Loading...
HomeMy WebLinkAbout2015-03-24 Council Meeting Agenda and Reports.pdfCity of Maple Ridge COUNCIL MEETING AGENDA March 24, 2015 7:00 p.m. Council Chamber Note: This Agenda is also posted on the City’s Web Site at www.mapleridge.ca The purpose of a Council meeting is to enact powers given to Council by using bylaws or resolutions. This is the final venue for debate of issues before voting on a bylaw or resolution. 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 400 APPROVAL OF THE AGENDA 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of March 10, 2015 502 Minutes to the Public Hearing of March 17, 2015 503 Minutes of the Development Agreements Committee Meetings of March 9(2) and March 10, 2015 600 PRESENTATIONS AT THE REQUEST OF COUNCIL MEETING DECORUM Council would like to remind all people present tonight that serious issues are decided at Council meetings which affect many people’s lives. Therefore, we ask that you act with the appropriate decorum that a Council Meeting deserves. Commentary and conversations by the public are distracting. Should anyone disrupt the Council Meeting in any way, the meeting will be stopped and that person’s behavior will be reprimanded. The meeting is live streamed and recorded by the City of Maple Ridge and filmed by Shaw Communications Inc. Page 1 Council Meeting Agenda March 24, 2015 Council Chamber Page 2 of 7 700 DELEGATIONS 701 Maple Ridge Community Heritage Commission Update • Brenda Smith, Chair 702 Presentation on the Iron Horse Safe House • Lynden Meadus 703 National Volunteer Week • Ashley Singh, Volunteer Maple Ridge Pitt Meadows Coordinator, Volunteer Centre Program 800 UNFINISHED BUSINESS 900 CORRESPONDENCE 1000 BYLAWS Note: Items 1001 to 1003 are from the March 17, 2015 Public Hearing Bylaws for Third Reading 1001 2014-037-RZ, 21447 121 Avenue Maple Ridge Zone Amending Bylaw No. 7095-2014 To rezone from RS-1 (One Family Urban Residential) to R-1 (Residential District) to permit future subdivision into approximately two lots Third reading 1002 2014-016-RZ, 23908 and 23920 Dewdney Trunk Road Maple Ridge Zone Amending Bylaw No. 7083-2014 To rezone from RS-1b (One Family Urban [Medium Density] Residential) and RS-3 (One Family Rural Residential) to R-2 (Urban Residential District) to permit a future subdivision of approximately 12 lots Third reading 1003 Maple Ridge Zone Amending Bylaw No. 7136-2015, Text Amendment To prohibit payday loan companies and cheque cashing centres from future operation in Maple Ridge Third reading 1004 Maple Ridge Business Licencing and Regulation Amending Bylaw No. 7135-2015 To prohibit payday loan companies and cheque cashing centres from future operation in Maple Ridge Council Meeting Agenda March 24, 2015 Council Chamber Page 3 of 6 Bylaws for Final Reading 1005 Maple Ridge Miscellaneous Finance Fees and Charges Bylaw No. 7137- 2015 To bring the City of Maple Ridge into compliance with current legislation relating to fees and charges for the provision of services and information Final reading COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE 1100 Minutes – March 16, 2015 Public Works and Development Services 1101 2014-108-RZ, 12874 Mill Street, RS-3 and RS-2 to R-1 Staff report dated March 16, 2015 recommending that Maple Ridge Zone Amending Bylaw No. 7138-2015 to rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to R-1 (Residential District) to allow subdivision into approximately 5 single family residential lots be given first reading and that the applicant provide further information as described on Schedules A, B, F and G of the Development Procedures Bylaw No. 5879-1999, along with a Subdivision application. 1102 2013-113-RZ, 21530 Donovan Avenue, RS-1 to RS-1b Staff report dated March 16, 2015 recommending that Maple Ridge Zone Amending Bylaw No. 7050-2013 to rezone from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban [Medium Density] Residential) to permit subdivision into 2 single family residential units be given second reading and be forwarded to Public Hearing. The following issues were presented at an earlier Committee of the Whole meeting with the recommendations being brought to this meeting for City Council consideration and final approval. The Committee of the Whole meeting is open to the public and is held in the Council Chamber at 1:00 p.m. on the Monday the week prior to this meeting. Council Meeting Agenda March 24, 2015 Council Chamber Page 4 of 6 1103 2014-096-RZ, 12250 237 Street, Application to Release Restrictive Covenant Staff report dated March 16, 2015 recommending that a request to release Restrictive Covenant AD080315 be considered and further that a Public Hearing be held to provide opportunity for public input. 1104 Contract Award: Bridge Barrier and Railing Replacement Staff report dated March 16, 2015 recommending that the Bridge Barrier and Railing Replacement Contract be awarded to Coquitlam Ridge Constructors Limited. Financial and Corporate Services (including Fire and Police) 1131 Superior Tanker Shuttle Service Automatic Aid Agreement Staff report dated March 16, 2015 recommending that the Superior Tanker Shuttle Service Automatic Aid Agreement between the City of Maple Ridge and the District of Mission be approved. 1132 Disbursements for the month ended February 28, 2015 Staff report dated March 16, 2015 recommending that the disbursements for the month ended February 28, 2015 be approved. 1133 2015 Council Expenses Staff report dated March 16, 2015 providing updated Council expenses recorded to the end of February for 2015. For information only No motion required Community Development and Recreation Service 1151 Tender Award for Whonnock Lake Park Enhancement Project Staff report dated March 16, 2015 recommending that the contract for the construction of the Enhancement Project at Whonnock Lake Park be awarded to Blue Pine Enterprises. Council Meeting Agenda March 24, 2015 Council Chamber Page 5 of 6 Correspondence 1171 Other Committee Issues 1181 1200 STAFF REPORTS 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL 1400 MAYOR’S REPORT 1500 COUNCILLORS’ REPORTS 1600 OTHER MATTERS DEEMED EXPEDIENT 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETING 1800 QUESTIONS FROM THE PUBLIC Council Meeting Agenda March 24, 2015 Council Chamber Page 6 of 6 1900 ADJOURNMENT Checked by:________________ Date: ________________ QUESTION PERIOD The purpose of the Question Period is to provide the public with an opportunity to ask questions of Council on items that are of concern to them, with the exception of Public Hearing by-laws which have not yet reached conclusion. Council will not tolerate any derogatory remarks directed at Council or staff members. Each person will be permitted 2 minutes to ask their question (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). Questions must be directed to the Chair of the meeting and not to individual members of Council. The total Question Period is limited to 15 minutes. Council reserves the right to defer responding to a question in order to obtain the information required to provide a complete and accurate response. Other opportunities are available to address Council including public hearings, delegations and community forum. The public may also make their views known to Council by writing or via email and by attending open houses, workshops and information meetings. Serving on an Advisory Committee is an excellent way to have a voice in the future of this community. For more information on these opportunities contact: Clerk’s Department at 604-463-5221 or clerks@mapleridge.ca. Mayor and Council at mayorandcouncil@mapleridge.ca. City of Maple Ridge COUNCIL MEETING MINUTES March 10, 2015 The Minutes of the City Council Meeting held on March 10, 2015 at 7:00 p.m. in the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Appointed Staff Mayor N. Read J. Rule, Chief Administrative Officer Councillor C. Bell K. Swift, General Manager of Community Development, Councillor K. Duncan Parks and Recreation Services Councillor B. Masse P. Gill, General Manager Corporate and Financial Services Councillor G. Robson F. Quinn, General Manager Public Works and Development Councillor T. Shymkiw Services Councillor C. Speirs C. Carter, Director of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the City’s Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. and live streamed and recorded by the City of Maple Ridge 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS Item 901 Letter dated March 5, 2015 from the Michael Buda, Interim Executive Director, Mayors’ Council on Regional Transportation and Robert Paddon, Executive Vice President, Strategic Planning & Stakeholder Relations, Translink, pertaining to the Mayors’ Council Transportation and Transit Plan. 501 Council Minutes March 10, 2015 Page 2 of 12 400 APPROVAL OF THE AGENDA The agenda was approved with the addition of Item 901 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of February 24, 2015 R/2015-097 It was moved and seconded That the minutes of the Regular Council Meeting of February 24, 2015 be adopted as circulated. CARRIED 502 Minutes of the Development Agreements Committee Meeting of February 19(2), 25 and 27, 2015 R/2015-098 It was moved and seconded That the minutes of the Development Agreements Committee Meeting of February 19(2), 25 and 27, 2015 be received. CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 700 DELEGATIONS 701 Tourism Maple Ridge & Pitt Meadows Update • Kristina Gervais, Executive Director, Manager of Marketing and Visitor Services, Duckworth Management Group Ms. Gervais gave a PowerPoint presentation providing background on Tourism Maple Ridge & Pitt Meadows and highlighting work done throughout the year. Council Minutes March 10, 2015 Page 3 of 12 800 UNFINISHED BUSINESS 801 Motion by Councillor Bell from the February 24, 2015 Council Meeting The Manager of Legislative Services suggested that to include an item on the ideas list, the Chair of the meeting should clearly indicate that an item is to be added. The Clerk’s Department will maintain the list and attach it as an appendix to the Council Workshop agenda. R/2015-099 It was moved and seconded That the Chief Administrative Officer be directed to keep a Council ‘ideas list’ on an ongoing basis. CARRIED 900 CORRESPONDENCE 901 Letter dated March 5, 2015 from the Michael Buda, Interim Executive Director, Mayors’ Council on Regional Transportation and Robert Paddon, Executive Vice President, Strategic Planning & Stakeholder Relations, Translink, pertaining to the Mayors’ Council Transportation and Transit Plan. For information only No motion required 1000 BYLAWS – Nil COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – March 2, 2015 R/2015-100 It was moved and seconded That the minutes of the Committee of the Whole Meeting of March 2, 2015 be received. CARRIED Council Minutes March 10, 2015 Page 4 of 12 Public Works and Development Services 1101 RZ/115/10, 23213 Lougheed Highway, M-2 to CS-1 Staff report dated March 2, 2015 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6940-2012 to designate from Agricultural to Commercial and Conservation be given first and second reading and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 6834-2011 to rezone from M-2 (General Industrial) to CS-1 (Service Commercial) to align the zone with the existing commercial business be given second reading and be forwarded to Public Hearing. R/2015-101 It was moved and seconded 1. That in accordance with Section 879 of the Local Government Act opportunity for early and on-going consultation has been provided by way of posting Bylaw No. 6940-2012 on the municipal website, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 2. That Bylaw No. 6940-2012 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 3. That it be confirmed that Bylaw No. 6940-2012 is consistent with the Capital Expenditure Plan and Waste Management Plan; 4. That Bylaw No. 6940-2012 be given first and second reading and be forwarded to Public Hearing; 5. That Bylaw No. 6834-2011 be given second reading and be forwarded to Public Hearing; and 6. That the following terms and conditions be met prior to final reading: i. Approval from the Ministry of Transportation and Infrastructure; ii. Amendment to Schedule "B" & “C” of the Official Community Plan; iii. Registration of a geotechnical report as a Restrictive Covenant which addresses the suitability of the site for the proposed development; iv. An access agreement and survey plan and must be registered at the Land Title Office for Spencer Creek and the existing pump station; v. Registration of a building design scheme as a Restrictive Covenant at the Land Title Office; vi. Park dedication as required; and vii. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations. CARRIED Council Minutes March 10, 2015 Page 5 of 12 1102 2012-115-RZ, 12018 and 12038 Edge Street, 22554 and 22566 Brown Avenue Staff report dated March 2, 2015 recommending that a one year extension be granted for Rezoning Application 2012-115-RZ to permit a three phased mixed use development. R/2015-102 It was moved and seconded That a one year extension be granted for rezoning application 2012-115-RZ and that the following conditions be addressed prior to consideration of Final Reading: i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii. Registration of a Development Agreement as a Restrictive Covenant for the proposed bonus elements and receipt of deposits as securities, as outlined in the Agreement; iii. Receipt of a voluntary contribution of $100,000 for public art; iv. Amendment to Schedule "B" of the Official Community Plan; v. Road dedication as required; vi. A portion of the municipal lane between the properties 12038 and 12018 Edge Street be closed, purchased by the applicant and consolidated into the development site; vii. Lot consolidation and re-subdivision of the development site to three lots consistent with the phasing boundaries; viii. Registration of a Statutory Right-of-Way plan and agreement for vehicular and pedestrian purposes in place of the current municipal lane; ix. Registration of a geotechnical report as a Restrictive Covenant which addresses the suitability of the site for the proposed development; x. Registration of an easement for public passage for the areas between Brown Avenue, Edge Street and Dewdney Trunk Road rights- of-way and the buildings and to future roof top open spaces; xi. Registration of reciprocal access agreements for vehicle and pedestrian passage through the parking structure between phases and between levels, as well as to the future extension of the parking building to the east on Brown Avenue (2013-019-RZ); xii. Registration of a restrictive covenant protecting required off-street parking spaces located on separate lots of this development; xiii. Registration of a Restrictive Covenant protecting the Visitor Parking; xiv. Registration of a restrictive covenant and entering into a Housing Agreement respecting adaptive housing and rental housing; xv. Removal of all the existing buildings located at 12038 Edge Street, 22554 Brown Avenue and 22566 Brown Avenue; Council Minutes March 10, 2015 Page 6 of 12 xvi. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations; and xvii. Pursuant to the Contaminated Site Regulations of the Environmental Management Act, the property owner will provide a Site Profile for the subject lands. CARRIED 1103 2013-103-DVP, 12366 Laity Street Staff report dated March 2, 2015 recommending that the Corporate Officer be authorized to sign and seal 2013-103-DVP to reduce minimum road right-of-way for the proposed cul-de-sac, reduce minimum width for a collector road, reduce minimum road carriageway for the proposed cul-de- sac, reduce minimum front setback for the existing home and to reduce minimum rear setback for proposed Lot 1. R/2015-103 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2013-103-DVP respecting property located at 12366 Laity Street. CARRIED 1104 2015-012-DVP, 23103 136 Avenue Staff report dated March 2, 2015 recommending that the Corporate Officer be authorized to sign and seal 2015-012-DVP to postpone servicing upgrades on the 232 Street property frontage of the site at proposed Lot 39. R/2015-104 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2015-012-DVP respecting property located at 23103 136 Avenue. CARRIED Council Minutes March 10, 2015 Page 7 of 12 1105 2015-013-DVP, 11195, 11187, 11181, 11175, 11169, 11159, 11151, 11143 and 11135 239 Street Staff report dated March 2, 2015 recommending that the Corporate Officer be authorized to sign and seal 2015-013-DVP to vary the permitted maximum height for houses on each of 9 lots at the southwest corner of Kanaka Way and 239 Street. R/2015-105 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2015-013-DVP respecting property located at 11195, 11187, 11181, 11175, 11169, 11159, 11151, 11143 and 11135 239 Street. CARRIED 1106 2015-020-DVP, 13065 Katonien Way Staff report dated March 2, 2015 recommending that the Corporate Officer be authorized to sign and seal 2015-020-DVP to vary parking requirements and retaining wall height in support of the proposed Indoor Mountain and BMX Biking Facility in Kanaka Business Park. The Manager of Legislative Services advised that correspondence in support of the Development Variance Permit was received from Eric Van Maren. R/2015-106 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2015-020-DVP respecting property located at 13065 Katonien Street. CARRIED Note: Councillor Masse excused himself from discussion of Item 1107 at 7:47 p.m. as he owns property in the vicinity of the application 1107 2014-074-CU, 22245 Lougheed Highway, Temporary Commercial Use Permit Staff report dated March 2, 2015 recommending that the Corporate Officer be authorized to sign and seal 2014-074-CU to permit temporary commercial use. Council Minutes March 10, 2015 Page 8 of 12 R/2015-107 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2014-074-CU respecting property located at 22245 Lougheed Highway. CARRIED Note: Councillor Masse returned to the meeting at 7:49 p.m. 1108 2011-063-SD, 5% Money in Lieu of Parkland Dedication, 20974 123 Avenue Staff report dated March 2, 2015 recommending that the owner of land proposed for subdivision at 20974 123 Avenue, under application 2011- 063-SD, pay amount not less than $55,000.00. R/2015-108 It was moved and seconded That pursuant to Local Government Act, Section 941, regarding 5% Parkland Dedication or payment in lieu, be it resolved that the owner of land proposed for subdivision at 20974 123 Avenue, under application 2011-063-SD, shall pay to the City of Maple Ridge an amount that is not less than $55,000.00. CARRIED 1109 2014-004-DVP, 23810 132 Avenue (Cedar Spring Strata Subdivision) Staff report dated March 2, 2015 recommending that the Corporate Officer be authorized to sign and seal 2014-004-DVP to vary building heights on 22 lots in Strata Plan EPS1393. The Manager of Legislative Services advised that correspondence opposing the variance was received from George Johansen with a suggestion that the proposed variance be denied for the first 2 properties and allowed for the balance of the application. R/2015-109 It was moved and seconded That That the Corporate Officer be authorized to sign and seal 2014-004- DVP respecting the Strata Plan EPS1393 on property located at 23810 132 Avenue. Council Minutes March 10, 2015 Page 9 of 12 AMENDMENT TO MOTION R/2015-110 It was moved and seconded That the motion be amended to add the text “with the exception of Strata Lots 1 and 2.” AMENDMENT CARRIED Mayor Read, Councillor Shymkiw – OPPOSED MOTION AS AMENDED CARRIED Financial and Corporate Services (including Fire and Police) 1131 Disbursements for the month ended January 31, 2015 Staff report dated March 2, 2015 recommending that the disbursements for the month ended January 31, 2015 be approved. R/2015-111 It was moved and seconded That the disbursements as listed below for the month ended January 31, 2015 be approved: General $ 9,386,102. Payroll $ 1,609,184. Purchase Card $ 105,675. $ 11,100,961. CARRIED 1132 Miscellaneous Finance Fees and Charges Bylaw No. 7137-2015 Staff report dated March 2, 2015 recommending that Maple Ridge Miscellaneous Finance Fees and Charges Bylaw No. 7137-2015 to bring the City of Maple Ridge into compliance with current legislation relating to fees and charges for the provision of services and information. R/2015-112 It was moved and seconded That Bylaw No. 7137 – 2015 be given first, second and third readings. CARRIED Council Minutes March 10, 2015 Page 10 of 12 Community Development and Recreation Service 1151 Cottonwoods Child Care Centre – Lease Renewal Staff report dated March 2, 2015 recommending that the Corporate Officer be authorized to execute the Cottonwoods Child Care Centre lease for the term December 1, 2014 to June 30, 2018. Note: Councillor Robson left the meeting at 8:06 p.m. R/2015-113 It was moved and seconded That the Corporate Officer be authorized to execute the Cottonwoods Child Care Centre lease for the term December 1, 2014 to June 30, 2018. CARRIED Note: Councillor Robson returned to the meeting at 8:07 p.m. Correspondence – Nil Other Committee Issues – Nil 1200 STAFF REPORTS 1201 Mayor’s Task Force on Open Government Report dated March 10, 2015 providing an update on work done by the Mayor’s Task Force on Open Government. For information only No motion required 1202 Mayor’s Homelessness Solutions Task Force Report dated March 10, 2015 providing an update on work done by the Mayor’s Homelessness Solutions Task Force. For information only No motion required Council Minutes March 10, 2015 Page 11 of 12 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL – Nil 1400 MAYOR’S REPORT Mayor Read participated in Council’s strategic planning sessions and has been dealing with community concerns surrounding the medical marihuana facility in Whonnock. She noted that a public forum on the facility will be taking place on March 23 from 6:00 to 8:00 p.m. The Mayor attended a meeting of the Mayor’s Homelessness Solutions Task Force and various meetings at Metro Vancouver including the Regional Planning Committee, the Housing Committee, the Mayors’ Council and the Transportation Committee. She also attended a dinner with Council and staff of the City of Pitt Meadows, the RCMP-Mayors’ Forum, several meetings with the Advisory Committee Review Committee and a dog show at the Hammond Community Centre. Mayor Read met with Susan Miller, Katzie First Nation Chief. 1500 COUNCILLORS’ REPORTS Councillor Masse Councillor Masse met with Doctor John Driver, Provost and Vice President of Academics, Simon Fraser University, attended a Maple Ridge Business Improvement Association Safety and Security Committee meeting and a meeting of the Maple Ridge Social Planning Advisory Committee. Councillor Duncan Councillor Duncan attended the screening of “Moments to Milestones” and the “Tempest in the Teapot” presentation hosted by the Maple Ridge-Pitt Meadows NDP Women’s Committee. Councillor Robson No report. Councillor Speirs Councillor Speirs attended a Maple Ridge Agricultural Advisory Committee meeting and task force meetings. He participated in the Council Strategic Planning Meetings. Council Minutes March 10, 2015 Page 12 of 12 Councillor Shymkiw Councillor Shymkiw attended a presentation by the BC Seniors Advocate, a Maple Ridge Social Planning Advisory Committee meeting and a dinner with the City of Pitt Meadows Council. He participated in meetings of the Mayor’s Open Government Task Force and the Advisory Committee Review Committee. He also attended a neighbourhood consultation process at the Chilcotin Neighbourhood Park. Councillor Bell Councillor Bell reminded all of the Seniors’ Volunteer Appreciation Tea event to be held on April 15. 1600 OTHER MATTERS DEEMED EXPEDIENT – Nil 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS – Nil 1800 QUESTIONS FROM THE PUBLIC Harald Mischke Mr. Mischke expressed his concerns with issues associated with the location designated for an industrial marihuana grow operation. He asked for clarification on zoning of the site and whether the City had the ability to control what is built on such a site using zoning. The Director of Planning explained zoning and how it relates to the Agricultural Land Reserve. 1900 ADJOURNMENT – 8:42 p.m. _______________________________ N. Read, Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer District of Maple Ridge PUBLIC HEARING March 17, 2015 The Minutes of the Public Hearing held in the Council Chamber of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia on March 17, 2015 at 7:00 p.m. ____________________________________________________________________________ PRESENT Elected Officials Appointed Staff Mayor N. Read J. Rule, Chief Administrative Officer Councillor C. Bell C. Marlo, Manager of Legislative Services Councillor K. Duncan C. Goddard, Manager of Development and Environmental Councillor B. Masse Services Councillor G. Robson S. Murphy, Planner 2 Councillor T. Shymkiw Councillor C. Speirs ______________________________________________________________________________ Mayor Read called the meeting to order. The Manager of Legislative Services explained the procedure and rules of order of the Public Hearing and advised that the bylaws will be considered further at the next Council Meeting on March 24, 2015. The Mayor then called upon the Manager of Development and Environmental Services to present the following items on the agenda: 1)2014-037-RZ Maple Ridge Zone Amending Bylaw No. 7095-2014 Legal:Lot “D”, District Lot 245, Group 1, New Westminster District, Plan 19628 Location 21447 121 Avenue From: RS-1 (One Family Urban Residential) To: R-1 (Residential District) Purpose: To permit future subdivision into approximately two lots. 502 Public Hearing Minutes March 17, 2015 Page 2 of 4 The Manager of Legislative Services advised that no correspondence was received on this item. The Manager of Development and Environmental Services gave a power point presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Context • Site Characteristics • Proposed Subdivision Lot “D” • Terms and Conditions There being no comment, the Mayor declared this item dealt with. 2) 2014-016-RZ Maple Ridge Zone Amending Bylaw No. 7083-2014 Legal: West Half Lot 2 Except: Firstly: Parcel A (Reference Plan 13881) and Secondly: Parcel A (Reference Plan 84990), Thirdly: Part subdivided by Plan LMP1641, Section 16, Township 12, New Westminster District, Plan1676 Parcel A (Reference Plan 13881) West Half Lot 2 Except: Parcel B (Reference Plan 84991), Section 16, Township 12, New Westminster District, Plan 1676 Location: 23908 and 23920 Dewdney Trunk Road From: RS-1b (One Family Urban [Medium Density] Residential) and RS-3 (One Family Rural Residential) To: R-2 (Urban Residential District) Purpose: To permit a future subdivision of approximately 12 lots. The Manager of Legislative Services advised that correspondence expressing concern with the application was received from Marie Elferink. Public Hearing Minutes March 17, 2015 Page 3 of 4 The Manager of Development and Environmental Services gave a power point presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Context • Site Characteristics • Development Proposal • Proposed Site Plan • Terms and Conditions Barb Willis Ms. Willis expressed concern about the drainage across the back of the property, continued development when other homes in the area have not been sold, and negative impacts on wildlife and bird species. She also expressed concern with the removal of trees which are acting as a sound barrier for traffic on Dewdney Trunk Road. Ms. Willis suggested leaving the property as a dog path for the neighbourhood. Traffic impact on 119A Street has also become a concern as a result of recent developments as well as the lack of access for the Fire Department. She advised on damage to her home as a result of construction on a previous development. Jean Fares - Developer Mr. Fares addressed the concern over drainage. He advised that water will be collected at the back of each lot and will be directed into the storm sewer system. There being no further comment, the Mayor declared this item dealt with. 3) Maple Ridge Zone Amending Bylaw No. 7136-2015 Text amendment as shown below: PART 2 INTERPRETATION, is amended by addition of the following definitions in the correct alphabetical order: CHEQUE CASHING CENTRE use means any premises where the business of cashing cheques or negotiable instruments for a fee charged or chargeable to the payee of the cheque or the payee’s agent is carried on. PAYDAY LOAN use means the business of offering, arranging or providing payday loans (as defined in the Business Practices and Consumer Protection Act, S.B.C. 2004 c.2, as amended, and regulated by the Payday Loans Regulation, B.C. Reg. 57/2009, as amended) to consumers. PART 2 INTERPRETATION the definition of “FINANCIAL SERVICES” is amended by deleting the words ‘cheque cashing service’ and adding the words identified in bold text: Public Hearing Minutes March 17, 2015 Page 4 of 4 FINANCIAL SERVICES - means a bank, trust company, savings and loans, credit unions, income tax services, bookkeeping, and similar uses providing financial services to the public but excludes cheque cashing centre or payday loan use. Part 4 GENERAL REGULATIONS, section 401 Uses of Land, Buildings and Structures, section (3) Prohibited Uses of Land, Buildings and Structures is amended by addition of clause (f) to read: Cheque cashing centres and payday loan uses. Purpose: To prohibit payday loan companies and cheque cashing centres from future operation in Maple Ridge. The Manager of Legislative Services advised that no correspondence was received on this item. The Planner gave a power point presentation providing the following information: • Report Information • Issues • Location of payday loan businesses and cheque cashing centres in the Town Centre • Location of payday loan businesses and cheque cashing centres in West Maple Ridge • Current Regulatory Context • Legal Opinion • Non-Conforming Use • Proposed Regulatory Changes • Recommendations • Additional Information There being no further comment, the Mayor declared this item dealt with. Having given all those persons whose interests were deemed affected by the matters contained herein a chance to be heard, the Mayor terminated the Public Hearing at 7:25 p.m. ____________________________ N. Read, Mayor Certified Correct ______________________________ C. Marlo, Corporate Officer CITY OF MAPLE RIDGE BYLAW NO. 7095-2014 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ___________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7095-2014." 