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Home My WebLink About2012-04-24 Council Meeting Agenda and Reports.pdfPage 1 District of Maple Ridge COUNCIL MEETING AGENDA April 24,2012 7:00 p.m. Council Chamber Note: This Agenda is also posted on the Municipal Web Site at www.mapleridge.ca The purpose of a Council meeting is to enact powers given to Council by using bylaws or resolutions. This is the final venue for debate of issues before voting on a bylaw or resolution. 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 400 APPROVAL OF THE AGENDA 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of April 10, 2012 502 Minutes of the Public Hearing of April 17, 2012 503 Minutes of the Development Agreements Committee Meetings of April 16, 2012 MEETING DECORUM Council would like to remind all people present tonight that serious issues are decided at Council meetings which affect many people’s lives.Therefore, we ask that you act with the appropriate decorum that a Council Meeting deserves. Commentary and conversations by the public are distracting. Should anyone disrupt the Council Meeting in any way, the meeting will be stopped and that person’s behavior will be reprimanded. Council Meeting Agenda April 24, 2012 Council Chamber Page 2 of 6 600 PRESENTATIONS AT THE REQUEST OF COUNCIL 700 DELEGATIONS 701 Maple Ridge Community Heritage Commission Yearly Update -Craig Speirs, Chair 800 UNFINISHED BUSINESS 900 CORRESPONDENCE 1000 BYLAWS Note:Items 1001 to 1003 are from the Public Hearing of April 17, 2012 Bylaws for Third Readings 1001 2011-008-RZ, Ansell Street 1001.1 Ansell Street, North of 124 Avenue Maple Ridge Official Community Plan Amending Bylaw No. 6903-2012 To designate from Suburban Residential to Estate Suburban Residential Third reading 1001.2 12610 and 12640 Ansell Street Maple Ridge Zone Amending Bylaw No. 6794-2011 To rezone from RS-3 (One Family Rural Residential)to RS-2 (One Family Suburban Residential)to permit future subdivision into 4 lots Third reading 1002 2011-068-RZ, 25339 130 Avenue Maple Ridge Zone Amending Bylaw No. 6842-2011 To rezone from RS-3 (One Family Rural Residential)to RS-2 (One Family Suburban Residential)to permit future subdivision into 4 single family lots Third reading Council Meeting Agenda April 24, 2012 Council Chamber Page 3 of 6 1003 RZ/109/08, 22031 Dewdney Trunk Road 1003.1 Maple Ridge Heritage Designation and Revitalization and Tax Exemption Agreement Bylaw No. 6902-2012 To designate a property as a heritage property under Section 967 of the Local Government Act and to enter into a Heritage Revitalization Agreement Third reading 1003.2 Maple Ridge Official Community Plan Amending Bylaw No. 6907-2012 To allow for the preservation, relocation and rehabilitation of the existing heritage house on the subject site to create one duplex building together with a newly designed second duplex building on the property, for a total of four units on the site Third reading Bylaws for Final Reading 1004 Water,Sewer and Recycling Amending Bylaws 1004.1 Maple Ridge Recycling Charges Amending Bylaw No.6892-2012 To set recycling charges for 2012 Final reading 1004.2 Maple Ridge Sewer Rate Amending Bylaw No.6893-2012 To set the sewer rate for 2012 Final reading 1004.3 Maple Ridge Water Service Amending Bylaw No.6894-2012 To set the water service rates for 2012 Final reading COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE 1100 Minutes –April 16, 2012 The following issues were presented at an earlier Committee of the Whole meeting with the recommendations being brought to this meeting for Municipal Council consideration and final approval. The Committee of the Whole meeting is open to the public and is held in the Council Chamber at 1:00 p.m. on the Monday the week prior to this meeting. Council Meeting Agenda April 24, 2012 Council Chamber Page 4 of 6 Public Works and Development Services 1101 RZ/087/08, 23103 136 Avenue, A-2 to R-3, R-1, RS-1b, RM-1 and P-1 Staff report dated April 16, 2012 recommending that Maple Ridge Zone Amending Bylaw No. 6899-2012 to allow for future subdivision be given first reading and that the applicant provide further information as described on Schedules A, C, D, F and G of the Development Procedures Bylaw No. 5879-1999 and that Maple Ridge Zone Amending Bylaw No. 6900-2012 not be given first reading. 1102 2011-104-DP/DVP, 10550 248 Street Staff report dated April 16, 2012 recommending that the Corporate Officer be authorized to sign and seal 2011-104-DVP to vary some setbacks and height variances and that the Corporate Officer be authorized to sign and seal 2011-104-DP to permit construction of 34 townhouse units. 1103 Municipal Equipment Purchase,One Single Axle Low Profile Recycling Truck Staff report dated April 16, 2012 recommending that the contract for the purchase of one Single Axle Low Profile Recycling Truck with Fort Fabrication Body be awarded to First Truck Center of Vancouver. Financial and Corporate Services (including Fire and Police) 1131 Disbursements for the month ended March 31, 2012 Staff report dated April 16, 2012 recommending that the disbursements for the month of March 31, 2012 be approved. 1132 2011 Consolidated Financial Statements Staff report dated April 16, 2012 recommending that the 2011 Consolidated Financial Statements be accepted. Community Development and Recreation Service 1151 Award of Contract, Ridge Meadows RCMP Detachment Roof Replacement Staff report dated April 16, 2012 recommending that the contract for the Ridge Meadows RCMP Detachment Roof Replacement be awarded to Flynn Canada Roofing and that a 15% contingency be established for this project. Council Meeting Agenda April 24, 2012 Council Chamber Page 5 of 6 Correspondence 1171 Other Committee Issues 1181 1200 STAFF REPORTS 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL 1400 MAYOR’S REPORT 1500 COUNCILLORS’ REPORTS 1600 OTHER MATTERS DEEMED EXPEDIENT 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETING 1800 QUESTIONS FROM THE PUBLIC Council Meeting Agenda April 24, 2012 Council Chamber Page 6 of 6 1900 ADJOURNMENT CChheecckkeedd bbyy::________________________________ DDaattee::________________________________ QUESTION PERIOD The purpose of the Question Period is to provide the public with an opportunity to ask questions of Council on items that are of concern to them, with the exception of Public Hearing by-laws which have not yet reached conclusion. Council will not tolerate any derogatory remarks directed at Council or staff members. Each person will be permitted 2 minutes to ask their question (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). Questions must be directed to the Chair of the meeting and not to individual members of Council. The total Question Period is limited to 15 minutes. Council reserves the right to defer responding to a question in order to obtain the information required to provide a complete and accurate response. Other opportunities are available to address Council including public hearings, delegations and community forum. The public may also make their views known to Council by writing or via email and by attending open houses,workshops and information meetings. Serving on an Advisory Committee is an excellent way to have a voice in the future of this community. For more information on these opportunities contact: Clerk’s Department at 604-463-5221 or clerks@mapleridge.ca. Mayor and Council at mayorandcouncil@mapleridge.ca. CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6903-2012 A Bylaw to amend Schedule “B” forming part of the Official Community Plan Bylaw No. 6425 – 2006 as amended _______________________________________ WHEREAS Section 882 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed desirable to amend Schedule "B" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 6903-2012." 2. Those parcels or tracts of land and premises known and described as: Lot 2, Section 22, Township 12, NWD Plan 71164 Lot 1, Section 22, Township 12, NWD Plan 71164 Lot 2, Section 22, Township 12, NWD Plan 70674 Lot 1, Section 22, Township 12, NWD Plan 70674 Lot 2, Section 22, Township 12, NWD Plan EPP1414 Lot 80, Section 22, Township 12, NWD Plan 43885 Lot 2, Section 22, Township 12, NWD Plan 72685 Lot 2, Section 22, Township 12, NWD Plan 72087 Lot 1, Section 22, Township 12, NWD Plan 72087 Lot 71, Section 22, Township 12, NWD Plan 43885 Lot 72, Section 22, Township 12, NWD Plan 43885 Lot 73, Section 22, Township 12, NWD Plan 43885 Lot 1, Section 22, Township 12, NWD Plan 72374 Lot 2, Section 22, Township 12, NWD Plan 72374 Lot 75, Section 22, Township 12, NWD Plan 43885 Lot 76, Section 22, Township 12, NWD Plan 43885 Lot 1, Section 22, Township 12, NWD Plan 72831 Lot 2, Section 22, Township 12, NWD Plan 72831 Lot 78, Section 22, Township 12, NWD Plan 43885 and outlined in heavy black line on Map No. 829, a copy of which is attached hereto and forms part of this Bylaw, are hereby redesignated to Estate Suburban Residential. 1001.1 3. Maple Ridge Official Community Plan Bylaw No.6425-2006 is hereby amended accordingly. READ A FIRST TIME the 27th day of March, A.D. 2012. READ A SECOND TIME the 27th day of March, A.D. 2012. PUBLIC HEARING HELD the 17th day of April, A.D. 2012. READ A THIRD TIME the day of , A.D. 20 . RECONSIDERED AND FINALLY ADOPTED , the day of , A.D. 20 . ______________________________ ______________________________ PRESIDING MEMBER CORPORATE OFFICER 243282433712447 12497 12674 24188 241892420512561 2427124308243582437012621 12550 12700 241952419024205 ALOUETTE RD.12384 12610 12530 2445412480 12734 12580 243072432512355 12375 12370 1268012420 12570 24515242652430112460 24521 ALOUETTE RD.2418024280243112438312475 2442112640 1249024177 2422112525 243252436124365243692434012520 24190 242092424012581 12552 12665 12555 12440 2444011 12 46 P 86522 LMS 3755 2 1 83 BCP 47502 P 43885 P 5052 *LMP 22994 P 5052 3 5 9 14 7 1 Rem 64 55 1 P 70798 P 43885 2 P 43885 1 2 1 4 8 12PL. 3041CP P 43885 54 N 190' 12 1 BCP 44571 EPP 1414 P 43885 73 78 Rem 24 P 9364 1 PART LYING EAST OF ALOUETTE RIVER 67 AND NORTH OF RIGHT-OF-WAY 1 2 P 43885 P 3 0 4 1 P 720871 P 723741 P 9364 B LMP 12744 P 438852 50 53 2 1 2 1 2 1 Rem 12 13 8 5 13 2 P 43885 Rem 12 P 3118 P 72087 21 P 43885 76 75 P 23770 20 BCP 28230 P 86522 LMP 123 56 65 68 1 1 P 72685 P 71164P 43885 2 71 P 43885 P 24328P 5390 P 728312 16 A 4 LMS 3755 6 66 48 49 P 7067480 2 2 20 1 2 72 LMP 12745 CA 1419261LMP 39898EP 54608LMP 34711 BCP 28231LMP 6920126 AVE. 125 AVE.243 ST.ANSELL ST.124 AVE.246 ST.´ SCALE 1:5,000 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING Bylaw No.Map No. From: To: 6903-2012829Suburban Residential Estate Suburban Residential CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6794 - 2011 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended. ___________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6794 - 2011." 2. Those parcels or tracts of land and premises known and described as: Lot 72 Section 22 Township 12 New Westminster District Plan 43885 Lot 73 Section 22 Township 12 New Westminster District Plan 43885 and outlined in heavy black line on Map No. 1509 a copy of which is attached hereto and forms part of this Bylaw, are hereby rezoned to RS-2 (One Family Suburban Residential). 3. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 22nd day of February, A.D. 2011. READ a second time the 27th day of March, A.D. 2012. PUBLIC HEARING held the 17th day of April, A.D. 2012. READ a third time the day of , A.D. 20 . RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 20 . _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER 1001.2 243282433712674 2437012621 12550 12700 12610 12734 1268012570 24521 ALO UETTE R D. 12640 24325243692434012665 12555 24440246 ST.126 AVE .126 AVE .ANSELL ST.ANSELL ST.83 BCP 47502 *LMP 22994 P 5052 3 P 70798 2 P 43885 1 2 1 BCP 44571 EPP 1414 73 AND NORTH OF RIGHT-OF-WAYPART LYING EAST OF ALOUETTE RIVER 2 P 3 0 4 1 P 72087P 723742 1 P 43885 P 72087 P 43885 75 P 23770 68 1 P 72685 P 43885 71 P 43885 2 80 2 1 2 72 ´ MAPLE RIDGE ZONE AMENDING Bylaw No.Map No. From: To: 6794-20111509RS-3 (One Family Rural Residential) RS-2 (One Family Suburban Residential) SCALE 1:3,000 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6842-2011 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended. ___________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6842-2011." 2. That parcel or tract of land and premises known and described as: South Half Lot 13, Section 26, Township 12, New Westminster District Plan 7639 and outlined in heavy black line on Map No. 1530 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RS-2 (One Family Suburban Residential). 3. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 26th day of July, A.D. 2011. READ a second time the 27th day of March, A.D. 2012. PUBLIC HEARING held the 17th day of April, A.D. 2012. READ a third time the day of , A.D. 20 . APPROVED by the Minister of Transportation this day of , A.D. 20 . RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 20 . _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER 1002 13055 25131252592529213045 13010 2522513030 13301 2534213037 2521013301 - 251A ST.2529125339252312527325374251872523725276LMP 25391 P 20301 P 7639 1 LMP 1194P 7639 S 1/2 13 P 83431 26 EP 16640 24 B LMP 999425 2 P 80931A A P 7639 A 2 23 P 83431 22 1RW 80380LMP 25390L M P 2 5 3 9 0 E P 8 3 5 0 0 RW 83275EP 83500RW 68510RW 68511LMP 25389 P 83431 LMP 25389 251 A ST.130 AVE. ´ SCALE 1:3,000 MAPLE RIDGE ZONE AMENDING Bylaw No.Map No. From: To: 6842-20111530RS-3 (One Family Rural Residential) RS-2 (One Family Suburban Residential) CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6902-2012 A Bylaw to designate a property as a heritage property under Section 967 of the Local Government Act and to enter into a Heritage Revitalization Agreement under Section 966 of the Local Government Act and to grant a Tax Exemption under Section 225 of the Community Charter _____________________________________________________________________________________ WHEREAS the Municipal Council of the Corporation of the District of Maple Ridge considers that the property located at 22031 Dewdney Trunk Road, Maple Ridge, BC has heritage value and that certain portions of buildings on the property should be designated as protected under section 967 of the Local Government Act; AND WHEREAS the District of Maple Ridge and Grayston Contracting Ltd. (Inc. No. 364839) wish to enter into a Heritage Revitalization Agreement for the Property; AND WHEREAS the Municipal Council of the Corporation of the District of Maple Ridge wishes to exercise its discretion under section 225 of the Community Charter to exempt a portion of the Property from municipal property taxation subject to the terms of an exemption agreement; AND WHEREAS the District of Maple Ridge has provided notice of a proposed tax exempti on bylaw in accordance with section 227 of the Community Charter; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge enacts as follows: Citation 1.1 This Bylaw may be cited as “Maple Ridge Heritage Designation and Revitalization and Tax Exemption Agreement Bylaw 6902-2012”. Interpretation 2.1 In this Bylaw, the terms “heritage value”, “heritage character” and “alter” have the corresponding meanings given to them in the Local Government Act. Heritage Revitalization and Tax Exemption Agreement 3.1 The District of Maple Ridge enters into a Heritage Revitalization and a Tax Exemption Agreement (the “Agreement”) with the registered owner of the property located at 22031 Dewdney Trunk Road, Maple Ridge and legally described as PID: 003-072-762, Lot 141, District Lot 396, Group 1 New Westminster District Plan 29594 (the “Property”). 3.2 The Acting Mayor and Corporate Officer are authorized on behalf of the District of Maple Ridge Council to sign and seal the Agreement in the form attached as Appendix “1” to this Bylaw. 3.3 Subject to all of the terms and conditions set out in the Agreement, the Land and the Existing Heritage Building, excluding the New Building, as described in the Agreement, shall be exempt from District property taxation for a term of five (5) years effective from the date on which the Agreement comes into force. 1003.1 Heritage Designation 4.1 Council hereby designates that portion of the Property on which is located the Existing Heritage Building, as described in the Agreement, as protected heritage property for the purposes of section 967 of the Local Government Act of British Columbia. Exemptions 5.1 The following actions may be undertaken in relation to the Existing Heritage Building without first obtaining a heritage alteration permit from the District: (a) non-structural renovations or alterations to the interior of the building or structure that do not affect any protected interior feature or fixture and do not alter the exterior appearance of the building or structure; and (b) non-structural normal repairs and maintenance that do not alter the exterior appearance of a building or structure. 