Loading...
HomeMy WebLinkAbout2015-04-14 Council Meeting Agenda and Reports.pdfCity of Maple Ridge COUNCIL MEETING AGENDA April 14, 2015 7:00 p.m. Council Chamber Note: This Agenda is also posted on the City’s Web Site at www.mapleridge.ca The purpose of a Council meeting is to enact powers given to Council by using bylaws or resolutions. This is the final venue for debate of issues before voting on a bylaw or resolution. 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 400 APPROVAL OF THE AGENDA 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of March 24, 2015 502 Minutes of the Development Agreements Committee Meetings of March 24(2), 25(2), 26 and 27, 2015 and April 1(2), 2015 600 PRESENTATIONS AT THE REQUEST OF COUNCIL MEETING DECORUM Council would like to remind all people present tonight that serious issues are decided at Council meetings which affect many people’s lives. Therefore, we ask that you act with the appropriate decorum that a Council Meeting deserves. Commentary and conversations by the public are distracting. Should anyone disrupt the Council Meeting in any way, the meeting will be stopped and that person’s behavior will be reprimanded. The meeting is live streamed and recorded by the City of Maple Ridge and filmed by Shaw Communications Inc. Page 1 Council Meeting Agenda April 14, 2015 Council Chamber Page 2 of 6 700 DELEGATIONS 701 AJM Disposal Services Ltd. – Proposed Municipally Administered Garbage Collection System • Matt Torgerson 702 Progressive Waste Systems – Proposed Municipally Administered Garbage Collection System • Grant Hankins, District Manager 800 UNFINISHED BUSINESS 900 CORRESPONDENCE 1000 BYLAWS Bylaws for Final Reading 1001 2013-091-RZ, 20395 123 Avenue Maple Ridge Zone Amending Bylaw No. 7035-2013 Staff report dated April 14, 2015 recommending final reading To rezone from RS-1 (One Family Rural Residential) to RS-1b (One Family Urban [Medium Density] Residential) to permit future subdivision into 2 single family lots Final reading 1002 Maple Ridge Zone Amending Bylaw No. 7136-2015 Text amendment to prohibit payday loan companies and cheque cashing centres from future operation in Maple Ridge Final reading 1003 Business Licence and Regulation Amending Bylaw No. 7135- 2015 To prohibit payday loan companies and cheque cashing centres from future operation in Maple Ridge Final reading Council Meeting Agenda April 14, 2015 Council Chamber Page 3 of 6 COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE 1100 Minutes – March 30, 2015 Public Works and Development Services 1101 2015-063-RZ, Industrial Fence Height Amendment Staff report dated March 30, 2015 recommending that Maple Ridge Zone Amending Bylaw No. 7140-2015 to clarify and standardize definitions and regulations for fences and landscaping buffers be given first and second reading and be forwarded to Public Hearing. 1102 2011-002-RZ, 25608 Bosonworth Avenue, First Extension Staff report dated March 30, 2015 recommending that rezoning application 2011-002-RZ, Maple Ridge Zone Amending Bylaw No. 6795- 2011, to permit three lots under the RS-2 (One Family Suburban Residential) zone be granted a first one year extension. 1103 2012-047-RZ, 22577, 22569, 22557 Royal Crescent and 11771 226 Street, Final One Year Extension Staff report dated March 30, 2015 recommending that rezoning application 2012-047-RZ, Maple Ridge Zone Amending Bylaw No. 6927- 2012 and Maple Ridge Zone Amending Bylaw No. 6967-2013, to permit a five storey apartment building with 48 units be granted a final one year extension. 1104 2014-092-DP, 20210 113B Avenue, Industrial Development Permit Staff report dated March 30, 2015 recommending that the Corporate Officer to authorized to sign and seal 2014-092-DP in support of a single- storey industrial building under the M-3 (Business Park) zone. The following issues were presented at an earlier Committee of the Whole meeting with the recommendations being brought to this meeting for City Council consideration and final approval. The Committee of the Whole meeting is open to the public and is held in the Council Chamber at 1:00 p.m. on the Monday the week prior to this meeting. Council Meeting Agenda April 14, 2015 Council Chamber Page 4 of 6 Financial and Corporate Services (including Fire and Police) 1131 Sale of Municipal Property – 201B Street (20100 block of 116B Avenue) Staff report dated March 30, 2015 recommending that the sale process of the 201B Street roadway commence. Community Development and Recreation Service 1151 Options – Lease Renewal Staff report dated March 30, 2015 recommending that the Corporate Officer to allowed to execute the Options for Sexual Health Lease for 2015- 2018. NOTE: Item 1152 was deferred to a future Council Meeting 1152 City of Maple Ridge Policy 4.16 – Use of Prison Work Crews Staff report dated March 30, 2015 recommending that City of Maple Ridge Policy 4.16 – Use of Prison Work Crews be rescinded as the policy should rest with the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission. Correspondence 1171 Other Committee Issues 1181 1200 STAFF REPORTS 1201 Mayor’s Task Force on Open Government Report dated April 14, 2015 providing an update on work done by the Mayor’s Task Force on Open Government. Council Meeting Agenda April 14, 2015 Council Chamber Page 5 of 6 1202 Mayor’s Homelessness Solutions Task Force Report dated April 14, 2015 providing an update on work done by the Mayor’s Homelessness Solutions Task Force. 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL 1400 MAYOR’S REPORT 1500 COUNCILLORS’ REPORTS 1600 OTHER MATTERS DEEMED EXPEDIENT 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETING 1800 QUESTIONS FROM THE PUBLIC Council Meeting Agenda April 14, 2015 Council Chamber Page 6 of 6 1900 ADJOURNMENT Checked by:________________ Date: ________________ QUESTION PERIOD The purpose of the Question Period is to provide the public with an opportunity to ask questions of Council on items that are of concern to them, with the exception of Public Hearing by-laws which have not yet reached conclusion. Council will not tolerate any derogatory remarks directed at Council or staff members. Each person will be permitted 2 minutes to ask their question (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). Questions must be directed to the Chair of the meeting and not to individual members of Council. The total Question Period is limited to 15 minutes. Council reserves the right to defer responding to a question in order to obtain the information required to provide a complete and accurate response. Other opportunities are available to address Council including public hearings, delegations and community forum. The public may also make their views known to Council by writing or via email and by attending open houses, workshops and information meetings. Serving on an Advisory Committee is an excellent way to have a voice in the future of this community. For more information on these opportunities contact: Clerk’s Department at 604-463-5221 or clerks@mapleridge.ca. Mayor and Council at mayorandcouncil@mapleridge.ca. City of Maple Ridge COUNCIL MEETING MINUTES March 24, 2015 The Minutes of the City Council Meeting held on March 24, 2015 at 7:00 p.m. in the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Appointed Staff Mayor N. Read J. Rule, Chief Administrative Officer Councillor C. Bell K. Swift, General Manager of Community Development, Councillor K. Duncan Parks and Recreation Services Councillor B. Masse P. Gill, General Manager Corporate and Financial Services Councillor G. Robson F. Quinn, General Manager Public Works and Development Councillor T. Shymkiw Services Councillor C. Speirs C. Carter, Director of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the City’s Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. and live streamed and recorded by the City of Maple Ridge 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 400 APPROVAL OF THE AGENDA The agenda was approved as circulated. 501 Council Minutes March 24, 2015 Page 2 of 11 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of March 10, 2015 R/2015-121 It was moved and seconded That the minutes of the Regular Council Meeting of March 10, 2015 be adopted as circulated. CARRIED 502 Minutes of the Public Hearing of March 17, 2015 R/2015-122 It was moved and seconded That the minutes of the Public Hearing of March 17, 2015 be adopted as circulated. CARRIED 503 Minutes of the Development Agreements Committee Meeting of March 9(2) and 10, 2015 R/2015-123 It was moved and seconded That the minutes of the Development Agreements Committee Meeting of March 9(2) and 10, 2015 be received. CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 700 DELEGATIONS 701 Maple Ridge Community Heritage Commission Update • Brenda Smith, Chair Ms. Smith gave a PowerPoint presentation providing an update on the Maple Ridge Community Heritage Commission. She introduced the Commissioners and highlighted projects worked on by the Commission which included a webinar on heritage, the Heritage Awards and a Heritage Walking Tour. She advised on the implementation of the Heritage Plan and future priorities and projects of the Community Heritage Commission. Council Minutes March 24, 2015 Page 3 of 11 702 Presentation on the Iron Horse Safe House • Lynden Meadus Mr. Meadus gave a PowerPoint presentation speaking to an experiment he had done in which he put himself in the position of a youth in crisis in Maple Ridge who, as a result of the Iron Horse Safe House closure, would be sent to a facility outside the community. Mr. Meadus expressed concern with the negative impact the closure of the Iron Horse Safe House will have on youth in Maple Ridge and asked that the retention of such a facility in the community be made a priority. 703 National Volunteer Week • Ashley Singh, Volunteer Maple Ridge Pitt Meadows Coordinator, Volunteer Centre Program Ms. Singh gave a PowerPoint presentation providing information on the Volunteer Centre and its various programs. She advised that National Volunteer Week runs from April 12 to April 18, 2015, highlighted events to be held during the week and welcomed all volunteers. Certificates of Appreciation were awarded to longstanding volunteers Eric Phillips and Jen Baillie. 800 UNFINISHED BUSINESS – Nil 900 CORRESPONDENCE – Nil 1000 BYLAWS Note: Items 1001 to 1003 are from the March 17, 2015 Public Hearing Bylaws for Third Reading 1001 2014-037-RZ, 21447 121 Avenue Maple Ridge Zone Amending Bylaw No. 7095-2014 To rezone from RS-1 (One Family Urban Residential) to R-1 (Residential District) to permit future subdivision into approximately two lots Third reading Council Minutes March 24, 2015 Page 4 of 11 R/2015-124 It was moved and seconded That Bylaw No. 7095-2014 be given third reading. CARRIED 1002 2014-016-RZ, 23908 and 23920 Dewdney Trunk Road Maple Ridge Zone Amending Bylaw No. 7083-2014 To rezone from RS-1b (One Family Urban [Medium Density] Residential) and RS-3 (One Family Rural Residential) to R-2 (Urban Residential District) to permit a future subdivision of approximately 12 lots Third reading R/2015-125 It was moved and seconded That Bylaw No. 7083-2014 be given third reading. CARRIED 1003 Maple Ridge Zone Amending Bylaw No. 7136-2015, Text Amendment To prohibit payday loan companies and cheque cashing centres from future operation in Maple Ridge Third reading R/2015-126 It was moved and seconded That Bylaw No. 7136-2015 be given third reading. CARRIED 1004 Maple Ridge Business Licencing and Regulation Amending Bylaw No. 7135-2015 To prohibit payday loan companies and cheque cashing centres from future operation in Maple Ridge Third reading R/2015-127 It was moved and seconded That Bylaw No. 7135-2015 be given third reading. CARRIED Council Minutes March 24, 2015 Page 5 of 11 Bylaws for Final Reading 1005 Maple Ridge Miscellaneous Finance Fees and Charges Bylaw No. 7137- 2015 To bring the City of Maple Ridge into compliance with current legislation relating to fees and charges for the provision of services and information Final reading R/2015-128 It was moved and seconded That Bylaw No. 7137-2015 be adopted. CARRIED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – March 16, 2015 R/2015-129 It was moved and seconded That the minutes of the Committee of the Whole Meeting of March 16, 2015 be received. CARRIED Public Works and Development Services 1101 2014-108-RZ, 12874 Mill Street, RS-3 and RS-2 to R-1 Staff report dated March 16, 2015 recommending that Maple Ridge Zone Amending Bylaw No. 7138-2015 to rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to R-1 (Residential District) to allow subdivision into approximately 5 single family residential lots be given first reading and that the applicant provide further information as described on Schedules A, B, F and G of the Development Procedures Bylaw No. 5879-1999, along with a Subdivision application. Council Minutes March 24, 2015 Page 6 of 11 R/2015-130 It was moved and seconded In respect of Section 879 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. School District Boards, greater boards and improvements district boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City’s website, together with an invitation to the public to comment, and; That Bylaw No. 7138-2015 be given first reading; and That the applicant provide further information as described on Schedules A, B, F and G of the Development Procedures Bylaw No. 5879–1999, along with a Subdivision application. CARRIED 1102 2013-113-RZ, 21530 Donovan Avenue, RS-1 to RS-1b Staff report dated March 16, 2015 recommending that Maple Ridge Zone Amending Bylaw No. 7050-2013 to rezone from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban [Medium Density] Residential) to permit subdivision into 2 single family residential units be given second reading and be forwarded to Public Hearing. R/2015-131 It was moved and seconded 1. That Bylaw No. 7050-2013 be given second reading; and be forwarded to Public Hearing; Council Minutes March 24, 2015 Page 7 of 11 2. That the following terms and conditions be met prior to final reading: i. Approval from the Ministry of Transportation and Infrastructure; ii. Registration of a Restrictive Covenant to preserve and enhance the area around McKenney Creek; and iii. In addition to the Site Profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. CARRIED 1103 2014-096-RZ, 12250 237 Street, Application to Release Restrictive Covenant Staff report dated March 16, 2015 recommending that a request to release Restrictive Covenant AD080315 be considered and further that a Public Hearing be held to provide opportunity for public input. R/2015-132 It was moved and seconded 1. That the request to release Restrictive Covenant AD080315 as a charge against the property be considered; and further 2. That the request be forwarded to Public Hearing. CARRIED 1104 Contract Award: Bridge Barrier and Railing Replacement Staff report dated March 16, 2015 recommending that the Bridge Barrier and Railing Replacement Contract be awarded to Coquitlam Ridge Constructors Limited. R/2015-133 It was moved and seconded That the Bridge Barrier and Railing Replacement Contract be awarded to Coquitlam Ridge Constructors Limited in the amount of $161,735.47 including GST; and that additional work may be added under extra work provisions in the contract up to 25% of the value of the Contract ($40,433.86 including GST), and further that the Corporate Officer be authorized to execute the contract. CARRIED Council Minutes March 24, 2015 Page 8 of 11 Financial and Corporate Services (including Fire and Police) 1131 Superior Tanker Shuttle Service Automatic Aid Agreement Staff report dated March 16, 2015 recommending that the Superior Tanker Shuttle Service Automatic Aid Agreement between the City of Maple Ridge and the District of Mission be approved. R/2015-134 It was moved and seconded That the Superior Tanker Shuttle Service Automatic Aid Agreement between the City of Maple Ridge and the District of Mission be approved. CARRIED 1132 Disbursements for the month ended February 28, 2015 Staff report dated March 16, 2015 recommending that the disbursements for the month ended February 28, 2015 be approved. R/2015-135 It was moved and seconded That the disbursements as listed below for the month ended February 28, 2015 be approved: General $ 9,186,853. Payroll $ 1,717,115. Purchase Card $ 77,241. $ 10,981,209. CARRIED 1133 2015 Council Expenses Staff report dated March 16, 2015 providing updated Council expenses recorded to the end of February for 2015. For information only No motion required Council Minutes March 24, 2015 Page 9 of 11 Community Development and Recreation Service 1151 Tender Award for Whonnock Lake Park Enhancement Project Staff report dated March 16, 2015 recommending that the contract for the construction of the Enhancement Project at Whonnock Lake Park be awarded to Blue Pine Enterprises. R/2015-136 It was moved and seconded That Contract ITT-PL15-08 for the construction of the Enhancement Project at Whonnock Lake Park be awarded to Blue Pine Enterprises Ltd. for $699,155.00 plus provisional items in the amount of $88,076.00 for a total $787,231.00 plus taxes, and a 15% contingency equal to $118,084.65, and the Corporate Officer be authorized to execute the contract. CARRIED Correspondence – Nil Other Committee Issues – Nil 1200 STAFF REPORTS – Nil 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL – Nil 1400 MAYOR’S REPORT Mayor Read participated in a tour for a grade three class from St. Patrick’s School, attended a Maple Ridge-Pitt Meadows Chamber of Commerce luncheon with Finance Minister de Jong, a Ridge Meadows Hospice Society St. Patrick’s Day fundraiser, a meeting of the Maple Ridge Economic Advisory Commission and several meetings of the Mayor’s Task Force on Homelessness Solutions. She also attended a public forum on the medical marihuana facility held at the Whonnock Lake Community Centre and a meeting in Victoria with the Minister of Agriculture and the Minister of Transportation. Council Minutes March 24, 2015 Page 10 of 11 1500 COUNCILLORS’ REPORTS Councillor Bell No report Councillor Shymkiw Councillor Shymkiw met with MLA Marc Dalton and MLA Doug Bing. He will provide a full report on Committees of Council at a future Council Workshop Meeting. Councillor Speirs Councillor Speirs spoke to the outpouring of the community for the victims of an apartment in Maple Ridge. He participated in an arts piece put on by the Artist in Residence. He continued his tour of local establishments featuring live music. Councillor Speirs attended the public forum on the medical marihuana facility at the Whonnock Lake Community Centre. He encouraged residents to attend at series called “Local Voices” at the Maple Ridge Library. Councillor Masse Councillor Masse attended meetings of the Audit and Finance Committee and the Maple Ridge Economic Advisory Commission. He spoke to a report on the increase in unsheltered homeless in the City of Vancouver. Councillor Duncan Councillor Duncan participated in a number of meetings with residents. She attended plays at the ACT and encouraged residents to attend events at the facility. Councillor Duncan helped with CDART, the Canadian Disaster Animal Response Team during the recent apartment in Maple Ridge. She praised all first responders on the scene of the fire. She also attended the public forum on the medical marihuana facility held at the Whonnock Lake Community Centre. Councillor Robson No report 1600 OTHER MATTERS DEEMED EXPEDIENT – Nil 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS – Nil Council Minutes March 24, 2015 Page 11 of 11 1800 QUESTIONS FROM THE PUBLIC Ralph Telep Mr. Telep asked whether the bridge barrier and railing replacement work can be done in another fashion and that the funds saved be given to youth in crisis in the community. 1900 ADJOURNMENT – 8:30 p.m. _______________________________ N. Read, Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: April 14, 2015 and Members of Council FILE NO: 2013-091-RZ FROM: Chief Administrative Officer MEETING: COUNCIL SUBJECT: Final Reading Zone Amending Bylaw No. 7035-2013 20395 123 Avenue EXECUTIVE SUMMARY: Zone Amending Bylaw 7035-2013 has been considered by Council and at Public Hearing and subsequently was granted third reading. The applicant has requested that final reading be granted. The purpose of the rezoning is to permit subdivision into 2 lots not less than 557m². Council granted first reading for Zone Amending Bylaw No. 7035-2013 on November 26, 2013 and second reading on March 11, 2014. This application was presented at a Public Hearing on April 15, 2014, and Council subsequently granted third reading on April 22, 2014. RECOMMENDATION: That Zone Amending Bylaw No. 7035-2013 be adopted. DISCUSSION: a)Background Context: A rezoning application has been received for the subject property, located at 20395 123 Avenue (see Appendix A). The purpose of the Zone Amending Bylaw No. 7035-2013 is to rezone the subject property from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban (Medium Density) Residential) (see Appendix B), to permit subdivision into 2 single family residential lots (see Appendix C). Council considered this rezoning application at a Public Hearing held on April 15, 2014. On April 22, 2014 Council granted third reading to Maple Ridge Zone Amending Bylaw No. 7035-2013 with the stipulation that the following conditions be addressed: i.Registration of a Geotechnical Report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the subject property for the proposed development; ii.Approval from the Coast Mountain Bus Company to relocate the existing bus stop that is located in the middle of the subject property, to a location that is also acceptable to the City of Maple Ridge; iii.Removal of the existing buildings; 1001 - 2 - iv. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks; and v. Pursuant to the Contaminated Site Regulations of the Environmental Management Act, the property owner has provided a Site Profile for the subject land. The following applies to the above: i. A Geotechnical Covenant has been submitted to the Land Title Office for registration on title; ii. Coast Mountain Bus Company and the City of Maple Ridge Engineering Department have approved relocation of the bus stop; iii. The existing buildings were removed April 2, 2015; iv. A disclosure statement has been submitted by a Professional Engineer that indicates no underground fuel storage tanks exist on the subject property; and v. A site profile has been submitted for the subject property. CONCLUSION: As the applicant has met Council’s conditions, it is recommended that final reading be given to Zone Amending Bylaw No. 7035-2013. “Original signed by Adam Rieu”___________________ Prepared by: Adam Rieu Planning Technician “Original signed by Christine Carter”_________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by David Pollock” _______________for_ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services “Original signed by Jim Rule”________________________ Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Zone Amending Bylaw No. 7035-2013 Appendix C – Subdivision Plan City of PittMeadows District ofLangley District of MissionFRASER R. ^ DATE: Apr 2, 2015 2013-091-RZ BY: JV CITY OF MAPLE RIDGE PLANNING DEPARTMENT 12252 2045612409 204181227520323 2040412282 12373 203112029920314204481228020330 2048512415 204752044520340122552045320312204422029812269 12345 2 0 3 1 6 2043920324 12322 12387 2044012289 204722047212309 204602032820450203212047220462203472030012272 1229020346 2046012411 20305204242030112387 12332 20421203052039512401 2030712272 12395 2047620338204352044712327 12249203082043620381/831228920335 12266 12404 20431204712030212293 2038812388 2040012351 20297203272038020465124112033820303204792032020342 2030412258 1230120312 2041020430123B AVE. 123B AVE.204B ST.124A AVE. 122B AVE.204 ST.SUBJECT PROPERTY 123 Avenue203 St´ Scale: 1:1,500 20395 123 Avenue APPENDIX A CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 7035 – 2013 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended WHEREAS it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7035 – 2013." 