2.That parcel or tract of land and premises known and described as: Lot “D” District Lot 245 Group 1 New Westminster District Plan 19628 and outlined in heavy black line on Map No. 1621 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to R-1 (Residential District). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 8th day of July, 2014. READ a second time the 10th day of February, 2015. PUBLIC HEARING held the 17th day of March, 2015. READ a third time the day of , 20 APPROVED by the Ministry of Transportation and Infrastructure this day of , 20 ADOPTED the day of , 20 _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER 1001 12 15 2 12 18 0 213852143221460214842148621483215002150512 15 3 21 41 0 2140612188 214442147421477214822150112 10 6 12 116 12 20 3 21453214632148012 08 3 12 09 4 21382214052141012189 214882151512 09 5 2136912 15 7 12 19 2 2141621454214522148721500215042138012191 12209 214202143421449214492147221491215112151012 16 8 21387213952140521411214292145121471214812151812 16 7 12 20 4 2143021447AV E .214 ST.GL EN W O OD 1 2 1 AVE . CAMPBELL AVE. 4 P 2519328H 229 24 25 70'E R EM 28 29 Rem 6P 9 9226 40 P 7 499 54 23 R EM 725 46 E 632 37 9 4 W 1/228 17 G D P 1 920 2 11 P 7 499 7 E 60' 642 P 1497318P 1497316 P 1 497 3 230 P 3 6 5 19 C 20 P 1 962 8 P 2 875 1 14 13 P 65' 25 27 R em 2 76 LMP182 62 5 7 P 1 497 3 21 26 2 24 228 8 75 P 1 497 3 P 2173141 P 7 499 25E 1 227 24 10 PP 9922E 1/2 8 P 2 146 1 F 15 22 657 60 12 R EM 23 P 1 080 6 EP 82966 EP 22712 LMP 29660 1 2 1 AV E . ´ SCALE 1:1 ,50 0 MAPLE RIDGE ZONE AMENDINGBylaw No. Ma p No. Fro m: To: RS-1 (One Fa mily Urban Residential) R-1 (Res ide ntial D is trict) 709 5-20 141621 CITY OF MAPLE RIDGE BYLAW NO. 7083-2014 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ___________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7083-2014." 2.Those parcels or tracts of land and premises known and described as: West Half Lot 2 Except: Fistly: Parcel A (Reference Plan 13881) and Secondly: Parcel A (Reference Plan 84990), Thirdly: Part subdivided by Plan LMP1641, Section 16 Township 12 New Westminster District Plan1676 Parcel A (Reference Plan 13881) West Half Lot 2 Except: Parcel B (Reference Plan 84991), Section 16 Township 12 New Westminster District Plan1676 and outlined in heavy black line on Map No. 1618 a copy of which is attached hereto and forms part of this Bylaw, are hereby rezoned to R-2 (Urban Residential District). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 8th day of July, 2014. READ a second time the 24th day of February, 2015. PUBLIC HEARING held the 17th day of March, 2015. READ a third time the day of , 20 ADOPTED the day of , 20 _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER 1002 2377511931 238081200523840 2385011930 11950 23880239202392211924 2399523994 239812398311877 11893 11939 11888 23780 2380011918 23807238381192711917 2382511940 11960 11970 1190323899 11966 119722394223952 2392511936 2394323 9 9 623998 2398812067 1195123794 1190823823 2385523867238812390811942 239722 3 9 9 2 11907119071197123822238432393223925 2393812074 238101190423820 238182383011959 11983 11911 11980 2383023889238402386023894238802387911875 1191823962 23997239711192123831 11928 11949 11995 11903 23813238312389523891239562397011861 11922/54 11915 2383111939 11868 2388211948 11960 11954 239572398211869 11901 12040 24022119002381512055 11880 23864238921185723898 11930 11913 11968 11 9 B AV E.LANE238A ST.238A ST.D E W D N E Y T R U N K R D . 120B AVE .238B ST.238B ST.238B ST.11 9 A AV E .239 ST.239 ST.240 ST.238 ST.11 9 B AV E. 120A LANE 11 9 AV E . 7 22 23 P 85134P 7653626 6 8 11 4 LM P 304 01LMP 30401LM P 180 51 3 5 3 29 28 3 11 14 LMP 1805118 LM P 279 20 21 3 BCS 3 574 8 LM P 304 02 A LM P 164 1 31 5 BCP 4564226 34 of 1 39 P 7528LMP 14766N1/2 P 789 3 20 N 1/2 1 LM P 428 51 21 P 851341 Rem 1 P 76536P 7653617 16 13 B 25 6 2 4 15 2 S 1/2P 8367741 40 Rem Rem 29 8 11 15903 2 12 24 5 7 4 1 6 7 A 1 6 12 6 25 3 3 P 8513426 10 20 EP BCP 21 769 8 15 18 19 LM P 2 LM P 806 Rem 3 13 LM P 1 8051 9 8 10 1 35 of B P 670 82 3 P 789 3 24 LMP 30403 PARK 14 7 20 9 3 P 76536LM P 114 4 Rem A 2W 1/2 4 5 33 P 167 6 38 S 1/2 Rem Rem 21 27 6 4 7 5 1 10 Rem Pc l. 'A' 1 5 P 167 6 LMP 180512 Rem LMS231514 30 4 7 27 LM P 180 51 4 P 577 47 37 36 of B P 880 32 37Pcl 6 P 789 3 LMP 30403 25 P 851 34 LMP 30403 5 6 1144 LM P 164 1 1 2 RP 13881LM P 1 8051 2 32 Rem N 1/2 P 863 10 EP 85135EP 76537LM P 4613 BCP 19841 LM P 1145 BC P 45643 BC P 7213 RW 72573 EP 76228RP 84994 RP 85321 RW 86310 RW 30273 LM P 3333 LM P 3166BCP 21771LM P 38196 B.C. TELEPHONE CO. LM P 1642 B C P 9757 BC P 21770 RP 57056BCP 41049BCP 7213RW 28408 LMP 33118RW 72574RW 83678RW 83679BCP 28926(lease)239 ST.´ SCALE 1:2 ,50 0 MAPLE RIDGE ZONE AMENDINGBylaw No. Ma p No. Fro m: To: RS-1 b (One Fa mily Urban (Medium Density) Residential)RS-3 (One Fa mily R ural Residential)R-2 (Urban Res ide ntial District) 708 3-20 141618 Urba n Area Bo undary Urban A rea Boundary CITY OF MAPLE RIDGE BYLAW NO. 7136-2015 A Bylaw to amend the text of Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows: This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7136-2015." Scope: This Bylaw recommends amendments that will prohibit payday loan companies and cheque cashing centres from future operation in Maple Ridge. 1.PART 2 INTERPRETATION, is amended by addition of the following definitions in the correct alphabetical order: CHEQUE CASHING CENTRE use means any premises where the business of cashing cheques or negotiable instruments for a fee charged or chargeable to the payee of the cheque or the payee’s agent is carried on. PAYDAY LOAN use means the business of offering, arranging or providing payday loans (as defined in the Business Practices and Consumer Protection Act, S.B.C. 2004 c.2, as amended, and regulated by the Payday Loans Regulation, B.C. Reg. 57/2009, as amended) to consumers. 2.PART 2 INTERPRETATION the definition of “FINANCIAL SERVICES” is amended by deleting the words ‘cheque cashing service’ and adding the words identified in bold text: FINANCIAL SERVICES - means a bank, trust company, savings and loans, credit unions, income tax services, bookkeeping, and similar uses providing financial services to the public but excludes cheque cashing centre or payday loan use. 3.Part 4 GENERAL REGULATIONS, section 401 Uses of Land, Buildings and Structures, section (3) Prohibited Uses of Land, Buildings and Structures is amended by addition of clause (f) to read: Cheque cashing centres and payday loan uses. 4.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended is hereby amended accordingly. READ a first time the 24th day of February, 2015. READ a second time the 24th day of February, 2015. PUBLIC HEARING held the 17th day of March, 2015. READ a third time the day of , 20 . ADOPTED the day of , 20 . _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER 1003 CITY OF MAPLE RIDGE Business Licence and Regulation Amending Bylaw No.7135-2015 A bylaw to amend the text of the Business Licencing and Regulation Bylaw No. 6815-2011 WHEREAS, it is deemed expedient to amend Maple Ridge Business Licence and Regulation Bylaw No. 6815-2011; NOW THEREFORE, the Council of the City of Maple Ridge enacts as follows: This bylaw may be cited as Business Licence and Regulation Amending Bylaw No. 7135-2015. Scope: This Bylaw prohibits Payday Loans and Cheque Cashing Centres from future operation in Maple Ridge. PART 5 Definitions Part 5 Definitions, is amended by addition of the following definition in the correct alphabetical order: “Payday Loan” means the business of offering, arranging, or providing payday loans (as defined in the Business Practices and Consumer Protection Act, SBC 2004 c.2,as amended, and regulated by the Payday Loans Regulation, B.C. Reg. 57/2009, as amended) to consumers. SCHEDULE “A” Category 22 In Category 22 – Financial and Institutional Services add in alphabetical order, ‘Payday Loans’ with an associated annual business licence fee of $700.00. READ A FIRST TIME this 24th day of February, 2015. READ A SECOND TIME this 24th day of February, 2015. READ A THIRD TIME this day of , 20. ADOPTED this day of , 20. PRESIDING MEMBER CORPORATE OFFICER 1004 CITY OF MAPLE RIDGE BYLAW NO. 7137 - 2015 A Bylaw to Establish Miscellaneous Finance Fees and Charges within the City of Maple Ridge WHEREAS Council may, by bylaw, impose a fee payable in respect of all or part of a service of the municipality, the use of municipal property, or the exercise of authority to regulate, prohibit or impose requirements pursuant to the Community Charter; NOW THEREFORE, the Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Miscellaneous Finance Fees and Charges Bylaw No. 7137 - 2015". 2.This Bylaw hereby imposes fees and charges for the provision of services and information as specified in Schedule 1 attached to and forming part of this Bylaw. 3.If any part, section, subsection, clause, or sub clause of this Bylaw is, for any reason, held to be invalid by the decision of a Court of competent jurisdiction, such decision does not affect the validity or the remaining portions of this Bylaw. READ a first time this 10th day of March, 2015. READ a second time this 10th day of March, 2015. READ a third time this 10th day of March, 2015. ADOPTED this day of ,2015. PRESIDING MEMBER CORPORATE OFFICER Attachments: Schedule 1 – City of Maple Ridge Miscellaneous Finance Fees and Charges 1005 City of Maple Ridge Miscellaneous Finance Fees and Charges Bylaw No. 7137-2015 Page 2 of 2 Schedule 1 Description of Existing Fee/Charge Applicable Taxes to be Added Fee 1. Property Information Request/Tax Certificate (a) Request from property owner Included No charge (b) Request from non-owner Included $35.00 (c) Requests through BC Online (BC Online customers will have BC Online administration fee added to this fee) Included $35.00 2. Payment File for Mortgage Company Tax Clients - per folio/roll number $7.50 3. Refund Processing Fee $25.00 4. Returned Cheque Fee $25.00 5. Photocopy (standard 8 ½” x 11”) per page $0.50 6. Historical Property Related Information – per hour (a) Request from property owner First hour no charge, then $35.00 (b) Request from non-owner $35.00 City of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES March 16, 2015 1:05 p.m. Council Chamber PRESENT Elected Officials Appointed Staff Mayor N. Read J. Rule, Chief Administrative Officer Councillor C. Bell K. Swift, General Manager of Community Development, Councillor K. Duncan Parks and Recreation Services Councillor B. Masse P. Gill, General Manager Corporate and Financial Services Councillor G. Robson F. Quinn, General Manager Public Works and Development Councillor T. Shymkiw Services Councillor C. Speirs C. Carter, Director of Planning C. Marlo, Manager of Legislative Services Other Staff as Required J. Bastaja, Director of Corporate Support C. Goddard, Manager of Development and Environmental Services B. McLeod, Manager of Parks Planning and Development 1.DELEGATIONS/STAFF PRESENTATIONS 1.1 Alouette River Management Society (“ARMS”)\2014 Annual Update •Ken Stewart, President •Nicole Driedger, Acting Executive Director •Emily Gutenberg, Volunteer & Communications Coodinator Mr. Stewart introduced the Alouette River Management Society’s (“ARMS”) representatives and outlined its mandate. Ms. Driedger gave a PowerPoint presentation which highlighted activities the Alouette River Management Society was involved in during 2014 which included the organizing of open houses, arranging of stewardship programs and education and eco-camps, hosting of tours by overseas visitors and being involved in community festivals. She spoke about the plans and goals of the society for 2015. 1100 Committee of the Whole Minutes March 16, 2015 Page 2 of 5 1.2 Placement of Cell Tower at 216 Street and 124 Avenue • Riekie Armstrong Ms. Armstrong read a statement expressing her concern with the safety of cell towers in proximity to residential areas, their impact on property values, and requested the tower at 216 & 124 Avenue be relocated by Telus to a non- residential area. 1.3 Marihuana Grow Op Project at 272nd. St. and Bell Avenue, Whonnock BC • Patricia Purdy Ms. Purdy read a statement concerning the impact the proposed Medical Marihuana facility will have on the Whonnock community. She asked Council to consider its options to change the process or to mitigate the impacts. 