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Home My WebLink About2015-05-12 Council Meeting Agenda and Reports.pdf City of Maple Ridge COUNCIL MEETING AGENDA May 12, 2015 7:00 p.m. Council Chamber Note: This Agenda is also posted on the City’s Web Site at www.mapleridge.ca The purpose of a Council meeting is to enact powers given to Council by using bylaws or resolutions. This is the final venue for debate of issues before voting on a bylaw or resolution. 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 400 APPROVAL OF THE AGENDA 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of April 28, 2015 502 Minutes of the Development Agreements Committee Meetings of April 21, 27 and May 4, 2015 600 PRESENTATIONS AT THE REQUEST OF COUNCIL MEETING DECORUM Council would like to remind all people present tonight that serious issues are decided at Council meetings which affect many people’s lives. Therefore, we ask that you act with the appropriate decorum that a Council Meeting deserves. Commentary and conversations by the public are distracting. Should anyone disrupt the Council Meeting in any way, the meeting will be stopped and that person’s behavior will be reprimanded. The meeting is live streamed and recorded by the City of Maple Ridge and filmed by Shaw Communications Inc. Page 1 Council Meeting Agenda May 12, 2015 Council Chamber Page 2 of 6 700 DELEGATIONS 701 Emergency Preparedness Week Presentation • Patrick Cullen, Emergency Program Coordinator 800 UNFINISHED BUSINESS 801 2011-081-RZ, 23940 104 Avenue 801.1 Addendum Report, 23940 104 Avenue Staff report dated May 12, 2015 providing options with respect to a voluntary amenity contribution by the applicant for rezoning application 2011-081-RZ. (Report to be circulated separately) Report attached Note: Item 801.2 was deferred from the April 28, 2015 Council Meeting 801.2 2011-081-RZ, 23940 104 Avenue, RS-3 to R-1 and R-2 Staff report dated April 20, 2015 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7120-2014 to amend the Urban Area Boundary and to designate from Agricultural to Urban Residential and to Conservation for areas around the watercourse be given first and second readings and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 6906-2012 to rezone from RS-3 (One Family Rural Residential) to R-1 (Residential District) and R-2 (Urban Residential District) to permit subdivision of approximately 68 lots be given second reading and be forwarded to Public Hearing. 900 CORRESPONDENCE 1000 BYLAWS Bylaws for Final Reading 1001 2011-012-RZ, 11550 and 11544 207 Street Maple Ridge Zone Amending Bylaw No. 6803-2011 Staff report dated May 12, 2015 recommending final reading To rezone from RS-1 (One Family Urban Residential) to RM-1 (Townhouse Residential) to consolidate the two lots and construct ten townhouses Final reading Council Meeting Agenda May 12, 2015 Council Chamber Page 3 of 6 1002 Maple Ridge Smoking Regulation Amending Bylaw No. 7151-2015 To add an additional definition to “smoke or smoking” to ensure that e- cigarettes are prohibited Final reading 1003 Maple Ridge 2015 Tax Rates Bylaws 1003.1 Maple Ridge Albion Dyking District Tax Rates Bylaw No. 7147-2015 To allow for dyke maintenance and improvements and equipment repair and maintenance Final reading 1003.2 Maple Ridge Road 13 Dyking District Tax Rates Bylaw No. 7148-2015 To allow for dyke maintenance and improvements and equipment repair and maintenance Final reading 1004 Maple Ridge 2015-2019 Financial Plan Bylaw No. 7145-2015 To establish the five year financial plan for the years 2015 through 2019 Final reading 1005 Maple Ridge 2015 Property Tax Rates Bylaw No. 7146-2015 To establish property tax rates for Municipal and Regional District purposes for the year 2015 Final reading COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE 1100 Minutes – May 4, 2015 Public Works and Development Services The following issues were presented at an earlier Committee of the Whole meeting with the recommendations being brought to this meeting for City Council consideration and final approval. The Committee of the Whole meeting is open to the public and is held in the Council Chamber at 1:00 p.m. on the Monday the week prior to this meeting. Council Meeting Agenda May 12, 2015 Council Chamber Page 4 of 6 1101 2011-012- DVP, 2011-012-DP, 11550 and 11544 207 Street Staff report dated May 4, 2015 recommending that the Corporate Officer be authorized to sign and seal 2011-012-DVP to reduce front yard setbacks, interior north side yard setbacks and interior south yard setbacks and that the Corporate Officer be authorized to sign and seal 2011-012-DP to permit construction of 10 townhouse units in the RM-1 (Townhouse Residential) zone. 1102 Award of Contract, Pavement Rehabilitation Program Staff report dated May 4, 2015 recommending that the extension of the 2010 contract for Pavement Rehabilitation be awarded to Imperial Paving Limited. 1103 Request for Additional DCC Funding – Contract ITT-EN14-54, Larch Avenue Road Extension Staff report dated May 4, 2015 recommending that Contract ITT-EN14-54, Larch Avenue Extension awarded to Frazer Excavation be increased and that the Financial Plan be amended to increase the project budget. Financial and Corporate Services (including Fire and Police) 1131 2015 Community Grants Staff report dated May 4, 2015 recommending that the proposed allocation of 2015 Community Grants be approved. Community Development and Recreation Service 1151 Correspondence 1171 Council Meeting Agenda May 12, 2015 Council Chamber Page 5 of 6 Other Committee Issues 1181 1200 STAFF REPORTS 1201 Mayor’s Homelessness Solutions Task Force (“MHSTF”) Outreach Operating Grants Staff report dated May 12, 2015 recommending that the Corporate Officer be authorized to execute the Addictions Outreach Operating Grant between the City and Alouette Addiction Services and the Mental Health Outreach Operating Grant between the City and the Canadian Mental Health Association and that the remaining portion of allocated funding be held on a contingent basis pending unforeseen expenses. 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL From the April 20, 2015 Closed Council Meeting • Item 04.01 Medical Marihuana Production Facilities (“MMPF”) - Resolution to forward a letter to Health Canada From the April 27, 2015 Closed Council Meeting • Item 04.04 Maple Ridge Agricultural Advisory Committee - Term Appointments 2015-2016 From the May 4, 2015 Closed Council Meeting • Item 04.02 Tentative Agreement with the Maple Ridge Firefighters’ Local 4449 of the International Association of Firefighters • Item 04.04 Chief Administrative Officer Position 04.04.01 Rotation of the Acting Chief Administrative Officer through the three General Managers 04.04.02 Appointments to the Chief Administrative Officer recruitment sub-committee 1400 MAYOR’S REPORT 1500 COUNCILLORS’ REPORTS Council Meeting Agenda May 12, 2015 Council Chamber Page 6 of 6 1600 OTHER MATTERS DEEMED EXPEDIENT 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETING 1800 QUESTIONS FROM THE PUBLIC 1900 ADJOURNMENT Checked by:________________ Date: ________________ QUESTION PERIOD The purpose of the Question Period is to provide the public with an opportunity to ask questions of Council on items that are of concern to them, with the exception of Public Hearing by-laws which have not yet reached conclusion. Council will not tolerate any derogatory remarks directed at Council or staff members. Each person will be permitted 2 minutes to ask their question (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). Questions must be directed to the Chair of the meeting and not to individual members of Council. The total Question Period is limited to 15 minutes. Council reserves the right to defer responding to a question in order to obtain the information required to provide a complete and accurate response. Other opportunities are available to address Council including public hearings, delegations and community forum. The public may also make their views known to Council by writing or via email and by attending open houses, workshops and information meetings. Serving on an Advisory Committee is an excellent way to have a voice in the future of this community. For more information on these opportunities contact: Clerk’s Department at 604-463-5221 or clerks@mapleridge.ca. Mayor and Council at mayorandcouncil@mapleridge.ca. City of Maple Ridge COUNCIL MEETING MINUTES April 28, 2015 The Minutes of the City Council Meeting held on April 28, 2015 at 7:00 p.m. in the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Appointed Staff Mayor N. Read J. Rule, Chief Administrative Officer Councillor C. Bell K. Swift, General Manager of Community Development, Councillor K. Duncan Parks and Recreation Services Councillor B. Masse P. Gill, General Manager Corporate and Financial Services Councillor G. Robson F. Quinn, General Manager Public Works and Development Councillor T. Shymkiw Services Councillor C. Speirs C. Carter, Director of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required D. Pollock, Municipal Engineer J. Bastaja, Director of Corporate Services Note: These Minutes are also posted on the City’s Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. and live streamed and recorded by the City of Maple Ridge 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS Items 602 and 1103 were withdrawn from the agenda at the request of the applicant. Items 701 and 702 will be dealt with prior to Items 601 and 602. 501 Council Minutes April 28, 2015 Page 2 of 17 400 APPROVAL OF THE AGENDA The agenda was approved with the removal of Items 602 and 1103 and the change in order of Items 701 and 702. 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of April 14, 2015 R/2015-167 It was moved and seconded That the minutes of the Regular Council Meeting of April 14, 2015 be adopted as circulated. CARRIED 502 Minutes of the Public Hearing of April 21, 2015 R/2015-168 It was moved and seconded That the minutes of the Public Hearing of April 21, 2015 be adopted as circulated. CARRIED 503 Minutes of the Development Agreements Committee Meeting of April 7(2), 8, 14, 16(2), 2015 R/2015-169 It was moved and seconded That the minutes of the Development Agreements Committee Meeting of April 7(2), 8, 14, 16(2), 2015 be received. CARRIED Note: Items 601 to 603 were dealt with following Items 701 and 702 600 PRESENTATIONS AT THE REQUEST OF COUNCIL 601 Presentation on Item 1101 2014-120-RZ, 23075, 23070, 23025, 23095, 23089, 23060 and 23054 Loughheed Highway; 11383 and 11305 232 Street • Liz Collins, Qualico Developments • Peter Hume, Hume Consulting • Ken Cantor, Commercial Activities Manager, Edmonton Council Minutes April 28, 2015 Page 3 of 17 Ms. Collins introduced Qualico Developments and the representatives involved with the project. Mr. Hume gave a power point presentation providing information on the Cottonwood lands, including an analysis of the commercial use of the property and the possible impact on the City’s downtown core of the proposed development. Mr. Cantor continued the power point presentation and provided information on Qualico Developments as well as projects completed by the company which are similar to the one proposed for the City of Maple Ridge. He provided details of what types of tenants are proposed for the Cottonwood lands commercial site. Note: Item 602 was withdrawn at the request of the applicant. 602 Presentation on Item 1103 2014-013-RZ, 23895 124 Avenue, 12507, 12469, 12555 and 12599 240 Street •Wayne Bissky, Bissky Architecture 603 Presentation in Item 1104 2011-081-RZ, 23940 104 Avenue •Ryan Lucy – Morningstar Homes Ltd Mr. Lucy gave a PowerPoint presentation providing details on the property development at 23940 104 Avenue (the Wynnyk Site). The presentation provided details on: •The proposed plan for the area •Enhancements to Spencer Creek and the surrounding area •The site plan and the site in context to the neighbouring properties •Proposed height variances Note: Item 701 and 702 were dealt with prior to Items 601 to 603 700 DELEGATIONS 701 New Westminster & District Labour Council – Day of Mourning Presentation •Rysa Kronenbush and Joanne Foote Ms. Foote and Ms. Kronenbush provided information and asked for support and recognition of April 28, 2015 as the Day of Mourning for workers killed and injured on job sites. Ms. Foote provided a presentation designated to educate local government and citizens on workplace health and safety issues. She highlighted the past and current role of local government. Council Minutes April 28, 2015 Page 4 of 17 Ms. Kronenbush spoke to the role of children in the workplace and addressed worker deaths and accidents which occurred in 2014. She asked for support for the reopening of an investigation into two mill explosions in 2014. 702 Fraser River All Nations Aboriginal Society (“FRANAS”) – Introduction to FRANAS, their mandate, mission and future goals in and for the community • Joanne Foote, Chair • Yvonne Desabrais, Vice Chair Ms. Foote gave a PowerPoint presentation providing information on the Fraser River All Nations Aboriginal Society (“FRANAS”). The presentation provided details on the mission statement and vision of the Society, introduced the Society’s Board of Directors, acknowledged the groups involved with the Society and outlined administrative accomplishments. Ms. Foote advised that June 21, 2015 is National Aboriginal Day. 800 UNFINISHED BUSINESS Note: Item 801 was deferred from the April 14, 2015 Council Meeting 801 Sale of Municipal Property – 201B Street (20100 block of 116B Avenue) Staff report dated March 30, 2015 recommending that the sale process of the 201B Street roadway commence. R/2015-170 It was moved and seconded That staff be directed to commence the process for the sale of the 201B roadway including the preparation of a Highway Closure and Dedication Removal Bylaw and upon approval of same, the subdivision and disposition process of the resulting residential lot. CARRIED Council Minutes April 28, 2015 Page 5 of 17 802 Notice by Councillor Robson from the April 14, 2015 Council Meeting R/2015-171 It was moved and seconded That staff prepare a report on the regulation of amateur radio antennae in the community based on Industry Canada recommendations which are co- approved by the Amateur Radio Association of Canada. CARRIED 900 CORRESPONDENCE – Nil 1000 BYLAWS Note: Items 1001 to 1003 are from the April 21, 2015 Public Hearing 1001 2013-113-RZ, 21530 Donovan Avenue Maple Ridge Zone Amending Bylaw No. 7050-2013 To rezone from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban [Medium Density] Residential) to permit future subdivision into two single family residential lots Third reading R/2015-172 It was moved and seconded That Bylaw No. 7050-2013 be given third reading. CARRIED Note: Councillor Bell excused herself from the discussion of Item 1002 at 8:36 p.m. as she received a public hearing notice for this item. 1002 2014-096-RZ, 12250 237 Street To release Restrictive Covenant AD080315 which restricts the use of the land to one Single Family dwelling and Agricultural uses, including buildings and structures accessory to Agricultural use from the title of the property located at 12250 237 Street R/2015-173 It was moved and seconded That Restrictive Covenant AD080315 which restricts the use of the land to one Single Family dwelling and Agricultural uses, including buildings and structures accessory to Agricultural use from the title of the property located at 12250 237 Street be released. CARRIED Council Minutes April 28, 2015 Page 6 of 17 Note: Councillor Bell returned to the meeting at 8:37 p.m. 1003 RZ/115/10, 23213 Lougheed Highway 1003.1 Maple Ridge Official Community Plan Amending Bylaw No. 6940-2012 To designate from Agricultural to Commercial and Conservation and to add to conservation Third reading R/2015-174 It was moved and seconded That Bylaw No. 6940-2012 be given third reading. CARRIED 1003.2 Maple Ridge Zone Amending Bylaw No. 6834-2011 To rezone from M-2 (General Industrial) to CS-1 (Service Commercial) to align the zone with the existing commercial business Third reading R/2015-175 It was moved and seconded That Bylaw No. 6834-2011 be given third reading. CARRIED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – April 20, 2015 R/2015-176 It was moved and seconded That the minutes of the Committee of the Whole Meeting of April 20, 2015 be received. CARRIED Council Minutes April 28, 2015 Page 7 of 17 Public Works and Development Services 1101 2014-120-RZ, 23075, 23070, 23025, 23095, 23089, 23060 and 23054 Loughheed Highway; 11383 and 11305 232 Street, RS-3 to RM-1, RST, R-2 and C-2 Staff report dated April 20, 2015 recommending that Maple Ridge Zone Amending Bylaw No. 7139-2015 to rezone from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential), RST (Street Townhouse Residential), R-2 (Urban Residential District) and C-2 (Community Commercial) to permit 73 R-2 lots, 68 units of RST-type rowhouses, 144 units of RM-1 townhouses and 3530 square metres of commercial floor space be denied. R/2015-177 It was moved and seconded That Application 2014-120-RZ be denied. CARRIED 1102 2015-021-RZ, 24070 132 Avenue, RS-3 to RS-1b Staff report dated April 20, 2015 recommending that Maple Ridge Zone Amending Bylaw No. 7142-2015 to rezone from RS-3 (One Family Rural Residential) to RS-1b (One Family Urban [Medium Density] Residential) to allow future subdivision into approximately three single family residential lots be given first reading and that the applicant provide further information as described on Schedules A, B, E, F, G and J of the Development Procedures Bylaw No. 5879-1999, along with a subdivision application. R/2015-178 It was moved and seconded In respect of Section 879 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i.The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii.The Board of any Regional District that is adjacent to the area covered by the plan; iii.The Council of any municipality that is adjacent to the area covered by the plan; iv.First Nations; v.School District Boards, greater boards and improvements district boards; and vi.The Provincial and Federal Governments and their agencies. Council Minutes April 28, 2015 Page 8 of 17 and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed OCP amendments on the City’s website, together with an invitation to the public to comment, and; That Bylaw No. 7142-2015 be given first reading; and That the applicant provide further information as described on Schedules A,B,E,F,G and J of the Development Procedures Bylaw No. 5879–1999, along with a subdivision application. CARRIED Note: Item 1103 was withdrawn at the request of the applicant. 1103 2014-013-RZ, 23895 124 Avenue, 12507, 12469, 12555 and 12599 240 Street, Addendum to First Reading Staff report dated April 20, 2015 providing information on revisions to Application No. 2014-013-RZ. 1104 2011-081-RZ, 23940 104 Avenue, RS-3 to R-1 and R-2 Staff report dated April 20, 2015 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7120-2014 to amend the Urban Area Boundary and to designate from Agricultural to Urban Residential and to Conservation for areas around the watercourse be given first and second readings and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 6906-2012 to rezone from RS-3 (One Family Rural Residential) to R-1 (Residential District) and R-2 (Urban Residential District) to permit subdivision of approximately 68 lots be given second reading and be forwarded to Public Hearing. R/2015-179 It was moved and seconded 1)That, in accordance with Section 879 of the Local Government Act, opportunity for early and ongoing consultation has been provided by way of posting Bylaw No. 7120-2014 on the municipal website and requiring that the applicant host a Development Information Meeting (DIM), and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 2)That Bylaw No. 7120-2014 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 3)That it be confirmed that Bylaw No. 7120-2014 is consistent with the Capital Expenditure Plan and Waste Management Plan; 4)That Bylaw No. 7120-2014 be given first and second readings and be forwarded to Public Hearing; Council Minutes April 28, 2015 Page 9 of 17 5)That Bylaw No. 6906-2012 be amended as identified in the staff report dated April 20, 2015, be given second reading, and be forwarded to Public Hearing; 6)That the following terms and conditions be met prior to final reading: i)Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii)Approval from the Ministry of Transportation and Infrastructure; iii)Amendment to Official Community Plan Schedules "B" and “C”; iv)Park dedication as required, including construction of walkways, multi-purpose trails; and removal of all debris and garbage from park land; v)Registration of a Restrictive Covenant and Access Easement for the offsite compensation works around the watercourse north-east of the subject property; vi)Registration of a Restrictive Covenant for the geotechnical and floodplain report, which addresses the suitability of the subject property for the proposed development; vii)Proof of submission for review or approval from the Ministry of Forests, Lands and Natural Resource Operations for changes in and about a stream prior to beginning in-stream works; viii)Proof of submission of notification to the Department of Fisheries and Oceans for the relocation and enhancement of Spencer Creek and Mainstone Creek; and ix)In addition to the Site Profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. R/2015-180 It was moved and seconded That Application 2011-081-RZ be deferred until completion of an Albion Area Concept Plan. DEFEATED Mayor Read, Councillor Bell, Councillor Masse, Councillor Shymkiw – OPP0SED R/2015-181 It was moved and seconded That Application 2011-081-RZ be deferred to no later than the May 12, 2015 Council meeting to allow discussion between staff and the applicant of the possible provision of an amenity contribution. CARRIED Councillor Shymkiw - OPPOSED Council Minutes April 28, 2015 Page 10 of 17 1105 2015-080-DP, 11406 205 Street, Heritage Alteration Permit Staff report dated April 20, 2015 recommending that the Corporate Officer be authorized to sign and seal 2015-080-DP to allow revitalization and renovation work to be carried out on the Whitehead Residence in Hammond. R/2015-182 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2015-080-DP respecting property located at 11406 205 Street. CARRIED Note: Councillor Bell excused herself from discussion of Item 1106 at 8:37 p.m. as her child attends Meadowridge School. 1106 2014-118-AL, 12266 240 Street, Application for Non-Farm Use Staff report dated April 20, 2015 recommending that non-farm use Application No. 2014-118-AL for a northern expansion of the existing Meadowridge School site be forwarded to the Agricultural Land Commission. R/2015-183 It was moved and seconded That non-farm use Application # 2014-118-AL be forwarded to the Agricultural Land Commission. CARRIED Note: Councillor Bell returned to the meeting at 8:38 p.m. 1107 Maple Ridge Ticket Information Utilization Amending Bylaw Staff report dated April 20, 2015 recommending that Maple Ridge Ticket Information Utilization Amending Bylaw No. 7061-2014 to update the parent Ticketing Bylaw with recently amended offences in various bylaws be given first, second and third readings. The Manager of Legislative Services advised that a revised schedule was distributed to Council earlier in the day. R/2015-184 It was moved and seconded That Bylaw No. 7061-2015 be given first, second and third readings. Council Minutes April 28, 2015 Page 11 of 17 R/2015-185 It was moved and seconded That item 1107 be deferred to the May 25, 2015 Council Workshop Meeting. CARRIED 1108 Maple Ridge Smoking Regulation Amending Bylaw Staff report dated April 20, 2015 recommending that Maple Ridge Smoking Regulation Amending Bylaw No. 7151-2015 to add an additional definition to “smoke or smoking” to ensure that e-cigarettes are prohibited be given first, second and third readings. R/2015-186 It was moved and seconded That Bylaw No. 7151-2015 be given first, second and third readings. CARRIED 1109 Award of Contract, Integrated Stormwater Management Planning – South Alouette and Kanaka Creek Watersheds Staff report dated April 20, 2015 recommending that Contract 11-5255- 20-061, Integrated Stormwater Management Planning – South Alouette and Kanaka Creek Watersheds be awarded to Urban Systems Limited and that the Corporate Officer be authorized to execute the contract. The Municipal Engineer gave a PowerPoint presentation providing the following information: - Definition of Integrated Stormwater Management Plans (“ISMPs”) - Legislation pertaining to ISMPs - Watersheds affected within the City boundaries - Key deliverables - Procurement Process - Proponent chosen and why Note: Councillor Duncan left the meeting at 8:57 p.m. and returned at 8:59 p.m. R/2015-187 It was moved and seconded That Contract 11-5255-20-061, Integrated Stormwater Management Planning - South Alouette and Kanaka Creek Watersheds, be awarded to Urban Systems Limited in the amount of $376,555 plus taxes, and that an additional 5% contingency be established for this project; and further Council Minutes April 28, 2015 Page 12 of 17 That the Corporate Officer be authorized to execute the contract. CARRIED 1110 Drinking Water Quality Report 2014 Staff report dated April 20, 2015 providing information on the regulatory framework and water quality monitoring data for 2014. Financial and Corporate Services (including Fire and Police) 1131 Rock Ridge Cell Tower – Support for Next Steps Staff report dated April 20, 2015 recommending that the construction and operation of a telecommunications tower at 13550 240 Street by SBA Inc. be supported, that the Corporate Officer be authorized to sign a Licence of Occupation Agreement and that SBA be required to complete specific work prior to undertaking construction of the tower. The Director of Corporate Support provided clarification of the capabilities of the tower to provide cell phone eception to Golden Ears Park. R/2015-188 It was moved and seconded 1.That the construction and operation of a telecommunications tower at the Rock Ridge property, 13550-240 St., by SBA Inc. be supported; 2.That the Corporate Officer be authorized to sign the Licence of Occupation agreement between the City of Maple Ridge and SBA Inc.; and 3.That SBA be required to complete the following prior to undertaking construction of the tower: - receiving support of Industry Canada; - the satisfactory completion of the Natural Features Development Permit Area; and - the successful issuance of a building permit. CARRIED 1132 Maple Ridge Council Procedure Amending Bylaw Staff report dated April 20, 2015 recommending that Maple Ridge Council Procedure Amending Bylaw No. 7149-2015 to remove Mayor and Councillor Reports and the Moment of Reflection from the Council Meeting agenda be given first, second and third readings. Council Minutes April 28, 2015 Page 13 of 17 R/2015-189 It was moved and seconded That Bylaw No. 7149-2015 be given first, second and third readings. CARRIED 1133 Ridge Meadows Youth & Justice Advocacy Association Director Position Staff report dated April 20, 2015 recommending that staff be directed to request that the Ridge Meadows Youth & Justice Advocacy Association amend their establishing constitution to remove local government elected officials from being directors on their Board of Directors. R/2015-190 It was moved and seconded That staff be directed to request that the Ridge Meadows Youth & Justice Advocacy Association amend their establishing constitution to remove local government elected officials from being directors on their board. CARRIED Note: Councillor Robson left the meeting at 9:17 p.m. 1134 2015 Tax Rates Bylaws – Maple Ridge Road 13 Dyking District and Albion Dyking District Staff report dated April 20, 2015 recommending that Albion Dyking District Tax Rates Bylaw No. 7147-2015 be given first, second and third readings and that Road 13 Dyking District Tax Rates Bylaw No. 7148-2015 be given first, second and third readings. R/2015-191 It was moved and seconded That Bylaw No. 7147-2015 be given first, second and third readings; and That Bylaw No. 7148-2015 be given first, second and third readings. CARRIED 1135 Disbursements for the month ended March 31, 2015 Staff report dated April 20, 2015 recommending that the disbursements for the month ended March 31, 2015 be approved. Council Minutes April 28, 2015 Page 14 of 17 R/2015-192 It was moved and seconded That the disbursements as listed below for the month ended March 31, 2015 be approved: General $ 4,792,333. Payroll $ 1,604,127. Purchase Card $ 120,862. $ 6,517,322. CARRIED Note: Councillor Robson returned to the meeting at 9:18 p.m. 1136 2014 Consolidated Financial Statements Staff report dated April 20, 2015 recommending that the 2014 Consolidated Financial Statements be accepted. R/2015-193 It was moved and seconded That the 2014 Consolidated Financial Statements be accepted. CARRIED 1137 2015 Council Expenses Staff report dated April 14, 2015 providing updated Council expenses recorded to the end of March for 2015. For information only No motion required 1138 Maple Ridge Development Cost Charges Imposition Amending Bylaw Staff report dated April 20, 2015 recommending that Maple Ridge Development Charges Imposition Amending Bylaw No. 7144-2015 be given first, second and third readings. R/2015-194 It was moved and seconded That Bylaw No. 7144-2015 be given first, second and third readings; and That the bylaw be forwarded to the Inspector of Municipalities for approval. CARRIED Council Minutes April 28, 2015 Page 15 of 17 1139 Maple Ridge 2015-2019 Financial Plan Bylaw Staff report dated April 20, 2015 recommending that Maple Ridge 2015- 2019 Financial Plan Bylaw No. 7145-2015 be given first, second and third readings. R/2015-195 It was moved and seconded That Bylaw No. 7145-2015 be given first, second and third readings. CARRIED 1140 Maple Ridge 2015 Property Tax Rates Bylaw Staff report dated April 20, 2015 recommending that Maple Ridge 2015 Property Tax Rates Bylaw No. 7146-2015 be given first, second and third readings. R/2015-196 It was moved and seconded That Bylaw No. 7146-2015 be given first, second and third readings. CARRIED Community Development and Recreation Service – Nil Correspondence – Nil Other Committee Issues – Nil 1200 STAFF REPORTS 1201 Mayor’s Homelessness Solutions Task Force Report dated April 28, 2015 recommending that funding from the Protective Services Reserves be allocated for four outreach workers, consulting services to conduct an assessment of the current social service structure in Maple Ridge, a funding envelope to support work of the Mayor’s Homelessness Solutions Task Force and an increase in security services. Council Minutes April 28, 2015 Page 16 of 17 Mayor Read provided an update on the progress of the work being carried out by the Homelessness Solutions Task Force and an explanation of the funding requests. R/2015-197 It was moved and seconded 1.That funding up to a maximum of $160,000 be allocated for four outreach workers as an interim measure for up to six months; and 2.That funding up to a maximum of $75,000 be allocated for consulting services to conduct a thorough assessment of current social service provision in Maple Ridge to identify efficiencies, gaps and redundancies and deliver a report with the appropriate recommendations; and 3.That funding up to $65,000 be allocated to backfill a staff person selected to assist in the coordination and support of the task force teams and overall task force objectives, if necessary; and 4.That funding in the amount of $25,000 be allocated to increase security services; and 5.That funding for the above projects be allocated from the Protective Services Reserve and that staff be directed to amend the Financial Plan accordingly. CARRIED 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL – Nil 1400 MAYOR’S REPORT 1500 COUNCILLORS’ REPORTS 1600 OTHER MATTERS DEEMED EXPEDIENT 1601 Councillor Robson expressed concern with Metro Vancouver Inspectors inspecting establishments in Maple Ridge and requested that City staff coordinate with Metro Vancouver staff to ensure enforcement of the same rules. 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS –Nil Council Minutes April 28, 2015 Page 17 of 17 1800 QUESTIONS FROM THE PUBLIC Chris Mundy Mr. Mundy spoke to the tree bylaw and requested that a vote or a referendum on the proposed bylaw be held. Clotilde Castiello Ms. Castiello expressed concern over water use and asked whether a study will be done on the impact of the marihuana production facility in Whonnock on the local watershed. She also asked for more information on the water quality report. April Hazard Ms. Hazard asked what the Homelessness Task Force can offer in the short term to residents such as herself who live in an area where there are a large number of homeless. She outlined a number of issues and concerns and questioned why more is not being done about drug dealing in the neighbourhood and why the RCMP and the Bylaws Department are not responding to calls and complaints about the issues and about unsightly properties in the vicinity. Bill McCallion Mr. McCallion asked whether the Mayor and Council members can state that the marihuana production facility being development in Whonnock is a bad idea. 1900 ADJOURNMENT – 9:56 p.m. _______________________________ N. Read, Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer - 1 - City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: May 12, 2015 and Members of Council FILE NO: 2011-081-RZ FROM: Chief Administrative Officer MEETING: Council SUBJECT: Addendum Report – Options 23940 104 Avenue EXECUTIVE SUMMARY: This application was considered by Council on April 28, 2015 for first and second reading of Official Community Plan Amending Bylaw No. 7120-2014, and second reading of Zone Amending Bylaw No. 6906-2012, and was deferred with the following resolution: “That Application 2011-081-RZ be deferred to no later than the May 12, 2015 Council meeting to allow discussion between staff and the applicant of the possible provision of an amenity contribution.” Staff and the applicant met on April 29, 2015 to discuss the potential of a voluntary amenity contribution. The applicant is proposing to contribute an amount of $3,100.00 per lot. For this development, the amount would be equivalent to $210,800.00 for 68 lots. Alternatively, the applicant has offered to build washroom/changeroom facilities. RECOMMENDATION: This report is submitted for information purposes; no resolution is required. DISCUSSION: a)Background Context: A report recommending giving second reading to Zone Amending Bylaw No. 6906-2012, and first and second reading to Official Community Plan Amending Bylaw No. 7120-2014 and forwarding the application to Public Hearing (see Appendix A) was deferred at the April 28, 2015 Council Meeting. During the discussion, Council determined that the application would be deferred to explore the applicant’s willingness to contribute a Community Amenity Contribution as a component of the application. The following resolution was passed: “That Application 2011-081-RZ be deferred to no later than the May 12, 2015 Council meeting to allow discussion between staff and the applicant of the possible provision of an amenity contribution.” 801.1 - 2 - Following deferral of the application, staff met with the applicant on April 29, 2015, to discuss Council’s direction. b) Revised Information: The applicant has offered to provide a Community Amenity Contribution as follows (see Appendix B): “1. A total amenity contribution based on the Albion Area Plan Community Amenity Program; 2. Based on the proposed subdivision an amount of $210,800.00, equivalent to $3,100.00 per lot; 3. At the City’s discretion the contribution can be cash-in-lieu or Morningstar can build amenities such as the washroom/changeroom facilities that were mentioned at the Council meeting on April 28th, 2015.” c) Planning Analysis: Official Community Plan The Official Community Plan (OCP) contains a policy that provides support for Community Amenity Contributions. Policy 2-9 reads as follows: Policy 2-9 “Density Bonuses and Amenity Contributions may be considered at Council’s discretion for all Official Community Plan and Zoning Bylaw amending applications to help provide a variety of amenities and facilities through the municipality.” d) Interdepartmental Comments: Parks and Leisure Services Department The Parks and Leisure Services Department discussed improvement projects at the Albion Sports Complex and came up with four possible options to consider for the voluntary Community Amenity Contribution: 1. Cash contribution toward a Community Hall in Albion. The original Albion Community Hall was constructed in 1923 and was operated by volunteers for close to 90 years. The hall was removed in 2011 due to its poor condition. The Albion Community Club donated the value of the land the hall had been located on, approximately $290,000, as a contribution toward a community gathering place in Albion. This funding is currently being held by the City for this purpose. A further cash contribution for a Community Hall in Albion would provide additional seed funding for this project. Council recently expressed interest in exploring the potential for a new Albion Community Hall facility during Councils 2015 Strategic Planning process. 2. Cash contribution for playfield lighting for the Albion Sports Complex Field #2 . There is one remaining ball field that is not lit in the complex and the Parks and Leisure Services Department has been trying to complete this project for more than fifteen years. The proposed Community Amenity Contribution is approximately half of the cost of installing playfield lighting on Field #2. The voluntary Community Amenity Contribution would be combined with future Parks and Leisure Services Department capital funding to complete - 3 - this project. This funding would enable playfield lighting to be put in place prior to lots being sold to minimize future land use conflicts. 