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Home My WebLink About2016-01-12 Council Meeting Agenda and Reports.pdfCity of Maple Ridge COUNCIL MEETING AGENDA January 12, 2016 7:00 p.m. Council Chamber Note: This Agenda is also posted on the City’s Web Site at www.mapleridge.ca The purpose of a Council meeting is to enact powers given to Council by using bylaws or resolutions. This is the final venue for debate of issues before voting on a bylaw or resolution. 100 CALL TO ORDER 200 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 300 APPROVAL OF THE AGENDA 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Regular Council Meeting of December 8, 2015 402 Minutes of the Public Hearing of December 8, 2015 403 Minutes of the Development Agreements Committee Meetings of December 7, 10, 15, 16, 22 and 29, 2015 500 PRESENTATIONS AT THE REQUEST OF COUNCIL 600 DELEGATIONS MEETING DECORUM Council would like to remind all people present tonight that serious issues are decided at Council meetings which affect many people’s lives. Therefore, we ask that you act with the appropriate decorum that a Council Meeting deserves. Commentary and conversations by the public are distracting. Should anyone disrupt the Council Meeting in any way, the meeting will be stopped and that person’s behavior will be reprimanded. The meeting is live streamed and recorded by the City of Maple Ridge. Page 1 Council Meeting Agenda January 12, 2016 Council Chamber Page 2 of 7 700 UNFINISHED BUSINESS 800 CORRESPONDENCE 900 BYLAWS Bylaws for Final Reading 901 2011-081-RZ, 23940 104 Avenue Staff report dated January 12, 2016 recommending final reading 901.1 Maple Ridge Official Community Plan Amending Bylaw No. 7120-2014 To amend the Urban Area Boundary, to designate from Agricultural to Urban Residential and Conservation and to add to Conservation Final reading 901.2 Maple Ridge Zone Amending Bylaw No. 6906-2012 To rezone from RS-3 (One Family Rural Residential) to R-1 (Residential District) and R-2 (Urban Residential District) to permit a future subdivision into 68 residential lots Final reading 902 Hampton Street Extension Bylaw No. 7178-2015 To establish the charges for road, storm sewer, sanitary sewer and water services on the 20100 block of Hampton Street Final reading 903 Maple Ridge Tree Protection and Management 903.1 Maple Ridge Tree Protection and Management Bylaw No. 7133-2015 To manage the urban forest and tree canopy and regulate, prohibit and impose requirements in relation to tree cutting and removal Final reading 903.2 Maple Ridge Ticket Information Utilization Amending Bylaw No. 7191-2015 To include fines associated with Maple Ridge Tree Protection and Management Bylaw No. 7133-2015 903.3 Maple Ridge Development Application Fee Amending Bylaw No. 7192- 2015 To include fees for tree cutting permits associated with Maple Ridge Tree Protection and Management Bylaw No. 7133-2015 Council Meeting Agenda January 12, 2016 Council Chamber Page 3 of 7 COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE 1100 Minutes – December 7, 2015 Public Works and Development Services 1101 Non-Farm Use Report – Employee Residential, 13540 Neaves Road Staff report dated January 11, 2016 recommending that Non-Farm Use Application 2015-355-AL for an accessory employee dwelling be forwarded to the Agricultural Land Commission. 1102 2015-318-RZ, 11650 224 Street, RS-1 and C-3 to RM-2 and C-3 Staff report dated January 11, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7198-2015 to rezone from RS-1 (One Family Urban Residential) and C-3 (Town Centre Commercial) to RM-2 (Medium Density Apartment Residential) to permit development of a 6 storey building with 50 dwelling units and a 115 unit multi-family building be given first reading and that the applicant provide further information as described on Schedules A, C, D and I of the Development Procedures Bylaw No. 5879- 1999, along with the information required for a permit. 1103 2015-347-RZ, 20621 123 Avenue, RS-3 to RS-1 and RS-1b Staff report dated January 11, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7193-2015 to rezone from RS-3 (One Family Rural Residential) to RS-1 (One Family Urban Residential) and RS-1b (One Family Urban [Medium Density] Residential) to permit subdivision into approximately 10 single family residential lots be given first reading and that the applicant provide further information as described on Schedules A, B, F and G of the Development Procedures Bylaw No. 5879-1999, along with information required for a subdivision application. The following issues were presented at an earlier Committee of the Whole meeting with the recommendations being brought to this meeting for City Council consideration and final approval. The Committee of the Whole meeting is open to the public and is held in the Council Chamber at 1:00 p.m. on the Monday the week prior to this meeting. Council Meeting Agenda January 12, 2016 Council Chamber Page 4 of 7 1104 2015-350-RZ, 24341 112 Avenue, RS-2 to RS-1b Staff report dated January 11, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7197-2015 to rezone from RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban [Medium Density] Residential to permit a subdivision of approximately 9 single family lots be given first reading and that the applicant provide further information as described on Schedules B and E of the Development Procedures Bylaw No. 5879-1999, along with information required for a subdivision application. 1105 2015-373-RZ, 23616 132 Avenue, RS-2 to RM-1 and R-1 Staff report dated January 11, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7195-2015 to rezone from RS-2 (One Family Suburban Residential) to RM-1 (Townhouse Residential) and R-1 (Residential District) for development of approximately 12 townhouse units and one single family residential lot be given first reading and that the applicant provide further information as described on Schedules A, B, C, D, E, F, G and J of the Development Procedures Bylaw No. 5879-1999, along with information required for a subdivision application. 1106 2015-281-DP, 20290 Lougheed Highway Staff report dated January 11, 2016 recommending that the Corporate Officer be authorized to sign and seal 2015-281-DP to upgrade the exterior of an existing building (Burger King). 1107 2012-109-RZ, 24979 108 Avenue, Final One Year Extension Staff report dated January 11, 2016 recommending a final one year extension be granted for rezoning application 2012-109-RZ to allow for subdivision into 13 single family lots. Financial and Corporate Services (including Fire and Police) 1131 2016-2020 Financial Plan Bylaw No. 7194-2015 Staff report dated January 11, 2016 recommending that Maple Ridge 2016-2020 Financial Plan Bylaw No. 7194-2015 be given third reading. Council Meeting Agenda January 12, 2016 Council Chamber Page 5 of 7 1132 Fire Dispatch and Operations “After Hours” Service Contract Staff report dated January 11, 2016 providing information on the results of the request for proposal issued for Fire Dispatch Services and “After Hours” call service for the operations centre. 1133 Advisory Committees Bylaws Staff report dated January 11, 2016 recommending that the attached bylaws enacting amendments to advisory committees be given first, second and third readings and that implementation steps be endorsed. 1134 Disbursements for the month ended November 30, 2015 Staff report dated January 11, 2016 recommending that the disbursements for the month ended November 30, 2015 be received for information. 1135 Disbursements for the month ended December 31, 2015 Staff report dated January 11, 2016 recommending that the disbursements for the month ended December 31, 2015 be received for information. 1136 Adjustments to the 2015 Collector’s Rolls Staff report dated January 11, 2016 submitting information on changes to the 2015 Collector’s Roll through the issuance of Supplementary Rolls 9 and 10. Community Development and Recreation Service 1151 Administration 1171 Tourism Website Staff report dated January 11, 2016 providing an update on the development of the tourism section of the City’s website. Council Meeting Agenda January 12, 2016 Council Chamber Page 6 of 7 Correspondence 1181 Other Committee Issues 1191 1200 STAFF REPORTS 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL 1400 OTHER MATTERS DEEMED EXPEDIENT 1500 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETING 1600 QUESTIONS FROM THE PUBLIC Council Meeting Agenda January 12, 2016 Council Chamber Page 7 of 7 1700 ADJOURNMENT Checked by:________________ Date: ________________ QUESTION PERIOD The purpose of the Question Period is to provide the public with an opportunity to ask questions of Council on items that are of concern to them, with the exception of Public Hearing by-laws which have not yet reached conclusion. Council will not tolerate any derogatory remarks directed at Council or staff members. Each person will be permitted 2 minutes to ask their question (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). Questions must be directed to the Chair of the meeting and not to individual members of Council. The total Question Period is limited to 15 minutes. Council reserves the right to defer responding to a question in order to obtain the information required to provide a complete and accurate response. Other opportunities are available to address Council including public hearings, delegations and community forum. The public may also make their views known to Council by writing or via email and by attending open houses, workshops and information meetings. Serving on an Advisory Committee is an excellent way to have a voice in the future of this community. For more information on these opportunities contact: Clerk’s Department at 604-463-5221 or clerks@mapleridge.ca. Mayor and Council at mayorandcouncil@mapleridge.ca. City of Maple Ridge COUNCIL MEETING MINUTES December 8, 2015 The Minutes of the City Council Meeting held on December 8, 2015 at 7:00 p.m. in the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Appointed Staff Mayor N. Read E.C. Swabey, Chief Administrative Officer Councillor C. Bell K. Swift, General Manager of Community Development, Councillor K. Duncan Parks and Recreation Services Councillor B. Masse P. Gill, General Manager Corporate and Financial Services Councillor G. Robson F. Quinn, General Manager Public Works and Development Councillor T. Shymkiw Services Councillor C. Speirs C. Carter, Director of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the City’s Web Site at www.mapleridge.ca The meeting was live streamed and recorded by the City of Maple Ridge 100 CALL TO ORDER 200 INTRODUCTION OF ADDITIONAL AGENDA ITEMS Item 1153 to be dealt with prior to Item 501 Addition of Item 501 2016-2020 Financial Plan Bylaw Presentation Consideration of Item 1131 to follow Item 501 Addition of Item 1501 Notice of Motion by Councillor Bell re: Blue Dot Movement 300 APPROVAL OF THE AGENDA The agenda was approved with the additional items and the revised order. 401 Council Minutes December 8, 2015 Page 2 of 16 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Regular Council Meeting of November 24, 2015 R/2015-535 It was moved and seconded That the minutes of the Regular Council Meeting of November 24, 2015 be adopted as circulated. CARRIED 402 Minutes of the Public Hearing of November 17, 2015 R/2015-536 It was moved and seconded That the minutes of the Public Hearing of November 17, 2015 be adopted as circulated. CARRIED 403 Minutes of the Development Agreements Committee Meeting of November 18 and 27, 2015 R/2015-537 It was moved and seconded That the minutes of the Development Agreements Committee Meeting of November 18 and 27, 2015 be received. CARRIED Note: Item 1153 was dealt with prior to Item 501 The Manager of Legislative Services advised that Item 1153 was deferred to a Special Council Workshop Meeting scheduled for December 10, 2015 at 11:00 a.m. in the Blaney Room at City Hall. Mayor Read gave a statement on the proposed closure of the Leisure Centre Pool. Council Minutes December 8, 2015 Page 3 of 16 500 PRESENTATIONS AT THE REQUEST OF COUNCIL 501 2016-2020 Financial Plan Bylaw Presentation • P. Gill, General Manager of Corporate and Financial Services The General Manager of Corporate and Financial Services gave a PowerPoint providing information on the 2016-2020 Financial Plan Bylaw. and background on the previous and current financial plan, key elements in the 2016-2020 Financial Plan, the legislative framework of a financial plan, the differences between financial reporting and financial planning, and recent property tax increases. 600 DELEGATIONS 601 Farmer’s Market Update • Eileen Dwillies, Executive Director Ms. Dwillies gave a PowerPoint presentation providing an update on the events and activities held at the Haney Farmer’s Market in 2015. 602 Kanaka Education and Environmental Partnership Society (“KEEPS”) • Ross Davies, Coordinator Mr. Davies gave a PowerPoint presentation introducing KEEPS and its partners, outlining programs and events run by the Society throughout 2015 and highlighting the Bell-Irving Hatchery and the Kanaka Creek Watershed Stewardship Center. 700 UNFINISHED BUSINESS – Nil 800 CORRESPONDENCE – Nil 900 BYLAWS Note: Councillor Shymkiw excused himself from discussion of Item 901 at 7:48 p.m. as he has a family member with potential interest in the property. Council Minutes December 8, 2015 Page 4 of 16 901 2014-104-RZ, 23050 136 Avenue 901.1 Maple Ridge Official Community Plan Amending Bylaw No. 7167-2015 To designate land adjacent to proposed Lot 8 from Eco Clusters to Conservation Third reading R/2015-538 It was moved and seconded That Bylaw No. 7167-2015 be given third reading. CARRIED 901.2 Maple Ridge Zone Amending Bylaw No. 7124-2014 To rezone from R-1 (Residential District) and R-3 (Special Amenity Residential District) to R-2 (Urban Residential District) to permit a future subdivision of 18 lots Third reading R/2015-539 It was moved and seconded That Bylaw No. 7124-2014 be given third reading. CARRIED Note: Councillor Shymkiw returned to the meeting at 7:57 p.m. 902 2015-181-RZ, 12117 Laity Street Maple Ridge Zone Amending Bylaw No. 7158-2015 To rezone from RS-1 (One Family Urban Residential) to R-1 (Residential District) to permit a future subdivision of approximately 6 lots Third reading R/2015-540 It was moved and seconded That Bylaw No. 7158-2015 be given third reading. CARRIED 903 2012-013-RZ, 24152 112 Avenue 903.1 Maple Ridge Community Plan Amending Bylaw No. 7040-2013 To designate from Institutional and Low Density Residential to Low/Medium Density Residential, Conservation and Park Third reading Council Minutes December 8, 2015 Page 5 of 16 R/2015-541 It was moved and seconded That Bylaw No. 7040-2013 be given third reading. CARRIED 903.2 Maple Ridge Zone Amending Bylaw No. 7041-2013 To rezone from RS-3 (One Family Rural Residential) to RS-1b (One Family Urban [Medium Density] Residential) and P-1 (Park and School) to permit a future subdivision of approximately 25 lots and a neighbourhood park Third reading R/2015-542 It was moved and seconded That Bylaw No. 7041-2013 be given third reading. CARRIED Bylaws for Final Reading 904 2014-012-RZ, 24263 and 24295 112 Avenue Staff report dated December 8, 2015 recommending final reading 904.1 Maple Ridge Official Community Plan Amending Bylaw No. 7067-2014 To amend land use designation to allow for dedication of park for conservation purposes Final reading R/2015-543 It was moved and seconded That Bylaw No. 7067-2014 be adopted. CARRIED 904.2 Maple Ridge Zone Amending Bylaw No. 7065-2014 To rezone from RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban [Medium Density] Residential) to allow for approximately 12 single family lots Final reading R/2015-544 It was moved and seconded That Bylaw No. 7065-2014 be adopted. CARRIED Council Minutes December 8, 2015 Page 6 of 16 905 2015-201-RZ, 22830 Nelson Court Maple Ridge Zone Amending Bylaw No. 7163-2015 Staff report dated December 8, 2015 recommending final reading To rezone from R-1 (Residential District) to R-2 (Urban Residential District) to permit a future subdivision of 11 lots Final reading R/2015-545 It was moved and seconded That Bylaw No. 7163 be adopted CARRIED 906 West Ridge Local Area Service Bylaw No. 7166-2015 To allow for enhanced landscape maintenance of road bioswales and two rain gardens Final reading R/2015-546 It was moved and seconded That Bylaw No. 7166-2015 be adopted. CARRIED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Public Works and Development Services 1101 2015-309-RZ, 21773, 21787 and 21795 Lougheed Highway, RS-1 to C-2 Staff report dated December 7, 2015 recommending that Maple Ridge Zone Amending Bylaw No. 7180-2015 to rezone from RS-1 (One Family Urban Residential) to C-2 (Community Commercial) to permit construction of a two-storey commercial building be given first reading and that the applicant provide further information as described on Schedules A, C and D of the Development Procedures Bylaw No. 5879-1999. R/2015-547 It was moved and seconded In respect of Section 879 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; Council Minutes December 8, 2015 Page 7 of 16 ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. School District Boards, greater boards and improvements district boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City’s website, together with an invitation to the public to comment, and; That Bylaw No. 7180-2015 be given first reading; and That the applicant provide further information as described on Schedules A, C and D of the Development Procedures Bylaw No. 5879–1999, along with the information required for a Subdivision application for the lot consolidation. CARRIED 1102 2012-004-RZ, 23791 112 Avenue, RS-3 to R-1 Staff report dated December 7, 2015 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7159-2015 to designate from Conservation to Urban Residential be given first and second reading and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 7111-2014 to rezone from RS-3 (One Family Rural Residential) to R-1 (Residential District) to permit a future subdivision of approximately 16 lots be given second reading and be forwarded to Public Hearing. R/2015-548 It was moved and seconded 1) That, in accordance with Section 879 of the Local Government Act, opportunity for early and ongoing consultation has been provided by way of posting Bylaw No. 7159-2015 on the municipal website, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 2) That Bylaw No. 7159-2015 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 3) That it be confirmed that Bylaw No. 7159-2015 is consistent with the Capital Expenditure Plan and Waste Management Plan; 4) That Bylaw No. 7159-2015 be given first and second readings and be forwarded to Public Hearing; 5) That Bylaw No. 7111-2014, be amended as identified in the staff report dated December 7, 2015 be given second reading, and be forwarded to Public Hearing; Council Minutes December 8, 2015 Page 8 of 16 6) That the following terms and conditions be met prior to final reading: i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii) Amendment to Official Community Plan Schedules "B" and “C”; iii) Road dedication as required; iv) Park dedication as required, including removal of all debris and garbage from park land; v) Registration of a Restrictive Covenant for the geotechnical report which addresses the suitability of the subject property for the proposed development; and vi) A voluntary citywide Community Amenity Contribution (CAC) be provided in keeping with the direction given by Council with regard to amenities. CARRIED 1103 2015-334-RZ, Zoning Bylaw Text Amendment, Use of Shipping Containers Staff report dated December 7, 2015 recommending that Maple Ridge Zone Amending Bylaw No. 7184-2015 to direct the use of shipping containers be given first and second reading and be forwarded to Public Hearing. R/2015-549 It was moved and seconded That Bylaw No. 7184-2015 be given first and second readings and be forwarded to Public Hearing. CARRIED 1104 2015-361-RZ, Zoning Bylaw Text Amendment, 1 km Rule for Wine Stores in Grocery Stores Staff report dated December 7, 2015 recommending that Maple Ridge Zone Amending Bylaw No. 7190-2015 to prohibit the sale of liquor in any grocery store located within one kilometer of a licensed retail store or government liquor store be given first and second reading and be forwarded to Public Hearing. R/2015-550 It was moved and seconded That Bylaw No. 7190-2015 be given first and second reading and be forwarded to Public Hearing. Council Minutes December 8, 2015 Page 9 of 16 R/2015-551 It was moved and seconded That Bylaw No. 7190-2015 be amended to exclude wine from the restricted goods list. AMENDMENT DEFEATED Councillor Robson, Councillor Bell, Councillor Speirs, Councillor Masse, Councillor Duncan – OPPOSED R/2015-552 It was moved and seconded That Bylaw No. 7190 -2015 be given first reading and that staff be directed to provide Council with information as to the decision of the City of Pitt Meadows and the City of Mission on the sale of wine in grocery stores. CARRIED Mayor Read, Councillor Shymkiw - OPPOSED 1105 Maple Ridge Tree Protection and Management Bylaw No. 7133-2015 Staff report dated December 7, 2015 recommending that Maple Ridge Tree Protection and Management Bylaw No. 7133-2015 be given first, second and third readings, that Maple Ridge Ticket Information Utilization Amending Bylaw No. 7191-2015 be given first, second and third readings and that Maple Ridge Development Application Fee Amending Bylaw No. 7192-2015 be given first, second and third readings. R/2015-553 It was moved and seconded 1. That Maple Ridge Tree Protection and Management Bylaw No. 7133 – 2015 be given first, second and third reading. 2. That Maple Ridge Ticket Information Utilization Amending Bylaw No. 7191-2015 be given first, second and third reading. 3. That Maple Ridge Development Application Fee Amending Bylaw No. 7192-2015 be given first, second and third reading. R/2015-554 It was moved and seconded That text in Section 6.6 “significant tree” be replaced with text “permanent tree”. AMENDMENT DEFEATED Mayor Read, Councillor Duncan, Councillor Robson, Councillor Shymkiw - OPPOSED Council Minutes December 8, 2015 Page 10 of 16 R/2015-555 It was moved and seconded That the definition in Maple Ridge Tree Protection and Management Bylaw No. 7133-2015 for significant tree be changed to 50 cm DBH for trees in the urban area and to 70 cm DBH for trees in the rural area. CARRIED Councillor Robson, Councillor Shymkiw - OPPOSED 1106 2011-130-RZ, 12240 228 Street, First One Year Extension Staff report dated December 7, 2015 recommending that a first one year extension be granted for Application 2011-130-RZ to rezone to the R-3 (Special Amenity Residential District) zone to permit a future subdivision into approximately 4 single family lots not less than 292 m2 in area. R/2015-556 It was moved and seconded That a one year extension be granted for rezoning application 2011-130-RZ and that the following conditions be addressed prior to consideration of final reading: i. Road dedication as required; ii. Removal of the existing buildings; and iii. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If so, a Stage 1 Site Investigation report is required to ensure that the subject property is not a contaminated site. CARRIED 1107 2013-039-RZ, 20208 McIvor Avenue, First One Year Extension Staff report dated December 7, 2015 recommending that a first one year extension be granted for Application 2013-039-RZ to permit future subdivision into 13 single family residential lots under the RS-1b (One Family Urban [Medium Density] zone. R/2015-557 It was moved and seconded That a one year extension be granted for rezoning application 2013-039-RZ and that the following conditions be addressed prior to consideration of final reading: i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; Council Minutes December 8, 2015 Page 11 of 16 ii. Approval from the Ministry of Transportation and Infrastructure; iii. Amendment to Official Community Plan Schedules "B" and “C”; iv. Park dedication as required; v. Registration of a Restrictive Covenant for the geotechnical report, which addresses the suitability of the subject property for the proposed development; vi. Registration of a Statutory Right-of-Way plan and agreement for sanitary sewer; vii. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site; and viii. Registration of Archaeological Report, prepared by Antiquus Archaeological Consultants Ltd., dated September 6, 2013, with the Ministry of Forests, Lands and Natural Resource Operations, Archaeological Branch. CARRIED 1108 2012-115-RZ, 12018, 12038 Edge Street and 22554, 22566 Brown Avenue, Final One Year Extension Staff report dated December 7, 2015 recommending that a final one year extension be granted for Application 2012-115-RZ to permit a three phased mixed use development consisting of 240 apartment units in three towers, commercial floor area, underground parking and above ground structured parking subject to the CD-1-13 (Comprehensive Development) zone, R/2015-558 It was moved and seconded That pursuant to Maple Ridge Development Procedures Bylaw No. 5879- 1999, a second and final one year extension be granted for rezoning application 2012-115-RZ (property located at 12018, 12038 Edge Street and 22554, 22566 Brown Avenue) and that the following conditions be addressed prior to consideration of Final Reading: i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii. Registration of a Development Agreement as a Restrictive Covenant for the proposed bonus elements and receipt of deposits as securities, as outlined in the Agreement; iii. Receipt of a voluntary contribution of $100,000 for public art; iv. Amendment to Schedule "B" of the Official Community Plan; v. Road dedication as required; vi. A portion of the municipal lane between the properties 12038 and 12018 Edge Street be closed, purchased by the applicant and consolidated into the development site; Council Minutes December 8, 2015 Page 12 of 16 vii. Lot consolidation and re-subdivision of the development site to three lots consistent with the phasing boundaries; viii. Registration of a Statutory Right-of-Way plan and agreement for vehicular and pedestrian purposes in place of the current municipal lane; ix. Registration of a geotechnical report as a Restrictive Covenant which addresses the suitability of the site for the proposed development; x. Registration of an easement for public passage for the areas between Brown Avenue, Edge Street and Dewdney Trunk Road rights-of-way and the buildings and to future roof top open spaces; xi. Registration of reciprocal access agreements for vehicle and pedestrian passage through the parking structure between phases and between levels, as well as to the future extension of the parking building to the east on Brown Avenue (2013-019-RZ); xii. Registration of a restrictive covenant protecting required off -street parking spaces located on separate lots of this development; xiii. Registration of a Restrictive Covenant protecting the Visitor Parking; xiv. Registration of a restrictive covenant and entering into a Housing Agreement respecting adaptive housing and rental housing; xv. Removal of all the existing buildings located at 12038 Edge Street, 22554 Brown Avenue and 22566 Brown Avenue; xvi. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations; and xvii. Pursuant to the Contaminated Site Regulations of the Environmental Management Act, the property owner will provide a Site Profile for the subject lands. CARRIED 1109 2014-065-DP, 22355 McIntosh Avenue, Multi-Family Development Permit Staff report dated December 7, 2015 recommending that the Corporate Officer be authorized to sign and seal 2014-065-DP to permit renovation of a podium style three storey wood frame apartment with 21 one bedroom units over a first storey concrete building. R/2015-559 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2014-065-DP respecting property located at 22355 Mcintosh Avenue. CARRIED Council Minutes December 8, 2015 Page 13 of 16 1110 2015-300-DP, 25467 Bosonworth Avenue Staff report dated December 7, 2015 recommending that the Corporate Officer be authorized to sign and seal 2015-300-DP in support of a development plan for a four (4) lot subdivision under RS-2 (One Family Suburban Residential) zoning. R/2015-560 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2015-300-DP respecting property located at 25467 Bosonworth Avenue. CARRIED Councillor Speirs - OPPOSED 1111 2014-086-SD, 5% Money in Lieu of Parkland Dedication Staff report dated December 7, 2015 recommending that the owner of the subject property pay an amount that is not less than $47,650.00. R/2015-561 It was moved and seconded That pursuant to the Local Government Act, Section 941, regarding 5% Parkland Dedication or payment in lieu, be it resolved that the owner of land proposed for subdivision at 25467 Bosonworth Avenue, under application 2014-086-SD, shall pay to the City of Maple Ridge an amount that is not less than $47,650.00. CARRIED 1112 Latecomer Policy Staff report dated December 7, 2015 recommending that the Latecomer Policy be adopted. R/2015-562 It was moved and seconded That the Latecomer Policy attached to the staff report dated December 7, 2015 be adopted CARRIED Council Minutes December 8, 2015 Page 14 of 16 1113 Local Area Service – Hampton Street Extension Bylaw No. 7178-2015 Staff report dated December 7, 2015 recommending that Maple Ridge Hampton Street Extension Bylaw No. 7178-2015 to establish road, storm sewer, sanitary sewer and water services on the 20100 Block of Hampton Street be given first, second and third readings. R/2015-563 It was moved and seconded That Bylaw No. 7178-2015 be given first, second and third readings. CARRIED Financial and Corporate Services (including Fire and Police) 1131 2016-2020 Financial Plan Bylaw Staff report dated December 7, 2015 recommending that Maple Ridge 2016-2020 Financial Plan Bylaw No. 7194-2015 be given first and second readings. Note: Report was circulated separately. R/2015-564 It was moved and seconded That Bylaw No. 7194-2015 be given first and second readings. CARRIED Community Development and Recreation Service 1151 Festivals and Special Events Review Process Staff report dated December 7, 2015 providing information on the current structure of special events/festivals and a proposed outline of the review process. R/2015-565 It was moved and seconded That the Festival and Special Event review process outlined in the report dated December 7, 2015 be approved. CARRIED Council Minutes December 8, 2015 Page 15 of 16 1152 Subsidized Ice Allocation – Minor Sports Staff report dated December 7, 2015 providing information on subsidized ice allocation available to minor sport groups in Maple Ridge and Pitt Meadows. For information only No motion required Note: Item 1153 was dealt with prior to Item 501 and was referred to a Special Council Workshop Meeting 1153 Leisure Centre Pool Renovations Contract Award Staff report dated December 7, 2015 recommending that the Corporate Officer be authorized to sign and execute Construction Contract ITT-PL15- 67 with Mierau Contractors Limited for construction of the Maple Ridge Leisure Centre Pool, mechanical and filtration system and that a contingency of 10% for the contract be established. Correspondence – Nil Other Committee Issues – Nil 1200 STAFF REPORTS – Nil 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL – Nil 1400 OTHER MATTERS DEEMED EXPEDIENT – Nil 1500 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS 1500 Notice of Motion by Councillor Bell Councillor Bell advised that she will be bringing forward a motion with respect to a UBCM resolution pertaining to the Blue Dot movement. Council Minutes December 8, 2015 Page 16 of 16 1600 QUESTIONS FROM THE PUBLIC Harold Mitchell Mr. Mitchell referenced a marihuana plant being built on one side of his home property and an application for a company to grind up hazardous waste on a property next to his business on 256 Street. He asked for an update on the application for use of the property on 256 Street. The Director of Planning advised that the bylaw pertaining to the application has been deferred and that Council has requested more detailed information. Mr. Mitchell asked for further clarification in terms of whether or not the application will go ahead. Mayor Read advised that the application will come back before Council for debate once further information from the applicant is received. 1700 ADJOURNMENT – 9:09 p.m. _______________________________ N. Read, Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer City of Maple Ridge PUBLIC HEARING December 8, 2015 The Minutes of the Public Hearing held in the Council Chamber of City Hall, 11995 Haney Place, Maple Ridge, British Columbia on December 8, 2015 at 6:00 p.m. ____________________________________________________________________________ PRESENT Elected Officials Appointed Staff Mayor N. Read E.C. Swabey, Chief Administrative Officer Councillor C. Bell F. Quinn, General Manager of Public Works and Councillor K. Duncan Development Councillor B. Masse C. Carter, Director of Planning Councillor G. Robson C. Marlo, Manager of Legislative Services Councillor T. Shymkiw C. Goddard, Manager of Development and Environmental Councillor C. Speirs Services A. Gaunt, Confidential Secretary ______________________________________________________________________________ Mayor Read called the meeting to order. The Manager of Legislative Services explained the procedure and rules of order of the Public Hearing and advised that the bylaws will be considered further at the next Council Meeting on December 8, 2015. The Mayor then called upon the Manager of Development and Environmental Services to present the following items on the agenda: 1a) 2014-104-RZ Maple Ridge Official Community Plan Amending Bylaw No. 7167-2015 Legal: Lot 2, Section 29, Township 12, New Westminster District, Plan 5116 Except Plans BCP42569 and BCP48907 Location: 23050 136 Avenue Purpose: To amend Schedule “A” Chapter 10.3, Part VI, A – Silver Valley, Figure 2 - Land Use Plan and Figure 3A - Blaney Hamlet From: Eco Clusters To: Conservation And 402 Public Hearing Minutes December 8, 2015 Page 2 of 5 Purpose: To amend Schedule “A” Chapter 10.3, Part VI, A – Silver Valley, Figure 4 - Trails / Open Space to add to Conservation 1b) 2014-104-RZ Maple Ridge Zone Amending Bylaw No. 7124-2014 Legal: Lot 2, Section 29, Township 12, New Westminster District, Plan 5116 Except Plans BCP42569 and BCP48907 Location: 23050 136 Avenue From: R-1 (Residential District) and R-3 (Special Amenity Residential District) To: R-2 (Urban Residential District) Purpose: To permit a future subdivision of 18 lots. Note: Deputy Mayor Shymkiw left the meeting at 6:02 p.m. as he has a family member with a potential interest in the application The Manager of Legislative Services advised that correspondence opposed to the application was received from Tanya. Note that no last name was provided. The Manager of Development and Environmental Services gave a power point presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Context • Site Characteristics • Development Proposal • Submitted Information • Project Details • Development Information Meeting • Development Considerations Dian Murrell Ms. Murrell expressed concern about the development of another property draining into Cattell Brook and the North Alouette River and the impact on the brook in terms of water level. She also expressed that there is currently no fully integrated storm water management plan for Silver Valley and that each hamlet is treated individually. She requested that the application be held until a hydrology model is complete. She advised that she is with the Alouette Valley Association. Public Hearing Minutes December 8, 2015 Page 3 of 5 Ken Knechtel Mr. Knechtel advised that he is with the Alouette Valley Association. He expressed concern with the impact of the proposed development, as well as that of previous developments, on lower level farmland in terms of water flow and drainage. He asked whether this development required filling on the Alouette Valley floodplain and referred to bylaws which pertain to subdivision of land which may impact neighbouring lands negatively. He also expressed concern with the grading of the land and asked whether homes are being placed into the Alouette River floodplain. Mr. Knechtel spoke to the lack of storm water management infrastructure and again expressed concern over the negative impact of this development on the Alouette River Valley. Irene Waller Ms. Waller’s main concern is with the impact of the traffic going by her house as a result of numerous subdivisions being developed in the area. She expressed concern that not enough consideration is being to the state of 132 Avenue in that there is no provision of speed signs and no sidewalks. She requested that access in and out of the existing subdivisions be reconsidered. David Laird, Aplin and Martin Mr. Laird provided clarification on concerns raised over filling into flood plain. He gave details on the drainage retention and storm water management system for the proposed subdivision and advised that a 100 year retention system will be built. He referred to a study done on downstream drainage when a previous subdivision was built. Mr. Laird reiterated that the proposed development is not in flood plain and that the developer has gone to an extra extent to control downstream drainage to ensure zero to no impact on lower lands. Ken Knechtel Mr. Knechtel referred to the previous speaker’s comments pertaining to a 10 year storm event. He read excerpts from Bylaw No. 4800-1993 regulating subdivision and development servicing and felt that the bylaw indicated that a developer will have to control a ‘Noah’s Ark’ type rain event in order to protect properties such as his own which he considers adjacent to the proposed development. He outlined a history of the concerns he has put forward relevant to storm water management in Silver Valley, felt that the bylaw is being skirted and asked that a rewrite of the bylaw be considered. There being no further comment, the Mayor declared this item dealt with. Note: Deputy Mayor Shymkiw returned to the meeting at 6:20 p.m. 2. 