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 1101 2014-108-RZ, 12874 Mill Street, RS-3 and RS-2 to R-1 Staff report dated March 16, 2015 recommending that Maple Ridge Zone Amending Bylaw No. 7138-2015 to rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to R-1 (Residential District) to allow subdivision into approximately 5 single family residential lots be given first reading and that the applicant provide further information as described on Schedules A, B, F and G of the Development Procedures Bylaw No. 5879-1999, along with a Subdivision application. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Context • Site Characteristics • Proposed Site Plan • Proposed Subdivision Plan • Proposed Road Sections Committee of the Whole Minutes March 16, 2015 Page 3 of 5 RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 24, 2015. 1102 2013-113-RZ, 21530 Donovan Avenue, RS-1 to RS-1b Staff report dated March 16, 2015 recommending that Maple Ridge Zone Amending Bylaw No. 7050-2013 to rezone from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban [Medium Density] Residential) to permit subdivision into 2 single family residential units be given second reading and be forwarded to Public Hearing. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Context • Site Characteristics • Development Proposal • Proposed Subdivision Plan RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 24, 2015. 1103 2014-096-RZ, 12250 237 Street, Application to Release Restrictive Covenant Staff report dated March 16, 2015 recommending that a request to release Restrictive Covenant AD080315 be considered and further that a Public Hearing be held to provide opportunity for public input. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Subject Map RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 24, 2015. Committee of the Whole Minutes March 16, 2015 Page 4 of 5 1104 Contract Award: Bridge Barrier and Railing Replacement Staff report dated March 16, 2015 recommending that the Bridge Barrier and Railing Replacement Contract be awarded to Coquitlam Ridge Constructors Limited. Note: Councillors Shymkiw and Robson left the meeting at 2:19 p.m. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 24, 2015. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 Superior Tanker Shuttle Service Automatic Aid Agreement Staff report dated March 16, 2015 recommending that the Superior Tanker Shuttle Service Automatic Aid Agreement between the City of Maple Ridge and the District of Mission be approved. Note: Councillors Shymkiw and Robson returned at to the meeting at 2:20 p.m. Deputy Chief Exner reviewed the report. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 24, 2015. 1132 Disbursements for the month ended February 28, 2015 Staff report dated March 16, 2015 recommending that the disbursements for the month ended February 28, 2015 be approved. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 24, 2015. 1133 2015 Council Expenses Staff report dated March 16, 2015 providing updated Council expenses recorded to the end of February for 2015. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 24, 2015. Committee of the Whole Minutes March 16, 2015 Page 5 of 5 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 1151 Tender Award for Whonnock Lake Park Enhancement Project Staff report dated March 16, 2015 recommending that the contract for the construction of the Enhancement Project at Whonnock Lake Park be awarded to Blue Pine Enterprises. The Manager, Parks Planning & Development clarified the rationale for deeming the lowest bidder non-compliant and provided a PowerPoint overview of the updated concept plan. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 24, 2015. 5. CORRESPONDENCE – Nil 6. OTHER ISSUES – Nil 7. ADJOURNMENT - 2:41 p.m. 8. COMMUNITY FORUM Ted Gagel Mr. Gagel expressed concern with the amount of air traffic over the neighbourhood he lives in as well as with the type of flying being done. He considers the practice of low flying aircraft diving and cutting engines over residential neighbourhoods unsafe and disturbing to the peace and quiet of local residents. He asked whether Transport Canada can be contacted with a request to stop the practice. Councillor Robson suggested that the Council liaison to the Pitt Meadows Airport Society ask that the airport request pilots change their practice area. ___________________________________ C. Bell, Acting Mayor Presiding Member of the Committee City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 16, 2015 and Members of Council FILE NO: 2014-108-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First Reading Maple Ridge Zone Amending Bylaw No. 7138-2015 12874 Mill Street EXECUTIVE SUMMARY: An application has been received to rezone the subject property, located at 12874 Mill Street, from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to R-1 (Residential District), to allow future subdivision into approximately 5 single family residential lots (see Appendix C). An Official Community Plan (OCP) amendment is anticipated to adjust the Conservation boundaries to reflect the location of Hennipen Creek. To proceed further with this application additional information is required as outlined below. RECOMMENDATIONS: In respect of Section 879 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i.The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii.The Board of any Regional District that is adjacent to the area covered by the plan; iii.The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v.School District Boards, greater boards and improvements district boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City’s website, together with an invitation to the public to comment, and; That Zone Amending Bylaw No. 7138-2015 be given first reading; and That the applicant provide further information as described on Schedules A, B, F and G of the Development Procedures Bylaw No. 5879–1999, along with a Subdivision application. DISCUSSION: a)Background Context: Applicant: Don Bowins Owner: John Lauridsen 1101 - 2 - Legal Description: Lot 3 Section 27 Township 12 New Westminster District Plan 10713 OCP: Existing: Medium Density Residential and Conservation Proposed: Medium Density Residential and Conservation Zoning: Existing: RS-3 (One Family Rural Residential), RS-2 (One Family Suburban Residential) Proposed: R-1 (Residential District) Surrounding Uses: North: Use: Single Family Residential Zone: RS-2 (One Family Suburban Residential) and RS-3 (One Family Rural Residential); under application 2012-057-RZ to rezone to R-2 (Urban Residential District) Designation: Medium Density Residential and Conservation South: Use: Single Family Residential Zone: RS-2 (One Family Suburban Residential) and RS-3 (One Family Rural Residential) Designation: Medium/High Density Residential and Conservation East: Use: Storage Zone: M-2 (General Industrial) Designation: Conservation and Civic West: Use: Single Family Residential Zone: RS-2 (One Family Suburban Residential) Designation: Low Density Urban and Conservation Existing Use of Property: Single Family Residential Proposed Use of Property: Single Family Residential Site Area: 0.71 ha (1.75 acres) Access: Mill Street Servicing requirement: Urban Standard b)Site Characteristics: The subject property is 0.71 ha (1.75 acres) in size and is bound by the unopened 240 Street right of way on the west, Mill Street on the east and single family residential lots to the north and south (see Appendix A). Hennipen Creek is located on the southern portion of the subject property running in an east to southwest direction. The subject property is relatively flat, and has trees located on the southern portion of the lot. The development site is located in the Horse Hamlet of the Silver Valley Area Plan, which forms part of the OCP. c)Project Description: The applicant proposes to rezone the subject property to the R-1 (Residential District) zone to permit future subdivision into 5 single family residential lots not less than 371 m² (see Appendix C). The applicant of the subject property is set to purchase the property directly north, located at 12933 Mill Street, which is under application 2012-057-RZ at third reading. It is the applicant’s intention to combine the two properties into one application after 2014-108-RZ receives first reading. The two properties combined will then consist of 16 R-1 (Residential District) lots and 8 R-2 (Urban Residential District) lots, for a total of 24 single family residential lots (see Appendix D). A portion of - 3 - proposed lot 1 on the subject property will be converted into two lots once the applications are combined. Two new roads and a cul-de-sac on the southern property will provide access to the site, while the remaining lots will be accessed via Mill Street. Lands around Hennipen Creek will be provided as park dedication with this development. At this time the current application has been assessed to determine its compliance with the Official Community Plan (OCP) and provide a land use assessment only. Detailed review and comments will need to be made once full application packages have been received. A more detailed analysis and a further report will be required prior to second reading. Such assessment may impact proposed lot boundaries and yields, OCP designations and Bylaw particulars, and may require application for further development permits. d)Planning Analysis: Official Community Plan: The subject property is located within the Horse Hamlet of the Silver Valley Area Plan and is currently designated Medium Density Residential (46%) and Conservation (54%). The Medium Density Residential designation permits densities ranging between 15-40 units per hectare which equates to a lot yield of 5-10 units, which is consistent with the Area Plan. The proposed development of 5 single family lots is therefore on the low end of lot yield prescribed in the Silver Valley Area Plan. The proposed R-1 (Residential District) zoned development is in compliance with the Silver Valley Area Plan policies. It is important to note that within the Silver Valley Area, the Horse Hamlet has the lowest relative densities. An OCP amendment is anticipated to adjust the Conservation boundaries to reflect the location of Hennipen Creek. Zoning Bylaw: The current application proposes to rezone the subject property from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to R-1 (Residential District) (see Appendix B) to permit future subdivision into approximately 5 single family residential lots. The minimum lot size for the current RS-2 (One Family Suburban Residential) zone is 0.4 ha (1 acre) and RS-3 (One Family Rural Residential) zone is 0.8 ha (2 acres), and the minimum lot size for the proposed R-1 (Residential District) zone is 371m2. Any variations from the requirements of the proposed zone will require a Development Variance Permit application. Development Permits: Pursuant to Section 8.9 of the OCP, a Watercourse Protection Development Permit application is required for all developments and building permits within 50 metres of the top of bank of all watercourses and wetlands. The purpose of the Watercourse Protection Development Permit is to ensure the preservation, protection, restoration and enhancement of watercourse and riparian areas. Pursuant to Section 8.10 of the OCP, a Natural Features Development Permit application is required for all development and subdivision activity or building permits for: All areas designated Conservation on Schedule “B” or all areas within 50 metres of an area designated Conservation on Schedule “B”, or on Figures 2, 3 and 4 in the Silver Valley Area Plan; All lands with an average natural slope of greater than 15 %; All floodplain areas and forest lands identified on Natural Features Schedule “C” to ensure the preservation, protection, restoration and enhancement of the natural environment and for development that is protected from hazardous conditions. - 4 - Advisory Design Panel: A Form and Character Development Permit is not required because this is a single family project, therefore this application does not need to be reviewed by the Advisory Design Panel. Development Information Meeting: A Development Information Meeting is not required for this application because it is in compliance with the OCP and is less than 25 dwelling units. e) Interdepartmental Implications: In order to advance the current application, after first reading, comments and input, will be sought from the various internal departments and external agencies listed below: a) Engineering Department; b) Operations Department; c) Licenses, Permits and Bylaws; d) Fire Department; e) Parks Department; f) School District; and g) Canada Post. The above list is intended to be indicative only and it may become necessary, as the application progresses, to liaise with agencies and/or departments not listed above. This application has not been forwarded to the Engineering Department for comments at this time; therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this evaluation will take place between first and second Reading. f) Early and Ongoing Consultation: In respect of Section 879 of the Local Government Act for consultation during an OCP amendment, it is recommended that no additional consultation is required beyond the early posting of the proposed OCP amendments on the City’s website, together with an invitation to the public to comment. g) Development Applications: In order for this application to proceed the following information must be provided, as re quired by Development Procedures Bylaw No. 5879–1999 as amended: 1. An OCP Application (Schedule A); 2. A complete Rezoning Application (Schedule B); 3. A Watercourse Protection Development Permit Application (Schedule F); 4. A Natural Features Development Permit Application (Schedule G); 5. A Subdivision Application. The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. - 5 - CONCLUSION: This development proposal is in compliance with the OCP; however an OCP amendment for a Conservation boundary adjustment will be required. It is expected that once complete information is received, Maple Ridge Zone Amending Bylaw No. 7138-2015 will be amended to reflect the appropriate conservation boundary. It is therefore recommended that Council grant first reading subject to additional information being provided and assessed prior to second reading; and that Council not require any further additional OCP consultation. The proposed layout has not been reviewed in relation to the relevant bylaws and regulations governing subdivision applications. Any subdivision layout provided is strictly preliminary and must be approved by the City of Maple Ridge’s Approving Officer. “Original signed by Chuck Goddard” for _______________________________________________ Prepared by: Adam Rieu Planning Technician “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P. Eng GM: Public Works & Development Services “Original signed by Jim Rule” _______________________________________________ Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Zone Amending Bylaw No. 7138-2015 Appendix C – Proposed Subdivision Plan Appendix D – Proposed Subdivision Plan including northern lot (12933 Mill Street) City of PittMeadows District ofLangley District of MissionFRASER R. ^ DATE: Nov 18, 2014 2014-108-RZ BY: JV CITY OF MAPLE RIDGE P LA N NIN G DE P A R T M E N T 13005 2395023970129582405012954 2392924151239872399612795 2407024003239902391424001239152392123915(FERN CR ES.)2393024000239391284823950 2400523918239922392423979 2402612874 12933 12974 2408513009 24145239532392624069240402403323942130 AV E . SH E L D R A K E C R T.MILL S T. FE R N C R E S C E N T SUBJECT PROPERTY ´ Scale: 1:2,500 12874 Mill Street APPENDIX A CITY OF MAPLE RIDGE BYLAW NO. 7138-2015 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ___________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7138-2015." 