3. Cash contribution for changeroom facilities at the Albion Sports Complex. The Parks and Leisure Services Department is currently working on a design for public washrooms in the vicinity of the new Albion Sports Complex Water Play Park. There may be potential to incorporate changerooms for the field sports in the proposed washroom building; however, without a plan for future playfields in this area of the park, it would be difficult to determine the best location for a combined washroom/changeroom facility at this time 4. Construction of the washroom facility. The Parks and Leisure Services Department currently has plans to construct washrooms and is in the process of retaining an architect to design the building. The Parks and Leisure Services Department has allocated a budget of $305,000.00 for this project. Should Council prefer the applicant to construct the washrooms, this budget could be re-allocated to other park improvements. e) Next Steps: This addendum report is provided to Council for information purposes, to present the voluntary amenity contribution for this application. As noted above, Council has four options with respect to the contributions: 1. Cash contribution toward a community hall 2. Cash contributions for lighting; 3. Cash contributions for changeroom; or 4. Construction of washroom by applicant. Should Council prefer that the Community Amenity Contribution be in the form of cash, the money would be held in a reserve account until such a time that the Parks and Leisure Services Capital Budget could fund the additional amount. This Parks Development Project would be identified in the Parks and Leisure Services long-term Capital Budget, which would require Council approval. Council must also approve the award of tender for construction valued at greater than $150,000.00, therefore Council will review the allocation of this funding at some point in the future. Option 1: Cash contribution toward a Community Hall in Albion Should Council be supportive of receiving a voluntary amenity contribution in the amount of $210,800.00 for contribution toward a Community Hall in Albion, then the “Recommendations” in the April 20, 2015, staff report, Item 1104, would be amended to include the following additional recommendation in section 6: x) Receipt of a voluntary amenity contribution in the amount of $210,800.00 to be allocated toward a Community Hall in Albion; or - 4 - Option 2: Cash Contribution for Lighting Should Council be supportive of receiving a voluntary amenity contribution in the amount of $210,800.00 for playfield lighting for the Albion Sports Complex Field #2, then the “Recommendations” in the April 20, 2015, staff report, Item 1104, would be amended to include the following additional recommendation in section 6: x) Receipt of a voluntary amenity contribution in the amount of $210,800.00 to be allocated to playfield lighting for the Albion Sports Complex Field #2; or Option 3: Cash Contribution for Changeroom Facilities Should Council be supportive of receiving a voluntary amenity contribution in the amount of $210,800.00 for changeroom facilities for the Albion Sports Complex, then the “Recommendations” in the April 20, 2015, staff report, Item 1104, would be amended to include the following additional recommendation in section 6: x) Receipt of a voluntary amenity contribution in the amount of $210,800.00 to be allocated to changeroom facilities at the Albion Sports Complex; or Option 4: Construction of Washroom Should Council be supportive of the applicant constructing washroom facilities, then the “Recommendations” in the April 20, 2015, staff report, Item 1104, would be amended to include the following additional recommendation in section 6: x) Construction of washroom facilities, as per Parks and Leisure Services design guidelines and specifications. Alternative: Should Council not be satisfied with the applicant’s voluntary amenity contribution, the following alternative is provided: 1. That an amenity contribution charge greater than $3,100.00 per lot be explored. This would be a deferral. - 5 - CONCLUSION: This report is provided for information purposes and to update Council on what the applicant has proposed as a voluntary amenity contribution. “Original signed by Michelle Baski” _______________________________________________ Prepared by: Michelle Baski, AScT Planning Technician “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng. GM: Public Works & Development Services “Original signed by Kelly Swift” ____________________________________________ Approved by: Kelly Swift, GM: Community Development, Parks & Recreation Services “Original signed by Jim Rule” _______________________________________________ Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A – Second Reading Report dated April 20, 2015 Appendix B – Letter from Morningstar, dated May 1, 2015 - 1 - City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: April 20, 2015 and Members of Council FILE NO: 2011-081-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First and Second Reading Official Community Plan Amending Bylaw No. 7120-2014 and Second Reading Zone Amending Bylaw No. 6906-2012 23940 104 Avenue EXECUTIVE SUMMARY: An application has been received to rezone the subject property, located at 23940 104 Avenue, from RS-3 (One Family Rural Residential) to R-1 (Residential District) and R-2 (Urban Residential District), to permit a future subdivision of approximately 68 lots. The subject property was excluded from the Agricultural Land Reserve (ALR) in 1998 by Resolution #454/98, as the agricultural future of the site was limited due to the conflicts associated with adjacent non-farm land uses. The property is further limited due to the presence of Spencer Creek and its associate stream channels which separates the parcel into three small blocks. Council granted first reading to Zone Amending Bylaw No. 6906-2012 and considered the early consultation requirements for the Official Community Plan (OCP) amendment on August 28, 2012. The subject property is designated as General Urban in the Metro Vancouver Regional Growth Strategy and is within the Fraser Sewer Area, so no Regional approvals are required. However, an Official Community Plan (OCP) amendment is required to amend the Urban Area Boundary on Maple Ridge’s Generalised Future Land Use Map in the OCP and to re-designate the land from Agricultural to Urban Residential and to Conservation for the areas around the watercourse. RECOMMENDATIONS: 1)That, in accordance with Section 879 of the Local Government Act, opportunity for early and on- going consultation has been provided by way of posting Official Community Plan Amending Bylaw No. 7120-2014 on the municipal website and requiring that the applicant host a Development Information Meeting (DIM), and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 2)That Official Community Plan Amending Bylaw No. 7120-2014 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 3)That it be confirmed that Official Community Plan Amending Bylaw No. 7120-2014 is consistent with the Capital Expenditure Plan and Waste Management Plan; 4)That Maple Ridge Official Community Plan Amending Bylaw No . 7120-2014 be given first and second readings and be forwarded to Public Hearing; APPENDIX A - 2 - 5) That Maple Ridge Zone Amending Bylaw No. 6906-2012 be amended as identified in the staff report dated April 20, 2015, be given second reading, and be forwarded to Public Hearing; 6) That the following terms and conditions be met prior to final reading: i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii) Approval from the Ministry of Transportation and Infrastructure; iii) Amendment to Official Community Plan Schedules "B" and “C”; iv) Park dedication as required, including construction of walkways, multi-purpose trails; and removal of all debris and garbage from park land; v) Registration of a Restrictive Covenant and Access Easement for the offsite compensation works around the watercourse north-east of the subject property; vi) Registration of a Restrictive Covenant for the geotechnical and floodplain report, which addresses the suitability of the subject property for the proposed development; vii) Proof of submission for review or approval from the Ministry of Forests, Lands and Natural Resource Operations for changes in and about a stream prior to beginning in-stream works; viii) Proof of submission of notification to the Department of Fisheries and Oceans for the relocation and enhancement of Spencer Creek and Mainstone Creek; and ix) In addition to the Site Profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. DISCUSSION: 1) Background Context: Applicant: Don Bowins Owners: John and Steve Wynnyk Legal Description: Lot 6, District Lot 405, Group 1, New Westminster District Plan 60014 OCP: Existing: Agricultural Proposed: Urban Residential and Conservation Zoning: Existing: RS-3 (One Family Rural Residential) Proposed: R-1 (Residential District) and R-2 (Urban Residential District) - 3 - Surrounding Uses: North: Use: Park and Single Family Residential Zone: RS-3 (One Family Rural Residential) and RS-1b (One Family Urban (Medium Density) Residential) Designation: Urban Residential and Parks within the ALR South: Use: Agricultural (Horse Training Facility) Zone: RS-2 (One Family Suburban Residential) and RS-3 (One Family Rural Residential) Designation: Agricultural East: Use: Park and Single Family Residential Zone: RS-1b (One Family Urban (Medium Density) Residential), RS-2 (One Family Suburban Residential) and RS-3 (One Family Rural Residential) Designation: Conservation and Urban Residential West: Use: Fairgrounds, Ice Rink and Sports Fields Zone: CD-4-88 (Agricultural Events, Special Events, etc.) Designation: Parks within the ALR Existing Use of Property: Vacant Proposed Use of Property: Single Family Residential Site Area: 5.3 ha (13 acres) Access: 104 Avenue and Slatford Place Servicing requirement: Full Urban 2) Background: The subject property was excluded from the ALR in 1998 by Resolution #454/98, as the agricultural future of the site was limited due to the conflicts associated with adjacent non-farm land uses, and the property is further limited due to the presence of Spencer Creek and its associate stream channels which separates the parcel into three small blocks. In 2008, the property was removed from the Green Zone in the Livable Region Strategic Plan, and in 2011 was re-designated General Urban in the Regional Growth Strategy. At the March 27, 2012 Council Meeting, Council defeated staff’s recommendation to defer first reading of Zone Amending Bylaw No. 6906-2012 pending adoption of an Albion Flats Concept Plan. The motion was amended that Zone Amending Bylaw No. 6906-2012 be deferred for a period of no longer than four months, at which time an updated recommendation from staff would be brought forward to Council. At the August 28, 2012 Council Meeting, Council defeated staff’s recommendation to defer first reading of Zone Amending Bylaw No. 6906-2012 pending the outcome of the exclusion applications for properties to the north of 105 Avenue and the subsequent adoption of an Albion Flats Concept Plan. First reading was granted on August 28, 2012, and the applicant was directed to provide further information as described on Schedules A, C, and G of the Development Procedures Bylaw No. 5879-1999, along with a Subdivision application (see Appendix A for previous Council reports and Council resolutions). - 4 - Timeline: Pursuant with the Council Resolution, a letter was sent on September 12, 2012 requesting the information required on Schedules A, C, and G and the Subdivision application. The applicant worked on the subdivision layout and requested variances to the setback to the creeks. In order to compensate for the reduced environmental setbacks, the applicant needed to provide a net benefit to the environment. Offsite compensation works to the north-east of the site were incorporated into the development plan to accomplish this net benefit. The applicant made their application for the Watercourse Development Permit application on July 11, 2014, the Subdivision application on September 25, 2014, and the Development Variance Permit application on February 16, 2015. Near the end of 2014, the application changed hands from Genstar to Morningstar Homes, resulting in further changes to the subdivision layout and proposed zoning. An updated Environmental Assessment, Subdivision Plan, and Geotechnical Report were received in February 2015, and the Development Information Meeting was held on March 5, 2015. Based on the review of the submitted information, the application is considered feasible and able to proceed for second reading and Public Hearing. 3) Project Description: The subject property is located on the southwest corner of 104 Avenue and Slatford Place and is approximately 5.3 ha (13 acres) in area (see Appendix B). The subject property is bounded to the north by 104 Avenue and RS-1b (One Family Urban (Medium Density) Residential) zoned properties; to the east by Spencer Creek and Slatford Place and RS-1b (One Family Urban (Medium Density) Residential), RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) zoned properties; to the south by an RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) zoned agricultural property that is still within the ALR; and to the west by a city-owned Fairground and playing fields (CD-4-88 Comprehensive Development zone). The applicant is proposing to rezone the subject property from RS-3 (One Family Rural Residential) to 10 R-1 (Residential District) zoned lots on the north of the property, and 58 R-2 (Urban Residential District) zoned lots on the interior of the property. 4) Planning Analysis: i) Official Community Plan: The subject property is designated Agricultural, and is within the Albion Flats Area Plan boundaries (see Appendix C). As this application is proceeding in advance of the Albion Flats Area Plan, an OCP amendment to re-designate the subject property from Agricultural to Urban Residential and Conservation is required. The OCP Land Use Schedule will also need amending to include the subject property within the Urban Area Boundary (see Appendix D). The proposed OCP designation is Urban Residential – Major Corridor, as 104 Avenue is identified as a Major Corridor on Figure 4 of the OCP. The Urban Residential – Major Corridor designation includes ground-oriented housing forms such as single-detached dwellings, garden suites, duplexes, triplexes, fourplexes, townhouses, apartments, or small lot intensive residential, subject to compliance with Major Corridor Residential infill policies. The R-1 (Residential District) and R-2 (Urban Residential District) zones are in compliance with the OCP designation. - 5 - ii) Albion Flats and the Agricultural Land Reserve: As noted above, the subject property is designated Agricultural, and is within the Albion Flats Area Plan boundaries. The history of the Albion Flats Area Plan process was presented at the Council Workshop of March 16, 2015. A report on the land use options and process is being prepared for Council discussion to be presented at an upcoming Council Workshop meeting. The Area Plan will determine future land uses, including land uses to the south of the subject property, which have not yet been determined. The proposed subdivision plan suggests future road connections that may or may not occur, depending upon the outcome of the area plan process. The subject property was excluded from the Agricultural Land Reserve (ALR) in 1998 by Resolution #454/98, as the agricultural future of the site was limited due to the conflicts associated with adjacent non-farm land uses. The property is further limited due to the presence of Spencer Creek and its associate stream channels which separates the parcel into three small blocks. Additionally, in October 2011, the Agricultural Land Commission discussed the Albion Flats Concept Plan and provided the following decision related to this area of the plan (Appendix E): “…that while the Commission is prepared to cooperate towards future commercial or industrial development at Albion Flats, it will do so in conjunction with restoration of an agricultural future of that part of Albion Flats lying to the north of 105 Avenue; and that focusing on the area north of 105 Avenue, the Commission will expect the DMR to undertake a comprehensive review of drainage and stream flow condition in the Road Thirteen Dyking District with a view to resolving issues identified in the Golder Associates overview agricultural assessment and the HB Lanarc environmental baseline report, that review to include:  preliminary consultation with Fisheries and Oceans Canada,  preparation of an agricultural remedial action plan...to address all relevant issues including but not limited to drainage, long-term access, buffering or consolidation, and  design to ensure that traffic patterns enable practical access ad use by farm vehicles; AND THAT the Commission will expect DMR to submit an application under section 29 of the Agricultural Land Commission Act to exclude from the ALR the land lying south of 105 Avenue and west of 240 Street together with any remnant areas elsewhere in DMR identified by the Commission as being unsuitable for agriculture; Commission approval of such an application may be in part or in whole conditional on progress toward the foregoing action plan;” The above suggests that exclusion of the lands to the south 105 Avenue is dependent upon a remedial action plan for lands to the north of 105 Avenue. One of the key issues will be funding the drainage improvement required for the area. The land use options and process report currently being prepared will highlight this issue. One option Council could consider is that a fee is charged to each property to contribute to the required drainage improvements. As this application is being advanced ahead of the remedial action plan and Area Plan, any new lots created would be exempt from paying the drainage improvement fee, unless required as a condition of zoning approval. - 6 - iii) Metro Vancouver: The subject property is designated General Urban in the Regional Growth Strategy and is within the Metro Urban Containment Boundary. The subject property is also located within the Fraser Sewerage Area. No regional approvals are required. iv) Zoning Bylaw: As discussed above, the proposed OCP designation is Urban Residential – Major Corridor, as 104 Avenue is identified as a Major Corridor on Figure 4 of the OCP. Although the subject property is considered as a whole to be along a major corridor, Spencer Creek bisects the property in such a way that the properties fronting 104 Avenue should be considered Major Corridor, whereas the properties within the development site, which are accessed by Slatford Place, should be considered Neighbourhood Residential Infill. It is also noted that these lands abut lands in the ALR and given that the Agricultural land use designation remains, lower density use remains the most appropriate. The proposed R-1 (Residential District) lots to the north are proposed to be wider than what is required under the zone (15.5m (51ft) proposed, versus 12m (39ft) required), in order to be consistent with the RS-1b (One Family Urban (Medium Density) Residential) zoned properties to north, across 104 Avenue, which have a minimum width requirement of 15m (49 ft). The minimum lot area for R-1 (Residential District) zoned lots is 371m² (4,000ft²). The R-1 (Residential District) lots are proposed to be a minimum of 465m² (5,000ft²), up to 580m² (6,240ft²). The minimum lot area for R-2 (Urban Residential District) zoned lots is 315m² (3,390ft²). The R-2 (Urban Residential District) lots are proposed to be a minimum of 315m² (3,390ft²) up to 541m² (5,800ft²) (see Appendices F and G). Note that Zone Amending Bylaw No. 6909-2012 has been amended since it received first reading on August 28, 2012 to revise the RS-1B (One Family Urban (Medium Density) Residential) zone to the R-1 (Residential District) zone, and to revise the R-1 (Residential District) zone to the R-2 (Urban Residential District) zone. Both Urban Residential – Major Corridor and Neighbourhood Residential designations meet OCP Policy 3-21 for infill developments, as discussed above. Park dedication is provided along Slatford Place which will act as a natural buffer between the proposed higher density subdivision, from the existing lots fronting Slatford Place. In addition, the proposed development has paid particular attention to the following:  the ability of the existing infrastructure to support the new development, as the development is within the Fraser Sewer Area and will meet the stormwater management requirements for handling run-off onsite without impacting neighbouring properties;  the compatibility of the site design, setbacks, and lot configuration with the existing pattern of development in the area, as the development consists of single family lots, with wider lots fronting 104 Avenue to be consistent with the existing lots fronting 104 Avenue;  the compatibility between building massing and the type of dwelling units in the proposed development and the surrounding residential properties, as the development will consist of three-storey, single-family homes, which is slightly taller than permitted within the surrounding area, but consistent with newer developments; - 7 -  the location, orientation, and visual impact of vehicle access/egress in relation to: i. adjacent developments, as only one additional road access is provided off Slatford Place; and iii. the pedestrian environment, as walkway are provided to access the neighbouring park;  minimizing adverse parking and traffic impacts on the existing neighbourhood, as two off-street parking spaces are provided per lot, as well as additional on-street parking being provided;  a gradual transition of scale and density through the design of building mass and form, such as: ii. location of lower density components towards the perimeters of a site, as provided along 104 Avenue; and iii. concentration of density to the centre of a development or towards a non- residential boundary, as provided for the proposed R-2 (Urban Residential District) zoned lots;  retention and preservation of significant trees, other natural vegetation, and environmental features, as Spencer and Mainstone Creek will be significantly enhanced and improved as a condition of the development of the subject property; and  maintaining adequate light, view and privacy for residents on adjacent properties or in adjacent neighbourhoods, through developing single family development, rather than multi-family development, as could otherwise be permitted under the Urban Residential – Major Corridor designation. v) Off-Street Parking and Loading Bylaw: The applicant will need to provide two parking spaces per dwelling unit, as per the Off-Street Parking and Loading Bylaw No. 4350-1990, and will need to comply with Section 403 (7) of the Zoning Bylaw No. 3510-1985, which states that there needs to be 7.5m (25ft) of visual clearance at an intersection with a street, preventing the construction of any fence, wall, or structure within that distance. Section 401 (3) of the Zoning Bylaw also prohibits a driveway that is within 7.5m (25ft) of the point of intersection of an exterior side lot line with a front lot line or rear lot line. vi) Proposed Variances: A Development Variance Permit application has been received for this project and involves the following relaxations (see Appendix H):  To increase the maximum height of the R-1 (Residential District) zoned lots from 9m (30ft) to 11m (36ft)  To increase the maximum height of the R-2 (Urban Residential District) zoned lots from 9.75m (32ft) nor 2 storeys to 11m (36ft) and 3 storeys The requested variances to increase the maximum allowable heights in the R-1 (Residential District) and R-2 (Urban Residential District) zones will be the subject of a future report to Council. - 8 - vii) Development Permits: Pursuant to Section 8.9 of the OCP, a Watercourse Protection Development Permit application is required to ensure the preservation, protection, restoration and enhancement of watercourse and riparian areas. Pursuant to Section 8.10 of the OCP, a Natural Features Development Permit application is required for all development and subdivision activity or building permits for:  All areas designated Conservation on Schedule “B” or all areas within 50 metres of an area designated Conservation on Schedule “B”, or on Figures 2, 3 and 4 in the Silver Valley Area Plan;  All lands with an average natural slope of greater than 15 percent;  All floodplain areas and forest lands identified on Schedule “C” to ensure the preservation, protection, restoration and enhancement of the natural environment and for development that is protected from hazardous conditions. viii) Advisory Design Panel: A Form and Character Development Permit is not required and therefore this application does not need to be reviewed by the Advisory Design Panel. ix) Development Information Meeting: A Development Information Meeting was held at Samuel Roberson Technical Secondary School on March 5, 2015. Approximately four people attended the meeting. A summary of the main comments and discussions with the attendees was provided by the applicant and include the following main points: a) A resident expressed concern over the watercourse area increasing the amount of mosquitos in the area. b) A resident expressed concern with the parking along 104 Avenue, especially when there are events at the park. c) Two residents expressed concern over the lot sizes fronting 104 Avenue. The following are the applicant’s responses provided in response to the issues raised by the public: a) Long-Term Mosquito Management: “The Wynnbrook development is not set up to have ponds within the subdivision. The riparian areas of Spencer Creek and Mainstone Creek are all part of a flowing watercourse system. We don't anticipate any mosquito management issues once the site is built out.” Short-term issue during construction: “During soil deposition and construction, temporary ponds and linear ponds are actively used for treatment of suspended solids. When in use, stagnant conditions which would encourage mosquito development will not occur. In fact, the amended ESC plan for the southern section has a treatment plant instead of a pond. - 9 - The northern portion of the property has a linear ditch system with stagnant conditions at this point in time. This is because the site is dormant until spring. Once temperatures reach 10 to 12°C or more at night, mosquito larvae could populate the ponds and ditches. It is not expected that this would occur prior to mid-April. We will keep an eye on these ditches if the site is still dormant and report if mosquito larvae are present. If appropriate we would manage mosquitoes at that time, mainly through physical means such as drainage of any wet areas.” b) “The subdivision will create 50 additional on-street parking spaces and a walkway connecting the road to the park area.” c) “The frontages of the proposed lots fronting 104 Avenue are consistent with the existing RS-1b (One Family Urban (Medium Density) Residential) zoned lots fronting 104 Avenue.” x) Parkland Requirement: As there are more than two additional lots proposed to be created, the developer will be required to comply with the park dedication requirements of Section 941 of the Local Government Act prior to subdivision approval. For this project, there is sufficient land that is proposed to be dedicated as park on the subject property and this land will be required to be dedicated as a condition of final reading. In addition to onsite park dedication, offsite park dedication to the north-east is being provided for additional enhancement and restoration works in connection with Spencer Creek, for compensation for the reduced watercourse setbacks (see Appendices B and I). 5) Environmental Implications: The subject property was formerly farmed and consists of old pasture and fill. The property is currently overgrown by reed canarygrass, blackberry and other grass species. The creeks were channelized when the Albion Flats were diked and a floodgate was installed at the confluence of Spencer Creek with Kanaka Creek. Spencer and Mainstone Creeks are ditched with eroding oversteepened banks with slow-flowing silty channels. Both creeks are fishbearing and have coho and other salmonids that utilize this reach for winter rearing, though summer rearing is limited by low water flows. The subject property has little potential for trees due to high groundwater table and poor soil conditions. The subject property is partially located within the Fraser River 200 year floodplain and soil is being deposited to raise the grade to the proposed flood construction level. A restrictive covenant for the geotechnical and floodplain requirements is a condition of final reading. The development of the subject property involves the relocation and enhancement of reaches of both Spencer and Mainstone Creeks at their confluence. The proposed riparian area enhancements will improve the habitat for red-legged frogs, an identified species at risk, by providing a treed riparian corridor. The enhancements propose an increase in high-value rearing instream habitat, an increase in high value riparian habitat, and offsite instream enhancements upstream, north-east of 104 Avenue (see Appendices I and J). - 10 - A notification of the relocation and enhancement to the watercourses was provided in May 2013, to the Urban Development Group of the Department of Fisheries and Oceans. Recent correspondence from the Ministry of Forests, Lands, and Natural Resource Operations indicates that the Environmental Assessment and enhancement works will need to be audited by them as well. This proof of submission for review or approval will be a condition of final reading. A Watercourse Protection Development Permit and Natural Features Development Permit are required to accompany this rezoning and subdivision application. 6) Agricultural Impact: The subject property was excluded from the ALR in 1998 by Resolution #454/98, as the agricultural future of the site was limited due to the conflicts associated with adjacent non-farm land uses, and the property is further limited due to the presence of Spencer Creek and its associate stream channels which separates the parcel into three small blocks. An Agricultural Impact Assessment and Groundwater Impact Assessment were provided for the development as the subject property abuts agricultural land within the ALR that is currently in use as a horse training facility with accompanying horse barns and facilities. The proposed development will require imported fill for foundations for buildings, roads, and driveways, resulting in increased local runoff. All increased water flows will be accommodated by the stormwater management system, including: 300 mm topsoil in yards and boulevards; on-lot detention systems; in-pipe detention structures beneath the roads, and drainage into riparian areas and swales that will flow north. A portion of the water falling on the proposed development will no longer infiltrate as in the pre-development stage, which may result in a lowering of watertables in the area. Because poor drainage is the main limitation of agricultural production in the area, reducing the watertable is more likely to have a beneficial rather than a detrimental effect on neighbours. Dust impacts during the construction phase will be temporary, as the construction phase is in the summer only, and intermittent, as it would only be an issue during northerly winds. The dust will likely mainly impact the pasture area of the farmland, rather than the more intensively used riding area. Options to mitigate the dust include water suppression and/or constructing a temporary 2m (6.6ft) fence near or at the eastern part of the property line, adjacent to the riding area. There will be increased traffic attributed to this development, both during the construction phase and afterwards, but it will be focused either on 104 Avenue or on Slatford Place. Neither of these roads is an access point for the farming property, nor do they directly affect traffic flow where the farmland fronts onto 240 Street. Therefore, the assessment concluded that the magnitude of the impact of increased traffic on adjacent farmland will be negligible. The noise impact will be temporary and felt mainly during construction in the southern portion of the subdivision. It would only be felt during daytime hours and animals will likely adapt to relatively constant background noise. The impact of noise is moderate in magnitude, negative in direction, and intermittent and temporary in duration. The effect of noise on pasturing horses is minor as there is some opportunity for avoidance. Options for mitigation include: communication with the farm operator to identify periods of peak noise, periods of peak sensitivity, and re-scheduling certain construction operations or concentrating training operations at a maximum distance from active construction at any one time; temporary noise barriers; and/or early establishment of a treed buffer. - 11 - The Agricultural Impact Assessment recommends a row of medium-sized trees along the proposed development and the farmland to deal with the increase in land use intensity. The best combined protection in the interest of both farmland and the proposed residential development would be an evergreen hedge. Therefore, an agricultural buffer is proposed for the development, including trees, a walkway, and a swale (see Appendix H). The future land use is unknown, but ALC Resolution #2635/2011 determined that the land south of 105 Avenue is of very limited interest to agriculture, and that the Commission will expect the City of Maple Ridge to submit an application to exclude the land lying south of 105 Avenue and west of 240 Street, along with other remnant areas elsewhere in Maple Ridge identified by the Commission as being unsuitable for agriculture. Based on this resolution, it is expected that the lands to the south will at some point be excluded from the ALR and that the need for this agricultural buffer is somewhat temporary in nature. 7) Traffic Impact: As the subject property is located within 800 metres of an intersection of the Lougheed Highway, a referral has been sent to the Ministry of Transportation and Infrastructure. Ministry approval of the Zone Amending Bylaw will be required as a condition of final reading. At this time, the Ministry has granted preliminary approval of the development application. The intersections of 104 Avenue at both Slatford Place and 105 Avenue are to be reconstructed with button-type traffic circles as a condition of rezoning. Existing curb-returns at these intersections will need to be re-built to accommodate the traffic circles. Driveway letdowns on 104 Avenue will need to be designed in a way that does not interfere with the safe use of the equestrian trail that runs between the back of the sidewalk and the property line. A sidewalk connection between 104 Avenue and the new road into the subdivision will need to be provided. 8) Interdepartmental Implications: i) Engineering Department: In addition to the intersection improvements noted above, the west side of Slatford Place will require full urban upgrading including widening, curb and gutter, sidewalk and streetlighting at the subdivision stage. Any improvements to the sanitary sewer will be provided by the developer as a condition of rezoning. The developer will also need to eliminate the aerial wires and poles on the west side of Slatford Place as a condition of rezoning. Storm sewer and watermain works and services will be done as a condition of subdivision. ii) Parks & Leisure Services Department: There is an existing horse trail that runs along 104 Avenue, therefore the Parks Department would like to work with the developer to identify an appropriate trail surface in front of the new houses. iii) License, Permits and Bylaws Department: A geotechnical and floodplain assessment will need to be provided as the subject property is partially within the Fraser River 200 year floodplain. A geotechnical and floodplain restrictive covenant will be registered as a condition of final reading. - 12 - iv) Fire Department: The initial subdivision layout showed a dead-end street running north/south on the west side of the property. The Fire Department requested a temporary hammerhead turn-around to be installed on the south end of the dead-end street to accommodate vehicle turn-around until development to the south occurs. The subdivision layout has since been revised to provide two temporary hammerhead turn-arounds for the north/south running streets to accommodate vehicle turn-around until development to the south occurs. 9) School District No. 42 Comments: Pursuant to Section 881 of the Local Government Act, consultation with School District No. 42 is required at the time of preparing or amending the OCP. A referral was sent to School District No. 42 on February 26, 2015. The proposed amendment to the OCP would affect the student population for the catchment areas currently served by Albion Elementary and Samuel Robertson Technical Secondary. The School District has confirmed that Albion Elementary has an operating capacity of 438 students, and for the 2014-15 school year, the student enrollment is 558 students, including 151 students from out of catchment. Samuel Robertson Technical Secondary School had an operating capacity of 600 students and for the 2014-15 school year, the student enrollment is 802 students, including 213 students from out of catchment. 10) Local Government Act: An amendment to the OCP requires the local government to consult with any affected parties and to adopt related bylaws in compliance with the procedures outlined in Section 882 of the Local Government Act. The amendment required for this application, to adjust the Urban Area Boundary and change the land use designation from Agricultural to Urban Residential and Conservation, is considered to be minor in nature. It has been determined that no additional consultation beyond existing procedures is required, including referrals to the Board of the Regional District, the Council of an adjacent municipality, First Nations, the School District or agencies of the Federal and Provincial Governments. The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste Management Plan of the Greater Vancouver Regional District and determined to have no impact. 