5.2 For the purpose of section 5.1, “normal repairs” means the repair or replacement of elements, components or finishing materials of a building, structure or protected feature or fixture, with elements, components or finishing materials that are equivalent to those being replaced in terms of heritage character, material composition, colour, dimensions and quality. READ A FIRST TIME this 13th day of March, 2012. READ A SECOND TIME this 27th day of March, 2012 PUBLIC HEARING held this 17th day of April, 2012. READ A THIRD TIME this day of , 2012. ADOPTED this day of , 2012. PRESIDING MEMBER CORPORATE OFFICER APPENDIX “1” – HERITAGE REVITALIZATION AND TAX EXEMPTION AGREEMENT THIS AGREEMENT dated for reference the day of , 20 is BETWEEN: GRAYSTON CONTRACTING LTD. (INC. No. 364839) 21500 – 121 Avenue Maple Ridge, B.C. V2X 3S4 (the “Owner”) AND: THE CORPORATION OF THE DISTRICT OF MAPLE RIDGE 11995 Haney Place Maple Ridge, British Columbia V2X 6A9 (the “District”) WHEREAS: A. The Owner is the registered owner in fee simple of the land and all improvements located at 22031 Dewdney Trunk Road, Maple Ridge, B.C. and legally described as: PID: 003-072-762 Lot 141 District Lot 396 Group 1 New Westminster District Plan 29594 (the “Land”); B. There is one principal building currently situated on the Land, known as the Beeton/Daykin Residence, as shown on the sketch map attached as Schedule “A” to this Agreement (the “Existing Heritage Building”), and the District and the Owner agree that the Ex isting Heritage Building has heritage merit and should be conserved; C. The Owner intends to apply to the District for approval to rotate the Existing Heritage Building on the Land and to construct a new building at the rear of the site, as shown on the s ketch map attached as Schedule “A” (the “New Building”); D. For the purposes of this Agreement, the Existing Heritage Building does not include the New Building; E. Section 966 of the Local Government Act authorizes a local government to enter into a Heritage Revitalization Agreement with the owner of heritage property, and to allow variations of, and supplements to, the provisions of a bylaw or a permit issued under Part 26 or Part 27 of the Local Government Act; F. Section 225 of the Community Charter authorizes a local government to enter into an agreement with the owner of eligible heritage property that is to be exempt from municipal taxation, respecting the extent of the exemption and the conditions on which it is made; G. The Owner and the District have agreed to enter into this Heritage Revitalization and Tax Exemption Agreement setting out the terms and conditions by which the heritage value of the Land and the Existing Heritage Building is to be preserved and protected, in return for specified supplements and variances to District bylaws and the exemption of the Land and the Existing Heritage Building, excluding the New Building, from District property taxation for a specified term; H. The date of final adoption of the bylaw to which this Agreement is attached is the “Effective Date”; THIS AGREEMENT is evidence that in consideration of the sum of ten dollars ($10.00) now paid by each party to the other and for other good and valuable consideration (the receipt of which each party hereby acknowledges) the Owner and the District each covenant with the other as follows: Conservation of the Existing Heritage Building 1. The Owner shall, promptly following the Effective Date, commence and complete the restoration, renovation and conservation of the Character Defining Elements in the Existing Heritage Building (the “Work”), as identified in the Statement of Significance attached as Schedule “B”, which Work shall be done in accordance with the approved plans and specifications attached as Schedule “C” to this Agreement (the “Conservation Plans”). 2. The Owner shall not alter the Character Defining Elements except in accordance with the Conservation Plans. 3. Prior to commencement of the Work, the Owner shall obtain from the District all necessary permits and licences, including a heritage alteration permit. 4. The Work shall be done at the Owner’s sole expense in accordance with generally accepted engineering, architectural and heritage conservation practices. If any conflict or ambiguity arises in the interpretation of the Conservation Plans, the parties agree that the conflict or ambiguity shall be resolved in accordance with the Standards and Guidelines for the Conservation of Historic Places in Canada, Second Edition, published by Parks Canada in 2010, or any future update to this edition. 5. The Owner shall, at the Owner’s sole expense, engage a member of the Architectural Institute of British Columbia or the British Columbia Association of Heritage Professionals or the Association of Professional Engineers and Geoscientists of British Columbia (the “Registered Professional”) to oversee the Work and to perform the duties set out in section 6 of this Agreement. 6. The Owner shall cause the Registered Professional to: (a) prior to commencement of the Work, provide to the District an executed and sealed Confirmation of Commitment in the form attached as Schedule “D” to this Agreement; (b) erect on the Land and keep erected throughout the course of the Work, a sign of sufficient size and visibility to effectively notify contractors and tradespersons entering onto the Land that the Work involves protected heritage property and is being carried out for heritage conservation purposes; (c) throughout the course of the Work, effectively oversee the work of all contractors and tradespersons and inspect all materials leaving and arriving at the site to ensure that the Work is carried out in accordance with the Conservation Plans; (d) obtain the District’s approval for any changes to the Work, including any amended permits that may be required; (e) upon substantial completion of the Work, provide to the District an executed and sealed Certification of Compliance in the form attached as Schedule “E” to this Agreement; and (f) notify the District within one (1) business day if the Registered Professional’s engagement by the Owner is terminated for any reason. Timing of Restoration 7. The Owner shall commence and complete all actions required for the completion of the Work in accordance with this Agreement within 12 months following the Effective Date. Ongoing Maintenance 8. Following completion of the Work, the Owner shall, in perpetuity, maintain the Existing Heritage Building and the Land in good repair in accordance with the maintenance standards set out in Maple Ridge Heritage Site Maintenance Standards Bylaw No. 6710-2009. Damage to or Destruction of the Existing Heritage Building 9. If the Existing Heritage Building is damaged, the Owner shall obtain a heritage alteration permit and any other necessary permits and licences and, in a timely manner, shall restore and repair the Existing Heritage Building to the same condition and appearance that existed before the damage occurred. 10. If, in the opinion of the District, the Existing Heritage Building is completely destroyed and the Owner wishes to construct a replacement building on the Land, such replacement building must be constructed in compliance with the District’s Zoning Bylaw, in a style that is acceptable to the District and substantially similar to that of the destroyed Existing Heritage Building, after having obtained a heritage alteration permit and all other necessary permits and licences. 11. The Owner shall use its best efforts to commence and complete any repairs to the Existing Heritage Building, or the construction of any replica or replacement buildings, with reasonable dispatch. Variations to District’s Zoning Bylaw 12. District of Maple Ridge Zoning Bylaw No. 3510-1985 (the “Zoning Bylaw”) is varied and supplemented in its application to the Land and the Existing Heritage Building in the manner and to the extent set out in Schedule “F” to this Agreement. Heritage Designation 13. The Owner hereby irrevocably agrees to the designation of that portion of the Land containing the Existing Heritage Building as a municipal heritage site in accordance with section 967 of the Local Government Act, and releases the District from any obligation to compensate the Owner in any form for any reduction in the market value of the Land or those portions of the Land that may result from the designation. Tax Exemption Conditions 14. The District hereby exempts from District property taxation, for five (5) years following the Effective Date, the Land and the Existing Heritage Building, excluding the New Building, on the following conditions: (a) all items agreed to within this Agreement must be met; (b) any other fees and charges related to the Land, the Existing Heritage Building, and the New Building due to the District of Maple Ridge are paid in full; and (c) the Owner is not in contravention of any other District of Maple Ridge bylaw. 15. If any condition set out in section 14 above is not met to the satisfaction of the District, acting reasonably then the Owner must pay to the District the full amount of tax exemptions received, plus interest, immediately upon written demand. Interpretation 16. In this Agreement, “Owner” shall mean the registered owner of the Land or a subsequent registered owner of the Land, as the context requires or permits. Conformity with District Bylaws 17. The Owner acknowledges and agrees that, except as expressly varied by this Agreement, any development or use of the Land, including any construction, restoration and repair of the Existing Heritage Building and the New Building, must comply with all applicable bylaws of the District. Statutory Authority Retained 18. Nothing in this Agreement shall limit, impair, fetter or derogate from the statutory powers of the District, all of which powers may be exercised by the District from time to time and at any time to the fullest extent that the District is enabled. Indemnity 19. The Owner hereby releases, indemnifies and saves the District, its officers, employees, elected officials, agents and assigns harmless from and against any and all actions, causes of action, losses, damages, costs, claims, debts and demands whatsoever by any person, arising out of or in any way due to the existence or effect of any of the restrictions or requirements in this Agreement, or the breach or non-performance by the Owner of any term or provision of this Agreement, or by reason of any work or action of the Owner in performance of its obligations under this Agreement or by reason of any wrongful act or omission, default, or negligence of the Owner. 20. In no case shall the District be liable or responsible in any way for: (a) any personal injury, death or consequential damage of any nature whatsoever, howsoever caused, that be suffered or sustained by the Owner or by any other person who may be on the Land; or (b) any loss or damage of any nature whatsoever, howsoever caused to the Land, or any improvements or personal property thereon belonging to the Owner or to any other person, arising directly or indirectly from compliance with the restrictions and requirements in this Agreement, wrongful or negligent failure or omission to comply with the restrictions and requirements in this Agreement or refusal, omission or failure of the District to enforce or require compliance by the Owner with the restrictions or requirements in this Agreement or with any other term, condition or provision of this Agreement. No Waiver 21. No restrictions, requirements or other provisions of this Agreement shall be deemed to have been waived by the District unless a written waiver signed by an officer of the District has first been obtained, and without limiting the generality of the foregoing, no condoning, excusing or overlooking by the District on previous occasions of any default, nor any previous written waiver, shall be taken to operate as a waiver by the District of any subsequent default or in any way defeat or affect the rights and remedies of the District. Inspection 22. Upon request, the Owner shall advise or cause the Registered Professional to advise the District’s Planning Department of the status of the Work, and, without limiting the District’s power of inspection conferred by statute and in addition to such powers, the District shall be entitled at all reasonable times and from time to time to enter onto the Land for the purpose of ensuring that the Owner is fully observing and performing all of the restrictions and requirements in this Agreement to be observed and performed by the Owner. Enforcement of Agreement 23. The Owner acknowledges that it is an offence under section 981(1)(c) of the Local Government Act to alter the Land or the Existing Heritage Building in contravention of this Agreement, punishable by a fine of up to $50,000.00 or imprisonment for a term of up to 2 years, or both. 24. The Owner acknowledges that it is an offence under section 981(1)(b) of the Local Government Act to fail to comply with the requirements and conditions of any heritage alteration permit issued to the Owner pursuant to this Agreement and section 972 of the Local Government Act, punishable in the manner prescribed in the preceding section. 25. The Owner acknowledges that, if the Owner alters the Land or the Existing Heritage Building in contravention of this Agreement, the District may apply to the B.C. Supreme Court for: (a) an order that the Owner restores the Land or the Ex isting Heritage Building to its condition before the contravention; (b) an order that the Owner undertakes compensatory conservation work on the Land or the Existing Heritage Building; (c) an order requiring the Owner to take other measures specified by the Court to ameliorate the effects of the contravention; and (d) an order authorizing the District to perform any and all such work at the expense of the Owner. 26. The Owner acknowledges that, if the District undertakes work to satisfy the terms, requirements or conditions of any heritage alteration permit issued to the Owner pursuant to this Agreement upon the Owner’s failure to do so, the District may add the cost of the work and any incidental expenses to the taxes payable with respect to the Land, or may recover the cost from any security that the Owner have provided to the District to guarantee the performance of the terms, requirements or conditions of the permit, or both. 27. The Owner acknowledges that the District may file a notice on title to the Land in the land title office if the terms and conditions of the Agreement have been contravened. 28. The District may notify the Owner in writing of any alleged breach of this Agreement to the Owner shall have the time specified in the notice to remedy the breach . In the event that the Owner fails to remedy the breach within the time specified, the District may enforce this Agreement by: (a) seeking an order for specific performance of this Agreement; (b) any other means specified in this Agreement; or (c) any means specified in the Community Charter or the Local Government Act, and the District’s resort to any remedy for a breach of this Agreement does not limit its right to resort to any other remedy available at law or in equity. Headings 29. The headings in this Agreement are inserted for convenience only and shall not affect the interpretation of this Agreement or any of its provisions. Appendices 30. All schedules to this Agreement are incorporated into and form part of this Agreement. Number and Gender 31. Whenever the singular or masculine or neuter is used in this Agreement, the same shall be construed to mean the plural or feminine or body corporate where the context so requires. Successors Bound 32. All restrictions, rights and liabilities herein imposed upon or given to the respective parties shall extend to and be binding upon their respective heirs, executors, administrators, successors and assigns. Severability 33. If any portion of this Agreement is held invalid by a court of competent jurisdiction, the invalid portion shall be severed and the decision that it is invalid shall not affect the validity of the remainder of this Agreement. IN WITNESS WHEREOF the Owner and the District have executed this Agreement on the dates set out below. GRAYSTON CONTRACTING LTD. by its authorized signatory(ies): Authorized Signatory: ______ Authorized Signatory: ______________________________ Date ) ) ) ) ) ) ) ) ) ) ) The Corporate Seal of DISTRICT OF MAPLE RIDGE was hereunto affixed in the presence of: Mayor: Corporate Officer: ______________________________ Date ) ) ) ) ) ) ) ) ) ) ) C/S SCHEDULE “A” PROPOSED PLAN SCHEDULE “B” STATEMENT OF SIGNIFICANCE SCHEDULE “C” HERITAGE BUILDING PLANS & SPECIFICATIONS SCHEDULE “D” CONFIRMATION OF COMMITMENT BY REGISTERED PROFESSIONAL This letter must be submitted before issuance of a Heritage Alteration Permit or a building permit. To: THE DISTRICT OF MAPLE RIDGE (the authority having jurisdiction) Re: THE BEETON/DAYKIN RESIDENCE 22031 Dewdney Trunk Road, Maple Ridge, B.C. Address PID: 003-072-762, Lot 141 District Lot 396 Group 1 New Westminster District Plan 29594 Legal Description The undersigned has retained _____________________________________________ as a coordinating registered professional with experience in heritage conservation to coordinate the design work and field reviews of the registered professionals required 1 for this heritage project. The coordinating registered professional shall coordinate the design work and field reviews of the registered professional required for the project in order to ascertain that the design will substantially comply with the Standards and Guidelines for the Conservation of Historic Places in Canada, the B.C. Building Code, and other applicable enactments respecting safety, not including the construction safety aspects. For this project, field reviews are defined as those reviews of the work: a) at a project site of a development to which a Heritage Alteration Permit relates, and b) at fabrication location where building components are made that will replace deteriorated materials identified as character-defining elements for this project. That a registered professional in his or her professional discretion considers necessary to ascertain whether the work substantially complies in all material respects with the plans and supporting documents prepared by the registered professional and with the Heritage Designation and Revitalization and Tax Exemption Agreement Bylaw No. 6902-2012, for which the Heritage Alteration Permit is issued. The owner and the coordinating registered professional have read the Beeton/Daykin Residence Statement of Significance and the Standards and Guidelines for the Conservation of Historic Places in Canada. The owner and the coordinating registered professional each acknowledge their responsibility to notify the addressee of this letter of the date the coordinating registered professional ceases to be retained by the owner before the date that the coordinating registered professional ceases to be retained or, if that is not possible, then as soon as possible. The coordinating registered