2.That parcel or tract of land and premises known and described as: Lot 45 Except: Part Dedicated Road on Plan LMP6759; District Lot 276 Group 1 New Westminster District Plan 43216 and outlined in heavy black line on Map No. 1598 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RS-1b (One Family Urban (Medium Density) Residential). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 26th day of November, 2013. READ a second time the 11th day of March, 2014. PUBLIC HEARING held the 15th day of April, 2014. READ a third time the 22nd day of April, 2014. ADOPTED the day of , 20 . _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX B 202962029520297203232031212293 12301 12345 12332 12252 12272 12280 1241112415 2042412290 2043012282 20431204402045020462204802048320503205022032420301203282030320307122582038020305 20381/831225512275 2 0 3 1 6 2043920435204102045320472204792048820487202942030812239 12351 12373 203212031212387 2047120490204912047020485202851223320292 2033512253 12289 12393 12388 2039512272 12420 204482048020498202882028820295203032029612234202992032320338 2030012387 12404 203022030412419 20421204002040412401 2048620499204842049720293203342033020418203082043612411 2047220472204762046520489203112031420298203272034712309 12327 1224912269 12289 20320 2044220485204922049320492 2049120297 203382030512246 12266 12322 203882031120324 204472044512395 12409 204562046020475204712046020496IRVING ST.123B AVE. 124 AVE.204 ST.124A AVE.204 ST.CHATWIN AVE. 123B AVE. 122B AVE.204B ST.9 12 53 5 57 8 7 910 LMP 1593 3 4 8 12 16 43 6 20 27 20 BC P 7 5 0 9 2 2 2 2 11 19 45 P 21555 1 P 76690 4 P 748738 E 150' 4 3 2 P 78325 1 10 B P 22101 1 21 23 1 7 16 B 2 4 2 P 71429 22 P 18706 82 16 6 LMS 2 1 P 1322112 11 26 10 22 L M P 3 5 1 0 8 18 10 5 A 2P 329027 18 13 8 5 P 17085P 40628LMP 1593 8LMP 5254Rem 42 7 18 8 BC P 1 2 9 1 4 3 17 P 74861 7 P 74861 2 4 3 58 P 19098 P 15611 P 21555 Rem 80 6 13 9 3 P 78325 17 22 LMP 1593 25 BCP 40946 L M P 3 5 1 0 8 BC P 11 5 0 1 8 13 P 19038 3 6 17 P 42230 8 P 31261Rem 7 46 *LMP1350 6 10 7 9 BCP 22537 11 15 P 37662 4 24 5 9 19 P 77017 6 15 4 P 74873 5 P 227476 7 14 1 5 P 43216 A 2123P 78325P 748613 A 3 64 P 19098 52 P 26590 81 P 76690 59 15 S 52' 7 1 2 Rem 45 14 13 P 72064 LMP 1593 8 19 9 6 B LMP 35108 3 1 12 P 76349LMP 1594 EP 74860LMP 5256LMP 1594 BCP 40947EP 74860RW 74874 EPP 24619LMP6713 EP 76691 EP 74860 LMP 6759 LMP 6719EP 42229LMP 5255 3.0 123 AVE.203 ST.´ SCALE 1:2,000 MAPLE RIDGE ZONE AMENDINGBylaw No. Ma p No. From: To: RS-1 (One Family Urban Residential) RS-1b (One Family Urban (Medium Density) Residential) 7035-20131598 APPENDIX C CITY OF MAPLE RIDGE BYLAW NO. 7136-2015 A Bylaw to amend the text of Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows: This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7136-2015." Scope: This Bylaw recommends amendments that will prohibit payday loan companies and cheque cashing centres from future operation in Maple Ridge. 1.PART 2 INTERPRETATION, is amended by addition of the following definitions in the correct alphabetical order: CHEQUE CASHING CENTRE use means any premises where the business of cashing cheques or negotiable instruments for a fee charged or chargeable to the payee of the cheque or the payee’s agent is carried on. PAYDAY LOAN use means the business of offering, arranging or providing payday loans (as defined in the Business Practices and Consumer Protection Act, S.B.C. 2004 c.2, as amended, and regulated by the Payday Loans Regulation, B.C. Reg. 57/2009, as amended) to consumers. 2.PART 2 INTERPRETATION the definition of “FINANCIAL SERVICES” is amended by deleting the words ‘cheque cashing service’ and adding the words identified in bold text: FINANCIAL SERVICES - means a bank, trust company, savings and loans, credit unions, income tax services, bookkeeping, and similar uses providing financial services to the public but excludes cheque cashing centre or payday loan use. 3.Part 4 GENERAL REGULATIONS, section 401 Uses of Land, Buildings and Structures, section (3) Prohibited Uses of Land, Buildings and Structures is amended by addition of clause (f) to read: Cheque cashing centres and payday loan uses. 4.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended is hereby amended accordingly. READ a first time the 24th day of February, 2015. READ a second time the 24th day of February, 2015. PUBLIC HEARING held the 17th day of March, 2015. READ a third time the 24th day of March, 2015. ADOPTED the day of , 20 . _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER 1002 CITY OF MAPLE RIDGE Business Licence and Regulation Amending Bylaw No.7135-2015 A bylaw to amend the text of the Business Licencing and Regulation Bylaw No. 6815-2011 WHEREAS, it is deemed expedient to amend Maple Ridge Business Licence and Regulation Bylaw No. 6815-2011; NOW THEREFORE, the Council of the City of Maple Ridge enacts as follows: This bylaw may be cited as Business Licence and Regulation Amending Bylaw No. 7135-2015. Scope: This Bylaw prohibits Payday Loans and Cheque Cashing Centres from future operation in Maple Ridge. PART 5 Definitions Part 5 Definitions, is amended by addition of the following definition in the correct alphabetical order: “Payday Loan” means the business of offering, arranging, or providing payday loans (as defined in the Business Practices and Consumer Protection Act, SBC 2004 c.2,as amended, and regulated by the Payday Loans Regulation, B.C. Reg. 57/2009, as amended) to consumers. SCHEDULE “A” Category 22 In Category 22 – Financial and Institutional Services add in alphabetical order, ‘Payday Loans’ with an associated annual business licence fee of $700.00. READ A FIRST TIME this 24th day of February, 2015. READ A SECOND TIME this 24th day of February, 2015. READ A THIRD TIME this 24th day of March, 2015. ADOPTED this day of , 20. PRESIDING MEMBER CORPORATE OFFICER 1003 City of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES March 30, 2015 1:00 p.m. Council Chamber PRESENT Elected Officials Appointed Staff Mayor N. Read J. Rule, Chief Administrative Officer Councillor C. Bell K. Swift, General Manager of Community Development, Councillor K. Duncan Parks and Recreation Services Councillor B. Masse P. Gill, General Manager Corporate and Financial Services Councillor G. Robson F. Quinn, General Manager Public Works and Development Councillor T. Shymkiw Services Councillor C. Speirs C. Carter, Director of Planning C. Marlo, Manager of Legislative Services Other Staff as Required C. Goddard, Manager of Development and Environmental Services D. Denton, Property and Risk Manager P. Cullen, Emergency Program Coordinator 1.DELEGATIONS/STAFF PRESENTATIONS STAFF PRESENTATIONS 1.1 Overview of the Emergency Operations Centre •Patrick Cullen, Emergency Program Coordinator The Emergency Program Coordinator gave a Power Point presentation on the Municipal Emergency Program and provided an overview on the Policy Group which included the following information: •Legislation •Emergency Planning •Mitigation •Preparedness •Response 1100 Committee of the Whole Minutes March 30, 2015 Page 2 of 5 DELEGATIONS 1.2 Introduction to the Conservation Officer Service and an Overview of Human- Wildlife Conflict Issues • Sergeant Todd Hunter, Conservation Officer Service, Metro Vancouver Zone Sergeant Hunter gave a PowerPoint presentation providing an overview of the services, roles and responsibilities of the BC Conservation Officer Service. He requested that Council enact bylaws and regulations with respect to waste management, provide funding for a WildSafeBC coordinator and work toward making Maple Ridge a bear smart community. 1.3 Cell Towers Presentation • Michael Morden Mr. Morden gave a PowerPoint presentation highlighting the location of cell towers in Maple Ridge. He suggested that smaller towers are being installed to avoid the public process required by the City, offered suggestions on changes to the City’s policy for consideration and requested that staff be directed to make changes to the policy. 1.4 Antenna Siting Policy Suggestions • Ron McNutt, Canadians for Safe Technology Mr. McNutt spoke to the hazards posed by wireless technology and to the medical evidence he has collected which indicates that Safety Code 6 is incorrect. He requested that Council consult with medical professionals prior to making any further decisions on towers and to consider the other suggestions he offered. 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 1101 2015-063-RZ, Industrial Fence Height Amendment Staff report dated March 30, 2015 recommending that Maple Ridge Zone Amending Bylaw No. 7140-2015 to clarify and standardize definitions and regulations for fences and landscaping buffers be given first and second reading and be forwarded to Public Hearing. Committee of the Whole Minutes March 30, 2015 Page 3 of 5 The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Proposed Zoning Bylaw Text Amendments RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 14, 2015. 1102 2011-002-RZ, 25608 Bosonworth Avenue, First Extension Staff report dated March 30, 2015 recommending that rezoning application 2011-002-RZ, Maple Ridge Zone Amending Bylaw No. 6795-2011, to permit three lots under the RS-2 (One Family Suburban Residential) zone be granted a first one year extension. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 14, 2015. 1103 2012-047-RZ, 22577, 22569, 22557 Royal Crescent and 11771 226 Street, Final One Year Extension Staff report dated March 30, 2015 recommending that rezoning application 2012-047-RZ, Maple Ridge Zone Amending Bylaw No. 6927-2012 and Maple Ridge Zone Amending Bylaw No. 6967-2013, to permit a five storey apartment building with 48 units be granted a final one year extension. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 14, 2015. Note: Councillor Shymkiw excused himself from discussion of Item 1104 at 2:37 p.m. as his family owns property in the vicinity. 1104 2014-092-DP, 20210 113B Avenue, Industrial Development Permit Staff report dated March 30, 2015 recommending that the Corporate Officer to authorized to sign and seal 2014-092-DP in support of a single-storey industrial building under the M-3 (Business Park) zone. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 14, 2015. Committee of the Whole Minutes March 30, 2015 Page 4 of 5 Note: Councillor Shymkiw returned to the meeting at 2:40 p.m. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 Sale of Municipal Property – 201B Street (20100 block of 116B Avenue) Staff report dated March 30, 2015 recommending that the sale process of the 201B Street roadway commence. The Property & Risk Manager reviewed the report. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 14, 2015. 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 1151 Options – Lease Renewal Staff report dated March 30, 2015 recommending that the Corporate Officer to allowed to execute the Options for Sexual Health Lease for 2015-2018. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 14, 2015. 1152 City of Maple Ridge Policy 4.16 – Use of Prison Work Crews Staff report dated March 30, 2015 recommending that City of Maple Ridge Policy 4.16 – Use of Prison Work Crews be rescinded as the policy should rest with the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission. RECOMMENDATION That the staff report be deferred until discussions are held with the City of Pitt Meadows. Councillor Speirs - OPPOSED Committee of the Whole Minutes March 30, 2015 Page 5 of 5 5. CORRESPONDENCE – Nil 6. OTHER ISSUES – Nil 7. ADJOURNMENT – 2:45 p.m. 8. COMMUNITY FORUM – Nil ___________________________________ C. Bell, Acting Mayor Presiding Member of the Committee City of Maple Ridge TO: Her Worship Mayor Nicole Read DATE: March 30, 2015 and Members of Council FILE NO: 2015-063-RZ FROM: Chief Administrative Officer ATTN: C of W SUBJECT: First and Second Reading Zone Amending Bylaw No. 7140-2015 Industrial Fence Height Amendment EXECUTIVE SUMMARY: There have been recent discussions at Council about some Zoning Bylaw regulations subject to frequent variance applications to suite building forms, development styles and market demands that have changed since the Zoning Bylaw was first adopted some two decades ago. Rather than leaving all the changes to the New Zoning Bylaw, Council noted it would consider some key changes being brought forward earlier. This report represents the first of such Zoning Bylaw changes to clarify and standardize definitions and regulations for Fences and Landscape Strips and Screens. The intent of the changes is to differentiate between Fences (i.e. a solid structural barrier), Landscape Strips (landscaping contained with a minimum width) and Landscaping Screening (a combination of Fencing and a Landscape Strip). For Fences, the regulations would focus on size and safety (e.g. height limitations and vision at intersections) and Landscaping Strips and Screens focus on appearance and separation (e.g. softening exposed retaining walls, residential-non-residential land use interfaces, etc.). The proposed changes to Zoning Bylaw No. 3510-1985 include: Amending the definition of Landscaping Screen and adding a definition for Fences in Part 2 Interpretation; and Amending Section 403 “Regulations for the Size, Shape and Siting of Buildings and Structures”, Sub-section (4)(e) by: o Grouping together the Fence and the Landscape Screening regulations to align with the revised definitions; o Setting a maximum height of a fence at 3.6 metres for most commercial and industrial zones where a use abuts a residential use; and o Prohibiting barbed or razor wire fences in the Town Centre. RECOMMENDATION: That Zone Amending Bylaw No. 7140-2015 be given first and second reading and be forwarded to Public Hearing. 1101 - 2 - BACKGROUND AND DISCUSSION: Changes to Part 2 Interpretation: This part of the Zoning Bylaw defines key terms used in the Bylaw. The purpose of the amendments to this part is to better distinguish the three characteristics of height, width and aesthetics in applying fence and landscaping regulations in all zones. Therefore, the following are proposed, with the changes highlighted: new FENCE means a structure constructed of materials including wood, masonry, concrete, or metal, intended for the purpose of total or partial physical and/or visual separation or enclosure of a property or portion thereof, and includes chain link fences, however does not include retaining walls. unchanged LANDSCAPE STRIP means a continuous area of a specified width which is broken only by access drives, lanes and walkways to contain the planting of trees, shrubs and ground covers. modified LANDSCAPE SCREEN means a Landscaping Strip forming a visual barrier composed of a continuous dense vegetation, including evergreen hedges, wooden fence or masonry wall, or a combination thereof installed or planted so that no person is able to see through it, which is broken only by access drives, lanes and walkways. Changes to the General Regulations: It is proposed that the existing provisions in Section 403 “Regulations for the Size, Shape and Siting of Buildings and Structures”, Sub-section (4) (e) be regrouped for those regulations governing fences, including chain link fences, as defined above and Landscaping Screens. The following (with the changes highlighted) is proposed to replace the existing Sub-section: (e) Except as otherwise provided in this or other Bylaws: (i) where a use on lands designated Commercial, Service Commercial, Industrial or Institutional abuts a use on lands designated Residential or Multi-residential, a landscape screen of a minimum 2.0 metres in height and a maximum of 3.6 metres in height shall be provided along common property lines between the abutting uses. Except as restricted by Section (7) Visual Clearance at Intersections, the maximum height shall not apply to a hedge or other vegetation; (ii) fences: (a) not exceeding a height of 3.6 m may be sited on any portion of a lot in the A, M-1, M-2, M-4, M-5 and P zones; and (b) not exceeding a height of 2.0 metres in the C, CS and M-3 zones, may be located: (i) to the rear of the front face of a building or to the rear of the required front lot line set back whichever is greater; and (ii) in the case of a corner lot, to the exterior side lot line setback or to the building face on the exterior side lot line whichever is greater. (iii) in the A, R, RS, SRS, RG, RT and RM zones, a fence (a) not exceeding a height of 1.2 metres may be sited on any portion of a lot; - 3 - (b) not exceeding a height of 2.0 metres may be located to the rear of a required front lot line setback, and in the case of a corner lot, to the interior of the required exterior side lot line setback; and (c) notwithstanding the above, landscape screens not exceeding a height of 2.0 metres may be sited on any portion of a panhandle lot except the panhandle. (iv) barbed or razor wire fences shall not be permitted except: (a) in the A, RS-2 and RS-3 zones, and (b) in an M, C, CS, or P zone where the wire is located on a fence or wall above a height of 2.0 metres. (v) Notwithstanding Section 403 (4)(e)(iv), barbed wire or razor wire fences shall not be permitted in the Town Centre as shown in Schedule E. CONCLUSION: The need to clarify definitions and to group together regulations for landscaping screens and for fence height has been identified. Fence heights appropriate for residential areas, for the buffering between residential and non-residential areas, and for non-residential areas have been established. The M-3 Zone continues to have no height restriction, except if abutting a residential zone. Planning and Bylaw Enforcement Departments support establishing a fence height range of 2.0 metres to 3.6 metres as a reasonable compromise between security for non-residential operations and privacy for adjacent residential uses. Where specifics warrant, a height variance may be applied for and considered by Council. Staff recommends that Maple Ridge Zone Amending Bylaw No. 7140-2015 be given First and Second Reading and be forwarded to Public Hearing. “Original signed by Adrian Kopystynski”_______________ Prepared by: Adrian Kopystynski, MCIP, RPP, MCAHP Planner “Original signed by Chuck Goddard” _______for______ Approved by: Christine Carter M.PL., MCIP, RPP Director of Planning “Original signed by Frank Quinn”_____________________ Approved by: Frank Quinn, MBA. P.Eng GM: Public Works & Development Services “Original signed by Jim Rule”________________________ Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A: Maple Ridge Zone Amending Bylaw No. 7140-2015 CITY OF MAPLE RIDGE BYLAW NO. 7140-2015 A Bylaw to amend the text of Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended. ___________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7140-2015." 2.PART 2 INTERPRETATION is amended by: (a) Adding the following new definition between Family Day Care and Financial Services: FENCE means a structure constructed of materials including wood, masonry, concrete, or metal, intended for the purpose of total or partial physical and/or visual separation or enclosure of a property or portion thereof, and includes chain link fences, however does not include retaining walls. (b) Deleting the existing definition and replacing it by the following new definition: LANDSCAPE SCREEN means a Landscaping Strip forming a visual barrier composed of dense vegetation, including evergreen hedges, installed or planted so that no person is able to see through it, which is broken only by access drives, lanes and walkways. 3.PART 4 GENERAL REGULATIONS SECTION 403 “REGULATIONS FOR THE SIZE, SHAPE AND SITING OF BUILDINGS AND STRUCTURES”, Sub section (4)(e) is hereby deleted and replaced in its entirety by the following: (e) Except as otherwise provided in this or other Bylaws: (i) where a use on lands designated Commercial, Service Commercial, Industrial or Institutional abuts a use on lands designated Residential or Multi-residential, a landscape screen of a minimum 2.0 metres in height and a maximum of 3.6 metres in height shall be provided along common property lines between the abutting uses. Except as restricted by Section (7) Visual Clearance at Intersections, the maximum height shall not apply to a hedge or other vegetation; (ii) fences: (a) not exceeding a height of 3.6 metres may be sited on any portion of a lot in the A,M-1, M-2, M-4, M-5 and P zones; and APPENDIX A (b) not exceeding a height of 2.0 metres in the C, CS and M-3 zones, may be located: (i) to the rear of the front face of a building or to the rear of the required front lot line set back whichever is greater; and (ii) in the case of a corner lot, to the exterior side lot line setback or to the building face on the exterior side lot line whichever is greater. (iii) in the A, R, RS, SRS, RG, RT and RM zones, a fence (a) not exceeding a height of 1.2 metres may be sited on any portion of a lot; (b) not exceeding a height of 2.0 metres may be located to the rear of a required front lot line setback, and in the case of a corner lot, to the interior of the required exterior side lot line setback; and (c) notwithstanding the above, landscape screens not exceeding a height of 2.0 metres may be sited on any portion of a panhandle lot except the panhandle. (iv) barbed or razor wire fences shall not be permitted except: (a) in the A, RS-2 and RS-3 zones, and (b) in an M, C, CS, or P zone where the wire is located on a fence or wall above a height of 2.0 metres. (v) Notwithstanding Section 403 (4)(e)(iv), barbed wire or razor wire fences shall not be permitted in the Town Centre as shown in Schedule E. 4. PART 8 INDUSTRIAL ZONES, Sections 801 8) b), 802 8) b), 803 8) d), 804 8) b) and 805 8) c) are hereby deleted and replaced by: A landscape screen not less than 2.0 m in height, not more than 3.6 m in height and not less than 2.0 m in width shall be required along a lot line where such lot line abuts a lot designated for commercial, residential or agricultural use. 5. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended is hereby amended accordingly. READ a first time the day of , 20 . PUBLIC HEARING held the day of , 20 . READ a second time the day of , 20 . READ a third time the day of , 20 . ADOPTED, the day of , 20 . _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER - 1 - City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 30, 2015 and Members of Council FILE NO: 2011-002-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Rezoning – First Extension Maple Ridge Zone Amending Bylaw No. 6795 - 2011 25608 Bosonworth Avenue EXECUTIVE SUMMARY: The applicant for the above noted file has applied for an extension to this rezoning application under Maple Ridge Development Procedures Bylaw No. 5879-1999. This application is to permit three (3) lots under the RS-2 (One Family Suburban Residential) zone. RECOMMENDATION: That a one year extension be granted for rezoning application 2011-002-RZ and that the following conditions be addressed prior to consideration of Final Reading: i.Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii.Road widening, truncation and cul-de-sac turn-around as required; iii.Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site for the proposed development; iv.A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations. v.Pursuant to the Contaminated Site Regulations of the Environmental Management Act, the property owner will provide a Site Profile for the subject land(s). DISCUSSION: a)Background Context: Applicant: Paul Hayes Owner: Ian A. Speckman Legal Description: Lot 1, Section 12, Township 12, New Westminster Plan 2713 1102 - 2 - OCP: Existing: Suburban Residential Zoning: Existing: A-2 (Upland Agricultural) Proposed: RS-2 (One Family Suburban Residential) Surrounding Uses: North: Use: Single Family Residential Zone: RS-3 (One Family Rural Residential) Designation Agricultural and Suburban Residential South: Use: Vacant District Land Zone: A-2 (Upland Agricultural) Designation: Forest East: Use: Single Family Residential Zone: A-2 (Upland Agricultural) Designation: Suburban Residential West: Use: Single Family Residential Strata Zone: RG-2 (Suburban Residential Strata) Designation: Suburban Residential Existing Use of Property: Single Family Residential Proposed Use of Property: Single Family Residential Site Area: 1.882 HA. (4.56 Acres) Access: Bosonworth Avenue and 256 Street Servicing requirement: On-site septic and municipal water Companion Applications: 2011-002-SD The following dates outline Council’s consideration of the application and Bylaw 6795 - 2011:  Application submitted January 6, 2011.  