2015-181-RZ Maple Ridge Zone Amending Bylaw No. 7158-2015 Legal: Parcel “E” (Reference Plan 3460) District Lot 242, Group 1, Except: The North 180 feet, New Westminster District Public Hearing Minutes December 8, 2015 Page 4 of 5 Location: 12117 Laity Street From: RS-1 (One Family Urban Residential) To: R-1 (Residential District) Purpose: To permit a future subdivision of approximately six lots. The Manager of Legislative Services advised that no correspondence was received on this item. The Manager of Development and Environmental Services gave a power point presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Context • Development Proposal • Proposed Site Plan • Recommendation There being no comment, the Mayor declared this item dealt with. 3a) 2012-013-RZ Maple Ridge Official Community Plan Amending Bylaw No. 7040-2013 Legal: Lot 10, Section 10, Township 12, New Westminster District, Plan 809 Except Part Subdivided by Plan 43223 and Plan 43601 Location: 24152 112 Avenue Purpose: To amend Schedule "A", Section 10.2, Albion Area Plan “Schedule 1” From: Institutional and Low Density Residential To: Low/Medium Density Residential, Conservation, and Park And Purpose: To amend Schedule “C” to add to Conservation 3b) 2012-013-RZ Maple Ridge Zone Amending Bylaw No. 7041-2013 Public Hearing Minutes December 8, 2015 Page 5 of 5 Legal: Lot 10, Section 10, Township 12, New Westminster District, Plan 809 Except Part Subdivided by Plan 43223 and Plan 43601 Location: 24152 112 Avenue From: RS-3 (One Family Rural Residential) To: RS-1b (One Family Urban (Medium Density) Residential) and P-1 (Park and School) Purpose: To permit a future subdivision into approximately 25 lots and a neighbourhood park. The Manager of Legislative Services advised that no correspondence was received on this item. The Manager of Development and Environmental Services gave a power point presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Context • Site Characteristics • Application Update • Development Proposal • Proposed Subdivision Plan • Recommendations There being no comment, the Mayor declared this item dealt with. Having given all those persons whose interests were deemed affected by the matters contained herein a chance to be heard, the Mayor terminated the Public Hearing at 6:29 p.m. ____________________________ N. Read, Mayor Certified Correct ______________________________ C. Marlo, Corporate Officer City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: January 12, 2016 and Members of Council FILE NO: 2011-081-RZ FROM: Chief Administrative Officer MEETING: COUNCIL SUBJECT: Final Reading Official Community Plan Amending Bylaw No. 7120-2014 Zone Amending Bylaw No. 6906-2012 23940 104 Avenue EXECUTIVE SUMMARY: Official Community Plan Amending Bylaw No. 7120-2014 and Zone Amending Bylaw No. 6906-2012 have been considered by Council and at Public Hearing and subsequently were granted third reading. The applicant has requested that final reading be granted. The purpose of the rezoning is to permit the subdivision into 10 R-1 (Residential District) lots, not less than 465m² (5,005 ft²), and 58 R-2 (Urban Residential District) lots, not less than 315m² (3,390 ft²). Council granted first reading for Zone Amending Bylaw No. 6906-2012 on August 28, 2012. Council granted first and second reading for Official Community Plan Amending Bylaw No. 7120-2014 and second reading for Zone Amending Bylaw No. 6906-2012 on May 12, 2015. This application was presented at Public Hearing on June 16, 2015, and Council granted third reading on June 23, 2015. RECOMMENDATION: That Official Community Plan Amending Bylaw No. 7120-2014 be adopted; and That Zone Amending Bylaw No. 6906-2012 be adopted. DISCUSSION: a)Background Context: The purpose of Official Community Plan Amending Bylaw No. 7120-2014 and Zone Amending Bylaw No. 6906-2012 are to rezone 23940 104 Avenue (see Appendix A) from RS-3 (One Family Rural Residential) to R-1 (Residential District) and R-2 (Urban Residential District) (see Appendices B and C)to permit the future subdivision into 68 residential lots (see Appendix D). 901 - 2 - Council considered this rezoning application at a Public Hearing held on June 16, 2015. On June 23, 2015, Council granted third reading to Official Community Plan Amending Bylaw No. 7120-2014 and Zone Amending Bylaw No. 6906-2012 with the stipulation that the following conditions be addressed: i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii) Approval from the Ministry of Transportation and Infrastructure; iii) Amendment to Official Community Plan Schedules "B" and “C”; iv) Park dedication as required, including construction of walkways, multi-purpose trails; and removal of all debris and garbage from park land; v) Registration of a Restrictive Covenant and Access Easement for the offsite compensation works around the watercourse north-east of the subject property; vi) Registration of a Restrictive Covenant for the geotechnical and floodplain report, which addresses the suitability of the subject property for the proposed development; vii) Proof of submission for review or approval from the Ministry of Forests, Lands and Natural Resource Operations for changes in and about a stream prior to beginning in-stream works; viii) Proof of submission of notification to the Department of Fisheries and Oceans for the relocation and enhancement of Spencer Creek and Mainstone Creek; ix) In addition to the Site Profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site; and x) Receipt of a voluntary amenity contribution in the amount of $210,800.00 to be allocated to playfield lighting for the Albion Sports Complex Field #2. The following applies to the above: i. A Rezoning Servicing Agreement and security deposit have been received, with a Letter of Undertaking to ensure registration at the Land Titles Office; ii. The Ministry of Transportation and Infrastructure has approved the Zone Amending Bylaw No. 6906-2012. iii. Official Community Plan Schedules “B” and “C” will be amended with final approval of these bylaws; iv. A Park dedication plan has been approved by the Approving Officer, with a Letter of Undertaking to ensure registration at the Land Titles Office. A security for the construction of the trail has been received and a letter assuring removal of all debris and garbage from park land has been received; - 3 - v. A Restrictive Covenant and Access Easement for the offsite compensation works around the watercourse north-east of the subject property has been registered at the Land Titles Office; vi. A Restrictive Covenant for the geotechnical and floodplain report has been received, along with a Letter of Undertaking to ensure registration at the Land Titles Office; vii. Approval from the Ministry of Forests, Lands and Natural Resource Operations for changes in and about a stream prior to beginning in-stream works has been received; viii. Approval from the Department of Fisheries and Oceans for the relocation and enhancement of Spencer Creek and Mainstone Creek has been received; ix. A disclosure statement by a Professional Engineer advising that there is no evidence of underground fuel storage tanks on the subject property has been received; and x. Receipt of a voluntary amenity contribution in the amount of $210,800.00 to be allocated to playfield lighting for the Albion Sports Complex Field #2 has been received. CONCLUSION: As the applicant has met Council’s conditions, it is recommended that final reading be given to Official Community Plan Amending Bylaw No. 7120-2014 and Zone Amending Bylaw No. 6906- 2012. “Original signed by Chuck Goddard” for _______________________________________________ Prepared by: Michelle Baski, AScT, MA Planner 1 “Original signed by Chuck Goddard” for _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng. GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: Ted Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – OCP Amending Bylaw No. 7120-2014 Appendix C – Zone Amending Bylaw No. 6906-2012 Appendix D – Subdivision Plan DATE: Apr 7, 2015 2011-081-RZ BY: JV CITY OF MAPLE RIDGE PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:2,500 23940 104 Avenue Legend !(Ponds \\Wetlands GPS Creek Centrelines Streams & Rivers (Topographic) Feature Type Indefinite Creek Centreline Ditch Centreline River Centreline Rivers & Lakes (Topographic) Feature Type Canal Flooded Land Lake/Reservoir Marsh River APPENDIX A CITY OF MAPLE RIDGE BYLAW NO. 7120-2014 A Bylaw to amend the Official Community Plan Bylaw No. 7060-2014 _______________________________________ WHEREAS Section 882 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed desirable to amend Schedules "B" & "C" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows: 1.This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 7120-2014”. 2.Schedule "B" is hereby amended for that parcel or tract of land and premises known and described as: Lot 6 District Lot 405 Group 1 New Westminster District Plan 60014 and outlined in heavy black line on Map No. 894, a copy of which is attached hereto and forms part of this Bylaw, is hereby amended by amending the Urban Area Boundary as shown. 3.Schedule "B" is hereby amended for that parcel or tract of land and premises known and described as: Lot 6 District Lot 405 Group 1 New Westminster District Plan 60014 and outlined in heavy black line on Map No. 895, a copy of which is attached hereto and forms part of this Bylaw, is hereby amended by re-designating to “Urban Residential” and “Conservation” as shown. 4.Schedule “C” is hereby amended for that parcel or tract of land and premises known and described as: Lot 6 District Lot 405 Group 1 New Westminster District Plan 60014 and outlined in heavy black line on Map No. 896, a copy of which is attached hereto and forms part of this Bylaw, is hereby amended by adding Conservation. APPENDIX B 901.1 5. Maple Ridge Official Community Plan Bylaw No. 7060-2014 is hereby amended accordingly. READ A FIRST TIME the 12th day of May, 2015. READ A SECOND TIME the 12th day of May, 2015. PUBLIC HEARING HELD the 16th day of June, 2015. READ A THIRD TIME the 23rd day of June, 2015. ADOPTED the day of ,20 . ___________________________________ _____________________________ PRESIDING MEMBER CORPORATE OFFICER 2387123939239471044710350 10389238592387723895239331042323986 10310 10316 10332 10340 10346 10352238531046323943104551043110390 10416 24022104391 0 4 2 210436 10410 2396010222 10420 24028238652388910370 10309 10250 10294 103662388310415 1 0 4 2 8 10406 10273 10270 10322239511045010320 10380 10260 10386 1045610442 10337 10328 10358 1 0 4 A V E .105 AVE.SLATFORD PL.240 ST.1 0 3 A V E . PAR K 6 263L M P 3 5 0 3 0 27 2 2 6 9 BCP 46162R em . P cl. A P 2 2 74 3 6 7 9 A P 2 1 76 9B 14 P 8 2 38 4 R P 9 2 87 F 2 6 8 5P 1 9 24 9 2 28 12 13 17 P 7 7 82 8 PAR K P 6 0 01 42 80S 5.2 5 C H A IN S OF J 27 4 26637 5 4 A 3 1 BCP 364075 6 2783371 PAR K BC P 81 5 5 N 7 5 ' o f 4 11 2 7 7 26727 0 369P 6 0 01 4 8 A282264265 27 1 2 37 6 BCP 10009BC P 45 8 00 4 2 A P 1 4 75 0281 27 5 37 4 5 (EP S 76 3 ) 6 1 2 3 P 1833718279276 L M P 3 5 0 3 0 27 3 B C P 1 0 0 0 9370L M P 3 5 0 3 0 1 37 3 BC P 45 8 01 1 4 10 15 16 LMP 35031 BCP 10010LMP 39369BCP 10011BCP 52219EP 81181BCP22027240 ST.104 AVE.SLATFORD PL.´ SCALE 1:3 ,00 0 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No. Ma p No. Purpose: To Amend the U rba n Area Boundary As Shown 712 0-20 14894 Existing Urban Area Boun dary Existing Urban Area Boun dary Propo sed Urban Area Boundary Urban A rea Boun daryTo Be Removed 23853238831 0 4 1 5 1044210370 10410 10416 2398610389 10250 10260 10332 10346 1035823859238891045510390 240222 3 8 9 5 23939239431 0 4 2 2 10380 10340 10456 1043910309 10310 10322 10352 1038623933 10320 10406 2396010337 10270 10328 10366 24028238772394710447104361046310222 10294 104202387123865 239511 0 4 2 3 1 04311045010350 1 0 4 2 8 10273 10316240 ST.103 AVE.105 AVE.104 AVE.SLATFORD PL.2812782 7 7 L M P 3 5 0 3 0 BCP 10009PARK 3 P 14750 274 L M P 3 5 0 3 0 2 6 9 2 6 8 1 376 4 P 60014 1 A A P 1833712 15 PARK PARK 2826 N 75' of 4 6370L M P 3 5 0 3 0 374371 5 2 18 6 280279264S 5.25 CHA INS OF J265 Rem . P cl. A (EP S 763) A 5 3 4 11 P 60014 2632732 67266BCP 8155 BCP 45801 1 2 5 8 6 P 82384 275 2 7 6 RP 9287F 271 270 369BCP 46162BCP 45800 4 BCP 364077 P 21769 14 16 17 P 77828 272 B C P 1 0 0 0 9 2 3 375 373 2 P 22743 P 19249 28 1 9 B A 10 13 BCP 52219BCP 10011BCP22027LMP 39369LMP 35031 BCP 10010EP 81181240 ST.104 AVE.SLATFORD PL.´ SCALE 1:3 ,0 00 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No. Map No. From: To: Agricultural Urban ResidentialConservation 7120-2014895 Urban Area Boundary Urban Area Boundary 2388323877239401045510309 10250 10260 10332 10346 10358238891046310439 10273 2402223871239331 0 4 2 3 10350 1 0 4 2 210436 10320 2398610340 10456 239511044210380 10310 10322 10352 1038623859238652393923943239471045010370 10406 10416 10389 10270 10328 10366 2402823853104471 0 4 2 8 10390 2 3 8 9 5 1 043110410 10222 10294 10420 1 0 4 1 5 2396010337 10316240 ST.103 AVE.SLATFORD PL.105 AVE.104 AVE. P 77828 282267PARK Rem . P cl. A 3 P 14750PARK 6 280S 5.25 CHA INS OF J369 375 374 373 A A P 1833712 15 2 7 6 265B C P 1 0 0 0 9371 4 BCP 45800 1 2 6 N 75' of 4 6 PARK 281263RP 9287F 271 2 6 8 370BCP 46162376 BCP 100092 18 P 60014 278273 270 1 P 60014 5 3 4 11 2 7 7 264L M P 3 5 0 3 0 272 2 5 4 BCP 8155 BCP 45801 1 2 5 8 6 P 82384 274 L M P 3 5 0 3 0 3 A BCP 364077 P 21769 14 16 17279275 L M P 3 5 0 3 0266 2 6 9 (EP S 763) P 22743 P 19249 28 1 9 B A 10 13 BCP 52219LMP 39369BCP22027LMP 35031 BCP 10010EP 81181BCP 10011240 ST.104 AVE.SLATFORD PL.´ SCALE 1:3 ,0 00 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No. Map No. Purpose:To Add To Conservation on Schedule C 7120-2014896 Urban Area Boundary Urban Area Boundary CITY OF MAPLE RIDGE BYLAW NO. 6906-2012 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ___________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6906-2012." 2.The parcel of land known and described as: Lot 6 District Lot 405 Group 1 New Westminster District Plan 60014 and outlined in heavy black line on Map No. 1561 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to R-1 (Residential District) and R-2 (Urban Residential District) as shown. 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 28th day of August, 2012. READ a second time the 12th day of May, 2015. PUBLIC HEARING held the 16th day of June, 2015. READ a third time the 23rd day of June, 2015. APPROVED by the Minister of Transportation this 17th day of December, 2015. ADOPTED the day of , 20 . _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX C 901.2 23853238831 0 4 1 5 1044210370 10410 10416 2398610389 10250 10260 10332 10346 1035823859238891045510390 240222 3 8 9 5 23939239431 0 4 2 2 10380 10340 10456 1043910309 10310 10322 10352 1038623933 10320 10406 2396010337 10270 10328 10366 24028238772394710447104361046310222 10294 104202387123865 239511 0 4 2 3 1 04311045010350 1 0 4 2 8 10273 10316240 ST.103 AVE.105 AVE.104 AVE.SLATFORD PL.2812782 7 7 L M P 3 5 0 3 0 BCP 10009PARK 3 P 14750 274 L M P 3 5 0 3 0 2 6 9 2 6 8 1 376 4 P 60014 1 A A P 1833712 15 PARK PARK 2826 N 75' of 4 6370L M P 3 5 0 3 0 374371 5 2 18 6 280279264S 5.25 CHA INS OF J265 Rem . P cl. A (EP S 763) A 5 3 4 11 P 60014 2632732 67266BCP 8155 BCP 45801 1 2 5 8 6 P 82384 275 2 7 6 RP 9287F 271 270 369BCP 46162BCP 45800 4 BCP 364077 P 21769 14 16 17 P 77828 272 B C P 1 0 0 0 9 2 3 375 373 2 P 22743 P 19249 28 1 9 B A 10 13 BCP 52219BCP 10011BCP22027LMP 39369LMP 35031 BCP 10010EP 81181240 ST.104 AVE. ´ SCALE 1:3 ,0 00 MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From: To: RS-3 (One Family Rural Residential) R-2 (Urban Residential District)R-1 (Residential District) 6906-20121561 Urban Area Boundary Urban Area Boundary APPENDIX D CITY OF MAPLE RIDGE BYLAW NO. 7178-2015 A Bylaw to establish a Local Area Service for Hampton Street Extension WHEREAS Council has been petitioned to provide a municipal service pursuant to Section 210, Division 5 of the Community Charter S.B.C. 2003, c.26 (the “Community Charter”); AND WHEREAS The Corporate Officer has certified that the petition received for the municipal service does constitute a sufficient petition signed by majority of the property owners, representing at least half of the value of the parcels that are liable to be specially charged; AND WHEREAS Council has deemed it expedient to proceed with the works; AND WHEREAS the ‘Maple Ridge Local Area Service Policy’, as amended, provides that the cost of providing a municipal service shall be recoverable from each of the existing parcels of land that will benefit from the service. NOW THEREFORE, the Municipal Council of the Corporation of the City of Maple Ridge enacts as follows: 1.This Bylaw shall be cited for all purposes as “Hampton Street Extension Bylaw No. 7178 - 2015”. 2.The Local Area Service is described as an extension of Hampton Street from Kingston Street to Hazelwood Street (as outlined in Schedule ‘A’ attached) complete with 105m of 200mm of watermain, 100m of 300mm storm main, 110m of 200mm sanitary main, 9 water service connections, and 10 sanitary and storm service connections. 3.The Local Area Service has been completed and the final cost of the Works is contained in Schedule ‘B’ attached. 4.Costs for the Local Area Service will be recovered according to the cost distribution shown on Schedule ‘C’ attached. READ a first time the 8th day of December, 2015. READ a second time the 8th day of December, 2015. READ a third time the 8th day of December, 2015. ADOPTED the day of , 2015. ____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER Attachments Schedules A, B, & C 902 Schedule “C” Bylaw No. 7178-2015 Engineer’s Report Final Costs & Apportionment Hampton Street Extension Local Area Service by Formal Petition Pursuant to Section 10 of the ‘Maple Ridge Local Area Service for Hampton Street Extension from Kingston Street to Hazelwood Street, the following provides the final costs and apportionment thereof. Hampton Street Extension Local Area Service Location: Hampton Street from Kingston Street to Hazelwood Street Total cost of the Works $514,016.90 Municipal contribution (0%) Nil Cost apportioned to existing 9 parcels (10 lots) $514,016.90 Cost Distribution Number of existing lots 10 Individual Owner’s share (Cost per lot for the 9 lots) $55,791.90 Individual Owner’s share (Cost for lot 247 as per agreement) $11,889.80 Per annum individual Owner’s share (9 lots) (Amortized over 15 years at 4.25 % per annum) $4,897.94 Per annum individual Owner’s share Lot 247 $1,043.80 (Amortized over 15 years at 4.25 % per annum) Life of the Works 40 Years All costs are final CITY OF MAPLE RIDGE Maple Ridge Ticket Information Utilization Amending Bylaw No. 7191-2015 A Bylaw to amend the text of Maple Ridge Ticket Information Utilization Bylaw No. 6929-2012 as amended. ___________________________________________________________ WHEREAS, it is deemed expedient to amend Schedule 25 of the Maple Ridge Ticket Information Utilization Bylaw No. 6929-2012; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1. This Bylaw may be cited as "Maple Ridge Ticket Information Utilization Amending Bylaw No. 7191-2015." 2. Maple Ridge Ticket Information Utilization Bylaw No 6929-2012 is hereby amended by deleting SCHEDULE 25 in its entirety and replacing it with the following: Schedule 25 Maple Ridge Ticket Information Utilization Bylaw No. 6929-2012 From Maple Ridge Tree Management Bylaw 7133-2015 Offence Section Fine Remove tree without permit 4.1 $1000 Remove Significant Tree without permit 4.4 $5000 Cut or damage tree on City owned land 4.5 $500 Damage tree 4.6 $500 Fail to comply with permit conditions 6.4 $1000 Fail to post notice of Permit 6.11 $500 Dispose of tree parts contrary to regulations 8.a $500 Fail to keep drainage system free 8.b $500 Fail to stabilize bare soil 8.c $500 Work outside of permitted hours 8.d $200 Clear cut trees without ESC plan 8.e $500 Cut trees without nesting survey 8.f $500 Fail to leave tree debris in Conservation Area 8.g $1000 Fail to comply with replacement requirement 9.1 $1000 Cut replacement tree without Permit 9.4 $500 Fail to comply with Tree Protection Requirements 10 $1000 Fail to comply with Stop Work Order 12.6 $500 READ a first time the 8th day of December, 2015. READ a second time the 8th day of December, 2015. READ a third time the 8th day of December, 2015. ADOPTED the day of , 2015. _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER CITY OF MAPLE RIDGE TREE PROTECTION & MANAGEMENT BYLAW BYLAW NO. 7133-2015 A bylaw to manage the urban forest and tree canopy and regulate, prohibit and impose requirements in relation to tree cutting and removal in Maple Ridge. WHEREAS, section 8(3)(c) of the Community Charter enables Council by bylaw to regulate and prohibit, and impose requirements in relation to the cutting and removal of trees; AND WHEREAS, sections 15 and 194 of the Community Charter enable Council to permit and establish conditions and fees for permit issuance; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.Citation This bylaw may be cited for all purposes as the “Maple Ridge Tree Protection and Management Bylaw No. 7133-2015”. 2.Repeal The “Maple Ridge Tree Protection Bylaw No. 5896-2000” is hereby repealed. 3.Definitions “Agricultural use” means the use of land for the growing of crops or the raising of livestock as permitted under the Maple Ridge Zoning Bylaw. “Certified Arborist” means a person who is certified by the International Society of Arboriculture (ISA). “City” means the City of Maple Ridge. “City Arborist” means a person employed by the City of Maple Ridge, who has current certification as a Certified Arborist and uses that certification as part of their job description. “City Tree Fund” means the money collected by the City through replacement cash-in-lieu as per Schedule “E” of this Bylaw for the sole use of replacing lost tree canopy through the planting of trees on public and private properties, and affiliated extension activities to educate the public on the importance of trees and requirement of tree permits within the City. “Conservation Area” means a streamside protection and enhancement area as defined in the Streamside Protection Regulation or slopes over 25% or land subject to a geotechnical covenant or habitat protection covenant. 903.1 Maple Ridge Tree Management Bylaw No. 7133-2015 Page 2 “Critical Root Zone” means the area of land surrounding the trunk of a tree contained within a circle of radius equal to the DBH of the tree multiplied by 18; or equal to the dripline of the tree; whichever is greater. “Cut” and “Cutting” means the removal, knocking down or cutting into, any or all parts, of any tree in such a manner that damages or is detrimental to the health of any tree; and shall include the topping of a tree. “Damage” and “Damaging” means any action which will cause a tree to die or to decline in health; including, but not limited to, cutting, ringing, poisoning, burning, topping, or excessive pruning. “DBH” means the diameter of a tree at breast height, measured from a height of 130 cm above natural grade of the ground, as measured from the base of the tree. For multi-stemmed trees, the DBH is equal to the cumulative total of the DBH of each stem. “Developable Area” means the parts of a parcel which are not in a Conservation Area “Drainage System” means the system and network of streams, creeks, waterways, watercourses, waterworks, ditches, drains, or sewers located in the City on private or public property, by which water is conveyed or travels from lands. “Drip Line” means the vertical line extending down from the outer most branches of the tree to the natural grade of the land. “Environmental Technician” means the person employed by the City of Maple Ridge with the job title of Environmental Technician. “Excessive Suspended Solids Discharge” means an indirect or direct fluid discharge containing suspended solids exceeding 75 milligrams per litre into any drainage system. “Farm Plan” means a plan prepared by a professional Agrologist that indicates the proposed use of agriculturally zoned land for agricultural purposes. The Farm Plan would indicate placement of structures and production areas, ponds, pastures and fencing specifically for agricultural use. “Floodplain” means the land that is adjacent to a watercourse that is subject to regular flooding, as depicted on the current Maple Ridge mapping floodplain layer. “Hazard tree” means a tree that is determined to be currently in a condition dangerous to people or property in a report prepared by a Qualified Tree Risk Assessor, that is to be reviewed and approved by the City. “Heritage Tree Protection Area” means the area of land designated for tree protection as shown in Schedule “A” to this Bylaw. “Large Scale Building Permit” means a permit for the construction of the following:  Building complexes such as apartment buildings, multiple residential developments, or townhouses with more than five units;  A building that is designated for industrial, commercial, or institutional use;  A large structure where the building lot coverage is equal to or larger than 2000 square metres. Maple Ridge Tree Management Bylaw No. 7133-2015 Page 3 “Large Woody Debris” means fallen trees, dead trees and snags, eroded root structures and logs within a Conservation Area. “Manager” means the Manager of Development and Environmental Services for the City of Maple Ridge and his/her designate. “Natural Causes” means death or decline of a tree as a result of natural diseases, pests, climatic conditions, or inherent structural defects. “Owner” means the registered owner or owners of a fee simple parcel of land, or the strata corporation of a strata lot. “Permit” means a permit issued by the Manager under the authority of this bylaw to cut or remove a tree or trees. “Permit Tree” means a tree that is 20 centimetres DBH or greater. “Prune” or “pruning” means the selective cutting of living or dead branches of a tree consistent with promoting the health and growth of the tree, as consistent with the International Society of Arboriculture’s standards of arboriculture practice. This does not include topping of a tree. “Public Utility” means a utility service provided by the City of Maple Ridge, BC Hydro, Telus, Terasen Gas and any other company, utility or authority providing a public service or utility. “Qualified Tree Risk Assessor” means a person who has a valid Tree Risk Assessment Qualification as awarded by the International Society of Arboriculture (ISA). “Replacement Tree” means a tree required to be planted to replace a tree that has been cut or damaged in accordance with this Bylaw. “Rural Area” means areas of the City of Maple Ridge outside the Urban, Urban Reserve, and Suburban Area boundaries as shown on Schedule “B” of the current Maple Ridge Official Community Plan. “Significant Tree” means a tree that is greater than 50cm DBH in the urban and suburban area, and 70 cm DBH for trees in the rural area; not including Cottonwood or Alder species. “Significant Tree Stand” means a stand of three or more Significant Trees with less than ten metres between any two trees, and all vegetation within the outer dripline of that stand. “Streamside Protection Regulations” means the watercourse setback protection methodology that is adopted and used by the City for protecting watercourses, ponds, wetlands, and water features. “Topping” means the removal of major portions of a tree crown by cutting branches to stubs or cutting of the main leader or branches, and includes re-topping of previously topped trees. “Tree Management Plan” means a plan prepared by a Certified Arborist or Registered Forester to indicate the removal and retention of trees as per City requirements in Schedule “B”. “Tree Protection Barrier” means a barrier erected to protect a tree and its roots from damage during site work or construction; and as specified in Schedule “C” of this Bylaw. Maple Ridge Tree Management Bylaw No. 7133-2015 Page 4 “Tree Risk Assessment” means a written assessment prepared by a Qualified Tree Risk Assessor of the risk of trees to persons and property using the most current International Society of Arboriculture Tree Risk Assessment Standards and Tree Risk Assessment Qualification. “Tree Survey Plan” means a survey plan prepared by a registered BC Land Surveyor. The plan illustrates the location of trees in relation to the property lines of a lot, along with the size and species of each tree, plus any other information required for the purpose of assessing a Permit application. “Urban and Suburban Area” means the areas of land designated as “Urban Residential”, “Estate Suburban Residential”, “Suburban Residential”, “Urban Reserve”, “Commercial”, “Industrial” and “Institutional” on Schedule “B” of the current Maple Ridge Official Community Plan,. “Vulnerable Aquifer” means an aquifer that has been provincially designated as high vulnerability by the BC Water Resource Atlas and aquifers identified in the Aquifers Map Figure 7 in the Maple Ridge Official Community Plan, Bylaw No. 7060-2014. Maple Ridge Tree Management Bylaw No. 7133-2015 Page 5 4. Prohibitions 4.1 No person shall cut or damage or cause or permit the cutting or damaging of a Permit Tree without first obtaining a Permit. 4.2 No person shall cut or damage or permit to be cut or damage a tree in the Heritage Tree Protection Area without first obtaining a Permit and written confirmation that the tree is a Hazard Tree. 4.3 No person shall cut or damage or permit to be cut or damaged a tree in a Conservation Area without first obtaining a Permit and written confirmation from a Qualified Tree Risk Assessor that the tree is a Hazard Tree. 4.4 No person shall cut or damage or permit to be cut or damaged a Significant Tree and a tree and all vegetation within a Significant Tree Stand without first obtaining a Permit. 4.5 No person shall cut or damage or permit to be cut or damaged a tree that is on a highway, park or land owned by the City unless the work is undertaken by or on behalf of the City. 4.6 Without limiting sections 4.1 to 4.5, no person shall carry out any of the following activities in respect of any tree protected by those sections without a Permit or contrary to a Permit issued pursuant to this bylaw: a. topping so as to significantly alter a tree’s natural canopy except if the tree forms part of a hedge; b. cutting or damaging the roots within the Critical Root Zone of a tree; c. operating or storing heavy equipment within the Critical Root Zone of a tree; d. placing fill, building materials, asphalt or erecting a structure within the Critical Root Zone of a tree; e. stripping bark, gouging or otherwise damaging the trunk of a tree; f. depositing, within the Critical Root Zone of a tree, concrete washout or other liquids harmful to the health of a tree; g. removing soil from within the Critical Root Zone of a tree; and h. undermining the roots within the Critical Root Zone of a tree. Maple Ridge Tree Management Bylaw No. 7133-2015 Page 6 5. Exemptions 5.1 No Permit is required to cut a tree for which a Permit is required under section 4 where: a. Cutting is undertaken by or on behalf of the City on park, highway or land owned or held by the City; b. Cutting is undertaken by a public utility for the purpose of safety, maintenance or operation of the public utility’s infrastructure following standard arboricultural practices; c. Pruning is required to ensure the health and sustainability of the tree following standard arboricultural practices; d. The tree is an alder or a poplar tree (including a cottonwood) located in the Rural Area, outside of a Conservation Area and provided that: i) not more than 10 Permit Trees have been cut on the parcel in the previous twelve months; and ii) 40 trees per hectare (16 trees/acre) are being retained on the parcel. e. Cutting of no more than 10 trees in any twelve month period on parcels greater than half a hectare in the Rural Area; provided that there remains 40 trees per hectare over 20 cm DBH on the parcel, and the trees being cut are not over 70 cm DBH.; f. The tree is a Hazard Tree; g. The cutting is permitted by statute; h. Trees that are being cut for survey lines less than 2 metres wide, and the trees are less than 30 centimetres DBH; and i. Cutting is required for construction, improvement, repair or maintenance of public works or services undertaken by a government authority. Maple Ridge Tree Management Bylaw No. 7133-2015 Page 7 6. Permits 6.1 An application for a Permit or an amendment to a Permit shall: a) be submitted to the Manager; b) include a completed and signed application form as set out in Schedule “D”; c) include all required plans and approvals in accordance with Section 7 of this Bylaw; and d) be accompanied by the applicable Permit fee in accordance with the Maple Ridge Development Application Fees Bylaw No. 5949-2001. 6.2 Subject to Section 12 of this Bylaw, after reviewing an application for a Permit, the Manager may do any of the following: a) issue a Permit which may impose terms and conditions in accordance with this Bylaw; b) refuse to issue a Permit and provide written notice of the reasons for refusal within 15 days of the date of refusal. 6.3 The Owner who is subject to a decision of the Manager to grant or refuse a Permit, or to impose conditions on the granting of a Permit is entitled to appeal to Council to have the decision reconsidered. An application for reconsideration must be made in writing to the City Clerk. There is no fee for an appeal application for reconsideration. 6.4 When a Permit authorizes a tree to be Cut, cutting shall be undertaken in compliance with the conditions imposed by this Bylaw and the Permit. 6.5 All work authorized by a Permit shall be conducted by the Owner or by a tree service company that has a valid business license to work within the City of Maple Ridge. 6.6 A Permit in respect of a Significant Tree or a tree in a Significant Tree Stand shall not be issued unless one of the following circumstances applies: a) The tree is a Hazard Tree; b) The land use and density permitted under the Maple Ridge Zoning Bylaw cannot be undertaken on the parcel in accordance with all the provisions of the Zoning bylaw without the cutting of the tree; c) The tree is within 2 metres of an existing building foundation wall; d) The tree is causing structure or infrastructure damage as determined by the City or a qualified professional engineer with the approval of the City; e) A Permit related to subdivision or building has been issued and identifies tree removal and protection areas in an approved Tree Management Plan as per Schedule “B” or an Arborist Report as per Schedule “F”; f) The Cutting of the tree is required to site a building, driveway, septic field, roadway, or utility corridor as approved by the City prior to issuance of a building permit; g) The tree is on a lot zoned for agricultural use, with active farm status or a Farm Plan that shows that the tree will interfere with the best use of the land for agricultural purposes; and Maple Ridge Tree Management Bylaw No. 7133-2015 Page 8 h) More than 50% of Significant Trees on the parcel shall be retained where possible and there will be a minimum of 40 Permit Trees per hectare (16 trees/acre) retained. 6.7 For the purpose of calculating whether a parcel retains 40 Permit Trees per hectare under section 6.6(h), there will be credit granted for the retention of trees on the parcel as per the table below where the number in the right column indicates how many Replacement Trees each retained tree of specified size in the left column equals: DBH of trees to be retained # of Tree Credits 20cm - 50 cm 1 tree 50cm – 70 cm 3 trees More than 70 cm 6 trees 6.8 All Owners and contractors shall ensure that all tree work is performed in a safe manner as outlined in WorkSafe BC regulations and International Society of Arboriculture Best Management Practices. 6.9 A Permit is valid for a period of four months from the date of issuance. Application for amendments to the Permit can be made within the four month period. 6.10 A Permit may be revoked by the Manager if the terms and conditions of the Permit have been breached or the information supplied by the applicant is determined to be inaccurate, incomplete or erroneous. Notice of Tree Cutting or Removal 6.11 Written notice of a Permit shall be posted on the parcel in respect of which the Permit has been issued in a location visible to the public at least 24 hours prior to the commencement of any tree cutting; and shall remain posted on the parcel until the completion of the work. The notice shall provide the Permit number, address, number of trees to be removed, expiry date of the Permit, a City contact number, and a map showing where trees are being removed. Maple Ridge Tree Management Bylaw No. 7133-2015 Page 9 7. Plans and Conditions Where an application for a Permit is required by this Bylaw, the application must contain the following information: a. Proposed planting plan for required Replacement Trees in accordance with Schedule ‘E’ with security deposit required by section 9.7 of this Bylaw; b. Any applicable Federal or Provincial submissions for approvals, including a Bird Nesting Survey if removing trees between March 15 and August 1 as per the Wildlife Act (British Columbia) and its regulations; c. Tree Management Plan, in accordance with Schedule “B”; where: (i) the parcel is subject to a permit application related to development, (ii) more than 20 Permit trees are proposed to be cut; or (iii) clearing more than 500 square metres of land. d. Arborist Report, in accordance with Schedule “F”, where (i) the parcel is subject to a development permit application and 20 or less Permit Trees are proposed to be cut; or (ii) the parcel is in the Rural Area on a parcel greater than 0.5 hectares and between 11 and 20 Permit Trees less than 70cm are proposed to be cut; (iii) the parcel is in the Urban and Suburban Area or the parcel is less than 0.5 ha in the Rural Area and more than 5 Permit Trees between 20 and 50cm DBH are proposed to be cut; or (iv) one or more Significant Trees are proposed to be cut. e. Where tree removals will be within 50 metres of a watercourse or slopes over 25%, a survey prepared by a B.C. Land Surveyor that identifies top-of-bank or top of ravine bank, along with watercourse setbacks and geotechnical setbacks approved by the City will need to be identified and prepared by a B.C. Land Surveyor on the ground and in a legal survey plan. 8. Tree Cutting A person cutting a tree must: a. dispose of the tree parts in a manner approved by the City and in accordance with Provincial and City regulations; b. keep the Drainage System free of Excessive Suspended Solids Discharge originating from the tree cutting area, as per the Maple Ridge Watercourse Protection Bylaw No. 6410- 2006; c. stabilize all bare and exposed soil by Oct. 15 of any given year in order to reduce potential erosion impacts in accordance with City regulations; d. restrict all tree cutting work to the hours of 8:00 a.m. to 6:00 p.m. Monday to Saturday, excluding holidays; Maple Ridge Tree Management Bylaw No. 7133-2015 Page 10 On parcels on which the applicant proposes to cut more than 20 Permit Trees or all trees within an area of 500 square metres or more: e. cut trees between August 1 and October 15, unless an erosion control plan prepared by a Qualified Professional in accordance with the current Maple Ridge Watercourse Protection Bylaw has been approved by the City and implemented prior to site disturbance; and, f. obtain a bird nesting survey prepared and submitted by a Qualified Professional Biologist if cutting trees between April 15 and August 1; Conservation Area: g. when cutting a Hazard Tree, within a Conservation Area, leave the larger pieces of the tree as Large Woody Debris and leave the cut tree stump at a safe habitat height in order to retain fish and wildlife habitat; 9. Replacement Trees 9.1 Where a person cuts a tree for which a Permit is required under this Bylaw, the owner of the parcel on which the tree was located shall install Replacement Trees in accordance with Schedule E. 9.2 An owner shall maintain Replacement Trees in good health in accordance with standard arboricultural practice. 