11) Citizen/Customer Implications: A Development Information Meeting was held on March 5, 2015. The results of the concerns expressed at that meeting are discussed above. The Public Hearing will provide an additional venue for citizens to express their concern or support of the development. - 13 - CONCLUSION: It is recommended that first and second reading be given to OCP Amending Bylaw No. 7120-2014, that second reading be given to Zone Amending Bylaw No. 6906-2012, and that application 2011- 081-RZ be forwarded to Public Hearing. “Original signed by Michelle Baski” _______________________________________________ Prepared by: Michelle Baski, AScT Planning Technician “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by David Pollock” for _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng. GM: Public Works & Development Services “Original signed by Jim Rule” _______________________________________________ Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A – Previous Council Reports and Resolutions Appendix B – Subject Map Appendix C – Albion Flats Area Map Appendix D – OCP Amending Bylaw No. 7120-2014 Appendix E – ALC Resolution #2635/2011 Appendix F – Zone Amending Bylaw No. 6906-2012 Appendix G – Subdivision Plan Appendix H – Building Elevations and Streetscape Appendix I – Offsite Enhancement Works Appendix J – Riparian Area Planting Plan City of Pitt Meadows District of Langley District of MissionFRASER R. ^ DATE: Aug 16, 2012 FILE: 2011-081-RZ BY: DT ROLL #94165-0600-6 S/W CORNER SLATFORD PL & 104 AVE CORPORATION OF THE DISTRICT OF MAPLE RIDGE PLANNING DEPARTMENT SUBJECT PROPERTY ´ SCALE 1:2,500 ALBION FL ATS CONCEPT PLAN ProposedLandUse Areahectares* Areaacres* AgriculturalFairgrounds& FarmCluster5.6 13.8 AgricultureFields &Community Garden 4.6 11.4 AutoOrientedRegionalServingRetail 9.824.2 MixedEmployment Node,LightIndustrial,Business Office&AgriͲIndustrial 27.267.2 g GreenSpace&StreamSetbacks 42.6 105.3 Institutional(schoolsite)2.1 5.2( ) Recreation(includesmultiͲpurposerecreationfacility)20.0 49.4 Townhouse 8.0 19.8 TransitͲOrientedMixedUse 4.8 11.8 TOTAL124.7 308.1 *Areacalculationsareapproximate Draft Concept Plan           L o u g h e e d H i g hw a y 105th Avenue                      As directed by Council, the Consultants original numbers have been refined. District of Maple Ridge TO: His Worship Mayor Ernie Daykin MEETING DATE: August 27, 2012 and Members of Council FILE NO: 2011-081-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First Reading Maple Ridge Zone Amending Bylaw No.6906-2012 Lot 6 District Lot 405 Group 1 New Westminster District Plan 60014 Southwest Corner of 104th Avenue and Slatford Place EXECUTIVE SUMMARY: An application has been received to rezone the subject property from RS-3 (One Family Rural Residential) to RS-1b (One Family Urban (Medium Density) and R-1 (Residential District) (Appendix A). The application was considered by Council on March 27, 2012 for First Reading and was deferred for a period of four months pending an updated recommendation from the Planning Department. Since the First Reading deferral earlier this year, various discussions have taken place between the Albion Flats Area property owners and the District. Property owners on the north side of 105th Avenue are pursuing independent ALR exclusionary applications. Rulings from the ALC on these independent ALR exclusionary applications would allow the District to confirm the final ALR land use designation and therefore solidify the resulting Albion Flats Concept Plan. Should the Albion Flats Concept Plan be adopted without confirmation on whether or not the properties north of 105 th Avenue will be excluded from the ALR, or isolated land uses decisions taken without consideration to the larger picture, there is potential that the adopted Albion Flats Area Plan would not reflect the best possible land use for all lands in the Albion Flats. This is due to the fact that significant portions of the total land area are north of 105th and the land use of that area could change dramatically. Discussions have also begun between the District of Maple Ridge and the property owners of the lands north of 105th Avenue (Smart Centre’s) in regards to a possible land exchange. There is potential to reconfigure the civic lands on the Albion Flats to further improve the commercial opportunities on the lands south of 105th Avenue. Any reordering of the civic facilities would dramatically affect the possible land use configuration of the lands south of 105 th Avenue. The extent and affect of this reordering on land in the study area is currently unknown. These unknowns should be resolved before the Albion Flats Concept Plan is finalized. At this point, there are several unresolved and unknown factors which need to be concluded prior to development applications proceeding in the Albion Flats Concept Plan. The forthcoming discussions by the ALC will largely determine the final concept plan for the Albion Flats. For example should lands become available for development on the north side of 105th Avenue, then the concept plan could include commercial/employment lands on the north side. If the ALR exclusion application is denied, then the only developable commercial land will be on the properties south of 105th Avenue. This would - 2 - put even more pressure on the lands south of 105 th Avenue as limited space is available to create a comprehensive commercial node and community plan for this area. Once the ALC land use issues are resolved, the Albion Flats Concept Plan can then be finalized. It is therefore, recommended that this application be deferred pending the outcome of the decisions on the lands to the north of 105 th Avenue. RECOMMENDATIONS: That Zone Amending Bylaw No. 6906-2012 be deferred pending the outcome of the exclusion applications to the north of 105th Avenue and the subsequent adoption of an Albion Flats Concept Plan. DISCUSSION: a) Background Context: Applicant: Jorden Cook Associates Owner: John Wynnyk Steve Wynnyk Legal Description: Lot 6 District Lot 405 Group 1 New Westminster District Plan 60014 OCP: Existing: Agricultural Proposed: Urban Residential Zoning: Existing: RS-3 (One Family Rural Residential) Proposed: RS-1b (One Family Urban (medium density) Residential) and R-1 (Residential District) Surrounding Uses: North: Use: Park and Single Family Residential Zone: RS-3 (One Family Rural Residential) and RS-1b (One Family Urban (medium density) Residential) Designation Urban Residential and Parks within the ALR South: Use: Agricultural Zone: RS-2 (One Family Suburban Residential) and RS-3 (One Family Rural Residential) Designation: Agriculture East: Use: Park and Single Family Residential Zone: RS-1b (One Family Urban (medium density) Residential), RS-2 (One Family Suburban Residential) and RS-3 (One Family Rural Residential) Designation: Conservation and Urban Residential - 3 - West: Use: Fairgrounds, Ice Rink and Sports Fields Zone: CD-4-88 (Agricultural Events, Special Events, etc) Designation: Parks within the ALR Existing Use of Property: Vacant Proposed Use of Property: Single Family Residential Site Area: 5.304 Ha. (13 acres) Access: 104 Avenue and Slatford Place Servicing requirement: Full Urban a) Project Description: At this time the current application has been assessed to determine its compliance with the Official Community Plan and provide a land use assessment only. Detailed review and comments will need to be made once full application packages have been received. A more detailed analysis and a further report will be required prior to Second Reading if Council grants First Reading. Such assessment may impact proposed lot boundaries and yields, Official Community Plan designations and Bylaw particulars, and may require application for further development permits. b) Background: Over the past decade, various reports were prepared regarding the Albion Flats Land Use Plan. It was agreed by Council that the highest and best use of the Albion Flats Area is combination of uses including: mixed-use commercial; auto-oriented retail; employment generating industrial uses; parks and rec space and mixed agricultural uses. The positioning of these uses into a land use plan is difficult to finalize at this point as final determination of which lands will be excluded from the ALR are not yet resolved. Property owners of the various lands have been pursing independent ALR exclusionary applications. One ((Wymmyk) has been forwarded to the ALC at this point. The District has recently received another exclusion application (GCS Holdings Ltd –Glen Bury. It will be forwarded to Council in August 2012 for consideration. Prior to sending any applications to the ALC, Council also endorsed a resolution that the District commences negotiations on a land exchange relating to the Fairgrounds and the area just north of 105th Avenue. These negotiations are underway and would be assisted by an ALC ruling regarding a ALR exclusionary application for the adjacent lands on the north side of 105th Avenue. The ruling on the Wynnyk exclusion application is expected to go before the ALC board no earlier than September 2012. The Commission’s decision in late 2011 stated that they were wiling: “to cooperate towards future commercial or industrial development at the Albion Flats, in conjunction with restoration of a agricultural future for that part of the Albion lying to the north of 105 th Avenue”. Although conditional, this position opens up a significant economic development opportunity for all lands south of 105 th Avenue irrespective of whether or not they are currently in the Agricultural Land Reserve. The subject site at Slatford and 104th Avenue is such a site where new and higher uses could be considered. The delays and personal expense incurred by the property owners over the last two decades should be - 4 - acknowledged. However, the strategic nature of this site within the Albion Flats and its potential for greater community benefit needs consideration. There remain numerous unanswered questions regarding the optimum future use of the entire Albion Flats area to generate the maximum employment, business/commercial uses and recreational and agricultural use. This site may have a role to play in this optimization process of the bigger area. This land may be called upon to accommodate uses displaced by commercial uses seeking to optimize their footprints closer to Lougheed Highway. These are significant questions that can only be answered by looking at the Albion Flats in its entirety, once the available land base is known, and community priorities are clarified. For these reasons, it is not recommended at this time that properties within the Albion Flats Concept Plan study area be advanced on a parcel by parcel basis. In its November 2011 letter, the Commission has required that the District prepare a comprehensive review of drainage and stream flow conditions in the area. This study is anticipated to begin in the fall of this year. A component of this work will include an estimate of the costs for drainage improvements, as well as a discussion regarding how such improvements would be funded or whether developing properties will contribute. All parties in the study area should contribute to resolving this common area wide problem. Residential development of this site may not contribute significantly to achieving Council’s goal of improving long term commercial and employment opportunities within the District. It could in fact hinder such efforts as the land base available for commercial/employment or community uses could shrink considerably, and the compatibility of these different land uses would also be questionable. The subject site represents 5.3 hectares (13 acres) or about 12% of the available privately owned land south of 105th Avenue. This is a significant portion and represents a prime opportunity, especially if the ALC rejects future requests form landowners north of 105th Avenue to exclude their lands. However, should the ALC exclude lands on the north side of 105 th Avenue as a result of individual applications for exclusion, the need for alternative uses of the subject site may not be as prevalent. d) Planning Analysis: Official Community Plan: Although designated Agricultural, the site also carries an OCP notation referring to specific Albion Flats (6.2.3) OCP Objectives and Policies that need to be taken into consideration before development can proceed. The OCP requires the District to coordinate its efforts in the Albion Flats with other jurisdictions to meet community, Regional and Provincial goals. Specifically the District must coordinate with Metro Vancouver, the ALC and Federal and Provincial agencies in determining the fate of the Albion Flats study area, of which this parcel is a part. The OCP policies further require: “Council prior to giving consideration to a change in land use, an extension of municipal services, or an amendment to the Urban Area Boundary, Maple Ridge will: develop and implement a comprehensive Strategy as outlined in 11.1.3 and collaborate with Regional and Provincial authorities to complete a comparative analysis to review land use, social, economic and environmental goals or what is known as a balanced triple bottom line analysis”. - 5 - This work is not completed but is in progress under the current Albion Flats Concept Plan process. A component of this required OCP work is the recently completed Agricultural Plan (2010) and the ongoing Commercial and Industrial Land Use Strategy. All of these plans and studies have a direct impact on the potential use of this site and the Albion Flats in general. Should this application proceed in advance of the Area Plan, an OCP amendment to re-designate the site from Agricultural to Urban Residential will be required. The Urban Area Boundary will also need amending to include the site within the Urban Area Boundary. Zoning Bylaw: The current application proposes to rezone the property located at Slatford Place and 104th Avenue from RS-3 (One Family Rural Residential) to RS-1b One Family Urban (Medium Density) and R-1 (Residential District). The lands to the north and east contain lots zoned RS-1b. The introduction of the smaller R-1 lot is intended to increase density and lot yield. Any variations from the requirements of the proposed zone(s) will require a Development Variance Permit application. Development Permits: Pursuant to Section 8.9 of the Official Community Plan, a Watercourse Protection Development Permit application is required to ensure the preservation, protection, restoration and enhancement of watercourse and riparian areas associated with Spencer and Mainstone creeks which flow through the site. To ensure the preservation, protection, restoration and enhancement of watercourse and riparian areas and pursuant to Section 8.10 of the Official Community Plan, a Natural Features Development Permit application is required for all development and subdivision activity to ensure the preservation, protection, restoration and enhancement for the natural environment and for development that is protected from hazardous conditions for:  All areas designated Conservation on Schedule “B” or all areas within 50 metres of an area designated Conservation on Schedule “B”, or on Figures 2, 3 and 4 in the Silver Valley Area Plan;  All lands with an average natural slope of greater than 15 percent; and  All floodplain areas and forest lands identified on Natural Features Schedule “C”. Development Information Meeting: A Development Information Meeting in accordance with Council Policy 6.20 is required for this application, prior to Second Reading. e) Interdepartmental Implications: - 6 - In order to advance the current application, after First Reading, comments and input, will be sought from the various internal departments and external agencies listed below: a) Engineering Department; b) Operations Department; c) Fire Department; d) Parks Department; e) School District; f) Agricultural Land Commission; g) Ministry of Environment; h) Metro Vancouver. The above list is intended to be indicative only and it may become necessary, as the application progresses, to liaise with agencies and/or departments not listed above. This application has not been forwarded to the Engineering Department for comments at this time; therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this evaluation will take place between First and Second Reading. f) Alternatives: Council can choose to grant first reading to this rezoning application which would essentially earmark the site for residential uses and remove the (5.3 ha – 13 acres) site from the critical south-east portion of the Albion Flats Study Area. This loss would constitute approximately 12 % of the available non- government owned lands south-east of 105th Avenue. Should Council wish to proceed with this option the following resolution must be passed: namely, 1. Grant First Reading of Zone Amending Bylaw No. 6906 – 2012 and consider the following in respect of an amendment to the Official Community Plan: In respect of Section 879 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. School District Boards, greater boards and improvements district boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the District's website, together with an invitation to the public to comment. - 7 - g) Development Applications: In order for this application to proceed the following information must be provided, as required by Development Procedures Bylaw No. 5879 – 1999 as amended: 1. An Official Community Plan Application (Schedule A); 2. A complete Rezoning Application (Schedule B or Schedule C); 3. Watercourse Protection Development Permit Application (Schedule F); 4. Natural Features Development Permit Application (Schedule G); 5. Subdivision Application, as per attached requirements. The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. CONCLUSION: The subject is an integral part of the Albion Flats Study Area and potentially is a strategic piece of the overall land use puzzle. While the applicant has sought residential development for many years and has faced both significant expense and some hurdles not of his own making, the fact remains that the residential use for the site may not to be the highest and best use. Depending upon the amount of land ultimately available, the insertion of residential uses could add a source of conflict to future commercial, employment or civic uses anticipated to be in the area. As the Agricultural Land Commission currently only supports development on the south side of 105th Avenue and not on the north side of 105th Avenue, any loss of land south of 105th Avenue would limit commercial options in the study area and would not be the highest and best use of these commercially strategic and highly visible lands. In addition, should the Agricultural Land Commission deny any application(s) for additional commercial development for lands on the north side of 105 th Avenue, Council may wish to pursue a reconfiguration of the land uses on the draft Concept Plan to maximize the amount of commercial or employment lands in the area. Should this occur, the subject site may be best suited for commercial or employment use or to accommodate the relocation of civic uses currently situated elsewhere on the proposed land use plan. Lastly, it is noted that the ALC requires a comprehensive drainage study be prepared for the Albion Flats. It is anticipated that any drainage improvements required would be shared by those owners situated south of 105th Avenue. Should this project advance, this applicant would not be contributing to the ALC required drainage improvements. - 8 - Therefore, it is recommended that this application for residential uses be considered premature and not proceed but be deferred pending the ALC decisions and the Albion Flats Concept Plan is approved. "Original signed by Charles R. Goddard" _______________________________________________ Prepared by: Charles R. Goddard BA MA Manager of Development and Environmental Services Approving Officer "Original signed by Charles R. Goddard" _______________________________________________ Approved by: Christine Carter, M.PL, MCIP Director of Planning "Original signed by Frank Quinn" _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services "Original signed by J.L. (Jim) Rule" _______________________________________________ Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Albion Flats Study Area Map Appendix C – Draft Concept Plan Appendix D – Zone Amending Bylaw No. 6906-2012 City of Pitt Meadows District of Langley District of MissionFRASER R. ^ DATE: Aug 23, 2012 FILE: 2011-081-RZ BY: DT ROLL #94165-0600-6 S/W CORNER SLATFORD PL & 104 AVE CORPORATION OF THE DISTRICT OF MAPLE RIDGE PLANNING DEPARTMENT238712386510455103 2 0 23895 23889 239472395110423 10415 10436 23883 1042823859 239331044710431 103702394310422 103902387723939 23986103 5 0 10406 10410 10416 10439 1044210380 23960SLATFORD PL.104 AVE.282LMP 3 5 0 3 0 268 BCP 10009 LMP 3 5 0 3 0 3 5 PARK 276 265270 1 374 371 P 60014 2 P 77828 2662 A PARK P 82384 PARK 280277 LMP 3 5 0 3 0 BCP 45800 4 1 S 5.25 CHAINS OF J267272271 269 370 375 6 275 274 369BCP 8155 BCP 45801 P 60014281 278279264BCP 10009373 4 273 RP 9287F BCP 46162376 SUBJECT PROPERTY ´ SCALE 1:2,500 ALBION FLATS CONCEPT PLAN ProposedLandUse Areahectares* Areaacres* AgriculturalFairgrounds& FarmCluster 5.6 13.8 AgricultureFields &Community Garden 4.6 11.4 AutoOrientedRegionalServingRetail 9.8 24.2 MixedEmployment Node,LightIndustrial,Business Office&A griIndustrial 27.2 67.2 g GreenSpace&StreamSetbacks 42.6 105.3 Institutional(schoolsite)2.1 5.2() Recreation(includesmultipurposerecreationfacility)20.0 49.4 Townhouse 8.0 19.8 TransitOrientedMixedUse 4.8 11.8 TOTAL 124.7 308.1 *Areacalculationsareapproximate Lougheed H ighwa y 105th Avenue CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6906-2012 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ___________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6906-2012." 2.The parcel of land known and described as: Lot 6 District Lot 405 Group 1 New Westminster District Plan 60014 and outlined in heavy black line on Map No. 1561 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RS-1b (One Family Urban (Medium Density) Residential) and R-1 (Residential District). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , A.D. 20 . READ a second time the day of , A.D. 20 . PUBLIC HEARING held the day of , A.D. 20 . READ a third time the day of , A.D. 20 . APPROVED by the Minister of Transportation this day of , A.D. 20 . RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 20 . _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER 238712386510455103 2 0 10273 10260 10310 23895 23889 239472395110423 10415 10436 2388 3 1046310428 10294 10316 10322 10332 10420 2402223859239331044710431 10370 10389 10222 10358239431045010422 10390 10309 10270 10366 1045623853 23877239392398610337 10328 103 5 0 10406 10410 10416 10340 10346 10386 1043 9 1044210380 2396010250 10352240 ST.10 5 A V E .SLATFORD PL.104 AVE. 103 AVE.282LM P 3 5 0 3 0 268 BCP 10009 LM P 3 5 0 3 0 3 5 PARK 5 A 2 3 6 8 11 14 16 P 14750 276 265270 1 374 371 P 60014 2 4 P 77828 2662 A P 22743 1 28 1 6 18 PARK P 82384 PARK 280277 LM P 3 5 0 3 0 BCP 45800 4 Rem. Pcl. A 1 7 15 S 5.25 CHAINS OF J267272271 269 370 375 B 10 6 275 274 369BCP 8155 BCP 45801 N 75' of 4 3 5 9 A 13 P 60014281 278279263264BCP 10009373 4 6 2 BCP 36407A 17 273 RP 9287F BCP 46162376 P 19249 P 21769 12 EP 81181BCP 10010LMP 39369BCP22027L M P 3 5 0 3 1 BCP 1 0 0 1 1 240 ST.104 AVE.SLATFO RD PL. ´ SCALE 1:3,000 MAPLE RIDGE ZONE AMENDING Bylaw No. 6906-2012Map No. 1561 From: RS-3 (One Family Rural Residential) To: RS-1b (One Family Urban (Medium Density) Residential) R-1 (Residential District) City of PittMeadows District of Langley District of MissionFRASER R. ^ DATE: Mar 25, 2015 FILE: 2011-081-RZ BY: PC CITY OF MAPLE RIDGE PLANNING DEPARTMENT SUBJECT PROPERTY OFF-SITE ENHANCEMENT & RESTORATION WORKS ´ Scale: 1:2,500 23940 104 Avenue City of Pitt Meadows District of Langley District of MissionFRASER R. ^ DATE: Feb 24, 2015 BY: DT CITY OF MAPLE RIDGE PLANNING DEPARTMENT Fraser R i v e r 102B AVEMCKAY AVEZER O N A V E KANAKA CRK RD 109 AVE S L A T FO R D S T F I SH ERM AN RD T A M A R A C K C R E S 240A ST106B A V E 240 ST104 AVE 240 STSLATFORD PL108 L O O P 109 LOOP 108B AVE106 A V EBUCKERFIELD DR 110 AVE 2 3 6AS T 239 ST109A AVE RIVER RD 105 AV ETAMARACK LANE HILL AVE241 STTA M A R A C K L A N E LANELANELANELANE LANE108 AVE238 ST241 ST236 ST237 ST 106 AVE 239 ST238 ST241 ST109 AVELO UGH E ED HW Y 238 STLANEZERON AVE237B ST106 AVE TAMARACK PL238A100 AVE240A STMCCLURE AVE 107 AVE 240 STLO U G H E E D H W Y 240 STSTHAWKINS AVE 101A AVE APNAUT ST240A ST103 AVE MCCLURE DR240 STRIVER RD 105 AV E RI V E R R D RI V E R R D 240 STLANELANE 104 AVE 1 0 5 A V E 104 AVE TAMAR A C K L A N E 110 AVE 102 AVE 102A AVEHARRIS DRMCKAY AVEZER O N A V E KANAKA CRK RD 109 AVE SLATFORD STFI S H E RM A N R DTAMARACK CRES240A ST106B A V E 1 0 5 A V E SLATFORD PL108 L O O P109 LOO P108B AVE237B STTAMARACK PL106 AV E BUCKERFIELD DR241 ST109 AVE236 ST238A ST238 ST108 AVE106 AVE LAN E239 ST110 A V E237 ST241 ST109A AVE 106 A V E238 ST238 ST 107 AVE 102B AVE HILL AVEAPNAUT ST241 ST240A STLAN E 100 AVELAN E 103 AVE240A STLAN E HAW KINS AVE RIV E R R D LAN E 102 AVERIVER RD 105 A V E T A M A R A C K L A N ELAN E LAN E LAN E 104 AVE MCCL URE DRLAN E McCLUR E A V E LAN ELAN EZERON AVE1 0 5 A V E 104 AVE104 AVE105 AVE 105 A V E 105 A V E TAMAR A C K L A N E R I V E R R D RI V E R R D TA M A R A C K L A N E TAMAR AC K LANE RIVER RDRIVER RD R I V ER R D RI V E R R D RIVER R D LOUG HEED HW YLOUG HEED HW Y L O U G H E E D HW Y L O U G H E E D HW Y L O U G H E E D H W Y LO U G H E E D H W Y LOUG H E E D H W Y LOU G H E E D H W Y LAN E 240 ST240 ST240 ST240 ST240 ST240 ST240 ST240 ST240 ST240 ST240 ST240 STHILL AVE MCCL URE DR MCKAY AVE101A AVE 102A AVE S L A T F O R D S T 108 L O O P 106 AVE239 STTAMARAC K C R E S 110 AVE 109 AVEKANAKA CRK RDHARR IS DR 110 AVE ´ Scale: 1:11,000 Albion Flats Legend Albion Flats Study Area Agricultural Land Reserve Non-Agricultural Lands HectaresNon-Agricultural Lands 23 HectaresAgricultural Land Reserve 110.4 HectaresTotal133.4 Hectares CITY OF MAPLE RIDGE BYLAW NO. 7120-2014 A Bylaw to amend the Official Community Plan Bylaw No. 7060-2014 _______________________________________ WHEREAS Section 882 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed desirable to amend Schedules "B" & "C" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows: 1.This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 7120-2014 2.Schedule "B" is hereby amended for that parcel or tract of land and premises known and described as: Lot 6 District Lot 405 Group 1 New Westminster District Plan 60014 and outlined in heavy black line on Map No. 894, a copy of which is attached hereto and forms part of this Bylaw, is hereby amended by amending the Urban Area Boundary as shown. 3.Schedule "B" is hereby amended for that parcel or tract of land and premises known and described as: Lot 6 District Lot 405 Group 1 New Westminster District Plan 60014 and outlined in heavy black line on Map No. 895, a copy of which is attached hereto and forms part of this Bylaw, is hereby amended by re-designating to “Urban Residential” and “Conservation” as shown. 4.Schedule “C” is hereby amended for that parcel or tract of land and premises known and described as: Lot 6 District Lot 405 Group 1 New Westminster District Plan 60014 and outlined in heavy black line on Map No. 896, a copy of which is attached hereto and forms part of this Bylaw, is hereby amended by adding Conservation. 5. Maple Ridge Official Community Plan Bylaw No. 7060-2014 is hereby amended accordingly. READ A FIRST TIME the day of , 20 . READ A SECOND TIME the day of , 20 . PUBLIC HEARING HELD the day of , 20 . READ A THIRD TIME the day of , 20 . ADOPTED, the day of ,20 . ___________________________________ _____________________________ PRESIDING MEMBER CORPORATE OFFICER 23871239392394710447103 5 0 10389238592387723895239331042323986 10310 10316 10332 10340 10346 103522385310463239431045510431 10390 10416 2402210439 10422 10436 10410 2396010222 10420 240282386523889 10370 10309 10250 10294 1036623883 10415 10428 10406 10273 10270 103222395110450103 2 0 10380 10260 10386 1045610442 10337 10328 10358 104 AVE.105 AVE.SLATFORD PL.240 ST.103 AVE. PARK 6 263LMP 3 5 0 3 0 272 269 BCP 46162Rem. Pcl. A P 22743 6 7 9 A P 21769 B 14 P 82384 RP 9287F 268 5 P 19249 2 28 12 13 17 P 77828 PARK P 60014280 S 5.25 CHAINS OF J 274 266375 4 A 3 1 BCP 364075 6 2783 371 PARK BCP 8155 N 75' of 4 11 277 267270 369P 60014 8 A282264265 271 2 376 BCP 10009BCP 45800 4 2 A P 14750281 275 374 5 (EPS 763) 6 1 2 3 P 1833718279276 LMP 3 5 0 3 0 273 BCP 10009 370 LMP 3 5 0 3 0 1 373 BCP 45801 1 4 10 15 16 L M P 3 5 0 3 1 BCP 10010LMP 39369BCP 1 0 0 1 1 BCP 52219EP 81181BCP22027240 ST.104 AVE.SLATFORD PL.´ SCALE 1:3,000 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No. Map No. Purpose: To Amend the Urban Area Boundary As Shown 7120-2014894 ExistingUrban Area Boundary ExistingUrban Area Boundary Proposed Urban Area Boundary Urban Area BoundaryTo Be Removed 2385323883 10415 1044210370 10410 10416 2398610389 10250 10260 10332 10346 1035823859238891045510390 2402223895 239392394310422 10380 10340 10456 10439 10309 10310 10322 10352 1038623933 103 2 0 10406 2396010337 10270 10328 10366 240282387723947104471043610463 10222 10294 104202387123865 2395110423 1043110450 103 5 0 10428 10273 10316240 ST.103 AVE.105 AVE.104 AVE.SLATFORD PL.281278277 LMP 3 5 0 3 0 BCP 10009PARK 3 P 14750 274 LMP 3 5 0 3 0 269 268 1 376 4 P 60014 1 A A P 1833712 15 PARK PARK 2826 N 75' of 4 6 370 LMP 3 5 0 3 0 374 371 5 2 18 6 280279264S 5.25 CHAINS OF J265 Rem. Pcl. A (EPS 763) A 5 3 4 11 P 60014 263273267266 BCP 8155 BCP 45801 1 2 5 8 6 P 82384 275 276 RP 9287F 271 270 369BCP 46162BCP 45800 4 BCP 364077 P 21769 14 16 17 P 77828 272 BCP 10009 2 3 375 373 2 P 22743 P 19249 28 1 9 B A 10 13 BCP 52219BCP 1 0 0 1 1 BCP22027LMP 39369L M P 3 5 0 3 1 BCP 10010EP 81181240 ST.104 AVE.SLATFORD PL.´ SCALE 1:3,000 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No. Map No. From: To: Agricultural Urban ResidentialConservation 7120-2014895 Urban Area Boundary Urban Area Boundary 2385323883 10415 1044210370 10410 10416 2398610389 10250 10260 10332 10346 1035823859238891045510390 2402223895 239392394310422 10380 10340 10456 10439 10309 10310 10322 10352 1038623933 103 2 0 10406 2396010337 10270 10328 10366 240282387723947104471043610463 10222 10294 104202387123865 2395110423 1043110450 103 5 0 10428 10273 10316240 ST.103 AVE.105 AVE.104 AVE.SLATFORD PL.281278277 LMP 3 5 0 3 0 BCP 10009PARK 3 P 14750 274 LMP 3 5 0 3 0 269 268 1 376 4 P 60014 1 A A P 1833712 15 PARK PARK 2826 N 75' of 4 6 370 LMP 3 5 0 3 0 374 371 5 2 18 6 280279264S 5.25 CHAINS OF J265 Rem. Pcl. A (EPS 763) A 5 3 4 11 P 60014 263273267266 BCP 8155 BCP 45801 1 2 5 8 6 P 82384 275 276 RP 9287F 271 270 369BCP 46162BCP 45800 4 BCP 364077 P 21769 14 16 17 P 77828 272 BCP 10009 2 3 375 373 2 P 22743 P 19249 28 1 9 B A 10 13 BCP 52219BCP 1 0 0 1 1 BCP22027LMP 39369L M P 3 5 0 3 1 BCP 10010EP 81181240 ST.104 AVE.SLATFORD PL.´ SCALE 1:3,000 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No. Map No. Purpose:To Add To Conservation on Schedule C 7120-2014896 Urban Area Boundary Urban Area Boundary CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6906-2012 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ___________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6906-2012." 2.The parcel of land known and described as: Lot 6 District Lot 405 Group 1 New Westminster District Plan 60014 and outlined in heavy black line on Map No. 1561 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to R-1 (Residential District) and R-2 (Urban Residential District) as shown. 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 28th day of August, A.D. 2012. READ a second time the day of , A.D. 20 . PUBLIC HEARING held the day of , A.D. 20 . READ a third time the day of , A.D. 20 . APPROVED by the Minister of Transportation this day of , A.D. 20 . RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 20 . _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER 2385323883 10415 1044210370 10410 10416 2398610389 10250 10260 10332 10346 1035823859238891045510390 2402223895 239392394310422 10380 10340 10456 10439 10309 10310 10322 10352 1038623933 103 2 0 10406 2396010337 10270 10328 10366 240282387723947104471043610463 10222 10294 104202387123865 2395110423 1043110450 103 5 0 10428 10273 10316240 ST.103 AVE.105 AVE.104 AVE.SLATFORD PL.281278277 LMP 3 5 0 3 0 BCP 10009PARK 3 P 14750 274 LMP 3 5 0 3 0 269 268 1 376 4 P 60014 1 A A P 1833712 15 PARK PARK 2826 N 75' of 4 6 370 LMP 3 5 0 3 0 374 371 5 2 18 6 280279264S 5.25 CHAINS OF J265 Rem. Pcl. A (EPS 763) A 5 3 4 11 P 60014 263273267266 BCP 8155 BCP 45801 1 2 5 8 6 P 82384 275 276 RP 9287F 271 270 369BCP 46162BCP 45800 4 BCP 364077 P 21769 14 16 17 P 77828 272 BCP 10009 2 3 375 373 2 P 22743 P 19249 28 1 9 B A 10 13 BCP 52219BCP 1 0 0 1 1 BCP22027LMP 39369L M P 3 5 0 3 1 BCP 10010EP 81181240 ST.104 AVE. ´ SCALE 1:3,000 MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From: To: RS-3 (One Family Rural Residential) R-2 (Urban Residential District)R-1 (Residential District) 6906-20121561 Urban Area Boundary Urban Area Boundary !"#$! %!& ""# &"$$% $! % %'% (#!! $# )!&# %!&"#&% ## %((## !$# !" %((## ! %$ ( )*% $! % %'% (#!! $# !! % # %$ # %$%$ %!*% %!"% !"#!# %!*% %!"% !"#! # ( # $% # !! %&# + , # #! "#&%! !&%(#! - ')%!!*!(( $%%*) % &" PARKACER TRUNCATUM 'PACIFIC SUNSET'FRAXINUS PENNSYLVANICAGRAVELPATHWAYGRAVEL PATHWAYPARK ACCESSGRAVEL PATHWAYGRAVEL PATHWAYNYSSA SYLVATICAACER TRUNCATUM 'PACIFIC SUNSET'BUFFER PLANTINGBUFFER PLANTINGBUFFER PLANTINGBUFFER PLANTINGPLANTED SIZE / REMARKSCOMMON NAMEBOTANICAL NAMEPLANT SCHEDULEKEY QTYTREE33 ACER TRUNCATUM 'PACIFIC SUNSET' PACIFIC SUNSET MAPLE 6CM CAL; 2M STD; B&B16 FRAXINUS PENNSYLVANICA CIMMARON ASH 6CM CAL; 1.8M STD; B&B11 NYSSA SYLVATICA BLACK TUPELO 5CM CAL; 1.8M STD; B&BNOTES: * PLANT SIZES IN THIS LIST ARE SPECIFIED ACCORDING TO THE BC LANDSCAPE STANDARD, LATEST EDITION. CONTAINER SIZES SPECIFIED AS PERCNLA STANDARDS. BOTH PLANT SIZE AND CONTAINER SIZE ARE THE MINIMUM ACCEPTABLE SIZES. * REFER TO SPECIFICATIONS FOR DEFINED CONTAINERMEASUREMENTS AND OTHER PLANT MATERIAL REQUIREMENTS. * SEARCH AND REVIEW: MAKE PLANT MATERIAL AVAILABLE FOR OPTIONAL REVIEW BYLANDSCAPE ARCHITECT AT SOURCE OF SUPPLY. AREA OF SEARCH TO INCLUDE LOWER MAINLAND AND FRASER VALLEY. * SUBSTITUTIONS: OBTAIN WRITTENAPPROVAL FROM THE LANDSCAPE ARCHITECT PRIOR TO MAKING ANY SUBSTITUTIONS TO THE SPECIFIED MATERIAL. UNAPPROVED SUBSTITUTIONS WILL BEREJECTED. ALLOW A MINIMUM OF FIVE DAYS PRIOR TO DELIVERY FOR REQUEST TO SUBSTITUTE. SUBSTITUTIONS ARE SUBJECT TO BC LANDSCAPESTANDARD - DEFINITION OF CONDITIONS OF AVAILABILITY. ALL LANDSCAPE MATERIAL AND WORKMANSHIP MUST MEET OR EXCEED BC LANDSCAPESTANDARD'S LATEST EDITION. ALL PLANT MATERIAL MUST BE PROVIDED FROM CERTIFIED DISEASE FREE NURSERYPMG PROJECT NUMBER: 15-013TREESCHK'D:15013-3.ZIPDRAWN:DESIGN:SCALE:DATE:PMG PROJECT NUMBER:15-013OF 2DRAWING TITLE:MAPLE RIDGE, B.C.PROJECT:DRAWING NUMBER:REVISION DESCRIPTIONNO. DATE DR.STAFFORD PL. & 104TH AVE.SEAL: Copyright reserved. This drawing and design is theproperty of PMG Landscape Architects and may not bereproduced or used for other projects without theirpermission.cCLIENT:Burnaby, British Columbia, V5C 6G9p: 604 294-0011 ; f: 604 294-0022Suite C100 - 4185 Still Creek DriveWYNNBROOK DEV'L1 15.JAN.27NEW SITE PLANCLG2 15.MAR.26NEW SITE - WALKWAYDOBIOSWALE PLANTINGMORNINGSTAR HOMESLANDSCAPEPLANL115.JAN.271:400CLGCLGMCY MATCH LINEMATCH LINEMATCH LINEMATCH LINEPLANTED SIZE / REMARKSCOMMON NAMEBOTANICAL NAMEPLANT SCHEDULEKEY QTYSHRUB128 CORNUS SERICEAREDTWIG DOGWOOD#3 POT; 80CM640 HEUCHERA MICRANTHA FANCY-LEAVED CORAL BELLS; DEEP CRIMSON#1 POT276 SPIRAEA X BUMALDA 'GOLDFLAME'GOLDFLAME SPIREA#3 POT; 60CM267 SYMPHORICARPOS ALBUSSNOWBERRY#3 POT; 50CMGRASS1327 CAREX ROSTRATABEAKED SEDGE#1 POT; 30CM381 JUNCUS EFFUSUSCOMMON RUSH#1 POTNOTES: * PLANT SIZES IN THIS LIST ARE SPECIFIED ACCORDING TO THE BC LANDSCAPE STANDARD, LATEST EDITION. CONTAINER SIZES SPECIFIED AS PERCNLA STANDARDS. BOTH PLANT SIZE AND CONTAINER SIZE ARE THE MINIMUM ACCEPTABLE SIZES. * REFER TO SPECIFICATIONS FOR DEFINED CONTAINERMEASUREMENTS AND OTHER PLANT MATERIAL REQUIREMENTS. * SEARCH AND REVIEW: MAKE PLANT MATERIAL AVAILABLE FOR OPTIONAL REVIEW BYLANDSCAPE ARCHITECT AT SOURCE OF SUPPLY. AREA OF SEARCH TO INCLUDE LOWER MAINLAND AND FRASER VALLEY. * SUBSTITUTIONS: OBTAIN WRITTENAPPROVAL FROM THE LANDSCAPE ARCHITECT PRIOR TO MAKING ANY SUBSTITUTIONS TO THE SPECIFIED MATERIAL. UNAPPROVED SUBSTITUTIONS WILL BEREJECTED. ALLOW A MINIMUM OF FIVE DAYS PRIOR TO DELIVERY FOR REQUEST TO SUBSTITUTE. SUBSTITUTIONS ARE SUBJECT TO BC LANDSCAPESTANDARD - DEFINITION OF CONDITIONS OF AVAILABILITY. ALL LANDSCAPE MATERIAL AND WORKMANSHIP MUST MEET OR EXCEED BC LANDSCAPESTANDARD'S LATEST EDITION. ALL PLANT MATERIAL MUST BE PROVIDED FROM CERTIFIED DISEASE FREE NURSERYPMG PROJECT NUMBER: 15-013SHRUBSCHK'D:15013-3.ZIPDRAWN:DESIGN:SCALE:DATE:PMG PROJECT NUMBER:15-013OF 2DRAWING TITLE:MAPLE RIDGE, B.C.PROJECT:DRAWING NUMBER:REVISION DESCRIPTIONNO. DATE DR.STAFFORD PL. & 104TH AVE.SEAL: Copyright reserved. This drawing and design is theproperty of PMG Landscape Architects and may not bereproduced or used for other projects without theirpermission.cCLIENT:Burnaby, British Columbia, V5C 6G9p: 604 294-0011 ; f: 604 294-0022Suite C100 - 4185 Still Creek DriveWYNNBROOK DEV'L1 15.JAN.27NEW SITE PLANCLG2 15.MAR.26NEW SITE - WALKWAYDOBIOSWALE PLANTINGMORNINGSTAR HOMESLANDSCAPESHRUB PLANL215.JAN.271:200CLGCLGMCY APPENDIX B - 1 - City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: April 20, 2015 and Members of Council FILE NO: 2011-081-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First and Second Reading Official Community Plan Amending Bylaw No. 7120-2014 and Second Reading Zone Amending Bylaw No. 6906-2012 23940 104 Avenue EXECUTIVE SUMMARY: An application has been received to rezone the subject property, located at 23940 104 Avenue, from RS-3 (One Family Rural Residential) to R-1 (Residential District) and R-2 (Urban Residential District), to permit a future subdivision of approximately 68 lots. The subject property was excluded from the Agricultural Land Reserve (ALR) in 1998 by Resolution #454/98, as the agricultural future of the site was limited due to the conflicts associated with adjacent non-farm land uses. The property is further limited due to the presence of Spencer Creek and its associate stream channels which separates the parcel into three small blocks. Council granted first reading to Zone Amending Bylaw No. 6906-2012 and considered the early consultation requirements for the Official Community Plan (OCP) amendment on August 28, 2012. The subject property is designated as General Urban in the Metro Vancouver Regional Growth Strategy and is within the Fraser Sewer Area, so no Regional approvals are required. However, an Official Community Plan (OCP) amendment is required to amend the Urban Area Boundary on Maple Ridge’s Generalised Future Land Use Map in the OCP and to re-designate the land from Agricultural to Urban Residential and to Conservation for the areas around the watercourse. RECOMMENDATIONS: 1)That, in accordance with Section 879 of the Local Government Act, opportunity for early and on- going consultation has been provided by way of posting Official Community Plan Amending Bylaw No. 7120-2014 on the municipal website and requiring that the applicant host a Development Information Meeting (DIM), and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 2)That Official Community Plan Amending Bylaw No. 7120-2014 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 3)That it be confirmed that Official Community Plan Amending Bylaw No. 7120-2014 is consistent with the Capital Expenditure Plan and Waste Management Plan; 4)That Maple Ridge Official Community Plan Amending Bylaw No . 7120-2014 be given first and second readings and be forwarded to Public Hearing; 801.2 - 2 - 5)That Maple Ridge Zone Amending Bylaw No. 6906-2012 be amended as identified in the staff report dated April 20, 2015, be given second reading, and be forwarded to Public Hearing; 6)That the following terms and conditions be met prior to final reading: i)Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii)Approval from the Ministry of Transportation and Infrastructure; iii)Amendment to Official Community Plan Schedules "B" and “C”; iv) Park dedication as required, including construction of walkways, multi-purpose trails; and removal of all debris and garbage from park land; v)Registration of a Restrictive Covenant and Access Easement for the offsite compensation works around the watercourse north-east of the subject property; vi) Registration of a Restrictive Covenant for the geotechnical and floodplain report, which addresses the suitability of the subject property for the proposed development; vii) Proof of submission for review or approval from the Ministry of Forests, Lands and Natural Resource Operations for changes in and about a stream prior to beginning in-stream works; viii) Proof of submission of notification to the Department of Fisheries and Oceans for the relocation and enhancement of Spencer Creek and Mainstone Creek; and ix)In addition to the Site Profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. DISCUSSION: 1)Background Context: Applicant: Don Bowins Owners: John and Steve Wynnyk Legal Description: Lot 6, District Lot 405, Group 1, New Westminster District Plan 60014 OCP: Existing: Agricultural Proposed: Urban Residential and Conservation Zoning: Existing: RS-3 (One Family Rural Residential) Proposed: R-1 (Residential District) and R-2 (Urban Residential District) - 3 - Surrounding Uses: North: Use: Park and Single Family Residential Zone: RS-3 (One Family Rural Residential) and RS-1b (One Family Urban (Medium Density) Residential) Designation: Urban Residential and Parks within the ALR South: Use: Agricultural (Horse Training Facility) Zone: RS-2 (One Family Suburban Residential) and RS-3 (One Family Rural Residential) Designation: Agricultural East: Use: Park and Single Family Residential Zone: RS-1b (One Family Urban (Medium Density) Residential), RS-2 (One Family Suburban Residential) and RS-3 (One Family Rural Residential) Designation: Conservation and Urban Residential West: Use: Fairgrounds, Ice Rink and Sports Fields Zone: CD-4-88 (Agricultural Events, Special Events, etc.) Designation: Parks within the ALR Existing Use of Property: Vacant Proposed Use of Property: Single Family Residential Site Area: 5.3 ha (13 acres) Access: 104 Avenue and Slatford Place Servicing requirement: Full Urban 2)Background: The subject property was excluded from the ALR in 1998 by Resolution #454/98, as the agricultural future of the site was limited due to the conflicts associated with adjacent non-farm land uses, and the property is further limited due to the presence of Spencer Creek and its associate stream channels which separates the parcel into three small blocks. In 2008, the property was removed from the Green Zone in the Livable Region Strategic Plan, and in 2011 was re-designated General Urban in the Regional Growth Strategy. At the March 27, 2012 Council Meeting, Council defeated staff’s recommendation to defer first reading of Zone Amending Bylaw No. 6906-2012 pending adoption of an Albion Flats Concept Plan. The motion was amended that Zone Amending Bylaw No. 6906-2012 be deferred for a period of no longer than four months, at which time an updated recommendation from staff would be brought forward to Council. At the August 28, 2012 Council Meeting, Council defeated staff’s recommendation to defer first reading of Zone Amending Bylaw No. 6906-2012 pending the outcome of the exclusion applications for properties to the north of 105 Avenue and the subsequent adoption of an Albion Flats Concept Plan. First reading was granted on August 28, 2012, and the applicant was directed to provide further information as described on Schedules A, C, and G of the Development Procedures Bylaw No. 5879-1999, along with a Subdivision application (see Appendix A for previous Council reports and Council resolutions). - 4 - Timeline: Pursuant with the Council Resolution, a letter was sent on September 12, 2012 requesting the information required on Schedules A, C, and G and the Subdivision application. The applicant worked on the subdivision layout and requested variances to the setback to the creeks. In order to compensate for the reduced environmental setbacks, the applicant needed to provide a net benefit to the environment. Offsite compensation works to the north-east of the site were incorporated into the development plan to accomplish this net benefit. The applicant made their application for the Watercourse Development Permit application on July 11, 2014, the Subdivision application on September 25, 2014, and the Development Variance Permit application on February 16, 2015. Near the end of 2014, the application changed hands from Genstar to Morningstar Homes, resulting in further changes to the subdivision layout and proposed zoning. An updated Environmental Assessment, Subdivision Plan, and Geotechnical Report were received in February 2015, and the Development Information Meeting was held on March 5, 2015. Based on the review of the submitted information, the application is considered feasible and able to proceed for second reading and Public Hearing. 