HomeMy WebLinkAbout2016-02-09 Council Meeting Agenda and Reports.pdfCity of Maple Ridge
COUNCIL MEETING AGENDA
February 9, 2016
7:00 p.m.
Council Chamber
Note: This Agenda is also posted on the City’s Web Site at www.mapleridge.ca
The purpose of a Council meeting is to enact powers given to Council by using bylaws
or resolutions. This is the final venue for debate of issues before voting on a bylaw or
resolution.
100 CALL TO ORDER
200 INTRODUCTION OF ADDITIONAL AGENDA ITEMS
300 APPROVAL OF THE AGENDA
400 ADOPTION AND RECEIPT OF MINUTES
401 Minutes of the Regular Council Meeting of January 26, 2016
402 Minutes of the Development Agreements Committee Meetings of January
26, 2016 and February 2, 2016
500 PRESENTATIONS AT THE REQUEST OF COUNCIL
501 Certificate of Achievement for Excellence in Financial Reporting Award
Presentation
•Suzanne Fillion, CPA, CGA, MBA, Executive Board, GFOABC
(Government Finance Officers Association of British Columbia)
MEETING DECORUM
Council would like to remind all people present tonight that serious issues are
decided at Council meetings which affect many people’s lives. Therefore, we ask that
you act with the appropriate decorum that a Council Meeting deserves. Commentary
and conversations by the public are distracting. Should anyone disrupt the Council
Meeting in any way, the meeting will be stopped and that person’s behavior will be
reprimanded. The meeting is live streamed and recorded by the City of Maple Ridge
and filmed by Shaw Communications Inc.
Page 1
Council Meeting Agenda
February 9, 2016
Council Chamber
Page 2 of 6
600 DELEGATIONS
601 Variety - The Children’s Charity Show of Hearts 50th Anniversary Telethon
• Eric Phillips, Variety Member and Volunteer
700 UNFINISHED BUSINESS
800 CORRESPONDENCE
900 BYLAWS
Bylaws for Final Reading
901 2011-114-RZ, 22810 113 Avenue
Staff report dated February 9, 2016 recommending final reading
901.1 Maple Ridge Official Community Plan Amending Bylaw No. 6868-2011
To designate from Apartment–Low Rise to Ground-Oriented Multi-Family
Final reading
901.2 Maple Ridge Zone Amending Bylaw No. 6869-2011
To rezone from RS-3 (One Family Rural Residential) to RM-1 (Townhouse
Residential) to permit a 43 unit townhouse development
Final reading
COMMITTEE REPORTS AND RECOMMENDATIONS
1100 COMMITTEE OF THE WHOLE
1100 Minutes – February 1, 2016
The following issues were presented at an earlier Committee of the Whole meeting with
the recommendations being brought to this meeting for City Council consideration and
final approval. The Committee of the Whole meeting is open to the public and is held in
the Council Chamber at 1:00 p.m. on the Monday the week prior to this meeting.
Council Meeting Agenda
February 9, 2016
Council Chamber
Page 3 of 6
Public Works and Development Services
1101 2015-069-RZ, 10366 240 Street, RS-2 to R-3
Staff report dated February 1, 2016 recommending that Maple Ridge Zone
Amending Bylaw No. 7207-2016 to rezone from RS-2 (One Family
Suburban Residential) to R-3 (Special Amenity Residential District) to
permit a subdivision of approximately 13 lots be given first reading and that
the applicant provide further information as described on Schedule A of the
Development Procedures Bylaw No. 5879-1999, along with information
required for an Intensive Residential Development Permit and a
Subdivision application.
1102 2015-345-RZ, 12106 230 Street, RS-1 and RS-3 to R-1
Staff report dated February 1, 2016 recommending that Maple Ridge Zone
Amending Bylaw No. 7205-2016 to rezone from RS-1 (One Family Urban
Residential) and RS-3 (One Family Rural Residential) to R-1 (Residential
District) to permit future subdivision into two single family residential units
be given first reading and that the applicant provide further information as
described on Schedule B of the Development Procedures Bylaw No. 5879-
1999, along with information required for a Subdivision application.
1103 2015-396-DVP, 12158 252 Street
Staff report dated February 1, 2016 recommending that the Corporate
Officer be authorized to sign and seal 2015-396-DVP to reduce the level of
servicing as stated in the Maple Ridge Subdivision and Development
Servicing Bylaw No. 4800-1993 to a rural standard.
1104 2011-114-DVP, 22810 113 Avenue
Staff report dated February 1, 2016 recommending that the Corporate
Officer be authorized to sign and seal 2011-114-DVP to reduce the
minimum front and interior side setbacks for specific blocks, to increase
the maximum building height on specific blocks and to reduce the
minimum requirements in the horizontal unencumbered radius to living
space for specific units.
1105 2011-114-DP, 22810 113 Avenue
Staff report dated February 1, 2016 recommending that the Corporate
Officer be authorized to sign and seal 2011-114-DP to permit a 43 unit
townhouse development consisting of 8 buildings under the RM-1
(Townhouse Residential) zone.
Council Meeting Agenda
February 9, 2016
Council Chamber
Page 4 of 6
1106 Contract Renewal Award: Electrical Contractor Services
Staff report dated February 1, 2016 recommending that the Electrical
Contractor Services Contract with Boileau Electric and Pole Line Limited be
renewed for an additional two years and that the Corporate Officer be
authorized to sign the contract.
1107 Contract Renewal Award: Traffic Flagging Services
Staff report dated February 1, 2016 recommending that the Traffic
Flagging Services contracts with Ansan Industries Ltd., Go Traffic
Management Inc., and BCRS Road Safe Inc., be renewed for a one year
period and that the Corporate Officer be authorized to sign the contracts.
1108 Award of Contract ITT-EN15-75: Rock Ridge Reservoir – Tank 2
Staff report dated February 1, 2016 recommending that Contract ITT-EN15-
75, Rock Ridge Reservoir – Tank 2, be awarded to Timbro Contracting (A
Partnership), that a project contingency be approved, that the Corporate
Officer be authorized to execute the contract and further that the existing
Opus DaytonKnight Consultants Ltd. contract for Engineering Services for
Silver Valley Reservoir be amended to increase the budget.
Financial and Corporate Services (including Fire and Police)
1131 Sale of City Property at 20309 Chigwell Street
Staff report dated February 1, 2016 recommending that staff be authorized
to complete the sale of City-owned property at 20309 Chigwell Street to
Earl Hansen.
1132 Vacant/Abandoned Building Amending Bylaw No. 7186-2015
Staff report dated February 1, 2016 recommending that Maple Ridge
Vacant/ Abandoned Building Amending Bylaw No. 7186-2015 be given
first, second and third readings.
1133 Audit & Finance Committee Terms of Reference
Staff report dated February 1, 2016 recommending that the Audit &
Finance Committee Terms of Reference be approved.
Council Meeting Agenda
February 9, 2016
Council Chamber
Page 5 of 6
Community Development and Recreation Service
1151
Correspondence
1171
Other Committee Issues
1181
1200 STAFF REPORTS
1300 RELEASE OF ITEMS FROM CLOSED COUNCIL
From the January 25, 2016 Closed Council Meeting
• Appointment of Mayor Read to the Pitt Meadows Airport Society as a
representative of the City of Maple Ridge
From the February 1, 2016 Closed Council Meeting
• Guiding Principles proposed by the City of Maple Ridge for exiting
Joint Leisure Services
1400 OTHER MATTERS DEEMED EXPEDIENT
1500 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETING
1600 QUESTIONS FROM THE PUBLIC
Council Meeting Agenda
February 9, 2016
Council Chamber
Page 6 of 6
1700 ADJOURNMENT
Checked by:________________ Date: ________________
QUESTION PERIOD
The purpose of the Question Period is to provide the public with an opportunity to
ask questions of Council on items that are of concern to them, with the exception of
Public Hearing by-laws which have not yet reached conclusion.
Council will not tolerate any derogatory remarks directed at Council or staff
members.
Each person will be permitted 2 minutes to ask their question (a second
opportunity is permitted if no one else is sitting in the chairs in front of the podium).
Questions must be directed to the Chair of the meeting and not to individual
members of Council. The total Question Period is limited to 15 minutes.
Council reserves the right to defer responding to a question in order to obtain the
information required to provide a complete and accurate response.
Other opportunities are available to address Council including public hearings,
delegations and community forum. The public may also make their views known to
Council by writing or via email and by attending open houses, workshops and
information meetings. Serving on an Advisory Committee is an excellent way to
have a voice in the future of this community.
For more information on these opportunities contact:
Clerk’s Department at 604-463-5221 or clerks@mapleridge.ca.
Mayor and Council at mayorandcouncil@mapleridge.ca.
City of Maple Ridge
COUNCIL MEETING MINUTES
January 26, 2016
The Minutes of the City Council Meeting held on January 26, 2016 at 7:00 p.m. in the
Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia
for the purpose of transacting regular City business.
PRESENT
Elected Officials Appointed Staff
Mayor N. Read E.C. Swabey, Chief Administrative Officer
Councillor C. Bell K. Swift, General Manager of Community Development,
Councillor K. Duncan Parks and Recreation Services
Councillor B. Masse P. Gill, General Manager Corporate and Financial Services
Councillor G. Robson F. Quinn, General Manager Public Works and Development
Councillor T. Shymkiw Services
Councillor C. Speirs C. Carter, Director of Planning
C. Marlo, Manager of Legislative Services
A. Gaunt, Confidential Secretary
Other staff as required
L. Benson, Manager of Sustainability and Corporate
Planning
Note: These Minutes are also posted on the City’s Web Site at www.mapleridge.ca
The meeting was live streamed and recorded by the City of Maple Ridge
100 CALL TO ORDER
200 INTRODUCTION OF ADDITIONAL AGENDA ITEMS – Nil
300 APPROVAL OF THE AGENDA
The agenda was approved as circulated.
401
Council Meeting Minutes
January 26, 2016
Page 2 of 10
400 ADOPTION AND RECEIPT OF MINUTES
401 Minutes of the Regular Council Meeting of January 12, 2016
R/2016-042
It was moved and seconded
That the minutes of the Regular Council Meeting of January 12, 2016 be
adopted as circulated.
CARRIED
402 Minutes of the Development Agreements Committee Meeting of January 7
and 19, 2016
R/2016-043
It was moved and seconded
That the minutes of the Development Agreements Committee Meeting of
January 7 and 19, 2016 be received.
CARRIED
500 PRESENTATIONS AT THE REQUEST OF COUNCIL
501 Chevron Canada, Adrien Byrne, PGPA Representative, Policy, Government
and Public Affairs
• Strong Kids Team
Mr. Byrne provided a background on the activities of Chevron in the Lower
Mainland and throughout the Province of BC and around the world in
contributing to and supporting communities. He advised that Chevron
wished to acknowledge the empathetic approach taken by Maple Ridge
Mayor and Council towards homelessness and donate $10,000 towards
the Strong Kids Team component of the Maple Ridge Resilience Initiative.
600 DELEGATIONS
601 Real Acts of Caring Presentation
• Students from Maple Creek Middle School
Dana Asher, a teacher from Maple Creek Middle School introduced
students from the school involved with the Real Acts of Caring program.
The students gave a PowerPoint presentation advising that February 14-20,
2016 is RAC (Real Acts of Caring) Week. They provided a history on RAC
and what is planned for the future to bring Real Acts of Caring to schools
throughout the Province of BC.
Council Meeting Minutes
January 26, 2016
Page 3 of 10
602 Dr. Doug Bing, MLA, Maple Ridge-Pitt Meadows
Dr. Bing gave a PowerPoint presentation outlining work and achievements
of his office and the provincial government during the last year.
700 UNFINISHED BUSINESS
701 Motion by Councillor Bell
Councillor Bell advised on the motion she put forward pertaining to the
right of citizens of Maple Ridge to a healthy environment.
R/2016-044
It was moved and seconded
WHEREAS the Canadian Charter of Rights and Freedoms presently does
not explicitly enshrine the right of citizens to a healthy and diverse
environment;
AND WHEREAS the City of Maple Ridge understands that a healthy
environment, a strong economy and a healthy society are inextricably
linked to the well-being of our community;
AND WHEREAS the City’s Corporate Mission Statement is to provide “A
safe, livable and sustainable community for our present and future
citizens”;
AND WHEREAS the City’s Official Community Plan provides a strong policy
foundation to pursue actions and initiatives that contribute toward a
healthy environment;
AND WHEREAS in proclaiming this declaration, Council is articulating public
policy principles, but not creating or guaranteeing any legal rights or
obligations;
THEREFORE BE IT RESOLVED:
1. That the City of Maple Ridge requests the Province of British Columbia
enact a provincial bill of rights that:
a) Recognizes the right of every resident to live in a healthy and
diverse environment, including the right to clean air, clean water,
and safe and healthy food;
b) Provides for public participation in decision-making respecting the
environment and access to environmental information;
c) Provides access to justice when environmental rights are infringed;
and
d) Has whistleblower protection.
Council Meeting Minutes
January 26, 2016
Page 4 of 10
2. That the City of Maple Ridge, within its jurisdiction and authority,
continues to respect, protect, fulfill and promote these rights, and
commits to encouraging the respect, protection, fulfillment and
promotion of these rights;
3. That the City of Maple Ridge continues to consider its mission
statement “A safe, livable and sustainable community for our present
and future citizens” in decision-making and evaluation to ensure the
well-being of our community.
R/2016-045
It was moved and seconded
That the text “is within its jurisdiction which has the following aspirational
goals:” be added following the text “provincial bill of rights that:” in Number
1 of the resolution.
AMENDMENT CARRIED
Councillor Speirs, Councillor Duncan – OPPOSED
MOTION AS AMENDED CARRIED
Councillor Shymkiw, Councillor Speirs - OPPOSED
800 CORRESPONDENCE – Nil
900 BYLAWS
901 2013-039-RZ, 20208 McIvor Avenue
Staff report dated January 26, 2016 recommending final reading
901.1 Maple Ridge Official Community Plan Amending Bylaw No. 7121-2014
To designate from Agricultural to Urban Residential and Conservation and
to include in the Urban Area Boundary
Final reading
R/2016-046
It was moved and seconded
That Bylaw No. 7121-2014 be adopted.
CARRIED
Council Meeting Minutes
January 26, 2016
Page 5 of 10
901.2 Maple Ridge Zone Amending Bylaw No. 7022-2013
To rezone from RS-3 (One Family Rural Residential) to RS-1b (One Family
Urban [Medium Density] Residential) to permit subdivision into
approximately 14 single family lots
Final reading
R/2016-047
It was moved and seconded
That Bylaw No. 7022-2013 be adopted.
CARRIED
902 2011-089-RZ, 22309, 22319 and 22331 St. Anne Avenue
Maple Ridge Heritage Designation and Revitalization and Tax Exemption
Agreement Bylaw No. 6913-2012
Staff report dated January 26, 2016 recommending final reading
To designate the property as heritage property and to enter into a Heritage
Revitalization Agreement which will include conservation of the Turnock/
Morse Residence and the construction of an apartment building
Final reading
R/2016-048
It was moved and seconded
That Bylaw No. 6913-2012 be adopted.
CARRIED
903 2016-2020 Financial Plan Bylaw No. 7194-2015
To establish the five year financial plan for the years 2016 through 2020
Final reading
R/2016-049
It was moved and seconded
That Bylaw No. 7194-2015 be adopted.
CARRIED
904 Advisory Committees Bylaws
To enact amendments to advisory committees and to establish two new
committees
• Maple Ridge Active Transportation Advisory Committee Bylaw 7201-2016
• Maple Ridge Community Heritage Commission Amending Bylaw No. 7199-
2016
• Maple Ridge Environmental Advisory Committee Bylaw No. 7202-2016
• Maple Ridge Economic Development Committee Bylaw No. 7204-2016
Council Meeting Minutes
January 26, 2016
Page 6 of 10
• Maple Ridge Public Art Steering Committee Amending Bylaw No. 7200-2016
• Maple Ridge Social Policy Advisory Committee Bylaw No. 7203-2016
Final reading
R/2016-050
It was moved and seconded
That Maple Ridge Active Transportation Advisory Committee Bylaw 7201-2016
be adopted, that Maple Ridge Community Heritage Commission Amending Bylaw
No. 7199-2016 be adopted, that Maple Ridge Environmental Advisory
Committee Bylaw No. 7202-2016 be adopted, that Maple Ridge Economic
Development Committee Bylaw No. 7204-2016 be adopted, that Maple Ridge
Public Art Steering Committee Amending Bylaw No. 7200-2016 be adopted; and
further that Maple Ridge Social Policy Advisory Committee Bylaw No. 7203-2016
be adopted.