2.That parcel or tract of land and premises known and described as: Lot 3 Section 27 Township 12 New Westminster District Plan 10713 and outlined in heavy black line on Map No. 1634 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to R-1 (Residential District). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , 20 READ a second time the day of , 20 PUBLIC HEARING held the day of , 20 READ a third time the day of , 20 ADOPTED, the day of , 20 _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX B 239422399612933 12874 12974 240692391823939239502395023970128482393023987 24040241452405023926239152392923992240332399012958(FERN CRES.)24001 24026240702392423979239532400012954 SHELDRAKE CRT.MILL ST.FERN CRESCENT4 *LMP 2296 0 3 EPP 26 868 2 P 271962 27 P 10713P 1112822 EP 22 444 45 4 1 P 779 4 3 21 P 103 35 25 P 6311 8 5 B 28 31 *PP13 5SK 9735P 10335P 250 56 A P 103 35 46 BCP 50 115 6 *PP12 9 47 P 261 77 32 4 1 2 PARK P 262 2 26 P 1136 3 A P 103 35 P 765 6 P 6311 8 5 1 25 Rem 1 8 P 765 6 1 P 219 21 2 29 P 107 13 P 262 2 ´ SCALE 1:2 ,5 00 MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From: To: RS-3 (One Family Rural Residential)RS-2 (One Family Suburban Residential)R-1 (Residential District) 7138-20151634 Urban Area Boundary Urban Area Boundary APPENDIX C APPENDIX D City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 16, 2015 and Members of Council FILE NO: 2013-113-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Second Reading Maple Ridge Zone Amending Bylaw No.7050-2013 21530 Donovan Avenue EXECUTIVE SUMMARY: An application has been received to rezone the subject property, located at 21530 Donovan Avenue, from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban (Medium Density) Residential), to permit future subdivision into two single family residential lots. Council granted first reading to Zone Amending Bylaw No. 7050-2013 on January 28, 2014. This application is in compliance with the Official Community Plan (OCP). RECOMMENDATIONS: 1.That Maple Ridge Zone Amending Bylaw No. 7050-2013 be given second reading; and be forwarded to Public Hearing; 2.That the following terms and conditions be met prior to final reading: i.Approval from the Ministry of Transportation and Infrastructure; ii.Registration of a Restrictive Covenant to preserve and enhance the area around McKenney Creek; and iii.In addition to the Site Profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. DISCUSSION: a)Background Context: Applicant: ABM Engineering Services Owner: Bhupinder Johar Legal Description: Lot 5, District Lot 247, Group 1, NWD Plan 8981 1102 - 2 - OCP: Existing: Urban Residential Proposed: Urban Residential Zoning: Existing: RS-1 (One Family Urban Residential) Proposed: RS-1b (One Family Urban (Medium Density) Residential) Surrounding Uses North: Use: Single Family Residential Zone: RS-1b (One Family Urban (Medium Density) Residential) Designation: Urban Residential South: Use: Single Family Residential Zone: R-1 (Residential District) Designation: Urban Residential East: Use: Single Family Residential Zone: R-1 (Residential District) Designation: Urban Residential West: Use: Single Family Residential Zone: RS-1b (One Family Urban (Medium Density) Residential) Designation: Urban Residential Existing Use of Property: Single Family Residential Proposed Use of Property: Single Family Residential Site Area: 0.13 ha (0.32 acres) Access: Donovan Avenue Servicing: Urban Companion Applications: 2013-113-SD/DP b)Project Description: The subject property is located on the south side of Donovan Avenue, and is approximately 0.13 ha (0.32 acres) in size. The subject property is bound by single family residential properties to the east, west, and south, with Donovan Avenue to the north (see Appendix A). The headwaters of McKenney Creek are located in the southwest corner of the subject property; therefore, a restrictive covenant for the watercourse protection is required. The applicant is proposing to rezone the subject property from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban (Medium Density) Residential) to allow future subdivision into two single family residential lots. c)Planning Analysis: Official Community Plan : The development site is located within the Urban Area and is designated Urban Residential – Neighbourhood Residential. Single detached dwellings are to remain the predominant housing form within neighborhoods, but other housing forms are possible, subject to compliance with the Neighbourhood Residential infill policies. This two lot subdivision for single family residential homes is compatible with the OCP designation and the Neighbourhood Residential infill policies. - 3 - Zoning Bylaw: The current application proposes to rezone the subject property from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban (Medium Density) Residential) (see Appendix B) to permit future subdivision into two single family residential lots (see Appendix C). The minimum lot size for the current RS-1 (One Family Urban Residential) zone is 668 m² (7090 ft²), and the minimum lot size for the proposed RS-1b (One Family Urban (Medium Density) Residential) zone is 557 m² (5995 ft²). The new lots are proposed to be approximately 650 m² (6996 ft²). No variance to the RS-1b (One Family Urban (Medium Density) Residential) zone have been proposed at this time. Development Permits: Pursuant to Section 8.9 of the OCP, a Watercourse Protection Development Permit application has been received to ensure the preservation, protection, restoration and enhancement of watercourse and riparian areas. The developer has provided an Environmental Assessment, Habitat Balance Report and a Habitat Rehabilitation Plan. A security deposit was provided as a condition of issuing the Development Permit to ensure that the Development Permit Area guidelines are met. Advisory Design Panel: A Form and Character Development Permit is not required and therefore this application does not need to be reviewed by the Advisory Design Panel. Development Information Meeting : A Development Information Meeting was not required for this development as it did not require an OCP amendment and there is less than 25 dwelling units proposed, as per Council Policy 6.20 for Development Information Meetings. d)Environmental Implications: The subject property is located near the headwaters of a tributary that flows into McKenney Creek. McKenney Creek has a 15 m (49 ft.) setback for the majority of the watercourse based on Streamside Protection Regulations (SPR). The SPR provides for flexibility and takes into consideration a number of criteria including context. In this particular case, there are adjacent properties that, historically, were granted setbacks between 5 m (16 ft.) and 15 m (49 ft.) back from top of bank by senior environmental agencies. Based on the SPR guidelines, a narrower setback of 7.5 m (25 ft.) across the southern portion of the site is supportable. This setback extends across both proposed lots and results in a net gain of habitat area which equates to 66 m² (710 ft²), above what the normal requirements would be if 15 m (49 ft.) were to be applied on site. In the absence of the reduced setback, the entire south-west side of the site would be unusable. In addition, the Environmental Assessment Report, Habitat Balance Report, Habitat Rehabilitation Plan and Stormwater Management Plan have been reviewed. Restoration measures with a cost estimate and security deposit are required, including a three-year maintenance plan, as well as a Restrictive Covenant to protect the headwater area around McKenney Creek. The subject property is located within the Fraser River Escarpment area, where stormwater must be directed to Municipal storm sewer, as per Council Policy 6.23 - Control of Surficial and Groundwater - 4 - Discharge in the Area Bounded by 207 Street, 124 Avenue, 224 Street and the Crest of the Fraser River Escarpment. e)Traffic Impact: The subject property is located within 800 m of a controlled intersection of a Provincial Highway, therefore a referral was sent to the Ministry of Transportation and Infrastructure. Zone Amending Bylaw No. 7050-2013 was granted Preliminary Approval on July 16, 2014, for one year, pursuant to Section 52(3)(a) of the Transportation Act. f)Interdepartmental Implications: Engineering Department: A Rezoning Servicing Agreement is not required for this rezoning application, as there are no works or services required for the rezoning. All deficient services will be provided through a Subdivision Servicing Agreement at the time of subdivision. CONCLUSION: As this application is in compliance with the OCP, it is recommended that second reading be given to Maple Ridge Zone Amending Bylaw No. 7050-2013 and that application 2013-113-RZ be forwarded to Public Hearing. “Original signed by Chuck Goddard” for _______________________________________________ Prepared by: Adam Rieu Planning Technician “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services “Original signed by Jim Rule” _______________________________________________ Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Zone Amending Bylaw No. 7050-2013 Appendix C – Subdivision Plan City of PittMeadows District ofLangley District of MissionFRASER R. ^ DATE: Dec 3, 2013 FILE: 2013-113-RZ BY: PC CORPORATION OFTHE DISTRICT OFMAPLE RIDGE PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:1,500 21530 DONOVAN AVENUE APPENDIX A CITY OF MAPLE RIDGE BYLAW NO. 7050-2013 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ___________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7050-2013." 2.That parcel or tract of land and premises known and described as: Lot 5 District Lot 247 Group 1 New Westminster District Plan 8981 and outlined in heavy black line on Map No.1604 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RS-1b (One Family Urban (Medium Density) Residential). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 28th day of January, 2014. READ a second time the day of , 20 PUBLIC HEARING held the day of , 20 READ a third time the day of , 20 APPROVED by the Ministry of Transportation and Infrastructure this day of , 20 ADOPTED, the day of , 20 _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX B 2148121517215141188921544/9811883215252 1 5 5 6 215442155121 57 4 118 61 118 97 1 1 8 7 1 1187821517215851 1 8 9 3 2159521599118 75 119 29 1 1 8 7 521501 2 1 5 7 7 215381188721530215491 1 8 9 1 21545215502156721593118 85 118 87 2 1 5 7 321497 1187921507215202152611885118 95 2 1 5 5 2 21587215911 1 8 7 3 118772 1 5 7 51188021500 118 9021520 215312158921558119 39 214862149221514118 92 2153921 56 8 2158221590118 812150021511 118821188121579 2153921560 2155921564 DO N O VAN AV E. AV E . CH E RR IN G T O N PL A C E AS HB U RY C R T.216 ST.CH E RR IN G TO N AV E . CH E RR IN G T O N52321 BCP 23 935 16 P 8 981 1 15 REM B P 7 238 2 8 33272BCP 23 937 14 19 4 P 6 796 0 18 19 11 14 2 A A 32RP 8035*PP 168A 31 29 17 1 P 7 268 0 115 P 6 077 6 25 5 1 16 126 P 1 215 7 11 5 P 8 981 2 24 6322934P 6 077 6 1 15 28 30 C P 7 270 7 BCP 15 387 21 2 114 9 3 P 8 981 P 8 981 116 EP 134 21 308 9 12 17 16 12 13 10 P 2 944 9 22 2 SP 312824 25 33 13 27 18 3 B 1 20 2 26 6 EP 152 05 A3 422P 89814 32 20 1 23 7 322 4 15 R W 60777EP 67962 EP 63343BCP 52105RW 12285 BCP 23936 EP 60778 RW 60777 ´ SCALE 1:1 ,50 0 MAPLE RIDGE ZONE AMENDINGBylaw No. Ma p No. Fro m: To: RS-1 (One Fa mily Urban Residential) RS-1 b (One Fa mily Urban (Medium Density) Residential) 705 0-20 131604 - 1 - City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 16, 2015 and Members of Council FILE NO: 2014-096-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Application to release Restrictive Covenant AD080315 from the property title 12250 237 Street EXECUTIVE SUMMARY: An application has been received to release Restrictive Covenant AD080315 from the title of the property located at 12250 237 Street (Appendix A). The property is designated 100% Agricultural in the Official Community Plan (OCP) and is zoned A-2 (Upland Agricultural) which is consistent with that land use designation. The property is located within the Agricultural Land Reserve (ALR) and there is no intent to remove the property from the ALR or to rezone it. The rezoning application file number has been assigned for convenience in documenting the application. The Restrictive Covenant (Appendix B) was registered on the property restricting the use of the land to one Single Family dwelling and Agricultural uses, including buildings and structures accessory to Agricultural use. The requirement for a restrictive covenant was included in the application to rezone the land in 1989 when the property was rezoned to A-2. As the conditions of the Restrictive Covenant align with the requirements of the A-2 zoning and the Agricultural land use designation, it appears redundant