3)Project Description: The subject property is located on the southwest corner of 104 Avenue and Slatford Place and is approximately 5.3 ha (13 acres) in area (see Appendix B). The subject property is bounded to the north by 104 Avenue and RS-1b (One Family Urban (Medium Density) Residential) zoned properties; to the east by Spencer Creek and Slatford Place and RS-1b (One Family Urban (Medium Density) Residential), RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) zoned properties; to the south by an RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) zoned agricultural property that is still within the ALR; and to the west by a city-owned Fairground and playing fields (CD-4-88 Comprehensive Development zone). The applicant is proposing to rezone the subject property from RS-3 (One Family Rural Residential) to 10 R-1 (Residential District) zoned lots on the north of the property, and 58 R-2 (Urban Residential District) zoned lots on the interior of the property. 4)Planning Analysis: i)Official Community Plan: The subject property is designated Agricultural, and is within the Albion Flats Area Plan boundaries (see Appendix C). As this application is proceeding in advance of the Albion Flats Area Plan, an OCP amendment to re-designate the subject property from Agricultural to Urban Residential and Conservation is required. The OCP Land Use Schedule will also need amending to include the subject property within the Urban Area Boundary (see Appendix D). The proposed OCP designation is Urban Residential – Major Corridor, as 104 Avenue is identified as a Major Corridor on Figure 4 of the OCP. The Urban Residential – Major Corridor designation includes ground-oriented housing forms such as single-detached dwellings, garden suites, duplexes, triplexes, fourplexes, townhouses, apartments, or small lot intensive residential, subject to compliance with Major Corridor Residential infill policies. The R-1 (Residential District) and R-2 (Urban Residential District) zones are in compliance with the OCP designation. - 5 - ii)Albion Flats and the Agricultural Land Reserve: As noted above, the subject property is designated Agricultural, and is within the Albion Flats Area Plan boundaries. The history of the Albion Flats Area Plan process was presented at the Council Workshop of March 16, 2015. A report on the land use options and process is being prepared for Council discussion to be presented at an upcoming Council Workshop meeting. The Area Plan will determine future land uses, including land uses to the south of the subject property, which have not yet been determined. The proposed subdivision plan suggests future road connections that may or may not occur, depending upon the outcome of the area plan process. The subject property was excluded from the Agricultural Land Reserve (ALR) in 1998 by Resolution #454/98, as the agricultural future of the site was limited due to the conflicts associated with adjacent non-farm land uses. The property is further limited due to the presence of Spencer Creek and its associate stream channels which separates the parcel into three small blocks. Additionally, in October 2011, the Agricultural Land Commission discussed the Albion Flats Concept Plan and provided the following decision related to this area of the plan (Appendix E): “…that while the Commission is prepared to cooperate towards future commercial or industrial development at Albion Flats, it will do so in conjunction with restoration of an agricultural future of that part of Albion Flats lying to the north of 105 Avenue; and that focusing on the area north of 105 Avenue, the Commission will expect the DMR to undertake a comprehensive review of drainage and stream flow condition in the Road Thirteen Dyking District with a view to resolving issues identified in the Golder Associates overview agricultural assessment and the HB Lanarc environmental baseline report, that review to include: preliminary consultation with Fisheries and Oceans Canada, preparation of an agricultural remedial action plan...to address all relevant issues including but not limited to drainage, long-term access, buffering or consolidation, and design to ensure that traffic patterns enable practical access ad use by farm vehicles; AND THAT the Commission will expect DMR to submit an application under section 29 of the Agricultural Land Commission Act to exclude from the ALR the land lying south of 105 Avenue and west of 240 Street together with any remnant areas elsewhere in DMR identified by the Commission as being unsuitable for agriculture; Commission approval of such an application may be in part or in whole conditional on progress toward the foregoing action plan;” The above suggests that exclusion of the lands to the south 105 Avenue is dependent upon a remedial action plan for lands to the north of 105 Avenue. One of the key issues will be funding the drainage improvement required for the area. The land use options and process report currently being prepared will highlight this issue. One option Council could consider is that a fee is charged to each property to contribute to the required drainage improvements. As this application is being advanced ahead of the remedial action plan and Area Plan, any new lots created would be exempt from paying the drainage improvement fee, unless required as a condition of zoning approval. - 6 - iii)Metro Vancouver: The subject property is designated General Urban in the Regional Growth Strategy and is within the Metro Urban Containment Boundary. The subject property is also located within the Fraser Sewerage Area. No regional approvals are required. iv) Zoning Bylaw: As discussed above, the proposed OCP designation is Urban Residential – Major Corridor, as 104 Avenue is identified as a Major Corridor on Figure 4 of the OCP. Although the subject property is considered as a whole to be along a major corridor, Spencer Creek bisects the property in such a way that the properties fronting 104 Avenue should be considered Major Corridor, whereas the properties within the development site, which are accessed by Slatford Place, should be considered Neighbourhood Residential Infill. It is also noted that these lands abut lands in the ALR and given that the Agricultural land use designation remains, lower density use remains the most appropriate. The proposed R-1 (Residential District) lots to the north are proposed to be wider than what is required under the zone (15.5m (51ft) proposed, versus 12m (39ft) required), in order to be consistent with the RS-1b (One Family Urban (Medium Density) Residential) zoned properties to north, across 104 Avenue, which have a minimum width requirement of 15m (49 ft). The minimum lot area for R-1 (Residential District) zoned lots is 371m² (4,000ft²). The R-1 (Residential District) lots are proposed to be a minimum of 465m² (5,000ft²), up to 580m² (6,240ft²). The minimum lot area for R-2 (Urban Residential District) zoned lots is 315m² (3,390ft²). The R-2 (Urban Residential District) lots are proposed to be a minimum of 315m² (3,390ft²) up to 541m² (5,800ft²) (see Appendices F and G). Note that Zone Amending Bylaw No. 6909-2012 has been amended since it received first reading on August 28, 2012 to revise the RS-1B (One Family Urban (Medium Density) Residential) zone to the R-1 (Residential District) zone, and to revise the R-1 (Residential District) zone to the R-2 (Urban Residential District) zone. Both Urban Residential – Major Corridor and Neighbourhood Residential designations meet OCP Policy 3-21 for infill developments, as discussed above. Park dedication is provided along Slatford Place which will act as a natural buffer between the proposed higher density subdivision, from the existing lots fronting Slatford Place. In addition, the proposed development has paid particular attention to the following: the ability of the existing infrastructure to support the new development, as the development is within the Fraser Sewer Area and will meet the stormwater management requirements for handling run-off onsite without impacting neighbouring properties; the compatibility of the site design, setbacks, and lot configuration with the existing pattern of development in the area, as the development consists of single family lots, with wider lots fronting 104 Avenue to be consistent with the existing lots fronting 104 Avenue; the compatibility between building massing and the type of dwelling units in the proposed development and the surrounding residential properties, as the development will consist of three-storey, single-family homes, which is slightly taller than permitted within the surrounding area, but consistent with newer developments; - 7 - the location, orientation, and visual impact of vehicle access/egress in relation to: i.adjacent developments, as only one additional road access is provided off Slatford Place; and iii. the pedestrian environment, as walkway are provided to access the neighbouring park; minimizing adverse parking and traffic impacts on the existing neighbourhood, as two off-street parking spaces are provided per lot, as well as additional on-street parking being provided; a gradual transition of scale and density through the design of building mass and form, such as: ii.location of lower density components towards the perimeters of a site, as provided along 104 Avenue; and iii.concentration of density to the centre of a development or towards a non- residential boundary, as provided for the proposed R-2 (Urban Residential District) zoned lots; retention and preservation of significant trees, other natural vegetation, and environmental features, as Spencer and Mainstone Creek will be significantly enhanced and improved as a condition of the development of the subject property; and maintaining adequate light, view and privacy for residents on adjacent properties or in adjacent neighbourhoods, through developing single family development, rather than multi-family development, as could otherwise be permitted under the Urban Residential – Major Corridor designation. v)Off-Street Parking and Loading Bylaw: The applicant will need to provide two parking spaces per dwelling unit, as per the Off-Street Parking and Loading Bylaw No. 4350-1990, and will need to comply with Section 403 (7) of the Zoning Bylaw No. 3510-1985, which states that there needs to be 7.5m (25ft) of visual clearance at an intersection with a street, preventing the construction of any fence, wall, or structure within that distance. Section 401 (3) of the Zoning Bylaw also prohibits a driveway that is within 7.5m (25ft) of the point of intersection of an exterior side lot line with a front lot line or rear lot line. vi) Proposed Variances: A Development Variance Permit application has been received for this project and involves the following relaxations (see Appendix H): To increase the maximum height of the R-1 (Residential District) zoned lots from 9m (30ft) to 11m (36ft) To increase the maximum height of the R-2 (Urban Residential District) zoned lots from 9.75m (32ft) nor 2 storeys to 11m (36ft) and 3 storeys The requested variances to increase the maximum allowable heights in the R-1 (Residential District) and R-2 (Urban Residential District) zones will be the subject of a future report to Council. - 8 - vii) Development Permits: Pursuant to Section 8.9 of the OCP, a Watercourse Protection Development Permit application is required to ensure the preservation, protection, restoration and enhancement of watercourse and riparian areas. Pursuant to Section 8.10 of the OCP, a Natural Features Development Permit application is required for all development and subdivision activity or building permits for: All areas designated Conservation on Schedule “B” or all areas within 50 metres of an area designated Conservation on Schedule “B”, or on Figures 2, 3 and 4 in the Silver Valley Area Plan; All lands with an average natural slope of greater than 15 percent; All floodplain areas and forest lands identified on Schedule “C” to ensure the preservation, protection, restoration and enhancement of the natural environment and for development that is protected from hazardous conditions. viii) Advisory Design Panel: A Form and Character Development Permit is not required and therefore this application does not need to be reviewed by the Advisory Design Panel. ix)Development Information Meeting: A Development Information Meeting was held at Samuel Roberson Technical Secondary School on March 5, 2015. Approximately four people attended the meeting. A summary of the main comments and discussions with the attendees was provided by the applicant and include the following main points: a)A resident expressed concern over the watercourse area increasing the amount of mosquitos in the area. b)A resident expressed concern with the parking along 104 Avenue, especially when there are events at the park. c)Two residents expressed concern over the lot sizes fronting 104 Avenue. The following are the applicant’s responses provided in response to the issues raised by the public: a)Long-Term Mosquito Management: “The Wynnbrook development is not set up to have ponds within the subdivision. The riparian areas of Spencer Creek and Mainstone Creek are all part of a flowing watercourse system. We don't anticipate any mosquito management issues once the site is built out.” Short-term issue during construction: “During soil deposition and construction, temporary ponds and linear ponds are actively used for treatment of suspended solids. When in use, stagnant conditions which would encourage mosquito development will not occur. In fact, the amended ESC plan for the southern section has a treatment plant instead of a pond. - 9 - The northern portion of the property has a linear ditch system with stagnant conditions at this point in time. This is because the site is dormant until spring. Once temperatures reach 10 to 12°C or more at night, mosquito larvae could populate the ponds and ditches. It is not expected that this would occur prior to mid-April. We will keep an eye on these ditches if the site is still dormant and report if mosquito larvae are present. If appropriate we would manage mosquitoes at that time, mainly through physical means such as drainage of any wet areas.” b)“The subdivision will create 50 additional on-street parking spaces and a walkway connecting the road to the park area.” c)“The frontages of the proposed lots fronting 104 Avenue are consistent with the existing RS-1b (One Family Urban (Medium Density) Residential) zoned lots fronting 104 Avenue.” x)Parkland Requirement: As there are more than two additional lots proposed to be created, the developer will be required to comply with the park dedication requirements of Section 941 of the Local Government Act prior to subdivision approval. For this project, there is sufficient land that is proposed to be dedicated as park on the subject property and this land will be required to be dedicated as a condition of final reading. In addition to onsite park dedication, offsite park dedication to the north-east is being provided for additional enhancement and restoration works in connection with Spencer Creek, for compensation for the reduced watercourse setbacks (see Appendices B and I). 5)Environmental Implications: The subject property was formerly farmed and consists of old pasture and fill. The property is currently overgrown by reed canarygrass, blackberry and other grass species. The creeks were channelized when the Albion Flats were diked and a floodgate was installed at the confluence of Spencer Creek with Kanaka Creek. Spencer and Mainstone Creeks are ditched with eroding oversteepened banks with slow-flowing silty channels. Both creeks are fishbearing and have coho and other salmonids that utilize this reach for winter rearing, though summer rearing is limited by low water flows. The subject property has little potential for trees due to high groundwater table and poor soil conditions. The subject property is partially located within the Fraser River 200 year floodplain and soil is being deposited to raise the grade to the proposed flood construction level. A restrictive covenant for the geotechnical and floodplain requirements is a condition of final reading. The development of the subject property involves the relocation and enhancement of reaches of both Spencer and Mainstone Creeks at their confluence. The proposed riparian area enhancements will improve the habitat for red-legged frogs, an identified species at risk, by providing a treed riparian corridor. The enhancements propose an increase in high-value rearing instream habitat, an increase in high value riparian habitat, and offsite instream enhancements upstream, north-east of 104 Avenue (see Appendices I and J). - 10 - A notification of the relocation and enhancement to the watercourses was provided in May 2013, to the Urban Development Group of the Department of Fisheries and Oceans. Recent correspondence from the Ministry of Forests, Lands, and Natural Resource Operations indicates that the Environmental Assessment and enhancement works will need to be audited by them as well. This proof of submission for review or approval will be a condition of final reading. A Watercourse Protection Development Permit and Natural Features Development Permit are required to accompany this rezoning and subdivision application. 6)Agricultural Impact: The subject property was excluded from the ALR in 1998 by Resolution #454/98, as the agricultural future of the site was limited due to the conflicts associated with adjacent non-farm land uses, and the property is further limited due to the presence of Spencer Creek and its associate stream channels which separates the parcel into three small blocks. An Agricultural Impact Assessment and Groundwater Impact Assessment were provided for the development as the subject property abuts agricultural land within the ALR that is currently in use as a horse training facility with accompanying horse barns and facilities. The proposed development will require imported fill for foundations for buildings, roads, and driveways, resulting in increased local runoff. All increased water flows will be accommodated by the stormwater management system, including: 300 mm topsoil in yards and boulevards; on-lot detention systems; in-pipe detention structures beneath the roads, and drainage into riparian areas and swales that will flow north. A portion of the water falling on the proposed development will no longer infiltrate as in the pre-development stage, which may result in a lowering of watertables in the area. Because poor drainage is the main limitation of agricultural production in the area, reducing the watertable is more likely to have a beneficial rather than a detrimental effect on neighbours. Dust impacts during the construction phase will be temporary, as the construction phase is in the summer only, and intermittent, as it would only be an issue during northerly winds. The dust will likely mainly impact the pasture area of the farmland, rather than the more intensively used riding area. Options to mitigate the dust include water suppression and/or constructing a temporary 2m (6.6ft) fence near or at the eastern part of the property line, adjacent to the riding area. There will be increased traffic attributed to this development, both during the construction phase and afterwards, but it will be focused either on 104 Avenue or on Slatford Place. Neither of these roads is an access point for the farming property, nor do they directly affect traffic flow where the farmland fronts onto 240 Street. Therefore, the assessment concluded that the magnitude of the impact of increased traffic on adjacent farmland will be negligible. The noise impact will be temporary and felt mainly during construction in the southern portion of the subdivision. It would only be felt during daytime hours and animals will likely adapt to relatively constant background noise. The impact of noise is moderate in magnitude, negative in direction, and intermittent and temporary in duration. The effect of noise on pasturing horses is minor as there is some opportunity for avoidance. Options for mitigation include: communication with the farm operator to identify periods of peak noise, periods of peak sensitivity, and re-scheduling certain construction operations or concentrating training operations at a maximum distance from active construction at any one time; temporary noise barriers; and/or early establishment of a treed buffer. - 11 - The Agricultural Impact Assessment recommends a row of medium-sized trees along the proposed development and the farmland to deal with the increase in land use intensity. The best combined protection in the interest of both farmland and the proposed residential development would be an evergreen hedge. Therefore, an agricultural buffer is proposed for the development, including trees, a walkway, and a swale (see Appendix H). The future land use is unknown, but ALC Resolution #2635/2011 determined that the land south of 105 Avenue is of very limited interest to agriculture, and that the Commission will expect the City of Maple Ridge to submit an application to exclude the land lying south of 105 Avenue and west of 240 Street, along with other remnant areas elsewhere in Maple Ridge identified by the Commission as being unsuitable for agriculture. Based on this resolution, it is expected that the lands to the south will at some point be excluded from the ALR and that the need for this agricultural buffer is somewhat temporary in nature. 7) Traffic Impact: As the subject property is located within 800 metres of an intersection of the Lougheed Highway, a referral has been sent to the Ministry of Transportation and Infrastructure. Ministry approval of the Zone Amending Bylaw will be required as a condition of final reading. At this time, the Ministry has granted preliminary approval of the development application. The intersections of 104 Avenue at both Slatford Place and 105 Avenue are to be reconstructed with button-type traffic circles as a condition of rezoning. Existing curb-returns at these intersections will need to be re-built to accommodate the traffic circles. Driveway letdowns on 104 Avenue will need to be designed in a way that does not interfere with the safe use of the equestrian trail that runs between the back of the sidewalk and the property line. A sidewalk connection between 104 Avenue and the new road into the subdivision will need to be provided. 8) Interdepartmental Implications: i) Engineering Department: In addition to the intersection improvements noted above, the west side of Slatford Place will require full urban upgrading including widening, curb and gutter, sidewalk and streetlighting at the subdivision stage. Any improvements to the sanitary sewer will be provided by the developer as a condition of rezoning. The developer will also need to eliminate the aerial wires and poles on the west side of Slatford Place as a condition of rezoning. Storm sewer and watermain works and services will be done as a condition of subdivision. ii) Parks & Leisure Services Department: There is an existing horse trail that runs along 104 Avenue, therefore the Parks Department would like to work with the developer to identify an appropriate trail surface in front of the new houses. iii) License, Permits and Bylaws Department: A geotechnical and floodplain assessment will need to be provided as the subject property is partially within the Fraser River 200 year floodplain. A geotechnical and floodplain restrictive covenant will be registered as a condition of final reading. - 12 - iv) Fire Department: The initial subdivision layout showed a dead-end street running north/south on the west side of the property. The Fire Department requested a temporary hammerhead turn-around to be installed on the south end of the dead-end street to accommodate vehicle turn-around until development to the south occurs. The subdivision layout has since been revised to provide two temporary hammerhead turn-arounds for the north/south running streets to accommodate vehicle turn-around until development to the south occurs. 9)School District No. 42 Comments: Pursuant to Section 881 of the Local Government Act, consultation with School District No. 42 is required at the time of preparing or amending the OCP. A referral was sent to School District No. 42 on February 26, 2015. The proposed amendment to the OCP would affect the student population for the catchment areas currently served by Albion Elementary and Samuel Robertson Technical Secondary. The School District has confirmed that Albion Elementary has an operating capacity of 438 students, and for the 2014-15 school year, the student enrollment is 558 students, including 151 students from out of catchment. Samuel Robertson Technical Secondary School had an operating capacity of 600 students and for the 2014-15 school year, the student enrollment is 802 students, including 213 students from out of catchment. 10)Local Government Act: An amendment to the OCP requires the local government to consult with any affected parties and to adopt related bylaws in compliance with the procedures outlined in Section 882 of the Local Government Act. The amendment required for this application, to adjust the Urban Area Boundary and change the land use designation from Agricultural to Urban Residential and Conservation, is considered to be minor in nature. It has been determined that no additional consultation beyond existing procedures is required, including referrals to the Board of the Regional District, the Council of an adjacent municipality, First Nations, the School District or agencies of the Federal and Provincial Governments. The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste Management Plan of the Greater Vancouver Regional District and determined to have no impact. 11)Citizen/Customer Implications: A Development Information Meeting was held on March 5, 2015. The results of the concerns expressed at that meeting are discussed above. The Public Hearing will provide an additional venue for citizens to express their concern or support of the development. - 13 - CONCLUSION: It is recommended that first and second reading be given to OCP Amending Bylaw No. 7120-2014, that second reading be given to Zone Amending Bylaw No. 6906-2012, and that application 2011- 081-RZ be forwarded to Public Hearing. “Original signed by Michelle Baski” _______________________________________________ Prepared by: Michelle Baski, AScT Planning Technician “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by David Pollock” for _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng. GM: Public Works & Development Services “Original signed by Jim Rule” _______________________________________________ Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A – Previous Council Reports and Resolutions Appendix B – Subject Map Appendix C – Albion Flats Area Map Appendix D – OCP Amending Bylaw No. 7120-2014 Appendix E – ALC Resolution #2635/2011 Appendix F – Zone Amending Bylaw No. 6906-2012 Appendix G – Subdivision Plan Appendix H – Building Elevations and Streetscape Appendix I – Offsite Enhancement Works Appendix J – Riparian Area Planting Plan APPENDIX A1 City of Pitt Meadows District of Langley District of MissionFRASER R. ^ DATE: Aug 16, 2012 FILE: 2011-081-RZ BY: DT ROLL #94165-0600-6 S/W CORNER SLATFORD PL & 104 AVE CORPORATION OF THE DISTRICT OF MAPLE RIDGE PLANNING DEPARTMENT SUBJECT PROPERTY ´ SCALE 1:2,500 ALBION FL ATS CONCEPT PLAN ProposedLandUse Areahectares* Areaacres* AgriculturalFairgrounds& FarmCluster5.6 13.8 AgricultureFields &Community Garden 4.6 11.4 AutoOrientedRegionalServingRetail 9.824.2 MixedEmployment Node,LightIndustrial,Business Office&AgriͲIndustrial 27.267.2 g GreenSpace&StreamSetbacks 42.6 105.3 Institutional(schoolsite)2.1 5.2( ) Recreation(includesmultiͲpurposerecreationfacility)20.0 49.4 Townhouse 8.0 19.8 TransitͲOrientedMixedUse 4.8 11.8 TOTAL124.7 308.1 *Areacalculationsareapproximate Draft Concept Plan           L o u g h e e d H i g hw a y 105th Avenue                      As directed by Council, the Consultants original numbers have been refined. District of Maple Ridge TO: His Worship Mayor Ernie Daykin MEETING DATE: August 27, 2012 and Members of Council FILE NO: 2011-081-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First Reading Maple Ridge Zone Amending Bylaw No.6906-2012 Lot 6 District Lot 405 Group 1 New Westminster District Plan 60014 Southwest Corner of 104th Avenue and Slatford Place EXECUTIVE SUMMARY: An application has been received to rezone the subject property from RS-3 (One Family Rural Residential) to RS-1b (One Family Urban (Medium Density) and R-1 (Residential District) (Appendix A). The application was considered by Council on March 27, 2012 for First Reading and was deferred for a period of four months pending an updated recommendation from the Planning Department. Since the First Reading deferral earlier this year, various discussions have taken place between the Albion Flats Area property owners and the District. Property owners on the north side of 105th Avenue are pursuing independent ALR exclusionary applications. Rulings from the ALC on these independent ALR exclusionary applications would allow the District to confirm the final ALR land use designation and therefore solidify the resulting Albion Flats Concept Plan. Should the Albion Flats Concept Plan be adopted without confirmation on whether or not the properties north of 105 th Avenue will be excluded from the ALR, or isolated land uses decisions taken without consideration to the larger picture, there is potential that the adopted Albion Flats Area Plan would not reflect the best possible land use for all lands in the Albion Flats. This is due to the fact that significant portions of the total land area are north of 105th and the land use of that area could change dramatically. Discussions have also begun between the District of Maple Ridge and the property owners of the lands north of 105th Avenue (Smart Centre’s) in regards to a possible land exchange. There is potential to reconfigure the civic lands on the Albion Flats to further improve the commercial opportunities on the lands south of 105th Avenue. Any reordering of the civic facilities would dramatically affect the possible land use configuration of the lands south of 105 th Avenue. The extent and affect of this reordering on land in the study area is currently unknown. These unknowns should be resolved before the Albion Flats Concept Plan is finalized. At this point, there are several unresolved and unknown factors which need to be concluded prior to development applications proceeding in the Albion Flats Concept Plan. The forthcoming discussions by the ALC will largely determine the final concept plan for the Albion Flats. For example should lands become available for development on the north side of 105th Avenue, then the concept plan could include commercial/employment lands on the north side. If the ALR exclusion application is denied, then the only developable commercial land will be on the properties south of 105th Avenue. This would APPENDIX A2 - 2 - put even more pressure on the lands south of 105 th Avenue as limited space is available to create a comprehensive commercial node and community plan for this area. Once the ALC land use issues are resolved, the Albion Flats Concept Plan can then be finalized. It is therefore, recommended that this application be deferred pending the outcome of the decisions on the lands to the north of 105 th Avenue. RECOMMENDATIONS: That Zone Amending Bylaw No. 6906-2012 be deferred pending the outcome of the exclusion applications to the north of 105th Avenue and the subsequent adoption of an Albion Flats Concept Plan. DISCUSSION: a)Background Context: Applicant: Jorden Cook Associates Owner: John Wynnyk Steve Wynnyk Legal Description: Lot 6 District Lot 405 Group 1 New Westminster District Plan 60014 OCP: Existing: Agricultural Proposed: Urban Residential Zoning: Existing: RS-3 (One Family Rural Residential) Proposed: RS-1b (One Family Urban (medium density) Residential) and R-1 (Residential District) Surrounding Uses: North: Use: Park and Single Family Residential Zone: RS-3 (One Family Rural Residential) and RS-1b (One Family Urban (medium density) Residential) Designation Urban Residential and Parks within the ALR South: Use: Agricultural Zone: RS-2 (One Family Suburban Residential) and RS-3 (One Family Rural Residential) Designation: Agriculture East: Use: Park and Single Family Residential Zone: RS-1b (One Family Urban (medium density) Residential), RS-2 (One Family Suburban Residential) and RS-3 (One Family Rural Residential) Designation: Conservation and Urban Residential - 3 - West: Use: Fairgrounds, Ice Rink and Sports Fields Zone: CD-4-88 (Agricultural Events, Special Events, etc) Designation: Parks within the ALR Existing Use of Property: Vacant Proposed Use of Property: Single Family Residential Site Area: 5.304 Ha. (13 acres) Access: 104 Avenue and Slatford Place Servicing requirement: Full Urban a)Project Description: At this time the current application has been assessed to determine its compliance with the Official Community Plan and provide a land use assessment only. Detailed review and comments will need to be made once full application packages have been received. A more detailed analysis and a further report will be required prior to Second Reading if Council grants First Reading. Such assessment may impact proposed lot boundaries and yields, Official Community Plan designations and Bylaw particulars, and may require application for further development permits. b)Background: Over the past decade, various reports were prepared regarding the Albion Flats Land Use Plan. It was agreed by Council that the highest and best use of the Albion Flats Area is combination of uses including: mixed-use commercial; auto-oriented retail; employment generating industrial uses; parks and rec space and mixed agricultural uses. The positioning of these uses into a land use plan is difficult to finalize at this point as final determination of which lands will be excluded from the ALR are not yet resolved. Property owners of the various lands have been pursing independent ALR exclusionary applications. One ((Wymmyk) has been forwarded to the ALC at this point. The District has recently received another exclusion application (GCS Holdings Ltd –Glen Bury. It will be forwarded to Council in August 2012 for consideration. Prior to sending any applications to the ALC, Council also endorsed a resolution that the District commences negotiations on a land exchange relating to the Fairgrounds and the area just north of 105th Avenue. These negotiations are underway and would be assisted by an ALC ruling regarding a ALR exclusionary application for the adjacent lands on the north side of 105th Avenue. The ruling on the Wynnyk exclusion application is expected to go before the ALC board no earlier than September 2012. The Commission’s decision in late 2011 stated that they were wiling: “to cooperate towards future commercial or industrial development at the Albion Flats, in conjunction with restoration of a agricultural future for that part of the Albion lying to the north of 105 th Avenue”. Although conditional, this position opens up a significant economic development opportunity for all lands south of 105 th Avenue irrespective of whether or not they are currently in the Agricultural Land Reserve. The subject site at Slatford and 104th Avenue is such a site where new and higher uses could be considered. The delays and personal expense incurred by the property owners over the last two decades should be - 4 - acknowledged. However, the strategic nature of this site within the Albion Flats and its potential for greater community benefit needs consideration. There remain numerous unanswered questions regarding the optimum future use of the entire Albion Flats area to generate the maximum employment, business/commercial uses and recreational and agricultural use. This site may have a role to play in this optimization process of the bigger area. This land may be called upon to accommodate uses displaced by commercial uses seeking to optimize their footprints closer to Lougheed Highway. These are significant questions that can only be answered by looking at the Albion Flats in its entirety, once the available land base is known, and community priorities are clarified. For these reasons, it is not recommended at this time that properties within the Albion Flats Concept Plan study area be advanced on a parcel by parcel basis. In its November 2011 letter, the Commission has required that the District prepare a comprehensive review of drainage and stream flow conditions in the area. This study is anticipated to begin in the fall of this year. A component of this work will include an estimate of the costs for drainage improvements, as well as a discussion regarding how such improvements would be funded or whether developing properties will contribute. All parties in the study area should contribute to resolving this common area wide problem. Residential development of this site may not contribute significantly to achieving Council’s goal of improving long term commercial and employment opportunities within the District. It could in fact hinder such efforts as the land base available for commercial/employment or community uses could shrink considerably, and the compatibility of these different land uses would also be questionable. The subject site represents 5.3 hectares (13 acres) or about 12% of the available privately owned land south of 105th Avenue. This is a significant portion and represents a prime opportunity, especially if the ALC rejects future requests form landowners north of 105th Avenue to exclude their lands. However, should the ALC exclude lands on the north side of 105 th Avenue as a result of individual applications for exclusion, the need for alternative uses of the subject site may not be as prevalent. d)Planning Analysis: Official Community Plan: Although designated Agricultural, the site also carries an OCP notation referring to specific Albion Flats (6.2.3) OCP Objectives and Policies that need to be taken into consideration before development can proceed. The OCP requires the District to coordinate its efforts in the Albion Flats with other jurisdictions to meet community, Regional and Provincial goals. Specifically the District must coordinate with Metro Vancouver, the ALC and Federal and Provincial agencies in determining the fate of the Albion Flats study area, of which this parcel is a part. The OCP policies further require: “Council prior to giving consideration to a change in land use, an extension of municipal services, or an amendment to the Urban Area Boundary, Maple Ridge will: develop and implement a comprehensive Strategy as outlined in 11.1.3 and collaborate with Regional and Provincial authorities to complete a comparative analysis to review land use, social, economic and environmental goals or what is known as a balanced triple bottom line analysis”. - 5 - This work is not completed but is in progress under the current Albion Flats Concept Plan process. A component of this required OCP work is the recently completed Agricultural Plan (2010) and the ongoing Commercial and Industrial Land Use Strategy. All of these plans and studies have a direct impact on the potential use of this site and the Albion Flats in general. Should this application proceed in advance of the Area Plan, an OCP amendment to re-designate the site from Agricultural to Urban Residential will be required. The Urban Area Boundary will also need amending to include the site within the