9.3 A person shall provide Replacement Trees as per Schedule “E” and approved by the City Arborist in respect of trees unlawfully cut on highways and City-owned lands. Cash in Lieu Option 9.4 If an owner determines it is not feasible or desirable to provide Replacement Trees on the same parcel on which the trees were cut, the Owner shall provide to the City a cash-in-lieu payment for each required Replacement Tree not replaced on the parcel into the City Tree Fund in accordance with Schedule ‘E’. 9.5 Replacement Trees of all sizes cannot be cut without a Permit. 9.6 Trees that were planted as part of a landscaping plan pursuant to a Development Permit for multi-family and commercial units shall require an Arborist report as per Schedule ‘F’, and a phased removal and replanting plan approved by the City in accordance with the intention of the original Development Permit landscape plan. Security Deposits for Replanting 9.7 Prior to the issuance of any Permit, the Owner shall provide the City with a refundable security deposit in cash or irrevocable letter of credit in the amount of $425.00 per Replacement Tree to a maximum of $17,000 per hectare and a maximum of $100,000 per application. 9.8 The security required under section 9.7 shall be held by the City for one year from the date a Replacement Tree is planted, and shall thereafter be released to the Owner provided that the Manager is satisfied that the Owner has complied with the tree replacement criteria and has Maple Ridge Tree Management Bylaw No. 7133-2015 Page 11 maintained the Replacement Tree in good health for one year from the date of planting. No interest shall be paid by the City on security deposits. 9.9 If the Owner has not complied with the tree replacement criteria as outlined in this Bylaw, the City may use the security provided under section 9.7 to meet the replacement conditions specified in the Permit. 10. Tree Protection and Mitigation Requirements 10.1 Where the Critical Root Zone of any tree to be retained, either on the parcel or on an adjacent parcel is within 5 metres of any excavation, demolition, construction or engineering works, the owner must install a Tree Protection Barrier around the tree. 10.2 No work authorized by a demolition permit, building permit, or tree permit shall commence before all Tree Protection Barriers required by this Bylaw have been installed and approved by the Manager. 10.3 No subdivision servicing works shall be permitted before the Tree Protection Barrier has been installed and approved by the Manager. 10.4 Tree Protection Barriers shall remain in accordance with Schedule “C” until all construction is completed and a final completion certificate or final occupancy permit is issued by the City. 10.5 The Owner shall protect all land dedicated or transferred to the City, and all covenanted conservation lands on the parcel, by erecting a fence, as per the specifications in Schedule “C” around that dedicated or transferred land prior to any development. The on-site clearing or removal of any vegetation, the alteration of on-site grades, and the removal or deposition of soil from or to this dedicated or transferred land is prohibited. 11. Administration and Enforcement 11.1 The Manager, the Environmental Technician, a Bylaw Enforcement Officer and all City employees under their direction will have the right at all reasonable hours to enter upon and inspect any land or premises in the City to determine if the provisions of the Bylaw are being met. 11.2 The Manager may suspend work carried out under a Permit or in violation of this Bylaw if the work is not being undertaken in accordance with the terms and conditions of the Permit or this Bylaw. 12. Offense and Penalty 12.1 Every person who violates any provision of this Bylaw or who suffers or permits any act or thing to be done in contravention of this Bylaw commits an offence against this Bylaw and is liable to the penalties hereby imposed. 12.2 Every person who commits an offence against this Bylaw is liable to a fine and penalty of not more than $10,000.00 for each offence. Maple Ridge Tree Management Bylaw No. 7133-2015 Page 12 12.3 Where more than one tree is cut or damaged in violation of this bylaw a separate offense is committed with respect to each tree. 12.4 Each day that a violation exists or continues shall constitute a separate offense. 12.5 When a tree has been cut or damaged in violation of this Bylaw, the Owner shall submit a complete Permit Application and the applicable fee, a post-cutting assessment fee, plus a refundable security deposit for Replacement Trees in cash or letter of credit in the amount specified on the Permit or penalty notice. When a post-cutting assessment does not provide evidence satisfactory to the City of the size of the tree cut or damaged, the tree shall be deemed to be > 70 cm DBH for the purpose of providing Replacement Trees. 12.6 If work not in compliance with Permit conditions is proceeding, a stop work order shall be posted on the parcel, and no further work shall take place on the parcel until the work is in compliance with the conditions of the Permit. 12.7 Any owner who cuts or damages, or suffers or permits any tree to be cut, or damaged in contravention of this Bylaw or in violation of any terms and conditions of a Permit shall be required to submit a Permit application (including appropriate fees and securities) for the trees cut or damaged and to replace trees on the same parcel in accordance with Schedule “E”. 12.8 If an owner fails or refuses to plant the required replacement trees as specified on the Permit or in the Replacement Planting Criteria in Schedule “E”, within ninety (90) days of receiving written direction from the City to do so, the City may use the security collected to either have the trees planted on the Owner’s parcel or to plant the trees on City-owned property. 12.9 Where an owner fails to comply with section 9.1 or 12.5 of this Bylaw, the City may plant Replacement Trees in accordance with Schedule ‘E’ of this Bylaw on the parcel on which trees were cut and the Owner shall pay the City’s costs, which costs may be collected in the same manner and with the same remedies as property taxes and if due and payable by December 31 and unpaid on that date shall be deemed to be taxes in arrears. 13. If any section or lesser portion of this Bylaw is held invalid, it will be severed and the validity of the remaining provisions of this will not be affected. 14. Schedules “A”, “B”, “C”, “D”, “E”, and “F” attached to this Bylaw are incorporated herein and form part of the Bylaw. READ a first time the 8th day of December, 2015. READ a second time the 8th day of December, 2015. READ a third time the 8th day of December, 2015. ADOPTED the day of , 2015. PRESIDING MEMBER CORPORATE OFFICER Maple Ridge Tree Management Bylaw No. 7133-2015 Page 13 Maple Ridge Tree Management Bylaw No. 7133-2015 SCHEDULE “A” HERITAGE TREE PROTECTION AREA Maple Ridge Tree Management Bylaw No. 7133-2015 Page 14 Maple Ridge Tree Management Bylaw No. 7133-2015 SCHEDULE “B” TREE MANAGEMENT PLAN REQUIREMENTS For lands under development permit applications And for tree permit applications proposing the removal of more than 20 trees And for tree permit applications proposing the clearing of more than 500 square metres Applicants shall provide a comprehensive Tree Management Plan prepared by a Certified Arborist or registered Forester and approved by the City before any trees are cut. This Plan is required to clarify the intent with respect to protection, management, replacement and hazard assessment of trees that are on and adjacent to the site. A Tree Management Plan shall include the following: 1. Initial Tree Assessment to be prepared by a qualified professional forester or Certified Arborist. The assessment and initial sketch plan shall include the following information: i) the location, species, size (dbh) and number of Permit Trees to be removed within the Developable Area where tree cutting is required or proposed; ii) the location, species, size, age class, health condition, and number of Significant Trees and Significant Tree Stands outside of Conservation Areas to be retained or removed within the site where tree cutting, disruption or development activity is proposed; iii) the location, species, age class, and health condition of Permit Trees identified for retention or replacement on Developable Areas of the parcel. This includes:  Permit Trees within 10 metres of the property boundary line and Conservation Areas;  Permit Trees within 10 metres of Significant Trees, Heritage Tree Protection Areas, or Significant Tree Stands where development activity and Tree Cutting is being proposed; and  Permit trees within 10 metres of the existing or proposed building envelope footprint including building structures, accessory buildings, servicing and infrastructure; iv) location of the proposed development layout and/or building envelope layout including existing or proposed structures, accessory buildings, services, and other infrastructure. Maple Ridge Tree Management Bylaw No. 7133-2015 Page 15 2. Tree Retention Plan to identify trees to be retained outside Conservation Areas using selective clearing methods that demonstrates an intention to achieve the following:  retain trees along the perimeters of parcels with consideration for windfirm forest edges, critical root zones, and privacy;  to minimize impacts to adjacent properties including consideration of retention of trees to minimize impacts to groundwater, drainage, blowdown; and  to retain Significant Trees and Significant Tree Stands through appropriate development or building layout siting and low impact design efforts. A Tree Retention Plan shall include a complete description of proposed trees to be retained, including the names (common and botanical names), locations, quantities, health condition, and size in centimetres DBH of trees to be retained, and the Critical Root Zone for each retained tree. 3. Tree Protection Measures During Construction with recommendations for tree protection measures and monitoring during construction, including consideration for grading, drainage, irrigation, space, and placement of Tree Protection Barriers around the Critical Root Zone of retained trees and trees located on property boundaries in accordance with Schedule D. 4. Tree Risk Assessment completed by a Qualified Tree Risk Assessor to identify all trees that are a potential hazard to proposed development during and after construction. Tree Risk Assessments shall be submitted to the City before construction begins and after construction is complete; and will include trees within Conservation Areas or adjacent City-owned lands that are within 10 metres of proposed structures. All mitigation for risk of Hazard Trees identified in the report shall be addressed and confirmed prior to final approval of the works under the Permit. 5. Replacement Planting Plan in accordance with Schedule “E”. If the proposed development does not retain a ratio of 40 Permit Trees per hectare within the Developable Area, then replacement trees are required. The replacement plan must identify locations for re-planting, numbers of Replacement Trees, species and size of Replacement Trees, or the cash-in-lieu total to be paid. Trees to be retained within the Developable Area count as Replacement Trees. Size of retained tree determines equivalent number of replacement trees, as per the following: DBH of trees to be retained Replacement Credits 20cm - 50 cm 1 tree 50cm – 70 cm 3 trees More than 70 cm 6 trees 6. Monitoring Schedule for tree retention and planting on the site during and after the construction. A Certified Arborist must be retained as a monitor to ensure proper protection measures and planting quality. Monitors may be requested by the City to report on issues that arise on site throughout the construction phases. 7. Calculation of security amount on the planted and retained trees, to be paid by the applicant in accordance with Schedule ‘E’. Each tree to be planted or retained requires $425 security; not to exceed a total of $17,000 per hectare to a maximum of $100,000 per application. This security shall be returned one year after the trees have been planted by the applicant with the submission of a Certified Arborist report confirming the healthy condition of the trees, and approved by the Manager. Maple Ridge Tree Management Bylaw No. 7133-2015 Page 16 Other plans that are required as per the site conditions include: 8. Groundwater Impact Assessment as related to tree removals when removing more than 20 Permit Trees or clearing more than 500 square metre area over a Vulnerable Aquifer. The assessment shall be prepared by a qualified hydrological professional. 9. Phased Clearing Plan, (except for farm use), if the area to be cleared has slopes over 15%, or is on a Floodplain. The Plan will indicate how cutting will be phased to minimize the immediate impacts of clearing. 10. Windfirm Assessment for clearing activity that will create a new forest edge; to address blowdown risk and mitigation including tree removal, pruning and replacement recommendations, and retention of Large Woody Debris within Conservation Areas. This Assessment shall be prepared by a Registered Forester or a Certified Arborist with experience in blowdown risk mitigation. 11. Detailed Tree Survey to be prepared by a registered BC Land Surveyor to indicate proposed tree retention and replacement areas that require restrictive covenants. A BCLS survey will also be required for location of trees to be cut within five (5) metres of property boundary lines, Conservation Area boundaries, or areas with steep slopes over 25%. All protection and mitigation measures shall be inspected and reported by the Certified Arborist, and submitted to and approved by the City, before development work can begin on site. Maple Ridge Tree Management Bylaw No. 7133-2015 Page 17 Maple Ridge Tree Management Bylaw No. 7133-2015 SCHEDULE “C” Tree Protection Specifications Trees that are identified for protection through a Permit require the following protection measures to be implemented if any demolition, construction or change of land grade will take place within 5 metres of the Critical Root Zone of the tree; and for all existing trees on the highway fronting the parcel on which construction is to take place: A protection barrier or temporary fence of at least 1.2 meters in height shall be placed around the Critical Root Zone of the tree. This barrier shall be in place before any excavation or construction work begins, and the barrier shall remain intact throughout the entire period of construction. Specifications for Construction: 1. 1.2 m (~4’) height; 2. 2"x 4"s to be used for vertical posts, top and bottom rails and cross-bracing (in an "X"); round, un- treated vertical posts may be used with a minimum diameter of 9 cm; 3. Spacing between vertical posts to be a minimum of 3.7 m (12’) on center; 4. Structure shall be sturdy with vertical posts driven firmly into the ground; 5. Continuous plastic mesh high visibility screening (e.g. orange snow fencing); 6. Posted with visible all weather signage advising that encroachment inside the protected area is forbidden; 7. Located at a distance from the tree based on the calculation of its Critical Root Zone. The area within a Tree Protection Barrier shall remain undisturbed and not be used for any purpose including storage, dumping, parking and machinery operation. Any required excavation in and around the Critical Root Zone of a tree shall be approved by the City and shall be completed by hand. (eg. underground servicing, footings, etc.) under the supervision of a Certified Arborist. Grades within the Critical Root Zone shall be maintained as original. Re-grading outside the Critical Root Zone shall not negatively affect the drainage or the health of the retained trees. Trees within the Critical Root Zone shall be adequately cared for throughout the construction process. If trees within the Critical Root Zone are damaged beyond repair, the Owner shall provide 4 Replacement Trees for each tree damaged. Maple Ridge Tree Management Bylaw No. 7133-2015 Page 18 SCHEDULE “C” con’t Tree Protection Specifications Maple Ridge Tree Management Bylaw No. 7133-2015 Page 19 Maple Ridge Tree Management Bylaw No. 7133-2015 Schedule “D” Tree Cutting Permit Application 1. Full name(s) and address of applicant: Postal Code: home phone: cell: Email:_____________________________________________________ 2. Full name(s) and address of owner (if different than applicant): Postal Code: Telephone: Email: _____________________________________________ A consent form signed by the Owner must accompany this application if applicant and owner are not the same. 3. Full name(s) of tree cutting company: Telephone: ___________________ email: _________________________________ 4. Property proposed for tree cutting: Street Address:________________________________________________________ Or Legal Description: _____________________________________________________ 5. Purpose of proposed tree cutting: _____________________________________________________________________________________ _____________________________________________________________________________________ ________________________________________________________________ 6. Number and Species of trees to be cut: 7. Drainage and erosion control methods to minimize impacts to adjacent lands or to nearby watercourses from the tree removal site. Attach erosion control plan in accordance with the Maple Ridge Watercourse Protection Bylaw No.6410-2006. Maple Ridge Tree Management Bylaw No. 7133-2015 Page 20 8. Methods proposed to restore the site to a suitable condition, including appropriate disposal of wood waste and stabilization of bare and exposed soil: 9. If trees to be removed are not affiliated with a subdivision or Large Scale Building Permit, then attach a dimensional sketch of the parcel which shows the location of the trees to be cut, the location of the trees to be protected, the location of barrier fencing, the location and species of any required Replacement Trees, topographic and hydrological features, structures, roads and other information useful in determining location. 10. A Tree Management Plan must accompany this application if tree cutting is taking place on parcel that is under a development application, when cutting more than 20 trees; or when clearing more than 500 square metres of land. FEE: Applications for a permit shall be accompanied by the prescribed fee as set out in the Maple Ridge Development Application Fees Bylaw No. 5949-2001. I HEREBY DECLARE that the above information is correct, and that I have read a copy of the City of Maple Ridge Tree Management Bylaw No. 7133-2015 and that I will abide by all the applicable provisions of the said bylaw and such terms and conditions as may form part of any Tree Removal Permit issued pursuant to this application. Name of Applicant(s): __________________________________________________________________ Signature of Applicant(s): __________________________________________________________________ Date:_____________________________________ Maple Ridge Tree Management Bylaw No. 7133-2015 Page 21 Maple Ridge Tree Management Bylaw No. 7133-2015 SCHEDULE ‘E’ REPLACEMENT TREE CRITERIA The criteria below applies to the replacement of trees required under Section 9 of the City of Maple Ridge Tree Management Bylaw. The Bylaw sets a target of 40 trees per hectare (16 trees per acre) to be on every site within the Developable Area of the parcel. Size of Tree Removed cm DBH Replacement Requirement per tree removed Retention requirement or cash-in- lieu 0-20 1 in Conservation Areas N/A 20-50 2 in Conservation Areas or if not retaining 40/ha (16/acre) 40 trees/ha (16/acre) or $425 per replacement tree 50-70 4 in Conservation Areas or if not retaining 40/ha (16/acre) 40 trees/ha (16/acre) or $425 per replacement tree >70 6 in all areas $425 per replacement tree Notwithstanding the above, Replacement Trees will NOT be a requirement: 1. When the parcel is being actively used for agricultural uses –with farm status or with a proposed Farm Plan reviewed by the City; 2. When the tree being removed is dead; 3. On parcels that are retaining a minimum of 40 Permit Trees per hectare (16/acre) outside of Conservation Areas, provided that the trees being removed are < 70 cm DBH. City Tree Fund If trees cannot be replaced on the same parcel, the Owner shall pay cash in lieu of $425 per Replacement Tree; to a maximum of $17,000 per hectare. The cash compensation will be placed in a City Tree Fund and will be used to plant trees on public and private lands to replace tree canopy lost and for the promotion and stewardship of maintaining a healthy tree canopy in the community. Maple Ridge Tree Management Bylaw No. 7133-2015 Page 22 SCHEDULE ‘E’ con’t Trees to be retained count as Replacement Trees if they are not in Conservation Areas The size of a retained tree determines how many Replacement Trees it equals, as per the following: DBH of trees to be retained Replacement Credits 20cm - 50 cm 1 tree 50cm – 70 cm 3 trees More than 70 cm 6 trees Species and Size: Replacement Trees shall be a species proposed by the Owner and approved by the City and shall meet the current BC Landscape and Nursery Standards for quality of plants, spacing and installation. Replacement Trees  For sites under a rezoning, subdivision or building permit shall be a minimum of 6 cm DBH at time of planting for deciduous trees and 2 metres in height for coniferous trees;  for residential non-development sites shall be a minimum 4 cm DBH or 10 gallon pot size for deciduous trees and 1.5 metres in height for coniferous trees.  Two small stature trees (mature height of less than 10 metres) are required to equal one large stature tree (mature height over 10 metres). Location and Spacing: In determining the location of Replacement Trees, the Owner shall consider the mature space requirements for the species and shall not plant trees within 3 metres of a building foundation wall or within 1.5 metres of a property line. Proposed locations must be approved by the City Arborist. Time of Replacement Planting: Where no construction or site disturbance is proposed that would affect the planting of Replacement Trees, the Replacement Trees shall be planted within ninety (90) days of the date of tree removal or of the issuance of a notice of compliance from the City. Where construction or site disturbance is proposed within 10 metres of the Replacement Tree installation, the tree shall be planted within ninety (90) days of the end of construction. Maple Ridge Tree Management Bylaw No. 7133-2015 Page 23 Maple Ridge Tree Management Bylaw No. 7133-2015 SCHEDULE ‘F’ ARBORIST REPORT An Arborist Report is required for a Permit as per Section 7(d) in the following instances: (i) the parcel is subject to a development permit application and 20 or fewer Permit Trees are proposed to be cut; (ii) the parcel is in the Rural Area and between 11 and 20 trees are proposed to be cut; or (iii) the parcel is in the Urban and Suburban Area and more than 5 trees are proposed to be cut (iv) the tree to be Cut is a Significant Tree. The Arborist Report shall include the following: 1. Tree Assessment which identifies: a. The location, species, size DBH and health conditions of Permit Trees proposed to be removed from the parcel; b. The location, species, size DBH and health conditions of Permit Trees proposed to be retained or replaced within 10 metres of property boundary lines, Conservation Area boundaries, or proposed building footprints including infrastructure; c. The location, species, size DBH and health conditions of any Significant Trees being retained or removed within the proposed building envelopes; and d. The locations of any park boundaries, conservation or setback areas on the parcel along with existing or proposed building layout and infrastructure. 2. Replacement Plan If the proposed cutting activity does not retain a ratio of 40 Permit Trees per hectare within the Developable Area of the parcel, then Replacement Trees are required. The replacement plan must identify locations for re-planting, numbers of Replacement Trees, species and size of Replacement Trees, or the cash-in-lieu total to be paid. 3. Protection and Mitigation Plan which details mitigation and protection measures that will be in place to avoid or reduce negative impacts to protected trees on the parcel and on neighbouring parcels. This plan shall include measures to protect Critical Root Zones and to address blowdown concerns, drainage issues and Hazard Trees. 4. Final Tree Survey to be prepared by a registered BC Land Surveyor of proposed tree retention and replacement areas that require restrictive covenants. A BCLS survey will also be required for location of trees to be cut along property boundary lines, or within 5 metres of Conservation Area boundaries, or areas with steep slopes over 25%. CITY OF MAPLE RIDGE Maple Ridge Ticket Information Utilization Amending Bylaw No. 7191-2015 A Bylaw to amend the text of Maple Ridge Ticket Information Utilization Bylaw No. 6929-2012 as amended. ___________________________________________________________ WHEREAS, it is deemed expedient to amend Schedule 25 of the Maple Ridge Ticket Information Utilization Bylaw No. 6929-2012; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Ticket Information Utilization Amending Bylaw No. 7191-2015." 2. Maple Ridge Ticket Information Utilization Bylaw No 6929-2012 is hereby amended by deleting SCHEDULE 25 in its entirety and replacing it with the following: Schedule 25 Maple Ridge Ticket Information Utilization Bylaw No. 6929-2012 From Maple Ridge Tree Management Bylaw 7133-2015 Offence Section Fine Remove tree without permit 4.1 $1000 Remove Significant Tree without permit 4.4 $5000 Cut or damage tree on City owned land 4.5 $500 Damage tree 4.6 $500 Fail to comply with permit conditions 6.4 $1000 Fail to post notice of Permit 6.11 $500 Dispose of tree parts contrary to regulations 8.a $500 Fail to keep drainage system free 8.b $500 Fail to stabilize bare soil 8.c $500 Work outside of permitted hours 8.d $200 Clear cut trees without ESC plan 8.e $500 Cut trees without nesting survey 8.f $500 Fail to leave tree debris in Conservation Area 8.g $1000 Fail to comply with replacement requirement 9.1 $1000 Cut replacement tree without Permit 9.4 $500 Fail to comply with Tree Protection Requirements 10 $1000 Fail to comply with Stop Work Order 12.6 $500 903.2 READ a first time the 8th day of December, 2015. READ a second time the 8th day of December, 2015. READ a third time the 8th day of December, 2015. ADOPTED the day of , 2015. _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER CITY OF MAPLE RIDGE Maple Ridge Development Application Fee Amending Bylaw No. 7192-2015 A Bylaw to amend the text of Maple Ridge Development Application Fee Bylaw No. 5949-2001 as amended. ___________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Development Application Fee Bylaw No. 5949 - 2001; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Development Application Fee Amending Bylaw No. 7192-2015." 2. Maple Ridge Development Application Fee Bylaw No. 5949 - 2001 is hereby amended by: a) deleting Section O in Schedule ‘A’ in its entirety and renumber subsequent sections accordingly; and b) adding the following section in Schedule ‘A’ as Section P TREE CUTTING PERMIT (see Bylaw 7133-2015) (a) trees in Urban Area and Urban Reserve and Rural parcels less than 0.5 ha $50 for first tree + $25 each additional tree (b) trees in the Rural Area on parcels greater than 0.5 hectares $50 for 11th tree + $25 each additional tree (c) Development & large scale clearing $200 base fee + $25 per tree (d) tree replacement $425 per tree (e) parcels with active farm use $0 READ a first time the 8th day of December, 2015. READ a second time the 8th day of December, 2015. READ a third time the 8th day of December, 2015. ADOPTED the day of , 2015. _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER 903.3 City of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES December 7, 2015 1:00 p.m. Council Chamber PRESENT Elected Officials Appointed Staff Mayor N. Read E.C. Swabey, Chief Administrative Officer Councillor C. Bell K. Swift, General Manager of Community Development, Councillor K. Duncan Parks and Recreation Services Councillor B. Masse P. Gill, General Manager Corporate and Financial Services Councillor G. Robson F. Quinn, General Manager Public Works and Development Councillor T. Shymkiw Services Councillor C. Speirs C. Carter, Director of Planning C. Marlo, Manager of Legislative Services Other Staff as Required C. Goddard, Manager of Development and Environmental Services A. Kopystynki, Planner D. Hall, Planner R. Stott, Environmental Planner Note: Item 1131 2016-2020 Financial Plan Bylaw was added to the agenda 1.DELEGATIONS/STAFF PRESENTATIONS 1.1 Maple Ridge Tree Protection Amending Bylaw •Tom Kerr Mr. Kerr spoke in opposition to the amendments proposed to the Tree Protection Bylaw. He suggested that the bylaw exclude any regulations to properties east of 240th Street. 1.2 Social Services Research Project •Scott Graham, Associate Executive Director, Manager of Research, Planning and Consulting, SPARC BC (Social Planning and Research Council of British Columbia) Mr. Graham gave a power point presentation providing an overview of the Social Services Research Project highlighting project methodology, a summary of inventory and survey findings and sample maps. 1100 Committee of the Whole Minutes December 7, 2015 Page 2 of 9 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 1101 2015-309-RZ, 21773, 21787 and 21795 Lougheed Highway, RS-1 to C-2 Staff report dated December 7, 2015 recommending that Maple Ridge Zone Amending Bylaw No. 7180-2015 to rezone from RS-1 (One Family Urban Residential) to C-2 (Community Commercial) to permit construction of a two- storey commercial building be given first reading and that the applicant provide further information as described on Schedules A, C and D of the Development Procedures Bylaw No. 5879-1999. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • Official Community Plan Context • Site Characteristics • Development Proposal • Considerations • Proposed Site Plan • Recommendation in staff report Dr. Ravi Vanukuru Dr. Vanukuru provided details on the proposed medical facility and advised that the facility will include a walk-in clinic, offices for practicing physicians and other related medical services. RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 8, 2015. Committee of the Whole Minutes December 7, 2015 Page 3 of 9 1102 2012-004-RZ, 23791 112 Avenue, RS-3 to R-1 Staff report dated December 7, 2015 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7159-2015 to designate from Conservation to Urban Residential be given first and second reading and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 7111-2014 to rezone from RS-3 (One Family Rural Residential) to R-1 (Residential District) to permit a future subdivision of approximately 16 lots be given second reading and be forwarded to Public Hearing. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Context • Site Characteristics • Development Proposal • Proposed Subdivision Plan • Recommendation in staff report RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 8, 2015. 1103 2015-334-RZ, Zoning Bylaw Text Amendment, Use of Shipping Containers Staff report dated December 7, 2015 recommending that Maple Ridge Zone Amending Bylaw No. 7184-2015 to direct the use of shipping containers be given first and second reading and be forwarded to Public Hearing. D. Hall, Planner, read the recommendation in the staff report RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 8, 2015. Committee of the Whole Minutes December 7, 2015 Page 4 of 9 1104 2015-361-RZ, Zoning Bylaw Text Amendment, 1 km Rule for Wine Stores in Grocery Stores Staff report dated December 7, 2015 recommending that Maple Ridge Zone Amending Bylaw No. 7190-2015 to prohibit the sale of liquor in any grocery store located within one kilometer of a licensed retail store or government liquor store be given first and second reading and be forwarded to Public Hearing. A. Kopystynski, Planner, read the recommendation in the staff report. RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 8, 2015. 1105 Maple Ridge Tree Protection and Management Bylaw No. 7133-2015 Staff report dated December 7, 2015 recommending that Maple Ridge Tree Protection and Management Bylaw No. 7133-2015 be given first, second and third readings, that Maple Ridge Ticket Information Utilization Amending Bylaw No. 7191-2015 be given first, second and third readings and that Maple Ridge Development Application Fee Amending Bylaw No. 7192-2015 be given first, second and third readings. The Environmental Planner gave a Power Point presentation providing the following information: • Background and Context for Tree Bylaw • Consultation Review Process & Findings • Proposed Tree Bylaw Components • Next Steps and Recommendations RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 8, 2015. Councillor Robson - OPPOSED Committee of the Whole Minutes December 7, 2015 Page 5 of 9 1106 2011-130-RZ, 12240 228 Street, First One Year Extension Staff report dated December 7, 2015 recommending that a first one year extension be granted for Application 2011-130-RZ to rezone to the R-3 (Special Amenity Residential District) zone to permit a future subdivision into approximately 4 single family lots not less than 292 m2 in area. The Manager of Development and Environmental Services read the recommendation in the staff report RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 8, 2015. 1107 2013-039-RZ, 20208 McIvor Avenue, First One Year Extension Staff report dated December 7, 2015 recommending that a first one year extension be granted for Application 2013-039-RZ to permit future subdivision into 13 single family residential lots under the RS-1b (One Family Urban [Medium Density] zone. The Manager of Development and Environmental Services read the recommendation in the staff report RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 8, 2015. 1108 2012-115-RZ, 12018, 12038 Edge Street and 22554, 22566 Brown Avenue, Final One Year Extension Staff report dated December 7, 2015 recommending that a final one year extension be granted for Application 2012-115-RZ to permit a three phased mixed use development consisting of 240 apartment units in three towers, commercial floor area, underground parking and above ground structured parking subject to the CD-1-13 (Comprehensive Development) zone, A. Kopystynski, Planner, read the recommendation in the staff report RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 8, 2015. Committee of the Whole Minutes December 7, 2015 Page 6 of 9 1109 2014-065-DP, 22355 McIntosh Avenue, Multi-Family Development Permit Staff report dated December 7, 2015 recommending that the Corporate Officer be authorized to sign and seal 2014-065-DP to permit renovation of a podium style three storey wood frame apartment with 21 one bedroom units over a first storey concrete building. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • Official Community Plan Context • Site Characteristics • Development Proposal • Site Plan • Elevations • Landscape Plan • Recommendation in staff report RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 8, 2015. 1110 2015-300-DP, 25467 Bosonworth Avenue Staff report dated December 7, 2015 recommending that the Corporate Officer be authorized to sign and seal 2015-300-DP in support of a development plan for a four (4) lot subdivision under RS-2 (One Family Suburban Residential) zoning. A. Kopystynski, Planner, read the recommendation in the staff report. RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 8, 2015. Committee of the Whole Minutes December 7, 2015 Page 7 of 9 1111 2014-086-SD, 5% Money in Lieu of Parkland Dedication Staff report dated December 7, 2015 recommending that the owner of the subject property pay an amount that is not less than $47,650.00. A. Kopystynski, Planner, read the recommendation in the staff report. RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 8, 2015. 1112 Latecomer Policy Staff report dated December 7, 2015 recommending that the Latecomer Policy be adopted. The Municipal Engineer read the recommendation in the staff report. RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 8, 2015. 1113 Local Area Service – Hampton Street Extension Bylaw No. 7178-2015 Staff report dated December 7, 2015 recommending that Maple Ridge Hampton Street Extension Bylaw No. 7178-2015 to establish road, storm sewer, sanitary sewer and water services on the 20100 Block of Hampton Street be given first, second and third readings. The Municipal Engineer read the recommendation in the staff report. RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 8, 2015. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 Staff report dated December 7, 2015 recommending that Maple Ridge 2016-2020 Financial Plan Bylaw No. 7194-2015 be given first and second readings. Note: Report was circulated separately. Committee of the Whole Minutes December 7, 2015 Page 8 of 9 RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 8, 2015. 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 1151 Festivals and Special Events Review Process Staff report dated December 7, 2015 recommending that the Festival and Special Event review process be approved. The Director of Recreation provided an overview of the report. RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 8, 2015. 1152 Subsidized Ice Allocation – Minor Sports Staff report dated December 7, 2015 providing information on subsidized ice allocation available to minor sport groups in Maple Ridge and Pitt Meadows. The Director of Recreation provided an overview of the report. RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 8, 2015. 1153 Leisure Centre Pool Renovations Contract Award Staff report dated December 7, 2015 recommending that the Corporate Officer be authorized to sign and execute Construction Contract ITT-PL15-67 with Mierau Contractors Limited for construction of the Maple Ridge Leisure Centre Pool, mechanical and filtration system and that a contingency of 10% for the contract be established. The Director of Parks and Facilities provided an overview of the report. Note: Councillor Bell left the meeting at 3:38 p.m. Committee of the Whole Minutes December 7, 2015 Page 9 of 9 RECOMMENDATION That the staff report be forwarded to a special meeting of Council. 