for the covenant to be registered on the property title. It is recommended that Council consider the request to release the covenant and to hold a Public Hearing to provide an opportunity for the public to comment. RECOMMENDATION: 1.That the request to release Restrictive Covenant AD080315 as a charge against the property be considered; and further 2.That the request be forwarded to Public Hearing. DISCUSSION: 1)Background Context: Applicant: Meadowland Industries Owners: John M Telep Robert P Telep Donna J Herman Legal Description: Lot 1 except part dedicated road on Plan 83787, Section 21, Township 12, NWD Plan 72342 1103 - 2 - OCP: Existing: Agricultural Proposed: Agricultural Zoning: Existing: A-2 (Upland Agricultural) Proposed: A-2 (Upland Agricultural) Surrounding Uses: North: Use: Rural Residential Zone: RS-3 (One Family Rural Residential) Designation: Agricultural South: Use: Vacant Zone: RS-3 (One Family Rural Residential) Designation: Agricultural East: Use: Rural Residential Zone: RS-3 (One Family Rural Residential), RS-1b (One Family Urban (Medium Density) Residential Designation: Agricultural, Urban Residential West: Use: Residential Zone: RS-3 (One Family Rural Residential) Designation: Agricultural Existing Use of Property: Residential, Agricultural Proposed Use of Property: Residential, Agricultural Site Area: 3.88 hectares (9.58 acres) Access: 237 Street Servicing: Rural Standard 2)Background: In July 1986 this property was transferred into the ownership of the District of Maple Ridge for the purpose of a future Works Yard site. Subsequently the District decided to locate the Works Yard on its present location on Dewdney Trunk Road. The 237 Street property then became excess to the District’s needs. The District agreed to transfer this property to the Telep family as partial compensation for the expropriation of the Telep’s land for the Thomas Haney School site. A condition of the transfer of the property was that the Telep family grant this restrictive covenant to the District. In 1989 rezoning application RZ/055/89 was opened by the District to amend the OCP designation from Institutional to Agricultural and to rezone the property from P-6 (Civic Institutional) to A-2 (Upland Agricultural). The requirement for a restrictive covenant was included in the application to rezone the land. The property was in the Agricultural Land Reserve at the time, and the intent of the application was to align the OCP land use designation and the zoning with the ALR. - 3 - A Public Hearing was held to provide the public with an opportunity to comment on the proposed amendments to the OCP and rezoning bylaws, and the bylaws were subsequently adopted by Council on December 20, 1989. Restrictive Covenant (AD080315) was registered on the property restricting the use of the land to one Single Family dwelling and Agricultural uses, including buildings and structures accessory to Agricultural use. 3)Application Description: The applicant has requested that the Restrictive Covenant AD080315 be released from the property title as it appears to be redundant. The property is designated 100% Agricultural in the OCP and it is zoned A-2 (Upland Agricultural) which is consistent with that land use designation. The property is located within the Agricultural Land Reserve (ALR) and there is no intent to remove the property from the ALR. 4)Planning Analysis: The Restrictive Covenant includes the following clauses referring to the use of the land: The Owners and the District agreed and do agree that it is a condition of the transfer of the Lands from the District to the Owners that the Owners grant this Covenant to the District. The Owners hereby covenant, promise and agree pursuant to Section 215 of the Land Title Act, R.S.B.C 1979, c. 219 and amendments thereto, it being the intention of the Owners that the covenants herein contained shall be annexed to and run with the Lands, that the Lands shall not be used for any use except agricultural use. For the purposes of this Restrictive Covenant, “agricultural use” shall include the construction of one single family dwelling on the Lands together with all such other buildings and structures as are customarily incidental to and exclusively devoted to agricultural uses on land. In 1989 the rezoning of the property to A-2 (Upland Agricultural) was approved. The permitted uses of the property are identified in the Maple Ridge Zoning Bylaw No. 3510 – 1985, Part 5 (Agricultural Zones), Section 501, Permitted Uses of Land, Buildings and Structures in the Agricultural Zones, and include One Family Residential and Agricultural uses. The term “Agricultural” is defined in the Zoning Bylaw as: a use providing for the growing, rearing, producing and harvesting of agricultural products; includes the preliminary grading of such products for shipment, and specifically includes mushroom growing, horses, livestock, swine, fur bearing animals, poultry, pigeons, doves, bees, or other animals or birds; excludes all manufacturing and any processing not specifically included. Where lands that are zoned to permit an agricultural use are located within the Agricultural Land Reserve, the activities designated as farm use by the Agricultural Land Commission will also be included. The property is designated Agricultural in the OCP and it is located within the ALR. There have been no applications to remove the property from the ALR. As the conditions of the Restrictive Covenant align with the requirements of the A-2 zoning and the Agricultural land use designation, it appears redundant for covenant to be registered on the property title. - 4 - The rezoning application RZ/055/89 included a Public Hearing to provide the public with an opportunity to comment on the proposed rezoning bylaw. Therefore, it would be in the public interest for current Council to hold a Public Hearing in consideration of releasing the Restrictive Covenant. 5)Intergovernmental Issues: i)Agricultural Land Commission The request to release the restrictive covenant was referred to the Agricultural Land Commission (ALC). The ALC records indicate that the property has been within the ALR since the early 1970’s when the ALC was enacted. The following response was received on January 19, 2015: The ALC would have no objections to the release of the Covenant. The land owners should be made aware that the release of this Covenant in no way suggests a change in the use of the land. The property remains in the ALR and subject to the Agricultural Land Commission Act and Agricultural Land Reserve Use, Subdivision and Procedure Regulation. CONCLUSION: It is recommended that Council consider the request to release the covenant and to hold a Public Hearing to provide an opportunity for the public to comment. “Original signed by Ann Edwards” _______________________________________________ Prepared by: Ann Edwards, CPT Senior Planning Technician “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services “Original signed by Jim Rule” _______________________________________________ Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Restrictive Covenant AD080315 City of PittMeadows District ofLangley District of MissionFRASER R. ^ DATE: Oct 7, 2014 FILE: 2014-096-RZ BY: PC CITY OF MAPLE RIDGE PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:2,500 12250 237 STREET APPENDIX A APPENDIX B City of Maple Ridge TO: Her Worship Mayor Nicole Read DATE: March 16, 2015 and Members of Council FILE NO: ITT-OP15-05 FROM: Chief Administrative Officer ATTN: Committee of the Whole SUBJECT: Contract Award: Bridge Barrier and Railing Replacement EXECUTIVE SUMMARY: The City’s 18 bridges are inspected and assessed on a three year rotating basis for structural integrity and safety requirements. As part of that assessment the replacement of traffic barriers and railing structures on two bridges were recommended in order to meet current safety standards. The work was publicly tendered and 8 compliant bids were received. The low tender was assessed by the structural engineering consultants, MMM Group and deemed to meet the tender requirements. The low tenderer’s qualifications were also reviewed and deemed to be appropriate. This report recommends that the Bridge Barrier and Railing Replacement Contract be awarded to Coquitlam Ridge Constructors Limited. The costs for the project are within the approved capital budget. RECOMMENDATION: That the Bridge Barrier and Railing Replacement Contract be awarded to Coquitlam Ridge Constructors Limited in the amount of $161,735.47 including GST; and that additional work may be added under extra work provisions in the contract up to 25% of the value of the Contract ($40,433.86 including GST), and further that the Corporate Officer be authorized to execute the contract. DISCUSSION: a)Background Context: A Public Invitation for Tender closed on February 26, 2015 and 8 compliant tenders were received. The five lowest bids (exclusive of GST) are as follows: Coquitlam Ridge Constructors $154,033.79 Westbridge Corporation $157,375.00 Tybo Contractors Ltd.$180,060.00 Online Constructors Ltd.$191,430.25 Seismic 2000 Construction Ltd. $222,159.00 1104 The structural design engineering firm, MMM Group has reviewed the submission and the contractor’s qualifications. Following a detailed assessment of the submissions it is found that Coquitlam Ridge Constructors Limited provides best value to the City of Maple Ridge. b)Financial Implications: The expenditure is authorized in the 2015 Capital Budget and is within budget. A contingency provision of 25% has been added for additional works within the approved budget envelopes. c)Planned Locations: South Alouette River, 216th St and 132nd Ave Millionaire Creek, 133rd St and 239B Ave CONCLUSION: As part of the City’s bridge inspection program, the replacement of traffic barriers and railing structures on two bridges were recommended in order to meet current safety standards. This report recommends that the Bridge Barrier and Railing Replacement Contract be awarded to Coquitlam Ridge Constructors Limited. The costs for the project are within the approved capital budget. “Original signed by Russ Carmichael”__________________ Prepared by: Russ Carmichael, AScT, Eng.L Director of Engineering Operations “Original signed by Trevor Thompson”__________________ Reviewed by: Trevor Thompson Manager Financial Planning “Original signed by Frank Quinn”______________________ Approved by: Frank Quinn General Manager, Public Works and Development Services “Original signed by Kelly Swift” for_____________________ Concurrence: J.L. (Jim) Rule Chief Administrative Officer City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 16, 2015 and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Superior Tanker Shuttle Service Automatic Aid Agreement EXECUTIVE SUMMARY: Parts of eastern Maple Ridge are not serviced by the City’s water distribution system and therefore do not have fire hydrants. Parts of western Mission also do not have access to Mission’s water distribution system and also do not have fire hydrants. At the present time, each municipality responds to fires in areas without fire hydrants by using their own tankers for water supply. The Fire Underwriters Survey (FUS) is a national organization that provides data on public fire protection. FUS data is used by subscribing insurance companies in their fire ratings which, in turn, affects property insurance premiums paid by homeowners. Areas not serviced by fire hydrants can improve their fire rating by demonstrating that they have the capacity to bring large quantities of water to a fire scene. The Maple Ridge and Mission Fire Departments have reviewed the requirements of FUS and have determined that they can be met through an automatic aid agreement. RECOMMENDATION(S): That the Superior Tanker Shuttle Service Automatic Aid Agreement between the City of Maple Ridge and the District of Mission be approved. DISCUSSION: a)Background Context: Parts of eastern Maple Ridge are not serviced by the City’s water distribution system and therefore do not have fire hydrants. Parts of western Mission also do not have access to Mission’s water distribution system and also do not have fire hydrants. At the present time, each municipality responds to fires in areas without fire hydrants by using their own tankers for water supply. Areas not serviced by fire hydrants in one municipality that would be benefit from an automatic joint response are identified in the attached maps. When a fire occurs in the identified area in one municipality, the Superior Tanker Shuttle Service Automatic Aid Agreement will result in the other municipality’s tanker(s) to be automatically dispatched to the scene. The only exception will be if the equipment is in use in the originating jurisdiction or out of service. 