Urban Area Boundary. Zoning Bylaw: The current application proposes to rezone the property located at Slatford Place and 104th Avenue from RS-3 (One Family Rural Residential) to RS-1b One Family Urban (Medium Density) and R-1 (Residential District). The lands to the north and east contain lots zoned RS-1b. The introduction of the smaller R-1 lot is intended to increase density and lot yield. Any variations from the requirements of the proposed zone(s) will require a Development Variance Permit application. Development Permits: Pursuant to Section 8.9 of the Official Community Plan, a Watercourse Protection Development Permit application is required to ensure the preservation, protection, restoration and enhancement of watercourse and riparian areas associated with Spencer and Mainstone creeks which flow through the site. To ensure the preservation, protection, restoration and enhancement of watercourse and riparian areas and pursuant to Section 8.10 of the Official Community Plan, a Natural Features Development Permit application is required for all development and subdivision activity to ensure the preservation, protection, restoration and enhancement for the natural environment and for development that is protected from hazardous conditions for: All areas designated Conservation on Schedule “B” or all areas within 50 metres of an area designated Conservation on Schedule “B”, or on Figures 2, 3 and 4 in the Silver Valley Area Plan; All lands with an average natural slope of greater than 15 percent; and All floodplain areas and forest lands identified on Natural Features Schedule “C”. Development Information Meeting: A Development Information Meeting in accordance with Council Policy 6.20 is required for this application, prior to Second Reading. e) Interdepartmental Implications: - 6 - In order to advance the current application, after First Reading, comments and input, will be sought from the various internal departments and external agencies listed below: a)Engineering Department; b)Operations Department; c)Fire Department; d)Parks Department; e)School District; f)Agricultural Land Commission; g)Ministry of Environment; h)Metro Vancouver. The above list is intended to be indicative only and it may become necessary, as the application progresses, to liaise with agencies and/or departments not listed above. This application has not been forwarded to the Engineering Department for comments at this time; therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this evaluation will take place between First and Second Reading. f)Alternatives: Council can choose to grant first reading to this rezoning application which would essentially earmark the site for residential uses and remove the (5.3 ha – 13 acres) site from the critical south-east portion of the Albion Flats Study Area. This loss would constitute approximately 12 % of the available non- government owned lands south-east of 105th Avenue. Should Council wish to proceed with this option the following resolution must be passed: namely, 1.Grant First Reading of Zone Amending Bylaw No. 6906 – 2012 and consider the following in respect of an amendment to the Official Community Plan: In respect of Section 879 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i.The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii.The Board of any Regional District that is adjacent to the area covered by the plan; iii.The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v.School District Boards, greater boards and improvements district boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the District's website, together with an invitation to the public to comment. - 7 - g)Development Applications: In order for this application to proceed the following information must be provided, as required by Development Procedures Bylaw No. 5879 – 1999 as amended: 1.An Official Community Plan Application (Schedule A); 2.A complete Rezoning Application (Schedule B or Schedule C); 3.Watercourse Protection Development Permit Application (Schedule F); 4.Natural Features Development Permit Application (Schedule G); 5.Subdivision Application, as per attached requirements. The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. CONCLUSION: The subject is an integral part of the Albion Flats Study Area and potentially is a strategic piece of the overall land use puzzle. While the applicant has sought residential development for many years and has faced both significant expense and some hurdles not of his own making, the fact remains that the residential use for the site may not to be the highest and best use. Depending upon the amount of land ultimately available, the insertion of residential uses could add a source of conflict to future commercial, employment or civic uses anticipated to be in the area. As the Agricultural Land Commission currently only supports development on the south side of 105th Avenue and not on the north side of 105th Avenue, any loss of land south of 105th Avenue would limit commercial options in the study area and would not be the highest and best use of these commercially strategic and highly visible lands. In addition, should the Agricultural Land Commission deny any application(s) for additional commercial development for lands on the north side of 105 th Avenue, Council may wish to pursue a reconfiguration of the land uses on the draft Concept Plan to maximize the amount of commercial or employment lands in the area. Should this occur, the subject site may be best suited for commercial or employment use or to accommodate the relocation of civic uses currently situated elsewhere on the proposed land use plan. Lastly, it is noted that the ALC requires a comprehensive drainage study be prepared for the Albion Flats. It is anticipated that any drainage improvements required would be shared by those owners situated south of 105th Avenue. Should this project advance, this applicant would not be contributing to the ALC required drainage improvements. - 8 - Therefore, it is recommended that this application for residential uses be considered premature and not proceed but be deferred pending the ALC decisions and the Albion Flats Concept Plan is approved. "Original signed by Charles R. Goddard" _______________________________________________ Prepared by: Charles R. Goddard BA MA Manager of Development and Environmental Services Approving Officer "Original signed by Charles R. Goddard" _______________________________________________ Approved by: Christine Carter, M.PL, MCIP Director of Planning "Original signed by Frank Quinn" _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services "Original signed by J.L. (Jim) Rule" _______________________________________________ Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Albion Flats Study Area Map Appendix C – Draft Concept Plan Appendix D – Zone Amending Bylaw No. 6906-2012 City of Pitt Meadows District of Langley District of MissionFRASER R. ^ DATE: Aug 23, 2012 FILE: 2011-081-RZ BY: DT ROLL #94165-0600-6 S/W CORNER SLATFORD PL & 104 AVE CORPORATION OF THE DISTRICT OF MAPLE RIDGE PLANNING DEPARTMENT238712386510455103 2 0 23895 23889 239472395110423 10415 10436 23883 1042823859 239331044710431 103702394310422 103902387723939 23986103 5 0 10406 10410 10416 10439 1044210380 23960SLATFORD PL.104 AVE.282LMP 3 5 0 3 0 268 BCP 10009 LMP 3 5 0 3 0 3 5 PARK 276 265270 1 374 371 P 60014 2 P 77828 2662 A PARK P 82384 PARK 280277 LMP 3 5 0 3 0 BCP 45800 4 1 S 5.25 CHAINS OF J267272271 269 370 375 6 275 274 369BCP 8155 BCP 45801 P 60014281 278279264BCP 10009373 4 273 RP 9287F BCP 46162376 SUBJECT PROPERTY ´ SCALE 1:2,500 ALBION FLATS CONCEPT PLAN ProposedLandUse Areahectares* Areaacres* AgriculturalFairgrounds& FarmCluster 5.6 13.8 AgricultureFields &Community Garden 4.6 11.4 AutoOrientedRegionalServingRetail 9.8 24.2 MixedEmployment Node,LightIndustrial,Business Office&A griIndustrial 27.2 67.2 g GreenSpace&StreamSetbacks 42.6 105.3 Institutional(schoolsite)2.1 5.2() Recreation(includesmultipurposerecreationfacility)20.0 49.4 Townhouse 8.0 19.8 TransitOrientedMixedUse 4.8 11.8 TOTAL 124.7 308.1 *Areacalculationsareapproximate Lougheed H ighwa y 105th Avenue CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6906-2012 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ___________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6906-2012." 2.The parcel of land known and described as: Lot 6 District Lot 405 Group 1 New Westminster District Plan 60014 and outlined in heavy black line on Map No. 1561 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RS-1b (One Family Urban (Medium Density) Residential) and R-1 (Residential District). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , A.D. 20 . READ a second time the day of , A.D. 20 . PUBLIC HEARING held the day of , A.D. 20 . READ a third time the day of , A.D. 20 . APPROVED by the Minister of Transportation this day of , A.D. 20 . RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 20 . _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER 238712386510455103 2 0 10273 10260 10310 23895 23889 239472395110423 10415 10436 2388 3 1046310428 10294 10316 10322 10332 10420 2402223859239331044710431 10370 10389 10222 10358239431045010422 10390 10309 10270 10366 1045623853 23877239392398610337 10328 103 5 0 10406 10410 10416 10340 10346 10386 1043 9 1044210380 2396010250 10352240 ST.10 5 A V E .SLATFORD PL.104 AVE. 103 AVE.282LM P 3 5 0 3 0 268 BCP 10009 LM P 3 5 0 3 0 3 5 PARK 5 A 2 3 6 8 11 14 16 P 14750 276 265270 1 374 371 P 60014 2 4 P 77828 2662 A P 22743 1 28 1 6 18 PARK P 82384 PARK 280277 LM P 3 5 0 3 0 BCP 45800 4 Rem. Pcl. A 1 7 15 S 5.25 CHAINS OF J267272271 269 370 375 B 10 6 275 274 369BCP 8155 BCP 45801 N 75' of 4 3 5 9 A 13 P 60014281 278279263264BCP 10009373 4 6 2 BCP 36407A 17 273 RP 9287F BCP 46162376 P 19249 P 21769 12 EP 81181BCP 10010LMP 39369BCP22027L M P 3 5 0 3 1 BCP 1 0 0 1 1 240 ST.104 AVE.SLATFO RD PL. ´ SCALE 1:3,000 MAPLE RIDGE ZONE AMENDING Bylaw No. 6906-2012Map No. 1561 From: RS-3 (One Family Rural Residential) To: RS-1b (One Family Urban (Medium Density) Residential) R-1 (Residential District) City of PittMeadows District of Langley District of MissionFRASER R. ^ DATE: Mar 25, 2015 FILE: 2011-081-RZ BY: PC CITY OF MAPLE RIDGE PLANNING DEPARTMENT SUBJECT PROPERTY OFF-SITE ENHANCEMENT & RESTORATION WORKS ´ Scale: 1:2,500 23940 104 Avenue APPENDIX B City of Pitt Meadows District of Langley District of MissionFRASER R. ^ DATE: Feb 24, 2015 BY: DT CITY OF MAPLE RIDGE PLANNING DEPARTMENT Fraser R i v e r 102B AVEMCKAY AVEZER O N A V E KANAKA CRK RD 109 AVE S L A T FO R D S T F I SH ERM AN RD T A M A R A C K C R E S 240A ST106B A V E 240 ST104 AVE 240 STSLATFORD PL108 L O O P 109 LOOP 108B AVE106 A V EBUCKERFIELD DR 110 AVE 2 3 6AS T 239 ST109A AVE RIVER RD 105 AV ETAMARACK LANE HILL AVE241 STTA M A R A C K L A N E LANELANELANELANE LANE108 AVE238 ST241 ST236 ST237 ST 106 AVE 239 ST238 ST241 ST109 AVELO UGH E ED HW Y 238 STLANEZERON AVE237B ST106 AVE TAMARACK PL238A100 AVE240A STMCCLURE AVE 107 AVE 240 STLO U G H E E D H W Y 240 STSTHAWKINS AVE 101A AVE APNAUT ST240A ST103 AVE MCCLURE DR240 STRIVER RD 105 AV E RI V E R R D RI V E R R D 240 STLANELANE 104 AVE 1 0 5 A V E 104 AVE TAMAR A C K L A N E 110 AVE 102 AVE 102A AVEHARRIS DRMCKAY AVEZER O N A V E KANAKA CRK RD 109 AVE SLATFORD STFI S H E RM A N R DTAMARACK CRES240A ST106B A V E 1 0 5 A V E SLATFORD PL108 L O O P109 LOO P108B AVE237B STTAMARACK PL106 AV E BUCKERFIELD DR241 ST109 AVE236 ST238A ST238 ST108 AVE106 AVE LAN E239 ST110 A V E237 ST241 ST109A AVE 106 A V E238 ST238 ST 107 AVE 102B AVE HILL AVEAPNAUT ST241 ST240A STLAN E 100 AVELAN E 103 AVE240A STLAN E HAW KINS AVE RIV E R R D LAN E 102 AVERIVER RD 105 A V E T A M A R A C K L A N ELAN E LAN E LAN E 104 AVE MCCL URE DRLAN E McCLUR E A V E LAN ELAN EZERON AVE1 0 5 A V E 104 AVE104 AVE105 AVE 105 A V E 105 A V E TAMAR A C K L A N E R I V E R R D RI V E R R D TA M A R A C K L A N E TAMAR AC K LANE RIVER RDRIVER RD R I V ER R D RI V E R R D RIVER R D LOUG HEED HW YLOUG HEED HW Y L O U G H E E D HW Y L O U G H E E D HW Y L O U G H E E D H W Y LO U G H E E D H W Y LOUG H E E D H W Y LOU G H E E D H W Y LAN E 240 ST240 ST240 ST240 ST240 ST240 ST240 ST240 ST240 ST240 ST240 ST240 STHILL AVE MCCL URE DR MCKAY AVE101A AVE 102A AVE S L A T F O R D S T 108 L O O P 106 AVE239 STTAMARAC K C R E S 110 AVE 109 AVEKANAKA CRK RDHARR IS DR 110 AVE ´ Scale: 1:11,000 Albion Flats Legend Albion Flats Study Area Agricultural Land Reserve Non-Agricultural Lands HectaresNon-Agricultural Lands 23 HectaresAgricultural Land Reserve 110.4 HectaresTotal133.4 Hectares APPENDIX C CITY OF MAPLE RIDGE BYLAW NO. 7120-2014 A Bylaw to amend the Official Community Plan Bylaw No. 7060-2014 _______________________________________ WHEREAS Section 882 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed desirable to amend Schedules "B" & "C" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows: 1.This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 7120-2014 2.Schedule "B" is hereby amended for that parcel or tract of land and premises known and described as: Lot 6 District Lot 405 Group 1 New Westminster District Plan 60014 and outlined in heavy black line on Map No. 894, a copy of which is attached hereto and forms part of this Bylaw, is hereby amended by amending the Urban Area Boundary as shown. 3.Schedule "B" is hereby amended for that parcel or tract of land and premises known and described as: Lot 6 District Lot 405 Group 1 New Westminster District Plan 60014 and outlined in heavy black line on Map No. 895, a copy of which is attached hereto and forms part of this Bylaw, is hereby amended by re-designating to “Urban Residential” and “Conservation” as shown. 4.Schedule “C” is hereby amended for that parcel or tract of land and premises known and described as: Lot 6 District Lot 405 Group 1 New Westminster District Plan 60014 and outlined in heavy black line on Map No. 896, a copy of which is attached hereto and forms part of this Bylaw, is hereby amended by adding Conservation. 5. Maple Ridge Official Community Plan Bylaw No. 7060-2014 is hereby amended accordingly. READ A FIRST TIME the day of , 20 . READ A SECOND TIME the day of , 20 . PUBLIC HEARING HELD the day of , 20 . APPENDIX D READ A THIRD TIME the day of , 20 . ADOPTED, the day of ,20 . ___________________________________ _____________________________ PRESIDING MEMBER CORPORATE OFFICER 23871239392394710447103 5 0 10389238592387723895239331042323986 10310 10316 10332 10340 10346 103522385310463239431045510431 10390 10416 2402210439 10422 10436 10410 2396010222 10420 240282386523889 10370 10309 10250 10294 1036623883 10415 10428 10406 10273 10270 103222395110450103 2 0 10380 10260 10386 1045610442 10337 10328 10358 104 AVE.105 AVE.SLATFORD PL.240 ST.103 AVE. PARK 6 263LMP 3 5 0 3 0 272 269 BCP 46162Rem. Pcl. A P 22743 6 7 9 A P 21769 B 14 P 82384 RP 9287F 268 5 P 19249 2 28 12 13 17 P 77828 PARK P 60014280 S 5.25 CHAINS OF J 274 266375 4 A 3 1 BCP 364075 6 2783 371 PARK BCP 8155 N 75' of 4 11 277 267270 369P 60014 8 A282264265 271 2 376 BCP 10009BCP 45800 4 2 A P 14750281 275 374 5 (EPS 763) 6 1 2 3 P 1833718279276 LMP 3 5 0 3 0 273 BCP 10009 370 LMP 3 5 0 3 0 1 373 BCP 45801 1 4 10 15 16 L M P 3 5 0 3 1 BCP 10010LMP 39369 BCP 1 0 0 1 1 BCP 52219EP 81181BCP22027240 ST.104 AVE.SLATFORD PL.´ SCALE 1:3,000 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No. Map No. Purpose: To Amend the Urban Area Boundary As Shown 7120-2014894 ExistingUrban Area Boundary ExistingUrban Area Boundary Proposed Urban Area Boundary Urban Area BoundaryTo Be Removed 2385323883 10415 1044210370 10410 10416 2398610389 10250 10260 10332 10346 1035823859238891045510390 2402223895 239392394310422 10380 10340 10456 10439 10309 10310 10322 10352 1038623933 103 2 0 10406 2396010337 10270 10328 10366 240282387723947104471043610463 10222 10294 104202387123865 2395110423 1043110450 103 5 0 10428 10273 10316240 ST.103 AVE.105 AVE. 104 AVE.SLATFORD PL.281278277 LMP 3 5 0 3 0 BCP 10009PARK 3 P 14750 274 LMP 3 5 0 3 0 269 268 1 376 4 P 60014 1 A A P 1833712 15 PARK PARK 2826 N 75' of 4 6 370 LMP 3 5 0 3 0 374 371 5 2 18 6 280279264S 5.25 CHAINS OF J265 Rem. Pcl. A (EPS 763) A 5 3 4 11 P 60014 263273267266 BCP 8155 BCP 45801 1 2 5 8 6 P 82384 275 276 RP 9287F 271 270 369BCP 46162BCP 45800 4 BCP 364077 P 21769 14 16 17 P 77828 272 BCP 10009 2 3 375 373 2 P 22743 P 19249 28 1 9 B A 10 13 BCP 52219BCP 1 0 0 1 1 BCP22027LMP 39369 L M P 3 5 0 3 1 BCP 10010EP 81181240 ST.104 AVE.SLATFORD PL.´ SCALE 1:3,000 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No. Map No. From: To: Agricultural Urban ResidentialConservation 7120-2014895 Urban Area Boundary Urban Area Boundary 2385323883 10415 1044210370 10410 10416 2398610389 10250 10260 10332 10346 1035823859238891045510390 2402223895 239392394310422 10380 10340 10456 10439 10309 10310 10322 10352 1038623933 103 2 0 10406 2396010337 10270 10328 10366 240282387723947104471043610463 10222 10294 104202387123865 2395110423 1043110450 103 5 0 10428 10273 10316240 ST.103 AVE.105 AVE. 104 AVE.SLATFORD PL.281278277 LMP 3 5 0 3 0 BCP 10009PARK 3 P 14750 274 LMP 3 5 0 3 0 269 268 1 376 4 P 60014 1 A A P 1833712 15 PARK PARK 2826 N 75' of 4 6 370 LMP 3 5 0 3 0 374 371 5 2 18 6 280279264S 5.25 CHAINS OF J265 Rem. Pcl. A (EPS 763) A 5 3 4 11 P 60014 263273267266 BCP 8155 BCP 45801 1 2 5 8 6 P 82384 275 276 RP 9287F 271 270 369BCP 46162BCP 45800 4 BCP 364077 P 21769 14 16 17 P 77828 272 BCP 10009 2 3 375 373 2 P 22743 P 19249 28 1 9 B A 10 13 BCP 52219BCP 1 0 0 1 1 BCP22027LMP 39369 L M P 3 5 0 3 1 BCP 10010EP 81181240 ST.104 AVE.SLATFORD PL.´ SCALE 1:3,000 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No. Map No. Purpose:To Add To Conservation on Schedule C 7120-2014896 Urban Area Boundary Urban Area Boundary APPENDIX E CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6906-2012 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ___________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6906-2012." 2.The parcel of land known and described as: Lot 6 District Lot 405 Group 1 New Westminster District Plan 60014 and outlined in heavy black line on Map No. 1561 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to R-1 (Residential District) and R-2 (Urban Residential District) as shown. 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 28th day of August, A.D. 2012. READ a second time the day of , A.D. 20 . PUBLIC HEARING held the day of , A.D. 20 . READ a third time the day of , A.D. 20 . APPROVED by the Minister of Transportation this day of , A.D. 20 . RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 20 . _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX F 2385323883 10415 1044210370 10410 10416 2398610389 10250 10260 10332 10346 1035823859238891045510390 2402223895 239392394310422 10380 10340 10456 10439 10309 10310 10322 10352 1038623933 103 2 0 10406 2396010337 10270 10328 10366 240282387723947104471043610463 10222 10294 104202387123865 2395110423 1043110450 103 5 0 10428 10273 10316240 ST.103 AVE.105 AVE. 104 AVE.SLATFORD PL.281278277 LMP 3 5 0 3 0 BCP 10009PARK 3 P 14750 274 LMP 3 5 0 3 0 269 268 1 376 4 P 60014 1 A A P 1833712 15 PARK PARK 2826 N 75' of 4 6 370 LMP 3 5 0 3 0 374 371 5 2 18 6 280279264S 5.25 CHAINS OF J265 Rem. Pcl. A (EPS 763) A 5 3 4 11 P 60014 263273267266 BCP 8155 BCP 45801 1 2 5 8 6 P 82384 275 276 RP 9287F 271 270 369BCP 46162BCP 45800 4 BCP 364077 P 21769 14 16 17 P 77828 272 BCP 10009 2 3 375 373 2 P 22743 P 19249 28 1 9 B A 10 13 BCP 52219BCP 1 0 0 1 1 BCP22027LMP 39369 L M P 3 5 0 3 1 BCP 10010EP 81181240 ST.104 AVE. ´ SCALE 1:3,000 MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From: To: RS-3 (One Family Rural Residential) R-2 (Urban Residential District)R-1 (Residential District) 6906-20121561 Urban Area Boundary Urban Area Boundary APPENDIX G APPENDIX H !"#$! %!& ""# &"$$% $! % %'% (#!! $# )!&# %!&"#&% ## %((## !$# !" %((## ! %$ ( )*% $! % %'% (#!! $# !! % # %$ # %$%$ %!*% %!"% !"#!# %!*% %!"% !"#! # ( # $% # !! %&# + , # #! "#&%! !&%(#! - ')%!!*!(( $%%*) % &" APPENDIX I APPENDIX J PARKACER TRUNCATUM 'PACIFIC SUNSET'FRAXINUS PENNSYLVANICAGRAVELPATHWAYGRAVEL PATHWAYPARK ACCESSGRAVEL PATHWAYGRAVEL PATHWAYNYSSA SYLVATICAACER TRUNCATUM 'PACIFIC SUNSET'BUFFER PLANTINGBUFFER PLANTINGBUFFER PLANTINGBUFFER PLANTINGPLANTED SIZE / REMARKSCOMMON NAMEBOTANICAL NAMEPLANT SCHEDULEKEY QTYTREE33 ACER TRUNCATUM 'PACIFIC SUNSET' PACIFIC SUNSET MAPLE 6CM CAL; 2M STD; B&B16 FRAXINUS PENNSYLVANICA CIMMARON ASH 6CM CAL; 1.8M STD; B&B11 NYSSA SYLVATICA BLACK TUPELO 5CM CAL; 1.8M STD; B&BNOTES: * PLANT SIZES IN THIS LIST ARE SPECIFIED ACCORDING TO THE BC LANDSCAPE STANDARD, LATEST EDITION. CONTAINER SIZES SPECIFIED AS PERCNLA STANDARDS. BOTH PLANT SIZE AND CONTAINER SIZE ARE THE MINIMUM ACCEPTABLE SIZES. * REFER TO SPECIFICATIONS FOR DEFINED CONTAINERMEASUREMENTS AND OTHER PLANT MATERIAL REQUIREMENTS. * SEARCH AND REVIEW: MAKE PLANT MATERIAL AVAILABLE FOR OPTIONAL REVIEW BYLANDSCAPE ARCHITECT AT SOURCE OF SUPPLY. AREA OF SEARCH TO INCLUDE LOWER MAINLAND AND FRASER VALLEY. * SUBSTITUTIONS: OBTAIN WRITTENAPPROVAL FROM THE LANDSCAPE ARCHITECT PRIOR TO MAKING ANY SUBSTITUTIONS TO THE SPECIFIED MATERIAL. UNAPPROVED SUBSTITUTIONS WILL BEREJECTED. ALLOW A MINIMUM OF FIVE DAYS PRIOR TO DELIVERY FOR REQUEST TO SUBSTITUTE. SUBSTITUTIONS ARE SUBJECT TO BC LANDSCAPESTANDARD - DEFINITION OF CONDITIONS OF AVAILABILITY. ALL LANDSCAPE MATERIAL AND WORKMANSHIP MUST MEET OR EXCEED BC LANDSCAPESTANDARD'S LATEST EDITION. ALL PLANT MATERIAL MUST BE PROVIDED FROM CERTIFIED DISEASE FREE NURSERYPMG PROJECT NUMBER: 15-013TREESCHK'D:15013-3.ZIPDRAWN:DESIGN:SCALE:DATE:PMG PROJECT NUMBER:15-013OF 2DRAWING TITLE:MAPLE RIDGE, B.C.PROJECT:DRAWING NUMBER:REVISION DESCRIPTIONNO. DATE DR.STAFFORD PL. & 104TH AVE.SEAL: Copyright reserved. This drawing and design is theproperty of PMG Landscape Architects and may not bereproduced or used for other projects without theirpermission.cCLIENT:Burnaby, British Columbia, V5C 6G9p: 604 294-0011 ; f: 604 294-0022Suite C100 - 4185 Still Creek DriveWYNNBROOK DEV'L1 15.JAN.27NEW SITE PLANCLG2 15.MAR.26NEW SITE - WALKWAYDOBIOSWALE PLANTINGMORNINGSTAR HOMESLANDSCAPEPLANL115.JAN.271:400CLGCLGMCY MATCH LINEMATCH LINEMATCH LINEMATCH LINEPLANTED SIZE / REMARKSCOMMON NAMEBOTANICAL NAMEPLANT SCHEDULEKEY QTYSHRUB128 CORNUS SERICEAREDTWIG DOGWOOD#3 POT; 80CM640 HEUCHERA MICRANTHA FANCY-LEAVED CORAL BELLS; DEEP CRIMSON#1 POT276 SPIRAEA X BUMALDA 'GOLDFLAME'GOLDFLAME SPIREA#3 POT; 60CM267 SYMPHORICARPOS ALBUSSNOWBERRY#3 POT; 50CMGRASS1327 CAREX ROSTRATABEAKED SEDGE#1 POT; 30CM381 JUNCUS EFFUSUSCOMMON RUSH#1 POTNOTES: * PLANT SIZES IN THIS LIST ARE SPECIFIED ACCORDING TO THE BC LANDSCAPE STANDARD, LATEST EDITION. CONTAINER SIZES SPECIFIED AS PERCNLA STANDARDS. BOTH PLANT SIZE AND CONTAINER SIZE ARE THE MINIMUM ACCEPTABLE SIZES. * REFER TO SPECIFICATIONS FOR DEFINED CONTAINERMEASUREMENTS AND OTHER PLANT MATERIAL REQUIREMENTS. * SEARCH AND REVIEW: MAKE PLANT MATERIAL AVAILABLE FOR OPTIONAL REVIEW BYLANDSCAPE ARCHITECT AT SOURCE OF SUPPLY. AREA OF SEARCH TO INCLUDE LOWER MAINLAND AND FRASER VALLEY. * SUBSTITUTIONS: OBTAIN WRITTENAPPROVAL FROM THE LANDSCAPE ARCHITECT PRIOR TO MAKING ANY SUBSTITUTIONS TO THE SPECIFIED MATERIAL. UNAPPROVED SUBSTITUTIONS WILL BEREJECTED. ALLOW A MINIMUM OF FIVE DAYS PRIOR TO DELIVERY FOR REQUEST TO SUBSTITUTE. SUBSTITUTIONS ARE SUBJECT TO BC LANDSCAPESTANDARD - DEFINITION OF CONDITIONS OF AVAILABILITY. ALL LANDSCAPE MATERIAL AND WORKMANSHIP MUST MEET OR EXCEED BC LANDSCAPESTANDARD'S LATEST EDITION. ALL PLANT MATERIAL MUST BE PROVIDED FROM CERTIFIED DISEASE FREE NURSERYPMG PROJECT NUMBER: 15-013SHRUBSCHK'D:15013-3.ZIPDRAWN:DESIGN:SCALE:DATE:PMG PROJECT NUMBER:15-013OF 2DRAWING TITLE:MAPLE RIDGE, B.C.PROJECT:DRAWING NUMBER:REVISION DESCRIPTIONNO. DATE DR.STAFFORD PL. & 104TH AVE.SEAL: Copyright reserved. This drawing and design is theproperty of PMG Landscape Architects and may not bereproduced or used for other projects without theirpermission.cCLIENT:Burnaby, British Columbia, V5C 6G9p: 604 294-0011 ; f: 604 294-0022Suite C100 - 4185 Still Creek DriveWYNNBROOK DEV'L1 15.JAN.27NEW SITE PLANCLG2 15.MAR.26NEW SITE - WALKWAYDOBIOSWALE PLANTINGMORNINGSTAR HOMESLANDSCAPESHRUB PLANL215.JAN.271:200CLGCLGMCY City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: May 12, 2015 and Members of Council FILE NO: 2011-012-RZ FROM: Chief Administrative Officer MEETING: COUNCIL SUBJECT: Final Reading Zone Amending Bylaw No. 6803 - 2011 11550 and 11544 207 Street EXECUTIVE SUMMARY: Bylaw 6803 - 2011 has been considered by Council and at Public Hearing and subsequently was granted third reading. The applicant has requested that final reading be granted. The purpose of the rezoning is to permit the construction of ten townhouse units. Council granted first reading for Zone Amending Bylaw No. 6803-2011 on April 12, 2011 and second reading on April 10, 2012. This application was presented at Public Hearing on May 15, 2012, and Council granted third reading on May 22, 2012. Council granted a first extension on May 14, 2013, and a second extension on May 27, 2014. RECOMMENDATION: That Zone Amending Bylaw No. 6803 - 2011 be adopted. DISCUSSION: a)Background Context: Council considered this rezoning application at a Public Hearing held on May 15, 2012. On May 22, 2012 Council granted third reading to Maple Ridge Zone Amending Bylaw No. 6803 - 2011 with the stipulation that the following conditions be addressed: i.Approval from the Ministry of Transportation; ii.Road dedication as required; iii.Consolidation of the development site; iv. Removal of the existing buildings; v.A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations; vi. Registration of a Restrictive Covenant protecting the Visitor Parking; vii. Registration of a geotechnical report as a Restrictive Covenant which addresses the suitability of the site for the proposed development. 1001 - 2 - The following applies to the above: 1.Ministry of Transportation and Infrastructure approval was granted on June 5, 2012. 2.A road dedication plan has been registered at the Land Title Office. 3.A consolidation plan has been registered at the Land Title Office. 4.The existing buildings have been removed. 5.A disclosure statement has been received that there are no underground fuel storage tanks on the subject properties. 6.A Restrictive Covenant protecting the Visitor Parking has been registered at the Land Title Office. 7.The Building Department has reviewed the geotechnical report for the subject properties, and has advised that the report does not need to be registered as a Restrictive Covenant at the Land Title Office. CONCLUSION: The purpose of the rezoning is to permit the construction of ten townhouse units. As the applicant has met Council’s conditions, it is recommended that final reading be given to Maple Ridge Zone Amending Bylaw No. 6803 - 2011. “Original signed by Amelia Bowden”________________ Prepared by: Amelia Bowden Planning Technician “Original signed by Christine Carter”_________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn”____________________ Approved by: Frank Quinn, MBA, P. Eng GM: Public Works & Development Services “Original signed by Jim Rule”________________________ Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Zone Amending Bylaw No. 6803 - 2011 Appendix C – Site Plan City of PittMeadows District ofLangley District of MissionFRASER R. ^ DATE: Apr 23, 2015 FILE: 2011-012-RZ BY: PC CITY OF MAPLE RIDGE PLANNING DEPARTMENT207561 1 6 6 8 206432072511481 206311153411535 20787207502069711688 2080211690 2072011489 11631 11550 11 5 1 4 11483 11499 11677 1151520720207862067911493 20756115802067011593 114 9 3 11653 2080920772115452065211470 11672 2065820640114952073211637 11512 11465206612071211494 11686 206762081611455 20675206552071811610 2082011440 20796208122073511499 11487 2071011653 20721207 2 5 11465 208061147511675 207441150820646 20755116662068211534 207132068511450 11661 208242072611645 116712076011460 20769207162066711464 11491 11486 207772066511544 2076711 6 7 0 2074011485 208052081520745114602073611664 208012082111485 208152066411524 206992071920800206922068311502 11569 114751147420649 2079711495 11505208081145411525 207631148420691 206412075211522 2074011482 2078011489 11679 2077111481 11674 11684206732075011444 11588 11469 20760208102071611509 11643 2073911455/5920765208042068811445 11485 GRAVES ST.207A ST.117 AVE.DARTFORD ST.115 AVE. GOLF LANE206B ST. RIVER RD. WEST DARTFORD ST. SUBJECT PROPERTIES ´ Scale: 1:2,000 11544/50 207 STREET RIVER RD 207 STAPPENDIX A CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6803 - 2011 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended. ___________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6803 - 2011." 2.Those parcels or tracts of land and premises known and described as: Lot A District Lot 277 Group 1 New Westminster District Plan 23180 Lot B District Lot 277 Group 1 New Westminster District Plan 23180 and outlined in heavy black line on Map No. 1513 a copy of which is attached hereto and forms part of this Bylaw, are hereby rezoned to RM-1 (Townhouse Residential). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 12th day of April, A.D. 2011. READ a second time the 10th day of April, A.D. 2012. PUBLIC HEARING held the 15th day of May, A.D. 2012. READ a third time the 22nd day of May , A.D. 2012. APPROVED by the Minister of Transportation this 5th day of June, A.D. 2012. RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 20 . _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX B 11485 114951148611505 11524 1153411666 2068811631 11465 11469 11569 1145520725 11470 2080011481 11489 11491 114 9 3 11515206702066711493 2069911464 207121149920721 2076520771207522078711483 206581 1 6 6 8 11 6 7 0 11512 11664 2075020755207361167111535206762067311637 11593 11544 207351146020739 11643 20767207772081511487 206852069111499 11440 11494 11522 11534 11550 1147520724 20756208042080820812208092064920679206971147520692 11484 11502 11588 11465 11495 11445 207402076920772207802080120786208152064311686 2065511482 115082066411675 1152511481 11485 11509 11444 11454 11474 11580 11610 207261145020750 2076020763207972080520646206522066111 5 1 4 115452068211489 11485 207 2 5 207452081620820RIVER RD. WEST 207 A ST.DARTFORD ST. GOLF LANE DARTFORD ST.GRAVES ST. 115 AVE. P 16749 8 20 P 81218 4 22 25 27 11P 25068P 58300302 328 306 8 9 11 17 37 7LMP 35551 12 38 5 24 26 3 1 NWS 3345 ARem 8P 7578610P 231809 Rem 29 P 43793 P 43797 LMP 5112 P 43797 9 8 5 19 6 13 3P 81218 21 A P 20332 27 7 B LMS 809P 25068 13 14 27 30 15 LMP 40400 1 P 20181P 84260 P 44698 287 34 40 P 77490 4 20 23 P 76457 10 29 16 B 2 D C 303 329 284 309 36 16 39 7 2LMP 35551 2 2 5 6 3 2 P 764571 28 LMP 209226 P 58300 P 75786 P 669301 301 42 PARK 33 10 10 P 81218 6 11 LMP 138229 1 1 P 85673 12 P 210478 30LMP 9843P 21114 37 330 307 1 339 286 11 LMP 41821 18 15 L LMP 4182121 LMP 418211 9 25 Rem 13Rem 387LMP 5112 340 10 7 35 LMP 41821 14 1P 85418 23 22 2 373 24 A P 76498A 195 304 P 31152 305 *PP056 308 285 RW 81219 NWP 7 7 4 9 1 EP 43798 EP 57773RW 75787EP 60915 RW 75787 LMP 41822 BCP 33687 LMP 30217 LMP 28549LMP 28548 EP 43798RW 85419 LMP 13823 RP 8072 LMP 7841 207 ST.´ SCALE 1:2,000 MAPLE RIDGE ZONE AMENDING Bylaw No.Map No. From: To: 6803-20111513RS-1 (One Family Urban Residential) RM-1 (Townhouse Residential) APPENDIX C CITY OF MAPLE RIDGE BYLAW NO.7151 -2015 A bylaw to amend Maple Ridge Smoking Regulation Bylaw No. 6968-2013 WHEREAS the Council of the City of Maple Ridge deems it expedient to further amend Maple Ridge Smoking Regulation Bylaw No. 6968-2013 as amended; NOW THEREFORE, the Council of the City of Maple Ridge enacts as follows: 1.This bylaw may be cited as Maple Ridge Smoking Regulation Amending Bylaw No. 7151 - 2015 . 2.Maple Ridge Smoking Regulation Bylaw. No. 6968-2013 is amended in Part 4 Definitions by adding the word and definitions of “e-cigarette” following the definitions of Dwelling Unit and before the word Enforcement Officer. This shall read as follows: “e-cigarette” means a cylinder-shaped device made of stainless steel or plastic. It is similar in appearance, use and sometimes taste to a cigarette but it contains no tobacco and does not produce smoke. It consists of a battery powered atomizer that vaporizes in a chemical liquid containing propylene glycol or vegetable glycerine, flavourings, and other chemicals such as formaldehyde and acetone. The cartridge may or may not contain nicotine. 3.Maple Ridge Smoking Regulation Bylaw No. 6968-2013 is further amended in Part 4 Definitions by adding the word “e-cigarette, ” to the definitions of “Smoke” or “Smoking” following the word “cigarette,” and before the word “cigar,”, READ a first time this 28th day of April, 2015. READ a second time this 28th day of April, 2015. READ a third time this 28th day of April, 2015. ADOPTED this ____ day of ______________, 2015. PRESIDING MEMBER CORPORATE OFFICER 1002 CITY OF MAPLE RIDGE BYLAW NO. 7147-2015 A bylaw for imposing taxes upon lands in the Albion Dyking District The Municipal Council of the City of Maple Ridge, acting as Receiver for the Albion Dyking District, enacts as follows: 1.This Bylaw may be cited for all purposes as “Albion Dyking District Tax Rates Bylaw No. 7147-2015”. 2.The following rates are hereby imposed and levied for those lands within the boundaries of Albion Dyking District: For purposes of dyke maintenance and improvements and equipment repair and maintenance: (a) a rate of $2.391 per $1000 of assessment of land and improvements in all categories 3.If any section, subsection, clause or other part of this Bylaw is for any reason held to be invalid by the decision of a court of competent jurisdiction, such decision will not affect the validity of the remaining portions of this Bylaw. READ a first time on the 28th day of April, 2015. READ a second time on the 28th day of April, 2015. READ a third time on the 28th day of April, 2015. ADOPTED on the day of , 20 . _______________________________ PRESIDING MEMBER _______________________________ CORPORATE OFFICER 1003.1 CITY OF MAPLE RIDGE BYLAW NO. 7148-2015 A bylaw for imposing taxes upon lands in Maple Ridge Road 13 Dyking District The Municipal Council of the City of Maple Ridge, acting on behalf of the Trustees for Maple Ridge Road 13 Dyking District, enacts as follows: 1.This Bylaw may be cited for all purposes as “Maple Ridge Road 13 Dyking District Tax Rates Bylaw No. 7148-2015”. 2.The following rates are hereby imposed and levied for those lands within the boundaries of Maple Ridge Road 13 Dyking District: For purposes of dyke maintenance and improvements and equipment repair and maintenance: (a) a rate of $0.5223 per $1000 of assessment of land and improvements in all categories (b) a rate of $12.00 per acre of land with a minimum charge of $5.00. 3.If any section, subsection, clause or other part of this Bylaw is for any reason held to be invalid by the decision of a court of competent jurisdiction, such decision will not affect the validity of the remaining portions of this Bylaw. READ a first time on the 28th day of April, 2015. READ a second time on the 28th day of April, 2015. READ a third time on the 28th day of April, 2015. ADOPTED on the day of , 20 . _______________________________ PRESIDING MEMBER _______________________________ CORPORATE OFFICER 1003.2 CITY OF MAPLE RIDGE BYLAW NO. 7145-2015 A bylaw to establish the five year financial plan for the years 2015 through 2019 ____________________________________________________________________________________ WHEREAS, through a public process in an open meeting the business and financial plans were presented; AND WHEREAS, the public will have the opportunity to provide comments or suggestions with respect to the financial plan; AND WHEREAS, Council deems this to a process of public consultation under Section 166 of the Community Charter; NOW THEREFORE, the Council for the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited as “Maple Ridge 2015-2019 Financial Plan Bylaw No. 7145-2015”. 2.Statement 1 attached to and forming part of this bylaw is hereby declared to be the Consolidated Financial Plan of the City of Maple Ridge for the years 2015 through 2019. 3.Statement 2 attached to and forming part of the bylaw is hereby declared to be the Revenue and Property Tax Policy Disclosure for the City of Maple Ridge. 