The First Reading Report was considered on February 7, 2011.  First Reading was granted February 8, 2011.  Partial submission for Second Reading report made August 15, 2012.  Letter about outstanding information required to complete the application sent August 28, 2012.  Subdivision application made September 19, 2012.  Reminder emails about outstanding information required to complete the application sent on January 2, 2013 and February 25, 2013.  Development permit application made May 23, 2013.  Remaining information submitted July 24, 2013.  Referral of complete application made to other Departments in August 2013.  Applicant completes addressing all Departmental comments and issues on February 2, 2014.  The Second Reading Report (see attached) was considered on March 17, 2014.  Second Reading was granted March 25, 2014.  Public Hearing was held April 15, 2014.  Third Reading was granted April 22, 2014. - 3 -  Meeting held on March 5, 2015 with applicant and his main consultant to review and finalize all requirements and to target completion by April 15, 2015. Extension application made to give more time for finalizing legal documentation and servicing plans due to timing constraints posed by Spring Break and Easter Holidays.  Extension application made March 9, 2015. Application Progress: The applicant has completed most of the terms and conditions to be met prior to Final Reading of the Zone Amending Bylaw. The major outstanding item is the survey plan for road dedication and corner truncation and finalizing legal documents. A recent meeting was held with the applicant and his consultant confirming engineering work and the plan is nearing completion. Alternatives: Council may choose one of the following alternatives: 1. Grant the request for extension; 2. Deny the request for extension; or 3. Repeal Third Reading of the bylaw and refer the bylaw to Public Hearing. CONCLUSION: The applicant has been actively pursuing the completion of this rezoning application and has applied for a one year extension. “Original signed by Adrian Kopystynski” _______________________________________________ Prepared by: Adrian Kopystynski, MCIP, RPP, MCAHP Planner “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services “Original signed by Jim Rule” _______________________________________________ Concurrence: J.L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Second Reading Report City of PittMeadows District ofLangley District of MissionFRASER R. ^ DATE: Mar 14, 2014 FILE: 2011-002-RZ BY: PC CORPORATION OFTHE DISTRICT OFMAPLE RIDGE PLANNING DEPARTMENT SUBJECT PROPERTY 256 STBOSONWORTH AVE ´ Scale: 1:2,000 25608 BOSONWORTH AVENUE GODWIN DR APPENDIX A District of Maple Ridge TO: His Worship Mayor Ernie Daykin MEETING DATE: March 17, 2014 and Members of Council FILE NO: 2011-002-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Second Reading Maple Ridge Zone Amending Bylaw No. 6795 - 2011 25608 Bosonworth Avenue EXECUTIVE SUMMARY: An application has been received to rezone the subject property from A-2 (Upland Agricultural) to RS-2 (One Family Suburban Residential), to permit a future subdivision of 3 lots. The proposed RS-2 (One Family Suburban Residential) zoning complies with the Official Community Plan. RECOMMENDATIONS: 1.That Zone Amending Bylaw No. 6795 - 2011 be given second reading and be forwarded to Public Hearing; and 2.That the following term(s) and condition(s) be met prior to Final Reading. i.Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii.Road widening, truncation and cul -de-sac turn-around as required; iii.Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site for the proposed development; iv.A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations. v.Pursuant to the Contaminated Site Regulations of the Environmental Manageme nt Act, the property owner will provide a Site Profile for the subject land(s). APPENDIX B - 2 - DISCUSSION: a) Background Context: Applicant: Paul Hayes Owner: Ian A. Speckman Legal Description: Lot 1, Section 12, Township 12, New Westminstwer Plan 2713 OCP: Existing: Suburban Residential Zoning: Existing: A-2 (Upland Agricultural) Proposed: RS-2 (One Family Suburban Residential) Surrounding Uses: North: Use: Single Family Residential Zone: RS-3 (One Family Rural Residential) Designation Agricultural and Suburban Residential South: Use: Vacant District Land Zone: A-2 (Upland Agricultural) Designation: Forest East: Use: Single Family Residential Zone: A-2 (Upland Agricultural) Designation: Suburban Residential West: Use: Single Family Residential Strata Zone: RG-2 (Suburban Residential Strata) Designation: Suburban Residential Existing Use of Property: Single Family Residential Proposed Use of Property: Single Family Residential Site Area: 1.882 HA. (4.56 Acres) Access: Bosonworth Avenue and 256 Street Servicing requirement: On-site septic and municipal water Companion Applications: 2011-002-SD b) Project Description: The applicant is seeking to rezone the subject 1.882 hectare (4.56 acre) property from A-2 (Upland Agricultural) to RS-2 (One Family Suburban Residential), to create 3 single family lots. Two of the proposed lots will front on Bosonworth Avenue and the third southernmost lot will face 256 Street. Bosonworth Avenue becomes an unpaved gravel road in front of this property and 256 Street has been constructed south of Bosonworth Avenue as part of the Grant Hill subdivision to the west. Widening and paving of Bosonworth Avenue, a cul-de-sac turnaround at the current south terminus of 256 Street and a corner truncation at the intersection of these two streets will be provided as part of the subdivision associated with this rezoning application. - 3 - The subject property contains an existing dwelling to be retained. It will be sited on one of the three lots in accordance with Zoning Bylaw setback requirements. The land slopes upwards from Bosonworth Avenue and is particularly steep at the southern end of the site abutting the District Forest Lands. The southern portion of the site and the unconstructed portion of 256 Street will be retained in its natural state. A preliminary site plan showing the lot layout, proposed building envelopes and on-site septic disposal areas is attached for reference (Appendix C). c) Planning Analysis: Official Community Plan : The proposal for RS-2 (One Family Suburban Residential) Zoning is consistent with the zones permitted in the Zoning Matrix for lands designated as Suburban Residential. Consequently, the proposal is consistent with the existing Official Community Plan designation. Zoning Bylaw: The proposed lots will meet the minimum lot width, depth and area set out in the Zoning Bylaw for RS-2 (One Family Suburban Residential) zone. Each lot is at least 0.40 hectares (1.0 acre) in area, with the southern lot having a greater area of 1.055 hectares. The two lots along Bosonworth Avenue will be about 50 metres wide and 84 metres deep, and Lot 3 is about 100 metres in both width and depth. Lot 3 is larger to permit adequate space for a building site and septic fields due to the sloping conditions of the land. Development Information Meeting : A Development Information Meeting was not required because the proposed subdivision will result in fewer than 25 dwelling units, and no Official Community Plan amendment is required. d) Environmental Implications: At first reading, it was anticipated that pursuant to Section 8.10 of the Official Community Plan, a Natural Features Development Permit (NFDP) application would be required for the portion of the site with an average natural slope of greater than 15 percent. After further review, it has been determined that a development permit will not be required. Instead, the sloping lands in the southern part of the site will be subje ct to a no-build/no disturb steep slope covenant. Plantings will be undertaken by the applicant in lieu of a development permit, for restoration and enhancement works along an unbuilt portion of 256 Street north of Bosonworth Avenue in conjunction with another site (2012-102-RZ) being developed by the same applicant. The necessary covenant and accompanying explanatory plan will be registered on proposed Lot 3 at the time of subdivision. - 4 - e) Interdepartmental Implications: Engineering Department: Engineering has identified a number of required off site works including: construction of Bosonworth to a rural standard (it is currently a gravel road) in front of the property, a corner truncation, dedication to complete the cul-de-sac at the south end of 256 Street, storm water/drainage works on Bosonworth, and installing a mast-arm street light and new water service connections. Latecomers for the area’s water system and road access onto 256 Street may apply. Parks & Leisure Services Department: An existing off road trail within the Bosonworth Avenue right-of-way may need to be accommodated as a boulevard trail in the road right of way in conjunction with the construction of Bosonworth Avenue across the frontage of the property. This will be determined as part of the subdivision approval process. CONCLUSION: It is recommended that second reading be given to Maple Ridge Zone Amending Bylaw No. 6795 – 2011 and that application be forwarded to Public Hearing. "Original signed by Adrian Kopystynski" _______________________________________________ Prepared by: Adrian Kopystynski, MCIP, RPP, MCAHP Planner "Original signed by Christine Carter" _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning "Original signed by Frank Quinn" _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services "Original signed by J.L. (Jim) Rule" _______________________________________________ Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Zone Amending Bylaw Appendix C – Site Plan City of PittMeadows District ofLangley District of MissionFRASER R. ^ DATE: Sep 18, 2012 2011-002-SD BY: JV 25608 Bosonworth Ave CORPORATION OFTHE DISTRICT OFMAPLE RIDGE P L A N NIN G D E P A RT M E N T2553 62554 82555 92559 52554 12559 62563 02546 72558 02560 82555 62558 8 11 267 2559 02555 42559 22554 02557 22557 7 11 225 GO D W IN D RIV E EPS 234 SL61 SL44 SL48 1 SL51 SL45 SL47 EP 17454P 17459 SL60 EPS 234 5 SL41 SL43 SL49 SL46 14 3 SL58 P 2713 15 A SL59 SL42 SL50 SL57 16 P 2713 8 2 Rem 6 Subject Property ´ Scale: 1:0 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6795 - 2011 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended. ___________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6795 - 2011." 2.That parcel or tract of land and premises known and described as: Lot 1 Section 12 Township 12 New Westminster District Plan 2713 and outlined in heavy black line on Map No. 1510 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RS-2 (One Family Suburban Residential). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 8th day of February, A.D. 2011. READ a second time the day of , A.D. 20 . PUBLIC HEARING held the day of , A.D. 20 . READ a third time the day of , A.D. 20 . RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 20 . _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER 25500255362554825592255182546725541255802560825577255542558811224 25518255562557211225 11284 255022552311267 25540255962563025505255902555925595SL4 4 SL4 5 SL4 7 1 P 2 7 13 14 4 SL4 0 SL6 0 SL5 9 SL4 8 3 P 2 7 13 P 1 7 45 9 SL5 0 SL4 9 P 2 7 13 2 SL6 2 P 1 7 45 9 SL5 8 16 SL5 2 EPS 2 34 5 R em 6 SL3 9 EPS 2 34 SL5 7 EP 17 4 54 SL4 1 SL5 1 SL4 2 SL4 3 8 EPS 2 34 SL6 1 SL4 6 15 A 13 EPP 7740 EPP 15738 EPP 7740 BCP 39012 EPP 15740 EPP 7740 EPP 7741 EPP 7740BCP 39013 EPP 7741 EPP 7742 EPP 20792 BCP 39013BCP 39013 BCP 39013 EPP 18222EPP 18221 EPP 7740BOSON WOR TH AVE.PALMER ROLPH ST.GODW IN DR IVE 256 ST.´ SCALE 1:3 ,00 0 MAPLE RIDGE ZONE AMENDINGBylaw No. Ma p No. Fro m: To: A-2 (Upland Ag ric ult ural) RS-2 (One Fa mily Suburban Residential) 679 5-20 111510 - 1 - City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 30, 2015 and Members of Council FILE NO: 2012-047-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Final One Year Extension Application Zone Amending Bylaw No. 6927-2012 Zone Amending Bylaw No. 6967 -2013 22577, 22569, 22557 Royal Crescent and 11771 226 Street EXECUTIVE SUMMARY: A final one year extension has been requested for application 2012-047-RZ pursuant to Maple Ridge Development Procedures Bylaw No. 5879-1999. The purpose of this application is to rezone the subject properties from RS-1 (One Family Urban Residential) to RM-2 (Medium Density Apartment Residential District) to allow for construction of a five storey apartment building with 48 units. This application is in compliance with the Official Community Plan. Zone Amending Bylaw No. 6927-2012 was granted first reading on May 22, 2012 to rezone the properties to RM-2 (Medium Density Apartment Residential). First and second reading of Text Amending Bylaw 6967-2013 and second reading of Zone Amending Bylaw No. 6927-2012 was granted on March 12, 2013. The application was presented at a Public Hearing held April 16, 2013. Subsequently, third reading was granted on April 23, 2013. A one year extension was granted on May 13, 2014. The applicant’s Civil Engineer is in the process of finalizing servicing design drawings, which are anticipated to be submitted in March 2015 for review by the Engineering Department. RECOMMENDATION: That a one year extension be granted for rezoning application 2012-047-RZ, pursuant to Maple Ridge Development Procedures Bylaw No. 5879 -1999; and, that the following conditions be addressed prior to consideration of final reading: i.Approval from the Ministry of Transportation and Infrastructure; ii.Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; iii.Road dedication as required; iv.Consolidation of the development site; 1103 - 2 - v. Registration of a Restrictive Covenant at the Land Title Office protecting the Visitor Parking; vi. Removal of the existing buildings; and, vii. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. DISCUSSION: a) Background Context: Applicant: 625536 B.C. Ltd. (Mohinder Gosal) Owners: Gurbhawan and Karminder Grewal; Gurjeet Johal; Mukhpal and Iqbal Sangha; Simranjeet Sekhon Legal Descriptions: Lot 8 Except: Parcel “A” (Explanatory Plan 8215); District Lot 401 Group 1 NWD Plan 4769; Parcel “A” (Explanatory Plan 8215) Lot 8 District Lot 401 Group 1 NWD Plan 4769; Lot 9 District Lot 401 Group 1 NWD Plan 4769; Lot “D” District Lot 401 Group 1 NWD Plan 21162 OCP: Existing: Low-Rise Apartment Zoning: Existing: RS-1 (One Family Urban Residential) Proposed: RM-2 (Medium Density Apartment Residential District) Surrounding Uses: North: Use: Commercial Zone: C-3 (Town Centre Commercial) Designation: Town Centre Commercial South: Use: Multi-Family Residential, Single Family Residential Zone: RS-1 (One Family Urban Residential), RM-3 (High Density Apartment) Designation: Ground Oriented Multi-Family East: Use: Congregate Care (Residential) Zone: LUC (Land Use Contract) Designation: Low-Rise Apartment, Conservation West: Use: Multi-Family Residential Zone: RM-2 (Medium Density Apartment Residential District) Designation: Low-Rise Apartment - 3 - Existing Use of Property: Vacant Proposed Use of Property: Multi-Family Residential Site Area: 0.28 ha (0.7 acres) Access: Royal Crescent Lane Servicing requirement: Urban Standard b) Application Progress: This application is to permit construction of a five storey, 48 unit apartment building in the RM-2 (Medium Density Apartment Residential District) zone on the subject property. The following dates outline Council’s consideration of the application and Bylaws 6967-2013 and 6927-2012:  The rezoning application was received April 18, 2012;  First reading was considered and granted on May 22, 2012; o The Development Permit application was submitted in August 2012; o The project was considered at Advisory Design Panel in September 2012; o A Development Information Meeting was held in November 2012; o Design revisions reflecting Advisory Design Panel comments were submitted in January 2013; and o The revisions required a Development Variance Permit application, which was submitted in February 2013.  Second reading was considered and granted on March 12, 2013;  Public Hearing was held April 16, 2013;  Third reading was granted April 23, 2013; and  A One Year Extension was granted on May 13, 2014. Preliminary discussions between the project Civil Engineer and the Engineering Department have taken place regarding the servicing design on Royal Crescent. At the time of report deadline, a servicing design had not yet been submitted to the Engineering D epartment for review. The applicant has indicated that this submission will occur in March 2015. Once the servicing design is submitted, the Engineering Department will review the drawings and the Rezoning Servicing Agreement can be prepared once a satisfactory design is reached. It is anticipated that the servicing design review will occur this spring, once the servicing drawings are submitted. The applicant has previously completed two of the rezoning terms and conditions required to be met prior to final reading, and will need to complete the remaining five conditions in order to seek final reading. Alternatives: Council may choose one of the following alternatives: 1. grant the request for extension; 2. deny the request for extension; or 3. repeal third reading of the bylaw and refer the bylaw to Public Hearing. - 4 - CONCLUSION: This application is to rezone the subject properties located in the South of Lougheed Precinct of the Town Centre Area from RS-1 (One Family Urban Residential) to RM-2 (Medium Density Apartment Residential District) to permit future construction of a five storey, 48 unit apartment building. The applicant has been pursuing the completion of this rezoning application, however a change in project Architect and a delay in servicing design submission have resulted in the applicant seeking additional time to complete the rezoning conditions. “Original signed by Amelia Bowden” _______________________________________________ Prepared by: Amelia Bowden Planning Technician “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn GM: Public Works & Development Services “Original signed by Jim Rule” _______________________________________________ Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Second Reading Report City of PittMeadows District ofLangley District of MissionFRASER R. ^ DATE: Apr 25, 2012 FILE: 2012-047-RZ BY: PC 22557/69/77 ROYAL CRESCENT &11771 226 STREET CORPORATION OFTHE DISTRICT OFMAPLE RIDGE PLANNING DEPARTMENT 11715 11735 22516225692257011771 11698 2 2 5 3 3 225752259611698 226122263911767 11692 11724 05/07/09 22527225292253422538/4222535/3722544/462255022554/5822581226112261511771 11742 22541225572260222624/26226252263362/64/66 2253522565225372258011837 11778 226212264122528/302255611711 2250422503 225222254822535225882257711834 2263211760 22564/68226 ST.SELKIRK AVE.225 ST.LOUGHEED HWY.LOUGHEED H I G H W A Y LANE SELKIRK AVE. ROYAL CRES.ROYAL CRES. P 8641 3 21 A 12 A P 18056P 63225 Rem. 58 2 12 P 1009122 9 8 P 18056 22 BCP 44924 P 70416 P 48518 P 77953 1 18 2 Plan 4834 P 654524 A E P 4769 10 7 13 Rem. 1 Rem. 23 P 4769 6 P 70416 E D EP 8215REM. 15 19 19 P 21162 79 6 PARK *PP085P 8615 A 1 14 13 20 W 3 5 P 4834 BCP 8886 P 9819EP 1197016 1 P 12503 1 2 15 1 P 4769 P 4769 P 8615 C 7 P 476911 PARK P 8615P 13017 LMS 715 P 9372 1 NWS 2316 70 1 W P 8615 BCP 22107 14 2 BCP 4492420 SUBJECT PROPERTIES ´ SCALE 1:1,500 APPENDIX A District of Maple Ridge TO: His Worship Mayor Ernie Daykin MEETING DATE: March 4, 2013 and Members of Council FILE NO: 2012-047-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First and Second Reading Maple Ridge Zone Amending Bylaw No. 6967-2012 Second Reading Maple Ridge Zone Amending Bylaw No.6927-2012 22577, 22569 , 22557 Royal Crescent and 11771 226 Street EXECUTIVE SUMMARY: An application has been received to rezone the subject properties located in the South of Lougheed Precinct of the Town Centre Area, from RS-1 (One Family Urban Residential) to RM-2 (Medium Density Apartment Residential) to permit future construction of a five storey, 48 unit apartment building. Maple Ridge Zone Amending Bylaw No. 6927-2012 was granted First Reading on May 22, 2012 to rezone the properties to RM-2 (Medium Density Apartment Residential). A second bylaw is now also required for a site specific text amendment to adjust the maximum density. This application is in compliance with the Official Community Plan. RECOMMENDATIONS: 1.That Maple Ridge Zone Amending Bylaw No. 6967- 2012 be given first and second reading and be forwarded to Public Hearing; and 2.That Zone Amending Bylaw No. 6927-2012 be given second Reading and be forwarded to Public Hearing; and 3.That the following terms and conditions be met prior to final reading: i.Approval from the Ministry of Transportation and Infrastructure; ii.Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; iii.Road dedication as required; iv. Consolidation of the development site; v.Registration of a Restrictive Covenant at the Land Title Office protecting the Visitor Parking; 1103 APPENDIX B - 2 - vi. Removal of the existing building s; and, vii. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations. DISCUSSION: a) Background Context: Applicant: 625536 B.C. LTD. Mohinder Gosal Owners: Gurbhawan and Karminder Grewal Gurjeet Johal Mukhpal and Iqbal Sangha Simranjeet Sekhon Legal Descriptions: Lot 9, D.L.:401, Group 1, NWD Plan 4769 Parcel A (Explanatory Plan 8125) Lot 8, D.L 401, Group 1, NWD Plan 4769 Lot D, D.L. 401, Group 1, NWD Plan 21162 Lot 8 Except Parcel “A” ( Explanatory Plan 8125) D.L 401, Group 1, NWD Plan 4769 OCP: Existing: Low-Rise Apartment Zoning: Existing: RS-1 (One Family Urban Residential) Proposed: RM-2 (Medium Density Apartment Residential) Surrounding Uses: North: Use: Commercial Zone: C-3 (Town Centre Commercial) Designation: Town Centre Commercial South: Use: Multi-Family Residential, Single Family Residential Zone: RS-1 (One Family Urban Residential), RM-3 (High Density Apartment), Designation: Ground Oriented Multi-Family - 3 - East: Use: Congregate Care (Residential) Zone: LUC (Land Use Contract) Designation: Low-Rise Apartment West: Use: Multi-Family Residential Zone: RM-2 (Medium Density Apartment) Designation: Low-Rise Apartment Existing Use of Property: Vacant Proposed Use of Property: Multi-Family Residential Site Area: 0.28 HA (0.7 acres) Access: Royal Crescent Lane Servicing requirement: Urban Standard b) Project Description: The applicant proposes to rezone the subject sites to allow for future construction of a five storey wood frame apartment building with underground parking. Parking will be accessed via the existing lane to the north of the site. There are a total of 48 units ranging is size from 83.5 – 139m2 (899 – 1,497ft2). The majority of dwelling units will have two bedrooms, with five one bedroom units. An indoor amenity room is provided on the ground floor, and a children’s play area is located in the north-east corner of the property. In addition to the outdoor play structure, the project Landscap e Architect has incorporated seating within the landscape areas for residents to sit and enjoy the gardens on site. First floor units are designed to be ground-oriented, with outside locking doors that provide direct access to the street. The building materials will include brick veneer at the lower levels, cement panel cladding on the higher storeys, and vertical wood beams to tie the two materials in visually. The design character of this development will inform future projects in the neighbourhood. A shadow analysis was prepared by the project Architect, demonstrating the location of shadow impacts. The project has been reviewed by the Advisory Design Panel. The development site is located in the South of Lougheed Precinct of the Town Centre, and is therefore within Sub Area 1 of the Town Centre Area Incentive Program. The proposed project meets the conditions to be included in the incentive program. c) Planning Analysis: Official Community Plan : The subject properties are designated Low-Rise Apartment in the South of Lougheed Precinct, and are subject to the policies of the Town Centre Area Plan. The Low -Rise Apartment designation is intended for development in a three to five storey apartment form where units are accessed from an internal corridor and residential parking is provided underground. The Development Permit Guidelines note that residential land use form and design should - 4 - accommodate ground-oriented units with direct entrances and connection to the sidewalk. In addition, ground-oriented units provide for a pedestrian-oriented sidewalk, and are desirable for families and accessibility. The proposed development and the application for RM-2 (Medium Density Apartment Residential) zoning is consistent with this designation. Zoning Bylaw: The current application proposes to rezone the properties located at 22577, 22569, and 22557 Royal Crescent and 11771 226 Street from RS-1 (One Family Urban Residential) to RM-2 (Medium Density Apartment Residential) to permit construction of a five storey 48 unit apartment building. A site specific text amendment is also required to change the existing Floor Space Ratio (FSR) for the RM-2 (Medium Density Apartment Residential) zone from 1.8 to 1.89. This project aligns with the proposed changes to the RM-2 (Medium Density Apartment Residential) zone in the draft Zoning Bylaw. The draft zone includes an increase in height to align with the Town Centre Area Plan and an increase in density to reflect one additional storey. The proposed development aligns with these future changes. Proposed Variances: A Development Variance Permit application has been received for this project and involves the following relaxations: 1. Maple Ridge Zoning Bylaw No 3510 -1985, Part 6, Section 604, 6.3.a), to reduce the front yard setback from 7.5 to 5.6 metres; 2. Maple Ridge Zoning Bylaw No 3510 -1985, Part 6, Section 604, 6.3.a), to reduce the exterior yard setback from 7.5 to 3.32 metres; 3. Maple Ridge Zoning Bylaw No 3510 -1985, Part 6, Section 604, 6.3.a), to reduce the rear yard setback from 7.5 to 5.48 metres; 4. Maple Ridge Zoning Bylaw No 3510 -1985, Part 6, Section 604, 7, to increase the maximum height from 4 to 5 storeys. The requested variances to the RM-2 (Medium Density Apartment Residential) zone are supported by the Planning Department and will be the subject of a future Council report. Off-Street Parking and Loading Bylaw: The proposed project is in compliance with the Off-Street Parking and Loading Bylaw. In total, 55 residential parking spots and 5 visitor parking spots have been provided underground based on the reduced Town Centre Area parking requirements of one space per one bedroom unit, 1.1 spaces per two bedroom unit and 0.1 spaces per unit for visitor parking. Additionally, the applicant has provided long-term and short-term bicycle parking as required in the Town Centre Area section of the Off-Street Parking and Loading Bylaw. Based on the size of the proposed development, 14 short-term and 12 long-term bicycle parking spaces are required. Space for 16 bicycles to lock up at bike racks will be provided at the building’s front entrance, as reflected in the site and landscape plans which will satisfy the short-term - 5 - requirements. A bicycle storage room has also been provided in the underground parking area for long term bicycle parking in excess of the 12 required spaces. Development Permits: Pursuant to Section 8.11 of the Official Community Plan, the applicant has submitted a Town Centre Area – South of Lougheed (SOLO) Development Permit application to ensure the current proposal complies with key guideline concepts as outlined below:  Develop a diverse shopping, employment and residential district, The proposed higher density infill development will enhance the SOLO residential district adjacent to the shopping and employment uses on Lougheed Highway by providing an opportunity for a mixed demographic.  Create pedestrian-oriented streetscapes; The proposed project seeks to enhance the pedestrian realm with strong visual orientation from within the building and permeable visibility through landscaping to the street.  Enhance the quality, character and vibrancy of SOLO; The proposed project is designed to bring new vitality to the area with an increase in the number of residents and establish a precedent for future development.  Maintain cohesive building styles; The proposed building is consistent with similar scale buildings to the south , and will help shape a precedent for future development.  Capitalize on important views; The east/west longitudinal orientation of the proposed building allows for maximizing the number of units at the upper levels to maximize views north for mountain views and south for river views, while not affecting existing adjacent buildings’ views.  Provide public outdoor space; Given the residential nature of the proposed development, provided outdoo r space is private. A children’s play area, seating, and landscaping is provided on site.  Provide climate appropriate landscaping and green features; and, The internal climate will be moderated to a degree at lower levels through shade and wind permeability of plant materials. Internal climate at the underground parking level is proposed to be moderated by landscaping over parking structure.  Maintain street interconnectivity. Access to the underground parking facility is from the rear lane to maintain a continuous sidewalk along Royal Crescent. - 6 - Advisory Design Panel : The Advisory Design Panel reviewed the form and character of the proposed apartment building development and the landscaping plans at a meeting held September 11, 2012. Following presentations by the project Architect and Landscape Architect, the Advisory Design Panel made the following resolution that: The following concerns be addressed and digital versions of revised drawings and memo be submitted to Planning staff; and further that Planning staff forward this on to the Advisory Design Panel for information. Consider providing day light to the living room of unit B5 (SW corner) Consider the use, color and organization of materials and details Consider simplifying the roof line Provide a drop in the slab outside the building to accommodate proper planting depth Consider changing the river rock area at the ramp to a planted area (green) Consider providing a lattice or trellis screen to the ramp Consider matching the color of the battens to the siding Consider the use of panel siding as opposed to beveled siding Consider the use of brick or concrete (instead of stone) on the landscape wall Consider matching the design of the landscape fence with balcony railings Consider the design of the lobby elevation to create more of a residential feeling Provide interphone and door for visitor parking Provide detailed trellis design Provide details of the garbage enclosure at the lane Locate the garbage area closer to the ramp or the security gate Consider providing an elevator lobby access from the north side of underground parking area Provide a properly rendered 3D depiction of the site showing the final colors and details to include the landscaped walls and trellis’ The ADP concerns have been addressed and are reflected in the current plans. A detailed description of how these items were incorporated into the final design will be included in a future development permit report to Council. Development Information Meeting: A Development Information Meeting was held at the Fraserview Community Hall on September 10, 2012. Following this meeting, staff were made aware that non-resident owners within 50 metres of the development site were not directly notified by mail. The applicant agreed to host a second development information meeting, and invitation letters were sent to all non-resident owners as well as occupants living within 50 metres of the development site. The second meeting was held at the Maple Ridge Leisure Centre Preschool Room on November 15, 2012. Two people attended the September meeting and six people attended the November 2012 - 7 - meeting. A summary of the comments and discussions with the attendees was provided by the applicant and include the following: 1. Traffic volume increases, traffic safety, traffic calming measures, lane traffic 2. On-street parking, adequate parking standards 3. Height and Massing 4. Form of Ownership (renters vs. owners) 5. Impact on Drainage 6. Excavation/Construction The following are provided in response to the issues raised by the public: 1. Road improvements on Royal Crescent will be required as part of the rezoning process. 2. Two additional underground parking spaces were added to the pro ject. The provided parking meets the Off-Street Parking and Loading Bylaw. 3. The height of the proposed building is consistent with the South of Loughee d Development Permit Guidelines and a variance for building height is supported by the Planning Department. 4. The proposed development is anticipated to be individual strata units. 5. Provision for stormwater will be addressed through servicing drawings prior to Building Permit issuance. 6. The developer will be responsible for maintaining a safe site during construction. d) Traffic Impact: As the subject sites are located within 800 metres of the Lougheed Highway, a referral has been sent to the Ministry of Transportation and Infrastructure. Ministry approval of the Maple Ridge Zone Amending Bylaw will be required as a condition of Final Reading. At this time, the Ministry has granted preliminary approval of the development application. e) Interdepartmental Implications: Engineering Department: The Engineering Department has reviewed the proposed development and has noted that road dedication will be required along the property frontage on Royal Crescent as well as along the rear lane. The project Engineer will be responsible for determining the necessary upgrades required for sanitary, storm, and water requirements of this development, which will be secured through a Rezoning Servicing Agreement. Upgrading of the road frontage and lane to an urban standard will also be required. Parks & Leisure Services Department: The Parks and Leisure Services Department have identified that after the subdivision is completed they will be responsible for maintaining the street trees. In the case of this project it is estimated that there will be an additional eleven trees. The Manager of Parks & Open Space has advised that the maintenance requirement of $25.00 per new tree will increase their budget requirements by $275.00. - 8 - CONCLUSION: As this project is compatible with the Town Centre Area Plan in the Official Community Plan, It is recommended that first and second reading be given to Maple Ridge Zone Amending Bylaw No. 6967-2012, that second reading be given to Maple Ridge Zone Amending Bylaw No. 6927-2012, and that application 2012-047-RZ be forwarded to Public Hearing. “original signed by Amelia Bowden”________________ Prepared by: Amelia Bowden Planning Technician “original signed by Christine Carter”___________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “original signed by Frank Quinn”______________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services “original signed by J.L. (Jim) Rule”_____________________ Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B - Maple Ridge Zone Amending Bylaw 6927-2012 Appendix C – Maple Ridge Zone Amending Bylaw 6967 - 2012 Appendix D – Building Rendering Appendix E - Site Plan Appendix F – Building Elevation Plans Appendix G – Shadow Analysis Appendix H – Landscape Plans City of PittMeadows District ofLangley District of MissionFRASER R. ^ DATE: Apr 25, 2012 FILE: 2012-047-RZ BY: PC 22557/69/77 ROYAL CRESCENT &11771 226 STREET CORPORATION OFTHE DISTRICT OFMAPLE RIDGE PLANNING DEPARTMENT 11715 11735 22516225692257011771 11698 2 2 5 3 3 225752259611698 226122263911767 11692 11724 05/07/09 22527225292253422538/4222535/3722544/462255022554/5822581226112261511771 11742 22541225572260222624/26226252263362/64/66 2253522565225372258011837 11778 226212264122528/302255611711 2250422503 225222254822535225882257711834 2263211760 22564/68226 ST.SELKIRK AVE.225 ST.LOUGHEED HWY.LOUGHEED H I G H W A Y LANE SELKIRK AVE. ROYAL CRES.ROYAL CRES. P 8641 3 21 A 12 A P 18056P 63225 Rem. 58 2 12 P 1009122 9 8 P 18056 22 BCP 44924 P 70416 P 48518 P 77953 1 18 2 Plan 4834 P 654524 A E P 4769 10 7 13 Rem. 1 Rem. 23 P 4769 6 P 70416 E D EP 8215REM. 15 19 19 P 21162 79 6 PARK *PP085P 8615 A 1 14 13 20 W 3 5 P 4834 BCP 8886 P 9819EP 1197016 1 P 12503 1 2 15 1 P 4769 P 4769 P 8615 C 7 P 476911 PARK P 8615P 13017 LMS 715 P 9372 1 NWS 2316 70 1 W P 8615 BCP 22107 14 2 BCP 4492420 SUBJECT PROPERTIES ´ SCALE 1:1,500 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6927-2012 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ___________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6927-2012." 2.Those parcels or tracts of land and premises known and described as: Lot 8 Except: Parcel “A” (Explanatory Plan 8215); District Lot 401 Group 1 New Westminster District Plan 4769 Parcel “A” (Explanatory Plan 8215) Lot 8 District Lot 401 Group 1 New Westminster District Plan 4769 Lot 9 District Lot 401 Group 1 New Westminster District Plan 4769 Lot “D” District Lot 401 Group 1 New Westminster District Plan 21162 and outlined in heavy black line on Map No. 1571 a copy of which is attached hereto and forms part of this Bylaw, are hereby rezoned to RM-2 (Medium Density Apartment Residential). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 22 day of May , A.D. 2012 . READ a second time the day of , A.D. 20 . PUBLIC HEARING held the day of , A.D. 20 . READ a third time the day of , A.D. 20 . APPROVED by the Minister of Transportation this day of , A.D. 20 . RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 20 . _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER 11759/61 2246111667 11715 11735 2251611900 22525 22529 225692257011771 11857 2246622471/8511698 22531 2 2 5 3 3 225752259611698 226122263911889 11844 11771 1168822464 11767 11656 11692 11724 05/07/09 22527225292253422538/4222535/3722544/462255022554/58225812261122615226472266111695 11850 2249011697 11771 11742 22515 22527 22541225572 2 5 3 2 2260211862 22624/2622625226332269211770 11681 11683 62/64/66 11668 11686 22535225652253022537 2258011837 11778 2262122641227102247111825 22528/3022521 22522 22524 2255611675 11711 2250411662 11674 22503 2252222523 2254822535225882257711834 2263211869 11876 11685 Zellers 2245611760 11680 Haney Place Mall 22526 2252822564/6811858 NORTH AVENUE 226 ST.SELKIRK AVE.225 ST.SELKIRK AVE. LOUGHEED HWY.227 STREET225 ST.226 ST.118 A AVE. L O U G H E E D H I G H W AY LANE SELKIRK AVE. LANE 227 STREETFRASER ST.BRICKWOOD CLOSEROYAL CRES.ROYAL CRES. 5 BCS 1620'1' E 106' P 8641 3 16 18 21 A 12 A P 1805617 *LMP 21534 3 D P 5 4 1 4 P 4202*LMP38099Pcl E P 8 3 8 3 R e m 3 6 3 P 63225 Rem. 58 2 14 12 28 P 1009122 9 8 P 18056 22 P 9190 BCP 44924 A 1 Rem.P 8658C RP 68557CP 5194 9 B N 1/2 2Rem P 8641P 43090P 414907 P 70416P 48518 P 77953 15 1 18 2 Plan 4834 P 6545227 4 A E P 4769 10 7 13 Rem. 1 Rem. 23 5 6 PARK PARK A 7 1 93 4 P 4769 6 P 70416 E D EP 8215REM. 15 BCP 44924P 6524P 9800 6 P 8181 P 19374 1 19 19 P 21162 79 24 6 15 PARK *PP085P 8615 18 A B 2 P 1244510 3Rem.of 3 3 92 1 14 P 65997 13 13 26 20 W 3 25 5 P 4834 BCP 8886 P 9819EP 1197016 1 P 12503 1 P 12445P 9800 P 24524 8 2 15 1 P 4769 P 4769 P 8615 C 7 P 476923 11 PARK P 8615P 13017 16 21 19 NWS 2977LMP 19737BCP 22107 RW 79939 E P 1 0 4 5 9 1 P 19374P 6645P 71022'A' 2 LMS 715 P 9372 5 1 17 NWS 2316 70 1 W P 8615 BCP 22107 14 EPP 12098B 2 BCP 4492420 P 76002P 9236BCP 44924LMP 19737LM P 98 2 0 LMP 12816 EP 64018 RW 61238 RW 61238 EP 63801 BCP44925R W 7 7 6 4 1 BCP 9285EP 70417BCP 9286EPP 14312BCP44926 LMP 9307 EP 70417 BCP 9286LMP 46994RP 63699LMP 31454&LMP 51165 (EASE.) E P 70 4 17 EP 65137 ´ SCALE 1:2,500 MAPLE RIDGE ZONE AMENDING Bylaw No. Map No. From: To: RS-1 (One Family Urban Residential) RM-2 (Medium Density Apartment Residential) 6927-20121571 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO.6967-2012 A Bylaw to amend the text of Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended. ___________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No.6967-2012." 2.PART 6, RESIDENTIAL ZONES, SECTION 604, RM-2 MEDIUM DENSITY APARTMENT RESIDENTIAL DISTRICT is amended as follows: i.SECTION 5, Density, is amended by adding the following after 5 (e): f) The maximum floor space ratio shall be 1.89 at the following locations: 22577 Royal Crescent Parcel A (Explanatory Plan 8125) Lot 8, District Lot 401, Group 1, NWD Plan 4769 22569 Royal Crescent Lot 9, District Lot 401, Group 1, NWD Plan 4769 22557 Royal Crescent Lot D, District Lot 401, Group 1, NWD Plan 21162 11771 226 Street Lot 8 Except Parcel “A” ( Explanatory Plan 8125) District Lot 401, Group 1, NWD Plan 4769 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended is hereby amended accordingly. READ a first time the day of , A.D. 200 . READ a second time the day of , A.D. 200 . PUBLIC HEARING held the day of , A.D. 200 . READ a third time the day of , A.D. 200 . APPROVED by the Minister of Transportation and Highways this day of , A.D. 20 . RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 20 . _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 30, 2015 and Members of Council FILE NO: 2014-092-DP FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Industrial Development Permit 20210 113B Avenue EXECUTIVE SUMMARY: An Industrial Development Permit application has been received for the subject property, located at 20210 113B Avenue. The proposal is for a single-storey industrial building under the M-3 (Business Park) zone, for the purpose of additional warehouse space for the existing cabinet manufacturing business, located on the adjacent property to the west, at 20198 113B Avenue. The plans for the development are consistent with the policies of the Official Community Plan and comply with the provisions of the Zoning Bylaw No. 3510-1985 and the Off-Street Parking and Loading Bylaw No. 4350-1990. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal 2014-092-DP respecting property located at 20210 113B Avenue. DISCUSSION: a)Background Context: Applicant: Integrated Construction, Christian Hamm Owner: Anmore Holdings Inc. No. BC0786716 Legal Description: Lot A, District Lot 280, Group 1, New Westminster District Plan LMP52360 OCP: Existing: Industrial Proposed: Industrial Zoning: Existing: M-3 (Business Park) Proposed: M-3 (Business Park) Surrounding Uses North: Use: Industrial Zone: M-3 (Business Park) Designation: Industrial South: Use: Vacant and Residential Zone: RS-3 (One Family Rural Residential) and RS-1 (One Family Urban Residential) Designation: Industrial and Urban Residential East: Use: Industrial Zone: M-3 (Business Park) Designation: Industrial 1104 - 2 - West: Use: Industrial Zone: M-3 (Business Park) Designation: Industrial Existing Use of Property: Industrial Proposed Use of Property: Industrial Site Area: 4,060 m2 (1 acre) Access: 113B Avenue Servicing: Urban Servicing b) Project Description: This application is for an Industrial Development Permit for the subject property, located at 20210 113B Avenue, to permit the construction of a warehouse development in the M-3 (Business Park) zone (see Appendix A). There is an existing building located to the front (north) of the subject property, that will remain. The new warehouse building is proposed to be located to the south of the existing building, to be used as additional warehouse space for the existing cabinet manufacturing business, located on the adjacent property to the west, at 20198 113B Avenue (see Appendix B). c) Planning Analysis: Industrial Development Permit Area The purpose of the Industrial Development Permit is to promote development that meets the needs of industry, and through attractive design that is compatible with adjacent development. The key concepts are as follows: 1. Provide a street presence with entrances and architectural interest in building designs fronting public streets.  The proposed development is located behind an existing building that fronts the street. 2. Loading facilities should be located away from public streets and into the rear or the interior of a site.  The loading facilities are located away from the front of the site. 3. Outdoor storage and less attractive structures such as accessory buildings should be screened with fencing or landscape.  The garbage and recycling areas are located within the proposed building. Outdoor storage is provided in between the two buildings. An acoustic barrier fence is provided between the subject property and the residential properties to the south-east. 4. The transportation needs of diverse users should be accommodated through amenities such as bicycle facilities, and accessible design for the mobility impaired.  Bicycle racks are provided and a parking space for disabled persons is provided. 5. The form and treatment of new buildings should reflect the desired character and pattern of development in the area by incorporating appropriate architectural styles, features, materials, proportions and building articulation.  The new building reflects the character and pattern of development of the immediate area. - 3 - d) Advisory Design Panel: The application was reviewed by the Advisory Design Panel on March 10, 2015. The Panel does not require the project to come back for review, but would like the following resolutions to be addressed with Planning Staff: i. Provide clarification regarding the fire aisle, including adding dimensions and clarifying the portion shown on the adjacent lot. ii. Show the location of fencing on the site plan more clearly and how it integrates with fencing of the overall two sites. iii. Explore augmenting the building mounted lighting. iv. Increase the portion of the site that is landscaped, including the rear landscaping area visible from the parking area, breaking up the parking area (where turning movements permit) and the area for picnic use to be better sheltered with landscaping by including a tree. v. Consider providing defined pedestrian access from the street sidewalk to Building 1 and enhance the pedestrian access area along the front of Building 2. vi. Introduce layers of plants and colours in the rear landscaping area incorporating a minor level of storm water management. vii. Relocate the parallel parking space in front of Building 2 to because it impinges exiting from the building. viii. Consider increasing the number of bicycle storage stalls in a suitably landscape the area. The applicant has provided the following responses to the above resolutions: i. Fire Aisle has been clearly marked, including dimensions, and outlines the extent in which the fire aisle crosses over to the neighboring property and existing shared access agreement. ii. Fencing is clearly shown on Site Plan along the property line enclosing the enti re property in question. A new gate will be installed as shown on the Site Plan. iii. Building mounted LED lighting has been specified and located in a manner that is both optimal for site lighting requirements/needs and neighboring residential units. iv. New soft landscaping has been introduced to break up the parking area, as well as to create an amenities area with bicycle storage and a picnic bench. Soft Landscaping has also been added to the rear of the building to incorporate stormwater management and introduce new layers, as requested. v. Existing pedestrian access to Building 1 is to remain as is, although new soft landscaping has been introduced in order to enhance the entry to this building. Pedestrian access has been clearly shown and enhanced for the new proposed building as requested. vi. New layers of soft landscaping and a storm water management system have been added to the rear of the proposed building as requested. vii. The parallel stall in front of Building 2 has been relocated as requested. - 4 - viii. Bicycle storage has been optimally designed for the requirements/needs of the proposed new building. It has now been located amongst new soft landscaping as requested. e) Environmental Implications: The property is within the floodplain and a restrictive covenant specifying the minimum construction elevation is registered on Title. This restrictive covenant will need to be updated at the Building Permit stage to reflect the current flood construction levels. f) Financial Implications: In accordance with Council’s Landscape Security Policy, a refundable security equivalent to 100% of the estimated landscape cost will be provided to ensure satisfactory provision of landscaping in accordance with the terms and conditions of the Development Permit. Based on an estimated landscape cost of $29,520.00, the security will be $29,520.00. CONCLUSION: As the development proposal complies with the guidelines for the Industrial Development Permit Area for form and character, it is recommended that 2014-092-DP be given favourable consideration. “Original signed by Michelle Baski” _______________________________________________ Prepared by: Michelle Baski, AScT Planning Technician “Original signed by Christine Carter” _____________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng. GM: Public Works & Development Services “Original signed by Jim Rule” _______________________________________________ Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Site Plan, Elevations and Landscape Plan DATE: Mar 20, 2015 2014-092-DP BY: JV CITY OF MAPLE RIDGE PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:2,000 20210-113B AVENUELegend Streams & Rivers (Topographic) Feature Type Ditch Centreline APPENDIX A 5.084.844.664.384.584.905.035.155.205.315.365.174.784.345.275.305.275.295.374.864.615.135.114.724.304.234.655.074.844.234.284.565.155.245.074.654.484.994.915.045.104.294.224.184.174.164.134.114.053.993.993.993.963.9544.054.114.174.194.224.194.124.064.4.234.275.205.215.175.065.265.155.035.115.025.385.385.265.235.055.215.155.165.055.005.115.164.924.915.044.714.794.934.874.884.945.045.035.095.045.015.024.875.19-0.025.455.405.195.015.125.264.984.955.155.155.025.075.004.924.954.784.654.454.504.475.014.824.724.405.294.675.125.115.065.075.105.014.974.634.494.494.374.394.994.714.714.874.844.924.924.965.164.884.574.755.064.81%106#+0'45%106#+0'45;#4&«(7..