5. CORRESPONDENCE – Nil 6. OTHER ISSUES – Nil 7. ADJOURNMENT – 3:39 p.m. Note: Councillor Bell returned at 3:40 p.m. 8. COMMUNITY FORUM Allan Lees Mr. Lees requested an amendment to the tree bylaw. He asked that the word “significant” be eliminated from Section 6.6. He outlined the benefits of this amendment. Jessie Lees Ms. Lees expressed concern with the loss of trees in her neighbourhood. She stated that she found the tree bylaw confusing and spoke in support of eliminating the word “significant”. ___________________________________ T. Shymkiw, Acting Mayor Presiding Member of the Committee City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: January 11, 2016 and Members of Council FILE NO: 2015-355-AL FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Non-Farm Use Report – Employee Residential 13540 Neaves Road EXECUTIVE SUMMARY: This proposal is for a second dwelling to accommodate accessory farm help for a property that is within the Agricultural Land Reserve. A second detached dwelling can only be permitted conditionally in the Agricultural Land Reserve and is not an outright permitted use. In order to quality for farm help housing, a farm operation needs to be of sufficient magnitude to justify the extra dwelling. Agricultural Land Commission Policy #9 requires that local governments are satisfied that a farming operation has legitimate need prior to permitting this use to proceed. In recognition that the Agricultural Land Commission is the expert on such matters, Council has previously directed that property owners first proceed with a non-farm use application. On September 9, 2014, Council considered a request to construct an accessory farm help dwelling. Council directed that subsequent requests of a similar nature be processed as a non-farm use application. Council would then have the option of assessing the merits of each application, and on this basis, could: 1.direct staff to issue a building permit for the new construction if satisfied that there was justified need; 2.forward the application to the Agricultural Land Commission for further review; or 3.deny the application, if convinced there was no justification for the extra dwelling unit. The September 9, 2014 Council resolutions (R/2014-397) are as follows: 1.That all future requests for an accessory employee residential use, as defined in the Maple Ridge Zoning Bylaw No. 3510-1985, be required to apply for a nonfarm use application as outlined in the Agricultural Land Commission Act Policy #9; and 2.That future reports include an alternative that identifies Council’s authority under Section 18 of the ALC Act to allow an additional residence that is necessary for farm use. This application is the first of its kind to be received since these resolutions were passed. In this instance, the applicant is seeking to construct a new principal dwelling, thereby retaining the existing house as accessory farm help. This report will outline the policies of the Agricultural Land Commission as they relate to this application. Information will be provided to Council to assist in the decision. The property is being used for blueberry production, and has a significant stand of mature plants. Based on the information within this report and the direction of Council, the recommendation is for Council to forward this application to the Agricultural Land Commission. Alternatively, if convinced of the merits of this application, Council may direct staff to issue a building permit to construct a 1101 - 2 - second dwelling. For consistency with Commission policy, Council must be satisfied that there is adequate demonstration of need in order to permit the additional dwelling to proceed without Commission approval. RECOMMENDATION: That Non-Farm Use Application 2015-355-AL for an accessory employee dwelling, be forwarded to the Agricultural Land Commission, in accordance with Council direction as outlined in the staff report dated January 11, 2016 and titled, Non-Farm Use Report – Employee Residential 13540 Neaves Road. DISCUSSION: a) Background Context: Applicant: Manjit S Chatha Owner: Manjit S Chatha & Charan Kaur Chatha Legal Description: Lot: 1, Section: 25, Township: 9, Plan: NWP3662 OCP : Existing: Agricultural Proposed: No Change Zoning: Existing: A-2 (Upland Agricultural) Proposed: No Change Surrounding Uses: North: Use: Park Zone: A-2 Upland Agricultural Designation Park in the ALR South: Use: Farm Zone: A-2 Upland Agricultural Designation: Agricultural East: Use: Park Zone: A-2 Upland Agricultural Designation Park in the ALR West: Use: Pitt Meadows Zone: Designation: Existing Use of Property: Farming Proposed Use of Property: no change Site Area: 5.281 Hectares Access: Neaves Road Servicing: On-site Services b) Project Description: This proposal is for a second dwelling for accessory employee use on a 5.3 hectare (13.1 acre) property that is within the Agricultural Land Reserve. If this application is successful, the property - 3 - owner will build a new house as the principal dwelling unit, and retain the existing house for the farm help use. Ortho photos indicate that the subject property has been actively farmed since 2009 or earlier. The current property owner has owned the site in a partnership since 2007, but is now the sole owner, and intends to continue this blueberry farming operation. c) Planning Analysis: ALC Policy #9 provides an interpretation of Agricultural Land Commission Act, 2002 Section 18, pasted below: Unless permitted by this Act, the regulations or the terms imposed in an order of the commission, (a) a local government, or an authority, a board or another agency established by it or a person or an agency that enters into an agreement under the Local Services Act may not (ii) approve more than one residence on a parcel of land unless the additional residences are necessary for farm use The Agricultural Land Commission gives considerable autonomy to local governments in determining whether there is sufficient agricultural activity to justify the need for an additional residential use. However, the Commission does stipulate that the need must be legitimate. One criteria is farm status through BC Assessment Authority. However, in many instances, especially for leased properties, having farm status does not necessarily justify having an extra dwelling. Commission Policy #9 states that if a local government has any question with regards to need, a non-farm use application is required. Criteria for determining need for farm help residence. The Agricultural Land Commission notes that some local governments have detailed guidelines for establishing if there is sufficient need for a farm operation to have a residence for farm help. Table 1 below provides a brief municipal scan of the criteria of other local governments within the Fraser Valley in determining this need. Pitt Meadows Chilliwack Abbotsford Maple Ridge Size of farm operation 8 hectares (contiguous) 7.5 hectares Established in specific criteria (below) 1.7 ha in Agricultural or Rural Residential designations Restrictive covenant or Statutory declaration required Yes Yes Yes Yes Property owner must reside on property Yes or immediate family n/a No No Maximum farm help house size 180 square metres on less than 8 ha lot, 233 if greater.. n/a Manufactured home if farm operation includes leased lot. 279 square metres Other conditions Agrologist’s report with needs rationale Assessed farm status ALR only, farm status, criteria, eg, # of animals, size of greenhouse, etc Assessed farm status - 4 - Current Application. In comparison with other Fraser Valley municipalities, the criteria for determining the need for an additional farm help residence is not particularly onerous in Maple Ridge. Orthophotos indicate that the property has been planted with blueberries since at least 2009, which indicates that there has been significant capital investment made on the property in agriculture. Ministry of Agriculture sources suggest an initial cost of $3.50 per blueberry plant, with productive potential and plant maturity being achieved 3 years after the initial planting. Ministry sources acknowledge that there are enormous variations in farm income with blueberry crops, due to global markets, and weather conditions. However, a well managed operation in the Fraser Valley with mature plants on good soils can produce 40,000 pounds per hectare or more. In 2015, prices for processing blueberries were around $0.75 – 0.80 /lb., and fresh wholesale berries were around $1.00 – 1.05/lb. Direct to consumer sales would increase these estimates further. On this basis, this operation, at just over 5 hectares, could feasibly produce sufficient gross farm receipts to justify having an employee to assist with the operation. If there is any doubt, it should be noted that the Agricultural Land Commission is best qualified to make this judgement. d) Interdepartmental Implications: The subject property is within the floodplain and within the vicinity of watercourses. For this reason, a combined natural features and watercourse development permit will be required as part of the building permit process, should this application be successful. The subject property also relies on on-site sewer and water. For this reason, adequate demonstration of septic capacity and potable water for both dwellings by a qualified professional will be a requirement of the building permit process. The building that is to be designated for farm help must comply with the Zoning Bylaw requirements for accessory farm help, which sets a maximum area of 279 metres squared and a maximum height of 7.5 meters. If the existing structure exceeds these limits, either structural alterations towards compliance or an application for variance approval would be required. In addition, a restrictive covenant will be required on title acknowledging the conditional use of the second dwelling for farm help exclusively, and that the use could continue only as long as the property is being actively farmed. Securities will be required to cover the cost of demolition should the farm use discontinue. e) Intergovernmental Issues: Agricultural Land Commission. The subject property is under the jurisdiction of the Agricultural Land Commission, and Commission Policy #9 requires sufficient demonstration of need before a second residence could be permitted for farm purposes. Ministry of Agriculture. At the April 12, 2011 Council meeting, Council considered the findings of the Maple Ridge Agricultural Advisory Committee in their review of the Ministry of Agriculture document, titled “Bylaw Standard for Residential Uses in the Agricultural Land Reserve”. For Council’s consideration, the Agricultural Advisory Committee passed the following resolution on March 24, 2011: That within the Agricultural Land Reserve in the District of Maple Ridge, the following limits to residential development be considered:  A maximum house size of 7,000 square feet,  A maximum 0.2 hectare residential footprint,  A maximum footprint depth of 60 metres from the fronting road to the rear of the footprint. - 5 - Council indicated their support for the Agricultural Advisory Committee findings by authorizing the Committee’s report to be circulated to the Ministry of Agriculture as feedback to the Bylaw Standard document. The Council resolution is as follows: That report titled “Ministry of Agriculture Bylaw Standard for Residential Uses in the Agricultural Land Reserve”, dated April 4, 2011 be forwarded to the Ministry of Agriculture for information. The Maple Ridge Zoning Bylaw, currently under review, will be incorporating these standards into the regulations for land that is within the Agricultural Land Reserve. It should be noted, however, that at present, the Maple Ridge Zoning Bylaw does not prevent extremely large houses or excessive front yard setbacks from being constructed within the Agricultural Land Reserve. These regulations are within the jurisdiction of the local government to create. A review of the applicant’s site plan (attached as Appendix C) reveals that the applicant intends to site the new house close to Neaves Road, with a relatively small front yard setback, and therefore will likely achieve some of the objectives as set out in the Ministry’s Bylaw Standard. f) Alternatives: The recommendation is to forward this application to the Commission for their review. In addition, Council has 2 alternatives for addressing this application, as follows: I. Direct staff to issue the building permit. If convinced that there is sufficient need to justify a second residence for farming purposes, Council may direct staff to issue a building permit, once an application is received. In this instance, the application would not be forwarded to the Agricultural Land Commission, and the applicant would be refunded $300.00, as a reimbursement for the Commission portion of the application processing fee. This alternative is supportable by staff. As discussed in this report, the applicant has demonstrated significant capital investment in farming and Council is advised to base their decision on this information. II. Deny the application. This alternative would be a consideration if Council felt that the application had no merit, but this option is not recommended by staff. CONCLUSION: This application is the first of its kind to be processed since Counci l resolution R/2014-397, which directed that requests for accessory farm help dwellings first be processed as a non -farm use application. The implications of Agricultural Land Commission Policy #9 as it relates to local government responsibility in determining sufficient need to justify a second dwelling for farm help have been discussed. The criteria of other jurisdictions have been provided for Council’s consideration. The merits of this application have also been explored, to outline the extent of capital investment for agricultural purposes that have been made on the property, and the potential it has for gross farm receipts. - 6 - Pursuant with Council direction, the recommendation is to forward the application to the Agricultural Land Commission, however, Council has the option of directing staff to issue a building permit directly. “Original signed by Diana Hall” _______________________________________________ Prepared by: Diana Hall MA, MCIP, RPP Planner 2 “Original signed by Christine Carter” _____________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. (Ted) Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Photos Appendix C – Development proposal prepared by applicant Appendix D – Policy #9 of the Agricultural Land Commission. DATE: Nov 23, 2015 FILE: 2015-355-AL BY: PC PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:2,500 13540 NEAVES ROADLegend Canal Edge Ditch Centreline Edge of River Indefinite Creek River Centreline Canal Lake or Reservoir River Major Rivers & Lakes APPENDIX A City of PittMeadows District of Langley District of MissionFRASER R. ^ DATE: Nov 23, 2015 FILE: 2015-355-AL BY: PC PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:2,500 13540 NEAVES ROAD Aerial Imagery from the Spring of 2011 APPENDIX B APPENDIX C Agricultural Land Commission Act Policy #9 March 2003 ADDITIONAL RESIDENCES FOR FARM USE This policy provides advice to assist in the interpretation of the Agricultural Land Commission Act, 2002 and Regulation. In case of ambiguity or inconsistency, the Act and Regulation will govern. REFERENCE: Agricultural Land Commission Act, 2002, Section 18 18 Unless permitted by this Act, the regulations or the terms imposed in an order of the commission, (a) a local government, or an authority, a board or another agency established by it or a person or an agency that enters into an agreement under the Local Services Act may not (ii) approve more than one residence on a parcel of land unless the additional residences are necessary for farm use INTERPRETATION: The Act and Agricultural Land Reserve Use, Subdivision and Procedure Regulation do not set a limit on the number of additional residences for farm help per parcel, but all residences must be necessary for farm use. However, see Section 3 (10 (b) of the Regulation which permits a ‘manufactured home’ for family members of the owner. This Section also permits a secondary suite within a residence. See Commission Policy “Permitted Uses in the ALR: Residential Uses”. Local government must be convinced that there is a legitimate need for an additional residence for farm help. One criteria is that the parcel should have ‘farm’ classification under the Assessment Act. In coming to a determination, a local government should consider the size and type of farm operation and other relevant factors. To help determine the need and evaluate the size and type of farm operation, a permitting officer may wish to obtain advice and direction from staff of: a)the Ministry of Agriculture, Food and Fisheries b)the Agricultural Land Commission. Local government bylaws should not necessarily be the basis for making a determination about the necessity for farm help. Some bylaws may automatically permit a second residence on a specified size of parcel in the ALR. This is not an appropriate determination under the Act and should not be used as the basis for issuing a building permit for an additional residence for farm help. Some local governments have adopted detailed guidelines as a basis for determining legitimacy of a request for additional residences for farm help, in which a threshold for different types of agricultural operations is specified. In these instances, it may be appropriate to consider these as factors in interpreting Section 18 of the Act. If there is any doubt with respect to need, an application under Section 20 (3) of the Act for permission for a non-farm use is required. APPENDIX D City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: January 11, 2016 and Members of Council FILE NO: 2015-318-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First Reading Maple Ridge Zone Amending Bylaw No. 7198-2015 11650 224 Street EXECUTIVE SUMMARY: An application has been received to rezone the subject property from RS-1 (One Family Urban Residential), and C-3 (Town Centre Commercial) to RM-2 (Medium Density Apartment Residential) and C-3 (Town Centre Commercial). In order to realize this application, an amendment to the Official Community Plan will be required for the portion of the site that is currently designated Ground Oriented Multi-Family, but proposed to be rezoned to RM-2 (Medium Density Apartment Residential). The appropriate designation that aligns with the RM-2 (Medium Density Apartment Residential) Zone is Low Rise Apartment. As the subject property is within the Town Centre, proposed developments will be excluded from a requirement of providing Community Amenity Contributions1. To proceed further with this application additional information is required as outlined below. RECOMMENDATIONS: In respect of Section 879 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i.The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii.The Board of any Regional District that is adjacent to the area covered by the plan; iii.The Council of any municipality that is adjacent to the area covered by the plan; iv.First Nations; v.School District Boards, greater boards and improvements district boards; and vi.The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City’s website, together with an invitation to the public to comment, and; That Zone Amending Bylaw No. 7198-2015 be given first reading; and That the applicant provide further information as described on Schedules A, C, D, and I of the Development Procedures Bylaw No. 5879–1999, along with the information required for a Permit. 1 Town Centre, Commercial and Industrial building permits have been excluded based on Council Resolutions passed at the Oct 19 and 27, 2015 Council Workshop. 1102 - 2 - DISCUSSION: a) Background Context: Applicant: Bissky Architecture And Urban Design Inc. Wayne Bissky Owner: Mussallem Realty Ltd. Legal Description: D.L.: 398, Block: 2, Plan: NWP155 OCP: Existing: Ground-Oriented Multi-Family, Town Centre Commercial Proposed: High Density Residential Zoning: Existing: RS-1 (One Family Urban Residential), C-3 (Town Centre Commercial) Proposed: RM-2 (Medium Density Apartment Residential) Surrounding Uses: North: Use: 2 lots, Strata condominium Zone: RM-2 (Medium Density Apartment Residential) Designation: Low Rise Apartment South: Use: Apartment Zone: RM-3 Designation: Low-Rise Apartment East: Use: Single Family Zone: Land Use Contract Designation: Ground Oriented Multi-Family West: Use: 2 properties, single family and vacant Zone: C-3 Town Centre Commercial Designation: Town Centre Commercial Existing Use of Property: Vacant Proposed Use of Property: Mix of Ground Oriented, Medium Density, and High Density Residential Uses Site Area: 0.901 HA. (2.25 acres) Servicing requirement: Urban Standard b) Site Characteristics: The property is within the Town Centre, in a diverse residential context combining single family, ground oriented multi-family development, and higher density apartments. The properties to its north are zoned and developed in accordance with the RM -2 (Medium Density Apartment Residential) Zone. The property to its south is zoned RM-3 High Density Apartment Residential, but is a low rise structure, and therefore the building is non conforming with respect to the 5 storey minimum as prescribed in the RM-3 Zone. The subject property spans the block, although to its east, Fraser Street has not yet been constructed at the frontage of the property. The site is associated with significant viewscapes as outlined in the Town Centre Area Plan. - 3 - The site context suggests that the area may undergo significant transition over the next decade. To the west, the site frontage narrows and the property is adjacent to two smaller lots at 11664 and 11656 224th Street. Both of these parcels are zoned and designated for Town Centr e Commercial and each has sufficient lot area to develop on their own. The parcel at 11656 224 th is vacant, while the parcel at 11664 is being used for single family residential. The single family properties to the east of the site are zoned under a land use contract which must be terminated by 2024. These properties are designated for ground oriented multi-family and are characterized by large residential parcels with lot areas greater than 900 square metres. The completion of Fraser Street will significantly expand the opportunities for redevelopment of these properties. c) Project Description: This application for multi-family residential housing is for a split designated parcel in the Town Centre. This proposal reflects a comprehensive residential development that will link two adjacent buildings through its landscape design. The two separately zoned portions of the site will be subdivided as part of this proposal in a separate application. The proposed use of this site is as follows: 1. To the west, facing 224th Street, a 6 storey building with 50 dwelling units is proposed. 2. To the east, facing Fraser Street, a 115 unit multi-family building is proposed, offering a central courtyard, and stepped building heights of 6 storeys to the west, and 3 storeys to the east. This project will include the completion of Fraser Street, thereby bridging the north and south portions of the site. At this time the current application has been assessed to determ ine its compliance with the Official Community Plan (OCP) and provide a land use assessment only. Detailed review and comments will need to be made once full application packages have been received. A more detailed analysis and a further report will be required prior to Second Reading. Such assessment may impact proposed lot boundaries and yields, OCP designations and Bylaw particulars, and may require application for further development permits. d) Planning Analysis: Official Community Plan: The development site is located within the Town Centre Area Plan to the immediate east of Port Haney and has 2 land use designations (Town Centre Commercial and Ground Oriented Multi- Family). The portion of the site that is designated Town Centre Commercial fronts 224th Street and aligns with the C-3 Town Centre Zoning for that portion of the site. However, an OCP amendment will be required to re-designate the eastern portion of the site fronting Fraser Street from Ground Oriented Multi-Family to Low-Rise Apartment to allow the proposed RM-2 Medium Density Apartment Zoning. This required amendment to the Official Community Plan is supportable as the proposed development is designed for compatibility with the diverse neighbourhood context. The stepped design of the building is proposed to be a 3 storey ground oriented townhouse at the eastern edge adjacent to Fraser Street that transitions to a 6 storey format on the central portion of the site. This range of building heights will attain consistency with adjacent developments, from the ground oriented housing designation across Fraser Street to the proposed 6 storey structure of the C-3 Town Centre Commercial portion of the site to the West. - 4 - Further demonstration of compatibility with the surrounding context will need to be provided prior to second reading being granted for this application. There are two policies pertinent to this consideration in the Town Centre Area Plan, as follows: 3-11 Viewscape studies may be required for proposed buildings greater than three (3) storeys in height, where views may be impacted towards Golden Ears peaks to the north and the Fraser River to the south. Important viewscapes have been identified along 224th Street, within Port Haney, and the south slopes of the Town Centre on 116th and on 227th. In locations where it is deemed that key viewscapes will be impacted, an increase in density, or the proposed form, may not be supported. and 3-12 High density development that is four or more storeys in height may be required to include a shadow study in consideration of adjacent sites to address potential impacts on available daylight. Consideration should also be given to the privacy of residents in existing buildings. Zoning Bylaw: The western portion of the site, located at 11650 224th Street, is zoned C-3 Town Centre Commercial and the development proposal at this portion of the site is consistent with this zone. The eastern portion of the site is proposed to be rezoned from RS-1 (One Family Urban Residential), to RM-2 (Medium Density Apartment Residential) to permit a 115 unit multi-family building. The minimum lot size for the current RS-1 One Family Urban Residential Zone is 668m2, and the minimum lot size for the proposed RM-2 Medium Density Apartment Zone is 1300 m2. Any variations from the requirements of the proposed zone will require a Development Variance Permit application. Development Permits: Pursuant to Section 8.11 of the OCP, a Town Centre Development Permit application is required for all multifamily residential, flexible mixed use and commercial development located in the Town Centre. Advisory Design Panel: A Multi-Family Development Permit is required and must be reviewed by the Advisory Design Panel prior to Second Reading. Development Information Meeting: A Development Information Meeting is required for this application. Prior to Second Reading the applicant is required to host a Development Information Meeting in accordance with Council Policy 6.20. - 5 - e) Interdepartmental Implications: In order to advance the current application, after First Reading, comments and input, will be sought from the various internal departments and external agencies listed below: a) Engineering Department; b) Operations Department; c) Fire Department; d) Parks Department; e) School District; f) Utility companies; g) Ministry of Transportation and Infrastructure; h) Fisheries & Oceans Canada; i) Ministry of Environment; and j) Canada Post. The above list is intended to be indicative only and it may become necessary, as the application progresses, to liaise with agencies and/or departments not listed above. This application has not been forwarded to the Engineering Department for comments at this time; therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this evaluation will take place between First and Second Reading. f) Early and Ongoing Consultation: In respect of Section 879 of the Local Government Act for consultation during an Official Community Plan amendment, it is recommended that no additional consultation is required beyond the early posting of the proposed OCP amendments on the City’s website, together with an invitation to the public to comment. g) Development Applications: In order for this application to proceed the following information must be provided, as re quired by Development Procedures Bylaw No. 5879–1999 as amended: 1. An OCP Application (Schedule A); 2. A complete Rezoning Application (Schedule B or Schedule C); 3. A Multi-Family Residential Development Permit Application (Schedule D); 4. A Subdivision Application. The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. CONCLUSION: This development proposal will require an amendment to the Official Community Plan in order to proceed. Justification has been provided to support an OCP amendment from Ground Oriented Multi-Family to Low-Rise Apartment. It is, therefore, recommended that Council grant First Reading subject to additional information being provided and assessed prior to Second Reading. - 6 - The proposed layout has not been reviewed in relation to the relevant bylaws and regulations governing subdivision applications. Any subdivision layout provided is strictly preliminary and must be approved by the City of Maple Ridge’s Approving Officer. “Original signed by Diana Hall” _______________________________________________ Prepared by: Diana Hall, MA, MCIP, RPP Planner 2 “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P. Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C (Ted) Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – Zone Amending Bylaw No. 7198-2015 Appendix D – Proposed Site Plan and Conceptual Plan Design Elements. DATE: Oct 16, 2015 2015-318-RZ BY: JV PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:2,500 11650 224 St 2011 Image Legend Stream Ditch Centreline Indefinite Creek River Centreline Major Rivers & Lakes APPENDIX A DATE: Oct 16, 2015 2015-318-RZ BY: JV PLANNING DEPARTMENT SUBJECT PROPERTY City of Maple Ridge´ Scale: 1:2,500 11650 224 St 2011 Image Legend Stream Ditch Centreline Indefinite Creek River Centreline Major Rivers & Lakes APPENDIX B CITY OF MAPLE RIDGE BYLAW NO. 7198-2015 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ______________________________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7198-2015." 2.That parcel or tract of land and premises known and described as: Parcel “One” (L60023E) of Parcel “T” (Plan with Fee Deposited 52214F), Lot 4 Block 2 District Lot 398 Group 1 New Westminster District Plan 155 and outlined in heavy black line on Map No. 1655 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RM-2 (Medium Density Apartment Residential). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , 20 READ a second time the day of , 20 PUBLIC HEARING held the day of , 20 READ a third time the day of , 20 APPROVED by the Ministry of Transportation and Infrastructure this day of , 20 ADOPTED, the day of , 20 _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX C 223271165422309 22311223312232622347/511169711715 11701-39 11671 11681 11697 11692 11724 2250411746 22328223572235611656 11595 224222248811649 11683 11668 11680 2250622508 2251622534 11580 22323223442235111743 11695 2 2 4 8 9 11682 2249711711 115781163811662 11674 22531 11710 11740 2231822362223661165722374 11690 11698 11685 1 1 6 0 9 11698 22525 225222254822319 22355223402233722334223692237511742 22488/9211688 2249611667 11602 11608 11614 11620 11686 22512 22521 2252011664 22345223812237211598 11612 11630 11650 11672 11718 11686 2246611675 11715 2250211644 2251522527 22529 2233522369/7311566 11695 11696 11735 11656 11742 22515 22514 22523 225182232822352 11641 11671 11664 11682 22486 2249011579 11626 11650 2250922510224 ST.FRASER ST.NORTH AVENUE 116 AVE. 116 AVE. BRICKWOOD CALLAGHAN AVE. ST. ANNE AVE. 117 AVE. CLOSE 225 ST.BRICKWOOD CLOSEFRASER ST.44 21 P 155 Rem 10 12 13 P 155 1 2 RP 5647 NWS 3383 NWS 3379 3 Rem 90 N 1/2 2 NWS 2509 42 P 48518 32 17 P 82887 S 47 1 BCP PARK RP 53523 1 9 Rem 14 P 155 22 17 50 P 155 RP 52214F 62 C 86 P 41741 84 B 10 P 8181 P 19374 8 15 3 NWS 2316 NWS 2997P 155 45 P 63822 22 13*PP07714 A Rem. P 86773 1 P 5871 P 85354 LMP 1864 P 58321 P 41741 83 2 3 37 P 63225 P 7041616 27 1 CRem 26 Rem 8 18 A Z 19 Rem 105 2 S 1/2 9 P 8181RP 82879P 35742 Rem. 115 85BCS 1620A E 106' 39 P 7218136 12 13 14 6 2 31 18 (EPS 1982) Rem Rem 12 LMS 2749(EPS 1095) P 16464 T 8 AP 34597A P 28007 RP 84158 P 9800 P 24524 of 3 1 43 41 38 7 33 N A 9 11 25 46 EPP 34022 P 155 49 2 Rem 21 18 P 51411 N 1/2 10 LMS 683 P 12239Rem. 91 64 88 87P 417419 Rem. P 42732 9 10 P 704161 35 18 RP 7373 Rem 44 B P 1636611 P 155 LMP 3921448Rem RP 6192NWS 1811Rem RP 6755 16 B T 3 P 5871 RP 5637 74 3 NWS 8 63 AP 193741 11 Rem. 58 4 19 P 4769 EPP 30186 10 Rem 11 47640 20 9Rem Rem 1 19 Rem *PP076 17 20 P 6689 P 14332A 1 P 87404 4 76 P 41741 P 9800 Rem. 91 P 41741 Rem 40 5 70 NWS 2547 34 P 72462EP 70417EPP 36136 RW 41952EPP 34066RP 63699RW 58936CEPP 30614 RP 74204EP 70417 E P P 340 66 BCP 14057 E P 8 6 7 7 4 EP 70417RW 41953RP 82880 EP 59148 EP 70417LMP 9307BCP 17933 EP 70417RW 41952 EP 84227 EP 81137EP 77866RW 74205 LMP 14886 LMP 42053 LMP 1859EP 86774224 ST.H A N E Y B Y PA S S ´ SCALE 1:2,500 MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From: To: RS-1 (One Family Urban Residential) RM-2 (Medium Density Apartment Residential) 7198-20151655 APPENDIX D City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: January 11, 2016 and Members of Council FILE NO: 2015-347-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First Reading Zone Amending Bylaw No. 7193-2015 20621 123 Avenue EXECUTIVE SUMMARY: An application has been received to rezone the subject property from RS-3 (One Family Rural Residential) to RS-1 (One Family Urban Residential) and RS-1b (One Family Urban (Medium Density) Residential) to permit future subdivision into approximately ten single family residential lots. An Official Community Plan (OCP) amendment to the Conservation boundary is required. To proceed further with this application additional information is required as outlined below. Pursuant to Council resolution, this application is subject to the Community Amenity Contribution Program. RECOMMENDATIONS: In respect of Section 879 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i.The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii.The Board of any Regional District that is adjacent to the area covered by the plan; iii.The Council of any municipality that is adjacent to the area covered by the plan; iv.First Nations; v.School District Boards, greater boards and improvements district boards; and vi.The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City’s website, together with an invitation to the public to comment, and; That Zone Amending Bylaw No.7193-2015 be given first reading; and That the applicant provide further information as described on Schedules A, B, F and G of the Development Procedures Bylaw No. 5879–1999, along with the information required for a subdivision application. 