Concept Plan for Deer Fern Park
The Concept Plan dated February 9 2012 incorporates park amenities that were identified as
important with area residents attending the initial information meeting.
The Park Steering Committee (made up of local residents) has met on three occasions to discuss
how to incorporate the proposed park amenities within a concept plan for the park site.
This open house is an opportunity for area residents to comment on the concept plan. All
comments received will be attached to a report to Maple Ridge Council. The report will include
a recommendation that the design and preparation of tender documents proceed based on the
concept plan dated February 9, 2012.
Please leave the completed form in the tray provided, or if you wish to take the form home you
may fax it back to 604 467-7393. Please return your comments before March Bch to be
included in the Council Report.
Please mark a box in each section whether you do not support (#1 being do not support) or strongly
support (#5 being strongly support) the following park amenities and concept plan:
Section 1— Proposed Play Equipment
No support
o a a a
I have the following comments about the proposed play equipment:
Strongly Support
Section 2 — Proposed Pathwal system and Fitness Circuit
1 2 3 4 5
I have the following comments about the proposed pathway system and fitness circuit:
Please see other side
J
Section 3 -Proposed Sport Court
1 2 _.
11 0
3 4 5
0 0
I have the following comments about the proposed sport court:
Section 4- Overall Park Concept Plan
0 EI I 0
I have the following comments about the overall proposed concept plan:
Please provide the following so we can contact you with future information.
Name:
Address:
Telephone:
Community Input Form
Concept Plan for Deer Fern Park
The Concept Plan dated February 9 2012 incorporates park amenities that were identified as
important with area residents attending the initial information meeting.
The Park Steering Committee (made up of local residents) has met on three occasions to discuss
how to incorporate the proposed park amenities within a concept plan for the park site.
This open house is an opportunity for area residents to comment on the concept plan. All
comments received will be attached to a report to Maple Ridge Council. The report will include
a recommendation that the design and preparation of tender documents proceed based on the
concept plan dated February 9, 2012.
Please leave the completed form in the tray provided, or if you wish to take the form home you
may fax it back to 604 467-7393. Please return your comments before March Bch to be
included in the Council Report.
Please mark a box in each section whether you do not support (#1 being do not support) or strongly
support (#5 being strongly support) the following park amenities and concept plan:
Section 1— Proposed Play Equipment
No support Strongly Support
1 2 3 4 5
0 0 0
I have the following comments about the proposed play equipment:
Section 2 — Pro osed Pathway system and Fitness Circuit
0 I II
I have the following comments about the proposed pathway EKstern and fitness circuit:
Please see other side ?;55
Section 3 —Proposed Sport Court
1 2
0 0
3 4 5
0 0
I have the following comments about the proposed sport court:
Section 4— Overall Park Concept Plan
11 EI 0
4 5
0 0
I have the following comments about the overall proposed concept plan:
Please provide the following so we can contact you with future information.
Name:
Address:
Telephor
Community Input Form
Concept Plan for Deer Fern Park
The Concept Plan dated February 9 2012 incorporates park amenities that were identified as
important with area residents attending the initial information meeting.
The Park Steering Committee (made up of local residents) has met on three occasions to discuss
how to incorporate the proposed park amenities within a concept plan for the park site.
This open house is an opportunity for area residents to comment on the concept plan. All
comments received will be attached to a report to Maple Ridge Council. The report will include
a recommendation that the design and preparation of tender documents proceed based on the
concept plan dated February 9, 2012.
Please leave the completed form in the tray provided, or if you wish to take the form home you
may fax it back to 604 467-7393. Please return your comments before March 81h to be
included in the Council Report.
Please mark a box in each section whether you do not support (#1 being do not support) or strongly
support (#5 being strongly support) the following park amenities and concept plan:
Section 1— Proposed Pla FAuipment
No support
Strongly Support
0 0 0 0 0
I have the following comments about the proposed play equipment:
Section 2 — Proposed Pathway stem and Fitness Circuit
I have the following comments about the proposed pathway system and fitness circuit:
Please see other side \
Section 3—Proposed Sport Court
1 2 3
F I
I have the following comments about the proposed sport court:
Section 4— Overall Park Concept Plan
i 2 3
0 0 0
4 5
Z 0
t
4 5
I have the following comments about the overall proposed concept plan:
Please provide the following so we can (contact you with future information.