professional acknowledges the responsibility to notify the add ressee of this letter of the date a registered professional ceases to be retained before the date the registered professional ceases to be retained or, if that is not possible, then as soon as possible. The owner and the coordinating registered professiona l understand that where the coordinating registered professional or a registered professional ceases to be retained at any time during construction, work on the above project will cease until such time as: a) a new coordinating registered professional or registered professional, as the case may be, is retained, and b) a new letter in the form set out in Schedule C in the Heritage Designation and Revitalization and Tax Exemption Agreement Bylaw No. 6902-2012, is completed by the authority having jurisdiction. The undersigned coordinating registered professional certifies that he or she is a registered professional as defined in the British Columbia Building Code, who also has experience with heritage conservation projects and agrees to coordinate the design work and field reviews of the registered professionals required for the project as outlined in the attached plans and specifications. Coordinating Registered Professional Owner _____________________________________ _________________________________________ Name (Please Print) Name (Please Print) _____________________________________ _________________________________________ Address Address _____________________________________ _________________________________________ _____________________________________ _________________________________________ Phone Name of Agent or Signing Office (if applicable) _________________________________________ Date _________________________________________ Owner’s or Owner’s appointed agent’s signature (if owner is a corporation the signature of a signing officer must be given here. If the signature is that of the agent, a copy of the document that appoints the agent must be attached.) (Professional’s Seal and Signature) _________________________________ Date (if the coordinating registered professional is a member of a firm, please complete the following) I am a member of the firm _________________________________________ and I sign this letter on behalf of the firm. __________________________________________________________________________________ 1 It is the responsibility of the coordinating registered professional to ascertain which registered professionals are required. SCHEDULE “E” CERTIFICATION OF COMPLIANCE This letter must be submitted after substantial completion of the project but prior to final inspection by the authority having jurisdiction. TO: THE DISTRICT OF MAPLE RIDGE (the authority having jurisdiction) RE: _____________________________________________ Discipline (e.g. Architectural, Engineering etc.) (Print) _____________________________________________ Name of Project (Print) _____________________________________________ Address of Project (Print) _____________________________________________ Legal Description of Project (Print) (Each registered professional shall complete the following: ____________________________________________ Name (Print) ____________________________ ____________________________________________ Date Address (Print) _____________________________________________ _____________________________________________ Phone I hereby give assurance that: a) I have fulfilled my obligations for field review as outlined in Section 6 of the Heritage Designation and Revitalization and Tax Exemption Agreement Bylaw No. 6902-2012 and the attached Schedule C, Confirmation of Commitment by Owner. b) I am a registered professional as defined in the British Columbia Building Code. (if the registered professional is a member of a firm, complete the following:) I am a member of the firm _______________________________________ and I sign this letter on behalf of the firm. Professional’s Seal and Signature SCHEDULE “F” ZONING BYLAW NO. 3510-1985 VARIANCES AND SUPPLEMENTS The RM-1 (Townhouse Residential District) zone regulations shall apply to the Lands identified in the Agreement to which this Schedule is attached, with the following exceptions:  Part 6 Residential Zones, 602: o 5) Density, shall be amended as follows:  All buildings and structure shall not exceed a floor space ratio of 0.75 times the net lot area. o 6) SITING, shall be amended as follows:  The minimum setbacks from a property line shall be:  4.5m from front lot line;  5.7m from rear yard lot line;  1.3m from exterior side yard lot line;  0.7m from interior side yard lot line. CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6907-2012 A Bylaw to amend Schedule “A” forming part of the Official Community Plan Bylaw No.6425-2006 as amended _______________________________________ WHEREAS Section 882 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed desirable to amend Schedule "A" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 6907-2012". 2. Schedule “A” of the Official Community Plan shall be amended as follows: Chapter 8, Development Permit Area Guidelines, Section 8.4 Development Permit Area Exemptions is amended as follows: 1. Insert the following after item 1(j), as item 1(k): Alterations to a heritage building protected through a heritage designation, provided that the building is subject to a Heritage Revitalization Agreement bylaw that has received final reading from Council, or a Heritage Alteration Permit that has received final approval. 3. Maple Ridge Official Community Plan Bylaw No.6425-2006 as amended is hereby amended accordingly. READ A FIRST TIME the 27th day of March, A.D. 2012. READ A SECOND TIME the 27th day of March, A.D. 2012. PUBLIC HEARING HELD the 17th day of April, A.D. 2012. READ A THIRD TIME the day of , A.D. 20 . RECONSIDERED AND FINALLY ADOPTED , the day of , A.D. 20 . ___________________________________ _____________________________ PRESIDING MEMBER CORPORATE OFFICE 1003.2 DISTRICT OF MAPLE RIDGEDISTRICT OF MAPLE RIDGEDISTRICT OF MAPLE RIDGEDISTRICT OF MAPLE RIDGE BYLAW NO. BYLAW NO. BYLAW NO. BYLAW NO. 6892689268926892----2012201220122012 A Bylaw to further amend Maple Ridge A Bylaw to further amend Maple Ridge A Bylaw to further amend Maple Ridge A Bylaw to further amend Maple Ridge Recycling ChargesRecycling ChargesRecycling ChargesRecycling Charges Bylaw No. Bylaw No. Bylaw No. Bylaw No. 4655465546554655----1992199219921992 ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ WHEREASWHEREASWHEREASWHEREAS the Council has by bylaw imposed charges against the owners of real property to fund recycling programs and wishes to amend those charges for all uses; AND AND AND AND WHEREASWHEREASWHEREASWHEREAS it is deemed expedient to further amend Maple Ridge Recycling Charges Bylaw No. 4655-1992; NOW THEREFORE, NOW THEREFORE, NOW THEREFORE, NOW THEREFORE, the Council of the District of Maple Ridge enacts as follows: 1. This Bylaw shall be cited for all purposes as “Maple Ridge Recycling Charges Amending Bylaw No. 6892-2012”. 2. That Section 4 of Maple Ridge Recycling Charges Bylaw No. 4655-1992, as amended, is deleted in its entirety and replaced by the following: “4. The annual Recycling Charge will be levied as set out on Schedule “B” attached hereto. If services to a Taxable Property commence part way through the year, the charges will be pro-rated for the portion of the year that the services are provided.” 3. That Section 6 of Maple Ridge Recycling Charges Bylaw No. 4655-1992, as amended, is deleted in its entirety and replaced by the following: "6. The annual Curbside Collection Charge will be levied as set out on Schedule “B” attached hereto. If services to properties commence part way through the year, the charges will be pro-rated for the portion of the year that the services are provided.” 4. That Section 9 of Maple Ridge Recycling Charges Bylaw No. 4655-1992, as amended, is deleted in its entirety and replaced by the following: "9. The charges enumerated on Schedule “B” are required to be paid by this Bylaw and shall form a charge against the Taxable Property. These charges will be levied by the Collector and if not paid when due are subject to the same penalties, interest and collections that apply to municipal taxes.” 5. That Schedule “B” attached hereto be added thereto. REAREAREAREADDDD a first time the 10th day of April, 2012. READREADREADREAD a second time the 10th day of April, 2012. READREADREADREAD a third time the 10th day of April, 2012. RECONSIDEREDRECONSIDEREDRECONSIDEREDRECONSIDERED AND ADOPTEDAND ADOPTEDAND ADOPTEDAND ADOPTED the day of , 2012. ________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________ PRESIDING MEMBERPRESIDING MEMBERPRESIDING MEMBERPRESIDING MEMBER CORPORATE OFFICERCORPORATE OFFICERCORPORATE OFFICERCORPORATE OFFICER Attachment: Schedule “B” 1004.1 6892689268926892----2012201220122012 District of Maple RidgeDistrict of Maple RidgeDistrict of Maple RidgeDistrict of Maple Ridge Maple Ridge Maple Ridge Maple Ridge Maple Ridge Recycling ChargesRecycling ChargesRecycling ChargesRecycling Charges Bylaw No. Bylaw No. Bylaw No. Bylaw No. 4655465546554655----1992199219921992 SCHEDULE “SCHEDULE “SCHEDULE “SCHEDULE “BBBB”””” RecyclingRecyclingRecyclingRecycling ChargesChargesChargesCharges (Annual Rates)(Annual Rates)(Annual Rates)(Annual Rates) Recycling ChargeRecycling ChargeRecycling ChargeRecycling Charge20122012201220122013201320132013201420142014201420152015201520152016201620162016A. Single Family Residential(1)33.60$ 34.60$ 35.65$ 36.70$ 37.80$ B. Multi-Family Residential(1)33.60$ 34.60$ 35.65$ 36.70$ 37.80$ (2)C. Industrial, Commercial, Institutional(1)33.60$ 34.60$ 35.65$ 36.70$ 37.80$ Curbside Collection ChargeCurbside Collection ChargeCurbside Collection ChargeCurbside Collection ChargeA. Single Family Residential(1)34.55$ 35.60$ 36.65$ 37.75$ 38.90$ B. Multi-Family Residential(1)34.55$ 35.60$ 36.65$ 37.75$ 38.90$ (2) Where centralized collection is provided:Per Dwelling Unit34.30$ 35.35$ 36.40$ 37.50$ 38.65$ Not ApplicablePer Taxable PropertyPer Dwelling UnitWhere individual curbside collection is provided:Per Dwelling UnitPer Taxable PropertyWhere individual curbside collection is provided or no collection is available:Per Taxable PropertyWhere centralized collection is provided the Recycling Charge is included in the Curbside Collection Charge:Per Taxable Property DISTRICT OF MAPLE RIDGEDISTRICT OF MAPLE RIDGEDISTRICT OF MAPLE RIDGEDISTRICT OF MAPLE RIDGE BYLAW NO. BYLAW NO. BYLAW NO. BYLAW NO. 6893689368936893----2012201220122012 A Bylaw to further amend Maple Ridge A Bylaw to further amend Maple Ridge A Bylaw to further amend Maple Ridge A Bylaw to further amend Maple Ridge Sewer RateSewer RateSewer RateSewer Rate Bylaw No. Bylaw No. Bylaw No. Bylaw No. 718718718718----1964196419641964 ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ WHEREASWHEREASWHEREASWHEREAS the Council has by bylaw imposed charges against the owners of real property for the provision and maintenance of the sanitary sewer system and wishes to amend those charges for all uses; AND AND AND AND WHEREASWHEREASWHEREASWHEREAS it is deemed expedient to further amend Maple Ridge Sewer Rate Bylaw No. 718-1964; NOW THEREFORE, NOW THEREFORE, NOW THEREFORE, NOW THEREFORE, the Council of the District of Maple Ridge enacts as follows: 1. This Bylaw shall be cited for all purposes as “Maple Ridge Sewer Rate Amending Bylaw No. 6893-2012”. 2. That Section 3 of Maple Ridge Sewer Rate Bylaw No. 718-1964, as amended, is hereby deleted in its entirety and replaced with the following: “3. The annual minimum flat rate charge for sewer service shall apply to all users of the common sewer system owned and operated by the Corporation of the District of Maple Ridge as set out on Schedule “A”. All rates herein provided for, shall be collected annually by the Collector at the same time and in a like manner as land taxes and shall be subject to the same penalties if not paid by the tax due dates. All meter rates herein provided for, shall be billed four times per year and shall be subject to a 10% penalty if not paid within 30 days of the date of mailing for each billing period.” 3. That Schedule “A” attached hereto be attached thereto. READREADREADREAD a first time the 10th day of April, 2012. READREADREADREAD a second time the 10th day of April, 2012. READREADREADREAD a third time the 10th day of April, 2012. RECONSIDEREDRECONSIDEREDRECONSIDEREDRECONSIDERED AND ADOPTEDAND ADOPTEDAND ADOPTEDAND ADOPTED the day of , 2012. ________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________ PRESIDING MEMBERPRESIDING MEMBERPRESIDING MEMBERPRESIDING MEMBER CORPORATE OFFICERCORPORATE OFFICERCORPORATE OFFICERCORPORATE OFFICER Attachment: Schedule “A” 1004.2 6893689368936893----2012201220122012 District of Maple RidgeDistrict of Maple RidgeDistrict of Maple RidgeDistrict of Maple Ridge Maple Ridge Sewer Rate Bylaw No. Maple Ridge Sewer Rate Bylaw No. Maple Ridge Sewer Rate Bylaw No. Maple Ridge Sewer Rate Bylaw No. 718718718718----1964196419641964 SCHEDULE “A”SCHEDULE “A”SCHEDULE “A”SCHEDULE “A” Flat RateFlat RateFlat RateFlat Rate & Metered& Metered& Metered& Metered ChargesChargesChargesCharges USEUSEUSEUSE20122012201220122013201320132013201420142014201420152015201520152016201620162016A. A. A. A. ResidentialResidentialResidentialResidential(1)262.40$ 275.50$ 289.30$ 303.75$ 318.95$ (2)262.40$ 275.50$ 289.30$ 303.75$ 318.95$ (3)262.40$ 275.50$ 289.30$ 303.75$ 318.95$ (4)262.40$ 275.50$ 289.30$ 303.75$ 318.95$ (5) (a)262.40$ 275.50$ 289.30$ 303.75$ 318.95$ (b)68.35$ 71.75$ 75.35$ 79.10$ 83.05$ Per Single Family Dwelling UnitPer Additional Dwelling Unit located within the structure of a Single Family Dwelling UnitPer Additional Dwelling Unit or Detached Garden Suite located on the same parcel as the Single Family Dwelling UnitPer Dwelling Unit for Duplex, Triplex, Apartment, Townhouse or Mobile HomePer Boarding House or Rest Home, plusPer Boarder or Roomer in excess of two (2) for each Boarding House or Rest Home Schedule “A” – Maple Ridge Sewer Rate Bylaw 718-1964 – Continued BBBB Commercial and InstitutionalCommercial and InstitutionalCommercial and InstitutionalCommercial and Institutional20122012201220122013201320132013201420142014201420152015201520152016201620162016(1) $ 262.40 275.50$ 289.30$ 303.75$ 318.95$ (2) (a) $ 262.40 275.50$ 289.30$ 303.75$ 318.95$ (b)27.05$ 28.40$ 29.80$ 31.30$ 32.85$ (3)189.85$ 199.35$ 209.30$ 219.75$ 230.75$ (4)189.85$ 199.35$ 209.30$ 219.75$ 230.75$ (5) (a)262.40$ 275.50$ 289.30$ 303.75$ 318.95$ (b) Per Room in excess of one (1) room 68.95$ 72.40$ 76.00$ 79.80$ 83.80$ (6) (a)262.40$ 275.50$ 289.30$ 303.75$ 318.95$ (b)27.05$ 28.40$ 29.80$ 31.30$ 32.85$ (7) Per Laundry432.20$ 453.80$ 476.50$ 500.35$ 525.35$ (8) Per Dry Cleaner262.40$ 275.50$ 289.30$ 303.75$ 318.95$ (9) (a) Per Laundromat,plus262.40$ 275.50$ 289.30$ 303.75$ 318.95$ (b) Per Machine68.95$ 72.40$ 76.00$ 79.80$ 83.80$ CCCC IndustrialIndustrialIndustrialIndustrial20122012201220122013201320132013201420142014201420152015201520152016201620162016(1)Rate applied to metered water charge each quarter 58.19% 56.05% 54.00% 52.02% 50.11%(2)Per Industrial Unit262.40$ 275.50$ 289.30$ 303.75$ 318.95$ Per Unit (Hall, Theatre, Church, Store, Office, Shop, Barber Shop, Beauty Shop)Per Classroom in each SchoolPer Bed in each HospitalPer Motel or Hotel, plusPer Beverage Room, plusPer Seat in excess of 10 seats for each Beverage Where parcels are subject to Metered Water Charges as established for the subject parcel by Maple Ridge Water Service Bylaw No. 6002-2001 (as amended)Where parcels are subject to Flat Rate Charges as established for the subject parcel by Maple Ridge Water Service Bylaw No. 6002-2001 (as amended)Per Restaurant, plusPer Seat in excess of 10 seats for each Restaurant DISTRICT OF MAPLE RIDGEDISTRICT OF MAPLE RIDGEDISTRICT OF MAPLE RIDGEDISTRICT OF MAPLE RIDGE BYBYBYBYLAW NO. LAW NO. LAW NO. LAW NO. 6894689468946894----2012201220122012 A Bylaw to A Bylaw to A Bylaw to A Bylaw to further further further further amend Maple Ridge Water Serviceamend Maple Ridge Water Serviceamend Maple Ridge Water Serviceamend Maple Ridge Water Service Bylaw No. 6002Bylaw No. 6002Bylaw No. 6002Bylaw No. 6002----2001200120012001 ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ WHEREASWHEREASWHEREASWHEREAS the Council has by bylaw imposed charges against the owners of real property for the provision and maintenance of the water system and wishes to amend those charges for all uses; AND AND AND AND WHEREASWHEREASWHEREASWHEREAS it is deemed expedient to further amend Maple Ridge Water Service Bylaw No. 6002-2001 NOW THERNOW THERNOW THERNOW THEREFORE, EFORE, EFORE, EFORE, the Council of the District of Maple Ridge enacts as follows: 1. This Bylaw shall be cited for all purposes as “Maple Ridge Water Service Amending Bylaw No. 6894-2012”. 2. That Schedules “A” ,“B” and “G” of Maple Ridge Water Service Bylaw No. 6002-2001, as amended, be deleted in their entirety and Schedules “A” ,“B” and “G” attached hereto be substituted thereto. READREADREADREAD a first time the 10th day of April, 2012. READREADREADREAD a second time the 10th day of April, 2012. READREADREADREAD a third time the 10th day of April, 2012. RECONSIDEREDRECONSIDEREDRECONSIDEREDRECONSIDERED AND ADOPTEDAND ADOPTEDAND ADOPTEDAND ADOPTED the day of , 2012. ________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________ PRESIDING MEMBERPRESIDING MEMBERPRESIDING MEMBERPRESIDING MEMBER CORPORATE OFFICERCORPORATE OFFICERCORPORATE OFFICERCORPORATE OFFICER Attachment: Schedules “A”, “B” & “G” 1004.3 6894689468946894----2012201220122012 District of Maple RidgeDistrict of Maple RidgeDistrict of Maple RidgeDistrict of Maple Ridge Maple Ridge Water Service Bylaw No. Maple Ridge Water Service Bylaw No. Maple Ridge Water Service Bylaw No. Maple Ridge Water Service Bylaw No. 6002600260026002----2001200120012001 SCHEDULE “A”SCHEDULE “A”SCHEDULE “A”SCHEDULE “A” Flat Rate ChargesFlat Rate ChargesFlat Rate ChargesFlat Rate Charges (Annual Rates)(Annual Rates)(Annual Rates)(Annual Rates) USEUSEUSEUSE20122012201220122013201320132013201420142014201420152015201520152016201620162016A. Residential(1)450.90$ 491.50$ 535.75$ 583.95$ 636.50$ (2)225.45$ 245.75$ 267.85$ 291.95$ 318.25$ (3)225.45$ 245.75$ 267.85$ 291.95$ 318.25$ (4)428.00$ 466.50$ 508.50$ 554.25$ 604.15$ (5)357.00$ 357.00$ 357.00$ -$ -$ (6)357.00$ 357.00$ 357.00$ 357.00$ -$ B. Industrial, Commercial and Institutional(1)450.90$ 491.50$ 535.75$ 583.95$ 636.50$ Per UnitPer Single Family Dwelling Unit in the General Water Supply AreaPer Additional Dwelling Unit located within the structure of a Single Family Dwelling UnitPer Additional Dwelling Unit or Detached Garden Suite located on the same parcel as the Single Family Dwelling UnitPer Multiple Dwelling UnitPer Dwelling Unit in the Rothsay Water Supply Area (Schedule “E”) until (and including) the year 2014, in addition to the residential rate set in Section A (1) of this SchedulePer Dwelling Unit in the Garibaldi Water Supply Area (Schedule “F”) until (and including) the year 2015, in addition to the residential rate set in Section A (1) of this Schedule 6894689468946894----2012201220122012 District of Maple RidgeDistrict of Maple RidgeDistrict of Maple RidgeDistrict of Maple Ridge Maple Ridge Water Service Bylaw No. Maple Ridge Water Service Bylaw No. Maple Ridge Water Service Bylaw No. Maple Ridge Water Service Bylaw No. 6002600260026002----2001200120012001 SCHEDULE “SCHEDULE “SCHEDULE “SCHEDULE “BBBB”””” MeteredMeteredMeteredMetered ChargesChargesChargesCharges (Quarter Year Rates)(Quarter Year Rates)(Quarter Year Rates)(Quarter Year Rates) USEUSEUSEUSE20122012201220122013201320132013201420142014201420152015201520152016201620162016A. All Uses(1)0.7732$ 0.8428$ 0.9187$ 1.0014$ 1.0915$ (2)Connection SizeConnection SizeConnection SizeConnection Size25 mm or less34.70$ 37.80$ 41.20$ 44.90$ 48.95$ 40 mm50.90$ 55.50$ 60.50$ 65.95$ 71.90$ 50 mm81.75$ 89.10$ 97.10$ 105.85$ 115.40$ 75 mm152.75$ 166.50$ 181.50$ 197.85$ 215.65$ 100 mm213.95$ 233.20$ 254.20$ 277.10$ 302.05$ 150 mm315.90$ 344.35$ 375.35$ 409.15$ 445.95$ 200 mm428.00$ 466.50$ 508.50$ 554.25$ 604.15$ 250 mm621.65$ 677.60$ 738.60$ 805.05$ 877.50$ Water consumption charges for metered services per cubic meter (m3)Base rate levied per quarter year based on service connection size: 6894689468946894----2012201220122012 District of Maple RidgeDistrict of Maple RidgeDistrict of Maple RidgeDistrict of Maple Ridge Maple Ridge Water Service Bylaw No. Maple Ridge Water Service Bylaw No. Maple Ridge Water Service Bylaw No. Maple Ridge Water Service Bylaw No. 6002600260026002----2001200120012001 SCHEDULE “SCHEDULE “SCHEDULE “SCHEDULE “GGGG”””” Parcel TaxParcel TaxParcel TaxParcel Tax ChargesChargesChargesCharges (Annual Rates)(Annual Rates)(Annual Rates)(Annual Rates) USEUSEUSEUSE20122012201220122013201320132013201420142014201420152015201520152016201620162016A. All Uses(1)100.60$ 109.65$ 119.50$ 130.25$ 141.95$ For each parcel of land that is not serviced with a municipal water service as defined in this bylaw and is fronting or partially fronting a municipal water main District of Maple RidgeDistrict of Maple RidgeDistrict of Maple RidgeDistrict of Maple Ridge TO:TO:TO:TO: His Worship Mayor Ernie Daykin MEETINGMEETINGMEETINGMEETING DATE:DATE:DATE:DATE: April 16, 2012 and Members of Council FILE NO:FILE NO:FILE NO:FILE NO: RZ/087/08 FROM:FROM:FROM:FROM: Chief Administrative Officer MEETING:MEETING:MEETING:MEETING: C of W SUBJECTSUBJECTSUBJECTSUBJECT: First ReadingFirst ReadingFirst ReadingFirst Reading Maple Ridge Zone Amending Bylaw Maple Ridge Zone Amending Bylaw Maple Ridge Zone Amending Bylaw Maple Ridge Zone Amending Bylaw No.No.No.No. 6899 6899 6899 6899 –––– 2012 2012 2012 2012 Maple Ridge Zone Amending Bylaw No.Maple Ridge Zone Amending Bylaw No.Maple Ridge Zone Amending Bylaw No.Maple Ridge Zone Amending Bylaw No. 6900 6900 6900 6900 –––– 2012201220122012 23103 136 Avenue23103 136 Avenue23103 136 Avenue23103 136 Avenue EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:EXECUTIVE SUMMARY: An application has been received to rezone the subject property from A-2 (Upland Agricultural) to R-3 (Special Amenity Residential District), R-1 (Residential District), RS-1b (One Family Urban (Medium Density) Residential), RM-1(Townhouse Residential), and P-1 (Park and School). Two zone amending bylaws are proposed. The first, Zone Amending Bylaw No. 6899 – 2012, is to permit the development of approximately 36 single family lots, 18 townhouse units, a neighbourhood park, a municipal park and a linear park for a trail. As this development proposal is consistent with the Silver Valley Area Plan policies for residential development in the Official Community Plan and an amendment to such is supportable under the OCP Policies, it is recommended that Zone Amending Bylaw No. 6899 – 2012 be given First Reading. The second zone amending bylaw is to rezone the land identified for a school/park site. When this application was received in 2008, the applicant proposed a school/park site in the central portion of the site, as identified on the Silver Valley Area Plan with the Civic land use designation. At the time of writing of this report the matter is under consideration by the School District in conjunction with the Provincial Government. The District of Maple Ridge is awaiting the outcome of that consideration. The applicant is now requesting, in the absence of an agreement to purchase, that the school site be re-designated for townhouse development, as shown on Zone Amending Bylaw No. 6900 – 2012. As the development proposal is not in compliance with the Official Community Plan and an amendment to such is not supportable under the OCP Policies, it is recommended that Zone Amending Bylaw No. 6900 – 2012 not be given First Reading. RECOMMENDATIONS:RECOMMENDATIONS:RECOMMENDATIONS:RECOMMENDATIONS: In respect of Section 879 of the In respect of Section 879 of the In respect of Section 879 of the In respect of Section 879 of the Local Government Act, Local Government Act, Local Government Act, Local Government Act, requirrequirrequirrequirement for consultation during the ement for consultation during the ement for consultation during the ement for consultation during the development or amendment of an Official Community Plan, Council must consider whether development or amendment of an Official Community Plan, Council must consider whether development or amendment of an Official Community Plan, Council must consider whether development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically:consultation is required with specifically:consultation is required with specifically:consultation is required with specifically: i.i.i.i. The Board of the Regional District in which the area covered by the plan is located, in theThe Board of the Regional District in which the area covered by the plan is located, in theThe Board of the Regional District in which the area covered by the plan is located, in theThe Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan;case of a Municipal Official Community Plan;case of a Municipal Official Community Plan;case of a Municipal Official Community Plan; ii.ii.ii.ii. The Board of any Regional District that is adjacent to the area covered by the plan;The Board of any Regional District that is adjacent to the area covered by the plan;The Board of any Regional District that is adjacent to the area covered by the plan;The Board of any Regional District that is adjacent to the area covered by the plan; iii.iii.iii.iii. The Council of any municipality that is adjacent to the area covered by the plan;The Council of any municipality that is adjacent to the area covered by the plan;The Council of any municipality that is adjacent to the area covered by the plan;The Council of any municipality that is adjacent to the area covered by the plan; iv.iv.iv.iv. First Nations;First Nations;First Nations;First Nations; v.v.v.v. School District Boards, School District Boards, School District Boards, School District Boards, greater boards and improvements district boards; andgreater boards and improvements district boards; andgreater boards and improvements district boards; andgreater boards and improvements district boards; and vi.vi.vi.vi. The Provincial and Federal Governments and their agencies.The Provincial and Federal Governments and their agencies.The Provincial and Federal Governments and their agencies.The Provincial and Federal Governments and their agencies. 1101 and in that regard it is recommended that additional consultation and in that regard it is recommended that additional consultation and in that regard it is recommended that additional consultation and in that regard it is recommended that additional consultation with the School District with the School District with the School District with the School District be be be be required in respect of this matterrequired in respect of this matterrequired in respect of this matterrequired in respect of this matter, and no furthe, and no furthe, and no furthe, and no further consultation be requiredr consultation be requiredr consultation be requiredr consultation be required beyond the early posting beyond the early posting beyond the early posting beyond the early posting of the proposed Official Community Plan amendments on the District's website, together with an of the proposed Official Community Plan amendments on the District's website, together with an of the proposed Official Community Plan amendments on the District's website, together with an of the proposed Official Community Plan amendments on the District's website, together with an inviinviinviinvitation to the public to commenttation to the public to commenttation to the public to commenttation to the public to comment, , , , and;and;and;and; That Zone Amending Bylaw No. That Zone Amending Bylaw No. That Zone Amending Bylaw No. That Zone Amending Bylaw No. 6899 6899 6899 6899 –––– 2012 2012 2012 2012 bbbbe given First Reading; e given First Reading; e given First Reading; e given First Reading; That Zone Amending Bylaw NoThat Zone Amending Bylaw NoThat Zone Amending Bylaw NoThat Zone Amending Bylaw No.... 6900 6900 6900 6900 –––– 2012 not be given First Reading; 2012 not be given First Reading; 2012 not be given First Reading; 2012 not be given First Reading; andandandand ThatThatThatThat if the bylaw(s) isif the bylaw(s) isif the bylaw(s) isif the bylaw(s) is/are/are/are/are given First Reading,given First Reading,given First Reading,given First Reading, the applicant provide further information as described the applicant provide further information as described the applicant provide further information as described the applicant provide further information as described on on on on Schedules A, CSchedules A, CSchedules A, CSchedules A, C,,,, D, F andD, F andD, F andD, F and GGGG of the Development Prof the Development Prof the Development Prof the Development Procedures Bylaw No. 5879 ocedures Bylaw No. 5879 ocedures Bylaw No. 5879 ocedures Bylaw No. 5879 –––– 1999, 1999, 1999, 1999, along withalong withalong withalong with Intensive Residential Development Permit andIntensive Residential Development Permit andIntensive Residential Development Permit andIntensive Residential Development Permit and Subdivision applicationSubdivision applicationSubdivision applicationSubdivision applicationssss.... DISCUSSION: DISCUSSION: DISCUSSION: DISCUSSION: a)a)a)a) Background Context:Background Context:Background Context:Background Context: Applicant: Joel Lycan, Campton Services Corp. Owner: Campton Services Corp. Legal Description: Lot 10, Section 32, Township 12, NWD Plan 38408, except Plan BCP48908 OCP: Existing: Civic, Conservation, Med/High Density Residential, Medium Density Residential, Low/Medium Density Residential, Low Density Urban, Eco-Clusters, Neighbourhood Park Zoning: Existing: A-2 (Upland Agricultural) Proposed: R-3 (Special Amenity Residential District), R-1 (Residential District), RS-1b (One Family Urban (Medium Density) Residential), RM-1 (Townhouse Residential), P-1 (Park and School) Surrounding Uses: North: Use: Park, Neighbourhood Park, Conservation, Townhouse, Single Family Residential Zone: P-1 (Park and School), A-2 (Upland Agricultural), RM-1 (Townhouse Residential), R-3 (Special Amenity Residential District), R-1 (Residential District), Designation Civic, Neighbourhood Park, Conservation, Med/High Density Residential, Medium Density Residential South: Use: Park, Single Family Residential Zone: RS-3 (Rural Residential), RS-1b (One Family Urban (Medium Density) Residential), Designation: Conservation, Low/Medium Density Residential East: Use: Single Family Rural Residential Zone: RS-3 (Rural Residential), A-2 (Upland Agricultural) Designation: Med/High Density Residential, Medium Density Residential, Civic, Conservation West: Use: Single Family Residential Zone: CD-3-98 Designation: Low Density Urban, Eco-Clusters, Existing Use of Property: Rural Residential Proposed Use of Property: Single Family Residential, Townhouse, Park, Conservation Site Area: 5.896 HA. Access: 136 Avenue, Gilbert Drive, 230A Street and 232 Street Servicing requirement: Urban Standard b)b)b)b) Site Characteristics:Site Characteristics:Site Characteristics:Site Characteristics: Project Description:Project Description:Project Description:Project Description: The subject site slopes down on three sides towards the middle of the site at 136 Avenue. There are two tributaries of Cattell Brook on the site: one crossing the eastern portion from north to south; and the headwaters of a second tributary in the middle of the site, north of the proposed intersection of 136 Avenue and 230A Street. Both tributaries continue south from the site. The applicant is proposing to rezone the subject site to provide a variety of residential lot sizes and housing types within the development, in accordance with the Silver Valley Area Plan, and to permit the future subdivision and development of approximately 36 single family lots, an 18 unit townhouse site, and a 68 unit townhouse site. 136 Avenue will be constructed through the site and will connect with the existing portion to the west, and Gilbert Drive and 230A Street will be constructed through the site from the north to connect with 136 Avenue. Park lands are proposed comprising of: a Municipal Park site of approximately 0.405 hectares (1 acre) abutting the Municipal Park site to the north; a Neighbourhood Park of approximately 0.128 hectares (0.3 acres) at Gilbert Drive and 137 Avenue; linear Park strips will be dedicated for a trail along the 137 Avenue right-of-way between Gilbert Drive and 232 Street; and conservation areas for the protection of Cattell Brook will be dedicated. At this time the current application has been assessed to determine its compliance with the Official Community Plan and provide a land use assessment only. Detailed review and comments will need to be made once full application packages have been received. A more detailed analysis and a further report will be required prior to Second Reading. Such assessment may impact proposed lot boundaries and yields, Official Community Plan designations and Bylaw particulars, and may require application for further development permits. c)c)c)c) Planning Analysis:Planning Analysis:Planning Analysis:Planning Analysis: Official Community PlanOfficial Community PlanOfficial Community PlanOfficial Community Plan:::: The subject site is located within the Blaney Hamlet in the Silver Valley Area Plan and currently has eight land use designations: Civic, Conservation, Medium/High Density Residential, Medium Density Residential, Low/Medium Density Residential, Low Density Urban, Eco-Clusters, and Neighbourhood Park. The proposed development is consistent with the policies of the Silver Valley Area Plan for residential development and works towards the desired community pattern within the Blaney Hamlet, with the exception of the 1.534 hectare portion in the center of the site. This portion is currently designated for Civic use and the applicant is proposing a Medium/High Density Residential use for townhouses. Background:Background:Background:Background: When this application was received in 2008, the applicant proposed a school/park site in the central portion of the site, as identified on the Silver Valley Area Plan with a Civic land use designation. Since then, the District has been actively pursuing the acquisition of the school site for an elementary school, but has not been able to collaborate with the School District or the Ministry of Education for its purchase. The property owners, frustrated in their attempts to sell or develop their property, have sought legal council. In the absence of a clear purchase agreement, the District’s abilty to retain the Civic designation on this site is legally tenuous. The Silver Valley Area Plan notes that its civic areas are the central focus of each neighbourhood, and that each civic area is to contain a school, park area, and natural open space. School and Park sites have been identified through the area planning process, and, through this process, the District has identified these sites up-front in collaboration with the School District. Although this collaborative process is pro-active, it has caused problems for property owners, due to the delays in acquiring these sites for school use. The expectation in designating these sites was that they would be purchased for school use. This matter is presently under consideration by the School District in conjunction with the Provincial Government. In the area plan, the civic designation in the Blaney Hamlet consisted of three contiguous properties west of the intersection of 136 Avenue and 232 Street. Multiple land use designations, including residential, conservation and civic are associated with these properties. The civic designation reflects the District’s intent to develop parks adjacent to school sites in order to maximize the efficiency of these complimentary uses. The northern portion of the civic designated site was recently rezoned to P-1 (Park and School) under application