1103 - 2 - DISCUSSION: a) Background Context: Applicant: Bissky Architecture and Urban Design Inc. Owner: Russell Patience and Mary-Jane Abbott Legal Description: Lot 1 District Lot 276 Group 1 New Westminster District Plan 80156 OCP: Existing: Urban Residential, Conservation Proposed: Urban Residential, Conservation (new boundaries) Zoning: Existing: RS-3 (One Family Rural Residential) Proposed: RS-1 (One Family Urban Residential) and RS-1b (One Family Urban (Medium Density) Residential) Surrounding Uses: North: Use: Conservation Zone: RS-1 (One Family Urban Residential) Designation: Conservation South: Use: Single Family Residential Zone: RS-3 (One Family Rural Residential) Designation: Urban Residential East: Use: Church Zone: P-4 (Church Institutional) Designation: Institutional and Conservation West: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Urban Residential and Conservation Existing Use of Property: Single Family Residential Proposed Use of Property: Singe Family Residential Site Area: 1.05 Ha (2.6 acres) Access: 123 Avenue and new road Servicing requirement: Urban Standard b) Site Characteristics: The subject property is 1.05 ha (2.6 acres) in size and is bound by the Burnett Fellowship Baptist Church to the east, City owned conservation land, including McKenney Creek, to the north, single family lots to the west and 123 Avenue to the south (see Appendix A). Currently a single family dwelling is located on the property close to the southern property boundary, which is accessed from 123 Avenue. The majority of the subject property is relatively flat, with a ravine and McKenney Creek located on the northern portion of the lot. The site has trees and bushes surrounding the existing dwelling and on the northern and western boundaries. - 3 - c) Project Description: The applicant proposes to rezone the subject property from RS-3 (One Family Rural Residential) to RS-1 (One Family Urban Residential) and RS-1b (One Family Urban (Medium Density) Residential) to permit future subdivision into approximately ten single family residential lots not less than 557 m². The lots will be accessed from 123 Avenue and a new local road. Half of the new local road was already dedicated as a component of the church redevelopment to the east. The applicant intends to remove the existing house, which will be a condition of final reading. McKenney Creek runs in an east-west direction across the northern tip of the subject property and will be further dedicated as Conservation as a condition of final reading. The Engineering Department is in the process of completing a corridor review for 123 Avenue to look at corridor management for all modes of transportation and will be hosting an open house in January 2016 to look at various options. The outcomes of this process may advise on the pattern of on- street parking and cycling networks along 123 Avenue. At this time the current application has been assessed to determine its compliance with the OCP and provide a land use assessment only. Detailed review and comments will need to be made once full application packages have been received. A more detailed analysis and a further re port will be required prior to second reading. Such assessment may impact proposed lot boundaries and yields, OCP designations and Bylaw particulars, and may require application for further development permits. d) Planning Analysis: Official Community Plan: The development site is located within the Urban Area Boundary and is currently designated Urban Residential and Conservation. For the proposed development, an OCP amendment will be required to adjust the Conservation area boundary. The subject property fronts 123 Avenue, identified as a Major Corridor in Figure 4, Appendix E of the OCP. There are a range of development options that comply with Major Corridor Residential Infill policies subject to neighbourhood compatibility and context. Major Corridor residential infill options are described in Policy 3-20, as follows: 3 - 20 Major Corridor Residential Infill developments must be designed to be compatible with the surrounding neighbourhood and will be evaluated against the following criteria: a) building forms such as single detached dwellings, duplexes, triplexes, fourplexes, townhouses, apartments, and small lot intensive residential developments subject to Policy 3-21; b) a maximum height of two and one-half storeys with an emphasis on ground oriented units for all developments except for apartments; c) a maximum height of four storeys for apartments; and d) adherence to Development Permit Guidelines for multi-family and intensive residential developments as outlined in Chapter 8 of the Official Community Plan. Compatibility criteria for residential infill is further detailed in Policy 3-21 which states: 3 - 21 All Neighbourhood and Major Corridor Residential infill developments will respect and reinforce the physical patterns and characteristics of established neighbourhoods, with particular attention to: - 4 - a) the ability of the existing infrastructure to support the new development; b) the compatibility of the site design, setbacks, and lot configuration with the existing pattern of development in the area; c) the compatibility between building massing and the type of dwelling units in the proposed development and the surrounding residential properties;… The proposed rezoning to RS-1 (One Family Urban Residential) and RS-1b (One Family Urban (Medium Density) Residential) is in conformance with the Urban Residential designation and infill policies. Zoning Bylaw: The current application proposes to rezone the subject property, located at 20621 123 Avenue, from RS-3 (One Family Rural Residential) to RS-1 (One Family Urban Residential) and RS-1b (One Family Urban (Medium Density) Residential) (see Appendix C) to permit future subdivision into approximately ten single family residential lots. The minimum lot size for the current RS-3 (One Family Rural Residential) zone is 0.80 ha (8000 m²) and the minimum lot size for the proposed RS-1 (One Family Urban Residential) zone is 668 m2 and RS-1b (One Family Urban (Medium Density) Residential) zone is 557 m². Any variations from the requirements of the proposed zone will require a Development Variance Permit application. Development Permits: Pursuant to Section 8.9 of the OCP, a Watercourse Protection Development Permit application is required for all developments and building permits within 50 metres of the top of bank of all watercourses and wetlands. The purpose of the Watercourse Protection Development Permit is to ensure the preservation, protection, restoration and enhancement of watercourse and riparian areas. Pursuant to Section 8.10 of the OCP, a Natural Features Development Permit application is required for all development and subdivision activity or building permits for:  All areas designated Conservation on Schedule “B” or all areas within 50 metres of an area designated Conservation on Schedule “B”, or on Figures 2, 3 and 4 in the Silver Valley Area Plan;  All lands with an average natural slope of greater than 15 %;  All floodplain areas and forest lands identified on Natural Features Schedule “C” to ensure the preservation, protection, restoration and enhancement of the natural environment and for development that is protected from hazardous conditions. Advisory Design Panel: A Form and Character Development Permit is not required because this is a single family project, therefore this application does not need to be reviewed by the Advisory Design Panel. Development Information Meeting: A Development Information Meeting is required for this application. Prior to second reading the applicant is required to host a Development Information Meeting in accordance with Council Policy 6.20. - 5 - e) Interdepartmental Implications: In order to advance the current application, after first reading, comments and input, will be sought from the various internal departments and external agencies listed below: a) Engineering Department; b) Operations Department; c) Licences, Permits and Bylaws d) Fire Department; e) Parks Department; f) School District; and g) Canada Post. The above list is intended to be indicative only and it may become necessary, as the application progresses, to liaise with agencies and/or departments not listed above. f) Early and Ongoing Consultation: In respect of Section 879 of the Local Government Act for consultation during an Official Community Plan amendment, it is recommended that no additional consultation is required beyond the early posting of the proposed OCP amendments on the City’s website, together with an invitation to the public to comment. g) Development Applications: In order for this application to proceed the following information must be provided, as re quired by Development Procedures Bylaw No. 5879–1999 as amended: 1. An OCP Application (Schedule A); 2. A complete Rezoning Application (Schedule B); 3. A Watercourse Protection Development Permit Application (Schedule F); 4. A Natural Features Development Permit Application (Schedule G); 5. A Subdivision Application. The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. CONCLUSION: The development proposal is in compliance with the OCP; however, an OCP amendment for a Conservation boundary adjustment will be required. It is expected that once complete information is received, Zone Amending Bylaw No.7193-2015 will be amended to reflect the appropriate conservation boundary. - 6 - It is therefore recommended that Council grant first reading subject to additional information being provided and assessed prior to second reading; and that Council not require any further additional OCP consultation. The proposed layout has not been reviewed in relation to the relevant bylaws and regulations governing subdivision applications. Any subdivision layout provided is strictly preliminary and must be approved by the City of Maple Ridge’s Approving Officer. “Original signed by Adam Rieu” _______________________________________________ Prepared by: Adam Rieu Planning Technician “Original signed by Chuck Goddard” for _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P. Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: Ted Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – Zone Amending Bylaw No. 7193-2015 Appendix D – Proposed Site Plan DATE: Nov 17, 2015 FILE: 2015-347-RZ BY: PC PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:2,000 20621 123 AVENUELegend Stream Ditch Centreline Indefinite Creek River Centreline APPENDIX A City of PittMeadows District of Langley District of MissionFRASER R. ^ DATE: Nov 17, 2015 FILE: 2015-347-RZ BY: PC PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:2,000 20621 123 AVENUE Aerial Imagery from the Spring of 2011 APPENDIX B CITY OF MAPLE RIDGE BYLAW NO. 7193-2015 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ______________________________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7193-2015." 2.That parcel or tract of land and premises known and described as: Lot 1 District Lot 276 Group 1 New Westminster District Plan 80156 and outlined in heavy black line on Map No. 1651 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RS-1 (One Family Urban Residential), RS-1b (One Family Urban (Medium Density) Residential). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , 20 READ a second time the day of , 20 PUBLIC HEARING held the day of , 20 READ a third time the day of , 20 ADOPTED, the day of , 20 _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX C 2050920510124412052612437205311245012359 12431 12366 20565205451235020575 12250 12266 2063012456124461241112477 12406 12410 2051720506 2051212385 205161243412374 20557205652055020590123252055520565 12315 205972061320639124391242620519124511245412446205342055020556123581243020530 1 2 2 5 8 12335 12355 2060220618206502063420738124452052320538124421 2 2 5 02053520575 1239020591 12320 20616206602067012485 20675 12470 1242112488 20765 20518205272052012345 12253 12269 12279 1233020585 2059612451 124272072112500 20511124622051612399 205392054512259 12276 20622206102063812473 124162051512458205322054212371 20560205682058512365 12340 1237020590 206212060720624206351244520713124362053512438205492055512350 2056012360 12380 2062112497 12480 1246512487 1240012466 12476 124A AVE. 123B AVE.206 ST.125 AVE. KLASSEN PL.205B ST.123 AVE.205 ST.124A AVE.ROAD125 AVE. LMP 27744 3 LMP 12298 LMP 5840 6 2 23 41 40 LMP 7642 30 8 13 O * 3 9 P 59478 P 59478 31 17 2 P 77160 5 12426 25 26 36 12 A P 77160P 7716013 1 7 4 17 30 20 32 13 1 2 15 16 22 2 3 20 35 33 7 18 17 J K C LMP 22302 8 LMP 7229 Rem 5 LMP 7015 P 59478 LMP 6687 P 59478 5 P 75346 1 4 12 14 18 LMP 3146 38 28 54 2 LMS1527 19 M P 17997 L P P 11392 P 17056 E G 13 25 PARK 28 P 25866 1LMP 53004 Rem 5 4 2 LMP B 31 6 11 1 9 LMP 42697 *PP118A 27 23 29 18 21 7 3 LMP 7351 1 19 18 4 27 3 A P 77160 LMP 12426 8 10 9 39 P 7716029 P 13081S 100' 5 W 1/2 3 14 12 9 LMP 22302 10 6 Rem 14 33 34 8 24 11 11 16 N P 80156 PARK D Q F 1 11 *PP118A P 59478 23 16 15 26 22 LMP 12298 P 795941 11 7 37 B 21 P 77160P 77160 LMP 1576734 32 12 I 15 10 P 179972 12 10 P 25866 39 14 24 24 Rem 19 P 85548 ´ SCALE 1:2,500 MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From: To: RS-3 (One Family Rural Residential) RS-1 (One Family Urban Residential)RS-1b (One Family Urban (Medium Density) Residential) 7193-20151651 0102030 40 mRS17671.337.3m18m37.2m18mRS16672.218m37.3m18m37.3mRS110792.437m25.4m33 .2m 15mRS191550.450.5m12.5m8.1m11.9m37m 33mRS13712.319.1m37.3m19.1m37.3mRS15672.118m37.3m18m37.3mRS14672.018m37.3m18m37.3mRS1b2578.118.7m30.9m18.7m31.1mRS1b1570.515.7m30.9m18.7m27.7m4.3m123rd AVENUEROADHatched area ofenvironmental dedicationROW15m20621 123 AVEExisting Area ≈ 1.05 haProposed Area ≈ 0.76 haHatched area ofroad dedicationAmount of road dedication required will be determined by the Engineering Dept. at time of rezoning10 LotsProposed new PLRS18679.726.1m33m0 .4m 37.2mProposed Subdivision PlanScale: 1:500Copyright Reserved.Further to AIBC Bylaw 28(3), all plans sketches, drawings, graphic representations and specifications prepared by the architect are, and at all times remain the exclusive property of Wayne Stephen Bissky Architecture, Urban Design, Planning, and Interior Design and cannot be used for any other project, or sold or offered for sale (or as part of a sale of property) by any party other than WSB without the written consent of WSB. Written dimensions shall have precedence over scaled dimensions and conditions on the job. This office shall be informed of any variations from the dimensions and conditions shown on the drawings.ISSUED DRAWINGSDrawnDwg #SheetWB / JMDate: Scale#204 22320 Lougheed Highway,Maple Ridge, B.C. V2X 2T4ph. 604-467-8300 fax 604-467-8305email : bissky@telus.netWAYNE STEPHEN BISSKYARCHITECTURE &URBAN DESIGN INC. PLANNING INTERIOR DESIGN1510Single Family Subdivision A1.0Civic Address:20621-123rd St, Maple RidgeAs Noted(RS-1 & RS-1b Lots)Subdivision PlanFile name: 1510 Architectural 2015-10-05.vwxLegal Address:PID: 012-809-853, Lot 1 District Lot 276 Group 1 New Westminster District Plan 80156 2015, Nov 4TO SCALE WHEN PRINTED ON ARCH D (36" x 24")PRELIMINARY ONLY NOT FOR CONSTRUCTIONDIMENSIONS AND SPACES ARE NOT FINAL SUBJECT TO CHANGEDate: 2015, November 4Time: 12:51:11 PMProperty InformationProperty 1:Civic Address:20621-123rd St. Maple RidgePID:012-809-853Legal Description:Lot 1, DL 276, NWD Pl NWP80156Existing Lot Area:10,540.0 m2113,452 sq ftExisting Zoning:RS-3OCP:RES CONSRVRoad Dedication:YESEasement:UnknownCovenant Area:UnknownEnvironmental Dedication:YESAPPENDIX D City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: January 11, 2016 and Members of Council FILE NO: 2015-350-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First Reading Zone Amending Bylaw No. 7197-2015 24341 112 Avenue EXECUTIVE SUMMARY: An application has been received to rezone the subject property, located at 24341 112 Avenue, from RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban (Medium Density) Residential). The applicant intends to choose the Density Bonus option within the RS-1b (One Family Urban (Medium Density) Residential) zone, which is specific to the Albion Area, enabling single-family lot sizes of 371m² (3,993 ft²). The required amenity fee of $3,100.00 per lot less than 557m² (5,995 ft²) will be collected by the Approving Officer at the subdivision approval stage. As per Council direction, this application will also be subject to the City-wide Community Amenity Contribution Program that is currently under review. To proceed further with this application additional information is required as outlined below. RECOMMENDATIONS: 1.That Zone Amending Bylaw No. 7197-2015 be given first reading; and 2.That the applicant provide further information as described on Schedules B and E of the Development Procedures Bylaw No. 5879–1999, along with the information required for a Subdivision application. DISCUSSION: a)Background Context: Applicant: Cipe Homes Inc. Owners: D. & S. Munich Legal Description: Lot 2, Section 15, Township 12, New Westminster District Plan 77744 OCP: Existing: Low/Medium Density Residential Proposed: Low/Medium Density Residential Zoning: Existing: RS-2 (One Family Suburban Residential) Proposed: RS-1b (One Family Urban (Medium Density) Residential) 1104 - 2 - Surrounding Uses: North: Use: Single Family Residential Zone: RS-1b (One Family Urban (Medium Density) Residential, with density bonus to R-1 (Residential District) zoning requirements Designation: Low/Medium Density Residential South: Use: Single Family Residential Zone: RS-3 (One Family Rural Residential) Designation: Low/Medium Density Residential and Conservation East: Use: Single Family Residential Zone: R-1 (Residential District) Designation: Low/Medium Density Residential and Conservation West: Use: Single Family Residential Zone: RS-2 (One Family Suburban Residential) Designation: Low/Medium Density Residential Existing Use of Property: Single Family Residential Proposed Use of Property: Single Family Residential Site Area: 0.43 ha (1 acre) Access: 243B Street and Lane Servicing requirement: Urban Standard b) Site Characteristics: The subject property is located within the Albion Area Plan and is approximately 0.43 ha (1 acre) in size. The subject property is bounded by 112 Avenue to the south, 243B Street to the west, and single family residential lots to the north and east (see Appendices A and B). c) Project Description: The applicant has requested to rezone the development site from RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban (Medium Density) Residential), with a Density Bonus, in accordance with the Community Amenity Program, which received final reading on October 8, 2013. The Community Amenity Program is detailed in Zone Amending Bylaw No. 6996 – 2013, which will permit the following: For the RS-1b (One Family Urban (Medium Density) Residential) zone, the base density is a net lot area of 557 m2. A Density Bonus is an option in the RS-1b (One Family Urban (Medium Density) Residential) zone and shall be applied as follows: a. An Amenity Contribution of $3,100 per lot will be required in any subdivision containing one or more lots with an area of less than 557 m2, payable when the Approving Officer approves the subdivision. b. The maximum density permitted through the Density Bonus option is: i. minimum net lot area of 371 m2; ii. minimum lot width of 12.0 m; iii. minimum lot depth of 24 m. c. Zoning requirements consistent with the R-1 (Residential District) zone will apply and supersede the zoning requirements for the RS-1b (One Family Urban (Medium Density) Residential) zone. - 3 - The proposed development consists of approximately 9 R-1 (Residential District) sized lots, amounting to an Amenity Contribution of approximately $27,900.00. The final number of lots and amenity contribution will be determined at the time of approval of the subdivision. As per Council direction, this application will also be subject to the City-wide Community Amenity Contribution Program that is currently under review. At this time the current application has been assessed to determine its compliance with the Official Community Plan and provide a land use assessment only. Detailed review and comments will need to be made once full application packages have been received. A more detailed analysis and a further report will be required prior to second reading. Such assessment may impact proposed lot boundaries and yields, Official Community Plan designations and Bylaw particulars, and may require application for further development permits. d) Planning Analysis: Official Community Plan: The application is in compliance with the proposed OCP Amending Bylaw No. 6995–2013, that establishes the Community Amenity Program, and in compliance with the proposed Zone Amending Bylaw No. 6996–2013, that permits a Density Bonus option in the Residential Low-Medium Density designation in the Albion Area Plan. The applicant intends to apply the Density Bonus option to this project, as discussed above in the Project Description. Zoning Bylaw: The current application proposes to rezone the property located at 24341 112 Avenue from RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban (Medium Density) Residential) with a Density Bonus (see Appendix C), to permit future subdivision into approximately 9 single family lots (see Appendix D). The application of the Density Bonus, which is specific to the Albion Area Plan, will permit the applicant to reduce the single-family lot size from the RS-1b (One Family Urban (Medium Density) Residential) base density of 557 m2 to 371 m2. An Amenity Contribution of $3,100 per lot for each lot that is less than 557 m2 is required, as discussed in the Project Description above. As per Council direction, this application will also be subject to the City-wide Community Amenity Contribution Program that is currently under review. The applicant is requesting a variance for reduced interior side setbacks to accommodate offset garages, similar to previous applications in the surrounding area. These variances will be discussed in a future Council Report. Development Permits: A Development Permit is not required for this application. Advisory Design Panel: A Form and Character Development Permit is not required because this is a single family project, therefore this application does not need to be reviewed by the Advisory Design Panel. Development Information Meeting: A Development Information Meeting is not required for this application because it is in compliance with the OCP and is less than 25 dwelling units. - 4 - e) Interdepartmental Implications: In order to advance the current application, after First Reading, comments and input, will be sought from the various internal departments and external agencies listed below: a) Engineering Department; b) Operations Department; c) Fire Department; d) Parks Department; e) School District; and f) Canada Post. The above list is intended to be indicative only and it may become necessary, as the application progresses, to liaise with agencies and/or departments not listed above. This application has not been forwarded to the Engineering Department for comments at this time; therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this evaluation will take place between First and Second Reading. f) Development Applications: In order for this application to proceed the following information must be provided, as re quired by Development Procedures Bylaw No. 5879–1999 as amended: 1. A complete Rezoning Application (Schedule B); 2. A Development Variance Permit (Schedule E); and 3. A Subdivision Application. The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. CONCLUSION: The development proposal is in compliance with the OCP, therefore, it is recommended that Council grant first reading subject to additional information being provided and assessed prior to second reading. It is recommended that Council not require any further additional OCP consultation. - 5 - The proposed layout has not been reviewed in relation to the relevant bylaws and regulations governing subdivision applications. Any subdivision layout provided is strictly preliminary and must be approved by the City of Maple Ridge’s Approving Officer. “Original signed by Michelle Baski” _______________________________________________ Prepared by: Michelle Baski, AScT, MA Planner 1 “Original signed by Chuck Goddard” for _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P. Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. (Ted) Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – Zone Amending Bylaw No. 7197-2015 Appendix D – Proposed Site Plan DATE: Nov 19, 2015 2015-350-RZ BY: JV PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:2,500 24341 112 Ave 2011 Image Legend Stream Ditch Centreline Indefinite Creek River Major Rivers & Lakes APPENDIX A DATE: Nov 19, 2015 2015-350-RZ BY: JV PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:2,500 24341 112 Ave 2011 Image Aerial Imagery from the Spring of 2011 Legend Stream Ditch Centreline Indefinite Creek River Centreline Major Rivers & Lakes APPENDIX B CITY OF MAPLE RIDGE BYLAW NO. 7197-2015 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ______________________________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7197-2015." 2.That parcel or tract of land and premises known and described as: Lot 2 Section 15 Township 12 New Westminster District Plan 77744 and outlined in heavy black line on Map No. 1654 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RS-1b (One Family Urban (Medium Density) Residential). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , 20 READ a second time the day of , 20 PUBLIC HEARING held the day of , 20 READ a third time the day of , 20 ADOPTED, the day of , 20 _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX C 243482435524358243592436324374112 8 9 112 9 7 24403244082440524410244142441324445244532445824442244662425011268 11273 2429524309243412437224385113 0 5 243952440224406244152444211258 2432624346243652437324375112 9 9 243642440424407244102442124439244412425511274 11251 11261 11256 11266 2432511263 2435024354112 9 5 244012442724426244292444911265 11252 2429611250 11260 24351 2 4 3 5 3 243412440724430244502446211219 11267 11276 2431724349112642435824361 112 6 9 112 8 5 2440324402244192443724457244652446311262 242632428124291243012433124360112 3 5 112 6 5 112 7 5 113 1 5 24411244132441424422244432444611257 2433611235 24362112 2 5 24405244062440924412244092441124415244162442324438243 ST.243A ST.243B ST.243B ST.112 AVE.244 ST.244 ST.113 AVE. 112 AVE.243 ST.112B AVE.112B AVE. 112A AVE. 113 AVE.112 AVE.4 EPP 54924EPP 5492428 41 EPP 54924 38 EPP 3127731 2 EPP 31277 29 24 73 P 61001 P 22387 81EPP 441817475 3 P 50696 Rem 18 8 6 31 16 17 30 29 EP 30021 2 EPP 3127725 EPP 31277 15 51 50 79 P 23217 EP 15693 35 14 19 43 40 P 77744 22 A 3 EPP 27594 7 30 33 18 23 80 76 EPP 44181 69 3 9 7 13 33 42 20 39 1 24 32 19 54 21 71 EPP 44181 B 78 60 P 43601 P 68166 2 A 34 P 77744 1 25 4 PARKEPP 3127737 53 47 14 63 82 61 P 809 5 10 36 2 EPP 54924 18 EPP 54924 5 9 10 26 12 49EPP 37274 16 13 66 68 Rem 11 1 1 11 12 EPP 54924 15 26 6 EPP 31277 17 11 28 22 62 67 45 32 27 21 23 8 27 20 EPP 37274 48 52 64 72 65 P 23217 Rem A 77 70 C EPP 27594 EPP 44335 EP 77745 EPP 44335EPP 42088EPP 54925EPP 42088 EPP 48794 RW 61287EPP 44335 EPP 31383EPP 54927EPP 44335EPP 31383EPP 54925 BCP 49216EPP 54925EPP 54925EPP 54925EPP 31383EPP 31383EPP 44335 EPP 54926 RW 66747 112 AVE. ´ SCALE 1:2,500 MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From: To: RS-2 (One Family Suburban Residential) RS-1b (One Family Urban (Medium Density) Residential) 7197-20151654 APPENDIX D City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: January 11, 2016 and Members of Council FILE NO: 2015-373-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First Reading Zone Amending Bylaw No. 7195-2015 23616 132 Avenue EXECUTIVE SUMMARY: An application has been received to rezone the subject property, located at 23616 132 Avenue, from RS-2 (One Family Suburban Residential) to RM-1 (Townhouse Residential) and R-1 (Residential District) for future development of approximately 12 townhouse units and one single family residential lot. An Official Community Plan (OCP) amendment to the Conservation boundary is required. An identical application on this site had received third reading on November 24, 2009, but did not proceed and subsequently expired on October 26, 2012. To proceed further with this application additional information is required as outlined below. Pursuant to Council resolution, this application is subject to the Community Amenity Contribution Program. RECOMMENDATIONS: 1.In respect of Section 879 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i.The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii.The Board of any Regional District that is adjacent to the area covered by the plan; iii.The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v.School District Boards, greater boards and improvements district boards; and vi. The Provincial and Federal Governments and their agencies. 2.and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City’s website, together with an invitation to the public to comment; 3.That Zone Amending Bylaw No. 7195-2015 be given first reading; and 4.That the applicant provide further information as described on Schedules A, B, C, D, E, F, G and J of the Development Procedures Bylaw No. 5879–1999, along with the information required for a subdivision application. 1105 - 2 - DISCUSSION: a) Background Context: Applicant: Don Schmidt Owner: Island Outlook Projects Ltd. No. BC0834265 Legal Description: Lot 1 Except: Parcel “A” (Explanatory Plan 13725), South East Quarter Section 28 Township 12 NWD Plan 2637 OCP: Existing: Med/High Density Residential, Conservation Proposed: Med/High Density Residential, Conservation (new boundaries) Zoning: Existing: RS-2 (One Family Suburban Residential) Proposed: RM-1 (Townhouse Residential) and R-1 (Residential District) Surrounding Uses: North: Use: Single Family Residential Zone: RS-2 (One Family Suburban Residential), RM-1 (Townhouse Residential) Designation: Med/High Density Residential, Conservation South: Use: Single Family Residential Zone: RS-2 (One Family Suburban Residential) Designation: Med/High Density Residential, Conservation East: Use: Single Family Residential Zone: RS-2 (One Family Suburban Residential) Designation: Low Density Urban, Med/High Residential, Conservation, Open Space West: Use: Upper Maple Ridge Park Zone: P-1 (Park and School) Designation: Park Existing Use of Property: Single Family Residential Proposed Use of Property: Multi Family Residential, Single Family Residential and Conservation Site Area: 0.68 ha (1.68 acres) Access: 132 Avenue Servicing requirement: Urban Standard b) Site Characteristics: The subject property, located at 23616 132 Avenue (see Appendices A and B), is approximately 0.68 ha (1.68 acres) in size and is bound by single family residential lots to the east and south, Upper Maple Ridge Park and 236 Street to the west and both single family and multi-family to the north. The north eastern portion of the subject property is higher in elevation and slopes down towards the southwest. There is an existing single family dwelling located on the property that will be removed as a condition of final reading. There is also an existing equestrian trail located on the south side of 132 Avenue in the road right-of-way. - 3 - A tributary of Maple Ridge Park Creek is located in the northeast corner and flows south across the middle of the subject property. The creek will be dedicated as Conservation as a condition of final reading. There are several trees throughout the property, with the majority being located around the watercourse and the southwest property boundary. c) Project Description: The applicant is proposing a townhouse development consisting of 12 units on the west side of Maple Ridge Park Creek and one single family residential lot on the east side of Maple Ridge Park Creek. Access to both the proposed townhouse site and the single family lot will be off 132 Avenue. Due to the location of Maple Ridge Park Creek, the applicant is proposing a panhandle lot for the single family lot on the eastern portion of the development. The panhand le would be required to reduce the disruption of the sensitive riparian area around the creek, and would allow the development to be set further back on the property. Council Policy 6.02 indicates that panhandle lots are permitted “when the lot would allow a subdivision to overcome a clearly established topographic difficulty”. In this instance, Maple Ridge Park Creek bisects the property; therefore, a panhandle lot can be supported. There are no other alternative opportunities to access the single family lot and there will be no privacy concerns as a result of the creation of the panhandle lot, as per Council Policy 6.02. At this time the current application has been assessed to determine its compliance with the OCP and provide a land use assessment only. Detailed review and comments will need to be made once full application packages have been received. A more detailed analysis and a further report will be required prior to second reading. Such assessment may impact proposed lot boundaries and yields, OCP designations and Bylaw particulars, and may require application for further development permits. d) Planning Analysis: Official Community Plan: The development site is within the Silver Valley Area Plan and is currently designated Med/High Density Residential and Conservation and is located in the River Village hamlet boundary. The Med/High Density Residential designation provides for densities in the range of 30 to 50 units per hectare in both a detached and single family form. The proposed rezoning to RM-1 (Townhouse Residential) and R-1 (Residential District) complies with the Med/High Density Residential designation within the Silver Valley Area Plan. The balance of the property is designated Conservation in the Area Plan. As a result of ground truthing, an amendment to the Conservation boundary is required. Zoning Bylaw: The current application proposes to rezone the subject property from RS-2 (One Family Suburban Residential) to RM-1 (Townhouse Residential) and R-1 (Residential District) to permit the future development of 12 townhouse units and one single family residential lot (see Appendicies C and D). The minimum lot size for the proposed RM-1 (Townhouse Residential) zone is 557m2 (5,991 ft²) and for the R-1 (Residential District) zone is 371 m² (3,995 ft²). Any variations from the requirements of the proposed zone will require a Development Variance Permit application. - 4 - Development Permits: Pursuant to Section 8.7 of the OCP, a Multi-Family Development Permit application is required to ensure the current proposal enhances existing neighbourhoods with compatible housing styles that meet diverse needs, and minimize potential conflicts with neighbouring land uses. Pursuant to Section 8.9 of the OCP, a Watercourse Protection Development Permit application is required for all developments and building permits within 50 metres of the top of bank of all watercourses and wetlands. The purpose of the Watercourse Protection Development Permit is to ensure the preservation, protection, restoration and enhancement of watercourse and riparian areas. Pursuant to Section 8.10 of the OCP, a Natural Features Development Permit application is required for all development and subdivision activity or building permits for:  All areas designated Conservation on Schedule “B” or all areas within 50 metre s of an area designated Conservation on Schedule “B”, or on Figures 2, 3 and 4 in the Silver Valley Area Plan;  All lands with an average natural slope of greater than 15 %;  All floodplain areas and forest lands identified on Natural Features Schedule “C” to ensure the preservation, protection, restoration and enhancement of the natural environment and for development that is protected from hazardous conditions. Pursuant to Section 8.12 of the OCP, a Wildfire Development Permit application is required for all development and subdivision activity identified in wildfire risk areas. The purpose of the Wildfire Development Permit is for the protection of life and property in designated areas that could be at risk for wildland fire; and where this risk may be reasonably abated through implementation of appropriate precautionary measures. The subject property is located within the Wildfire Development Permit Area, identified on Map 1 in Section 8.12 of the OCP. Prior to second reading a Registered Professional Forester’s Report will be required to determine wildfire mitigation requirements. Advisory Design Panel: A Multi Family Development Permit is required and must be reviewed by the Advisory Design Panel prior to second reading. Development Information Meeting: A Development Information Meeting is not required for this application due to the fact the proposal is less than 25 units and the OCP amendment is to accurately define the Conservation boundary for park purposes. e) Interdepartmental Implications: In order to advance the current application, after first reading, comments and input, will be sought from the various internal departments and external agencies listed below: a) Engineering Department; b) Operations Department; c) Licenses, Permits and Bylaws; d) Fire Department; e) Parks Department; - 5 - f) School District; and g) Canada Post. The above list is intended to be indicative only and it may become necessary, as the application progresses, to liaise with agencies and/or departments not listed above. This application has not been forwarded to the Engineering Department for comments at this time; therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this evaluation will take place between first and second reading. f) Early and Ongoing Consultation: In respect of Section 879 of the Local Government Act for consultation during an OCP amendment, it is recommended that no additional consultation is required beyond the early posting of the proposed OCP amendments on the City’s website, together with an invitation to the public to comment. g) Development Applications: In order for this application to proceed the following information must be provided as required by Development Procedures Bylaw No. 5879–1999 as amended: 1. An OCP Application (Schedule A); 2. A complete Rezoning Application (Schedules B and C); 3. A Multi-Family Residential Development Permit Application (Schedule D); 4. A Development Variance Permit (Schedule E); 5. A Watercourse Protection Development Permit Application (Schedule F); 6. A Natural Features Development Permit Application (Schedule G); 7. A Wildfire Development Permit Application (Schedule J); and 8. A Subdivision Application. The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. CONCLUSION: The development proposal is in compliance with the policies of the OCP; however an OCP amendment to adjust the Conservation area boundary will be required. It is, therefore, recommended that Council grant first reading subject to additional information being provided and assessed prior to second reading. - 6 - The proposed layout has not been reviewed in relation to the relevant bylaws and regulations governing subdivision applications. Any subdivision layout provided is strictly preliminary and must be approved by the City of Maple Ridge’s Approving Officer. “Original signed by Adam Rieu” _______________________________________________ Prepared by: Adam Rieu Planning Technician “Original signed by Chuck Goddard” for _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P. Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: Ted Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – Zone Amending Bylaw No. 7195-2015 Appendix D – Proposed Site Plan DATE: Dec 2, 2015 2015-373-RZ BY: JV PLANNING DEPARTMENT SUBJECT PROPERTY 132 Ave ´ Scale: 1:2,500 23616 132 Avenue 2011 Image Legend Stream Indefinite Creek River Centreline River Major Rivers & Lakes APPENDIX A DATE: Dec 2, 2015 2015-373-RZ BY: JV PLANNING DEPARTMENT SUBJECT PROPERTY 132 Ave ´ Scale: 1:2,500 23616 132 Avenue 2011 Image Aerial Imagery from the Spring of 2011 Legend Stream Indefinite Creek River Centreline River Major Rivers & Lakes APPENDIX B CITY OF MAPLE RIDGE BYLAW NO. 7195-2015 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ______________________________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7195-2015." 2.That parcel or tract of land and premises known and described as: Lot 1 Except: Parcel “A” (Explanatory Plan 13725), South East Quarter Section 28 Township 12 New Westminster District Plan 2637 and outlined in heavy black line on Map No. 1652 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RM-1 (Townhouse Residential), R-1 (Residential District). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , 20 READ a second time the day of , 20 PUBLIC HEARING held the day of , 20 READ a third time the day of , 20 ADOPTED, the day of , 20 _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX C 13144 13160 2361623627236512355113215 13227 13260 237022361313165 2367513104 23711236 ST.236 ST.PARK 4 2 33 P 1105 PARK P 16555A P 4760 3 EP 13725 Rem 1 39 EPP 32491 24 P 1105 P 40978 34 20 17 P 3742235 7 P 2637 PARK 16 8 22 P 16555*PP157 P 4760 3 P 2637 (EPS 2081) EPP 32491 23EPP 53011EPP 32492LMP 38113 132 AVE.132 AVE. ´ SCALE 1:2,000 MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From: To: RS-2 (One Family Suburban Residential) R-1 (Residential District)RM-1 (Townhouse Residential) 7195-20151652 Urban Area Boundary Urban Area Boundary APPENDIX D City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: January 11, 2016 and Members of Council FILE NO: 2015-281-DP FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Commercial Development Permit 20290 Lougheed Highway EXECUTIVE SUMMARY: An application has been made for a Commercial Development Permit, to upgrade the existing building’s exterior on the leased area of the property located at 20290 Lougheed Highway (Burger King). (See Appendix A). The property is zoned CS-1 and the existing building is in compliance with this zone. The property is designated Commercial in the Official Community Plan (OCP). The leased area and existing building is a Burger King location, in compliance with the OCP. This is a zoned property subject to the Commercial Development Permit Area Guidelines. The application has been reviewed by the Advisory Design Panel and all of the Panel’s comments have been addressed. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal 2015-281-DP respecting property located at 20290 Lougheed Highway. DISCUSSION: a)Background Context: Applicant: Urban Design Group Architects Ltd Fariba Gharaei Owner: Mussallem Realty Ltd Legal Description: Parcel “One” except: Firstly; part subdivided by plan 68232, and Secondly: part subdivided by plan 69704, D.L. 222, Group 1, Plan NWP62569 OCP : Existing: Commercial Proposed: Commercial Zoning: Existing: CS-1 (Service Commercial) Proposed: CS-1 (Service Commercial) Surrounding Uses North: Use: Commercial Zone: CS-1 (Service Commercial) Designation Commercial South: Use: Bare land as part of same property Zone: CS-1 (Service Commercial) and RS-1 (One Family Urban Residential) Designation: Urban Residential 1106 - 2 - East: Use: Commercial (Shell station and Ford Dealership) Zone: CS-1 (Service Commercial) and C-2 (Community Commercial) Designation: Commercial West: Use: Bare land as part of same property, and residential Zone: CS-1 (Service Commercial) and RS-1B (One Family Urban (Medium Density) Residential) Designation: Commercial / Urban Residential Existing Use of Property: Commercial Proposed Use of Property: Commercial Site Area: leased area portion of the property; 4050m2 Access: Lougheed Highway and off of 203 Street Servicing: Commercial b) Project Description: The neighbourhood is a commercial area next to a residential area further to the south and west. The proposal is an upgrade of the exterior of the existing building, as part of a new design concept by Burger King. (See Appendix B) No additions will be made to the existing building and therefore the upgrades are not anticipated to impact the neighbourhood. The proposed upgrades include the addition of a new tower element and signage on the west of the building. A new tower metal canopy will be added, with recessed lighting, for weather protection at the drive-through location on the north side of the building. The lighting below the existing canopy will be replaced with a new LED light fixture, and new canopy and signage will be added above the main entrance on the south side of the building, which does not have any exposure to the street. Furthermore, the existing drive-through window will be replaced with a new one, and the ordering window will be closed and infilled with matching stucco. The existing order confirmation unit, the menu board and restriction bar will be replaced with a new unit, and a new bike rack will be installed near the main entrance. The parking lot will receive new asphalt coating and line painting. There will be some upgrades to the landscaping on the north-east and south-east corners of the building, c) Planning Analysis: Official Community Plan Pursuant to section 8.5 of the Official Community Plan (OCP), this proposal is subject to the Commercial Development Permit Area Guidelines, as outlined in this report. 1. Avoid conflicts with adjacent uses The subject area on the property has been used for the Burger King location for numerous years. The application is not changing the use of the property or the leased area. 2. Encourage a pedestrian scale The pedestrian area has been enhanced by adding safe cross walks on the parking area, and a small, landscaped area with low shrubs on the north-east and south-east corner of the building has been added. A new outdoor seating area has been added to the site. 3. Promote sustainable development New recessed lighting and LED light fixtures are proposed on several locations throughout the proposed upgrading of the building - 3 - 4. Respect the need for private areas in mixed use development and adjacent residential areas Adjacent to the subject area of the property is a gas station to the east. The remaining part of the property to the south and west is open, undeveloped space. 5. The form and character of new buildings should reflect the desired character and pattern of development in the area The application is proposing an upgrade of the existing building, as part of a new design concept by Burger King. Zoning Bylaw The subject property is zoned CS-1 (Service Commercial). The building is in compliance with the setbacks for this zone, and with the height restriction of 7.7 metres. The existing building has a roofline of 5.05 metres with the proposed towers extending to 5.66 metres. Off Street Parking and Loading Bylaw Restaurants in the CS-1 (Service Commercial) zone are required to have 1 parking stall per 4 seats. The drive through component needs to accommodate the stretching of a minimum of 5 vehicles. The existing building has less than 100 seats. The bylaw requires 25 parking spaces, but provides 49 parking spaces. d) Advisory Design Panel: The Advisory Design Panel reviewed the application for external upgrading of the existing commercial building and the landscaping plans at a meeting held on October 13, 2015. The Panel made the following resolutions: 1. Consider line painting for pedestrian crossing on south side of building to secondary parking stalls and across drive aisle from west access 2. Consider stop bar line paint for drive thru exit 3. Consider wheel stops for south single loaded parking stalls 4. Consider rain gutter and snow guard impacts with new roof system 5. Provide further detail for landscape area #15 and west landscape medians and prepare landscape plan 6. Encourage the addition of outdoor seating on the west plaza All comments were addressed in revised plans, to the satisfaction of the ADP staff liaison. e) Intergovernmental Issues: Since the application does not require rezoning or subdivision, the applicant was advised to contact the Ministry of Transportation & Infrastructure, Lower Mainland District, to receive their comments. The applicant has provided us with the Ministry comments (see below in bold) and the applicant’s feedback.  The setback requirement from Lougheed Highway is 3m. ‘The site plan has been revised to comply with the setback’.  New landscaping will only be allowed to be planted on the property line behind the sidewalk, and should not limit site lines for the access. ‘The existing low level landscape along the Lougheed Hwy will remain to not limit the site lines’. - 4 -  Any works within MOTI Right of Way will require prior approval and permits. ‘No work will occur within the Ministry’s Right-of-Way’.  MOTI parking space requirement is 15.2 spaces per 1,000 square feet gross floor area. ‘Maple Ridge Off-Street Parking and Loading Bylaw No. 4350-1990 requires 1 car per 4 seats – restaurants floor area is 359 m2.- 40% of the space is kitchen washroom, mechanical room and walkway. Net floor area for restaurant is 215 m2 , with less than hundred seats. (*Please note that the restaurant area 215m2 is 2314 sq.ft, requiring 34.96 parking spaces, according to the Ministry parking standard)’. A revised plan in compliance with these comments was provided. f) Financial Implications: In accordance with Council’s Landscape Security Policy, a refundable security equivalent to 100% of the estimated landscape cost will be provided to ensure satisfactory provision of landscaping in accordance with the terms and conditions of the Development Permit. Based on an estimated landscape cost of $10,079.00, the security will be $10,079.00 CONCLUSION: That the Corporate Officer be authorized to sign and seal 2015-281-DP respecting property located at 20290 Lougheed Highway. “Original signed by Therese Melser”___________________ Prepared by: Therese Melser Planning Technician “Original signed by Christine Carter”_______________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn”___________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services “Original signed by E.C. Swabey”____________________ Concurrence: E.C. (Ted) Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Proposed architectural Site Plan Appendix C – Elevations DATE: Sep 10, 2015 2015-281-DP BY: JV PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:2,500 20290 Lougheed Hwy 2011 Image Legend \\Wetlands GPS Creek Centrelines Streams & Rivers (Topographic) Feature Type Indefinite Creek Centreline Ditch Centreline River Centreline Rivers & Lakes (Topographic) Feature Type Canal Flooded Land Lake/Reservoir Marsh River APPENDIX A LOUGHEED HWYDRIVE-THRUTOAL EXIST. PARKING49 STALLS + 1 LOADING99'-11"[30.46M]92'-11"[28.33M]24'-8"[7.52M]94'-8" [28.86M]10'-6"[3.20M]46'-4"[14.13M]19'-8"[6.00M] REAR SETBACK24'-7"[7.50M] SIDE #2 SETBACK24'-7"[7.50M] SIDE #1 SETBACK29'-6"[9.00M] FRONT SETBACKEXIST. BURGER KING3,871 SF (359.8 SQ. M)LOADING32'-3"[9.83M]5'-8"[1.73M]10'-6"[3.21M]9'-0"[2.74M]20'-0"[6.09M]17'-10"[5.44M]19'-1"[5.81M]25'-1"[7.65M]18'-8"[5.69M]9'-6"[2.90M]26'-8"[8.13M]19'-1"[5.81M]229'-0"[69.81M]180'-7"[55.05M]176'-6" [53.79M]219'-3"[66.82M]PATIOSTOP9'-0"[2.75M]5'-8"[1.73M]20'-0" [6.09M]9'-0"[2.75M]9'-0"[2.75M]9'-0"[2.75M]9'-0"[2.75M]9'-0"[2.75M]9'-10"[3.00M]9'-0"[2.75M]9'-0"[2.75M]9'-0"[2.75M]9'-0"[2.75M]9'-0"[2.75M]9'-0"[2.75M]9'-0"[2.75M]9'-0"[2.75M]9'-0"[2.75M]9'-0"[2.75M]9'-0"[2.75M]9'-0"[2.75M]BURGER KING EXTERIOR RENOVATION20290 LOUGHEED HWY, MAPLE RIDGE, BCFor WILLOW SPRING CONSTRUCTION SITE PLAN APPENDIX B 16'-7"[5.05M]BURGER KINGDRIVE THRU16'-7"[5.05M]18'-7"[5.66M]16'-7"[5.05M]16'-7"[5.05M]16'-7"[5.05M]18'-7"[5.66M]BURGER KING EXTERIOR RENOVATION20290 LOUGHEED HWY, MAPLE RIDGE, BCFor WILLOW SPRING CONSTRUCTION EXISTING EXTERIOR ELEVATIONSAPPENDIX C GRAPHICOCUCLEARANCE 9'-0"18'-7"[5.66M]9'-0"[2.74M]16'-7" [5.05M]18'-7"[5.66M]18'-7"[5.66M]16'-7"[5.05M]9'-0"[2.74M]8'-0"[2.43M]17'-10"[5.44M]18'-7"[5.66M]16'-7"[5.05M]9'-6"[2.90M]9'-6"[2.90M]9'-6"[2.90M]LOUGHEED HWYDRIVE-THRUTOAL EXIST. PARKING49 STALLS + 1 LOADINGLOADINGPATIOSTOPBURGER KING EXTERIOR RENOVATION20290 LOUGHEED HWY, MAPLE RIDGE, BCFor WILLOW SPRING CONSTRUCTIONEXTERIOR ELEVATIONS - 1 - City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: January 11, 2016 and Members of Council FILE NO: 2012-109-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Final One Year Extension Application 24979 108 Avenue EXECUTIVE SUMMARY: Council granted a one year extension to the above noted application on January 13, 2015. The applicant has now applied for a final one year extension under Maple Ridge Development Procedures Bylaw No. 5879-1999. The purpose of this application is to rezone the subject property from RS-3 (One Family Rural Residential) to RS-1b (One Family Urban (Medium Density) Residential) to allow for future subdivision into 13 single family lots (see Appendix C). Pursuant with Council direction, this application is exempt from the Community Amenity Contribution (CAC) program because it has been presented at Public Hearing and subsequently received third reading. RECOMMENDATION: That pursuant to Maple Ridge Development Procedures Bylaw No. 5879 -1999, a one year extension be granted for rezoning application 2012-109-RZ and that the following conditions be addressed prior to consideration of final reading: i.Road dedication as required; ii.Removal of the existing buildings; and iii.A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Manag ement Act must be provided in accordance with the regulations. DISCUSSION: a) Background Context: Applicant: Aplin & Martin Consultants Ltd. Owner: Peter Muller 1107 - 2 - Legal Description: Lot “A” Section 11 Township 12 New Westminster District Plan 23702 OCP: Existing: Low/Medium Density Residential Zoning: Existing: RS-3 (One Family Rural Residential) Proposed: RS-1b (One Family Urban (Medium Density) Residential) Surrounding Uses: North: Use: Single Family Residential Zone: RS-3 (One Family Rural Residential) Designation: Low /Medium Density Residential South: Use: Single Family Residential Zone: R-1 (Residential District) Designation: Medium Density Residential East: Use: Single Family Residential Zone: RS-3 (One Family Rural Residential) Designation: Suburban Residential West: Use: Single Family Residential Zone: RS-1b (One Family Urban (Medium Density) Residential) Designation: Low/Medium Density Residential Existing Use of Property: Residential Proposed Use of Property: Residential Site Area: 0.82 ha (2.03 acres) Access: 108 Avenue and Morrisette Place Servicing requirement: Urban Standard The following dates outline Council’s consideration of the application and Zone Amending Bylaw 6961-2012:  First reading was granted on January 8, 2013.  Second reading was granted on September 24, 2013 (see Appendix D).  Public Hearing was held on October 15, 2013.  Third reading was granted on October 22, 2013.  First extension was granted on January 13, 2015. Application Progress: The applicant is actively pursuing final reading of Zone Ame nding Bylaw No. 6961-2012. The subject property is dependent on servicing being advanced from the current application 2014-024- RZ to the north, located at 24990 110 Avenue. Application 2014-024-RZ must either be completed - 3 - or the two applicants must reach an agreement prior to application 2012-109-RZ proceeding. Application 2014-024-RZ received third reading on November 25, 2014 and a one year extension was granted on November 24, 2015. Alternatives: Council may choose one of the following alternatives: 1. grant the request for extension; 2. deny the request for extension; or 3. repeal third reading of the bylaw and refer the bylaw to Public Hearing. CONCLUSION: The applicant has been actively pursuing the completion of this rezoning application and has applied for a final one year extension. The subject property is dependent on the application to the north for servicing; therefore, it is recommended that a one year extension be granted for rezoning application 2012-109-RZ, in order to allow coordination with application 2014-024-RZ. “Original signed by Adam Rieu” ____________________________________________ Prepared by: Adam Rieu Planning Technician “Original signed by Chuck Goddard” for _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” ______________________________________________ Approved by: Frank Quinn GM: Public Works & Development Services “Original signed by E.C. (Ted) Swabey” _______________________________________________ Concurrence: Ted Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – Proposed Subdivision Plan Appendix D – Second Reading Report City of Pitt Meadows District of Langley District of MissionFRASER R. ^ DATE: Nov 13, 2012 FILE: 2012-109-RZ BY: PC 24979 108 AVENUE CORPORATION OF THE DISTRICT OF MAPLE RIDGE PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:2,500 APPENDIX A City of PittMeadows District of Langley District of MissionFRASER R. ^ DATE: Dec 9, 2015 FILE: 2012-109-RZ BY: PC PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:2,000 24979 108 AVENUE Aerial Imagery from the Spring of 2011 APPENDIX B APPENDIX C District of Maple Ridge TO: His Worship Mayor Ernie Daykin MEETING DATE: September 23, 2013 and Members of Council FILE NO: 2012-109-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Second Reading Maple Ridge Zone Amending Bylaw No. 6961-2012 24979 108 Avenue EXECUTIVE SUMMARY: An application has been received to rezone the subject property from RS-3 (One Family Rural Residential) to RS-1b (One Family Urban (Medium Density) Residential), to permit a future subdivision of 13 lots. This application is in compliance with the Official Community Plan. RECOMMENDATIONS: 1.That Zone Amending Bylaw No. 6961-2012 be given second reading and be forwarded to Public Hearing; and 2.That the following terms and conditions be met prior to Final Reading: i.Road dedication as required; ii.Removal of the existing building s; and iii.A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations. DISCUSSION: a)Background Context: Applicant: Aplin & Martin Consultants Ltd. - Sandi Drew Owner: Stanley R Stanowski & Cheryl L Stanowski Legal Description: Lot: A, Section: 11, Township: 12, Plan: 23702 APPENDIX D - 2 - OCP: Existing: Low/Medium Density Residential Zoning: Existing: RS-3 (One Family Rural Residential) Proposed: RS-1b (One Family Urban (Medium Density) Residential) Surrounding Uses: North: Use: Residential Zone: RS-3 (One Family Rural Residential) Designation: Low Medium Density Residential South: Use: Residential Zone: R-1 (Residential District) Designation: Medium Density Residential East: Use: Residential Zone: RS-3 (One Family Rural Residential) Designation: Suburban Residential West: Use: Residential Zone: RS-1b (One Family Urban (Medium Density Residential) Designation: Low/Medium Density Residential Existing Use of Property: Residential Proposed Use of Property: Residential Site Area: 0.823 Ha (2.15 acres) Access: 108 Avenue and Morrisette Place Servicing requirement: Urban Standard b) Project Description: The site is located at the eastern edge of the Albion area, east of the intersection of 108 Avenue and 248 Street. It currently has one home at the southern end of the property. To the west are single- family RS-1b (One Family Urban (Median Density) Residential) lots; to the east are larger single family RS-1 (One Family Urban Residential) lots. A larger RS-3 (One Family Rural Residential) lot is situated north of this property; to the south are several R-1 (Residential District) lots. The applicant proposes development of this site into 13 single family residential lots. c) Planning Analysis: Official Community Plan : The development site is located within the Albion Area Plan and is designated Low/ Medium Density Residential. This application complies with the District’s Official Community Plan. This land use designation provides for a single detached housing form on lots ranging in size from 557m 2 to 891m2. The proposed RS1-b zone is in compliance with the zoning matrix within the Albion Area Plan, and the application is in compliance with OCP policies. The District is undergoing a review to - 3 - consider increasing the permitted density in the Albion Area Plan. Earlier th is year Council passed a resolution addressing how in-stream and new applications would be dealt with. Given that no OCP amendment is required for this application, it is able to proceed through the development approvals process. Zoning Bylaw: The current application proposes to rezone the property located at 24979 108 Avenue from RS-3 (One Family Rural Residential) to RS-1b (One Family Urban (Medium Density) Residential) to permit subdivision into 13 lots. Proposed Variances: A Variance permit is required to vary the width of proposed lots 1, 11, 12, and 13 respectively. The applicant intends to vary the width by slightly less than one metre for each of the four lots. Development Permits: No development permits will be required for this rezoning application. d) Environmental Implications: Schedule B of the Development Procedures By-law No. 5879-1999 requires an Arborist Report for rezoning applications, and has been provided by the applicant. Based on the report recommendations, the District recommends a 3-5metre buffer along the northern half of the lot on the north and west lot boundaries to ensure protection of the neighboring properties’ trees. A tree protection covenant is also required that will ensure the 104 replacement trees are protected. e) Interdepartmental Implications: Engineering Department: A Geotechnical Report has been requested by the Engineering Department and Building departments respectively and provided by the applicant. The findings conclude that the land is safe for the use intended. A geotechnical covenant will be registered on title at the Land Title Office prior to Final Reading. All servicing work will be required at subdivision. - 4 - CONCLUSION: It is recommended that second reading be given to Maple Ridge Zone Amending Bylaw No. 6961- 2012, and that application 2012-109-RZ be forwarded to Public Hearing. “Original signed by Siobhan Murphy” _______________________________________________ Prepared by: Siobhan Murphy , MA, MCIP, RPP Planning Technician "Original signed by Christine Carter" _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning "Original signed by Frank Quinn" _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services "Original signed by J.L. (Jim) Rule" _______________________________________________ Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Maple Ridge Zone Amending Bylaw Appendix C – Subdivision Plan City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: January 11, 2016 and Members of Council FROM: Chief Administrative Officer MEETING: Committee of the Whole SUBJECT: 2016-2020 Financial Plan Bylaw No.7194-2015 EXECUTIVE SUMMARY: First and second readings were granted to Financial Plan Bylaw 7194-2015 on December 8, 2015. Council directed that further consideration of the bylaw not take place until the New Year to allow additional time for public input. A summary of the Business Planning Question and Answer session is attached for information as is an email from the General Manager: Corporate & Financial Services summarizing the feedback that he received. Staff recommend that Council receive this input and give consideration to third reading of the bylaw. As is our past practice, the Financial Plan Bylaw will be updated in the spring, once we have confirmation of the growth revenue accruing from new construction. We are also aware of an additional adjustment that will be required. Specifically, the time duration position for the Coordinator of Licenses and Permits expired at December 31, 2015 and due to the importance of the role, a full time position has been created, to be funded from a variety of sources, including growth revenue. The Financial Plan is in line with Council direction and staff recommend approval. RECOMMENDATION(S): That Maple Ridge 2016-2020 Financial Plan Bylaw No. 7194 - 2015 be given third reading. “Original signed by Trevor Thompson” _______________________________________________ Prepared by: Trevor Thompson, CPA, CGA Manager of Financial Planning “Original signed by Paul Gill” _______________________________________________ Approved by: Paul Gill, BBA, CPA, CGA GM Corporate & Financial Services “Original signed by Ted Swabey” _______________________________________________ Concurrence: Ted Swabey Chief Administrative Officer 1131 CITY OF MAPLE RIDGE BYLAW NO. 7194-2015 A bylaw to establish the five year financial plan for the years 2016 through 2020 ____________________________________________________________________________________ WHEREAS, through a public process in an open meeting the business and financial plans were presented; AND WHEREAS, the public will have the opportunity to provide comments or suggestions with respect to the financial plan; AND WHEREAS, Council deems this to a process of public consultation under Section 166 of the Community Charter; NOW THEREFORE, the Council for the City of Maple Ridge enacts as follows: 1. This Bylaw may be cited as “Maple Ridge 2016-2020 Financial Plan Bylaw No. 7194-2015”. 2. Statement 1 attached to and forming part of this bylaw is hereby declared to be the Consolidated Financial Plan of the City of Maple Ridge for the years 2016 through 2020. 3. Statement 2 attached to and forming part of the bylaw is hereby declared to be the Revenue and Property Tax Policy Disclosure for the City of Maple Ridge. 4. Statement 3 attached to and forming part of the bylaw is hereby declared to be the Capital Expenditure Disclosure for the City of Maple Ridge. READ a first time the 8th day of December, 2015. READ a second time the 8th day of December, 2015. READ a third time the day of , 20 . PUBLIC CONSULTATION completed on the day of , 20 . ADOPTED the day of , 20 . ________________________________ PRESIDING MEMBER ________________________________ CORPORATE OFFICER ATTACHMENT: Statement 1, Statement 2 and Statement 3 Attachment to Maple Ridge 2016-2020 Financial Plan Bylaw 7194-2015 Statement 1 Consolidated Financial Plan 2016-2020 (in $ thousands) 2016 2017 2018 2019 2020 REVENUES Revenues Development Fees Developer Contributed Assets 16,500 16,500 16,500 16,500 16,500 Developer Cost Charges 12,359 8,531 9,071 13,255 9,846 Parkland Acquisition 200 200 200 200 200 Contributions from Others 1,451 1,242 1,276 1,238 1,282 Development Fees Total 30,510 26,473 27,047 31,193 27,828 Property Taxes 74,844 78,953 83,049 87,298 91,748 Parcel Charges 2,906 2,997 3,091 3,188 3,288 Fees & Charges 40,793 42,327 43,926 45,627 47,277 Interest 1,883 1,898 1,913 1,928 1,943 Grants (Other Govts) 3,991 4,829 3,691 4,855 4,531 Property Sales 1,500 1,500 1,500 1,500 1,000 Total Revenues 156,427 158,977 164,217 175,589 177,615 EXPENDITURES Operating Expenditures Interest Payments on Debt 2,273 2,133 2,043 1,920 1,801 Amortization Expense 20,929 20,929 20,929 20,929 20,929 Other Expenditures 100,455 103,587 107,112 110,668 114,373 Total Expenditures 123,657 126,649 130,084 133,517 137,103 ANNUAL SURPLUS 32,770 32,328 34,133 42,072 40,512 Add Back: Amortization Expense (Surplus) 20,929 20,929 20,929 20,929 20,929 Less: Capital Expenditures 30,712 27,518 23,701 29,515 26,302 Less: Developer Contributed Capital 16,500 16,500 16,500 16,500 16,500 CHANGE IN FINANCIAL POSITION 6,487 9,239 14,861 16,986 18,639 OTHER REVENUES Add: Borrowing Proceeds - - - - - OTHER EXPENDITURES Less: Principal Payments on Debt 4,047 4,144 3,641 3,720 3,801 TOTAL REVENUES LESS EXPENSES 2,440 5,095 11,220 13,266 14,838 INTERNAL TRANSFERS Transfer from Reserve Funds Capital Works Reserve 3,149 3,549 - - - Equipment Replacement Reserve 3,540 1,813 3,245 2,311 1,857 Fire Department Capital Reserve 356 - - - 250 Land Reserve - - - - - Local Improvement Reserve - - - - - Sanitary Sewer Reserve - - - - - Transfer from Reserve Fund Total 7,045 5,362 3,245 2,311 2,107 Less :Transfer to Reserve Funds Capital Works Reserve 3,886 2,862 4,334 4,139 3,336 Equipment Replacement Reserve 2,449 2,615 2,744 2,876 2,977 Fire Dept. Capital Acquisition 712 791 869 999 1,136 Land Reserve 5 5 5 5 5 Local Improvement Reserve - - - - - Sanitary Sewer Reserve 30 30 30 30 30 Total Transfer to Reserve Funds 7,082 6,303 7,982 8,049 7,484 Transfer from (to) Own Reserves (501) 1,029 916 891 1,576 Transfer from (to) Surplus 2,904 3,125 5,567 6,637 7,885 Transfer from (to) Surplus & own Reserves 2,403 4,154 6,483 7,528 9,461 TOTAL INTERNAL TRANSFERS 2,440 5,095 11,220 13,266 14,838 BALANCED BUDGET - - - - - Attachment to Maple Ridge 2016-2020 Financial Plan Bylaw 7194-2015 Statement 2 Revenue and Property Tax Policy Disclosure REVENUE DISCLOSURE Revenue Proportions 2016 2017 2018 2019 2020 $ ('000s) % $ ('000s) % $ ('000s) % $ ('000s) % $ ('000s) % Revenues Property Taxes 74,844 47.8 78,953 49.7 83,049 50.6 87,298 49.7 91,748 51.6 Parcel Charges 2,906 1.9 2,997 1.9 3,091 1.9 3,188 1.8 3,288 1.9 Fees & Charges 40,793 26.1 42,327 26.6 43,926 26.7 45,627 26.0 47,277 26.6 Borrowing Proceeds 0 0.0 0 0.0 0 0.0 0 0.0 0 0.0 Other Sources 37,884 24.2 34,700 21.8 34,151 20.8 39,476 22.5 35,302 19.9 Total Revenues 156,427 100.0 158,977 100.0 164,217 100.0 175,589 100.0 177,615 100.0 Other Sources include: Development Fees Total 30,510 19.5 26,473 16.7 27,047 16.5 31,193 17.8 27,828 15.7 Interest 1,883 1.2 1,898 1.2 1,913 1.2 1,928 1.1 1,943 1.1 Grants (Other Govts) 3,991 2.6 4,829 3.0 3,691 2.2 4,855 2.8 4,531 2.6 Property Sales 1,500 1.0 1,500 0.9 1,500 0.9 1,500 0.9 1,000 0.6 37,884 24.2 34,700 21.8 34,151 20.8 39,476 22.5 35,302 19.9 OBJECTIVES & POLICIES Property Tax Revenue Property tax revenue is the City’s primary revenue source, and one which is heavily reliant on the residential class. Diversification of the tax base and generation of non-tax revenue are ongoing objectives, outlined in Financial Sustainability Policy 5.52 section 6. The Financial Plan includes property tax increases that are as listed below: 2016 2017 2018 2019 2020 General Purpose 2.10% 1.90% 1.90% 2.00% 2.00% Infrastructure Replacement 0.50% 0.70% 0.70% 0.70% 0.70% Parks & Recreation 0.25% 0.25% 0.25% 0.25% 0.25% Drainage 0.30% 0.30% 0.30% 0.30% 0.30% Total Property Tax Increase 3.15% 3.15% 3.15% 3.25% 3.25% Additional information on the tax increases and the cost drivers can be found in the most recent Financial Plan Overview Report. Specific policies discussing the tax increases are included in the Financial Sustainability Plan and related policies which were adopted in 2004. Property tax revenue includes property taxes as well as grants in lieu of property taxes. Parcel Charges Parcel charges comprise of a recycling charge, a sewer charge and on some properties, a local area service or improvement charge. Parcel charges are a useful tool to charge all or a subset of properties for a fixed or variable amount to support services. Unlike property taxation the variable amount does not need to be related to property assessment value, but can be something that more accurately reflects the cost of the service. Attachment to Maple Ridge 2016-2020 Financial Plan Bylaw 7194-2015 Statement 2 (cont.) Revenue and Property Tax Policy Disclosure Fees & Charges The Business Planning Guidelines call for an increase of 5% in fees as a guideline. Actual fee increases vary depending on the individual circumstances, the type of fee and how it is calculated. Fees should be reviewed annually and updated if needed. Recent fee amendments include recreation fees, development application fees, business license fees and cemetery fees. A major amendment to the Development Costs Charges (DCC), recommended no more frequently than every five years, was completed in 2008. Minor DCC amendments are done more frequently. Some fees are used to offset the costs of providing specific services. The utility fees are reviewed annually with a view towards using rate stabilization practices to smooth out large fluctuations in rates, as set out in the Business Planning Guidelines. Borrowing Proceeds Debt is used where it makes sense. Caution is used when considering debt as it commits future cash flows to debt payments restricting the ability to use these funds to provide other services. The source of the debt payments needs to be considered as does the justification for advancing the project. More information on borrowing previously approved can be found in the most recent Financial Plan Overview report. Other Sources This will vary greatly year to year as it includes:  Development fees which fund capital projects from the DCC Reserve  Contribution from others in relation to capital  Grants which are sought from various agencies and may be leveraged with City funds PROPERTY TAX DISCLOSURE The 2016 property tax revenue and updated rates will be included in a Financial Plan Amending Bylaw that proceeds the Property Tax Rate Bylaw, as the 2016 property assessed values are not yet finalized. For information purposes the 2015 distribution is included. Property Tax Revenue Distribution Property Class Taxation Revenue Assessed Value Tax Rate Multiple ('000s) ('000s) ($/1000) (Rate/Res.Rate) 1 Residential 53,677 77.9% 12,004,518 91.1% 4.4713 1.0 2 Utility 540 0.8% 13,495 0.1% 40.0000 8.9 4 Major Industry 573 0.8% 17,230 0.1% 33.2682 7.4 5 Light Industry 2,808 4.1% 228,203 1.7% 12.3038 2.8 6 Business/Other 11,082 16.1% 900,715 6.8% 12.3038 2.8 8 Rec./ Non-Profit 38 0.1% 2,901 0.0% 13.1537 2.9 9 Farm 157 0.2% 4,905 0.0% 31.9560 7.1 Total 68,875 100% 13,171,968 100% Attachment to Maple Ridge 2016-2020 Financial Plan Bylaw 7194-2015 Statement 2 (cont.) Revenue and Property Tax Policy Disclosure PROPERTY TAX DISCLOSURE Objectives & Policies Property taxes are the City’s largest source of revenue and are contained by efficient business practices. Annual business planning practices are the mechanism for resource allocation decisions. The City’s Financial Sustainability Policy section 6 discusses the necessity of diversifying the tax base. Development of employment related properties is one method of diversification; therefore a key performance measurement in Strategic Economic Initiatives tracks the increased investment and development of non-residential properties. A policy in the Financial Sustainability Plan that calls for stable tax increases and the adoption of the annual increase early in the prior year in the Business Planning Guidelines provides citizens with a more stable and predictable set of cost increases. In some cases costs are phased in over multiple years to stay within the set tax increases. Property Tax Rates It is policy to adjust property tax rates annually to negate the impact of fluctuations in the market values of properties. Tax rates are reduced to negate the market increases. Property tax increases are then applied at the same relative increase for all classes, unless legislation restricts the rates, as with Class 2, Utility. The Business Class and Light Industry Class properties have the same tax rate and are treated as a composite class when setting the tax rates, as the types of businesses in each class are similar. A review was done on the Major Industry Class rates and the recommendation from the Audit and Finance Committee and Council was a 5% property tax reduction in both 2009 and 2010 to support additional investments in the subject property and to keep rates competitive. As part of the Financial Planning discussions in December, 2013 Council authorized $70,000 each year for five years, 2014- 2018, to reduce the Major Industrial Class property tax rate. Council’s direction for the 2016-2020 Financial Plan was to discontinue further reduction in property taxes as Council revisits priorities. In reviewing the tax rates to ensure competitiveness, absolute rates, tax multiples and overall tax burden are considered. The impact that assessed values have when comparing other geographical areas must be considered in a comparison of tax rates. Permissive Tax Exemptions Council has set policies around the use of permissive tax exemptions. These are Council Policies 5.19 through 5.24. These policies discuss Churches, Community Halls, Heritage Sites, Homes for the Care of Children and the Relief of the Aged, the Poor, the Disabled and the Infirm, Municipal Recreational Services, Private Hospitals and Daycares, Private School and Youth Recreation Groups. Revitalization Tax Exemption Program The Employment Land Investment Incentive Program is designed to encourage job creation by supporting private investment in buildings and infrastructure on identified "employment lands". More information on this tax exemption can be found on our website. Attachment to Maple Ridge 2016-2020 Financial Plan Bylaw 7194-2015 Statement 3 Capital Expenditure Disclosure The sole purpose of this statement is to meet legislative requirements and highlight the value of the DCC program; no other conclusions should be drawn from the figures as the information could be misleading. This disclosure is required under the Local Government Act s. 937(2); Capital costs attributable to projects to be partially funded by Development Cost Charges (DCC) must be included in the financial plan. The DCC program includes projects as far out as 2035 so the capital expenditures must be extended to match. Certain types of projects are not planned past the five year time horizon of the financial plan. Much less scrutiny is given to projects that are planned in years 2021 through 2035. Projects in these years typically exceed likely funding available. Capital Works Program for 2021 – 2035 (in $ thousands) Capital Works Program 303,585 Source of Funding Development Fees Development Cost Charges 120,537 Parkland Acquisition Reserve - Contribution from Others 6,635 127,173 Borrowing Proceeds 2,091 Grants 41,229 Transfer from Reserve Funds Capital Works Reserve 13,163 Cemetery Reserve 115 Equipment Replacement Reserve - Fire Department Capital Reserve 2,486 Recycling Reserve - Transfer from Reserve Funds 15,764 Revenue Funds 117,328 Source of Funding 303,585 1 | P a g e Q&A Session Thursday, Dec 3, 2015 Question #1 Could you explain why our tax increases differ from CPI? Answer Answered by Mr. Gill We need to keep in mind what the Consumer Price Index (CPI) represents. It represents the cost of a basket of goods that contains thing such as groceries. The basket of goods the City purchases is very different, for example it contains things like Fire trucks. To understand our cost increases we need to look at our cost drivers, which are different than the typical basket of goods. Question #2 In 2018 there is $100,000 budgeted for flood abatement on the North Alouette. In 2020 there is a similar amount for North Alouette flood protection. Can you clarify what these items encompass and how do they differ? Answer Answered by Mr. Pollock The intent of the projects is the same; they’re to deal with things such as gravel removal that accumulates every couple of years. It was last done in 2014 and will be repeated. Question #3 In 2016 there is $100,000 budgeted for a master drainage plan. Is this for the entire City or specific areas? Answer Answered by Mr. Pollock It is for the entire piped area of the storm sewer system and not all of the City has this. It’s to do with capacity. 2 | P a g e Question #4 In 2016 there is $150,000 budgeted for the Integrated Stormwater Management Review. What geographic areas does this encompass? Does the Metro Vancouver Biennial Report June 2015 contain the most accurate and up to date information? Answer Answered by Mr. Pollock There are two watersheds currently in progress and the budget in 2016 is for four other watersheds. The review will be complete by the end of 2016. The review encompasses the entire City. The latest Metro Vancouver report was done in 2013 or 2014 and is currently being updated. Question #5 Can’t the City issue Municipal Bonds to raise money rather than borrowing? Wouldn’t they offer a better interest rate? Answer Answered by Mr. Gill This is not something we’re allowed to do. The framework we operate in requires us to borrow through the Municipal Finance Authority and the rates we get are very attractive. Question #6 The amount of money being dedicated to cycling infrastructure doesn’t meet the cost of needed infrastructure and doesn’t seem to meet the supposed desire by the City to achieve an increase in cycling by people of all ages and abilities. Why are changing needs not reflected in the budget? Answer Answered by Mr. Gill and Mr. Quinn There are so many demands in the municipality that the public wished us to address. We are trying to deal with as many of those as we can on a phased basis. Cycling is very important to the City of Maple Ridge. It is one of the four cornerstones in the adopted Transportation Plan. There’s a Master Cycling Plan identified in that plan and it was developed in conjunction with our previous Bicycling Advisory Committee. The question refers to the $100,000 in the proposed Financial Plan. This is over and above hundreds of thousands of dollars invested as part of our roads projects. For example, as part of the work on Abernethy Way we added a cycling path; there was over $1 million invested in a cycling path along Lougheed Highway. So, perhaps there is some confusion about the $100,000; it is over and above what we already do through our Capital road projects. I believe we’ve added about 20 kilometers of cycling paths over the past three or four years. 