4.Statement 3 attached to and forming part of the bylaw is hereby declared to be the Capital Expenditure Disclosure for the City of Maple Ridge. READ a first time the 28th day of April, 2015. READ a second time the 28th day of April, 2015. READ a third time the 28th day of April, 2015. PUBLIC CONSULTATION completed on the 12th day of May, 2015. ADOPTED the day of , 2015. ________________________________ PRESIDING MEMBER ________________________________ CORPORATE OFFICER ATTACHMENTS: Statement 1, Statement 2 and Statement 3 1004 Attachment to Maple Ridge 2015-2019 Financial Plan Bylaw 7145-2015 Statement 1 Consolidated Financial Plan 2015-2019 (in $ thousands) 2015 2016 2017 2018 2019 REVENUES Revenues Development Fees Developer Contributed Assets 16,500 16,500 16,500 16,500 16,500 Developer Cost Charges 34,987 6,002 7,715 6,273 8,888 Developer Specified Projects - - - - - Parkland Acquisition 1,028 200 200 200 200 Contributions from Others 2,717 1,251 1,253 1,276 1,238 Development Fees Total 55,232 23,953 25,668 24,249 26,826 Property Taxes 71,072 74,815 78,932 83,035 87,286 Parcel Charges 2,852 2,950 3,051 3,145 3,241 Fees & Charges 39,049 41,052 42,795 44,613 46,560 Interest 1,868 1,883 1,898 1,913 1,928 Grants (Other Govts) 6,121 6,524 3,759 3,421 4,585 Property Sales 4,250 - - - - Total Revenues 180,444 151,177 156,103 160,376 170,426 EXPENDITURES Operating Expenditures Interest Payments on Debt 2,407 2,273 2,134 2,046 1,926 Amortization Expense 20,124 20,929 20,929 21,766 22,637 Other Expenditures 107,315 101,172 105,571 109,729 113,029 Total Expenditures 129,846 124,374 128,634 133,541 137,592 ANNUAL SURPLUS 50,598 26,803 27,469 26,835 32,834 Add Back: Amortization Expense (Surplus) 20,124 20,929 20,929 21,766 22,637 Less: Capital Expenditures 85,340 22,871 18,360 21,731 23,261 Less: Developer Contributed Capital 16,500 16,500 16,500 16,500 16,500 CHANGE IN FINANCIAL POSITION (31,118) 8,361 13,538 10,370 15,710 OTHER REVENUES Add: Borrowing Proceeds 7,048 - - - - OTHER EXPENDITURES Less: Principal Payments on Debt 3,953 4,048 4,142 3,638 3,715 TOTAL REVENUES LESS EXPENSES (28,023) 4,313 9,396 6,732 11,995 INTERNAL TRANSFERS Transfer from Reserve Funds Capital Works Reserve 7,967 549 549 - - Equipment Replacement Reserve 4,051 3,092 1,184 3,474 2,453 Fire Department Capital Reserve 1,976 - - - - Land Reserve 4,250 - - - - Local Improvement Reserve - - - - - Sanitary Sewer Reserve - - - - - Transfer from Reserve Fund Total 18,244 3,641 1,733 3,474 2,453 Less :Transfer to Reserve Funds Capital Works Reserve 462 2,005 2,253 2,299 2,481 Equipment Replacement Reserve 2,344 2,448 2,615 2,744 2,876 Fire Dept. Capital Acquisition 664 761 889 1,018 1,150 Land Reserve 4,255 5 5 5 5 Local Improvement Reserve - - - - - Sanitary Sewer Reserve 30 30 30 30 30 Total Transfer to Reserve Funds 7,755 5,249 5,792 6,096 6,542 Transfer from (to) Own Reserves 19,214 (245) (1,998) (2,115) (2,734) Transfer from (to) Surplus (1,680) (2,460) (3,339) (1,995) (5,172) Transfer from (to) Surplus & own Reserves 17,534 (2,705) (5,337) (4,110) (7,906) TOTAL INTERNAL TRANSFERS 28,023 (4,313) (9,396) (6,732) (11,995) BALANCED BUDGET - - - - - Attachment to Maple Ridge 2015-2019 Financial Plan Bylaw 7145-2015 Statement 2 Revenue and Property Tax Policy Disclosure Revenue Disclosure Revenue Proportions 2015 2016 2017 2018 2019 $ ('000s) % $ ('000s) % $ ('000s) % $ ('000s) % $ ('000s) % Revenues Property Taxes 71,072 37.9 74,815 49.5 78,932 50.6 83,035 51.8 87,286 51.0 Parcel Charges 2,852 1.5 2,950 2.0 3,051 2.0 3,145 2.0 3,241 1.9 Fees & Charges 39,049 20.8 41,052 27.2 42,795 27.4 44,613 27.8 46,560 27.2 Borrowing Proceeds 7,048 3.8 - - - - - - - - Other Sources 67,471 36.0 32,360 21.4 31,325 20.1 29,583 18.4 33,339 19.4 Total Revenues 187,492 100 151,177 100 156,103 100 160,376 100 171,426 100 Other Sources include: Development Fees Total 55,232 29 23,953 16 25,668 16 24,249 15 26,826 16 Interest 1,868 1 1,883 1 1,898 1 1,913 1 1,928 1 Grants (Other Govts) 6,121 3 6,524 4 3,759 2 3,421 2 4,585 3 Property Sales 4,250 2 - - - - - - - - 67,471 36 32,360 21 31,325 20 29,583 18 33,339 19 Objectives & Policies Property Tax Revenue is the City’s primary revenue source, and one which is heavily reliant on the residential class. Diversification of the tax base and generation of non-tax revenue are ongoing objectives, outlined in Financial Sustainability Policy 5.52 section 6. The Financial Plan includes property tax increases totaling 2.97% for 2015, and 3.25% from 2016 to 2019 for: General Purposes Infrastructure Sustainability Parks and Recreation Master Plan implementation Drainage Improvements Additional property tax revenue due to new construction is also included in the Financial Plan at 1.1% in 2015 and 2% annually for 2016 through 2019. Additional information on the tax increases and the cost drivers can be found in the most recent Financial Plan Overview Report. Specific policies discussing the tax increases are included in the Financial Sustainability Plan and related policies which were adopted in 2004. Property tax revenue includes property taxes as well as grants in lieu of property taxes. Parcel Charges are largely comprised of a recycling charge, a sewer charge and, on certain properties, a local area service or improvement charge. Parcel charges are a useful tool to charge all or a subset of properties for a fixed or variable amount to support services. Unlike property taxation the variable amount does not need to be related to property assessment value, but can be something that more accurately reflects the cost of the service. Attachment to Maple Ridge 2015-2019 Financial Plan Bylaw 7145-2015 Statement 2 (cont.) Revenue and Property Tax Policy Disclosure Fees & Charges The Business Planning Guidelines call for an increase of 5% in fees as a guideline. Actual fee increases vary depending on the individual circumstances, the type of fee and how it is calculated. Fees should be reviewed annually and updated if needed. Recent fee amendments include recreation fees, development application fees, business license fees and cemetery fees. A major amendment to the Development Costs Charges (DCC), recommended no more frequently than every five years, was completed in 2008. Minor DCC amendments are done more frequently. Some fees are used to offset the costs of providing specific services. The utility fees are reviewed annually with a view towards using rate stabilization practices to smooth out large fluctuations in rates, as set out in the Business Planning Guidelines. Borrowing Proceeds – Debt is used where it makes sense. Caution is used when considering debt as it commits future cash flows to debt payments restricting the ability to use these funds to provide other services. The source of the debt payments needs to be considered as does the justification for advancing the project. More information on borrowing previously approved can be found in the most recent Financial Plan Overview report. Other Sources will vary greatly year to year as it includes: Development fees which fund capital projects from the DCC Reserve Contribution from others in relation to capital Grants which are sought from various agencies and may be leveraged with City funds PROPERTY TAX DISCLOSURE Property Tax Revenue Distribution Property Class Taxation Revenue Assessed Value Tax Rate Multiple ('000s) ('000s) ($/1000) (Rate/Res.Rate) 1 Residential 53,677 77.9% 12,004,518 91.1% 4.4713 1.0 2 Utility 540 0.8% 13,495 0.1% 40.0000 8.9 4 Major Industry 573 0.8% 17,230 0.1% 33.2682 7.4 5 Light Industry 2,808 4.1% 228,203 1.7% 12.3038 2.8 6 Business/Other 11,082 16.1% 900,715 6.8% 12.3038 2.8 8 Rec./ Non-Profit 38 0.1% 2,901 0.0% 13.1537 2.9 9 Farm 157 0.2% 4,905 0.0% 31.9560 7.1 Total 68,875 100% 13,171,968 100% Attachment to Maple Ridge 2015-2019 Financial Plan Bylaw 7145-2015 Statement 2 (cont.) Revenue and Property Tax Policy Disclosure PROPERTY TAX DISCLOSURE Objectives & Policies Property taxes are the City’s largest source of revenue and are contained by efficient business practices. Annual business planning practices are the mechanism for resource allocation decisions. The City’s Financial Sustainability Policy section 6 discusses the necessity of diversifying the tax base. Development of employment related properties is one method of diversification; therefore a key performance measurement in Strategic Economic Initiatives tracks the increased investment and development of non-residential properties. A policy in the Financial Sustainability Plan that calls for stable tax increases and the adoption of the annual increase early in the prior year in the Business Planning Guidelines provides citizens with a more stable and predictable set of cost increases. In some cases costs are phased in over multiple years to stay within the set tax increases. Property Tax Rates It is policy to adjust property tax rates annually to negate the impact of fluctuations in the market values of properties. Tax rates are reduced to negate the market increases. Property tax increases are then applied at the same relative increase for all classes, unless legislation restricts the rates, as with Class 2, Utility. The Business Class and Light Industry Class properties have the same tax rate and are treated as a composite class when setting the tax rates, as the types of businesses in each class are similar. A review was done on the Major Industry Class rates and the recommendation from the Audit and Finance Committee and Council was a 5% property tax reduction in both 2009 and 2010 to support additional investments in the subject property and to keep rates competitive. As part of the Financial Planning discussions in December, 2013 Council authorized $70,000 each year for five years, 2014- 2018, to reduce the Major Industrial Class property tax rate. In reviewing the tax rates to ensure competitiveness, absolute rates, tax multiples and overall tax burden are considered. The impact that assessed values have when comparing other geographical areas must be considered in a comparison of tax rates. Permissive Tax Exemptions Council has set policies around the use of permissive tax exemptions. These are Council Policies 5.19 through 5.24. These policies discuss Churches, Community Halls, Heritage Sites, Homes for the Care of Children and the Relief of the Aged, the Poor, the Disabled and the Infirm, Municipal Recreational Services, Private Hospitals and Daycares, Private School and Youth Recreation Groups. Revitalization Tax Exemption Program The Employment Land Investment Incentive Program is designed to encourage job creation by supporting private investment in buildings and infrastructure on identified "employment lands". More information on this tax exemption can be found on our website; you may also refer to Bylaw 7112-2014. Attachment to Maple Ridge 2015-2019 Financial Plan Bylaw 7145-2015 Statement 3 Capital Expenditure Disclosure The sole purpose of this statement is to meet legislative requirements and highlight the value of the DCC program; no other conclusions should be drawn from the figures as the information could be misleading. This disclosure is required under the Local Government Act s. 937(2); Capital costs attributable to projects to be partially funded by Development Cost Charges (DCC) must be included in the financial plan. The DCC program includes projects as far out as 2035 so the capital expenditures must be extended to match. Certain types of projects are not planned past the five year time horizon of the financial plan. Much less scrutiny is given to projects that are planned in years 2020 through 2035. Projects in these years typically exceed likely funding available. Capital Works Program for 2020 – 2035 (in $ thousands) Capital Works Program 329,579 Source of Funding Development Fees Development Cost Charges 137,586 Parkland Acquisition Reserve - Contribution from Others 6,667 144,253 Borrowing Proceeds 6,319 Grants 41,695 Transfer from Reserve Funds Capital Works Reserve 8,935 Cemetery Reserve 115 Equipment Replacement Reserve 1,060 Fire Department Capital Reserve 2,736 Recycling Reserve 250 Transfer from Reserve Funds 13,506 Revenue Funds 124,216 Source of Funding 329,579 CITY OF MAPLE RIDGE BYLAW NO. 7146-2015 A bylaw to establish property tax rates for Municipal and Regional District purposes for the year 2015 __________________________________________________________________________ WHEREAS pursuant to provisions in the Community Charter Council must, by bylaw, establish property tax rates; NOW THEREFORE, the Council of the City of Maple Ridge, enacts as follows: 1.This Bylaw may be cited for all purposes as “Maple Ridge 2015 Property Tax Rates Bylaw No. 7146-2015”. 2.The following rates are hereby imposed and levied for the year 2015: (a) For all lawful general purposes of the municipality on the assessed value of land and improvements taxable for general municipal purposes, rates appearing in Row “A” of Schedule “A” attached hereto and forming a part hereof. (c) For the purposes of improving drainage services the assessed value of land and improvements taxable for general municipal purposes, rates appearing in Row “B” of Schedule “A” attached hereto and forming a part hereof. (d) For the purposes of improving parks and recreation services the assessed value of land and improvements taxable for general municipal purposes, rates appearing in Row “C” of Schedule “A” attached hereto and forming a part hereof. (e) For purposes of the Greater Vancouver Regional District on the assessed value of land and improvements taxable for regional hospital district purposes, rates appearing in Row “A” of Schedule “B” attached hereto and forming a part hereof. 3.The minimum taxation upon a parcel of real property shall be One Dollar ($1.00). READ a first time this 28th day of April, 2015. READ a second time this 28th day of April, 2015. READ a third time this 28th day of April, 2015. ADOPTED the day of ,20 . PRESIDING MEMBER CORPORATE OFFICER ATTACHMENTS: SCHEDULES “A” AND “B” 1005 1 2 4 5 6 8 9 Major Light Business/ Rec/ Residential Utility Industry Industry Other Non-profit Farm A General 4.4087 39.4395 32.8020 12.1314 12.1314 12.9694 31.5082 Municipal B Drainage 0.0364 0.3260 0.2712 0.1003 0.1003 0.1072 0.2605 Improvements Levy C Park & Recreation 0.0262 0.2345 0.1950 0.0721 0.0721 0.0771 0.1873 Improvements Levy Total 4.4713 40.0000 33.2682 12.3038 12.3038 13.1537 31.9560 1 2 4 5 6 8 9 Major Light Business/ Rec/ Residential Utility Industry Industry Other Non-profit Farm A Greater 0.0585 0.2048 0.1989 0.1989 0.1433 0.0585 0.0585 Vancouver Regional District Schedule 'B' to Bylaw No. 7146-2015 Tax Rates (dollars of tax per $1,000 taxable value) City of Maple Ridge Schedule 'A' to Bylaw No. 7146-2015 Tax Rates (dollars of tax per $1,000 taxable value) City of Maple Ridge City of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES May 4, 2015 1:00 p.m. Council Chamber PRESENT Elected Officials Appointed Staff Mayor N. Read J. Rule, Chief Administrative Officer Councillor C. Bell K. Swift, General Manager of Community Development, Councillor K. Duncan Parks and Recreation Services Councillor B. Masse P. Gill, General Manager Corporate and Financial Services Councillor G. Robson F. Quinn, General Manager Public Works and Development Councillor T. Shymkiw Services Councillor C. Speirs C. Carter, Director of Planning C. Marlo, Manager of Legislative Services Other Staff as Required W. Oleschak, Superintendent of Roads and Fleet 1.DELEGATIONS/STAFF PRESENTATIONS 1.1 Thornhill Aquifer Protection Study (TAPS) – Grant Hill Aquifer Groundwater Sustainability Study •Betty von Hardenberg Ms. von Hardenberg spoke to the decision of the previous Council to allow medical marihuana production facilities to be built on agricultural land without placing restrictions with respect to use of well water. She referred to the application of Tantalus and the impact that application will have on the Thornhill Aquifer. She requested a series of amendments to the zoning and building process for medical marihuana production facilities. She also requested the Thornhill forest be rezoned and removed from the urban reserve. 1.2 Maple Ridge Recycling Society - Recycling - Partners in Action presentation •Kim Day, Executive Director •Leanne Koehn, Community Engagement Ms. Koehn gave a power point presentation providing an overview of the Recycling Society’s programs, services and the 2015 budget. 1100 Committee of the Whole Minutes May 4, 2015 Page 2 of 4 2.PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 1101 2011-012- DVP, 2011-012-DP, 11550 and 11544 207 Street Staff report dated May 4, 2015 recommending that the Corporate Officer be authorized to sign and seal 2011-012-DVP to reduce front yard setbacks, interior north side yard setbacks and interior south yard setbacks and that the Corporate Officer be authorized to sign and seal 2011-012-DP to permit construction of 10 townhouse units in the RM-1 (Townhouse Residential) zone. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: •Application Information •Requested Variances •Subject Map •Official Community Plan Context •Neighbourhood Context •Site Characteristics •Site Plan Showing Variances •Building Elevations •Landscape Plan Note: Mayor Read left the meeting at 2:10 p.m. RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 12, 2015. 1102 Award of Contract, Pavement Rehabilitation Program Staff report dated May 4, 2015 recommending that the extension of the 2010 contract for Pavement Rehabilitation be awarded to Imperial Paving Limited. The Superintendent of Roads and Fleet clarified the scope of the work proposed under the contract. Committee of the Whole Minutes May 4, 2015 Page 3 of 4 RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 12, 2015. Note: Councillor Shymkiw excused himself from discussion of Item 1103 at 2:17 p.m. as he has an accepted offer on a property in the immediate area. 1103 Request for Additional DCC Funding – Contract ITT-EN14-54, Larch Avenue Road Extension Staff report dated May 4, 2015 recommending that Contract ITT-EN14-54, Larch Avenue Extension awarded to Frazer Excavation be increased and that the Financial Plan be amended to increase the project budget. RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 12, 2015. Note: Councillor Shymkiw returned to the meeting at 2:21 p.m. 3.FINANCIAL AND CORPORATE SERVICES (including Fire and Police) Note: Councillor Robson excused himself from discussion of Item 1131 at 2:21 p.m. as his wife is on the Board of Directors of one of the applicants. Councillor Speirs assumed the Chair in his absence. Councillor Masse excused himself from discussion of Item 1131 at 2:21 p.m. 1131 2015 Community Grants Staff report dated May 4, 2015 recommending that the proposed allocation of 2015 Community Grants be approved. RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 12, 2015. Note: Councillors Robson and Masse returned at 2:28 p.m. Councillor Robson resumed the Chair Committee of the Whole Minutes May 4, 2015 Page 4 of 4 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES – Nil 5.CORRESPONDENCE – Nil 6.OTHER ISSUES – Nil 7.ADJOURNMENT – 2:28 p.m. 8.COMMUNITY FORUM Doug Potter – speaking to 11580 207 Street, Item 1101 Mr. Potter expressed concern pertaining to the fence line along 11550 and 11544 207 Street. He asked about the status of the road and wished to ensure that fencing will be provided should the road remain. Mr. Potter also expressed concern for the roots of the fir trees on his property during construction of the development. The Manager of Development and Environmental Services clarified that the landscape treatment includes a 6’ fence along the driveway referenced by Mr. Potter and addressed the requirements of the developer with respect to trees on neighbouring properties. ___________________________________ G. Robson, Acting Mayor Presiding Member of the Committee City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: May 4, 2015 and Members of Council FILE NO: 2011-012-DP/ 2011-012-DVP FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Development Variance Permit and Development Permit 11550 and 11544 207 Street EXECUTIVE SUMMARY: A Multi-Family Development Permit and a Development Variance Permit application have been received in conjunction with application 2011-012-RZ for rezoning to permit the construction of 10 townhouse units in the RM-1 (Townhouse Residential) zone on the subject properties located at 11550 and 11544 207 Street. This application is subject to the Multi-Family Development Permit Area Guidelines as outlined in the Official Community Plan (OCP). The requested variances are: To reduce the front yard setback from 7.5 metres (24.6 ft.) to 4.57 metres (15.0 ft.) at the building face, 3.8 metres (12.5 ft.) to the alcove face, and 3.07 metres (10.0 ft.) at the entry door roof eave, with no further projection exceptions; To reduce the interior north side yard setback from 6.0 metres (19.7 ft.) to 2.2 metres (7.2 ft.) at the building face and 1.6 metres (5.2 ft.) at the roof eave, with no further projection exceptions; and To reduce the interior south side yard setback from 6.0 metres (19.7 ft.) to 2.4 metres (7.9 ft.) at the building face and 1.8 metres (5.9 ft.) at the roof eave, with no further projection exceptions. Council granted first reading for Zone Amending Bylaw No. 6803-2011 on April 12, 2011 and second reading on April 10, 2012. This application was presented at Public Hearing on May 15, 2012, and Council granted third reading on May 22, 2012. Council granted a first extension on May 14, 2013, and a second extension on May 27, 2014. Council will be considering final reading for rezoning application 2011-012-RZ on May 12, 2015. It is recommended that Development Permit 2011-012-DP and Development Variance Permit and 2011-012-DVP be favourably considered. RECOMMENDATIONS: 1)That the Corporate Officer be authorized to sign and seal 2011-012-DVP respecting property located at 11550 and 11544 207 Street; and further 2)That the Corporate Officer be authorized to sign and seal 2011-012-DP respecting property located at 11550 and 11544 207 Street. 1101 - 2 - DISCUSSION: a) Background Context: Applicant: Westridge Lanes Ltd. Owner: Westridge Lanes Ltd. Legal Descriptions: Lots A and B, District Lot 277,Group 1, New Westminster District Plan 23180 OCP: Existing: Urban Residential Zoning: Existing: RS-1 (One Family Urban Residential) Proposed: RM-1 (Townhouse Residential) Surrounding Uses: North: Use: Single Family Residential, Duplex Zone: RS-1 (One Family Urban Residential), RT-1 (Two Family Residential) Designation: Urban Residential South: Use: Townhouse Residential Zone: RM-1 (Townhouse Residential) Designation: Urban Residential East: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Urban Residential West: Use: Municipal Park Zone: RS-1 (One Family Urban Residential) Designation: Park Existing Use of Property: Single Family Residential Proposed Use of Property: Townhouse Residential Site Area: 0.33 ha (0.8 acres) Access: 207 Street Servicing requirement: Urban Standard Companion Application: 2011-012-RZ b) Project Description: The applicant proposes to rezone the subject properties, located at 11550 and 11544 207 Street (see Appendix A), from RS-1 (One Family Urban Residential) to RM-1 (Townhouse Residential) and consolidate the properties to permit the development of ten townhouse units. The units will be accessed via a private strata road running along the northern property line. Each townhouse unit will include a double car garage, and will be two storeys in height. - 3 - c) Requested Variances: The applicant has requested the following building setback relaxations:  Maple Ridge Zoning Bylaw No. 3510-1985, Part 6 Section 602 RM-1 TOWNHOUSE RESIDENTIAL DISTRICT, 6. Siting a) to reduce the front yard setback from 7.5 metres (24.6 ft) to 4.57 metres (15.0 ft) at the building face, 3.8 metres (12.5 ft) to the alcove face, and 3.07 metres (10.0 ft) at the entry door roof eave, with no further projection exceptions;  Maple Ridge Zoning Bylaw No. 3510-1985, Part 6 Section 602 RM-1 TOWNHOUSE RESIDENTIAL DISTRICT, 6.Siting b) to reduce the interior north side yard setback from 6.0 metres (19.7 ft) to 2.2 (7.2 ft) at the building face and 1.6 metres (5.2 ft) at the roof eave, with no further projection exceptions; and to reduce the interior south side yard setback from 6.0 metres (19.7 ft) to 2.4 metres (7.9 ft) at the build ing face and 1.8 metres (5.9 ft) at the roof eave, with no further projection exceptions. d) Planning Analysis: In accordance with Section 8.7 of the OCP, a Multi-Family Development Permit is required for all new multi-family development. The guidelines for a Multi-Family Development Permit as outlined in the OCP are listed below and the proposed development is in compliance with these guidelines as follows: 1. New development into established areas should respect private spaces, and incorporate local neighbourhood elements in building form, height, architectural features and massing. The building height and massing will be similar to the townhouse development directly south of the subject properties. The height and massing is also consistent with single family homes along 207 Street. 2. Transitional development should be used to bridge areas of low and high densities, through means such as stepped building heights, or low rise ground oriented housing located to the periphery of a higher density developments. The scale of this multi-family development is small enough to not require transitions in height within the development site. The proposed height does not exceed those of existing buildings in the vicinity. 3. Large scale developments should be clustered and given architectural separation to foster a sense of community, and improve visual attractiveness. The proposed development is not large scale, therefore this requirement does not apply. However, it is noted that the private open space for each unit is oriented to minimize privacy impacts for properties to the north and south. Elements such as board and batten siding, and landscaping throughout the site help to improve visual attractiveness. 4. Pedestrian circulation should be encouraged with attractive streetscapes attained through landscaping, architectural details, appropriate lighting and by directing parking underground where possible or away from public view through screened parking structures or surface parking located to the rear of the property. - 4 - The end townhouse unit facing 207 Street will have an entry door facing 207 Street and landscaping with an arbour to create a strong pedestrian connection to the street. Visitor parking will be located within the development, screened from 207 Street. e) Zoning Bylaw: The current application proposes to rezone the subject properties from RS-1 (One Family Urban Residential) to RM-1 (Townhouse Residential), to permit future construction of 10 townhouse units (see Appendix B). The Zoning Bylaw establishes general minimum and maximum regulations for buildings and structures. The Zoning Bylaw permits eaves and other projections to encroach up to 1.25 metres (4 ft.) into a front yard setback and 0.61 metres (2 ft.) into an interior yard setback. The setback variances requested will be the maximum encroachments permitted, and no exemptions are allowed due to the setback relaxations. A Development Variance Permit allows Council some flexibility in the approval process. The applicant has requested variances to the Maple Ridge Zoning Bylaw, as outlined below: 1. Maple Ridge Zoning Bylaw No. 3510-1985, Part 6 Section 602 RM-1 TOWNHOUSE RESIDENTIAL DISTRICT, 6. Siting a) To reduce the front yard setback from 7.5 metres (24.6 ft.) to 4.57 metres (15.0 ft.) at the building face, 3.8 metres (12.5 ft.) to the alcove face, and 3.07 metres (10.0 ft.) at the entry door roof eave, with no further projection exceptions. The building elevation that faces 207 Street has been designed to be visually interesting, with varying projections and roof lines. The design is pedestrian -scale, with the building brought closer to the street and a front door entrance feature with a porch roof line partially extending over a pathway connecting to 207 Street. This variance is supportable as it will create a stronger street presence for the proposed development. 2. Maple Ridge Zoning Bylaw No. 3510-1985, Part 6 Section 602 RM-1 TOWNHOUSE RESIDENTIAL DISTRICT, 6. Siting b) To reduce the interior north side yard setback from 6.0 metres (19.7 ft.) to 2.2 (7.2 ft.) at the building face and 1.6 metres (5.2 ft.) at the roof eave, with no further projection exceptions; and to reduce the interior south side yard setback from 6.0 metres (19.7 ft.) to 2.4 metres (7.9 ft.) at the building face and 1.8 metres (5.9 ft) at the roof eave, with no further projection exceptions. This variance is required to allow the building siting at the east end of the site. The proposed units are wider than many new townhouses, in order to have a double car garage and not exceed two storeys in height. Similar interior side yard setback relaxations were required for the townhouse development directly south, and the northern interior setback for the adjacent property to the south appears to be less than the requested relaxation for the subject properties. The proposed units fit in within the existing context of the neighbourhood with the reduction to the interior side yard setbacks, therefore this variance is supportable. f) Advisory Design Panel: The Advisory Design Panel reviewed the form and character of the proposed townhouse development and the landscaping plans at a meeting held on November 8, 2011. Following presentations by the project Architect and Landscape Architect, the Advisory Design Panel made the following resolutions and the project Architect has provided the following explanations for each revision: - 5 - That the application be supported and that the following concerns be addressed as the design develops and submitted to Planning Staff:  Consider deleting the front visitor parking stall in lieu of additional landscaping. The additional parking space was deleted and more landscaping was added in its place.  Consider the addition of permeable pavers to reduce the asphalt areas, including the visitor parking stalls and driveway aprons. The concrete driveway aprons and visitor parking spaces are made up of concrete pavers to increase permeability.  Work with the Planning Department to look at relaxation of the east property line setback in order to articulate Building 3 and possible relocation of the buildings to allow an increase in the outdoor amenity area. The rear elevations for Buildings 2 and 3 were revised by pushing out some of the second floor walls to create better articulation.  Consider altering the center roofline to reduce the building length for Buildings 2 and 3 which would result in roof articulation. Additional roof elements were added to Buildings 2 and 3 improve the roof articulation.  Consider providing a pathway from the common outdoor amenity area east to connect with the driveway. A pathway from the play area to the driveway at the east end of the site has been added.  Consider further articulation of the 207 Street building front to improve the streetscape. Another roof element on the west elevation of Building 1 has been added to improve the streetscape.  Consider the addition of trim board on the second floor for all blocks. Board and batten siding was added.  Consider a change of material at the second floor to accentuate vertical elements (e.g: vertical board and batten). Board and batten siding was added. g) Environmental Implications: The applicant has submitted a Certified Arborist report to identify opportunities for tree retention and hazard trees for removal. Significant trees along the perimeter of the site will be retained while trees within proposed building envelopes or roadways will need to be removed. Furthermore, the project - 6 - landscape plan indicates that 26 new trees will be planted along with shrubs and groundcover to ensure the development is esthetically pleasing. h) Financial Implications: In accordance with Council’s Landscape Security Policy 6.28, a refundable security equivalent to 100% of the estimated landscape cost will be provided to ensure satisfactory provision of landscaping in accordance with the terms and conditions of the Development Permit. Based on an estimated landscape cost of $64,768.00, the landscape security is $64,768.00. i) Citizen Implications: A Development Information Meeting was held at the Hammond Community Centre on January 24, 2012. A second Development Information Meeting was subsequently held at the Maple Ridge Library on March 12, 2012. The applicant presented the project to area residents and answered their questions in regards to privacy fencing along the property line, and amount of parking within the townhouse complex. At the Public Hearing held on May 15, 2012, a total of four residents provided written and verbal feedback to Council. CONCLUSION: The development proposal complies with the Multi-Family Development Permit Area Guidelines of the OCP for form and character. Furthermore, the requested variances are supported by the Planning Department, as they are considered to improve the overall development by creating a strong connection to the street and by keeping units wide enough for two car garages that do not exceed two storeys in height. It is therefore recommended that 2011-012-DP and 2011-012-DVP be given favourable consideration and that the Corporate Officer be authorized to sign and seal the Development Permit and Development Variance Permit. “Original signed by Amelia Bowden”____________________ Prepared by: Amelia Bowden Planning Technician “Original signed by Christine Carter”________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn”____________________ Approved by: Frank Quinn, MBA, P. Eng GM: Public Works & Development Services “Original signed by Jim Rule”_______________________ Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Site Plan Showing Variances Appendix C – Building Elevations Appendix D – Landscape Plan City of PittMeadows District ofLangley District of MissionFRASER R. ^ DATE: May 3, 2012 FILE: 2011-012-RZ BY: PC 11544/50 207 STREET CORPORATION OFTHE DISTRICT OFMAPLE RIDGE PLANNING DEPARTMENT 11485 114951148611505 2066511524 1153411666 2068811631 11661 11465 11469 11569 20713114552072520710 11470 208002080611481 11489 11491 114 9 311684 1151511679 206702066711455/5911493 2069911464 207121149920721 2076020765207712075211653 2078711483 11690 20641206581 1 6 6 8 11 6 7 0 2068311645 11512 11664 207502075520736208242082111677 116711153520676206732067511637 11593 11544 207351146020739 11643 2076720756207772081511487 11688 11460 11672 11674 206852069111653 11499 11440 11494 11522 11534 11550 1147520724 20740207962075620804208082081220809206402064920679206971147520692 11484 11502 11588 11465 11495 11445 207402073220744207692077220780208012078620815206312064311686 2065511482 115082066411675 1152511481 11485 11509 11444 11454 11474 11580 11610 2071620726207201145020750 207602076320797208052081020646206522066111 5 1 4 115452068211489 2071911485 207 2 5 2072020745208022081620820RIVER RD. WEST 207 A ST.DARTFORD ST.206 B ST. GOLF LANE DARTFORD ST.117 AVE.GRAVES ST.115 AVE. 13 607 P 16749 609 8 20 P 81218 4 22 25 27 2 374 11P 25068P 58300302 328 306 8 9 11 12 17 37 7LMP 3555112 38 5 10 24 26 3 1 NWS 3345 ARem 8P 7578610P 231809 Rem 29 P 43793 P 43797 LMP 5112 P 43797 P 54678 3 4 9 8 5 19 6 13 3P 81218 BCP 3368621 A P 20332 27 7 B LMS 809P 25068 13 14 27 30 15 LMP 40400 300 1 P 20181283 282 P 84260 P 44698 287 280 6 34 40 611 P 77490 4 20 23 P 76457 10 29 A 16 B 2 D C 303 329 284 281 331 309 36 3 2 16 39 7 2LMP 3555111 2 2 5 6 3 2 P 764571 28 LMP 209226 P 58300 P 75786 P 669301 301 1 2 5 42 PARK 33 10 10 P 81218 6 11 W 1/2 610LMP 138229 1 1 P 85673 12 P 210478 375 376 30LMP 9843P 21114 37 330 307 1 339 286 11 606 LMP 41821 4 608 18 15 L LMP 4182121 LMP 418211 4 2 9 B 25 377 Rem 13Rem 387LMP 5112 340P 81218 10 7 35 LMP 41821 14 1P 85418 E 1/2 61023 5 22 2 373 24 A P 76498A 195 304 P 31152 305 *PP056 308 285 SUBJECT PROPERTIES ´ SCALE 1:2,000 207 STAPPENDIX A APPENDIX B APPENDIX C APPENDIX D City of Maple Ridge TO: Her Worship Mayor Nicole Read DATE: May 4, 2015 and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: Committee of the Whole SUBJECT: Contract Award: Pavement Rehabilitation Program EXECUTIVE SUMMARY: As part of the City’s commitment to infrastructure renewal and replacement, the backlog of roads requiring pavement rehabilitation continues to be addressed. This year’s program combines 2015 allocated funds from Capital and Maintenance as well as TransLink funding to continue road maintenance resurfacing and associated works this year. The program has been well received with public feedback being very positive. This report recommends rewarding the extension of the multi- year contract to Imperial Paving Ltd. This is the final year for extending the contract. RECOMMENDATION(S): That the extension of the annual Pavement Rehabilitation Program be awarded to Imperial Paving Limited in the amount of $1,112,967.40 including applicable taxes and further those additional work locations may be added under the extra work provisions in the contract up to 25% of the value of the contract ($278,241.85) including taxes. DISCUSSION: a)Background Context: A public invitation for Prequalification was conducted in 2010. Following a detailed assessment of the submissions three contractors met prequalification criteria. All three submitted bids on the multi-year Pavement Rehabilitation work. An evaluation was done for the City of Maple Ridge by Aplin and Martin Consulting Engineers. It was determined that Imperial Paving provides best value to the City of Maple Ridge. This contract has multi year extension provisions. The prices for 2015 works are appropriate and provide best value for road rehabilitation works. b)Financial Implications: The funding for this work, including the extra provisions, is approved within the Financial Plan and is within budget. The City’s Purchasing Policy requires that the potential to add additional works be identified to Council at the time of award. TransLink is providing approximately 35% of the project funding. 1102 Planned Locations The following locations are included in the 2015 program: • 207 Street - Lougheed Highway to Westfield Avenue • 207 Street - Lougheed Highway to Dewdney Trunk Road • Dewdney Trunk Road – 207 Street to 210 Street (MRN) • 216 Street - Exeter Avenue to 124 Avenue • Glenhurst Street – Dewdney Trunk Road to 118 Avenue • Laity Street - Lougheed Highway to Dewdney Trunk Road • 230 Street- 124B Avenue to 126 Avenue • Hall Street – Dewdney Trunk Road to Donovan Avenue • Princess Street - Lorne Avenue to Ospring Avenue • Dewdney Trunk Road - 224 Street to 222 Street (MRN) • Dewdney Trunk Road – 210 Avenue to Laity Street (MRN) • Selkirk Avenue – 220 Street to 222 Street • 119 Avenue – Lougheed Highway to 20400 Block Top Lift • 100 Avenue – 256 Street to 25915 256 Street • Wicklund Avenue – 210 Street to Laity Street • 132 Avenue & 210 Street – Neaves Road to 12957 210 Street CITIZEN/CUSTOMER IMPLICATIONS: Over the first four years of the program the improvements to pavement conditions throughout the City have been favourably received. CONCLUSION: The recommended contract award continues Councils commitment to infrastructure renewal and replacement. Award of the contract extension would see the work completed through the spring and summer of 2015. “Original signed by Russ Carmichael”__________________ Prepared by: Russ Carmichael, AScT, Eng.L Director of Engineering Operations “Original signed by Trevor Thompson”__________________ Reviewed by: Trevor Thompson Manager Financial Planning “Original signed by Frank Quinn”______________________ Approved by: Frank Quinn General Manager, Public Works and Development Services “Original signed by J. L. (Jim) Rule”_____________________ Concurrence: J.L. (Jim) Rule Chief Administrative Officer City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: May 4, 2015 and Members of Council FILE NO: 11-5255-40-167 FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Request for Additional DCC Funding - Contract ITT-EN14-54, Larch Avenue Road Extension EXECUTIVE SUMMARY: The Larch Avenue Road Extension Project is in the City’s approved Financial Plan as part of the Silver Valley Pedestrian and Road Improvements. The road is funded primarily (99%) through Development Cost Charges (DCC). The project objective is to complete a critical transportation linkage between the Forest Hamlet, River Village and the adjacent neighbourhoods as identified in the Silver Valley Area Plan. The Larch Avenue Road Extension Project is presently under construction and will extend 85 metres east from 235 Street to connect to the developer-constructed section of Larch Avenue that ends to the west of 235A Street. The project scope includes road construction, boulevard and pedestrian upgrades, drainage works and a section of watermain replacement. In October 2014, the contract to construct the Larch Avenue Road Extension was awarded to Frazer Excavation Ltd. As part of the due diligence process at the design stage, a review of geotechnical reports for road construction adjacent to this project, coupled with the undisturbed nature of the area did not indicate significant amounts of organics would be found. During road construction in the spring, Frazer Excavation Ltd. discovered an unexpected pocket of organic materials against the hillside that will need to be excavated and replaced with imported granular fill. The depth of material that needs to be removed is up to 1.6m in depth in some locations, well above the expected maximum depth of 0.6m. This removal increased the amount of common excavation which has a ripple effect on the amount of imported granular fill required to replace the excavated materials. The contractor’s costs to remove the organic material and place imported granular fill will be based upon the contract unit rates. Based on these rates the additional costs are estimated at $110,000.00. The purpose of this report is to obtain Council’s approval for the additional project funding from the DCC reserve fund. RECOMMENDATION: THAT Contract ITT-EN14-54 Larch Avenue Road Extension awarded to Frazer Excavation Ltd. on October 1, 2014, be increased to the amount of $366,672.10; and THAT the Financial Plan be amended to increase the project budget by $110,000.00 as detailed in the Council Report dated May 4, 2015 titled Request for Additional DCC Funding - Contract ITT- EN14-54, Larch Avenue Road Extension. 