RZ/110/08 for Municipal Park. The portion of that property with a civic designation was identified for park (not school) and the Distrcit was able to secure a satisfactory purchase arrangement with the applicant. It is important to note that Council is under no obligation to approve a rezoning application that could undermine community need, and an Approving Officer could deny any subdivision application deemed not in the community’s best interest. The Silver Valley area is particularly challenged by topography and there is a limited availability of suitable sites for school site acquisition. In addition, significant residential development has occurred around the site in anticipation of a school eventually being located there. Proposed amendmentProposed amendmentProposed amendmentProposed amendmentssss to the Official Community Plan:to the Official Community Plan:to the Official Community Plan:to the Official Community Plan: The applicant for this development is now requesting, in the absence of an agreement to purchase, that the school site be re-designated for townhouse development. This represents 1.534 hectares, approximately 26% of the site, that is designated for civic uses. This OCP amendment, in support of Zone Amending Bylaw No. 6899 – 2012, to re-designate 1.534 hectares from Civic use to Medium/High Residential use is not supportable under the OCP policies, as discussed above. Although the proposed development of the rest of the site is in accordance with the policies of the Silver Valley Area Plan of the Official Community Plan, the applicant has requested an OCP amendment in support of Zone Amending Bylaw No. 6899 - 2012 to adjust the boundaries of the land use designations on the site. There are several land use designations on the site and the results of careful evaluation of the topographic conditions are that adjustments to the land use boundaries are needed. This means the proposed density and housing forms will better fit the terrain, a Neighbourhood Park of approximately 0.128 hectares (0.3 acres) is proposed at Gilbert Drive and 137 Avenue, and a linear park trail will provide neighbourhood connectivity via the 137 Avenue right-of-way. The boundaries of the area designated Med/High Density Residential will be adjusted to where it is best suited for a townhouse development and the Low/Medium and Medium Density Residential areas will be adjusted for single family development. The areas designated for Neighbourhood Park will be amended to accommodate the most suitable areas for the playground and linear park and the area identified for the Municipal Park site will designated Civic. Environmental assessment of the designated Conservation areas has determined that the watercourse in the middle of the site has its headwaters just north of the proposed intersection of 136 Avenue and 230A Street and the second watercourse crosses the east side of the site from north to south. The boundaries of the Conservation areas will be amended to align with the required setbacks from the watercourses. Since the development of the rest of the site is in accordance with the policies for residential development in the Silver Valley Area Plan, and an amendment to such is supportable under the OCP Policies in support of Zone Amending Bylaw No. 6899 - 2012. Zoning BylawZoning BylawZoning BylawZoning Bylaw:::: The current application proposes to rezone the property located at 23103 136 Avenue from A-2 (Upland Agricultural) to R-3 (Special Amenity Residential District), R-1 (Residential District), RS-1b (One Family Urban (Medium Density) Residential), RM-1 (Townhouse Residential), P-1 (Park and School) to permit the development of single family residential and townhouse residential with park lands for civic, neighbourhood and conservation uses. Any variations from the requirements of the proposed zone will require a Development Variance Permit application. Development PermitsDevelopment PermitsDevelopment PermitsDevelopment Permits:::: Pursuant to Section 8.7 of the Official Community Plan, a Multi-Family Development Permit application is required to ensure the current proposal enhances existing neighbourhoods with compatible housing styles that meet diverse needs, and minimize potential conflicts with neighbouring land uses. Pursuant to Section 8.8 of the Official Community Plan, an Intensive Residential Development Permit application is required to ensure the current proposal provides emphasis on high standards in aesthetics and quality of the built environment, while protecting important qualities of the natural environment. Pursuant to Section 8.9 of the Official Community Plan, a Watercourse Protection Development Permit application is required to ensure the preservation, protection, restoration and enhancement of watercourse and riparian areas. Pursuant to Section 8.10 of the Official Community Plan, a Natural Features Development Permit application is required for all development and subdivision activity to ensure the preservation, protection, restoration and enhancement for the natural environment and for development that is protected from hazardous conditions for; • All areas designated Conservation on Schedule “B” or all areas within 50 metres of an area designated Conservation on Schedule “B”, or on Figures 2, 3 and 4 in the Silver Valley Area Plan; • All lands with an average natural slope of greater than 15 percent; • All floodplain areas and forest lands identified on Natural Features Schedule “C” to ensure the preservation, protection, restoration and enhancement of watercourse and riparian areas. Within the Silver Valley Area Plan, the Conservation areas are shown on Figures 2, 3 and 4. AdvisorAdvisorAdvisorAdvisory Design Panely Design Panely Design Panely Design Panel:::: A Multi-Family Development Permit is required and must be reviewed by the Advisory Design Panel prior to Second Reading. Development Information MeetingDevelopment Information MeetingDevelopment Information MeetingDevelopment Information Meeting:::: A Development Information Meeting is required for this application. Prior to Second Reading the applicant is required to host a Development Information Meeting in accordance with Council Policy 6.20. d)d)d)d) Interdepartmental Implications:Interdepartmental Implications:Interdepartmental Implications:Interdepartmental Implications: In order to advance the current application, after First Reading, comments and input, will be sought from the various internal departments and external agencies listed below: a) Engineering Department; b) Operations Department; c) Fire Department; d) Parks Department; and e) School District. The above list is intended to be indicative only and it may become necessary, as the application progresses, to liaise with agencies and/or departments not listed above. This application has not been forwarded to the Engineering Department for comments at this time; therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this evaluation will take place between First and Second Reading. e)e)e)e) Early and Ongoing Consultation:Early and Ongoing Consultation:Early and Ongoing Consultation:Early and Ongoing Consultation: In respect of Section 879 of the Local Government Act for consultation during an Official Community Plan amendment, it is recommended that additional consultation is required with the School District, in addition to the early posting of the proposed OCP amendments on the District’s website, together with an invitation to the public to comment. It is recommended that Council not require any further additional consultation. f)f)f)f) Development Applications:Development Applications:Development Applications:Development Applications: In order for this application to proceed, if First Reading is approved, the following information must be provided, as required by Development Procedures Bylaw No. 5879 – 1999 as amended: 1. An Official Community Plan Application (Schedule A); 2. A complete Rezoning Application (Schedule C); 3. Multi-Family Residential Development Permit Application (Schedule D); 4. Watercourse Protection Development Permit Application (Schedule F); 5. Natural Features Development Permit Application (Schedule G); 6. Intensive Residential Development Permit Application; 7. Subdivision Application. The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. CONCLUSION:CONCLUSION:CONCLUSION:CONCLUSION: The proposed development is in compliance with the policies of the Silver Valley Area Plan, with the exception of the 1.534 hectare portion in the center of the site that is currently designated for Civic use and the applicant is proposing a Medium/High Density Residential use for townhouses. Justification has been provided to support an Official Community Plan amendment in support of Zone Amending Bylaw No. 6899 - 2012. It is, therefore, recommended that Council grant First Reading to Zone Amending Bylaw No. 6899 – 2012, subject to additional information being provided and assessed prior to Second Reading. In regard to the proposal for a townhouse development in the area designated as Civic for a school/park site, the RM-1 (Townhouse Residential) zone conflicts with the policies of the Silver Valley Area Plan and is not supported by the Official Community Plan designation of Civic use, as outlined in this report. It is, therefore, recommended that Council not grant First Reading to Zone Amending Bylaw No. 6900 – 2012. The proposed layout has not been reviewed in relation to the relevant bylaws and regulations governing subdivision applications. Any subdivision layout provided is strictly preliminary and must be approved by the District of Maple Ridge’s Approving Officer. _______________________________________________ Prepared byPrepared byPrepared byPrepared by: : : : Ann Edwards, CPTAnn Edwards, CPTAnn Edwards, CPTAnn Edwards, CPT Senior Planning TechnicianSenior Planning TechnicianSenior Planning TechnicianSenior Planning Technician _______________________________________________ Approved by:Approved by:Approved by:Approved by: Christine Carter, M.PL, MCIPChristine Carter, M.PL, MCIPChristine Carter, M.PL, MCIPChristine Carter, M.PL, MCIP Director of PlanningDirector of PlanningDirector of PlanningDirector of Planning ____________________________________________________________________________________________________________________________________________________________________________________________ Approved by:Approved by:Approved by:Approved by: Frank Quinn, MBA, P.EngFrank Quinn, MBA, P.EngFrank Quinn, MBA, P.EngFrank Quinn, MBA, P.Eng GM: Public Works & GM: Public Works & GM: Public Works & GM: Public Works & Development ServicesDevelopment ServicesDevelopment ServicesDevelopment Services ____________________________________________________________________________________________________________________________________________________________________________________________ Concurrence:Concurrence:Concurrence:Concurrence: J. L. (Jim) RuleJ. L. (Jim) RuleJ. L. (Jim) RuleJ. L. (Jim) Rule Chief Administrative OfficerChief Administrative OfficerChief Administrative OfficerChief Administrative Officer AE/ The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Zone Amending Bylaw 6899-2012 Appendix C – Zone Amending Bylaw 6900-2012 Appendix D – Proposed Subdivision Plan CORPORATION OF THE CORPORATION OF THE CORPORATION OF THE CORPORATION OF THE DISTRICT OF MAPLE RIDGEDISTRICT OF MAPLE RIDGEDISTRICT OF MAPLE RIDGEDISTRICT OF MAPLE RIDGE BYLAW NO. BYLAW NO. BYLAW NO. BYLAW NO. 6899689968996899----2012201220122012 A Bylaw to amend Map "A" forming partA Bylaw to amend Map "A" forming partA Bylaw to amend Map "A" forming partA Bylaw to amend Map "A" forming part of Zoning Bylawof Zoning Bylawof Zoning Bylawof Zoning Bylaw No. 3510 No. 3510 No. 3510 No. 3510 ---- 1985 as amended1985 as amended1985 as amended1985 as amended ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ WHEREASWHEREASWHEREASWHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORENOW THEREFORENOW THEREFORENOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWSENACTS AS FOLLOWSENACTS AS FOLLOWSENACTS AS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6899-2012." 2. That parcel or tract of land and premises known and described as: Lot 10 Section 32 Township 12 New Westminster District Plan 38408 except Plan BCP48908 and outlined in heavy black line on Map No. 1558 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to R-3 (Special Amenity Residential District), R-1 (Residential District), RS-1b (One Family Urban (Medium Density) Residential), P-1 (Park and School), and RM-1 (Townhouse Residential). 3. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ READ READ READ a first time the day of , A.D. 20 . READREADREADREAD a second time the day of , A.D. 20 . PUBLIC HEARING PUBLIC HEARING PUBLIC HEARING PUBLIC HEARING held the day of , A.D. 20 . READ READ READ READ a third time the day of , A.D. 20 . RECONSIDERED AND FINALLY ADOPTED,RECONSIDERED AND FINALLY ADOPTED,RECONSIDERED AND FINALLY ADOPTED,RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 20 . ____________________________________________________________________________________________________________________ ____________________________ ____________________________ ____________________________ ____________________________ PRESIDING MEMBERPRESIDING MEMBERPRESIDING MEMBERPRESIDING MEMBER CORPORATE OFFICERCORPORATE OFFICERCORPORATE OFFICERCORPORATE OFFICER APPENDIX B CORPORATION OF THE CORPORATION OF THE CORPORATION OF THE CORPORATION OF THE DISTRICT OF MAPLE RIDGEDISTRICT OF MAPLE RIDGEDISTRICT OF MAPLE RIDGEDISTRICT OF MAPLE RIDGE BYLAW NO. BYLAW NO. BYLAW NO. BYLAW NO. 6666900900900900----2012201220122012 A Bylaw to amend Map "A" forming partA Bylaw to amend Map "A" forming partA Bylaw to amend Map "A" forming partA Bylaw to amend Map "A" forming part of Zoning Bylawof Zoning Bylawof Zoning Bylawof Zoning Bylaw No. 3510 No. 3510 No. 3510 No. 3510 ---- 1985 as amended1985 as amended1985 as amended1985 as amended ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ WHEREASWHEREASWHEREASWHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORENOW THEREFORENOW THEREFORENOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWSENACTS AS FOLLOWSENACTS AS FOLLOWSENACTS AS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6900-2012." 2. That parcel or tract of land and premises known and described as: Lot 10 Section 32 Township 12 New Westminster District Plan 38408 except Plan BCP48908 and outlined in heavy black line on Map No. 1559 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RM-1 (Townhouse Residential). 3. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ READ READ READ a first time the day of , A.D. 20 . READREADREADREAD a second time the day of , A.D. 20 . PUBLIC HEARING PUBLIC HEARING PUBLIC HEARING PUBLIC HEARING held the day of , A.D. 20 . READ READ READ READ a third time the day of , A.D. 20 . RECONSIDERED AND FINALLY ADOPTED,RECONSIDERED AND FINALLY ADOPTED,RECONSIDERED AND FINALLY ADOPTED,RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 20 . ____________________________________________________________________________________________________________________ _______________________________________________________________________________ ___________ ___________ ___________ PRESIDING MEMBERPRESIDING MEMBERPRESIDING MEMBERPRESIDING MEMBER CORPORATE OFFICCORPORATE OFFICCORPORATE OFFICCORPORATE OFFICERERERER APPENDIX C District oDistrict oDistrict oDistrict of Maple Ridgef Maple Ridgef Maple Ridgef Maple Ridge TO:TO:TO:TO: His Worship Mayor Ernie Daykin MEETING MEETING MEETING MEETING DATEDATEDATEDATE: April 16, 2012 and Members of Council FILE NO:FILE NO:FILE NO:FILE NO: 2011-104-DP/DVP FROM:FROM:FROM:FROM: Chief Administrative Officer MEETINGMEETINGMEETINGMEETING:::: C of W SUBJECT:SUBJECT:SUBJECT:SUBJECT: Development PermitDevelopment PermitDevelopment PermitDevelopment Permit and Developmand Developmand Developmand Development Variance Permitent Variance Permitent Variance Permitent Variance Permit 10550 248 10550 248 10550 248 10550 248 StreetStreetStreetStreet EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:EXECUTIVE SUMMARY: Development Permit and Development Variance Permit applications have been received for the subject site (Appendix A) consisting of a 2.10 acre lot, east of 248th Street and south of 106th Avenue in the Albion area. The subject site is zoned RM-1 (Townhouse Residential zone) and the proposal is for 34 townhouse units in eight blocks (Appendix B). The proposed design of townhouses is subject to the “Multi-Family Development Permit Guidelines” as per Section 8.7 of the Official Community Plan. This Development Permit application is to regulate the form and character of the 34 townhouse units and the Development Variance Permit application is to vary some setbacks and height variances as described in this report. RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:RECOMMENDATION: That the That the That the That the Corporate OfficerCorporate OfficerCorporate OfficerCorporate Officer be authorized to be authorized to be authorized to be authorized to sign and seal sign and seal sign and seal sign and seal 2011201120112011----104104104104----DDDDVVVVPPPP respecting propertrespecting propertrespecting propertrespecting property y y y locatedlocatedlocatedlocated atatatat 10550 248 Street10550 248 Street10550 248 Street10550 248 Street; and further; and further; and further; and further That the Corporate OfficerThat the Corporate OfficerThat the Corporate OfficerThat the Corporate Officer be authorized to sign and seal be authorized to sign and seal be authorized to sign and seal be authorized to sign and seal 2011201120112011----104104104104----DPDPDPDP respecting property located respecting property located respecting property located respecting property located at at at at 10550 248 Street.10550 248 Street.10550 248 Street.10550 248 Street. DISCUSSION:DISCUSSION:DISCUSSION:DISCUSSION: a)a)a)a) Background Context:Background Context:Background Context:Background Context: Applicant: Duane Siegrist of Integra Architecture Inc. Owner: 0865274 BC LTD. Legal Description: Lot: 43, Section: 11, Township: 12, Plan: BCP36341; OCP: Existing: Medium Density Residential Proposed: Medium Density Residential Zoning: Existing: RM-1 (Townhouse Residential) Proposed: RM-1 (Townhouse Residential) 1102 - 2 - Surrounding Uses: North: Use: 106th Avenue and Vacant currently; Future Multi-Family Residential (townhouses) Zone: RM-1 (Townhouse Residential zone) Designation: Medium Density Residential South: Use: Vacant currently; Future Multi-Family Residential (townhouses) Zone: RM-1 (Townhouse Residential zone) and A-2 (Upland Agricultural zone) Designation: Medium Density Residential & Conservation East: Use: Vacant currently; Future Single Family Residential Zone: R-1 (Residential District zone); RM-1 (Townhouse Residential zone) and A-2 (Upland Agricultural zone) Designation: Medium Density Residential & Conservation West: Use: 248th Street and Single Family Residential Zone: R-3 (Special Amenity Residential District zone) Designation: Medium Density Residential Existing Use of Property: Vacant Proposed Use of Property: Multi-Family Residential (townhouses) Access: 248th street Servicing: Full Urban Previous Applications: RZ/090/04; SD/090/04; DP/114/07 and DVP/114/07 b)b)b)b) Project Description:Project Description:Project Description:Project Description: Council gave Final Reading to rezoning application RZ/090/04 in October 2007, proposing the phased development of R-3 (Special Amenity Residential zone), RM-1 (Townhouse Residential zone) and R-1 (Residential District zone) lots. Phase I consists of 41 R-3 (Special Amenity Residential zone) zoned lots, which are being built and sold currently. Phase II consists of three lots zoned RM-1 (Townhouse Residential zone). Phase III consists of 36 R-1 (Residential District zone) zoned lots, which will be a future subdivision application. The properties zoned in 2007, changed hands, after going through receivership in the last two years. The new owners/developers are committed to satisfying all of the District’s conditions prior to Development Permit and Subdivision approvals. The subject proposal is the first part of phase II, for a pre-zoned multi-family use. The subject site is gradually sloping down from east to west, towards 248th Street. A total of 34 units are proposed in eight blocks; each block consisting of four to five units. Six different unit types have been proposed. Each unit has its own two-car parking garage. Two main accesses are proposed from 248th Street to allow adequate access to all the blocks and to reduce the internal road areas (Appendix B). Visitor parking spaces are evenly distributed between all the blocks. The usable open space combined with the common activity area is provided in between blocks 25-28; 27-30. Onsite landscaping includes picket fencing, arbour entry statements, a brick- veneered entry signage, a variety of native species of trees, shrubs, ground-cover, log crawl tunnel and play structures placed on coloured resilient surface tiles. - 3 - c)c)c)c) Planning Analysis:Planning Analysis:Planning Analysis:Planning Analysis: The proposed design of townhouses will have to be consistent with the “Multi-Family Development Permit Guidelines” for form and character as per Section 8.7 of the Official Community Plan. The purpose of a Multi-Family Development Permit is to enhance existing neighbourhoods with compatible housing styles that meet diverse needs and minimize potential conflicts on neighbouring land uses. MultiMultiMultiMulti----Family Development Permit GuidelinesFamily Development Permit GuidelinesFamily Development Permit GuidelinesFamily Development Permit Guidelines: This proposal has been assessed with respect to the following key Multi-Family Development Permit Guidelines: New development into established areas should respect private spaces and incorporate local neighbourhood elements in building form, height, architectural features and massing. The proposed building materials such as asphalt shingle roofing, vinyl and hardie panel siding with stone veneer on prominent areas of the facade (Appendix C), wood trims, aluminum railings, etc are all compatible with the surrounding development. The proposed building form, height and massing fit well with single family houses. Future townhouses on the north and south will be consistent and match with the design on the subject site. Transitional development should be used to bridge areas of low and high densities, through means such as stepped building heights, or low rise ground oriented housing located to the periphery of a higher density developments. There is no higher density proposed in the vicinity. The subject site is anticipated to be surrounded by similar townhouse units on the north and south, by the same developer. On the east will be a future single family bare land strata development by the same developer. However this is on a substantially higher level, overlooking these townhouse units. On the west, single family houses in the R-3 (Special Amenity Residential District zone) are being built by the same developer. The proposed townhouses are ground-oriented units that fit well as a transition between the surrounding existing/proposed development of small lot single family and multi-family use. Large scale development should be clustered and given architectural separation to foster a sense of community and improve visual attractiveness. Eight blocks have been proposed to avoid a monotonous streetscape and create architectural separation between the clusters. Livability and visual attractiveness is further enhanced by creating semi-private green spaces in the rear yards of all the units and a common activity area and useable open space in the centre of the site. This semi-public space offers both active play area (tot lot) and passive recreational area for the residents of this development. Pedestrian circulation should be encouraged with attractive streetscapes attained through landscaping, architectural details, appropriate lighting and by directing parking underground where possible or away from public view through screened parking structures or surface parking located to the rear of the property. Pedestrian walkways within the site and sidewalks along 248th street and 106th Avenue, will add to the overall pedestrian circulation in this area (Appendix B). Appropriate landscaping and lighting is - 4 - anticipated to provide for a safe pedestrian access to all the blocks (Appendix D). Each unit has its own two car garage and visitor parking stalls are screened with landscaping. d)d)d)d) Zoning BylawZoning BylawZoning BylawZoning Bylaw:::: The proposed RM-1 zone (Townhouse Residential District) is intended for low to medium density townhouses and multi family residential buildings. A maximum density of 0.6 times the net lot area (plus an additional 50 m2 per unit basement area) is permitted in this zone. Proposed total density is 0.55 of the net lot area. The proposal meets the density, common useable open space and common activity area requirements of the zone. The common activity area shows resilient play surface with mushroom seating and crawl tube play structure and benches in and around the centrally located tot lot (Appendix D). Maximum permitted height in this zone must not exceed 10.5 metres or 2.5 storeys. Some units exceed the permitted maximum height and storeys as described below. The RM-1 (Townhouse Residential) zone specifies the following setbacks: 7.5 metres from front, rear and exterior side yard; 4.5 metres from an interior side yard for a wall with no windows to a habitable room and 6.0 metres from an interior side yard for a wall with a balcony or a window to a habitable room. The applicant is seeking some setback variances to the building facades as described below. e)e)e)e) Variances to the ZoVariances to the ZoVariances to the ZoVariances to the Zoning Bylaw:ning Bylaw:ning Bylaw:ning Bylaw: The applicant is seeking the following variances: i) Part 6, Section 602(6) (a) of the RM-1 zone (Townhouse Residential District) of the Zoning Bylaw, to vary the front yard setback (facing 106th Avenue) from 7.5 metres to 4.5metres; ii) Part 6, Section 602(6) (a) of the RM-1 zone (Townhouse Residential District) of the Zoning Bylaw, to vary the exterior side yard setback (facing 248th Street) from 7.5metres to 4.5 metres; iii) Part 6, Section 602(6) (a) of the RM-1 zone (Townhouse Residential District) of the Zoning Bylaw, to vary the rear yard setback from 7.5 metres to 4.5metres; iv) Part 6, Section 602 (7) (a) of the RM-1 zone (Townhouse Residential District) of the Zoning Bylaw, to vary the maximum height from 10.5 metres to 12.85 metres and 2 ½ storeys to 3 storeys. The setback variances proposed facing 248th Street and 106th Avenue are with an intention of offering a better street presence for the units and enhancing the urban streetscape. They are not anticipated to negatively impact any neighbours. These relaxations are consistent with others granted to similar projects. The height and storey variances are due to the proposed grades (sloping down from east to west) and mostly facing 248th Street. Blocks three and five have been recessed to soften the façade facing 248th Street with landscaping (Appendix D). The units in Blocks four and eight do not require any height variances. The units facing 248th Street in Blocks one, three, five and seven are seeking a greater variance, however the streetscape facing 248th Street is articulated well and the yards landscaped to reduce the impact of the height variances (Appendix D). The future subdivision on the east will be substantially higher overlooking these townhouses and the streetscape facing 248th Street will be a three-storey façade which is consistent with other townhouse developments in the District. The future townhouses on the north of 106th Avenue and south of the subject site are anticipated to have a similar height proposed for the townhouse units facing 248th Street. The height variances are not anticipated to negatively impact any neighbours. - 5 - f)f)f)f) OffOffOffOff----Street Parking and Loading Bylaw:Street Parking and Loading Bylaw:Street Parking and Loading Bylaw:Street Parking and Loading Bylaw: As per the Maple Ridge Off-Street Parking and Loading Bylaw No. 4350-1990, the RM-1 (Townhouse Residential District zone) requires 2 parking spaces per unit for residents plus 0.2 spaces per unit for visitors, requiring a total of 75 parking spaces (68 for residents and 7 visitor parking stalls) for the proposed development. The proposal is in compliance of this requirement. All the units have their own two car garages proposed, giving a total of 68 residential parking spaces. Seven visitor parking spaces (including one handicapped parking space) are proposed in between the blocks, in a centrally accessible location (Appendix B). g)g)g)g) Advisory Design Panel:Advisory Design Panel:Advisory Design Panel:Advisory Design Panel: On October 11, 2011 the Advisory Design Panel reviewed the proposal for form and character. The panel recommended the following through a resolution: The following concerns be addressed and digital versions of revised drawings & memo be submitted to Planning staff; and further that Planning staff forward this on to the Advisory Design Panel for information. • Consider a connection from the east west courtyards to the east greenbelt and connect each phase to 106th Avenue; • Consider use of columnar trees between Blocks 29 and 31 • Consider providing columnar trees between garages (if possible) with provision of sufficient soil; • Consider providing larger canopy street trees to be located on private property if sufficient room in municipal right of way along 248th Street; • Consider carrying stone material around building base facing municipal streets; • Relocate south common stairs to within property/phase line; • Submit plant listing quantities including street trees; • Reconsider single entrance stone column at Block 27; • Provide exterior lighting proposal; • Flip lower level flex room and bedroom to provide exterior window to bedroom; • Coordinate crossing let downs to driveways; • Further design development to trellis to match railing esthetic; • Look for additional opportunities for private outdoor space; • Consider a corner feature element at 248th and 106th ; • Provide storm water management details. The project architect and the landscape architect have addressed all the concerns and completed the revisions to the Panel’s satisfaction. Some of the revisions include the following: 1. A continuous pedestrian connection provided in the east-west direction linking 106th Avenue through each of the future phases of the townhouse development, including this one; 2. Columnar trees incorporated between Blocks 29 and 31; 3. Large canopy trees incorporated along the Street frontages of 248th Street and 106th Avenue; 4. Included full planting list on drawing # L-4; 5. Landscape layout improved to provide more opportunities of semi-private outdoor spaces; - 6 - 6. As a corner feature, a signage element with evergreen backdrop of trees is incorporated at the corner of 248th Street and 106th Avenue. h)h)h)h) Interdepartmental Implications:Interdepartmental Implications:Interdepartmental Implications:Interdepartmental Implications: Engineering Department:Engineering Department:Engineering Department:Engineering Department: The Engineering Department have reviewed the proposal and confirmed that all the deficient off-site services have been provided through the previous subdivision application (SD/090/04). One of the outstanding items is completing the grading of the slope above the townhouse site to ensure it is stable. The engineer of record is expected to provide a letter stating the same. Parks & Leisure Services Department:Parks & Leisure Services Department:Parks & Leisure Services Department:Parks & Leisure Services Department: The Parks & Leisure Services Department have identified that after the Development Permit is completed they will be responsible for maintaining the street trees. The Manager of Parks & Open Space has advised that the maintenance requirement of $25.00 per new tree will increase their budget requirements. Fire DepartmentFire DepartmentFire DepartmentFire Department:::: The Fire Department has reviewed the proposal and comments have been provided to the applicant. The applicant has ensured that all these will be addressed through the Building Permit drawings. Building Department:Building Department:Building Department:Building Department: The Building Department has reviewed the proposal and comments have been provided to the applicant. The applicant has ensured that all these will be addressed through the Building Permit drawings, to ensure compliance with the BCBC 2006 code. i)i)i)i) Citizen/Customer Implications:Citizen/Customer Implications:Citizen/Customer Implications:Citizen/Customer Implications: The mail-outs to inform residents of the proposed variances were mailed 10 days prior to the anticipated Council Meeting date. Concerned residents in the neighbourhood have had the opportunity to voice their opinions. j)j)j)j) Financial Implications:Financial Implications:Financial Implications:Financial Implications: In accordance with Council’s Landscape Security Policy, a refundable security equivalent to 100% of the estimated landscape cost will be provided to ensure satisfactory provision of landscaping in accordance with the terms and conditions of the Development Permit. Based on an estimated landscape cost of $168,387.00 by PMG Landscape Architects Ltd. dated January 20, 2012, the security will be $168,387.00. There will be some trees added to the municipal street tree inventory on completion of this project. The costs associated with maintaining these trees will need to be included in a subsequent operating budget. - 7 - k)k)k)k) Alternatives: Alternatives: Alternatives: Alternatives: Not approving this proposal would result in a zoned site remaining vacant. Council approval is required for the Multi-Family Development Permit Area as presented in this report prior to a Building Permit being issued. CONCLUSION:CONCLUSION:CONCLUSION:CONCLUSION: The subject site was zoned in 2007 after which the subject site and surrounding properties changed hands. The new owners/developer is committed to restoring and stabilizing the steeper slopes on the east. The proposed variances are not anticipated to negatively impact the neighouring properties. It is recommended that 2011-104-DP and 2011-104-DVP respecting property located at 10050 248th Street, be approved. ____________________________________________________________________________________________________________________________________________________________________________________________ Prepared byPrepared byPrepared byPrepared by: : : : Rasika Acharya, BRasika Acharya, BRasika Acharya, BRasika Acharya, B----Arch, MArch, MArch, MArch, M----Tech, UD, Tech, UD, Tech, UD, Tech, UD, LEED® APLEED® APLEED® APLEED® AP, MCIP, MCIP, MCIP, MCIP PlannerPlannerPlannerPlanner ____________________________________________________________________________________________________________________________________________________________________________________ Approved by:Approved by:Approved by:Approved by: Christine Carter, M.Christine Carter, M.Christine Carter, M.Christine Carter, M.PPPPLLLL, MCIP, MCIP, MCIP, MCIP Director of PlanningDirector of PlanningDirector of PlanningDirector of Planning ____________________________________________________________________________________________________________________________________________________________________________________________ Approved by:Approved by:Approved by:Approved by: Frank Quinn, MBA, P.EngFrank Quinn, MBA, P.EngFrank Quinn, MBA, P.EngFrank Quinn, MBA, P.Eng GM: Public Works & Development ServicesGM: Public Works & Development ServicesGM: Public Works & Development ServicesGM: Public Works & Development Services ____________________________________________________________________________________________________________________________________________________________________________________________ Concurrence:Concurrence:Concurrence:Concurrence: J. L. (Jim) RuleJ. L. (Jim) RuleJ. L. (Jim) RuleJ. L. (Jim) Rule Chief Administrative OfficerChief Administrative OfficerChief Administrative OfficerChief Administrative Officer The following appendices are attached hereto: Appendix A – Subject site Appendix B – Proposed Site Plan Appendix C – Elevations and Sections Appendix D – Proposed Landscape Plans & details Page 1 of 2 District of Maple RidgeDistrict of Maple RidgeDistrict of Maple RidgeDistrict of Maple Ridge TO:TO:TO:TO: His Worship Mayor Ernie Daykin DATE:DATE:DATE:DATE: April 16, 2012 and Members of Council FILE NO:FILE NO:FILE NO:FILE NO: OPS1201 FROM:FROM:FROM:FROM: Chief Administrative Officer ATTN: ATTN: ATTN: ATTN: Committee Committee Committee Committee of the Wholeof the Wholeof the Wholeof the Whole SUBJECTSUBJECTSUBJECTSUBJECT: Municipal Equipment Purchase, Municipal Equipment Purchase, Municipal Equipment Purchase, Municipal Equipment Purchase, One One One One Single Axle Low Profile Recycling TruckSingle Axle Low Profile Recycling TruckSingle Axle Low Profile Recycling TruckSingle Axle Low Profile Recycling Truck EXECUTIVE SUMMARYEXECUTIVE SUMMARYEXECUTIVE SUMMARYEXECUTIVE SUMMARY: The approved Financial Plan includes funding for the purchase of a recycling truck. A public request for proposals to supply the truck resulted in one submission being received. Following a review and detailed analysis of the submission, it is recommended that the contract to supply the truck be awarded to First Truck Center Vancouver. RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:RECOMMENDATION: ThatThatThatThat the contract for thethe contract for thethe contract for thethe contract for the purchase of purchase of purchase of purchase of oneoneoneone Single Axle Low Profile Recycling Truck Single Axle Low Profile Recycling Truck Single Axle Low Profile Recycling Truck Single Axle Low Profile Recycling Truck be awarded tobe awarded tobe awarded tobe awarded to Fort Fort Fort Fort Fabrication Body Fabrication Body Fabrication Body Fabrication Body to to to to First Truck Center VancouverFirst Truck Center VancouverFirst Truck Center VancouverFirst Truck Center Vancouver in the amount ofin the amount ofin the amount ofin the amount of $$$$178178178178,,,,883.04883.04883.04883.04 includingincludingincludingincluding warrantee warrantee warrantee warrantee and optional items and optional items and optional items and optional items andandandand applicable taxes of approximately $applicable taxes of approximately $applicable taxes of approximately $applicable taxes of approximately $19,166.00.19,166.00.19,166.00.19,166.00. DISCUSSION: DISCUSSION: DISCUSSION: DISCUSSION: a)a)a)a) Background Context:Background Context:Background Context:Background Context: Public Request for proposals closed on March 20, 2012 for the supply one Single Axle Low Profile Recycling Truck with standup right hand drive. One proposal was received which met the Proposal requirements. Following a detailed assessment of the submission the proposal submitted by First Truck Center Vancouver provides optimal value for the District of Maple Ridge, as the truck proposed comprises components and specifications that have a history of proven past performance with the District. b)b)b)b) Financial Implications:Financial Implications:Financial Implications:Financial Implications: The cost of the truck is within the approved budget under project LTC#8218. Total Purchase price for the Unit is $178,883.04 including warrantee and optional items plus applicable taxes of approximately $19,166.00. 1103 Page 2 of 2 DATE:DATE:DATE:DATE: April 16, 2012 FILE NO:FILE NO:FILE NO:FILE NO: OPS1201 ATTN:ATTN:ATTN:ATTN: Committee of the Whole SUBJECTSUBJECTSUBJECTSUBJECT: Municipal Equipment Purchase, Municipal Equipment Purchase, Municipal Equipment Purchase, Municipal Equipment Purchase, One Single Axle Low Profile Recycling TruckOne Single Axle Low Profile Recycling TruckOne Single Axle Low Profile Recycling TruckOne Single Axle Low Profile Recycling Truck CONCLUSION: CONCLUSION: CONCLUSION: CONCLUSION: Following a public request for proposals, and analysis of the received submissions, the award of the contract to supply the one truck is recommended. _______________________________________________ Prepared by: Russ CarmichaelRuss CarmichaelRuss CarmichaelRuss Carmichael,,,, AScT, Eng.LAScT, Eng.LAScT, Eng.LAScT, Eng.L Director of Engineering OperationsDirector of Engineering OperationsDirector of Engineering OperationsDirector of Engineering Operations _______________________________________________ Approved by: Trevor ThompsonTrevor ThompsonTrevor ThompsonTrevor Thompson Manager Financial PlanningManager Financial PlanningManager Financial PlanningManager Financial Planning _______________________________________________ Approved by: Frank QuinnFrank QuinnFrank QuinnFrank Quinn,,,, General ManagerGeneral ManagerGeneral ManagerGeneral Manager,,,, Public Works and Development ServicesPublic Works and Development ServicesPublic Works and Development ServicesPublic Works and Development Services _______________________________________________ Concurrence: J.L. (Jim) RuleJ.L. (Jim) RuleJ.L. (Jim) RuleJ.L. (Jim) Rule Chief Administrative OfficerChief Administrative OfficerChief Administrative OfficerChief Administrative Officer District of Maple Ridge TO:His Worship Mayor Ernie Daykin DATE:April 16, 2012 and Members of Council Committee of the Whole FROM:Chief Administrative Officer SUBJECT:Disbursements for the month ended March 31, 2012 EXECUTIVE SUMMARY: Council has authorized all voucher payments to be approved by the Mayor or Acting Mayor and a Finance Manager.Council authorizes the vouchers for the following period through Council resolution. The disbursement summary for the past period is attached for information. Expenditure details are available by request through the Finance Department. RECOMMENDATION: That the “disbursements as listed below for the month ended March 31, 2012 now be approved”. GENERAL $9,063,611 PAYROLL $1,580,814 PURCHASE CARD $100,366 $10,744,791 DISCUSSION: a)Background Context: The adoption of the Five Year Consolidated Financial Plan has appropriated funds and provided authorization for expenditures to deliver municipal services. The disbursements are for expenditures that are provided in the financial plan. b)Community Communications: The citizens of Maple Ridge are informed on a routine monthly basis of financial disbursements. 1131 c)Business Plan / Financial Implications: Highlights of larger items included in Financial Plan or Council Resolution Fraser Valley Regional Library –1st quarter member assessement $ 593,871 G.V Water District –water consumption Jan 1-31/12 $ 422,971 Microserve –phone system upgrade $ 238,201 Receiver General –RCMP contract Oct-Dec/11 $ 4,007,630 d)Policy Implications: Approval of the disbursements by Council is in keeping with corporate governance practice. CONCLUSIONS: The disbursements for the month ended March 31, 2012 have been reviewed and are in order. ______________________________________________ Prepared by:G’Ann Rygg Accounting Clerk II _______________________________________________ Approved by:Trevor Thompson,BBA,CGA Manager of Financial Planning _______________________________________________ Approved by:Paul Gill, BBA, CGA GM –Corporate & Financial Services _______________________________________________ Concurrence:J.L. (Jim) Rule Chief Administrative Officer gmr VENDOR NAME DESCRIPTION OF PAYMENT AMOUNT BC Housing Security refund 49,772 BC Hydro Electricity 96,139 BC SPCA Contract Mar 27,527 BFI Canada Vancouver Waste disposal Jan & Feb 17,265 Boileau Electric & Pole Ltd Maintenance: Banners 760 Backflow preventer enclosures 7,903 Controller base replacements 3,587 Electrial kiosk 9,437 Greg Moore Youth Centre 188 Pitt Meadows Family Rec. Centre 1,052 Pitt Meadows Heritage Hall 521 Signal lights 222 Street lights 3,454 Street light poles 1,099 28,223 CUPE Local 622 Dues - pay periods 12/04, 12/05 & 12/06 27,914 Chevron Canada Ltd Gasoline & Diesel fuel 87,679 Commercial Solutions Inc Firefighters' turnout gear 18,909 CSDC Systems Inc Amanda annual software maintenance 53,449 Delcan Corporation 232 Street bridge over the North Alouette River 26,614 Double M Excavating Ltd Albion dyke upgrade 48,560 Family Education & Support Ctr Community network 25,000 Fitness Edge Fitness classes & programs 32,230 Fort Fabrication & Welding Ltd Recycling truck modifications 39,716 FortisBC - Natural Gas Natural gas 48,786 Fraser Valley Regional Library 1st quarter member assessment 593,871 Greater Vanc Water District Water consumption Jan 1 - 31/12 422,971 Green Landscape Experts Ltd Street tree replacements 18,446 Habitat Systems Inc Webster's Corners Park playground equipment 41,404 Playground swing seats 1,069 42,473 ICOM Canada Fire Department portable radio replacement 34,108 Innervisions Recovery Society Security refund 18,750 ISL Engineering & Land Serv Seismic upgrade of six pump stations 17,053 Kokan, Luka Security refund 56,600 Manulife Financial Employee benefits premiums 239,651 Maple Ridge & PM Arts Council Arts Centre grant March & adjustment 51,237 Program revenue Jan & Feb 19,711 Scissor lift 4,116 Theatre rental 392 75,456 Medical Services Plan Employee medical & health premiums 34,476 Microserve City hall networking equipment 6,075 Firehall phone equipment 847 Phone system upgrade 238,201 Printer cartridges 64 IS equipment replacement 8,236 253,423 Mills Printing & Stationery Corporate office supplies Feb & Mar 15,744 Municipal Pension Plan BC Employee benefits premiums 352,255 North Of 49 Enterprises Ltd Skating lessons 28,528 Oracle Corporation Canada Inc Database software license & support 28,227 PW Trenchless Construction Inc Sanitary Sewer Extension to Corrections: Ph1B Aerial Crossings 47,579 R F Binnie & Associates Ltd Abernethy Way Intersection Improvements 98,083 CORPORATION OF THE DISTRICT OF MAPLE RIDGE MONTHLY DISBURSEMENTS - MARCH 2012 Raincity Janitorial Serv Ltd Janitorial services: Firehalls 6,443 Library 6,236 Municipal Hall 3,039 Operations 3,059 Randy Herman Building 4,707 RCMP 3,223 South Bonson Community Centre 4,100 30,807 Receiver General For Canada Employer/Employee remit PP12/05 & PP12/06 738,888 RCMP contract Oct-Dec/11 4,007,630 4,746,518 RG Arenas (Maple Ridge) Ltd Ice rental Jan 57,296 Curling rink operating expenses Jan 6,168 63,464 Ridge Meadows Recycling Society Monthly contract for recycling Mar 104,180 Weekly recycling 463 Litter pick-up contract 1,786 Recycling depot insurance claim 8,475 114,904 Specimen Trees Road way & park tree replacements 19,344 Suttle Recreation Inc Core Park playground equipment 35,761 Park benches 4,917 40,678 Total Energy Systems Ltd Maintenance: Firehalls 3,008 Leisure Centre 6,272 Library 329 Municipal Hall 1,827 Operations 2,263 Pitt Meadows Family Rec. Centre 227 Randy Herman Building 900 RCMP 5,049 South Bonson Community Centre 107 The Act 1,114 21,095 Universal Contracting Ltd.124th Ave road improvements 56,752 Warrington PCI Management Advance for Tower common costs 60,000 Tower expenses Feb 517 60,517 Winvan Paving Ltd 118 Avenue sidewalk improvements 45,715 Young, Anderson - Barristers Professional fees Jan & Feb 38,734 Disbursements In Excess $15,000 8,244,006 Disbursements Under $15,000 819,605 Total Payee Disbursements 9,063,611 Payroll PP12/04 & PP12/05 1,580,814 Purchase Cards - Payment 100,366 Total Disbursements February 2012 10,744,791 GMR \\mr.corp\docs\Fin\05-Finance\1630-Accts-Payable\01-General\AP Disbursements\2012\[Monthly_Council_Report_2012.xlsx]MAR'12 Page 1 of 6 District of Maple RidgeDistrict of Maple RidgeDistrict of Maple RidgeDistrict of Maple Ridge TO:TO:TO:TO: His Worship Mayor Ernie Daykin DATE:DATE:DATE:DATE: April 16, 2012 And Members of Council FILE NO:FILE NO:FILE NO:FILE NO: FROM:FROM:FROM:FROM: Chief Administrative Officer ATTN: ATTN: ATTN: ATTN: Committee of the Whole SUBJECTSUBJECTSUBJECTSUBJECT: 2011 Consolidated Financial Statements EXECUTIVE EXECUTIVE EXECUTIVE EXECUTIVE SUMMARY:SUMMARY:SUMMARY:SUMMARY: The 2011 Financial Statements have been prepared using the accounting standards and reporting model mandated by the Public Sector Accounting Board (PSAB). The statements have been audited and will form an integral part of the 2011 Annual Report. Council will recall that in 2009 the reporting model changed significantly, requiring the inclusion of previously unreported non-financial assets. This change resulted in recording assets with a book value of over $760 million on the Statement of Financial Position in 2009. The work required to record and value these assets is continuing and as better information becomes available, we update our records. As a result of some additional information, assets have been adjusted by $3.7 million, or less than 1% of the value previously recorded. This adjustment has been applied retroactively. In addition to recording non-financial assets on the Statement of Financial Position there are other changes to the Consolidated Financial Statements as well. We now report the difference between all our assets, both financial and non-financial and our liabilities as accumulated surplus. The majority of this amount is comprised of assets used in service provision, and does not represent a source of funding available for use in our day-to-day operations. On our Statement of Operations we now report total annual revenues and total annual expenses; the difference between the two is referred to as the annual surplus. On the revenue side, we include items such as grants received towards capital projects, whereas on the expense side the annual cost of using those assets is recognized over time through amortization, rather than the annual amounts invested in capital investment or renewal. This is why the reported annual surplus is high. In 2011, the District realized revenues of $136 million, compared to a budget of $166.6 million. The variance is comprised of a shortfall of approximately $31.8 million related to tangible capital assets, offset by a favorable variance of $1.5 million for investment earnings. On the expense side, we had expenses of $100.5 million against a budget of $108.8 million. Favorable variances were realized from savings in financing costs, labour and succession planning and the RCMP contract. Overall, the District realized an annual surplus of $35.5 million, increasing our accumulated surplus to $846.5 million. As noted earlier, a large portion of this surplus is the result of the way capital assets million from $16.5 million at the end of 2010. In the General Revenue fund, overall results were positive with a general revenue surplus of $594.6K after transfers to reserves for committed projects and Council initiatives. Favorable variances were driven by investment earnings, RCMP contract savings, vacancy management and financing savings. are reported and does not represent a cash surplus. Net Financial Position has increased to $22.3 1132 Page 2 of 6 In the Sewer and Water Utilities many of the costs are driven by Metro Vancouver. For a number of years Council has employed a rate stabilization policy to smooth the impact of regional rate increases to our ratepayers. This strategy results in a gradual build up of the utilities accumulated surplus amounts to allow us to manage larger rate increases from the region. For example, in the Water Utility we are facing predicted rate increases ranging from a low of 4.5% to a high of 18.6% over the next five years, but have been able to limit the 2012 rate increase to our users to 9%. This practice has resulted in a planned decreases to the both the Sewer and Water Utility accumulated surplus balances. Reserve balances at the start of 2011 were $45.5 million. At the end of the year, reserve balances increased by $7.4 million, resulting in overall balances of $52.9 million. District reserves are sound and reflect a commitment to planning for a secure financial future for the residents of Maple Ridge. RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION:::: That the 2011That the 2011That the 2011That the 2011 Consolidated Financial Statements Consolidated Financial Statements Consolidated Financial Statements Consolidated Financial Statements be accepted by Councilbe accepted by Councilbe accepted by Councilbe accepted by Council DISCUSSION: DISCUSSION: DISCUSSION: DISCUSSION: Municipal financial statements are prepared using the accounting standards and reporting model prescribed by PSAB. In 2009 the reporting model changed, requiring the move from a modified revenue and expenditure basis to a full accrual basis. This new model required the inclusion of previously unreported non-financial assets such as tangible capital assets and the related amortization expense. The work required to record and value these assets is ongoing and as better information becomes available we make sure our records are updated to reflect that. In 2011 this ongoing work resulted in retroactive adjustments to 2010 results, the effect of which was to increase accumulated surplus by $3.7 million to $810.9 million and increase annual surplus by $3.4 million to $32.9 million. It should be noted that the magnitude of these changes is less than 1% of accumulated surplus. The 2011 Consolidated Financial Statements present the District’s financial activities during the year and the financial position as at December 31, 2011. Actual financial performance is compared to the Financial Plan used to set property taxation rates, adopted in May of 2011, and to prior year results. The transactions reported in the consolidated financial statements are those that took place with outside parties; the effects of internal transactions, such as transfers between reserves, have been eliminated. BDO Canada LLP has conducted an audit of the 2011 Consolidated Financial Statements and, pending Council’s acceptance of the statements, will