Name:DeL.�jeQ �`rI1 lei 4,s --
Address:
Telephone:
Community Input Form
Concept Plan for Deer Fern Park
The Concept Plan dated February 9 2012 incorporates park amenities that were identified as
important with area residents attending the initial information meeting.
The Park Steering Committee (made up of local residents) has met on three occasions to discuss
how to incorporate the proposed park amenities within a concept plan for the park site.
This open house is an opportunity for area residents to comment on the concept plan. All
comments received will be attached to a report to Maple Ridge Council. The report will include
a recommendation that the design and preparation of tender documents proceed based on the
concept plan dated February 9, 2012.
Please leave the completed form in the tray provided, or if you wish to take the form home you
may fax it back to 604 467-7393. Please return your comments before March 8'h to be
included in the Council Report.
Please mark a box in each section whether you do not support (#1 being do not support) or strongly
support (#5 being strongly support) the following park amenities and concept plan:
Section 1— Pr000sed Plav Equipment
No support Strongly Support
1 2 3 4 S
I have the following comments about the proposed play equipment:
Section. 2 — Prop2sed Pathway stem and Fitness Circuit
1 r I I
I have the followin comments about the proposed pathway system and fitness circuit:
Please see other side
Section 3 —Proposed Sport Court
1 2 3 4 5
0 F 0
I have the following comments about the proposed sport court:
1
Section 4— Overall Park Concept Plan
1 2 3 4 �S
I have the following comments about the overall proposed concept plan:
r _
Please provide the following so w/e,, can contact you with future information.
Name: L/,i� //(/// & /
Address:
Telephone:
Deep Roots
Greater Heights
TO:
FROM:
SUBJECT:
District of Maple Ridge
His Worship Mayor Ernie Daykin
and Members of Council
Chief Administrative Officer
CEDAR PARK CONCEPT PLAN
MEETING DATE: March 19, 2012
FILE NO: CDPR-0640-30
MEETING: C.O.W.
EXECUTIVE SUMMARY:
See the attached Maple Ridge -Pitt Meadows Parks & Leisure Services report. Commission endorsed
this concept plan on March 8, 2012.
RECOMMENDATION:
That the concept plan dated February 16, 2012 and titled Cedar Park as prepared by the Park
Planning & Development Section, be approved.
DISCUSSION:
a) An open house meeting attended by nineteen residents was held on March 1, 2012 after
production of the attached report. Attendees to the Open House were invited to provide
written comments on the concept plan and those comments were shared verbally at the
March 8, 2012 Commission Meeting and are attached to this report as information.
Approved by: Kelly S
General anager, Community Development
Parks & Recreation Services
4Con,e: J.L. (Jim) Rule
Chief Administrative Officer
Bmcl:ik
Attachment - MR -PM Parks & Leisure Services Commission Report - March 8, 2012
Open House Comments
DMR_CR_Cedar_Park_Concept_Plan 1154
`• ��t YiM1
PARKS a Lr"URE SERVICES
SUBJECT: CEDAR PARK CONCEPT PLAN
Maple Ridge and Pitt Meadows
Parks & Leisure Services Commission Report
REGULAR MEETING
March 8, 2012
EXECUTIVE SUMMARY:
A concept plan for a new neighbourhood park, Cedar Park, has been developed, subsequent to
public information meetings in this regard, and through the participation of a volunteer park steering
committee.
The Steering Committee unanimously supports the concept plan and is seeking endorsement from
the MR -PM Parks and Leisure Services Commission. An endorsement by the Commission would
forward the concept plans to Maple Ridge Council for consideration.
RECOMMENDATION:
That the concept plan dated February 16, 2012 and titled Cedar Park as prepared by the Park Planning &
Development Section, be endorsed.
DISCUSSION:
a) Background Context:
The District of Maple Ridge acquired this property approximately 15 years ago (see attached plan
for location of Cedar Park south of 133 Avenue and west of 237A Street) when the parcel and
property to the east were designated in the Official Community Plan (OCP) for a future civic
institutional use which would include school and park uses. The adjacent property to the east
was re -designated from civic institutional to residential use, in a subsequent OCP amendment.
The District property retained the designation of civic institutional until 2011 when an OCP
amendment to neighbourhood park and conservation was approved by Council.