1131 b)Desired Outcome(s): (whenever possible) To improve our fire response capabilities to eastern parts of Maple Ridge that do not have access to fire hydrants. c)Citizen/Customer Implications: Citizens will benefit from an improved emergency response capability. The improved FUS rating should also reduce their property insurance premiums. d)Interdepartmental Implications: This agreement has been reviewed by our Corporate Officer as well as the Municipal Insurance Association, our liability insurer. e)Business Plan/Financial Implications: The equipment and personnel supplied under this agreement will be at the cost and risk of provider, a common approach in mutual aid agreements. CONCLUSIONS: The Superior Tanker Shuttle Service Automatic Aid Agreement will result in an improved fire response to the identified areas “Original signed by Howard Exner”____________________ Prepared by: Howard R. Exner, Deputy Fire Chief “Original signed by Dane Spence” “Original signed by Paul Gill” Approved by: Dane Spence, Fire Chief “Original signed by J.L. (Jim) Rule”_______________________ Concurrence: J.L. (Jim) Rule Chief Administrative Officer Appendix A AUTOMATIC AID AGREEMENT THIS AGREEMENT made this day of , 2015 BETWEEN: City of Maple Ridge 11995 Haney Place Maple Ridge, BC V2X 6A9 (the "City ") AND: District of Mission 8645 Stave Lake St Mission, BC V2V 4L9 (the “District ") WHEREAS: A. The parties to this Automatic Aid Agreement each maintain their own firefighting equipment and personnel; B. The parties consider it to be to their mutual benefit to cooperate in supplying Tenders/Tankers for firefighting water supply in the non-hydranted adjoining areas of their respective jurisdictions, (to wit eastern Maple Ridge and western Mission), as identified in Schedules A and B; C. This agreement is limited to the automatic assignment of Tenders/Tankers through the respective dispatch service to aid with fire suppression. D. All other resource requirements shall be requested as per the Mutual Aid Agreement signed on May 13, 2010. NOW THEREFORE THIS AGREEMENT WITNESSES that the parties hereto agree as follows: 1.For the purpose of this Agreement: Ancillary equipment Means firefighting equipment for delivery and transfer of water supply; Assisting Jurisdiction means the party that supplies, equipment and personnel to the originating jurisdiction Fire Response Area Means the Fire Protection Area receiving assistance under this agreement Incident Commander Means the Officer in Charge of the fire in the Fire Protection Area receiving assistance under this agreement Officer in Charge Means the attending Senior Officer in Charge, whether he/she is Chief, Deputy Chief, or delegate thereof. Each party under this Agreement is considered to have an Officer in Charge. Originating Jurisdiction Means the party requesting supplies, equipment and personnel from the assisting jurisdiction Water supply Means any source of water from a hydrant, dry hydrant of drafting location 2. The Assisting Jurisdiction will provide tenders/tankers and personnel to the Originating Jurisdiction provided the tenders/tankers and personnel are not required in the Assisting Jurisdiction at the time of dispatch. 3. The Officer in Charge of the Assisting Jurisdiction determines if tenders/tankers and personnel under their jurisdiction can be released. 4. The Incident Commander of the fire shall direct the use of all tenders/tankers and personnel assisting at the fire. In the case of tenders/tankers and personnel supplied by the Assisting Jurisdiction, the Incident Commander will give directions to the Officer in Charge of the Assisting Jurisdiction. 5. Tenders/tankers and personnel supplied pursuant to this Agreement may be recalled at any time by the Assisting Jurisdiction Senior Assisting Officer who determines that it is required by the Originating Jurisdiction and this decision will be final. 6. Tenders/tankers supplied under this Agreement are the sole responsibility of the Originating Jurisdiction and any loss or damage to equipment while under its control is the responsibility of the Originating Jurisdiction. 7. Tender/tankers and personnel supplied under this Agreement is done so without remuneration or expectation of remuneration. 8. Both parties to this Agreement have the use of the closest water supply, regardless of jurisdiction, if the factors of time, life and safety warrant. 9. The Originating Jurisdiction shall indemnify and save harmless the Assisting Jurisdiction, its elected officials, officers, employees, agents, volunteers or contractors from and against any and all claims, demands, actions, causes of action, loss, costs, damages, and expense (including legal fees on a solicitor-client basis) in respect of, or in any way related to the provision of assistance under this Agreement and, without limiting the generality of the foregoing, any action taken or thing done, or failure to take action or do a thing under this Agreement, save and except where the claim, demand, action, cause of action, loss, cost, damage or expense arose from the negligence of the Assisting Jurisdiction, or if the Assisting Jurisdiction was not acting pursuant to the direction of the Incident Commander. 10.For the duration of the term of the Agreement, both parties shall maintain comprehensive general liability insurance with coverage not less than five million dollars ($5,000,000.00), per occurrence, to protect each other from claims for personal injury, bodily injury or property damage arising out of the work and/or operation of the Ancillary Equipment. In addition, each party agrees to add the other as an additional insured on existing insurance policies, but only with respect to liabilities arising out of the operations under this Agreement. Furthermore, each party shall also maintain automobile liability insurance, with coverage for bodily injury and property damage, for any owned or leased vehicles used in the performance of the work in the amount of two million dollars ($2,000,000.00). Upon execution of this Agreement, each party will provide the other with a certificate of insurance for each insurance policy required. Failure to maintain the insurance policies as required by this Agreement is a material breach of contract. 11.In case of any dispute arising between the parties as to their rights and obligations under this Agreement, a party shall be entitled to give the other party notice of such dispute and to request a dispute resolution process between the Fire Chiefs and Chief Administrative Officers or their designates, of both parties; if dispute resolution is unsuccessful the parties must, with respect to the particular matters in dispute, agree to submit same to binding arbitration by a single arbitrator administered by the British Columbia International Arbitration Centre pursuant to its rules of procedure. The place of arbitration shall be Vancouver, B.C. The parties will split the costs of the proceedings, including the Arbitrator’s fees and disbursements and the cost of any facilities rental, etc. 12.For the purpose of section 13 of the Community Charter each of the parties consents to the other party providing assistance within its boundaries under this Agreement. 13. This Agreement may not be modified or amended except by written agreement of the parties. 14.The parties to this Agreement may not assign this Agreement without the prior written consent of the other party to this Agreement. 15.Any party to this Agreement may terminate its obligations under it by giving six (6) months’ written notice to the other party to this Agreement. 16.This Agreement shall ensure to the benefit of, and be binding upon, the parties and their respective successors and permitted assigns. 17.This Agreement shall be governed by and construed in accordance with the laws of the Province of British Columbia. IN WITNESS WHEREOF the parties hereto have hereunto affixed their Seals The Corporate Seal of THE CITY OF ) MAPLE RIDGE was hereunto affixed ) on the day of 2015 ) in the presence of: ) (seal) ) ) ) Corporate Officer ) ) ) The Corporate Seal of the DISTRICT OF ) Mission was hereunto affixed on the ) on the day of 2015 ) in the presence of: ) (seal) ) ) Corporate Officer ) ) ) Mayor ) Schedule A City of Maple Ridge Schedule A City of Maple Ridge Automatic Aid Response Area is inside the red border Schedule B District of Mission Highlighted Gray - Automatic Aid Response Area FIRE UNDERWRITERS SURVEY A SERVICE TO INSURERS AND MUNICIPALITIES c/o Opta Information Intelligence March 3rd, 2015 Maple Ridge Fire Department, 22708 Brown Avenue, Maple Ridge, BC, V2X 9A2 Re: STSS Status for District of Maple Ridge. To whom it may concern, The letter provides clarification on the current status of the Superior Tanker Shuttle Service (STSS) Accreditation process for the District of Maple Ridge. Fire Underwriters Survey is a national organization that represents more than 85 percent of the private sector and casualty insurers in Canada. Fire Underwriters Survey provides data to program subscribers regarding public fire protection for fire insurance statistical and underwriting evaluation. Included with this letter is a summary document concerning STSS Accreditation. In summary STSS Accreditation is an indication to users of the Canadian Fire Insurance Grading Index that a community has shown its capacity to provide a defined level of service to a specific area of the community. This recognized level of service area is shown in the attached map, see highlighted area Dwelling Protection Grade (DPG) 3B(S). Residents in the area may be eligible for reduced fire insurance premiums. At this time the District of Maple Ridge has completed site testing in conjunction with the District of Mission; however, FUS has yet to receive a signed Automatic Aid Agreement for response to this area, see attached document Alternative Water Supplies for Public Fire Protection section 4.2.3: “The auditor will evaluate the information requested in sentences 4.2.1 and 4.2.2, as well as fire apparatus, test equipment, test site, water refill site, automatic aid agreements... Once a signed Automatic Aid Agreement has been received STSS Accreditation Certification can be completed and the updated Fire Insurance Grades published to the Canadian Fire Insurance Grading Index. Further information on FUS and the Fire Insurance Grading Index can be found at www.fireunderwriters.ca. The underlying data of this letter has been developed for fire insurance grading and classification purposes. This letter may be used by the stakeholders to assist in planning the future direction of public fire protection services for the District of Maple Ridge. Please contact our office if there are any questions or comments regarding the intent or content throughout this letter. Robert McGuinness P.Eng, Public Fire Protection Specialist Fire Underwriters Survey CityCityCityCity of Maple Ridgeof Maple Ridgeof Maple Ridgeof Maple Ridge TO:TO:TO:TO: Her Worship Mayor Nicole Read DATE:DATE:DATE:DATE: March 16, 2015 and Members of Council Committee of the Whole FROM:FROM:FROM:FROM: Chief Administrative Officer SUBJECTSUBJECTSUBJECTSUBJECT: Disbursements for the month ended February 28, 2015 EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:EXECUTIVE SUMMARY: The disbursements summary for the past period is attached for information. All voucher payments are approved by the Mayor or Acting Mayor and a Finance Manager. Council authorizes the disbursements listing through Council resolution. Expenditure details are available by request through the Finance Department. RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:RECOMMENDATION: That the That the That the That the disbursements as listed below for the month ended disbursements as listed below for the month ended disbursements as listed below for the month ended disbursements as listed below for the month ended February 28February 28February 28February 28, 2015, 2015, 2015, 2015 is received for is received for is received for is received for information only.information only.information only.information only. GENERALGENERALGENERALGENERAL $$$$ 9,186,8539,186,8539,186,8539,186,853 PAPAPAPAYROLLYROLLYROLLYROLL $$$$ 1,717,1151,717,1151,717,1151,717,115 PURCHASE CARDPURCHASE CARDPURCHASE CARDPURCHASE CARD $$$$ 77,24177,24177,24177,241 $$$$10,981,20910,981,20910,981,20910,981,209 DISCUSSION:DISCUSSION:DISCUSSION:DISCUSSION: a)a)a)a) Background Context:Background Context:Background Context:Background Context: The adoption of the Five Year Consolidated Financial Plan has appropriated funds and provided authorization for expenditures to deliver municipal services. The disbursements are for expenditures that are provided in the financial plan. b)b)b)b) Community Communications:Community Communications:Community Communications:Community Communications: The citizens of Maple Ridge are informed on a routine monthly basis of financial disbursements. 1132 c)c)c)c) Business Plan / Financial Implications:Business Plan / Financial Implications:Business Plan / Financial Implications:Business Plan / Financial Implications: Highlights of larger items included in Financial Plan or Council Resolution •Arsalan Construction Ltd – Downtown road improvements $ 177,138 •Dell Canada Inc – Server replacement & infrastructure growth $ 229,135 •Downtown Maple Ridge Business – 50% BIA & security $ 154,200 •G.V. Water District – Water consumption Dec 3-31/14 $ 449,662 •ICBC – 2015 fleet insurance renewal $ 162,314 •RCMP Receiver General – RCMP contract Oct 1 – Dec 31/14 $ 4,052,191 •Receiver General – Three payroll remittances $ 1,254,499 •Ridge Meadows Recycling Society – Monthly contract for recycling $ 187,464 d)d)d)d) Policy Implications:Policy Implications:Policy Implications:Policy Implications: Corporate governance practice includes reporting the disbursements to Council monthly. CONCLUSIONS:CONCLUSIONS:CONCLUSIONS:CONCLUSIONS: The disbursements for the month ended February 28, 2015 have been reviewed and are in order. ______________________________________________ Prepared by: G’Ann RyggG’Ann RyggG’Ann RyggG’Ann Rygg Accounting Clerk IIAccounting Clerk IIAccounting Clerk IIAccounting Clerk II _______________________________________________ Approved by: Trevor Trevor Trevor Trevor Thompson, Thompson, Thompson, Thompson, BBA, BBA, BBA, BBA, CPA, CPA, CPA, CPA, CGACGACGACGA Manager of Financial PlanningManager of Financial PlanningManager of Financial PlanningManager of Financial Planning _______________________________________________ Approved by: Paul Gill, BBA, Paul Gill, BBA, Paul Gill, BBA, Paul Gill, BBA, CPA, CPA, CPA, CPA, CGACGACGACGA GM GM GM GM –––– Corporate & Financial ServicesCorporate & Financial ServicesCorporate & Financial ServicesCorporate & Financial Services _______________________________________________ Concurrence: J.L. (Jim) J.L. (Jim) J.L. (Jim) J.L. (Jim) RuleRuleRuleRule Chief Administrative OfficerChief Administrative OfficerChief Administrative OfficerChief Administrative Officer gmr "Original signed by G'Ann Rygg" "Original signed by Trevor Thompson" "Original signed by Paul Gill" "Original signed by J.L. (Jim) Rule" VENDOR NAMEVENDOR NAMEVENDOR NAMEVENDOR NAME DESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENT AMOUNTAMOUNTAMOUNTAMOUNT 0945475 BC Ltd Security refund 29,441 Ansan Industries Ltd Traffic control 17,837 Arsalan Construction Ltd Downtown road improvements - Edge Street 177,138 BC Hydro Electricity 136,499 BC SPCA Contract payment 27,925 Boileau Electric & Pole Ltd Maintenance: Banners 1,086 City Hall 332 Christmas lights & decorations 554 Firehalls 294 Leisure Centre 1,263 Library 253 Memorial Park 198 Operations Centre 2,085 Pump station 203 Randy Herman Building 332 RCMP 332 Recycling Depot - collection equipment 25,305 Street lights 2,897 Wireless Infrastructure 6,141 41,275 Bryco Projects Inc Seismic upgrade Rothsay reservoir at 256 St 26,775 CUPE Local 622 