«1(«5'/+«647%-5;#4&«(7..«1(«5'/+«647%-5$KMG«.CPG'PVTCPEG%WTD«CPF«)WVVGT(GPEG(GPEG(GPEG)CVG(GPEG(GPEG%$«'NX«%$«'NX«#URJCNV#URJCNV#URJCNV+PX«+PX«5VQTO4KO«5QWVJ«+PX«5VQTO4KO«OCPJQNG«DWTKGF4#4#h« «h« «h« «h« ««FKC«2KPG«FKC«2KPG«FKC«2KPG«EGFCT«EGFCT$NCEMDGTT[U&GEKFKQWU5VTGGV«6TGG%$.COR«5VCPFCTF9CVGT«/GVGT«$QZ%$«'NX«*[FTQ«$QZ*[FTQ«$QZ#URJCNV5GYGT«%NGCP«QWV%QPETGVG«2CF%QPETGVG«2CF5NQRG5NQRG5NQRG5NQRG5NQRG5NQRG)CU/GVGT%$5GYGT«4QDCT«$QZ.QEMGF«§«6QR«TKO«5KFGYCNM5JTWDU5JTWDU)TCUU4QY«QH«EGFCT«VTGGU««VQ««FKC5NCD«'NGXCVKQP«O%#012;'FIG«QH«2CXGOGPV%WTD%WTD'PF%WTD«%WTD.16«$#2.#0«./2*««2.#0«9(«(1765+&'«(#%'«1($.1%-«$7+.&+0)%10%4'6'2.#0«$%2$%5«2.#0«$%2549««2.#0«./22.#0«««««««««««««««««««««««h« «h« «'#5'/'06564#6#«2.#01(«%10%4'6'«9#..5EXISTING CANTERBURYKITCHENS BUILDINGEXISTING BUILDING 1FOOTPRINT AREA: 3,600 S.F.[334.45 S.M.]SLAB ELEVATION: 5.37mPROPOSED BUILDING 2FOOTPRINT AREA: 14,113.04 S.F. [1,311.14 S.M.]SLAB ELEVATION: 5.20mEXIST.O/H DOOREXIST.O/H DOORO/H DOORO/H DOORO/H DOORO/H DOORO/H DOOREXISTINGCURB TO BEREMOVEDEXISTINGLANDSCAPINGPROPOSEDLANDSCAPING PERLANDSCAPE DWGS.PROPOSEDLANDSCAPING PERLANDSCAPE DWGS.LOADINGLOADING1.5MSETBACK6 .0 MSE T B A C K 1.5M SETBACK6.0M SETBACK1. 2.EXISTINGPARKING14. 15. 16.17. 18.PROPOSEDO/H DOORO/H DOORO/H DOORO/H DOOREXISTINGLANDSCAPINGSTORAGE YARDFOOTPRINT AREA: 4,784.76 S.F.[444.52 S.M.]GATESM. CAR1 1 3 B A V E N U E [1.50m]WESTL.D.4.92'[27.13m]89.00'[22.25 m]73.00'[48.16 m]158.00'[7.70 m]SOUTH L.D.25.25'APPROX. SIZE ANDLOCATION OF DUSTCOLLECTORPROPOSED LOCATION OF NEWGATE. EXISTING GATE TO BEREMOVED. PROVIDE FIRE DEPT.LOCK BOX IF GATE LOCKEDGATEEXISTINGBUILDINGAPPROX. SIZE ANDLOCATION OFEXIST. RESIDENCEAPPROX. SIZE ANDLOCATION OFEXIST. SHOPAPPROX. SIZE ANDLOCATION OFEXIST. GARAGESLAB ELEVATION: 5.20m15ACA$A$B$B$SERVICE RM.145.10 S.F.[13.48 S.M.]UNIT #1-CANTERBURY CABINETS9,961.78 S.F. [925.48 S.M.]UNIT #24,006.16 S.F. [372.18 S.M.][14.17 m]46.50'[33.99 m]111.50'[7 .3 0 m ]D R I V E A I S L E23.9 5 '[6 .0 0 m ] F I R E T R U C K 1 9 .6 8 '[1 2.00 m] 3 9.37'[2.71 m]8.90'[4.98 m]16.35'[1.84m]6.02'[5.50m]18.04'[2.40 m]7.87'[2.50 m]8.20'[4.00 m]13.12'[0.48 m]1.59'[2.50 m]8.20'[0.48 m]1.59'[4.00 m]13.12'[0.73 m]2.38'[2.50 m]8.20'[2.50 m]8.20'[3.80 m]12.47'[5.50m]TYP.U.N.O.18.04'[9.20m]30.18'[1.52m]5.00'[4.90m]16.08'[10.07m]EASTL.D.33.02'PROPOSEDMAN DOOR4" WHITEPAINTEDLINES. TYP.PARALLELCARPARALLELCARPARALLELCAR[6.10 m]20.01'[2.50m]8.20'3.4.5.EXIST.MANDOOREXIST.MANDOOR6. 7. 8. 9. 10.13.WASTE/RECYCLINGBINSPROPOSED LOCATIONOF NEW FIRE HYDRANTPROPOSED 5' HIGHACOUSTICAL WALL. SEEELEVATION ON SHEET A4.1PICNIC TABLE/AMENITY SPACE.3 BICYCLEPARKING STALLS[7.00 m]NORTH L.D.22.97'APPROX. LOCATION OFANNUNCIATOR PANELH/C SYMBOL PERDETAIL 1/A2.2POST MOUNTED H/CSIGN PER DETAIL 2/A2.2CONCRETEWHEEL STOPSPER DETAIL 3/A2.2CONCRETEWHEEL STOPSPER DETAIL 3/A2.24" WHITEPAINTED LINESRE-PAVINGEXTENTS PERCIVIL DWGS.PROPOSED NEWCURB PER DETAIL4/A2.2PROPOSED TURFSTONEPERMEABLE PAVERS(REPRESENTED BYCROSSHATCH)TYP. BOLLARDSBESIDE O/H DOORSPER DETAIL 7/2.2FIRE DEPT.CONNECTIONC/W BOLLARDSLINE OF EXIST. FENCELINE OF EXIST. FENCE(ON PROPERTY LINE)CONCRETEAPRONPROPOSEDLOCATION OFADJUSTEDEASEMENT LINEEXISTINGLOCATION OFEASEMENT LINEFIRE TRUCK ACCESS INTO SITELESS THAN 90M, THEREFORETURNAROUND NOT REQUIRED.FIRE TRUCKACCESS ONADJACENT LOTPERMITTED PEREASEMENTAGREEMENT[17.00m]55.77'[1.50m]4.92'11. 12.[1.52 m]5.00'PROPOSED RAIN GARDENFOR STORM WATERINFILTRATION. SEE CIVIL &LANDSCAPE DWGS.CIVIC ADDRESS: 20210 - 113B AVENUE, MAPLE RIDGE, BCLEGAL ADDRESS: LOT A, D.L. 280, NWD PLAN LMP52360ZONE: M3 - BUSINESS PARKSITE AREA: 1.00 ac [0.407 ha] / 43,767.94 sq. ft. (4,066.17 sq. m.)SITE COVERAGE:MAX. COVERAGE: 60%TOTAL COVERAGE: 17,713.04 sq. ft./43,767.94 sq. ft. = 40.5%MIN. BUILDING SETBACKS:FRONT YARD - 6.0mREAR YARD - 6.0mSIDE YARD - 1.5mBUILDING HEIGHT: MAXIMUM - 15.0m (49.21') PROPOSED - 9.45m (31'-0")LANDSCAPING:ALL LANDSCAPING TO BE IN ACCORDANCE WITH CITY OF MAPLE RIDGE BYLAWS.MAPLE RIDGE ZONING BYLAW ANALYSIS:PARKING:- INDUSTRIAL:1 STALL PER 93 sq. m. (1,001 sq. ft.) OF FLOOR AREAEXISTING BUILDING 1: - 3,600.0 sq. ft. / 1,001.0 sq. ft. = 3.60 STALLSPROPOSED BUILDING 2: - 14,113.04 sq. ft. / 1,001.0 sq. ft. = 14.10 STALLSTOTAL STALLS REQUIRED: 18 (17.70)TOTAL STALLS PROVIDED: 18PARKING STALL SIZE:DRIVE AISLE (90%): 7.3mDRIVE AISLE (60%): 5.5mDRIVE AISLE (45% OR LESS): 3.9mSTANDARD CAR: 2.5m x 5.5mPARALLEL CAR: 2.5m x 6.1mSMALL CAR (MAX. 10%): 2.4m x 4.9mSTANDARD ACCESSIBLE: 3.8m x 5.5m(1 FOR 26-75 STALLS, 2 FOR 76-125 STALLS)PROJECT NORTHABBOTSFORD OFFICEVANCOUVER OFFICEPROJECT NAMEISSUES AND REVISIONSPROJECT ADDRESSDRAWING TITLESCALEDRAWNCHECKEDPROJECT NO.DRAWING NO.THIS DRAWING IS PROPERTY OF KRAHN GROUP OFCOMPANIES AND SHOULD NOT BE COPIED ORDISTRIBUTED WITHOUT PRIOR WRITTEN CONSENT400 - 34077 GLADYS AVENUE ABBOTSFORD B.C. V2S 2E8210 - 1311 KOOTENAY STREET VANCOUVER B.C. V5R 4Y3T: 604.853.8831 F: 604.850.1580 www.krahn.comT: 604.294.6662 F: 604.294.6665 www.krahn.comSEALEDMONTON OFFICE148 - 363 SIOUX ROAD SHERWOOD PARK AB. T8A 4W7T: 780.400.9320 F: 780.400.9325 www.krahn.com1. 2014/06/04 ISSUED FOR CLIENT REVIEW2. 2014/06/12 RE-ISSUED FOR CLIENT REVIEW3. 2014/09/10 ISSUED FOR REVIEW4. 2014/09/24 ISSUED FOR DEV. PERMITlarry podhoraDUFKLWHFW/1952 BRACKMAN WAY, NORTH SAANICH, B.C. V8L 0C2T: 778.255.02465. 2014/12/10 RE-ISSUED FOR DEV. PERMIT6. 2015/02/04 ISSUED FOR ADPA14236BSSAS INDICATED7. 2015/03/17 RE-ISSUED FOR ADPC:\Users\bitus\Desktop\Revit Local File\A14236_Canterbury Cabinets\A14236_Canterbury Kitchens_Bitu.rvtPROPOSED BUILDINGfor CANTERBURYKITCHENS20210 113B AVE., MAPLE RIDGE,BC, CANADASITE PLANCheckerA2.1SCALE: 1/16" = 1'-0"1 SITE PLANNO. DATE Y/M/D DESCRIPTION1APPENDIX B KEYQTYBOTANICAL NAMECOMMON NAMESIZE, SPACING, COMMENTSTREESPLANT LIST & LEGEND15EXCELSA RED CEDARTHUJA PLICATA 'EXCELSA' 2.5 M HT. B&B, 1.6m O.C.SHRUBSVIBURNUM DAVIDII DAVID VIBRUNUM #2 POT , 90 CM O.C.LAWN / GRASS AREAGREEN MOUNTAIN LINDENTILLIA TOMENTOSA 'GREEN MOUNTAIN' 6 CM CAL. B&B548 SPIRAEA JAPONICA 'GOLD MOUND' GOLD MOUND SPIREA #2 POT , 90 CM O.C.VDMAGNOLIA STELLATA STAR MAGNOLIA22 M HT. B&B. MULI-STEM, FULL10 RUDBECKIA FULGIDA 'GOLDSTRUM' BLACK EYED SUSAN #1 POT, 50 CM O.C.RRSCALE:LANDSCAPE PLAN1 : 2001L 1.0EXISTING CEDAR HEDGE0.15-0.23mØ TO BEPROTECTED AND REMAIN0.3mØ CEDARTO BE PROTECTEDAND REMAIN0.2mØ CEDAR TO BEPROTECTED AND REMAIN0.2mØ PINE TO BEPROTECTEDAND REMAIN0.3mØ PINE TO BEPROTECTED AND REMAINEXISTING SHRUBSTO REMAINSGVDVDVDVDSGRRRRRRRRPERENNIALS & GROUNDCOVERSEXISTING STREETTREES TO REMAINSIDEWALK EXISTING TREES TO REMAINEXISTING OFFSITE TREESPROPOSED HEDGETO PROVIDE SCREENING3 RHODODENDRON 'VULCAN'S FLAME' VULCAN'S FLAME ROHODENDRON #5 POT, 120 CM O.C. RVSSGGRVRVRVSGADJUST GRASS EDGETO ACCOMMODATENEW PLANTINGSEXISTING LAWNTO REMAINNORTHREXISTING SHRUBS TO REMAINEXISTING CANTERBURYKITCHENS BUILDINGEXISTING BUILDING 1FOOTPRINT AREA: 3,600 S.F.[334.45 S.M.]SLAB ELEVATION: 5.37mPROPOSED BUILDING 2O/H DOOR O/H DOOR O/H DOOREXISTINGCURB TOBEREMOVED1. 2.EXISTINGPARKING4.5. 6. 7.8. 9.PROPOSEDO/H DOORO/H DOORO/H DOORSTORAGE YARDFOOTPRINT AREA: 4,784.76 S.F.[444.52 S.M.]GATE73.00'[22.25 m]158.00'[48.16 m]25.25' [7.70 m]APPROX. SIZE ANDLOCATION OF DUSTCOLLECTORCLOSURE PROTECTIONREQUIRED FOR OPENINGSALONG THIS WALL DUE TOSPATIAL SEPARATION REQ'TSPROPOSED LOCATION OF NEWGATE. EXISTING GATE TO BEREMOVED. PROVIDE FIRE DEPT.LOCK BOX IF GATE LOCKEDAPPROX. SIZE ANDLOCATION OFEXIST. RESIDENCEAPPROX. SIZE ANDLOCATION OFEXIST. SHOPAPPROX. SIZE ANDLOCATION OFEXIST. GARAGESLAB ELEVATION: 5.20mPROPOSED LOCATIONOF NEW FIRE HYDRANTPROPOSED 5' HIGHACOUSTICAL WALL. SEEELEVATION ON ARCHITECTURALDRAWINGS - SHEET A4.1WASTE/RECYCLINGBINSWASTE/RECYCLINGBINSWASTE/RECYCLINGBINSPICNIC TABLE/AMENITY SPACE.3 BICYCLEPARKING STALLS1.5M SETBACKPARALLELCARPARALLELCARPARALLELCAR3. 4. 5.6. 7. 8. 9. 10.11.12.HYDROSEED MIX2"- 4" RIVER ROCKOVER LANDSCAPE FABRICLENGTH OF BOTTOM OFSWALECATCH BASINPROPOSED TURFSTONEPERMEABLE PAVERS25PACIFIC RHODODENDRONRHODODENDRON MACROPHYLLUM #3 POT, 120 CM O.C..RMRMRMRMRMRMRMRMRMRMRMRMRMRMRMRMRMRMRMRMRMMMAHONIA REPENS CREEPING OREGON GRAPE#2 POT, 75 CM 0.C. 22M31SALALGAULTHERIA SHALLON#2 POT, 80 CM O.C.GSGSGSGSGSGSGSGSGSGSGSGSGSGSGSGSGSGSGSGSGSGSGSGSGSGSGSGSGSGSGSGSGSGS42 ARCTOSTAPHYLOS UVA-URSI KINNICKINNICK#1 POT, 450 MM O.C.15 ROSA GYMNOCARPA BALDHIP ROSE15 SPIREA BETULIFOLIA BIRCH LEAFED SPIREA#2 POT, 750 MM O.C.#2 POT, 750 MM O.C.MMMMMMMMMMMMMMMMMMMMMMM24 AZALEA NORTHERN LIGHTS 'LEMOIN LIGHTS' LEMON LIGHTS AZALEA #3 POT , 90 CM O.C.ANANANANANANANANANANANANANANANVOVOVOVOVOVOVOVOVOVOVO42 ASARUM CAUDATUM WILD GINGER#1 POT, 450 MM O.C.#1 POT, 450 MM O.C.42 HELICTOTRICHEN SEMPERVIRENS BLUE OAT GRASSFESTUCA RUBRA RED FESCUEHOLODISCUS DISCOLOR OCEANSPRAYAMELANCHIER ANIFOLIA SASKATOON12 SYMPHORICARPOS ALBUS SNOWBERRY #2 POT, 1 M O.C.#2 POT, 1 M O.C.#2 POT, 1 M O.C.#1 POT, 1 M O.C.12121212 FESTUCA OCCIDENTALIS WESTERN FESCUENATIVE PLANT MIXINFLITRATIOIN SWALE PLANT MIXVIBURNUM DAVIDII DAVID VIBRUNUM #2 POT , 90 CM O.C.4VD2"-4" RIVERROCK SWALE CHANNEL BOTTOMMINIMUM 6" DEEP ON LANDSCAPE FABRICBIOSWALE BOULDER SHALL BE HARD, DURABLE NATURAL GRANITE, GRENERALLY GREY IN COLOUR.FOR GRADE RETENTION AT TREE PLANTING AREAS AND RAIN SWALE AS NECESSARY #1 POT, 1 M O.C.RMRMRMRMRMANANANANANANANANANAN12 ARCTOSTAPHYLOS UVA-URSI KINNICKINNICK#1 POT, 450 MM O.C.ISSUES & REVISIONS:NO:DESCRIPTION:SEAL:ISSUES & REVISIONS:NO:DATE: (y/m/d)DESCRIPTION:ISSUED FOR REVIEW2014-09-121SCALE:DRAWN:CHECKED:PROJECT NO:DRAWING NO:DRAWING TITLE:PROJECT NAME:PROJECT ADDRESS:AS NOTEDCN/SWL14059PROPOSED BUILDING20210 113B AVE., MAPLE RIDGE,FOR CANTERBURYSWTHIS DRAWING IS PROPERTY OF KRAHN GROUP OFCOMPANIES AND SHOULD NOT BE COPIED ORDISTRIBUTED WITHOUT PRIOR WRITTEN CONSENTBC, CANADAKITCHENSISSUED FOR DP2014-09-192ISSUED FOR ADP2015-02-033ISSUED FOR COORDINATION2015-03-164RE-ISSUED FOR ADP2015-03-175LANDSCAPE PLANL1.0 GROUNDCOVER PLANTINGEQUAL1200 mm SPACING DISTANCE FROM ANY CURB, SIDEWALK,DECIDUOUS TREE OR OTHER HARD SURFACE, UNLESS OTHERWISE(1) ALL GROUND COVER SHALL BE PLANTED AT EQUAL TRIANGULAR SPACING PER ON CENTER SEE SPACING AS SPECIFIED ON PLANTING PLAN(2) LOCATE GROUND COVER ONE HALF OF SPECIFIED50 mm DEPTH OF BARK MULCH BASIN AROUND TREE PIT. 100 mm HIGH TEMPORARY WATER RING / SOIL50 mm WIDE WOVEN NYLON BANDING IN FIGURE 8 PATTERNATTACHED TO WOOD STAKES W/ SHINGLE NAIL OR HEAVY LOOSEN & FOLD BACK BURLAP TO BOTTOM OF PLANTING HOLECUT OFF & REMOVE ALL STRAPS, TWINE, WIRE BASKETS, ETC. SCARIFY SIDES OF PLANTING HOLE SPECIFIED.SINGLE STRAIGHT LEADER REQUIRED - DO NOT CUTROOTBALL PLUS 600 mm100 mm COMPACTED SOIL MOUND50/50 MIX SUPPLIED MEDIUM & EXISTING SOIL.DUTY STAPLE OR APPROVED EQUAL.TAPER AT TOP OF ROOTBALL SO TREE BASE EXPOSED.MIN.300 mm2 - 50 mm ROUND PRESSURE TREATED STAKES SETVERTICALLY & FIRMLY INTO UNDISTURBED SUBSOIL.ALIGN STAKES PARALLEL WITH ADJACENT SIDEWALKS &PAVEMENT EDGES & WITH PREVAILING WINDS IN OPEN SPACES.STAKES NOT TO DAMAGE OR PENETRATE ROOTBALL.PRUNE ANY DAMAGED OR DEAD BRANCHES.DO NOT REMOVE LEADERSMINIMUMTREE GUARD - ADJUST AS NECESSARY1200 mm50 mm DEPTH OF BARK MULCH BASIN AROUND TREE PIT. 100 mm HIGH TEMPORARY WATER RING / SOIL50 mm WIDE WOVEN NYLON BANDING IN FIGURE 8 PATTERNATTACHED TO WOOD STAKES W/ SHINGLE NAIL OR HEAVY LOOSEN & FOLD BACK BURLAP TO BOTTOM OF PLANTING HOLECUT OFF & REMOVE ALL STRAPS, TWINE, WIRE BASKETS, ETC. PREPARED PLANTING MEDIUM - FIRMLY PACKED.SINGLE STRAIGHT LEADER REQUIRED - DO NOT CUTROOTBALL PLUS 600 mm100 mm COMPACTED SOIL MOUND50/50 MIX SUPPLIED MEDIUM & EXISTING SOIL.DUTY STAPLE OR APPROVED EQUAL.TAPER AT TOP OF ROOTBALL SO TREE BASE EXPOSED.MIN.300 mm2 - 50 mm ROUND PRESSURE TREATED STAKES SETVERTICALLY & FIRMLY INTO UNDISTURBED SUBSOIL.ALIGN STAKES PARALLEL WITH ADJACENT SIDEWALKS &PAVEMENT EDGES & WITH PREVAILING WINDS IN OPEN SPACES.STAKES NOT TO DAMAGE OR PENETRATE ROOTBALL.PRUNE ANY DAMAGED OR DEAD BRANCHES.DO NOT REMOVE LEADERSMINIMUMCONIFEROUS TREEPREPARED PLANTING MEDIUM - FIRMLY PACKED.SCARIFY SIDES OF PLANTING HOLEROOTBALL + 300 mmMINIMUMSHRUB PLANTING100 mm COMPACTED SOIL MOUND50/50 MIX SUPPLIED MEDIUM & EXISTING SOIL.50 mm DEPTH OF BARK MULCH TAPER AT TOP OF ROOTBALL AT BASE OF SHRUB.PREPARED PLANTING MEDIUM - FIRMLY PACKED.SCARIFY SIDES OF PLANTING HOLEBASIN AROUND SHRUB 75-100 mm HIGH TEMPORARY WATER RING / SOILCUT OFF & REMOVE ALL STRAPS, TWINE, WIRES, CONTAINERS, ETC. EQUALEQUALLANDSCAPE NOTESGENERALALL LANDSCAPE WORK AND MATERIALS TO CONFORM WITH BC LANDSCAPE STANDARDS AND THE CANADIAN STANDARD FOR NURSERY STOCK, LATEST EDITIONS.LANDSCAPE REQUIREMENTS FOR DISTRICT OF MAPLE RIDGE STANDARDS TO SUPERCEDE.1.CONTRACTOR TO VERIFY ALL SITE CONDITIONS PRIOR TO STARTING WORK ANDREPORT ANY DISCREPANCIES TO THE LANDSCAPE ARCHITECT OR PROJECT MANAGER.2EXCEPT IN SMALL RECTANGULAR AREA -CONTRACTOR TO VERIFY ALL UNDERGROUND UTILITY AND SERVICES WITH THE DISTRICT OF MAPLE RIDGE,PROJECT CONSTRUCTION MANGER, AND/OR ALL OTHER RELEVANT AUTHORITIES PRIOR TO ANY EXCAVATION OR3.DIGGING FOR TREE PITS.ALL PLANT MATERIAL TO MEET OF EXCEED SPECIFICATIONS OF THE CANADIAN STANDARDS NURSERY STOCK AND THE BC LANDSCAPE STANDARDS, LATEST EDITIONS, AND BE CERTIFIED4.NO PLANT MATERIAL SUBSTITUTIONS WITHOUT PRIOR WRITTEN APPROVAL FROM LANDSCAPE ARCHITECT. 6.UNLESS OTHERWISE SPECIFIED LANDSCAPE CONTRACTOR SHALL GUARANTEE ALL WORKS7.AND MATERIALS FOR PERIOD NOT LESS THAN ONE (1) YEAR FOR FINAL ACCEPTANCE. LANDSCAPECONTRACTOR WILL INSPECT INSTALLED LANDSCAPE ON REGULAR BASIS AND REPLACE ALLDEAD AND/OR POOR CONDITIONED PLANTS IMMEDIATELY WHEN DISCOVERED OR NOTIFIED, AT NO ADDITIONAL COST. AS DISEASE FREE.SUPPLIED PLANTING MEDIUM SHALL BE AS SPECIFIED IN THE BC LANDSCAPE STANDARDS, LATEST ADDITION.8.ON SITE TOP SOIL WILL BE TESTED BY ACCREDITED COMMERCIAL SOIL SPECIALIST AND BROUGHT UP TO9.SPECIFICATIONS OF BC LANDSCAPE STANDARD AS NECESSARY AND APPROVED IN WRITING PRIOR TO USEIN LANDSCAPE.ALL PLANT MATERIAL TO BE THOROUGHLY WATERED AND SOAKED AT TIME OF PLANTING. 11.SOIL DEPTH 450 mm MINIMUM IN ALL SHRUB PLANTING BEDSAND GRASSED AREAS.DEPTHS OF PLANTING MEDIUM SHALL BE AS SHOWN IN PLANTING DETAILS. 10.CONTRACTOR TO MAINTAIN LANDSCAPE AND PLANT MATERIAL TO SUBSTANTIAL COMPLETION12.INCLUDING REGULAR WATERING, MOWING, PRUNING, AND FERTILIZATION.CONTRACTOR SHALL MAINTAIN SITE AND PROPERTY IN NEAT AND ORDERLY APPEARANCE FOR DURATION OF 13.THE LANDSCAPE WORKS AND MAINTENANCE PERIOD. ALL LANDSCAPE DEBRIS AND ASSOCIATED WASTE MATERIALSTO BE CONTROLLED AS THEY ACCUMULATE AND DISPOSED OF DAILY IN LEGAL MANNER. ISSUES & REVISIONS:NO:DESCRIPTION:SEAL:ISSUES & REVISIONS:NO:DATE: (y/m/d)DESCRIPTION:ISSUED FOR REVIEW2014-09-121SCALE:DRAWN:CHECKED:PROJECT NO:DRAWING NO:DRAWING TITLE:PROJECT NAME:PROJECT ADDRESS:AS NOTEDCN/SWL14059PROPOSED BUILDING20210 113B AVE., MAPLE RIDGE,FOR CANTERBURYSWTHIS DRAWING IS PROPERTY OF KRAHN GROUP OFCOMPANIES AND SHOULD NOT BE COPIED ORDISTRIBUTED WITHOUT PRIOR WRITTEN CONSENTBC, CANADAKITCHENSISSUED FOR DP2014-09-192ISSUED FOR ADP2015-02-033ISSUED FOR COORDINATION2015-03-164RE-ISSUED FOR ADP2015-03-175LANDSCAPE DETAILSAND NOTESL2.0 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 30, 2015 and Members of Council FILE NO: 0890-02 FROM: Chief Administrative Officer MEETING: C.O.W SUBJECT: Sale of Municipal Property - 201B Street (20100 block of 116B Avenue) EXECUTIVE SUMMARY: A portion of 201B Street is located between 20174 and 20188 116B Avenue in West Maple Ridge and connects to 116B Avenue to Hammond Road. This portion of 201B has been closed to motor vehicle traffic for the better part of the past decade via signage and a locked chain link gate. As is often typical with new subdivision developments, this roadway was constructed to service the initial phases of the development. Now that the subdivision and surrounding road systems are fully developed, the roadway is no longer required for traffic circulation. There are no in-ground water or sewer services that run through the roadway, nor any public utilities. The roadway is designated as part of the bicycle network and also contains a pedestrian sidewalk that traverses the eastern side portion of the roadway. In its current state, this portion of the roadway is considered a traffic hazard given the potential for motor vehicle operators, (especially motorcyclists) to assume that the roadway is still operational and drive into the length of chain barrier which spans the roadway. As well, the City’s Engineering Department considers the closed roadway a nuisance as it has become a prime location for the dumping of garbage. The roadway currently measures approximately 18 metres wide by 30 metres deep, which is sufficient to accommodate a 15 metre wide by 30 metre deep (4500 m2) residential lot and retention of a 3 metre wide roadway for the existing pedestrian and bicycle traffic. The residential lot portion of the roadway would be disposed of (sold) and the 3 metre wide roadway would remain as currently dedicated. Council’s concurrence with the sale of the roadway property would result in the following next steps: •Removal of the roadway dedication for an area measuring approximately 4500 m2 through passage of a Highway Closure and Dedication Removal Bylaw. •Disposal (sale) of the resultant property as permitted under the Community Charter. RECOMMENDATION: That staff be directed to commence the process for the sale of the 201B roadway including the preparation of a Highway Closure and Dedication Removal Bylaw and upon approval of same, the subdivision and disposition process of the resulting residential lot. 1131 DISCUSSION: a) Background Context: The attached advisory from the Government of British Columbia, titled “Highway Closure and Removal of Highway Dedication”, describes the process as required under the Community Charter. Upon approval of the above recommendation, staff will prepare the Highway Closure and Road Dedication Removal Bylaw for presentation to Council. Note that persons affected by the bylaw will be given an opportunity to submit written responses to the Corporate Officer for Council consideration before final reading. Operators of utilities would not be affected by the closure and no property owner will be deprived of lawful access to his or her property. The closed portion of highway will be subdivided into a legal residential lot, along with a pedestrian walkway and the residential lot disposed of as per the provisions contained within the Community Charter. b) Interdepartmental Implications: The Property Management Committee and the Planning, Engineering and Fire Departments support the sale and permanent closure of this portion of 201B. _______________________________________________ Prepared by: Darrell Denton Property & Risk Manager _______________________________________________ Approved by: Paul Gill, BBA, CGA General Manager: Corporate & Financial Services _______________________________________________ Approved by: David Pollock, PEng. Municipal Engineer _______________________________________________ Concurrence: J.L. (Jim) Rule Chief Administrative Officer :dd Attachments – Highway Closure & Removal of Highway Dedication Map - 20100 block of 116B Avenue Government of British Columbia Advisory - Highway Closure & Removal of Highway Dedication http://www.cscd.gov.bc.ca/lgd/gov_structure/community_charter/services_regulatory/highway_clos ure.htm Prior to the Community Charter municipalities had right of possession of local highways but ownership was in the name of the province. The Community Charter gives municipalities ownership of most municipal highways (exceptions are listed in s. 35(2)). Municipalities also have authority to regulate and prohibit in relation to highways, (subject to provincial legislation) and the authority to close highways. Since municipalities now own local highways (subject to the provincial right of resumption), provisions have been established if a municipality wants to use a portion of the highway for a different purpose, or if it wants to dispose of it. All of these provisions can be found in Part 3, Division 5 of the Community Charter. What is Required? 1. Highway Closure and Removal of Highway Dedication Municipalities can close a highway and remove its highway dedication by bylaw. These actions can be done either in one bylaw, or by separate bylaws. The bylaw(s) must include a reference plan or explanatory plan outlining the portion of road that will be affected. If done separately, the bylaws can be passed concurrently, or at different times. Prior to adopting a highway closure bylaw, a municipality must: • provide public notice in accordance with section 94; • provide an opportunity for persons who are affected by the bylaw to make representations to council; • deliver notice of its intention to close a highway to operators of utilities whose works council considers will be affected by the closure. The operator of a utility affected by a closure may require the municipality to provide reasonable accommodation of the utility’s works. If the municipality and utility are unable to reach an agreement the matter may be settled by arbitration under the Commercial Arbitration Act; • ensure that a proposed highway closure does not completely deprive an owner of access to his/her property unless the municipality receives consent from the property owner or compensates the owner and provides alternative access; • refer any highway closure bylaws to the Minister of Transportation (through the local Ministry of Transportation District office) for approval where the proposed highway closure is within 800 metres of an arterial highway (note that specified District staff may grant such approval on behalf of the Minister of Transportation). Prior to adopting a highway dedication removal bylaw, a municipality must: • provide public notice in accordance with section 94; • provide an opportunity for persons who are affected by the bylaw to make representations to council; • obtain consent of the owner of property if the highway in question is part of a subdivision, where the highway has not been developed and the owner of the land who created the subdivision continues to own all the parcels. Circumstances in which these conditions apply are rare. 2. Raising Title Once the highway closure bylaw and removal of highway dedication bylaw are adopted, and the removal of highway dedication bylaw is filed in the appropriate Land Title Office, the property ceases to be a highway, its dedication as a highway is cancelled and title to the property will be registered in the name of the municipality, in accordance with section 120 of the Land Title Act. In order for title to be raised in the name of the municipality, the Land Title Office requires that municipalities submit the bylaw and plan package to the registrar, together with an application in Form 17, a Property Transfer Tax form and the prescribed fee. As raising title and disposing of the land may occur in close conjunction, note also the Land Title Office filing requirements discussed under Disposing of Property. 