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Home My WebLink About2013-04-23 Council Meeting Agenda and Reports.pdfDistrict of Maple Ridge COUNCIL MEETING AGENDA April 23, 2013 7:00 p.m. Council Chamber Note: This Agenda is also posted on the Municipal Web Site at www.mapleridge.ca The purpose of a Council meeting is to enact powers given to Council by using bylaws or resolutions. This is the final venue for debate of issues before voting on a bylaw or resolution. 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 400 APPROVAL OF THE AGENDA 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of April 9, 2013 502 Minutes of the Public Hearing of April 16, 2013 503 Minutes of the Development Agreements Committee Meetings of April 4(2), 5(2), 8 and 12, 2013 MEETING DECORUM Council would like to remind all people present tonight that serious issues are decided at Council meetings which affect many people’s lives. Therefore, we ask that you act with the appropriate decorum that a Council Meeting deserves. Commentary and conversations by the public are distracting. Should anyone disrupt the Council Meeting in any way, the meeting will be stopped and that person’s behavior will be reprimanded. Page 1 Council Meeting Agenda April 23, 2013 Council Chamber Page 2 of 7 600 PRESENTATIONS AT THE REQUEST OF COUNCIL 700 DELEGATIONS 701 Bluegrass Festival Committee - Mr. Robert Hornsey 702 New Westminister and District Labour Council - Day of Mourning Presentation 703 Ridge Meadows Minor Baseball Association - Mr. Gord Easton 800 UNFINISHED BUSINESS 900 CORRESPONDENCE 1000 BYLAWS Note: Items 1001 to 1002 are from the Public Hearing of April 16, 2013 Bylaws for Third Reading 1001 2012-047-RZ, 22577, 22569, 22557 Royal Crescent and 11771 226 Street 1001.1 Maple Ridge Zone Amending Bylaw No. 6927-2012 To rezone from RS-1 (One Family Urban Residential) to RM-2 (Medium Density Apartment Residential) to permit the future construction of a five storey, 48 unit apartment building Third reading 1001.2 Maple Ridge Zone Amending Bylaw No. 6927-2012 To permit a site specific text amendment to adjust maximum density Third reading 1002 Maple Ridge Zone Amending Bylaw No. 6971-2013 To establish the regulations for the commercial production of medical marihauna Third reading Council Meeting Agenda April 23, 2013 Council Chamber Page 3 of 7 Bylaws for Final Reading 1003 RZ/086/08, 12060, 12068, 12074 and 12082 227 Street Maple Ridge Zone Amending Bylaw No. 6712-2010 To rezone from RS-1 (One Family Urban Residential) to RM-2 (Medium Density Apartment Residential) to permit construction of an 81-unit apartment residential building Final reading COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE 1100 Minutes – April 8, 2013 Public Works and Development Services 1101 2011-034-RZ, 24106 102 Avenue, RS-3 to R-3 Staff report dated April 22, 2013 recommending that Maple Ridge Official Community Bylaw No. 6960-2012 to adjust the area designated Conservation around Mainstone Creek be given first and second reading and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 6816-2011 to rezone from RS-3 (One Family Rural Residential) to R-3 (Special Amenity Residential District) to permit a future subdivision into three lots be given second reading and be forwarded to Public Hearing 1102 2011-069-RZ, 20660 Maple Crescent, RS-1 and C-3 to RS-1 Staff report dated April 22, 2013 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6986-2013 to adjust area designated Conservation around the watercourse be given first and second reading and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 6845-2011 to rezone from RS-1 (One Family Urban Residential) and C-3 (Town Centre Commercial) to RS-1 (One Family Urban Residential) to permit future subdivision of 2 lots be given second reading and be forwarded to Public Hearing. The following issues were presented at an earlier Committee of the Whole meeting with the recommendations being brought to this meeting for Municipal Council consideration and final approval. The Committee of the Whole meeting is open to the public and is held in the Council Chamber at 1:00 p.m. on the Monday the week prior to this meeting. Council Meeting Agenda April 23, 2013 Council Chamber Page 4 of 7 1103 2012-040-RZ, 10412, 10450 and 10500 Jackson Road, RS-3 and A-2 to R-3 and RS-1b Staff report dated April 22, 2013 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6984-2013 to adjust boundaries between residential designations on the site be given first and second reading and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 6919-2012 to rezone from RS-3 (One Family Rural Residential) and A-2 (Upland Agricultural) to R-3 (Special Amenity Residential District) and RS-1b (One Family Urban [Medium Density] Residential) to permit a future subdivision of approximately 131 lots be given second and be forwarded to Public Hearing. 1104 2012-049-RZ, 12420 269 Street, A-2 to RS-2 Staff report dated April 22, 2013 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6979-2013 for amendments to lands designated conservation be given first and second reading and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 6930-2012 to rezone from A-2 (Upland Agricultural) to RS-2 (One Family Suburban Residential) to permit future subdivision of 91 one acre lots be given second reading and be forwarded to Public Hearing. 1105 2011-063-RZ, 20974 123 Avenue, RS-1 to RS-1b Staff report dated April 22, 2013 recommending that Maple Ridge Zone Amending Bylaw No. 6854-2011 to rezone from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban [Medium Density] Residential) to permit a future subdivision of 6 lots be given second reading and be forwarded to Public Hearing. 1106 RZ/004/06-01, Release of Restrictive Covenant Restricting Basements, 12140, 12142 and 12170 203 Street Staff report dated April 22, 2013 recommending that the report titled “Release of Restrictive Covenant Restricting Basements, 12140, 12142 and 12170 203 Street” be forwarded to Public Hearing. 1107 DP/086/08, 12060, 12074, 12068 and 12082 227 Street Staff report dated April 22, 2013 recommending that the Corporate Officer be authorized to sign and seal DP/086/08 in support of construction of an 81-unit, 4-storey wood-framed apartment building under the RM-2 (Medium Density Apartment Residential District) zone. Council Meeting Agenda April 23, 2013 Council Chamber Page 5 of 7 Financial and Corporate Services (including Fire and Police) 1131 Disbursements for the month ended March 31, 2013 Staff report dated April 22, 2013 recommending that the disbursements for the month ended March 31, 2013 be approved. 1132 2012 Consolidated Financial Statements Staff report dated April 22, 2013 recommending that the 2012 Consolidated Financial Statements be accepted. 1133 Reserves Staff report dated April 22, 2013 providing an overview of the District’s financial resources. 1134 2013-2017 Financial Plan Amending Bylaw Staff report dated April 22, 2013 recommending that Maple Ridge 2013- 2017 Financial Plan Amending Bylaw No. 6988-2013 be given first, second and third readings. 1135 2013 Property Tax Rates Bylaw Staff report dated April 22, 2013 recommending that Maple Ridge Property Tax Rates Bylaw No. 6989-2013 be given first, second and third readings. 1136 Tax Rates Bylaws – Maple Ridge Road 13 Dyking District and Albion Dyking District Staff report dated April 22, 2013 recommending that Road 13 Dyking District Tax Rates Bylaw No. 6980-2013 be given first, second and third readings and that Albion Dyking District Tax Rates Bylaw No. 6981-2013 be given first, second and third readings. Community Development and Recreation Service 1151 Concept Plan for Wharf Street Neighbourhood Park Staff report dated April 22, 2013 recommending that the concept plan titled “Wharf Street Park” be approved. Council Meeting Agenda April 23, 2013 Council Chamber Page 6 of 7 1152 Request for a Letter of Support for the Seniors Regional Planning Table Report from the Maple Ridge Social Planning Advisory Committee dated April 22, 2013 recommending endorsement of the position of the Seniors Regional Planning Table that the Office of the Seniors Advocate be an independent office and that a letter of support be forwarded to the Minister of State for Seniors. 1153 Festival Support Policy 4.17, Personnel Support for the 1998 BC Summer Games Policy 4.14 Staff report dated April 22, 2013 recommending that District of Maple Ridge e 1998 BC Summer Games Policy No. 4.14 and Festival Support Policy No. 4.17 be rescinded Correspondence 1171 Other Committee Issues 1181 1200 STAFF REPORTS 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL 1400 MAYOR’S REPORT 1500 COUNCILLORS’ REPORTS 1600 OTHER MATTERS DEEMED EXPEDIENT 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETING 1800 QUESTIONS FROM THE PUBLIC Council Meeting Agenda April 23, 2013 Council Chamber Page 7 of 7 1900 ADJOURNMENT CChheecckkeedd bbyy::________________________________ DDaattee:: ________________________________ QUESTION PERIOD The purpose of the Question Period is to provide the public with an opportunity to ask questions of Council on items that are of concern to them, with the exception of Public Hearing by-laws which have not yet reached conclusion. Council will not tolerate any derogatory remarks directed at Council or staff members. Each person will be permitted 2 minutes to ask their question (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). Questions must be directed to the Chair of the meeting and not to individual members of Council. The total Question Period is limited to 15 minutes. Council reserves the right to defer responding to a question in order to obtain the information required to provide a complete and accurate response. Other opportunities are available to address Council including public hearings, delegations and community forum. The public may also make their views known to Council by writing or via email and by attending open houses, workshops and information meetings. Serving on an Advisory Committee is an excellent way to have a voice in the future of this community. For more information on these opportunities contact: Clerk’s Department at 604-463-5221 or clerks@mapleridge.ca. Mayor and Council at mayorandcouncil@mapleridge.ca. District of Maple Ridge COUNCIL MEETING April 9, 2013 The Minutes of the Municipal Council Meeting held on April 9, 2013 at 7:00 p.m. in the Council Chamber of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief Administrative Officer Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor C. Bell Parks and Recreation Services Councillor J. Dueck P. Gill, General Manager Corporate and Financial Services Councillor A. Hogarth F. Quinn, General Manager Public Works and Development Councillor B. Masse Services Councillor M. Morden C. Carter, Director of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS Mayor Daykin noted that Item 1102 was postponed 400 APPROVAL OF THE AGENDA The agenda was approved with the postponement of Item 1102 501 Council Minutes April 9, 2013 Page 2 of 12 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of March 19, 2013 R/2013-141 501 Minutes Regular Council It was moved and seconded March 19, 2013 That the minutes of the Regular Council Meeting of March 19, 2013 be adopted as circulated CARRIED 502 Minutes of the Development Agreements Committee Meetings of March 19(3), 20(4) and 28, 2013 R/2013-142 503 Minutes Development Agmt It was moved and seconded Committee That the minutes of the Development Agreements Committee Meetings of March 19(3), 20(4) and 28, 2013 be received. CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 700 DELEGATIONS 701 Maple Ridge Arts Council - Presentation on Arts and Culture Week and an Update on Arts Council Spring Events - Linda King. Board Member and Karen Pighin, Communications Manager Ms. King advised on the 10th anniversary of the Act and its partnership with the District of Maple Ridge and the benefits provided by the Arts Council to the community. Ms. Pighin gave a PowerPoint presentation providing information on the Maple Ridge Pitt Meadows Arts Council. She spoke to the value of arts and cultural activities and the volunteers in the arts activities. She advised on BC Arts and Culture Week and the participation of the Arts Council in Earth Week and highlighted a performance piece with the Katzie First Nation. Ms. King advised on upcoming events and workshops to be held during the CRE8 Youth Week in the first week of May. Council Minutes April 9, 2013 Page 3 of 12 702 Honouring Our Veterans Contest - Presentation of copy of a book of poems from the Honouring Our Veterans Poetry Contest - Joe Robinsmith Mr. Robinsmith presented Mayor Daykin with a copy of the 2012 Honouring Our Veterans edition of poetry prepared by children from local elementary schools. He advised that Earth Day poetry will be part of the opening ceremonies of the Earth Day event, winners will be presented awards at the event and that ‘pop up’ poetry will appear throughout the day. 703 National Volunteer Week 2013 - Ashley Singh, Community Volunteer Developer, Volunteer Maple Ridge Pitt Meadows Ms. Singh gave a PowerPoint presentation providing information on National Volunteer Week from April 21 to April 27, 2013. She outlined work carried out by residents for Volunteer Maple Ridge Pitt Meadows and the benefits of volunteerism. She outlined future projects and highlighted the Volunteer Appreciation events. 800 UNFINISHED BUSINESS – Nil 900 CORRESPONDENCE- Nil 1000 BYLAWS Bylaws for Final Reading 1001 2011-059-RZ, 23709 111A Avenue Staff report dated April 9, 2013 recommending final reading 1001.1 Maple Ridge Official Community Plan Amending Bylaw No. 6938-2012 To amend the conservation area Final reading R/2013-143 2011-059-RZ BL No. 6938-2012 It was moved and seconded Final reading That Bylaw No. 6938-2012 be adopted. CARRIED Council Minutes April 9, 2013 Page 4 of 12 1001.2 Maple Ridge Zone Amending Bylaw No. 6840-2011 To rezone from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential) to permit a 12 unit townhouse development Final reading R/2013-144 2011-059-RZ BL No. 6840-2011 It was moved and seconded Final reading That Bylaw No. 6840-2011 be adopted. CARRIED 1002 2012-052-RZ Maple Ridge Zone Amending Bylaw No. 6931-2012 Staff report dated April 9, 2013 recommending final reading To permit operation of a music store in the town centre Final reading R/2013-145 2012-052-RZ BL No. 6931-2012 It was moved and seconded Final reading That Bylaw No. 6931-2012 be adopted. CARRIED 1003 Maple Ridge Sewer Rate Amending Bylaw No. 6975-2013 To adjust the 2013 sewer rates Final reading R/2013-146 BL No. 6975-2013 Final reading It was moved and seconded That Bylaw No. 6975-2013 be adopted. CARRIED Council Minutes April 9, 2013 Page 5 of 12 1004 Maple Ridge Water Service Amending Bylaw No. 6976-2013 To adjust the 2013 water service rates Final reading R/2013-147 BL No. 6976-2013 Final reading It was moved and seconded That Bylaw No. 6976-2013 be adopted. CARRIED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – March 18, 2013 R/2013-148 Minutes COW It was moved and seconded March 18, 2013 That the minutes of the Committee of the Whole Meeting of March 18, 2013 be received. CARRIED Public Works and Development Services 1101 2013-013-RZ, 24286 102 Avenue, RS-3 to R-3 Staff report dated April 8, 2013 recommending that Maple Ridge Zone Amending Bylaw No. 6983-2013 to rezone from RS-3 (One Family Rural Residential) to R-3 (Special Amenity Residential District) to allow for future subdivision into single family lots be given first reading and that the applicant provide further information as described on Schedules A, B and F of the Development Procedures Bylaw No. 5879-1999. R/2013-149 2013-013-RZ BL No. 6983-2013 It was moved and seconded First reading 1. In respect of Section 879 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: Council Minutes April 9, 2013 Page 6 of 12 i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of the Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. School District Boards, greater boards and improvement district boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the District’s website, together with an invitation to the public to comment; and 2. That Bylaw No. 6983-2013 be given first reading; and 3. That the applicant provide further information as described on Schedules A, B and F of the Development Procedures Bylaw No. 5879-1999, along with the information required for an Intensive Residential Development Permit and a Subdivision application. CARRIED Note: Item 1102 was postponed. 1102 2011-069-RZ, 20660 Maple Crescent, RS-1 and C-3 to RS-1 Staff report dated April 8, 2013 recommending that Maple Ridge Zone Amending Bylaw No. 6845-2011 to rezone from RS-1 (One Family Urban Residential) and C-3 (Town Centre Commercial) to RS-1 (One Family Urban Residential) to permit future subdivision of 2 lots be given second reading and be forwarded to Public Hearing. Council Minutes April 9, 2013 Page 7 of 12 1103 2011-059-DVP-DP, 23709 111A Avenue Staff report dated April 8, 2013 recommending that the Corporate Officer be authorized to sign and seal 2011-059-DVP to reduce front, rear and interior side yard setbacks and to vary maximum building height and that the Corporate Officer be authorized to sign and seal 2011-059-DP to permit the construction of 12 townhouse units in the RM-1 (Townhouse Residential) zone. The Manager of Legislative Services advised that correspondence was received from Lucie and Will Menkveld, Lynda and Dieter Russbueldt and John and Melanie Goodman. R/2013-150 2011-059-DVP-DP Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal 2011-059-DVP respecting property located at 23709 111A Avenue; and further That the Corporate Officer be authorized to sign and seal 2011-059-DP respecting property located at 23709 111A Avenue. CARRIED Councillor Bell - OPPOSED 1104 Municipal Equipment Purchase – Two (2), Three Ton Dump Box Trucks with Plow and Sander Attachments Staff report dated April 8, 2013 recommending that the contract for the purchase of two (2), three ton dump box trucks with plow and sander attachments be awarded to Dams Ford Lincoln Sales Ltd. R/2013-151 Award of Contract Dams Ford Lincoln It was moved and seconded Sales Ltd. That the contract for the purchase of two (2), three ton dump box trucks with plow and sander attachments be awarded to Dams Ford Lincoln Sales Ltd. in the amount of $158,420.76 and applicable taxes of approximately $19,010.49. CARRIED Council Minutes April 9, 2013 Page 8 of 12 1105 Municipal Equipment Purchase – One Single Axle, Low Profile Recycling Truck Staff report dated April 8, 2013 recommending that the contract for the purchase of one single axle low profile recycling truck be awarded to Fort Fabrication and Welding Ltd. R/2013-152 Award of Contract Fort Fabrication It was moved and seconded And Welding Ltd. That the contract for the purchase of one (1) single axle low profile recycling truck be awarded to Fort Fabrication and Welding Ltd. in the amount of $169,191.00 including warranties and optional items and applicable taxes of approximately $20,302.92 CARRIED Financial and Corporate Services (including Fire and Police) 1131 Purchase of an Operational Support Fire Truck Staff report dated April 8, 2013 recommending that the contract for the contract for the construction of one equipped Operational Support Fire Truck be awarded to Super Vacuum Manufacturing Company Inc., Fort Collins, CO. and that the Corporate Officer be authorized to execute the contract R/2013-153 Award of Contract Super Vacuum It was moved and seconded Manufacturing That the contract for the construction of one equipped Operational Support Truck at the cost of $796,969.00 plus applicable taxes and a 10% contingency to be included for any unanticipated scope changes be awarded to SVI Trucks, a Division of Super Vacuum Manufacturing Company, Fort Collins, CO; and That the Corporate Officer be authorized to execute the contract. CARRIED Councillor Bell - OPPOSED Council Minutes April 9, 2013 Page 9 of 12 Note Mayor Daykin excused himself from discussion of Item 1132 at 8:44 p.m. as family members are vendors at the Farmer’s Market. Councillor Bell chaired the meeting in his absence. 1132 Community Grants Staff report dated April 8, 2013 recommending that proposed allocation of grants be approved and that $30,000 funded from gaming revenues be provided in the financial plan for the Alouette River Management Society for upgrades to the hatchery at the Alouette Prison. R/2013-154 Community Grants Allocation It was moved and seconded Approval That the proposed allocation of grants as shown on Schedule “A” of the staff report dated April 8, 2013 titled “2013 Community Grants” be approved; and further That $30,000 be provided in the Financial Plan for the Alouette River Management Society to assist with upgrades to the hatchery at the Alouette Prison, noting that this one-time grant will be funded from gaming revenues. CARRIED Note: Mayor Daykin returned to the meeting at 8:49 p.m. and resumed as Chair 1133 Joint Municipal Emergency Program Agreement Staff report dated April 22, 2013 recommending that the Corporate Officer be authorized to execute the Joint Municipal Emergency Program Agreement with the City of Pitt Meadows. R/2013-155 Joint Municipal Emergency Program It was moved and seconded Agreement That the Corporate Officer be authorized to execute the Joint Municipal Emergency Program Agreement with the City of Pitt Meadows as attached to the staff report dated April 8, 2013. CARRIED Council Minutes April 9, 2013 Page 10 of 12 Community Development and Recreation Service 1151 BC Seniors Games Bid 2015 or 2016 Staff report dated April 8, 2013 recommending that the opportunity to bid on hosting the 2015 or 2016 BC Seniors Games be declined. R/2013-156 BC Seniors Games Bid 2015 or 2015 It was moved and seconded Decline That the opportunity to bid on hosting the 2015 or 2016 BC Seniors Games be declined. CARRIED Correspondence – Nil Other Committee Issues – Nil 1200 STAFF REPORTS – Nil 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL – Nil 1400 MAYOR’S REPORT Mayor Daykin advised that the week of April 8 is 911 Awareness Week and spoke to ‘pocket dials’ coming into E-Comm. Mayor Daykin reported that the Maple Ridge Downtown Business Improvement Association is holding its annual general meeting on April 10 and that the Local Fraternal Order of Eagles will be celebrating its 65th Anniversary. He attended Grade 10 interviews at Samuel Robertson Technical School, a Metro Vancouver Utilities Committee meeting and the Historical Society Heritage Tea. He also attended the Maple Ridge Therapeutic Riding Association Open House and the Sunshine Dreams for Kids Golf Tournament. Council Minutes April 9, 2013 Page 11 of 12 1500 COUNCILLORS’ REPORTS Councillor Bell Councillor Bell attended the City of Port Moody’s 100th Year Birthday celebration. She advised on upcoming strategic planning sessions for the Fraser Valley Regional Library and on the Teen Poetry Slam event to be held on April 25 at the Maple Ridge Library. She also attended Grade 10 interviews at Samuel Robertson Technical School and the Annual General Meeting of the Ridge Meadows Recycling Society. Councillor Ashlie Councillor Ashlie attended a meeting of the Maple Ridge Social Planning Advisory Committee meeting and the North Fraser Therapeutic Riding Association Open House. She wished to recognize Rose Low and Lil Seigo of the Begin Again Widows Support Group which is holding its anniversary on April 26. Councillor Dueck Councillor Dueck did not have a report. Councillor Masse Councillor Masse attended the Maple Ridge Community Foundation’s Citizen of the Year Awards, the Historical Society Heritage Tea and the City of Surrey’s Community Summit. He also attended the North Fraser Therapeutic Riding Association Open House and a meeting of the Maple Ridge Social Planning Advisory Committee. Councillor Morden Councillor Morden attended the Historical Society Heritage Tea, the Maple Ridge Community Foundation’s Citizen of the Year Awards, a meeting of the Alouette River Management Society and a Union of British Columbia Municipalities meeting. He also attended meetings of the Maple Ridge Community Heritage Commission and the Downtown Maple Ridge Business Improvement Association. Councillor Hogarth Councillor Hogarth attended the Maple Ridge Community Foundation’s Citizen of the Year Awards. He congratulated Sammy Nelligan, the recipient of the award. He also attended the North Fraser Therapeutic Riding Association’s Open House and the Historical Society Heritage Tea. Council Minutes April 9, 2013 Page 12 of 12 1600 OTHER MATTERS DEEMED EXPEDIENT – Nil 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS – Nil 1800 QUESTIONS FROM THE PUBLIC Eric Phillips Mr. Phillips advised that the Fraternal Order of Eagles is celebrating its 65th anniversary and that Eddie Olsen, one of the group’s last remaining founders, will be recognized. He congratulated Sammy Nelligan for her receipt of the Citizen of the Year Award. John Goodman Mr. Goodman referred to 2011-059-DVP-DP and the variances requested. He indicated that buildings in the development were very close to his home and asked why there has been no discussion or debate on this matter. The Director of Planning explained the process around requests for variances and the OCP amendment. She offered to arrange a meeting with Mr. Goodman to further discuss his concerns. Mr. Goodman outlined his concerns and Mayor Daykin requested that he meet with the Director of Planning for further discussion. 1900 ADJOURNMENT – 9:21 p.m. _______________________________ E. Daykin, Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer 702 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6927-2012 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ___________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6927-2012." 2.Those parcels or tracts of land and premises known and described as: Lot 8 Except: Parcel “A” (Explanatory Plan 8215); District Lot 401 Group 1 New Westminster District Plan 4769 Parcel “A” (Explanatory Plan 8215) Lot 8 District Lot 401 Group 1 New Westminster District Plan 4769 Lot 9 District Lot 401 Group 1 New Westminster District Plan 4769 Lot “D” District Lot 401 Group 1 New Westminster District Plan 21162 and outlined in heavy black line on Map No. 1571 a copy of which is attached hereto and forms part of this Bylaw, are hereby rezoned to RM-2 (Medium Density Apartment Residential). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 22nd day of May, A.D. 2012. READ a second time the 12th day of March, A.D. 2013. PUBLIC HEARING held the 16th day of April, A.D. 2013. READ a third time the day of , A.D. 20 . APPROVED by the Minister of Transportation this day of , A.D. 20 . RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 20 . _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER 1001.1 11759/61 2246111667 11715 11735 2251611900 2252 5 2252 9 225692257011771 11857 2246622471/8511698 225 3 1 2 2 5 3 3 225752259611698 226122263911889 11844 11771 1168822464 11767 11656 11692 11724 05/07/09 22527225292253422538/4222535/3722544/462255022554/58225812261122615226472266111695 11850 2249011697 11771 11742 2251 5 2252 7 225412255722532 2260211862 22624/2622625226332269211770 11681 11683 62/64/66 11668 11686 22535225652253022537 2258011837 11778 2262122641227102247111825 22528/302252 1 2252 2 2252 4 2255611675 11711 2250411662 11674 22503 225222252 3 2254822535225882257711834 2263211869 11876 11685 Zellers 2245611760 11680 Haney Place Mall 2252 6 2252 822564/6811858 NORTH AVENUE 226 ST.SELKIRK AVE.225 ST.SELKIRK AVE. LOUGHEED HWY.227 STREET225 ST.226 ST.118 A AVE. LOUGHEED HIGHWAY LANE SELKIRK AVE. LANE 227 STREETFRASER ST.BRICKWOOD CLOSEROYAL CRES.ROYAL CRES. 5 BCS 1620'1' E 106' P 8641 3 16 18 21 A 12 A P 1805617 *LMP 21534 3 D P 5414 P 4202*LMP38099Pcl EP 8383 Rem 3 6 3 P 63225 Rem. 58 2 14 12 28 P 1009122 9 8 P 18056 22 P 9190 BCP 44924 A 1 Rem.P 8658C RP 68557CP 5194 9 B N 1/2 2Rem P 8641P 43090P 414907 P 70416P 48518 P 77953 15 1 18 2 Plan 4834 P 6545227 4 A E P 4769 10 7 13 Rem. 1 Rem. 23 5 6 PARK PARK A 7 1 93 4 P 4769 6 P 70416 E D EP 8215REM. 15 BCP 44924P 6524P 9800 6 P 8181 P 19374 1 19 19 P 21162 79 24 6 15 PARK *PP085P 8615 18 A B 2 P 1244510 3Rem.of 3 3 92 1 14 P 65997 13 13 26 20 W 3 25 5 P 4834 BCP 8886 P 9819EP 1197016 1 P 12503 1 P 12445P 9800 P 24524 8 2 15 1 P 4769 P 4769 P 8615 C 7 P 476923 11 PARK P 8615P 13017 16 21 19 NWS 2977LMP 19737BCP 22107 RW 79939 EP 10459 1 P 19374P 6645P 71022'A' 2 LMS 715 P 9372 5 1 17 NWS 2316 70 1 W P 8615 BCP 22107 14 EPP 12098B 2 BCP 4492420 P 76002P 9236BCP 44924LMP 19737LMP 9820 LMP 12816 EP 64018 RW 61238 RW 61238 EP 63801 BCP44925RW 776 4 1 BCP 9285EP 70417BCP 9 2 8 6EPP 14312BCP44926 LMP 9307 EP 70417 BCP 9286LMP 46994RP 63699LMP 31454&LMP 51165 (EASE.) EP 7 0 4 1 7 EP 65137 ´ SCALE 1:2,500 MAPLE RIDGE ZONE AMENDING Bylaw No. Map No. From: To: RS-1 (One Family Urban Residential) RM-2 (Medium Density Apartment Residential) 6927-20121571 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO.6967-2013 A Bylaw to amend the text of Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended. ___________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No.6967-2013." 2.PART 6, RESIDENTIAL ZONES, SECTION 604, RM-2 MEDIUM DENSITY APARTMENT RESIDENTIAL DISTRICT is amended as follows: i.SECTION 5, Density, is amended by adding the following after 5 (e): f) The maximum floor space ratio shall be 1.89 at the following locations: 22577 Royal Crescent Parcel A (Explanatory Plan 8125) Lot 8, District Lot 401, Group 1, NWD Plan 4769 22569 Royal Crescent Lot 9, District Lot 401, Group 1, NWD Plan 4769 22557 Royal Crescent Lot D, District Lot 401, Group 1, NWD Plan 21162 11771 226 Street Lot 8 Except Parcel “A” ( Explanatory Plan 8125) District Lot 401, Group 1, NWD Plan 4769 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended is hereby amended accordingly. READ a first time the 12th day of March, A.D. 2013. READ a second time the 12th day of March, A.D. 2013. PUBLIC HEARING held the 16th day of April, A.D. 2013. READ a third time the day of , A.D. 200 . APPROVED by the Minister of Transportation and Highways this day of , A.D. 20 . RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 20 . _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER 1001.2 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6971-2013 A Bylaw to amend the text of Maple Ridge Zoning Bylaw No. 3510 - 1985 ___________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1.This Bylaw may be cited as “Maple Ridge Zone Amending Bylaw No. 6971-2013” 2.Maple Ridge Zoning Bylaw No. 3510 – 1985 is hereby amended as follows: a)PART 2 INTERPRETATION, is amended by the addition of the following definition in correct alphabetical order: “Medical Marihuana, Commercial Production means the use of premises for the commercial cultivation, processing, testing, packaging and shipping of marihuana used for medical purposes as authorized under the Controlled Drugs and Substances Act (Canada) or any regulations made pursuant to that Act, and includes the sale of marihuana used for medical purposes only to customers who are not present on the premises.” b) PART 4, GENERAL REGULATIONS, Section 401, USES OF LAND, BUILDINGS AND STRUCTURES is amended by the addition of the following prohibited use as subsection (3)(e): “commercial cultivation, processing, testing, packaging, shipping and sale of marihuana, except as specifically permitted in the A-1, A-2, A-3, A-4, and A-5 zones.” c)PART 5, AGRICULTURAL ZONES, Section 501, PERMITTED USES OF LAND, BUILDINGS AND STRUCTURES IN THE AGRICULTURAL ZONES is amended by the addition of the following permitted use after Detached Garden Suite Use: “(16) Medical Marihuana, Commercial Production” d)PART 5, AGRICULTURAL ZONES, Section 503, SITING OF BUILDINGS AND STRUCTURES IN AGRICULTURAL ZONES is amended by the addition of a new subsection (7) as follows: “(7) Buildings and structures for Medical Marihuana, Commercial Production as authorized under Federal legislation: (a) shall be sited not less than: (i) 60 metres from front and exterior side lot lines; (ii) 30 metres from rear and interior side lot lines; (iii) 30 metres from all wells and streams; (iv) 30 metres from all buildings used for one family residential use, accessory employee residential use or temporary residential use. 1002 (b) Shall be located not less than 200 metres from an elementary or secondary school, measured from the nearest point of the lot line of the Medical Marihuana, Commercial Production use to the nearest point of the lot line of the elementary or secondary school.” READ a first time the 12th day of March, 2013. READ a second time the 12th day of March, 2013. PUBLIC HEARING held the 16th day of April, 2013. READ a third time the day of 2013 RECONSIDERED AND FINALLY ADOPTED, the day of 2013 _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER District of Maple Ridge TO: His Worship Mayor Ernie Daykin MEETING DATE: April 23, 2013 and Members of Council FILE NO: RZ/086/08 FROM: Chief Administrative Officer MEETING: COUNCIL SUBJECT: Final Reading: Maple Ridge Zone Amending Bylaw No. 6712-2010 12060, 12068, 12074 and 12082 227 Street EXECUTIVE SUMMARY: Bylaw No. 6712-2010 has been considered by Council and at Public Hearing and subsequently granted Third Reading. The applicant has requested that Final Reading be granted. The purpose of the rezoning is to permit the construction of an 81-unit apartment residential building. This application followed the old approval process, with First Reading being granted by Council on March 23, 2010, followed by a Public Hearing on April 20, 2010 and then Second and Third Readings on April 27, 2010. First and Second Extensions were granted by Council, extending the deadline to complete the terms and conditions of this application to April 27th 2013. RECOMMENDATION: That Maple Ridge Zone Amending Bylaw No. 6712-2010 be adopted. DISCUSSION: a)Background Context: Council considered this rezoning application at a Public Hearing held on April 20, 2010. On April 27, 2010 Council granted Third Reading to Maple Ridge Zone Amending Bylaw No. 6712-2010 with the stipulation that the following conditions be addressed: i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement; ii. Registration of a geotechnical report as a Restrictive Covenant which addresses the suitability of the site for the proposed development; iii. Road dedication as required; iv. Consolidation of the development site; v. Removal of the existing buildings; vi. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations. vii. Purchase of Parcel A, Except Plan BCP36787 Road, from the District of Maple Ridge. viii. Registration of a Restrictive Covenant protecting the Visitor Parking. 