Dues - pay periods 15/03 & 15/04 23,846 Canadian Pacific Railway Gate delay at 240 St & River Rd 28,776 Crossing protection contract & repairs 2,940 31,716 Central 1 Credit Union Refund tax payment 25,000 Chevron Canada Ltd Gasoline & diesel fuel 44,251 Citrix Systems Inc.Citrix XenDesktop subscription 18,430 City Of Pitt Meadows PM Community Police office expenses costshare 2014 19,368 CSDC Systems Inc Amanda software maintenance - online building inspections 42,000 Dell Canada Inc Server replacement & infrastructure growth 229,135 Device Manager upgrade & Dell monitor 1,073 230,208 Downtown Maple Ridge Business 50% BIA & security remittance 154,200 FortisBC - Natural Gas Natural gas 27,982 Frazer Excavation Ltd Silver Valley pedestrian improvements - Larch Ave 46,357 FTI Consulting Canada Inc Security refund 50,000 Greater Vanc Water District Water consumption Dec 3-31/14 449,662 Water sample analysis 525 450,187 Helena Holdings Security refund 16,250 Homesite Developments (Zeron)Security refund 53,512 ICBC- Fleet Insurance 2015 fleet insurance renewal 162,314 ISL Engineering & Land Serv Abernethy Way (210 St - 224 St)27,280 232 St bridge replacement at North Alouette River 2,326 240 St road & drainage improvements (Lougheed - 104 Ave)2,104 31,710 Jacks Automotive & Welding Fire Dept equipment repairs 17,197 Karton, Michael Security refund 40,429 Lafarge Canada Inc Roadworks material 31,580 Manulife Financial Employer/employee remittance 143,778 Maple Ridge & PM Arts Council Arts Centre contract payment & adjustment 53,581 Program revenue Jan 17,314 70,895 Medical Services Plan Employee medical & health premiums 40,565 CITY OF MAPLE RIDGECITY OF MAPLE RIDGECITY OF MAPLE RIDGECITY OF MAPLE RIDGE MONTHLY DISBURSEMENTS - FEBRUARY 2015MONTHLY DISBURSEMENTS - FEBRUARY 2015MONTHLY DISBURSEMENTS - FEBRUARY 2015MONTHLY DISBURSEMENTS - FEBRUARY 2015 Municipal Pension Plan BC Employer/employee remittance 431,499 Northwest Hydraulic Consultant Flood study Alouette Rivers 17,318 Open Storage Solutions Inc Web security infrastructure 20,866 Pedre Contractors Ltd River Road waterworks & sanitary sewer at 236 St 20,012 Performance Analytics Corp Crystal Reports upgrade 33,309 Peterson, Tommy Tax sale refund 15,157 Province Of BC- 21312 2014 school tax remittance 25,233 PW Trenchless Construction Inc Sanitary sewer replacement on River Road 56,593 RCMP - Receiver General For Cda RCMP contract Oct 1 - Dec 31/14 4,052,191 Receiver General For Canada Employer/Employee remittance PP15/02, PP15/03 & PP15/04 1,254,499 Industry Canada radio license renewals 14,769 1,269,268 Ridge Meadows Recycling Society Monthly contract for recycling 187,464 Weekly recycling 376 Roadside waste removal 248 Toilet rebate program 160 188,248 Thomas G Andison Law In Trust Security refund 21,000 Tundra Plumbing Ltd Hammond Community Centre 7,552 Whonnock Communit Centre - foundation leak 49,939 57,491 Van Der Zalm & Associates Inc Whonnock Lake improvements 15,244 Vercon Civil Contractors Ltd Kanaka Way road improvements 85,450 Warrington PCI Management Advance for Tower common costs 60,000 Young, Anderson - Barristers Professional fees 18,366 Disbursements In Excess $15,000 8,615,9098,615,9098,615,9098,615,909 Disbursements Under $15,000 570,944570,944570,944570,944 Total Payee Disbursements 9,186,8539,186,8539,186,8539,186,853 Payroll PP15/03 & PP15/04 1,717,1151,717,1151,717,1151,717,115 Purchase Cards - Payment 77,24177,24177,24177,241 Total Disbursements February 2015 10,981,20910,981,20910,981,20910,981,209 1 of 1 City City City City of Maple Ridgeof Maple Ridgeof Maple Ridgeof Maple Ridge TO:TO:TO:TO: Her Worship Mayor Nicole Read MEETINGMEETINGMEETINGMEETING DATE:DATE:DATE:DATE: 16-March-2015 and Members of Council FILE NO:FILE NO:FILE NO:FILE NO: FROM:FROM:FROM:FROM: Chief Administrative Officer MEETING:MEETING:MEETING:MEETING: C.O.W.C.O.W.C.O.W.C.O.W. SUBJECTSUBJECTSUBJECTSUBJECT: 2015 Council Expenses EXECUTIVE SUMMARYEXECUTIVE SUMMARYEXECUTIVE SUMMARYEXECUTIVE SUMMARY In keeping with Council’s commitment to transparency in local government, the attached Schedule lists Council expenses to the end of February for 2015. The expenses included on the schedule are those required to be reported in the annual Statement of Financial Information and are available on our website. RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION:::: Receive for informationReceive for informationReceive for informationReceive for information DiscussionDiscussionDiscussionDiscussion The expenses included in the attached schedule are those reported in the annual Statement of Financial Information (SOFI), including those incurred under Policy 3.07 “Council Training, Conferences and Association Building”. The budget for Council includes the provision noted in Policy 3.07 as well as a separate budget for cell phone and iPad usage. “original signed by Catherine Nolan” ________________________________________ Prepared by: Catherine Nolan, CPA, CGA Manager of Accounting “original signed by Paul Gill” _________________________________________ Approved by: Paul Gill, CPA, CGA GM, Corporate and Financial Services “original signed by Jim Rule” ______________________________________________ Concurrence: J.L. (Jim) RuleJ.L. (Jim) RuleJ.L. (Jim) RuleJ.L. (Jim) Rule Chief Administrative OfficerChief Administrative OfficerChief Administrative OfficerChief Administrative Officer 1133 Month of EventReason for expenseConferences & SeminarsCommunity EventsBusiness MealsCell Phones / iPadsTotalsBell, CorisaJanuaryCell phone charges53.50 iPad charges18.19 FebruaryCell phone charges53.50 BC Economic Development Assoc. - Ministers Dinner125.00 MarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecember- 125.00 - 125.19 250.19 Duncan, KierstenJanuaryCell phone charges53.61 iPad charges39.59 Elected officials conference (Richmond)753.75 FebruaryChamber of Commerce - Transportation & Transit referendum luncheon32.95 Cell phone charges53.38 MarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecember753.75 32.95 - 146.58 933.28 Schedule 12015 Council Expenses Month of EventReason for expenseConferences & SeminarsCommunity EventsBusiness MealsCell Phones / iPadsTotalsMasse, BobJanuaryFebruaryChamber of Commerce - Transportation & Transit referendum luncheon32.95 BC Economic Development Assoc. - Ministers Dinner125.00 Chamber of Commerce - Business Excellence Awards Gala85.00 MarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecember- 242.95 - - 242.95 Read, NicoleJanuaryCell phone charges53.50 iPad charges42.80 FebruaryCell phone charges53.50 MarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecember- - - 149.80 149.80 Robson, GordyJanuaryiPad charges18.19 FebruaryMarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecember- - - 18.19 18.19 Month of EventReason for expenseConferences & SeminarsCommunity EventsBusiness MealsCell Phones / iPadsTotalsShymkiw, TylerJanuaryCell phone charges58.84 iPad charges18.19 FebruaryCell phone charges58.84 BC Economic Development Assoc. - Ministers Dinner125.00 MarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecember- 125.00 - 135.87 260.87 Speirs, CraigJanuaryiPad charges88.38 FebruaryChamber of Commerce - Business Excellence Awards Gala85.00 MarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecember- 85.00 - 88.38 173.38 Totals753.75 610.90 - 664.01 2,028.66 1 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 16, 2015 and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: Committee of the Whole SUBJECT: Tender Award for Whonnock Lake Park Enhancement Project EXECUTIVE SUMMARY: Tenders for the Enhancement Project at Whonnock Lake Park, were received on March 6, 2015. A total of eight bids were received. It is recommended that the tender be awarded to the lowest compliant bidder, Blue Pine Enterprises Limited (Ltd). RECOMMENDATION: That Contract ITT-PL15-08 for the construction of the Enhancement Project at Whonnock Lake Park be awarded to Blue Pine Enterprises Ltd. for $699,155.00 plus provisional items in the amount of $88,076.00 for a total $787,231.00 plus taxes, and a 15% contingency equal to $118,084.65, and the Corporate Officer be authorized to execute the contract. DISCUSSION: a)Background Context: As the implementation of a master plan for Whonnock Lake Park has spanned several years, and the development of a concept plan for the park was initiated with the previous Council and Commission, staff thought it would be appropriate to share in this report the public process that was followed to develop a concept plan for Whonnock Lake Park. Concept Plan Public Process The contract documents for this tender award are based on the concept plan that was developed through a community consultation process that has involved residents in three public meetings. In January 2013 Whonnock residents participated in a review of the master plan prepared in 2001 to confirm the capital projects for Whonnock Lake Park identified in that master plan were consistent with current objectives for the park. Park Planning staff then engaged a consultant to refine the initial master plan concept plan in preparation for a public open house to share the concept and invite comment from the residents. An open house was held on September 25, 2014 at the Whonnock Centre where the concept plan was on display with staff and the consultants available to engage with residents and gather survey comments. From the comments received, there was considerable concern raised with the concept plan that called for a significant increase in parking near Whonnock Centre, at a cost to the existing forest. Respondents listed the forest character of Whonnock Lake Park as being very important and that the removal of trees should be limited as much as possible to preserve this character. The responses received caused Park Planning staff to question the initial master plan objectives, in particular where parking should be focused in the park. As a result the concept plan was revised 1151 2 to look at where parking could be accommodated with less impact on the existing forest, and continue to achieve the objectives of the master plan. The revised concept plan (attached) was presented to the community at an open house on January 22, 2015 with more than twenty five people attending. The comments received were very supportive of the revised concept as residents could see the areas of forest impacted had been greatly reduced. Images of the concept plan and supporting documents were posted on the Parks and Leisure Services Web site to provide as much information for residents who may not have been able to attend the information meetings. A summary of the open house was provided at the February 2015 meeting of the Parks and Leisure Services Commission. Based on the positive comments received from the open house Park Planning staff and the design consultant prepared the design drawings that were used for preparation of the construction tender ITT-PL15-08 Enhancement Project at Whonnock Lake Park. Tender Award Process The tender for the Whonnock Lake Park Enhancement Project was issued on February 4, 2015, with notices posted on BC Bid, Civic Info, City of Maple Ridge website and advertised in two editions of the local newspaper. A total of eight bids were received in advance of the tender closing on March 6, 2015. Western Watershed Design Inc. ........................ $ 693,608.00 (deemed non-compliant) Blue Pine Enterprises Ltd. ............................... 699,155.00 Cedar Crest Lands (BC) Ltd. .............................. 720,720.00 Quantum Murray LP ........................................... 737,980.00 Wilco Civil Inc. .................................................... 764,376.00 Canadian Landscape & Civil Ltd. ....................... 982,505.00 Frica Construction Inc. ..................................... 1,116,070.00 B.Cusano Contracting Ltd. ............................... 1,715,000.00 Staff have reviewed all bids for compliance with the tender request. Each bidder was asked to provide a list of comparable work experience with projects similar in scope of work and scale with the Whonnock Lake project, including reference contact information to confirm work experience. After a thorough review, staff have deemed Western Watershed Inc. to not meet the comparable work experience requirement. The next compliant bidder is Blue Pine Enterprises Ltd. Based on the review of the information provided by the two low bidding companies, and the information staff received by contacting the project references from the bidders, Blue Pine Enterprises Ltd. is deemed the lowest compliant bidder. b) Business Plan/Financial Implications: Each bid included Provisional Price Items. From Blue Pine Enterprises Ltd.(prices exclude taxes): a) Overflow parking area ..................................................... $ 71,832.00 b) Additional playground features ........................................ 9,770.00 c) Gazebo structure relocation ............................................ 6,474.00 Total contract award to Blue Pine Enterprises Ltd. ................... $787,231.00 Construction contingency (15% if required) ............................... 118,084.65 Total Construction Budget......................................................... $905,315.65 3 The total construction budget can be accommodated within the existing budget for this project. CONCLUSIONS: Based on a staff review of the tenders received, it is recommended that the contract for construction of the enhancements for Whonnock Lake Park be awarded to Blue Pine Enterprises Ltd. “Original signed by Bruce McLeod” _______________________________________________ Prepared by: Bruce McLeod, MBCSLA, Manager, Parks Planning & Development “Original signed by Geoff Mallory” _______________________________________________ Reviewed by: Geoff Mallory, Director, Parks & Facilities (Acting) “Original signed by Trevor Thompson” _______________________________________________ Reviewed by: Trevor Thompson, Manager, Financial Planning “Original signed by Kelly Swift” _______________________________________________ Approved by: Kelly Swift, General Manager, Community Development Parks and Recreation Services “Original signed by Paul Gill” for _______________________________________________ Concurrence: J.L. (Jim) Rule Chief Administrative Officer :BMcL Attachment – Whonnock Lake Park Concept Plan