1103 DISCUSSION: a) Background Context: The construction of Larch Avenue is identified as a significant transportation link in the Silver Valley Area Plan as well as the City’s Transportation Plan. Through a number of Public Meetings, residents in Silver Valley have expressed a desire to see this connection advanced. The proposed capital project to complete the Larch Avenue Road Extension Project includes construction of two travel lanes, boulevard and pedestrian upgrades and temporary boulevard treatments fronting future development lands and the replacement of a section of watermain. The project will provide a continuous pedestrian and vehicle link between 235 Street and 236 Street. For this work, the City retained DK Bowins & Associates Inc. to complete the road design and assist with the tendering process as they had previously designed both adjacent portions of Larch Avenue to facilitate subdivisions. During construction of previous segments of Larch Avenue, no excessive amounts of organic subsurface materials were encountered and only minimal surface stripping was required to install the road base on a suitable road structure. In October 2014, the contract to construct the Larch Avenue Road Extension was awarded to Frazer Excavation Ltd. As part of the due diligence process, a review of geotechnical reports for road construction adjacent to this project, coupled with the undisturbed nature of the area did not indicate significant amounts of topsoil and organics would be found. During road construction in the spring, Frazer Excavation Ltd. discovered an unexpected pocket of organic materials against the hillside that will need to be excavated and replaced with imported granular fill. The contractor’s costs to remove the organic m aterial and place imported granular fill will be based upon the contract unit rates. b) Desired Outcome: Completion of the construction of Larch Avenue will provide a critical transportation link between 235 Street and 236 Street and provide alternate road access to the Rock Ridge area. This connection will also provide improved facilities for pedestrians. c) Strategic Alignment: The Larch Avenue Road Extension supports the following key strategies identified in the City’s Strategic Plan:  Maintain and enhance a multi-modal transportation system within Maple Ridge to provide citizens with safe, efficient alternatives for the movement of individuals and goods  Promote alternative modes (pedestrian, bike, public transit) of travel to reduce reliance on the automobile d) Citizen/Customer Implications: Residents of the Silver Valley area have expressed their desire for alternate access and egress points to their community. The extension of Larch Avenue will provide a much needed and called for alternate route for vehicles into the eastern area of Silver Valley. Local access is not affected while this extension is under construction. e) Interdepartmental Implications: The Operations and Planning Departments have provided input to the design and construction. f) Business Plan/Financial Implications: A contract was awarded to Frazer Excavation Ltd. for $256,672.10 and the project funding was provided through Capital Projects LTC 8468 and LTC 7840. The additional cost of $110,000.00 can be funded almost entirely (99%) through Development Cost Charges similar to the existing funding distribution of the project. The balance of the funding is recommended to be drawn from Accumulated Surplus. Therefore, funding allocation would be $108,900 from DCCs and $1,100 from Accumulated Surplus. CONCLUSIONS: As a result of unexpected site conditions encountered during construction, additional funding is required to complete the Larch Avenue Road Extension. Therefore, it is recommended that the contract value be increased to $366,672.10 and the project budget be increased by $110,000.00. “Original signed by Jeff Boehmer” “Original signed by Trevor Thompson” Prepared by: Jeff Boehmer, PEng. Financial Trevor Thompson, CGA Manager of Design & Construction Concurrence: Manager of Financial Planning “Original signed by Joe Dingwall” acting for: Reviewed by: David Pollock, PEng. Municipal Engineer “Original signed by Frank Quinn” Approved by: Frank Quinn, MBA, PEng. General Manager: Public Works & Development Services “Original signed by J.L. (Jim) Rule” Concurrence: J.L. (Jim) Rule Chief Administrative Officer 1 of 5 CityCityCityCity of Maple Ridgeof Maple Ridgeof Maple Ridgeof Maple Ridge TO:TO:TO:TO: Her Worship Mayor Nicole Read MEETINGMEETINGMEETINGMEETING DATE:DATE:DATE:DATE: 4-May-2015 and Members of Council FILE NO:FILE NO:FILE NO:FILE NO: FROM:FROM:FROM:FROM: Chief Administrative Officer MEETING:MEETING:MEETING:MEETING: COW SUBJECTSUBJECTSUBJECTSUBJECT: 2015 Community Grants EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:EXECUTIVE SUMMARY: The Community Grants Program helps to support organizations providing service to our community. For 2015, the funding envelope for Community Grants is $62,200. The previous Council had requested that 2014 Community Grant recipients be advised that the intent of the program was not to provide ongoing funding and that they should secure other sources of funding for the future. While a letter was provided to that effect, we have received applications from some of the same groups as last year. Staff recommend the grant allocations shown on the attached Schedule “A”. RECOMMENDATION(S):RECOMMENDATION(S):RECOMMENDATION(S):RECOMMENDATION(S): That the proposed allocation of Community Grants as shown on Schedule “A” of the staff report dated May 4, 2015 titled 2015 Community Grants be approved. DISCUSSION: DISCUSSION: DISCUSSION: DISCUSSION: a)a)a)a) BackBackBackBackground Context:ground Context:ground Context:ground Context: The Community Grants Program helps support organizations providing service to our community. Many of these organizations are struggling to find sustainable funding. The funding that we provide offers some assistance. It should be noted that some of these same organizations also apply for, and receive, funding from other municipal programs. The previous Council had requested that 2014 Community Grant recipients be advised that the intent of the program was not to provide ongoing funding and that they should secure funding from other sources for the future. While a letter was provided to that effect, we have received applications from some of the same groups as last year. In 2013, Council adopted the attached Community Grants policy, formalizing the eligibility and evaluation criteria used when considering the allocation of the community grants budget. It is not possible to provide the level of support that all groups request, so an effort is made to ensure that the available budget is distributed where it will provide the greatest community benefit. For 2015, the budget for Community Grants is $62,200; the recommended allocation is attached. Following the distribution of the 2015 Community Grants budget, Council may want to discuss how they wish to handle this funding envelope for future years. 1131 2 of 5 Commentary on the specific applications follows. A number of years ago, Council entered into an agreement with the Alouette Home Start Society to provide a grant to offset property taxes for the Iron Horse Youth Safe House. The provision of this grant allowed the Society to leverage funding from other levels of government to support their operations. The amount is not included on Schedule “A” for 2015 due to the uncertainty regarding the ongoing operation of this facility. The organization is hopeful they will be able to secure funding to continue full operations this year and staff recommend that $5,000 of the available budget be held in reserve in order to meet the City’s agreed to obligation if they are successful. After ensuring that we can meet our potential obligation to the Alouette Home Start Society, Council is left with $57,200 to allocate to other requests. The following provides some information about these other requests. The Family Education and Support Centre (FESC) is a multi-service agency that has grown and changed over the years in response to the community’s need for services. Their objective is to provide social services to families in need of finding their own answers to challenges with regard to their parenting, mental health, food security, settlement as newcomers and to their individual personal growth. They are a founding member of the Community Network and serve as host for the Network coordination funds. In this capacity, the FESC receive $25,000 annually from the city to assist in funding a community network coordinator. This funding is outside of the community grants envelope. In addition to this, FESC is asking for support for two specific initiatives: 1. The Community Kitchen program helps local citizens living below the poverty line learn how to prepare affordable and nutritious meals while also providing a place of social contact and information about community resources. The Community Kitchen applies for funding from other sources, such as the United Way, but requires additional support to operate with out service reductions; funding from the City allows the service to continue without interruption. The Community Kitchen has received support from the City since 2010 and in 2014 received $4,000. A 2015 contribution of $4,000 is recommended. 2. The Multicultural Women’s Group provides a resource for women who have settled in Maple Ridge from other countries, who are socially isolated, unaware of community resources that might be of service to them and in need of support from their peers and the social service community. A 24 week program targets women who are the most isolated in the community and will benefit 6-10 immigrant women by providing them with opportunities to practice speaking English and by providing relevant information about social services available to them in Maple Ridge. The FESC has requested $5,000 to support this program in 2015 and staff recommends supporting the request. This is the first request received to support this program. As in other years, the Maple Ridge Lions Club, in conjunction with the Fire Department, plans to host the annual Halloween Fireworks Display. In 2004, Council adopted a bylaw banning the sale or use of fireworks in Maple Ridge. Since that time, the Lions Club has been coordinating this popular community celebration and while some monies may be raised through sponsorship the fireworks display has received municipal support through the Community Grants program since 2006, receiving $3,000 in 2014. For 2015 municipal contribution of $3,000 is recommended. The Fraser River All Nations Aboriginal Society’s goal is to raise awareness of and share Aboriginal cultures through community events, relationships and networking opportunities. They are planning a celebration for Canada’s National Aboriginal Day on June 21st that will support these objectives. The 3 of 5 celebration will share traditional Aboriginal culture through song and dance, drumming and stories, with the intent of creating new relationships and helping to facilitate examples of healthy living. The Society has requested $3,000 to support this event. Staff recommends supporting the request. This is the first time the organization has requested a community grant. The Friends in Need Food Bank helps to provide food to more than 3,700 people and has enjoyed support from the City for many years, not only through the Community Grants Program, but also through the direct efforts of staff fundraising and annual food drives. They have also received $300 annually for the past three years, funded from the festivals budget, to support their food drive held in conjunction with the CP Holiday Train. The Friends in Need Food Bank has requested a grant of $20,000 for 2015; staff is recommending an allocation of $17,000. The Haney Farmers’ Market is a fixture in Memorial Peace Park from May through October. The Market provides residents with opportunities to connect directly with local food producers and artisans, learn about farming practices, and discover seasonal eating. The society has researched sustainable market funding models and identified that most markets require some annual grant funding to remain financially viable. In 2009, Council committed to providing the Haney Farmers’ Market Society with a total of $10,000 from the Community Grants budget over two years and has provided annual grants of $6,000 since 2011. In 2014 the Market also received $1,500 from the festivals budget, as well as an additional $500 from the Agricultural Advisory Committee. In order to facilitate relocating the Farmers Market during the 2014 Caribbean Festival an additional $2,800 was provided funded from other municipal programs. Staff is recommending providing a Community Grant of $6,000 for 2015. At the April 9, 2015 Maple Ridge, Pitt Meadows, Parks and Leisure Services Commission meeting a recommendation was endorsed that Maple Ridge Council be asked to authorize entering into an operating agreement at a future meeting. The Maple Ridge Pitt Meadows Agricultural Association’s annual Country Fest is a popular community event that Council has supported with community grants since 2008. The event serves to educate attendees about agriculture and to celebrate local farmers and farming in general. The event also provides a venue for local 4-H youth to show their livestock and learn valuable leadership skills. In 2014, in addition to a $12,000 grant, the Association received $3,500 from the festivals budget and $1,000 from the Agricultural Advisory Committee. The Association is requesting a community grant of $12,000 to assist with the 2015 event. Staff is recommending the grant be approved. At the April 9, 2015 Maple Ridge, Pitt Meadows, Parks and Leisure Services Commission meeting a recommendation was endorsed that Maple Ridge Council be asked to authorize entering into an operating agreement at a future meeting. The North Fraser Therapeutic Riding Association (NFTRA) has been operating in Maple Ridge for over forty years, providing therapeutic equine activities for children and adults with physical, emotional or developmental disabilities. The programs offered by the Association help participants on a number of levels, improving both physical well being and confidence. Council has supported the organization through the community grant program for the past two years. In 2014 NFTRA received a grant of $1,538. The Association is requesting a grant of $715 to purchase equipment that will increase efficiency for the barn staff. Staff is recommending providing $700. The Salvation Army Caring Place is a multi-function facility focused on providing support to local residents. Their programs include the community meal program, community crisis response, a year round shelter program as well as children and youth programs. The Salvation Army has received contributions from the Community Grant program since 2003. In 2014, they received a community grant of $6,000. In addition they received $1,200 from the Social Planning Advisory Committee to support their activities for Homelessness Action Week and $2,000 funded from other municipal 4 of 5 programs to sponsor a workshop for landlords. For 2015, the Salvation Army for has requested a grant of $7,500 to support their Send a Kid to Camp Program providing underprivileged children and teens the chance to spend a week at camp. The program is one of the ways the Salvation Army strives to meet their goal of building a strong community network. Staff is recommending a grant of $6,500 to support their request. b)b)b)b) Desired ODesired ODesired ODesired Outcome(s):utcome(s):utcome(s):utcome(s): Organizations, such as those identified on Schedule “A”, are increasingly struggling to secure long-term sustainable funding at the same time as the demand for the services they provide is growing. Through the Community Grants program, Council is able to help such organizations continue with the provision of services to the citizens of Maple Ridge. c)c)c)c) Business Plan/Financial ImplicBusiness Plan/Financial ImplicBusiness Plan/Financial ImplicBusiness Plan/Financial Implications:ations:ations:ations: The distribution of Community Grants proposed on the attached “Schedule A” allocates $57,200 to various community groups. Staff recommends that the remaining $5,000 be reserved to support the Iron Horse Youth Safe House if they are successful in their efforts to secure funding to continue full operations. d)d)d)d) Alternatives:Alternatives:Alternatives:Alternatives: Council could choose not to distribute any grants but as that decision may jeopardize the ability of various organizations to continue providing necessary services that is not recommended. CONCLUSIONS:CONCLUSIONS:CONCLUSIONS:CONCLUSIONS: The provision of grants to local organizations benefits the citizens of Maple Ridge. The distribution proposed on Schedule “A” attempts to allocate the limited resources to provide benefit to the community. ‘Original signed by Catherine Nolan” _______________________________________________ Prepared by: Catherine Nolan, CPA, CGA Manager of Accounting “Original signed by Sue Wheeler” ______________________________________________ Approved by: Sue Wheeler Director of Community Services “Original signed by Dane Spence” _____________________________________________ Approved by: Paul Gill, CPA, CGA GM, Corporate and Financial Services “Original signed by Jim Rule” _______________________________________________ Concurrence: J.L. (Jim) RuleJ.L. (Jim) RuleJ.L. (Jim) RuleJ.L. (Jim) Rule Chief Administrative OfficerChief Administrative OfficerChief Administrative OfficerChief Administrative Officer 5 of 5 Schedule "A"Schedule "A"Schedule "A"Schedule "A"Requested Requested Requested Requested Amount for 2015Amount for 2015Amount for 2015Amount for 2015Recommendation Recommendation Recommendation Recommendation for 2015for 2015for 2015for 2015Total Budget Available as per the 2015 Financial PlanTotal Budget Available as per the 2015 Financial PlanTotal Budget Available as per the 2015 Financial PlanTotal Budget Available as per the 2015 Financial Plan62,20062,20062,20062,200$ $ $ $ Family Education and Support Centre (Community Kitchens)5,000 4,000 To assist the organization with their Community Kitchens program while they work to secure stable funding for the program Family Education and Support Centre (Multicultural Women' Group)5,000 5,000 To support women that have settled in Maple Ridge from other countries who are socially isolated and unaware of community resources that might be of service to them. Fireworks Display (Maple Ridge Lions Club)3,000 3,000 Annual Halloween Fireworks Display Fraser River All Nations Aboriginal Society3,000 3,000 Support for Canada's National Aboriginal Day celebrations planned for June 21 Friends in Need Food Bank20,000 17,000 To assist the organization with their fixed operational costs, allowing them to use other donations for the purchase of food. Haney Farmers' Market6,000 6,000 To assist the market's operations MR, PM Agricultural Association12,000 12,000 To assist with the annual Country Fest North Fraser Therapeutic Riding Association715 700 To assist the NFTRA with the purchase of equipment. Salvation Army7,500 6,500 Support for the "Send a Kid to Camp" program. Provides underprivileged children/teens thechance to spend a week at camp. Targets children between 7 & 18 TotalsTotalsTotalsTotals62,215$ 57,200$ Held in reserve for Alouette Home Start SocietyHeld in reserve for Alouette Home Start SocietyHeld in reserve for Alouette Home Start SocietyHeld in reserve for Alouette Home Start Society5,0005,0005,0005,000$ $ $ $ Unallocated Community GrantsUnallocated Community GrantsUnallocated Community GrantsUnallocated Community Grants---- ----$ $ $ $ Grants - Requests for 2015Grants - Requests for 2015Grants - Requests for 2015Grants - Requests for 2015How the Grant will be usedHow the Grant will be usedHow the Grant will be usedHow the Grant will be used Page 1 of 2 Policy 5.56 POLICY MANUAL Title: Community Grants Policy No : 5.56 Supersedes: New Authority: Legislative Operational Approval: Council CMT General Manager Effective Date: February 27, 2013 Review Date: February 2014 Policy Statement: Council’s vision for a safe and livable community is supported by a network of organizations that contribute to the wellness and vitality of the community. Funding will be allocated to the Community Grants program as part of the District’s business planning process and grants awarded to organizations that provide valuable community services in support of Council’s objectives. Purpose: It is recognized that community organizations contribute significant value to the community. The purpose of this policy is to establish open and transparent guidelines for the evaluation and distribution of Community Grants, respecting the limited financial resources available for this purpose. Definitions: Community Grant Review Committee: refers to a committee of four staff members including representatives from Administration, Finance and Community Development, Parks and Recreation. The work of the committee is to evaluate grant requests against Council’s guidelines and provide Council with recommendations for allocating the annual community grant budget. Eligible Requests: The following requests, submitted on a completed application with financial statements from the most recently completed fiscal year, would be eligible for funding from the Community Grant Program:  requests to fund one-time items or events, or  requests for bridge funding while an organization works to secure long-term stable funding, or  requests that will allow a community group to leverage additional funding from other agencies, or  organizations denied a permissive tax exemption will be eligible to apply for a community grant or  requests for services that are not duplicated in the private sector Evaluation Criteria: The following criteria will be used to evaluate grant requests:  The organization is a registered not-for-profit or charitable community organization based in Maple Ridge that has been in operation for more than one year Page 2 of 2 Policy 5.56  The purpose of the grant request is consistent with the District’s Vision Statement  The proposed service, project or event supports one or more of the following Council Key Strategies for a safe and livable community - Strive for quality of life and independence by citizens. - Develop and implement preventative as well as reactionary plans to address the impacts of emerging issues on the local community and citizens - Encourage active and healthy living among citizens - Encourage a strong sense of community by providing citizens with opportunities to connect  The citizens of Maple Ridge are the primary beneficiaries of the services provided by the organization  The proposed service, project or event will be sustainable past the support of the grant funding  The organization has a proven track record of working collaboratively with other community partners Key Areas of Responsibility Action to Take 1. Review grant applications received 2. Prepare report to Council 3. Authorize distribution of Community Grants 4. Distribute grants 5. Report back Responsibility Review committee Review committee Council Finance Recipient City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: May 12, 2015 and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: Council SUBJECT: MHSTF Proposed Outreach Operating Grants EXECUTIVE SUMMARY: The City of Maple Ridge’s Mayor’s Homeless Solutions Task Force (MHSTF) received approval from Council on April 28, 2015 for $160,000 to proceed with funding the provision of four outreach workers as an interim measure for up to six months. The MHSTF has directed staff to enter into Operating Grants with two agencies, Alouette Addictions Services (AAS) and the Canadian Mental Health Association (CMHA), to provide outreach services designed to address the current lack of outreach support in the community. The April 28 MHSTF report indicated that the community is experiencing the convergence of three critical problems: a continuum of care that is difficult for people to access without the support of a strong advocate or outreach worker; a decrease in outreach services to support people dealing with issues related to addiction, mental health, and homelessness; and the risk of a significant growth in the numbers in the community that are unsheltered. The report also noted that although the City is not mandated to deliver health services the MHSTF was formed to actively pursue leading edge solutions that will ensure the health and safety of all residents in our community. Two draft Operating Grants are attached to this report for Council’s consideration. RECOMMENDATIONS: That the Corporate Officer be authorized to execute the proposed Addictions Outreach Operating Grant between the City of Maple Ridge and Alouette Addictions Services; AND, That the Corporate Officer be authorized to execute the proposed Mental Health Outreach Operating Grant between the City of Maple Ridge and the Canadian Mental Health Association; AND, That the remaining portion of funding allocated to this project be held by the City of Maple Ridge on a contingent basis pending unforeseen expenses incurred as related to the delivery of the outreach services under the proposed Operating Grants. DISCUSSION: a)Background Context: Alouette Addictions Services is a registered society that is the primary agency providing outpatient addiction services in Maple Ridge. The Agency provides outpatient treatment programs including outreach services for individuals faced with substance misuse challenges. All of the Agency’s services are voluntary and focus on supporting every individual to meet their needs and goals. The Agency is primarily funded by Fraser Health Authority but also receives donations.1201 The Canadian Mental Health Association (CMHA) is a registered society that is the primary agency providing outreach services to the individuals who are homeless experiencing mental illness in Maple Ridge. CMHA promotes the mental health of all and supports the resilience and recovery of people experiencing mental illness. The CMHA accomplishes this mission through advocacy, education, research, and services. The Agency is currently undergoing an accreditation by CARF, the Rehabilitation Commission for its Mental Health programs. All of the Agency’s services are voluntary and focus on supporting every individual to meet their needs and goals. The MHSTF’s last report to Council indicated that there is growing evidence that there is a segment of the homeless population who continue to be unsheltered. The report indicated that through the Task Force’s discovery process they found evidence that there are ongoing system- related challenges to support people with multi-barriers to access addiction and mental health services. In an effort to increase access to services and supports the MHSTF has committed to provide resources through the proposed Operating Grants to increase resources at the ground level over the next six months. As a result, Council has allocated interim funding and the MHSTF has directed staff to prepare Operating Grants with Alouette Addictions Services for the provision of Addiction Outreach Services and the Canadian Mental Health Association for the provision of Mental Health Outreach Services. Both these Grants focus on increasing supports for people who are unsheltered in this community to move more quickly into services to meet their needs. The Goals outlined in the proposed Operating Grants are aligned with the overall goals of the Task Force: 1. To connect people who are homeless or at immediate risk of homelessness with access to addictions and mental health services, housing, and other required support services in order to reduce the likelihood of continued homelessness; 2. To provide outreach services that are focused on the particular circumstances of each client and that promote long term health services support and housing stability. In addition, the Operating Grants outline a service delivery model that is aligned with the overall structure of the Action Teams of the Task Force. The requirement for coordination with other Task Force teams is included in both Grants, as well as requirement for coordination and collaboration with other agencies and ministries providing referral, treatment, and support services for the populations that the Outreach Workers will be supporting. For the purposes of the Outreach Services to be delivered under these Grants, people who are homeless or at immediate risk of homelessness are the primary target population and are defined as the Absolute Homeless, individuals who are living in:  Public spaces without legal claim (on the streets, in abandoned buildings, or tent cities);  Homeless or emergency shelters;  A public facility or service (hospital, treatment centre, correctional facility) and cannot return to a stable residence;  Individuals who are financially, sexually, physically or emotionally exploited to maintain their shelter. The Grants define Outreach as an activity of providing services to populations who might not otherwise have access to those services. A key component of outreach is that the groups providing it are not stationary, but mobile; in other words they are meeting those in need of outreach services at the locations where they are. Under these Grants AAS agree to provide Addiction Outreach Services (2 Outreach Workers) and CMHA (2 Outreach Workers) agrees to provide Mental Health Outreach Services. All of the Outreach Workers will participate on the “Outreach Action Team” led and coordinated by the AAS Executive Director. AAS will also be responsible for administrative support to the team, as well as reporting to the City Lia ison Coordinator regarding the Team’s progress. The Mental Health Team leader will provide guidance to the Outreach Team specifically for the Outreach component of their work. The Outreach workers mandate, as outlined in the proposed Grants includes:  Assessment and goal setting;  Referrals to appropriate services such as medical services, mental health services, alcohol and drug treatment services, employment programs and life skills training  Assistance and referral for obtaining appropriate housing;  Assistance in accessing income assistance, pension benefits, obtaining a BC ID card and/or bank account;  Linkages and referrals to support services. The proposed Grants also outline the requirement for regular reporting and monitoring of the Outreach Services. The structure for reporting and monitoring has been designed to ensure the effective delivery of services, as well as providing for ongoing responsiveness and adjustments as required. This will ensure that the needs of clients are met, service providers are able to work together to better match services to client’s needs, and to ensure coordination with the other teams related to the MHSTF. Schedule”B” of each Grant outlines the Outcome Measures to be tracked and reported. A provision is also included that requires the Street Action Team to adopt an Outcome Program Tool that will be designed to assist in providing evidence of the impact of these services. Most importantly, it will support informed discussion between the person using services and the Outreach worker towards developing an individual plan that works for the individual and enables a shared understanding of progress and remaining challenges. b) Desired Outcome: To take a leadership role by proactively providing resources to address an urgent need in the community. The concentrated effort that will be mobilized through this funding initiative will assist in supporting individuals to access addiction and mental health services. Addressing the needs of the homeless population will reduce the impacts on the community and assist in increasing all citizens’ sense of safety. c) Strategic Alignment: Entering into the proposed Operating Grants aligns with the Safe and Livable Communities strategic direction. Through this initiative, vulnerable residents will have increased opportunities to have their basic health needs met to assist them in their journey to improve their life circumstances. In addition, the services outlined in the proposed Grants will assist in addressing the impacts of social issues on the local community. d) Citizen/Customer Implications: Although the City is not mandated to deliver health services the MHSTF was formed to actively pursue leading edge solutions that will ensure the health and safety of all residents in our community. The provision of these additional resources will benefit the vulnerable unsheltered population as well as assist in improving the overall health of the community. e) Interdepartmental Implications: The success of this initiative will require ongoing coordination, input, and responsiveness from a number of departments that have been assigned roles related to the Task Force’s Action Teams. This includes Community Services, RCMP, Fire, Bylaws and Parks staff. The organizational structure for the teams has been designed to promote coordination and collaboration. f) Business Plan/Financial Implications: On April 28, 2015 Council approved one-time funding from the Protective Services Reserve. The Proposed Grants have been negotiated on a time-duration basis of six months and are non- renewable. g) Policy Implications: The Purchasing Policy requires a competitive bid process wherever possible, however Council does have the discretion to enter into agreements that it deems necessary for the operation of the City without such a process. The allocation of grants to enhance services provided by non- profit community agencies that provide a service that is of benefit to the community is a common practice of Council. In this case, the agencies recommended to receive grants are the primary service providers in Maple Ridge for addictions and mental health outreach services. Allocating grants to the most logical candidate has enabled an expedient process to address this urgent issue. CONCLUSIONS: Providing funding for Outreach Services is one of the preliminary recommendations made by the Mayor’s Homelessness Solutions Task Force that was approved by Council on April 28, 2015. Entering into the proposed Operating Grants will provide a mechanism to respond to the urgent community need to address the growing impacts related a segment of the population that continue to be unsheltered and face challenges to accessing appropriate and timely access to both addiction and mental health services. “Original signed by Shawn Matthewson” _______________________________________________ Prepared by: Shawn Matthewson, Recreation Coordinator Social Planning “Original signed by Sue Wheeler” _______________________________________________ Approved by: Sue Wheeler, Director Community Services “Original signed by Kelly Swift” _______________________________________________ Approved by: Kelly Swift, General Manager, Community Development Parks & Recreation Services “Original signed by Jim Rule” _______________________________________________ Concurrence: J.L. (Jim) Rule Chief Administrative Officer :sw Attachments: Addiction Services Outreach Operating Grant - Draft Mental Health Services Outreach Operating Grant - Draft ADDICTION SERVICES OUTREACH OPERATING GRANT THIS GRANT made as of June 1, 2015 BETWEEN: CITY OF MAPLE RIDGE,having its offices at 11995 Haney Place, Maple Ridge, British Columbia,V2X 6A9 (the "City") AND: ALOUETTE ADDICTIONS SERVICES SOCIETY,a non-profit society registered in BC under No. S- 27308 and having its administrative offices at 201 –22477 Lougheed Hwy, Maple Ridge, BC V2X 2T8 (the "Agency") WHEREAS: A. The City of Maple Ridge’s Mayor’s Homeless Solutions Task Force (“MHSTF”) was established in January, 2015 with the mandate to: 1.Increase access to treatment for people dealing with drug addiction. 2.Increase adequate support for people with significant mental illness. 3.Increase a sense of health and safety in the community. Although the City is not mandated to deliver health services the MHSTF was formed to actively pursue leading edge solutions that will ensure the health and safety of all residents in our community. B.Due to the evidence that there are a segment of the homeless population who continue to be unsheltered, together with MHSTF’s efforts to deal with vacant and derelict building which have been providing shelter, as well as the ongoing challenges to support people with multi- barriers to access addiction and mental health services, Council has allocated interim funding and directed staff to enter into an operating Grant with the Agency for the provision of addiction outreach services to support the most vulnerable members of this community to move more quickly into services to meet their needs. C.The Agency offers outpatient treatment programs for adults and youth in Maple Ridge who are affected directly or indirectly by addictions and substance use in some way. All of the Agency’s services are voluntary and focus on each individual’s needs and goals . The Agency provides outpatient treatment programs including outreach services for individuals faced with substance misuse challenges.The Agency is primarily funded by Fraser Health Authority but also receives donations. NOW THEREFORE the parties to this Grant, in consideration of the promises and contributions made by each to the other, agree as follows: 1. TERMS AND RENEWALS 1.1 Term The term of this Grant will be six (6) months, commencing on the 1st day of June, 2015 and concluding on the 30th day of November, 2015 (the “Term”). 1.2 Renewal Terms The parties agree that there shall be no renewal options. 1.3 Withdrawal Either party has the right to terminate this Grant by providing 15 days’ notice of its intention to terminate to the other party.In the case of termination by the Society, the Society will refund to the City a pro-rated amount of funding corresponding to the effective date of termination of this Grant. 1.4 Amendments to Grant (a) Either party may request amendments to this Grant by delivering 15 days’ notice of its request to the other party. (b) Once a request for amendment in accordance with this paragraph has been delivered, both parties will promptly, diligently and in good faith enter into negotiations to amend this Grant in a manner reasonably acceptable to both parties. (c) For certainty, in no event will a notice requesting amendments to this Grant be deemed by either party to constitute a notice of withdrawal, and any notice of intention to withdraw may only be delivered in accordance with paragraph 1 .3 of this Grant. (d) Any agreed amendments to this Grant must be shown in a written document, signed by both parties. 2.ROLE OF THE CITY 2.1 Funding The City agrees to pay to the Agency a total amount of $74,800.00 for the provision of the Services (defined in section 3.2(a))in accordance with and subject to the terms and conditions outlined in the Grant,in six (6) payments based on the following schedule: a.$12,466.00 to be paid on June 1, 2015; b.$12,466.00 to be paid by July 2, 2015; c.$12,466.00 to be paid by August 1, 2015; d.$12,466.00 to be paid by September 1, 2015; e.$12,466.00 to be paid by October 1, 2015;and f.$12,470.00 to be paid by November 1, 2015. The Agency’s budget for spending these amounts is attached as Schedule “A”. 2.2 Responsibilities of the City The City is responsible for: a.providing funding as set out in section 2.1 b.appointing a designated staff liaison (the “Liaison”) to work with the Agency to ensure that reporting requirement related to monitoring and reporting of outcomes outlined in Schedule “B” are being met. The Liaison will ensure that the work of MHSTF and its various teams are coordinated and responsive; and c.Responding to all media enquiries and communications, including social media sites. 3.ROLE OF THE AGENCY 3.1 Goals,and Objectives 3.1.1 The Parties agree that this Grant is premised on the following goals: 1.To connect people who are homeless or at immediate risk of homelessness with access to addictions and mental health services, housing, and other required support services in order to reduce the likelihood of continued homelessness; 2.To provide outreach services that are focused on the particular c ircumstances of each client and that promote long term health services support and housing stability. 3.1.2 The Parties agree that this Grant is premised on the following objectives: 1.Connect people who are homeless or at risk of homelessness with the fastest and easiest possible access to the support and services they need to help them take control of their lives, recover their dignity and independence, and begin their journey to health and stability: a.Provide a “point of entry” with the fastest and easiest possible access to medical and social services and supports to meet their needs; b.Build connections, assess needs, and assist clients in setting personal goals; c.Determine referral needs and support clients to access safe and appropriate services. 2.Where clients have been connected to services, treatment, or housing, support them in maintaining access: a.Provide direct support to ensure access to appropriate service, b.Liaise and coordinate with other community-based service providers to ensure that clients are connected to, and maintain connection to, services appropriate to meet their needs. 3.Implement a holistic approach that includes recognition that clients are partners in their health care, focuses on strengths and assets, and uses multiple strategies to achieve optimal health: a.Plan and deliver services utilizing a coordinated approach, requiring coordination with other outreach workers attached to this project, as well as outreach and related services that are currently operating in the community. b.To promote and work within a collaborative and integrative multidisciplinary approach with other service providers to share responsibility for supporting clients to access appropriate services and to pool resources when necessary to meet the needs of the client in accessing services. 4.Ensure that the Services provided by the Agency meet acceptable Standards of Care, are transparent, accountable, and responsive to the needs of the individuals: a.Ensure that all connections, support, counselling, and re ferrals meet Standards of Care requirements outlined by the Provincial Ministry providing the funding for the treatment or support service. b.Maintain reliable records, policies and procedures that are attuned to the special needs of clients, and fulfill regular reporting obligations outlined in this Grant; c.Participate in a coordinated evaluative approach to ensure that the Services delivered under this Grant are flexible and responsive to the needs of the clients, and that during the course of this Grant, adjustments to the delivery model be made as necessary to ensure the effectiveness of the Services. 