The property is approximately 1.2 hectares in total with approximately 0.36 hectares designated
for neighbourhood park, with the balance of the site designated as conservation for habitat
(watercourse) protection.
The design process for Cedar Park began with an information meeting held on January 26, 2012
at Yennadon Elementary School. Twelve people signed in at this meeting and a written survey
was collected from eight respondents. At this meeting eight people offered to participate on the
park design steering committee.
The Steering Committee held its first meeting on February 1, 2012 with five people attending.
Parks and Leisure Services Staff reviewed with the volunteer steering committee the survey
results from the initial information meeting, from which a list of desired park amenities was
generated. The most popular amenities identified from the survey (in no particular order) were,
children's play equipment, space to run and kick a ball or informal play, sport court for road
hockey/basketball, and walking trails to connect through the conservation area north to 133
Street.
\\m r.corp\docs\CDPR-Ad m in\01-Ad m i n\0540-Cou n ci I-Com m ittees\20-PLSC\02-Agendas\Regu la r\20 12\20 12-03-
08\Cedar_Park_concept_Plan.doc #1
A spatial design exercise was completed at this meeting, where the steering committee used a
scale plan for the park to place outlines of park amenities which were also drawn to scale. The
committee determined the best location for the suggested amenities based on the discussion at
the information meeting, and respecting the boundary of the conservation area. Photographs
taken in the conservation area were also shared with the Committee, showing some very
interesting cedar trees growing out of a rock out crop.
Following the first steering committee meeting the spatial exercise and list of desired amenities
was used by staff of the Park Planning and Development Section to generate a concept plan that
was presented at the next steering committee meeting held on February 16, 2012.
The concept plan for Cedar Park dated February 16, 2012, attached to this report, proposes to
include; a half sport court, play equipment area, open grassed play area, and trail connecting
from the existing neighbourhood walkway north through the conservation area to 133 Avenue. A
pedestrian bridge crossing the existing watercourse will be required to complete this trail
connection.
There is a natural grade change through the site from north, downhill to the south boundary. As
a result the proposed half sport court will be located to the south boundary of the park and set
into the uphill bank. A gravel pathway will connect 132 Avenue on the south to the walkway on
the east boundary and north to 133 Avenue. As this pathway will progress uphill a series of
stairs are required, however visitors using wheelchairs will be able to access the play areas from
the east walkway. Pathways will also extend across the frontage of the park from the existing
municipal sidewalks on 132 and 133 Avenues. The Steering Committee was very comfortable
with the design concept with a minor change to the location of the proposed swing set.
On February 23, 2012 eight members of the Steering Committee met with staff on site to review
the final concept plan. Staff showed the approximate area boundaries and shared where the
proposed park amenities would be located. At the site meeting it was evident that there may be
some large rock outcrops just below the existing surface. If during construction these rock
outcrops are exposed in areas identified for park amenities it may be necessary to adjust the
amenities location in the field to avoid the need to blast rock on the site. Staff shared where low
retaining walls will be necessary to maximize the informal open grass areas. The committee
members then walked through the conservation area to see the cedar trees first hand and the
proposed creek crossing and proposed trail alignment north to 133 Avenue.
At this meeting the committee expressed their unanimous support for the design concept,
suggesting that the concept could now be shared at an open house for all residents to review
and comment upon. The final concept plan was also shared electronically with those members
of the Steering Committee who could not attend the site visit meeting.
b) Desired Outcome:
It is desirable to proceed with park development as soon as possible. Area residents who moved
into the neighbourhood following the initial subdivision have been without a neighbourhood park
for more than eight years.
To begin construction of the parks this year, staff proposes to complete the public consultation
process within the following time frame. The current schedule for this park:
1. Open House presentation of concept plans to the community on March 1, 2012
2. Presentation to Parks and Leisure Services Commission, March 8, 2012
\\m r.corp\d ocs\CDPR-Ad m in \01-Ad m i n\0540-Cou nci I -Corn m ittees\20-PLSC\02-Age n das\Regu la r\2012\2012-03-
08\Cedar_Park_Concept_Plan.doc #2
3. Presentation to Maple Ridge Committee of the Whole, March 19, 2012
4. Presentation to Maple Ridge Council for adoption of the concept, March 27, 2012
As the production of this report will occur prior to the Open House presentation on March 1, staff
is suggesting that a verbal report on the outcome of the information Open House be presented to
the Commission on March 8. All comments received at the Open House will be included in the
subsequent reports to Committee of the Whole and Council.
c) Business Plan/Financial Implications:
This project appears in the current business plan for park development with an approved budget
in 2012 of $310,644 for Cedar Park.