1003 - 2 - b) Background: Ownership of the subject site changed hand in December 2012. The new owner and developer, Perpetual Success Enterprises Ltd., applied for a Second Extension, which Council granted retroactively from the date the First Extension lapsed to April 27th 2013. As of the writing of this report, the new owner and his consulting team are well underway in completing the outstanding terms and conditions set by Council at Third Reading. Usually, a report for final adoption is not taken to Council unless all terms and conditions are met. In the case of this application, the terms and conditions have been effectively fulfilled by submission of all studies and the execution of all legal documents, and only demolition of the remaining houses (2 of the 4 houses have been demolished) prevents the Approving Officer from signing the survey plan for registration. Given this and given that the project is within the Town Centre Area, is at a strategic corner along the Brown Avenue corridor and the diligence with which the new owner and their team are progressing to completion, this report is being brought forward on the expectation all terms and conditions will be meet by the April 23rd, 2013 Council meeting. As of the date this report was signed, the necessary restrictive covenants have been signed and executed. The developer has applied for demolition permits to allow the existing four houses on the site to be demolished. Once demolished, the Approving Officer can sign the submitted plan for road widening (227th Street), lane dedication and consolidation of the four lots and the sliver of land purchased by the developer from the District into a singe lot. This plan and the restrictive covenants will be registered by the developer’s lawyer on an undertaking to register. In the unlikely event that some of the terms and conditions are not met, Council will be informed about suitable alternatives in order to make a determination about granting Final Approval. b) Status of Completing Terms and Conditions: The following applies to the above terms and conditions: 1. The Rezoning Servicing Agreement Restrictive Covenant has been executed and is in order to be registered. Engineering securities have been paid to the District; 2. The Geotechnical Restrictive Covenant has been executed and is in order to be registered; 3. Road dedication for the widening of 227 Street is shown in the submitted plan. This plan is in order to be registered; 4. The submitted plan provides for consolidation of the site into a single lot. This plan is in order to be signed by the Approving Officer once the existing houses are demolished (see point 5) and will be in order to register; 5. Demolition permit applications for the four existing houses has been made, but not yet issued. The developer advised three of the houses (the remaining house is still occupied) will be demolished in the week of April 15th. After demolition is done, the Approving Officer may sign the submitted plan and the developer’s lawyer will proceed with registration; 6. The necessary disclosure statement has been submitted, reporting no underground tanks being present on the site; - 3 - 7. An agreement with the developer has been approved by Council for the purchase of the necessary District lands to be part of the development site. The transfer is in process; and 8. The Visitors Parking Restrictive Covenant has been executed and is in order to be registered. CONCLUSION: After being dormant for an extended period of time, a new owner acquired this site in December 2012 and has been diligent to complete the terms and conditions of this application. As the application is located in the Town Centre Area and all requirements are expected to be met before this report is before Council, it is recommended that Final Reading be given to Maple Ridge Zone Amending Bylaw No. 6712-2010. "Original signed by Adrian Kopystynski" _______________________________________________ Prepared by: Adrian Kopystynski, MCIP, RPP, MCAHP Planner "Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning "Original signed by Frank Quinn" _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services "Original signed by J.L. (Jim) Rule" _______________________________________________ Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Maple Ridge Bylaw No. 6712-2010 Appendix C – Site Plan Appendix D – Landscaping Plan City of PittMeadows District ofLangley District of MissionFRASER R. ^ DATE: Apr 17, 2013 DP-086-08 BY: JV 12060/68/74/82 - 227 St CORPORATION OFTHE DISTRICT OFMAPLE RIDGE P L A N NIN G D E P A RT M E N T 12047 12141 2264512074 12067 12111 12148 /30120282268012090 12120 12154 2270812087 12102 12032 12038 22745/472268112077 12087 12130 2271512076 12126 22759226212267012142 12101 12119 12147 12114 226402265012060 12042 12054 1208612096 226112266012068 12082 1202622630226202264112136 12131 12136 12152 12062 2275322610226612268012057 12071 12081 12139 12128 227 ST.227 ST.FLETCHER ST.DEWDNEY TRUNK RO AD 299 295 7 1 12P 32642P 8333P 20546 296 287 RP 84340 289 301 Rem 175 N 1/2 P 11845S1/2 16P 66473S 1/2 6 N 1/2 6 2 P 62211 9 4 298 294 P 43724P 9944 P 11644N 1/2 Rem 10 354 1 Rem. A P 43724 P 43724 P 43724 P 23392 2 Rem. Pcl. A 2 310 16 17 Rem. W1/2 AB *PP0911 292 291 290 BCP 34253 BCS 1124 B LMP 1034P 51311 12 147 148 337 332 P 11644P 68638 P 56987 N70' N130' of 2 297 288 P 7450 P 38897 1 A *PP08318 LMP 6030338 Rem. N 130' of 2 1 3 293 Rem. A 11 P 11644 N1/2 16 353 15 S 1/2 7 B 331 EP 12239300 N 70' 2 P 22808 2 P 863221 2 S 1/2 11S 1/2 P 17221S 1/2 9 P 61650LMP 26553E 1/2 ASubject Properties ´ Scale: 1:1,500 APPENDIX A CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6712 - 2010 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended. ___________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6712-2010." 2.Those parcels or tracts of land and premises known and described as: Lot “B” Section 20 Township 12 Plan 22808 New Westminster District Lot 1 Section 20 Township 12 Plan 86322 New Westminster District Lot 2 Section 20 Township 12 Plan 86322 New Westminster District North 70 Feet Lot 2 Section 20 Township 12 Plan 7450 New Westminster District and outlined in heavy black line on Map No. 1469 a copy of which is attached hereto and forms part of this Bylaw, are hereby rezoned to RM-2 (Medium Density Apartment Residential). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 23rd day of March, A.D. 2010. PUBLIC HEARING held the 20th day of April, A.D. 2010. READ a second time the 27th day of April, A.D. 2010. READ a third time the 27th day of April, A.D. 2010. RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 200 . _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX B UPDNUPDN12345678BCDF3A4A5A6A7A10A10C10DE10E2A10BP1PbP2P38A227th STREETBROWN AVENUEWALKWAYPaLANEPMTCENTRAL LINE OF STREETSWALKWAYN EXISTING FIRE HYDRANT91010BG,EX135.56'(41.32m)BG,EX135.59'(41.33m)BG,EX137.76'(41.99m)BG,EX136.15'(41.50m)BG,EX139.53'(42.53m)BG,EX140.03'(42.68m)PL 36.582mPL 76.195mFL 138' - 0"V1V2V3V10V5V6V7V8V9V4V11V12V13V14V15V16V17PL 18.31mPL 2.0mPL 2.0mPL 45.511mPL 7.5mPL7.738mPL 21.336mBG,EX135.3'(41.25m)RESIDENTIAL PARKINGENTRANCE23' - 8"32'-0"12'-10"11'-8"15'-4"11'-2"11'-2"15'-4"VISITOR ACCESS ROUTEOVERHANG47' - 6 1/2"VISITOR ACCESS ROUTECOPYRIGHT RESERVED. ALL RIGHTS RESERVED. THIS DRAWINGAND DESIGN ARE TO REMAIN THE EXCLUSIVE PROPERTY OF WILSONCHANG ARCHITECT INC. USE OR REPRODUCTION WITHOUT PRIORWRITTEN CONSENT FROM WILSON CHANG ARCHITECT INC. ISPROHIBITED. THE CONTRACTOR IS RESPONSIBLE FOR NOTIFYINGTHE ARCHITECT IN THE EVENT OF DISCREPANCIES AND FOR THEINTERPRETATION OF THIS DRAWING.Wilson ChangArchitect Inc.288 West 8th AveVancouver,BC V5Y 1N5T 604.630.9488F 604.630.9487NO.DATEREMARKSCONSULTANT:PROJECT TITLE:PROJECT NO:SCALE:DRAWN:CHECKED:FILE:DRAWING TITLE:DRAWING NO:RESIDENTIALDEVELOPMENTKEY PLAN:PROJECT NO: W1208JZWC1APR 09, 2013ISSUED FOR DP12060,12068,12074AND 12082227TH STREETMAPLE RIDGE, BCW1208Architect AIBC4/9/201310:30:27 AM 3/32" = 1'-0"C:\Users\Peter\Documents\___local_files\W1208_MapleRidge_CENTRAL_pm.rvtA201SITE PLANAPPENDIX C LAWNLAWNLAWNCONCRETE WALLPROPOSED STREET TREESAS PER CITY42" HT ALUMINUM FENCETRELLIS6'-0" HEIGHTWOOD FENCE12" DRAIN STRIP ATEDGE OF BUILDING TYP.SCORED CONCRETE WALKTAXUS HEDGE SCREENING PATIOSARBOUR WITH BENCHES BELOWWISHBONE "FULL FRAME"RECYCLED PLASTIC BENCHKOMPAN PLAYHOUSE ONRUBBER TILES, GREEN COLOURMETAL SECURITY FENCEPRECAST CONCRETE PAVERSON SAND ON DRAIN MAT:PACIFIC SLATERANDOM PATTERN PATTERN ;SHADOW COLOUR12" DRAIN STRIP ATEDGE OF BUILDING TYP.CONCRETE WALKPRIVACYSCREENSECTION AACONCRETE WALLSITE SIGNAGE ON WALLACER PALMATUM 'SANGO KAKU'PICEA OMORIKAAMENITY AREAPATIORAMP TO PARKINGABBOTSFORD 18"x18"CONCRETEHYDRAPRESSED SLABSNATURAL COLORACER RUBRUM 'ARMSTRONGII'CONCRETE WALLCORA BIKE RACKEXPO 3606 MODELBLACK COLOURSIDEWALKSOD ON 1" SAND ROLLEDO GRASSCRETEGRASS IN GRASSCRETEPAVING24 x 24 PAVERS ON SANDSHADOW COLORON SLAB INSTALLATION TO MFG. SPEC.WITH FLEXIBLE EDGERPRECAST CONCRETE PAVERSON SAND ON DRAIN MAT:PACIFIC SLATERANDOM PATTERN PATTERN ;SHADOW COLOURUPDNUPDN227th STREETBROWN AVENUEWALKWAYLANEPMTCENTRAL LINE OF STREETSWALKWAYEXISTING FIRE HYDRANTBG,EX135.56'(41.32m)BG,EX135.59'(41.33m)BG,EX137.76'(41.99m)BG,EX136.15'(41.50m)BG,EX139.53'(42.53m)BG,EX140.03'(42.68m)PL 36.582mPL 76.195m138' - 0"V11V12V13V14V15V16V17PL 18.31mPL 2.0mPL 2.0mPL 45.511mPL 7.5mPL 7.738mPL 21.336mBG,EX135.3'(41.25m)RESIDENTIAL PARKINGENTRANCE11' - 8"15' - 4"11' - 2"11' - 2"15' - 4"VISITOR ACCESS ROUTEV1V2V3V10V5V6V7V8V9V4CONCRETE PLANTER W/ GRASSES & PERENNIALS9" CONCRETE BANDSRAMP @8.3%CONCRETE STEPS & RADIAL WARNING STRIP TYP.>E^WW>E>Ϯϭϯ͘DZ͘ϬϲϯͬϯϮΗсϭΖͲϬΗKWDͲCHK'D:ϭϮϮϯϭͲϱ͘/WDRAWN:DESIGN:SCALE:DATE:PMG PROJECT NUMBER:ϭϮͲϮϯϭK&ϰDRAWING TITLE:DW>Z/'͕Z^/Ed/>s͘PROJECT:DRAWING NUMBER:REVISION DESCRIPTIONNO. DATE DR.ϮϮϳd,^dZdSEAL: Copyright reserved. This drawing and design is theproperty of PMG Landscape Architects and may not bereproduced or used for other projects without theirpermission.cCLIENT:Burnaby, British Columbia, V5C 6G9p: 604 294-0011 ; f: 604 294-0022Suite C100 - 4185 Still Creek DriveAPPENDIX D District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES April 8, 2013 1:00 p.m. Council Chamber PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief Administrative Officer Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor C. Bell Parks and Recreation Services Councillor J. Dueck P. Gill, General Manager Corporate and Financial Services Councillor A. Hogarth F. Quinn, General Manager Public Works and Development Councillor B. Masse Services Councillor M. Morden C. Carter, Director of Planning C. Marlo, Manager of Legislative Services Other Staff as Required C. Goddard, Manager of Development and Environmental Services W. Oleschak, Superintendent of Roads and Fleet 1.DELEGATIONS/STAFF PRESENTATIONS – Nil 2.PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 1101 2013-013-RZ, 24286 102 Avenue, RS-3 to R-3 Staff report dated April 8, 2013 recommending that Maple Ridge Zone Amending Bylaw No. 6983-2013 to rezone from RS-3 (One Family Rural Residential) to R-3 (Special Amenity Residential District) to allow for future subdivision into single family lots be given first reading and that the applicant provide further information as described on Schedules A, B and F of the Development Procedures Bylaw No. 5879-1999. 1100 Committee of the Whole Minutes April 8, 2013 Page 2 of 5 The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: •Application Information •Neighbourhood Context •OCP Context •Site Characteristics •Proposed Site Plan RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 9, 2013. Note: Item 1102 was postponed. 1102 2011-069-RZ, 20660 Maple Crescent, RS-1 and C-3 to RS-1 Staff report dated April 8, 2013 recommending that Maple Ridge Zone Amending Bylaw No. 6845-2011 to rezone from RS-1 (One Family Urban Residential) and C-3 (Town Centre Commercial) to RS-1 (One Family Urban Residential) to permit future subdivision of 2 lots be given second reading and be forwarded to Public Hearing. 1103 2011-059-DVP-DP, 23709 111A Avenue Staff report dated April 8, 2013 recommending that the Corporate Officer be authorized to sign and seal 2011-059-DVP to reduce front, rear and interior side yard setbacks and to vary maximum building height and that the Corporate Officer be authorized to sign and seal 2011-059-DP to permit the construction of 12 townhouse units in the RM-1 (Townhouse Residential) zone. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: •Application Information •Neighbourhood Context •OCP Context •Site Characteristics •Site Plan •Elevations Committee of the Whole Minutes April 8, 2013 Page 3 of 5 David Laird, Damax, Applicant Representative Mr. Laird provided clarification of the park and trail system, advising that this area was never intended to be a public park due to environmental sensitivity. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 9, 2013. 1104 Municipal Equipment Purchase – Two (2), Three Ton Dump Box Trucks with Plow and Sander Attachments Staff report dated April 8, 2013 recommending that the contract for the purchase of two (2), three ton dump box trucks with plow and sander attachments be awarded to Dams Ford Lincoln Sales Ltd. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 9, 2013. 1105 Municipal Equipment Purchase – One Single Axle, Low Profile Recycling Truck Staff report dated April 8, 2013 recommending that the contract for the purchase of one single axle low profile recycling truck be awarded to Fort Fabrication and Welding Ltd. Kim Day, Executive Director, Ridge Meadows Recycling Society Ms. Day provided clarification on the issue of glass pickup in the Lower Mainland. The Superintendent of Roads and Fleet advised that the vehicle being purchased is a replacement vehicle for a 2006 model. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 9, 2013. Committee of the Whole Minutes April 8, 2013 Page 4 of 5 3.FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 Purchase of an Operational Support Fire Truck Staff report dated April 8, 2013 recommending that the contract for the contract for the construction of one equipped Operational Support Fire Truck be awarded to Super Vacuum Manufacturing Company Inc., Fort Collins, CO. and that the Corporate Officer be authorized to execute the contract. Assistant Fire Chief Exner reviewed the report and highlighted features of the operational support truck. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 9, 2013. Note: Mayor Daykin excused himself from discussion of Item1132 at 2:05 p.m. as a family member is a vendor at the Farmer’s Market 1132 Community Grants Staff report dated April 8, 2013 recommending that proposed allocation of grants be approved and that $30,000 funded from gaming revenues be provided in the financial plan for the Alouette River Management Society for upgrades to the hatchery at the Alouette Prison. The Manager of Accounting reviewed the report. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 9, 2013. Note: Mayor Daykin returned to the meeting at 2:17 p.m. 1133 Joint Municipal Emergency Program Agreement Staff report dated April 8, 2013 recommending that the Corporate Officer be authorized to execute the Joint Municipal Emergency Program Agreement with the City of Pitt Meadows. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 9, 2013. Committee of the Whole Minutes April 8, 2013 Page 5 of 5 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 1151 BC Seniors Games Bid 2015 or 2016 Staff report dated April 8, 2013 recommending that the opportunity to bid on hosting the 2015 or 2016 BC Seniors Games be declined. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 9, 2013. 5. CORRESPONDENCE – Nil 6. OTHER ISSUES – Nil 7. ADJOURNMENT – 2:20 p.m. 8. COMMUNITY FORUM – Nil ___________________________________ C. Bell, Acting Mayor Presiding Member of the Committee District of Maple Ridge TO: His Worship Mayor Ernie Daykin MEETING DATE: April 22, 2013 and Members of Council FILE NO: 2011-034-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First and Second Reading Maple Ridge Of ficial Community Plan Amending Bylaw No.6960-2012 and Second Reading Maple Ridge Zone Amending Bylaw No.6816-2011 24106 102 Avenue EXECUTIVE SUMMARY: An application has been received to rezone the subject property from RS-3 (One Family Rural Residential) to R-3 (Special Amenity Residential District), to permit a future subdivision into three lots. First reading of the Maple Ridge Zone Amending Bylaw was granted on May 10, 2011. The proposed R-3 (Special Amenity Residential District) zoning complies with the Official Community Plan; however, an Official Community Plan amendment is required to adjust the area designated Conservation around Mainstone Creek. This application conforms to the current land use provisions of the Albion Area Plan and pursuant to Council’s direction, can proceed through the approval process. RECOMMENDATIONS: 1.That Maple Ridge Official Community Plan Amending Bylaw No. 6960-2012 be given first and second readings and be forwarded to Public Hearing; 2.That in accordance with Section 879 of the Local Government Act , opportunity for early and on-going consultation has been provided by way of posting Official Community Plan Amending Bylaw No. 6960-2012 on the municipal website, and Council considers it unnecessar y to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 3.That Maple Ridge Official Community Plan Amending Bylaw No . 6960-2012 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 4.That it be confirmed that Maple Ridge Official Community Plan Amending Bylaw No. 6960- 2012 is consistent with the Capital Expenditu re Plan and Waste Management Plan; 1101 - 2 - 5. That Zone Amending Bylaw No. 6816-2011 be given second reading and be forwarded to Public Hearing; and 6. That the following terms and conditions be met prior to final reading: i. Approval from the Ministry of Transportation and Infrastructure ; ii. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; iii. Amendment to Schedule "B" & “C” of the Official Community Plan; iv. Road dedication as required; v. Park dedication as required, vi. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in acco rdance with the regulations. DISCUSSION: a) Background Context: Applicant: Winfield Koehler Owner: Stephen and Jennifer Koehler Legal Description: Lot: B (BN161831), Section: 3, Township: 12, NW DP: 19526 OCP: Existing: Medium Density Residential and Conservation Zoning: Existing: RS-3 (One Family Rural Residential) Proposed: R-3 (Special Amenity Residential District) Surrounding Uses: North: Use: Single Family Residential Zone: R-3 (Special Amenity Residential District) Designation: Medium Density Residential South: Use: Single Family Residential Zone: R-3 (Special Amenity Residential District) Designation: Medium Density Residential - 3 - East: Use: Single Family Residential Zone: RS-3 (One Family Rural Residential) Designation: Medium Density Residential and Conservation West: Use: Single Family Residential Zone: RS-3 (One Family Rural Residential) Designation: Medium Density Residential and Conservation Existing Use of Property: Single Family Residential Proposed Use of Property: Single Family Residential Site Area: 0.321 HA (0.79 acre) Access: 102 Avenue Servicing requirement: Urban Standard b) Project Description: The applicant is proposing to rezone the subject site from RS-3 (One Family Rural Residential) to R- 3 (Special Amenity Residential District) to permit future subdivision into three single-family lots. The existing home will be retained and will continue to be accessed from 102 Avenue. Two lots will also be created on the south portion of the subject site and will be accessed from Apnaut Street and 101A Avenue. Mainstone Creek runs through the middle of the subject site, and t he remaining central portion of the site will therefore be dedicated for conservation purposes. A conservation boundary adjustment will be required for this application. Lots fronting 101A Avenue are subject to an Intensive Residential Development Permit. c) Planning Analysis: Official Community Plan : The site is within the Albion Area Plan boundaries and therefore, must adhere to the Official Community Plan (OCP) policies of Section 10.2. Currently, the property is designated Medium Density Residential and Conservation. The proposed R-3 (Special Amenity Residential District) zoning is consistent with the Medium Density Residential land use designation, however, a conservation designation boundary adjustment will be required. The District is currently undergoing a review to consider increasing the permitted density in the Albion Area Plan. In 2012, Council passed a resolution for addressing in-stream applications. Given that an OCP amendment is required for conservation boundary adjustments only, this application is able to proceed through the development approvals process. Zoning Bylaw: The current application proposes to rezone the property located at 24106 102 Avenue from RS-3 (One Family Rural Residential) to R-3 (Special Amenity Residential District) to permit future subdivision into three lots. The proposed lot sizes range from 357.5 m2 to 663.8 m2, and are larger than the minimum R-3 (Special Amenity Residential District) zone lot size of 213 m2. The lot size for - 4 - this project is constrained by the location of Mainstone Creek, which limits the ability to create a rear lane. Furthermore, the lot widths range from 13 to 28.6 metres and the lot depth widths range from 22.9 to 27.5 metres. Proposed Variances: The applicant proposes to maintain the existing home fronting onto 102 Avenue. Due to the location of Mainstone Creek on the site and the required road dedication on 102 Avenue, the minimum R-3 (Special Amenity Residential District) zone lot depth cannot be achieved. Furthermore, 102 Avenue is classified as an arterial road. Due to the high carrying capacity on arterial roads, additional driveway accesses are discouraged in favour of rear lane access. Given the site’s geography, further subdivision of the subject site’s 102 Avenue frontage accessed via a rear lane appears to be unlikely in the future. Proposed Lot 1 will require a lot depth variance from 27 to 22.9 metres and a rear yard setback relaxation from 11 to 6 metres to maintain the existing house. The proposed lots are above the minimum lot area requirements and therefore the requested variances are not anticipated to negatively impact surrounding residents. The requested variances will be the subject of a future report to Council. Development Permits: Pursuant to Section 8.8 of the Official Community Plan, an Intensive Residential Development Permit application is required to ensure the current proposal provides emphasis on high standards in aesthetics and quality of the built environment, while protecting important qualities of the natural environment. Pursuant to Section 8.9 of the Official Community Plan, a Watercourse Protection Development Permit application is required for all developments and building permits within 50 metres of the top of bank of all watercourses and wetlands. The purpose of the Watercourse Protection Devel opment Permit is to ensure the preservation, protection, restoration and enhancement of watercourse and riparian areas. Applications have been received for both development permits and these will be processed in conjunction with the companion rezoning and subdivision applications. d) Environmental Implications: Mainstone Creek is located on the subject site, therefore a Watercourse Protection Development Permit is required to ensure the protection and enhancement of the watercourse riparian area. This area will be dedicated as park for conservation purposes. Additionally, the applicant’s Environmental Consultant has prepared an enhancement and replanting plan for the Mainstone Creek riparian setback area. In 2005, the homeowner undertook daylighting and restoration works in Mainstone Creek in partnership with the Department of Fisheries and Oceans and the Kanaka Education and - 5 - Environmental Partnership Society (KEEPS). Through this process, a large quantity of debris including sheet metal and metal frames was removed from the creek. The Environmental Planner has reviewed the planting and enhancement plan prepared by Envirowest Consultants Inc. and is satisfied with the proposed works. A security bond equivalent to 100% of the replanting will be required under the watercourse protection development permit. e) Interdepartmental Implications: Engineering Department: The Engineering Department has reviewed the proposed development and has advised that 5.4 metres of road dedication is required to achieve a road right-of-way of 26 metres. Additionally, road improvements including curb and gutter, ditch enclosure, and storm sewer along the park frontage is required for this development and will be secured for through a Rezoning Servicing Agreement prior to final reading. Parks & Leisure Services Department: The Parks & Leisure Services Department has identified that after the subdivision is completed they will be responsible for maintaining the street trees. In the case of this project it is estimated that there will be an additional three trees which is based on one tree per lot. The Manager of Parks & Open Space has advised that the maintenance requirement of $25.00 per new tree will increase their budget requirements by $75.00. f) Intergovernmental Issues: Local Government Act: An amendment to the Official Community Plan requires the local government to consult with any affected parties and to adopt related bylaws in compliance with the procedures outlined in Section 882 of the Act. The conservation boundary adjustment amendment required for this application, is considered to be minor in nature. It has been determined that no additional consultation beyond existing procedures is required, including referrals to the Board of the Regional District, the Council of an adjacent municipality, First Nations, the School District or agencies of the Federal and Provincial Governments. The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste Management Plan of the Greater Vancouver Regional District and determined to have no impact. - 6 - CONCLUSION: It is recommended that first and second reading be given to Maple Ridge Official Community Plan Amending Bylaw No. 6960-2012, that second reading be given to Maple Ridge Zone Amending Bylaw No. 6816-2011 and that application 2011-034-RZ be forwarded to Public Hearing. “Original signed by Amelia Bowden” _______________________________________________ Prepared by: Amelia Bowden Planning Technician “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services “Original signed by J.L. (Jim) Rule” _______________________________________________ Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Maple Ridge Official Community Plan Amending Bylaw 6960-2012 Appendix C – Maple Ridge Zone Amending Bylaw 6816-2011 Appendix D - Subdivision Plan City of PittMeadows District ofLangley District of MissionFRASER R. ^ DATE: Apr 16, 2013 2011-034-RZ BY: JV 24106-102 Ave CORPORATION OFTHE DISTRICT OFMAPLE RIDGE P L A N NIN G D E P A RT M E N T240331015024038240392404610143 10153 10255 2410024133241152411510095 1013124129 10146 241502415710103 10133241892418224065 10087 1011124073 2408310251 241041015124109 10152 241232412610151241342413124139 10118 1015224142 2418024166241651009324030240631011724054 241212411824107101372411024111 241392411710130 24162241921010224030/4210259 10116 10150 241102412724100241362411624121241182412724143241772416924185241762403110090 24057240541013524070 2408610140 241012410624126241082411324145241502412510085 1011324130 10086 10108 10138 24153241582416224187101062404124055 24078240941008824070 2410210141 241062411324114241202412210122 241831014224047 1009724062 240642407510263 10110. 10130 24084241122414210142241192411724119 241212412310107 101412413524138 241542416124167241862417910118 1013624049 2409110098 2410324105101592410924111 10138 24151241332414210096 2415510113 1012324177HAWKINS AVE. 101 A AVE.APNAUT ST.102 A AVE.241A ST.240 A ST.241 ST.241 ST.241 ST.102 A AVE.241 A ST.(P 19526) EPP 7699 24 30 C 12 5 22 13 56 PARK 2 26 LMP 51757 12 18 47 31 15 BCP 3139 A 1 12 18 21 43 17BCP 2801120 37 7 22 1 19 A 31 3 1 51 10LMP 48057 4 14 (P 19526) 16 14 22 38 8 23 A 1 4 53 20 22 19 55 6 37 50BCP 2801129 20 7 46 14 45 33 11 42 40 18 21 1011 B 18 BCP 20970 LMP 48057 21 212033 4 23 24 LMP 53684 27 8 3 LMP 51757 11 8 17 44 34 35 2 13 P 19526 41 24 1 BCP 3139 LMP 48057 28 BCP 4771854 32 34 49 28 BCP 20970 15 5 48 13 17 45 1115 44 21 19 39 36 9 252619 17*27 11 6 2 3552 52 51 P 19526 14 5 50 6 19 B 15 46 32 *PP004 16 10 42 6 BCP 3300123 4 23 LMP 48057 (P 19526) 49 9 17 43 1920 24 2 3 BCP 30529 5 66 55 2 3 26 25 29 58 18 25 7 BCP 28011 9 48 47 10 16 BCP 2801130 BCP 3139 BCP 3139 BCP 1010 3BCP 3139 2 20 Subject Property ´ Scale: 1:1,500 APPENDIX A CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6960-2012 A Bylaw to amend the Official Community Plan _______________________________________ WHEREAS Section 882 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed desirable to amend Schedules "A" & "C" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1.This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 6960-2012 2.Schedule "A", Section 10.2.1 Land Use Designations, Albion Area Plan map is hereby amended for that parcel or tract of land and premises known and described as: Lot B Section 3 Township 12 New Westminster District Plan 19526 and outlined in heavy black line on Map No. 845, a copy of which is attached hereto and forms part of this Bylaw, is hereby amended from Medium Density Residential and Conservation to Conservation and Medium Density Residential. 3.Schedule “C” is hereby amended for that parcel or tract of land and premises known and described as: Lot B Section 3 Township 12 New Westminster District Plan 19526 and outlined in heavy black line on Map No. 846, a copy of which is attached hereto and forms part of this Bylaw, is hereby amended by adding and removing Conservation. 4.Maple Ridge Official Community Plan Bylaw No.6425-2006 is hereby amended accordingly. READ A FIRST TIME the day of , A.D. 20 . READ A SECOND TIME the day of , A.D. 20 . PUBLIC HEARING HELD the day of , A.D. 20 . READ A THIRD TIME the day of , A.D. 20 . RECONSIDERED AND FINALLY ADOPTED , the day of , A.D.20 . ___________________________________ _____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX B 10143 10153 241151013124129 101462408310151101522412310151101522414224107 10137 2411710150 241002412110140 24101241251013824070101412410624113240642407510130240841014224119101412409124103241051015924109241111013824133101 A AVE.APNAUT ST.241 ST.12 13 PARK LMP 51757 12 31 15 BCP 3139 A 1 21 3 10LMP 48057 14 (P 19526) 16 20 22 6 BCP 2801129 33 4 23 24 27 8 11 17 34 35 2 P 19526 28 BCP 20970 15 132 P 19526 14 5 B 32 *PP004 (P 19526) 25 7 9 BCP 2801130 BCP 3139 BCP 1010102 AVE. ´ SCALE 1:1,000 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No. Map No. From: To: Medium Density Residential and Conservation Conservation Medium Density Residential 6960-2012845 10143 10153 241151013124129 101462408310151101522412310151101522414224107 10137 2411710150 241002412110140 24101241251013824070101412410624113240642407510130240841014224119101412409124103241051015924109241111013824133101 A AVE.APNAUT ST.241 ST.12 13 PARK LMP 51757 12 31 15 BCP 3139 A 1 21 3 10LMP 48057 14 (P 19526) 16 20 22 6 BCP 2801129 33 4 23 24 27 8 11 17 34 35 2 P 19526 28 BCP 20970 15 132 P 19526 14 5 B 32 *PP004 (P 19526) 25 7 9 BCP 2801130 BCP 3139 BCP 1010102 AVE. ´ SCALE 1:1,000 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No. Map No. Purpose:To Add to Conservation in Schedule CTo Remove from Conservation in Schedule C 6960-2012846 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6816-2011 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended. ___________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6816-2011." 2.That parcel or tract of land and premises known and described as: Lot: B, Section: 3, Township: 12, New Westminster District Plan: 19526 and outlined in heavy black line on Map No. 1518 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to R-3 (Special Amenity Residential District) 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 10th day of May, A.D. 2011. READ a second time the day of , A.D. 20 . PUBLIC HEARING held the day of , A.D. 20 . READ a third time the day of , A.D. 20 . APPROVED by the Minister of Transportation this day of , A.D. 20 . RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 20 . _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX C 1015024033240382403924046 10143 10153 2410024115241151013124129 10146 241502415710103 10133241892418224065 1011124073 2408310251 241041015124109 10152 241232412610151241342413124139 10118 1015224142 24180241662416524030240631011724054 2411824107101372411024111 2411710130 2416224030/4210116 10150 24110241002413624116241212411824127241432417724169241852417624057240541013524070 2408610140 241012410624126241082411324150241251011324130 10138 24153241582416224187101062404124055 2407824094240702410210141 241062411324114241202412210122 241831014224047 24062240642407510110. 10130 24084241122414210142241192411724119 241212412310107 101412413524138 241542416124167241862417910118 1013624049 240912410324105101592410924111 10138 24133241422415510113 1012324177HAWKINS AVE. 101 A AVE.APNAUT ST.102 A AVE.241A ST.240 A ST.241 ST.241 ST.102 A AVE.241 A ST. (P 19526) EPP 7699 24 12 5 22 13 PARK 2 26 LMP 51757 12 31 15 BCP 3139 A 1 12 21 BCP 2801120 37 7 22 1 19 A 3 1 10LMP 48057 4 14 (P 19526) 16 14 38 8 A 4 53 20 22 19 6 BCP 2801129 7 46 33 11 42 40 18 21 1011 18 BCP 20970 21 2120 4 23 24 27 8 3 11 8 17 34 35 2 13 P 19526 41 24 1 LMP 48057 BCP 47718 54 3249 28 BCP 20970 15 5 48 13 45 11 15 44 19 39 36 9 17*11 6 2 52 51 P 19526 14 5 50 6 B 32 *PP004 10 6 BCP 3300123 4 23 LMP 48057 (P 19526) 9 43 2 3 BCP 30529 5 55 2 3 26 25 18 25 7 BCP 28011 9 47 10 BCP 2801130 BCP 3139 BCP 1010 3BCP 3139 2 EPP 7700 BCP 280136.015.56.0LMP 48059 BCP 28011BCP 34923 15.5EPP 7700 BCP 28013BCP 28014BCP 34923 BCP 28013BCP 9310LMP 48058 BCP 28014 102 AVE. ´ SCALE 1:1,500 MAPLE RIDGE ZONE AMENDING Bylaw No.Map No. From: To: 6816-20111518RS-3 (One Family Rural Residential) R3 (Special Amenity Residential District) APPENDIX D District of Maple Ridge TO: His Worship Mayor Ernie Daykin MEETING DATE: April 22, 2013 and Members of Council FILE NO: 2011-069-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First and Second Reading Maple Ridge Official Community Plan Amending Bylaw No.6986-2013 and Second Reading Maple Ridge Zone Amending Bylaw No.6845-2011 20660 Maple Crescent EXECUTIVE SUMMARY: An application has been received to rezone a portion of the subject property from RS-1 (One Family Urban Residential) and C-3 (Town Centre Commercial) to RS-1 (One Family Urban Residential), to permit future subdivision of 2 lots. First Reading to the Zone Amending Bylaw was granted on July 26, 2011. The proposed RS-1 (One Family Urban Residential) zoning complies with the Official Community Plan. An Official Community Plan amendment is required to adjust the area designated Conservation around the watercourse. RECOMMENDATIONS: 1.That Maple Ridge Official Community Plan Amending Bylaw N o. 6986-2013 be given First and Second Readings and be forwarded to Public Hearing; 2.That in accordance with Section 879 of the Local Government Act opportunity for early and on-going consultation has been provided by way of posting Official Community Plan Amending Bylaw No. 6986-2013 on the municipal website, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 3.That Maple Ridge Official Community Plan Amending Bylaw No. 6986-2013 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 4.That it be confirmed that Maple Ridge Official Community Plan Amending Bylaw No. 6986- 2013 is consistent with the Capital Expenditure Plan and Waste Management Plan; 5.That Zone Amending Bylaw No. 6845-2011 be given Second Reading and be forwarded to Public Hearing; and 1102 - 2 - 6. That the following condition s be met prior to Final Reading: i. Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the si te for the proposed development. ii. Registration of a Restrictive Covenant at the Land Title Office to preserve and enhance the relocated Thomas Creek. iii. Conduct an Environmental Noise & Vibration Study and register it on title as a Restrictive Covenant at the Land Title Office which addresses acoustical issues and provides recommendations on mitigation approaches. DISCUSSION: a) Background Context: Applicant: Randy Schmidt Owner: Steven A Schmidt Legal Description: Parcel “T”, DL 278, GP 1, NWD Plan 52363 OCP: Existing: Urban Residential Proposed: Urban Residential and Conservation Zoning: Existing: RS-1 (One Family Urban Residential), C-3 (Town Centre Commercial) Proposed: RS-1 (One Family Urban Residential) Surrounding Uses: North: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation Urban Residential South: Use: CP Railway Zone: M-2 (General Industrial) Designation: Urban Residential East: Use: Single Family Residential, Vacant Zone: RS-1 (One Family Urban Residential) Designation: Urban Residential - 3 - West: Use: Parking lot Zone: C-3 (Town Centre Commercial) Designation: Commercial Existing Use of Property: Single Family Residential Proposed Use of Property: Single Family Residential Site Area: 0.178 hectares Access: Maple Crescent Servicing requirement: Full Urban Standard b) Project Description: The applicant is proposing to rezone the C-3 (Town Centre Commercial) portion of the site to RS-1 (One Family Urban Residential) to be consistent with the balance of the property, and subdivide the property into 2 lots. Thomas Creek crosses the western portion of the site and a Watercourse Protection Development Permit is required for restoration and protection of the creek. c) Planning Analysis: The property is located at the southwest corner of Maple Crescent and 207 Street, with the Canadian Pacific (CP) Railway to the south and a parking lot for Interfor Products to the west. 207 Street is not constructed adjacent to the site. There is a watercourse located through the western portion of the site. Official Community Plan : The site is currently designated Urban Residential. The proposed development is consistent with Major Corridor Residential Infill Policies 3-20 and 3-21. The complete policies 3-20 and 3-21 are attached as Appendix D for reference. Zoning Bylaw: The current application proposes to rezone the property located at 20660 Maple Crescent from RS-1 (One Family Urban Residential) and C-3 (Town Centre Commercial) to RS-1 (One Family Urban Residential) to permit subdivision of 2 single-family residential lots. Development Permit: Pursuant to Section 8.9 of the Official Community Plan, a Watercourse Protection Development Permit application is required for all developments and building permits within 50 metres of the top of bank of all watercourses and wetlands. The Watercourse Protection Development Permit application is currently underway. The watercourse is currently located through the western portion of the site. Thomas Creek will be relocated slightly west and rehabilitated. The watercourse will daylight at its northern end; and - 4 - meander through the property to the south with a buffer on either side. The setbacks will be placed in a conservation covenant rather than being dedicated out to the District as park land. d) Interdepartmental Implications: Engineering Department: The Engineering Department has reviewed the proposed development. As there are no off-site works for this rezoning application, no rezoning servicing agreement will be required. The proposed development will be serviced by municipal water and sewage. Additional comments from the Engineering Department will be addressed at the Subdivision stage. Building Department : The Building Department has reviewed the proposed development and has determined that a geotechnical report needs to be registered on title prior to rezoning approval. e) Environmental Implications: This development application is subject to a Watercourse Protection Development Permit. The applicant has submitted an Environmental Report and restoration plan completed by Scott Resource Services Inc. (SRS), dated June 5, 2012. The watercourse will be re-located and daylighted on the property; with a total 16 meter wide Habitat Protection Covenant on the west side of the property. The watercourse will daylight at the northern end at mid -point of the covenant width; and then meander through the property to the south so that it has a 7.5 to 8 m buffer on either side along its length. f) Intergovernmental Issues: Local Government Act: An amendment to the Official Community Plan requires the local government to consult with any affected parties and to adopt related bylaws in compliance with the procedures outlined in Section 882 of the Act. The amendment required for this application, Maple Ridge Official Community Plan Amending Bylaw No. 6986-2013, is considered to be minor in nature. It has been determined that no additional consultation beyond existing procedures is required, including referrals to the Board of the Regional District, the Council of an adjacent municipality, First Nations, the School District or agencies of the Federal and Provincial Governments. The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste Management Plan of the Greater Vancouver Regional District and determined to have no impact. g) Citizen Implications: Due to its location adjacent to the Canadian Pacific Railway to the south, a noise and vibration study by qualified acoustic professionals will be required. - 5 - CONCLUSION: Based on the review of supporting information regarding the proposed rezoning it is recommended that First and Second Reading be given to Maple Ridge Official Community Plan Amending Bylaw No. 6986-2013, and that Second Reading be given to Maple Ridge Zone Amending Bylaw No. 6845- 2011 and that application 2011-069-RZ be forwarded to Public Hearing. “Original signed by Siobhan Murphy” _______________________________________________ Prepared by: Siobhan Murphy , MA, MCIP, RPP Planning Technician "Original signed by Christine Carter" _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning "Original signed by Frank Quinn" _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services "Original signed by J.L. (Jim) Rule" _______________________________________________ Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – OCP Amending Bylaw Appendix C – Zone Amending Bylaw Appendix D – Site Plan Appendix E – OCP excerpt - Major Corridor Infill policies 3-20 and 3-21 City of PittMeadows District ofLangley District of MissionFRASER R. ^ DATE: Sep 21, 2012 2011-069-SD BY: JV 20660 Maple Crescent CORPORATION OFTHE DISTRICT OFMAPLE RIDGE P L A N NIN G D E P A RT M E N T20627/3911243/5 206432064511232 2067311236 206602068511235 11208 11230 11226 11240 11202 11246 11233/9 2066111239 DARTFORD ST.MAPLE CR.207 ST.1110 A/24 780Rem 790 P 114 3 N 1/2 1 2 180 P 36414*PP044 P 64192 * Pcl. TRP 52363 786 & 787S 1/2 EP 4672B Rem 1 A 790 S 1/2 P 12703 P 114 1 E 1/2 789B 781 BCP 7202 P 908 P 52216 5 SK. 1503 179 P 8318Subject Property ´ Scale: 1:1,000 APPENDIX A CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6986-2013 A Bylaw to amend the Official Community Plan _______________________________________ WHEREAS Section 882 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed desirable to amend Schedules "B" & "C" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1.This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 6986-2013 2.Schedule "B" is hereby amended for that parcel or tract of land and premises known and described as: Parcel “T” District Lot 278 Group 1 New Westminster District Reference Plan 52363 and outlined in heavy black line on Map No. 851, a copy of which is attached hereto and forms part of this Bylaw, is hereby re-designated from Urban Residential to Conservation 3.Schedule “C” is hereby amended for that parcel or tract of land and premises known and described as: Parcel “T” District Lot 278 Group 1 New Westminster District Reference Plan 52363 and outlined in heavy black line on Map No. 852, a copy of which is attached hereto and forms part of this Bylaw, is hereby amended by adding Conservation. 4.Maple Ridge Official Community Plan Bylaw No.6425-2006 is hereby amended accordingly. READ A FIRST TIME the day of , A.D. 20 . READ A SECOND TIME the day of , A.D. 20 . PUBLIC HEARING HELD the day of , A.D. 20 . READ A THIRD TIME the day of , A.D. 20 . RECONSIDERED AND FINALLY ADOPTED , the day of , A.D.20 . ___________________________________ _____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX B 206172058011233/9 11258 2066011264 11260 11236 206052063111243/5 2064511253 11240 11252 11249 1123520623 2066120643206732068511230 11226 11261 11239 11202 11246 2063620627/3911208 11232 C A E 1/2 789P 114 1 BCP 7202P 484371114 795 1042 P 10059 P 52216 765 B 2 CANADIAN PACIFIC RAIL WAY P 11457 P 74209 790 *180 P 36414P 43556 1110 N 1/2 A/24 SK 1840 RP 52363 781 S 1/2 RP 7316 P 114 EP 4672B Rem 1 P 908B 790 S 1/2 P 12703 5 A Rem LMP 1131 1 5 7 P 64192 B Pcl. T 780 3 2 P 908 P 11457 SK. 1503Rem 1 SK 3398764 *PP044 786 & 787 S 30' 778 1115 SK. 1503 179 P 83186 RW 60222RW 52217 RW 71974 EP 26083207 STMAPLE CRES LANE DARTFORD STBATTLE AVE ´ SCALE 1:1,500 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No. Map No. From: To: Urban Residential Conservation 6986-2013851 206172058011233/9 11258 2066011264 11260 11236 206052063111243/5 2064511253 11240 11252 11249 1123520623 2066120643206732068511230 11226 11261 11239 11202 11246 2063620627/3911208 11232 C A E 1/2 789P 114 1 BCP 7202P 484371114 795 1042 P 10059 P 52216 765 B 2 CANADIAN PACIFIC RAIL WAY P 11457 P 74209 790 *180 P 36414P 43556 1110 N 1/2 A/24 SK 1840 RP 52363 781 S 1/2 RP 7316 P 114 EP 4672B Rem 1 P 908B 790 S 1/2 P 12703 5 A Rem LMP 1131 1 5 7 P 64192 B Pcl. T 780 3 2 P 908 P 11457 SK. 1503Rem 1 SK 3398764 *PP044 786 & 787 S 30' 778 1115 SK. 1503 179 P 83186 RW 60222RW 52217 RW 71974 EP 26083207 STMAPLE CRES LANE DARTFORD STBATTLE AVE ´ SCALE 1:1,500 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No. Map No. Purpose:To Add as Conservation To Schedule C 6986-2013852 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6845-2011 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended. ___________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6845-2011." 2.That parcel or tract of land and premises known and described as: Parcel “T” District Lot 278 Group 1 New Westminster District Reference Plan 52363 and outlined in heavy black line on Map No. 1532 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RS-1 (One Family Urban Residential). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 26th day of July, A.D. 2011. READ a second time the day of , A.D. 20 . PUBLIC HEARING held the day of , A.D. 20 . READ a third time the day of , A.D. 20 . RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 20 . _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX C 11230 206172058011233/9 11258 2066011264 11260 11236 206052063111243/5 2064511253 11240 11240 11252 11249 1123520623 2066120643206732068511230 11226 11266 11261 11239 11202 11246 2063620627/3911208 11232DARTFORD ST.207 ST.MAPLE CR. BATTLE AVE. C A E 1/2 789P 114 1 BCP 7202P 484371114 795 1042 P 10059 P 52216 765 B 2 CANADIAN PACIFIC RAIL WAY P 11457 P 74209 790 S 1/2 *180 P 36414Rem P 435561110 N 1/2 A/24 SK 1840 RP 52363 781 1186 1 S 1/2 RP 7316 P 114 EP 4672B Rem 1797B 790 S 1/2 P 12703 5 A Rem LMP 1131 1 5 S 1/2 P 64192 B Pcl. T 780 3 2 P 908 P 11457 SK. 1503Rem 1 SK 3398764 *PP044 786 & 787 S 30' 778 1115 SK. 1503 179 P 83186 RW 65007 RW 60222RW 52217 RW 71974 EP 26083´ SCALE 1:1,500 MAPLE RIDGE ZONE AMENDING Bylaw No.Map No. From: To: 6845-20111532C-3 (Town Centre Commercial) RS-1 (One Family Urban Residential) APPENDIX D Appendix E 3 - 20 Major Corridor Residential Infill developments must be designed to be compatible with the surrounding neighbourhood and will be evaluated against the following criteria: a) building forms such as single detached dwellings, duplexes, triplexes, fourplexes, townhouses, apartments, and small lot intensive residential developments subject to Policy 3-21; b) a maximum height of two and one-half storeys with an emphasis on ground oriented units for all developments except for apartments; c) a maximum height of four storeys for apartments; and d) adherence to Development Permit Guidelines for multi-family and intensive residential developments as outlined in Chapter 8 of the Official Community Plan. 3 - 21 All Neighbourhood and Major Corridor Residential infill developments will respect and reinforce the physical patterns and characteristics of established neighbourhoods, with particular attention to: a)the ability of the existing infrastructure to support the new development; b) the compatibility of the site design, setbacks, and lot configuration with the existing pattern of development in the area; c) the compatibility between building massing and the type of dwelling units in the proposed development and the surrounding residential properties; d) the location, orientation, and visual impact of vehicle access/egress in relation to: i.adjacent developments ii. the street iii.the pedestrian environment e) minimizing adverse parking and traffic impacts on the existing neighbourhood; f) a gradual transition of scale and density through the design of building mass and form, such as: i.reduction in building heights at the edges of a development; ii. location of lower density components towards the perimeters of a site; and iii.concentration of density to the centre of a development or towards a non- residential boundary; g) retention and preservation of significant trees, other natural vegetation, and environmental features; h) maintaining adequate light, view and privacy for residents on adjacent properties or in adjacent neighbourhoods; i) conservation of special landscapes such as gardens, or built-form features, including heritage buildings, that contribute to the unique character of a neighbourhood. APPENDIX E District of Maple Ridge TO: His Worship Mayor Ernie Daykin MEETING DATE: April 22, 2013 and Members of Council FILE NO: 2012-040-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First and Second Reading Maple Ridge Of ficial Community Plan Amending Bylaw No.6984-2013; and Second Reading Maple Ridge Zone Amending Bylaw No.6919-2012 10412, 10450 and 10500 Jackson Road EXECUTIVE SUMMARY: An application has been received to rezone the subject property from RS-3 (One Family Rural Residential) and A-2 (Upland Agricultural) to R-3 (Special Amenity Residential District) and RS-1b (One Family Urban (Medium Density) Residential), to permit a future subdivision of approximately 131 lots. There is no suitable land for park dedication on the subject site and it is recommended that Council require the developer to pay to the District an amount that equals 5% of the market value of the land required for parkland purposes, as determined by an independent appraisal. The proposed R-3 (Special Amenity Residential District) and RS-1b (One Family Urban (Medium Density) Residential) zoning complies Albion Area Plan of the Official Community Plan. An Official Community Plan amendment is required to the Albion Area Plan Land Use Designations to adjust the boundary between the Medium Density Residential and Low/Medium Density Residential designations on the site. This application conforms to the current land use provisions of the Albion Area Plan and, pursuant to Council’s direction in March 2012, can proceed through the approval process. This development proposal received first reading of Zone Amending Bylaw No.6919-2012 on May 22, 2012. RECOMMENDATIONS: 1.That Maple Ridge Official Community Plan Amending Bylaw No. 6984-2013 be given first and second readings and be forwarded to public h earing; 1103 - 2 - 2. That in accordance with Section 879 of the Local Government Act , opportunity for early and on-going consultation has been provided by way of posting Official Community Plan Amending Bylaw No. 6984-2013 on the municipal website and requiring that the applicant host a Development Information Meeting, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 3. That Maple Ridge Offi cial Community Plan Amending Bylaw No . 6984-2013 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 4. That it be confirmed that Maple Ridge Official Community Plan Amending Bylaw No. 6984- 2013 is consistent with the Capital Expenditu re Plan and Waste Management Plan; 5. That Zone Amending Bylaw No. 6919-2012 as amended be given second reading and be forwarded to public hearing; 6. That Council require, as a condition of subdivision approval, the developer to pay to the District an amount that equals 5% of the market value of the land, as determined by an independent appraisal, in lieu of parkland dedication, in accordance with Section 941 of the Local Government Act ; and 7. That the following terms and conditions be met prior to final reading. i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii. Amendment to Schedule "A", Section 10.2, Albion Area Plan, Albion Area Plan Map of the Official Community Plan; iii. Road dedication on Jackson Road and 248 Street, as required; iv. Consolidation of the development site; v. Registration of a Restrictive Covenant for the geotechnical report, which addresses the suitability of the site for the proposed development. DISCUSSION: a) Background Context: Applicant: Morningstar Homes Ltd. Owner: Morningstar Homes Ltd. Legal Description: Lot 1, except part subdivided by Plan 42419, Section 10, Township 12, NWD Plan 12923 Lot 12, Section 10, Township 12, NWD Plan 42419 Lot 2, Section 10, Township 12, NWD Plan 12923 - 3 - OCP: Existing: Medium Density Residential, Low/Medium Density Residential Proposed: Medium Density Residential, Low/Medium Density Residential Zoning: Existing: RS-3 (One Family Rural Residential) and A-2 (Upland Agricultural) Proposed: R-3 (Special Amenity Residential District) and RS-1b (One Family Urban (Medium Density) Residential) Surrounding Uses North: Use: Single Family Zone: R-3 (Special Amenity Residential District) Designation Medium Density Residential South: Use: Single Family, Park Zone: R-1 (Residential District), M-2 (General Industrial) Designation: Medium Density Residential, Conservation East: Use: Proposed Townhouse development Zone: RM-1 (Townhouse Residential), A-2 (Upland Agricultural) Designation: Medium Density Residential, Conservation West: Use: Vacant, Inactive Gravel Operation Zone: RS-3 (One Family Rural Residential) Designation: Low/Medium Density Residential Existing Use of Property: Inactive Gravel Extraction Site Proposed Use of Property: Single Family Residential Site Area: 6.195 hectares (15.3 acres) Access: Jackson Road, 104 Avenue, 105A Avenue, 248 Street Servicing: Urban Standard Companion Applications: 2012-040-SD, 2012-040-DP, 2013-027-DP, 2012-040-SP b) Project Description: The area to be developed is comprised of three lots east of Jackson Road and north of 104 Avenue, which are commonly referred to as the “Allard gravel pit”, with an area of 6.195 hectares (15.3 acres). The applicant is proposing to rezone the subject site from RS-3 (One Family Rural Residential) and A-2 (Upland Agricultural) to R-3 (Special Amenity Residential District) and RS-1b (One Family Urban (Medium Density) Residential) to permit a future subdivision of approximately 131 lots. As a former gravel extraction operation, the site has been extensively excavated over many years and there is no remaining natural landscape. The applicant began filling the site in 2012, with Soil Permit 2012-040-SP, and the work will continue this year to achieve a series of gradual terraces on the site with a small area in the southeast corner with some steeper slope. - 4 - The proposed subdivision plan will provide road connections through the site between the existing roads to the north and south (Robertson and McEachern Streets), construct a cul-de-sac on 248 Street, and complete the 104 Avenue connection to Jackson Road. A rear lane will provide vehicle access for the R-3 lots along Jackson Road and the lots on the west side of Robertson Street. A pedestrian walkway will be constructed to connect 104 Avenue at McEachern Street to the new cul- de-sac at the south end of 248 Street. The developer of this application is working with the developer of the townhouse development to the east (10480 248 Street) to coordinate re-grading works and site servicing requirements. The proposed subdivison has a variety of lot sizes as a result of the grade changes across the site. The lots on the eastern side of the site are very deep lots to accommoda te the grade changes and double retaining walls between 248 and McEachern Streets. The 53 lane accessed lots on Jackson Road and Robertson Street will be a minimum of 9 metres in width, 30 metres in depth, and a minimum area of 270m². The remaining 76 R-3 zoned lots are larger, with a minimum width of 11 metres and range in area from 296m² to 698m². Two large RS-1b zoned lots located in the southeast corner will have a proposed grade change of approximately 15 metres from the road down to the rear lot line. A restrictive covenant will be required to protect the steep sloped portion in the rear yards. c) Planning Analysis: Official Community Plan : This application aligns closely with the Albion Area Plan, but will require an amendment to the land use designations to adjust the boundary between the Medium Density Residential and Low/Medium Density Residential designations in the southeast corner of the site. This corner of the site has an area of steeper slopes where the grade drops down from 248 Street at 104 Avenue. The southern two lots at the end of the 248 Street cul-de-sac are very large RS-1b lots within the Low/Medium Density Residential designated area. These lots are much lower in density because of the steep grades in that area and the limited building area. A restrictive covenant will protect the steep grades on the lots. As identified in the Albion Zoning Matrix (Section 10.2.7), the proposed R-3 (Special Amenity Residential District) zone is consistent with the Medium Density Residential land use designation, and the RS-1b (One Family Urban (Medium Density) Residential) zone is consistent with the Low/Medium Density Residential land use designation. The applicant is not requesting an increase in density for the overall development, and is, in fact, requesting slightly less density. The boundary adjustments will result in an increase of approximately 1,443m² in the Low/Medium Density Residential area. This application conforms to the density requirements of the current land use provisions of the Albion Area Plan and, pursuant to Council’s direction on March 27, 2012, can proceed through the approval process. - 5 - Zoning Bylaw: The current application proposes to rezone the subject property from RS-3 (One Family Rural Residential) and A-2 (Upland Agricultural) to R-3 (Special Amenity Residential District) and RS-1b (One Family Urban (Medium Density) Residential) to permit a future subdivision of approximately 131 lots. Subdivision application 2012-040-SD has been received and is currently being reviewed. When Zone Amending Bylaw No. 6919-2012 received first reading on May 22, 2012, the development application included two large properties on the west side of Jackson Road, which were to be zoned RS-1b (One Family Urban (Medium Density) Residential). The applicant has subsequently removed those two lots from this application and they are now included in a separate application (2012-065-RZ) with two other “Allard” properties located between Jackson Road and 245B Street, which will be the subject of future reports to Council. There are 53 lane accessed lots on Jackson Road and Robertson Street with a minimum of 9 metres in width, 30 metres in depth, and a minimum area of 270m². The remaining 76 R-3 zoned lots are larger, with a minimum width of 11 metres and range in area from 296m² to 698m². The two large RS-1b zoned lots in the southeast corner have lot areas of 1464m² and 2367m², and will have a proposed grade change of approximately 15 metres from the road down to the rear lot line. All the lots are more than the minimum size required for the proposed zoning. The minimum lot area for R-3 zoned lots is 213m², and the proposed lots range in size from 270m² to 698m². Zone Amending Bylaw No. 6919-2012 has been amended to exclude the two lots on the west side of Jackson Road and to rezone the two large lots in the southeast corner to RS -1b (One Family Urban (Medium Density) Residential). Proposed Variances: The applicant has not requested any variances at this time, and any variances that may arise as part of the on-going assessment of the project would be the subject of a future Council report. Development Permits: An Intensive Residential Development Permit is required for the R-3 (Special Amenity Residential District) lots to assess the form and character of the proposed dwellings. Application 2013 -027-DP has been received and is currently being reviewed. This will be the subject of a future Council report. Development Information Meeting : A Development Information Meeting was held by the applicant for this project on February 18, 2013 at Samuel Robertson Secondary School on 104 Avenue from 7:00 to 8:30 pm. Approximately 20 residents attended, and the following are excerpts from the minutes provided by the applicant:  Morningstar staff identified there were two lot types: 53 lane-access lots and 78 street-access lots. They provided details of the minimum, average and maximum lot size, frontage and depth for each lot type. In general the attendees liked the proposed use and density. - 6 -  Some residents expressed concern that the development may be another development of narrow lots and narrow roads as on 102 Avenue.  The owner of the lot at the southeast corner of 104 and Jackson expressed concern about the potential disruption of his landscaping, and proximity of the proposed road and sidewalk to his house.  The 104 Avenue road connection to Jackson Road, which is currently a walkway only, was the main topic of the development information meeting. Eight of approximately 20 people that attended live in homes with front or side yards on 104 Avenue east of Jackson Road. 13 of the 20 attendees lived in the neighbourhood to the south of this project. Their concerns included increased traffic, the proposal to connect 104 Avenue to Jackson Road, speed of vehicles through the neighbourhood, and the need for traffic calming. Morningstar staff cited details of the traffic study, and indicated the type of traffic control at the intersection would be determined by District staff. Morningstar proposes to address these concerns with the following measures: introduce traf fic calming measures; move the paved carriageway more to the north; and provide a wider boulevard without a sidewalk and with trees to buffer the homes . These options will be discussed with the Engineering department.  Some residents expressed concern about noise and truck traffic during construction.  Several residents would like a sidewalk for safety reasons on 104 Avenue west of Jackson Road to connect to the high school. This is outside of the development site works.  There were some questions about the provision of a neighbourhood park. There is no park proposed on this development site.  The developer notes that the general tone of the meeting was positive, most residents were generally supportive of the proposal, and the only major issue was the 104 Avenue road connection. Parkland Requirement: As there are more than two additional lots proposed to be created, the developer will be required to comply with the park dedication requirements of the Local Government Act prior to subdivision approval. Albion Park and Samuel Robertson School are located within walking distance of this development, and Albion Area Plan has no additional park land designated in this neighbourhood. The developer had proposed a park to be located in the southeast corner of the development, but it was determined to be an unsuitable location for a park due to the significant grade changes and potential difficulty in accessing the area for maintenance. As there is no suitable land for park dedication on the subject site, it is therefore recommended that Council require the developer to pay to the District an amount that equals the market value of 5% of the land required for parkland purposes. The amou nt payable to the District in lieu of park dedication must be derived by an independent appraisal at the developer’s expense. Council consideration of the cash-in-lieu amount will be the subject of a future Council report. - 7 - d) Environmental Implications: There are no watercourses on the development site and, due to the extensive gravel extraction activities on the site, there is no remaining natural landscape. Prior to re -filling the site there were some areas with slopes greater 25% grade with some stability concerns. As a result of the extensive volume of fill being added to the site and the addition of retaining walls, the steep slopes will be eliminated and the site will be terraced and stabilized. A small area in the southeast corner of the site with steeper slopes will remain in the rear yard of the RS-1b lots and a restrictive covenant will be registered to protect those areas from further disturbance. Assessment by the geotechnical engineer will be completed at several stages of the filling works. A Natural Features Development Permit is not required for this development. e) Traffic Impact: A traffic study was completed in June 2012 for the proposed development to assess the current traffic conditions, the impact of anticipated site traffic on study area intersections, the proposed on- site road patterns, and to consider the changes that may result in the surrounding area, including the roundabout at 102 Avenue and Jackson Road. Consideration of additional traffic resulting from the new townhouse development to the east was also included. The study identified that the existing vehicle, pedestrian and bicycle volumes was light, and the impact of increased traffic from the proposed development would be minimal. f) Interdepartmental Implications: Engineering Department: The Engineering Department has identified that the following services are required at the rezoning stage for the proposed development:  Road construction on 104 Avenue from Robertson Street to Jackson Road;  Storm and Sanitary sewers will be constructed on 245 Street and on 104 Avenue from 245 Street to Robertson Street;  Watermain construction and installation of street lights and street trees on 104 Avenue east of Jackson Road;  All utility services are to be underground;  Additional road dedication of three metres, with corner truncations, is required on Jackson Road, and dedication of a cul-de-sac bulb is required on 248 Street. Parks & Leisure Services Department: The Parks & Leisure Services Department requires a pedestrian walkway be constructed within the existing road right-of-way from the intersection of 104 Avenue and McEachern Street to the new cul- de-sac at the south end of 248 Street. The Parks & Leisure Services Department have identified that after the subdivision is completed they will be responsible for maintaining the street trees. In the case of this project it is estimated that there will be an additional 131 trees, which is based on one tree per lot. The final subdivision - 8 - design will provide exact numbers. The Manager of Parks Planning and Development has advised that the maintenance requirement of $25.00 per new tree will increase their budget requirements by $3,275.00. g) School District Comments: The application was referred to School District #42 on November 8, 2012, but no comments have been received. h) Intergovernmental Issues: Local Government Act: An amendment to the Official Community Plan requires the local government to consult with any affected parties and to adopt related bylaws in compliance with the procedures outlined in Section 879 of the Act. The amendment required for this application, to adjust the boundary between the Medium Density Residential and Low/Medium Density Residential designations, is considered to be minor in nature. It has been determined that no additional consultation beyond existing procedures is required, including referrals to the Board of the Regional District, the Council of an adjacent municipality, First Nations, the School District or agencies of the Federal and Provincial Governments. The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste Management Plan of the Greater Vancouver Regional District and determined to have no impact. i) Citizen/Customer Implications: The owners of the adjacent properties on the south side of 104 Avenue between Jackson Road and Robertson Street have expressed concern of the impact on their properties if the existing walkway is replaced with a constructed road within the 104 Avenue right-of-way. Those houses were constructed to the meet the required exterior side yard setbacks to the 104 Avenue road right-of- way. At the time the neighbourhood to the south was developed, the change in grade between those properties and this development site was considered too steep to construct the road connection between Robertson Street and Jackson Road. With the proposed re-grading on this development site, the road connection is now feasible and will provide an important connection to the intersection of Jackson Road and 104 Avenue. The developer has offered to work with the home owners and with the District to mitigate the impacts on the property owners. CONCLUSION: It is recommended that first and second reading be given to Maple Ridge Official Community Plan Amending Bylaw No. 6984-2013, that second reading be given to Maple Ridge Zone Amending Bylaw No. 6919-2012 as amended, and that application 2012-040-RZ be forwarded to public hearing. - 9 - It is further recommended that Council require, as a condition of subdivision approval, that the developer pay to the District an amount that equals 5% of the market value of the land, as determined by an independent appraisal, in lieu of parkland dedication. “Original signed by Ann Edwards”__________________ Prepared by: Ann Edwards, CPT Senior Planning Technician “Original signed by Christine Carter”___________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn”______________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services “Original signed by J.L. (Jim) Rule”______________________ Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – OCP Amending Bylaw Appendix C – Zone Amending Bylaw Appendix D – Subdivision Plan City of PittMeadows District of Langley District of MissionFRASER R. ^ DATE: Apr 18, 2013 FILE: 2012-040-RZ BY: PC 10412/50 & 10500 JACKSON ROAD CORPORATION OF THE DISTRICT OF MAPLE RIDGE PLANNING DEPARTMENT SUBJECT PROPERTIES ´ Scale: 1:3,000 APPENDIX A CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6984-2013 A Bylaw to amend the Official Community Plan _______________________________________ WHEREAS Section 882 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed desirable to amend Schedule "A", Section 10.2, Albion Area Plan, Albion Area Plan Map of the Official Community Plan; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1.This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 6984-2013” 2.That parcel or tract of land and premises known and described as: Lot 1 Except: Part Subdivided by Plan 42419; Section 10 Township 12 New Westminster District Plan 12923 Lot 12 Section 10 Township 12 New Westminster District Plan 42419 Lot 2 Section 10 Township 12 New Westminster District Plan 12923 and outlined in heavy black line on Map No. 850, a copy of which is attached hereto and forms part of this Bylaw, is hereby re-designated to change the existing Albion Area Plan from Low-Medium Density Residential and Medium Density Residential to Low- Medium Density Residential and Medium Density. 