3. Disposing of Property Once title is raised, municipalities who want to dispose of the property must do so in accordance with the property disposal rules set out in Part 3, Division 3 of the Community Charter. If a municipality plans to dispose of property for a closed highway that removes public access to a body of water, it must either provide alternative public access to the same body of water, or set aside money in a reserve fund to acquire property that will provide public access to the same body of water. The Community Charter provides a provincial right to resume property that was once a highway for the purpose of: an arterial highway; other transportation purposes; or a park, conservancy, recreation area, ecological reserve or other area established under the Park Act, the Ecological Reserve Act, the Protected Areas of British Columbia Act or the Environment and Land Use Act. The right of resumption can be removed by order of the Minister of Transportation. Alternatively, the Minister of Transportation can by regulation set out the circumstances in which the right is automatically removed. The Minister of Transportation has adopted a regulation (BC Reg 245/2004 (12 KB)) that provides that the right of resumption is automatically removed if the corporate officer of the relevant municipality files with the Land Title Office a statement certifying the following 3 facts: • the municipality has, by bylaw, closed the highway and removed its dedication; • the closed highway is not adjacent to a park, conservancy, recreation area, ecological reserve or other area established under the Park Act, the Ecological Reserve Act, the Protected Areas of British Columbia Act or the Environment and Land Use Act; and • the closed highway land is to be disposed of for either of the following two purposes: • in exchange for land necessary for the purpose of improving, widening, straightening, relocating or diverting a highway, or • to one or more adjacent land owners for the purpose of consolidating it with the landowners’ existing adjacent parcel or parcels of land. The certifying statement must be satisfactory to the Land Title Office. Typically, this means a written statement from the municipality that: identifies the closed highway land; states the 3 conditions in the regulation; certifies that the land at issue satisfies those conditions and therefore the right of resumption is to be removed; is signed by the corporate officer; and is accompanied by the prescribed Land Title Office fee. Under this regulation, if the closed highway land satisfies the regulation – in other words, if the corporate officer of the municipality can certify that the transaction meets the circumstances set out in the regulation – then the municipality does not need a specific order removing the right of resumption. Instead, the right of resumption is automatically removed on the date that the certifying statement is filed in the Land Title Office. As noted, the municipality is responsible for satisfying itself that the 3 conditions in the regulation are met. This means the municipality is responsible for confirming the boundaries of the road in question and, in relation to the second condition (parks/conservancy), is responsible for confirming those boundaries relative to the boundaries of provincial parks/conservancy. To assist in determining the location of a road relative to provincial parks/conservancy, a municipality can obtain a list of provincial parks/protected areas in its region from the appropriate regional office of the Ministry of Environment: Only if the municipality has confirmed that the road in question is in fact adjacent to a provincial park/conservancy would the municipality need to contact the Ministry of Environment regional planner to identify if there are any issues with the proposed disposal of the closed road. In that case, the matter would not be within the circumstances set out in the regulation. For any situations not covered by the regulation, a municipality will still need to seek a possible order from the Minister of Transportation to remove the right of resumption. In that case, municipalities should contact: Kirk Rockerbie Manager, Transportation Policy Branch Ministry of Transportation Phone: (250) 953-3068 E-mail: Kirk.Rockerbie@gov.bc.ca Map: 201B Street (20100 block of 116B Avenue) City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 30, 2015 and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: Committee of the Whole SUBJECT: Options – Lease Renewal EXECUTIVE SUMMARY: The Options for Sexual Health (formerly known as Planned Parenthood) lease is due for renewal. The Maple Ridge-Pitt Meadows Parks & Leisure Services Commission reviewed the agreement at its meeting of March 12, 2015 and is forwarding a recommendation to Council for consideration. A copy of the Commission report is attached for background information. RECOMMENDATION: That the Corporate Officer be authorized to execute the Options for Sexual Health Lease for 2015- 2018. “Original signed by Kelly Swift” _______________________________________________ Prepared by: Kelly Swift, General Manager, Community Development Parks & Recreation Services “Original signed by Jim Rule” _______________________________________________ Concurrence: J.L. (Jim) Rule Chief Administrative Officer Ik:ks Attachment: Commission Report 2015-03-12 1151 SUBJECT: OPTIONS FOR SEXUAL HEALTH - LEASE RENEWAL EXECUTIVE SUMMARY: Options for Sexual Health (Iron Horse Youth Clinic) have requested that their option to renew be honored for an additional term. The attached proposed lease includes two minor changes to the previous lease including: a reduction in total area leased, and an inclusion of the Greg Moore Youth Centre Lease Partner Guidelines (Schedule “B”). Staff are recommending that the Commission endorse the lease agreement and forward to Maple Ridge Council for consideration. RECOMMENDATION: That a recommendation be forwarded to Maple Ridge Council that the Corporate Officer be authorized to sign and seal the Options for Sexual Health Lease Agreement 2015-2019. DISCUSSION: a) Background Context: The Iron Horse Youth Clinic (the Tenant) provides a free health care option for local youth ages 13 through 18 operating out of the Greg Moore Youth Centre. The Youth Clinic provides a variety of health related services through a collaborative community model. Options, the host agency for the collaboration of agencies, holds the lease with Parks and Leisure Services. The Tenant has been a leasee of the City of Maple Ridge and Parks & Leisure Services since 2001. The current lease stipulates that the Tenant has one final option for renewal. In the fall of 2014, staff began discussions to determine if the Tenant wished to exercise their right to renew the lease agreement for an additional term. b) Desired Outcome: To honor the existing lease commitment which will help support youth by providing resources and information to help make informed health decisions. The priority is around health services for young people that will be provided in a non-judgmental and supportive atmosphere within the city. c) Strategic Alignment: To create a safe and livable community by striving for enhanced service levels, quality of life and independence by citizens in the delivery of health services to youth. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Report REGULAR MEETING March 12, 2015 \\mr.corp\docs\CA\01-Admin\0550-Council-Mtgs-Public\20-COW\01-Gen\Agendas\2015\2015-03- 30_COW\CDPR\PLSC_Options_For_Sexual_Health_Lse_2015-03-12.docx 1 CONCLUSIONS: Options for Sexual Health has been a good lease partner for fourteen years providing a much needed service to the community. GMYC has the philosophy of a co-location concept to best meet the needs of youth in the community. The Iron Horse Youth Clinic and its partners align with this vision. Staff recommends that the right to renew be honored and that the lease agreement be forwarded to Maple Ridge Council for approval. “Original signed by Tony Cotroneo” Prepared By: Tony Cotroneo Recreation Manager, Youth, Seniors and Neighbourhood Development “Original signed by Sue Wheeler” Reviewed By: Sue Wheeler Director, Community Services “Original signed by David Boag” for Approved By: Kelly Swift General Manager, Community Development Parks & Recreation Services :tc Attachment – Options For Sexual Health Lease \\mr.corp\docs\CA\01-Admin\0550-Council-Mtgs-Public\20-COW\01-Gen\Agendas\2015\2015-03- 30_COW\CDPR\PLSC_Options_For_Sexual_Health_Lse_2015-03-12.docx 2 OPTIONS FOR SEXUAL HEALTH THIS INDENTURE is made as of the but is actually executed on the . IN PURSUANCE OF THE "LAND TRANSFER FORM ACT, PART 2" BETWEEN: MAPLE RIDGE AND PITT MEADOWS PARKS & LEISURE SERVICES COMMISSION a Commission established by the Municipalities of Maple Ridge and Pitt Meadows in accordance with Section 176 of the Local Government Act, R.S.B.C., 1996, chapter 323 and amendments thereto, having its offices at 11925 Haney Place, Maple Ridge, B.C. V2X 6G2 (Hereinafter called the "Landlord") OF THE FIRST PART, AND: OPTIONS FOR SEXUAL HEALTH (Inc. No. S-6548), a society incorporated pursuant to the laws of British Columbia having a registered and records office at 3550 East Hastings Street, Vancouver, B.C. V5K 2A7 (Hereinafter called the "Tenant") OF THE SECOND PART WITNESSETH that in consideration of the rents, covenants, conditions, and agreements hereinafter respectively reserved and contained on the part of the Landlord and the Tenant to be respectively paid, kept, observed and performed the Landlord and the Tenant covenant and agree each with the other as follows: 1. The Landlord does hereby demise and lease unto the Tenant that portion of (hereinafter called the "Premises") of the GREG MOORE YOUTH RECREATION CENTRE, (hereinafter called the "Building") which is situated in the MAPLE RIDGE TOWN CENTRE, British Columbia on lands legally describes as: Parcel Identifier: Lot: Remainder 118 City’s Lots: 398 and 401 Group 1 NWD New Westminster City Plan: 60562 (Hereinafter called the "said lands" which portion contains 200 square feet more or less – Unit # 8 and is shown outlined in red on the plan attached hereto as Schedule "A". 1 | Page TO HAVE AND TO HOLD from the Commencement Date of Term (as hereinafter defined) for the term (hereinafter called the "Term") of three years thence ensuing unless sooner terminated pursuant to the provisions hereof. 2. YIELDING AND PAYING THEREFOR from THIRTY SIX HUNDRED DOLLARS (PER ANNUM) of the Term rent of THREE HUNDRED DOLLARS payable in six (12) equal consecutive monthly installments. 3. YIELDING AND PAYING THEREFOR during each year of the Term rent of THIRTY SIX HUNDRED DOLLARS ($3,600.00) + GST, payable in equal consecutive monthly installments of THREE HUNDRED Dollars ($150.00) + GST each in advance on the first day of each and every month of the Term, the first of such installment to be made on the execution and delivery of this Lease by the Tenant to the Landlord and to be provided in the form of 12 post-dated cheques for the current year only. Such rent includes a charge for the Tenant's base rent and share of common area costs payable in respect of the said lands and the Building as outlined in Schedule “C”. 4. Such rent includes a base rent of $15.00 + GST per annum per square foot of the area of the Premises, and NO charge per square foot of the area of the Premises for the Tenant’s share of common areas costs (not including property taxes) payable in respect of the said lands and the Building and use of equipment 5. For the purposes of this Lease: (a) "Additional Rent" means of sums, other than rent payable pursuant to Article 2, payable by the Tenant as determined in accordance with the provisions of this Lease; (b) "Commencement Date of Term" means March 15, 2015 (c) "Rental" means the aggregate of the rent and Additional Rent payable hereunder; 6. The Tenant covenants and agrees with the Landlord: (a) to pay Rental without any deduction therefrom all at the times and in the manner herein provided; (b) to pay when due every tax and license fee (including penalties for late payment thereof) in respect of any and every business carried on in or upon the Premises or in respect of the occupancy or use of the Premises by the Tenant (or by any and every of its sub-tenants) whether such taxes or license fees are charged by a municipal, federal or provincial government or other body and whether the statement or notice of such taxes or license fees are rendered to the Landlord or the Tenant: (c) to pay all taxes, rates, licenses or assessments against any improvements, fixtures, machinery, equipment or like chattels erected or placed upon or affixed to the Premises by or on behalf of the Tenant or assessed against the business carried on by the Tenant therein, whether the statement or notice of such taxes, rates, licenses or assessments is rendered to the Landlord or the Tenant: (d) to pay all rates, tolls and charges incurred in respect of the Premises for telephone and many other similar utilities required by the Tenant. 2 | Page (e) that the Tenant shall, at the Tenant's expense, during the Term and any renewal thereof well and sufficiently repair and replace (excluding all structural repairs heating, air- conditioning and all other mechanical systems and replacements), maintain, amend and keep the Premises, and every part thereof and improvements thereon (including the fixtures, any washroom and the electrical and plumbing) in good and substantial repair, when, where and so often as need shall be, damage by fire and other risks against which the Landlord is insured excepted provided however that, notwithstanding the foregoing: I. the Tenant shall repair and make good any damage caused by the Tenant or any of its employees, agents invitees or licenses; and II. the Tenant shall use the Landlord's contractors for any repairs or replacements to the plumbing, electrical and sewerage systems and other mechanical systems in the Premises. (f) to keep well painted the painted portions of the interior of the Premises. (g) to give the Landlord or its agents prompt notice of any defect in the water or other pipes or fixtures, heating apparatus, electric or other wires and mechanical systems, and of visual structural defects in the Premises. (h) That the Tenant will continuously throughout the Term: I. Use and occupy the Premises only for the purposes of confidential health services to youth. II. Operate its business of providing health services to youth in full compliance with all federal, provincial and municipal statutes, regulations, codes and bylaws. III. Ensure that all of the Tenant's employees or agents will be appropriately attired when conducting business of providing health services to youth; (i) that the Tenant shall abide by and comply with all laws, by-laws, rules regulations and requirements of every federal, provincial, municipal or other authority or any body of fire insurance underwriters which in any manner now or in the future relates to or affects the Premises and the use of and/or the business carried on and conducted therein; (j) that the Tenant shall not: I. assign or mortgage this Lease without the prior consent in writing of the Council of the Landlord, which consent shall not unreasonably be withheld; or II. sublet the Premises or any part thereof or otherwise part with possession, in any manner whatsoever, of the Premises or any part thereof, without the prior consent in writing of the Council of the Landlord, Any request for such consent shall be in writing and accompanied by details of the proposed assignment or subletting together with all information available to the Tenant and requested by the Landlord as to the responsibility, reputation, financial standing and business of the proposed assignee or subtenant; 3 | Page (k) that the Tenant shall at its expense, provide janitorial services (with the exception of when the landlord uses the facility) to the Premises sufficient to keep the Premises tidy and in a clean and sanitary condition and free from odors, rodents, bugs and vermin and shall provide receptacles (in a location to be provided by the Landlord) for refuse and rubbish of all kinds (including proper refrigerated areas for perishable rubbish and garbage) and shall attend to the removal of the same from the Premises at regular intervals and shall not keep or leave any rubbish of any kind in or near the Premises; (l) that the Tenant will not carry on nor allow to be carried on, done or maintained on the Premises any work, business, occupation or thing which may be deemed a nuisance or which may be offensive or annoying to the Landlord or any other tenant of the Landlord or any other occupant of lands adjacent to the said lands or be improper, noisy or contrary to any law or to any municipal by-law for the time being in force or by which the Building shall be injured or which may increase the hazard of fire or liability of any kind or which may increase the premium rate of insurance against loss by fire or liability upon the Building (and, without waiving the foregoing prohibition the Landlord may demand and the Tenant shall pay to the Landlord upon demand, the amount of any such increase of cost) or cause the cancellation of or invalidate any policy of insurance of any kind upon or in respect of the same and the Tenant shall not bring any explosive or inflammable materials onto the Premises; (m) that the Tenant will provide all leasehold improvements as are necessary to operate the business of providing health related services to youth at no cost to the Landlord. The Landlord must approve the design and quality of the leasehold improvements prior to construction or installation of the same, and provided that the Tenant will not make or construct any alterations, additions or improvements in the Premises nor install any plumbing, piping, wiring or heating apparatus or other mechanical systems therein without the written permission of the Landlord first had and obtained (and which permission the Tenant acknowledges the Landlord may arbitrarily withhold) and at the end or sooner determination of the Term the Tenant will restore the Premises or any part thereof, to their condition as at the commencement of the Term reasonable wear and tear only excepted, if called upon to do so by the Landlord, but otherwise all repairs, alterations, installations and additions made or constructed by the Tenant upon or in the Premises, except moveable business fixtures brought thereon by the Tenant, shall be the property of the Landlord and shall be considered in all respects as part of the Premises; (n) that the Tenant will not erect or display any signs or nameplates on the outside of the Building or the Premises or on the said lands without the Landlord's approval thereof in writing first had and obtained and will remove the same upon the expiration of the Term making good any damage caused by such removal and the Tenant shall be responsible for the cost of installing and maintaining all approved signage outside the Building. (o) To observe, obey and conform to and cause its employees, invitees and licenses to observe, obey and conform to the rules and regulations attached hereto as Schedule "B" and to all further reasonable rules and regulations from time to time made by the Landlord with regard to the good reputation, safety, care, cleanliness, appearance, management, use or occupation of the Building, the premises or the said lands and to have an attendant or supervisor present on the Premises at all times the Premises are in use; 4 | Page (p) That the Tenant has caused the Premises to be inspected and admits that the same are at the date first above mentioned in a good and substantial state of repair and that the same are now clean and in a satisfactory and sanitary condition; (q) That the Tenant will produce to the Landlord from time to time at the request of the Landlord satisfactory evidence of the due payment by the Tenant of all payments required to be made by the Tenant under this Lease. (r) That the Tenant, at the expiration or earlier termination of the Term, will peaceably surrender and give up possession of the Premises without notice from the Landlord; (s) That the Landlord shall have the right any time during the Term to repair or add to or alter the Building and for that purpose, if necessary, to enter into and upon or attach scaffolds or other temporary fixtures to the Premises, putting the Tenant to no unnecessary inconvenience; Provided that this indemnity shall survive the expiry or sooner determination of the Term, as to matters that arose prior to such expiration or sooner determination. (t) that the Tenant shall not cause or suffer or permit any oil or grease or any harmful, objectionable, dangerous, poisonous, inflammable or explosive matter or substance to be discharged into the drains or sewers in the Building or on the said lands or lands adjacent thereto, and will take all reasonable measures for ensuring that any effluent discharged will not be corrosive, poisonous or otherwise harmful, or cause obstruction, deposit or pollution within the Premises or the said lands; (u) that the Tenant shall not permit any vehicles belonging to the Tenant or its employees or persons delivering supplies and goods to the Premises to cause obstruction on any roads or driveways in the neighborhood of the Premises; 7. The Landlord covenants and agrees with the Tenant: (a) for quiet enjoyment; (b) that the Tenant and its employees and customers may use the public washrooms located near the said lease space; the employees may use the staff room as provided but must ensure the said room is kept in a clean and sanitary state. (c) to maintain the structure of the Building and the surrounding common areas, including repairs to the roof, outside walls, foundations and paved areas save for damage caused thereto by the wrongful or negligent acts of the Tenant or its employees or agents. (a) The Landlord may from time to time resort to any or all of the rights and remedies available to it in the event of any default hereunder by the Tenant, either by any provision hereof or by statute or the general law, all of which rights and remedies are intended to be cumulative and not alternative, and the express provisions hereunder as to certain rights and remedies are not to be interpreted as excluding any other or additional rights and remedies available to the Landlord by statute or the general law. 5 | Page (b) The Landlord shall have the same rights and remedies in the event of any nonpayment by the Tenant of any Additional Rent payable by the Tenant under any provision hereof whether or not such amounts are payable directly to the Landlord, as in the case of a non-payment of rent. (c) If the Tenant shall fail to pay any Rental from time to time promptly when due, the Landlord shall be entitled, if it shall deem it, to interest thereon at a rate of five percent (5%) per annum in excess of the rate of interest published from time to time by the main branch in Vancouver, British Columbia, of the Landlord’s bank, as it most favorable rate of interest to its most creditworthy and substantial commercial customers commonly known as its Prime Rate, from the date upon which the same was due until actual payment thereof. 