3.2 Role of the Agency: In consideration for the payments made by the City, the Agency will : a)Provide the Services, collectively described in sections 3.3, 3.4, 3.5, 3.6 and 4 of this Grant, during the Term; b)Ensure that Services provided align with the Goals and Objectives as set out in section 3.1; c)Coordinate the planning and activities of the Street Action team which is responsible for outreach; d)Prepare and submit to the City Liaison summaries of all team outcomes and measures, and submit reports as outlined in section 4; e)Ensure that all Services are delivered in accordance with the Principles, requirements, and restrictions as outlined within this Grant; f)Ensure that the relevant Ministry Standards of Care are met; g)Ensure that the Street Action team is trained to meet the training and safety standards outlined in this Grant; h)Provide an exit plan before the completion of the Services at the end of the Term including but not limited to a follow up mechanism for supporting clients accessing services;and i)Direct all media enquiries to the City Liaison, and instruct its employees, contractors and agents to do the same. j)Spend the funding provided by the City in accordance with the budget attached hereto as Schedule "A".In the event that the budget needs to be adjusted during the Term, the process in section 1.4 will apply. 3.3 Scope of Services Outreach is an activity of providing services to populations who might not otherwise have access to those services. A key component of outreach is that the groups providing it are not stationary, but mobile; in other words they are meeting those in need of outreach services at the locations where they are. Under this Grant, the Agency’s Executive Director, Team Lead to the Street Action Team,will ensure the provision of Services whereby the outreach workers will provide the following to clients as a Street Action Team: Assessment and goal setting; Referrals to appropriate services such as medical services, mental health services, alcohol and drug treatment services, employment programs and life skills training Assistance and referral for obtaining appropriate housing; Assistance in accessing income assistance, pension benefits, obtaining a BC ID card and/or bank account; Linkages and referrals to support services. Under this Grant,two addictions outreach workers provided by the Agency will specifically provide the following Services to clients as members of the Street Action Team: Assessment and goal setting; Referrals to appropriate services such as medical services, mental health services, alcohol and drug treatment services and life skills training ; Assistance in accessing income assistance and pension benefits; Linkages and referrals to support services. 3.4 Target populations For the purposes of the Services to be delivered under this Grant, people who are homeless or at immediate risk of homelessness are the primary target client population, further defined as individuals who are living in: Public spaces without legal claim (on the streets, in abandoned buildings, in tent cities); Homeless or emergency shelters; A public facility or service (hospital, treatment centre, correctional facility) and cannot return to a stable residence; Individuals who are financially, sexually, physically or emotionally exploited to maintain their shelter. 3.5 Principles The Agency will ensure that the Services provided under this Grant are in accordance with the following Principles: a)Services will be accessible to clients regardless of race, religion, culture, sexual orientation, gender identity, social condition, or, when possible, level of physical ability; b)While discriminatory criteria for admission are not tolerated, the Agency is not expected to deliver Services to individuals in circumstances where the safety or security of the staff or any other individual may be threatened; c)An atmosphere of dignity and respect for all clients is to be maintained; and documented operating written policies are in place, including a system for review of complaints and conflict resolution. 3.6 Staff Safety and Training For all employees and contractors of the Agency providing the Services, the Agency will: a.Have written policies on eligibility, remuneration, training, safety and security. The Safety and Security policies and procedur es must be in accordance with current Occupational Health and Safety Regulations contained within the Workers Compensation Act of BC; b.Ensure that they have the appropriate skills, training and qualifications for the task that they perform; c.Ensure the they have, at minimum, the following: (i)Orientation on the Agency’s standards, written policies and procedures related to the Services including health and safety procedures. This will include written policies and procedures to deal with prevention of infections, infectious diseases, exposure to blood and body fluids and safe handling of needles; (ii)Crisis prevention and or de-escalation training, non-violent intervention;and (iii)Standard First Aid and CPR. d.Ensure that they undergo criminal record checks in accordance with provincial and federal requirements and keep evidence on file that the criminal record check was completed; e.Ensure any employee or contractor who will be driving in the course of their duties holds a valid BC Driver’s Licence and a clean Driver’s abstract. 3.7 Service Restrictions The Agency may curtail the Services in the following cases: a)The Agency may restrict Services to clients under the following conditions: i.The client exhibits violent or abusive behaviour towards the outreach worker or other staff; ii.The outreach worker feels uncomfortable working with the client . b)Outreach workers will not provide Services to any child under the age of 19 years unless: i.The child is accompanied by the child’s parents; ii.The child is referred by a Ministry of Child and Family Development (“MCFD”)social worker. c) If a child presents themselves to an outreach worker, requesting Services, the outreach worker: i.Will immediately inform MCFD and request instructions on how to proceed ; ii.Document the date and time of their contact with the child and MCFD . 4.REPORTING AND MONITORING The Agency must provide regular reporting and monitoring of the Services provided , to the City as set out below. The structure for reporting and monitoring has been designed to ensure that Services are being delivered in the most effective manner possible, and to allow for ongoing responsiveness and adjustments designed to meet the needs of clients, to enable service providers to work together to better match services to client’s needs, and to ensure coordination with the other teams related to MHSTF. 4.1 Reporting and Monitoring Requirements: The Agency will make the following reports to the City Liaison: a.The Agency’s Executive Director will coordinate all team reporting and monitoring of the Street Action Team; b.The Executive Director will report to the City Liaison and provide regular verbal updates; c.The Executive Director will provide written weekly updates which will include updates on progress and outcome measures as outlined in Schedule “B”, as well as any measure attached to outreach outcome tools that are developed by the Street Action Team; d.Financial status reporting, developed and provided by the City,on funding related to this Grant to be submitted twice per month of all measures tracked, final financial report, and conclusive recommendations to be submitted at the conclusion of the Term. 5. DISPUTE RESOLUTION 5.1 Negotiation If the parties to this Agreement are unable to agree on the interpretation or application of any provision herein, or are unable to resolve any other issue in dispute pertaining to this Agreement, the parties agree to promptly , diligently and in good faith take all reasonable measures to negotiate an acceptable resolution to the disagreement or dispute. 6.WARRANTIES,INDEMNITY AND INSURANCE 6.1 Performance of Services The Agency represents and warrants to, and covenants with the City that: a.the Agency will ensure the Services are performed to a standard acceptable to the City; b.the Agency and its employees have the education, training, skill, experience and resources necessary to perform the Services; c.the Services will be performed in accordance with all applicable laws, enactments, statutes, legislation and regulations relevant to the Services; d.the Agency will,at all times, exercise the standard of care, skill and diligence normally exercised in observed by competent persons engaged in the performance of community addictions outreach similar to the Services , and the Agency agrees that the City has entered into this Grant relying on the representations and warranties in this section. 6.2 Indemnity The Agency will indemnify, release and save harmless,the City,its elected officials,officers, employees,contractors and agents,from and against all claims, demands,actions, expenses (including legal fees and disbursements), liabilities, proceedings, and costs, suffered, made, incurred, sustained, brought, prosecuted, threatened to be brought or prosecuted, in any manner based upon, occasioned by or attributable to any personal injury or death, damage to or loss of property, or other loss or damage of any kind, c onnected with any breach by the Agency of any of its obligations under this Grant, or any willful or negligent act or omission or other actionable wrong on the part of the Agency, its employees, contractors or agents, connected with the performance of this Grant by the Agency.The Agency’s liability to indemnify or reimburse the City under this section does not limit or affect any other rights or remedies the City may have against the Agency in respect of the Agency’s performance or breach of this Grant. This indemnity obligation survives the Term. 6.3 Insurance At its expense, Agency must obtain and maintain comprehensive general liability insurance providing coverage for losses incurred for acts or omissions arising in connection with performing this Grant or connected with any breach of this Grant in the amount of not less than $5,000,000 per occurrence, which policy must be on commercially prudent terms, must name the City as an additional insured, and must be, on other terms acceptable to the City. The Agency must also obtain and maintain automobile liability insurance on all vehicles owned, operated or licensed in the name of the Agency in an amount not less than $3,000,000 per occurrence for bodily injury, death and damage to property. All required insurance will contain a clause that waives the insurer’s rights of subrogation against the City and the City’s personnel. The Agency must notify the City immediately upon termination or alteration of the terms of the insurance policy required under this Grant. 6.4 Workers Compensation The Agency will, at all times, in providing the Services and in performing its obligations under this Grant, comply with the Workers Compensation Act and associated regulations. 7 GENERAL PROVISIONS 7.1 Further Assurances The City and the Agency acknowledge and agree that this Grant is not, nor is it intended to be, exhaustive of the various responsibilities of each party to the effective operation of outreach counselling. Each party hereby agrees to take all fu rther steps, and give such further assurances including the execution of any further documents, which may be reasonably necessary to carry out the spirit and intent of this Grant. 7.2 Provisions Severable Except as provided in this Grant, if any provision of this Grant is unenforceable or invalid for any reason whatsoever, such unenforceability or invalidity will not affect the enforceability or validity of the remaining provisions of this Grant,and such unenforceable or invalid provisions will be severed or deemed to be severed from the remainder of this Grant. 7.3 Grant for Services This is a Grant for the performance of Services and the Agency is engaged as an independent contractor for the sole purpose of providing the Services.The Agency is not engaged by the City as an employee or agent of City.The Agency is solely responsible for any and all remuneration and benefits payable to its employees and contractors, and all payments and deductions required to be made by any enactment,including those for Canada Pension Plan, employment insurance, workers’ compensation or income tax. This Grant does not create a joint venture, partnership or agency. 7.4 Applicable Law This Grant will be governed by and construed in accordance with the laws of British Columbia and the laws of Canada applicable ther eto, which will be deemed to be the proper law hereof and the parties hereto attorn to th e jurisdiction of the courts of British Columbia for all purposes. 7.5 Notice Any notice required to be given hereunder by a party hereto will be deemed to have been well and sufficiently given if mailed by prepaid registered mail or delivered to, the attention of the person at the address set out below: (a) If to the City: District of Maple Ridge, 11995 Haney Place, Maple Ridge, British Columbia, V2X 6A9 (b) If to the Agency: Alouette Addictions Services,201 –22477 Lougheed Hwy, Maple Ridge, British Columbia,V2X 2T8 7.6 Assignment No part of this Grant may be assigned or subcontracted by the Agency without the prior written consent of the City which shall not be unreasonably withheld. Any assignment or subcontract made without that consent constitutes a breach by the Agency of this Grant. A permitted subcontract does not relieve the Agency from any obligation already incurred or accrued under this Grant or impose any liability upon the City. 7.7 Waiver – Waiver of any default by either party must be express and in writing to be effec tive, and a waiver of a particular default does not waive any other default. IN WITNESS WHEREOF the parties hereto have executed this GRANT effective the day and year shown on the first page. The Corporate Seal of CITY OF MAPLE RIDGE was hereunto affixed in the presence of: (Authorized Signatory) ) ) ) ) ) C/S The COMMON SEAL OF ALOUETTE ADDICTIONS SERVICES SOCIETY was hereunto affixed in the presence of: Authorized Signatory: ) ) ) ) ) Schedule “A”–Operating Grant Funding Alouette Addictions Services –City of Maple Ridge Operating Grant -Funding Outreach Services Funding –Approved Budget As noted in the Grant, the City agrees to pay to the Agency a total amount of $74,800.00 for the provision of Addiction Outreach Services in accordance with and subject to the terms and conditions outlined in the Grant. The following is the Agency’s Outreach Services budget approved for this Grant: Expense:Unit Cost:Total Cost 2 Outreach Worker Salary/Benefits 30 hrs/wk for 6 months $29,000/worker $58,000 Phone/Technology $1,700/worker $3,400 Travel Additional Rider on Insurance/Mileage (.52/km) Cost of Additional Insurance Coverage expense to meet City Requirements $1,550/worker $1,200 $4,300 Program Supplies $2,100/worker $4,200 Administration Support –Salaries and Benefits: 12 hrs/wk/6 months $4,900 $4,900 Total Expense:$74,800 Schedule “B”–Outcome Measures Alouette Addictions Services –City of Maple Ridge Operating Grant: Outcome Measure Reporting Outcome Measures to be tracked and reported in weekly written reports: 1.Number of unique points of contact. 2.Number of overall points of contact. 3.Number of meetings with clients. 4.Number of meetings with families 5.Types of substance(s) being used. 6.Number of follow-ups with clients referred to other services. 7.Number of clients that don’t successfully maintain and/or complete services referred to. 8.Number of clients supported and transported from one service to the next stage service. 9.Number of people connected with coming from demolished buildings. This information is also to be used by Street Action Team in working with other teams and community service providers to evaluate success and to respond with adjustments to approaches as necessary. In addition to the Outcome Measures outlined above, the Street Action Team will be required to either adopt or develop an Outcome Program Tool. This approach will be designed to assist in focusing on the needs, potential, and development of each individual person. The outcome tool will also help to provide evidence of the impact of the Services. Most importantly, it will support informed discussion between the person using services and the outreach worker to work towards developing an individual plan that works for them as an individual and enables a shared understanding of progress and remaining challenges. Examples of Outcome Program Tools to be considered or adapted will be provided by the City Liaison to the Street Action Team.The Agency, as Team Leader, will be responsible for ensuring the development and implementation of the tool, as well as designing the reporting mechanism related to the tool. MENTAL HEALTH SERVICES OUTREACH OPERATING GRANT THIS GRANT made as of the June 1, 2015 BETWEEN: CITY OF MAPLE RIDGE,having its offices at 11995 Haney Place, Maple Ridge, British Columbia, V2X 6A9 (the "City") AND: CANADIAN MENTAL HEALTH ASSOCIATION (CMHA)Vancouver Fraser Branch,a non-profit society registered in BC under 10686-394-RR01 and having its administrative offices at 118-2425 Quebec Street, Vancouver, British Columbia V5T 4L6 (the "Agency") WHEREAS: A. The City of Maple Ridge’s Mayor’s Homeless Solutions Task Force (“MHSTF”) was established in January, 2015 with the mandate to: 1.Increase access to treatment for people dealing with drug addiction. 2.Increase adequate support for people with significant mental illness. 3.Increase a sense of health and safety in the community. Although the City is not mandated to deliver health services the MHSTF was formed to actively pursue leading edge solutions that will ensure the hea lth and safety of all residents in our community. B. Due to the evidence that there are a segment of the homeless population who continue to be unsheltered, together with MHSTF’s efforts to deal with vacant and derelict building which have been providing shelter, as well as the ongoing challenges to support people with multi - barriers to access addiction and mental health services, Council has allocated interim funding and directed staff to enter into an operating Grant with the Agency for the provision of addiction outreach services to support the most vulnerable members of this community to move more quickly into services to meet their needs. C.The Agency facilitates access to community resources that support people to improve and maintain mental health.They provide a number of programs and services including outreach and housing to support individuals with a mental illness. NOW THEREFORE the parties to this Grant, in consideration of the promises and contributions made by each to the other, agree as follows: 1. TERMS AND RENEWALS 1.1 Term The term of this Grant will be six (6) months, commencing on the 1st day of June, 2015 and concluding on the 30th day of November, 2015 (the “Term”). 1.2 Renewal Terms The parties agree that there shall be no renewal options. 1.3 Withdrawal Either party has the right to terminate this Grant by providing 15 days’notice of its intention to terminate to the other party.In the case of termination by the Society, the Society will refund to the City a pro-rated amount of funding corresponding to the effective date of termination of this Grant. 1.4 Amendments to Grant (a) Either party may request amendments to this Grant by delivering 15 days’ notice of its request to the other party. (b) Once a request for amendment in accordance with this paragraph has been delivered, both parties will promptly, diligently and i n good faith enter into negotiations to amend this Grant in a manner reasonably acceptable to both parties. (c) For certainty, in no event will a notice requesting amendments to this Grant be deemed by either party to constitute a notice of withdrawal, and any notice of intention to withdraw may only be delivered in accordance with paragraph 1 .3 of this Grant. (d) Any agreed amendments to this Grant must be shown in a written document, signed by both parties. 2.ROLE OF THE CITY 2.1 Funding The City agrees to pay to the Agency a total amount of $71,315.00 for the provision of the Services (defined in section 3.2(a))in accordance with and subject to the terms and conditions outlined in the Grant,in six (6) payments based on the following schedule: a.$11,886.00 to be paid on June 1, 2015; b.$11,886.00 to be paid by July 2, 2015; c.$11,886.00 to be paid by August 1, 2015; d.$11,886.00 to be paid by September 1, 2015; e.$11,886.00 to be paid by October 1,2015;and f.$11,885.00 to be paid by November 1, 2015. The Agency’s budget for spending these amounts is attached as Schedule “A”. 2.2 Responsibilities of the City The City is responsible for: a.providing funding as set out in section 2.1 b.appointing a designated staff liaison (the “Liaison”) to work with the Agency to ensure that reporting requirements related to monitoring and reporting of outcomes outlined in Schedule “B” are being met. The Liaison will ensure that the work of MHSTF and its various teams are coordinated and responsive; and c.responding to all media enquiries and communications, including social media sites. 3.ROLE OF THE AGENCY 3.1 Goals,and Objectives 3.1.1 The Parties agree that this Grant is premised on the following goals: 1.To connect people who are homeless or at immediate risk of homelessness with access to addictions and mental health services, housing, and other required support services in order to reduce the likelihood of continued homelessness; 2.To provide outreach services that are focused on the particular circumstances of each client and that promote long term health services support and housing stability. 3.1.2 The Parties agree that this Grant is premised on the following objectives: 1.Connect people who are homeless or at risk of homelessness with the fastest and easiest possible access to the support and services they need to help them take control of their lives, recover their dignity and independence, and begin their journey to health and stability: a.Provide a “point of entry” with the fastest and easiest possible access to medical and social services and supports to meet their needs; b.Build connections, assess needs, and assist clients in setting personal goals; c.Determine referral needs and support clients to access safe and appropriate services. 2.Where clients have been connected to services, treatment, or housing, support them in maintaining access: a.Provide direct support to ensure access to appropriate service, b.Liaise and coordinate with other community-based service providers to ensure that clients are connected to, and maintain connection to, services appropriate to meet their needs. 3.Implement a holistic approach that includes recognition that clients are partn ers in their health care, focuses on strengths and assets, and uses multiple strategies to achieve optimal health: a.Plan and deliver services utilizing a coordinated approach, requiring coordination with other outreach workers attached to this project, as well as outreach and related services that are currently operating in the community. b.To promote and work within a collaborative and integrative multidisciplinary approach with other service providers to share responsibility for supporting clients to access appropriate services and to pool resources when necessary to meet the needs of the client in accessing services. 4.Ensure that the Services provided by the Agency meet acceptable Standards of Care, are transparent, accountable, and responsive to the needs of the individuals: a.Ensure that all connections, support, counselling, and re ferrals meet Standards of Care requirements outlined by the Provincial Ministry providing the funding for the treatment or support service. b.Maintain reliable records, policies and procedures that are attuned to the special needs of clients, and fulfill regular reporting obligations outlined in this Grant; c.Participate in a coordinated evaluative approach to ensure that the Services delivered under this Grant are flexible and responsive to the needs of the clients, and that during the course of this Grant, adjustments to the delivery model be made as necessary to ensure the effectiveness of the Services. 3.2 Role of the Agency: In consideration for the payments made by the City, the Agency will a)Provide the Services, collectively described in sections 3.3, 3.4, 3.5, 3.6 and 4 of this Grant, during the Term; b)Ensure that Services provided align with the Goals and Objectives as set out in section 3.1; c)Ensure that all Services are delivered in accordance with the Principles, requirements, and restrictions as outlined within this Grant; d)Ensure that the relevant Ministry Standards of Care are met; e)Direct all media enquiries to the City Liaison, and instruct its employees, contractors and agents to do the same. f)Spend the funding provided by the City in accordance with the budget attached hereto as Schedule "A".In the event that the budget needs to be adjusted during the Term, the process in section 1.4 will apply. 3.3 Scope of Services Outreach is an activity of providing services to populations who might not otherwise have access to those services. A key component of outreach is that the groups providing it are not stationary, but mobile; in other words they are meeting those in need of outreach services at the locations where they are. Under this Grant, the Agency will ensure the provision of Services whereby the outreach workers will provide the following to clients: Assessment and goal setting; Referrals to appropriate services such as medical services, mental health services, alcohol and drug treatment services, employment programs and life skills training Assistance and referral for obtaining appropriate housing; Assistance in accessing income assistance, pension benefits, obtaining a BC ID card and/or bank account; Linkages and referrals to support services. 3.4 Target populations For the purposes of the Services to be delivered under this Grant, people who are homeless or at immediate risk of homelessness are the primary target client population, further defined as individuals who are living in: Public spaces without legal claim (on the streets, in abandoned buildings, in tent cities); Homeless or emergency shelters; A public facility or service (hospital, treatment centre, correctional facility) and cannot return to a stable residence; Individuals who are financially, sexually, physically or emotionally exploited to maintain their shelter. 3.5 Principles The Agency will ensure that the Services provided under this Grant are in accordance with the following Principles: a)Services will be accessible to clients regardless of race, religion, culture, sexual orientation, gender identity, social condition, or, when possible, level of physical ability; b)While discriminatory criteria for admission are not tolerated, the Agency is not expected to deliver Services to individuals in circumstances where the safety or security of the staff or any other individual may be threatened; c)An atmosphere of dignity and respect for all clients is to be maintained; and documented operating written policies are in place, including a system for review of complaints and conflict resolution . 3.6 Staff Safety and Training For all employees and contractors of the Agency providing the Services, the Agency will: a.Have written policies on eligibility, remuneration, training, safety and security. The Safety and Security policies and procedures must be in accordance with current Occupational Health and Safety Regulations contained within the Workers Compensation Act of BC; b.Ensure that they have the appropriate skills, training and qualifications for the task that they perform; c.Ensure that they have, at minimum, the following: (i)Orientation on the Agency’s standards, written policies and procedures related to the Services including health and safety procedures. This will include written policies and procedures to deal with prevention of infections, infectious diseases, exposure to blood and body fluids and safe handling of needles; (ii)Crisis prevention and or de-escalation training, non-violent intervention;and (iii)Standard First Aid and CPR. d.Ensure that they undergo criminal record checks in accordance with provincial and federal requirements and keep evidence on file that the criminal record check was completed; e.Ensure any employee or contractor who will be driving in the course of their duties holds a valid BC Driver’s Licence and a clean Driver’s abstract. 3.7 Service Restrictions The Agency may curtail the Services in the following cases: a)The Agency may restrict Services to clients under the following conditions: i.The client exhibits violent or abusive behaviour towards the outreach worker or other staff; ii.The outreach worker feels uncomfortable working with the client . b)Outreach workers will not provide Services to any child under the age of 19 years unless: i.The child is accompanied by the child’s parents; ii.The child is referred by a Ministry of Child and Family Development (“MCFD”)social worker. c) If a child presents themselves to an outreach worker, requesting Services, the outreach worker: i.Will immediately inform MCFD and request instructions on how to proceed ; ii.Document the date and time of their contact with the child and MCFD . 4.REPORTING AND MONITORING The Agency must provide regular reporting and monitoring of the Services provided , to the designated Street Outreach Team leader and to the City as set out below. The structure for reporting and monitoring has been designed to ensure that Services are being delivered in the most effective manner possible, and to allow for ongoing responsiveness and adjustments designed to meet the needs of clients, to enable serv ice providers to work together to better match services to client’s needs, and to ensure coordination with the other teams related to MHSTF. 4.1 Reporting and Monitoring Requirements: The Agency’s Outreach workers (2)will provide the Street Outreach Team Leader with: a.Daily verbal updates; b.Weekly written updates on an agreed upon template based on progress and outcome measures as outlined in Schedule “B”, as well as any measure attached to outreach outcome tools that are developed by the Street Action Team; c.Recommendations at the conclusion of this term. The agency will provide the following reporting to the City Staff Liaison: a.Financial status reporting, template to be developed and provided by the City,on funding related to this Grant to be submitted twice per month, final financial report, and conclusive recommendations to be submitted at the conclusion of the Term. 5. DISPUTE RESOLUTION 5.1 Negotiation If the parties to this Grant are unable to agree on the interpretation or application of any provision herein, or are unable to resolve any other issue in dispute pertaining to this Grant, the parties agree to promptly, diligently and in good faith take all reasonable measures to negotiate an acceptable resolution to the dis agreement or dispute. 6.WARRANTIES,INDEMNITY AND INSURANCE 6.1 Performance of Services The Agency represents and warrants to, and covenants with the City that: a.the Agency will ensure the Services are performed to a standard acceptable to the City; b.the Agency and its employees have the education, training, skill, experience and resources necessary to perform the Services; c.the Services will be performed in accordance with all applicable laws, enactments, statutes, legislation and regulations relevant to the Services; d.the Agency will,at all times, exercise the standard of care, skill and diligence normally exercised in observed by competent persons engaged in the performance of community addictions outreach similar to the Services , and the Agency agrees that the City has entered into this Grant relying on the representations and warranties in this section. 6.2 Indemnity The Agency will indemnify, release and save harmless,the City,its elected officials,officers, employees,contractors and agents,from and against all claims,demands,actions, expenses (including legal fees and disbursements), liabilities, proceedings, and costs, suffered, made, incurred, sustained, brought, prosecuted, threatened to be brought or prosecuted, in any manner based upon, occasioned by or attributa ble to any personal injury or death, damage to or loss of property, or other loss or damage of any kind, connected with any breach by the Agency of any of its obligations under this Grant, or any willful or negligent act or omission or other actionable wrong on the part of the Agency, its employees, contractors or agents, connected with the performance of this Grant by the Agency.The Agency’s liability to indemnify or reimburse the City under this section does not limit or affect any other rights or remedies the City may have against the Agency in respect of the Agency’s performance or breach of this Grant. This indemnity obligation survives the Term. 6.3 Insurance At its expense, Agency must obtain and maintain comprehensive general liability insurance providing coverage for losses incurred for acts or omissions arising in connection with performing this Grant or connected with any breach of this Grant in the amount of not less than $5,000,000 per occurrence, which policy must be on commercially prudent terms, must name the City as an additional insured, and must be, on other terms acceptable to the City. The Agency must also obtain and maintain automobile liability insurance on all vehicles owned, operated or licensed in the name of the Agency in an amount not less than $3,000,000 per occurrence for bodily injury, death and damage to property. All required insurance will contain a clause that waives the insurer’s rights of subrogation against the City and the City’s personnel. The Agency must notify the City immediately upon termination or alteration of the terms of the insurance policy required under this Grant. 6.4 Workers Compensation The Agency will, at all times, in providing the Services and in performing its obligations under this Grant, comply with the Workers Compensation Act and associated regulations. 7 GENERAL PROVISIONS 7.1 Further Assurances The City and the Agency acknowledge and agree that this Grant is not, nor is it intended to be, exhaustive of the various responsibilities of each party to the effective operation of outreach counselling. Each party hereby agrees to take all further steps , and give such further assurances including the execution of any further documents, which may be reasonably necessary to carry out the spirit and intent of this Grant. 7.2Provisions Severable Except as provided in this Grant, if any provision of this Grant is unenforceable or invalid for any reason whatsoever, such unenforceability or invalidity will not affect the enforceability or validity of the remaining provisions of this Grant,and such unenforceable or invalid provisions will be severed or deemed to be severed from the remainder of this Grant. 7.3 Grant for Services This is a Grant for the performance of Services and the Agency is engaged as an independent contractor for the sole purpose of providing the Services.The Agency is not engaged by the City as an employee or agent of City.The Agency is solely responsible for any and all remuneration and benefits payable to its employees and contractors, and all payments and deductions required to be made by any enactment, includi ng those for Canada Pension Plan, employment insurance, workers’ compensation or income tax. This Grant does not create a joint venture, partnership or agency. 7.4 Applicable Law This Grant will be governed by and construed in accordance with the laws of British Columbia and the laws of Canada applicable ther eto, which will be deemed to be the proper law hereof and the parties hereto attorn to th e jurisdiction of the courts of British Columbia for all purposes. 7.5 Notice Any notice required to be given hereunder by a party hereto will be deemed to have been well and sufficiently given if mailed by prepaid registered mail or delivered to, the attention of the person at the address set out below: (a) If to the City: City of Maple Ridge, 11995 Haney Place, Maple Ridge, British Columbia, V2X 6A9 (b) If to the Agency: CANADIAN MENTAL HEALTH ASSOCIATION (CMHA) Vancouver Fraser Branch,118-2425 Quebec Street, Vancouver, British Columbia V5T 4L6 7.6 Assignment No part of this Grant may be assigned or subcontracted by the Agency without the prior written consent of the City which shall not be unreasonably withheld. Any assignment or subcontract made without that consent constitutes a breach by the Agency of this Grant. A permitted subcontract does not relieve the Agency from any obligation already incurred or accrued under this Grant or impose any liability upon the City. 7.7 Waiver – Waiver of any default by either party must be express and in writing to be effective, and a waiver of a particular default does not waive any other default. IN WITNESS WHEREOF the parties hereto have executed this GRANT effective the day and year shown on the first page. The Corporate Seal of CITY OF MAPLE RIDGE was hereunto affixed in the presence of: (Authorized Signatory) ) ) ) ) ) C/S The COMMON SEAL OF CANADIAN MENTAL HEALTH ASSOCIATION-Vancouver Branch was hereunto affixed in the presence of: Authorized Signatory: ) ) ) ) ) Schedule “A”–Operating Grant Funding Canadian Mental Health Association –City of Maple Ridge Operating Grant -Funding Outreach Services Funding –Approved Budget As noted in the Grant, the City agrees to pay to the Agency a total amount of $71,315.00 for the provision of Mental Health Outreach Services in accordance with and subject to the terms and conditions outlined in the Grant. The following is the Agency’s Outreach Services budget approved for this Grant: Expense:Unit Cost:Total Cost 2 Outreach Worker Salary 37.5 hrs/wk for 6 months $22,142/worker $44,284 2 Outreach Worker Benefits 37.5 hrs/wk for 6 months $7,274/worker $14,548 Travel Additional Rider on Insurance/Mileage (.52/km)$1,500/worker $3,000 Program Supplies $1,500/worker $3,000 Administration Cost –10% total expense $6,483 Total Expense:$71,315 Schedule “B”–Outcome Measures Canadian Mental Health Association –City of Maple Ridge Operating Grant: Outcome Measure Reporting Outcome Measures to be tracked and reported to the Street Action Team Leader (Alouette Addictions Services Executive Director) to be included in the weekly written reports submitted by the Team Leader: 1.Number of unique points of contact. 2.Number of overall points of contact. 3.Number of meetings with clients. 4.Number of meetings with families 5.Types of substance(s) being used. 6.Number of follow-ups with clients referred to other services. 7.Number of clients that don’t successfully maintain and/or complete services referred to. 8.Number of clients supported and transported from one service to the next stage service. 9.Number of people connected with coming from demolished buildings. This information is also to be used by Street Action Team in working with other teams and community service providers to evaluate success and to respond with adjustments to approaches as necessary. In addition to the Outcome Measures outlined above, the Street Action Team will be required to either adopt or develop an Outcome Program Tool. T his approach will be designed to assist in focusing on the needs, potential, and development of each individual person. The outcome tool will also help to provide evidence of the impact of the Services. Most importantly, it will support informed discussion between the person using services and the outreach worker to work towards developing an individual plan that works for them as an individual and enables a shared understanding of progress and remaining challenges. Examples of Outcome Program Tools to b e considered or adapted will be provided by the City Liaison to the Street Action Team.The Agency, as Team Leader, will be responsible for ensuring the development and implementation of the tool, as well as designing the reporting mechanism related to th e tool.