finalize their audit report. The audit report is “unqualified” which is the highest form of assurance that an auditor can provide and indicates that the statements are free of material misstatements and that readers can rely on them for decision- making. A discussion of the 2011 Consolidated Financial Statements follows: Statement of Financial PositionStatement of Financial PositionStatement of Financial PositionStatement of Financial Position This is the public sector version of a balance sheet. One of the key indicators that appears on this statement is our Net Financial Position. Net Financial Position is calculated by subtracting all of our liabilities from our financial assets and provides an indication of the extent to which revenues that will be collected in the future are needed to satisfy the liabilities that exist today. It is one piece of information that can be used to begin to assess the degree of financial flexibility a municipality has. At the end of 2011, the District’s net financial assets had increased from $16.5 million to $22.3 Page 3 of 6 million. Factors driving this change were reductions in deferred revenues and long-term debt. Another key indicator that appears on this statement is our accumulated surplus. Accumulated surplus is the difference between all assets, both financial and non-financial and all of our liabilities and represents the net economic resources available for service provision. It does not represent cash that can be used to support operations, as the bulk of the number is comprised of the physical assets that are used in service provision. At the end of 2011, the District’s accumulated surplus had increased from $811 million to $846.5 million, with the increase driven mainly by increased investment in tangible capital assets. Statement of OperationsStatement of OperationsStatement of OperationsStatement of Operations The Statement of Operations is the public sector version of an income statement, reporting revenues and expenses for the year. The difference between revenues and expenses is the key indicator on this statement and is referred to as either annual surplus if positive, or annual deficit if negative. The annual surplus, or deficit, indicates whether or not the revenues raised in a year were sufficient to cover the year’s costs. It’s important to note that on the revenue side of this equation we report all revenues earned in the year, including items such as grants received towards capital projects, but on the expense side, we include only the annual cost of using our assets through amortization, not the actual cash expended to acquire new or replacement assets. This timing difference results in an annual surplus, but does not represent a cash surplus. In 2011, the District realized an annual surplus of $35.5 million. The following discusses actual results reported on the Statement of Operations for 2011: Consolidated Revenues Consolidated Revenues Consolidated Revenues Consolidated Revenues –––– Actual: Actual: Actual: Actual: $$$$136136136136 million; Budget: million; Budget: million; Budget: million; Budget: $$$$166.6166.6166.6166.6 millionmillionmillionmillion Not all monies the District receives are recorded as revenues at the time of receipt. Monies such as DCCs or Parkland Acquisition fees that are collected for specific capital works are recorded as a liability when they are received. When we budget for capital expenditures that are funded from these sources we also budget to record the revenue, which results in drawing down the liability. If capital expenditures do not occur, no revenue is recognized and the funds remain on hand, recorded as a liability. In 2011, consolidated revenues were below budget by $30.5 million. This is comprised of a $38 million shortfall on the capital side for development revenues and grants, offset by favorable variances from investment income and contributed assets in excess of financial plan estimates. ConsoliConsoliConsoliConsolidated Expenses dated Expenses dated Expenses dated Expenses –––– Actual $Actual $Actual $Actual $100.5100.5100.5100.5 million; Budget $million; Budget $million; Budget $million; Budget $108.8108.8108.8108.8 millionmillionmillionmillion Expenses are comprised of general operating expenses for goods and services, labour, debt servicing and amortization of our tangible capital assets. The actual cash expended to invest in replacement or acquisition of assets is not reflected on this statement. In 2011, consolidated expenses were below budget by $8.3 million. Key items contributing to this positive variance include $900K in interest cost savings associated with planned debt financing that was not entered into, $3.9 million in ongoing projects and cost containment, $883K in labour and succession planning costs, $800K in water purchases and $751K from the RCMP contract. Statement of Change in NetStatement of Change in NetStatement of Change in NetStatement of Change in Net Financial AssetsFinancial AssetsFinancial AssetsFinancial Assets The change in Net Financial Position in a year is explained by the excess or deficiency of revenues over expenditures; if we recognize more revenues than we expend, then net financial position will increase; if less, then it will decrease. This statement starts with the annual surplus and then factors in the expenditures associated with non-financial assets such as the acquisition of tangible capital Page 4 of 6 assets and land bank properties. As noted above, the District’s financial position increased by $5.8 million to $22.3 million, Statement of Cash FlowStatement of Cash FlowStatement of Cash FlowStatement of Cash Flow The Statement of Cash Flow explains the change in the balance of cash and temporary investments for the year. It shows the impact the various types of transactions have on the balance. For example, the statement indicates that $29.2 million was generated from operating activities and that $25.9 million was used for capital activities. Segment ReportSegment ReportSegment ReportSegment Report The Segment Report augments the information found on the Consolidated Statement of Operations. The information is laid out in the same fashion, but provides a finer level of detail. Municipal services have been segmented by grouping activities by function, as directed by PSAB. For example, protection of the public is achieved by activities such as bylaw enforcement and inspection services in addition to police and fire fighting services so all of these activities are reported as part of the Protective Services segment. Revenues that are directly related to the costs of a function have been reported in each segment, this includes revenues related to capital investment, such as grants that are recognized in full when earned. Expenses are broken down into the categories of Goods and Services, Labour, Debt Servicing, and Amortization. Amortization represents the annual cost of using our assets in service provision, so while the revenue for a particular asset is recognized at the outset of an assets life, the expense of using that same asset will be recognized over time. The segment report allows us to see how each segment contributes to the annual surplus before considering allocations of taxes and other municipal resources. As described earlier, annual surplus is the difference between annual revenues and annual expenses. The following table shows the Municipal departments included in each segment. Reporting SegmentsReporting SegmentsReporting SegmentsReporting Segments GeneralGeneralGeneralGeneral GovGovGovGov’’’’tttt Protective SvcProtective SvcProtective SvcProtective Svc RecreationRecreationRecreationRecreation Planning; Public Planning; Public Planning; Public Planning; Public Health & OtherHealth & OtherHealth & OtherHealth & Other TransportationTransportationTransportationTransportation WaterWaterWaterWater SewerSewerSewerSewer Human Resources Police Parks Planning Engineering Water Sewer Clerks Fire Leisure Svc Recycling Operations Administration Bylaws Youth Svc Cemetery Drainage Finance Inspection Svc Arts Social Planning Roads Purchasing Emergency Svc Library Information Svc Legislative Svc Economic Dev Communications The above discussion focuses on the Consolidated Financial Statements, and as noted consists of transactions with outside parties, internal transactions, such as transfers, have been eliminated. It is also useful to look at some of the elements of the consolidated statements in isolation. The following discussion touches on the general revenue fund, the utilities and the reserves. While the statements don’t show each element in isolation, aggregated information is shown on Schedule 1 to the Consolidated Financial Statements. Page 5 of 6 General RevenueGeneral RevenueGeneral RevenueGeneral Revenue It’s important to look at the General Revenue Fund in isolation, as many of the activities discussed during business planning are held in this area, and, to a large extent, the transactions that take place in this fund drive property taxation. As noted above, the information in the statements does not drill down to this level of detail, so while information is included in Schedule 1, it is part of the aggregated information about General Revenue and the Utilities. Council received a detailed report about the General Revenue Fund on March 19, 2012, noting that overall 2011 General Revenue results were positive, and after providing for various projects and initiatives identified for 2011 that will proceed in 2012, we were left with a favorable variance to budget of $594.6K. General Revenue Accumulated Surplus increased to $5.75 million, from $5.16 million in 2010. UtilitiesUtilitiesUtilitiesUtilities The Sewer and Water utilities are self-funded business units that manage the collection and distribution of water and liquid waste as well as the related infrastructure. A large portion of the costs in the utilities are driven by the Regional District and Council has used a rate stabilization policy for a number of years to smooth the impact of regional cost increases on our rate payers. Through this approach, we deliberately built the utility surplus amounts over time, so that when larger regional rate increases took effect we had the capacity to manage those increases. The following provides an illustration of Council’s rate stabilization policy in action. The expected rate increases for water range from a low of 4.5% to a high of 18.6% over the next five years. In addition, the Regional District is undertaking significant capital investment, including a pump station and water main, and Maple Ridge will be responsible for up to 41% of some of the costs. The District will manage the impact of these using a combination of planned use of accumulated surplus and rate increase. The planned 2012 rate increase for water is 9%. The following shows the accumulated surplus amounts in each of the utilities. 2012012012011111 2020202010101010 Sewer Utility 2,508,311 2,515,823 Water Utility 3,176,352 3,638,446 ReservesReservesReservesReserves District reserves are an important financial planning tool, providing a mechanism to build capacity over time to undertake strategic projects. They are reviewed on a regular basis to assess their adequacy, with adjustments being made when capacity permits. As noted in the April 2 report to Council, the term “reserves” is often applied to both our reserve funds and reserve accounts but there are important distinctions between the two resources. Reserve Funds are statutory, meaning they are established by bylaw. Once monies are placed into a reserve fund, they can only be used for the purposes noted in the establishing bylaw. In contrast, Reserve Accounts are discretionary appropriations of surplus, established to meet business needs. They can be established or dissolved, as Council directs, to ensure that identified business needs are met and risks are managed appropriately. At the beginning of 2011, the District had $45.5 million in total reserves. The Financial Plan contemplated these resources being drawn down by $15.4 million, primarily to fund capital projects. At the end of 2011, the District reserves total $52.9 million ($25.1 million in reserve funds & $27.8 Page 6 of 6 million in reserve accounts) an overall increase of $7.4 million. This variance is the combined result of planned capital investment that will occur in the future, and end of year provisions for various operating projects and initiatives. CONCLUSIONS:CONCLUSIONS:CONCLUSIONS:CONCLUSIONS: The District’s reserves are sound and long-term financial plans reflect the ability of the District to meet its future obligations. Overall results for 2011 are positive. We ended the year with an annual surplus of $35.5 million, Net Financial Assets of $22.3 million and Accumulated Surplus of $846.5 million. _______________________________________________ Prepared by: Catherine Nolan, CGA Manager of Accounting _______________________________________________ Approved by: Paul Gill, CGA GM: Corporate and Financial Services _______________________________________________ Concurrence: J.L. (Jim) RuleJ.L. (Jim) RuleJ.L. (Jim) RuleJ.L. (Jim) Rule Chief Administrative OfficChief Administrative OfficChief Administrative OfficChief Administrative Officerererer District of Maple RidgeDistrict of Maple RidgeDistrict of Maple RidgeDistrict of Maple Ridge TO:TO:TO:TO: His Worship Mayor Ernie Daykin MEETINGMEETINGMEETINGMEETING DATE:DATE:DATE:DATE: April 16, 2012April 16, 2012April 16, 2012April 16, 2012 and Members of Council FILE NO:FILE NO:FILE NO:FILE NO: CDPRCDPRCDPRCDPR----0640064006400640----30303030 FROM:FROM:FROM:FROM: Chief Administrative Officer MEETING:MEETING:MEETING:MEETING: C.O.W.C.O.W.C.O.W.C.O.W. SUBJECTSUBJECTSUBJECTSUBJECT: Award of Contract - Ridge Meadows RCMP Detachment Roof Replacement EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:EXECUTIVE SUMMARY: The District of Maple Ridge issued a Request for Proposal (RFP) on January 11, 2012 for the Ridge Meadows RCMP Detachment Roof Replacement. A total of eleven proposals were received by the tender closing date on March 8, 2012 and were subsequently evaluated; the bid proposals ranged in price from $210,875.00 to $416,301.00. The proposals were evaluated by Levelton Engineering in consultation with Purchasing and Facilities Department staff. Using the terms and conditions of the RFP, mandatory requirements and evaluation criteria for best value bid, Levelton Engineering has recommended the award of the contract to Flynn Canada Roofing. RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:RECOMMENDATION: That theThat theThat theThat the Ridge Meadows Ridge Meadows Ridge Meadows Ridge Meadows RCMP RCMP RCMP RCMP Detachment Roof ReplacementDetachment Roof ReplacementDetachment Roof ReplacementDetachment Roof Replacement Project be awarProject be awarProject be awarProject be awarded toded toded toded to Flynn Canada Flynn Canada Flynn Canada Flynn Canada RoofingRoofingRoofingRoofing in the amount ofin the amount ofin the amount ofin the amount of $$$$222210,87510,87510,87510,875.00, and further, that a .00, and further, that a .00, and further, that a .00, and further, that a 15% 15% 15% 15% contingency of $contingency of $contingency of $contingency of $33331,1,1,1,631631631631....00000000 be be be be established for this projectestablished for this projectestablished for this projectestablished for this project funded from the Facilities Lifecycle budgetfunded from the Facilities Lifecycle budgetfunded from the Facilities Lifecycle budgetfunded from the Facilities Lifecycle budget.... DISCUSSION: DISCUSSION: DISCUSSION: DISCUSSION: a)a)a)a) BackgrounBackgrounBackgrounBackground Context:d Context:d Context:d Context: As outlined in the Facilities Operations 2012 Business Plan, staff committed to develop an RFP for replacement of the Ridge Meadows RCMP detachment roof. The roof originally installed in 1983, is now past its useful life and needs to be replaced. The replacement will consist of the removal and disposal of the existing roofing system and, installing a new roofing membrane, mechanical equipment curbs, flashings, canopy and white insulation board. The new white insulation board will also help reflect the heat (sun) away from the roof to improve cooling energy loads within the building, and may extend the useful life of the roof. b)b)b)b) Desired Outcome: Desired Outcome: Desired Outcome: Desired Outcome: To achieve the best value and product for the Ridge Meadows RCMP detachment roof replacement. c)c)c)c) StraStraStraStrategic Alignmenttegic Alignmenttegic Alignmenttegic Alignment:::: Maintain existing Municipal infrastructure through the preparation of appropriate plans to ensure development, maintenance and renewal of facilities. d)d)d)d) Citizen/Customer Implications:Citizen/Customer Implications:Citizen/Customer Implications:Citizen/Customer Implications: Provide municipal employees, the general public and user groups with safe and healthy corporate buildings. 1151 e)e)e)e) Business Plan/Financial Implications:Business Plan/Financial Implications:Business Plan/Financial Implications:Business Plan/Financial Implications: The total cost of the roof replacement of $242,506.00 will be funded from the existing Facilities Operations Municipal infrastructure budget. CONCLUSIONS:CONCLUSIONS:CONCLUSIONS:CONCLUSIONS: Based on the approved budget it is recommended that Flynn Canada Roofing be awarded the contract for the RCMP roof replacement of Tender PL12-01. _______________________________________________ Prepared by: Michael Millward, Facilities Operations Manager _______________________________________________ Reviewed by: David Boag, Director, Parks & Facilities _______________________________________________ Reviewed by: Trevor Thompson, Manager of Financial Planning _______________________________________________ Approved by: Kelly Swift, General Manager, Community Development, Parks & Recreation Services _______________________________________________ Concurrence: J.L. (Jim) Rule Chief Administrative Officer :mm