3 | P a g e Question #7 I’m concerned that property taxes are continuing to rise by 3.3% per year. Shouldn’t property tax bills decrease as our population grows? Answer Answered by Mr. Gill I attempted to explain this in the presentation. I had a slide that showed the additional money generated from new construction and it barely covered the cost increases for Police and Fire, let alone anything else. That’s our reality, thus the need for increases above and beyond growth. Question #8 I’d love to see the opening of those proposed dog parks in Maple Ridge. The few we have are very crowded and far between. Is there an opening date set yet for the dog park in Upper Maple Ridge Park? Are facilities for dog owners part of the community investment plan? Answer Answered by Ms. Swift We do have a plan to open three dog parks, currently planned for Westview Park, Upper Maple Ridge Park and one originally planned for Tolmie Park. As our Director of Park & Facilities talked about earlier today we may have an opportunity to relocate the Tolmie Park location under the Golden Ears Bridge which may be a superior location. Specific dates for opening are not available and we will share them when they are. For future infrastructure spending, specific facilities have not been identified yet and there are many competing priorities. Our next steps will be discussions with Council and with the community. Note: The Westview Dog Park opened a few weeks ago The dog park at Upper Maple Ridge is expected to open in January The Tolmie off leash park is on hold temporarily, while we have discussions with TransLink about the potential to locate the Hammond off leash park under the Golden Ears Bridge. If an agreement is reached we anticipate this area could be opened for use by May. Question #9 Were the documents mentioned as part of Business Planning made available to Council before these proceedings began on Tuesday? I attended these sessions for two out of the three days and I haven’t heard a lot of questions about the budget. Will the incrementals add to the 3.33% Answer Answered by Mr. Gill Council received the Financial Overview Report about a week ago. A relevant point is that 80% of the material in that report comes to Council throughout the year. For example, Council received information on the reserves in March, so while the report might have been available a week ago, Council saw a lot of the material well before that. The overall binder is about 500 pages and includes discussion from each of the service areas about what they do, why they do it and what it costs. Council heard and received much of that information throughout the year. For example, the Police provided a comprehensive 4 | P a g e presentation in the Spring. The point is, that while Council got this material a few weeks ago much of it was presented in public forums throughout the year. Cont’d With regards to the incrementals, Council is far from done. They have received the staff reports and are meeting again tomorrow and chances are they will meet again after that. Council wanted to make sure that the public had an opportunity to comment before making any decisions about the budget. Question #10 What is the size of the City’s contingency fund and how is it divided? Answer Answered by Mr. Gill This question relates to the City’s Capital Works Reserve. This is one of those accounts we have used to fund certain Capital projects that have no other source of funding, especially from the development community. When we determine what can be spent out of that fund, we set aside 10% of prior year’s taxes to make sure we have that in the bank for things that may happen, onetime costs, which are not covered by insurance. This is the main reserve that we have to deal with Capital Works, so we always want to sure that should the unexpected happen we’ve got that cash set aside for unforeseen events. It is in the interest of the public that we have that money set aside for things that are not covered by insurance. Question #11 As efficiencies in the system are found and people retire, are we likely to see the cost of salaries and benefits decrease to a more sustainable level? Answer Answered by Mr. Gill We are a growing community and we don’t expect that to change. We expect that our area will attract most of the growing population and with that comes a need for services. What I want to underscore is that when we have a staff vacancy we look to see if there is an opportunity for us to do anything differently. We do our due diligence to evaluate what our needs are. Question #12 From Mr. Mowatt (audience) I’m wondering if the general public will be given an opportunity to critique and offer alternatives to the budget before it’s passed. Answer Answered by Mr. Gill and Mayor Read The budget will not be passed until January at the earliest. Any suggestions people have would be most appreciated. 5 | P a g e Mayor Read: The question is appreciated. Council is always open to hearing from the public on ideas, suggestions, critiques, feedback. As Mr. Gill suggested, the budget will not be passed right away. If you don’t have that critique or set of ideas ready for tonight, please e-mail or set up a time to come and talk with Council. We have opportunities during Council meetings, question period, delegations. If you get that information to us it will be reviewed. Tonight is an important opportunity, and time is set aside specifically to hear from the public and if you have suggestions we encourage you to share them. Question #13 From Mr. Mowatt (audience) One area that I have a couple questions is the Fire and Policing parts of the report. For instance the Fire report is summed to all the fires attended. I know that the Fire Department does more than attend 202 fires. For the public’s information it would be more efficient to list all the things our Fire Department does, especially the 80% of medical calls and that wasn’t in the report. I think that’s very important as it shows why we spend so much money. Also, why is Maple Ridge supporting Crown Corporations by providing emergency services to Fortis Gas, BC Hydro, ICBC in attending accidents or downed lines. Right now there are quite a few fire trucks out right now because of trees on wires. That’s a BC Hydro cost and why aren’t we charging them for the utilization of our manpower? Answer Answered by Chief Spence In response to Mr. Mowatt’s question about the listing of our calls, I’m not sure where that information was gathered from. In our report we did provide a breakdown. We going to do about 4,300 calls this year, 278 are actual fire calls; 45% are for medical assistance. They all are laid out in the report: hazmat, hydro emergency, medial calls, miscellaneous motor vehicle accidents, they’re all there. This is something we have published many times. As for billing Crown Corporations, they won’t pay. This is the simple response for this. Over the years, under special circumstances we have been able to get some money from ICBC, where it can be tied back to an insurance claim. Basically, that’s what they pay taxes for. Hydro does respond to us and tries not to leave us out there for any longer than they have to. Even BC Hydro cannot ramp up to have enough manpower to deal with every storm in the way we would all like. We couldn’t afford hydro if that’s what we were paying for. So there’s really only one tax payer, whether we pay for it this way or we pay for it through Hydro. Added by Mr. Gill: At the end of the day, we as a community we are in the public safety business and that is of utmost importance to us. When events like tonight happen we’re out there doing what we can to keep our citizens safe. 6 | P a g e Question #14 The City has a lot of money is reserves. Can’t this be used to reduce or eliminate the tax increase? Answer Answered by Mr. Gill Absolutely we could do that; however that would be like using your own savings to cover ongoing issues. How long could you continue to do that? The reserves that we’ve got are there for a specific purpose and we’ve discussed this with Council. For example, we don’t have to have a Snow Removal Reserve, but what are you going to do when really bad weather hits, and that’s becoming more and more common. It’s important for the public to understand that those are the sorts of strategies that some choose to use, but they’re short term strategies. We may as well face up to reality and deal with that reality rather than find a bandaid solution. Question #15 The Federal Government made election promises to make money available to address the infrastructure deficit. What is Maple Ridge doing to make sure it gets some of that funding? Answer Answered by Mr. Gill As soon as those promises had been made, Mayor and Council asked staff to get our projects shovel- ready. That’s the term that’s used when it comes to roads and the like, to have the projects defined and design ready to go. To me, as a Finance Officer, being shovel-ready also means we need to have our share of the money ready to go; thus staff wanting to start the conversation about the proposed $110 million funding strategy for investment in recreation assets. To make sure that when these programs are announced we’re prepared. Question #16 Why are policing costs going up so much every year? Over $800,000 in 2016? Answer Answered by Mr. Gill We had the RCMP finance people provide a detailed explanation of the costs. At the end of the day, many of the costs are related to the policing infrastructure required, and pension costs and the like related to existing Police officers that we have. The RCMP contract has elements that we do not have control over. The way the RCMP contract works, Council can decide how many Police officers we wish to have, but after that the elements of those costs are predetermined. I would suggest that with a Police force like the RCMP, not only do they provide stellar service, but the costs are less than municipal Police forces. 7 | P a g e Question #17 Why isn’t the City building schools in high growth neighbourhoods? Answer Answered by Mr. Gill When it comes to school sites, there is a perception that the City is responsible for building schools, and that’s not the case. Our planners are responsible for determining where it makes sense to have schools, after that, the acquisition of the school sites is up to the School Board and the Provincial Government. Having said that, Council has been pushing the School District and the Province to make those schools happen as needed. At the end of the day it is not a responsibility of the City itself, though they are doing what they can. Question #18 When is Fire Hall No. 4 going to be built? Answer Answered by Chief Spence The work that has been done on Fire Hall No. 4 to date has involved a blocking exercise, some planning for how to get on and off the property and we’ve done some basic architectural drawings. We hope to proceed with a Request for Proposal for an architect early in the New Year and hopefully be able to go to tender toward the end of 2016. I would suspect that you’ll see shovels in the ground by the end of 2016. More important from the Fire Department’s perspective is the training ground, which is going to go along with it. This will be an operational Fire Hall with a training ground and we actually have more impetus right now for the training ground part of it than we do for the Fire Hall because of contract obligations that are going to run out with the Justice Institute. It is our number one priority for 2016, to move Fire Hall No. 4 ahead. Question #19 Audience Can you lay out in a simple format the top three sources of income and the top three expenses? Answer Answered by Mr. Gill By far, the number one income source is property taxes, after that are the fees for water and sewer, but most people think of those as taxes so I won’t include them here. We also get quite a bit of revenue from fees and charges, which include our building permits and other fees people pay us. Except for the building permits area, the revenues from most areas pale in comparison to the costs. If we had to pay the actual costs, or market value, of those services, they would cost three or four times as much, but we have to think of the collective good when we’re setting prices. We also get some payments that we call Grants in Lieu from corporations such as BC Hydro, BC Gas and from the Province for having the prisons here. So those are likely the top revenue items. Cont’d 8 | P a g e On the expense side, Policing is the biggest cost, Fire is getting up there and Engineering. The key element to all of those is labour, it takes labour to provide all of those services. Getting back to what I was talking about earlier, if you look at our Financial Statements, one of the largest revenue items is related to the infrastructure turned over to us from the development community. How is that revenue? This is where people need to be careful around the language that is used, because revenue isn’t always something you can spend. Question #20 From Mr. Mowatt (audience) One of the problems I’ve always had is that, in some ways Paul you do too good a job with reporting and I’m wondering if it would be possible to have a more simplistic revenue and expense worksheet so the public will know exactly how much money, not resources, not Capital goods, but how much actual cash money is left over at the end of the year. From the 2014 Financial Report on page 59 (of the Annual Report) it said there was a $21 million surplus, other pages gave different amounts. This is one reason that some people may get concerned. If we have money left over at the end of the year, why are taxes increasing. It’s not a criticism, but if we could have one sheet that lists income and expenses and how much money is left over at the end of year and where it went. Answer Answered by Mr. Gill This is why, right at the outset of tonight, and a few times since, I have exercised caution around financial reports. If you look at our 2014 Financial Reports it shows accumulated surplus of just shy of $1 billion. Some people will take that as cash in the bank and that’s not what it is. I don’t set the rules for how this is reported; we are bound to report by accounting standards. I want to underscore one thing; it would be my pleasure to sit down with anyone to review the statements with them. I can’t decide how we report out which is why I try to distinguish between budgets and financial statements. By the way, most of that $1 billion number represents things like our roads and bridges etc. which are actually assets we need to spend money to maintain. Question #21 How do we use the money we receive from the Gaming Centre and why don’t we use it to reduce the tax increase? Answer Answered by Mr. Gill When the Gaming Centre first came on the horizon one of the things we wanted to make sure of was that we didn’t take revenue that is subject to fluctuation and entrench it in our budget. I know people might think it’s very reliable, but for communities that have had a Gaming Centre for any length of time, there are significant variations in the revenues they get from it. We had a policy level discussion with Council and decided we needed to be conservative and channel that money into the proper areas and be ready for those sorts of fluctuations and we have a policy frame work around that. There is about $550,000 that we’re using to go toward infrastructure and Capital type investments and the rest is subject to the policy that is in place and that policy is available on our website. 9 | P a g e Question #22 What does the City do to manage flooding during bad weather like today and why doesn’t my street get swept on 207th? Answer Answered by Mr. Carmichael Today’s weather situation was more about high wind than flooding, but the response is a good indication of how we handle these situations. Deputy Chief Exner and our Drainage Superintendent were at the Fire Hall triaging all the calls that were coming in. Currently there are several roads that are closed and we’re deploying City resources where needed. We have flaggers out in certain sites and there are lots of areas without power. We relay information to Mr. Armstrong and he takes care of getting information on the website. We escalate things as quickly as we can, get crews to the most important places. As for street sweeping, we have a sweeping schedule for that and I just happen to know that 207th does get swept as we just had a question about that area recently. Typically it’s on a routine basis, busy streets about once a month and local streets a little less frequently. If we have a heavy year with lots of snow and ice then there is a lot more sand and grit out there to sweep. If someone feels there should be some sweeping please call in during business hours: 604-463-9581, we’ll record it and we’ll make sure it gets done. Question #23 From the audience I’m a new resident in Maple Ridge; we just moved here three or four weeks ago. One of the items I noticed in the budget, the policing item is the largest one. Is there involvement in the community to help to make the City safer; Block Watch or programs like that to help the RCMP? Answer Answered by Mr. Gill We have a whole variety of programs that citizens can get involved in and that’s exactly what programs are all about: citizens helping citizens; people helping their neighbours. We’ve got a variety of programs and the Police Superintendent is right here and would be pleased to talk to you. City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: January 11, 2016 and Members of Council FILE NO: FROM: Maple Ridge Fire Department MEETING: Committee of the Whole SUBJECT: Fire Dispatch and Operations “After Hours” Service Contract EXECUTIVE SUMMARY: In July 2015, a request for proposal (RFP) was issued for Fire Dispatch Services and “After Hours” call service for our Operations Center. Four proposals were received and those proposals have been evaluated, based on the criteria contained in the RFP document. The contract amount falls within staff authorities; therefore, the purpose of this report is to advise Council of the results that were achieved. RECOMMENDATION: NONE: INFORMATION ONLY. DISCUSSION: a)Background Context: The Maple Ridge Fire Department receives Fire Dispatch Services from the City of Surrey through the Surrey Fire Department Center, which also provides “after hours” call service for our city’s Operations Center. The previous contract expired December 31st 2014, and a one year extension was negotiated to allow us to go through an RFP process to make sure we were getting the best value. We received four responses to the RFP. They were evaluated against the business practices and protocols of the Fire Department and Operations Center. The process was overseen by our Purchasing Department. At the conclusion of the evaluation process, it has been determined that the proposal from the City of Surrey represents best value for our citizens. b)Desired Outcome: To advise Council of a contract that has been awarded for Fire Dispatch and After Hours call services. c)Strategic Alignment: This contract provides a continued high degree of efficiency and accuracy in the dispatching of emergency and non-emergency calls to the citizens and visitors to Maple Ridge.1132 d) Citizen/Customer Implications: Residents and visitors will continue to be able to request and obtain Fire Services and Public Works assistance in a timely manner, in order to meet recognized performance measures. e) Interdepartmental Implications: Third party service provider’s information commonly used by the Maple Ridge Fire Department and other City of Maple Ridge departments would remain at current levels. f) Business Plan/Financial Implications: First year costs for the Fire Service portion of the contract is $81,811.00, plus applicable taxes, and a yearly increase of approximately 2.5% to a maximum annual cost of $92,562.00 in 2020. The first year costs of the Operations Center “After Hours” Call Service are $13,288.00, plus applicable taxes. It also contains an annual increase of approximately 2.5% to a maximum annual cost of $15,034.00 in 2020. The cost of service from the City of Surrey is the lowest of all submissions. As we will be continuing with the same supplier, there are no additional transition costs or requirements for new equipment. The awarding of this contract maintains a fiscal responsibility in ensuring a stable and affordable cost for the next 5 years, with an option to renew for an additional 5 years. g) Policy Implications: The awarding of this contract meets the Purchasing Policy requirements for the City of Maple Ridge. CONCLUSIONS: The Maple Ridge Fire Department and the Operations Center believe that remaining with the current service provider will not result in any additional staff time or training requirements, thus maintaining operational efficiency, as well as maintaining current radio communication equipment costs. The annual costs proposed by the Surrey Fire Department Center represent the best value to meet the needs of the City. “Original signed by Mark Smitton”_____________________ Prepared by: Mark Smitton, Assistant Chief, Communications “Original signed by Dane Spence” for _________________ Approved by: Russ Carmichael, Director of Engineering and Operations “Original signed by Dane Spence”______________________ Approved by: Dane Spence, Fire Chief, Director of Community Fire Safety Services “Original signed by Paul Gill” ________________________ Approved by: Paul Gill, General Manager Corporate and Financial Services “Original signed by Ted Swabey”______________________ Concurrence: Ted Swabey, Chief Administrative Officer City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: January 11, 2016 and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: Committee of the Whole SUBJECT: Advisory Committee Bylaws EXECUTIVE SUMMARY: At a Special Council Workshop on December 15, 2015, Council considered and adopted the recommendations of its Advisory Committee Task Force. Staff was requested to prepare the appropriate bylaws to enact the amendments to the Committees. The bylaws are attached to this report for first, second and third readings. Should Council grant those readings, final reading will be considered on January 26, 2016 and changes to the committees will need to be implemented. RECOMMENDATION(S): That Maple Ridge Active Transportation Advisory Committee Bylaw 7201-2016 be given first, second and third readings. That Maple Ridge Community Heritage Commission Amending Bylaw No. 7199-2016 be given first, second and third readings. That Maple Ridge Environmental Advisory Committee Bylaw No. 7202-2016 be given first, second and third readings. That Maple Ridge Economic Development Committee Bylaw No. 7204-2016 be given first, second and third readings. That Maple Ridge Public Art Steering Committee Amending Bylaw No. 7200-2016 be given first, second and third readings. That Maple Ridge Social Policy Advisory Committee Bylaw No. 7203-2016 be given first, second and third readings. That the implementation plan for existing committees and new committees identified in the January 11, 2016 report titled “Advisory Committee Bylaws” be endorsed. DISCUSSION: a)Background Context: The Advisory Committee Task Force (“the Task Force”) was formed at the January 19, 2015 Council Workshop and consisted of Mayor Read, and Councillors Shymkiw and Speirs. The following committees were the subject of the review: 1133 • Agricultural Advisory Committee • Community Heritage Commission • Active Transportation Advisory Committee (proposed new committee) • Economic Advisory Commission • Municipal Advisory Committee on Accessibility Issues • Social Planning Advisory Committee • Public Art Steering Committee • Environmental Advisory Committee (proposed new committee) The Task Force reviewed background information on each of the committees, met with the staff liaisons and reviewed terms of reference for similar committees in other municipalities. At a Special Council Workshop on December 15, 2015 the recommendations of the Task Force were presented to Council and approved. Two of the eight committees reviewed will not have any amendments implemented at this time. Amendments to the Agricultural Advisory Committee will be established following the prioritization by Council of the goals of the Agricultural Plan. The Municipal Advisory Committee on Accessibility Issues is a joint committee with the City of Pitt Meadows under the umbrella of the Joint Parks and Recreation Agreement. The amendments identified for this committee will be included in the transition process to separate Parks and Recreation services. The bylaws to effect the changes to the other six committees are attached to this report for consideration of first, second and third readings. If those readings are granted, final reading will be considered at the January 26, 2016 Council meeting. The changes to the four existing committees will need to be implemented following final reading and two new committees will be established. Implementation Plan – Existing Committees To implement the amendments for Community Heritage Commission, Economic Development Committee, Social Policy Advisory Committee and Public Art Steering Committee it is recommended that the Mayor, council liaison, staff liaison, and committee clerk meet with each Chairperson to discuss the changes to the committee and identify how the committee can best support Council’s strategic plan. From this an implementation plan for each committee will be defined. The Council liaison and Chairperson will inform their committee members of the changes and the implementation plan. Implementation Plan – New Committees Two new committees are being formed: Active Transportation Advisory Committee and Environmental Advisory Committee. The assigned staff liaison and committee clerk, with input from the Council liaison, will recruit members at large in keeping with the procedures identified in the Committees of Council Policy, invite applicable agencies to participate and develop an orientation manual. The first meetings will be scheduled soon after all members of the committee are appointed. b) Desired Outcome: The Advisory Committees will have clear direction from Council on the goals and objectives of Council and will be better positioned to provide Council with their expert advice. c) Business Plan/Financial Implications: The existing budgets for the Committees will remain as is for 2016. In 2017 budgets will be amended, with the exception of the Public Art Steering Committee, to $2,000 annually with the opportunity to request additional funds for specific purposes through Business Planning. A budget of $2,000 will be required for the new Environmental Advisory Committee and the Active Transportation Advisory Committee. Staff liaisons will be assigned to these Committees which will incur administrative support costs. Administrative costs for the staff liaison and Committee Clerk may be reduced if the Committees meet quarterly but this will be dependent on there being minimal support required by the subcommittees from those positions. Those requirements will need to be monitored to fully assess the financial implications of the recommendations. CONCLUSIONS: Adoption of the bylaws for its Advisory Committees will enable Council to obtain the advice it needs from the Committees to further Council’s strategic plan. “Original signed by Ceri Marlo”___________________ Prepared by: Ceri Marlo, C.M.C. Manager of Legislative Services and Emergency Program “Original signed by Paul Gill”___________________ Approved by: Paul Gill, B.B.A, C.G.A, F.R.M General Manager: Corporate & Financial Services “Original signed by Frank Quinn”___________________ Concurrence: Frank Quinn, MBA, P.Eng GM: Public Works and Development Services “Original signed by Frank Quinn” for________________ Concurrence: Kelly Swift, General Manager, Community Development, Parks & Recreation Services “Original signed by E.C. Swabey”___________________ Concurrence: E.C. Swabey Chief Administrative Officer :cm Attachments: Maple Ridge Active Transportation Advisory Committee Bylaw No. 7201-2016 Maple Ridge Community Heritage Commission Amending Bylaw No. 7199-2016 Maple Ridge Environmental Advisory Committee Bylaw No. 7202-2016 Maple Ridge Economic Development Committee Bylaw No. 7204-2016 Maple Ridge Public Art Steering Committee Amending Bylaw No. 7200-2016 Maple Ridge Social Policy Advisory Committee Bylaw No. 7203-2016 Staff report dated November 16, 2015 THE CITY OF MAPLE RIDGE BYLAW NO. 7201-2016 A Bylaw to establish an Active Transportation Advisory Committee WHEREAS Council is authorized to establish an Active Transportation Advisory Committee pursuant to the Community Charter; AND WHEREAS Council considers that it is in the public interest to establish an Active Transportation Advisory Committee to advise Council on strategic priorities, planning, policies and mobility issues relating to transportation in Maple Ridge, using the Transportation Plan as a guide; AND WHEREAS the Committee shall work towards creating, promoting, and improving an efficient, affordable, and safe transportation network that supports a variety of transportation choices; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: CITATION 1. This Bylaw shall be cited for all purposes as “Maple Ridge Active Transportation Advisory Committee Bylaw No. 7201-2016. DEFINITIONS 2. For the purposes of this Bylaw, unless the context otherwise requires, “Maple Ridge” means the City of Maple Ridge; “Committee” means Active Transportation Advisory Committee established under Section 3; COMMITTEE COMPOSITION 3. The Committee shall be comprised of the following voting members: • One Council liaison, one alternate Council liaison • One member nominated by the Municipal Advisory Committee on Accessibility Issues • One member nominated by School District No. 42 • One member at large with a cycling interest appointed by Council • One member representing the business community appointed by Council • One member representing the seniors’ community appointed by Council • One member nominated by the Ridge Meadows RCMP • Three members from the community at large appointed by Council • One member at large (aged 25 years or under) representing the youth community appointed by Council 5. The members at large shall be appointed by resolution of Council and shall serve for a term of two years commencing on January 1st and terminating two years later on December 31st. In order to stagger the terms of appointment to the Committee, two of the members-at-large will be appointed for a term of one year commencing on January 1st and terminating on December 31st of the same year. Subsequent appointments shall be for a term of two years. 6. Council may choose to remove a member from the Committee for consecutive non- attendance at three meetings (unless previously approved by the Committee) or for any other reason Council believes warrants such removal. 7. The Chairperson shall advise Council immediately in writing of any member who has been absent from meetings of the Committee for three consecutive meetings without prior leave of absence having been granted by the Committee. Leaves of Absence greater than three consecutive meetings may, by a majority vote of the Committee, be granted when the request for the leave of Absence is received in writing, prior to the said leave taking place. 8. The members of the Committee shall serve without remuneration. PROCEDURES 9. The Committee shall: a) appoint one of their number to act as Chair of the Committee and another member to act as Vice-Chair of the Committee on an annual basis; and b) hold quarterly meetings, with additional meetings called at the discretion of the Chair; c) hold subcommittee meetings between regular committee meetings; d) operate in accordance with the standard operating procedures applicable to all Maple Ridge Committees and Commissions with regard to records keeping, holding closed meetings, conflict of interest, financial management and such other practices, policies and procedures which may be established by Council from time to time. 10. The presence of a majority of voting members shall constitute a quorum. DUTIES 11. The Committee will: a) Support the promotion of public education and awareness on the benefits, necessities and safety aspects of active transportation facilities. b) Advise on matters related to active transportation as it relates to: active workplace travel, active commuting, active recreation, and active destination-oriented trips. c) Support the promotion of improved pedestrian and multi-modal path networks for all ages and ranges of mobility throughout their daily activities within the community and with connectivity to neighbouring communities. d) Encourage regulations and policy changes that support and strengthen multi-modal active transportation and transit. e) Review and consider active transportation policy in a regional context as it affects Maple Ridge, and provide options on how to advance, promote, and improve the movement of people and goods within the region. f) Review and make recommendations to Council with regards to active transportation initiatives proposed by other levels of government and/or agencies. SUBCOMMITTEES 12. Time-duration subcommittees may be established by the Chair or Council focused on a specific purpose and be inclusive of individuals and representatives that bring an informed voice (local and external experts) to the subject matter being explored. The subcommittees will be designed to support specific bodies of work of the Committee and will report to the Committee on a regular basis. MEDIA CONTACT 13. The Chairperson or other person appointed by the Committee shall be the spokesperson for the media and other public information sources. READ a first time the day of , 2016 READ a second time the day of , 2016 READ a third time the day of , 2016 ADOPTED the day of , 2016 PRESIDING MEMBER CORPORATE OFFICER THE CITY OF MAPLE RIDGE BYLAW NO.7199-2016 A Bylaw to amend Community Heritage Commission Bylaw No. 5908 – 2000 WHEREAS it is expedient to further amend Maple Ridge Community Heritage Commission Bylaw 5908-2000 as amended; NOW THEREFORE the Municipal Council of the City of Maple Ridge enacts as follows: 1. This Bylaw shall be cited for all purposes as “Maple Ridge Community Heritage Commission Amending Bylaw No. 7199-2016” 2. “Maple Ridge Community Heritage Commission Bylaw No. 5908 – 2000” is further amended by a) deleting Section 3.3 in its entirety and replacing with: 3.3 The Commission shall be comprised of the following voting members: • One Council liaison, one alternate Council liaison • Two members nominated by the Maple Ridge Historical Society • Four members from the community at large appointed by Council • As many other members from persons selected by Council, nominated by citizens or organizations as Council may choose to appoint with priority given to one youth member b) by adding the following as Section 3.11: 3.11 The Commission shall hold quarterly meetings, with additional meetings called at the discretion of the Chair; and hold subcommittee meetings between regular committee meetings. c) deleting Section 6.4 in its entirety and replacing with: 6.4 Time-duration subcommittees may be established by the Chair or Council focused on a specific purpose and be inclusive of individuals and representatives that bring an informed voice (local and external experts) to the subject matter being explored. The subcommittees will be designed to support specific bodies of work of the Commission and will report to the Commission on a regular basis. READ a first time the day of , 2016 READ a second time the day of , 2016 READ a third time the day of , 2016 ADOPTED the day of , 2016 PRESIDING MEMBER CORPORATE OFFICER THE CITY OF MAPLE RIDGE BYLAW NO.7202-2016 A Bylaw to establish an Environmental Advisory Committee WHEREAS Council is authorized to establish an Environmental Advisory Committee pursuant to the Community Charter; AND WHEREAS Council considers that it is in the public interest to establish an Environmental Advisory Committee to help provide local perspective and advice to Council with respect to achieving the City's goals, environmental objectives, and accompanying strategic recommendations and directions taken from the current Maple Ridge Official Community Plan and Environmental Management Strategy report, 2014. NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: CITATION 1. This Bylaw shall be cited for all purposes as “Maple Ridge Environmental Advisory Committee Bylaw No. 7202-2016”. DEFINITIONS 2. For the purposes of this Bylaw, unless the context otherwise requires, “Maple Ridge” means the City of Maple Ridge; “Committee” means Environmental Advisory Committee established under Section 3; COMMITTEE COMPOSITION 3. The Committee shall be comprised of the following members: Voting Members • One Council liaison, one alternate Council liaison • Two environmental professionals appointed by Council • One member nominated by the Alouette River Management Society • One member nominated by the Kanaka Education and Environmental Partnership Society • One member nominated by the Community Education on Environment and Development Centre • One member nominated by the Thornhill Aquifer Protection Study group • One member nominated by the Ridge Meadows Recycling Society • Three members from the community at large including at least one youth representative (aged 25 or under) appointed by Council Non-Voting Members • Member(s) of Parliament representing Maple Ridge • Member(s) of the Legislative Assembly of British Columbia representing Maple Ridge • One member nominated by Metro Vancouver • One member nominated by the Katzie First Nation • One member nominated by the Kwantlen First Nation • One member nominated by the BC Conservation Officer Service 4. The members at large shall be appointed by resolution of Council and shall serve for a term of two years commencing on January 1st and terminating two years later on December 31st. In order to stagger the terms of appointment to the Committee, one of the first members-at- large will be appointed for a term of one year commencing on January 1st and terminating on December 31st of the same year. Subsequent appointments shall be for a term of two years. 5. Council may choose to remove a member from the Committee for consecutive non- attendance at three meetings (unless previously approved by the Committee) or for any other reason Council believes warrants such removal. 6. The Chairperson shall advise Council immediately in writing of any member who has been absent from meetings of the Committee for three consecutive meetings without prior leave of absence having been granted by the Committee. Leaves of Absence greater than three consecutive meetings may, by a majority vote of the Committee, be granted when the request for the leave of Absence is received in writing, prior to the said leave taking place. 