CONCLUSIONS:
Based on the information received to date through the public process including input from the Park
Design Steering Committee, it is recommended that the MR -PM Parks and Leisure Services
Commission endorse the concept plan for Cedar Park and forward to Maple Ridge Council for
consideration.
red By: Bruce McLeod, MBCSLA
Manager Park Planning & Development
pproved By:
pproved By:
BMcL
David Boag
Director, Parks & Facilities
Venerd M n er, Community Development
Parks & Recreation Services
\\m r.corp\docs\CDPR-Ad min\01-Ad m i n\0540-Cou nci ]-Comm ittees\20-PLSC\02-Agendas\Regu la r\2012\2012-03-
08\Cedar_Park_Concept_P1an.doc #3
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' ►Rockridge Parks
Community Input Form
Concept Plan for Cedar Park
The Concept Plan dated February 16, 2012 incorporates park amenities that were identified as
important with area residents attending the initial information meeting.
The Park Steering Committee (made up of local residents) has met on three occasions to discuss
how to incorporate the proposed park amenities within a concept plan for the park site.
This open house is an opportunity for area residents to comment on the concept plan. All
comments received will be attached to a report to Maple Ridge Council. The report will include
a recommendation that the design and preparation of tender documents proceed based on the
concept plan dated February 16, 2012..
Please leave the completed form in the tray provided, or if you wish to take the form home you
may fax it back to 604 467-7393. Please return your comments before March 81h to be
included in the Council Report.
Please mark a box in each section whether you do not support (#1 being do not support) or strongly
support (#5 being strongly support) the following park amenities and concept plan: .
Section 1— Proposed Play Equipment
No support Strongly Support
E
I have the following comments about the proposed play. equipment:
Section 2 — ProR2sed Pathway stem and Fitness Circuit
0 E �� 1
I have the following comments about the proposed pathway system and fitness circuit:
Please see other side <� y
Section 3 Proposed Sport Court
1 2 3 4 5
0 0 L
I have the following comments about the proposed sport court:
Section 4— Overall Park Concept Plan
1 2 3 4 5
0 0 0
I have the following comments about the overall proposed concept plan:
r c E71� (Q`i Ae�.
Please provide the following so we can contact you with future information.
Name:
Address:
Telephone: Q
Community Input Form
Concept Plan for Cedar Park
The Concept Plan dated February 16, 2012 incorporates park amenities that were identified as
important with area residents attending the initial information meeting.
The Park Steering Committee (made up of local residents) has met on three occasions to discuss
how to incorporate the proposed park amenities within a concept plan for the park site.
This open house is an opportunity for area residents to comment on the concept plan. All
comments received will be attached to a report to Maple Ridge Council. The report will include
a recommendation that the design and preparation of tender documents proceed based on the
concept plan dated February 16, 2012.
Please leave the completed form in the tray provided, or if you wish to take the form home you
may fax it back to 604 467-7393. Please return your comments before March Bch to be
included in the Council Report.
Please mark a box in each section whether you do not support (#1 being do not support) or strongly
support (#5 being strongly support) the following park amenities and concept plan:
Section 1— Proposed Plav Equipment
No support
Strongly Support
1 2 3 4 �5
0 L:
I have the following comments about the proposed play equipment:
Section 2 — Proposed Pathway stem and Fitness Circuit
1 2 3
I
0
I have the following comments about the proposed pathway system and fitness circuit:
L.r,
Please see other side 1�k
Section 3 -ProQ2sed Sport Court
I have the following comments about the proposed sport court:
�• i3 > �"1 �GLL'f - Cit Ck r? 5
Section 4- Overall Park Concept Plan
1 2 3 4 5
a a a a
I have the following comments about the overall proposed concept plan:
(1
� � � � � �- `i�i L I S•�T.. � (�°s_ � �.0 " } CJCC°'7 � `1 � ��� f h ' V � 1 � n c^
Please provide the following so we can contact you with future information.
Name: C �ay� (.- L-
Address:
Telephone
Community Input Form
Concept Plan for Cedar Park
The Concept Plan dated February 16, 2012 incorporates park amenities that were identified as
important with area residents attending the initial information meeting.