4.Maple Ridge Official Community Plan Bylaw No.6425-2006 is hereby amended accordingly. READ A FIRST TIME the day of , A.D. 20 . READ A SECOND TIME the day of , A.D. 20 . PUBLIC HEARING HELD the day of , A.D. 20 . READ A THIRD TIME the day of , A.D. 20 . RECONSIDERED AND FINALLY ADOPTED , the day of , A.D.20 . ___________________________________ _____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX B 10587 10529 10579 1059110372 2465110387 2470810601 10561 10 6 1 9 10392 10536 10 5 8 1 2476710553 10481 10378 10386 10396 10412 2467610500 10540 10562 2472310555 10559 2477510543 10480 10585 10543 10565 245701036624632 246591039324667 24669246772468710556 10566 10356 10362 10551 105 6 5 1054 6 24781247931058210550 10441 10455 245892460210390 10351 10375 2468324692247012470010531 106 0 5 24732105 8 0 10 6 1 3 10 5 6 0 10 5 6 8 10469 2459610356 10357 10363 10501 247102471610374 10 5 7 2 10583 24560105881047024580 10381 246782468224702247072471524726105 7 6 10541 10386 1 0 6 2 5 10 5 7 1 105 7 7 10379247871057810530245902460610360 10369 24670246982469510530 10536 10546 10558 10380 10606 10 5 6 7 10 5 7 3 1039 1 10640 10570 10578 24650246752468610570 10368 10540 1055 2 105 5 6 10563 10616 JACKSON RD.JACKSON RD.ROBERTSON ST.103 B AVE. 106 AVE. 106 A V E .McEACHERN ST.245B ST.105 A A V E . ROBER T S O N S T. 104 AVE. 3 16 10 87 86 P 18280 85 35 29 53 82 103 102 BCP 36341BCP 260962 107 14 26 37 38BCP 3634127 39 35 32 41 34 4 30 P 72103 48 12 94 98 9 109 11 P 18280 44 43 10 9 3 17 9 88 P 75957 32 8 P 42419 85 4 P 12923 13 25 11 Ptn of 24 4 1 BCP 14851 BCP 20685 55 52 28 49 88 104 84 101 1 97 10 108 16 106*PP02312 40 31 SK 6504F 8 31 50 90 105 Rem. 83 Rem 1 15 24 28 36 30 42 8 P 75957 BCP 1 7 9 7 6 84 51 87 86 83 100 22 7 21BCP 36341147 BCP 23574110 19 29 33 P 1208 P 72 1 0 0 BCP 3604410 11 2 P 72100 P 72100 1 6 P 75957 91 BCP 23574 96 148 99 23 5 20 8 112 111 P 12923 18 146 BCP 36341 15 7 5 18 34 33 54 89 92 93 95 2 3 6 22 17 N 1/2 of SE 1/4 22 23 BCP 36341 BCP 1 7 9 7 9 BCP 39484 BCP 2 9 5 2 2 RW 75958 RW 76098BCP 39484RW 7 5 9 5 8 NWP39911 BCP 39484 EPP 20700RW 72102BCP 39484 BCP 17023BCP 29522 RW 75958 BCP 26098 EPP 224 5 6 BCP 36045EPP 20700BCP 1 7 9 7 7 BCP 39484 BCP17979 BCP 17388BCP 17980 BCP 17977 BC P 2 6 0 9 7 JACKSON RD.106 AVE.248 ST.104 AVE. ´ SCALE 1:3,000 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No. Map No. From: To: Medium Density Residential and Low/Medium Density Residential Low/Med Density ResidentialMedium Density Residential 6984-2013850 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6919-2012 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ___________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6919-2012." 2.Those parcels or tracts of land and premises known and described as: Lot 1 Except: Part Subdivided by Plan 42419; Section 10 Township 12 New Westminster District Plan 12923 Lot 12 Section 10 Township 12 New Westminster District Plan 42419 Lot 2 Section 10 Township 12 New Westminster District Plan 12923 and outlined in heavy black line on Map No. 1567 a copy of which is attached hereto and forms part of this Bylaw, are hereby rezoned to R-3 (Special Amenity Residential District) and RS-1b (One Family Urban (Medium Density) Residential). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 22nd day of May, A.D. 2012. READ a second time the day of , A.D. 20 . PUBLIC HEARING held the day of , A.D. 20 . READ a third time the day of , A.D. 20 . RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 20 . _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX C 10587 10529 10579 1059110372 2465110387 2470810601 10561 10 6 1 9 10392 10536 10 5 8 1 2476710553 10481 10378 10386 10396 10412 2467610500 10540 10562 2472310555 10559 2477510543 10480 10585 10543 10565 245701036624632 246591039324667 24669246772468710556 10566 10356 10362 10551 105 6 5 1054 6 24781247931058210550 10441 10455 245892460210390 10351 10375 2468324692247012470010531 106 0 5 24732105 8 0 10 6 1 3 10 5 6 0 10 5 6 8 10469 2459610356 10357 10363 10501 247102471610374 10 5 7 2 10583 24560105881047024580 10381 246782468224702247072471524726105 7 6 10541 10386 1 0 6 2 5 10 5 7 1 105 7 7 10379247871057810530245902460610360 10369 24670246982469510530 10536 10546 10558 10380 10606 10 5 6 7 10 5 7 3 1039 1 10640 10570 10578 24650246752468610570 10368 10540 1055 2 105 5 6 10563 10616 JACKSON RD.JACKSON RD.ROBERTSON ST.103 B AVE. 106 AVE. 106 A V E .McEACHERN ST.245B ST.105 A A V E . ROBER T S O N S T. 104 AVE. 3 16 10 87 86 P 18280 85 35 29 53 82 103 102 BCP 36341BCP 260962 107 14 26 37 38BCP 3634127 39 35 32 41 34 4 30 P 72103 48 12 94 98 9 109 11 P 18280 44 43 10 9 3 17 9 88 P 75957 32 8 P 42419 85 4 P 12923 13 25 11 Ptn of 24 4 1 BCP 14851 BCP 20685 55 52 28 49 88 104 84 101 1 97 10 108 16 106*PP02312 40 31 SK 6504F 8 31 50 90 105 Rem. 83 Rem 1 15 24 28 36 30 42 8 P 75957 BCP 1 7 9 7 6 84 51 87 86 83 100 22 7 21BCP 36341147 BCP 23574110 19 29 33 P 1208 P 72 1 0 0 BCP 3604410 11 2 P 72100 P 72100 1 6 P 75957 91 BCP 23574 96 148 99 23 5 20 8 112 111 P 12923 18 146 BCP 36341 15 7 5 18 34 33 54 89 92 93 95 2 3 6 22 17 N 1/2 of SE 1/4 22 23 BCP 36341 BCP 1 7 9 7 9 BCP 39484 BCP 2 9 5 2 2 RW 75958 RW 76098BCP 39484RW 7 5 9 5 8 NWP39911 BCP 39484 EPP 20700RW 72102BCP 39484 BCP 17023BCP 29522 RW 75958 BCP 26098 EPP 224 5 6 BCP 36045EPP 20700BCP 1 7 9 7 7 BCP 39484 BCP17979 BCP 17388BCP 17980 BCP 17977 BC P 2 6 0 9 7 JACKSON RD.106 AVE.248 ST.104 AVE. ´ SCALE 1:3,000 MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From: To: RS-3 (One Family Rural Residential) and A-2 (Upland Agricultural) R-3 (Special Amenity Residential Residential)RS-1b (One Family Urban (Medium Density) Residential) 6919-20121567 APPENDIX D District of Maple Ridge TO: His Worship Mayor Ernie Daykin MEETING DATE: April 22, 2013 and Members of Council FILE NO: 2012-049-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First and Second Reading Maple Ridge Of ficial Community Plan Amending Bylaw No.6979-2013 and Second Reading Maple Ridge Zone Amending Bylaw No.6930-2012 12420 269 Street EXECUTIVE SUMMARY: An application has been received to rezone the subject property from A-2 (Upland Agricultural) to RS- 2 (One Family Suburban Residential), to permit a future subdivision of 91 one acre lots. The proposed RS-2 (One Family Suburban Residential) zoning complies with the Official Community Plan; however, lands dedicated for conservation purposes will require an OCP amendment. The related Maple Ridge Zone Amending Bylaw 6930-2012 for this project was granted first reading on June 12, 2012. RECOMMENDATIONS: 1.That Maple Ridge Official Community Plan Amending Bylaw No. 6979-2013 be given first and second readings and be forwarded to Public Hearing; 2.That in accordance with Section 879 of the Local Government Act opportunity for early and on- going consultation has been provided by way of posting Official Community Plan Amending Bylaw No. 6979-2013 on the municipal website and requiring that the applicant host a Development Information Meeting, and Council considers it unnecessary to provide an y further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 3.That Maple Ridge Official Community Plan Amending Bylaw No . 6979-2013 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 4.That it be confirmed that Maple Ridge Official Community Plan Amending Bylaw No. 6979- 2013 is consistent with the Capital Expenditu re Plan and Waste Management Plan; 5.That Maple Ridge Zone Amending Bylaw No. 6930-2012 be given second reading and be forwarded to Public Hearing; and 1104 - 2 - 6. That the following terms and conditions be met prior to final r eading: i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii. Confirmation that water supply pressure and availability is sufficient; iii. Amendment to Schedule "B" & “C” of the Official Community Plan; iv. Road dedication as required; v. Park dedication as required, including construction of a multi-purpose trail; vi. Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site for the proposed development; vii. Registration of a Statutory Right -of-Way plan and agreement at the Land Tit le Office for municipal water purposes ; viii. Registration of a Restrictive Covenant which addresses recommendations to mitigate wild fire hazards for the proposed development; ix. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations. DISCUSSION: a) Background Context: Applicant: Creus Engineering Ltd. Owner: 640724 BC Inc Legal Description: District Lot 7890, Group 1, New Westminster District OCP: Existing: Suburban Residential Proposed: Suburban Residential and Conservation Zoning: Existing: A-2 (Upland Agricultural) Proposed: RS-2 (One Family Suburban Residential) - 3 - Surrounding Uses: North: Use: Forest (Blue Mountain) Zone: not applicable (Crown Land) Designation: Forest South: Use: Single-Family Residential Zone: RS-2 (One Family Suburban Residential) Designation: Suburban Residential East: Use: Single-Family Residential Zone: RS-3 (One Family Rural Residential) Designation: Suburban Residential West: Use: Vacant Zone: A-2 (Upland Agricultural) Designation: Suburban Residential Existing Use of Property: Vacant Proposed Use of Property: Single-Family Residential Site Area: 65.702 hectares (162 acres) Access: 269 and 271 Streets Servicing requirement: Suburban b) Project Description: The subject site is 162 acres directly south of the Blue Mountain Provincial Forest. The property is comprised of historically logged forest, and is currently covered by conifer forest vegetation on the north portion of the site and mixed forest vegetation on the south portion of the site. There are seven watercourses located on the subject site. The main branches of Cooper and McFadden Creek have been identified by Sartori Environment Services as fish bearing (Class ‘A’). In addition to these main branches, five tributaries of the McFadden Creek and a human-made drainage system have also been identified. The subject site is located on the Blue Mountain Aquifer and adjacent to properties serviced by well water. The applicant proposes to rezone the subject site to permit future subdivision into one acre parcels. Consideration for environmentally sensitive areas is proposed to be addressed through a combination of park dedication and habitat protection covenants. The central portion of the site containing riparian setback areas for McFadden Creek and three tributaries is proposed to be dedicated for conservation purposes. Riparian areas in the northwest, southwest and southeast areas of the site are also proposed to be dedicated for a total of 22.3 hectares (55 acres) of dedicated land. A further 2.75 hectares (6.8 acres) is proposed to be protected by habitat protection covenant to achieve a suitable subdivision design and protect environmentally sensitive land. The proposed lots will be serviced by private septic systems and municipal water. - 4 - The proposed road pattern involves extension of 269 and 271 Streets northwards, which then join together to create a loop at the northern portion of the site. In addition to the extension of these streets, two additional roads are proposed and future road connection s are provided to undeveloped lands to the north and west of the site. Th e proposed road pattern requires creek crossings at three locations. c) Planning Analysis: Official Community Plan : The subject site is designated Suburban Residential in the Official Community Plan which permits a single detached housing form located outside of the Urban Area Boundary. The RS-2 (One Family Suburban Residential) zone is in compliance with this designation, and requires municipal water and sewage disposal provided by a private system. The development proposal has been assessed against a number of Official Community Plan policies. These include completion of a Groundwater Impact Assessment report and a Wildfire Hazards report using the NFPA-1144 (Standard for Reducing Structure Ignition Hazards from Wildland Fires) and NFPA- 1141 (Standard for Fire Protection Infrastructure for Land Developments in Suburban and Rural Areas) guidelines. The findings of these reports are outlined in the Environmental Implications and Interdepartmental Implications – Fire Department sections, respectively. Additionally, this development proposal has been reviewed in the context of the Blue Mountain Provincial Forest Recreation Management Strategy, based on the following OCP policy: Policy 5-7 Maple Ridge will work in co-operation with Regional, Provincial, and Federal authorities and plans that contribute to the management and protection of the District’s natural features, and may include but are not limited to the Fraser River Estuary Management Plan, Blue Mountain Provincial Forest Recreation Management Strategy, Blaney Bog Regional Park, the Kanaka Creek Regional Park Management Plan, and the policies and regulations of the Agricultural Land Commission. The Blue Mountain Provincial Forest Recreation Management Strategy was prepared by Enfor Consultants Ltd in March 2003 for the Chilliwack District of the Ministry of Forest, Lands and Natural Resource Operations. The purpose of this document is to outline resource management and recreation issues from a broad range of stakeholders, and identify goals, objectives and strategies. The Strategy outlines two goals that speak to park access and trail locations respecting adjacent residential land parcels. Based on these goals, a right-of-way will be provided as part of the road pattern to secure future access to the Blue Mountain Pro vincial Park from the subject site. This portion of road will not be constructed, as no lots front onto the right -of-way in that location, and therefore no additional disruption to residential areas is anticipated for - 5 - park access at this time. Should the need arise in the future, public access could be secured through this unopened right-of-way. Zoning Bylaw: The current application proposes to rezone the property located at 12420 269 Street from A-2 (Upland Agricultural) to RS-2 (One Family Suburban Residential) to permit future subdivision into single-family lots. The applicant has submitted a subdivision plan reflecting the minimum lot dimensions of 36 metre width and 60 metre depths, with several variances. Additionally, the subdivision plan includes proposed building envelopes and septic locations. Proposed Variances: A Development Variance Permit application has been received for this project. The lot width minimum for the RS-2 (One Family Suburban Residential) zone is 36 metres and the minimum depth is 60 metres. The developer has requested lot width relaxations of approximately four metres for two lots and lot depth relaxations of approximately five metres for seven lots. The requested variances will be the subject of a future report to Council. The Approving Officer has reviewed the preliminary subdivision plan and supports the requested lot variances. Development Permits: A Watercourse Protection Development Permit is required for the preservation, restoration and enhancement of watercourses and riparian areas on the subject site. A security will be taken as a condition of the issuance of the Development Permit to ensure that the conditions of the Development Permit are met. The Watercourse Protection Development Permit will be the subject of a future report to the Director of Planning. Development Information Meeting : A Development Information Meeting was held at the Maple Ridge Leisure Centre Preschool Room on March 19, 2012. Approximately 40 people attended the meeting. A summary of the comments and discussions with the attendees was provided by the applicant and include the following concerns and applicable responses:  location of the trail in proximity to existing home at 12390 269 Street The southern trail access will be moved further to the north to reduce proximity to the neighbouring property on the east side of 269 Street.  capacity on Rothsay Street due to additional traffic A Traffic Impact Assessment by BWW Consulting was prepared to examine this issue, and findings are outlined in this report. - 6 -  existing water re servoir’s capacity and pressure The Engineering Department has required the developer to examine this issue using the municipal water model. This issue is further discussed in the and Interdepartmental Implications –Engineering Department section.  privacy for homeowners adjacent to development site The developer will undertake selective clearing for house and septic locations in line with wildfire protection measures.  run-off levels onto properties further south A Stormwater Management Plan has been prepared by the developer to ensure that existing run off rates are maintained or reduced.  protection of watercourses and setback areas Watercourse and riparian areas will be protected through dedication of land for conservation purposes and conservation covenants. Enhancement works including wetlands will complement the protection of conservation areas. d) Environmental Implications: A Groundwater Impact Assessment Report conducted by GeoPacific Consultants Ltd has been submitted. GeoPacific Consultants Ltd concluded that there will be no draw-down effect on the aquifer or reduced flows for existing wells adjacent to the site as a result of the proposed development. This is attributed to the fact that no new wells will be required for the project, and water servicing will be via municipal water mains. Additionally, GeoPacific Consultants Ltd has determined that the local aquifer is confined beneath a thick layer of very dense low permeability glacial till that will act as a barrier to prevent seepage from septic tanks into the aquifer. An Environmental Assessment conducted by Sartori Environmental Services has been submitted to staff. The report identified seven watercourses and a human-made drainage system located on or within close proximity to the subject site which flow northeast to south west. Five of the seven watercourses are tributaries that flow into McFadden Creek. Cooper Creek and the human-made drainage system flow into the storm sewer at the top of 271 Street. The McFadden Creek main branch and Cooper Creek were identified as fish -bearing (Class ‘A’) based on existing documentation and site verification. The surrounding tributar ies were identified as non fish–bearing (Class ‘B’), although they provide food and nutrients to the McFadden Creek main branch. A 30 metre setback has been provided totaling 55 acres of dedicated conservation lands primarily in the central portion of the site to offset development impact and enhance existing habitat. - 7 - The human-made drainage system has been identified as providing the smallest amount of habitat and nutrient benefit on the site. The developer proposes to restore a 22 metre wide drainage path in dedicated conservation land and covenant land on private property that will connect to the McFadden system through one of the existing tributaries to improve fish habitat for that system. Additionally, three new wetland areas will be constructed during the development process for stormwater management purposes to treat road runoff and discharge treated water back into lower tributaries. e) Traffic Impact: The applicant has submitted a traffic impact assessment report prepared by BWW Consulting. BWW Consulting estimates that the proposed development will create an increase in traffic on 269 and Rothsay Streets by 20% of the existing levels. The report concludes that the existing road and traffic control at the intersections of 269 Street and Dewdney Trunk Road; and Dewdney Trunk Road and Rothsay Street are sufficient for the proposed project. f) Interdepartmental Implications: Engineering Department: The Engineering Department has reviewed the proposed development and has noted that the required services currently do not exist, and off-site servicing improvements will be secured through a Rezoning Servicing Agreement prior to final approval. Further, the Engineering Department has required that the proposed development be analyzed using the municipal water model to either confirm that the existing reservoir serving the site is adequately sized and that adequate flow and water pressure is available to all proposed and existing lots, or provide alternative recommendations. Any deficiencies in the off-site water system identified through the water modeling process to ensure that adequate water volume and pressure is available for both the proposed development and the existing neighbourhood will need to be constructed by the developer as a condition of the rezoning application. Cleartech Consulting Ltd has conducted permeameter and percolation tests to evaluate the feasibility of servicing the subdivision with individual Type 1 septic systems. Based on the results of that testing, it is Cleartech Consulting Ltd’s opinion that the drainage rates measured on site would be suitable for the general implementation of Type 1 systems. A detailed lot by lot assessment and septic feasibility report will be required prior to final subdivision approval. Parks Department: The Parks and Leisure Services Department has reviewed the trail location and has determined that there is no multi-use trail in close proximity to the subject site. However, as the central portion of the site is required to be dedicated for conservation purposes, the applicant has proposed an 830 metre multi-use trail running north-south. The Planning and Parks and Leisure Services Departments are in support of the applicant’s trail proposal, as it - 8 - creates an amenity for the future residents of the proposed development. As the proposed trail is located beyond the municipal trail network, a Local Area Service bylaw will be required prior to approval of the subdivision application to ensure an appropriate level of ongoing maintenance for this trail. Fire Department: Further to Official Community Plan Policies 5-18 and 5-19 regarding mitigation of wildfire hazard in forest fire interface areas, a wildfire hazard assessment report has been submitted by Cambrian Consulting and reviewed by the Fire Department and B.A Blackwell and Associates Ltd. The report concluded that overall fire risk for the subject site is moderate to high depending on the location on the site. The report outlines best management practices for FireSmart development on private property that relates to proximity of combustibles surrounding the principal dwelling as well as building materials. These recommendations will be implemented through a restrictive covenant. At this time, the Wildfire Development Permit process is not yet approved by Council; therefore, wildfire mitigation measures will be required through the rezoning and subdivision processes rather than a stand alone development permit. g) Intergovernmental Issues: Local Government Act: An amendment to the Official Community Plan requires the local government to consult with any affected parties and to adopt related bylaws in compliance with the procedures outlined in Section 882 of the Act. The conservation amendment required for this application is considered to be minor in nature. It has been determined that no additional consultation beyond existing procedures is required, including referrals to the Board of the Regional District, the Council of an adjacent municipality, First Nations, the School District or agencies of the Federal and Provincial Governments. The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste Management Plan of the Greater Vancouver Regional District and determined to have no impact. - 9 - CONCLUSION: As the proposed development is in compliance with the Official Community Plan, it is recommended that first and second reading be given to Maple Ridge Official Community Plan Amending Bylaw No.6979-2013 for conservation purposes, that second reading be given to Maple Ridge Zone Amending Bylaw No.6930-2012, and that application 2012-049-RZ be forwarded to Public Hearing. "Original signed by Amelia Bowden" _______________________________________________ Prepared by: Amelia Bowden Planning Technician "Original signed by Christine Carter" _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning "Original signed by Frank Quinn" _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services "Original signed by J.L. (Jim) Rule" _______________________________________________ Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Maple Ridge Official Community Plan Amending Bylaw No.6979-2013 Appendix C – Maple Ridge Zone Amending Bylaw No.6930-2012 Appendix D – Subdivision Plan City of PittMeadows District ofLangley District of MissionFRASER R. ^ DATE: Apr 23, 2012 FILE: 2012-049-RZ BY: PC ROLL #05374-0000-0 CORPORATION OFTHE DISTRICT OFMAPLE RIDGE PLANNING DEPARTMENT272 STBLUE MOUNTAIN CRESBLUE MOUNTAIN CRES271 ST123 AVE 271 ST270A ST269 ST\\ \\\\\\\\ \\!(!( !( !( !( !( SUBJECT PROPERTY ´ SCALE 1:6,000 APPENDIX A CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6979-2013 A Bylaw to amend the Official Community Plan _______________________________________ WHEREAS Section 882 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed desirable to amend Schedules "B" & "C" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1.This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 6979-2013 2.Schedule "B" is hereby amended for that parcel or tract of land and premises known and described as: District Lot 7890 Group 1 New Westminster District and outlined in heavy black line on Map No. 848, a copy of which is attached hereto and forms part of this Bylaw, is hereby re-designated from Suburban Residential to Conservation. 3.Schedule “C” is hereby amended for that parcel or tract of land and premises known and described as: District Lot 7890 Group 1 New Westminster District and outlined in heavy black line on Map No. 849, a copy of which is attached hereto and forms part of this Bylaw, is hereby amended by adding Conservation. 4.Maple Ridge Official Community Plan Bylaw No.6425-2006 is hereby amended accordingly. READ A FIRST TIME the day of , A.D. 20 . READ A SECOND TIME the day of , A.D. 20 . PUBLIC HEARING HELD the day of , A.D. 20 . READ A THIRD TIME the day of , A.D. 20 . RECONSIDERED AND FINALLY ADOP TED, the day of , A.D.20 . ___________________________________ _____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX B P 65913 C 8 LMP 6073 LMP 1092316 LMP 6073 LMP 6073 P 34392 9 10 P 34392 P 12094 11 BCP 10209 3 12 LMP 140725 10 LMP 60737 LMP 20049 14 B LMP 6073 Rem 32 P 34392 Rem A 16 12 2 9 10 EPP 22559 P 65913 29 LOT 1 Rem 9 NE 1/4 31 BCP 25318 15 17 13 1 11 4 N.E. 1/4 12 LMP 6073 14 19 17 PARK P 34391 10 2 3 1 REM. E 1/2 NW 1/4 11 11 Rem 15 LMP 15210 7 BCP 25318 P 34392 E 1/2 NW 1/4 30 LMP 17142 A 26 13 P 34391 3 4 8 EP 32859 6 1 P 34392 LOT 2 6 LMP 6073 7 LMP 10923 LMP 6073 18 5 6 P 34392 271 ST269 ST123 AVE BLUE MOUNTAIN CRES272 ST270A ST270 STMCNUTT RD´ SCALE 1:7,000 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No. Map No. From: To: Suburban Residential Conservation 6979-2013848 P 65913 C 8 LMP 6073 LMP 1092316 LMP 6073 LMP 6073 P 34392 9 10 P 34392 P 12094 11 BCP 10209 3 12 LMP 140725 10 LMP 60737 LMP 20049 14 B LMP 6073 Rem 32 P 34392 Rem A 16 12 2 9 10 EPP 22559 P 65913 29 LOT 1 Rem 9 NE 1/4 31 BCP 25318 15 17 13 1 11 4 N.E. 1/4 12 LMP 6073 14 19 17 PARK P 34391 10 2 3 1 REM. E 1/2 NW 1/4 11 11 Rem 15 LMP 15210 7 BCP 25318 P 34392 E 1/2 NW 1/4 30 LMP 17142 A 26 13 P 34391 3 4 8 EP 32859 6 1 P 34392 LOT 2 6 LMP 6073 7 LMP 10923 LMP 6073 18 5 6 P 34392 271 ST269 ST123 AVE BLUE MOUNTAIN CRES272 ST270A ST270 STMCNUTT RD´ SCALE 1:7,000 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No. Map No. Purpose:To Add as Conservation To Schedule C 6979-2013849 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6930-2012 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ___________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6930-2012." 2.That parcel or tract of land and premises known and described as: District Lot 7890 Group 1 New Westminster District and outlined in heavy black line on Map No. 1572 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RS-2 (One Family Suburban Residential). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 12th day of June, A.D. 2012. READ a second time the day of , A.D. 20 . PUBLIC HEARING held the day of , A.D. 20 . READ a third time the day of , A.D. 20 . RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 20 . _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX C 12395 1235012265 12291 12310 12357 12485 12695 12298 1235912525 12597 12711 12355 12375 12380 12390 12391 12340 12360 12635 12634 12668 12295 12345 12345 12348 12313 12420 12335 123 8 3 12696 12370 12361 12565 12 4 1 0 12768 12330 12295 12577 1247 0 12785 1254 0 12323 12270 12616 12406P 8097 LOT 1 C LMP 607312 LMP 6073 LMP 6073 10 P 34392 1 P 34392 17 6 10 Rem 9 LMP 10923 17 4 EP 32859 11 14 REM. E 1/2 NW 1/4 7 8 14 31 6 8 9 P 12094 11 5 18 Rem 32 3 10 6 P 34392 BCP 25318 P 34392 1 30 N.E. 1/4 LOT 2 NE 1/4 16 LMP 6073 PARK P 34391 5 P 34392 BCP 25318 2 E 1/2 NW 1/4 9 P 65913 29 B A LMP 6073 11 13 LMP 6073 7 13 P 65913 LMP 6073 26 LMP 15210 P 34391 P 34392 LMP 20049 Rem A 16 12 LMP 17142 LMP 14072LMP 6073 19 LMP 10923Rem 15 7 15 BCP 10209 3 RP 6 591 4 EP 799 30 BCP 2 5 3 1 9 EP 659 15 LMP 20 050 EP 659 16 EP 659 16 LMP 10 924 LMP 60 77 LMP 60 74 LM P 6 0 8 0 LMP 60 70 BCP 45 140 LMP 60 77 BCP 2 5 3 1 9 LMP 43 621 EP 659 16 RP 6 591 4EP 659 15LMP 60 78 LMP 1 0 9 2 4 BCP 25 320 BCP 1 0 2 1 0 EP 659 16 LMP 1 4 0 7 3 LMP 60 79 BCP 15 526 LMP 1 4 0 7 3 LMP 10 924 BCP 2 5 3 2 1 McNUTT RD.270 A ST.123 AVE.270 ST.271 ST.269 ST.BLUE MOUNTAIN CR.´ SCALE 1:7,000 MAPLE RIDGE ZONE AMENDING Bylaw No. Map No. From: To: A-2 (Upland Agricultural) RS-2 (One Family Suburban Residential) 6930-20121572 C R E E KC R E E KNATURAL BOUNDARYACCORDING TO 2004FIELD SURVEYNATURAL BOUNDARYACCORDING TO 2004FIELD SURVEYD L 7 8 9 0E 1/2N W 1/4S e c 1 9T P 1 5D L6 8 8 1U N S U R V E Y E D C R O W N L A N D29PLAN 65913APLAN LMP140728Rem 9PLAN LMP607314PLAN LMP6073Rem 15PLAN LMP6073PARKPLAN LMP607310PLAN LMP1092313PLAN LMP60738P L A N L M P 6 0 7 3BPLAN LMP14072CPLAN LMP14072NATURAL BOUNDARY ACCORDING TO2004 FIELD SURVEY(CREEK WIDTH TO BE CONFIRMED)NATURAL BOUNDARY ACCORDING TO2004 FIELD SURVEY(CREEK WIDTH TO BE CONFIRMED)3PLAN 343914PLAN 343915PLAN 343916PLAN 343927PLAN 343928PLAN 343929PLAN 3439210PLAN 34392R O A DR O A DR O A DP A R KP A R KR O A DR O A DR O A DR O A DR O A DR O A DR O A DR O A DR O A DP A R KP A R KP A R KP A R KP A R KP A R KP A R KDISTRICT LOT 7890 = 372.832DISTRICT LOT 7890 = 436.425DISTRICT LOT 7890 = 710.160DISTRICT LOT 7890 = 101.253DISTRICT LOT 7890 = 804.150 DISTRICT LOT 7890 = 808.730 STATUTORY RIGHT OF WAYPLAN LMP4362110.404ha20.403ha30.402ha50.404ha60.404ha70.405ha80.400ha90.404ha100.404ha110.403ha120.405ha130.401ha140.403ha150.400ha160.401ha170.401ha180.401ha190.401ha200.401ha220.404ha230.404ha240.404ha250.403ha260.401ha270.401ha280.404ha290.403ha300.402ha310.402ha320.401ha330.403ha340.403ha350.402ha360.403ha370.404ha380.402ha390.404ha400.401ha440.405ha450.405ha460.401ha470.403ha480.402ha490.403ha500.402ha510.404ha520.402ha530.405ha540.401ha550.402ha560.402ha570.404ha580.402ha590.403ha600.401ha610.403ha620.401ha630.402ha640.401ha650.402ha660.401ha670.400ha680.401ha690.402ha700.401ha710.401ha720.401ha730.404ha740.404ha750.403ha760.401ha770.401ha780.401ha790.402ha800.401ha810.401ha820.402ha830.404ha840.401ha850.402ha860.400ha870.405ha880.400ha890.401ha900.402ha910.402haa=45.66546.30064.65352.839a=47.34420.063289.322192.990112.75220.079115.1203.12787.28793.498 235.335 65.82920.00048.4374.847115.74019.91223.218108.242a=50.749 19.359a =1 9.912a=57.42013.519a=53.470a=33.7571.0916.967a=34.38420.154a=16.68762.26664.92262.21420.353a=20.94379.35679.710a =6 7 .53 742.36286.911 19.20068.91964.334 54.4887.31157.43177.11754.621 56.42684.56350.190 50.266a=2.52792.73453.380 35.40192.7341.50853.06320.055a=16.23448.19288.36143.28588.23588.20345.55545.76070.00927.08328.82646.45675.34912.52517.897a=26.52673.7975.62464.611a=36.377103.28846.897a=33.6042.50394.50248.97436.65493.49342.45243.54493.18643.08843.08792.88114.737142.823a=20.79623.181136.03122.542131.82425.186a=18.702210.400haa=37.34092.04444.902117.677 a=6.697a=5.541a=22.92050.632a=6.19763.00426.284a=14.53098.55441.52513.513a=36.75042.908105.17125.47025.656a=18.74793.87713.93513.966121.45915.977a=33.904132.67137.741 a=3 8 .0 1 184.86336.967a=39.74977.292102.635 a=13.93525.40285.17274.040 42.16285.366a=25.67914.81862.987 a=10.46985.36642.931a=10.369119.0889.38013.431 a=41.028126.48225.768 a =3 2 .8 4 4 9.415118.04823.966 28.500 38.73786.41320.17026.46388.208a =3 6 .1 3 8 95.83957.093 a=10.025a=10.00410.000 10.000 a=34.96793.07053.023 a=18.48317.812102.17348.610 36.784107.3492.39213.31525.253 11.26036.969112.23415.01411.17612.12737.707112.76610.64410.9491.916 39.142117.9297.4096.508 20.3089.67824.310a=13.961106.6992.00213.1124.60711.76620.059a=25.213 23.193 93.52012.7548.99412.81014.219 0.7038.373 a =2 2 .0 5 3 7.11873.35426.28613.575a=7.99519.575a=9.79088.94441.805a =3 7.19715.358 52.40580.27758.0007.49915.05455.74466.717a=4.76919.575a=23.986106.5717.4395.25315.1527.01041.253108.11991.50747.82472.1088.02644.944103.91341.20743.034110.47221.27019.08937.528a=4.79894.46049.18533.34077.83134.996a =65.877 73.98633.80084.17920.61018.22473.206a=2.86132.112 a =2 2 .8 9 9 23.946 17.92262.19616.963 93.9935.859 a=6.06116.659a=8.84824.291116.069a=37.100 15.25523.6268.6548.444a=36.51590.54639.23817.54194.111a=6.44829.55693.24142.80111.55736.00082.06055.0262.44536.00058.8108.938a=1 0 2 .2 7 5 30.52377.7087.46753.67573.386a=2 3 .2 1 620.686a=8.040a=1.86655.83861.2419.39811.20612.60515.53516.99637.823a=2 4 .3 4414.725 82.29913.859a=18.05024.45861.2412.1811.263 52.57570.44811.36528.13214.26215.32654.03676.33911.58428.1618.99054.47674.12710.18935.87948.81584.08721.95312.12122.8548.18149.84581.79511.73227.61820.34837.44461.27411.65322.04524.83628.04469.19964.51610.19116.901 a=13.64822.45563.3856.31133.647a=34.1433.679 20.041 12.54715.24756.53076.66253.2127.75861.18771.73071.56729.07871.45856.07842.19367.05557.84866.44062.63562.49961.4792.71355.81866.81658.24560.75070.42259.56768.85963.71619.818a=14.70636.9966.65130.51693.59748.83294.658a=42.909a =6 2 .709a=11.979a=6.420a=65.43955.29121.545a=50.26456.42667.98856.98864.08661.727a=9.51549.52066.20859.963a=2.42369.53566.25863.810a=74.23747.79558.41920.00020.00020.00020.00020.00020.00020.00020.00020.00020.00020.00020.00020.00020.00020.00020.00020.00020.00020.00020.00020.00020.00020.00020.00020.00010.000P A R KP A R KSEPARATE PLANREQUIRED TO DEDICATECREEK (CROWN LAND)124 AVENUEPLAN EPP2288712PLAN EPP22559PARKPLAN EPP22887COVENANTPLAN EPP2256040.402ha188.401 a=9.949410.405ha420.402ha430.401ha16.784 116.76427.873129.0007.917a=14.04720.000a =21.7 3 4 100.38139.84614.961 12.4496.05593.94345.016a=21.041PROPOSED SUBDIVISION PLAN OF DISTRICT LOT 7890,GROUP 1, NEW WESTMINSTER DISTRICTBENNETT LAND SURVEYING LTD.B.C. LAND SURVEYORS#201 - 275 FELL AVENUENORTH VANCOUVER, B.C.V7P 3R5PH. 604-980-4868FX. 604-980-5856www.bennettsurveys.comMUNICIPALITY OF MAPLE RIDGEBCGS 92G.0280ALL DISTANCES ARE IN METRES AND DECIMALS THEREOF.5025250502525THE INTENDED PLOT SIZE OF THIS PLAN IS 1120mm INWIDTH BY 864mm IN HEIGHT (E SIZE) WHEN PLOTTED ATA SCALE OF 1:1250THIS PLAN LIES WITHIN THEGREATER VANCOUVER REGIONAL DISTRICTREFER TO CURRENT CERTIFICATE(S) OF TITLE FORADDITIONAL, EXISTING OR PENDING CHARGES.NOTE:N:\C0010-NV-2013\12776 PINNACLE-MAPLE RIDGE\12776.00-DRAWINGS\12776.00-LEGAL PLANS\S12776-03P.DWGDISTRICT LOT 7890 DIMENSIONS SHOWN ARE DERIVED FROM:OFFICIAL PLAN OF DL 7890 (4T1718).REVISION:DATE:BY:2NOV-29-2012 - PRELIMINARY SUBMISSIONDSMJAN-22-13 - COMPLETE LOT GEOMETRY REVISIONDSMTABLE OF AREASTOTAL AREA OF LOTSTOTAL AREA OF ROADSTOTAL AREA OF PARK36.6 HECTARES6.36 HECTARES22.2 HECTARESTOTAL AREA OF DL 789065.7 HECTARESTOTAL AREA OF CREEK 0.50 HECTARESMAR-22-13 - SW CORNER SCENERYDSMAPR-12-13 - LOTS 4 & 41-43 GEOMETRY REVISEDDSMAPPENDIX D District of Maple Ridge TO: His Worship Mayor Ernie Daykin MEETING DATE: April 22, 2013 and Members of Council FILE NO: 2011-063-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Second Reading Maple Ridge Zone Amending Bylaw No.6854-2011 20974 123 Avenue EXECUTIVE SUMMARY: An application has been received to rezone the subject property from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban (Medium Density) Residential), to permit a future subdivision of 6 lots. First Reading to the Zone Amending Bylaw was granted on August 30, 2011. RECOMMENDATIONS: 1.That Zone Amending Bylaw No. 6854-2011 be given second reading and be forwarded to Public Hearing; 2.That the following terms and conditions be met prior to final reading. i.Hazard materials assessment of existing building prior to demolition; ii.Removal of the existing building; iii.A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations; iv. Registration of a Section 219 Restrictive Covenant at the Land Title Office for Tree Protection for trees in the southwest corner of the property; and v.Registration of a Section 219 Restrictive Covenant at the Land Title Office for an Agricultural Buffer of 3 meters in depth within the frontyard setback on the north side of the property to buffer agricultural use to the north of this site, including a disclosure statement regarding neighbouring farming practices. 1105 - 2 - DISCUSSION: a)Background Context: Applicant: Twin Brook Developments Ltd. Owner: Twin Brook Developments Ltd. Legal Description: Lot 107, District Lot 242, Group 1, NWD Plan 46729 OCP: Existing: Urban Residential Zoning: Existing: RS-1 (One Family Urban Residential) Proposed: RS-1b (One Family Urban (Medium Density) Residential) Surrounding Uses: North: Use: Single Family Residential and Agricultural Zone: A-2 (Upland Agricultural) Designation Agricultural South: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Urban Residential East: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Urban Residential West: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Urban Residential Existing Use of Property: Single Family Residential Proposed Use of Property: Single Family Residential Site Area: 0.41 ha (1 acre) Access: 123 Avenue and 210 Street Servicing requirement: Full urban servicing will be required b)Project Description: The subject property is 0.41 ha (1 acre) and is bound by single family residential properties to the east, west, and south, and single family residential and agricultural land to the north. There is an existing home on the property which is proposed to be demolished prior to subdivision. The applicant is proposing to rezone the subject property from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban (Medium Density) Residential) to subdivide the property into six single family lots. The proposed lot layout orients 3 lots fronting onto 123 Avenue and 3 lots fronting onto 210 Street. Lots are varied in size; 3 are between 800 and 900m2 and 3 lots are approximately 600m2 respectively. - 3 - c) Planning Analysis: Official Community Plan : The proposed rezoning to RS-1b (One Family Urban (Medium Density) Residential) is in accordance with the subject property’s designation as Urban Residential – Major Corridor in the OCP. Major Corridor Residential general characteristics includes ground-oriented housing forms, such as single detached dwellings, garden suites, duplexes, triplexes, fourplexes, townhouses, apartments, or small lot intensive residential, subject to the compatibility criteria in the OCP. The compatibility criteria place particular emphasis on the compatibility of the site design, setbacks, an d lot configuration with the existing pattern of development in the area. Given the proximity to agricultural lands and the established single detached housing form in the area, the single family proposal is most appropriate. An Agricultural Impact Assessment has been required to assess potential implications of this proposed development, as per the requirements of Section 6.2.2 of the OCP. Zoning Bylaw: The current application proposes to rezone the property located at 20974 123 Avenue from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban (Medium Density) Residential) to permit future subdivision into six lots. Preliminary review indicates that the dimensions of the proposed lots meet the dimensions as required by the RS-1b zone. Lot coverage will be reviewed once a more detailed, scaled subdivision plan is provided. Any variations from the requirements of the proposed zone will require a Development Variance Permit application. Development Permits: No development permits will be required for this rezoning application. d) Environmental Implications: An Arborist Report was required as part of this rezoning application. Recommendations by Letts Environmental1 identified and inventoried 60 trees. 39 have been recommended as candidates for retention. District staff review identified trees in the southwest corner of the property should be retained if possible. Concern for tree retention in the southwest corner of the property has also been raised by a local resident. e) Agricultural Impact: Due to its proximity to agricultural lands on the north side of 123 Avenue from the proposed development, an Agricultural Impact Assessment by a Qualified Environmental Professional was required as part of the rezoning application process.2 The proposed development is located across the street from an historic, working farm run by descendants of the original homesteaders. It is a diverse farming operation, well-known for its innovative farming practices and has strong ties to the community. Impacts to this farming 1Tree Assessment Report by Letts Environmental Consultants, Maple Ridge, BC, December 30, 2012. 2Agricultural Impact Assessment Report by Letts Environmental Consultants, Maple Ridge, BC, March 7, 2013. - 4 - operation during the construction phase and over the long-term will be minimal, according to analysis from Letts Environmental Consultants, with the understanding that best practices will be followed for stormwater management, noise, erosion sediment control and air quality. With respect to the latter, the report recommends a landscaped buffer on the north side of the development property that complies with the Agricultural Land Commission’s Landscape Buffer Specifications. The buffer should be designed to buffer agricultural land with incompatible uses, reduce the exchange of particulate matter between adjacent land uses and reduce the transmission of noise.3 This buffer will form part of the front yard setback. f)Interdepartmental Implications: Engineering Department: All servicing work will be required at subdivision. Fire Department: A hazard materials assessment is required prior to demolition. CONCLUSION: It is recommended that second reading be given to Maple Ridge Zone Amending Bylaw No. 6854- 2011, and that application 2011-063-RZ be forwarded to Public Hearing. “Original signed by Siobhan Murphy”_______________ Prepared by: Siobhan Murphy , MA, MCIP, RPP Planning Technician “Original signed by Christine Carter”_________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn”____________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services “Original signed by J.L. (Jim) Rule”___________________ Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Zone Amending Bylaw Appendix C – Site Plan 3Agricultural Impact Assessment Report by Letts Environmental Consultants, Maple Ridge, BC, March 7, 2013, p. 15. City of PittMeadows District ofLangley District of MissionFRASER R. ^ DATE: Apr 9, 2013 2011-063-RZ BY: JV 20974-123 Ave CORPORATION OFTHE DISTRICT OFMAPLE RIDGE P L A N NIN G D E P A RT M E N T2091020930122272097412211 12215 210232094120981/83/852102112214 12218 2104312301 2092512217 12221 12214 12270 2100912247 12220 2100421010210102102212305 20914209452094012231 12235 12224 12228 1220721018 12222208991222321017123112092412300 12314 209402095012232 210021221920894123082093320960 2103121032211 ST.STONEHO U S E A V E . P 39712 148 P 49416P 4672990 54 67 63 43 149 144 2 3 1 104 107 58 P 4672989 56 73 55 53 P 67530 128 2 142 141 P 68225105 69 P 46729127 106 60 P 46729 64 52 P 48308 1 101 103 57 91 59 72 65 147 100 93 P 4672962 66 143 146 1 102 P 46729 70 61 68 1 150 145 2 88 92 71 Subject Property ´ Scale: 1:1,500 APPENDIX A CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6854-2011 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended. ___________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6854-2011." 2.That parcel or tract of land and premises known and described as: Lot 107 District Lot 242 Group 1 New Westminster District Plan 46729 and outlined in heavy black line on Map No. 1540 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RS-1b (One Family Urban (Medium Density) Residential). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 30th day of August, A.D. 2011. READ a second time the day of , A.D. 20 . PUBLIC HEARING held the day of , A.D. 20 . READ a third time the day of , A.D. 20 . RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 20 . _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX B 12316 20910209301222720974 12211 12215 21023122121240120877208832087820889208842094120981/83/85210602102112214 12218 2107521043210831220421095122242088520887208911230120925 12197 12217 12221 12196 12208 12214 12270 210091220321090210672105021081211062088812390 12247 12220 2100421010210102102221040210532105512219210832110220878208822089612305 209142 0 9 1 2 209452094012231 12235 12224 12228 1220721018 2107012222 210841222321063 2108721096210912089920892208961222321017 2108021073210952110112306 1231020874 20886208932089512311 2092412300 12314 209402095012207 12211 12200 1223221002 12219 21041210421220821102210902110120870208902089412308 2093320916 2096012201 21031210321222921070 122182109221082 211 ST.210 ST.ALPINE CRES. 124 AVE.McTAVISH PL.STONEHOUSE AVE.209 ST.123 AVE. 134 236 152 135 P 39712 148 P 49416P 4672990 75 54 67 63 4 164 215 217 158 157 156 136 43 149 144 2 3 P 51063 229 1 104 107 58 P 4672989 56 73 55 53 167 134 3 76 137P 51071Rem E 90' of 2P 23637P 67530 128 2 142 141 P 6822598 105 87 69 P 46729 166 165 216 219 1 213 214 3 220 159 132 *LMP 21167P 49416 P 51063 127 106 86 60 P 4672964 BCP 160652 P 48067 P 48094 207 2 135 218 P 59275 163 2 160 P 2961235 137 P 48308 232 1 P 46729101 103 57 91 59 72 133 65 2P 71710 P 51071 208 1 136 P 80565 1 8 237 26 155 154 153 147 LMP 28347 231 230 100 93 P 4672962 66 211 210 3 212 P 51072 PARK 133 138 143 146 1 97 99 102 P 46729 76 74 70 61 78 68 P 510711 238 151 234 150 233 145 2 85 88 92 71 77 209 6 EP 46261 BCP 27186 EP 46487 RW 60877 EP 46480 EP 57292 ´ SCALE 1:2,500 MAPLE RIDGE ZONE AMENDING Bylaw No.Map No. From: To: 6854-20111540RS-1 (One Family Urban Residential) RS-1b (One Family Urban (Medium Density) Residential) APPENDIX C District of Maple Ridge TO: His Worship Mayor Ernie Daykin MEETING DATE: April 22, 2013 and Members of Council FILE NO: RZ/004/06-01 FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Release of Restrictive Covenant Restricting Basements 12140, 12142, and 12170 203 Street EXECUTIVE SUMMARY: As part of the earlier rezoning process, Zone Amending Bylaw No. 6554 – 2008 was adopted with a condition of the registration of a geotechnical restrictive covenant limiting basements to certain future lots on the subject lands (see Appendix A - Subject Map). After further review and engineering consideration, the applicant (Damax Consultants Ltd.) and the owner (Haney-Pitt Meadows Christian School Association) have provided an updated geotechnical report prepared by GeoPacific Consultants Ltd., which proposes the placement of fill on the site to enable basements on all future lots in the subdivision. The new August 31, 2012 geotechnical report indicates the need to place upwards of 1.7 metres of fill to accommodate basements. Therefore, the applicant requests Council release the original covenant (see Appendix B - BB1755168) and replace it with a new covenant that references the new GeoPacific Geotechnical Report. As per Section 894 of the Local Government Act, Council may alter and then adopt a bylaw, without further notice or hearing, provided that the alteration does not i)Alter the use, ii)Increase the density, or iii)Without the owner’s consent, decrease the density of any area from that originally specified in the bylaw Zone Amending Bylaw No. 6554 – 2008 was adopted on May 10, 2011, rezoning the subject properties from RS-1 (One Family Urban Residential) to R-1 (Residential District). Although the discharge of the restrictive covenant will not alter the bylaw in the ways indicated above, the Planning Department recognizes that the surrounding neighbourhood may feel impacted by the additional fill which allows basements in all the future homes, and therefore has required a Development Information Meeting and that they return to Public Hearing for public input. A Development Information Meeting was held on January 29, 2013. Concerns were not expressed regarding allowing basements in the proposed new homes. RECOMMENDATION: That this report be forwarded to Public Hearing for input on releasing the restrictive covenant restricting basements on the subject properties. 1106 - 2 - DISCUSSION: a) Background Context: A restrictive covenant was placed on Title as a condition of rezoning the above-referenced properties, which restricted basements on some of the proposed new lots. The restriction of basements was based on a geotechnical report dated April 11, 2011. The applicant has since provided an updated geotechnical report that concludes that with the introduction of fill, basements are possible for all the proposed lots. Therefore, the applicant seeks the discharge of the earlier geotechnical covenant. b) Planning Analysis: The subject properties were rezoned from RS-1 (One Family Urban Residential) to R-1 (Residential District) on May 10, 2011. The restrictive covenant prohibiting basements on some of the proposed new lots was placed on Title to address the geotechnical concern based on historical geotechnical reports. Current plans are to fill the property level to the existing 121B Avenue level, so geotechnical concerns with respect to basements being excavated beneath the water table are no longer valid. Height variances will be sought by the developer for homes located within the new development; however, new houses on the south side of 121B Avenue and north of the existing houses on 120B Avenue and 204B Street, will be similar in height to the existing houses. A Development Variance Permit will be required for the height variances and the public will have an opportunity to express concerns during the Development Variance Permit process. Secondary suites are not a permitted use in the R-1 (Residential District) zone, therefore increased traffic and parking in the area should not result from the discharge of this restrictive covenant. A Development Information Meeting was held on January 29, 2013. Concerns documented from this meeting were in reference to the revised street layout, school traffic, and parking (see Appendix C – Proposed Site Plan). The concerns expressed at the Development Information Meeting will be addressed at the subdivision stage and are subject to the approval of the Approving Officer. These items are not related to the discharge of the restrictive covenant in question. Concerns regarding the addition of basements to the new homes were not expressed. CONCLUSION: Based on the updated Geotechnical Report, provided by GeoPacific Consultants Ltd., dated August 31, 2012, basements are considered safe in all of the proposed new lots. The Planning Department has required the applicant to have a Development Information Meeting and return to Public Hearing for public input on the release of the restrictive covenant, as the restrictive covenant was a condition of rezoning. Concerns expressed at the Development Information Meeting were related to street layout, school traffic, and parking, and not with the addition of basements to the proposed new homes. A Development Variance Permit will be required for the proposed height variances requested for internally facing homes within the new development, and street layout and parking- related concerns will be addressed at the subdivision stage by the Approving Officer. - 3 - It is recommended that this report be forwarded to Public Hearing for input on the release of the restrictive covenant prohibiting basements on the subject properties. “Original signed by Michelle Baski” _______________________________________________ Prepared by: Michelle Baski, AScT Planning Technician “Original signed by Charles R. Goddard” _______________________________________________ Approved by: Charles R. Goddard, BA, MA Manager of Development & Environmental Services “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng. GM: Public Works & Development Services “Original signed by J.L. (Jim) Rule” _______________________________________________ Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Restrictive Covenant BB1755168 (without geotechnical report) Appendix C – Proposed Site Plan City of PittMeadows District of Langley District of MissionFRASER R. ^ DATE: Apr 18, 2013 FILE: RZ/004/06-01 BY: PC 12140/42/70 203 STREET CORPORATION OF THE DISTRICT OF MAPLE RIDGE PLANNING DEPARTMENT SUBJECT PROPERTIES ´ Scale: 1:2,500 APPENDIX A APPENDIX B District of Maple Ridge TO: His Worship Mayor Ernie Daykin MEETING DATE: April 22, 2013 and Members of Council FILE NO: DP/086/08 FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Development Permit 12060, 12074, 12068 and 12082 227 Street EXECUTIVE SUMMARY: A Development Permit application has been received for the above noted development in support of construction of an 81-unit 4-storey wood-framed apartment building under the RM-2 (Medium Density Apartment Residential District) Zone. This application is subject to the Town Centre Development Permit Guidelines for multi-residential development in the North View and South View Precincts in Section 8.11 of the Official Community Plan. The associated rezoning application was presented at the April 20, 2010 Public Hearing and received Third Reading on April 27, 2010. Two extensions were granted by Council to complete the rezoning application by April 27, 2013. Final reading is expected on April 23, 2013. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal DP/086/08 respecting property located at 12060, 12074, 12068 and 12082 227 Street. DISCUSSION: a)Background Context: Applicant: Wilson Chang Architects Ltd. Owner: Perpetual Success Enterprises LTD. Legal Description: Lot: 2, Section: 20, Township: 12, Plan: 7450 Lot: 1, Section: 20, Township: 12, Plan: 86322 Lot: 2, Section: 20, Township: 12, Plan: 86322 Lot: B, Section: 20, Township: 12, Plan: 22808 OCP: Existing: Urban Residential Proposed: Urban Residential Zoning: Existing: RS-1 (One Family Urban Residential) Proposed: RM-2 (Medium Density Apartment Residential) Surrounding Uses North: Use: Apartment Zone: RM-2 (Medium Density Apartment Residential) Designation Low-Rise Apartment 1107 - 2 - South: Use: District Fire Hall Zone: P-6 (Civic Institutional) Designation: Institutional East: Use: Single family residential Zone: RS-1 (One Family Urban Residential) Designation: Low-Rise Apartment West: Use: Single family residential Zone: RS-1 (One Family Urban Residential) Designation: Medium and High-Rise Apartment Existing Use of Property: Single Family Residential Proposed Use of Property: Low Rise Apartment Site Area: 0.388 HA Access: Proposed rear lane access Servicing: Full Urban Companion Applications: RZ/086/08 b) Project Description: The subject site is located on the east side of 227 Street, on the northeast corner of 227 Street and Brown Avenue. The proposed development is a four storey apartment building containing 81 units with a floor area ratio of 1.46. The apartments are a mix of one and two -bedroom units, ranging in size from 50.31m² (542ft²) to 88.26m² (950ft²). The building is a four storey wood frame apartment structure over a one storey concrete basement parking level. An access ramp to the underground resident parking is to be provided via the proposed rear-lane. Seventeen visitor surface parking spaces are proposed to be located at the rear of the building, adjacent to the lane. c) Planning Analysis: The Official Community Plan (Town Centre Area Plan) designates the subject site for residential use and the proposed development is subject to the Town Centre Development Permit Guidelines for multi-residential development in the North View and South View Precincts in Section 8.11 of the Official Community Plan. The applicable key guidelines concepts are noted below based on a brief explanation provided by the project Architect about compliance: 1. Promote North and South View as distinctive, highly liveable multifamily neighbourhoods. This project celebrates the new 227th Street and Brown Avenue intersection at south-west corner of the site. High quality materials, modern building design, spacious unit areas and balconies/patios promoting a highly livable multifamily neighbourhood. 2. Create a pedestrian friendly, ground oriented, multifamily community. Indoor and outdoor community spaces are proposed on the ground floor. Private patios/yards for all ground floor units and semi-private usable open green spaces are proposed. Covered primary entrance plaza at the intersection of 227th Street and Brown Avenue provides pedestrian rest area. - 3 - 3. Maintain cohesive building styles. The building has similar building massing as the neighbouring building to the north. The architectural design approach is more modern, complementing the modern look of the Fire Hall to the south. The buildings bulk and massing is broken down by the use of different material, varied setbacks and the clustering of the building massing. To address the potential noise impacts from the Fire Hall, to create a 3 storey appearance for pedestrians and for a more human scale along Brown Avenue, the southern most units on the 4th floor are set back. The south facing units have roof deck patios. 4. Capitalize on important views The roof top decks for the units in the south portion of the 4th floor provide for views to the south. 5. Provide private and semi-private green space Private patios/yards for all ground floor units are proposed. Semi -private usable open space will surround the building. The courtyard outdoor amenity area with play area is connected to the indoor amenity space. 6. Provide climate appropriate landscaping and green features The landscape plan supports the guidelines by providing quality private and common open space. The ground floor units have walkways that link directly to the street sidewalk. The units are directly related to the street. Street trees and landscape allow for some separation but allows view of the street and social exchange, much like a front porch. The entry plaza relates to the intersection with open space, seating and clear addressing of the project. Amenity space includes: outdoor patios, open lawn areas and a play area that will encourage social activity within the development. 7. Maintain street interconnectivity Covered primary entrance plaza at the intersection of 227th Street and Brown Avenue provides pedestrian rest area. Street facing ground floor units have direct access from the exterior. d) Advisory Design Panel: This project was before the Advisory Design Panel on February 9, 2010. The Panel’s recommendations and the Applicant’s responses are noted below: The Panel supports this project moving ahead and recommends the applicant address the following:  Consider more contemporary material palette consistent with the architecture Applicant’s answer: More contemporary material and colour (gray stone + more Hardi panel) added. - 4 -  Consider the issue of the visitor parking stalls in conflict with the adjacent units Applicant’s answer: Moving visitor parking will decrease outdoor amenity area (courtyard). Alternatively, the design makes sure the adjacent units are at least 2’-0” higher elevation and landscape screening will be provided to ensure privacy.  Consider relocation of the amenity room on the main floor and have direct access to the open courtyard Applicant’s answer: The amenity room is now on the main floor and has direct access to the open courtyard.  Consider securing the open courtyard for the safety of the building. Applicant’s answer: Metal security gate will be installed for the safety of the building.  Resolve the design of the main entry to the building and incorporate a significant canopy and coordinate with the landscape design. Applicant’s answer: An entrance canopy has now been incorporated to the main entry.  Consider increasing the depth of the balconies to improve functionality. Applicant’s answer: The depth of the balconies has been increased by 1’-0”.  Define a visitor access route from the surface parking to the building entry point. Applicant’s answer: Revised landscape design to make visitor access clearer and easier. Due to privacy and available space, a public walkway from the visitor parking to the building was not provided; access is instead by way of the semi-private rear lane and sidewalk.  Consider introduction of additional screens to the other elevations. Applicant’s answer: Additional screens have been added.  Consider simplifying the vertical glazing at the main entry. Applicants’ answer: The vertical glazing has been simplified and using higher quality store- front window system.  Consider altering the parapet heights to create a more varied roof line. Applicant’s answer: The parapet heights are now altered for a more interesting roof line.  Incorporate a barrier free washroom within the amenity room. Applicant’s answer: Barrier free washroom has been incorporated within the amenity room. The architectural and landscaping plans were revised and address the concerns expressed by the Advisory Design Panel. e) Financial Implications: In accordance with Council’s Landscape Security Policy, a refundable security equivalent to 100% of the estimated landscape cost will be provided to ensure satisfactory provision of landscaping in accordance with the terms and conditions of the Development Permit. A security of $121,131.58 has been provided. There will be eight (8) trees added to the municipal street tree inventory (3 existing street trees are being retained) on completion of this project. The costs associated with maintaining these trees will need to be included in a subsequent operating budget. - 5 - CONCLUSION: As the development proposal complies with Section 8.11 Town Centre Development Permit Guidelines in the North View and South View Precincts for the form and character of multi-residential development, it is recommended that DP/086/08 be given favourable consideration. "Original signed by Adrian Kopystynski" _______________________________________________ Prepared by: Adrian Kopystynski, MCIP, RPP, MCAHP Planner "Original signed by Christine Carter" _____________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning "Original signed by Frank Quinn" _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services "Original signed by J.L. (Jim) Rule" _______________________________________________ Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Site plan and Selected Architectural Plans Appendix C – Landscaping Plans City of PittMeadows District ofLangley District of MissionFRASER R. ^ DATE: Apr 17, 2013 DP-086-08 BY: JV 12060/68/74/82 - 227 St CORPORATION OFTHE DISTRICT OFMAPLE RIDGE P L A N NIN G D E P A RT M E N T 12047 12141 2264512074 12067 12111 12148 /30120282268012090 12120 12154 2270812087 12102 12032 12038 22745/472268112077 12087 12130 2271512076 12126 22759226212267012142 12101 12119 12147 12114 226402265012060 12042 12054 1208612096 226112266012068 12082 1202622630226202264112136 12131 12136 12152 12062 2275322610226612268012057 12071 12081 12139 12128 227 ST.227 ST.FLETCHER ST.DEWDNEY TRUNK RO AD 299 295 7 1 12P 32642P 8333P 20546 296 287 RP 84340 289 301 Rem 175 N 1/2 P 11845S1/2 16P 66473S 1/2 6 N 1/2 6 2 P 62211 9 4 298 294 P 43724P 9944 P 11644N 1/2 Rem 10 354 1 Rem. A P 43724 P 43724 P 43724 P 23392 2 Rem. Pcl. A 2 310 16 17 Rem. W1/2 AB *PP0911 292 291 290 BCP 34253 BCS 1124 B LMP 1034P 51311 12 147 148 337 332 P 11644P 68638 P 56987 N70' N130' of 2 297 288 P 7450 P 38897 1 A *PP08318 LMP 6030338 Rem. N 130' of 2 1 3 293 Rem. 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THE CONTRACTOR IS RESPONSIBLE FOR NOTIFYINGTHE ARCHITECT IN THE EVENT OF DISCREPANCIES AND FOR THEINTERPRETATION OF THIS DRAWING.Wilson ChangArchitect Inc.288 West 8th AveVancouver,BC V5Y 1N5T 604.630.9488F 604.630.9487NO.DATEREMARKSCONSULTANT:PROJECT TITLE:PROJECT NO:SCALE:DRAWN:CHECKED:FILE:DRAWING TITLE:DRAWING NO:RESIDENTIALDEVELOPMENTKEY PLAN:PROJECT NO: W1208JZWC1APR 09, 2013ISSUED FOR DP12060,12068,12074AND 12082227TH STREETMAPLE RIDGE, BCW1208Architect AIBC4/9/201310:30:27 AM 3/32" = 1'-0"C:\Users\Peter\Documents\___local_files\W1208_MapleRidge_CENTRAL_pm.rvtA201SITE PLANAPPENDIX B1 UPUP0' - 8"23' - 9"18' - 1"18' - 1"23' - 0"18' - 1"18' - 1"23' - 0"18' - 1"18' - 1"23' - 0"18' - 1"0' - 8"22' - 0"0' - 8"0' - 8"1' - 4"7' - 11"8' - 3"1' - 0"8' - 3"8' - 3"8' - 3"1' - 0"8' - 3"8' - 3"8' - 3"1' - 0"8' - 3"8' - 3"8' - 3"1' - 0"8' - 3"8' - 3"8' - 3"1' - 0"8' - 3"8' - 3"8' - 3"1' - 0"8' - 3"8' - 3"8' - 3"1' - 0"8' - 3"8' - 3"8' - 3"1' - 0"8' - 3"8' - 3"8' - 3"1' - 0"8' - 3"8' - 3"1' - 0"0' - 8"0' - 8"17' - 6"1' - 0"24' - 9"1' - 0"24' - 9"1' - 0"24' - 9"1' - 0"24' - 9"1' - 0"24' - 9"1' - 0"24' - 9"1' - 0"24' - 9"1' - 0"24' - 9"1' - 0"17' - 6"0' - 8"0' - 8"24' - 9"2' - 0"14' - 1"2' - 0"14' - 1"2' - 0"25' - 0"2' - 0"14' - 1"2' - 0"14' - 1"2' - 0"25' - 0"2' - 0"14' - 1"2' - 0"14' - 1"2' - 0"25' - 0"2' - 0"15' - 1"0' - 8"22' - 0"0' - 8"P1P1PbPbP2P2P3P30' - 8"14' - 1"2' - 0"25' - 0"1' - 0"25' - 9"1' - 0"24' - 9"1' - 0"24' - 9"1' - 0"26' - 5"0' - 8"1' - 0"7' - 11"7' - 11"1' - 0"7' - 11"7' - 11"7' - 11"1' - 0"7' - 11"7' - 11"1' - 0"0' - 8"S107010203040506070809101112131415161718192021222324252627S2829303132333435363738394041424344454647484950515253542A4011A4011A4016A601STAIR #1ELEVATOR #1ELEVATOR#2STAIR #25A602A6011A6021P1P2P5P4P8P7P6P3WP1WP1WP1WP13%2%2%3%2%5%RAMP 3%5% 3% 5%2%126'-0"125'-6"126'-2"125' - 2"127'-2"127' - 8"127' -10"128'-0"128'-2"128'-9"128' - 7"128'-8"127' - 0"128'-6"3%124' - 10"ELEC. 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ALL RIGHTS RESERVED. THIS DRAWINGAND DESIGN ARE TO REMAIN THE EXCLUSIVE PROPERTY OF WILSONCHANG ARCHITECT INC. USE OR REPRODUCTION WITHOUT PRIORWRITTEN CONSENT FROM WILSON CHANG ARCHITECT INC. ISPROHIBITED. THE CONTRACTOR IS RESPONSIBLE FOR NOTIFYINGTHE ARCHITECT IN THE EVENT OF DISCREPANCIES AND FOR THEINTERPRETATION OF THIS DRAWING.Wilson ChangArchitect Inc.288 West 8th AveVancouver,BC V5Y 1N5T 604.630.9488F 604.630.9487NO.DATEREMARKSCONSULTANT:PROJECT TITLE:PROJECT NO:SCALE:DRAWN:CHECKED:FILE:DRAWING TITLE:DRAWING NO:RESIDENTIALDEVELOPMENTKEY PLAN:PROJECT NO: W1208JZWC1APR 04, 2013ISSUED FOR DP12060,12068,12074AND 12082227TH STREETMAPLE RIDGE, BCW1208Architect AIBC4/4/20134:00:50 PM 3/32" = 1'-0"C:\Users\Jin\Desktop\LOCAL\W1208\W1208_MapleRidge_LOCAL_130404.rvtA202UNDERGROUNDPARKINGAPPENDIX B2 .LEVEL 1138' - 0".LEVEL 3158' - 0".LEVEL 2148' - 0".LEVEL 4168' - 0".T.O.PLATE177' - 0"ABCDFE37458815471782323' - 6"22' - 0"22' - 0"5' - 0"28' - 0"100' - 6"434214544545554253533577777779'-0"10'-0"10'-0"10'-0"39'-0".LEVEL 1138' - 0".LEVEL 3158' - 0".LEVEL 2148' - 0".LEVEL 4168' - 0".T.O.PLATE177' - 0"123456783A4A5A6A7A2A8A517328717233153817718' - 6"14' - 6"7' - 6"8' - 0"14' - 0"8' - 0"14' - 0"8' - 0"14' - 0"1' - 6"20' - 6"12' - 4"9' - 8"22' - 6"173' - 0"5537575372188533523535351777355353355353775375375371353535558584233883748585888558855857717719'-0"10'-0"10'-0"10'-0"39'-0"MATERIAL LEGEND:1 CULTURE STONE2 METAL TRIM (LIGHT GREY)3 STUCCO (LIGHT GREY)4 STUCCO (BROWN)5 WOOD SIDING6 VINYL CLEAR GLASS WINDOW (WHITE) ALL THE WINDOWS AND BALBALCONY DOORS7 GLASS,METAL HANDRAILS (GREY)8 METAL GRID PANEL; METAL FRAME (GREY)COPYRIGHT RESERVED. ALL RIGHTS RESERVED. THIS DRAWINGAND DESIGN ARE TO REMAIN THE EXCLUSIVE PROPERTY OF WILSONCHANG ARCHITECT INC. USE OR REPRODUCTION WITHOUT PRIORWRITTEN CONSENT FROM WILSON CHANG ARCHITECT INC. ISPROHIBITED. THE CONTRACTOR IS RESPONSIBLE FOR NOTIFYINGTHE ARCHITECT IN THE EVENT OF DISCREPANCIES AND FOR THEINTERPRETATION OF THIS DRAWING.Wilson ChangArchitect Inc.288 West 8th AveVancouver,BC V5Y 1N5T 604.630.9488F 604.630.9487NO.DATEREMARKSCONSULTANT:PROJECT TITLE:PROJECT NO:SCALE:DRAWN:CHECKED:FILE:DRAWING TITLE:DRAWING NO:RESIDENTIALDEVELOPMENTKEY PLAN:PROJECT NO: W1208JZWC1APR 04, 2013ISSUED FOR DP12060,12068,12074AND 12082227TH STREETMAPLE RIDGE, BCW1208Architect AIBC4/4/20134:01:01PM 1/8" = 1'-0"C:\Users\Jin\Desktop\LOCAL\W1208\W1208_MapleRidge_LOCAL_130404.rvtA301NORTH / EASTELEVATION 1/8" = 1'-0"1NORTH ELEVATION 1/8" = 1'-0"2EAST ELEVATIONAPPENDIX B3 .LEVEL 1138' - 0".LEVEL 3158' - 0".LEVEL 2148' - 0".LEVEL 4168' - 0".T.O.PLATE177' - 0"10A10C10D10E10B2758316854783751218328538571887588851845585585358877718535835275544528822?7?9'-0"10'-0"10'-0"10'-0"39'-0"16' - 2"22' - 0"21' - 10"29' - 2"89' - 2"4.LEVEL 1138' - 0".LEVEL 3158' - 0".LEVEL 2148' - 0".LEVEL 4168' - 0".T.O.PLATE177' - 0"123456783A4A5A6A7A10'-0"10'-0"10'-0"9'-0"3'-0"2AP28A23741527848727578544774758445537885335713553535455888844774555888535353771273315781755543346' - 8"18' - 6"14' - 6"7' - 6"8' - 0"14' - 0"8' - 0"14' - 0"8' - 0"14' - 0"1' - 6"20' - 6"12' - 4"9' - 8"22' - 6"219' - 8"39'-0"MATERIAL LEGEND:1 CULTURE STONE2 METAL TRIM (LIGHT GREY)3 STUCCO (LIGHT GREY)4 STUCCO (BROWN)5 WOOD SIDING6 VINYL CLEAR GLASS WINDOW (WHITE) ALL THE WINDOWS AND BALBALCONY DOORS7 GLASS,METAL HANDRAILS (GREY)8 METAL GRID PANEL; METAL FRAME (GREY)COPYRIGHT RESERVED. ALL RIGHTS RESERVED. THIS DRAWINGAND DESIGN ARE TO REMAIN THE EXCLUSIVE PROPERTY OF WILSONCHANG ARCHITECT INC. USE OR REPRODUCTION WITHOUT PRIORWRITTEN CONSENT FROM WILSON CHANG ARCHITECT INC. ISPROHIBITED. THE CONTRACTOR IS RESPONSIBLE FOR NOTIFYINGTHE ARCHITECT IN THE EVENT OF DISCREPANCIES AND FOR THEINTERPRETATION OF THIS DRAWING.Wilson ChangArchitect Inc.288 West 8th AveVancouver,BC V5Y 1N5T 604.630.9488F 604.630.9487NO.DATEREMARKSCONSULTANT:PROJECT TITLE:PROJECT NO:SCALE:DRAWN:CHECKED:FILE:DRAWING TITLE:DRAWING NO:RESIDENTIALDEVELOPMENTKEY PLAN:PROJECT NO: W1208JZWC1APR 04, 2013ISSUED FOR DP12060,12068,12074AND 12082227TH STREETMAPLE RIDGE, BCW1208Architect AIBC4/4/20134:01:07PM 1/8" = 1'-0"C:\Users\Jin\Desktop\LOCAL\W1208\W1208_MapleRidge_LOCAL_130404.rvtA302SOUTH/WESTELEVATION 1/8" = 1'-0"1SOUTH ELEVATION 1/8" = 1'-0"2WEST ELEVATIONAPPENDIX B4 COPYRIGHT RESERVED. ALL RIGHTS RESERVED. THIS DRAWINGAND DESIGN ARE TO REMAIN THE EXCLUSIVE PROPERTY OF WILSONCHANG ARCHITECT INC. USE OR REPRODUCTION WITHOUT PRIORWRITTEN CONSENT FROM WILSON CHANG ARCHITECT INC. ISPROHIBITED. THE CONTRACTOR IS RESPONSIBLE FOR NOTIFYINGTHE ARCHITECT IN THE EVENT OF DISCREPANCIES AND FOR THEINTERPRETATION OF THIS DRAWING.Wilson ChangArchitect Inc.288 West 8th AveVancouver,BC V5Y 1N5T 604.630.9488F 604.630.9487NO.DATEREMARKSCONSULTANT:PROJECT TITLE:PROJECT NO:SCALE:DRAWN:CHECKED:FILE:DRAWING TITLE:DRAWING NO:RESIDENTIALDEVELOPMENTKEY PLAN:PROJECT NO: W1208JZWC1APR 04, 2013ISSUED FOR DP12060,12068,12074AND 12082227TH STREETMAPLE RIDGE, BCW1208Architect AIBC4/4/20134:01:10PMC:\Users\Jin\Desktop\LOCAL\W1208\W1208_MapleRidge_LOCAL_130404.rvtA8003D ViewAPPENDIX B5 LAWNLAWNLAWNCONCRETE WALLPROPOSED STREET TREESAS PER CITY42" HT ALUMINUM FENCETRELLIS6'-0" HEIGHTWOOD FENCE12" DRAIN STRIP ATEDGE OF BUILDING TYP.SCORED CONCRETE WALKTAXUS HEDGE SCREENING PATIOSARBOUR WITH BENCHES BELOWWISHBONE "FULL FRAME"RECYCLED PLASTIC BENCHKOMPAN PLAYHOUSE ONRUBBER TILES, GREEN COLOURMETAL SECURITY FENCEPRECAST CONCRETE PAVERSON SAND ON DRAIN MAT:PACIFIC SLATERANDOM PATTERN PATTERN ;SHADOW COLOUR12" DRAIN STRIP ATEDGE OF BUILDING TYP.CONCRETE WALKPRIVACYSCREENSECTION AACONCRETE WALLSITE SIGNAGE ON WALLACER PALMATUM 'SANGO KAKU'PICEA OMORIKAAMENITY AREAPATIORAMP TO PARKINGABBOTSFORD 18"x18"CONCRETEHYDRAPRESSED SLABSNATURAL COLORACER RUBRUM 'ARMSTRONGII'CONCRETE WALLCORA BIKE RACKEXPO 3606 MODELBLACK COLOURSIDEWALKSOD ON 1" SAND ROLLEDO GRASSCRETEGRASS IN GRASSCRETEPAVING24 x 24 PAVERS ON SANDSHADOW COLORON SLAB INSTALLATION TO MFG. SPEC.WITH FLEXIBLE EDGERPRECAST CONCRETE PAVERSON SAND ON DRAIN MAT:PACIFIC SLATERANDOM PATTERN PATTERN ;SHADOW COLOURUPDNUPDN227th STREETBROWN AVENUEWALKWAYLANEPMTCENTRAL LINE OF STREETSWALKWAYEXISTING FIRE HYDRANTBG,EX135.56'(41.32m)BG,EX135.59'(41.33m)BG,EX137.76'(41.99m)BG,EX136.15'(41.50m)BG,EX139.53'(42.53m)BG,EX140.03'(42.68m)PL 36.582mPL 76.195m138' - 0"V11V12V13V14V15V16V17PL 18.31mPL 2.0mPL 2.0mPL 45.511mPL 7.5mPL 7.738mPL 21.336mBG,EX135.3'(41.25m)RESIDENTIAL PARKINGENTRANCE11' - 8"15' - 4"11' - 2"11' - 2"15' - 4"VISITOR ACCESS ROUTEV1V2V3V10V5V6V7V8V9V4CONCRETE PLANTER W/ GRASSES & PERENNIALS9" CONCRETE BANDSRAMP @8.3%CONCRETE STEPS & RADIAL WARNING STRIP TYP.>E^WW>E>Ϯϭϯ͘DZ͘ϬϲϯͬϯϮΗсϭΖͲϬΗKWDͲCHK'D:ϭϮϮϯϭͲϱ͘/WDRAWN:DESIGN:SCALE:DATE:PMG PROJECT NUMBER:ϭϮͲϮϯϭK&ϰDRAWING TITLE:DW>Z/'͕Z^/Ed/>s͘PROJECT:DRAWING NUMBER:REVISION DESCRIPTIONNO. DATE DR.ϮϮϳd,^dZdSEAL: Copyright reserved. This drawing and design is theproperty of PMG Landscape Architects and may not bereproduced or used for other projects without theirpermission.cCLIENT:Burnaby, British Columbia, V5C 6G9p: 604 294-0011 ; f: 604 294-0022Suite C100 - 4185 Still Creek DriveAPPENDIX C1 >E^Wd/>>ϯϭϯ͘DZ͘Ϭϲ^^,KtEͲWDͲCHK'D:ϭϮϮϯϭͲϰ͘/WDRAWN:DESIGN:SCALE:DATE:PMG PROJECT NUMBER:ϭϮͲϮϯϭK&ϯDRAWING TITLE:DW>Z/'͕Z^/Ed/>s͘PROJECT:DRAWING NUMBER:REVISION DESCRIPTIONNO. DATE DR.ϮϮϳd,^dZdSEAL: Copyright reserved. This drawing and design is theproperty of PMG Landscape Architects and may not bereproduced or used for other projects without theirpermission.cCLIENT:Burnaby, British Columbia, V5C 6G9p: 604 294-0011 ; f: 604 294-0022Suite C100 - 4185 Still Creek DriveAPPENDIX C2 District of Maple RidgeDistrict of Maple RidgeDistrict of Maple RidgeDistrict of Maple Ridge TO:TO:TO:TO: His Worship Mayor Ernie Daykin DATE:DATE:DATE:DATE: April 22, 2013 and Members of Council Committee of the Whole FROM:FROM:FROM:FROM: Chief Administrative Officer SUBJECTSUBJECTSUBJECTSUBJECT: Disbursements for the month ended March 31, 2013 EXECUTIVE EXECUTIVE EXECUTIVE EXECUTIVE SUMMARY:SUMMARY:SUMMARY:SUMMARY: Council has authorized all voucher payments to be approved by the Mayor or Acting Mayor and a Finance Manager. Council authorizes the vouchers for the following period through Council resolution. The disbursement summary for the past period is attached for information. Expenditure details are available by request through the Finance Department. RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:RECOMMENDATION: That the “disbursements as listed below for the month ended That the “disbursements as listed below for the month ended That the “disbursements as listed below for the month ended That the “disbursements as listed below for the month ended March 31March 31March 31March 31, 2013, 2013, 2013, 2013 now be approved”now be approved”now be approved”now be approved”.... GENERALGENERALGENERALGENERAL $$$$ 7,583,9437,583,9437,583,9437,583,943 PAPAPAPAYROLLYROLLYROLLYROLL $$$$ 1,1,1,1,452,274452,274452,274452,274 PURCHASE CARDPURCHASE CARDPURCHASE CARDPURCHASE CARD $$$$ 94,15294,15294,15294,152 $$$$ 9,130,3699,130,3699,130,3699,130,369 DISCUSSION:DISCUSSION:DISCUSSION:DISCUSSION: a)a)a)a) Background Context:Background Context:Background Context:Background Context: The adoption of the Five Year Consolidated Financial Plan has appropriated funds and provided authorization for expenditures to deliver municipal services. The disbursements are for expenditures that are provided in the financial plan. b)b)b)b) Community Communications:Community Communications:Community Communications:Community Communications: The citizens of Maple Ridge are informed on a routine monthly basis of financial disbursements. 1131 c)c)c)c) Business Plan / Financial Business Plan / Financial Business Plan / Financial Business Plan / Financial Implications:Implications:Implications:Implications: Highlights of larger items included in Financial Plan or Council Resolution •Anderson & Thompson In Trust – Land acquisition – 136 Avenue $ 870,797 •First Truck Centre Vanc Inc – 2013 Freightliner recycling truck $ 178,883 •Fraser Valley Regional Library – 1st quarter member assessment $ 621,533 •G.V. Water District – Water consumption Nov 28 – Dec 31/12 $ 502,724 •Receiver General – Three payroll remittances in March $ 1,078,313 •Tag Construction Ltd. – Abernethy Way intersection improvements $ 155,797 d)d)d)d) Policy Implications:Policy Implications:Policy Implications:Policy Implications: Approval of the disbursements by Council is in keeping with corporate governance practice. CONCLUSIONS:CONCLUSIONS:CONCLUSIONS:CONCLUSIONS: The disbursements for the month ended March 31, 2013 have been reviewed and are in order. ______________________________________________ Prepared by: G’Ann RyggG’Ann RyggG’Ann RyggG’Ann Rygg Accounting Clerk IIAccounting Clerk IIAccounting Clerk IIAccounting Clerk II _______________________________________________ Approved by: Trevor Trevor Trevor Trevor Thompson, Thompson, Thompson, Thompson, BBA, BBA, BBA, BBA, CGACGACGACGA Manager of Financial PlanningManager of Financial PlanningManager of Financial PlanningManager of Financial Planning _______________________________________________ Approved by: Paul Gill, BBA, CGAPaul Gill, BBA, CGAPaul Gill, BBA, CGAPaul Gill, BBA, CGA GM GM GM GM –––– Corporate & Financial ServicesCorporate & Financial ServicesCorporate & Financial ServicesCorporate & Financial Services _______________________________________________ Concurrence: J.L. (Jim) RuleJ.L. (Jim) RuleJ.L. (Jim) RuleJ.L. (Jim) Rule Chief Administrative OfficerChief Administrative OfficerChief Administrative OfficerChief Administrative Officer gmr "Original signed by G'Ann Rygg" "Original signed by Trevor Thompson" "Original signed by Paul Gill" "Original signed by J.L. (Jim) Rule VENDOR NAMEVENDOR NAMEVENDOR NAMEVENDOR NAME DESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENT AMOUNTAMOUNTAMOUNTAMOUNT 0865274 BC Ltd Property tax refund 24,742 0906112 BC Ltd Town Centre investment incentive 50,000 655287 BC Ltd Security refund 390,934 899979 BC Ltd Security refund 233,746 Anderson & Thompson "In Trust"Land acquisition - 136 Avenue parkland 870,797 Security refunds 104,814 975,611 BC Hydro Electricity 110,811 BC SPCA Contract payment Feb & Mar 55,054 BFI Canada Vancouver Waste disposal Jan & Feb 19,067 CUPE Local 622 Dues - pay periods 13/05 & 13/06 33,737 Chevron Canada Ltd Gasoline & Diesel fuel 90,743 City Of Pitt Meadows Pitt Meadows arena cost share 84,276 CSDC Systems Inc Amanda annual software maintenance - additional licenses 29,904 D & S Bulldozing Ltd Demolition services - Cedar Park site 15,064 Dell Canada Inc Document management project 19,662 CPU licenses & maintenance 5,864 25,526 Dougness Holdings Ltd Flush & CCTV storm and sanitary sewers 15,232 Downtown Maple Ridge Business 50% BIA funding & security 149,175 Family Education & Support Ctr Community Network funding 25,000 First Truck Centre Vanc Inc 2013 Freightliner Recycling truck 178,883 Fitness Edge Fitness classes & programs 30,146 FortisBC - Natural Gas Natural gas 30,269 Fraser Valley Regional Library 1st quarter member assessment 621,533 Gr Vanc Sewerage & Drainage License for Maple Ridge Transfer Station 15,000 Waste disposal 1,211 Waste discharge industrial treatment fees 13,306 29,517 Graham Hoffart Mathiasen Archt Fire Hall No. 1 expansion 15,671 Greater Vanc Water District Water consumption Nov 28 - Dec 31/12 502,724 Maple Ridge Main West PRV chamber 56,448 559,172 Guillevin International Inc Fire fighters' equipment 4,902 Fire fighters' protective wear 269 Facilities electrical supplies 3,697 Operations electrical supplies 6,662 15,529 Hub Fire Engines And Equipment Fire truck equipment 1,597 Spartan Pumpers for Unit E1, E2 & E3 16,077 17,674 Jacks Automotive & Welding Fire Dept equipment repairs 15,098 Kanaka Creek Investments Security refund 36,000 Keywest Asphalt Ltd 232 Street road improvements 84,311 Little Bear Development Ltd Security refund 135,661 Manulife Financial Employee benefits premiums 133,693 Maple Ridge & PM Arts Council Arts Centre contract payment Mar 49,423 Program revenue Feb 18,667 Theatre rental & catering 3,694 71,784 McElhanney Consulting Services Hampton Street local area service 9,411 Lower Hammond stormwater management 6,403 15,814 Medical Services Plan Employee medical & health premiums 35,171 Mierau Fire Hall No. 1 expansion 36,736 Municipal Pension Plan BC Employee benefits premiums 347,542 North Of 49 Enterprises Ltd Skating lesson programs 21,202 Oracle Corporation Canada Inc Hyperion software license & support 15,229 Panorama LMS 4011 Strata fees Mar & Apr 20,598 CORPORATION OF THE DISTRICT OF MAPLE RIDGECORPORATION OF THE DISTRICT OF MAPLE RIDGECORPORATION OF THE DISTRICT OF MAPLE RIDGECORPORATION OF THE DISTRICT OF MAPLE RIDGE MONTHLY DISBURSEMENTS - MARCH 2013MONTHLY DISBURSEMENTS - MARCH 2013MONTHLY DISBURSEMENTS - MARCH 2013MONTHLY DISBURSEMENTS - MARCH 2013 Raincity Janitorial Serv Ltd Janitorial services: Firehalls 6,637 Library 6,423 Municipal Hall 3,130 Operations 3,150 Randy Herman Building 4,638 RCMP 3,320 South Bonson Community Centre 4,839 32,137 Receiver General For Canada Employer/Employee remit PP13/04, PP13/05 & PP13/06 1,078,313 Industry Canada radio license renewals 1,640 1,079,953 RG Arenas (Maple Ridge) Ltd Ice rental Jan & Feb 108,101 Curling rink operating expenses Feb 5,181 113,282 Richards Buell Sutton-In Trust Security refund 58,309 Ridge Meadows Recycling Society Monthly contract for recycling Mar 106,784 Weekly recycling 475 Litter pickup contract 1,663 Recycling station pickup 297 Recylcing processing bins 6,037 Recycling apartment totes 10,372 Profit/Loss partnership 24,211 149,839 Sumas Remediation Services Inc Culverts structural lining 70,437 Tag Construction Ltd Abernethy Way intersection improvements 155,797 Total Energy Systems Ltd Maintenance: Firehalls 4,188 Leisure Centre 9,141 Library 1,871 Maple Ridge Museum 276 Municipal Hall 4,168 Operations 1,149 Pitt Meadows Heritage Hall 515 Pitt Meadows Museum 368 Randy Herman Building 1,267 RCMP 4,232 South Bonson Community Centre 3,661 Whonnock Lake Community Centre 656 31,492 UBS Industries Street sign galvanized posts 16,970 Vanderwal Equipment Ltd New Holland tractor repairs 33,808 Warrington PCI Management Advance for Tower common costs 55,951 Young, Anderson - Barristers Professional fees Jan & Feb 52,193 Disbursements In Excess $15,000 6,646,0246,646,0246,646,0246,646,024 Disbursements Under $15,000 937,919937,919937,919937,919 Total Payee Disbursements 7,583,9437,583,9437,583,9437,583,943 Payroll PP13/05 & PP13/06 1,452,2741,452,2741,452,2741,452,274 Purchase Cards - Payment 94,15294,15294,15294,152 Total Disbursements March 2013 9,130,3699,130,3699,130,3699,130,369 GMR \\mr.corp\docs\Fin\05-Finance\1630-Accts-Payable\01-General\AP Disbursements\2013\[Monthly_Council_Report_2013.xlsx]MAR'13 1132 Page 1 of 7 District of Maple Ridge TO:His Worship Mayor Ernie Daykin DATE:April 22, 2012 and Members of Council FILE NO: FROM:Chief Administrative Officer ATTN:Committee of the Whole SUBJECT:Reserves EXECUTIVE SUMMARY: This report is intended to provide an overview of the District’s financial resources. They are grouped into four categories: 1.Accumulated surplus (revenue funds). This is the cumulative balance of excess revenues over expenses and net transfers to reserves. 2.Reserve funds.These allocations are established by bylaw to hold financial assets for specific purposes, typically capital. 3.Reserve accounts.These allocations represent discretionary appropriations of surplus established to meet business needs as directed by Council. 4.Restricted revenues.These are monies collected from others for which we are obligated to provide specific services. The amounts on Schedule “A” detail the balances in each of these categories. At the end of 2012, the balance in the accumulated surplus (revenue funds),reserve funds and reserve accounts totalled $74.3 million and we had a further $45.4 million in restricted revenues. RECOMMENDATION: None required.For information only. DISCUSSION: The District of Maple Ridge has financial resources that have been summarized on the attached Schedule “A”. Some of these resources are subject to legislation in the Community Charter while others are not.As part of our financial planning process,detailed projections are done for key reserves to ensure that the available resources can support the planned activities. The transactions between our reserves, funds and accounts, are what we refer to as transfers. Transfers are internal transactions that do not result in revenues or expenses. For example,the Capital Works Reserves received 1% of general taxation, fixed transfer amounts of approximately $200,000, and 75% of the proceeds from any land sales.Generally, this reserve builds funds for large projects and is then drawn down.As another example, each year, we contribute money into the Equipment Replacement Reserve so that we can replace equipment when needed. In 2012,a transfer of $2.274 million was made to this reserve.These are both examples of “transfers to” transactions.We also have “transfers from”transactions.For example, in 2012,some of our fleet vehicles were replaced and the identified funding source was the Equipment Replacement Reserve,so monies were transferred from the reserve for those purchases. The District’s financial resources can be categorized as follows: 1133 Page 2 of 7 1.Accumulated Surplus (Revenue Funds) The District’s business is comprised of three major cost centres: General Revenue, the Sewer Utility and the Water Utility. The excess of revenues over expenses and net transfers to reserves for each cost centre flows to the accumulated surplus balance. The accumulated surplus balance in the revenue funds at the end of 2012 is $13.2 million. Of this amount,$7.1 million relates to the sewer and water utilities and,as per Council’s rate stabilization policy,these balances are used to mitigate the impact of regional rate increases to our rate payers.The general revenue fund has an accumulated surplus amount of $6.1 million and can be used to provide funding for extraordinary one-time items in line with Council’s financial sustainability policies. 2.Reserve Funds Reserve funds are established by bylaw and hold financial assets for specific purposes, typically for capital investment. Once a reserve fund has been established, the funds in it can only be used for the purposes noted in the establishing bylaw and any use of the funds must be authorized in the Financial Plan Bylaw. The following provides a brief summary of the District’s reserve funds: i).Local Improvement The balance in this fund is comprised primarily of monies returned to us by the Municipal Finance Authority (MFA) when debt was retired for which sinking fund monies had been held. These funds are intended to be used for local capital improvement projects where a community benefit is derived and a municipal contribution is deemed necessary. ii).Equipment Replacement Each year we transfer monies to this reserve in recognition of the fact that the equipment in use today will need to be replaced in the future.This reserve provides for the replacement of our municipal fleet, fire department vehicles as well as our computers and photocopiers. iii).Capital Works The capital works reserve provides for future capital investment. Each year 1% of general taxation is credited to the reserve along with fixed transfer amounts of approximately $200,000 as well as 75% of the proceeds from any land sales.Our practice is to retain a minimum balance of 10% of the prior year’s taxation in order to have some funds available in the event of an emergency.In 2012,$1.3 million of debt proceeds were transferred to this reserve to repay it for internal financing for the cemetery expansion. iv).Fire Department Capital Each year 2% of general taxation is transferred to the reserve to build the financial capacity required to respond to increasing the fire protection capacity needed as the community grows.The balance in this reserve was drawn down between 2007 and 2010 to fund the construction and renovation of Fire Hall #1.Council has authorized the use of debt financing for the construction of Fire Hall #4 in the future. This reserve will provide the funding for that debt. Page 3 of 7 v).Sanitary Sewer This fund resulted from surpluses on sanitary sewer projects in previous years and is available for use on current and future sanitary sewer projects. vi).Land This reserve receives 25% of the proceeds from land sales and is used for land acquisitions.In 2009 the fund received an infusion of $1.5 million as part of the year- end process to provide funding for land acquisitions of importance for Council where there is no other identifiable source of funding.In 2010, Council was able to use this reserve to assist with the purchase of strategic lands in the town centre. 3.Reserve Accounts Reserve accounts are appropriations of surplus, established to meet business needs. They can be established or dissolved as Council directs to ensure that identified business needs are met and risks are managed appropriately. The following provides a brief summary of the District’s reserve accounts: i).Committed Projects (capital and operating) These represent items approved by Council in prior years that were not completed, but are still deemed necessary. A number of the capital projects that will receive funding from this reserve are reliant on third party funding and/or awaiting the outcome of property acquisition negotiations. The amounts in these reserves have increased by $2.7 million from the 2011 balance.The bulk of this increase relates to Council approved items provided for as part of 2012 year-end processes:Capital projects ($945K)Town Centre Investment Incentive Program ($1.25 Million) and a provision for a future incentive program ($550K). ii).Self Insurance In order to control insurance premium costs we have relatively high deductibles and have chosen to self-insure many events. This reserve account provides funding for insurance deductibles and for self-insured claims. iii).Police Services This reserve was established a number of years ago to fund one -time police services initiatives.As per policy, at least 50%of RCMP contract savings are transferred into this reserve each year.Some of the projects funded from this reserve are the result of changing standards mandated by the RCMP, for example the c ell retrofit undertaken in 2010, or initiatives such as the pilot Community Safety Officer program.In 2013, should RCMP members be awarded a retroactive settlement, this reserve will provide the District with the capacity to meet that settlement. iv).Core Reserve This reserve was established at the outset of project to construct the new downtown facilities to provide a mechanism to build our capacity to finance the project over time while smoothing the impact to taxpayers.It assists in managing the cash flows related to the commercial component of the project and is also available to assist with capital improvements.In 2010, funds from this reserve we used to assist with the acquisition of strategic lands in the downtown area. Page 4 of 7 v).Recycling Reserve The recycling reserve retains the balance of recycling levies in excess of contract costs as well as the District’s share of the Recycling Society’s profits. The reserve is used to provide funding for recycling related projects, such as studies or equipment purchases, or to help offset losses incurred by the Society in the event of falling commodity values. vi).Building Inspections This account is designed to allow us to deal with the impact of an unexpected reduction in building permit revenues.The amount of revenue realized from building permits varies from year to year in relation to development activity. In years when revenues exceed budgeted targets, a portion of the favourable variance is transferred to this reserve. In years when building permits revenues fall short of financial plan targets, we can mitigate the impact of that shortfall by transferring monies from the reserve, providing us with some capacity to sustain service levels in the short-term. In 2011, we transferred $263,885 from this reserve to offset a shortfall in building permit revenues. In 2012, we were able to manage a shortfall in building permit revenues without drawing from the reserve. vii).Gravel Soil removal fees are credited to this account each year. It is intended to assist with minor infrastructure repair that may be required as a result of soil removal activities. In 2011,this reserve provided the funding needed to resurface a portion of Dewdney Trunk Road that sees a lot of traffic from gravel trucks. viii).Facility Maintenance Not all facility maintenance is required on an annual basis and this reserve was established to smooth the impact of annual fluctuations in required maintenance costs. ix).Snow Removal This reserve in intended to ensure that the District has the financial capacity to respond to costs associated with higher than normal snowfall without the need to curtail other services. Our annual budget for snow removal is approximately $230,000, with actual costs fluctuating in relation to the severity of weather experienced; in recent years it has not been unusual to see costs in excess of budget. The reserve was established in 1999 with a balance of $200,000; in each of 2007 and 2008, in recognition of inflationary pressures and the increased costs associated with changing weather patterns the balance in the reserve was increased to a balance of $700,000.In 2011, costs exceeded budgeted amounts by $13,985. This amount was transferred from the reserve to offset the impact to the bottom line, no similar draw down was required in 2012. x).Cemetery Maintenance Any excess of revenues over expenses in the cemetery cost centre is transferred to this reserve at year-end and is used as a funding source to maintain the cemetery function, both the facility and the related technology.In 2011, this reserve provided some of the funding needed to install a columbarium at the cemetery.The perpetual care fund is a separate entity and is managed as a trust. Page 5 of 7 xi).Infrastructure Sustainability In 2007,the first infrastructure sustainability account was established in recognition of the need to build the capacity to maintain our growing infrastructure, the replacement cost of which exceeds $1.3 billion. The level of annual maintenance and rehabilitation spending required to maintain it is estimated at over $40 million, our actual expenditures are less than a quarter of this amount. Starting in 2008,we began to dedicate 1% of taxation to address the gap between required and actual spending. xii).Critical Building Infrastructure This reserve was established in 2006 in recognition of the need to provide for emergency or irregular items associated with facility maintenance. Facilities, such as the RCMP building, Municipal Hall and the Leisure Centre were constructed at approximately the same time;consequently,some of the building infrastructure, such as the boilers,will likely need to be replaced at similar times. Such infrastructure is costly to replace and our existing lifecycle budget does not have the capacity to provide the necessary funding. This reserve is intended to provide the necessary capacity without having to defer other planned facility infrastructure maintenance. xiii).Infrastructure Grants Contribution This reserve was established in 2008 to provide the capacity to take advantage of infrastructure grant programs that typically require a municipality to provide matching funds.In 2010, as senior levels of government began winding down the current round of infrastructure grant programs, Council authorized using some of the monies in this reserve to assist in the acquisition of strategic lands in the downtown area. The federal government has recently announced a renewal of infrastructure funding programs so there may be an opportunity use this reserve to leverage funding opportunities in the future. xiv).Gaming Revenues In 2010, Council entered into an agreement with the Province, resulting in the District receiving a portion of the net revenues from provincial casino gaming at the Maple Ridge community gaming centre. Monies received under this agreement must be used to benefit the community. In June of 2011,Council adopted a policy framework to guide the use of gaming monies in the community. (Policy 5.55)Under this policy, gaming revenues will be targeted to fund non-recurring items, in particular, capital improvements that cannot be funded through development charges. The resources listed above represent the District’s financial assets and do not include non - financial assets, such as our Silver Valley land holdings, a strategic non-renewable resource available to Council. 4.Restricted Revenues Restricted revenues are monies collected from others for which we are obligated to provide specific works. Due to the restrictions on their use, these monies are reported as a liability until the specific works are undertaken. The following provides an overview of the District’s restricted revenues: Page 6 of 7 i).Development Cost Charges These funds are collected from the development community and are used to assist in funding the infrastructure requirements resulting from development.DCC’s are the largest source of funding for the District’s capital program with planned investment in infrastructure exceeding $50 million between 2013 and 2017. ii).Parkland Acquisition (ESA) The Parkland Acquisition Reserve consists of monies paid by the development community that are used to acquire environmentally sensitive areas, such as land required for watercourse protection. Land acquisitions along the North Alouette and adjacent to Davison’s Pool exhausted this funding source in 2007.Subsequent collections have started to rebuild capacity in this fund. iii).Downtown Parking Facilities These funds are collected in lieu of providing parking spaces and are to be used for the provision of parking in the downtown area. iv).Developer Specified Projects Charges collected from the development community to assist with the provision of certain infrastructure works. CONCLUSIONS: The above information and attached schedule are intended to provide an overview of the District’s financial resources. At the end of 2012 our accumulated surplus (revenue funds), reserve fund and reserve accounts total $74.3 million and we have a further $45.4 million in restricted revenues. Much of this amount is held for capital investment in the community. Not included in these amounts are non-financial resources, such as our land holdings in Silver Valley. The District has a sound business planning framework which includes a series of financial sustainability policies. The funds, accounts and revenues outlined in this report were established over many years and assist Council in managing the municipality’s finances. ”Original signed by Catherine Nolan”_____ Prepared by:Catherine Nolan, CGA Manager of Accounting “Original signed by Paul Gill”__________ Approved by:Paul Gill, CGA GM: Corporate and Financial Services “Original signed by Jim Rule”__________ Concurrence:J.L. (Jim) Rule Chief Administrative Officer Page 7 of 7 2012 2011 2010 2009 2008 ACCUMULATED SURPLUS (REVENUE FUNDS) General Revenue 6,091,162$5,750,719$5,156,074$4,985,070$4,448,718$ Sewer Revenue 3,139,776 2,508,311 2,515,823 3,059,571 2,963,911 Note 15 Water Revenue 4,004,157 3,176,352 3,638,446 3,383,195 3,712,928 13,235,095 11,435,382 11,310,343 11,427,836 11,125,557 RESERVE FUNDS Local Improvement 2,546,836 2,410,449 2,196,846 2,145,754 2,077,103 Equipment Replacement 10,201,905 8,739,798 7,459,146 6,937,477 7,329,490 Capital Works 11,534,975 9,597,847 8,362,412 8,404,633 8,686,373 Fire Department Capital Acquisition 3,837,795 2,636,745 1,473,146 1,807,185 6,062,996 Sanitary Sewer 1,549,532 1,525,588 1,552,189 1,524,971 1,442,312 Land 237,793 234,121 231,528 1,919,946 406,056 29,908,836 25,144,548 21,275,267 22,739,966 26,004,330 RESERVE ACCOUNTS Specific projects - capital 3,940,405 4,279,626 4,064,496 4,408,631 4,239,744 Specific projects - operating 7,904,720 4,840,167 3,189,906 2,253,608 3,124,747 Self insurance 853,830 921,367 956,241 914,702 938,349 Police services 3,589,380 3,209,740 2,521,930 2,618,915 2,259,704 Core development 1,337,430 904,121 592,016 1,116,807 1,129,505 Recycling 1,519,591 1,504,858 1,583,709 1,634,271 1,475,367 Community development 1,296 1,274 1,252 1,218 1,176 Schedule 6 Building inspections 1,604,768 1,579,971 1,810,750 1,761,704 1,704,522 Gravel extraction 487,715 478,835 563,875 419,417 549,384 Neighbourhood improvements -51,477 50,523 60,697 58,688 Facility maintenance 750,376 479,668 317,512 515,408 360,508 Snow removal 686,015 686,015 700,000 700,000 700,000 Youth and arts centre ---3,708 8,535 Cemetery maintenance 125,198 109,068 189,608 151,980 109,457 Infrastructure Sustainability (town centre bldgs)104,860 38,926 --295,385 Infrastructure Sustainability (road network)1,013,438 882,417 1,106,822 1,225,888 419,417 Infrastructure Sustainability (drainage)249,861 201,882 493,634 40,282 - Critical infrastructure reserve 203,191 200,052 196,759 172,072 368,625 Infrastructure grants contribution 9,383 9,383 271,979 1,200,000 1,200,000 Gaming revenues 1,043,811 704,430 125,600 25,425,268 21,083,277 18,736,612 19,199,308 18,943,113 WATER AND SEWER RESERVE ACCOUNTS Self Insurance - Sewer 115,373 108,873 102,373 95,873 36,184 Specific projects - Sewer 2,557,611 2,917,913 3,109,415 2,160,492 1,738,057 Self Insurance - Water 95,528 89,028 82,528 99,528 93,028 Specific projects - water 2,973,941 3,563,856 2,201,777 1,722,636 1,088,066 5,742,453 6,679,670 5,496,093 4,078,529 2,955,335 TOTAL RESERVES 61,076,557$52,907,495$45,507,972$46,017,803$47,902,778$ TOTAL RESERVES AND REVENUE ACCUMULATED SURPLUS 74,311,652$64,342,877$56,818,315$57,445,639$59,028,335$ RESTRICTED REVENUES Development cost charges 39,541,745$35,660,974$32,211,726$31,644,928$34,330,309$ Parkland acquistion 559,473 295,082 162,355 -- Downtown parking facilities 166,770 164,193 161,244 144,515 139,734 Note 11 Developer specified projects 5,089,215 4,922,373 4,641,174 4,367,763 4,129,236 45,357,203$41,042,622$37,176,499$36,157,206$38,599,279$ Schedule "A" District of Maple RidgeDistrict of Maple RidgeDistrict of Maple RidgeDistrict of Maple Ridge TO:TO:TO:TO: His Worship Mayor Ernie Daykin DATE:DATE:DATE:DATE: April 22, 2013 and Members of Council FROM:FROM:FROM:FROM: Chief Administrative Officer ATTN:ATTN:ATTN:ATTN: Committee of the Whole SUBJECTSUBJECTSUBJECTSUBJECT: 2013-2017 Financial Plan Amending Bylaw No. 6988-2013 EXEXEXEXECUTIVE SUMMARY:ECUTIVE SUMMARY:ECUTIVE SUMMARY:ECUTIVE SUMMARY: The 2013 property tax assessment roll has been received from BC Assessment and the 2013 Property Tax Rates Bylaw has been prepared. Prior to establishing the property tax rates, it is desirable to update our financial plan to reflect information received since the plan’s adoption in January. As in previous years and as reported to Council in the year end update, projects that were budgeted for in the prior year but were not completed have been reviewed. This financial plan has been amended accordingly. The Financial Plan Bylaw that is adopted prior to the Property Tax Rates Bylaw is the budget that is used in our Annual Report. In order for this Financial Plan Bylaw and Property Tax Rates Bylaw to be adopted prior to the May 15 deadline, three readings are required at Council on April 23, 2013 with final consideration of the bylaws at the Council Meeting on May 14. RECOMMENDATION(S):RECOMMENDATION(S):RECOMMENDATION(S):RECOMMENDATION(S): That That That That BylawBylawBylawBylaw No. No. No. No. 6969696988888888 ---- 2020202011112222 be be be be given first, second and third readinggiven first, second and third readinggiven first, second and third readinggiven first, second and third readingssss.... DISCUSSION: DISCUSSION: DISCUSSION: DISCUSSION: a)a)a)a) BackgroBackgroBackgroBackground Context:und Context:und Context:und Context: Previous 2013-2017 Financial Plan The 2013-2017 Business Plans and an overview of the financial plan were presented to Council at public meetings held on December 10 and 11, 2012. Business Plans from all areas including the Capital Works Program and the 2013-2017 Financial Plan Overview Report were provided. Financial Plan Bylaw 6959-2012 was adopted in January. The business plans, report, presentations and Financial Plan Bylaw are available on our website. We have about $1.5 billion invested in our infrastructure and it is important that we protect this investment. This financial plan sets aside dedicated money for sustaining our infrastructure. As well, we are a growing community and along with that growth comes pressure on our existing services. This financial plan provides funding to help meet growth related demands. The funding for growth and for infrastructure sustainability are in line with Council’s Financial Sustainability Policies. 1134 b)b)b)b) Financial Plan ImplicationsFinancial Plan ImplicationsFinancial Plan ImplicationsFinancial Plan Implications:::: The 2013-2017 Financial Plan is being amended to carry forward funding for projects that were approved in 2012 but were not completed as of year-end. The previously approved funding sources remain unchanged. The plan is further amended to incorporate recent information. These amendments include: 1. The actual real growth in tax property revenue of 1.30% compared to a previously budgeted 1.35%. This represents a revenue reduction in 2013 of $30,000. 2. The reduction of growth revenue of $12,650 to adjust the Major Industry Property Tax Rate to negate additional property taxes generated due to the change in classification of property at the mill from Light Industry to Major Industry. 3. The preliminary 2012 financial overview report, presented to Council in March 18, 2013, included funding for advancing several capital projects including: road and sidewalk improvements on Lougheed Highway (224-227) and on 122 Ave, Hammond Stadium Retrofit, Albion Park Playfield Retrofit and bleachers at Westview. In the same report, $1.8 million was identified to fund the Town Centre Investment Incentive Program and an incentive program being contemplated to targets investments that support employment. 4. The project costs for two regional capital projects have been increased to reflect the updated project cost estimates provided by the GVRD. The projects are Maple Ridge Main (West) for $18.8 million of which Maple Ridge pays 40.2% and Barnston Maple Ridge Pump Station for $46.5 million of which Maple Ridge pays 14.09%. These projects are unique as they were specifically agreed to be cost shared with the Water District in 1979. Other regional water capital projects are shared by the region through the cost of cubic meter of water consumed. The increased project costs will put upward pressure on Development Cost Charges when they are next amended. Borrowing for this project has been delayed in the budget until 2014 when the project cost will be more certain. These projects have been built into the funding model for water rates for some time and the increased cost can be managed within the current water user fees. 5. As directed by Council, $30,000 from Gaming Revenues has been committed to support the Alouette River Management Society to assist with the upgrades to the hatchery at the Alouette Prison. 6. Other updates to existing budgets with a total favourable impact to surplus of $95,000 include: grants in lieu of taxes, property taxes due to supplementary adjustments, contracts, debt payments, approved equipment purchases, and updated reserve interest earnings. 7. The transfer to accumulated surplus for General Revenue for 2013 has been increased to $58,000 as a result of the above noted adjustments. This transfer to accumulated surplus could be quickly eliminated through supplementary adjustments to assessed values or other shortfalls in revenue expectations. c)c)c)c) Desired Outcome:Desired Outcome:Desired Outcome:Desired Outcome: A Financial Plan that accurately reflects the planned expenditures and methods of funding and is consistent with corporate strategic plans, policies and Council direction. d)d)d)d) Strategic Alignment:Strategic Alignment:Strategic Alignment:Strategic Alignment: All departments updated their Business Plans which were prepared using the Business Planning Guidelines 14th Edition. These guidelines are reviewed and amended annually in consultation with Council. The Financial Plan reflects Council’s Strategic Financial Sustainability Policies and Infrastructure Funding Strategy. e)e)e)e) Citizen/Customer Implications:Citizen/Customer Implications:Citizen/Customer Implications:Citizen/Customer Implications: The business plans have far reaching citizen and customer implications. The Financial Plan reflects the financial impact of the business plans. Property tax revenue and user fees are planned to increase as detailed in the above discussion. f)f)f)f) Statutory Requirements and Statutory Requirements and Statutory Requirements and Statutory Requirements and Policy Implications: Policy Implications: Policy Implications: Policy Implications: The Financial Plan has been prepared in accordance with statutory requirements and Municipal financial policies. As required by the Community Charter, the Financial Plan Bylaw includes: disclosure of the proportions of revenue proposed to come from various funding sources, the distribution of property taxes among property classes, and the use of permissive tax exemptions. In 2009 we reported our assets and the related amortization expense to comply with accounting rules in PSAB 3150. The Financial Plan Bylaw now includes a figure for the annual amortization expense and an offsetting entry to draw down the value of the Tangible Capital Assets. These items are accounting entries and do not represent cash being spent. The amortization figure does have some relevance for financial planning, even if it is based on historic cost rather than replacement costs. If we compare the annual amortization expense to the amount we spend on replacement of our existing assets or transfers to reserves to later fund the same, one would see that the amortization expense is considerably more. This highlights the fact that we currently have an infrastructure funding gap which means that we are consuming more of our assets than we are replenishing. Fortunately, we have relatively new infrastructure so we have some time to bridge this funding gap. Public consultation is an important and legislated component of preparing financial plans. Public input during business planning this December was invited through advertisements in the local paper and on the corporate website. Input was accepted through many different mediums including: in person at the business planning presentations which were open to the public or through email, voicemail, Facebook, Twitter and regular mail. Regular feedback and interaction with the public is also taken into account in developing the business plans. For the amendment to the Financial Plan an advertisement will be placed in the local paper. Public input into the financial plan and departmental business plans is incorporated indirectly through regular feedback and interaction with customers and the public as well as through the results of surveys. g)g)g)g) Alternatives:Alternatives:Alternatives:Alternatives: In the event that this bylaw is not adopted, the District is not authorized to make any expenditure other than those identified in the 2013-2017 Financial Plan Bylaw No.6959- 2012. This would require departments to curtail or delay expenditures and only proceed with capital projects that were identified in the previous financial plan. CONCLUSIONS:CONCLUSIONS:CONCLUSIONS:CONCLUSIONS: The Financial Plan is a multi-year planning, reviewing and reporting tool that represents Council’s vision and commitment to providing quality services to the residents of Maple Ridge. The Plan provides a forecast of the financial resources that are available to fund operations, programs and infrastructure for the five year period. _______________________________________________ Prepared by: Trevor Thompson, BBA, CGATrevor Thompson, BBA, CGATrevor Thompson, BBA, CGATrevor Thompson, BBA, CGA Manager of Financial PlanningManager of Financial PlanningManager of Financial PlanningManager of Financial Planning _______________________________________________ Approved by: Paul Gill, BBA, CGAPaul Gill, BBA, CGAPaul Gill, BBA, CGAPaul Gill, BBA, CGA GGGGeneral Manager, eneral Manager, eneral Manager, eneral Manager, CorporateCorporateCorporateCorporate & Financial Services& Financial Services& Financial Services& Financial Services _______________________________________________ Concurrence: J.L. (Jim) RuleJ.L. (Jim) RuleJ.L. (Jim) RuleJ.L. (Jim) Rule Chief Administrative OfficerChief Administrative OfficerChief Administrative OfficerChief Administrative Officer "Original by Trevor Thompson" "Original signed by Paul Gill" "Original signed by J.L. (Jim) Rule DISTRICT OF MAPLE RIDGE BYLAW NO. 6988-2013 A bylaw to amend Maple Ridge 2013-2017 Financial Plan Bylaw No. 6959-2012 ____________________________________________________________________________________ WHEREAS, WHEREAS, WHEREAS, WHEREAS, through a public process in an open meeting the business plans and resulting financial plan were presented; AND WHEREAS, AND WHEREAS, AND WHEREAS, AND WHEREAS, the public will have the opportunity to provide comments or suggestions with respect to the financial plan; AND WHEREASAND WHEREASAND WHEREASAND WHEREAS, Council deems this to a process of public consultation under section 166 of the Community Charter. NOW THEREFORENOW THEREFORENOW THEREFORENOW THEREFORE, the Council for the District of Maple Ridge enacts as follows: 1. This Bylaw may be cited as “Maple Ridge 2013-2017 Financial Plan Amending Bylaw No. 6988-2013”. 2. Statement 1, Statement 2 and Statement 3 attached to and forming part of Maple Ridge 2013- 2017 Financial Plan Bylaw 6959-2012 are deleted in their entirety and replaced by Statement 1, Statement 2 and Statement 3 attached and forming part of Maple Ridge 2013-2017 Financial Plan Amending Bylaw No. 6988-2013. READ a first time the day of , 2013. READ a second time the day of , 2013. READ a third time the day of , 2012. PUBLIC CONSULTATION completed on the day of , 2013. RECONSIDERED and adopted the day of , 2013. ________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________ PRESIDING MEMBERPRESIDING MEMBERPRESIDING MEMBERPRESIDING MEMBER CORPORATE OFFICERCORPORATE OFFICERCORPORATE OFFICERCORPORATE OFFICER ATTACHMENT: Statement 1, Statement 2 and Statement 3 Attachment to Maple Ridge 2013-2017 Amending Financial Plan Bylaw 6988-2013 Statement 1Statement 1Statement 1Statement 1 Consolidated Financial Plan 2013Consolidated Financial Plan 2013Consolidated Financial Plan 2013Consolidated Financial Plan 2013----2017 2017 2017 2017 (in $ thousands)(in $ thousands)(in $ thousands)(in $ thousands) 2013201320132013 2014201420142014 2015201520152015 2016201620162016 2017201720172017 REVENUESREVENUESREVENUESREVENUES External Revenues Development Fees Developer Contributed Assets 16,500 16,500 16,500 16,500 16,500 Developer Cost Charges 32,774 (4,909) 7,978 7,356 6,091 Developer Specified Projects 0 0 0 0 0 Parkland Acquisition 200 200 200 200 200 Contributions from Others 3,102 5,729 3,760 3,780 3,753 Development Fees Total 52,576 17,520 28,438 27,836 26,544 Property Taxes 65,089 68,912 73,320 78,025 83,064 Parcel Charges 2,825 2,941 3,065 3,195 3,331 Fees & Charges 34,962 36,470 38,117 40,282 42,129 Interest 1,818 1,843 1,843 1,843 1,843 Grants (Other Govts) 6,704 3,592 3,040 2,877 3,890 Property Sales 0 4,250 0 0 0 Total External Revenues 163,974 135,528 147,823 154,058 160,801 EXPENDITURESEXPENDITURESEXPENDITURESEXPENDITURES Operating Expenditures Other Expenditures 103,339 97,490 98,592 102,898 107,495 Interest Payments on Debt 2,388 2,768 2,654 2,539 2,420 Amortization Expense 18,688 19,391 20,124 20,929 21,034 Total External Expenditures 124,415 119,649 121,370 126,366 130,949 ANNUAL SURPLUSANNUAL SURPLUSANNUAL SURPLUSANNUAL SURPLUS 39,55939,55939,55939,559 15,87915,87915,87915,879 26,45326,45326,45326,453 27,69227,69227,69227,692 29,85229,85229,85229,852 Add Back: Amortization Expense (Surplus) 18,688 19,391 20,124 20,929 21,034 Less: Capital Expenditures 78,268 19,065 22,784 20,626 19,050 Less: Developer Contributed Capital 16,500 16,500 16,500 16,500 16,500 CHANGE IN FINANCIAL POSITIONCHANGE IN FINANCIAL POSITIONCHANGE IN FINANCIAL POSITIONCHANGE IN FINANCIAL POSITION (36,521)(36,521)(36,521)(36,521) (295)(295)(295)(295) 7,2937,2937,2937,293 11,49511,49511,49511,495 15,33615,33615,33615,336 OTHER REVENUESOTHER REVENUESOTHER REVENUESOTHER REVENUES Add: Borrowing Proceeds 14,490 11,400 0 0 0 OTHER EXPENDITURESOTHER EXPENDITURESOTHER EXPENDITURESOTHER EXPENDITURES Less: Principal Payments on Debt 2,610 6,167 6,257 6,351 6,448 TOTAL REVENUES LESS EXPENSESTOTAL REVENUES LESS EXPENSESTOTAL REVENUES LESS EXPENSESTOTAL REVENUES LESS EXPENSES (24,641)(24,641)(24,641)(24,641) 4,9384,9384,9384,938 1,0361,0361,0361,036 5,1445,1445,1445,144 8,8888,8888,8888,888 INTERNAL TRANSFERSINTERNAL TRANSFERSINTERNAL TRANSFERSINTERNAL TRANSFERS Transfer from Reserve Funds Capital Works Reserve 3,718 1,449 549 549 549 Equipment Replacement Reserve 4,656 1,115 1,276 1,495 1,155 Fire Department Capital Reserve 2,910 350 250 1,750 0 Land Reserve 0 0 4,250 0 0 Local Improvement Reserve 0 0 0 0 0 Sanitary Sewer Reserve 0 0 0 0 0 Transfer from Reserve Fund Total 11,284 2,914 6,325 3,794 1,704 Less :Transfer to Reserve Funds Capital Works Reserve 821 805 814 1,619 1,418 Equipment Replacement Reserve 2,246 2,330 2,470 2,571 2,577 Fire Dept. Capital Aquisition 1,200 629 738 856 1,003 Land Reserve 5 4,255 5 5 5 Local Improvement Reserve 0 0 0 0 0 Sanitary Sewer Reserve 30 30 30 30 30 Total Transfer to Reserve Funds 4,302 8,049 4,057 5,081 5,033 Transfer from (to) Own Reserves 18,077 72 (586) (201) (1,030) Transfer from (to) Surplus (418) 125 (2,718) (3,656) (4,529) Transfer from (to) Surplus & own Reserves 17,659 197 (3,304) (3,857) (5,559) TOTAL INTERNAL TRANSFERSTOTAL INTERNAL TRANSFERSTOTAL INTERNAL TRANSFERSTOTAL INTERNAL TRANSFERS 24,64124,64124,64124,641 (4,938)(4,938)(4,938)(4,938) (1,036)(1,036)(1,036)(1,036) (5,144)(5,144)(5,144)(5,144) (8,888)(8,888)(8,888)(8,888) Attachment to Maple Ridge 2013-2017 Amending Financial Plan Bylaw 6988-2013 Statement 2Statement 2Statement 2Statement 2 Revenue and Property TaRevenue and Property TaRevenue and Property TaRevenue and Property Taxxxx Policy Disclosure Policy Disclosure Policy Disclosure Policy Disclosure REVENUE DISCLOSURE Revenue Proportions $ ('000s) % $ ('000s) % $ ('000s) % $ ('000s) % $ ('000s) % Revenues Revenues Revenues Revenues Property Taxes 65,089 37% 68,912 48% 73,320 49% 78,025 51% 83,064 51% Parcel Charges 2,825 2% 2,941 2% 3,065 2% 3,195 2% 3,331 2% Fees & Charges 34,962 20% 36,470 26% 38,117 26% 40,282 26% 42,129 26% Borrowing Proceeds 14,490 8% 11,400 8% - 0% - 0% - 0% Other Sources 61,098 34% 22,955 16% 34,321 23% 32,556 21% 32,277 20% Total Revenues 178,464 101% 142,678 100% 148,823 100% 154,058 100% 161,801 99% Other Sources include: Development Fees Total 52,576 29% 17,520 12% 28,438 19% 27,836 18% 26,544 16% Interest 1,818 1% 1,843 1% 1,843 1% 1,843 1% 1,843 1% Grants (Other Govts) 6,704 4% 3,592 3% 3,040 2% 2,877 2% 3,890 2% Property Sales - 0% 4,250 3% - 0% - 0% - 0% 61,098 34% 22,955 19% 34,321 22% 32,556 21% 32,277 19% 20172017201720172013201320132013 2014201420142014 2015201520152015 2016201620162016 Objectives & Policies Objectives & Policies Objectives & Policies Objectives & Policies Property Tax Revenue is the District’s primary revenue source, and one which is heavily reliant on the residential class. Diversification of the tax base and generation of non-tax revenue are ongoing objectives, outlined in Financial Sustainability Policy 5.52 section 6. Business Planning Guidelines and the Financial Plan includes a 3% general tax increase, a 1% increase to fund replacement of existing infrastructure and in 2012 an increase of $600,000 plus growth since 2005, to fund the Fire Department Master Plan implementation. More information can be found in the Business Planning Guidelines 14th Edition, Financial Sustainability Plan and the 2012-2016 Financial Plan Overview Report. Specific policies discussing the tax increases are included in the Financial Sustainability Plan and related policies which were adopted in 2004. Property tax revenue includes property taxes collected through setting the rates noted below as well as grants in lieu of property taxes. Parcel Charges are largely comprised of a recycling charge, a sewer charge and on certain properties a local area service or improvement charge. Parcel charges are a useful tool to charge all or a subset of properties for a fixed or variable amount to support services. Unlike property taxation the variable amount does not need to be related to property assessment value, but can be something that more accurately reflects the cost of the service. Attachment to Maple Ridge 2013-2017 Amending Financial Plan Bylaw 6988-2013 Statement 2Statement 2Statement 2Statement 2 Revenue and Property TaRevenue and Property TaRevenue and Property TaRevenue and Property Taxxxx Policy Disclosure Policy Disclosure Policy Disclosure Policy Disclosure Fees & Charges The Business Planning Guidelines call for an increase of 5% in fees as a guideline. Actual fee increases vary depending on the individual circumstances, the type of fee and how it is calculated. Fees should be reviewed annually and updated if needed. Recent fee amendments include recreation fees, development application fees, business license fees and cemetery fees. A major amendment to the Development Costs Charges (DCC), recommended every 5 years, was completed in 2008. Minor DCC amendments are done more frequently. Some fees are to offset the costs of providing specific services. The utility fees are reviewed annually with a view towards using rate stabilization practices to smooth out large fluctuations in rates, as set out in the Business Planning Guidelines. Borrowing Proceeds – Debt is used where it makes sense. Caution is used when considering debt as it commits future cash flows to debt payments restricting the ability to use these funds to provide other services. The source of the debt payments needs to be considered as does the justification for advancing the project. More information on borrowing previously approved or proposed for 2012- 2016 can be found in the 2012-2016 Financial Plan Overview report. Other Sources, will vary greatly year to year as it includes: - Development fees, which is the funding for capital projects from the DCC Reserve, - Contribution from others in relation to capital, - Interest earned on funds invested in accordance with the Investment Policy - Grants, which are sought from various agencies, and may be leveraged with District funds. PROPERTY TAX DISCLOSUREPROPERTY TAX DISCLOSUREPROPERTY TAX DISCLOSUREPROPERTY TAX DISCLOSURE Property Tax Revenue Distribution Tax Rate Multiple ($/1000) (Rate/Res.Rate) 1 Residential 48,981 77.6% 11,435,396 91.3% 4.2833 1.0 2 Utility 506 0.8% 12,642 0.1% 40.0000 9.3 4 Major Industry 669 1.1% 17,972 0.1% 37.2342 8.7 5 Light Industry 2,623 4.2% 214,481 1.7% 12.2307 2.9 6 Business/Other 10,163 16.1% 830,954 6.6% 12.2307 2.9 8 Rec./ Non-Profit 36 0.1% 2,976 0.0% 12.0983 2.8 9 Farm 147 0.2% 5,287 0.0% 27.8646 6.5 Total 63,126 100% 12,519,706 100% Taxation Revenue ('000s) Assessed Value ('000s) Property Class Attachment to Maple Ridge 2013-2017 Amending Financial Plan Bylaw 6988-2013 Statement 2Statement 2Statement 2Statement 2 Revenue and Property TaRevenue and Property TaRevenue and Property TaRevenue and Property Taxxxx Policy Disclosure Policy Disclosure Policy Disclosure Policy Disclosure PROPERTY TAX DISCLOSURE PROPERTY TAX DISCLOSURE PROPERTY TAX DISCLOSURE PROPERTY TAX DISCLOSURE Objectives & Policies Property taxes are the District’s largest source of revenue and are only contained by efficient business practices. Annual business planning practices have been the mechanism for resource allocation decisions. The District’s Financial Sustainability Policy section 6 discusses the necessity of diversifying the tax base. As development of employment related properties is one method of diversification, key performance measurement in Economic Development tracks the increased investment and development of non-residential properties. A policy in the Financial Sustainability Plan that calls for stable tax increases and the adoption of the annual increase early in the prior year in the Business Planning Guidelines provides citizens with a more stable and predictable set of cost increases. In some cases costs are phased in over multiple years to keep within the set tax increases. Property Tax Rates It is policy to adjust property tax rates annually to negate the impact of fluctuations in the market values of properties. (Tax rates are negatively correlated to market changes). Property tax increases are then applied at the same relative increase for all classes, unless legislation restricts the rates, as with Class 2, Utility. The Business Class and Light Industry Class properties have the same tax rate and are treated as a composite class when setting the tax rates. This is done as the types of businesses in each class of property are quite similar. This alignment was achieved over a long period of time with small incremental adjustments. A review was done on the Major Industry Class rates and the recommendation from the Audit and Finance Committee and Council was a reduction of 5% in 2009 and 2010 to the taxes collected to support additional investments in the subject property and to keep rates competitive. In reviewing the tax rates to ensure competitiveness absolute rates, tax multiples and overall tax burden are considered. The impact that assessed values have on comparing other geographical areas must be considered in a comparison of tax rates or multiples. Attachment to Maple Ridge 2013-2017 Amending Financial Plan Bylaw 6988-2013 Statement 2Statement 2Statement 2Statement 2 Revenue and Property TaRevenue and Property TaRevenue and Property TaRevenue and Property Taxxxx Policy Disclosure Policy Disclosure Policy Disclosure Policy Disclosure Permissive Tax Exemptions Council has set policies around the use of permissive tax exemptions. They are Council Policies 5.19 though 5.24. The policies discuss Churches, Community Halls, Heritage Sites, Homes for the Care of Children and the Relief of the Aged, the Poor, the Disabled and the Infirm, Municipal Recreational Services, Private Hospitals and Daycares, Private School and Youth Recreation Groups. Revitalization Tax Exemption The District of Maple Ridge has made significant investments in the Town Centre over the last several years, in keeping with Council’s vision to create a vibrant and dynamic Town Centre. The Town Centre Investment Incentives Program has been established to encourage accelerated private sector investment in residential and commercial projects to help achieve Council’s vision. Specific objectives of the program are to: a. Encourage residential investment to diversify housing options, to increase density in the Town Centre, and to provide a larger base of residents to support Commercial activities; b. Encourage Commercial investment to create a strong local economy and expand employment opportunities for citizens; c. Increase pedestrian traffic with added residential and Commercial activity, both to support local business, and to enhance safety; d. Encourage and support the use of environmentally sustainable building construction methods and materials, and encourage energy efficiency and alternative technologies. Revitalization Tax Exemption Bylaw 6789-2011 is one element of that incentive program. The three- year program expires at the end of 2013. Attachment to Maple Ridge 2013-2017 Amending Financial Plan Bylaw 6988-2013 Statement Statement Statement Statement 3333 Capital Expenditure DisclosureCapital Expenditure DisclosureCapital Expenditure DisclosureCapital Expenditure Disclosure The sole purpose of this statement is to meet legislative requirements, highlighting the value of the DCC program; no other conclusions should be drawn from the figures as the information could be misleading. This is required under the Local Government Act s. 937(2); Capital costs attributable to projects to be partially funded by Development Cost Charges (DCC) must be included in the financial plan. The DCC program includes projects as far out as 2030 so the capital expenditures must be extended to match. Certain types of projects are not planned past the five year time horizon of the financial plan. Much less scrutiny is given to projects that are planned in years 2017 through 2030. Projects in these years typically exceed likely funding available. Capital WorCapital WorCapital WorCapital Works Program for 201ks Program for 201ks Program for 201ks Program for 2018888 –––– 2020202030303030 $ (‘000s) District of Maple Ridge TO: His Worship Mayor Ernie Daykin DATE: April 22, 2013 and Members of Council FROM: Chief Administrative Officer ATTN: Committee of the Whole SUBJECT: 2013 Property Tax Rates Bylaw No. 6989-2013 EXECUTIVE SUMMARY: The Property Tax Rates Bylaw needs to be adopted prior to May 15. In order to do so, the bylaw requires first through third reading on April 23 and final consideration at the Council meeting on May 14. The 2013 tax rates are calculated based on the direction that Council has provided. The rate increases were reflected in the approved Business Planning Guidelines, the 2013-2017 business planning proceedings and the 2013-2017 Financial Plan Bylaw. Municipal property tax rates continue to be calculated using the same methodology that Council has set and reviewed. The methodology being, that tax rates for each property class are adjusted for market related assessment changes and then the planned tax increase is applied. The only Major Industry Class properties in Maple Ridge are mill properties. In 2009 and 2010 the municipal portion of the property taxes for the Major Industry Class was reduced by 5%, while other property classes received the budgeted tax increase. For 2011 and 2012, the Major Industry Class received the same property tax increase as the other classes. In 2013, a portion of a property previously included in Class 5, Light Industry, was shifted to Class 4, Major Industry. This would typically generate additional revenue as it is considered a non-market change and the property tax rate for Major Industry is higher than Light Industry. The Major Industry property tax rate has been reduced to negate the additional property taxes that would have been charged. The amount of the adjustment is approximately $12,650. Property tax rates are set by property class. The actual increase in the property tax bill for any individual property will vary depending on change in assessed value. The Province is phasing out the Light Industrial Property Tax Credit on school tax levies. The credit was first introduced in 2009 at 50% of school tax levies and was increased in 2011 to 60%. It will be effectively reduced to 30% in 2013 and eliminated in 2014. RECOMMENDATION: That Bylaw No. 6989-2013 be given first, second and third readings. 1135 DISCUSSION: The increases in 2013 taxation revenue which were confirmed during business planning and incorporated into the Financial Plan include:  2.25% for general purposes and 0.5% for the infrastructure sustainability  $300,000 plus growth for the Fire Service Improvement Levy  0.125% for Parks and Recreation improvements  0.3% for drainage improvements There have been several initiatives from the province that impact property taxation or property assessments including:  A temporary property tax deferment program was put in place for 2009 and 2010 which allows people who attest that they are experiencing serious financial difficulties due to current economic conditions, to defer their property taxes. Although this program is closed to new applicants, anyone who was approved during those two years is able to continue to defer.  The criteria for the existing property tax deferment program was expanded to include homeowners that have children living at home, previously it was just for homeowners that were 55 or older.  A Provincial Industrial Property Tax Credit was introduced in 2009 to reduce the school tax levy for major industrial and light industrial properties. The original 50% reduction was increased to a 60% reduction in 2011. For Light Industry Class properties the credit has been effectively reduced to 30% in 2013 and will be eliminated in 2014.  The Farm Land Tax Credit, a 50% reduction in the school tax levy, was introduced for 2011 for Farm Class properties. In 2011, this saved the Farm Class Property Class about $9,000. The Property Assessment Roll which is used in calculating the tax rates has been received from BC Assessment. Council policy is to reduce the property taxes to reflect average market value increases in each property class. This policy has been applied to calculate the municipal tax rates included in the attached bylaws. The Residential Class assessments decreased in market value by just over 1%. Once the tax rates are adjusted for market change, the rates are increased based on the tax increase approved in the Financial Plan. Previous year’s supplementary adjustments in assessed values are reviewed ensuring those changes are also considered using the same methodology. In the past our tax rates bylaw included rates for other taxing authorities (Trans Link, BC Assessment and Municipal Finance Authority). The current bylaw only includes the GVRD property tax rates as it is the only one that we are actually setting. The others set the rates through their own bylaws and we are required to levy that rate. Council has no direct control in the amount of these levies or the methodology used in the calculations. For illustrative purposes, the tax levies highlighting the 2013 property tax increase for a residence valued at $400,000 can be found in the appendix. Since the School Tax rates and the rates for Trans Link are not yet known, an increase of 2% is assumed. The Business and Light Industry Class are treated as a composite resulting in municipal tax rates that are identical. Staff will continue to review property taxes and the distribution between property classes to ensure that tax rates remain competitive. CONCLUSIONS: The property tax rates are reflective of the decisions made during the public process of business planning and decisions that are incorporated in the Financial Plan. “Original signed by Trevor Thompson” ______________________________________________ Prepared by: Trevor Thompson, BBA, CGA Manager of Financial Planning “Original signed by Paul Gill” ______________________________________________ Approved by: Paul Gill, BBA, CGA General Manager, Corporate & Financial Services “Original signed by Jim Rule” ______________________________________________ Concurrence: J.L. (Jim) Rule Chief Administrative Officer Appendix A – Illustrative Residential Property Tax Comparison 2012 2013 Assessed Value 404,817$ 400,000$ (4,817)$ -1.19% Municipal Property Taxes: General & Infrastructure 1,501.43$ 1,542.56$ 41.13$ 2.74% Fire Service Improvement 153.79 164.36 10.57 Drainage Improvement 4.52 4.52 Parks & Recreation Improvements 1.88 1.88 Subtotal Property Taxes 1,655.22$ 1,713.32$ 58.10$ 3.51% User Fees: Water 450.90$ 475.70$ 24.80$ 5.50% Sewer 297.40 309.45 12.05 4.05% Recycling 68.15 70.20 2.05 3.01% Municipal Subtotal 2,471.67$ 2,568.67$ 97.00$ 3.92% Other Agency Levies: BCAA, MFA 24.33$ 24.48$ 0.15$ 0.62% GVRD 23.28 24.96 1.68 7.23% Trans Link *131.32 133.95 2.63 2.00% School Tax *814.74 819.63 4.89 0.60% Less: Home Owner Grant (570.00) (570.00) - 0.00% Net School Taxes 244.74$ 249.63$ 4.89$ 2.00% Total Property Taxes 2,895.33$ 3,001.69$ 106.36$ 3.67% Change $ , % * The rates for School Taxes and Trans Link are not known at this time. For illustrative purposes an annual increase of 2% is used. DISTRICT OF MAPLE RIDGE BYLAW NO. 6989-2013 A Bylaw to establish property tax rates for Municipal and Regional District purposes for the year 2013 __________________________________________________________________________ WHEREAS pursuant to provisions in the Community Charter Council must, by bylaw, establish property tax rates; The Council of the District of Maple Ridge ENACTS AS FOLLOWS: 1. This Bylaw may be cited for all purposes as “Maple Ridge 2013 Property Tax Rates Bylaw No. 6989-2013”. 2. The following rates are hereby imposed and levied for the year 2013: (a) For all lawful general purposes of the municipality on the assessed value of land and improvements taxable for general municipal purposes, rates appearing in Row “A” of Schedule “A” attached hereto and forming a part hereof. (b) For the purposes of improving fire services the assessed value of land and improvements taxable for general municipal purposes, rates appearing in Row “B” of Schedule “A” attached hereto and forming a part hereof. (c) For the purposes of improving drainage services the assessed value of land and improvements taxable for general municipal purposes, rates appearing in Row “C” of Schedule “A” attached hereto and forming a part hereof. (d) For the purposes of improving parks and recreation services the assessed value of land and improvements taxable for general municipal purposes, rates appearing in Row “D” of Schedule “A” attached hereto and forming a part hereof. (e) For purposes of the Greater Vancouver Regional District on the assessed value of land and improvements taxable for regional hospital district purposes, rates appearing in Row “A” of Schedule “B” attached hereto and forming a part hereof. Bylaw No. 6989-2013 Page (2) 3. The minimum amount of taxation upon a parcel of real property shall be One Dollar ($1.00). READ a first time the day of 2013 READ a second time the day of 2013 READ a third time the day of 2013 RECONSIDERED AND FINALLY ADOPTED the day of 2013. _______________________________PRESIDING MEMBER _______________________________CORPORATE OFFICER ATTACHMENTS: SCHEDULES “A” AND “B” 1 2 4 5 6 8 9 Major Light Business/Rec/ Residential Utility Industry Industry Other Non-profit Farm A General 3.8564 36.0138 33.5237 11.0118 11.0118 10.8926 25.0879 Municipal B Fire Service 0.4109 3.8372 3.5718 1.1733 1.1733 1.1606 2.6730 Improvement Levy C Drainage 0.0113 0.1052 0.0979 0.0322 0.0322 0.0318 0.0732 Improvements Levy D Park & Recreation 0.0047 0.0438 0.0408 0.0134 0.0134 0.0133 0.0305 Improvements Levy Total 4.2833 40.0000 37.2342 12.2307 12.2307 12.0983 27.8646 1 2 4 5 6 8 9 Major Light Business/Rec/ Residential Utility Industry Industry Other Non-profit Farm A Greater 0.0624 0.2184 0.2122 0.2122 0.1529 0.0624 0.0624 Vancouver Regional District Schedule 'B' to Bylaw No. 6989-2013 Tax Rates (dollars of tax per $1,000 taxable value) District of Maple Ridge Schedule 'A' to Bylaw No. 6989-2013 Tax Rates (dollars of tax per $1,000 taxable value) District of Maple Ridge District of Maple Ridge TO: His Worship Mayor Ernie Daykin DATE: April 22, 2013 and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: Committee of the Whole SUBJECT: Tax Rate Bylaws - Maple Ridge Road 13 Dyking District and Albion Dyking District EXECUTIVE SUMMARY: Levies are collected from property owners within the Road 13 and Albion Dyking Districts to maintain the dykes and equipment. Bylaws have been prepared for the collection of these levies in. A 2% Increase is proposed from the rates levied in 2012. RECOMMENDATIONS: That Maple Ridge Road 13 Dyking District Tax Rates Bylaw No. 6980-2013; be given first, second and third readings and that. Albion Dyking District Tax Rates Bylaw No. 6981-2013 be given first, second and third readings. DISCUSSION: The District serves as Interim Trustee of these two dyking districts, No funds are allocated in the Capital Works budget for these dikes. All works must be funded through the dyking districts. Provincial grants can be applied for but these generally require that the recipient pay 33% of all costs. A geotechnical investigation is currently being undertaken on both dykes with partial funding from the Province. Providing for pump replacement in the event of a non-insured failure is important for both dyking districts. Neither dyking district has sufficient reserves at this time to do so, therefore, a moderate increase in rates is recommended in order to build up their reserves over multiple years. “Original signed by Ceri Marlo” for_______________ “Original signed by Paul Gill” _____ Prepared by: Russ Carmichael Approved by: Paul Gill, BBA, CGA Director of Engineering Operations General Manager, Corporate & Financial Services “Original signed by Ceri Marlo”___________________ “Original signed by J.L. (Jim) Rule__________ Prepared by: Ceri Marlo. Concurrence: J.L. (Jim) Rule Manager of Legislative Services Chief Administrative Officer 1136 THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6980-2013 A Bylaw for imposing taxes upon lands in Maple Ridge Road 13 Dyking District The Municipal Council of the Corporation of the District of Maple Ridge, acting on behalf of the Trustees for Maple Ridge Road 13 Dyking District, enacts as follows: 1. This Bylaw may be cited for all purposes as “Maple Ridge Road 13 Dyking District Tax Rates Bylaw No. 6980--2013”. 2. The following rates are hereby imposed and levied for those lands within the boundaries of Maple Ridge Road 13 Dyking District: For purposes of dyke maintenance and improvements and equipment repair and maintenance: (a) a rate of $0.4895 per $1000 of assessment of land and improvements in all categories (b) a rate of $12.00 per acre of land with a minimum charge of $5.00. 3. If any section, subsection, clause or other part of this Bylaw is for any reason held to be invalid by the decision of a court of competent jurisdiction, such decision will not affect the validity of the remaining portions of this Bylaw. READ a first time on the day of , 2013. READ a second time on the day of , 2013. READ a third time on the day of , 2013. RECONSIDERED AND ADOPTED on the day of , 2013. _______________________________ PRESIDING MEMBER _______________________________ CORPORATE OFFICER THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6981 -2013 A Bylaw for imposing taxes upon lands in the Albion Dyking District The Municipal Council of the Corporation of the District of Maple Ridge, acting as Receiver for the Albion Dyking District, enacts as follows: 1. This Bylaw may be cited for all purposes as “Albion Dyking District Tax Rates Bylaw No.6981 -2013”. 2. The following rates are hereby imposed and levied for those lands within the boundaries of Albion Dyking District: For purposes of dyke maintenance and improvements and equipment repair and maintenance: (a) a rate of $2.4986 per $1000 of assessment of land and improvements in all categories 3. If any section, subsection, clause or other part of this Bylaw is for any reason held to be invalid by the decision of a court of competent jurisdiction, such decision will not affect the validity of the remaining portions of this Bylaw. READ a first time on the day of , 2013. READ a second time on the day of , 2013. READ a third time on the day of , 2013. RECONSIDERED AND ADOPTED on the day of , 2013. _______________________________ PRESIDING MEMBER _______________________________ CORPORATE OFFICER District of Maple Ridge TO: His Worship Mayor Ernie Daykin MEETING DATE: 2013-04-22 and Members of Council FILE NO: CDPR-0640-30 FROM: Chief Administrative Officer MEETING: C.O.W. SUBJECT: CONCEPT PLAN FOR WHARF STREET NEIGHBOURHOOD PARK EXECUTIVE SUMMARY: See the attached Maple Ridge-Pitt Meadows Parks & Leisure Services Commission report. The Commission at their meeting of April 11, 2013, endorsed the concept plan and agreed to the recommendation to forward the concept to Maple Ridge Council for their consideration. RECOMMENDATION: That the concept plan titled Wharf Street Park dated March 14, 2013 as prepared by the Park Planning & Development Section, be approved. DISCUSSION: a)Background Context: An information meeting for the proposed Wharf Street Park was held on February 18, 2013 at the Hammond Community Centre. Approximately 40 people attended the meeting, with 35 individuals signing with contact details for future information. At the meeting ten residents indicated they would like to participate on the park design steering committee. The first steering committee meeting was held on February 25, 2013, with six residents attending. The committee reviewed the 19 surveys that were collected at the February 18 information meeting and a list of most popular park amenities was prepared. The committee also discussed how the adjacent undeveloped Hazelwood road right of way could be incorporated in the park design. A design theme for the park was discussed based on the natural amenities, river waterfront and vegetation, the suggested theme was to focus on enhancing these natural features. The steering committee met again on March 7, 2013 with three residents attending. This meeting was held to review a draft concept plan prepared by Park Planning and Development Staff. The committee supported the draft concept with the suggestion that it be further refined for the next steering committee meeting. On March 14, 2013, four members of the steering committee met for the third time to review the refined draft concept plan. At this meeting the steering committee were unanimously in support of the concept plan recommending that it be presented at an open house meeting of April 4, 2013. A notice for the open house to review the concept plan was published on two occasions in the local newspaper, mail out notices were also sent to those residents who signed in at the initial information meeting. At the April 4th open house 12 residents signed in, and five surveys were collected. The concept plan was also posted on the municipal website and residents who could not attend the open house were invited to submit electronic versions of the surveys. A total of eight electronic surveys were received by April 12, 2013. All comments received were in support of the concept plan. 1151 The concept plan was then presented to the Maple Ridge and Pitt Meadows Parks and Leisure Services Commission on April 11, 2013. The Commission endorsed the concept plan and forwarded it on to Maple Ridge Council for consideration. b) Desired Outcome: With approval of the concept plan, Park Planning staff will begin developing detailed plans and specifications for tender documents to be issued in May, with potential construction to begin in July 2013. c) Strategic Alignment: Development of a neighbourhood park in this area of Maple Ridge is consistent with the Parks and Leisure Services Master Plan strategic objective of providing a neighbourhood park within a five minute walk of all residents. d) Interdepartmental Implications: Park Planning Staff have discussed the proposed concept plan that shows landscape work in the Hazelwood road right of way with Staff in the Engineering Department. Further discussion with the Engineering Department will continue prior to the issuing of tender documents to avoid conflicts with any future servicing work that may occur in the road right of way. e) Business Plan/Financial Implications: The Wharf Street Park is identified as a capital project in the 2013 Parks and Facilities Business plan. A budget of $239,797.00 was included in the 2013 Capital Plan for Wharf Street Park. CONCLUSION: Based on the positive comments and overall support the concept plan has received, it is recommended that the concept plan be approved. “Original signed by Bruce McLeod” _______________________________________________ Prepared by: Bruce McLeod, Manager Park Planning & Development “Original signed by David Boag” _______________________________________________ Approved by: David Boag, Director Parks & Facilities “Original signed by Kelly Swift” _______________________________________________ Approved by: Kelly Swift, General Manager, Community Development Parks & Recreation Services “Original signed by Jim Rule” _______________________________________________ Concurrence: J.L. (Jim) Rule Chief Administrative Officer Attachment: MR-PM Parks & Leisure Services Commission Report 2012-04-11 n growing wing platform Lek 'S, So District of Maple Ridge TO: His Worship Mayor Ernie Daykin DATE: April 22, 2013 and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: COW SUBJECT: Request for a Letter of Support for the Seniors Regional Planning Table EXECUTIVE SUMMARY: The Maple Ridge/Pitt Meadows/Katzie Seniors Network sent a request to the Social Planning Advisory Committee asking that the Mayor and Council endorse the position of the Seniors Regional Planning Table regarding the Office of the Seniors Advocate by writing a joint letter of support. The Seniors Regional Planning Table, representing ten Seniors Planning Tables in the Lower Mainland, including the Maple Ridge/Pitt Meadows/Katzie Seniors Network, is pleased with the proactive stance of the Provincial government in creating the Office of the Seniors Advocate. However, they have a major concern regarding the jurisdiction for the Act and the Office being placed under the Ministry of Health. This concern is based on the fact that many of the issues and challenges facing seniors are not under the jurisdiction of the Ministry or Health. The Seniors Regional Planning Table strongly recommends that the Office of the Seniors Advocate be an independent office reporting to the Members of the Legislative Assembly rather than the Ministry of Health. The Social Planning Advisory Committee has endorsed this request through a resolution. The Committee has prepared a letter supporting this position and requests that Mayor and Council jointly sign this letter. RECOMMENDATION: That the Seniors Regional Planning Table’s recommendation that the Office of the Seniors Advocate be an independent office reporting to the Members of the Legislative Assembly be endorsed; And that a letter regarding support for this position, jointly signed by the Social Planning Committee Chair and the Mayor, is forwarded to the Minister of State for Seniors. DISCUSSION: a)Background Context: British Columbia has one of the most rapidly aging populations in Canada. By 2036, it is estimated that 25% of the population will be 65 years and over. In the face of rapid population aging, the issues and challenges facing seniors have become more apparent. Some of the most common challenges that seniors encounter involve access to health care, housing, income supports, transportation, isolation and elder abuse. Like the rest of the population, seniors are a diverse group of people with a variety of needs, but they are also a group of people with a distinct set of interests which need to be recognized, protected and represented. The Provincial government, in an effort to acknowledge this distinct set of interests and to protect the most Page 1 of 3 1152 vulnerable of this population, has created an Office of the Seniors Advocate. The jurisdiction for Bill 10-2013, Seniors Advocate Act is under the Ministry of Health. The Seniors Regional Planning Table, representing ten Seniors Planning Tables in the Lower Mainland including the Maple Ridge/Pitt Meadows/Katzie Seniors Network, has provided a list of recommendations that they felt should be included in the Act. While the Planning Table is pleased with the proactive stance of the Provincial government in creating the Office, their primary recommendation has not been included in the legislation. This recommendation was that the Office of the Seniors Advocate report to the Legislature and not to a specific Ministry. This has not been reflected in the Act and is cause for concern due to the fact that other comparable oversight offices like the auditor general or Child and Youth Advocate report to the Speaker of the Legislative Assembly. Many of the issues and challenges facing seniors are not under the jurisdiction of the Ministry or Health and require an independent authority. The Seniors Regional Planning Table strongly recommends that the Office of the Seniors Advocate be an independent office reporting to the Members of the Legislative Assembly rather than the Ministry of Health. b)Desired Outcome: That the Office of the Seniors Advocate report directly to the Legislative Assembly to ensure that the distinct needs of seniors is adequately addressed and that the most vulnerable of this population are protected. c)Strategic Alignment This is in alignment with the Safe and Livable Community strategy as it supports citizens’ safety, health and well being. d)Citizen/Customer Implications: Seniors in the community could be better served by the Office of the Seniors Advocate if it is able to effectively address all of the challenges facing seniors with oversight that is independent of a specific Ministry. CONCLUSIONS: The Social Planning Advisory Committee endorses the position of the Regional Seniors Planning Table in strongly recommending that the Office of the Seniors Advocate be an independent office reporting to the Members of the Legislative Assembly rather than the Ministry of Health. The Social Planning Advisory Committee commends the Provincial government’s creation of this office but shares the same concerns as the Regional Planning Table and recommends that joint letter be sent to the Minister of State for Seniors. _______________________________________________ Prepared by: Shawn Matthewson Coordinator Recreation/Social Planning _______________________________________________ Approved by: Sue Wheeler Director of Community Services Page 2 of 3 "Original signed by Shawn Matthewson" "Original signed by Sue Wheeler _______________________________________________ Approved by: Kelly Swift, General Manager Community Development, Parks & Recreation Services _______________________________________________ Concurrence: J.L. (Jim) Rule Chief Administrative Officer sm:sw Page 3 of 3 "Original signed by Kelly Swift" "Original signed by J.L. (Jim) Rule March 27, 2013 The Hon. Ralph Sultan Minister of State for Seniors Parliament Building Victoria, BC V8V 2L8 Dear Mr. Sultan: The District of Maple Ridge Mayor and Council and the Social Planning Advisory Committee have received a request from the Maple Ridge Pitt Meadows Katzie Seniors Network to endorse the position of the Regional Seniors Planning Table regarding the Office of the Seniors Advocate. Mayor and Council and the Social Planning Advisory Committee applaud the provincial government on the introduction of Bill 10-2013 and the creation of the Office of the Seniors Advocate. This office will address issues facing the growing number of seniors and will protect the vulnerable members of this population. The Seniors Regional Planning Table put forward a number of recommendations that they felt should be included in the Act. The Act addresses most of the recommendations however it does not include the primary recommendation that the Office of the Seniors Advocate be independent and report to the Legislative Assembly. Many of the issues facing seniors do not fit under the mandate of the Ministry of Health. The District of Maple Ridge Mayor and Council and the Social Planning Advisory Committee support the position of the Regional Planning Table. We strongly recommend that the Office of the Seniors Advocate be an independent office of the legislature reporting to the Legislative Assembly, rather than the Ministry of Health. Sincerely, Mayor Ernie Daykin Bob Goos Chair of the District of Maple Ridge Social Planning Advisory Committee District of Maple Ridge TO: His Worship Mayor Ernie Daykin MEETING DATE: April 22, 2013 and Members of Council FILE NO: CDPR-0640-30 FROM: Chief Administrative Officer MEETING: C.O.W. SUBJECT: Festival Support Policy 4.17 Personnel Support for the 1998 BC Summer Games Policy 4.14 EXECUTIVE SUMMARY: Staff is in the process of reviewing the Parks & Leisure Services policies and have come across some housekeeping items to be brought forward to Council. See the attached report to the Maple Ridge-Pitt Meadows Parks & Leisure Services Commission dated April 4, 2013 regarding the Festival Support Policy 4.17. As the 1998 Summer Games were a one time event, the Personnel Support for the 1998 BC Summer Games Policy 4.14 should be rescinded. RECOMMENDATION: That the following District of Maple Ridge policies be rescinded: Policy 4.14 – 1998 BC Summer Games Policy Policy 4.17 – Festival Support Policy “Original signed by Kelly Swift” _______________________________________________ Prepared by: Kelly Swift, General Manager, Community Development, Parks & Recreation Services “Original signed by Jim Rule” _______________________________________________ Concurrence: J.L. (Jim) Rule Chief Administrative Officer :ik Attachment – PLSC Report of April 4, 2103 1153 SUBJECT: FESTIVAL SUPPORT – DISTRICT OF MAPLE RIDGE POLICY - 4.17 EXECUTIVE SUMMARY: In September 2010, the Commission reviewed and updated the Festival Support Policy P100. At that time, it was endorsed as an operational policy which provides guidelines for the Commission to administer requests for festival funding on an annual basis. Following the adoption of Policy P100, a further recommendation should have gone to Maple Ridge Council to rescind Maple Ridge Festival Support Policy 4.17, however this step was missed. Therefore, it is recommended that Commission proceed with a recommendation to rescind the redundant policy at this time. RECOMMENDATION: That a recommendation be forwarded to Maple Ridge Council to rescind Festival Support Policy 4.17. DISCUSSION: a) Background Context: The Parks & Leisure Services Commission Policy P100 was updated in 2010 and was to replace the District of Maple Ridge Festival Policy 4.17. b) Policy Implications: The Commission Policy P100 provides the guidelines to manage requests for festival funding and support. CONCLUSIONS: It is recommended that Maple Ridge Policy 4.17 be rescinded. “Original signed by Kelly Swift” Approved By: Kelly Swift General Manager, Community Development Parks & Recreation Services ik:ks Attachments: PLSC Festival Support Policy P100 District of Maple Ridge Festival Support Policy 4.17 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Report REGULAR MEETING April 11, 2013 \\mr.corp\Docs\CA\01-Admin\0550-Council-Mtgs-Public\20-COW\01-Gen\Agendas\2013\2013-04- 22_COW\CDPR\Item_1153_PLSC_Fest_Support_Pol_DMR_4-17_2013-04-11.docx #1 TITLE POLICY: FESTIVAL SUPPORT AUTHORITY: __________ EFFECTIVE DATE: 2010-09-09 POLICY NO. P100 SUPERSEDES: Revised APPROVAL: POLICY STATEMENT: Requests for financial and in-kind support from qualified festival groups will be reviewed in accordance with guidelines established for that purpose and approved in accordance with the defined procedure process that all requests be considered within the context of the available resources. PURPOSE: Maple Ridge and Pitt Meadows recognize the significant benefits which accrue to citizens from the festivals which are held in the two communities. These benefits include fostering community identity, spirit and responsibility as well as providing opportunities for economic development and community involvement. The purpose of this policy is to identify a process through which festivals that deliver these benefits to citizens can receive support from Maple Ridge and Pitt Meadows through the Commission. It is also intended to ensure fair and consistent treatment of requests for support made to the Commission by qualified festival groups, and to allocate support within the limits of available resources. DEFINITIONS: Definitions: Festival: a free or low cost, volunteer driven, annual celebration, entertainment or activity that is accessible, promotes community spirit, identity and responsibility and is promoted to the general public including Municipal residents and tourists. For the purpose of clarity and this policy, the term “festival” does not include sporting events, tournaments or artistic competitions or exhibits, religious or political causes and commercial events. Qualified festival group: is a local festival group, registered as a non-profit society that has made application, and agrees to enter into a suitable fee-for-service agreement. C:\Users\amandaga\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\NSTE4ISU\P100_Festival_Support_2010-09-09.doc 1 Available Resources: means the budget established through the Parks and Leisure Services Commission to support qualified local festival groups, plus in-kind allocations including park, facility and equipment use or staff time provided by the Commission, the Parks and Leisure Services Festival and Volunteer Office, or other Municipal Departments. Base Level of support: means the level of support available to any and all qualified festival groups and includes: 1. Support from Parks and Leisure Services:  Access to parks and Municipal recreation facilities to host festivals, in accordance with the Fees and Charges Policy.  The park or facility will be found in a clean and tidy condition in preparation for the festival.  Access to tables, chairs and any other equipment generally available at the scheduled site.  Use of the Commission’s festival equipment, such as the water unit and risers, at no charge.  Access to electricity, to the best ability of the site the festival is located at.  Support with the development of new volunteer programs, within the time the Recreation Volunteer Coordinator has available. 2. The following additional support can be requested from the Parks and Leisure Services Festival and Volunteer Office, depending on availability:  Assistance to schedule facilities and equipment.  Promotion in Parks and Leisure Services publications. 3. Responsibilities that all festival groups retain, are:  The cost of additional electrical requirements such as generator rentals and electricity and gas costs that are particularly high.  Planning and scheduling of their facility and equipment needs.  The cost to transport equipment to or from the festival site.  The cost of staff support that the festival group requests, beyond what is regularly scheduled, at rates outlined in the union contract.  Returning the festival site to the same or near to the same condition it was provided in. Benefit Criteria: 1. Fosters community identity and spirit. Involves citizens in planning creatively for the community. Enhances the image and reputation of the community by contributing to a vibrant and creative environment that attracts citizens, visitors and business. 2. Fosters economic benefits. Draws a critical mass opportunity, attracting a large number of attendees including tourists. Provides opportunities for business to network with or promote their services to the community in a positive environment. 3. Fosters community involvement. Increases the range of experiences available to residents and visitors through cultural, recreational and educational components. Provides an environment for public gathering, mingling and safe celebration to counteract the negative effects of isolation. Increases residents’ sense of belonging and comfort participating in their community and ensures access to these activities through inclusive practices and low-cost opportunities. 4. Demonstrates a sense of responsibility to the community. Uses sound financial practices and has sources of revenue other than from the Commission. Demonstrates environmental stewardship. Supports local business and community projects. Ensures safety is a primary consideration when planning and staging festivals. Incorporates a range of quality opportunities for citizen volunteerism and provides volunteers with leadership development and C:\Users\amandaga\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\NSTE4ISU\P100_Festival_Support_2010-09-09.doc 2 training opportunities that increase their capacity to come together, plan and take action toward common goals. Procedure: 1. Ninety-percent of the available resources will be divided among the qualified festival groups who have made application, based on how well each group has met the benefit criteria and the degree to which a financial need exists. 2. New requests shall be brought to the Parks and Leisure Services Commission for consideration as they arise. 3. The remaining ten-percent of the available resources will be allocated to new festivals as grassroots event seed money. 4. Applications are received twice per year and at least 60 days prior to the festival date. Requests received after the deadline will not be considered for that festival season. Applications must include: a) A copy of the groups’ constitution and bylaws. b) A listing of the primary festival organizers, related experience and an indication of any honoraria or wages paid. c) A copy of the group’s last financial statement including a balance sheet and last annual report if the group has been operating for a year. d) A multi year business plan and budget. The plan shall provide an outline of the festival, include measurable goals and objectives, and a description of how the festival will achieve the benefits listed below.  Involves citizens in planning for the community.  Enhances the image and reputation of the community.  Attracts the participation of citizens, visitors and businesses.  Increases the range of experiences available to residents.  Demonstrates inclusive practices regarding participants and festival planning members.  Demonstrates sound financial practices.  Demonstrates environmental stewardship.  Supports local business and community projects.  Ensures safety.  Incorporates a range of opportunities for volunteerism.  Provides volunteers with opportunities for development and training.  Collaborates with the festival community to coordinate activities and dates that enhance festival offerings.  Demonstrates a need for support.  Will report to Council with an event update.  Has evidence of event day insurance and directors and officer’s insurance. 5. A sub-committee will be formed each year that shall include 3 members of the Parks and Leisure Services Commission and two staff members. The sub-committee shall review all applications against the benefits criteria, and will rate each application on the degree to which the benefits are met. Using these ratings, the sub-committee will prepare funding recommendations to bring forward to Commission for approval. 6. If the request is for a renewal or formalization of an existing arrangement, the sub-committee shall review the history of the relationship with the Commission or Municipalities to determine any legal obligations the Commission may have as a result of previous contracts. If there are legal obligations, staff will develop the required documentation to define and implement the agreement. 7. Commission will determine final festival funding and in-kind allocations. C:\Users\amandaga\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\NSTE4ISU\P100_Festival_Support_2010-09-09.doc 3 8. Once approved by the Commission, festival groups that receive support beyond a “base level” must agree to enter into a fee-for-service agreement. Such an agreement shall contain: a) A commitment by the group to provide a complete final report of the event results including a description of activities, a description of participation levels, financial statements including a statement of revenue and expense, a balance sheet and photographs of the event. Financial statements may be audited at the expense and discretion of the Municipality. b) A commitment by the group to run the event in accordance with the approved application, business plan, budget and festival description. c) A commitment by festival organizers to set up disposal sites for recycling event waste, and prohibit the sale or distribution of items that are banned or prohibited from landfills. d) A commitment by the group to stage their event within the budget allocated by the Commission, and any other resources they have secured. Tasks and associated costs required to meet base level support requirements will be determined by the staff designate and/or the Festivals Society. It is the festival group’s responsibility to determine how they will use the remaining support allocated to them by the Commission. Festival groups are not authorized to incur expenses on behalf of the Commission beyond what they received in allocations for that year. In the event this occurs, the festival group is responsible for reimbursing the Commission for any expenses beyond what was allocated. Non-compliance with the terms of the agreement will be considered as adequate grounds for the Commission to decline future requests for support. REFERENCE: Fees and Charges Policy C:\Users\amandaga\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\NSTE4ISU\P100_Festival_Support_2010-09-09.doc 4 POLICY STATEMENT District of Maple Ridge Title: Festival Support Policy No : 4.17 Supersedes: New Authority: Council Approval: April 8, 2003 Effective Date: April 9, 2003 Policy Statement: Requests for financial and in-kind support from qualified festival groups will be reviewed in accordance with guidelines established for that purpose and approved in accordance with the defined procedure noting that all requests will be considered within the context of the available resources. Purpose: Maple Ridge and Pitt Meadows recognize the significant benefits which accrue to citizens from the festivals which are held in the two communities. These benefits include fostering community identity and spirit as well as providing opportunities for economic development and community involvement. The purpose of this policy is to identify a process through which festivals that deliver these benefits to citizens can receive support from Maple Ridge and Pitt Meadows through the Commission. It is also intended to ensure fair and consistent treatment of requests for support made to the Commission by qualified festival groups, and to allocate support within the limits of available resources. Definitions: Festival: is a celebration, entertainment or activity that is accessible and promoted to the general public including Municipal residents and tourists. For purpose of clarity and this policy, the term “festival” does not include sporting events, tournaments or artistic competitions or exhibits. Qualified festival group: is a local festival group, registered as a non-profit society, that has made application, and agrees to enter into a suitable fee-for-service agreement. Available Resources: means the budget established through the Parks and Leisure Services Commission to support qualified local festival groups plus in-kind allocations including park, facility and equipment use or staff time provided by the Commission, the Ridge Meadows Community Festivals Society, or other Municipal Departments. Base Level: of support means the level of support available to any and all qualified festival groups and includes: 1. The following support from Parks and Leisure Services:  Access to parks and Municipal recreation facilities to host festivals, in accordance with the Fees and Charges Policy.  The park or facility will be found in a clean and tidy condition in preparation for the festival.  Access to tables, chairs and any other equipment generally available at the scheduled site.  Use of the Commission’s festival equipment, such as the water unit and risers, at no charge.  Access to electricity, to the best ability of the site the festival is located at. Printed on: April 19, 2013 Page 1 of 4 Policy 4.17  Support with the development of new volunteer programs, within the time the Recreation Volunteer Coordinator has available. 2. The following additional support can be requested from the Ridge Meadows Community Festivals Society:  Assistance to schedule facilities and equipment.  Promotion in Parks and Leisure Services and Ridge Meadows Community Festivals Society publications.  For a small membership fee, the festival group is also eligible to submit a request for additional support to the Festivals Society for consideration by their Board of Directors. 3. Responsibilities that all festival groups retain, are:  The cost of additional electrical requirements such as generator rentals and electricity and gas costs that are particularly high.  Planning and scheduling of their facility and equipment needs.  The cost to transport equipment to or from the festival site.  The cost of staff support that the festival group requests, beyond what is regularly scheduled, at rates outlined in the union contract.  Returning the festival site to the same or near to the same condition it was provided in. Benefit Criteria: 1. Fosters community identity and spirit. Involves citizens in planning creatively for the community. Enhances the image and reputation of the community by contributing to a vibrant and creative environment that attracts citizens, visitors and business. 2. Fosters economic benefits. Draws a critical mass opportunity, attracting a large number of attendees including tourists. Provides opportunities for business to network with or promote their services to the community in a positive environment. 3. Fosters community involvement. Increases the range of experiences available to residents and visitors through cultural, playful and educational components. Provides an environment for public gathering, mingling and safe celebration to counteract the isolating effects of the trend to ‘cocoon’. Increases resident’s sense of belonging and comfort participating in their community. Ensures access to these activities through inclusive practices and low-cost opportunities. 4. Demonstrates a sense of responsibility to the community. Uses sound financial practices and has sources of revenue other than from the Commission. Demonstrates environmental stewardship. Supports local business and community projects. Ensures safety is a primary consideration when planning and staging festivals. Incorporates a range of quality opportunities for citizen volunteerism and provides volunteers with leadership development and training opportunities that increase their capacity to come together, plan and take action toward common goals. Printed on: April 19, 2013 Page 2 of 4 Policy 4.17