7. The members of the Committee shall serve without remuneration. PROCEDURES 8. The Committee shall: a) appoint one of their number to act as Chair of the Committee and another member to act as Vice-Chair of the Committee on an annual basis; and b) hold quarterly meetings, with additional meetings called at the discretion of the Chair; c) hold sub-committee meetings between regular committee meetings; d) operate in accordance with the standard operating procedures applicable to all Maple Ridge Committees and Commissions with regard to records keeping, holding closed meetings, conflict of interest, financial management and such other practices, policies and procedures which may be established by Council from time to time. 9. The presence of a majority of voting members shall constitute a quorum. DUTIES 10. The Committee will: a) Provide advice to Council on a wide range of existing and emerging environmental issues, trends, and opportunities including strategic planning initiatives, bylaws, and policy development; b) Provide a local perspective on the environment while giving due consideration to the balance between social, economic, and environmental aspects; and c) Identify and advise on ways to build local environmental awareness, to enhance environmental programs, and to continue to promote strong environmental stewardship within the City. SUBCOMMITTEES 11. Time-duration subcommittees may be established by the Chair or Council focused on a specific purpose and be inclusive of individuals and representatives that bring an informed voice (local and external experts) to the subject matter being explored. The subcommittees will be designed to support specific bodies of work of the Committee and will report to the Committee on a regular basis. MEDIA CONTACT 12. The Chairperson or other person appointed by the Committee shall be the spokesperson for the media and other public information sources. READ a first time the day of , 2016 READ a second time the day of , 2016 READ a third time the day of , 2016 ADOPTED the day of , 2016 PRESIDING MEMBER CORPORATE OFFICER THE CITY OF MAPLE RIDGE BYLAW NO. 7204-2016 A Bylaw to establish an Economic Development Committee WHEREAS Council considers that it is in the public interest to have an Economic Development Committee to advise Council on matters relating to the long term economic health of the community; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: CITATION 1. This Bylaw shall be cited for all purposes as “Maple Ridge Economic Development Committee Bylaw No. 7204-2016.” DEFINITIONS 2. For the purposes of this Bylaw, unless the context otherwise requires, “Maple Ridge” means the City of Maple Ridge; “Committee” means Economic Development Committee established under Section 3; COMMITTEE COMPOSITION 3. The Committee shall be comprised of the following voting members: • One Council liaison, one alternate Council liaison • Six community at large members appointed by Council 4. The members at large shall be appointed by resolution of Council and shall serve for a term of two years commencing on January 1st and terminating two years later on December 31st. In order to stagger the terms of appointment to the Committee, three of the first members- at-large will be appointed for a term of one year commencing on January 1st and terminating on December 31st of the same year. Subsequent appointments shall be for a term of two years. 5. Council may choose to remove a member from the Committee for consecutive non- attendance at three meetings (unless previously approved by the Committee) or for any other reason Council believes warrants such removal. 6. The Chairperson shall advice Council immediately in writing of any member who has been absent from meetings of the Committee for three consecutive meetings without prior leave of absence having been granted by the Committee. Leaves of Absence greater than three consecutive meetings may, by a majority vote of the Committee, be granted when the request for the leave of Absence is received in writing, prior to the said leave taking place. 7. The members of the Committee shall serve without remuneration. PROCEDURES 8. The Committee shall: a) appoint one of their number to act as Chair of the Committee and another member to act as Vice-Chair of the Committee on an annual basis; and b) hold quarterly meetings, with additional meetings called at the discretion of the Chair; c) hold subcommittee meetings between regular committee meetings; d) operate in accordance with the standard operating procedures applicable to all Maple Ridge Committees and Commissions with regard to records keeping, holding closed meetings, conflict of interest, financial management and such other practices, policies and procedures which may be established by Council from time to time. 9. The presence of a majority of voting members shall constitute a quorum. DUTIES 10. In coordination with the Economic Development Office the Economic Development Committee may: ● Advise Council on matters related to strengthening our economy; ● Provide strategic input for consideration of Council; ● Contribute to an annual business plan and performance measures; ● Act as an ambassador profiling economic opportunities in Maple Ridge. SUBCOMMITTEES 11. Time-duration subcommittees may be established by the Chair or Council focused on a specific purpose and be inclusive of individuals and representatives that bring an informed voice (local and external experts) to the subject matter being explored. The subcommittees will be designed to support specific bodies of work of the Committee and will report to the Committee on a regular basis. MEDIA CONTACT 12. The Chairperson or other person appointed by the Committee shall be the spokesperson for the media and other public information sources. REPEAL 13. Economic Advisory Commission Bylaw No. 6179-2003, as amended, is repealed. READ a first time the day of , 2016 READ a second time the day of , 2016 READ a third time the day of , 2016 ADOPTED the day of , 2016 PRESIDING MEMBER CORPORATE OFFICER THE CITY OF MAPLE RIDGE BYLAW NO. 7200-2016 A Bylaw to amend Public Art Steering Committee Bylaw No. 6659 – 2009 WHEREAS it is expedient to amend Public Art Steering Committee Bylaw 6659-2009; NOW THEREFORE the Municipal Council of the City of Maple Ridge enacts as follows: 1. This Bylaw shall be cited for all purposes as “Maple Ridge Public Art Steering Committee Amending Bylaw No. 7200-2016” 2. “Maple Ridge Public Art Steering Committee Bylaw No. 6659 – 2009” is amended by a) deleting Section 4, item e) in its entirety and replacing with: e) One Council liaison, one alternate Council liaison b) deleting Section 10 in its entirety and replacing with: 10. The Committee shall: a) appoint one of their number to act as Chair of the Committee and another member to act as Vice-Chair of the Committee on an annual basis; and b) hold quarterly meetings, with additional meetings called at the discretion of the Chair; c) hold sub-committee meetings between regular committee meetings; d) operate in accordance with the standard operating procedures applicable to all Maple Ridge Committees and Commissions with regard to records keeping, holding closed meetings, conflict of interest, financial management and such other practices, policies and procedures which may be established by Council from time to time. c) deleting Section 12 in its entirety and replacing with: 12. Time-duration subcommittees may be established by the Chair or Council focused on a specific purpose and be inclusive of individuals and representatives that bring an informed voice (local and external experts) to the subject matter being explored. The subcommittees will be designed to support specific bodies of work of the Committee and will report to the Committee on a regular basis. READ a first time the day of , 2016 READ a second time the day of , 2016 READ a third time the day of , 2016 ADOPTED the day of , 2016 PRESIDING MEMBER CORPORATE OFFICER THE CITY OF MAPLE RIDGE BYLAW NO. 7203-2016 A Bylaw to establish a Social Policy Advisory Committee WHEREAS Council considers that it is in the public interest to have a Social Policy Advisory Committee to advise Council on the enhancement of the social well-being of present and future citizens of Maple Ridge; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: CITATION 1. This Bylaw shall be cited for all purposes as “Maple Ridge Social Policy Advisory Committee Bylaw No. 7203-2016”. DEFINITIONS 2. For the purposes of this Bylaw, unless the context otherwise requires, “Maple Ridge” means the City of Maple Ridge; “Committee” means Social Policy Advisory Committee established under Section 3; COMMITTEE COMPOSITION 3. The Committee shall be comprised of the following voting members: • One Council liaison and one alternate Council liaison • One member nominated by the School District #42 School Board • One member nominated by Fraser Health • Two members nominated by the Maple Ridge Pitt Meadows Katzie Community Network (representing network agencies and special populations) • One member nominated by the Maple Ridge Pitt Meadows Katzie Seniors Network • One member from the business community appointed by Council • One member nominated by the Ridge Meadows RCMP • Three members from the community at large appointed by Council • One member at large (aged 19 - 25 years) representing the youth population appointed by Council 4. The members at large shall be appointed by resolution of Council and shall serve for a term of two years commencing on January 1st and terminating two years later on December 31st. In order to stagger the terms of appointment to the Committee, one of the first members-at- large will be appointed for a term of one year commencing on January 1st and terminating on December 31st of the same year. Subsequent appointments shall be for a term of two years. 5. Council may choose to remove a member from the Committee for consecutive non- attendance at three meetings (unless previously approved by the Committee) or for any other reason Council believes warrants such removal. 6. The Chairperson shall advice Council immediately in writing of any member who has been absent from meetings of the Committee for three consecutive meetings without prior leave of absence having been granted by the Committee. Leaves of Absence greater than three consecutive meetings may, by a majority vote of the Committee, be granted when the request for the leave of Absence is received in writing, prior to the said leave taking place. 7. The members of the Committee shall serve without remuneration. PROCEDURES 8. The Committee shall: a) appoint one of their number to act as Chair of the Committee and another member to act as Vice-Chair of the Committee on an annual basis; and b) hold bi-monthly meetings, with no meetings in July or August, with additional meetings called at the discretion of the Chair; c) hold subcommittee meetings between regular committee meetings; d) operate in accordance with the standard operating procedures applicable to all Maple Ridge Committees and Commissions with regard to records keeping, holding closed meetings, conflict of interest, financial management and such other practices, policies and procedures which may be established by Council from time to time. 9. The presence of a majority of voting members shall constitute a quorum. DUTIES 10. The Committee will: a) Advise Council on the planning and development of municipal strategies and policies related to the social need, social well-being, and social development of a healthy and socially sustainable community; b) Monitor and identify opportunities to recommend for Council to advocate for policy change and service enhancement to meet the social needs of the community based on research, community engagement, and monitoring of social indicators of a healthy community; c) Provide leadership that encourages partnerships and networks by promoting a collaborative framework that encourages community response to current and emerging social needs; d) Be fully aware of the regional context of social issues and advise Council accordingly. SUBCOMMITTEES 11. Time-duration subcommittees may be established by the Chair or Council focused on a specific purpose and be inclusive of individuals and representatives that bring an informed voice (local and external experts) to the subject matter being explored. The subcommittees will be designed to support specific bodies of work of the Committee and will report to the Committee on a regular basis. SOCIAL POLICY ENGAGEMENT WORKSHOPS 12. Social Policy Engagement Workshops, designed to encourage broad input and participation, will be held for the purpose of gathering input or feedback on priority topics related to the approved work of the Committee, or regarding emerging issues, for recommendation to the Committee as follows: • twice per year a workshop will be held that has decision makers from Provincial Ministries in attendance to discuss social service delivery, opportunities for integration of services at the local level, and potential for addressing emerging issues; and • twice per year a networking workshop with Community Network partners will be hosted on specific topics aligned with the Committee priorities. MEDIA CONTACT 13. The Chairperson or other person appointed by the Committee shall be the spokesperson for the media and other public information sources. REPEAL 14. Social Planning Advisory Committee Bylaw No. 5972-2001, as amended, is repealed. READ a first time the day of , 2016 READ a second time the day of , 2016 READ a third time the day of , 2016 ADOPTED the day of , 2016 PRESIDING MEMBER CORPORATE OFFICER CityCityCityCity of Maple Ridgeof Maple Ridgeof Maple Ridgeof Maple Ridge TO:TO:TO:TO: Her Worship Mayor Nicole Read DATE:DATE:DATE:DATE: January 11, 2016 and Members of Council Committee of the Whole FROM:FROM:FROM:FROM: Chief Administrative Officer SUBJECTSUBJECTSUBJECTSUBJECT: Disbursements for the month ended November 30, 2015 EXECUTIVE EXECUTIVE EXECUTIVE EXECUTIVE SUMMARY:SUMMARY:SUMMARY:SUMMARY: The disbursements summary for the past period is attached for information. All voucher payments are approved by the Mayor or Acting Mayor and a Finance Manager. Council authorizes the disbursements listing through Council resolution. Expenditure details are available by request through the Finance Department. RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:RECOMMENDATION: That the That the That the That the disbursements as listed below for the month ended disbursements as listed below for the month ended disbursements as listed below for the month ended disbursements as listed below for the month ended November 30November 30November 30November 30, 2015, 2015, 2015, 2015 bebebebe received for received for received for received for information only.information only.information only.information only. GENERALGENERALGENERALGENERAL $$$$ 6,917,0586,917,0586,917,0586,917,058 PAPAPAPAYROLLYROLLYROLLYROLL $$$$ 1,770,8701,770,8701,770,8701,770,870 PURCHASE PURCHASE PURCHASE PURCHASE CARDCARDCARDCARD $$$$ 83,11983,11983,11983,119 $$$$ 8,771,0478,771,0478,771,0478,771,047 DISCUSSION:DISCUSSION:DISCUSSION:DISCUSSION: a)a)a)a) Background Context:Background Context:Background Context:Background Context: The adoption of the Five Year Consolidated Financial Plan has appropriated funds and provided authorization for expenditures to deliver municipal services. The disbursements are for expenditures that are provided in the financial plan. b)b)b)b) Community Communications:Community Communications:Community Communications:Community Communications: The citizens of Maple Ridge are informed on a routine monthly basis of financial disbursements. 1134 c)c)c)c) Business Plan / Financial Implications:Business Plan / Financial Implications:Business Plan / Financial Implications:Business Plan / Financial Implications: Highlights of larger items included in Financial Plan or Council Resolution •AC Paving Company – Selkirk Ave road improvements (225 – 226) $ 183,580 •G.V. Water District – water consumption Aug 5 – Sep 1/15 $ 724,932 •King Hoe Excavating Ltd. – 128 Ave road & drainage (210 – 216) $ 1,888,669 • Ridge Meadows Recycling Society – Monthly contract for recycling $ 187,464 d)d)d)d) Policy Implications:Policy Implications:Policy Implications:Policy Implications: Corporate governance practice includes reporting the disbursements to Council monthly. CONCLUSIONS:CONCLUSIONS:CONCLUSIONS:CONCLUSIONS: The disbursements for the month ended November 30, 2015 have been reviewed and are in order. ______________________________________________ Prepared by: G’Ann RyggG’Ann RyggG’Ann RyggG’Ann Rygg Accounting Clerk IIAccounting Clerk IIAccounting Clerk IIAccounting Clerk II _______________________________________________ Approved by: Trevor Trevor Trevor Trevor Thompson, Thompson, Thompson, Thompson, BBA, BBA, BBA, BBA, CPA, CPA, CPA, CPA, CGACGACGACGA Manager of Financial PlanningManager of Financial PlanningManager of Financial PlanningManager of Financial Planning _______________________________________________ Approved by: Paul Gill, BBA, Paul Gill, BBA, Paul Gill, BBA, Paul Gill, BBA, CPA, CPA, CPA, CPA, CGACGACGACGA GM GM GM GM –––– Corporate & Financial ServicesCorporate & Financial ServicesCorporate & Financial ServicesCorporate & Financial Services _______________________________________________ Concurrence: Ted SwabeyTed SwabeyTed SwabeyTed Swabey Chief Administrative OfficerChief Administrative OfficerChief Administrative OfficerChief Administrative Officer gmr "Original signed by G'Ann Rygg" "Original signed by Trevor Thompson" "Original signed by Paul Gill" "Original signed by Ted Swabey" VENDOR NAMEVENDOR NAMEVENDOR NAMEVENDOR NAME DESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENT AMOUNTAMOUNTAMOUNTAMOUNT 0906112 BC Ltd Security refund 136,496 0946235 BC Ltd Roadside mowing 22,239 655287 BC Ltd Security refund 15,725 AC Paving Company Ltd Selkirk Avenue road improvements (225 St - 226 St)183,580 Aecom Canada Ltd Albion master plan update - 102A subdivision study 6,072 National benchmarking initiative 19,656 25,728 Affinity Homes & Designs Inc Security refund 44,954 BC Hydro Electricity 119,675 BC Institute Of Technology Excel courses 11,694 Business Law in Canada course for BBA Program 12,279 23,973 BC SPCA Contract payment 28,230 Boileau Electric & Pole Ltd Maintenance: Firehalls 237 Hammond Community Centre 99 Lapidary Club 215 Library 66 Memorial Park 417 RCMP 284 Street lights 3,632 Temporary Shelter 29,925 Traffic signals 104 34,979 C & C Trucking Ltd Soil removal overpayment refund 16,193 CUPE Local 622 Dues - pay periods 15/22 & 15/23 25,816 Canadian Pacific Railway Maple Meadows Way crossing 94,393 Crossing mishap 709 Flasher contract 2,484 97,586 Chamco Industries Ltd Fraser River dyke pump repair 55,984 Chevron Canada Ltd Gasoline & diesel fuel 55,225 Custom Loading Ltd Asphalt & concrete recycling service 85,838 Davies Park Executive Search CAO recruitment 18,138 Fitness Edge Fitness classes & programs 17,494 Frazer Excavation Ltd Silver Valley pedestrian improvements - Larch Avenue 40,848 Roadworks material hauling 546 41,394 Gotraffic Management Inc Traffic Control 28,885 Greater Vanc Water District Water consumption Aug 5 - Sep 1/15 724,932 Water sample analysis 700 725,632 Greater Vancouver Regional Dis 2015 Grant in lieu 13,869 Mosquito control program 6,815 20,684 Hallmark Facility Services Inc Janitorial services & supplies: Firehalls 4,462 Hammond Community Centre 945 Library 6,300 City Hall 3,360 Golden Ears Winter Club 163 Operations 3,990 Randy Herman Building 4,673 RCMP 3,990 South Bonson Community Centre 2,415 30,298 CITY OF MAPLE RIDGECITY OF MAPLE RIDGECITY OF MAPLE RIDGECITY OF MAPLE RIDGE MONTHLY DISBURSEMENTS - NOVEMBER 2015MONTHLY DISBURSEMENTS - NOVEMBER 2015MONTHLY DISBURSEMENTS - NOVEMBER 2015MONTHLY DISBURSEMENTS - NOVEMBER 2015 VENDOR NAMEVENDOR NAMEVENDOR NAMEVENDOR NAME DESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENT AMOUNTAMOUNTAMOUNTAMOUNT Horizon Landscape Contractors Grass cutting 26,791 Imperial Paving 2015 paving program 37,348 Inprotect Systems Inc Snowplowable road reflectors 49,291 Delineate traffic pickets 9,095 58,386 Interprovincial Traffic Serv Traffic control cabinets 29,729 ISL Engineering & Land Serv Abernethy Way (210 St to 224 St)15,925 Kerr Wood Leidal Associates Infrastructure review Silver Valley 1,558 Stormwater runoff & stream 11,774 System assessment & review 10,077 Water quality optimization program 3,313 26,722 King Hoe Excavating Ltd 128 Ave road & drainage improvements (210 St - 216 St)1,888,669 Lafarge Canada Inc Roadworks material 36,024 Manulife Financial Employer/employee remittance 149,002 Maple Ridge & PM Arts Council Arts Centre contract payment 52,057 Program revenue Oct 4,624 56,681 Mar-Tech Underground Services Culvert replacement program 88,376 Medical Services Plan Employee medical & health premiums 40,545 Morningstar Homes Ltd Security refund 36,000 Morrison Hershfield Limited Construction design of works yard storage buildings 88,211 Municipal Pension Plan BC Employee medical & health premiums 472,784 Nustadia Recreation Inc Subsidized ice purchased by P&LS on behalf of user groups 61,374 Qualico Dev (Vancouver) Inc Security refund 50,000 Receiver General For Canada Employer/Employee remittance PP15/22 & PP15/23 592,963 Ridge Meadows Recycling Society Monthly contract for recycling 187,464 Weekly recycling 336 Litter pickup contract 2,016 Recycling station pickup 330 Roadside waste removal 104 Toilet rebate program 98 Chipping program 2,375 192,723 Sandpiper Contracting Ltd MR Main West flow meter chamber (203 St & Telep Ave)16,980 Suttle Recreation Inc Relocating equipment in Chilcotin Park 29,439 Timberline Ranch Security refund 17,500 Total Power Ltd Generator maintenance: City Hall 1,481 Firehalls 2,531 Library 754 Operations 3,234 Pitt Meadows Family Rec Centre 821 Pump stations 14,922 RCMP 895 Whonnock Community Centre 368 25,006 Tundra Plumbing Ltd Maintenance: Firehalls 3,750 Leisure Centre 827 Temporary shelter - outside trailers 27,106 31,683 Urban Systems 123 Avenue corridor study 1,386 Residential density bonus/transfer program assessment 2,191 South Alouette & Kanaka integrated stormwater management 16,243 19,820 Warrington PCI Management Advance for Tower common costs 60,000 Young, Anderson - Barristers Professional fees Sep 38,749 VENDOR NAMEVENDOR NAMEVENDOR NAMEVENDOR NAME DESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENT AMOUNTAMOUNTAMOUNTAMOUNT Disbursements In Excess $15,000 6,042,1756,042,1756,042,1756,042,175 Disbursements Under $15,000 874,883874,883874,883874,883 Total Payee Disbursements 6,917,0586,917,0586,917,0586,917,058 Payroll PP15/23 & PP15/24 1,770,8701,770,8701,770,8701,770,870 Purchase Cards - Payment 83,11983,11983,11983,119 Total Disbursements November 2015 8,771,0478,771,0478,771,0478,771,047 CityCityCityCity of Maple Ridgeof Maple Ridgeof Maple Ridgeof Maple Ridge TO:TO:TO:TO: Her Worship Mayor Nicole Read DATE:DATE:DATE:DATE: January 11, 2016 and Members of Council Committee of the Whole FROM:FROM:FROM:FROM: Chief Administrative Officer SUBJECTSUBJECTSUBJECTSUBJECT: Disbursements for the month ended December 31, 2015 EXECUTIVE EXECUTIVE EXECUTIVE EXECUTIVE SUMMARY:SUMMARY:SUMMARY:SUMMARY: The disbursements summary for the past period is attached for information. All voucher payments are approved by the Mayor or Acting Mayor and a Finance Manager. Council authorizes the disbursements listing through Council resolution. Expenditure details are available by request through the Finance Department. RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:RECOMMENDATION: That the That the That the That the disbursements as listed below for the month ended disbursements as listed below for the month ended disbursements as listed below for the month ended disbursements as listed below for the month ended December 31December 31December 31December 31, 2015, 2015, 2015, 2015 bebebebe received for received for received for received for information only.information only.information only.information only. GENERALGENERALGENERALGENERAL $$$$ 11,169,41211,169,41211,169,41211,169,412 PAPAPAPAYROLLYROLLYROLLYROLL $$$$ 1,910,3931,910,3931,910,3931,910,393 PURCHASE PURCHASE PURCHASE PURCHASE CARDCARDCARDCARD $$$$ 92,18292,18292,18292,182 $$$$ 13,171,98713,171,98713,171,98713,171,987 DISCUSSION:DISCUSSION:DISCUSSION:DISCUSSION: a)a)a)a) Background Context:Background Context:Background Context:Background Context: The adoption of the Five Year Consolidated Financial Plan has appropriated funds and provided authorization for expenditures to deliver municipal services. The disbursements are for expenditures that are provided in the financial plan. b)b)b)b) Community Communications:Community Communications:Community Communications:Community Communications: The citizens of Maple Ridge are informed on a routine monthly basis of financial disbursements. 1135 c)c)c)c) Business Plan / Financial Implications:Business Plan / Financial Implications:Business Plan / Financial Implications:Business Plan / Financial Implications: Highlights of larger items included in Financial Plan or Council Resolution •Fraser Valley Regional Library – 4th quarter member assessment $ 649,214 •G.V. Water District – water consumption Sep 2 – Oct 6/15 $ 754,283 •G.V. Water District – Barnston pump station $ 190,772 •Imperial Paving – 240 St road improvements (102 Ave - 104 Ave) $ 507,647 •King Hoe Excavating Ltd. – 128 Ave road & drainage (210 – 216) $ 632,293 •Municipal Insurance Assoc. - property insurance $ 217,304 •RCMP Receiver General – RCMP contract Jul 1 – Sep 30/15 $ 3,659,015 • Ridge Meadows Recycling Society – Monthly contract for recycling $ 187,464 d)d)d)d) Policy Implications:Policy Implications:Policy Implications:Policy Implications: Corporate governance practice includes reporting the disbursements to Council monthly. CONCLUSIONS:CONCLUSIONS:CONCLUSIONS:CONCLUSIONS: The disbursements for the month ended December 31, 2015 have been reviewed and are in order. ______________________________________________ Prepared by: G’Ann RyggG’Ann RyggG’Ann RyggG’Ann Rygg Accounting Clerk IIAccounting Clerk IIAccounting Clerk IIAccounting Clerk II _______________________________________________ Approved by: Trevor Trevor Trevor Trevor Thompson, Thompson, Thompson, Thompson, BBA, BBA, BBA, BBA, CPA, CPA, CPA, CPA, CGACGACGACGA Manager of Financial PlanningManager of Financial PlanningManager of Financial PlanningManager of Financial Planning _______________________________________________ Approved by: Paul Gill, BBA, Paul Gill, BBA, Paul Gill, BBA, Paul Gill, BBA, CPA, CPA, CPA, CPA, CGACGACGACGA GM GM GM GM –––– Corporate & Financial ServicesCorporate & Financial ServicesCorporate & Financial ServicesCorporate & Financial Services _______________________________________________ Concurrence: Ted SwabeyTed SwabeyTed SwabeyTed Swabey Chief Administrative OfficerChief Administrative OfficerChief Administrative OfficerChief Administrative Officer gmr "Original signed by G'Ann Rygg" "Original signed by Trevor Thompson" "Original signed by Paul Gill" "Original signed by Ted Swabey" VENDOR NAMEVENDOR NAMEVENDOR NAMEVENDOR NAME DESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENT AMOUNTAMOUNTAMOUNTAMOUNT 0946235 BC Ltd Roadside mowing 17,798 0986783 BC Ltd Security refund 187,468 681186 BC Ltd Albion sportsplex picnic shelter 26,234 AOK Tree Service Ltd Chipping program 16,471 AC Paving Company Ltd Rainbow Creek culvert replacement on Kanaka Road 65,306 Selkirk Avenue road improvements (225 St - 226 St)71,005 136,311 Amec Foster Wheeler 240 St road & drainage improvements 23,958 B&D First Nation Constructors Wind storm cleanup 34,629 Baldwin Site Elements Inc Whonnock Lake Park play equipment 21,518 BC Hydro Electricity 138,380 BC SPCA Contract payment 28,230 Blue Pine Enterprises Ltd Whonnock Lake Park enhancement project 65,332 Retaining wall reconstruction - Abernethy Way 4,279 69,611 Boileau Electric & Pole Ltd Maintenance: Albion Park 225 Banners 685 Camera @ 104 Ave pump station 6,162 Christmas decorations 17,407 City Hall 609 Cottonwood pump station 865 Emergency Services trailer 1,194 Firehalls 120 Hammond Community Centre 395 Harris Road Park 3,241 Maple Ridge fairground 139 Memorial Park 312 Operations 205 RCMP 3,379 Street lights 2,954 Traffic signals 3,651 41,543 CUPE Local 622 Dues - pay periods 15/24 & 15/25 25,261 Chevron Canada Ltd Gasoline & diesel fuel 47,855 City Of Pitt Meadows Contributions from sport field users 61,155 Memorial bench maintenance 3,672 PM Family Rec Centre Telus charges costshare Sep-Nov/15 3,151 67,978 Coutts Pulver LLP Professional fees - part-time employees pension 39,393 DTM Systems Corporation Engineering printer replacement 9,124 HP thin clients 5,071 Citrix XenDesktop implementation 1,302 15,497 Epic Homes (2012) J.V.Security refund 15,000 Fitness Edge Fitness classes & programs 15,803 FortisBC - Natural Gas Natural gas 22,075 Fraser Valley Regional Library 4th quarter member assessment 649,214 Fred Surridge Ltd Waterworks supplies 21,678 Golden Ears Ortho & Sports Fitness classes & programs 19,290 Greater Vanc Water District Barnston pump station 190,772 Water consumption Sep 2 - Oct 6/15 754,283 Water sample analysis 840 945,895 Guillevin International Inc Firefighter equipment 4,600 Firefighter protective wear 19,102 Operations electrical supplies 945 24,647 CITY OF MAPLE RIDGECITY OF MAPLE RIDGECITY OF MAPLE RIDGECITY OF MAPLE RIDGE MONTHLY DISBURSEMENTS - DECEMBER 2015MONTHLY DISBURSEMENTS - DECEMBER 2015MONTHLY DISBURSEMENTS - DECEMBER 2015MONTHLY DISBURSEMENTS - DECEMBER 2015 VENDOR NAMEVENDOR NAMEVENDOR NAMEVENDOR NAME DESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENT AMOUNTAMOUNTAMOUNTAMOUNT Hallmark Facility Services Inc Janitorial services & supplies: Firehalls 4,462 Library 4,200 City Hall 3,360 Operations 3,990 Randy Herman Building 4,673 RCMP 3,990 South Bonson Community Centre 4,452 29,127 Imperial Paving 240 Street road improvements (102 Ave - 104 Ave)507,647 Insight Canada Inc SCADA server 20,117 Media site server 9,958 Computer console 2,750 32,825 Jacks Automotive & Welding Fire Dept equipment repairs 19,705 King Hoe Excavating Ltd 104 Ave road & drainage improvements (224 St to 245 St)44,562 128 Ave road & drainage improvements (210 St - 216 St)632,293 676,855 Lafarge Canada Inc Roadworks material 28,802 Langfab Fabricators Ltd Brine/water system for existing dump truck 29,518 Letts Environmental Consultant Gravel pit 365 Instream works 1,721 Rainbow Creek 14,845 16,931 Manulife Financial Employer/employee remittance 150,346 Maple Ridge & PM Arts Council Arts Centre contract payment 52,057 Program revenue Nov 255 Theatre rental 5,717 58,029 Maridge Properties Ltd Security refund 123,688 Medical Services Plan Employee medical & health premiums 39,069 Microsoft Corporation Annual software licensing 116,143 Minglian Holdings Ltd Security refund 23,471 Municipal Insurance Assoc Property insurance 217,304 Municipal Pension Plan BC Employee medical & health premiums 474,296 North Of 49 Enterprises Ltd Skating lesson programs 25,628 Nustadia Recreation Inc Subsidized ice purchased by P&LS on behalf of user groups 71,583 Qualico Dev (Vancouver) Inc Security refund 27,000 RCMP -Receiver General For Cda RCMP contract Jul 1 - Sep 30/15 3,659,015 RCMP fingerprinting 1,525 3,660,540 Receiver General For Canada Employer/Employee remittance PP15/24 & PP15/25 583,931 RG Arenas (Maple Ridge) Ltd Ice rental Oct & Nov 128,245 Curling rink operating expenses Sep 2,717 130,962 Ricoh Canada Inc Archives program 1,375 Document management 41,909 Printer staple cartridge 85 43,369 Ridge Meadows Recycling Society Monthly contract for recycling 187,464 Weekly recycling 529 Litter pickup contract 3,573 Recycling station pickup 638 Toilet rebate program 434 192,638 Shape Architecture Inc.Leisure Centre pool renovation 81,240 Smart Office Solutions RCMP furniture 24,375 Tundra Plumbing Ltd Maintenance: Pitt Meadows Family Rec Centre 258 Caretaker house perimeter damage 48,200 Whonnock Hall septic system 28,114 76,572 Urban Systems Residential density bonus/transfer program assessment 232 South Alouette & Kanaka integrated stormwater management 50,176 50,408 Warrington PCI Management Advance for Tower common costs 60,000 VENDOR NAMEVENDOR NAMEVENDOR NAMEVENDOR NAME DESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENT AMOUNTAMOUNTAMOUNTAMOUNT Young, Anderson - Barristers Professional fees Oct & Nov 82,008 Disbursements In Excess $15,000 10,305,74310,305,74310,305,74310,305,743 Disbursements Under $15,000 863,669863,669863,669863,669 Total Payee Disbursements 11,169,41211,169,41211,169,41211,169,412 Payroll PP15/25 & PP15/26 1,910,3931,910,3931,910,3931,910,393 Purchase Cards - Payment 92,18292,18292,18292,182 Total Disbursements December 2015 13,171,98713,171,98713,171,98713,171,987 Page 1 of 2 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: January 11, 2016 and Members of Council FILE NO: T21-212-003 FROM: Chief Administrative Officer MEETING: C.O.W SUBJECT: Adjustments to 2015 Collector’s Rolls EXECUTIVE SUMMARY: BC Assessment (BCA) has revised the assessed value for the 2015 Collector’s Roll through the issuance of Supplementary Rolls 9 and 10. The Collector is required to make all the necessary changes to the municipal tax roll records and reports these adjustments to Council. RECOMMENDATION(S): None required, information only DISCUSSION: a)Background Context: Four folios were adjusted in total: As a result of a province wide assessment review in regards to non-profit housing, the assessment for a local property in this category was reduced. As well, a residential property in Whonnock had its farm classification reinstated after a review. Appeals filed with the Property Assessment Appeal Board for 2015 resulted in adjustments to the assessed value of two commercial properties to more accurately reflect the value of the land and the improvements. One property is located at 204th and Lougheed, the other at 215th and Dewdney Trunk. . (Municipal tax revenue changes: Increase in Class 9 (Farm) $ 387; Decrease in Class 1 (Residential) $6,206; Decrease in Class 6 (Commercial) $3,802) b)Business Plan/Financial Implications: There is a total decrease of $ 9,621 in municipal tax revenue. CONCLUSIONS: Adjustments by BC Assessment resulted in an increase of $12,120 to the Farm assessment base, a decrease of $1,388,000 to the Residential assessment base as well as a decrease of $309,000 to the Commercial assessment base. This report dated Jan. 11, 2016 is submitted for information and is available to the public. 1136 Page 2 of 2 “Original signed by Silvia Rutledge” ______________________________________________ Prepared by: Silvia Rutledge Manager of Revenue & Collections “Original signed by Paul Gill” _____________________________________________ Approved by: Paul Gill, BBA, CGA General Manager: Corporate & Financial Services “Original signed by Ted Swabey” _____________________________________________ Concurrence: Ted Swabey Chief Administrative Officer City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: January 11, 2016 and Members of Council FILE NO: 01-0540-30-04 FROM: Chief Administrative Officer MEETING: Committee of the Whole SUBJECT: Tourism Website EXECUTIVE SUMMARY: In October, Council directed that tourism marketing be brought in-house and delivered from the Economic Development Department. The closure of the Tourism Maple Ridge Pitt Meadows office, on December 31, 2015 would have left Maple Ridge without any online or physical tourism marketing. In 2016 there will be a high level ‘brand review’ undertaken, that will be driven by the Economic Development Department with support from Community Development, Parks & Recreation Services and Communications. The expectation is that the brand review will identify the key assets and attributes that will inform the overall messaging and marketing of the City. That review is expected to last into the fall of 2016. As part of the branding review, staff will come back with recommendations to Council of subsequent actions relating to marketing and communications. Part of that discussion will relate to the long term approach to tourism marketing. However in an effort to not have any disruption of services relating to the provision of visitor and tourism information online, staff have established a tourism web presence on January 1, 2016 on the City website. The information available on that site will continue to evolve over the first quarter to ensure that users, both locally and abroad, will be able to access information on the City’s tourism assets. In addition, the Economic Development Department will be adding brochures and information that is typically associated with a destination tourism centre. Brochure racking locations will be sought in various City facilities, thereby bringing these resources closer to our residents. The goal is to ensure that there is a seamless transition from the old tourism marketing program to a ‘Maple Ridge First’ marketing program. In addition, the Economic Development Department will work with colleagues in Parks & Leisure and Communications to acquire images and video materials that will be an essential part of the long term tourism marketing program. The goal is to have a strong set of visual assets for the final iteration of Maple Ridge’s Tourism brand. 1171 RECOMMENDATION: RECEIVE FOR INFORMATION DISCUSSION: a) Background Context: Council directed that tourism marketing be brought in-house and delivered by the Economic Development Department. Effective December 31, 2015 Tourism Maple Ridge Pitt Meadows was closed and there would have been no appropriate tourism online presence for Maple Ridge. Staff have been preparing for the transfer of this service, by assessing needs and organizing resources accordingly, and developing content to add to the City’s web page. In an effort to not have any disruption of service, staff have simply added content to the existing tourism page in the City’s online site. b) Desired Outcome(s): In reviewing online tourism sites, it would appear that the most attractive and engaging tourism sites have a specific URL address tied to a unique tourism brand identity. While this may be an ideal, it may be premature to pursue a course of action that would lead to the development of such a site at this time, in view of the work that will be done related to reviewing the Maple Ridge brand. Therefore a temporary solution was implemented effective January 1, 2016, to ensure that visitor and tourism online services are available as part of the City’s website. The City had a basic tourism page which is accessed, via mapleridge.ca/330/Tourism. Staff has enhanced the City’s online tourism information on this web page as follows:  Search engine maximization is employed to direct online searches for tourism information to come to the City site.  The information presented online uses design criteria consistent with the City’s online presence.  A “Tourism” button has been added to the right side of the home page for ease of access, following the buttons for: “Parks & Leisure”, “Invest Maple Ridge” and “Emergency Services.”  The tourism pages provide additional information, images and links to the tourism services consistent with that which was provided by Tourism Maple Ridge Pitt Meadows, but is enhanced to provide greater Maple Ridge content, images and links to all the events and festivals.  This was accomplished using in-house resources. The tourism section of the City’s web site will continue to be enhanced, in keeping with best practices and client needs. Some enhancements being planned include: activation of a City tourism blog, inclusion of videos of Maple Ridge personalities who will discuss their favourite places and a module for the public to share their images. CONCLUSIONS: In the ensuing months, staff will gain a better understanding of the findings of the branding review, and the reaction to these additional tourism pages. This can be used to inform revision or updating the design of the tourism site, or establishment of a separate site and URL. This would be the subject of a future staff report. “Original signed by Lino Siracusa” Prepared by: Lino Siracusa, Manager of Economic Development “Original signed by E.C. Swabey” Concurrence: E.C. Swabey, Chief Administrative Officer LS:TS