CARRIED
COMMITTEE REPORTS AND RECOMMENDATIONS
1100 COMMITTEE OF THE WHOLE
Minutes – January 11 and January 18, 2016
R/2016-051
It was moved and seconded
That the minutes of the January 11, 2016 Committee of the Whole meeting
be adopted and that the minutes of the January 18, 2016 Committee of
the Whole Meeting be amended to indicate that Councillor Duncan was
absent and be adopted as amended.
CARRIED
Public Works and Development Services
1101 2014-087-RZ, 11980 227 Street, Site Specific Text Amendment
Staff report dated January 18, 2016 recommending that Maple Ridge Zone
Amending Bylaw No. 7189-2015 to permit a full range of professional
services in the CS-1 (Service Commercial) zone be given first and second
readings and be forwarded to Public Hearing.
Council Meeting Minutes
January 26, 2016
Page 7 of 10
R/2016-052
It was moved and seconded
That Bylaw No. 7189-2015 be given first and second reading and be
forwarded to Public Hearing;
CARRIED
1102 2015-283-RZ, 14160 256 Street, Addendum Report
Staff report dated January 18, 2016 providing additional information on
application 2015-283-RZ and recommending that Maple Ridge Zone
Amending Bylaw No. 7177-2015 to permit cleaning of low hazard
transformers and storage and minor processing of hydrocarbons be given
first and second readings and be forwarded to Public Hearing.
R/2016-053
It was moved and seconded
1) That Bylaw No. 7177-2015 be given first and second reading and be
forwarded to Public Hearing; and
2) That the following terms and conditions be met prior to final reading:
i. Stormwater Management Plan; and
ii. Letter of Compliance, or other instrument, from the Ministry of
Environment under the Environmental Management Act regarding
site contamination.
R/2016-054
It was moved and seconded
That the Section 1) of the motion be amended to read “1) That Bylaw No.
7177-2015 be given first reading and that a Risk Assessment Report in
accordance with MIACC Risk Based Land Use Planning Guidelines be
provided prior to second reading and forwarding to Public Hearing.”
AMENDMENT CARRIED
MOTION AS AMENDED CARRIED
1103 2013-039-DVP, 20208 McIvor Avenue
Staff report dated January 18, 2016 recommending that the Corporate
Officer be authorized to sign and seal 2013-039-DVP to increase retaining
wall height on Lots 1 and 2.
Council Meeting Minutes
January 26, 2016
Page 8 of 10
R/2016-055
It was moved and seconded
That the Corporate Officer be authorized to sign and seal 2013-039-DVP
respecting property located at 20208 McIvor Avenue.
CARRIED
Financial and Corporate Services (including Fire and Police)
1131 2015 Council Expenses
Staff report dated January 18, 2016 providing on update on Council
expenses to the end of November and December for 2015.
For information only
No motion required
Community Development and Recreation Service – Nil
Correspondence – Nil
Other Committee Issues – Nil
1200 STAFF REPORTS
1201 2011-089-DP, 22309, 22319 and 22331 St. Anne Avenue
Staff report dated January 26, 2016 recommending that the Corporate
Officer be authorized to sign and seal 2011-089-DP to govern form and
character of a proposed apartment building and site landscaping.
R/2016-056
It was moved and seconded
That the Corporate Officer be authorized to sign and seal 2011-089-DP
respecting property located at 22309, 22319 and 22331 St. Anne Avenue.
CARRIED
Council Meeting Minutes
January 26, 2016
Page 9 of 10
1202 2015-287-DP, 22309, 22319 and 22331 St. Anne Avenue
Staff report dated January 26,2016 recommending that the Corporate
Officer be authorized to sign and seal 2015-287-DP to govern the
conservation works for the Morse/Turnock Residence.
R/2016-057
It was moved and seconded
That the Corporate Officer be authorized to sign and seal 2015-287-DP
respecting property located at 22309, 22319 and 22331 St. Anne Avenue.
CARRIED
1203 UBCM – Strategic Wildfire Prevention Initiative – FireSmart Grant Program
Staff report dated January 26, 2016 recommending that a FireSmart
Communities Grant Program project be supported and that the City provide
overall grant management.
R/2016-058
It was moved and seconded
That a FireSmart Communities Grant Program project be supported; and
further,
That the City provide overall grant management for the FireSmart
Communities Grant.
CARRIED
1300 RELEASE OF ITEMS FROM CLOSED COUNCIL – Nil
1400 OTHER MATTERS DEEMED EXPEDIENT – Nil
1500 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS – Nil
1600 QUESTIONS FROM THE PUBLIC
Harald Mischke
Mr. Mischke expressed concern with the wildfire risk in the area
surrounding the industrial park on 256 Street. He asked if anything
pertaining to wildfire prevention will be done specifically for that area. He
offered to share ideas as to how to mitigate the area for wildfire prevention.
Council Meeting Minutes
January 26, 2016
Page 10 of 10
Mayor Read encouraged Mr. Mischke to share ideas with Mayor and
Council and advised that these will be forwarded to staff.
1700 ADJOURNMENT – 8:54 p.m.
_______________________________
N. Read, Mayor
Certified Correct
___________________________________
C. Marlo, Corporate Officer
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: February 9, 2016
and Members of Council FILE NO: 2011-114-RZ
FROM: Chief Administrative Officer MEETING: COUNCIL
SUBJECT: Final Reading
Official Community Plan Amending Bylaw No. 6868-2011
Zone Amending Bylaw No. 6869-2011
22810 113 Avenue
EXECUTIVE SUMMARY:
Official Community Plan Amending Bylaw No. 6868-2011 and Zone Amending Bylaw No. 6869-2011
have been considered by Council and at Public Hearing and subsequently were granted third
reading. The applicant has requested that final reading be granted. The purpose of the rezoning is
to permit a 43 unit townhouse development.
Council granted first reading for Zone Amending Bylaw No. 6868-2011 and Official Community Plan
Amending Bylaw on November 8, 2011. Council granted second reading for Zone Amending Bylaw
No. 6868-2011 and Official Community Plan Amending Bylaw on January 22, 2013. This application
was presented at Public Hearing on February 19, 2013, and Council granted third reading on
February 26, 2013. Council granted a first extension to the bylaws on February 25, 2014, and a
second extension to the bylaws on February 24, 2015.
RECOMMENDATION:
That Official Community Plan Amending Bylaw No. 6868-2011 be adopted; and
That Zone Amending Bylaw No. 6869-2011 be adopted.
DISCUSSION:
a)Background Context:
The subject property is located at 22810 113 Avenue (see Appendix A). The purpose of Official
Community Plan Amending Bylaw No. 6868-2011 (see Appendix B) and Zone Amending Bylaw No.
6869-2011 (see Appendix C) are to rezone the subject property from RS-3 (One Family Rural
Residential) to RM-1 (Townhouse Residential) to permit the future development of 43 townhouse
units (see Appendix D).
901
- 2 -
Council considered this rezoning application at a Public Hearing held on February 19, 2013. On
February 26, 2013 Council granted third reading to Official Community Plan Amending Bylaw No.
6868-2011 and Zone Amending Bylaw No. 6869-2011 with the stipulation that the following
conditions be addressed:
i. Approval from the Ministry of Transportation and Infrastructure;
ii. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of
the deposit of a security as outlined in the Agreement;
iii. Amendment to Schedule "1" of 10.4 Town Centre Area Plan of the Official Community
Plan (OCP);
iv. Road dedication as required;
v. Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office
which addresses the suitability of the site for the proposed development;
vi. Registration of a Statutory Right-of-Way plan and agreement at the Land Title Office for a
storm sewer through 11275 Burnett Street;
vii. Registration of a Cross Access Easement Agreement at the Land Title Office;
viii. Registration of a Restrictive Covenant at the Land Title Office protecting the Visitor
Parking;
ix. A disclosure statement must be submitted by a Professional Engineer advising
whether there is any evidence of underground fuel storage tanks; and
x. Pursuant to the Contaminated Site Regulations of the Environmental Management Act,
the property owner will provide a Site Profile for the subject land.
The following applies to the above:
i. Approval from the Ministry of Transportation and Infrastructure has been received;
ii. A Rezoning Servicing Agreement and security deposit have been received, with a Letter of
Undertaking to ensure registration at the Land Titles Office;
iii. Schedule "1" of 10.4 Town Centre Area Plan of the Official Community Plan (OCP) will be
amended with final approval of these bylaws;
iv. Road dedication is no longer required;
v. A Restrictive Covenant for the geotechnical report has been received, along with a Letter
of Undertaking to ensure registration at the Land Titles Office;
vi. A Statutory Right-of-Way for a storm sewer through 11275 Burnett Street is no longer
required;
vii. A Cross Access Easement Agreement is no longer required;
- 3 -
viii. A Restrictive Covenant protecting the Visitor Parking has been received, along with a
Letter of Undertaking to ensure registration at the Land Titles Office;
ix.A disclosure statement has been submitted by a Professional Engineer advising there
is no evidence of underground fuel storage tanks; and
x.A Site Profile for the subject land has been provided.
CONCLUSION:
As the applicant has met Council’s conditions, it is recommended that final reading be given to
Official Community Plan Amending Bylaw No. 6868-2011 and Zone Amending Bylaw No. 6869-
2011.
“Original signed by Michelle Baski”
_______________________________________________
Prepared by: Michelle Baski, AScT, MA
Planner 1
“Original signed by Christine Carter”
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn, MBA, P.Eng.
GM: Public Works & Development Services
“Original signed by E.C. Swabey”
_______________________________________________
Concurrence: E.C. Swabey
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – OCP Amending Bylaw No. 6868-2011
Appendix C – Zone Amending Bylaw No. 6869-2011
Appendix D – Site Plan
City of PittMeadows
District ofLangley District of MissionFRASER R.
^
DATE: Jan 15, 2013 2011-114-RZ BY: JV
22810-113 Ave
CORPORATION OFTHE DISTRICT OFMAPLE RIDGE
P L A N NIN G D E P A RT M E N T
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1
8
P 14624
32711cP 14624
32172
4
4
9
23
P 9688P 23261B
10
B
P 72332P 19750
P 710410
8
LMP 25825
BCP 32785
2 2518P 71904A
13
BCP 34229
LMP 9560
LMS 3737
P 90
8
5
1
4
7
LOT 2
LOT S
13
11
12
P 19
7
5
0
NWS
2
6
1
7 269
16(EPS 641)213
40
39
PARK
LMP 13592
52
CP
5
0
46
25 LMS 3737
A
2823198
11
"A"
4
8
22
21
NWS 2885
6
8
9
Rem AEP 14217
12
P 14624
7
7
Subject Property
´
Scale: 1:2,500
APPENDIX A
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW NO. 6868-2011
A Bylaw to amend Official Community Plan Bylaw No. 6425 – 2006 as amended
_______________________________________
WHEREAS Section 882 of the Local Government Act provides that the Council may revise the
Official Community Plan;
AND WHEREAS it is deemed desirable to amend Section 10.4, Schedule 1 Town Centre Area Land-
Use Designations;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open
meeting assembled, ENACTS AS FOLLOWS:
1.This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending
Bylaw No. 6868-2011."
2.That parcel or tract of land and premises known and described as:
Lot 2 District Lot 402 Group 1 New Westminster District Plan LMP39949
and outlined in heavy black line on Map No. 815, a copy of which is attached hereto and
forms part of this Bylaw, is hereby redesignated to Ground-Oriented Multi-Family.
3.Maple Ridge Official Community Plan Bylaw No.6425-2006 is hereby amended accordingly.
READ A FIRST TIME the 8th day of November, 2011.
READ A SECOND TIME the 22nd day of January, 2013.
PUBLIC HEARING HELD the 19th day of February, 2013.
READ A THIRD TIME the 26th day of February, 2013.
RECONSIDERED AND FINALLY ADOPTED , the day of , 2016.
______________________________ ______________________________
PRESIDING MEMBER CORPORATE OFFICER
APPENDIX B
901.1
1
1
4
7
1
1128
2
/
8
4
1128
3
112
8
7
1126
2
11266
11285
11313
11422
114
8
0
1127
8
11327
11294
112
9
9
1144
5
11299
11332
1127022751113182285311265
11275
11
4
5
5
1
1
4
6
7
2281011298
11372
11384
11255
1
1
4
6
3
1126
2
11352
1125
6
1
1
4
5
9
11375
11271
11279
112
9
1
112
9
5
113 AVE.228 ST.BURNETT ST.ROADHARRISON ST.HAN
E
Y
B
Y
P
A
S
S
LMS 1258
RP 3736
LOT 2
13
11
A
8
EP 14217
BCP 33406
29152140
52
4
9
LMP 10788
P 968812
LMS 1
2
1
8
5
P 14624
LMP 25825
30A
PARK
Rem.
B
10
76
7
2811
9
PARK
18205
"A"
P 90
8
5
1
LOT S
P 14624
2713
2 257
10
(EPS 641)
1
BCP 34229
LMP 39949
P 72332NWS
2
6
1
7cP 14624
1 2431192
4
B
25
B
3
14BCP 34230166
8
LMP 9560
LMP 39046
Rem 14
P 710410
Rem A
223 P 7190439
LMS 3737
5
0
P 9688P 23261A
P 197
5
0
P 19750
9
4
12
268
P 14624
3223177
LMP 9562
R
W
1
8
3
1
3
BCP 33407
EP 76090LMP 25826LMP 26948EP 79830LMP 26947CAN
A
D
I
A
N
P
A
C
I
F
I
C
R
A
I
L
W
A
Y
RW 18313LMP 15051
RW
6
9
6
1
5 RW 18313
E
P
7
5
4
4
9
CAN
A
D
I
A
N
P
A
C
I
F
I
C
R
A
I
L
W
A
YLMP 3515LMP
39231
BCP 36092
´
SCALE 1:2,490
MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING
Bylaw No.Map No. From:
To:
6868-2011815Apartment - Low Rise
Ground-Oriented Multi-Family
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW NO. 6869-2011
A Bylaw to amend Map "A" forming part
of Zoning Bylaw No. 3510 - 1985 as amended.
___________________________________________________________
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 -
1985 as amended;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple
Ridge, in open meeting assembled, ENACTS AS FOLLOWS:
1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6869-2011."
2.That parcel or tract of land and premises known and described as:
Lot 2 District Lot 402 Group 1 New Westminster District Plan LMP39949
and outlined in heavy black line on Map No. 1546 a copy of which is attached hereto
and forms part of this Bylaw, is hereby rezoned to RM-1 (Townhouse Residential).
3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached
thereto are hereby amended accordingly.
READ a first time the 8th day of November, 2011.
READ a second time the 22nd day of January, 2013.
PUBLIC HEARING held the 19th day of February, 2013.
READ a third time the 26th day of February, 2013.
APPROVED by the Minister of Transportation this 20th day of October , 2015.
RECONSIDERED AND FINALLY ADOPTED, the day of , 2016.
_____________________________ ____________________________
PRESIDING MEMBER CORPORATE OFFICER
APPENDIX C
901.2
11
4
7
5
11313
1132722810 11372
11265
11271
1144
5
114
8
0
11375
11332
1
1
4
5
9
1
1
4
6
3
1127
8 22853112551126
2
11318
11422
2275111
4
5
5
1
1
4
6
7
1
1
4
7
1
11285
11299
11294
11298
11352
11275
1128
2
/
8
4
11384
11279228 ST.113 AVE.HARRISON ST.HAN
E
Y
B
Y
P
A
S
S
ROADBURNETT ST.RP 3736
LMP 39949
LMP 39046
P 9688A
13
14
P 14624
BCP 33406
3031Rem 14
54
129 2420LMS 1258
B
LMP 10788
7
7
BCP 34230PARK
1510
222
Rem.
LMS 1
2
1
8
P 14624
32711cP 14624
32174
4
9
P 9688P 23261B
10
B P 72332P 19750
P 710410
8
LMP 25825
2 2518A
LMP 9560
LMS 3737
P 90
8
5
1
LOT 2
LOT S
13
11
12
P 197
5
0
NWS
2
6
1
7 269
16(EPS 641)213
52
5
0
25
A
282319"A"
4
8
68
9
Rem AEP 14217
12
P 14624
7LMP 13593RW 18313LMP 25826
E
P
7
5
4
4
9
CAN
A
D
I
A
N
P
A
C
I
F
I
C
R
A
I
L
W
A
YLMP
39231
RW
6
9
6
1
5 EP 76090BCP 36092 EP 79830CAN
A
D
I
A
N
P
A
C
I
F
I
C
R
A
I
L
W
A
YLMP 15051
LMP 9562
BCP 33407LMP 3515LMP 26947R
W
1
8
3
1
3
LMP 26948´
SCALE 1:2,500
MAPLE RIDGE ZONE AMENDING
Bylaw No.Map No. From:
To:
6869-20111546RS-3 (One Family Rural Residential)
RM-1 (Townhouse Residential)
APPENDIX D
COMMITTEE OF THE WHOLE ITEMS
City of Maple Ridge
COMMITTEE OF THE WHOLE MEETING
MINUTES
February 1, 2016
1:00 p.m.
Council Chamber
PRESENT
Elected Officials Appointed Staff
Mayor N. Read E.C. Swabey, Chief Administrative Officer
Councillor C. Bell K. Swift, General Manager of Community Development,
Councillor K. Duncan Parks and Recreation Services
Councillor B. Masse P. Gill, General Manager Corporate and Financial Services
Councillor G. Robson F. Quinn, General Manager Public Works and Development
Councillor T. Shymkiw Services
Councillor C. Speirs C. Carter, Director of Planning
C. Marlo, Manager of Legislative Services
Other Staff as Required
C. Goddard, Manager of Development and Environmental
Services
A. Kopystynski, Planner 2
M. Baski, Planner 1
D. Pollock, Municipal Engineer
D. Denton, Property and Risk Manager
Note: Mayor Read was not in attendance at start of meeting
1.DELEGATIONS/STAFF PRESENTATIONS – Nil
2.PUBLIC WORKS AND DEVELOPMENT SERVICES
Note: The following items have been numbered to correspond with the Council
Agenda:
1101 2015-069-RZ, 10366 240 Street, RS-2 to R-3
Staff report dated February 1, 2016 recommending that Maple Ridge Zone
Amending Bylaw No. 7207-2016 to rezone from RS-2 (One Family Suburban
Residential) to R-3 (Special Amenity Residential District) to permit a
subdivision of approximately 13 lots be given first reading and that the
applicant provide further information as described on Schedule A of the
1100
Committee of the Whole Minutes
February 1, 2016
Page 2 of 7
Development Procedures Bylaw No. 5879-1999, along with information
required for an Intensive Residential Development Permit and a Subdivision
application.
A. Kopystynski, Planner gave a Power Point presentation providing the
following information:
• Application Information
• Subject Map
• Official Community Plan Context
• Neighbourhood Context
• Site Characteristics
• Development Proposal
• Proposed Site Plan
• Recommendations in staff report
Note: Mayor Read joined the meeting at 1:08 p.m.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of February 9, 2016.
1102 2015-345-RZ, 12106 230 Street, RS-1 and RS-3 to R-1
Staff report dated February 1, 2016 recommending that Maple Ridge Zone
Amending Bylaw No. 7205-2016 to rezone from RS-1 (One Family Urban
Residential) and RS-3 (One Family Rural Residential) to R-1 (Residential
District) to permit future subdivision into two single family residential units be
given first reading and that the applicant provide further information as
described on Schedule B of the Development Procedures Bylaw No. 5879-
1999, along with information required for a Subdivision application.
The Manager of Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• Subject Map
• Official Community Plan Context
• Neighbourhood Context
• Site Characteristics
• Development Proposal
• Proposed Site Plan
• Recommendations in staff report
Committee of the Whole Minutes
February 1, 2016
Page 3 of 7
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of February 9, 2016.
1103 2015-396-DVP, 12158 252 Street
Staff report dated February 1, 2016 recommending that the Corporate Officer
be authorized to sign and seal 2015-396-DVP to reduce the level of servicing
as stated in the Maple Ridge Subdivision and Development Servicing Bylaw
No. 4800-1993 to a rural standard.
The Manager of Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• Subject Map
• Official Community Plan Context
• Neighbourhood Context
• Site Characteristics
• Variance Summary
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of February 9, 2016.
1104 2011-114-DVP, 22810 113 Avenue
Staff report dated February 1, 2016 recommending that the Corporate Officer
be authorized to sign and seal 2011-114-DVP to reduce the minimum front
and interior side setbacks for specific blocks, to increase the maximum
building height on specific blocks and to reduce the minimum requirements in
the horizontal unencumbered radius to living space for specific units.
M. Baski, Planner gave a Power Point presentation providing the following
information:
• Application Information
• Subject Map
• Official Community Plan Context
• Neighbourhood Context
• Site Characteristics
• Variance Summary
• Proposed Variances
• Recommendation in staff report
Committee of the Whole Minutes
February 1, 2016
Page 4 of 7
David Laird, Aplin & Martin
Mr. Laird provided clarification of development of 113th Avenue
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of February 9, 2016.
1105 2011-114-DP, 22810 113 Avenue
Staff report dated February 1, 2016 recommending that the Corporate Officer
be authorized to sign and seal 2011-114-DP to permit a 43 unit townhouse
development consisting of 8 buildings under the RM-1 (Townhouse
Residential) zone.
M. Baski, Planner gave a Power Point presentation providing the following
information:
• Development Proposal
• Site Plan
• Building Elevations
• Landscape Plan List
• Fence and Playground Layout
• Landscape Plan
• Recommendation in staff report
Brian Shigetomi, Architect
Mr. Shigetomi provided further details on the landscape plans.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of February 9, 2016.
1106 Contract Renewal Award: Electrical Contractor Services
Staff report dated February 1, 2016 recommending that the Electrical
Contractor Services Contract with Boileau Electric and Pole Line Limited be
renewed for an additional two years and that the Corporate Officer be
authorized to sign the contract.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of February 9, 2016.
Committee of the Whole Minutes
February 1, 2016
Page 5 of 7
1107 Contract Renewal Award: Traffic Flagging Services
Staff report dated February 1, 2016 recommending that the Traffic Flagging
Services contracts with Ansan Industries Ltd., Go Traffic Management Inc.,
and BCRS Road Safe Inc., be renewed for a one year period and that the
Corporate Officer be authorized to sign the contracts.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of February 9, 2016.
1108 Award of Contract ITT-EN15-75: Rock Ridge Reservoir – Tank 2
Staff report dated February 1, 2016 recommending that Contract ITT-EN15-
75, Rock Ridge Reservoir – Tank 2, be awarded to Timbro Contracting (A
Partnership), that a project contingency be approved, that the Corporate
Officer be authorized to execute the contract and further that the existing
Opus DaytonKnight Consultants Ltd. contract for Engineering Services for
Silver Valley Reservoir be amended to increase the budget.
The Municipal Engineer gave an overview of the staff report.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of February 9, 2016.
3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police)
1131 Sale of City Property at 20309 Chigwell Street
Staff report dated February 1, 2016 recommending that staff be authorized to
complete the sale of City-owned property at 20309 Chigwell Street to Earl
Hansen.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of February 9, 2016.
1132 Vacant/Abandoned Building Amending Bylaw No. 7186-2015
Staff report dated February 1, 2016 recommending that Maple Ridge Vacant/
Abandoned Building Amending Bylaw No. 7186-2015 be given first, second
and third readings.
Assistant Fire Chief Van Dop reviewed the staff report.
Committee of the Whole Minutes
February 1, 2016
Page 6 of 7
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of February 9, 2016.
1133 Audit & Finance Committee Terms of Reference
Staff report dated February 1, 2016 recommending that the Audit & Finance
Committee Terms of Reference be approved.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of February 9, 2016.
4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES – Nil
5. CORRESPONDENCE – Nil
6. OTHER ISSUES – Nil
7. ADJOURNMENT- 1:37 p.m.
8. COMMUNITY FORUM
Beryl Eales
Ms. Eales referred to an article on a joint project between the City of Maple Ridge and
School District No. 42 and asked if the Thornhill area will be factored into the process
in terms of which high schools students from the Thornhill area will be attending. She
requested that Mayor and Council comment on the historical significance of Thornhill
in the process.
Mayor Read advised that catchment changes for Samuel Robertson Technical
Secondary School were included in the consultation process for School District No.
42 facilities review. She also advised that catchment areas are based on decisions
made by School District No. 42.
Committee of the Whole Minutes
February 1, 2016
Page 7 of 7
The General Manager of Community Development, Parks and Recreation Services
advised that everyone in the community will be engaged in the process.
________________________________________
K. Duncan, Presiding Member of the Committee
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: February 1, 2016
and Members of Council FILE NO: 2015-069-RZ
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: First Reading
Maple Ridge Zone Amending Bylaw No. 7207-2016
10366 240 Street
EXECUTIVE SUMMARY:
An application has been received to rezone the subject property from RS-2 (One Family Suburban
Residential) to R-3 Special Amenity Residential District to permit an approximately 13 lot subdivision.
To proceed further with this application additional information is required as outlined below.
Pursuant to Council’s resolution, this application is subject to the Community Amenity Contribution
Program.
RECOMMENDATIONS:
That Zone Amending Bylaw No. 7207-2016 be given first reading; and
That the applicant provides further information as described on Schedules A of the Development
Procedures Bylaw No. 5879–1999, along with the information required for an Intensive Residential
Development Permit, Subdivision application and the additional information outlined in this report
dated February 1, 2016.
DISCUSSION:
a)Background Context:
Applicant: Hub Engineering Inc. (Mike Kompter)
Owner: Gurinderjeet S Toor and Sukhjinder K Toor
Legal Description: Lot A, Section 3, Township 12, Plan NWP13554
OCP:
Existing: Medium Density Residential
Proposed: Medium Density Residential
Zoning:
Existing: RS-2 (One Family Suburban Residential)
Proposed: R-3 Special Amenity Residential District
Surrounding Uses:
North: Use: Single Family Residential
Zone: RS-2 (One Family Suburban Residential)
Designation: Medium Density Residential
1101
- 2 -
South: Use: Single Family Residential & Proposed Townhouses
2012-119-RZ
Zone: R-3 (Special Amenity Residential District), RS-2 (One Family
Suburban Residential) and RS-3 (One Family Rural Residential)
Designation: Medium Density Residential
East: Use: Residential (Proposed Townhouses 2013-080-RZ)
Zone: RS-3 (One Family Rural Residential)
Designation: Medium Density Residential
West: Use: Townhouse Complex
Zone: RM-1 (Townhouse Residential)
Designation: Urban Residential
Existing Use of Property: Single Family Residential
Proposed Use of Property: Single Family Residential
Site Area: 0.649 HA. (1.6 acres)
Access: 240A Street and rear lane parallel to 240 Street
Servicing requirement: Urban Standard
Previous applications: RZ/033/08 (expired November 27, 2015),
DP/033/08 and SD/033/08.
b)Site Characteristics:
The subject site is 0.649 Ha. (1.6 acres) in size and slopes gently down toward 240 Street from east
to west. The proposed subdivision continues the pattern established by the R-3 (Special Amenity
Residential District) subdivision to the south. RS-2 (One Family Suburban Residential) lots abut the
subject site to the north, an existing townhouse development is across 240 Street to the west.
Rezoning applications abut to the west and a portion of the site to the south for townhouse projects.
There is an existing dwelling and accessory building on the site that will be removed to accommodate
the proposed subdivision. There are trees located toward the eastern part of the site. An arborist
report will be required to explore the retention potential.
c)Project Description:
The proposal to rezone the subject site from RS-2 (One Family Suburban Residential) to R-3 (Special
Amenity Residential District) would permit a subdivision of approximately 13 lots with a minimum lot
area of 213 square metres. The proposed layout, although not reviewed by the Approving Officer, is
a continuation of the established pattern to the south. The density of the project makes it subject to
an Intensive Residential Development Permit application being made and being considered for
issuance by Council together with final reading.
The project will also require a development variance permit. The variance is for overhead wiring
along the frontage of 240 Street and to permit a temporary narrower lane along a 5 metre segment
near proposed Lot 10 until the adjacent lands to the north develop.
- 3 -
At this time the current application has been assessed to determine its compliance with the Official
Community Plan (OCP) and provide a land use assessment only. Detailed review and comments will
need to be made once full application packages have been received. A more detailed analysis and a
further report will be required prior to Second Reading. Such assessment may impact proposed lot
boundaries and yields, OCP designations and Bylaw particulars, and may require application for
further development permits.
Pursuant to Council’s resolution, this application is subject to the Community Amenity Contribution
Program.
d) Planning Analysis:
Official Community Plan:
The development site is located within the Albion Area Plan and is currently designated Medium
Density Residential. The proposed R-3 (Special Amenity Residential District) is in compliance with
the current designation.
Zoning Bylaw:
The current application proposes to rezone the property located at 10366 240 Street from RS-2
(One Family Suburban Residential) to R-3 (Special Amenity Residential District) to permit an
approximately 13 lot subdivision. The minimum lot size for the proposed zone is 213 square metres.
Any variations from the area, dimension or yard regulations of the proposed zone will require a
Development Variance Permit application.
Development Permits:
Pursuant to Section 8.8 of the OCP, an Intensive Residential Development Permit application is
required to ensure the current proposal provides emphasis on high standards in aesthetics and
quality of the built environment, consistent with the emerging urban character of the immediate
surrounding area.
The site is not a Natural Features or Watercourse Protection Development Permit Area; however, the
development will need to comply with the “Maple Ridge Watercourse Protection Bylaw No. 6410-
2006 for three tier stormwater/rainwater management dealing with site source controls for
managing water volumes, runoff rates, and water quality on site.
Advisory Design Panel:
An Intensive Residential Development Permit does not require a review by the Advisory Design Panel.
The architectural and landscaping plans will be reviewed by staff against the form and character
guidelines established in Section 8.8 of the Official Community Plan for intensive residential
development.
Development Information Meeting:
A Development Information Meeting is not required for this application as it complies with the land
use designation in the Albion Area Plan and Council Policy 6.20 does not require such a meeting if
there are less than 25 dwelling units (lots) proposed.
- 4 -
e)Interdepartmental Implications:
In order to advance the current application, after First Reading, comments and input, will be sought
from the various internal departments and external agencies listed below:
a)Engineering Department;
b) Operations Department;
c)Fire Department;
d)Building Department;
e)Parks Department;
f)School District;
g)Utility companies; and
h)Canada Post.
The above list is intended to be indicative only and it may become necessary, as the application
progresses, to liaise with agencies and/or departments not listed above.
This application has not been forwarded to the Engineering Department for comments at this time;
therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this
evaluation will take place between First and Second Reading.
f)Development Applications:
In order for this application to proceed the following information must be provided, as required by
Development Procedures Bylaw No. 5879–1999 as amended:
1.A complete Rezoning Application (Schedule B);
2.An Intensive Residential Development Permit Application; and
3.A Subdivision Application.
Also, additional information is also required to establish a suitable stormwater management strategy
for the subdivision.
The above list is intended to be indicative only, other applications may be necessary as the
assessment of the proposal progresses.
CONCLUSION:
The development proposal is in compliance with the OCP, therefore, it is recommended that Council
grant First Reading subject to additional information being provided and assessed prior to Second
Reading.
- 5 -
The proposed layout has not been reviewed in relation to the relevant bylaws and regulations
governing subdivision applications. Any subdivision layout provided is strictly preliminary and must
be approved by the City of Maple Ridge’s Approving Officer.
“Original signed by Adrian Kopystynski”
_______________________________________________
Prepared by: Adrian Kopystynski, MCIP, RPP, MCAHP
Planner
“Original signed by Christine Carter”
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn, MBA, P. Eng
GM: Public Works & Development Services
“Original signed by E.C. Swabey”
_______________________________________________
Concurrence: E.C. Swabey
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Ortho Map
Appendix C – Zone Amending Bylaw No. 7207-2016
Appendix D – Proposed Site Plan
DATE: Jan 8, 20162015-069-RZ BY: JV
PLANNING DEPARTMENT
SUBJECT PROPERTY
´
Scale: 1:2,500
10366 240 Street2011 ImageLegend
Stream
Edge of River
Indefinite Creek
River Centreline
Major Rivers & Lakes
APPENDIX A
DATE: Jan 8, 2016
2015-069-RZ
BY: JV
PLANNING DEPARTMENT
SUBJECT PROPERTY
´
Scale: 1:2,500
10366 240 Street
2011 Image
Aerial Imagery from the Spring of 2011
Legend
Stream
Indefinite Creek
River Centreline
Major Rivers & Lakes
APPENDIX B
CITY OF MAPLE RIDGE
BYLAW NO. 7207-2016
A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended
______________________________________________________________________________
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as
amended;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7207-2016."
2.That parcel or tract of land and premises known and described as:
Lot “A” Section 3 Township 12 New Westminster District Plan 13554
and outlined in heavy black line on Map No. 1657 a copy of which is attached hereto
and forms part of this Bylaw, is hereby rezoned to R-3 (Special Amenity Residential
District).
3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached
thereto are hereby amended accordingly.
READ a first time the day of , 20
READ a second time the day of , 20
PUBLIC HEARING held the day of , 20
READ a third time the day of , 20
APPROVED by the Ministry of Transportation and Infrastructure this day of
, 20
ADOPTED, the day of , 20
_____________________________ ____________________________
PRESIDING MEMBER CORPORATE OFFICER
APPENDIX C
10422
10406
2398610337
10322
10328
10340
10346
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10331 240862410124107241112411610310
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10337 2406024108241092411224121241292413210370 2396010316
10332
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10325 240612410624117241202412824133104 AVE.240 ST.103 AVE.
102B AVE.240A ST.BCP 461621
P 22743
BCP 364076
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6
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P 14750
P 14750
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32
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BCP 45800
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Rem 1
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26
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13
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21
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36 35
36 33BCP 36408BCP 36409BCP 10010LMP 3936916.5BCP 10011BCP 52219´
SCALE 1:2,500
MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From:
To:
RS-2 (One Family Suburban Residential)
R-3 (Special Amenity Residential District)
7207-20161657
APPENDIX D
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: February 1, 2016
and Members of Council FILE NO: 2015-345-RZ
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: First reading
Maple Ridge Zone Amending Bylaw No. 7205-2016
12106 230 Street
EXECUTIVE SUMMARY:
An application has been received to rezone the subject property, located at 12106 230 Street, from
RS-1 (One Family Urban Residential) and RS-3 (One Family Rural Residential) to R-1 (Residential
District), to permit future subdivision into two single family residential lots. To proceed further with
this application additional information is required as outlined below. Pursuant to Council resolution,
this application is exempt from the Community Amenity Contribution Program, because it is only
proposing one additional lot.
RECOMMENDATIONS:
That Zone Amending Bylaw No. 7205-2016 be given first reading; and
That the applicant provide further information as described on Schedule B of the Development
Procedures Bylaw No. 5879–1999, along with the information required for a Subdivision application.
DISCUSSION:
a)Background Context:
Applicant: Fred Worthy
Owner: Arde Developments Ltd., INC.NO. BC1049963
Legal Description: Lot 32, Section 20, Township 12, New Westminster District Plan
24720
OCP:
Existing: Urban Residential
Zoning:
Existing: RS-1 (One Family Urban Residential), and RS-3 (One Family
Rural Residential)
Proposed: R-1 (Residential District)
Surrounding Uses:
North: Use: Single Family Residential
Zone: RS-3 (One Family Rural Residential)
Designation: Urban Residential
1102
- 2 -
South: Use: Single Family Residential
Zone: RS-1 (One Family Urban Residential)
Designation: Urban Residential
East: Use: Single Family Residential
Zone: RS-1b (One Family Urban (Medium Density) Residential)
Designation: Urban Residential
West: Use: Single Family Residential
Zone: RS-1 (One Family Urban Residential), and RS-3 (One Family
Rural Residential)
Designation: Urban Residential
Existing Use of Property: Residential
Site Area: 0.12 ha. (0.30 acres)
Access: 230 Street
Servicing requirement: Urban Standard
b)Site Characteristics:
The subject property is approximately 0.12 ha. (0.30 acres) in size, is generally flat, and is bound by
single family residential properties to the north, east, and south, with 230 Street to the west (see
Appendix A and B). Trees are located along the southern perimeter.
c)Project Description:
The current application proposes to rezone the subject property from RS-1 (One Family Urban
Residential), and RS-3 (One Family Rural Residential) to R-1 (Residential District) to permit future
subdivision into two lots. The proposed lot size of 538m2 – 695m2 will ensure compatibility with
existing lots in the surrounding neighbourhood. The existing residence will remain on the northern
portion of the property, with the new lot proposed on the southern portion (see Appendix D). Access
for the new lot is proposed to be off of 230th Street.
At this time the current application has been assessed to determine its compliance with the Official
Community Plan (OCP) and provide a land use assessment only. Detailed review and comments will
need to be made once full application packages have been received. A more detailed analysis and a
further report will be required prior to second reading. Such assessment may impact proposed lot
boundaries and yields, OCP designations and Bylaw particulars, and may require application for
further development permits.
d)Planning Analysis:
Official Community Plan:
The OCP designates the subject property Urban Residential, and development of the property is
subject to the Major Corridor infill policies of the OCP. These policies require that development be
compatible with the surrounding neighbourhood, with particular attention given to site design
setbacks and lot configuration with the existing pattern of development in the area. The proposed
rezoning to R-1 (Residential District) is in conformance with the Urban Residential designation and
infill policies. No OCP amendment will be required to allow the proposed R-1 (Residential District)
zoning.
- 3 -
Zoning Bylaw:
The current application proposes to rezone the property located at 12106 230 Street from RS-1
(One Family Urban Residential), and RS-3 (One Family Rural Residential) to R-1 (Residential District)
to permit future subdivision into two lots. The minimum lot size for the proposed R-1 (Residential
District) zone is 371m2. The proposed lots will be larger than required, at 695 m2 and 538 m2. Any
variations from the requirements of the proposed zone will require a Development Variance Permit
application.
e) Interdepartmental Implications:
In order to advance the current application, after first reading, comments and input will be sought
from the various internal departments and external agencies listed below:
a) Engineering Department;
b) Licenses, Permits and Bylaws;
c) Operations Department;
d) Fire Department;
e) School District; and
f) Canada Post.
The above list is intended to be indicative only and it may become necessary, as the application
progresses, to liaise with agencies and/or departments not listed above.
This application has not been forwarded to the Engineering Department for comments at this time;
therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this
evaluation will take place between first and second reading.
f) Development Applications:
In order for this application to proceed the following information must be provided, as required by
Development Procedures Bylaw No. 5879–1999 as amended:
1. A complete Rezoning Application (Schedule B ); and
2. A Subdivision Application.
The above list is intended to be indicative only, other applications may be necessary as the
assessment of the proposal progresses.
CONCLUSION:
The development proposal is in compliance with the OCP, therefore, it is recommended that Council
grant first reading subject to additional information being provided and assessed prior to second
reading.
It is recommended that Council not require any further additional OCP consultation.
- 4 -
The proposed layout has not been reviewed in relation to the relevant bylaws and regulations
governing subdivision applications. Any subdivision layout provided is strictly preliminary and must
be approved by the City of Maple Ridge’s Approving Officer.
“Original signed by Therese Melser”
_______________________________________________
Prepared by: Therese Melser
Planning Technician
“Original signed by Christine Carter”
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn, MBA, P. Eng
GM: Public Works & Development Services
“Original signed by E.C. Swabey”
_______________________________________________
Concurrence: E.C. Swabey
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Ortho Map
Appendix C – Zone Amending Bylaw No. 7205-2016
Appendix D – Proposed Site Plan
City of PittMeadows
District of
Langley District of MissionFRASER R.
^
DATE: Nov 16, 2015
2015-345-RZ
BY: JV
PLANNING DEPARTMENT
121A
CHERRYWOOD DRIVEEAGLE A
V
E.GEE ST.230 ST.230 ST.AVE.
GROV
EAPPLE
2115
12084
12169
23011
12164
1214822981
1213612116
12130
12141
12144
12170
2145
2300712152
12085
12022
12165
12124
12094
23
0
0
3
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12114
12064
2300912153
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2311812036 2300512155
12127 2308023060229911213712067
121342155
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9
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12140
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23
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12147
23068
121392306712163
12157
12074
2125 230862175 12173
12073
SUBJECT PROPERTY
´
Scale: 1:1,500
12106 230 Street
2011 Image
APPENDIX A
City of PittMeadows
District ofLangley District of MissionFRASER R.
^
DATE: Nov 16, 20152015-345-RZ BY: JV
PLANNING DEPARTMENT
121A
CHERRYWOOD DRIVEEAGLE AVE.GEE ST.230 ST.230 ST.AVE.
GROVEAPPLE
12164
12115
12084
12169
23011
1214822981
12116
1213612144
12141
12130
12153
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12135
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12157
SUBJECT PROPERTY
´
Scale: 1:1,500
12106 230 Street2011 Image
Aerial Imagery from the Spring of 2011
APPENDIX B
CITY OF MAPLE RIDGE
BYLAW NO. 7205-2016
A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended
______________________________________________________________________________
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as
amended;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7205-2016."
2.That parcel or tract of land and premises known and described as:
Lot 32 Section 20 Township 12 New Westminster District Plan 24720
and outlined in heavy black line on Map No. 1656 a copy of which is attached hereto
and forms part of this Bylaw, is hereby rezoned to R-1 (Residential District).
3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached
thereto are hereby amended accordingly.
READ a first time the day of , 20
READ a second time the day of , 20
PUBLIC HEARING held the day of , 20
READ a third time the day of , 20
ADOPTED, the day of , 20
_____________________________ ____________________________
PRESIDING MEMBER CORPORATE OFFICER
APPENDIX C
229212295012064
12057
12073
12116
2300912155 12148
121392307012134
12164 12165
230
0
31214223056 230
6
4
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12125
1215522936
12144
12154
12107
12127
12169
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12105
12145
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12163
12041
12022
12170
2300712157
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12144 2307112085
1207422976 23011
23013
12161
12169
12164
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12140
12163
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12175
12053
12173
12048
12152
12166
12149
12151
12159
12146
12168
23119
12084
12104
12114
12067
12141
12036
12056
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230052311523068
12134GEE ST.AVE.121A
GROVECHERRYWOOD DRIVEAPPLE230 ST.230 ST.BCP 22903
269
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(BCP 8273)
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416
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445
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LOT A
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369
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Rem.
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EP 44294
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EP 35748
BCP 9321
BCP 5567 BCP 5568
´
SCALE 1:1,500
MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From:
To:
RS-1 (One Family Urban Residential) RS-3 (One Family Rural Resdiential)R-1 (Residential District)
7205-20161656
APPENDIX D
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: February 1, 2016
and Members of Council FILE NO: 2015-396-DVP
FROM: Chief Administrative Officer MEETING: CoW
SUBJECT: Development Variance Permit
12158 252 Street
EXECUTIVE SUMMARY:
Development Variance Permit application 2015-396-DVP has been received in conjunction with a
building permit application to build a new house on the property located at 12158 252 Street (See
Appendix A and B). The requested variance is to reduce the level of servicing as stated in the Maple
Ridge Subdivision and Development Servicing Bylaw No. 4800-1993 to a rural standard.
The variance is supportable given the properties inclusion in the ALR and location in the Rural area.
It is recommended that Development Variance Permit 2015-396-DVP be approved.
RECOMMENDATION:
That the Corporate Officer be authorized to sign and seal 2015-396-DVP respecting property located
at 12158 252 Street.
DISCUSSION:
a)Background Context
Applicant: Slawomir S Jestal
Owner: Slawomir S Jestal
Legal Description: Lot 10, Section 23, Township 12, Plan NWP11339
OCP :
Existing: Agricultural
Zoning:
Existing: RS-1 (One Family Urban Residential)
Surrounding Uses:
North: Use: Single Family Residential
Zone: RS-1 (One Family Urban Residential)
Designation Agricultural
South: Use: Single Family Residential
Zone: RS-1 (One Family Urban Residential)
Designation: Agricultural
East: Use: Single Family Residential
Zone: RS-1 (One Family Urban Residential)
Designation: Agricultural
West: Use: Single Family Residential
Zone: RS-1 (One Family Urban Residential)
Designation: Agricultural 1103
- 2 -
Existing Use of Property: Single Family Residential
Proposed Use of Property: Single Family Residential
Site Area: 0.101 ha (0.25 acre)
Access: 252 Street
Servicing: Rural Standard
b)Project Description:
The subject property is located at 12158 252 Street, which is approx. 0.101 ha (0.25 acres) in
size, in a rural area. The subject property is generally flat and is bound by single family residential
lots with an agricultural designation. The property is located within the ALR, however, has a
historic RS-1 (One Family Urban Residential) zoning which aligns with urban servicing standards
An application has been received to build a new home on the subject property. Given that the
property is zoned RS-1 (One Family Urban Residential), the Subdivision and Servicing Bylaw
requires upgrades to Urban standards. However, the property is in a rural area. The current
application is to vary the servicing standards for the current RS-1 (One Family Urban Residential)
zone, in order to reduce the services to a Rural Standard.
c)Variance Analysis:
A Development Variance Permit allows Council some flexibility in the approval process of
developments.
The requested variances and rationale for support are described below:
1.Subdivision and Development Services Bylaw No. 4800-1993, Schedule A – Services and
Utilities: To reduce the standard for RS-1 (One Family Residential) zone, to a Rural
Standard, and thereby waive the requirement to construct Street Tree Planting, Sanitary
Sewer, Asphalt, Curbs and Gutter, Underground Wiring, Sidewalks, and Street Lighting.
The Engineering Department is in support of this variance application. The current servicing
standard on this portion of 252 Street is rural, and given its agricultural designation, there are no
significant redevelopment opportunities on this street that would result in contiguous urban
standards along 252 Street. Boulevard treatment as a frontage upgrade will however be required.
In accordance with the Development Procedures Bylaw No. 5879-1999, notice of Council
consideration of a resolution to issue a Development Variance Permit was mailed to all owners or
tenants in occupation of all parcels, any parts of which are adjacent to the property that is subject
to the permit.
CONCLUSION:
The proposed variance to reduce the services standard for the property located at 12158 252
Street, within the RS-1 (One Family Residential) zone, to a Rural Standard, and thereby waive the
requirement to construct Street Tree Planting, Sanitary Sewer, Asphalt, Curbs and Gutter,
Underground Wiring, Sidewalks, and Street Lighting is supported because there is little likelihood
that this rural area within the ALR is to develop to a full Urban Standard.
- 3 -
It is therefore recommended that this application be favourably considered and the Corporate
Officer be authorized to sign and seal Development Variance Permit 2015-396-DVP.
“Original signed by Therese Melser”
_______________________________________________
Prepared by: Therese Melser
Planning Technician
“Original signed by Christine Carter”
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn, MBA, P.Eng
GM: Public Works & Development Services
“Original signed by E.C. Swabey”
_______________________________________________
Concurrence: E.C. Swabey
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Ortho Map
DATE: Dec 18, 20152015-396-VP BY: JV
PLANNING DEPARTMENT
SUBJECT PROPERTY
´
Scale: 1:1,500
12158 252 St2011 Image
Legend
Stream
Ditch Centreline
Indefinite Creek
River
Major Rivers & Lakes
APPENDIX A
DATE: Dec 18, 2015
2015-396-VP
BY: JV
PLANNING DEPARTMENT
SUBJECT PROPERTY
´
Scale: 1:1,500
12158 252 St
2011 Image
Aerial Imagery from the Spring of 2011
Legend
Stream
Ditch Centreline
Indefinite Creek
River Centreline
Major Rivers & Lakes
APPENDIX B
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: February 1, 2016
and Members of Council FILE NO: 2011-114-DVP
FROM: Chief Administrative Officer MEETING: CoW
SUBJECT: Development Variance Permit
22810 113 Avenue
EXECUTIVE SUMMARY:
Development Variance Permit application 2011-114-DVP has been received in conjunction with a
rezoning and development permit application to permit a 43 unit townhouse development. The
requested variances are to:
1.Reduce the required minimum front setback for Blocks 1, 2, 3, and 4;
2.Reduce the required minimum interior side setback for Blocks 4, 5 and 6;
3.Increase the maximum building height from 10.5m (34.4 ft.) to 11.5m (37.7 ft.) on Blocks
1, 2, 3 and 4; and
4.Reduce the minimum requirement of 15.0m (49.2 ft.) horizontal unencumbered radius to
living space for Units 8B, 9B, 19B, 20B, 24C, 26C, and 28C.
Council will be considering final reading for rezoning application 2011-114-RZ on February 9, 2016.
It is recommended that Development Variance Permit 2011-114-DVP be approved.
RECOMMENDATION:
That the Corporate Officer be authorized to sign and seal 2011-114-DVP respecting property located
at 22810 113 Avenue.
DISCUSSION:
a)Background Context
Applicant: Atelier Pacific Architecture Inc. - Brian Shigetomi
Owner: NAG Construction Co. Ltd.
Legal Description: Lot 2, District Lot 402, Group 1, New Westminster District Plan
LMP39949
OCP:
Existing: Low-Rise Apartment
Proposed: Ground-Oriented Multi-Family
Zoning:
Existing: RS-3 (One Family Rural Residential)
Proposed: RM-1 (Townhouse Residential)
Surrounding Uses:
North: Use: Park
Zone: RS-3 (One Family Rural Residential)
Designation: Park 1104
- 2 -
South: Use: Haney Bypass, Canadian Pacific Railway and Park
Zone: RS-3 (One Family Rural Residential)
Designation: Highway, Park
East: Use: Single Family Residential
Zone: RS-3 (One Family Rural Residential)
Designation: Low-Rise Apartment
West: Use: Townhouse
Zone: RM-1 (Townhouse Residential)
Designation: Ground-Oriented Multi-Family
Existing Use of Property: Vacant
Proposed Use of Property: Townhouse
Site Area: 0.93 ha. (2.3 acres)
Access: Newly constructed extension of 113 Avenue
Servicing requirement: Urban Standard
Companion Applications: 2011-114-RZ/DP
b)Project Description:
The subject property, located at 22810 113 Avenue (see Appendices A and B), is triangular in shape
and is sloped from the north to south. Each of the townhouse units are strategically positioned on
the property to take advantage of the views of the Fraser River and the park to the south. Currently,
the site is vacant and cleared of all natural vegetation. The applicant is proposing to rezone the
subject property from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential) to permit
the development of 43 townhouse units.
c)Variance Analysis:
The Zoning Bylaw establishes general minimum and maximum regulations for multi-family
development. A Development Variance Permit allows Council some flexibility in the approval
process.
The requested variances and rationale for support are described below (see Appendix C):
1.Maple Ridge Zoning Bylaw No. 3510-1985, Part 6, Section 602 6. a): to reduce the required
minimum front setback from 7.5m (24.6 ft.) to 6.0m (19.7 ft.) to the principal building face
for Blocks 1, 2, 3 and 4; and to 4.5m (14.8 ft.) to the roof overhang for Blocks 1, 2, 3, and 4.
No further siting exceptions will be permitted.
These variances can be supported as they will provide a stronger street presence for the
units facing 113 Avenue.
2.Maple Ridge Zoning Bylaw No. 3510-1985, Part 6, Section 602 6. b): to reduce the required
minimum interior side setback from 6.0m (19.7 ft.) to 4.0m (13.1 ft.) to the electrical closet
wall for Block 4 and to the second-level deck for Blocks 5 and 6. No further siting exceptions
will be permitted.
These variances can be supported as they allow an increase in depth of the entry porches
and balconies, and they will have little impact on the neighbours, as they back onto the rear
yards of the adjacent properties to the east.
- 3 -
3.Maple Ridge Zoning Bylaw No. 3510-1985, Part 6, Section 602 7. a): to increase the
maximum building height from 10.5m (34.4 ft.) to 11.5m (37.7 ft.) for Blocks 1, 2, 3, and 4.
These variances can be supported as they allow the buildings to incorporate architectural
dormers on the downhill sloping buildings and allow for better use of the rear yard space.
4.Maple Ridge Zoning Bylaw No. 3510-1985, Part 6, Section 602 8. c) (i): to reduce the
minimum requirement of 15.0m (49.2 ft.) horizontal unencumbered radius to living space to:
12.0m (39.4 ft.) for units 8B, 9B, 19B, 20B, 24C, and 28C; and 8.0m (26.2 ft.) for unit 26C.
These variances can be supported as they are requested due to the triangular shape of the
property.
d)Citizen/Customer Implications:
In accordance with the Development Procedures Bylaw No. 5879-1999, notice of Council
consideration of a resolution to issue a Development Variance Permit was mailed to all owners or
tenants in occupation of all parcels, any parts of which are adjacent to the property that is subject to
the permit.
CONCLUSION:
The proposed variances are supported are they allow for a better street presence, allow better use of
the rear yards with improved architectural features and help to improve the development on this
triangular-shaped property. It is therefore recommended that this application be favourably
considered and the Corporate Officer be authorized to sign and seal Development Variance Permit
2011-114-DVP.
“Original signed by Michelle Baski”
_______________________________________________
Prepared by: Michelle Baski, AScT, MA
Planner 1
“Original signed by Christine Carter”
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn, MBA, P.Eng.
GM: Public Works & Development Services
“Original signed by E.C. Swabey”
_______________________________________________
Concurrence: E.C. Swabey
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Ortho Map
Appendix C – Details of Proposed Variances
City of PittMeadows
District ofLangley District of MissionFRASER R.
^
DATE: Jan 15, 2013 2011-114-RZ BY: JV
22810-113 Ave
CORPORATION OFTHE DISTRICT OFMAPLE RIDGE
P L A N NIN G D E P A RT M E N T
11
4
7
5
11
4
8
3
11 313
11 327
11
2
8
3
11
2
5
6
11
2
6
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Subject Property
´
Scale: 1:2,500
APPENDIX A
City of PittMeadows
District ofLangley District of MissionFRASER R.
^
DATE: Feb 24, 2014 FILE: 2011-114-RZ BY: PC
CORPORATION OF
THE DISTRICT OF
MAPLE RIDGE
PLANNING DEPARTMENT
SUBJECT PROPERTY
District of Maple Ridge´
Scale: 1:2,500
22810 113 AVENUE
SKRWRLPDJH
APPENDIX B
APPENDIX C
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: February 1, 2016
and Members of Council FILE NO: 2011-114-DP
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: Development Permit
22810 113 Avenue
EXECUTIVE SUMMARY:
A Town Centre Development Permit application has been received for the subject property, located
at 22810 113 Avenue, for a 43 unit townhouse development consisting of eight buildings, under the
RM-1 (Townhouse Residential) zone. This application is subject to the South View Precinct Town
Centre Development Permit Area Guidelines, which guide the form and character of commercial,
industrial, and multi-family residential development.
RECOMMENDATION:
That the Corporate Officer be authorized to sign and seal 2011-114-DP respecting property located
at 22810 113 Avenue.
DISCUSSION:
a)Background Context:
Applicant: Atelier Pacific Architecture Inc. - Brian Shigetomi
Owner: NAG Construction Co. Ltd.
Legal Description: Lot 2, District Lot 402, Group 1, New Westminster District Plan
LMP39949
OCP:
Existing: Low-Rise Apartment
Proposed: Ground-Oriented Multi-Family
Zoning:
Existing: RS-3 (One Family Rural Residential)
Proposed: RM-1 (Townhouse Residential)
Surrounding Uses:
North: Use: Park
Zone: RS-3 (One Family Rural Residential)
Designation: Park
South: Use: Haney Bypass, Canadian Pacific Railway and Park
Zone: RS-3 (One Family Rural Residential)
Designation: Highway, Park
1105
- 2 -
East: Use: Single Family Residential
Zone: RS-3 (One Family Rural Residential)
Designation: Low-Rise Apartment
West: Use: Townhomes
Zone: RM-1 (Townhouse Residential)
Designation: Ground-Oriented Multi-Family
Existing Use of Property: Vacant
Proposed Use of Property: Townhomes
Site Area: 0.93 ha (2.3 acres)
Access: Newly constructed extension of 113 Avenue
Servicing requirement: Urban Standard
Companion Applications: 2011-114-RZ/DVP
b)Project Description:
The applicant is proposing to rezone the subject property, located at 22810 113 Avenue (see
Appendices A and B), from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential) to
permit the development of 43 townhouse units.
The subject property is triangular in shape and slopes from the north to south. Each of the
townhouse units are strategically positioned on the property to take advantage of the views of the
Fraser River and park to the south. Currently, the site is vacant and cleared of all natural vegetation.
Approximately one third of the units have double-wide garages, while the remaining units have
tandem style garages. The units along 113 Avenue are designed to have a street front appearance
with entry doors, gates and walkways out to the street. The townhouse units backing onto the
existing single family homes to the east have full walkout basements with at-grade patios and ample
windows to allow natural light into the enclosed spaces. Each of the side sloping units steps down
with the grade of the property which in turn produces a row-home appearance (see Appendix C).
Site access is proposed from 113 Avenue which will be extended eastward by the developer.
Currently, 113 Avenue is dead-ended at 228 Street and is unconstructed from 228 Street to Burnett
Street. Slope stabilization work on the City park property opposite the development, on the north
side of 113 Avenue, is required and will be a condition of the Rezoning Servicing Agreement.
c)Planning Analysis
Official Community Plan
Town Centre Development Permit – South View Precinct
Pursuant to Section 8.11 of the Official Community Plan (OCP), a Town Centre Development Permit is
required for this multi-family development. This development is located within the South View
Precinct of the Town Centre Area Plan. The North View and South View Precincts are significant
multi-family residential neighbourhoods north and south of the Town Core. These neighbourhoods
offer a mix of housing types at various densities to provide housing choices for people of varying
ages, family sizes, and income levels. The proposed development provides this variety in housing
type as it offers both double wide and tandem width units, making a range of housing available to
the area.
- 3 -
The key guideline concepts of the South View Precinct state that the development should incorporate
the following principles into the development. The project architect’s rationale is also detailed
below.
1. Promote North and South View as distinctive, highly livable multi-family neighbourhoods.
“Multi-family residential townhomes add to the area of single-family and multi-family
housing. Three different sizes of units are being provided.”
2. Create pedestrian friendly, ground-oriented, multi-family communities.
“All entrances to units are either off municipal sidewalks or the internal strata road.”
3. Maintain cohesive building styles.
“The development is a hybrid of contemporary and traditional aesthetic. The three storey
massing is compatible with the proposed and existing buildings in the area.”
4. Capitalize on important views.
“Units towards the north of the site are at a higher elevation, thereby maximizing views
towards the Fraser River. The site drops in elevation towards the east, therefore the
proposed development will not obstruct the views of existing buildings towards the west.
Currently the lands to the east of the site are largely undeveloped.”
5. Provide private and semi-private green space.
“All units have private yards and access to a centralized common amenity area/green space
in a secured location with overlook for supervision.”
6. Provide climate appropriate landscaping and green features.
“Appropriate landscaping is provided, refer to landscaping plans.”
7. Maintain street interconnectivity.
“Access from municipal street/sidewalks occurs at street fronting units. Garage parking is
provided in the basement level of the units.”
The proposed development demonstrates these principles as it is a ground-oriented multi-family
development with traditional design elements, maximized views of the Fraser River, and adequate
open space for the residents. Community connectivity will also be enhanced with the construction of
113 Avenue, along with internal walking paths to community amenity spaces. The landscaping uses
natural planting throughout the property as well as in the on-site bio-filtration facility located on the
south east corner of the development (see Appendix D).
- 4 -
Zoning Bylaw
The subject property is proposed to be rezoned from RS-3 (One Family Rural Residential) to RM-1
(Townhouse Residential) to permit the development of 43 townhouse units. The maximum allowable
density of the RM-1 (Townhouse Residential) is a floor space ratio of 0.6 times the net lot area,
excluding a maximum of 50 m² of habitable basement area per unit. This development has a floor
space ratio of 0.592, so it is within the allowable maximum density.
A Development Variance Permit application has been received for this project and involves the
following variances:
1.Reduce the required minimum front setback for Blocks 1, 2, 3, and 4;
2.Reduce the required minimum interior side setback for Blocks 4, 5 and 6;
3.Increase the maximum building height from 10.5m (34.4 ft.) to 11.5m (37.7 ft.) on Blocks
1, 2, 3 and 4; and
4.Reduce the minimum requirement of 15.0m (49.2 ft.) horizontal unencumbered radius to
living space for Units 8B, 9B, 19B, 20B, 24C, 26C, and 28C.
The requested variances to the RM-1 (Townhouse Residential) zone are the subject of a concurrent
Council report under application 2011-114-VP.
d)Advisory Design Panel:
The plans were reviewed by the Advisory Design Panel (ADP) at the September 11, 2012 meeting.
The ADP provided the following resolutions, which have since been resolved, as outlined below by
the project architect:
Consider increasing the use of dark siding.
“The use of dark siding has been increased within the various unit blocks and also at the
main levels of all Type A units which help to visually anchor the end units within the blocks.”
Look at the design of the end entry gables.
“End entry gables have been increased in depth from 6” to 1’ and their corresponding
overhangs have been increased from 1’6” to 2’ to provide more articulation and accentuate
shadow lines to the end unit blocks. Shingle siding application has been brought into the
gabled entry spaces to create a greater visual emphasis to these areas.”
Look at the relationship between the entry feature column and the kitchen window.
“In analyzing the relationship between the entry feature column and the kitchen window, the
relocation of the columns would not be feasible as the columns were designed to align
with/support the bay windows above and moving the columns would lend an unbalanced
appearance to the units. In order to minimize the effect of the column in front of the kitchen
window, the kitchen windows have been shifted relative to the entry feature column in order
to align the central mullion of the window with the column thereby providing two clear panels
of glazing from within the kitchen.”
- 5 -
Look at the use of shingle sidings at the base of the building.
“The use of shingle siding at the base of the building is consistent with the design intent to
achieve an outdoor Marina aesthetic. To further strengthen the effect of this application to
the base of the building, the shingle siding has been carried up into the gabled entryways of
the units. The shingle adds emphasis to the base of the building and aids in visually
grounding the building as well as introducing a fresh, new approach in lieu of the typical
brick or cultured stone to the concept of the townhouse aesthetic.”
Provide larger window in bedroom #3 in Unit A.
“Single glazed patio door has been revised to two glazed panels in the form of a patio slider
to provide more light/glazing for bedroom #3 in Unit A.”
For the buildings with more than 4 units, provide more architectural articulation.
“In order to achieve greater architectural articulation between units, a study of the
placement of the rich palette of colours was analyzed relative to the individual units as well
as how the units relate to one another. A general repetitive pattern of light blue and dark
blue units within each block has been created initially to define the units relative to one
another on a general level, and then the interplay of the colour within each unit was finessed
to create a more individualistic appeal. An alternating application of shingle siding and
vertical board and batten has been applied to the gables to create more variation between
the units as well as establishing a textural difference between the gables. The white casings
and trims aid in segregating the units visually and the entry ways to each of the units was
given a warmer appeal by adhering to more natural tones such as wood posts and stairs.”
Consider additional hedge and tree planting throughout, in particular the hedge screen along
the south and east property lines.
“The landscape drawings have been revised in multiple areas by the addition of landscaping
with a focus on the public spaces, such as the areas facing Haney Bypass, 113 Avenue and
the central amenity space and children’s play area. Small native trees were added along the
south property line and hedges are added to all planting areas facing internal driveways.
Additional fencing was also added to units 43A, 21A, and 36A to enclose the backyards.”
Consider alignment of pedestrian connection form 113 Avenue to Haney Bypass.
“Walkway has been relocated between Unit 10B and Unit 11B to create a better alignment
of the pedestrian connection from 113 Avenue to Haney Bypass.”
Consider relocating the pathway away from Unit 37A.
“Pathway has been shifted east from Unit 37A and no longer abuts the building face. The
distance between the pathway and the building face is 10’5”.”
Consider adding traffic calming measures.
“We have included a painted pedestrian crossing as well as 6 speed bumps within the
internal road.”
- 6 -
Consider increased architectural features on the end of the exposed building blocks/end
units.
“To increase the architectural features on the end of the exposed building blocks, entrance
gables have been increased in depth to provide more visual contrast and shingle siding has
been brought up into the gable space.”
e) Environmental Implications:
The development site was previously used as a fill site. The site has been re-graded and structural
fill has been brought onto the site in accordance with the geotechnical report provided by Levelton
Consultants Ltd., dated October 2, 2015. A restrictive covenant for the geotechnical restrictions is a
condition of final reading.
To meet the Watercourse Protection Bylaw No. 6410-2006, the developer will be required to
construct a bio-filtration and detention pond on the southeastern corner of the site. This facility is
necessary to treat the stormwater runoff prior to being discharged into the Metro Vancouver Fraser
River wetlands south of the Haney Bypass.
The development has incorporated several green building techniques, such as: using large windows
when there are porches or balconies to capitalize on solar opportunities; spacing apart the buildings
to ensure sunlight access and avoid shadowing; using roof and gable porch overhangs to block
summer sun; specifying environmentally-friendly, sustainable materials, recycled materials, materials
with long life cycles, and materials from renewable sources; and using permeable pavers at exterior
parking spaces.
f) Citizen/Customer Implications:
A Development Information Meeting was held by the developer on July 31, 2012, at the Maple Ridge
Public Library. There were approximately 10 to 15 local residents and interested parties that
attended the meeting. Seven people signed the “sign-in sheet” and five people provided comments
on the development. Although most of the attendees favoured the proposed townhouses, concerns
were raised regarding the high volume of traffic along 228 Street and the alr eady limited amount of
on-street parking. These issues are anticipated to be addressed by the construction of 113 Avenue
from 228 Street through to Burnett Street as additional street parking will then be available in front
of the townhouse site and along the south side of the City park property.
g) Financial Implications:
In accordance with Council’s Landscape Security Policy, a refundable security equivalent to 100% of
the estimated landscape cost will be provided to ensure satisfactory provision of landscaping in
accordance with the terms and conditions of the Development Permit. Based on an estimated
landscape cost of $125,828.20, the security will be $125,828.20.
- 7 -
CONCLUSION:
As the development proposal complies with the Town Centre Development Permit Area Guidelines
for the South View Precinct for form and character, it is recommended that 2011-114-DP be given
favourable consideration.
“Original signed by Michelle Baski”
_______________________________________________
Prepared by: Michelle Baski, AScT, MA
Planner 1
“Original signed by Christine Carter”
_____________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn, MBA, P.Eng.
GM: Public Works & Development Services
“Original signed by E.C. Swabey”
_______________________________________________
Concurrence: E.C. Swabey
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Ortho Map
Appendix C – Architectural Plans
Appendix D – Landscape Plans
City of PittMeadows
District ofLangley District of MissionFRASER R.
^
DATE: Jan 15, 2013 2011-114-RZ BY: JV
22810-113 Ave
CORPORATION OFTHE DISTRICT OFMAPLE RIDGE
P L A N NIN G D E P A RT M E N T
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´
Scale: 1:2,500
APPENDIX A
City of PittMeadows
District ofLangley District of MissionFRASER R.
^
DATE: Feb 24, 2014 FILE: 2011-114-RZ BY: PC
CORPORATION OF
THE DISTRICT OF
MAPLE RIDGE
PLANNING DEPARTMENT
SUBJECT PROPERTY
District of Maple Ridge´
Scale: 1:2,500
22810 113 AVENUE
SKRWRLPDJH
APPENDIX B
APPENDIX C
APPENDIX D
CityCityCityCity of Maple Ridgeof Maple Ridgeof Maple Ridgeof Maple Ridge
TO:TO:TO:TO: Her Worship Mayor Nicole Read DATE:DATE:DATE:DATE: February 1, 2016
and Members of Council FILE NO:FILE NO:FILE NO:FILE NO: OPS1601
FROM:FROM:FROM:FROM: Chief Administrative Officer ATTN: ATTN: ATTN: ATTN: Committee Committee Committee Committee of the Wholeof the Wholeof the Wholeof the Whole
SUBJECTSUBJECTSUBJECTSUBJECT: Contract Contract Contract Contract Renewal Renewal Renewal Renewal Award: Electrical Contractor ServicesAward: Electrical Contractor ServicesAward: Electrical Contractor ServicesAward: Electrical Contractor Services
EXECUTIVE SUMMARYEXECUTIVE SUMMARYEXECUTIVE SUMMARYEXECUTIVE SUMMARY:
Following a public Request for Proposals the current ‘Electrical Contractor Services’ Contract was
awarded to Boileau Electric and Pole Line Limited. The Contract allows for a renewable two year
option.
After review of the previous three years performance and the Contractor’s proposed rate structure,
this report recommends that the option be exercised and that the Contract be renewed for a two year
period.
RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:
That the ‘Electrical Contractor Services’ Contract be That the ‘Electrical Contractor Services’ Contract be That the ‘Electrical Contractor Services’ Contract be That the ‘Electrical Contractor Services’ Contract be renewed renewed renewed renewed with with with with BoileauBoileauBoileauBoileau Electric and Pole LineElectric and Pole LineElectric and Pole LineElectric and Pole Line
LimitedLimitedLimitedLimited for two additional yearsfor two additional yearsfor two additional yearsfor two additional years aaaand furthernd furthernd furthernd further that the Corporate Officer be athat the Corporate Officer be athat the Corporate Officer be athat the Corporate Officer be authorized to sign the uthorized to sign the uthorized to sign the uthorized to sign the
contract.contract.contract.contract.
DISCUSSION: DISCUSSION: DISCUSSION: DISCUSSION:
a)a)a)a) Background Context:Background Context:Background Context:Background Context:
A Request for Proposal (RFP-OP12-50) for the Provision of Electrical Contractor Services was
publicly advertised. Following the public process, Council awarded the Contract to Boileau
Electric and Pole Line Limited. The Contract was for a three year period with the option to
renew for two additional - two year periods.
The electrical services requirements primarily consist of on-call services to support
existing city infrastructure, systems and facilities, such as sewage, storm, and water pump
stations, reservoirs, traffic lights, street lights, and illuminated pedestrian crossing signs.
Boileau Electric and Pole Line Limited have performed the work in a responsive, cost
effective and professional manner.
1106
b)b)b)b) Financial Implications:Financial Implications:Financial Implications:Financial Implications:
Funding for the work is included in the 2016 Operating and Capital Budgets. All work
would be completed on a time and material basis with estimates provided as required. The
approval annual budget amount is $300,000.00, based on average (plus contingency) of
previous years. The projected cost is within the budgeted amount.
CONCLUSION: CONCLUSION: CONCLUSION: CONCLUSION:
Extension of the ‘Electrical Contractor Services’ Contract for two additional years meets the terms of
the Contract. Boileau Electrical and Pole Line Limited have performed the work over the past three
(3) years in a responsive, professional and cost effective manner. This report recommends an
extension of the Contract for the two optional years provided for within the terms of the Contract.
_______________________________________________
Prepared by: Russ CarmichaelRuss CarmichaelRuss CarmichaelRuss Carmichael
Director of Engineering OperationsDirector of Engineering OperationsDirector of Engineering OperationsDirector of Engineering Operations
_______________________________________________
Approved by: Frank QuinnFrank QuinnFrank QuinnFrank Quinn
General Manager, Public Works and Development ServicesGeneral Manager, Public Works and Development ServicesGeneral Manager, Public Works and Development ServicesGeneral Manager, Public Works and Development Services
_______________________________________________
Concurrence: E.C. SwabeyE.C. SwabeyE.C. SwabeyE.C. Swabey
Chief Administrative OfficerChief Administrative OfficerChief Administrative OfficerChief Administrative Officer
"Original signed by Russ Carmichael"
"Original signed by Frank Quinn"
"Original signed by E.C. Swabey"
CityCityCityCity of Maple Ridgeof Maple Ridgeof Maple Ridgeof Maple Ridge
TO:TO:TO:TO: Her Worship Mayor Nicole Read DATE:DATE:DATE:DATE: February 1, 2016
and Members of Council FILE NO:FILE NO:FILE NO:FILE NO: OPS1602
FROM:FROM:FROM:FROM: Chief Administrative Officer ATTN: ATTN: ATTN: ATTN: Committee of Committee of Committee of Committee of the Wholethe Wholethe Wholethe Whole
SUBJECTSUBJECTSUBJECTSUBJECT: Contract Contract Contract Contract Renewal Renewal Renewal Renewal Award: Award: Award: Award: Traffic Flagging ServicesTraffic Flagging ServicesTraffic Flagging ServicesTraffic Flagging Services
EXECUTIVE SUMMARYEXECUTIVE SUMMARYEXECUTIVE SUMMARYEXECUTIVE SUMMARY:
On October 15, 2014, the City issued a Request for Proposals to establish a select list of qualified
flagging companies to provide the City with traffic control services on an as and when required basis.
Following an extensive detailed review of the proposals, three companies were selected. The
Contract with each of the companies is five years with the option to review annually. After review of
the previous one year performance, staff recommend renewing the contracts of the three
Contractors for an additional one year period.
RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:
That the ‘That the ‘That the ‘That the ‘Traffic FlagTraffic FlagTraffic FlagTraffic Flaggingginggingging Services’ Contract be Services’ Contract be Services’ Contract be Services’ Contract be renewed renewed renewed renewed with with with with Ansan Industries Ltd., Go Traffic Ansan Industries Ltd., Go Traffic Ansan Industries Ltd., Go Traffic Ansan Industries Ltd., Go Traffic
Management Inc., and BCRS Road Safe Inc.,Management Inc., and BCRS Road Safe Inc.,Management Inc., and BCRS Road Safe Inc.,Management Inc., and BCRS Road Safe Inc., for for for for anananan additional additional additional additional one year period one year period one year period one year period aaaand further that the nd further that the nd further that the nd further that the
Corporate Officer be aCorporate Officer be aCorporate Officer be aCorporate Officer be authorized to sign the uthorized to sign the uthorized to sign the uthorized to sign the CCCContractontractontractontractssss....
DISCUSSION: DISCUSSION: DISCUSSION: DISCUSSION:
a)a)a)a) Background Background Background Background Context:Context:Context:Context:
Traffic flagging services provide support to various departments in construction and
emergent sites by providing traffic control plans, traffic control supervision, traffic control
equipment and traffic control personnel. Safety of crews and the public is of the utmost
importance and the commitment for professional and Worksafe compliant work sites is
imperative. Following the issuance of a Request for Proposals, 10 submissions were
received. Following an extensive detailed review of the proposals, three companies were
selected as best qualified to do the work.
Contracts were awarded to Ansan Industries Ltd., Go Traffic Management Inc., and BCRS
Road Safe Inc., for the provision of flagging services on and as and when required basis. The
Companies have performed in a professional, responsive and cost effective manner to date.
1107
After review of the previous one year performance of the three Contractor’s, this report
recommends renewing the Contracts with the three Contractor’s for an additional one year
period.
b)b)b)b) Financial Implications:Financial Implications:Financial Implications:Financial Implications:
Annual traffic control flagging costs vary depending on planned and unplanned work load. In
2015 the City expended approximately $320,000 total for these three Companies, which is
within the approved 2016 budget amounts.
CONCLUSION: CONCLUSION: CONCLUSION: CONCLUSION:
The City of Maple Ridge currently has contracts with three Companies. Those Contracts allow for an
annual extension. Based on the first year performance of the Companies, this report recommends
extending their Contracts for one year.
_______________________________________________
Prepared by: Russ CarmichaelRuss CarmichaelRuss CarmichaelRuss Carmichael
Director of Engineering OperationsDirector of Engineering OperationsDirector of Engineering OperationsDirector of Engineering Operations
_______________________________________________
Approved by: Frank QuinnFrank QuinnFrank QuinnFrank Quinn
General Manager, Public Works and Development ServicesGeneral Manager, Public Works and Development ServicesGeneral Manager, Public Works and Development ServicesGeneral Manager, Public Works and Development Services
_______________________________________________
Concurrence: E.C. SwabeyE.C. SwabeyE.C. SwabeyE.C. Swabey
Chief Administrative OfficerChief Administrative OfficerChief Administrative OfficerChief Administrative Officer
"Original signed by Russ Carmichael"
"Original signed by Frank Quinn"
"Original signed by E.C. Swabey"
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: February 1, 2016
and Members of Council FILE NO: 11-5255-70-095
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: Award of Contract ITT-EN15-75: Rock Ridge Reservoir - Tank 2
EXECUTIVE SUMMARY:
The City’s 2011 Water Master Plan identified that system upgrades and increased storage capacity
would be required in the Silver Valley area to meet increased water demands due to population
growth.
In 2013, the City retained Kerr Wood Leidal Associates Ltd. (KWL) to complete a detailed study of the
Silver Valley area to determine the amount water reservoir storage capacity needed with the
associated population growth. After considering the different site options it was concluded that
building a second reservoir at the same location as the existing Rock Ridge Reservoir was optimal.
The construction of the Rock Ridge Reservoir – Tank 2 will provide the fire, emergency and pump
balancing water storage volumes required to serve and meet the demands of the ultimate build-out
population of Silver Valley as projected in the City’s Official Community Plan. The second reservoir
will ensure adequate pressure to the service area and act as a redundant supply to compliment and
back up the existing reservoir in an emergency or to allow for maintenance.
An Invitation to Tender was issued on December 21, 2015, and closed on January 22, 2016. The
lowest compliant tender price was submitted by Timbro Contracting (A Partnership) in the amount of
$1,782,415.22 excluding taxes. The costs are within the approved budget and largely funded
through Development Cost Charges.
The Rock Ridge Reservoir Project is in the City’s approved Financial Plan and construction is
anticipated to commence in February 2016, with completion in June 2016. Council approval to
award the contract is required for the work to proceed.
Opus DaytonKnight Consultants Ltd. is the professional engineering design consultant for the
project. In awarding the construction contract, additional services are required of Opus DaytonKnight
Consultants Ltd., including construction review, environmental and geotechnical monitoring. This
report recommends extending their contract by $85,000.
RECOMMENDATION:
THAT Contract ITT-EN15-75, Rock Ridge Reservoir – Tank 2, be awarded to Timbro Contracting (A
Partnership) in the amount of $1,782,415.22 excluding taxes; and
THAT a project contingency of 15% or $267,362.83 be approved to address potential variations in
field conditions; and
THAT the Corporate Officer be authorized to execute the contract; and further
THAT the existing Opus DaytonKnight Consultants Ltd. contract for Engineering Services for Silver
Valley Water Reservoir, be extended by $85,000.00 for geotechnical and environmental monitoring
as well as construction reviews and services. 1108
DISCUSSION:
a)Background Context:
The Silver Valley area of the City was identified as a development area in the 2006
Official Community Plan (OCP). The City’s 2011 Water Master Plan identified that system
upgrades and increased storage capacity would be required in the Silver Valley area to
meet increased water demands due to population growth.
In 2013, the City retained Kerr Wood Leidal Associates Ltd. (KWL) to complete a detailed
study of the Silver Valley area to determine the amount water reservoir storage capacity
needed with the associated population growth. After considering the different site
options it was concluded that building a second reservoir at the same location as the
existing Rock Ridge Reservoir was optimal.
The installation of the 2,600m3 Rock Ridge Reservoir – Tank 2 includes site clearing and
rock removal by blasting and rock hammering, installation of a new separate 300mm
supply main from 240 Street to the new reservoir; base preparation and foundation
placement; a new electrical building to house all required electrical equipment and
instrumentations to operate both the new and existing reservoir; a new valve chamber for
the new reservoir to control flows in and out of the reservoir, upgrades to the existing
reservoir’s valve chamber; site security upgrades including additional cameras and
motion sensors and additional chain link fencing; site drainage and a new electrical kiosk
with an upgraded power source installed by a third party utility company (BC Hydro).
Tender Evaluation
An Invitation to Tender was issued on December 21, 2015 for the Rock Ridge Reservoir -
Tank 2 and closed on January 22, 2016. Eleven compliant tenders were as noted below:
A detailed review of the tenders was completed and the lowest compliant bid is
$1,782,415.22 from Timbro Contracting (A Partnership) (Timbro). Timbro has completed
a number of projects with a similar scope as the Rock Ridge Reservoir – Tank 2 and is
suitably qualified for the works. Reference checks with other municipalities confirmed
that Timbro is capable of completing the project successfully.
Consultant Construction Services
City staff will be providing a full-time site representative responsible for the day-to-day
quality assurance of the contractor’s work and coordination of all site issues. However,
given the complex nature of the project the expertise of the design consultant is needed
to support City staff with on-site field reviews and monitoring as well as to satisfy
Engineer of Record requirements. This includes geotechnical support during blasting and
rock removal, review of the blasting plan and monitoring of existing structures during
blasting as well as sign-offs and reviews of the structural, mechanical, electrical and
environmental elements of the project.
Tender Price (excluding taxes)
Timbro Contracting (A Partnership) $1,782,415.22
JS Ferguson Construction Inc. $1,824,781.00
Giffels Westpro Cosntructors Inc. $1,933,014.14
Jakes Construction Ltd. $1,956,330.00
Belpacific Excavating and Shoring Ltd. $1,961,037.75
NAC Constructors Ltd. $2,042,000.00
Arsalan Construction Ltd. $2,046,720.00
Maple Reinders Ltd $2,217,715.13
Strohmaier's Excavating Ltd. $2,234,621.05
Industra Construction Corp $2,248,036.40
Tybo Contracting Ltd. $2,675,080.00
The increase in contract value is $85,000.00 for the necessary geotechnical, structural,
mechanical, electrical and environmental services during construction.
b)Desired Outcome:
The construction of the Rock Ridge Reservoir – Tank 2 will provide the fire, emergency
and pump balancing water storage volumes required to serve and meet the demands of
the ultimate build-out population of Silver Valley as projected in the City’s Official
Community Plan. The second reservoir will ensure sufficient pressure to the service area
and act as a redundant supply to compliment and back up the existing reservoir in an
emergency or to allow for maintenance.
c)Strategic Alignment:
The Corporate Strategic Plan provides direction to manage municipal infrastructure
under various initiatives such the Master Water Plan Update, the DCC Bylaw and Smart
Managed Growth.
The need for the Rock Ridge Reservoir – Tank 2 project was originally identified in the
2011 Water Master Plan. The new tank needs to be operational by June 2016 to meet
ultimate water demands in the Silver Valley area and before the peak summer water
usage begins.
d)Citizen/Customer Implications:
The estimated construction duration is approximately five months with construction
commencing promptly after the project is awarded and is expected to be complete by
June 2016. The impact to everyday traffic and residents in the neighbourhood will be
minimal as the reservoir is located in a secluded area and accessed by a gated gravel
maintenance road. The access to the gravel road is located at the northern-most extent
of 240 Street which is a dead end with very low traffic volumes. Construction traffic will
need to use 240 Street for access to the site but no road closures are expected.
Water service to the area will not be impacted as the existing Rock Ridge Reservoir will
remain in service during construction of the new tank.
There are identified horse trails in the immediate area of construction including parts of
the gravel access road. The Haney Horsemen group has already been notified of the
pending construction project and expected closures to the trail network around the
construction area. Additional updates will be provided once the contractor has been
awarded the project and a construction schedule is submitted. The Haney Horsemen will
be notified individually for trail closure updates and the general public will be informed of
the construction progress through the City’s website and social media sources.
Additionally, notifications will go out to surrounding residents informing of the project as
well as identifying an information session to be hosted by the City, specifically about the
blasting operations. This will give the residents potentially affected by the project a forum
to have their questions answered. The Haney Horsemen Association will also be made
aware of this information session.
e)Interdepartmental Implications:
The Engineering, Operations, Parks and Planning Departments have provided input
during the design stage and the project makes use of City resources where possible in
the interests of cost effectiveness and efficiencies.
f)Business Plan/Financial Implications:
The estimated project construction cost is $2,317,685.05 including all third party utility
relocates, field reviews and monitoring by professional consultants, construction costs
and contingencies. The projected costs and funding breakdown is as follows:
Project Costs
Expenditures to Date $ 137,907.00
Construction $ 1,782,415.22
Additional Consultant Services $ 85,000.00
Third Party Utility Costs $ 10,000 .00
Operations Department - Water relocations $ 35,000.00
Project Contingency $ 267,362.83
Grand Total $ 2,317,685.05
Existing Funding
2014 Development Cost Charges $ 141,146.00
2014 Water Capital Fund $ 8,855.00
2015 Development Cost Charges $ 3,105,206.00
2015 Water Capital Fund $ 194,794.00
Total Funding $ 3,450.001.00
This project is largely funded by Development Cost Charges (approx. 95%) with the
balance funded through the Water Capital Fund. The project expenditures include a 15%
contingency that will only be utilized if required to address unforeseen issues throughout
construction.
CONCLUSIONS:
The tender price of $1,782,415.22 excluding taxes by Timbro Contracting (A Partnership) for the
Rock Ridge Reservoir – Tank 2 project is the lowest compliant tendered price. It is recommended
that Council approve the award of the contract to Timbro Contracting (A Partnership). It is further
recommended that Council approve an increase to the existing Opus DaytonKnight Consultants Ltd.
contract for Engineering Services for Silver Valley Water Reservoir in the amount of $85,000.00 for
geotechnical and environmental monitoring and construction reviews and services.
“Original signed by Jeff Boehmer” “Original signed by Trevor Thompson”
Submitted by: Jeff Boehmer, PEng. Financial Trevor Thompson, BBA, CPA, CGA
Manager of Design & Construction Concurrence: Manager of Financial Planning
“Original signed by David Pollock”
Reviewed by: David Pollock, PEng.
Municipal Engineer
“Original signed by Frank Quinn”
Approved by: Frank Quinn, MBA, PEng.
General Manager: Public Works & Development Services
“Original signed by E.C. Swabey”
Concurrence: E.C. Swabey
Chief Administrative Officer
City of PittMeadows
District ofLangley District of MissionFRASER R.
Reservoir Site
The City of Maple Ridge makes no guaranteeregarding the accuracy or present status ofthe information shown on this map.´
Scale: 1:5,000 Date: Jan 27, 2016Department: Engineering
Rock Ridge Reservoir - Tank 2
0 50 100 150 200 m
0 180 360 540 720 ft
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: February 1, 2016
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: COW
SUBJECT: Sale of City Property at 20309 Chigwell Street
EXECUTIVE SUMMARY:
20309 Chigwell Street contains two separately titled land parcels – one owned by the City of Maple
Ridge and one owned by Mr. Earl Hansen. In early 2015, Mr. Hansen inquired as to the City’s
interest in selling him the City’s parcel such that he could consolidate the two parcels under one title.
At a July 2015 Council meeting, staff were authorized to enter into negotiations to sell the City owned
parcel for no less than its assessed (2015) value of $15,931.00. Lawyers representing Mr. Hansen
contacted the City in November 2015 and advised that Mr. Hansen was willing to purchase the City’s
parcel at this price. Having completed the notification process as required under the Community
Charter, the City is prepared to dispose of the property.
RECOMMENDATION(S):
That this resolution be considered at a closed meeting pursuant to Sections 90 (1) (e) of the
Community Charter; and further:
That staff be authorized to complete the sale of the City-owned parcel of 20309 Chigwell Street,
Maple Ridge and legally described as: ‘That Portion of Lot 215 Lying within The Boundaries of
District Lot 281, Group 1 NWDP 114 (PID #001-758-977), to Mr. Earl Hansen of 20309 Chigwell
Street for $15,931.00.
DISCUSSION:
a)Background Context:
Following a July, 2015 Council Meeting, staff advised lawyers for Mr. Earl Hansen that the
City would be willing to sell its parcel for no less than its assessed value of $15,931.00. In
addition, if the sale were to proceed, Mr. Hansen would be required to secure the necessary
approvals to consolidate the parcels though the city’s Planning Department and register
same through the Land Titles Office and absorb all the related legal and conveyancing costs.
Lastly, if the sale were to proceed, the City would be required to follow the public notice
process as outlined in the Community Charter as related to Sale of Municipal Property. The
Community Charter notice process completed on January 20, 2016.
1131
CONCLUSION:
The sale of the City-owned parcel of land located at 20309 Chigwell for its assessed value of
$15,931.00 respects the City’s policies and procedures and reflects the best interests of its
taxpayers.
“Original signed by Darrell Denton”_________________
Prepared by: Darrell Denton
Property & Risk Manager
“Original signed by Trevor Thompson”_______________
Approved by: Trevor Thompson
Manager of Financial Planning
“Original signed by Paul Gill”_______________________
Approved by: Paul Gill
General Manager, Corporate & Financial Services
“Original signed by Ted Swabey”____________________
Concurrence: Ted Swabey
Chief Administrative Officer
Appendixes: A: Map of Subject Property – 20309 Chigwell Street
Appendix A: Map of Subject Property – 20309 Chigwell
Map 1: City-owned parcel of approximately 500 square meters
Map 2: Historical Port Hammond Map – the vertical line indicates the original property line
between District Lots 281 (Left) and 279 (Right). 20309 Chigwell is lot 215.
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: February 1, 2016
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: Committee of the Whole
SUBJECT: Vacant/Abandoned Building Amending Bylaw 7186-2015
EXECUTIVE SUMMARY:
The City of Maple Ridge adopted the Vacant/Abandoned Building Bylaw No. 6958-2012 in December
of 2012 in response to the risk posed by derelict structures to the citizens of Maple Ridge. These
structures pose a threat to the community in several forms including, but not limited to, fire,
vandalism, theft, and illegal activity. History has proven that these structures, when left unmanaged,
decay at an elevated rate, and attract an unwanted element resulting in a negative effect on the
form and function of the community.
The bylaw as written has proven to be of significant value for the Fire and Bylaw Departments in the
managing of properties where an owner of property is unwilling, or unable to, manage a property
themselves. The bylaw enables City staff to take action on behalf of property owners should they not
respond in a timely manner, thereby reducing and managing the risk on behalf of citizens.
With the benefit of having worked with the bylaw for three years since its adoption, it has become
evident that minor amendments to the bylaw would be beneficial for both property owners and city
staff who administer the bylaw. A copy of our original Bylaw 6958-2012 is attached with notations,
for ease of reference.
RECOMMENDATION:
That Maple Ridge Vacant/Abandoned Building Amending Bylaw No. 7186-2015 be given
first, second and third readings.
DISCUSSION:
a)Background Context:
In the three years since the adoption of Bylaw 6958-2012, the issue of vacant/ abandoned
buildings within the community has become better managed, particularly in the downtown core.
Our experience has identified text amendments to further improve the bylaw’s effectiveness. In
particular, the existing Schedule A specifies the requirements as to how an owner is to secure
the building once identified as insecure. The schedule was originally based on a standard issued
by the US Department of Housing and Urban Development (HUD). Although the standard is
extremely thorough, it does add significant financial expense and complexity in the securing of a
structure. Experience over the past several years has identified that this additional expense and
1 1132
complexity is not necessary to achieve the intent of the bylaw. The schedule as written remains
an excellent recommendation; however it would be beneficial to remove it as a requirement.
Rather than have a prescribed schedule within the bylaw, staff recommend that the bylaw be
altered to specify an objectives based requirement and this is now reflected in Part 4 of the new
bylaw. This will provide moderate flexibility to property owners in how they manage to preclude
unauthorized entry. This would also allow for flexibility in how city contractors secure buildings
where homeowners are either unwilling or unable to manage the properties themselves.
A change is also proposed for the time a home owner has to respond and secure a building, once
identified and this change is reflected in Part 5. Originally the requirement was for response
within 24 hours and it is recommended that this be changed to 48 hours. This is an
acknowledgement that it may take some time to locate and notify an owner, and further allows
reasonable time for them to make arrangements to respond. It should be noted that the ability
for city staff to secure a property immediately without notification is maintained within the bylaw
when public safety is of paramount concern.
b) Desired Outcome(s):
Simplifying the requirements for boarding will enable property owners to keep secure their
vacant/abandoned buildings in a manner that is effective while maintaining control of expenses.
As long as an owner maintains their vacant/abandoned building inaccessible to unauthorized
entry, the intent of the bylaw is maintained.
c) Strategic Alignment (as appropriate):
Effective management of vacant/abandoned buildings assists with maintaining a high level of
public safety, improving the citizen experience within the community.
d) Citizen/Customer Implications:
The proposed changes will provide some flexibility to property owners who are required to secure
buildings. City contractors who are asked to secure buildings, where homeowners are either
unwilling or unable to manage the properties themselves, will have also have the same flexibility.
e) Interdepartmental Implications:
Fire Department staff members primarily manage and enforce the Bylaw with the assistance of
Bylaw Enforcement Officers. All orders under the bylaw, in addition to the assignment of
administrative fees and boarding expenses, are administered by clerical staff in the Fire
Department. No direct interdepartmental implications are anticipated.
f) Business Plan/Financial Implications:
All financial expenses that are incurred as a result of administering the bylaw are recovered from
the property owner by way of invoicing. Unpaid invoices are transferred to taxes as arears as
necessary.
g) Policy Implications:
No policy implications are anticipated as a result of this amending Bylaw.
2
h)Alternatives:
1.Make no changes. This option would leave the majority of properties in technical
contravention of the bylaw, even when the building is secured in a reasonable manner.
2.Demand that property owners and City contractors who work to secure buildings under this
bylaw do so as per the existing schedule. This would increase expense while marginally
improving the security of the building. Achieving compliance would not be cost effective.
CONCLUSIONS:
The Vacant/Abandoned Building Bylaw gives staff a useful tool to better manage derelict buildings
within the City. Having utilized the bylaw successfully for the past three years, lessons have been
learned which would make the bylaw more effective. The changes outlined herein maintain the
intent of the bylaw while providing reasonable flexibility.
“Original signed by Michael Van Dop”
Prepared by: Michael Van Dop
Assistant Chief Prevention & Planning
“Original signed by Dane Spence”
Approved by: Dane Spence
Fire Chief
“Original signed by Paul Gill”____________________________
Approved by: Paul Gill
GM: Corporate & Financial Services
“Original signed by E.C. Swabey”
Concurrence: E.C. (Ted) Swabey
Chief Administrative Officer
mvd:
3
EXISTING BYLAW WITH PROPOSED REVISIONS
CORPORATION OF THE DISTRICT CITY OF MAPLE RIDGE
BYLAW NO. 6958–2012
A Bylaw to control the condition of vacant / abandoned buildings
so as to reduce the risk these buildings pose
WHEREAS, the Community Charter, provides that Council may by bylaw impose requirements in
relation to buildings and other structures;
AND WHEREAS, vacant/abandoned buildings pose a physical risk to citizens and emergency
responders of the DistrictCity as vacant buildings are often in such a state of disrepair that a fire
starting in them is likely to spread rapidly endangering life and property;
AND WHEREAS, vacant buildings are frequently found to contain hazardous materials including but
not limited to asbestos;
AND WHEREAS, vacant/abandoned buildings negatively affect the form and character of the
DistrictCity;
NOW THEREFORE, the Council of the DistrictCity of Maple Ridge enacts as follows:
1.This bylaw may be cited as “Maple Ridge Vacant / Abandoned Building Bylaw No. 6958-2012”
DEFINITIONS:
2.In this Bylaw, unless the context otherwise requires:
“Building” means a structure whether temporary or permanent, used or built for shelter,
accommodation, or enclosure of persons, animals, materials or equipment;
“Bylaw Officer” means any person appointed by the Director of Licences, Permits and Bylaws, or
their designate, to exercise the powers under this Bylaw;
"Building Official" means the Chief Building Official for the DistrictCity, and every Building Official
appointed by the DistrictCity to inspect Buildings or Structures in respect of building, plumbing,
gas or electrical safety standards;
“Council” means the Municipal Council of the Corporation of the DistrictCity of Maple Ridge;
"DistrictCity" means the Corporation of the DistrictCity of Maple Ridge;
"Director" means the Director of Licences, Permits and Bylaws of the DistrictCity;
Comment [MVD1]: Administrative change. All
references of ‘District’ changed to ‘City’
Comment [MVD2]: Administrative clarification
in definition
"Fire Chief" means the person who is head of the Maple Ridge Fire Department and his or her
designate;
"Inspector" means:
(a) the Fire Chief, and applicable designate, to be an officer or employee of Maple Ridge Fire
Department;
(b) the Chief Building Official for the DistrictCity, and every Building Official appointed by the
DistrictCity to inspect Buildings or Structures in respect of building, plumbing, gas or
electrical standards;
(c) a Peace Officer, including a member of the Royal Canadian Mounted Police;
(d) the Director of Licences, Permits and Bylaws;
(e) a Bylaw Enforcement Officer;
“Owner” includes the following:
(a) the registered owner of the land on which the building is situated;
(b) the owner of a building;
(c) the person managing or receiving the rent of the land or the building, or who would
receive the rent if the land and building were let, whether on the person’s own account or
as agent or trustee or receiver of any other person;
(d) a vendor of the building under an agreement for sale who has paid any municipal taxes
thereon after the effective date of the agreement;
(e) the person for the time being receiving installments of the purchase price if the building
were sold under an agreement for the sale; and
(f) a lessee or occupant of the property who, under the terms of a lease, is required to repair
and maintain the building;
“Vacant/Abandoned” means any building, unit within a building, portion of a building or
structure, that is not occupied and that, by reason of its unfinished or dilapidated, or fire
damaged condition, that a fire starting in the building will spread rapidly, endangering life and
property and or, is open to the elements or is in a state such that there is no control over
unauthorized entry to the building or structure.
SECURING OF VACANT/ABANDONED BUILDINGS
3. An owner of any Vacant/Abandoned Building must ensure the premises are made and kept
secure against unauthorized entry or occupation at all times.
4. Acceptable measures to maintain secure Vacant/Abandonded Buildings include on or more of
the following:
(a) Affix solid barriers to windows, doors, and other potential points of ingress to
preclude entry. Solid barriers to be of such material and installed in such a manner
that they will maintain security measures at all times and be able to withstand
environmental stressors.
(b) Install continuous security fencing around the perimeter of the building so as to
preclude entry. Fencing to be of a minimum 1.8 meters in height and must be
maintained effective at all times.
(c) Post an onsite security guard and maintain patrols on a frequent basis so as to
preclude entry at any and all times.
5.Upon initial identification or complaint that a building within the DistrictCity is
Vacant/Abandoned, the Inspector, may at all reasonable hours attend the property and assess
its condition. Upon confirmation of that the building(s) are found to be in contravention of this
bylaw, the inspector will order the owner to secure the premise within 24 48 hours as per
Section 4 (a) and/or (b) and/or (c). The inspector will attempt to contact the owner by telephone
or in person and written notification will also be sent to the address registered with the city. by
registered mail.
5.a. The inspector will attempt to contact the registered owner upon confirmation of the
first two occurrences of the property observed found in contravention of this bylaw.
Subsequent occurrences will result in the Inspector making arrangements to secure
and or make the building secure as per 4(a), and/or (b), and/or (c). All costs
associated with securing and or guarding the premise will be invoiced to and are the
sole responsibility of the Owner.
6.Where public safety is of paramount concern and the vacant or abandoned building creates an
immediate hazard, the Inspector may make arrangements to secure and or make the building
secure as per Section 4(a), and/or (b), and/or (c) as soon as possible, without prior notification
of the Owner. All costs associated with securing and or guarding the premise will be invoiced to
and are the sole responsibility of the Owner.
NON-COMPLIANCE BY OWNER
7.Should the Owner either:
a.Fail to secure the building as per written order within the specified time period, or
b. Prove to be unable to be contacted phone or in person,
The officers may, at his/her discretion procure services to secure the premise as per Section 4(a)
and/or (b) and/or (c). All costs associated with securing and or guarding the premise will be
invoiced to and are the sole responsibility of the Owner.
FEES FOR RE-INSPECTION OF VACANT/ABANDONDED BUILDING
Comment [MVD3]: Rewrite 4 and 4(a) to be
objective based rather than reference a prescriptive
schedule included in the bylaw. Schedule A deleted
in its entirety as a result.
Comment [MVD4]: Change to 48 hours as per
discussion with Bylaws. Rationale is centered
around what is a reasonable amount of time
required to notify an owner and expect a response.
Comment [MVD5]: Removal of type of delivery.
Rationale is centered on the reality that depending
on the time of day/day of week the infraction is
observed, some forms of delivery are better than
others. This allows staff flexibility in choosing the
most effective form of delivery.
Formatted
Comment [MVD6]: Define process as per
discussion with Bylaws to include formal notification
for first two occurrences. Rationale is centered
around what is a reasonable amount of notification.
Comment [MVD7]: Change language to allow
for multiple forms of securing if required given
specific situations.
8.After the vacant/abandoned building has been identified and secured as per Section 4, and
upon re-inspection, the building is found to be once again insecure, the Owner shall be subject to
a re-inspection fee(s) stipulated in “Schedule BA” and must be paid to the DistrictCity.
9.In addition to the re inspection fee, the Owner must abide by an order the Inspector writes to
secure or re-secure the building. Failure to comply may result in action taken in accordance with
Section 7.
REMOVAL OF VACANT/ABANDONED BUILDINGS
10. Any building found kept in such a condition, or be situated in such a location, so as the safety of
the general public is compromised or may become compromised, Council may order the building
demolished, foundation removed and property graded so as to remove the hazard.
11. All costs associated with action taken under Section 10 are the sole responsibility of the Owner.
APPLICATION FOR RE INSPECTION FEE REDUCTION
12. Any Owner of vacant / abandoned building(s) who has had re-inspection fees assessed against
his/her property may apply in writing to the Fire Chief to have the re-inspection fees reduced by
75% provided that any one of following conditions have been met :
a.The owner has applied to the DistrictCity for a building permit to restore the building to a
habitable condition within 30 days of the first inspection. The building must be maintained
secure, as per Section 4, at all times while the building permit is open and active.
b.The owner has applied for a demolition permit from the DistrictCity within 30 days of the first
inspection, and, the building has been demolished, foundation removed and property graded
so as to remove the hazard, within 60 days of the first inspection.
13. Any reduction in fees owed applies only to re-inspection fees assessed and not to any costs
incurred for the securing, re-securing as per Section 6 Sections 6 and 7, or demolition of the
building.
INVOICING
14. Where a fee is charged to the owner of property, the DistrictCity will invoice the owner of the
property (and notify the owner) for the response service.
Comment [MVD8]: Renamed based on
proposed changes
Comment [MVD9]: Administrative change to
ensure all expenses incurred by staff on behalf of
owner become the responsibility of the owner
15. An administration fee stipulated in “Schedule BA” will be added all of the costs associated
securing, protecting and or guarding as per Section 4.
16. Any invoice issued under the Bylaw are due and payable within 30 days of issuance.
17. All invoices that remain unpaid as of December 31st in the year in which they were incurred will
be added to and form part of the taxes payable on the real property to which services were
provided or fees assessed as taxes in arrears.
SEVERABILITY
18. If any Section, subsection or clause of this Bylaw is declared or held to be invalid by a court of
competent jurisdiction, then that invalid portion shall be severed and the remainder of this Bylaw
shall be deemed to have been enacted and adopted without the invalid and severed Section.
READ a first time the 27th day of November, 2012.
READ a second time the 27th day of November, 2012.
READ a third time the 27th day of November, 2012.
RECONSIDERED AND ADOPTED on the 11th day of December, 2012.
PRESIDING MEMBER CORPORATE OFFICER
Attachments:
Schedule A
Schedule B
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW NO. 6958–2012
SCHEDULE ‘A’
Details on Securing Vacant/Abandoned Buildings
1.DISCONNECT ALL UTILITIES AT THE PROPERTY LINE
(a) Request Public Works crew, turn off water at the property line
(b) Have the utility company disconnect electricity service at the property line
(c) Have the utility company disconnect natural gas service at the property line
(d) Disconnect and remove any Liquid Propane Gas and or heating oil tanks.
2.REMOVE ALL FLAMMABLES AND COMBUSTIBLES FROM INSIDE AND OUTSIDE THE BUILDING
(a) Remove all upholstered furniture, combustible materials and trash from the building,
including the basement and attic.
(b) Remove trash and trash containers and combustible furniture from exterior stairwells,
porches, fire escapes and outbuildings.
(c) Remove shrubbery and vegetation adjacent to building that could support or spread a fire.
3.SECURE THE BUILDING TO PREVENT ENTRY
(a) Search the entire building to ensure that it is unoccupied.
Comment [MVD10]: Deleted in its entirety.
(b) Openings in the basement, first floor doors and windows and any point of entry accessible
from a porch, fire escape or other potential climbing point within 3m of finished grade, must
be secured plywood (minimum 12 mm thick) and re-enforced with 2x4s, bolts and screws.
(see Section 4)
(c) Openings that are at 3m above finished grade which are not accessible from a porch, fire
escape, roof, or other climbing point may be secured by the original locking feature of the
window or door provided any and all glazing is intact. If the glazing is broken, missing or
compromised in any way, or if the opening is without a locking device, plywood barriers must
be utilized to secure the opening. Plywood barriers may be secured to window/door frame
utilizing screws or lag bolts with a minimum length of 65 mm.
4.BOARDING UP DIRECTIONS
(a) Cut plywood (minimum 12 mm thick) to fit over the window and door openings, flush with
outside of the frame.
(b) Cut the dimensional lumber (2x4) to fit the horizontal dimension of the plywood. You will
need two 2x4 interior and exterior braces for each window and three interior and exterior
sets for each door.
(c) Pre drill 3/8th inch holes in the plywood and the braces.
(d) The holes will be placed approximately 1/3 of the length of the brace from each outside edge
of the door and window jamb.
(e) The two window braces will be placed 1/3 of the distance from the top and the bottom of the
window.
(f) The three door braces will be placed; one in the center of the doorway, and one half the
distance from the center to the top and to the bottom of the doorway.
(g) Place the plywood over the exterior opening and secure to the frame.
(h) Place the 2x4 braces over the interior and exterior of the door or window.
(i) Place the larger washer over the carriage bolt and place the bolt through the holes.
(j) Place washer and nut inside and tighten securely. Torque the nut so that it slightly
compresses the interior 2x4.
(k) After all entrances are secured, the interior worker should exit the building, using a ladder,
through a window, if such exists, at least 3m above finished grade. Screw a plywood barrier
over the worker's exit utilizing screws at least 65 mm in length and 300mm on center around
perimeter of opening.
WINDOWS
DOORS
CORPORATION OF THE DISTRICTCITY OF MAPLE RIDGE
BYLAW NO. 6958–2012
SCHEDULE "AB"
SCHEDULE OF COSTS FOR RE-INSPECTION FEES
A. FEE STRUCTURES ASSOCIATED WITH RE-INSPECTION OF VACANT BUILDING(S):
Should the building be found to be in non-compliance with Maple Ridge Vacant / Abandoned
Building Bylaw No. 6958-2012, after initial notification of owner, the charges are as follows:
Step 1 First re-inspection $150.00
Step 2 Second re-inspection $300.00
Step 3 Third re-inspection $600.00
Step 4 Fourth re-inspection $1200.00
Step 5 All subsequent re-
inspections
$2400.00
B. ADMINISTRATION COSTS
An Administration and Overhead charge of 15% will be added to all services and costs incurred
under Section 4 and subsequently invoiced to the owner.
Comment [MVD11]: Renamed based on
proposed changes
CITY OF MAPLE RIDGE
BYLAW NO. 7186-2015
A Bylaw to amend the Maple Ridge Vacant/Abandoned Building Bylaw No. 6958-2012
WHEREAS, it is deemed expedient to amend Maple Ridge Vacant/Abandoned Building Bylaw
No. 6958-2012;
NOW THEREFORE, the Council of the City of Maple Ridge enacts as follows:
1. This Bylaw may be cited as the "Maple Ridge Vacant/Abandoned Building Amending
Bylaw No. 7186-2015".
2. That Maple Ridge Vacant/Abandoned Building Bylaw No. 6958-2012 be amended by
replacing all references to “The District of Maple Ridge” with “The City of Maple
Ridge”
3. That Maple Ridge Vacant/Abandoned Building Bylaw No. 6958-2012 be amended
by:
In Part 2 – Definitions, redefining “Bylaw Officer” as:
“Bylaw Officer” means any person appointed by the Director of Licences,
Permits and Bylaws, or their designate, to exercise the powers under this
Bylaw;
Repealing Part 4 in its entirety and replacing with:
4. Acceptable measures to maintain secure Vacant/Abandoned Buildings
include one or more of the following:
(a) Affix solid barriers to windows, doors, and other potential points of
ingress to preclude entry. Solid barriers to be of such material and
installed in such a manner that they will maintain security measures
at all times and be able to withstand environmental stressors.
(b) Install continuous security fencing around the perimeter of the
building so as to preclude entry. Fencing to be of a minimum 1.8
meters in height and must be maintained effective at all times.
(c) Post an onsite security guard and maintain patrols on a frequent
basis so as to preclude entry at any and all times.
Repealing Part 5 in its entirety and replacing with:
5.Upon initial identification or complaint that a building within the City is
Vacant/Abandoned, the Inspector, may attend the property and assess
its condition. Upon confirmation that the building(s) is/are found to be in
contravention of this bylaw, the inspector will order the owner to secure
the premise within 48 hours as per Section 4(a) and/or (b) and/or (c).
The inspector will attempt to contact the owner by telephone or in person
and written notification will also be sent to the address registered with
the City.
(a) The inspector will attempt to contact the registered owner
upon confirmation of the first two occurrences of the property
observed found in contravention of this bylaw. Subsequent
occurrences will result in the Inspector making arrangements
to secure and or make the building secure as per Section
4(a), and/or (b), and/or (c). All costs associated with securing
and or guarding the premise will be invoiced to and are the
sole responsibility of the Owner.
Repealing Part 6 in its entirety and replacing with:
6.Where public safety is of paramount concern and the vacant or
abandoned building creates an immediate hazard, the Inspector may
make arrangements to secure and or make the building secure as per
Section 4(a), and/or (b), and/or (c) as soon as possible, without prior
notification of the Owner. All costs associated with securing and or
guarding the premise will be invoiced to and are the sole responsibility of
the Owner.
Repealing Part 7 in its entirety and replacing with:
7.Should the Owner either:
a.Fail to secure the building as per written order within the
specified time period, or
b.Prove to be unable to be contacted phone or in person,
The officers may, at his/her discretion procure services to secure the
premise as per Section 4(a) and/or (b) and/or (c). All costs associated
with securing and or guarding the premise will be invoiced to and are the
sole responsibility of the Owner.
In Part 8, renaming “Schedule B” to “Schedule A”
Repealing Part 13 in its entirety and replacing with:
13.Any reduction in fees owed applies only to re-inspection fees assessed
and not to any costs incurred for the securing, re-securing as per
Sections 6 and 7, or demolition of the building.
In Part 15, renaming “Schedule B” to “Schedule A”
Repealing “Schedule A - Details on Securing Vacant/Abandoned Buildings” in its
entirety.
Renaming “Schedule B - Schedule of Costs For Re-Inspection Fees” to “Schedule A -
Schedule of Costs For Re-Inspection Fees”.
READ A FIRST TIME this day of , 20 .
READ A SECOND TIME this day of , 20 .
READ A THIRD TIME this day of , 20 .
ADOPTED this day of , 20 .
PRESIDING MEMBER CORPORATE OFFICER
CityCityCityCity of Maple Ridgeof Maple Ridgeof Maple Ridgeof Maple Ridge
TO:TO:TO:TO: Her Worship Mayor Nicole Read MEETINGMEETINGMEETINGMEETING DATE:DATE:DATE:DATE: 1-Feb-2016
and Members of Council FILE NO:FILE NO:FILE NO:FILE NO:
FROM:FROM:FROM:FROM: Chief Administrative Officer MEETING:MEETING:MEETING:MEETING: COW
SUBJECTSUBJECTSUBJECTSUBJECT: Audit & Finance Committee Terms of Reference
EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:
The Audit & Finance Committee operates under Terms of Reference adopted by Council. The
attached schedule “A” reflects the Terms of Reference recommended by the current committee
members.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION::::
That the Audit & Finance Committee Terms of That the Audit & Finance Committee Terms of That the Audit & Finance Committee Terms of That the Audit & Finance Committee Terms of Reference attached as Schedule “A” to the staff report Reference attached as Schedule “A” to the staff report Reference attached as Schedule “A” to the staff report Reference attached as Schedule “A” to the staff report
dated February 1, 2016 be approved, as recommended by the Audit & Finance Committee.dated February 1, 2016 be approved, as recommended by the Audit & Finance Committee.dated February 1, 2016 be approved, as recommended by the Audit & Finance Committee.dated February 1, 2016 be approved, as recommended by the Audit & Finance Committee.
DISCUSSION: DISCUSSION: DISCUSSION: DISCUSSION:
At the January 11, 2016 Council Workshop the composition of the Audit & Finance Committee was
changed to include all members of Council, with quorum being a majority of members. Previously the
committee was comprised of the Mayor and three Councillors with quorum being two members. This
change requires an amendment to the committee’s Terms of Reference. The amended Terms of
Reference were endorsed by the Committee at their January 25 meeting and are attached as
Schedule “A” for Council’s approval.
“Original signed by Catherine Nolan”
Prepared by: Catherine Nolan, CPA, CGA
Manager of Accounting
“Original signed by Paul Gill”
Approved by: Paul Gill, CPA, CGA
GM, Corporate & Financial Services
”Original signed by E. C. Swabey”
Concurrence: E.C. E.C. E.C. E.C. SwabeySwabeySwabeySwabey
Chief Administrative OfficerChief Administrative OfficerChief Administrative OfficerChief Administrative Officer
1133
Schedule Schedule Schedule Schedule ““““AAAA””””
Audit and Finance CommitteeAudit and Finance CommitteeAudit and Finance CommitteeAudit and Finance Committee
Terms of ReferenceTerms of ReferenceTerms of ReferenceTerms of Reference
CompositionCompositionCompositionComposition
•••• The Audit and Finance Committee will consist of all members of Council
• Quorum for the committee will be a majority of members.
• The Committee Chair will be elected by the Committee Members.
• The Chief Administrative Officer, or designate, and the Chief Financial Officer will attend
meetings to provide input and answer questions.
AuthorityAuthorityAuthorityAuthority
• The Committee has the authority to investigate any activity of the Municipality.
• The Committee may retain persons having special expertise to assist it in fulfilling its
responsibilities.
MeetingsMeetingsMeetingsMeetings
• The Committee meets at least twice per year. The meetings are scheduled to permit
timely review of the annual financial statements and reports. Additional meetings may
be held as deemed necessary by the Chair of the Committee or as requested by the
external auditors.
• The Chair of the Committee will constitute a meeting as per the requirements of the
Community Charter.
• The person designated by the Committee to act as Secretary will prepare minutes for all
meetings.
ReportingReportingReportingReporting
• Minutes of the meetings of the Committee will be signed by the Chair, submitted to
Council and open for public inspection.
• Supporting schedules and information reviewed by the Committee will be available for
examination by any Council member.
ResponsibilitiesResponsibilitiesResponsibilitiesResponsibilities
• To meet with the external auditors appointed by Council and with the Finance
Department Staff to satisfy itself, on behalf of the Council, that:
• The Municipality has implemented appropriate systems to identify, monitor and
mitigate significant business risks;
• The Municipality has implemented appropriate systems of internal control to ensure
compliance with legal, ethical and regulatory requirements and that these systems
are operating effectively;
• The Municipality has implemented appropriate systems of internal control to ensure
compliance with its policies and procedures and these systems are operating
effectively;
• The Municipality has implemented appropriate systems of internal control over
financial reporting and that these systems are operating effectively;
• The Municipality’s annual financial statements are fully presented in all material
respects in accordance with generally accepted accounting principles, the selection
Audit and Finance CommitteeAudit and Finance CommitteeAudit and Finance CommitteeAudit and Finance Committee
Terms of ReferenceTerms of ReferenceTerms of ReferenceTerms of Reference cont’dcont’dcont’dcont’d
of accounting policies is appropriate and the annual financial statements should be
approved by Council;
•The information contained in the Municipality’s annual report and other disclosures
is accurate, complete and fairly presents the financial position and the risks of the
organization; and
•The external audit function has been effectively carried out and any matter that the
external auditors wish to bring to the attention of Council has been given adequate
attention.
•To review interim financial reports as deemed appropriate by the Chair of the Committee.
•To recommend to Council the reappointment or appointment of external auditors.
•To inquire into any matters referred to it by Council.