8. It is hereby agreed that if the Tenant shall hold over other than by way of renewal after the expiration of the Term or any renewal thereof and the Landlord shall accept rent, the new tenancy thereby created shall be a tenancy from month to month and not a tenancy from year to year. 9. If the Tenant from time to time fails to observe or perform any of the covenants on its part herein contained or to make any payments required to be made by it or carry out any repairs according to notice given by the Landlord, the Landlord may perform such covenants or make such payments in whole or in part together with interest charged thereon or may enter and make or cause to be made such repairs, as the case may be, but the giving of any such notice or the making of any such payment or performing of such covenants or the undertaking of any such repairs by the Landlord shall not be deemed an acknowledgement or admission of any liability or responsibility on the part of the Landlord. Any payment so made and the costs of performing any of such covenants or of any repairs so made or caused to be made and any damage, loss or expense suffered or incurred by the Landlord (including all legal fees on a solicitor and client basis) by reason of any failure of the Tenant to observe and comply with any of the covenants of the Tenant herein contained shall immediately become payable by the Tenant to the Landlord as Additional Rent. 10. The Landlord and the Tenant covenant and agree: (a) That the Tenant shall provide at its expense and maintain in force during the Term or any extension thereof: I. Public liability insurance in the sum of at least FIVE MILLION Dollars ($5,000,000) in respect of injury or death to one or more persons or property damage occurring either in, upon or near the Premises, the Building or the said lands naming the City of Maple Ridge and the City of Pitt Meadows, Maple Ridge and Pitt Meadows Parks and Leisure Services Commission and School City #42 as named insured; (b) that the Tenant shall ensure that all insurance referred to in this Article 10 shall: I. name the Landlord as an insured with the exception of the insurance policy referred to in clause 10 (a)(I) hereof which policy shall contain a cross-liability clause in form and content satisfactory to the Landlord; and 6 | Page (c) if, during the Term or any renewal or extension thereof, the Premises or the Building shall be destroyed or damaged by fire or the elements, the following shall apply: 11. Provided the same is not due to the negligence of the Landlord, its servants, agents and employees. (a) The Landlord, its agents, servants and employees shall not be liable nor responsible in any way for any injury, loss, damage or expense of any nature whatsoever and due to any cause or reason that may be suffered or sustained by the Tenant or any employee, agent, licensee or invitee of the Tenant or any other person who may be upon the Premises or the Building or the said lands, or for any loss of or damage to any property belonging to the Tenant or to its employees, agents, licensees or invitees or any other person while such employees, agents, licensees, invitees, or persons or property are on the Premises, the Building or the said lands; (b) Under no circumstances shall the Landlord be liable for indirect or consequential damage or damages for personal discomfort or illness due to any cause or reason including, but without limiting the generality of the foregoing, the heating or air conditioning (if any) of the Premises or the Building or the operation of the plumbing or other equipment in the Building or in the Premises; and (c) It is hereby agreed that the Landlord shall not be responsible for any loss, damage or expense to the Premises or anything therein contained arising from any matter or thing whatsoever including, without limiting the generality of the foregoing, any loss, damage or expense incurred by any overflow or leakage of water from any part of the Premises, the Building, the said lands or any adjoining buildings or premises, or occasioned by the use of water or by the breaking or bursting of any pipes or plumbing fixtures, or any other manner, or by seepage from adjoining lands or premises or by an accident or misadventure to or arising from any electrical wiring and/or appliances. 12. If the Tenant hereunder shall be more than one person or entity, the covenants, provisos, conditions and agreements herein contained on the part of the Tenant herein shall be both joint and several covenants. 13. This Lease shall be construed and governed by the laws of the Province of British Columbia. All of the provisions of this Lease are to be construed as covenants and agreements as though the words importing such covenants and agreements were used in each separate paragraph hereof. Should any provisions of this Lease be illegal or not enforceable they shall be considered separate and severable from this Lease and its remaining provisions shall remain in force and be binding upon the parties hereto as though the illegal or unenforceable provision had never been included. 14. Time shall be of the essence of this Lease. 15. Any notice to be given by the Landlord to the Tenant hereunder shall be well and sufficiently given if delivered or sent by prepaid registered mail to the Tenant addressed to the Tenant as follows: 7 | Page OPTIONS FOR SEXUAL HEALTH Or to any other address in British Columbia of which the Tenant shall advise the Landlord in writing and any notice to be given by the Tenant to the Landlord shall be well and sufficiently given if delivered or sent by prepaid registered mail to the Landlord addressed to the Landlord as follows: GREG MOORE YOUTH RECREATION CENTRE 11925 HANEY PLACE, MAPLE RIDGE, B.C. V2X-6G2 ATTENTION: Manager of Business Operations – Danielle Pope 16. The Tenant acknowledges that: (a) there are no covenants, representations, warranties, agreements or conditions expressed or implied, collateral or otherwise forming part of or in any way affecting or relating to this Lease save as expressly set out herein and that this Lease constitutes the entire agreement between the Landlord and the Tenant and may not be modified except by subsequent agreement in writing executed by the Landlord and the Tenant; and 17. This Lease shall ensure to the benefit of and be binding upon the parties hereto and their respective heirs, executors, administrators, personal representatives, successors and permitted assigns. 18. References to the Landlord or the Tenant shall be read with such changes in gender as may be appropriate, and, where appropriate, the singular shall mean the plural and vice-versa. 19. The Landlord and the Tenant acknowledge and agree that at the expiration of the renewal term there shall be the right of first renewal for two additional terms. 20. If under the provisions of Article 19 hereof the Landlord and the Tenant have failed to agree as to such rent payable for the Premises with respect to the renewal term by the date specified in, such rent shall be determined by a single arbitrator pursuant to the provision of The Commercial Arbitration Act, S.B.C. 1986 and any statutory modification or re-enactment thereof, or any successive legislation thereto. 21. It is understood and agreed that nothing contained in this Lease or in any acts of the parties hereto shall be deemed to create any relationship between the parties hereto other than the relationship of Landlord and Tenant. 23. The Landlord agrees that it will not lease any space in the Greg Moore Youth Recreation Facility to any other tenant who will provide comparable services to those offered by the Tenant. 8 | Page IN WITNESS WHEREOF the parties hereto have caused this Lease to be executed the day and year second above written. The Corporate Seal of The CITY OF MAPLE RIDGE was hereunto affixed in the presence of: (Authorized Signatory) ) ) ) ) ) ) ) C/S The COMMON SEAL OF OPTIONS FOR SEXUAL HEALTH. was hereunto affixed in the presence of: Authorized Signatory: Authorized Signatory: ) ) ) ) ) ) ) C/S 9 | Page SCHEDULE “A” PREMISES (SKETCH PLAN/PREMISES OUTLINED IN RED) MAIN FLOOR 10 | Page SCHEDULE “A” PREMISES (SKETCH PLAN/PREMISES OUTLINED IN RED) LOWER FLOOR 11 | Page SCHEDULE "B" Rules and Regulations Referred to in Annexed Lease 1) The Tenant shall not perform any acts or carry on any practice which may injure the Premises or be a nuisance to other tenants in the Building or to the owners or occupiers of properties adjacent to the said lands. 2) The Tenant shall not burn any trash or garbage in or about the Building, the Premises or anywhere within the confines of the said lands. 3) All loading and unloading of merchandise, supplies, materials, garbage, refuse and other chattels shall be made only through or by means of such doorways as the Landlord shall designate in writing from time to time. 4) The Tenant shall not bring into the Premises or the Building any equipment, motor or any other thing which might damage the Building or the Premises. 5) No large animals shall be allowed or kept in or about the Premises. 6) The Tenant shall not be permitted to use or keep in the Building any gasoline, coal oil, burning fluid or other inflammable material. 7) No one shall use the Premises for sleeping quarters. 8) Any hand trunks, carryalls, or similar appliances used in the Building shall be equipped with rubber tires and such other safeguards as the Landlord may require. 9) The Landlord agrees that the Tenant may have the use of auxiliary rooms at no extra cost; as outlined in Schedule “D” I. when available; II. when use is limited to Citizens aged 18 and under III. when activity in auxiliary room is open to all youth of Maple Ridge and Pitt Meadows IV. when activity in auxiliary room is a not for profit event. V. when extra cost is not incurred by the Landlord; 10) The space will not be available for community use outside of the hours of 6AM-10PM unless special arrangements are made by Options for Sexual Health with Parks and Leisure Services staff. 12 | Page SCHEDULE "B" CONTINUED Rules and Regulations Referred to in Annexed Lease Greg Moore Youth Centre Lease Partner Guidelines: The Vision for the Greg Moore Youth Recreation Centre is for a community facility that brings all service providers together to connect with and provide quality services for Youth. Youth will be involved in a significant way in the operation and programming of the Centre. A Place that provides a safe and secure location offering positive alternatives including recreation, social, health, education, and physical opportunities, counselling, training, leadership development and job skill training. To achieve these aims: • Support the philosophy of Youth Services Program area • Commit to sign a joint Oath of Confidentiality. Be committed to Confidentiality - in this setting, refers to respecting the privacy of each child/youth/family and the use of the information gained in the professional relationship in a responsible manner. • Drop-in hours-Youth Centre drop-in ages are primarily 12-18 between 6pm and 10pm. Programs and Partners activities should adhere to these age groups. Access to space outside the core operation hours may be negotiated on an individual agency bases. • All Program and Partner staff and volunteers are required to submit proof of criminal records checks as per Ridge Meadows Parks and Leisure Services policy and procedures, at a minimum, renewed annually or with each break in employment. • Service must be: inclusive, accessible, and committed to connecting Youth with the community resources. Also where appropriate provide education, guidance, support and/or Life skill training for youth. • Be committed to giving young people the chance to form relationships with caring adults, build skills, exercise leadership, and help their communities by profiling the positive contributions of Youth. • Be committed to working in partnership with all other agencies and Youth groups contributing to the Youth Centre operation (support other agencies, work in partnership when possible, respect the mandate of other agencies and groups and be willing to work together by having open communication and information sharing when done in best interest of the youth. • The tenant/partner is responsible for consistently supporting and applying the City of Maple Ridge’s youth program Code of Conduct attached hereto as Schedule "E" in order to establish a positive climate/culture in which structure, support and encouragement assist individuals in developing a sense of self-discipline and community responsibility. 13 | Page SCHEDULE "B" CONTINUED Rules and Regulations Referred to in Annexed Lease • The tenant/partner is required to inform their staff, clients, participant, volunteers and other service providers under the direction of the tenant about the City’s Code of Conduct attached hereto as Schedule "E" and its expectations. • If it is identified by City staff that any client and/or participant of the tenant/partner is not following City’s Code of Conduct attached hereto as Schedule "E" the tenant agrees to make a commitment to jointly meet with City staff, client and/or participant to help resolve the issue. • In cases where individuals are suspended or banned from Parks and Leisure Services and/or have an order not to be on municipal parks, facilities and open space for a determined amount of time the expectations would be for the tenant/partner to support the processes if their clients are affected by this decision. 14 | Page SCHEDULE "C" PAYMENT DETAILS Term Per Square Footage Per Annum Monthly Fee Monthly (including GST) 3YRS $15.00 $3600.00 $300.00 $315.00 15 | Page SCHEDULE “D” COMMON AREAS AVAILABLE FOR BOOKING AND USE • Multi-purpose Room • Counselling Room • Active Area • Kitchen Subject to alteration by the Landlord and subject to all the Landlord’s procedures for booking and use. 16 | Page SCHEDULE “E” Code of Conduct 1. Purpose: The City of Maple Ridge has a responsibility to establish expectations of youth conduct in Community based youth centres owned and operated by the City of Maple Ridge. As part of its governance role the City Staff believe that the responsibility for youth behavior and conduct in youth is shared among youths, staff and parents in order to create a safe, caring and orderly environment. To support these aims, The City of Maple Ridge has established a Code of Conduct for Youths that shall be followed in all Youth Centres. 2. Responsibilities: City staff are responsible for consistently supporting and applying the Code of Conduct and establishing a positive climate in which structure, support and encouragement assist youths in developing a sense of self-discipline and responsibility. City staff are required to inform participant, volunteers, community partners and the community about the Code of Conduct and its expectations. Youths are responsible for respecting the rights and dignity of others free from discrimination as set out in the BC Human Rights Code and becoming actively and productively involved in their own learning and social growth. Parents/Guardians and all other adults working with youths are responsible for knowing and supporting the City ’s Code of Conduct, and encouraging youths to understand and follow these Codes of Conduct. 3. Conduct Expectations: 3.1 The City of Maple Ridge believes that acceptable behaviors and conduct are fostered in a positive climate in which: • all youths feel safe, valued and trusted, and have the opportunity to develop, assume and maintain responsibility and self-motivation; • all youths feel supported without fear of retaliation in reporting unsafe conditions, actions or potential incidents; • there is a joint effort to learn and a feeling of mutual respect among staff, youths and parents; • appropriate behavior is taught, encouraged, modeled, practiced, and acknowledged, thereby increasing youth self-respect and positive social behaviors; • disciplinary action, wherever possible, is preventative and restorative, rather than solely punitive; • expectations for youth behavior increase as they become older and more mature; • disciplinary action is considerate of youths with special needs if these youths are unable to fully comply with the code of conduct due to a diagnosed disability of an intellectual, physical, sensory, emotional or behavioral nature. 3.2 The City of Maple Ridge believes that acceptable youth conduct, based on respect for oneself, respect for others, and respect for property is essential to the development of responsible citizens. To this end youths are expected to: • respect the rights of all persons within the City including peers, staff, parents and volunteers; 17 | Page SCHEDULE “E” CONTINUED Code of Conduct • refrain from lying, cheating, stealing; • work cooperatively with others • respect the legitimate authority of the City staff; • respect all City property, including buildings and equipment; • respect the diversity of our City community; • behave in a safe and responsible manner at all times; • refrain from any behavior that would threaten, harass, bully*, intimidate, assault or discriminate against, in any way, any person within the City community on or off City property; (*Bullying includes but is not limited to physical or verbal intimidation, verbal harassment and cyber bullying). • refrain from being in possession of or under the influence of drugs and/or alcohol in all City facilities or on City grounds or at City sponsored functions and activities; • refrain from being in possession of weapons of any kind in City or at City activities; • refrain from inappropriate computer usage and/or multi-media devices in accordance with City policies(cell phones, cameras, etc). The City of Maple Ridge believes that any breach of the Code of Conduct behaviors or expectations would be considered unacceptable. Youths are encouraged to inform a responsible adult when becoming aware of any infraction of the Code of Conduct. 4. Notification: The area manager will ensure that each Youth Supervisor, in consultation with staff, parents and, when appropriate, youths, establishes a code of conduct for his/her Youth Centre that is consistent with the Code of Conduct and which reflects the provincial standards. The City’s Code of Conduct and a summary of the City’s policies on Suspension, Banning, Re- admittance, Possession of Weapons and Explosives, Drugs and Alcohol shall be communicated to all staff annually. Under the Freedom of Information and Privacy Protection Act and/or other relevant legislation, it may be necessary to advise other parties of serious breaches of the Code of Conduct. 5. Consequences: Youths will be disciplined in a timely and fair manner and such discipline shall be in accordance with City Policy Suspension, Banning, and Re-admittance. Youths, while attending City, sponsored functions and activities, shall be subject to the Code of Conduct. Youths may be subject to discipline under the Code of Conduct for any conduct which has the effect of negatively impacting the environment, whether that conduct occurs on or off City property, at a City sponsored function or activity, or elsewhere. Serious breaches of conduct that threaten the safety and welfare of others will be referred directly to the Area Manager. (Level Three suspension). 18 | Page City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 30, 2015 and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: Committee of the Whole SUBJECT: Rescind City of Maple Ridge Policy 4.16 - Use Of Prison Work Crews EXECUTIVE SUMMARY: At its meeting of March 12, 2015, the Maple Ridge-Pitt Meadows Parks & Leisure Services Commission reviewed and approved the amendments to the Protocol Agreement with the Fraser Regional Corrections Centre. During the review process, staff identified that there was also a need to update the Use of Prison Work Crews policy which was created in 2003. As this policy addresses an operational need, it was amended to reflect the changes and brought to the Commission for adoption. The recommendation to rescind the City of Maple Ridge Policy 4.16 – Use of Prison Work Crews is forwarded as a housekeeping item. RECOMMENDATION: That Maple Ridge Policy 4.16 Use of Prison Work Crews be rescinded. “Original signed by Kelly Swift” _______________________________________________ Prepared by: Kelly Swift, General Manager, Community Development Parks & Recreation Services “Original signed by Jim Rule” _______________________________________________ Concurrence: J.L. (Jim) Rule Chief Administrative Officer Ik:ks Attachment: Commission Report 2015-03-12 1152DEFERRED SUBJECT: Fraser Regional Corrections Centre - Protocol Agreement EXECUTIVE SUMMARY: Parks and Leisure Services (PLS) staff received a request from the Fraser Regional Correctional Centre (FRCC) to update the existing protocol agreement between FRCC and PLS. In addition, they have requested a small contribution for the repair and maintenance of small power equipment used as part of this agreement. PLS staff has worked with FRCC senior staff in updating the protocol agreement and staff are recommending approval of these revisions. In working through this agreement, it was also determined that the policy required updating to include the notification procedure for Maple Ridge sites only, along with some housekeeping changes such as the numbering system. This policy should rest with the Commission and a recommendation to repeal the City of Maple Ridge Policy 4.16 Use of Prison Work Crews, is also being brought forward. RECOMMENDATION: 1. That the Commission Chair and the General Manager, Community Development, Parks & Recreation Services be authorized to sign the Fraser Regional Corrections Centre - Protocol Agreement, and, 2. That Commission Policy P130 Use of Prison Work Crews be adopted, and, 3. That a recommendation be sent to Maple Ridge Council to rescind Policy 4.16 Use of Prison Work Crews. DISCUSSION: a) Background Context: Parks and Leisure Services and the FRCC developed the protocol agreement in 2003. The parties agreed at that time, that there were mutual benefits to be gained by working cooperatively in providing opportunities for the FRCC crews to work in the community providing services that would also assist in reducing costs for both municipalities. The Corrections Work Program provides screened inmates with opportunities to engage in constructive activities and develop a sense of responsibility while developing their skill levels in providing a benefit to the community. The agreement provides for the provision of a supervised 12 man work crew to complete projects and maintenance activities assigned by PLS staff. Examples of the types of work that the FRCC has provided to the community include; o Trail construction and maintenance. o Lawn mowing and trimming at the Fairgrounds and various other municipal park locations. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Report REGULAR MEETING March 12, 2015 \\mr.corp\docs\CA\01-Admin\0550-Council-Mtgs-Public\20-COW\01-Gen\Agendas\2015\2015-03- 30_COW\CDPR\PLSC_FRCC_Protocol_ Ag_2015-03-12.docx 1 o Litter removal; clean up of conservation lands and greenbelts. o Assisting the Maple Ridge Agricultural Association in set up and take down of the annual Country Fest Fair and Ghost Ridge events. o Assisting the Home Show Association in preparing for the Home Show at Planet Ice and fairgrounds. o Invasive plant removal. o Winter storm clean up in various parks and trails. b) Desired Outcome: To continue this long standing mutually beneficial relationship with the FRCC in the provision of maintenance crews to supplement Parks and Leisure Services, as well as assisting numerous community groups. c) Strategic Alignment: The partnership between FRCC and PLS is consistent with the Inter-Government Relations/Networks focus area and the key strategy of identifying and promoting the use of partnerships and networks with public agencies; crown corporations; business; not-for-profit; community groups; and, volunteers to provide local government and community services in a cost-efficient, effective and timely manner. d) Citizen/Customer Implications: The community benefits by having the agreement in place as it allows the inmates to make reparative contributions back to the community. e) Business Plan/Financial Implications: The updated protocol agreement includes the provision of funding of up to $2,000 per year for repair and maintenance of small motorized equipment that is used exclusively for parks projects. Staff recommends that these funds should come from the existing Parks maintenance budget. f) Policy Implications: Policies and procedures are in place to ensure that only appropriate locations, projects, and maintenance activities are carried out by the work crews before projects are assigned. The Use of Prison Work Crews policy also requires staff to notify area residents prior to any work projects being carried out on adjacent properties (Maple Ridge sites). The policy will be updated to reflect the change. g) Alternatives: The alternative would be to discontinue the protocol agreement with FRCC, however staff do not recommend this as the agreement provides for the provision of the equivalent of approximately 10,000 crew hours per year of maintenance services to both communities. CONCLUSIONS: Staff believes that the proposed agreement is beneficial to both parties and provides for additional maintenance in parks and valuable assistance to community groups and associations. For example the support provided to the Maple Ridge Agricultural Association allows that association to continue to provide the annual country fest fair in a cost effective manner. \\mr.corp\docs\CA\01-Admin\0550-Council-Mtgs-Public\20-COW\01-Gen\Agendas\2015\2015-03- 30_COW\CDPR\PLSC_FRCC_Protocol_ Ag_2015-03-12.docx 2 The review of policies is an ongoing matter and updates are made as changes occur to reflect current needs. “Original signed by Geoff Mallory” Prepared By: Geoff Mallory Manager Parks and Open Space “Original signed by David Boag” Reviewed By: David Boag Director, Parks & Facilities “Original signed by Kelly Swift” Approved By: Kelly Swift General Manager, Community Development Parks & Recreation Services :gm PLS Commission Policy P130 - draft City of Maple Ridge Policy 4.16 \\mr.corp\docs\CA\01-Admin\0550-Council-Mtgs-Public\20-COW\01-Gen\Agendas\2015\2015-03- 30_COW\CDPR\PLSC_FRCC_Protocol_ Ag_2015-03-12.docx 3 Title: USE OF PRISON WORK CREWS Policy No. P130 Supercedes: 2002-12-05 Authority: Operational Effective Date: 2015-03-12 Approval: PLS Commission Review Date: 2015-03-12 Policy Statement: The City will use supervised “open custody” inmate work crews provided by the BC Corrections Branch for work on maintenance and construction projects at appropriate sites, providing 1. Approval has first been obtained for the project or projects from the Manager Parks and Open Space or his designate after following the defined procedures for such approval, and 2. The selection of inmates for such crews follows the approved Corrections Branch procedure for such selection, and 3. The City has entered into an appropriate protocol agreement with the Corrections Branch. PURPOSE: To permit the use of inmate work crews to supplement the regular maintenance program and special projects work of the Parks and Leisure Services and Public Works Departments and associated volunteer organizations. The benefit to the community is both the work to be completed and the opportunity for prisoners to contribute in a positive way to community infrastructure. PROCEDURE For Maple Ridge Only: • PLS staff will notify area residents prior to any work projects being carried out on adjacent properties. DEFINITIONS: • “Supervised” shall mean a minimum of one Corrections Officer for every twelve inmates. • “Appropriate sites” shall include park and greenbelt areas, vacant municipal properties and road allowances but shall not include school sites or school/park sites at times when work crews may be visible to school children. • “Defined procedures for such approval” shall include notifying owners (those sharing a common property line with the site in question). POLICY MANUAL P130_Prison_Work_Crews_Draft_Copy.doc #2 • “Approved Corrections Branch procedure for the selection of inmates serving on “open custody” work crews” shall mean that a formal assessment has been made by Corrections of the inmate to establish that: 1. He or she is at minimal risk of attempting to escape, 2. He or she has no recent history or pattern of violent behaviour. 3. He or she is not a sex offender or a violent offender. 4. He or she has demonstrated through their cooperation and effort at the institution that they pose no operational security concerns. P130_Prison_Work_Crews_Draft_Copy.doc 1 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: April 14, 2015 and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: Council SUBJECT: Mayor’s Open Government Task Force EXECUTIVE SUMMARY: The Mayor’s Open Government Task Force (MOGTF) was formed on January 5, 2015. The MOGTF provided progress reports to Council on February 10, and March 10, 2015 and this report continues that update process. RECOMMENDATIONS: No resolution required. DISCUSSION: a)Background Context: On January 5, 2015 the Mayor’s Open Government Task Force (MOGTF) was established to develop recommendations that will strengthen accountability and transparency at City Hall and increase citizen’s understanding of and contribution to decision-making. Mayor Read, Councillor Bell and Councillor Shymkiw were appointed as the Council liaisons to this Task Force. The first recommendation put forward by the MOGTF and approved by Council directed staff to livestream Council Workshop Meetings and Committee of the Whole Meetings in addition to the Regular Council Meetings that were already being livestreamed. The purpose is to ensure that members of the public have the opportunity to view all forums that Council uses for discussions and decision making. This task has now been accomplished and the public can find all livestream session video recordings on the City’s website. The second recommendation directed staff to make basic information on contracts that the City has entered into available and accessible to the public. The recommended format will achieve the goal of ensuring easy access to basic information on the scope of City services provided such as; bid number, bid type, project title, closed date, award date and amount of the reward. The MOGTF will be meeting shortly to finalize the template structure, this process is expected to complete within a few weeks and once done it will be populated with the Maple Ridge contract information. Citizen input is crucial to the MOGTF process and outcomes; therefore, the primary focus of the MOGTF in recent weeks has been on the formation of the Citizens Representatives Working Group (CRWG). As noted in the previous report, Ms. Katherine Wagner was selected as the Chair of the CRWG. Since her appointment in February, she has worked with the MOGTF to develop the Terms of Reference for the CRWG, to promote the opportunity to participate on the Citizen 1201 2 Representatives Working Group. This application process concluded on March 20, 2015. Ms. Wagner and the Mayor are now in the process of conducting a full review of applications submitted by the thirty-two applicants. The next step will be to conduct an interview process with the selected candidates and then to choose the CRWG members. Once formed, the CRWG will be responsible for gathering input from a broad range of citizens to determine the type of information that citizens want greater access to, and to formulate recommendations that will come back to the Mayor’s Open Government Task Force for consideration when the MOGTF develops recommendations for Council. b) Desired Outcome: The desired outcome is to strengthen accountability and transparency at City Hall and to increase citizen’s understanding, access and contribution to decision-making c) Strategic Alignment: This recommendation aligns with Council’s Strategic Direction on Governance to function as an open government with the greatest possible access by citizens to information and opportunity for engagement in decision-making processes. d) Citizen/Customer Implications: The task force’s work will result in increased opportunities for citizens to participate in civic matters through enhanced transparency, accountability and accessibility to information which will enable citizens to become more active, empowered and engaged participants. e) Interdepartmental Implications: The task force will require input from a number of departments and the resulting priorities as determined by Council will direct department work plans. f) Business Plan/Financial Implications: There is likely a need for modest funding to accommodate education and engagement activities. The task force will bring a request back to Council once these funding needs are defined. CONCLUSIONS: The Citizen Representatives Working Group is an important mechanism for gathering information that will contribute significantly to the work of the MOGTF. There has been a high level of interest for participation on this group and the process to select the successful candidates is underway. Once formed, the CRWG will be tasked with gathering input from a broad range of citizens to determine the type of information that citizens want greater access to, and to formulate recommendations that will come back to the Mayor’s Open Government Task Force for consideration when the MOGTF develops recommendations for Council. Updates will continue to be brought forward to Council and to the public on a monthly basis as this work progresses. “Original signed by Nicole Read” ____________________________________________ Approved by: Mayor Read :ks 3 Mayor’s Open Government Task Force Citizen Representatives Working Group Terms of Reference The Citizen Representatives Working Group (CRWG) was established February 10, 2015 per the Terms of Reference of the Mayor’s Open Government Task Force (MOGTF). The role of the CRWG is to operate as an independent body that will gather citizen feedback and prepare recommendations to bring forward to the MOGTF on how the City can increase accountability, transparency, and citizen’s understanding of and contribution to decision-making. Purpose The purpose of th is working group is to provide recommendations to the Mayor’s Open Government Task Force that will: 1.Increase citizen’s access to the information that they want to receive. 2.Increase citizen participation, engagement and collaboration in community issues. 3.Increase citizen’s satisfaction with the transparency and accountability of the City. Mandate The Citizen Representatives Working Group will: 1.Engage citizens to provide input on the type of information that they are seeking from the City as well as the preferred format, function and means by which they would like to access this information. 2. Develop recommendations that will contribute to a gold standard program of engagement, accountability and transparency regarding an open government system, and present these recommendations to the Mayor’s Open Government Task Force. Citizen input will be a pivotal component of the CRWG’s work. It will be up to the CRWG to determine the most effective approach to gather this input. While the CRWG is invited make recommendations on preferred tools or approaches, it is outside of their scope of work to deliver recommendations on specific delivery tools, pricing and cost trade-offs. In addition, the CRWG is not tasked with making recommendations on systems or tools that support business as this work will be conducted through another venue. Lastly, the intention is for the CRWG’s recommendations to inform the MOGTF’s work. However, the recommendations that will be brought forward to Council are the work of the MOGTF as is oversight of the implementation of those recommendations. 4 Members Katherine Wagner is the Chair of the Citizen Representatives Working Group. The CRWG Chair will select the membership of this working group in collaboration with the Chair of the MOGTF or her designate. Once membership selection is complete, the Chair and Members will determine the process by which citizen engagement will be accomplished and the process by which they will develop those recommendations. Non-members In order to maintain the independent function of the CRWG, it will not include City Council Members including those on the MOGTF or City employees. However, other participants may be invited at the discretion of the Chair. Meetings The CRWG will meet bi-weekly or at the call of the Chair. It is anticipated that a maximum of six meetings approximately two hours in duration will be required to complete this work. Members should be available Wednesday and Thursday evenings and have access to e-mail. Meetings may be recorded and made available on the City website to increase public access. Quorum Every effort will be made to include all CRWG members at all meetings but in some instances that may not be possible and in that case, the CRWG will have quorum if a majority of the members are in attendance. Reporting Requirements The Chair of the CRWG will report to the MOGTF on a monthly basis or more often as required and will deliver final recommendations to the MOGTF by June 5, 2015 or other date that may be agreed upon between the Chair of the CRWG and the chair of the MOGTF. Liaison All communication between the CRWG and the MOGTF will be conducted through the Chair of each group. This includes report timelines, requests for support and general questions. All questions and requests for information directed to staff will be communicated by the Chair of the MOGTF to the CAO or his designate. Term The Task Force modality is provided for in the Committees of Council Policy No. 3.11 which includes the responsibility to consider issues within a bounded period of time and once finished this work, through resolution of Council, to cease to exist. The work of the CRWG is expected to conclude by June 5, 2015 or soon thereafter in alignment with the term of the MOGTF. The MOGTF is expected to conclude by July 6, 2015, which is six months from the inception date of January 5, 2015. 5 Accountability The working group members are accountable to the Chair of the CRWG for their participation in CRWG meetings, activities and e-mail correspondence. Funding There is currently no funding allocated to the CRWG. As the need for funding is further defined it is the responsibility of the CRWG to bring a request forward to the MOGTF who will consider the request and if supportive will bring it forward to Council for a final decision . 1 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: April 14, 2015 and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: Council SUBJECT: Mayor’s Homelessness Solutions Task Force EXECUTIVE SUMMARY: The Mayor’s Homelessness Solutions Task Force (MHSTF) was established on January 5, 2015 and its Terms of Reference adopted on February 10, 2015. The MHSTF has provided progress reports to Council on February 10, and March 10, 2015. This report provides an update on the work that the Task Force has undertaken since the March 10 update. RECOMMENDATION: No resolution required. DISCUSSION: a)Background Context: Mayor Read, Councillor Masse and Councillor Robson were appointed as the Council Liaisons to the Mayor’s Homelessness Solutions Task Force on January 5, 2015. The mandate of the Task Force, was confirmed on February 10, 2015 in the Terms of Reference adopted by Council, which state that the Task Force will: 1.Increase access to treatment for people dealing with drug addiction. 2.Increase adequate support for people with significant mental illness. 3.Increase a sense of health and safety in the community. Since the March 10, 2015 update to Council, the Task Force has been actively continuing the Discovery Phase of their work. To this end, the MHSTF has participated in a number of meeting s to continue to assess roadblocks, challenges and potential solutions in support of the mandate outlined above. Examples are provided below; MHSTF representatives: Met with representatives of the InnerVisions Recovery Society to discuss the Hanna House, their women’s treatment facility and to gather feedback from them regarding their perspectives on the continuum of care. Met with the Community Integration Team (CIT) to discuss how they can support the work of the MHSTF. The discussion highlighted service needs related to outreach, rental stock, and suggestions to improve the approval process for disability applications. The group agreed to provide recommendations to the Task Force. The MHSTF will be meeting with the Holistic Homelessness Committee shortly who are also interested in supporting the work of The Street Outreach and Shelter Working Group. 1202 2  Met with the Purpose Society who provide a range of services to people who are homeless in Maple Ridge including clean needles. As a result of discussions, the Purpose Society has agreed to conduct sweeps three times per week in areas in the community where used needles have been found to ensure appropriate disposal is occurring and to reduce risk to the community.  Conducted a follow up meeting with Sherry Mumford, Director of Mental Health and Substance use with Fraser Health Authority who is responsible for overseeing mental health services in our community and substance use services in our region including the Maple Ridge Treatment Centre. Shovita Padhi, Medical Health Officer and Meryl McDowell, Mental Health and Substance use Services also participated in this discussion. This meeting included a vigorous dialogue and concluded with the promise of two significant service improvements in Maple Ridge that are critical to the mandate of the MHSTF. This includes:  A Home and Mobile Detox Program for people with low to moderate detox needs will be operational in Maple Ridge within the month. The program will treat people in th eir homes and will have access to ten “Star Beds” at Maple Ridge Treatment Centre which will provide a 30 day stay for clients of the Mobile Detox Treatment Program who do not have a safe home site. This program has a high success rate.  Concurrent Disorder Outreach hours will be increased in Maple Ridge. This is the result of a restructure that is underway. The service enhancement is expected to occur within the month and will address the need to connect people with mental health and substance use to appropriate services.  The Substance Misuse Committee has agreed to conduct a community mapping session to ensure tight integration between services. More specifically, a review of the integration of services between substance use, mental health, and risk of homelessness to identify gaps or barriers. This work is being conducted by the Substance Misuse Prevention Committee (SMPC) which is a standing committee of the Maple Ridge/Pitt Meadows/Katzie Community Network. SMPC includes a number of representatives that met with the MHSTF during the initial Discovery Phase of this project. This is work that the MHSTF has advocated for and the recommendations from this process will help to inform the MHSTF recommendations to Council.  Met with representatives from the local chapter of HUB, part of a regional cycling coalition. This discussion focused on understanding the impact to local cyclists if the bylaw allowing cycling on sidewalks is changed. This change is being considered in order to give RCMP better tools to address unsafe activities taking place in the downtown with on bikes on sidewalks.  Work with the Salvation Army Caring Place is underway to review and improve the Good Neighbour Agreement and the SACP policies. This work will ensure that the SACP is contributing positively to the community without having an unintended negative consequence on the community and on the neighbourhood that they are located in. In this regard, a neighbourhood meeting with the Cliff Avenue neighbourhood res idents is being planned to discuss residents’ concerns and potential solutions.  A review is being conducted with the Ministerial Association and the Purpose Society to determine the best location for meal and needle distribution services in the downtown so that the target population can access the service without there being an unintended negative consequence on the downtown. The development of a system to track and respond to locations where used needles are found has also been developed so that these areas can be 3 kept clean of needles, monitored to ensure no criminal activity, to connect people to services and too reduce risk to residents.  The Mayor’s Homelessness Solutions Task Force - Enforcement Working Group has been actively working to see to the clean-up and removal of vacant and abandoned buildings that are lowering the standard of the community. A remedial action for the demolition of three derelict/unsafe structures was brought forward to Council Workshop on March 30, 2015. This provides the owner of the properties 30 days to perform the required remedial action in a safe manner. In this case the remedial action order is for the demolition of the structures. If the owner does not proceed with this action then th e City gains the right to demolish the structures and recover expenses from the owner. Remedial action orders for additional vacant and abandoned buildings are underway and will be brought forward shortly.  The Security Program that serves the downtown area is currently being reviewed. The review is intended to strengthen relationships between agencies that oversee security services, to reconfirm a strong program framework and philosophy, to identify efficiencies, and to improve service through increased visibility and prevention-based presence of security services in the downtown area. The Discovery Phase of this Mayor’s Homeless Solution’s Task Force is nearing completion. The completion of Discovery will include meetings with the following agencies however this list is not exhaustive:  BC Housing regarding opportunities for additional housing and outreach services.  Fraser Regional Correctional Facility regarding discharge practices.  A follow-up meeting with the Salvation Army Caring Place and may include a focus group with people who are homeless to better understand the challenges to accessing services that will lead to an improved lifestyle from their perspective. The MHSTF looks forward to concluding this Discovery Phase in the coming month to beg in developing findings and recommendations to bring forward to Council. b) Desired Outcome: To be leaders that other communities can look to regarding our approach to getting people in our community with significant drug addiction and mental illness into treatment so that situations of homelessness and property crime are reduced and citizens’ sense of safety is protected. c) Strategic Alignment: This resolution aligns with the Safe and Livable Communities Strategic Direction by pro-actively addressing the impacts of social issues on the local community and citizens through social planning and collaboration with other levels of government and local service providers. d) Citizen/Customer Implications: The task force’s work will benefit individuals in at-risk situations as well as the overall health of the community. According to the 2014 homeless count conducted by Alouette Home Start, eighty-four people in Maple Ridge are currently homeless. Of those eighty-four, approximately thirty are unsheltered on an ongoing basis. Although a greater percentage of our citizens faced with homelessness are being supported into housing each year, we continue to have a chronically homeless population on our streets that are faced with multi -barriers to being permanently housed. 4 e) Interdepartmental Implications: The task force will require input from a number of departments and the resulting priorities as determined by Council will direct department work plans. f) Business Plan/Financial Implications: There is likely a need for modest funding for education and engagement activities. The task force will bring a request back to Council once funding needs are defined. CONCLUSIONS: The Discovery Phase has confirmed some of the key issues that need to be resolved and a fuller report on these issues will be provided once Discovery has completed. Once the Discovery Phase is complete, a report on findings and recommendations will be prepared and forwarded to Council for their consideration. Updates will continue to be provided to Council and to the public on a monthly basis as this work progresses. “Original signed by Nicole Read” _______________________________________________ Approved by: Mayor Read :ks