The Park Steering Committee (made up of local residents) has met on three occasions to discuss
how to incorporate the proposed park amenities within a concept plan for the park site.
This open house is an opportunity for area residents to comment on the concept plan. All
comments received will be attached to a report to Maple Ridge Council. The report will include
a recommendation that the design and preparation of tender documents proceed based on the
concept plan dated February 16, 2012.-
Please leave the completed form in the tray provided, or if you wish to take the form home you
may fax it back to 604 467-7393. Please return your comments before March 81h to be
included in the Council Report.
Please mark a box in each section whether you do not support (#1 being do not support) or strongly
support (#5 being strongly support) the following park amenities and concept plan:
Section 1— Proposed Plav Equipment
No support Strongly Support
a a a a �
I have the following comments
Section 2 — Proposed Pathway stem and Fitness Circuit
1 2 3 4 5
0 F 0 I
I have the following comments about the proposed pathway system and fitness circuit:
c�O
Please see other side
Section 3 Proposed Sport Court
1 2
0 0
I have the following comments about the proposed sport court:
0
Section 4— Overall Park Concept Plan
1 2 3 4 5
0 0 0
I have the following comments about the overall proposed concept plan:
S C -
Please provide the following so we can contact you with future information.
Name: /17• `� �� / L� f G j t
Address:
Telephone:
Community Input Form
Concept Plan for Cedar Park
The Concept Plan dated February 16, 2012 incorporates park amenities that were identified as
important with area residents attending the initial information meeting.
The Park Steering Committee (made up of local residents) has met on three occasions to discuss
how to incorporate the proposed park amenities within a concept plan for the park site.
This open house is an opportunity for area residents to comment on the concept plan. All
comments received will be attached to a report to Maple Ridge Council. The report will include
a recommendation that the design and preparation of tender documents proceed based on the
concept plan dated February -16, 2012.
Please leave the completed form in the tray provided, or if you wish to take the form home you
may fax it back to 604 467-7393. Please return your comments before March 8th to be
included in the Council Report.
Please mark a box in each section whether you do not support (#1 being do not support) or strongly
support (#5 being strongly support) the following park amenities and concept plan:
Section 1— Proposed Play E ui ment
No support
0 0
I have the following comments about the proposed play equipment:
Section 2 — Proposed Pathway stem and Fitness Circuit
0
Strongly Support
I have the following comments about the proposed pathway system and fitness circuit:
5
5
Please see other side
5rn
Section 3 Proposed Sport Court
1 2 3
0 F 0
I have the following comments about the proposed sport court:
Section 4— Overall Park Concept Plan
1 2 3
0 0 0
4 5
4 5
0
I have the following comments about the overall proposed concept plan:
Please provide the following so we can contact you with future information.
Name:
Address:
Telephone:
Community Input Form
Concept Plan for Cedar Park
The Concept Plan dated February 16, 2012 incorporates park amenities that were identified as
important with area residents attending the initial information meeting.
The Park Steering Committee (made up of local residents) has met on three occasions to discuss
how to incorporate the proposed park amenities within a concept plan for the park site.
This open house is an opportunity for area residents to comment on the concept plan. All
comments received will be attached to a report to Maple Ridge Council. The report will include
a recommendation that the design and preparation of tender documents proceed based on the
concept plan dated February 16, 2012.
Please leave the completed form in the tray provided, or if you wish to take the form home you
may fax it back to 604 467-7393. Please return your comments before March 8th to be
included in the Council Report.
Please mark a box in each section whether you do not support (#1 being do not support) or strongly
support (#5 being strongly support) the following park amenities and concept plan:
Section 1— Proposed Play E ui ment
No support Strongly Support
1 2 3 4 5
0 E 0 0
I have the following comments about the proposed play equipment:
Section 2 — Proposed Pathwav system and Fitness Circuit
1 2 3 4 5�
E I
I have the following comments about the proposed pathway system and fitness circuit:
Please see other side
W1l
Section 3 Proposed SIort Court
I 2 3 4 5
I have the following comments about the proposed sport court:
Section 4— Overall Park Concept Plan
1 2 3 4 5
0
I have the following comments about the overall proposed concept plan:
Please provide the following so we can contact you with future information.
Name: ,. �'v'`L1 GLCtC�"1�
Address:
Telephone: