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Home My WebLink About2013-06-11 Council Meeting Agenda and Reports.pdf District of Maple Ridge COUNCIL MEETING AGENDA June 11, 2013 7:00 p.m. Council Chamber Note: This Agenda is also posted on the Municipal Web Site at www.mapleridge.ca The purpose of a Council meeting is to enact powers given to Council by using bylaws or resolutions. This is the final venue for debate of issues before voting on a bylaw or resolution. 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 400 APPROVAL OF THE AGENDA 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of May 28, 2013 502 Minutes of the Public Hearing of May 21, 2013 503 Minutes of the Development Agreements Committee Meetings of May 28 and May 30(2), 2013 MEETING DECORUM Council would like to remind all people present tonight that serious issues are decided at Council meetings which affect many people’s lives. Therefore, we ask that you act with the appropriate decorum that a Council Meeting deserves. Commentary and conversations by the public are distracting. Should anyone disrupt the Council Meeting in any way, the meeting will be stopped and that person’s behavior will be reprimanded. Page 1 Council Meeting Agenda June 11, 2013 Council Chamber Page 2 of 5 600 PRESENTATIONS AT THE REQUEST OF COUNCIL 700 DELEGATIONS 701 Fraser River All Nations Aboriginal Society Presentation and Recognition of National Aboriginal Day - Rayann Harris and Yvonne Desbrais, Board Members 702 Maple Ridge-Pitt Meadows Bicycle Advisory Committee Update - Alex Pope, Chair 800 UNFINISHED BUSINESS 900 CORRESPONDENCE 1000 BYLAWS Bylaws for Final Reading 1001 2013 Property Tax Rates Amending Bylaw No. 6993-2013 An amendment to the property tax rate charged for the Greater Vancouver Regional District 2013 levy Final reading COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE 1100 Minutes – May 27, 2013 The following issues were presented at an earlier Committee of the Whole meeting with the recommendations being brought to this meeting for Municipal Council consideration and final approval. The Committee of the Whole meeting is open to the public and is held in the Council Chamber at 1:00 p.m. on the Monday the week prior to this meeting. Council Meeting Agenda June 11, 2013 Council Chamber Page 3 of 5 Public Works and Development Services 1101 2012-080-DVP, 12140, 12142 and 12170 203 Street Staff report dated June 10, 2013 recommending that the Corporate Officer be authorized to sign and seal 2012-080-DVP to vary minimum lot depth, allow for reduced road widths and allow existing above-ground utility poles along the east side of 203 Street to remain in place. 1102 2013-030-DVP, 24371 and 24417 112 Avenue Staff report dated June 10, 2013 recommending that the Corporate Officer be authorized to sign and seal 2013-030-DP to reduce interior side lot line setbacks on proposed lots 3 through 10, 15 through 18 and 23 through 26 and to allow existing above-ground utility poles along the north side of 112 Avenue to remain in place. Financial and Corporate Services (including Fire and Police) 1131 Printer and Multifunction Device Replacement Staff report dated June 10, 2013 recommending that the contract for replacement printers and multifunction devises be awarded to Ricoh Canada Inc. and further that the Corporate Officer be authorized to execute the contract. 1132 Maple Ridge Economic Advisory Commission Amending Bylaw No. 6985- 2013 Staff report dated June 10, 2013 recommending that Maple Ridge Economic Advisory Commission Amending Bylaw No. 6985-2013 be given first, second and third readings. 1133 Maple Ridge Pitt Meadows Agricultural Association Staff report dated June 10, 2013 recommending that a one-time grant of $12,000 from gaming revenues be provided to the Maple Ridge Pitt Meadows Agricultural Association and that the 2013-2017 Financial Plan be amended to reflect the allocation. Council Meeting Agenda June 11, 2013 Council Chamber Page 4 of 5 1134 Maple Ridge Temporary Borrowing Bylaw No. 6998-2013 Staff report dated June 10, 2013 recommending that Maple Ridge Temporary Borrowing Bylaw No. 6998-2013 be given first, second and third readings. Community Development and Recreation Service 1151 Maple Ridge Recreation Facility Fees Amending Bylaw No. 6999-2013 Staff report dated June 10, 2013 recommending that Maple Ridge Recreation Facility Fees Amending Bylaw No. 6999-2013 be given first, second and third readings. Correspondence 1171 Other Committee Issues 1181 1200 STAFF REPORTS 1201 Education Task Force Staff report dated June 11, 2013 recommending that a Post-Secondary Education Task Force be established and that a report outlining the proposed composition and scope of work for the task force be provided. 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL 1400 MAYOR’S REPORT 1500 COUNCILLORS’ REPORTS Council Meeting Agenda June 11, 2013 Council Chamber Page 5 of 5 1600 OTHER MATTERS DEEMED EXPEDIENT 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETING 1800 QUESTIONS FROM THE PUBLIC 1900 ADJOURNMENT Checked by:________________ Date: ________________ QUESTION PERIOD The purpose of the Question Period is to provide the public with an opportunity to ask questions of Council on items that are of concern to them, with the exception of Public Hearing by-laws which have not yet reached conclusion. Council will not tolerate any derogatory remarks directed at Council or staff members. Each person will be permitted 2 minutes to ask their question (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). Questions must be directed to the Chair of the meeting and not to individual members of Council. The total Question Period is limited to 15 minutes. Council reserves the right to defer responding to a question in order to obtain the information required to provide a complete and accurate response. Other opportunities are available to address Council including public hearings, delegations and community forum. The public may also make their views known to Council by writing or via email and by attending open houses, workshops and information meetings. Serving on an Advisory Committee is an excellent way to have a voice in the future of this community. For more information on these opportunities contact: Clerk’s Department at 604-463-5221 or clerks@mapleridge.ca. Mayor and Council at mayorandcouncil@mapleridge.ca. District of Maple Ridge COUNCIL MEETING May 28, 2013 The Minutes of the Municipal Council Meeting held on May 28, 2013 at 7:00 p.m. in the Council Chamber of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor E. Daykin F. Quinn, Acting Chief Administrative Officer Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor C. Bell Parks and Recreation Services Councillor J. Dueck P. Gill, General Manager Corporate and Financial Services Councillor A. Hogarth F. Quinn, General Manager Public Works and Development Councillor B. Masse Services Councillor M. Morden C. Carter, Director of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS Forwarded from the May 27, 2013 Council Workshop Meeting: Item 802 Tandem and Off-Street Parking Discussion Paper Item 803 Use of District Land for Economic Development Opportunities Item 804 Federal Canadian Municipalities Committee Attendance Forwarded from the May 27, 2013 Committee of the Whole Meeting Item 805 BC Hydro Fish Ladder – Alouette River Management Society 400 APPROVAL OF THE AGENDA 501 Council Minutes May 28, 2013 Page 2 of 18 The agenda was approved with the additions of Items 802, 803, 804 and 805 and the postponement of Item 502 and Item 1008 to the June 11, 2013 Council Meeting. 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of May 14, 2013 R/2013-214 501 Minutes Regular Council It was moved and seconded May 14, 2013 That the minutes of the Regular Council Meeting of May 13, 2013 be adopted as circulated CARRIED Note: Item 502 was postponed to the June 11, 2013 Council Meeting 502 Minutes of the Public Hearing of May 21, 2013 503 Minutes of the Development Agreements Committee Meetings of May 10(3) and May 16(2), 2013 R/2013-215 503 Minutes Development Agmt It was moved and seconded Committee That the minutes of the Development Agreements Committee Meetings of May 10(3) and May 16(2), 2013 be received. CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCIL 601 Education Sector Update Presentation - S. Blue, Manager, Strategic Economic Initiatives The Manager, Strategic Economic Initiatives gave a PowerPoint presentation providing information on Invest North Fraser, an economic initiative focusing on the education sector, and highlighting work carried out to bring post-secondary education institutions into Maple Ridge. 700 DELEGATIONS 701 Community Heritage Commission – Don Luxton, Donald Luxton & Associates Council Minutes May 28, 2013 Page 3 of 18 - Update on the Commission’s Heritage Plan Process Mr. Luxton gave a PowerPoint presentation providing information on the development of the Community Heritage Commission’s Heritage Plan. He outlined the purpose, background and goals of the plan, highlighted methodology used for the process and spoke to the next steps involved in the plan’s development. 800 UNFINISHED BUSINESS Note: Item 801 was deferred from the May 14, 2013 Council Meeting Note: Councillor Hogarth excused himself from discussion of Item 801 at 7:36 p.m. due to a perceived conflict of interest. 801 2013-029-RZ, 22305 and 22315 122 Avenue, RS-1 to RM-2 Staff report dated May 6, 2013 recommending that first reading for properties at 22305 and 22315 122 Avenue be denied as it is not in compliance with Town Centre Area Plan policies. The Manager of Legislation Services advised that the motion from the May 14, 2013 Council Meeting is on the table. R/2013-216 2013-029-RZ It was moved and seconded Deny application DEFEATED That first reading for properties at 22305 and 22315 122 Avenue be denied. R/2013-217 2013-029-RZ It was moved and seconded Defer application DEFEATED That first reading for properties at 22305 and 22315 122 Avenue be deferred to the June 11, 2013 Council Meeting. DEFEATED Councillor Ashlie, Councillor Dueck, Councillor Morden, Mayor Daykin – OPPOSED MAIN MOTION DEFEATED Councillor Ashlie, Councillor Dueck, Councillor Morden, Mayor Daykin – OPPOSED Council Minutes May 28, 2013 Page 4 of 18 R/2013-218 2013-029-RZ It was moved and seconded Prepare First Reading Bylaw That staff be directed to bring forward a zone amending bylaw for first reading and identify the additional information the applicant is required to provide in accordance with Development Procedures Bylaw No. 5879-1999. CARRIED Councillor Bell, Councillor Masse - OPPOSED Note: Councillor Hogarth returned to the meeting at 7:59 p.m. 802 Tandem and Off-Street Parking Discussion Paper The Director of Planning reviewed the discussion paper and provided an explanation of the main purpose of the paper. R/2013-219 Tandem and It was moved and seconded Off-Street Parking That staff be directed to prepare the relevant bylaw revisions to the RM-1 (Townhouse Residential District) zone and the Off-Street Parking and Loading Bylaw, as described in Section E of the “Tandem and Off-Street Parking Discussion Paper” dated May 27, 2013. CARRIED 803 Use of District Land for Economic Development Opportunities Staff report dated May 27, 2013 recommending that staff be directed to proceed with formal Requests for Expression of Interest for a privately operated, full service campground and an outdoor adventure activity on District-owned land. R/2013-220 Economic It was moved and seconded Development Opportunities That staff proceed with Requests for Expressions of Interest for a privately operated, full service campground on District- owned land adjacent to Whonnock Lake and a family-friendly Council Minutes May 28, 2013 Page 5 of 18 outdoor adventure activity to be located on District-owned land on Fern Crescent near the entrance to Golden Ears Provincial Park. CARRIED 804 Federation of Canadian Municipalities Committee Attendance Mayor Daykin provided a history to appointments of Councillor to the Federation of Canadian Municipalities committees R/2013-221 Committee It was moved and seconded Application FCM That Council of the District of Maple Ridge supports the application of Councillor Hogarth to sit on a Standing Committee of the Federation of Canadian Municipalities (“FCM”) and is prepared to incur the cost of attendance at meetings of FCM's Board of Directors and Standing Committees. CARRIED 805 BC Hydro Fish Ladder – Alouette River Management Society R/2013-222 BC Hydro Fish It was moved and seconded Ladder ARMS That the District of Maple Ridge support the Alouette River Management Society’s efforts in advocating for fish passage by: 1. Generating public support for a vital Alouette sockeye run; 2. Initiating efforts with MLA’s Doug Bing and Marc Dalton; 3. Petitioning MP Randy Kamp for support of sockeye as a commercial, recreational and aboriginal fishery; 4. Sending a letter of support to BC Hydro expressing a desire for fish passage on Alouette Dam. CARRIED Council Minutes May 28, 2013 Page 6 of 18 900 CORRESPONDENCE – Nil 1000 BYLAWS Bylaws for Third Reading Note: Items 1001 to 1006 are from the Public Hearing of May 21, 2013 1001 2011-069-RZ, 20660 Maple Crescent 1001.1 Maple Ridge Official Community Plan Amending Bylaw No. 6986-2013 To designate from Urban Residential to Conservation and to add conservation Third reading R/2013-223 2011-069-RZ It was moved and seconded BL No. 6986-2013 Third reading That Bylaw No. 6986-2013 be given third reading. CARRIED 1001.2 Maple Ridge Zone Amending Bylaw No. 6845-2011 To rezone from RS-1 (One Family Urban Residential) and C-3 (Town Centre Commercial) to RS-1 (One Family Urban Residential) to permit a future subdivision into 2 lots Third reading R/2013-224 2011-069-RZ It was moved and seconded BL No. 6845-2011 Third reading That Bylaw No. 6845-2011 be given third reading. CARRIED 1002 2011-034-RZ, 24106 102 Avenue 1002.1 Maple Ridge Official Community Plan Amending Bylaw No. 6960-2012 To designate conservation areas by adding to conservation in one area and removing from conservation in another Third reading Council Minutes May 28, 2013 Page 7 of 18 R/2013-225 2011-034-RZ It was moved and seconded BL No. 6960-2012 Third reading That Bylaw No. 6960-2012 be given third reading. CARRIED 1002.2 Maple Ridge Zone Amending Bylaw No. 6816-2011 To rezone from RS-3 (One Family Rural Residential) to R-3 (Special Amenity Residential District) to permit a future subdivision into 3 lots Third reading R/2013-226 2011-034-RZ It was moved and seconded BL No. 6816-2011 Third reading That Bylaw No. 6816-2011 be given third reading. CARRIED 1003 2011-063-RZ, 20974 123 Avenue Maple Ridge Zone Amending Bylaw No. 6854-2011 To rezone from RS-1 (One Family Urban Residential) to RS-1b (One Family [Medium Density] Urban Residential) to permit a future subdivision into 6 lots Third reading R/2013-227 2011-063-RZ It was moved and seconded BL No. 6854-2011 Third reading That Bylaw No. 6854-2011 be given third reading. CARRIED 1004 RZ/004/06-01, 12140, 12142 and 12170 203 Street To release the Restrictive Covenant Restricting Basements Third reading Council Minutes May 28, 2013 Page 8 of 18 R/2013-228 RZ/004/06-01 It was moved and seconded Release of Restrictive Covenant That the release of a restrictive covenant restricting basements on properties at 12140, 12142 and 12170 203 Street be approved. CARRIED Councillor Bell - OPPOSED 1005 2012-049-RZ, 12420 269 Street 1005.1 Maple Ridge Official Community Plan Amending Bylaw No. 6979-2013 To designate from Suburban Residential to Conservation Third reading R/2013-229 2012-049-RZ It was moved and seconded BL No. 6979-2013 Third reading That Bylaw No. 6979-2013 be given third reading. CARRIED Councillor Bell - OPPOSED 1005.2 Maple Ridge Zone Amending Bylaw No. 6930—2012 To rezone from A-2 (Upland Agricultural) to RS-2 (One Family Suburban Residential) to permit a future subdivision of 91 one acre lots Third reading R/2013-230 2012-049-RZ It was moved and seconded BL No. 6930-2012 Third reading That Bylaw No. 6930-2012 be given third reading. CARRIED Councillor Bell - OPPOSED Council Minutes May 28, 2013 Page 9 of 18 1006 2012-040-RZ, 10412, 10450 & 10500 Jackson Road 1006.1 Maple Ridge Official Community Plan Amending Bylaw No. 6984-2013 To designate from Medium Density Residential and Low/Medium Density Residential to Low/Med Density Residential and Medium Density Residential Third reading R/2013-231 2012-040-RZ It was moved and seconded BL No. 6984-2013 AMENDED That Bylaw No. 6984-2013 be given third reading. R/2013-232 2012-040-RZ It was moved and seconded BL No. 6984-2013 AMENDMENT That the text “and further, that further green spaces and tot lot play areas be provided within the boundaries of the subdivision as a term and conditon to be met prior to final reading” be added following the text “reading.’ CARRIED MOTION AS AMENDED CARRIED 1006.2 Maple Ridge Zone Amending Bylaw No. 6919-2012 To rezone from RS-3 (One Family Rural Residential) & A-2 (Upland Agricultural) to R-3 (Special Amenity Residential District) and RS-1b (One Family (Medium Density) Urban Residential) to permit a future subdivision of approximately 131 lots Third reading R/2013-233 2012-040-RZ It was moved and seconded BL No. 6919-2012 Third reading That Bylaw No. 6919-2012 be given third reading. CARRIED Council Minutes May 28, 2013 Page 10 of 18 Note: The meeting was recessed at 9:58 p.m. and reconvened at 10:07 p.m. Councillor Hogarth and Councillor Morden were not in attendance when the meeting reconvened. Bylaws for Final Reading 1007 RZ/039/10, 23788 and 23762 132 Avenue Staff report dated May 28, 2013 recommending final reading 1007.1 Maple Ridge Official Community Plan Amending Bylaw No. 6747-2010 To change designation to Medium Density Residential and to adjust the conservation boundary around a tributary of West Millionaire Creek and protect some natural rock features on site Final reading R/2013-234 RZ/039/10 It was moved and seconded BL No. 6747-2010 Final reading That Bylaw No. 6747-2010 be adopted. CARRIED Note: Councillor Hogarth and Councillor Morden joined the meeting at 10:08 p.m. 1007.2 Maple Ridge Zone Amending Bylaw No. 6745-2010 To rezone from RS-2 (One Family Suburban Residential) to R-1 (Residential District) and RS-1 (One Family Urban Residential) to permit future subdivision of 27 single family lots Final reading R/2013-235 RZ/039/10 It was moved and seconded BL No. 6745-2010 Final reading That Bylaw No. 6745-2010 be adopted. CARRIED Council Minutes May 28, 2013 Page 11 of 18 Note: Item 1008 has been postponed to the June 11, 2013 Council Meeting 1008 Maple Ridge 2013 Property Tax Rates Amending Bylaw No. 6993-2013 To establish 2013 tax rates Final reading COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – N/A Public Works and Development Services 1101 2013-035-RZ, 13653 232 Street and 23183 136 Avenue, A-2 to RM-1 Staff report dated May 27, 2013 recommending that Maple Ridge Zone Amending Bylaw No. 6992-2013 to rezone from A-2 (Upland Agricultural) to RM-1 (Townhouse Residential) to permit a townhouse development be given first reading and that the applicant provide further information as described on Schedules A, C, D and F of the Development Procedures Bylaw No. 5879-1999. R/2013-236 2013-035-RZ It was moved and seconded BL No. 6992-2013 First Reading In respect of Section 879 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of the Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. School District Boards, greater boards and improvement district boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required beyond the early posting of the proposed Official Community Plan amendments on the District’s website, together with an invitation to the public to comment; and Council Minutes May 28, 2013 Page 12 of 18 That Bylaw No. 6992-2013 be given first reading; and That the applicant provide further information as described on Schedules A, C, D and F of the Development Procedures Bylaw No. 5879-1999. CARRIED 1102 2012-077-RZ, 11935 207 Street, CD-3-87 and CS-1 to C-2 Staff report dated May 27, 2013 recommending that Maple Ridge Zone Amending Bylaw No. 6941-2012 to rezone from CD-3-87 (Service Commercial, Bank or Credit Union) and CS-1 (Service Commercial) to C-2 (Community Commercial) to accommodate a new Langley Farm Market be given second reading and be forwarded to Public Hearing. R/2013-237 2012-077-RZ It was moved and seconded BL No. 6941-2012 Second reading Forward to PH 1. That Bylaw No. 6941-2012 be given second and be forwarded to Public Hearing; and 2. That the following terms and conditions be met prior to final reading: i. Registration of a Restrictive Covenant at the Land Title Office for on-lot stormwater management; ii. Removal of the existing building; iii. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations. CARRIED 1103 2012-090-DP, 22780 Lougheed Highway Staff report dated May 27, 2013 recommending that the Corporate Officer be authorized to sign and seal 2012-090-DP to permit re-configuration of a drive-through route from an existing location. Council Minutes May 28, 2013 Page 13 of 18 R/2013-238 2012-090-DP It was moved and seconded Sign and seal That the Corporate Officer be authorized to sign and seal 2012-090-DP respecting property located at 22780 Lougheed Highway. CARRIED 1104 2013-031-AL, 24906 128 Avenue Staff report dated May 27, 2013 recommending that application 2013- 031-AL be forwarded to the Agricultural Land Commission. R/2013-239 2013-031-AL It was moved and seconded Forward to the Agricultural Land Commission That application 2013-031-AL be forwarded to the Agricultural Land Commission with the expectation that the Commission staff will work with the applicant towards a satisfactory outcome. CARRIED 1105 Contract Award: Pavement Rehabilitation Program Staff report dated May 27, 2013 recommending that the extension of the 2010 contract for Pavement Rehabilitation be awarded to Imperial Paving Limited. R/2013-240 Award of Contract It was moved and seconded Pavement Rehabilitation That the extension of the 2010 contract for Pavement Rehabilitation be awarded to Imperial Paving Limited in the amount of $855,498.00 including applicable taxes and further that additional work locations may be added under the extra work provisions in the contract up to 25% of the value of the contract ($214,000) including taxes. CARRIED Council Minutes May 28, 2013 Page 14 of 18 1106 Award of Contract: ITT-EN13-32: 232 Street Bridge Replacement over the North Alouette River Staff report dated May 27, 2013 recommending that Contract ITT-EN13-32, 232 Street Bridge Replacement over the North Alouette River be awarded to GCL Contracting & Engineering Inc. R/2013-241 Award of Contract It was moved and seconded 232 Street Bridge Replacement That Contract ITT-EN13-32, 232 Street Bridge Replacement over the North Alouette River, be awarded to GCL Contracting & Engineering Inc. in the amount of $3,178,478.80; and That the Corporate Officer be authorized to execute the contract. CARRIED 1107 Great Canadian Entertainment Centres Ltd. – Liquor Primary Licence Application Staff report dated May 27, 2013 recommending that the application for a Liquor Primary License by the Great Canadian Entertainment Centre Ltd. at 22710 Lougheed Highway be supported. R/2013-242 Liquor Primary It was moved and seconded Licence Application 1. That Council supports the application by the Great Canadian Entertainment Centre Ltd. located at 22710 Lougheed Highway for the Liquor Licence Primary license as applied for including the number of patrons however with a change in the proposed hours of operation to be 10:00 a.m. to 12:00 a.m. Sunday to Thursday and 10:00 a.m. to 1:00 a.m. Friday and Saturday with respect to the Liquor Licence Primary license; and further Council Minutes May 28, 2013 Page 15 of 18 2. That a copy of the resolution be forwarded to the Liquor Control and Licensing Branch in accordance with the legislative requirements. CARRIED Financial and Corporate Services (including Fire and Police) 1131 Adjustments to the 2012 Collector’s Roll Staff report dated May 27, 2013 submitting information on changes to the 2012 Collector’s Roll through the issuance of Supplementary Roll 14. For information only No resolution required 1132 Disbursements for the month ended April 30, 2013 Staff report dated May 27, 2013 recommending that the disbursements for the month ended April 30, 2013 be approved. R/2013-243 Disbursements It was moved and seconded April 2013 Approve That the disbursements as listed below for the month ended April 30, 2013 be approved: General $ 6,963,659. Payroll $ 1,480,413. Purchase Card $ 90,785. $ 8,534,857. CARRIED 1133 2014-2018 Financial Plan Guidelines Staff report dated May 27, 2013 recommending that staff be directed to prepare the 2014-2018 Financial Plan. The General Manager of Corporate and Financial Services gave a PowerPoint presentation providing details on the 2014-2018 Financial Plan Guidelines. Council Minutes May 28, 2013 Page 16 of 18 R/2013-244 2013-2018 Financial It was moved and seconded Plan Guidelines That staff be directed to prepare the 2014-2018 Financial Plan incorporating the following: 1. General Purpose property tax increase of 2.25% in 2014 and 2.6% per year in 2015 through 2018. 2. Infrastructure Sustainability property tax increase of 0.5% per year in 2014 through 2016 and 0.7% per year in 2017 and 2018. 3. Parks, Recreation, and Culture property tax annual increase of 0.25%. 4. Storm Water property tax annual increase of 0.3%. 5. Growth in property tax revenue assumption of 1.65% in 2014 and 2.0% a year thereafter. 6. Water Utility user fee annual increase of 4.5%. 7. Sewer Utility user fee annual increase of 4.5% (with no change to parcel charge). 8. Recycling rates annual increase of 2.75%. 9. Provision for costs associated with growth, subject to available funding. 10. Allocation of growth revenue associated with Town Centre Incentives to fund Infrastructure Sustainability. 11. Gaming Revenue increase of $550,000 to be allocated to Infrastructure Sustainability. 12. The property taxes assessed against the Hammond Mill will be reduced by $70,000 in 2014 and an additional $70,000 each year in 2015 through 2018. CARRIED 1134 Fraser Valley Regional Library (“FVRL”) – Funding Formula Staff report dated May 27, 2013 recommending that the FVRL Funding Formula, as outlined in the report to the FVRL Board dated May 22, 2013 be approved. Council Minutes May 28, 2013 Page 17 of 18 R/2013-245 Fraser Valley It was moved and seconded Regional Library Funding Formula Approve That the Fraser Valley Regional Library (“FVRL”) Funding Formula as outlined in the report to the FVRL Board dated May 22, 2013 be approved. CARRIED Community Development and Recreation Service 1151 Golden Ears Preschool Lease Renewal Staff report dated May 27, 2013 recommending that the Corporate Officer be authorized to sign and seal the Golden Ears Preschool Lease Agreement 2013-2016. R/2013-246 Golden Ears It was moved and seconded Preschool Lease Agreement Sign and seal That the Corporate Officer be authorized to sign and seal the Golden Ears Preschool Lease Agreement 2013-2016. CARRIED Correspondence – Nil Other Committee Issues – Nil 1200 STAFF REPORTS – Nil 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL – Nil 1400 MAYOR’S REPORT – Nil Council Minutes May 28, 2013 Page 18 of 18 1500 COUNCILLORS’ REPORTS Councillor Dueck – Nil Councillor Masse – Nil Councillor Morden Councillor Morden attended the Volunteer Appreciation Dinner Councillor Hogarth Councillor Hogarth advised that the Maple Ridge Municipal Advisory Commission on Accessibility Issues Awards Evening is scheduled for June 6. He attended a neighbourhood development forum hosted by the Parks and Leisure Services Commission. Councillor Bell Councillor Bell attended the conclusion of the Lower Mainland Local Government Association Conference. Councillor Ashlie – Nil 1600 OTHER MATTERS DEEMED EXPEDIENT – Nil 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS – Nil 1800 QUESTIONS FROM THE PUBLIC – Nil 1900 ADJOURNMENT – 10:56 p.m. _______________________________ E. Daykin, Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer District of Maple Ridge PUBLIC HEARING May 21, 2013 The Minutes of the Public Hearing held in the Council Chamber of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia on May 21, 2013 at 7:00 p.m. ____________________________________________________________________________ PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief Administrative Officer Councillor C. Ashlie R. Riach, Acting Corporate Officer Councillor C. Bell C. Goddard, Manager of Development and Environmental Councillor J. Dueck Services Councillor A. Hogarth A. Gaunt, Confidential Secretary Councillor B. Masse Councillor M. Morden ______________________________________________________________________________ Mayor Daykin called the meeting to order. The Acting Corporate Officer explained the procedure and rules of order of the Public Hearing and advised that the bylaws will be considered further at the next Council Meeting on May 28, 2013. The Mayor then called upon the Manager of Development and Environmental Services to present the following items on the agenda: 1)2011-069-RZ Maple Ridge Official Community Plan Amending Bylaw No. 6986-2013 Legal:Parcel T, District Lot 278, Group 1, New Westminster District, Plan 52363 Location: 20660 Maple Crescent Purpose: To amend Schedule “B” of the Official Community Plan as shown on Map No. 851. From: Urban Residential T0: Conservation And: To amend Schedule “C” of the Official Community Plan as shown on Map No. 852 to add as Conservation. 502 Public Hearing Minutes May 21, 2013 Page 2 of 12 1a) 2011-069-RZ Maple Ridge Zone Amending Bylaw No. 6845-2011 Legal: Parcel T, District Lot 278, Group 1, New Westminster District, Plan 52363 Location: 20660 Maple Crescent From: RS-1 (One Family Urban Residential) and C-3 (Town Centre Commercial) To: RS-1 (One Family Urban Residential) Purpose: To permit a future subdivision into 2 lots. The Acting Corporate Officer advised that no correspondence was received on this item. The Manager of Development and Environmental Services gave a power point presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics • Terms and Conditions Hugo Busch Mr. Busch expressed concern pertaining to the property in its current state in terms of the continuous dumping of garbage and undesirable activity after dark. He advised that he is a retired forester and spoke to a number of trees on the site which he views as safety hazards. He also expressed concern with the effect of development and fill on trees currently on the property as well as on neighbouring properties. There being no further comment, the Mayor declared this item dealt with. 2) 2011-034-RZ Maple Ridge Official Community Plan Amending Bylaw No. 6960-2012 Legal: Lot B (BN161831), Section 3, Township 12, New Westminster District, Plan 19526 Location: 24106 - 102 Avenue Purpose: To amend Schedule “A” of the Official Community Plan as shown on Map No. 845. Public Hearing Minutes May 21, 2013 Page 3 of 12 From: Medium Density Residential and Conservation To: Medium Density Residential and Conservation And: To amend Schedule “C” of the Official Community Plan as shown on Map No. 846 to add to Conservation and to remove from Conservation. 2a) 2011-034-RZ Maple Ridge Zone Amending Bylaw No. 6816-2011 Legal: Lot B (BN16183), Section 3, Township 12, New Westminster District, Plan 19526 Location: 24106 - 102 Avenue From: RS-3 (One Family Rural Residential) To: R-3 (Special Amenity Residential District) Purpose: To permit a future subdivision into 3 lots. The Acting Corporate Officer advised that correspondence opposing the application was received from Shelley Larsen. The Manager of Development and Environmental Services gave a power point presentation providing the following information: • Application Information • OCP Context • Site Plan • Terms and Conditions There being no comment, the Mayor declared this item dealt with. 3) 2011-063-RZ Maple Ridge Zone Amending Bylaw No. 6854-2011 Legal: Lot 107, District Lot 242, Group 1, New Westminster District, Plan 46729 Location: 20974 - 123 Avenue From: RS-1 (One Family Urban Residential) Public Hearing Minutes May 21, 2013 Page 4 of 12 To: RS-1b (One Family (Medium Density) Urban Residential) Purpose: To permit a future subdivision into 6 lots. The Acting Corporate Officer advised that correspondence opposing the application was received from Blake Handford and Helen Kita, Yani Mitchell and Robin Dhir. The Manager of Development and Environmental Services gave a power point presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics • Proposed Subdivision Plan • Terms and Conditions Blake Handford Mr. Handford highlighted points from a letter forwarded to Mayor and Council. He is not opposed to densification in the area, however, feels that the application for six lots is too high due to the existing congestion in the area. He asked whether consideration could be given to allowing driveways to connect to 123 Avenue two at a time. Mr. Handford spoke to the possible compromise of root systems of existing trees on the property as a result of other trees being taken down. He indicated that there are rats on the property and wondered where the rats will go once the buildings are demolished. He also asked that the water table and flooding problems in the area be considered. Mr. Handford also expressed concern with the placement of a surveyor ribbon and asked who would bear the cost of replacing an existing fence. The Manager of Development and Environmental Services advised that he will provide request that the developer provide answers to questions asked by Mr. Handford and suggested follow up with the file manager. He provided information on the building envelope, lot grading, drainage on the site and work done to preserve trees on the site. He advised that he will provide the number of the surveyor to Mr. Handford. He also advised that the developer will be asked to deal with any issues concerning rats. Robin Dhir - Applicant Mr. Dhir spoke to the concern pertaining to the fence on the property. He advised that any issue pertaining to rats will be addressed and that he is open to any concerns and questions residents of the neighbourhood may have. Public Hearing Minutes May 21, 2013 Page 5 of 12 Blake Handford Mr. Handford asked how the development will affect the property taxes in the area. There being no further comment, the Mayor declared this item dealt with. 4) RZ/004/06-01 Legal: Lot 1, District Lot 241, Group 1, Plan New Westminster District Plan 69727 Parcel 2, (RP17121) of PCL B (RP16630) of Lot 1, District Lot 241, Group 1, New Westminster District Plan 4921 Parcel A, (EXPL PL11166) Lot 1, Except PCL B (Expl Pl 16630) and Except Part subdivided by Pl 69727, District Lot 241, Group 1, New Westminster District Plan 4921 Location: 12140, 12142 and 12170 203 Street Purpose: To release the Restrictive Covenant Restricting Basements. The Acting Corporate Officer advised that no correspondence was received on this item. The Manager of Development and Environmental Services advised that application RZ/004/06-01 is not a rezoning application. He explained that it is an application to remove a covenant to remove restrictions on basements in the subdivision. He advised on the reasons to allow removal of the restrictive covenant. • Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics • Subdivision Plan • Recommendation There being no comment, the Mayor declared this item dealt with. 5) 2012-049-RZ Maple Ridge Official Community Plan Amending Bylaw No. 6979-2013 Legal: Part NE ¼, Group 1, North of LMP6073, District Lot 7890, Section 19, Township 15 Location: 12420 - 269 Street Public Hearing Minutes May 21, 2013 Page 6 of 12 Purpose: To amend Schedule “B” of the Official Community Plan as shown on Map No. 848. From: Suburban Residential To: Conservation And: To amend Schedule “C” of the Official Community Plan as shown on Map No. 849 to add to Conservation. 5a) 2012-049-RZ Maple Ridge Zone Amending Bylaw No. 6930-2012 Legal: Part NE ¼, Group 1, North of LMP6073, District Lot 7890, Section 19, Township 15 Location: 12420 - 269 Street From: A-2 (Upland Agricultural) To: RS-2 (One Family Suburban Residential) Purpose: To permit a future subdivision of 91 one acre lots. The Acting Corporate Officer advised that correspondence opposing the application was received from Ken and Kelly Casper. The Manager of Development and Environmental Services gave a power point presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics • Subdivision Plan • Terms and Conditions Ken Casper Mr. Casper cited the environmental report provided by the developer pertaining to wildlife corridors being provided to adjacent feeding areas and stating the importance of existing wildlife corridors in the area and that all attempts be made to preserve these corridors. Mr. Casper spoke to complexity of the parcel and the numerous watercourses in the area and stated that the proposed development backs onto Crown land. He expressed concern that Public Hearing Minutes May 21, 2013 Page 7 of 12 the wildlife coming down from above into the dedicated park will be stopped by a fence around the development and will have nowhere to go. He requested that a wildlife corridor be incorporated into the development from the south end of the property linking McFadden Creek and Cooper’s Creek through a covenant as well as on the east side of the property. He also expressed concern with the continuous revisions to the proposed development over time. Neil Maxwell Mr. Maxwell stated that he attended the developer’s public information meeting and expressed concern with the placement of a trail in the central park. He advised that the issue was resolved and that the trail has been moved. Mr. Maxwell expressed concern with the use of the proposed multi-purpose trail by persons riding quads and/or motorcycles and the fire hazards these vehicles may cause. The Manager of Development and Environmental Services spoke to the concerns of trail usage by vehicles such as quads and motorcycles. Jacquie Chow Ms. Chow read from a prepared statement. She expressed concern with the unnecessary burden on all taxpayers due to the cost of providing infrastructure to areas outside of the urban boundary. She questioned why this type of development is approved when such large sized lots are expensive to service and constitute sprawl. Ms. Chow spoke to increases in greenhouse gases which are in part perpetuated by such developments in rural Maple Ridge. She provided a copy of her statement to the Acting Corporate Officer. Steve Gadby Mr. Gadby asked whether there will be restrictions on the length of time to construct the proposed development and what type of restrictions are placed on times during the day and week allowed for construction. The Manager of Development and Environmental Services advised that the District’s noise bylaw will address times during which construction can be carried out. He also advised that the site will be developed in a phased approach. Alex Horacsek Mr. Horacsek expressed a number of concerns with the proposed development including the negative impacts on his property in terms of privacy and noise and on the existing wildlife. He requested that a 30 m setback be placed between his property and the proposed subdivision to allow for continued privacy on his land. Mr. Horacsek also asked about the effect of the proposed development on existing water pressure and how the increase in traffic on 269 Street will be addressed in that there are no sidewalks on the street and it is not currently wide enough for 2 cars. He felt there are too many unanswered questions pertaining to the application and that he has not been contacted by the developer. He would like to receive all answers addressing his concerns in writing. Public Hearing Minutes May 21, 2013 Page 8 of 12 Abraham Gagnon Mr. Gagnon expressed concern with the impact of increased traffic on 269 Street and on the privacy in the area as a result of the proposed development. He asked how the street will be used by young families or for residents to walk along during the construction phase and once the development is complete if there are no proper sidewalks. He questioned why he was required to remove a culvert serving as a second entrance to his property yet a development of 130 acres is allowed. Mike Stefiuk Mr. Stefiuk spoke to lots and a road in the development bordering onto the Blue Mountain Woodlot. He expressed concern with the dissection of a riparian area and a wildlife corridor into the mountain area and asked that a bridge be considered to allow animals to go under the road. He also expressed concern with variances which may be given to allow development to push into riparian zones with approval. He asked about a feature shown on the subdivision plan map. The Manager of Development and Environmental Services advised that the feature constitutes a manmade water course which will be enhanced to carry drainage from the site. Mr. Stefiuk did not approve the location of the roadways for the development. He spoke to his efforts to document the condition of the riparian corridors along McFadden Creek and asked that the District enforce its bylaws and fines. Kevin Healing – Creus Engineering Ltd. Mr. Healing addressed several concerns brought forward. He advised that this property has been part of the Official Community Plan as a residential development for quite some time and that issues have been discussed with the District or with the existing neighbourhood. He addressed the question of setbacks and the use of municipal infrastructure, advising that the development will be on septic systems and that although the development will be on the municipal water system, funds will go towards the municipality in the form of DCC’s. Mr. Heeling also advised that the development will be carried out in phases and addressed the concern over lack of water pressure. He also spoke to crossings to be provided for the movement of wildlife in the area. Alex Horacsek Mr. Horacsek advised that the creek flowing through the front of his property has in the past flooded. He expressed concern that the redirection of any of the creeks on the site of the proposed development may add to the possibility of flooding. He asked where residents can go to hear answers on issues being brought forward and reiterated that he would like to have answers in writing. Mike Stefiuk Mr. Stefiuk expressed concern over the impact of the proposed storm water management plan and the detention ponds on McFadden Creek and the water feed system for the Bell Irving Hatchery. Public Hearing Minutes May 21, 2013 Page 9 of 12 Ken Casper Mr. Casper reiterated his concerns with the impact on wildlife coming off Blue Mountain and where it will go upon coming to the fence line on the south side of the proposed development. The Manager of Development and Environmental Services advised on discussions with the developer pertaining to a buffer for wildlife. Neil Maxwell Mr. Maxwell felt that some of the lots in the proposed development will not support a type 1 septic field. The Manager of Development and Environmental Services advised that the installation of septic fields is a subdivision approval condition and that the developer will be asked to prove out servicing at that stage. Mr. Maxwell asked whether this issue should be brought forward at Public Hearing; The Manager of Development and Environmental Services advised that what has been provided at Public Hearing was a draft conceptual plan of what may be developed. He advised that all lots are expected to meet standards including the size of septic fields. Kevin Healy – Creus Engineering Ltd. Mr. Healy spoke to the concerns raised over the lack of buffers for wildlife as well as the stormwater management system. Alex Sartori – Sartori Environmental Services Mr. Sartori advised that his firm conducted the majority of the environmental surveys on the site and addressed concerns pertaining to the wildlife corridors. Alex Horacsek Mr. Horacsek did not agree with a scenario offered by the development engineer in terms of buffers. He expressed that as the existing residents have been in the area a long time, the developers of the new subdivision should accommodate the requests of these residents particularly as pertains to buffers. Mike Stefiuk Mr. Stefiuk inquired about the access to the property to the north. The Manager of Development and Environmental Services advised there is no access to the property to the north and explained the allowances for the area. Mr. Stefiuk felt that the elimination of 5 lots in the top corner of the proposed subdivision would best protect the wildlife corridor as well as the forest and the water in the area. He expressed concern over the diminishing animal populations and the disappearance of species as a result of construction. Public Hearing Minutes May 21, 2013 Page 10 of 12 Aaron McKellar Mr. McKellar is not opposed to the application though he expressed concern with the fact that although the new development will have sidewalks and other amenities, these will not be provided further along 269 Street for use by existing property owners. He spoke to the potential negative impact of increased traffic from the proposed development on 269 Street and asked that thought be given to improving the street with some form of walkway or sidewalk. He is in favour of a roadway to the north of the site to provide parking for those who wish to participate in motor sport type sports. Ken Casper Mr. Casper stated that current residents moved into the area as they appreciate interactions with wildlife. He asked for something in writing or a covenant to retain the existing treed area. Abraham Gagnon Mr. Gagnon advised that his wife attended the development meeting for the application and was told by an engineer at the meeting that 269 Street is not the concern of the developer rather that of the municipality. Mr. Gagnon asked whose concern the street is and questioned who will deal with the increase in traffic flow. He expressed concern that 269 Street was originally built to accommodate the current properties and not future developments. He also expressed concern with the removal of trees and gave examples of other developments in Maple Ridge where trees have not been preserved. He reiterated his concern with the negative impact in terms of safety presented by increased traffic from the proposed development. Craig Ruthven Mr. Ruthven asked whether this type of development is consistent with the Official Community Plan. The Manager of Development and Environmental Services provided an explanation of the history of the property in terms of a Official Community Plan designation. He advised that the property is in conformity with the Official Community Plan. Mr. Ruthven felt that the proposed development is an example of leapfrogging and that this type of development should be challenged. There being no further comment, the Mayor declared this item dealt with. 6) 2012-040-RZ Maple Ridge Official Community Plan Amending Bylaw No. 6984-2013 Legal: Lots 1 & 2, Section 10, Township 12, New Westminster Plan 12923 Lot 12, Section 10, Township 12, New Westminster Plan 42419 Location: 10412, 10450 & 10500 Jackson Road Public Hearing Minutes May 21, 2013 Page 11 of 12 Purpose: To amend Schedule “A” of the Official Community Plan as shown on Map No. 850. From: Medium Density Residential and Low/Medium Density Residential To: Low/Med Density Residential and Medium Density Residential 6a) 2012-040-RZ Maple Ridge Zone Amending Bylaw No. 6919-2012 Legal: Lots 1 & 2, Section 10, Township 12, New Westminster Plan 12923 Lot 12, Section 10, Township 12, New Westminster Plan 42419 Location: 10412, 10450 & 10500 Jackson Road From: RS-3 (One Family Rural Residential) & A-2 (Upland Agricultural) To: R-3 (Special Amenity Residential District) & RS-1b (One Family (Medium Density) Urban Residential) Purpose: To permit a future subdivision of approximately 131 lots. The Acting Corporate Officer advised that correspondence expressing concern with the application was received from Ray and Dianne McMurtry opposing the application. The Manager of Development and Environmental Services gave a power point presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics • Proposed Subdivision Plan • Terms and Conditions Tracy McFarlane Mrs. McFarlane advised she had asked the developer what will happen with a parcel of land directly beside her house. She outlined where her lot is and described the trail and the green space currently existing. She spoke to the lack of green space, park and play spaces in the area and expressed concern that the proposed development will take away the remaining green space which is heavily used by residents in the neighbourhood. Public Hearing Minutes May 21, 2013 Page 12 of 12 Paul McFarlane Mr. McFarlane spoke to the proposed road heading northbound and the greenbelt bordering the northside of his property. He asked if the road at 104 Street and MacEachern Street will eliminate the existing green space path and expressed concern with a road going through and the grading due to an extremely steep slope. The Manager of Development and Environmental Services addressed concerns pertaining to the road. He advised that the Planning and Parks Departments are looking at the development of a trail system in the area. He indicated an area within the proposed development designated for lower density units which had been considered for park by the District however due to steep slopes will remain in single family private ownership. Ryan Lucy – Morningstar Homes Mr. Lucy reiterated the statement of the Manager of Development and Environmental Services pertaining to the area which had been considered for park by the District but was not accepted due to the steep slopes. He indicated that although the District does not wish to take ownership of that portion of property, the developer will commit to landscaping and upgrading the trail network and that portion of the site will remain green space. There being no further comment, the Mayor declared this item dealt with. Having given all those persons whose interests were deemed affected by the matters contained herein a chance to be heard, the Mayor terminated the Public Hearing at 9:09 p.m. ____________________________ E. Daykin, Mayor Certified Correct ______________________________ R. Riach, Acting Corporate Officer CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6993-2013 A Bylaw to amend property tax rates for Regional District purposes for the year 2013 __________________________________________________________________________ WHEREAS pursuant to provisions in the Community Charter Council has, by bylaw, established property tax rates before May 15. AND WHEREAS, Council may amend this bylaw any time within the calendar year. AND WHEREAS, the amount of the Greater Vancouver Regional District levy has changed. The Council of the District of Maple Ridge ENACTS AS FOLLOWS: 1.This Bylaw may be cited for all purposes as “Maple Ridge 2013 Property Tax Rates Amending Bylaw No. 6993-2013”. 2.Schedule “B” attached to and forming part of Maple Ridge 2013 Property Tax Rates Bylaw 6989-2013 is deleted in its entirety and replaced by Schedule “B” attached and forming part of Maple Ridge 2013 Property Tax Rates Amending Bylaw No. 6993-2013. READ a first time the 27th day of May, 2013. READ a second time the 27th day of May, 2013. READ a third time the 27th day of May, 2013. RECONSIDERED AND FINALLY ADOPTED the day of 2013. PRESIDING MEMBER _________________________ ______ CORPORATE OFFICER ATTACHMENT: SCHEDULE “B” 1001 Corporation of the District of Maple Ridge Schedule 'B' to Bylaw No. 6993-2013 Tax Rates (dollars of tax per $1,000 taxable value) 1 2 4 5 6 8 9 Major Light Business/ Rec/ Residential Utility Industry Industry Other Non-profit Farm A Greater 0.0624 0.2184 0.2122 0.2122 0.1529 0.0624 0.0624 Vancouver Regional District District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES May 27, 2013 1:00 p.m. Council Chamber PRESENT Elected Officials Appointed Staff Mayor E. Daykin F. Quinn, Acting Chief Administrative Officer Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor C. Bell Parks and Recreation Services Councillor J. Dueck P. Gill, General Manager Corporate and Financial Services Councillor A. Hogarth C. Carter, Director of Planning Councillor B. Masse C. Marlo, Manager of Legislative Services Councillor M. Morden Other Staff as Required C. Goddard, Manager of Development and Environmental Services D. Hall, Planner L. Holitzki, Director of Licences, Permits and Bylaws D. Pollock, Municipal Engineer 1.DELEGATIONS/STAFF PRESENTATIONS 1.1 BC Hydro Fish Ladder – Alouette River Management Society - Greta Borick-Cunningham, Geoff Clayton and Ken Stewart Ms. Borick-Cunningham gave a PowerPoint presentation providing information on the Alouette River Management Society’s fish passage initiative and the various processes being worked on as part of the initiative to ensure a fish passage is provided at the B.C. Hydro’s Alouette River Dam Project. Note: Councillor Hogarth excused himself from the meeting at 1:20 p.m. 1.2 Wayne Bissky - Progress of discussions related to properties at 22305 and 22315 122 Avenue (2013-029-RZ) Mr. Bissky gave an overview of discussions with Mr. Rashid pertaining to application 2013-029-RZ. He spoke to particulars of the discussions and advised that no agreement between the parties has been reached. 1100 Committee of the Whole Minutes May 27, 2013 Page 2 of 6 1.3 Shafique Rashid - Progress of discussions related to properties at 22305 and 22315 122 Avenue (2013-029-RZ) Mr. Rashid provided details on a meeting held with Mr. Bissky on May 23. He advised on the subdivision option and put forward matters which he felt will need to be addressed. He requested that Council provide more time to allow the subdivision option issues to be resolved. Note: Councillor Hogarth returned to the meeting at 1:50 p.m. 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 1101 2013-035-RZ, 13653 232 Street and 23183 136 Avenue, A-2 to RM-1 Staff report dated May 27, 2013 recommending that Maple Ridge Zone Amending Bylaw No. 6992-2013 to rezone from A-2 (Upland Agricultural) to RM-1 (Townhouse Residential) to permit a townhouse development be given first reading and that the applicant provide further information as described on Schedules A, C, D and F of the Development Procedures Bylaw No. 5879- 1999. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Neighbourhood Context • OCP Context • Site Characteristics RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 28, 2013. 1102 2012-077-RZ, 11935 207 Street, CD-3-87 and CS-1 to C-2 Staff report dated May 27, 2013 recommending that Maple Ridge Zone Amending Bylaw No. 6941-2012 to rezone from CD-3-87 (Service Commercial, Bank or Credit Union) and CS-1 (Service Commercial) to C-2 (Community Commercial) to accommodate a new Langley Farm Market be given second reading and be forwarded to Public Hearing. Committee of the Whole Minutes May 27, 2013 Page 3 of 6 The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Neighbourhood Context • OCP Context • Site Characteristics • Proposed Site Plan • Landscaping Plans RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 28, 2013. 1103 2012-090-DP, 22780 Lougheed Highway Staff report dated May 27, 2013 recommending that the Corporate Officer be authorized to sign and seal 2012-090-DP to permit re-configuration of a drive- through route from an existing location. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Neighbourhood Context • OCP Context • Site Characteristics • Site Plan • Elevations • Landscape Plans RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 28, 2013. 1104 2013-031-AL, 24906 128 Avenue Staff report dated May 27, 2013 recommending that application 2013-031- AL be forwarded to the Agricultural Land Commission. The Planner gave a Power Point presentation providing the following information: Committee of the Whole Minutes May 27, 2013 Page 4 of 6 • Application Information • Neighbourhood Context • OCP Context • Site Characteristics • Elevation • Site Plan RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 28, 2013. 1105 Contract Award: Pavement Rehabilitation Program Staff report dated May 27, 2013 recommending that the extension of the 2010 contract for Pavement Rehabilitation be awarded to Imperial Paving Limited. RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 28, 2013. 1106 Award of Contract: ITT-EN13-32: 232 Street Bridge Replacement over the North Alouette River Staff report dated May 27, 2013 recommending that Contract ITT-EN13-32, 232 Street Bridge Replacement over the North Alouette River be awarded to GCL Contracting & Engineering Inc. The Municipal Engineer advised that an environmental consultant has been engaged for the project. RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 28, 2013. 1107 Great Canadian Entertainment Centres Ltd. – Liquor Primary Licence Application Staff report dated May 27, 2013 recommending that the application for a Liquor Primary License by the Great Canadian Entertainment Centre Ltd. at 22710 Lougheed Highway be supported. Committee of the Whole Minutes May 27, 2013 Page 5 of 6 The Director of Licences, Permits and Bylaws reviewed the report. She advised that additional letters received from residents are not reflected in the report and that the same concerns were raised pertaining to the closing time proposed by Great Canadian Entertainment Centres. Howard Blank - Vice President - Media, Entertainment & Responsible Gaming Mr. Blank gave a PowerPoint presentation providing a background on the Great Canadian Entertainment Corporation, outlining the policies and procedures of the corporation and presenting details on the Maple Ridge Community Gaming Centre. RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 28, 2013. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 Adjustments to the 2012 Collector’s Roll Staff report dated May 27, 2013 submitting information on changes to the 2012 Collector’s Roll through the issuance of Supplementary Roll 14. RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 28, 2013. 1132 Disbursements for the month ended April 30, 2013 Staff report dated May 27, 2013 recommending that the disbursements for the month ended April 30, 2013 be approved. RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 28, 2013. 1133 2014-2018 Financial Plan Guidelines Staff report dated May 27, 2013 recommending that staff be directed to prepare the 2014-2018 Financial Plan. The General Manager of Corporate and Financial Services provided a PowerPoint presenting giving an overview of the five year financial plan. RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 28, 2013. Committee of the Whole Minutes May 27, 2013 Page 6 of 6 1134 Fraser Valley Regional Library (“FVRL”) – Funding Formula Staff report dated May 27, 2013 recommending that the FVRL Funding Formula, as outlined in the report to the FVRL Board dated May 22, 2013 be approved. The General Manager of Corporate and Financial Services reviewed the report. RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 28, 2013. 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 1151 Golden Ears Preschool Lease Renewal Staff report dated May 27, 2013 recommending that the Corporate Officer be authorized to sign and seal the Golden Ears Preschool Lease Agreement 2013-2016. RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 28, 2013. 5. CORRESPONDENCE – Nil 6. OTHER ISSUES – Nil 7. ADJOURNMENT – 3:35 p.m. 8. COMMUNITY FORUM – Nil ___________________________________ C. Bell, Acting Mayor Presiding Member of the Committee District of Maple Ridge TO: His Worship Mayor Ernie Daykin MEETING DATE: June 10, 2013 and Members of Council FILE NO: 2012-080-DVP FROM: Chief Administrative Officer MEETING: CoW SUBJECT: Development Variance Permit 12140, 12142, and 12170 203 Street EXECUTIVE SUMMARY: Development Variance Permit application 2012-080-DVP has been received in conjunction with a phased subdivision application (2012-094-SD) to permit future subdivision of the subject properties, 12140, 12142, and 12170 203 Street (see attached Appendix A – Subject Map) into the Maple Ridge Christian School property and 23 residential lots. The first phase of the subdivision (see attached Appendix B – Subdivision Plan) requires variances to: vary the minimum lot depth of a P-2 (Special Institutional) zoned site (25m vs. 27m); allow for reduced road widths on 121B Avenue (15m vs. 18m) and 204B Street (16.5m vs. 20m); and allow the existing above-ground utility poles along the east side of 203 Street to remain in place and not be converted to underground utilities. Council considered rezoning application RZ/004/06 and granted First Reading for Maple Ridge Zone Amending Bylaw No.6554-2008 and for Maple Ridge Official Community Plan Amending Bylaw No.6553-2008 on April 8, 2008. This application was presented at Public Hearing on May 20, 2008. Council granted Second and Third Readings for Maple Ridge Zone Amending Bylaw No.6554-2008 and for Official Community Plan Amending Bylaw No.6553-2008 on May 27, 2008. Council granted a First Extension on May 26, 2009, and a Second Extension on May 11, 2010. Council gave Final Reading for rezoning application RZ/004/06 on May 10, 2011. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal 2012-080-DVP respecting properties located at 12140, 12142, and 12170 203 Street. DISCUSSION: a)Background Context: Applicant: Dave Laird, DAMAX Consultants Owner: Haney-Pitt Meadows Christian School Association Legal Descriptions: Lot 1, District Lot 241, Group 1, NWD Plan 69727 Parcel 2 (Reference Plan 17121) of Parcel B (Reference Plan 16630), Lot 1, District Lot 241, Group 1, NWD Pan 4921 1101 - 2 - Parcel A (Explanatory Plan 11166) Lot 1, Except: Firstly: Parcel B (Explanatory Plan 16630) and Secondly: Part Subdvided by Plan 69727, District Lot 241, Group 1, NWD Plan 4921 OCP : Existing: Urban Residential Proposed: Urban Residential Zoning: Existing: P-2 (Special Institutional), R-1 (Residential District) Proposed: P-2 (Special Institutional), R-1 (Residential District) Surrounding Uses: North: Use: Park, Single Family Residential Zone: RS-1b (One Family Urban (Medium Density) Residential) Designation: Park, Urban Residential South: Use: Single Family Residential, Vacant Zone: RS-1b (One Family Urban (Medium Density) Residential), RS-1 (One Family Urban Residential) Designation: Urban Residential East: Use: School (Fairview Elementary School) Zone: P-1 (Park and School) Designation: Institutional West: Use: Single Family Residential Zone: RS-1b (One Family Urban (Medium Density) Residential) Designation: Urban Residential Existing Use of Properties: Maple Ridge Christian School and vacant Proposed Use of Properties: Single Family Residential and Maple Ridge Christian School Site Area: 3.234 HA (8 acres) Access: 204B Street, 121B Avenue Servicing: Full Urban Companion Applications: 2012-094-SD, 2012-080-SD, 2012-038-RZ b) Requested Variances: 1. Zoning Bylaw No. 3510-1985, Schedule D – Minimum Lot Area and Dimensions:  To reduce the minimum required lot depth of a P-2 (Special Institutional) zoned lot from 27m to 25m. 2. Subdivision and Development Services Bylaw No. 4800-1993, Schedule B:  To reduce the minimum required width of 121B Avenue, a local street, from 18m to 15m.  To reduce the minimum required width of 204B Street, a collector street, from 20m to 16.5m. 3. Subdivision and Development Services Bylaw No. 4800-1993, Schedule A – Services and Utilities:  To waive the requirement to convert overhead utilities on 203 Street to underground wiring, in accordance with Council Policy 9.05 – Conversion of Existing Overhead Utility Wiring to Underground Wiring. - 3 - c) Project Description: The subject properties were rezoned to P-2 (Special Institutional) and R-1 (Residential District) on May 10, 2011. The proposed subdivision consists of three phases. The first phase consolidates the three subject properties and further subdivides them into the P-2 (Special Institutional) Maple Ridge Christian School property (see attached Subdivision Plan, Lot B); two smaller P-2 properties (Lots C & D); and the larger R-1 (Residential District) zoned property (Lot A). A second subdivision phase will subdivide the large R-1 (Residential District) (Lot A) property into 19 properties. A third subidvision phase will occur after Lots C & D receive Final Reading to rezone the two smaller P-2 (Special Institutional) properties (Lots C & D) to R-1 (Residential District), and will subdivide the two properties into two properties each, for a total of four new R-1 (Residential District) properties. The road layout of 204B Street has a slight curve to it to accommodate a grave site which was identified in a restrictive covenant on the land title for 12140 203 Street. This area shall not be in any way interfered with, built upon, or desecrated, therefore the road layout needed to be revised to avoid the grave site area. d) Planning Analysis: Zoning Bylaw: The Zoning Bylaw establishes general minimum and maximum regulations for single family development. A Development Variance Permit allows Council some flexibility in the approval process. The applicant has requested a variance to the Maple Ridge Zoning Bylaw, and the following rationale for support is provided by the Planning Department: 1. Zoning Bylaw No. 3510-1985, Schedule D – Minimum Lot Area and Dimensions:  To reduce the minimum required lot depth of a P-2 (Special Institutional) zoned lot from 27m to 25m. The Planning Department supports this reduction, as there is a Rezoning Application (2012- 038-RZ) for these two properties, to rezone them from P-2 (Special Institutional) to R-1 (Residential District). The R-1 (Residential District) minimum lot depth is 24m, so the proposed residential properties will eventually comply with the Zoning Bylaw once that application receives Final Reading. e) Interdepartmental Implications: Engineering Department: Subdivision and Development Services Bylaw: The applicant has requested several variances to the Maple Ridge Subdivision and Development Services Bylaw, and the following rational for support is provided by the Engineering Department: 2. Subdivision and Development Services Bylaw No. 4800-1993, Schedule B:  To reduce the minimum required width of 121B Avenue, a local street, from 18m to 15m. - 4 -  To reduce the minimum required width of 204B Street, a collector street, from 20m to 16.5m. The Engineering Department supports the road width variances requested for 121B Avenue and 204B Street, as the required services can be provided in the proposed widths. 3. Subdivision and Development Services Bylaw No. 4800-1993, Schedule A – Services and Utilities:  To waive the requirement to convert overhead utilities on 203 Street to underground wiring, in accordance with Council Policy 9.05 – Conversion of Existing Overhead Utility Wiring to Underground Wiring. Council Policy 9.05 – Conversion of Existing Overhead Utility Wiring to Underground Wiring, waives the requirement to provide underground wiring on highway right-of-way serviced by existing overhead utility systems, on the condition that the existing overhead utility system is shown on the plan attached to the policy. CONCLUSION: The proposed variances are supported by the Planning and Engineering Departments, and the Approving Officer because the rezoning of the P-2 (Special Institutional) properties will eventually bring the lot depths into compliance with the Zoning Bylaw for the R-1 (Residential District) zone; the required servicing will be achieved in the proposed road widths; and keeping the existing overhead wiring is in compliance with Council Policy 9.05. It is therefore recommended that this application be favourably considered and the Corporate Officer be authorized to sign and seal Development Variance Permit 2012-080-DVP. “Original signed by Michelle Baski”_______________ Prepared by: Michelle Baski, AScT Planning Technician “Original signed by Charles R. Goddard”_______________ Approved by: Charles R. Goddard, BA MA Manager of Development & Environmental Services “Original signed by Frank Quinn”_____________________ Approved by: Frank Quinn, MBA, P.Eng. GM: Public Works & Development Services “Original signed by J.L. (Jim) Rule”____________________ Concurrence: J.L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Subdivision Plan City of PittMeadows District ofLangley District of MissionFRASER R. ^ DATE: May 27, 2013 2012-080-VP BY: JV 12140/42/70-203 St CORPORATION OFTHE DISTRICT OFMAPLE RIDGE P L A N NIN G D E P A RT M E N T 1212 5 1217 5 1219 5 12119 1226 9 2041 32039 92041 92044 22049 12049 92050 52051 7 1202 0 2052 92054 5 1225 3 2030 6 1220 9 1222 7 2029 9 1217 0 12110 1214 02037 5 1227 5 1227 2 2043 92044 81206 6 1206 82048 02047 02049 8 1203 5 1204 52050 82051 32050 5 1201 02051 52052 7 1203 12053 42055 82057 1 1207 3 1206 5 1222 9 1223 7 2027 5 1223 92030 7 1226 6 2041 82042 42043 0 1208 7 2042 52046 52046 22047 22047 52050 32053 0 1203 8 1225 0 1209 12030 3 1220 1 1202 5 1224 6 2037 72038 22039 01224 92042 12043 1 1206 7 1208 0 2048 5 1201 5 1204 0 2053 52053 9 1205 22054 5 1202 6 1220 92058 12033 72028 4 1206 5 1210 5 1213 5 1214 2 1225 52043 6 1208 3 2049 02047 52051 62051 92051 42052 52054 22054 92055 52056 52056 9 1201 9 2031 82030 52028 5 1225 3 1225 2 1209 2 2039 82039 02040 12040 92040 72042 02043 12044 12044 72045 62048 52046 52049 5 1202 5 2049 52052 32052 22053 1 1201 2 1223 5 1224 5 2055 7 1225 8 121132057 52032 52028 1 1221 7 12111 2037 02038 32038 72038 92039 7 1207 52044 0 1207 1 2046 82045 62044 52045 0205112052 02052 92053 7 1206 6 2057 02028 02030 02029 8 1218 7 1212 2 1225 8 2039 52041 02039 82043 0 1207 9 1206 52045 32047 5 1207 02045 52048 5 1203 0 2057 6 1225 9 203 S T.205 B S T.204 B S T . 122 A V E . 120 B A V E .122 A V E .205 A S T. 121 B A V E . DE W DN E Y T RU NK RO A D 122 B A V E .205 S T. B P 72496 J 1 3 4 12 11 5 K LMP 1593 22 BCP 1 1 5 0 LMP 12783 P 69727 4 3 4 LMP 64735 9 23 10 1 49 48 35 25 P 18612P 7258941 P 71907 5 H 30 58 LMP 10897 2 2 45 14 EP 11166 6 G 18 LMP 40767 P 22101 6 23 2 Rem 24 5 LMP 2774414 11 3 LMP 12426 6 4 16 LMP 12426 86 Rem M 44 P 41572 P 18526 15 H 16 21 17 20 20 2 10 13 B 5 25 26 5 10 8 Rem 1 7 P 54677 17 18 Rem 41 5 36 S 100' 5 45 28 P 7 3 5 6 9P 73569P 72589 1 K 59 6 7 P 33111B Rem A 23 19 J I 15 9 8 LMP 35108 11 11 24 6 9 1 6 27 7 1 LMP 569128 15 12426 11 19 15 34 27 14 12 P 77583 L 46 P 71910 54 P 76690 G A 7 C LMP 1593 5 E M 9 A LMP 3 5 1 0 8 12 4 8 2 6 10 P 30472LMP 12426 11 A 5 P 7487360 43 61 38 1 2 44 13 17 14 16 RP 17121 LMP 5691 Rem 1 13 14 9 1 2 RP 8184 LMP 64738 P 84192 26 P 18612EPP 20037 29 P 7356931 A LMP 34007 4 37 3 1 8 12 LMP 5691 12 LMP 12787 29 22 46 7 P 35923 24 53 52 42 40 57 1 LMP 27299 1 D P 41572 N P 18526 10 P 83237 F 7 L 18 19 LMP 35108 10BCS 109222 7 LMP 578 13 21 20 P 57819P 13081 13 Subject Properties ´ Scale: 1:2,500 APPENDIX A APPENDIX B District of Maple Ridge TO: His Worship Mayor Ernie Daykin MEETING DATE: June 10, 2013 and Members of Council FILE NO: 2013-030-DVP FROM: Chief Administrative Officer MEETING: CoW SUBJECT: Development Variance Permit 24371 and 24417 112 Avenue EXECUTIVE SUMMARY: Development Variance Permit application 2013-030-DVP has been received in conjunction with a phased subdivision application to permit future subdivision of the subject properties, 24371 and 24417 112 Avenue (see Appendix A – Subject Map), into 83 residential lots and parkland. The first phase of the subdivision (SD/091/10) subdivides 24371 112 Avenue into 29 residential lots (five RS-1b lots and 24 R-1 lots) and a park (see Appendix B – Subdivision Plan). The first phase of the subdivision requires variances to: 1.reduce the interior side lot line setback of the R-1 (Residential District) zone on proposed lots 3 through 10, lots 15 through 18, and lots 23 through 26 (see Appendix C –Site Plan Showing Lots Requiring Proposed Variances) from 1.2 m to 0.61 m to the garage and 0.46 m to the garage roof projection; and 2.allow the existing above-ground utility poles along the north side of 112 Avenue to remain in place and not be converted to underground utilities. Council considered rezoning application RZ/091/10 and granted First Reading for Maple Ridge Zone Amending Bylaw No. 6855-2011 on August 30, 2011. Council granted First and Second Reading for Maple Ridge Official Community Plan Amending Bylaw Nos. 6895-2012 and 6898-2012 on January 24, 2012, and Second Reading for Maple Reading Zone Amending Bylaw No. 6855-2011 on January 24, 2011. This application was presented at Public Hearing on February 21, 2012, and Council granted Third Reading to the three bylaws on February 28, 2012. Council adopted Zone Amending Bylaw No. 6855-2011 and Official Community Plan Amending Bylaw Nos. 6895-2012 and 6898- 2012 on February 26, 2013. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal 2013-030-DVP respecting properties located at 24371 and 24417 112 Avenue. DISCUSSION: a)Background Context: Applicant: Damax Consultants Ltd. Owner: CIPE Homes Inc. BC0864351 1102 - 2 - Legal Descriptions: Lot 1, Section 15, Township 12, NWD Plan 7709, Except Plan EPP27594 Lot A, Section 15, Township 12, NWD Plan 22387, Except Plan EPP27594 OCP: Existing: Low-Medium Density Residential and Conservation Proposed: Low-Medium Density Residential and Conservation Zoning: Existing: RS-1b (One Family Urban (Medium Density) Residential) and R-1 (Residential District) Proposed: RS-1b (One Family Urban (Medium Density) Residential) and R-1 (Residential District) Surrounding Uses: North: Use: Single Family Rural Residential Zone: RS-3 (One Family Rural Residential) Designation: Agricultural South: Use: Single Family Rural Residential Zone: RS-3 (One Family Rural Residential) Designation: Low/Medium Density Residential and Conservation East: Use: Single Family Rural Residential Zone: RS-3 (One Family Rural Residential) Designation: Low/Medium Density Residential, Low Density Residential, and Conservation West: Use: Single Family Rural Residential Zone: RS-2 (One Family Suburban Residential) Designation: Low/Medium Density Residential and Conservation Existing Use of Property: Vacant Proposed Use of Property: Single Family Urban Residential Site Area: 5.07 HA (12.5 acres) Access: 112 Avenue Servicing Requirement: Urban Standard Companion Applications: SD/091/10 b) Project Description: The subject properties were rezoned to RS-1b (One Family Urban (Medium Density) Residential) and R-1 (Residential District) on February 26, 2013. The overall subdivision plan will eventually subdivide the subject properties into approximately 83 residential lots. Phase 1 of the subdivision, under application SD/091/10, subdivides 24371 112 Avenue into 29 residential lots and one remnant lot. - 3 - c) Planning Analysis: Zoning Bylaw: The Zoning Bylaw establishes general minimum and maximum regulations for single family development. A Development Variance Permit allows Council some flexibility in the approval process. The applicant has requested a variance to the Maple Ridge Zoning Bylaw, and the following rationale for support is provided by the Planning Department: 1. Zoning Bylaw No. 3510-1985, Part 6, Section 601, C. REGULATIONS FOR THE SIZE , SHAPE AND SITING OF BUILDINGS AND STRUCTURES (11) (c) (iii):  To reduce the minimum setback from an interior side lot line from 1.2m to 0.61m to the garage, and to 0.46m for the garage roof projection (see Appendix D – Typical Siting Lot Plan & Streetscape Offset Garages, Proposed Variances) on proposed lots 3 through 10, lots 15 through 18, and lots 23 through 26. The applicant proposes that offsetting the garages would allow for an improved internal floor plan and provide for a more attractive front façade with widened entry ways and front porches. The resulting side yards will be reduced on one side of the lot to a minimal 0.61m (2 feet), essentially limiting rear yard access to one side only. In an attempt to ensure long-term maintenance and fire safety, certain safeguards have been required. They are as follows:  The garage will be required to be protected by fire sprinklers, like the home;  An easement on each lot will be required to allow long-term maintenance of the building face, with a 0.61m (2 feet) side yard;  A side-yard fence attached to the home will be required to prohibit access along the reduced side yard. After much discussion and design analysis of the resulting home designs, the Planning Department is prepared to support the interior side lot line setback reduction as it didn’t increase the density or alter the location of the house on the lot. The alternative would be to simply widen the lot width to accommodate a wider home. This variance was requested after the subdivision layout had already been approved; had the request been made prior to approval of the layout, the Approving Officer would have simply recommended wider lots, potentially resulting in a loss of yield of lots. Subdivision and Development Services Bylaw: The applicant has requested a variance to the Maple Ridge Subdivision and Development Services Bylaw, and the following rationale for support is provided by the Engineering Department: 2. Subdivision and Development Services Bylaw No. 4800-1993, Schedule A – Services and Utilities:  To waive the requirement to convert overhead utilities on 112 Avenue to underground wiring, in accordance with Council Policy 9.05 – Conversion of Existing Overhead Utility Wiring to Underground Wiring. - 4 - Council Policy 9.05 – Conversion of Existing Overhead Utility Wiring to Underground Wiring, waives the requirement to provide underground wiring on highway right-of-way serviced by existing overhead utility systems, on the condition that the development has less than 250m of frontage on the highway right-of-way, and the developer will service his development with underground dips off the overhead line and deposit with the Municipality sufficient funds to achieve the required undergrounding in the future. d) Interdepartmental Implications: Building Department: As part of the reduced interior side lot line setback, the Building Department is employing additional Building Code requirements to limit potential of fire spread. As stated above, the access easement is also required, where the setbacks are reduced, to allow for exterior building maintenance. CONCLUSION: The proposed variances by the developer are supported by the Planning, Engineering and Building Departments at this time. The developer suggests that the offset garages will result in a more useable internal floor plan for the new homes. This could also be accommodated by creating larger, but fewer lots. The request to keep the existing overhead wiring is in compliance with Council Policy 9.05. Therefore, it is recommended that this application be favourably considered and the Corporate Officer be authorized to sign and seal Development Variance Permit 2013-030-DVP. “Original signed by Michelle Baski”_______________ Prepared by: Michelle Baski, AScT Planning Technician “Original signed by Christine Carter”_________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn”____________________ Approved by: Frank Quinn, MBA, P.Eng. GM: Public Works & Development Services “Original signed by J.L. (Jim) Rule”___________________ Concurrence: J.L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Subdivision Plan Appendix C – Site Plan Showing Lots Requiring Proposed Variances Appendix D – Typical Siting Lot Plan & Streetscape Offset Garages, Proposed Variances City of PittMeadows District of Langley District of MissionFRASER R. ^ DATE: Apr 11, 2013 FILE: 2013-030-VP BY: PC 24371 & 24417 112 AVENUE CORPORATION OF THE DISTRICT OF MAPLE RIDGE PLANNING DEPARTMENT SUBJECT PROPERTIES ´ Scale: 1:3,000 APPENDIX A APPENDIX B APPENDIX C APPENDIX D District of Maple Ridge TO: His Worship Mayor Ernie Daykin MEETING DATE: June 10, 2013 and Members of Council FROM: Chief Administrative Officer MEETING: Committee of the Whole SUBJECT: Printer and Multifunction Device Replacement EXECUTIVE SUMMARY: The District needs to replace a core piece of infrastructure in order to properly mange, secure and deliver reliable and robust printing, scanning, faxing and photocopy services to its customers. The Panasonic printer and multifunction device fleet is end of life, and as such the failure rate of these machines has significantly increased. This increase in failure rate has a negative impact on both productivity and customer experience. The funds to replace the printer and multifunction device fleet come from the Equipment Replacement Reserve. Several years ago the District went through the exercise of centralizing and standardizing its printing, photocopying, scanning and faxing processes. One of the core values of this project was to reduce the overall costs associated with these services. As a result of this work, the District reduced the number of devices, replaced existing devices with a standard set of machines and reduced ongoing costs by entering into an arrangement with the manufacturer to provide supplies and service of the fleet. This approach has reduced our operating, repair and service costs for these devices and increased the functionality and service levels provided to our customers. It was also determined during this evaluation, that the useful life span of these devices was five years. At that time replacement funding was secured. We are seeking approval to award a contract to Ricoh Canada Inc. for the purchase, installation, configuration and ongoing operating and maintenance costs of replacement printers and multifunction devices in the amount of $303,942.00, plus taxes and further that a 10% contingency be allowed for unanticipated additional works. RECOMMENDATION: That the contract for replacement printers and multifunction devices be awarded to Ricoh Canada Inc. in the amount of $303,942.00, plus taxes and further that a 10% contingency be allowed for unanticipated additional works. And furthermore that the Corporate Officer be authorized to execute the contract. 1131 2 DISCUSSION: a) Background Context: After a corporate review six years ago on the delivery of printing, photocopying, faxing and scanning services, the District went through the exercise of centralizing and standardizing these services. This strategy resulted in reducing the overall costs associated with managing these services. The District was able to reduce the overall number of machines, costs for producing images, administrative burden and servicing of these devices. By engaging the vendor to provide service contracts on the device, the District was also able to improve service levels for its customers. It was also determined at this time, that the useful life span for the printer and multifunction devices is five years so replacement funding was secured to replace these machines at that time. The District’s printer and multifunction device fleet of 63 machines, located throughout the various District facilities, reached end of life in 2012. Panasonic is no longer supporting printers and multifunction devices in a corporate environment of this magnitude, and no longer services the devices we currently own. When sourcing out replacement devices, it was determined that the best overall value for the District would be achieved by leveraging the Corporate Service Agreements obtained by the province. The province agreement provides the District with access to corporate class equipment with the best overall value in purchase price and ongoing maintenance costs. b) Desired Outcome: The desired outcome is to replace the current fleet of Panasonic devices with a fleet of Ricoh printer and multifunction devices, and that Ricoh provide all service and maintenance for these devices for the next 5 years. The District will be charged a cost per impression to pay for the toner and service of these devices. c) Strategic Alignment: This project is consistent with corporate strategic values of financial management in providing quality services to the District in a cost effective manner. d) Interdepartmental Implications: The interdepartmental implications are that all departments will need to move over to the new pooled devices for their printing, faxing, scanning and photocopying needs. Staff will require minimal training to become proficient with the new devices. Ricoh will provide this training. New hardware and the increased reliability and improved features of these devices will ensure we can deliver excellent service in this capacity. The project is funded from the Equipment Replacement Reserve. e) Business Plan/Financial Implications: The cost of for the purchase, installation and configuration of the printers and multifunction devices is $303,942.00, plus taxes. The ongoing operating costs, including maintenance, service and 3 supplies are covered off by paying a cost per impression. This cost was anticipated in the District’s financial plan, with funding provided by the Equipment Replacement Reserve. f) Alternatives: The alternative is to continue with our fleet of Panasonic devices. These devices are end of life, failing regularly and requiring service on an ongoing basis. As Panasonic has sold much of their printing and multifunction device technologies, there is no further development (patches, software, etc.) for these machines. The contract for service of these devices has been sold by Panasonic to a third party who relies on aging technology, which is not being updated, to meet the needs of their customers. As the computing industry continues to move forward with new hardware, software and operating systems, compatibility with these devices is becoming an issue. In time, these devices will no longer be compatible with our computing environment and will become unmanageable. CONCLUSIONS: Staff recommend Ricoh Canada Inc. be awarded the contract to replace the existing fleet of printer and multifunction devices and that the Corporate Officer sign the contract. “Original signed by Christina Crabtree”___________________ _ Prepared by: Christina Crabtree, Director of Information Technology “Original signed by Paul Gill”__ _______________________ Approved by: Paul Gill, General Manager of Corporate and Financial Services “Original signed by J.L. (Jim) Rule”_________________________________ Concurrence: J.L. (Jim) Rule Chief Administrative Officer cc: District of Maple Ridge TO: His Worship Mayor Ernie Daykin MEETING DATE: June 17, 2013 and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: Committee of the Whole SUBJECT: Maple Ridge Economic Advisory Commission Amending Bylaw No. 6985-2013 EXECUTIVE SUMMARY: On May 22, 2013 the Maple Ridge Economic Advisory Commission (EAC) reviewed the Economic Advisory Commission Amending Bylaw No. 6985-2013, and as a result is suggesting that Council consider amending the EAC bylaw to invite participation from three key perspectives not currently represented - Tourism, Home Based Business and Youth. Further, it is recommended that the Commission be comprised of a minimum of twelve commissioners, four (4) of whom would be ‘at large’ positions. With this change, the EAC would include three (3) elected officials, up to six (6) appointments by organizations, and four (4) members ‘at large’; providing a broad range of perspectives across our priority sectors Advanced Technology, Education, Tourism, and Agriculture. a)Mayor of the District of Maple Ridge b)Two Councillors of the District of Maple Ridge c)Director of the Chamber of Commerce d)Director of the Downtown Maple Ridge Business Improvement Association e)Director of the Arts Council f)Four community members ‘at large’ g)Director of a Home Based Business organization h)Director of a Destination Marketing Tourism organization i)Youth ( enrolled in, or less than two years since graduation from post-secondary) RECOMMENDATION(S): That Bylaw No. 6985-2013 be given first, second and third readings. 1132 DISCUSSION: a) Background Context: Background Context: Historically, the EAC has included membership from Tourism and Home Based business. As these organizations dissolved, the bylaw was amended to remove reference to them. As the recommendation is to amend the bylaw to include a youth representative, the EAC is recommending in anticipation of the formation of a Home Based Business organization and a Tourism organization that the bylaw also be amended to include these organizations. This will mean that a recommendation can come forward to Council to add an individual representing Youth, a Home Based Business organization or Destination Tourism organization without requiring a bylaw revision. These changes also acknowledge the regional nature of investment attraction and business growth are designed to help in the recruitment of potential applicants for Commission vacancies by broadening the scope of eligibility to include individuals with knowledge, expertise and connections to our priority sectors. CONCLUSIONS: Amendments to this bylaw are designed to help maximize future economic opportunity for Maple Ridge as we enter a time of unprecedented economic opportunity. “Original signed by Sandy Blue”______________________ Prepared by: Sandy Blue, ABC, Ec.D. Manager Strategic Economic Initiatives “Original signed by J.L. (Jim) Rule”____________________ Concurrence: J.L. (Jim) Rule Chief Administrative Officer EC:SB District of Maple Ridge TO: His Worship Mayor Ernie Daykin DATE: June 10, 2013 and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: Committee of the Whole SUBJECT: Maple Ridge Pitt Meadows Agricultural Association EXECUTIVE SUMMARY: The Maple Ridge Pitt Meadows Agricultural Associations annual Country Fest is a popular community event, attracting over 14,000 people in 2012. Council has supported Country Fest since 2008 through the Community Grant program. The Association was unaware of the submission deadline for 2013 community grants and consequently, did not submit an application until after the funding envelope had been fully allocated. Staff is recommending that consideration be given to their request due to the limited time available for the Agricultural Association to secure alternate funding sources for this year’s event. RECOMMENDATION(S): That $12,000 be provided to the Maple Ridge Pitt Meadows Agricultural Association to assist with their annual Country Fest, noting that this one-time grant will be funded from gaming revenues. That the 2013-2017 Financial Plan be amended to reflect this allocation. DISCUSSION: a)Background Context: On April 9, 2013, Council approved the allocation of the funding envelope established for community grants for the current fiscal year. The Maple Ridge Pitt Meadows Agricultural Association has since submitted a request for $12,000 to assist with their annual Country Fest. Council has supported this event since 2008, providing $12,000 annually since that time. The grant has allowed the Association to continue providing free admission to their award-winning event. The Association was unaware of the submission deadline for 2013 Community Grants and given Council’s previous support of this event staff is recommending that consideration be given to their request, as there is limited time available for them to secure alternate funding sources for this year’s event. Country Fest will be held on July 27 and 28. b)Desired Outcomes: Events such as the Maple Ridge Pitt Meadows Agricultural Association’s Country Fest are part of the cultural fabric of the community, attracting over 14,000 people in 2012. Supporting this event will assist the Association in their efforts to hold an event that supports local farmers and showcases all areas of rural living. Page 1 of 2 1133 c) Business Plan / Financial Implications: Choosing to support this request will require a Financial Plan amendment. In addition, staff is recommending that the possibility of ongoing support for the Agricultural Association form part of the 2014-2018 business planning discussions. d) Alternatives Council could choose not to provide the Association with a grant. Staff is not recommending this, as it would jeopardize the Association’s ability to maintain the award winning standards they have established for this family friendly event. CONCLUSIONS The Maple Ridge Pitt Meadows Agricultural Association’s annual Country Fest is a popular annual event that Council has supported since 2008. Staff is recommending that a one-time grant of $12,000 be provided, funded from gaming revenues, to assist the Association with the 2013 Country Fest. “Original signed by Catherine Nolan”____ “Original signed by Kelly Swift”___________ Prepared by: Catherine Nolan, CGA Approved by: Kelly Swift Manager of Accounting GM Community Development Parks & Recreation “Original signed by Paul Gill”_______________ “”Original signed by Frank Quinn” for______ Approved by: Paul Gill, CGA Concurrence: J.L. (Jim) Rule GM Corporate & Financial Services Chief Administrative Officer Page 2 of 2 District of Maple Ridge TO: His Worship Mayor Ernie Daykin DATE: June 10, 2013 and Members of Council FROM: Chief Administrative Officer ATTN: Committee of the Whole SUBJECT: Temporary Borrowing Bylaw No. 6998-2013 EXECUTIVE SUMMARY: The construction of Fire Hall #4 was first included in the Financial Plan in 2008. It was to be funded by debt with the debt servicing costs to be funded through the Fire Department Capital Acquisition Reserve. A Loan Authorization Bylaw was adopted after the appropriate public and Ministry approvals were received. A temporary borrowing bylaw is now required to authorize the borrowing approved through Loan Authorization Bylaw 6558-2008. Either external borrowing or a Temporary Borrowing Bylaw must be in place within five years of the adoption of the Loan Authorization Bylaw. This Temporary Borrowing Bylaw needs to be adopted prior to July 8, 2013. If it is not, borrowing cannot be authorized under the current Loan Authorization Bylaw 6558-2008. Site planning has been started for Fire Hall#4. The borrowing to construct Fire Hall #4 in Albion was delayed due to several factors, including forcing the Fire Department to manage the capital spending within defined annual funding amounts. RECOMMENDATION: That Bylaw No. 6998-2013 be given first, second and third readings. DISCUSSION: The construction of Fire Hall #4 was first included in the Financial Plan in 2008. It was to be funded by debt with the debt servicing costs to be funded through the Fire Department Capital Acquisition Reserve. A Loan Authorization Bylaw was adopted after the appropriate public and Ministry approvals were received. The debt servicing costs, principle and interest payments, are to be funded by the same reserve used to fund Fire Hall #1 renovations and new fire department equipment purchases. Fire Hall #4 construction was delayed due to both funding and personnel capacities to address both Fire Hall #1 renovations and the construction of Fire Hall #4. A temporary borrowing bylaw is now required to authorize the borrowing approved through Loan Authorization Bylaw 6558-2008, approved to construct Fire Hall #4 in the Albion area. This 1134 Temporary Borrowing Bylaw needs to be adopted prior to July 8, 2013. If it is not, borrowing cannot be authorized under the current Loan Authorization Bylaw 6558-2008. A temporary borrowing bylaw adopted for the full amount of the authorized amount ensures that borrowing can be executed using the authorization granted under the loan authorization bylaw. Loan Authorization Bylaw 6558-2008 expires on July 8, 2013. Once the Temporary Borrowing Bylaw is adopted, borrowing can be executed at any time and can occur after July 8, 2013. The amount approved is $6,000,000 and external borrowing will likely be sought. ALTERNATIVES: If this bylaw is not adopted then borrowing under Loan Authorization Bylaw 6558-2008 is not permitted and if external borrowing is required, a new Loan Authorization Bylaw and all the related approvals would be required. CONCLUSIONS: This will allow the District to externally borrow, if required, as authorized under Loan Authorization Bylaw 6558-2008 to construct Fire Hall #4 in the Albion area. “Original signed by Trevor Thompson” _______________________________________________ Prepared by: Trevor Thompson, BBA, CGA Manager of Financial Planning “Original signed by Paul Gill” _______________________________________________ Approved by: Paul Gill, BBA, CGA General Manager, Corporate & Financial Services “Original signed by Jim Rule” _______________________________________________ Concurrence: J.L. (Jim) Rule Chief Administrative Officer CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6998-2013 A Bylaw to authorize temporary borrowing pending the sale of debentures WHEREAS it is provided by Section 181 of the Community Charter that the Council may, where it has adopted a loan authorization bylaw, without further assents or approvals, borrow temporarily money; AND WHEREAS the Council has adopted Bylaw No.6558-2008, cited as Maple Ridge Fire Hall #4 Loan Authorization Bylaw No. 6558-2008, authorizing the construction of Fire Hall #4 in the Albion area, in the amount of six million dollars ($6,000,000); AND WHEREAS the sale of debentures has been temporarily deferred: NOW THEREFORE, the Council of the District of Maple Ridge enacts as follows: 1.This bylaw may be cited as “Maple Ridge Temporary Borrowing Bylaw No. 6998- 2013“. 2.The Council is hereby authorized and empowered to borrow an amount or amounts not exceeding the sum of six million dollars ($6,000,000), as the same may be required. 3.The form of obligation to be given as acknowledgement of the liability shall be a promissory note or notes bearing the corporate seal and signed by the Mayor and the Financial Officer. 4.The money so borrowed shall be used solely for the purposes set out in said Bylaw No.6558- 2008. 5.The proceeds from the sale of the debentures or so much thereof as may be necessary shall be used to repay the money so borrowed. READ a first time the day of , 2013. READ a second time the day of , 2013. READ a third time the day of , 2013. RECONSIDERED AND ADOPTED the day of , 2013. PRESIDING MEMBER CORPORATE OFFICER District of Maple Ridge TO: His Worship Mayor Ernie Daykin MEETING DATE: June 10, 2013 and Members of Council FILE NO: CDPR-Admin-0640-30 FROM: Chief Administrative Officer MEETING: C.O.W. SUBJECT: Maple Ridge Recreation Facility Fees Amending Bylaw No. 6999-2013 EXECUTIVE SUMMARY: The Maple Ridge-Pitt Meadows Parks & Leisure Services Commission reviewed the proposed Fees and Charges Bylaw amendment at their meeting of May 16, 2013 and recommended Council approval. A copy of the report is attached. RECOMMENDATION: That Bylaw No. 6999-2013 be given first, second and third readings. “Original signed by Kelly Swift” _______________________________________________ Approved by: Kelly Swift General Manager, Community Development Parks & Recreation Services “Original signed by Jim Rule” _______________________________________________ Concurrence: J.L. (Jim) Rule Chief Administrative Officer dap:ik Attachments: •MR-PM Parks & Leisure Services Commission Fees and Charges report of May 16, 2013 •Bylaw 6999-2013, Maple Ridge Recreation Facility Fees Amending 1151 \\mr.corp\docs\CA\01-Admin\0550-Council-Mtgs-Public\20-COW\01-Gen\Agendas\2013\2013-06- 11_COW\PLSC_Fees_Charges_Review_2013.doc #1 SUBJECT: FEES & CHARGES REVIEW 2013 EXECUTIVE SUMMARY: During the 2012 annual fees and charges review, staff and Commission recognized that Parks & Leisure Services (PLS) fee setting formula for private and commercial categories did not reflect the market average and recommended that a review of the current fees and charges policy was needed. Staff researched policies and best practices from other municipalities and developed a new Fees & Charges policy which was presented to and adopted by Commi ssion on February 14, 2013. Staff has conducted the annual fees and charges review for 2013 and have put the new policy into practice. The new policy supports a streamlined approach to fee setting and eliminates setting multiple facility fees for various types of use. Staff are recommending that Commission approve the recommended Fees and Charges and the Bylaw be updated and forwarded to Councils for approval. RECOMMENDATION: That a Fees and Charges Bylaw update be forwarded to both Maple Ridge and Pitt Meadows Councils based on the proposed increases to be implemented January 1, 2014. DISCUSSION: a) Background Context: Annually, staff reviews the rental and admission rates of a number of Lower Mainland recreation facilities with similar attributes and amenities including but not limited to: Abbotsford, Mission, Langley, Surrey, Coquitlam, Port Coquitlam, Burnaby and North Vancouver. Under the policy, the average market rental rate for each type of facility is used to determine the rental rate for PLS facilities for commercial, non-resident and private use. As per the policy, to support local non-profits Commission subsidizes youth and senior organizations by 60% and adult organizations by 40% of the private rate. Under the previous policy, a number of meeting rooms did not have hourly rental rates applied to local non-profit organizations. This has been corrected in the new policy, however, PLS recognizes that this may cause financial burdens for some users and will work with each group to develop a transition plan as discussed when the policy was adopted. Admissions –Maple Ridge Leisure Centre Staff has determined that the drop-in admission rates for Youth/Senior and Families are below the current average and are recommending a 5% increase for these categories. If approved, the Youth/Senior rate will increase from $3.71 to $3.90 and Family rate from $9.94 to $10.44. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Report REGULAR MEETING May 16, 2013 \\mr.corp\docs\CA\01-Admin\0550-Council-Mtgs-Public\20-COW\01-Gen\Agendas\2013\2013-06- 11_COW\PLSC_Fees_Charges_Review_2013.doc #2 The Child and Adult categories are slightly higher than the current average and as a result, the staff recommendation is to maintain the current rates for Children and Adults. Admissions – Pitt Meadows Family Recreation Centre Staff has determined that the drop-in admission rates for Children and Youth/Senior are below the current average and are recommending a 5% increase for Children and 10% increase for Youth/Senior. If approved, the Child rate will increase from $2.48 to $2.61 and the Youth/Senior rate from $3.20 to $3.52. Although 10% may seem aggressive, the rates will continue to remain below the current average therefore, staff will bring back a similar rate increase recommendation during next year’s review to catch up in these categories. Facility Fees During the policy review, it was identified that many municipalities do not create multiple fees for facilities such as regular use, special event and fundraiser. As a result, the new policy re- categorized facilities resulting in five fees per facility compared to the previous sixteen fees and eliminating conflicting rates for similar facilities such as multi-purpose rooms with similar minimum and maximum capacity and features. This procedural revision results in an efficient and streamlined booking system providing ease of use for customers and staff alike. Staff blended past rate categories (regular, special event and fundraiser) for comparisons and because of this, it is difficult to report a straight forward percentage increase to Commission; these comparisons will be presented and provided at the meeting. The 2014 Fees & Charges recommendations should be viewed as a transition year to accommodate PLS procedural and policy changes. As presented to Commission in February, staff understand s that some of our local non-profit user groups will be faced with rental charges for the first time and with Commission’s support, will work with these groups to develop a transition plan to lessen the financial burden. b) Desired Outcome: That fees will assist in offsetting facility operating costs, while balancing the need to ensure Parks & Leisure Services remain accessible to all residents. c) Strategic Alignment: Provide citizens with quality services in a cost effective and efficient manner. d) Citizen/Customer Implications: User groups have been notified that the Fees and Charges Bylaw is under annual review and are cognizant that an increase will be introduced in January 2014. Staff will inform user groups of increased rates as soon as Commission and both Councils approve them so they may work this into 2014 budgets and registration fees. PLS will also work with organizations on an individual basis, to assist in the transition from the previous policy to the current policy. In addition to working with our user groups on developing transition plans, groups will be reminded that Commission and various community organizations continue to support our residents by offering a number of low -cost options such as: \\mr.corp\docs\CA\01-Admin\0550-Council-Mtgs-Public\20-COW\01-Gen\Agendas\2013\2013-06- 11_COW\PLSC_Fees_Charges_Review_2013.doc #3  Participation Program  Rental Rebate Subsidy  Grade Five Active Pass  School District No. 42’s Tzu Chi bursaries  KidSport  Canadian Tire Jump Start e) Business Plan/Financial Implications: If adopted, it is projected that admission revenue will increase by $17,000 and rental revenue by up to $20,000. Within three years $8,000 of the projected rental revenue will come from non- profit organizations that in the past did not p ay for multi-purpose room rentals. This increase will be phased in over a few years. CONCLUSIONS: Commission’s practice is to review PLS fees and charges annually and to plan regular, modest increases that reflect average market rates for comparable services ensuring that rates remain current to avoid significant impact to user groups. “Original signed by Danielle Pope” Prepared By: Danielle Pope Title: Manager, Business Operations “Original signed by Wendy McCormick” Approved By: Wendy McCormick Title: Director, Recreation “Original signed by Kelly Swift” Approved By: Kelly Swift Title: General Manager, Community Development Parks & Recreation Services :dp Corporation of the District of Maple Ridge Bylaw No. 6999-2013 A Bylaw to amend Maple Ridge Recreation Facility Fees Bylaw No. 4117 – 1988 as amended. __________________________________________________________ WHEREAS the Council may by bylaw establish and regulate the fixing of fees for admissions and/or use of sports, recreation and community use facilities; AND WHEREAS, the Council has imposed fees and now wishes to amend those fees; NOW THEREFORE, the Council of the District of Maple Ridge enacts as follows: 1.This Bylaw may be cited as “Maple Ridge Recreation Facility Fees Amending Bylaw No. 6999- 2013. 2.That Maple Ridge Recreation Facility Fees By-law No. 4117 - 1988 as amended, be further amended by deleting Schedules “A”, “B”, “C”, “D”, “E”, “F”, “G”, “H”,”I” “J”, “K”, “L” and “M” in their entirety and replacing with Schedule “A”, “B”, “C”, “D”, “E”, “F”, “G” “H”,”I”, “J”, “K” and “L” as attached hereto. 3.This Bylaw shall come into force and effect as of January 1, 2014 for Schedules “A”, “B”, “C”, “D”, “E”, “F”, “G”, “H”, “I”, “J”, “K” and “L”. READ a first time the READ a second time the READ a third time the ADOPTED this ________________________ PRESIDING MEMBER ________________________ CORPORATE OFFICER Attachments: Schedules “A”, “B”, “C”, “D”, “E”, “F”, “H”, “I”,“J”, “K” and “L” Corporation of the District of Maple Ridge Bylaw No. 4117 – 1988 SCHEDULE “A” Arenas Effective January 1, 2014 (taxes not included) Youth/Senior Non-Profit Adult Non-Profit Private Commercial Non-Resident Ice Prime Time $110.34 $165.50 $275.84 $304.99 $295.04 Ice Non-Prime $82.76 $124.13 $206.88 $228.74 $221.28 Dry Floor Prime Time $48.92 $73.39 $122.31 $139.61 $131.85 Corporation of the District of Maple Ridge Bylaw No. 4117 – 1988 SCHEDULE “B” Fairgrounds Effective January 1, 2014 (taxes not included) Youth/Senior Non-Profit Adult Non-Profit Private Commercial Non-Resident Barns Beef, Exhibition, Commercial $8.16 $12.24 $20.40 $22.44 $24.48 Grounds & Showrings $7.14 $10.71 $17.85 $19.64 $21.42 Stage is included at no-charge when booking the grounds. Corporation of the District of Maple Ridge Bylaw No. 4117 – 1988 SCHEDULE “C” Pools Effective January 1, 2014 (taxes not included) Youth/Senior Non-Profit Adult Non-Profit Private Commercial Non-Resident Competition Pool Leisure Pool Teach Pool (per lane) $9.88 $14.82 $24.70 $31.38 $29.28 Hammond Pool Harris Pool (whole pool) $26.75 $40.13 $66.88 $70.54 $68.14 Corporation of the District of Maple Ridge Bylaw No. 4117 – 1988 SCHEDULE “D” Rooms Effective January 1, 2014 (taxes not included) Youth/Senior Non-Profit Adult Non-Profit Private Commercial Non-Resident Multipurpose Room (capacity 1-15) $4.51 $6.76 $11.27 $13.84 $13.84 Pitt Meadows Family Recreation Centre - Youth Centre South Bonson Community Centre - Living Room, Upstairs Meeting Room, Boardroom Whonnock Lake Centre - Meeting Room Multipurpose Room (capacity 15-30) $9.01 $13.52 $22.53 $27.67 $27.67 Leisure Centre - Training Studio Hammond Community Centre - Preschool Maple Ridge Library - Alouette Room Pitt Meadows Family Recreation Centre – Preschool, Daycare Planet Ice - Meeting Room South Bonson Community Centre - Activity Room #2 Whonnock Lake Centre – Preschool Multipurpose Room (capacity 40-60) $11.83 $17.75 $29.58 $35.57 $32.62 Leisure Centre - Preschool Heritage Hall - Daycare Pitt Meadows Family Recreation Centre – Lobby Multipurpose Room (capacity 60-80) $13.94 $20.91 $34.85 $48.36 $45.36 Leisure Centre - Multipurpose Greg Moore Youth Centre - Lounge, Multipurpose Maple Ridge Library - Fraser Room Pitt Meadows Library – Meeting Room Pitt Meadows Family Recreation Centre - Multipurpose South Bonson Community Centre - Activity Room #1 Gymnasiums $49.35 $74.02 $123.37 $154.31 $132.64 Leisure Centre Greg Moore Youth Centre Active Area Pitt Meadows Family Recreation Centre Corporation of the District of Maple Ridge Bylaw No. 4117 – 1988 SCHEDULE “E” Halls Effective January 1, 2014 (taxes not included) Youth/Senior Non-Profit Adult Non-Profit Private Commercial Non-Resident Medium (capacity 100-200) $25.46 $38.20 $63.66 $83.17 $78.12 Hammond Hall Heritage Hall - Lower floor Large (capacity 200-300) $37.98 $56.97 $94.95 $111.04 $106.78 Heritage Hall - Upper floor Specialty Hall (capacity 175-200) $83.18 $124.77 $207.95 $232.68 $232.68 South Bonson Community Centre – Banquet Room Whonnock Lake Centre – Main Hall Corporation of the District of Maple Ridge Bylaw No. 4117 – 1988 SCHEDULE “F” Kitchens Effective January 1, 2014 Per Day Rate (taxes not included) Youth/Senior Non-Profit Adult Non-Profit Private Commercial Non-Resident $34.16 $51.25 $85.41 $120.30 $120.30 Fairgrounds Hammond Hall Heritage Hall Pitt Meadows Family Recreation Centre South Bonson Community Centre Whonnock Lake Centre Corporation of the District of Maple Ridge Bylaw No. 4117 – 1988 SCHEDULE “G” Maple Ridge Leisure Centre Admission Rates Effective January 1, 2014 “Flexi” (taxes not included) Single 10 Pass 20 Pass 1 month 3 months 6 months 1 year Children $2.90 $26.10 $46.40 $26.10 $69.60 $130.50 $261.00 Youth $3.90 $35.10 $62.40 $35.10 $93.60 $175.50 $351.00 Senior $3.90 $35.10 $62.40 $35.10 $93.60 $175.50 $351.00 Adult $5.70 $51.30 $91.20 $51.30 $136.80 $256.50 $513.00 Family $10.44 $98.46 $167.04 $98.46 $262.56 $492.30 $984.60 Corporation of the District of Maple Ridge Bylaw No. 4117 – 1988 SCHEDULE “H” Pitt Meadows Family Recreation Centre Admission Rates Effective January 1, 2014 (taxes not included) Single 10 Pass 20 Pass 1 month 3 months 6 months 1 year Children $2.61 $23.49 $41.76 $23.49 $62.64 $117.45 $234.90 Youth $3.52 $31.68 $56.32 $31.68 $84.48 $158.40 $316.80 Senior $3.52 $31.68 $56.32 $31.68 $84.48 $158.40 $316.80 Adult $5.02 $45.18 $80.32 $45.18 $120.48 $225.90 $451.80 Family $9.38 $84.42 $150.08 $84.42 $225.12 $422.10 $844.20 Corporation of the District of Maple Ridge Bylaw No. 4117 – 1988 SCHEDULE “I” Drop-In Skating Admission Rates Effective January 1, 2014 (taxes not included) Single 10 Pass 20 Pass Children $2.60 $23.40 $41.60 Youth $3.50 $31.50 $56.00 Senior $3.50 $31.50 $56.00 Adult $4.73 $42.57 $75.68 Family $8.33 $74.97 $133.32 Parent & Tot $4.73 $42.57 $75.68 Corporation of the District of Maple Ridge Bylaw No. 4117 – 1988 SCHEDULE “J” Outdoor Pools Admission Rates Effective January 1, 2014 (taxes not included) Single Season Pass Children $1.76 $31.68 Youth $2.37 $42.66 Senior $2.37 $42.66 Adult $3.03 $54.54 Family $6.68 $120.24 Corporation of the District of Maple Ridge Bylaw No. 4117 – 1988 SCHEDULE “K” Sports Fields Effective January 1, 2013 (taxes not included) CLASS A CLASS B CLASS C Youth/Senior Non-Profit Commercial Use $22.07 $16.44 $5.49 Fundraising $11.04 $8.22 $2.75 Special Event $5.52 $4.11 $1.37 Regular Use $0.00 $0.00 $0.00 Adult Non Profit Commercial Use $22.07 $16.44 $5.49 Fundraising $22.07 $16.44 $5.49 Special Event $17.07 $11.44 $2.75 Regular Use $12.70 $6.65 $0.00 Local, Private or Political Groups Fundraising $33.11 $24.66 $8.24 Special Event $27.59 $20.55 $6.86 Regular Use $22.07 $16.44 $5.49 Local Commercial Fundraising $35.31 $26.30 $8.78 Special Event $29.79 $22.19 $7.41 Regular Use $24.28 $18.08 $6.04 Non Resident Groups Fundraising $37.52 $27.95 $9.33 Special Event $32.00 $23.84 $7.96 Regular Use $26.48 $19.73 $6.59 Sport Field User Annual Contribution Fall/Winter Clubs $30 per registration Spring/Summer Clubs $15 per registration Class A Synthetic Fields at Samuel Robertson Secondary, Westview Secondary and Pitt Meadows Secondary; Hammond Stadium; Merkley Grass; Pitt Meadows Athletic Park; Thomas Haney Secondary; Albion Sports Complex (grass); Cliff Park; Harris North Class B Telosky; Albion; Jordan Park; Maple Ridge Park; Bonson; Ruskin Park; Selvey Park; Harris South; Tolmie Park; Edith McDermott Park Class C All weather fields at Merkley and Albion Sports Complex Corporation of the District of Maple Ridge Bylaw No. 4117 – 1988 SCHEDULE “L” Miscellaneous Fees Effective January 1, 2014 (taxes not included) Park Shelter $70.00 (up to a full day) Event Trailer $147.31 (day rate) Tennis/Sport Court $15.00 (applicable to commercial use only) District of Maple Ridge TO: His Worship Mayor Ernie Daykin MEETING DATE: June 11, 2013 and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: Council SUBJECT: Education Task Force EXECUTIVE SUMMARY: At the Economic Advisory Commission meeting May 23, 2013 Ms. Sandy Blue presented an update on the priority investment attraction sector ‘Education’. The report, entitled ‘Invest North Fraser Education Sector update’ outlined the considerable progress achieved by the North Fraser economic partners (Maple Ridge, Mission & Pitt Meadows). Of particular relevance, our selection by the Government of BC as the first BC Jobs Plan Pilot community for a range of priority job creation and investment attraction initiatives including several in the Education sector. The recommendation at the EAC meeting was that the presentation be made to Council for their information; and that a task force be created to work on this priority sector. The Economic Advisory Commission passed the following motion at that meeting: “That the Economic Advisory Commission (EAC) recommend to Council the establishment of a Post-Secondary Education task force to work on this strategic priority sector; and that staff be directed to provide a report to Council outlining the proposed composition and scope of work of this Task Force.” The motion is therefore placed before Council for your consideration. RECOMMENDATION: That Council establish a Post-Secondary Education Task Force to work on this strategic priority sector and that staff be directed to provide a report to Council outlining the proposed composition and scope of work of this Task Force. 1201 CONCLUSIONS: Supporting the formation of an Education Task Force is a strategic step that helps realize Council’s vision for a vibrant local economy. This initiative would further demonstrate the support of Council for this key economic sector, and help encourage additional post-secondary and industry training in the region. “Original signed by Erin Chadwick” for______________ Prepared by: Sandy Blue Ec.D ABC Manager Strategic Economic Initiatives “Original signed by J.L. (Jim) Rule”___________________ Concurrence: J.L. (Jim) Rule Chief Administrative Officer